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Council PKT 08-05-2008 Regular .A Federal Way AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall August 5, 2008- 7 :00 PM ("www.cityoffederalway.com) 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS · Certificate of Recognition - Federal Way Girls U-14 Soccer Team · Certificate of Recognition - Federal Way Girls U-16 Soccer Team · Proc1amation- National Walkfrom Obesity Day · City Manager Emerging Issues - Introduction of New Employees 4. CITIZEN COMMENT PLEASE COMPLETE THE PINK SLIP & PRESENT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor, please comeforward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may intern/pt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought beforefull Councilfor approval; all items are enacted by one motion. Individual items may be removed by a Councilmemberfor separate discussion and subsequent motion. a. Minutes: Approval of the July 15, 2008 Regular and Special Meetings (Pages 3 - 9) b. June 2008 Monthly Financial Report (JII" 22. 2()()N FEDRAC Meeting) (Pages 10 - 21) c. Approval of Vouchers (Jll/r 22. JOON FEDRAC Meeting) (Pages 22 - 68) d. Interlocal Agreement with the State Administrative Office of the Courts (Jllly 22. 200N FEDRAC Meeting) (Pages 69 - 75) e. 2009-2010 Community Development Block Grant (CDBG) Program (Jll/r N, JOON PRHSPSC Meeting) (Pages 76 - 97) f. ORDINANCE: Federal Way Village Rezone Ordinance Amendment (ist Reading Jll/r 15. JOON) (Pages 98 - 157) g. North Maintenance Yard Parking Lot Paving Bid Award (Jll/r JI. 200N LUTCMeeting) (Pages 158 - 161) h. Interlocal Agreement between the State of Washington Department of Ecology ("DOE") and the City of Federal Way for Sea Lettuce Removal in Dumas Bay (Jlllr 21. 200NLUTC Meeting) (Pages 162- 171) 6. PUBLIC HEARING a. 2009-2014 Transportation Improvement Plan (Jllh 7, JIIIIN LUTC Meeting) (Pages 172 - 183) 7. COUNCIL BUSINESS S. 'p bl' R' ht fW IJll/rJI.JIlIlIiLUTCMeerimu(p 184 231) a. Igns III U lC Ig 0 ay . . ages - b. Amendment to Interlocal Agreement with Coalition of Jurisdictions Appealing the NPDES Phase II Permit (Pages 232 - 243) 8. INTRODUCTION ORDINANCE a. South 348th Street at First A venue South Intersection Improvement Project Condemnation (J1I{l J I, JIH)N LUTC Meeting) (Pages 244 _ 266/elld) An Ordinance of the City Council of the City of Federal Way Washington, providingfor the condemnation, appropriation, taking and/or acquisition of certain real property and/or easements for the pUlpose of constructing and installing right-of:way improvements in the vicinity of South 348'11 at ]S/ Avenue South intersection together with all appurtenances and related work necessmy to make a complete improvement in accordance with the applicable city standards all within the City of Federal Way; and directing the City Attorney to .file all necessmy actions and proceedings in the manner provided by lawfor said condemnation 9. CITY COUNCIL REPORTS 10. CITY MANAGER REPORT 11. EXECUTIVE SESSION a. Potential Litigation Pursuant to RCW 42.30.110(1 )(i) b. Collective Bargaining Pursuant to RCW 42.30.140( 4)(a) 12. ADJOURNMENT ** TIlE COUNCIL MAY ADD AND TAKE ACTION ON OTHER !TEMS NOT LISTED ON THE AGENDA ** I For this tne~ting,rougI1JY 1,700 sheets of paper",e..esaye.(lI>Y eliminating dupHcatecopiesofsupporting documents for COl)sent)\genda Items! I 2 COUNCIL MEETING DATE: August 5, 2008 ITEM #: Sa CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should Council approve the draft minutes of the July 15, 2008 Regular and Special Meetings? COMMITTEE: Not Applicable MEETING DATE: Not Applicable CATEGORY: r8J Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ST AFF_!tE!9~~~:_!'!!!L~l!pEca~!~__________________________________________~~~~_:!Y~~~1!1!!~~!_}1!~___________________ Attachments: Draft meeting minutes of the July 15,2008 Regular and Special City Council Meetings. Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. --------_._--._----~.__._._--_.._-----_..__.._------------------.------...--------.----- STAFF RECOMMENDATION: Staff recommends approving the minutes as presented. CITY CLERK ApPROVAL: NIA DIRECTOR ApPROVAL: NIA NIA Conunittee Council Conunittee Council COMMITTEE RECOMMENDATION: Not Applicable PROPOSED COUNClL MOTION: "I MOVE APPROVAL OF THE MlNUTES AS PRESENTED". (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READlNG (ordinances only) REVISED - 02/0612006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTlON # 3 FEDERAL WAY CITY COUNCIL Council Chambers - City Hall July 15, 2008 Special Meeting 5:30 PM (www.citl.offederalwav.com) MINUTES 1. CALL MEETING TO ORDER Mayor Dovey called the special meeting to order at the hour of 5:30 pm. Councilmembers present: Mayor Jack Dovey, Deputy Mayor Eric Faison, Councilmembers Jeanne Burbidge, Dini Duclos, Jim Ferrell, Linda Kochmar, and Mike Park. Mayor Dovey adjourned to Executive Session at 5:30 p.m. 2. EXECUTIVE SESSION - Evaluation of a Public Employee pursuant to RCW 42.30.11O(l)(g) 3. ADJOURN Mayor Dovey adjourned the Special Meeting at 6: 57 p.m. ATTEST: Stephanie Courtney, Deputy City Clerk Approved by Council on: 4 FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall July 15,2008-7:00 PM (www.cityoffederalway.com) Minutes 1. CALL MEETING TO ORDER Mayor Dovey called the regular meeting of the Federal Way City Council to order at the hour of 7:02 pm. Councilmembers present: Mayor Jack Dovey, Deputy Mayor Eric Faison, Councilmembers Jeanne Burbidge, Dini Duclos, Jim Ferrell, Linda Kochmar, and Mike Park. Staff present: City Manager Neal Beets, Deputy City Attorney Aaron Walls, and City Clerk Laura Hathaway. 2. PLEDGE OF ALLEGIANCE Former Federal Way City Clerk Chris Green led the flag salute. 3. PRESENTATIONS Certification of Appreciation - Outgoing Diversity Commission Member Suzanne Smith-Councilmember Burbidge read and presented the certificate to Ms. Smith who accepted the certificate. Mayor Dovey presented a certificate on behalf of the Council to City Clerk Laura Hathaway in appreciation of her work at the City. He announced this would be Ms. Hathaway's last day as she will be joining her husband in relocating to Nevada. He thanked Laura and wished her good luck in the future. City Manager Emerging Issues . Introduction of New Employees- City Manager Beets noted there were no new employees to introduce. . Fourth of July Update- Chief Wilson gave a brief report to Council on calls for service and fireworks enforcement. 4. CITIZEN COMMENT Javne Zern. Diversity Commission Chair, spoke to thank outgoing Diversity Commissioner Suzanne Smith for the work she has done on behalf of the citizens of Federal Way. Betty Taylor spoke in concern over the availability of scooters at the Commons Mall. She noted she has spoken with the Attorney General's office on the subject and is also hoping to meet with state and locallegislators. She stated she would report back to Council on this matter. 5 Federal Way City Council Regular Meeting Minutes July 15,2008 - Page 2 of5 H. David Kaplan, spoke in praise of City Clerk Laura Hathaway, and thanked her for her knowledge and pleasant disposition with citizens. He wished her "good luck" on her move to Nevada with her family. Dianna Noble Gulliford. spoke in support of the Historical Society and the projects they are currently working on. Marie Sciacqua. reported on the Federal Way Historical Society's upcoming book on the history of Federal Way. She encouraged citizens to pre-order a copy. Donald Barovic. spoke to thank the Police and Fire Department on their attention at a recent motorcycle accident. He would like to see additional requirements on protective clothing for motorcyclists. Mr. Barovic. . also inquired as to who will be replacing Paul Bucich, Surface Water Manager. 5. CONSENT AGENDA Items listed below have been previously reviewed by a Council Committee of three members and brought beforefull Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: Approval of the July 1, 2008 Regular Meeting-Approved b. 2008/2009 Diversity Commission Business Plan Approved c. Amendment to Diversity Commission By-laws- Approved d. Wildwood Playground Replacement -Pulled by Burbidge e. Community Center Cafe Request to Bid- Approved f. Historical Society Lease Agreement - Pulled by Dovey g. King County Special Property Tax Levy Agreement- Approved h. Contract with CTED for partial funding of the West Hylebos Wetlands Boardwalk Project- Approved 1. Resolution: S. 320dt Place Preliminary Plat Small Lot Demonstration - Approved Resolution #08-529 J. Resolution: Brighton Park Final Plat Approval- Approved Resolution #08-530 k. Resolution: Setting the Public Hearing Date for the Vacation of a portion of South 320dt Street- Approved Resolution #08-531 1. Grant Funding for Transportation Projects- Approved Councilmember Burbidge pulled consent item (d)- Wildwood Playground Replacement. Mayor Dovey pulled consent item (t) - Historical Society Lease Agreement. COUNCILMEMBER FAISON MOVED APPROVAL OF CONSENT AGENDA ITEMS (a), (b), (c), (e), (g), (h), (i), (j), (k) AND (I) AS PRESENTED; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously. Consent Item (d) - Wildwood Playground Replacement: Councilmember Burbidge noted the item before Council is slightly different than what passed through the Committee level. 6 Federal Way City Council Regular Meeting Minutes July 15, 2008 - Page 3 of 5 COUNCILMEMBER BURBIDGE MOVED APPROVAL OF CONSENT ITEM (d) - WILDWOOD PLAYGROUND REPLACEMENT AS PRESENTED; COUNCILMEMBER DUCLOS SECOND. The motion passed unanimously. Consent Item (f) - Historical Society Lease Agreement Mayor Dovey asked staff for the specifics of the lease agreement and any provisions for a "worse case scenario" if the Historical Society is unable to fulfill the terms of the agreement by the deadline of August 30, 2009. Deputy City Attorney Aaron Walls clarified the terms of the contract and noted several options the city could take inthat event. MA YOR DOVEY MOVED APPROVAL OF THE HISTORICAL SOCIETY LEASE AGREEMENT' AS PRESENTED; COUNCILMEMBER BURBIDGE SECOND. The motion passed unanimously: 6. CITY COUNCIL BUSINESS DEPUTY MAYOR FAISON MOVED TO AMEND THE AGENDA TO PLACE ITEM 6(b) BEFORE ITEM 6(a) ON THE AGENDA; COUNCILMEMBER KOCHMAR SECOND. The motion passed unanimously. b. Extension Request - United Properties/Symphony Project Economic Development Director Patrick Doherty gave a brief presentation on the United Properties request to an extension of the Symphony project. Mr. Doherty explained due to tightening in the financing world, United Properties would like to extend the deadline and is willing to pay the yearly canying costs of$150,000 beyond the original date of September 11, 2008. This amount will pay for the interest on the loan for the purchase of the site as well as incidental service charges for continued sewer and water hook-up. Many Councilmembers also expressed interest in having a Veteran's Memorial in the design of the plaza. The design consultant seemed very responsive to that idea and identified a potential place for locating a pavilion. COUNCILMEMBER KOCHMAR MOVED TO AUTHORIZE THE CITY MANAGER TO PREPARE A DRAFT AMENDMENT TO THE AGREEMENT THAT APPROVES UNITED PROPERTIES' REQUEST FOR AN EXTENSION OF THE LATEST CLOSING DATE BY UP TO ONE YEAR AND CONTAINS THE FOLLOWING PROVISIONS: (a) UNITED PROPERTIES SHALL DEPOSIT IN ESCROW OF A CHECK FOR $150,000 UPON EXECUTION OF THE AMENDMENT. UPON CLOSING OR BY 9/11/09, THAT PORTION OF THE $150,000 THAT REPRESENTS A PRORATED SHARE OF THE 12-MONTH CARRYING COSTS SHALL BE PAID TO THE CITY.; AND (b) UNITED PROPERTIES SHALL MAKE QUARTERLY REPORTS TO THE CITY COUNCIL ON PROGRESS ASSOCIATED WITH PERMITTING; MARKETING; PURSUIT OF, AND/OR COMMITMENTS FOR, FINANCING; SECOND BY DEPUTY MAYOR FAISON. The motion passed unanimously. a. Regional Jail Facility Discussion Police Commander Stan McCall reviewed for Council a briefPowerPoint presentation outlining the different options of a Regional Jail Facility. Commander McCall noted three options including (a) building a 7 Federal Way City Council Regular Meeting Minutes July 15,2008 - Page 4 of5 Misdemeanant Jail facility in conjunction with the current City Hall property; (b) participate with other Valley Cities in a Regional Misdemeanant Jail Initiative (SCORE); or (c) maintain current Jail Contract options. After reviewing costs and options, Council concurred participating in the SCORE facility would make the most sense both logistically and financially. Commander McCall noted there are several different models being considered by the coalition regarding financing options and usage of the bed space. Currently the Police Department will continue to utilize the contracted bed space at a variety of places including Yakima and King County. Councilmembers also noted they prefer a facility located outside of the City. COUNCILMEMBER PARK MOVED IN SUPPORT OF FUTHER ,)DISCUSSION AND INVOL VEMENT WITH THE REGIONAL SCORE FACILITY; SECOND BY OOUNCILMEMBER F~AAE~L.~.The motion passed unanimously. . lj c. City Manager Evaluation DEPUTY MAYOR FAISON MOVED APPROVAL OF THE CITY MANAGER'S PERFORMANCE EVALUATION FOR THE PERIOD OF AUGUST 1, 2007 TO JULY 15, 2008 AS PRESENTED; SECOND BY COUNCILMEMBER KOCHMAR. Deputy Mayor Faison reviewed the areas in which City Manager Beets rated Outstanding, Exceeds Standards, Meets Expectation and Areas of Improvement. Overall Deputy Mayor Faison noted Mr. Beets is meeting expectations and looks forward to working with the City Manager in the next year. The main motion passed unanimously. DEPUTY MAYOR FAISON FURTHER MOVED APPROVAL TO INCREASE THE BASE SALARY OF CITY MANAGER NEAL BEETS BY 2% EFFECTIVE AUGUST 1, 2008; COUNCILMEMBER FERRELL SECOND. The motion passed unanimously. 7. INTRODUCTION ORDINANCES a. Federal Way Village Rezone Ordinance Amendment An Ordinance of the City Council of the City of Federal Way, Washington, adopting amendments to Ordinance No. 07-556, amending Ordinance 05-490, relating to the conditions of zoning approval for Federal Way Village (aka Kitts Comer). (Amending Ordinance Nos. 90-43,95-248,96-270,98-330,00-372,01-405, 03-442,04-460,04-461,04-462,05-490,05-491,05-492,07-556). Councilmember Duclos recused herself from this item. COUNCILMEMBER KOCHMAR MOVED FEDERAL WAY VILLAGE REZONE ORDINANCE AMENDMENT TO SECOND READINGIENACTMENT AT THE AUGUST 5, 2008 REGULAR COUNCIL MEETING; COUNCILMEMBER FERRELL SECOND. The motion passed 6-0; Councilmember Duclos recused. 8 Federal Way City Council Regular Meeting Minutes July 15, 2008 - Page 5 of5 8. CITY COUNCIL REPORTS Councilmember Ferrell had no report this evening. Councilmember Kochmar reported the sign code discussion will be on the next agenda of the Land Use/Transportation Committee on July 21, 2008 at 5:30 pm in Council Ch(imbers. She further thanked all staff and Police who worked on the Red, White, and Blues Festival, which was a wonderful event on all accounts. She encouraged citizens to participate in the upcoming Kiwanis Salmon Bake at Steel Lake Park and update Council on her attendance at regional meetings. l. . "l' ~ . CQuncilmember Duclos reported she will be attending the Joint Recommendation Committee (JRe) retreat as it has been rescheduled to July 24,2008. She also reported on the increasing number of people using the Food Banks; she urged citizens to contribute with the increase in demand due to the state of the economy. Councilmember Park announced the next meeting of the Finance/Economic Development! Regional Affairs Committee would be held July 22,2008 at 5:30 pm, and reported he plans on attending the Regional Law, Safety and Justice Committee on July 31. Councilmember Burbidge announced the next meeting ofthe Parks/Recreation/Human Services! Public Safety Committee on August 12, 2008. She extended "kudos" to the staff, Police Department and volunteers for the Red, White and Blues Festival; she remarked it was a wonderful event for all. She further announced she recently attended the Puget Sound Regional Council Transportation Policy Board meeting and the South County Area Transportation Committee meeting where Sound Transit's light rail was discussed. She also encouraged citizens to attend the many wonderful, upcoming community events. Deputy Mayor Faison had no report this evening. Mayor Dovey reported on a letter he received from the League of Women Voters reporting on public transportation usage. He also received a thank you letter from our sister city the City of Hachinohe, Japan regarding a recent visit of students to Federal Way. 9. CITY MANAGER REPORT City Manager Beets had no report this evening. 10. ADJOURNMENT There being nothing further to come before the Federal Way City Council, Mayor Dovey adjourned the regular meeting at 8:55 p.m. ATTEST: Stephanie Courtney, Deputy City Clerk Approved by Council on: 9 _~~~~IL._~EE!.IN?_~~,!~: Augu.st ~~.~~~~________________.____~T~~.!!~._~~_~.~._.____.______. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: JUNE 2008 MONTHLY FINANCIAL REPORT POLICY QUESTION: Should the Council approve the June 2008 Monthly Financial Report? COMMITTEE: Finance, Eponomic Development & Regional Affairs Committee MEETING DATE: July 22, 2008 CATEGORY: [8] Consent 0 Ordinance 0 Public Hearing o City Council Business 0 Resolution. 0 Other STAFF REpORT By: Tho Kraus, Finance Director f\J1 . DEPT: Financ~ ___. ____________ . --.-.--------.----.--------..--..------____.._._.J..~.._._._._._._...................___.._...__.._.___....______..._____ __... _.._ _ Attachments: . June 2008 Monthly Financial Report Options Considered: I. Approve the June 2008 Monthly Financial Report as presented and forward to the August 5, 2008 Council Consent Agenda. 2. Deny approval of the June 2008 Monthly Financial Report and provide direction to staff. -.---------..-....--.---.------.---.--.---.---.------.--.--.-.---.----------..----.---------..--------.-.---._--_.._._..._~----------_._-_._--_._-- STAFF RECOMMENDATION: Staffrecommends approval of Option 1. DIRECTOR APPROVAL: ~l Committee ~L Council CITY MANAGER ApPROVAL: COMMITTEE RECOMMENDATION: Forward approval of the June 2008 Monthly Financial Report to the August5,200B City Council Consent Agenda. ~.~ Dmi Duclos, Member .m-W-~ Eric Faison, Member PROPOSED COUNCIL MOTION: "[ move approval of the June 2008 Monthly Financial Report. " COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # 10 ~ ~ CfTYOf ~ Federal Way June 2008 Monthly Financial Report GENERAL & STREET FUND OPERA nONS The overall operations of the combined General and Street Fund showed a positive result of$485K through June. Overall revenue total $21.1 M and is $429K or 2% below budget. The favorable variance is due to increase in Court Revenues ($246K) and General Recreation Fees ($87K). 2007 2008 Variance GENERAL & STREET FUND Annual Annual YTD Annual YTD YTD Favorable (Unfavorable) Summary of Sources & Uses Budget Actual Actual Budget Budget Actual $ % Beginning Fund Balance $ 7,088,947 $ 7,088,947 $ 7,088,947 $ 7,645.766 $ 8,009,060 $ 8,009,060 $ - O.O"A, k>PERATlNG REVENUES Property Taxes 8,865,097 9,006,922 4,758,430 9,122,267 4,810,055 4,810,055 - 0.0% Sales Tax 12,932,071 13.048.625 6,413,907 13,089,443 6,352,471 6,253,568 (98.903) -1.6% Criminal Justice Sales Tax 2,142,502 2,145.383 1.009.733 2,289,763 1,077,685 1,038,472 (39,214) -3.6% Intergovernmental 2,375,291 2,506.309 1,245,140 2,398.026 1,191,344 1,196,878 5,534 0.5% Leasehold Tax 2,026 7,254 1,088 2,026 304 2,668 2,364 778.2% Gambling Taxes 1,400,000 1,489,952 814,008 1,400,000 763,000 622,666 (140,335) -18.4% Court Revenue 986,535 1,217,114 541,580 998,825 509,723 755,598 245,876 48.2% Building Perm~s/Fees-CD 2.278,857 2,689.040 1,533,669 2,182,100 1,144,931 807,809 (337.122) -29.4% ROW Pennits & Develop Svcs Fees-PW 475.719 499,392 240,533 483,399 223,647 257.940 34,293 15.3% Licenses 235,518 259,209 86.443 235.518 78.542 80,818 2,276 2.9% Franchise Fees 981,739 982,767 476,680 1,073,269 520,577 491,253 (29.325) -5.6% Passport Agency Fees 88,730 109.720 66,673 91,368 55,533 46,480 (9.053) -16.3% General Recreation Fees 599,310 619,448 288,374 600.915 279,746 366,285 86,539 30.9% Public Safety 1,002,777 1.082,506 545,509 934.775 471.063 507,236 36,173 7.7% ~dmintCash Management Fees 582,399 571,011 285,505 605.695 302.847 296,604 (6,243) -2.1% Interest Earnings 741.023 671,880 342,795 741,023 378,072 178,250 (199,823) -52.9% Mise/Other 225.583 269,494 126,595 240.750 113,093 131,484 18,391 16.3% Onnoinn Transfers In: Util~y Tax-Celebration Park 255,800 255,800 255,800 266,000 266,000 266,000 - 0.0% UliI~y Tax-Arts CommIRW&B Festival 106,000 106.000 106,000 108.000 108.000 108,000 - 0.0% Util~y Tax-Police Positions 700,000 700.000 700,000 728,000 728.000 728,000 0.0% Uti'~y Tax-Streel Bond Projects 264.275 264,275 264,275 321.592 321.592 321,592 0.0% Util~y Tax-New Street Lights 112.091 112,091 112,091 116,014 116,014 116.014 - 0.0% Utilrty Tax-Camp Kilworth M&O 106,000 106.000 106.000 110,000 110,000 110,000 0.0% Utility Tax-General Fund Oper 1,238.728 1.238,728 1,238,728 1.761,946 400,000 400,000 0.0% Utilrty Tax - Prop 1 SafeCrty M&O - 37,500 37.500 37,500 - 0.0% Utilrty Tax-Prop 1 Voter Package 1,837.500 1,837,500 1,837,500 2,548,000 1,146,203 1,146.203 0.0% Utilrty Tax-New Parks M&O 59,000 59,000 59,000 62,000 62.000 62,000 - 0.0% rQ~I()PllfatingR.~y~~ti~~'; , 4O,!iM;571 41,855,422 2~,~~,(l$!i 42,54~i234 21;$67;9,43 21im,372< (42~.!i71) "2.0% OPERATING EXPENDITURES Crty Council 371,771 365.625 238,794 381.122 248,915 252,390 (3,4 75) -1.4% City Manager 1,195,283 1.136,366 497,263 1,429.870 625,697 643,476 (17.779) -2.8% Municipal Court-Operations 1,371.483 1,280,865 591,013 1,481,211 683,456 701.063 (17,607) -2.6% Economic Development 373.730 215,861 115.425 345,20t 184,586 107,108 77,478 42.0% Management Services 2,287.795 2,080,526 1,060,341 2,438.142 1,242,600 1,165,694 76,906 6.2% CivillCriminal Legal Services 1,441,869 1.307,586 626,979 1,604.243 769,224 767,337 1,887 0.2% Comm. Development Svcs 4,002,827 3,702.684 1,709.642 4,399,579 2,031,420 1.781,426 249,995 12.3% Jail Services 1.668.128 1.701.176 531.246 1.974.022 616,451 594,417 22,033 3.6% Police Services 21,229,194 20,449,932 9,384.021 22,240,762 10,205.793 10,539,523 (333,731) -3.3% Parks and Recteation 4,020,390 3.782.410 1.587,459 4,105,782 1,723,177 1.850,831 (127,654) -7.4% Public Works 4,855,671 4,136,883 1,811,934 5,307,315 2,324,577 2,251.185 73,392 3.2% Total Operating Expenditures 42,818,141 40,159,913 18,154,116 45,707,248 20,655,896 20,654,451 1,445 O.O"!. Ioperating Revenues over/(under) Operating Expenditures (2,223,570) 1,695,509 5,301,939 (3,159,014) 912,047 484,921 (427,126) -46.8% OTHER FINANCING SOURCES One- Time Transfers In 358.115 346,151 127,740 120,795 26.151 26,151 - 0.0% Grants & Other 161.751 203,506 49,109 79,171 42,301 42,301 0.0"10 Total Other Financing Sources 519,866 549,657 176,849 199,966 68,453 68,453 - 0.0% OTHER FINANCING USES City Manager Contingency - - 3,036,935 - - n/a nla One-Time Transfers 1,496,000 1.330,000 1.030,000 - nla n/. Other - nla n/a Total Other Financing Uses 1,496,000 1,330,000 1,030,000 3,036,935 - - nla nta Total Ending Fund Balance $ 3,889,243 $ 8,004,113 $ 11,537,735 $ 1,649,783 $ 8,989,560 $ 8,562,434 nta nla 11 DESIGNATED OPERATING FUNDS Through June, designated operating funds revenue total $14.5M and is $1.3M above the year to date budget of$13.IM with utility taxes being the major contributor. Expenditures of$11.5M is $12K under the year-to-date budget estimate of$11.5M. 2007 2008 Variance DESIGNATED OPERATING FUNDS Annual Annual YTD Annual YTD YTO Favorable (Unfavorable) Summary of Sources & Uses audget Actual Actual audget Budget Actual $ % Begin Balance-Designated Funds $ 9.705.215 $ 9.705.215 $ 9.705.215 $ 5,798.400 $ 7.272.399 $ 7.272.399 $ - 0.0% OPERATING REVENUES tnter-governmental 559.023 561.232 268,446 559.023 267,390 257.324 (10.066) -3.8% Utility Taxes 11,036,287 12.796,461 6,395.715 11.782.569 6.016.971 7.458,684 1,441,713 24.0% HotellMotel Lodging Tax 175.100 191,691 82.465 180,353 78,071 86,121 8.049 10.3% Real Estate Excise Tax 4,800,000 4,898,537 3,051.281 3.300,000 1.740.758 1,674,166 (66.592) -3.8% FW Community Center-Transition 33,820 17,440 50.201 - - - nI. FW Community Center-Operations 1.248.117 906.126 278,405 1.663,407 831.704 716.894 (114,609) -13.8% Dumas Bay Centre 623.529 518,380 266.100 634.711 325,816 216,197 (109,619) -33.6% Knutzen Family Theatre 77.745 132,017 63.582 77,955 37.533 84.839 27,306 72.8% SWM Fees 3.710.104 3,650.974 2,004.576 3.804,132 1,864.152 1.864.152 - 0.0% Refuse Coflection Fees 242,850 259,014 151,091 242.850 141.662 153.328 11,665 8.2% Interest Earnings 249,970 524,350 289,061 159.970 88,188 175,282 87.095 98.8% Miscellaneous/Other 4.000 25,002 25.000 4,000 - - - nI. Dnnoinn Transfers In: Utility Tax-Knutzen Theatre 125,495 125,495 125,495 129.260 129.260 129,260 - 0.0% Utility Tax-Debt Service 1,347,483 1,347.483 - 1,343.633 - , n/a Utility Tax-Arterial Streets 1,400,000 1,400,000 1.400,000 1,400.000 1,400.000 1.400,000 - 0.0% Utility Tax-New Community Center 492,923 492,923 492,923 528,348 264.174 264.174 0.0% Tota'. Operating Revenues 26,126,446 27,847,124 14,944,321 25,610,211 13,185.679 14',4$.0;421 1,274,7",2 9,7% OPERATING EXPENDITURES City Overlay Program 2.662,975 2.494,146 1,503,382 2,412,849 1,843,496 1.843,496 0.0% Utitity Tax-Admin/Cash Mgmt Fees 57,449 57,449 28.724 59,747 29,873 29.874 (0) 0.0% Solid Waste 364.890 336.568 165.328 375.060 184,225 174,259 9.966 5.4% HotellMolel Lodging Tax 351.164 194.607 92,455 385.510 183.150 113,836 69.314 37.8% FW Community Center r.-ansition/Start Up 113,549 322,263 363.015 - - - nla FW Community Center-Operations 1,681.289 1.331.910 372,772 1,901,761 950,881 948,939 1,941 0.2'll Debt Service 11,255.538 10,929,927 8,221.194 1,201,830 26,837 26.837 0.0% Surface Water Management 3.080,245 3.037,900 1,351.819 3.203.195 1,425.372 1,510,603 (85,231) -6.0% Dumas Bay Centre 601.363 561,848 273,661 643,413 313,389 259.176 54,213 17.3% Knutzen Family Theatre 235,238 236,162 94,714 210,939 84,598 122.767 (38.169) -45.1% Innnoinn Tr;tnsfp.rs Out" Utility Tax-Celebration Par1<: 255.800 255,800 255.800 266,000 266,000 266.000 0.0% Utility Tax-Community Center Opec 492,923 492,923 492.923 528,348 264,174 264.174 - 0.0% Utility Tax-Arts Comm/RW&B Festival 106,000 106,000 106.000 108,000 108,000 108,000 0.0% Utility Tax-Po1ice Positions 700,000 700,000 700,000 728.000 728,000 728,000 - 0.0% Utility Tax-Street Bond Projects 264.275 284.275 264,275 321,592 321,592 321.592 - 0.0% Utility Tax-New Street Ughts 112.091 112,091 112,091 116.014 116,014 116,014 - 0.0% Utility Tax-Knutzen Family Theatre 125.495 125,495 125,495 129,260 129,260 129,260 - 0.0% Utility Tax-Arterial Streets Overlay 1.400,000 1,400,000 1,400,000 1.400.000 1,400,000 1,400,000 - 0.0% Utility Tax-Camp Kilworth M&O 106,000 106.000 106,000 110,000 110,000 110,000 - 0.0% Utility Tax-Debt Service 1,530.300 1.530.300 - - - nla Utility Tax-Transportation CIP 1.400,000 1,400,000 1,000.000 1,400.000 1,400.000 1,400.000 - 0.0% Utility Tax-General Fund Operations 1.238,728 1,236,728 1.238,728 1,761.946 400,000 400.000 - 0.0% Utility Tax-Prop 1 Voter Package prog 1,837.500 1,837.500 1,837,500 2.548.000 1.146.203 1,146.203 0.0% Utility Tax-Prop 1 SafeCity M&O - 37.500 37,500 37,500 0.0% Utility Tax-Community Cente... Debt Svc 917.183 917.183 - 913.333 - n/. Utility Tax-New Parks M&O 59,000 59,000 59.000 62.000 62,000 62.000 0.0% Total Operating Expenditures 31,148,996 30,043,095 20,164,877 20,824,296 11,530,565 11,518,531 12,034 0.1% Operating Revenues over/(under. Operating Expenditures (5,022,549) (2,200,970) (5,220,555) 4,785,915 1,655,114 2,941,891 1,286,176 n.7% OTHER FINANCING SOURCES One-Time Transfers In 5,733,805 5.733,805 4,583,805 - . nI, GrantslMitigationlOther 258.061 223.265 59.717 222,000 98.015 98.015 - 0.0% Total Other FinancinQ . Sources 5,991,866 5,957,070 4,643,522 222,000 98,015 98,015 . 0.0% OTHER FINANCING USES One-Time Transfers OuVOther 6,188.913 6.188,911 3.622,703 4.964,300 3.370,896 3,370,896 - 0.0% Total Other Financing Uses 6,188,913 6,188,911 3,622,703 4,964,300 3,370,896 :$,370,896 - 0.0% ENDING FUND BALANCE Arterial Street 15.105 388.954 1.052.879 15.106 - 300,063 nla nla Utility Tax 1.711.179 3,480,873 104,159 2.359,279 - 3,527,856 nla n/a Solid Waste & Recyding 115.936 138.508 101,470 144.298 - 118.902 n/a n/a Hotel/Motel Lodging Tax 0 198,155 (19.555) - - 172,817 nla n/a FW Community Center 239.101 21.395 359.178 313.524 - 61,829 nla nta Paths & Trails 34.923 35.369 30,184 44.892 - 39.747 n1a nta Debt Service Fund 1,462,083 2.089.658 2,718.577 2.787,255 3.230,921 nta nt. Surface Water Management 903,568 928.050 890.302 187.807 (91,914) n/a nI. Dumas Bay Centre Operations 30,000 (35.634) 273 (31.907) - (78.613) n1a n/a Knutzen Family Theatre (26,277) 27,071 125.769 21.760 98,402 nla nt Total Ending Fund Balance $ 4,485,619 $ 7,272,399 $ 5,363,235 $ 5,842,015 $ $ 7,380,011 nta n/a 12 Real Estate Excise Tax Compared to 2007, collections are down $IAM or 45%. June's receipt of $131K is $390K below June 2007's activity and includes a total of 151 real estate transactions, of which 71 were tax exempt and of the remaining 80, 0 were mobile home sales. The unfavorable variance is due to total Real Estate sales through June 2007 totaled $592M and through June 2008 $343M, a total decrease of$249M or 42%. The largest transactions in the current month consist of the sales of Residential Property located on 6th Ave SW ($2.5M) and Eastwind Motel on 330th ($2.6M). Sales Tax REAL ESTATE EXCISE TAX REVENUES Year to date thruJune 2007 2008 2008 Cha ngef,om. ~(J()7 20081l"f"IIt v~Bud91Jt Month Actual Budget Actual $ Va' %Var $ Va, "Va, Jan $ 693,595 $ 227,769 $ 590,477 $ (103.118) -14.9% $ 362,708 159.2% Feb 219,522 227,410 511,905 292,383 133.2% 284,495 125.1% Mar 626,241 302,216 162,401 (463,839) -74.1% (139,815) -46.3% Apr 506,747 344,145 144.395 (362,352) -71.5% (199,750) .58.0% May 484,527 295,282 134.252 (350.275) -72.3% (161,030) -54.5% Jun 520.650 343,936 130,736 (389,914) -74.9% (213,200) -62.0% JuI 407,081 271,423 - Aug 293,865 251,639 Sep 307,526 356,746 Oct 353,373 208,271 - No. 302,465 265,674 - Dee 182,946 205,487 - - YTD Total $3,051,281 $1,740,758 $1,674,166 $(1,377,116) -45.1% $ (66,592) .3.8- Annual Total $4,898,537 $3,300,000 Compared to 2007, Sales tax revenues are down $160K or 3%. June sales tax collection total $883M, which is $124K or 12% below 2007's June sales tax of$I.OM. Sales Tax bv SIC Code Retail sales continue to remain the largest source of sales tax revenue, accounting for 54% of all sales tax collections. Year-to-date retail sales tax collection is below by $61 K or 2% below year-to-date 2007_ The decrease is due to decreases in Building Materials/Garden ($44K), Motor Vehicle and Parts Dealer ($30K), Services industry accounts for 20% of the total sales tax collections. On year-to-date basis, services sales tax is up by $37K or 3% compared to 2007. The increase in the service industry is due to the increase in food services/drinking places ($64K) offset by a decrease in Professional/Scientific Tech ($25K). I 1007 Month I Actual Jan I $ 994,523 Feb ! 1,375,199 Mar i 946,695 Apr , 959,014 Mly ! 1,130,690 Jun I 1,007,794 Jul I 1,026,816 AugT 1,197,479 Sep I 1,108.619 Ckt I 1,059,203 I'-bv -r 1,166,531 Dee I 1,076,061 no Total i $ 6,413,907 Annual Total I $13,048,625 LOCAL RETAIL SALESTAX REVENUES Year,tO-date thtu June 2008 I 2008 Budget I Actual $ 1,011,2891 $ 1,014,466 $ -~~~~~6~O! 1,393,323 931,774 i 911,140 --giTi4'7! 909,258 -~_,~~~~~~) 1,142,019 1,006,952 1 883.361 --(008,683 I ~257~S93 1 _.,_,.~_.,....c._.".,w, 1,107,088 ! -i:091,8831 1,173,1031 '-1,098,621 1 $ 6,352,471 I $ 6,253,568 ! $13,089,443 ! 2008 ActqaI v$B(ld9cit.. $%.> 2.0% $ 3,178 0.3% 1.3% (9,297) -0.7% -3.8% (20,634) -2.2% .52% (1,889) -0.2% 1.0% 53,330 4.9% -12.3% (123,591) -12.3% Change (r01l121107 $ % 19,9441 18,125 ! (35,554) (49,756). 11,329 (124,434) - I -I .1 - :1 -I -I -i -! -! $ (160,332)! -2.5% $ (98,903) -1.6' I I I ! 1 , Construction and contracting activity, which accounts for 11% of sales tax collections, is down$256K or 27% from 2007's acti vity. Sales tax received year-to-date on major City projects total $13K or 1% of total construction and contracting activity. Wholesale trade accounts for 5% of the total sales tax collections. Year-to-date wholesaling activity is up $87K or 36% above 2007 year-to-date. The increase is due to increase in Durable goods of $80K and Nondurable goods of$7K. COM P ARISON OF SALES TAX COLLECTIONS 8Y SIC GROUP Year-t().d~te thru June . Component 21107 2008 Change(tom200t Group Actual Actual $ % Reta~ Trade $ 3,396,892 $ 3,336,095 $ (60,797) -1.8% Services 1,212,543 $ 1,249,770 $ 37,228 31% Construct/Contract 950,812 $ 695,005 $ (255,807) -26.9% 'M1olesaling 239,185 $ 326,003 $ 86,818 36.3% TransplUtility 6,497 $ 10,639 $ 4,142 63.7% hformation 250,557 $ 263,844 $ 13,287 5.3% Manufacturing 117,426 $ 138,437 $ 21,012 17.9% Government 60,018 $ 34,497 $ (25,521) -42.5% Finlhs/Real Estate 172,880 $ 192,399 $ 19,519 11.3% Other 7,088 $ 6,879 $ (210)1 .30% YTO T olal $ 6,413,907 $ 6,253,568 $ (160,339) .2.5'1. Information accounts for 4% of the total sales tax collections. Year-to-date information activity is up by $13K or 5% compared to 2007. Motion PictureIRecord ($IOK) and Telecommunications ($23K) showed a total increase of$33K offset by a decrease in Internet Service Providers $27K. Manufacturing activity accounts for 2% of the total sales tax collections is up by $21 K or 18% when compare to 2007 year-to-date. Majority of the increase is due to increase in activity of wood product manufacturing ($15K). Government activity shows a decrease of$26K or 43% compared to 2007's activity due to nonclassifiable establishment ($30K). 13 Sales Tax bv Area The City's largest retail center, South 34Sth, which generates 12% of the City's sales tax, is showing a decrease of $43K or 6% compared to the year 2007. The decrease is due to decrease in Retail Building Materials ($37K) and Retail AppareIJ Merchandise ($3K). The Commons year to date activity show a decrease of $16K or 3% compared to 2007. The decrease from 2007 consists of a decrease in General Retail Merchandise ($22K). Major Auto Sale's collection total $162K and is $3SK or 19% below 2007. S 3 12th to S316th tax collections are up by $64K or 16% compared to the prior year. The increase from 2007 is due General Retail Merchandise increase of $69K offset by a decrease in Retail Automotive/Gas of$3K. Pavilion Center tax collections shows a decrease of $3K or less than I % compared to the prior year. Federal Way Crossings tax collection IS up by $21K or 19% compared to the prior year. SALES. TAX COMPARISON by AREA Yf!ar-to-tfatethru JUlie Ch.g from 2007 Group 2007 2008 $ % Total Sale S Tax $6,413,907 $6.253.568 ($160.339) -2.5% S348thRf! t.aIlBh!<:k $772.078 $729.224 ($42.854) -5.6% % chg from prev yr 4.8% -5.6% na na Percentage of total t2.0% 11.7% .0.4% -3.13% The CIlIn mons 591;838 m.m' ($15,959) -2.70% % chg from prev yr 7.1% -2.7% na na Percentage of total 9.2% 9.2%' 0.0% .0.20% Maj9rAutoSaljls 199;458 161;860 ($37.598) -18.85% % chg from prev yr .1.3% -18.9% na na Percentage of total 3.1% 2.6% -0.5% -16.77% S312thto S.316th . 391;366 45M48 . $63.682 16.27% % chg from prey yr 32.1% 16.3% na na Percentage of total 6.1% 7.3% 1.2% 19.25% P~vilionCII"(.I'. 288;7~5 2l[5i1l95 ($2,83C1) -0:98% % chg from prey yr 9.3% -1.0% na na Percentage of total 4.5% 4.6% 0.1% 1.56% tlQtllls'$,Motel$ .!11.623 ('11;8114 (10;8191 .13.25% % chg from prev yr 15.3% -13.3% na na Percentage of/otal 1.3% 1.1% -0.1% -11.03% FWCr9ssi"gs lQa,649 . '129,737 21,088 19.41% % chg from prey yr na 19.41% na na Percentage of/otal na 2.1% na na Gambling Tax Gambling tax collection through June is $623K. In comparison to 2007 year-to-date collection, 200S's tax collection is $191K or 24% below the same period. The unfavorable variance is due to the timing of cash receipts in January of2007 in which the City received $9SK ($S7K related to November Revenues and $IIK in an amended return from 2006) from a major payer for 2006 revenues. In addition, the remaining negative variance is due to timing of May receipts in 200S compared to 2007 from a major payer. If these were taken into consideration, total variance from 2007 would be a negative variance of$9K or less than 1%. . .~t"'~T~X1JEVlE.flUE ........ ... .......iit<ri.............. ..... .... ... ...... ........r.~~'iiai~ Thr9ug"Junfl. .. 2007 ..~... ........... ..... ..'~Clp~.. .....Cijangfl@i1j2OO1'.. ~Clll~~ct.ilalviiB!-I(1g et Month Actual Budg~t . Actual $Var '-Xar $Vai'.il. .' .'-Val' Jan $ 216,116 $ 171,219 $ 104,699 $ (113.419) -52.0% $ (66,521 ) -36.9% Feb 120,749 94,611 142.126 21,377 17.7% 47.514 50.2% Mar 23,530 100,363 6,543 (14,967) -63.7% (91,640) -91.5% Apr 226,566 161,324 213,395 (15,173) -6.6% 52,071 32.3% May 36,079 65,311 24,496 (11,580) -32.1% (60,612) -71.3% Jun 166,964 150,151 129,404 (57,560) -30.8% (20,747) -13.8% Jul 34.454 113,342 - - - - Aug 211,381 105,484 - - - - - Sep 29,786 103,920 - - Oct 133,115 136,761 - - - - Nov 104,609 99,996 - - - - - Dee 162,596 75,495 - - - - - YTD Total $ 814.008 $ 763,000 $ 622.666 $ (191,343) -23.5% $ (140,335} -18.4% Annual Total $ 1,489,952 $ 1,400,000 HOTEUMOTEL LOOGING TAX REVENUES Year,to,(t'tethtIlJuno 2007 2008 2008 Change froni2(!07 Z008 Actual vsBudget Month Actual Budget Actua I SVer "var S Vat %Vu ~.n $ 13,411 $ 11.621 $ 14,985 $ 1,574 11.7% S 3.364 28.9% Feb 14,883 13,813 14,907 24 0.2% 1,094 7.9% Mar 12,748 11,937 11,171 (1,577) -12.4% (766) -6.4% Apr 12,545 10,613 14,266 1.722 13.7% 3,653 34.4% May 15.638 17,273 17,107 1,470 9.4% (165) -1.0% Jun 13,241 12,814 13,684 443 3.3% 870 6.8% Jul 10.427 13,287 - AU9 24.090 16,155 Sap 20,376 15,802 Oct 22,461 23.433 Noy 17,735 17,015 Dee 14,136 14,591 YTO T obi $ 82,466 $ 18,071 $ 86,120 $ 3,666 4.4% $ - 8,049 10.3% Annual Total $ .11<11,691 $ 180,364 Hotel/Motel Lodging Tax HoteI/MoteI lodging tax. collections through June total $S6K. Compared to 2007, the lodging tax is $4K or 4% above the same period. Utility Tax Utility taxes received through June total $7.5M and is above 2007 year to date collections by $l.l M or 17%. Compared to year-to-date 2007, Electricity up $521 K or 24%, Gas is down $1 K or less than 1%, Cable is up by $41 K or 6%, Phone is up $I09K or 22%, and Cellular phone is up $374K or 33%. UnUTYTAXES Year-Io-dale Ihru JUlie 2007 2008 2008 Cha IJgefrom 2QIJ7 200BAclua t vs Budge Month Actual Budg/ll Actua I $Var "Va r $Var "Var Jan $ 845,364 $ 939,795 $ 1.205,190 $ 359.826 42.6% $ 265.396 28.2% Feb 1,129,439 932,623 1,263,500 134.061 11.9% 330.877 35.5% Mar 1,173,418 1.236.265 1.472,457 299,038 25.5% 236.192 19.1% Apr 1.233.143 1.096.194 1.267.412 34,270 2.8% 171.218 15.6% May 1.063,946 1.024.759 1.107,223 43,278 4.1% 82.464 8.0% Jun 950,406 787.336 1,142.902 192.496 20.3% 355.566 45.2% Jul 940,312 954.911 - Aug 914,481 828.254 . Sep 994.042 713.011 . Oct 983.515 984,431 Nov 1.006.830 989.907 Dec 1.561.566 1.295,082 . YTD Total $ 6,395,715 $ 6,016,971 $ 7,458,684 $ 1,062,968 16.6% $1,441,712 24.0% Annual Total $12.796,461 $11,782,569 UTILITY TAXES Year-tQ-date thru June 2007 2008 Change from .2oo7 Actua I Actual $Var "Va r 8ectric $ 2,150.997 $ 2.672.226 $ 521.229 24.2% Gas 1,444.705 1.443.818 (887) .0.1% Said Wasle 364.369 392,168 27,798 7.6% Cable 652.389 693,568 41,179 6.3% Rlone 494.871 604,030 109,160 22.1% Celutar 1,145,446 1.519.771 374.326 32.7% Pager 232 117 (115) -49.5% SWv1 147,925 142.116 (5,809) .3.9% Tax Rebate (5,219) (9.131) (3,912) 75.0% YTOTotal $ 6,395,715 $ 7,458,684 $ 1,062,969 16.60/. Update on Proposition I The following table provides a comparison of utility tax revenue collections at the 6.00% rate and the revenue collections at 1.75% for on-going proposition I funding. In 2007, there is $0 for 1.75% for January and February due to Prop I collection of 1.75% was not implemented until March of2007. Year-to-date Prop I tax collections total of$1.7M or approximately 65% of the total budget of $2.6M. Year-to-date prop 1 expenditures total $1.1 M or 41 % of the $2.8M budget. January Februa"iy 1.129.439 ~~,--_.".~~~:~?~ Apri __ 956.696 May .-'.--'825,015' June -..'735.765- '___._n_n______o.______ ~'L...... __ ..._ 727.942 August '-.."707;985' Seple~'."="""'769.581' October . ... ... . 761 .389' Noverrber-- --779,481 Decerrber" -'.:(2'08:974' YlD Tolal $ 5.437,257 Annual Total $ 10,392,609 Annual Budget $ 9.013.787 VEt:~~j'tj7~om_p~(i$'_(io. . A;;i.i~i'iY~~r2 . '1;"5%" 933,051 $ 272.140 $ 1.205.190 $ 978,194'.-285~307 -. 1.263.500 (151.246) .13.4% 285.307 loo.O"A. '---n8,441 1,139~966--':332,490. -1,472.457- 194,989 '=.2~t130k-"104.050:li}~ "'-981:222 ..... '286'.'190' '{267~412"'- '24,527 2.6% '9}43 3.4% 238,931 1,063,946 -857.205 "--'250;018'.'-1:T07,223'--~.190-'3~9%.---T1.087 '~4'10 . ""'214.641 ....".-'-950.406- ---aa4:8V...... 258-:-ois...'.TI42.902.-....149.062 "-20.i,/~n"'43.434 '''-16.8% - -- 21'-2~37(i.---'.--._.--94((3.12~----_m-.___..__._-_. . --- ...--..--....-----...-..- _n_.___._____.mm_._....._.... ... - ... .. .n...._ . ''''266;496 -_. 914.481---'.'''''''-""" -...-.--.-........--......-..-...----..-. -,._._~22~.461. '---994.042- __n__.__....,_._._._...,. ..___m_._._._____ ---",---.-----.. - .-.' 22:!':"12ff -- -- ---"-983~515- ___,._.____...m_._ +. - - _____.__n__.._..__. n___< "'-~-'227.349' 1,006,830 -_.^'~----~.~- ._._-_._~ -'-',--~- --"- -~.--.-'-352.592 '--1,561~566 ~- ---,.__._~-- _.-._-~...__._.+-,+._--_.- --..,---.-----. -------.----. -----...".--.-...- .-....-------- ,--- $ 958,459 $ 6.395,715 $ 5.774,466 $ 1.684,219 $ 7.458.684 $ 337.208 6.2% $ 725,760 43.1% $ 2.403,852 $ 12,796,461 $ 5.774,466 $ 1.684,219 $ 7,458,684 nla nla nfa nfa $ 2,022,500 11,036,287 $ 9.197.069 $ 2.585,500 $11.782.569 nla nla nla nfa ~(9P.R~!@lftExP~!l~1t~(~~zz,i:: 1:iQvJ~'ii!itjwjf~~ii:fii.': . .;j:t9!~!!m~@!,:i~$"tg,~!!i!~;:~~!!,!~t .\M:$p~QI ,PUblic Salety rnprovement Posttions & Costs: :: i i r-'POlice' serviCes' (i1ictUdes sworn postions, records' clerk~and indlrect'.'TS-.--'l, 91 IT81-:r-'-8:i3~oii4r"4i'5%1 i I1formation Technology support costs) i I ., ~_.Y._-------------- ~--_.._.-~--'--t-._w__._._~._,---r'._-- ! i Court Services (includes Judge, Court Clerk, Prosecutor, public defender; 339,563 i 165,708 i 48.8% i i contract. and indirectl1formation Technology support) T 9!a"lflij~I!~~a,f~!y.Im:(lt!>y;~m'&.(It~~~ili9(1s&Co~ls 2,m;8~: '9~Ml1 ~.3'(o t~};f~~~~~r=~=,......_._,__...==~~.~-=~:=~::.:=:I......._......:=~~~id=..=~:==='43;4~~t:~~~=O~i i Code Enforcement Civil Attorney i 65,059 i 34,297 ! 52.7% i fParkMaintenance (vandatism,graffttirepaiiJiemov-a[ari;(Parksecuri!Yi---r--'''-97,838r---;rf,7n.-48"8%:: Tqtalcqlll m.ifQ~y'S~f!!!Y:lm(lr9'f~lt1 ~ritPt<!!lramCos Is 2$3;'!4~J 12$,~3 49;5% L~,d~ec~.~~~~~~ ~~~~~esou.':.~. Analyst .5~~..,..__....,_, ,_.l..___,~I!?~L___.l3.:009_l.__~~:8~f.j , SafeCity M&O : 37,500 i . : 00%: ~u~!<lt~lpng9ing!?ip~oMii{~s .. $ " '::2;M5;~~:\$:!;:f1R:;1;1~~~l)~T ~,3'(o SafeCity Startup . 210.000 i '0.0%: T.tlla,II"J'l~Ii.~..~~~ij4j~,Xi~,~'Z.$ :~k~~$;Mp.'j(1~2t:;';ly;ztllA~~9t1:'.. 41;0% 15 Life to date Prop I Utility tax Collections total $4.1 M and life-to-date expenditures total $2.9M resulting in a balance of $1.2M earmarked for Prop I. Revenue &:penditUre'-"--'-' _..-......-... ':aa!3ilC~~..tmar:!<~ (fo~fft'<mi'~. State Shared Revenue Year-to-date distribution of $2. 7M is below 2001's activity by $38K or less than I %. The unfavorable variance is due to the variance in Liquor Profit Tax ($50K) and Fuel Tax ($42K) with a total negative variance of $91K with offsetting positive variance in Liquor Excise Tax ($16K) and Local Criminal Justice Sales Tax ($29K) with a total positive variance of$44K. STATE SHAffE08EvENuES Year to datethrtiJune 2007 2()O8 Change from'!l()()7 Revenue Actual Actua.f $ % Liquor A'ofits Tax $ 346,942 $ 297,400 $ (49,542) ..8.9% Uquor Excise Tax 194,913 210,557 15,644 4.2% O'im Jus t - Fbpulation 40,779 42,552 1,772 2.2% O'ininal Just High O'irre 90,199 96,617 6,418 7.1% Local O'im Just Sales Tax 1,009.733 1.038,472 28,739 1.5% Fuel Tax. 1,002,308 960,780 (41,528) -2.3% 0Ul - Cities 7,049 7,917 868 6.1% YTD Total $ 2.691,923 $ 2,654,295 $ (37,629) -0.8% .FueJ taxis included in both generaUstreet, designated operating funds, and transportation CIP. Permit Activity Year-to-date building permit activity is below 2001's year-to-date activity by $726K or 47%. Compared to year-to-date budget estimates, permit activity is down $~37K or 29%. The negative variance is partially due to an agreement with Sound Transit to waive permit fees ($170K), unclaimed building permits that have been approved and are ready to be picked up by builders ($60K) and the City is no longer charging a new plan check fee under basic plan review for multifamily building permits ($30K). The remaining variance is due to the softening housing markets compared to 2007. Community Development's positive expenditure variance of $250K is mainly due to under spending of one-time programs such as: Design review, Nuisance abatement, Chemical dependency treatment, Graffiti clean up and the Organization capacity-building program. BUlLDINGPERMITS8i /=EES ...... y~<Jr,~o,Da~ .1llwugll.JI.lf!e 20(17 200!! 2008 ~IlaiilWfroiri 2007 . 2!l()Il~!:tt.ial.'.vs..'aU(lg~t Actual Budget Actual $ ~. . $ "to Jan 186,857 123.482 103,926 (82,931) -44.4% (19,557) -15.8% Feb 284,798 171.455 153,553 (131,246) -46.1% (17,903) -10.4% Mar 269,618 181,944 102,894 (166,724) -61.8% (79,051) -43.4% Apr 303,057 236,514 157,200 (145,858) -48.1% (79,314) .33.5% May 226,214 212,521 156,337 (69,877) -30.9% (56,184) .26.4% Jun 263,124 219,014 133,900 (129,224) -49.1% (85,114) .38.9% Jul 179,257 169,520 - - - . - Aug 157,371 207,467 - - - . Sep 102,168 151,155 - - - . Oct 215,739 181,743 - - - . Nov 304,823 170,542 - - - - Dee 196,014 156,743 - - - YTD Total 1,533.669 1,144,931 807,809 (725.859) -47.3% (337,1221 .29.4% Annual Total 2,689,040 2,182,100 na na na na Right-of-way permits and development services fees are up $17K or 7% when compared to 2001's year-to-date activity. Public Works Operations year-to-date expenditures total $2.3M and is $73K or 3% below budget estimates. The favorable variance is mainly due to under-spending of one-time programs in 2008 based on 2007 spending patterns. ROW PERMITS & DEveLOPMENT $ERVlCE$ FEES . Year,to-Date Through June . 2007 2008 2008 Chal1gefrom 2007 200!! Actualvsaudget Actual audget Actual $ % $ % Jan 33,025 31,646 46,426 13,401 40.6% 14,780 46.7% Feb 50,655 40,330 33,886 (16,769) -33.1% (6,445) -16.0% Mar 21,834 39,250 27.416 5,583 25.6% (11,834) -30.1% Apr 59,623 32,313 85,319 25,696 43.1% 53,005 164.0% May 39,068 38,736 30,690 (8,378) -21.4% (8,046) -20.8% Jun 36,329 41,372 34,204 (2,125) .5.8% (7,168) -17.3% Jul 64,193 37,592 - - - - . Aug 26,372 46,553 - - - - - Sep 3,082 34,875 - - - - - Oet 72,179 35,389 - - - . Nov 8,370 37,032 - - - - - Dee 84,664 68,311 - - - - YTD Total 240,533 223,647 257,940 17,407 7.2% 34,293 15.3% Annual Total 499,392 483,399 na na 16 Police Department Expenditures through June total $1O.5M and is $334K or 3% above the year to date budget of $1O.2M. The unfavorable variance is due to the negative variance in overtime in 2008 when compared to overtime patterns in 2007. However, further analysis shows that the Police Department has spent 47% of their 2008 budget and we anticipate that the Police Department will be within their budget at year-end. Through June, City overtime is 26% or $97K above last year. There is a 29% decrease in overtime for contracted services and traffic schaol. When the decrease fram the billable overtime is included, the total avertime increased $79K ar 18%. June's overtime reflects a significant decrease when campared to. the prior manth's overtime even though the Palice Department investigated several high-profile crimes and provided additional police staffmg at City parks using overtime afficers. The primary reason for the reductian in avertime is a result af the Patrol Sectian nearing full staffing. 27 Student Officers completed their training in June and were assigned to. patrol squads. This increase in staffing allowed ather officers to. take vacatians, training, and ather necessary absences fram patrol withaut causing avertime. PSOvertimeby Type .... through June Type 2007 2008 $ % Training $ 19,681 $ 34,180 $ 14,500 74% Court 15,445 19,952 4,507 29% Field Oper 268,841 355,016 86,175 32% Other 67,264 58,752 (8,512) .13% City Portion 371,231 467,900 96,669 26% ContracUGrant 36,312 25,567 (10,745) -30% Traffic School 26,574 19,186 (7,388) .28% Homeland Sec nla Smable 62,886 44,753 (18,133) -29% Grand Total $434,117 $ 512,654 $ 78,536 18% . .. PS Overl,me.By Month 2007 2008 200l! Chaflge frorn2007 2008 Actu<llvsBuclget Actual ~uclget A(:t!-l<ll $ % $ % Jan $ 68,853 $ 33,888 $ 119,252 $ 50,399 73% $ 85,363 251.9% Feb $ 66,743 $ 32,850 64,247 (2.496) -4% 31,397 95.6% Mar $ 72.669 $ 35,767 100,016 27,346 38% 64,249 179.6% Apr $ 71,885 $ 35,381 76,954 5,069 7% 41.573 117.5% May $ 69.400 $ 34,158 86,482 17 ,082 25% 52,324 153.2% Jun $ 84,568 $ 41,623 65,703 (18,864) -22% 24,080 57.9% Jul $ 81,970 $ 40,345 - - - - - Aug $ 95,835 $ 47,169 - - - - - Sep $ 101,171 $ 49,795 - - - - Oct $ 79,262 $ 39,012 - - - - - Nov $ 84.507 $ 41,593 - - - - - Dec $ 83,397 $ 41,047 - - - - - Total $434,117 $ 213,667 $ 512,654 $ 78,536 18% $ 298,987 139.9% Annual Total $ 960,261 $ 472,627 Jail Services Jail Services through June is $594K and is below the year-ta-date budget estimate of $616K by $22K. Through June, Enumclaw, Fife, and Medical are dawn while King Caunty and Yakima are up compared to 2007. The positive variance is due to. savings faund in Enumclaw, Fife, and Medical when compared to 2007 spending patterns with offsetting of the overage with King Caunty Jail Services. Court Municipal Co.urt year-ta-date expenditures af $70 IK is $18K ar 3% abave estimates. The unfavarable variance is due to. increase in Prafessional Services far ProTem services ($25K) due to terminated employees in early 2008 and interpreter services ($14K). However, savings in Salaries/Benefits ($20K) offset these based an 2007 spending patterns. Excluding pro.bation thraugh June revenue is up $214K or 44% compared to. year-to-date 2007. The revenue increase is due to. the caurt autharizing certain payments via credit card transactions, the increase in fine amaunts far mast infractians, and the change in court policy in respect to. deferred fmdings. The state legislature increased the fine amaunts far traffic and non- traffic infractians in July af2007. COURT REVelUE Through June 2007 2008 2008 Change from 2007 2008.Actuat vs Budget Month ~ctual Budget ~ctual SVa, . %Var $Var "Var January $ 74,292 $ 64,393 $ t16,642 $ 42,350 57.0% $ 52,249 81.1% Februaty 71,310 61,300 120,754 49,445 69.3% 59,454 97.0% March 92,354 89,397 113,512 21,158 22.9% 24,116 27.0% April 77,727 61,510 105,654 27,927 35.9% 44,144 71.8% May 79,456 71,523 144,648 65,193 82.0% 73,125 102.2% June 96,805 89,729 104,996 8,191 8.5% 15,267 17.0% July 90,014 72,981 August 97,385 72,705 September 101.982 69,407 October 122,605 70.041 November 120,895 92,970 - December 90,603 74,869 Subtotal $ 491,943 $ 437,851 $ 706,206 $ 214,263 43.6% 268,355 61.3% fl'obation Svcs 49,627 71,872 49,394 (233) .0.5% (22,478) .31.3% YTO Total $ 541,580 $ 509,723 $ 755,598 $ 214,018 39.5% 245,876 48.2% Annual Total $t,217,114 $998,825 na na na 1 ,ja Co.URT REVENUE By Category Through Jun~ 2001 2008 Cf1ang~from2007 Actual Actual $ Vat " Var Civil Penatties $ 6.479 $ 10,183 $ 3,704 51.2% Traffic & Non-Parking 303,231 486,936 183,105 60.6% Parking Infractions 21,469 39,823 18,354 85.5% OUI & Other Misd 50,313 30,938 (19,375) -38.5% Criminal Traffic Misd 25,391 2,112 (23,279) -91.1% Criminal Costs 13,294 44,712 31,418 236.3% Interest I ather I Misc 17.461 22,368 4,907 28.1% Criminal Conv Fees 11,707 12,305 597 5.1% Shared Court Costs 12.126 24.608 12.482 102.9% Services & Charges 30.472 32,221 1,149 5.7% Subtotal $ 491,943 $ 106,206 $ 214,263 43.6% Probation Services 49,627 49,394 (233) -0.5% YTO Total $ 541,580 $ 155,598 $ 214,018 39.5% Traffic and non-parking fmes total $487K and is $184K or 61 % above year-to-date 2007. Parking infractions total $40K and is $18K or 86% above year-to-date 2007. DUI and other misdemeanors total $31 K and is $19K or 39% below year-to-date 2007. Criminal costs total $45K and is $31K or 237% above year-to-date 2007. Criminal Conviction Fees total $12K and is above year-to-date 2007 by less than $1 K. Parks & Recreation Overall parks operations expenditures through June total $1.9M, which is $128K or 7% above the year-to-date budget of $1.7M. The increase in expenditures is due to an increase in SalaryfBenefits of$153K due to lower vacancy when compared to 2007. Knutzen Family Theatre revenues and expenditures are both above budget while Dumas Bay Center revenues and expenditures are below budget. General Recreation and Cultural Services Direct program expenditures total $333K or 33.6% of the total annual budget of$993K not including indirect costs. Including indirect administration costs, recreation expenditures total $507K and are 38.5% of the total annual budget of $1.32M. Recreation fees total $360K and are 60.6% of the total annual budget of $595K. Recreation fees have recovered 108.1% of direct program costs and is 48.2% above the annual budgeted recovery ratio of 59.9%. General Recreation showed an increase of $57K in favorable variance compared to May's Monthly Financial Report due to the Community Center's Spring and Summer Camps that started in Spring of 2008. Considering indirect administration costs, the recovery ratio is reduced to 71.1% or 25.9% above the annual budgeted recovery ratio of 45.2%. The table below is a comparison of budgeted versus actual subsidy and recovery ratio by program. .. RECREATION, CUL TURALSERVICES, COMMUNITY CENTERAf-.l[)[)UMASBA'(Ce.NTREPERFORI\IlANCE Ye<irtp ~te Thrpugf/ JUf1~~()g . 8udget , .. ,lJ,ctiJiJl . .... Recovery Rec~v:~ty Vatiance p(og@trl Revetllle E.xpetJd Subsidy Ratio R<;f(~u~ I Exp~(fd S!lb$itiy Ri!ti9 . .$IJ/i~ii!y GENERAL RECREATION Steel lake Aquatics 2,000 20,360 18,360 9.8% - 545 - nla nla Arts & Special Events 93,000 284,900 191,900 32.6% 93,859 93,445 (415) 100.4% 192,315 Youth Athletics 42,450 178,612 136,162 23.8% 15,140 28,266 13,126 53.6% 123,036 Adult Athletics 203,875 143,070 (60,805) 142.5% 83,837 45,344 (38,493) 184.9% (22,312) Community Recreation 124,000 147,313 23,313 84.2% 124,486 78,755 (45,732) 158.1% 69,045 Recreation Inc 48,850 63,966 15.116 76.4% 30,691 38,758 8,067 79.2% 7,049 Youth Commission 500 1.800 1.300 27.8% - 58 58 nla 1,242 Red, White & Blue' 21,500 41,550 20,050 51.7% 3,950 9,363 5,413 nla 14,637 Senior Services 58,740 111,227 52,487 52.8% 8,499 38,771 30,272 21.9% 22,215 Subtotal $ 594,915 $ 992,797 $ 397,882 59.9"10 $ 360,463 $ 333,304 $ (27,159) 108.1"10 $ 425,041 Administration - 322,914 322.914 nfa - 173,560 173,560 nla 149,354 TOTAL GENERAL RECREATION $ 594,915 $ 1,315,711 $ 720,796 45.2"10 $ 360,463 $ 506,864 $146,401 71.1% $574,395 TOTAL FW COMMUNITY CENTER $ 1,663,407 $ 1,901,761 $ 238,354 87.5% $ 716,894 $ 948,939 $ 232,045 75.5% $6,309 DUMAS BAY CENTRE Dumas Bay Centre 634,711 643,413 8,702' 98.6% 216,197 259,176 42,979 83.4% (34,277) Knutzen Family Theatre 77,955 210,939 132,984- 37.0% 64,839 122,767 57,929 52.8% 75,055 TOTAL DUMAS BAY CENTRE $ 712,666 $ 854,352 $ 141,686 83.4"10 $ 281,036 $ 381,944 $ 100,908 73.6"10 $40,778 Arts Commission 4,250 4,250 nfa 3,430 806 (2,624) 425.6% 6,874 GRAND TOTAL $ 2,970,988 $ 4,076,074 $ 1,105,086 72.9% . $ 1,361,823 ,$ 1,838,553 I $ 476,730 I 74.1%. $ 628,356 I . The subsidY' (or Dumas Bay Centre should be $0: however Dumas Bay Centre revenue was underbudgeted by $8.700. ... The subsidy for Knutzen Family Theatre should be $129.260 (amount of Utility Transfer to Knutzen). KFT underbudgeted revenue by $3,725. Dumas Bav Centre Dumas Bay Centre operating revenue of $216K is below by $IIOK or 34% compared to year to date budget of $326K. The negative variance in revenues is due to decrease in overnight rentals in 2008 compared to 2007, Operating expenditures through June total $259K, which is $54K or 17% below the year to date budget of $313K. Dumas Bay Centre has recovered 83.4% of its operating expenses. Knutzen Familv Theatre Operating revenue of $65K is above year to date budget of $38K by $27K or 73%. Operating expenditures through June total $123K, which is $38K or 45% above the year to date budget of$85K. The unfavorable variance is due to timing of printing payments for recreational brochures compared to 2007 ($20K) and increase in salarieslbenetits for shifting of staff from Dumas Bay to Knutzen ($13 K). Knutzen Theatre has recovered 52.8% of its operating expenses. 18 Federal Way Communitv Center The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and designated utility tax transfer. The facility opened early June with a grand opening on March 31,2007. The operating .revenue budget includes $1.7M in user fees/program revenue and $528K in utility tax subsidy_ Through June, operating revenues total $717K and is $1l5K or 14% below YTD projections, Currently the Open Gym/Indoor Playground and TowellEquipment Rentals are not up and running as of June 2008. Federal Way Community Center expects TowellEquipment Rentals to be up and running sometime this summer. Through June, operating expenditures total $949K and is $2K or less than I % below YTD budget estimates. Federal Way Community Center has recovered 76% of operating expenditures compared to the budgeted recovery ratio of87%. Year-to-date projected subsidy is $119K and Year- to-date actual subsidy is $232K or $113K over the projected subsidy. The Federal Way Community Center planned a subsidy of $238K, which is supported by the Utility Tax transfer of $528K, the remaining $290K was for Capital reserves. With the subsidy currently over it's year-to-date budget by $113K, the Community Center is currently using their capital reserves for on-going general operations, Year-to-date operating budget projections are calculated on 1I12th of the Annual Budget times the month we are reporting. For year-to-date June, the projected revenues/expenditure budget is 6/12th of the annual budget The Federal Way Community Center currently has $424K in their capital budget (construction). Planned capital expenditures includes the following: security system, concession stand vendor/construction, and commercial washer/dryer. Federal Way Com.m.unity Center 2008 YTD Budget V arianc~ YTD Actual Annual Budget $ % "~'''''-'''--''''''_._--_._.'''-- .._._._._._-~.__.........._......_..~--- ------+-.-- Revenues ,! i EilifjSsiOris-==---.----..--- -Si}83;407tss9uo4tn:?u16- $--(70,388~---:f1.9%- Youth Athletic Programs 19,000 I 9,500 i (9,500), -100.0% 'OpenGymlkldoor P1ayground"- ----roooT--soor (5) (50S)! -~O% Aquatics Programs-Lessonstaasses 148,0001- 74.000! 54.599 (19,401)1 -26.2% CilidCareFees ----- ~-..10.000 ['-5,000 I 904 (4,096)1 -81.9% .-.---------..----..----- .--.-...+.......-.---- ---.n77J----- Fitness Training Fees 5.000 i 2,500 ! 3.477 977 I 39.1% Tow eVequipment Rentals - 8,000 i 4,000 - (4,000) I -100.0% Pool Rentals/Colllletitive-Lap Lanes 36,000 I 18,000 i 10.663 (7,337)1 -40.8% Rentals 213,000 I 106.500 I 100,637 (5.863) I -5.5% Merchandise Sales 21,000 i 10.500 1 23,431 12.931 i 123.2% ..---.....................---.-----.... ..-.--............-----.-.....-.---'--- -. I ConcessionsNending 19,000 L...y,500 L - (9,500)1 -100.0% Interest Earnings/Other Misc Revenues - i - i 1,871 1,871 i n/a .._.__~ota~.~venu:...__..._ _~~.407 :oo.~31,7041_~ _(114,809t~__ -13.8~ ~pe;jd~!!=-~___~~_-= =-_~_.-t~:-'-_-=L____. r-- .Per~~neICos.!:..__ _ 1,232,385 i 616,193 L 586.520 29,6731 4.8% Supplies 133,254, 66,627 1 70.309 (3,682) i -5.5% OtherSerVices iCharges--""oo_-- '"--'39~59n-I96,296 'f 223,266 (26,970)r---:13:Y'j; I1tergovernmental . 2,000 '''' 1.000! 9,078 (8,078It -807.8% -'_______~___ ____...L.___._ .Cap~al__._.__ ~ooo J..- 11,000 I. - 11,000 I_oo~ ~lternal Serv~_~~~______"_ .........!.!9,5~..L_.59.76~!_~...__~_~~ ...oo.__..Total Ex~~ditures ___ ... 1,901,7~L...~50,881J 948,939 1,941 I 0.2% \! ! .-----+ ,_.- ._ Operatin!!..~v Ove~ I (Under ExpI __t~~,35~4_J~1~.!?1L~32,0451 ~86811 __......!~:.!.~ --.___._ --------1-- i 1--___ Other Sources " , 'TransfernfromUtaxFWid-- --528,348t 264:1741 i64.174 -.__.~o~O% .,-,_._.__._.~---- --'~.~'--'-i-----' .. I i' ...._.__!otaIOt~_Source~ _~2~,348_L 264,~4: 264,174 l-~ !! 1 - ....-......----...---....--.-..-------. -.----...-- ..+.........-...--j-.-.- -----..--j--.------..-..- Other Uses ___.__..L__.__\.__ I __ Trans~ionlStartup Costs ' ! 't' - 1 n/a I __ Total Other Uses - i - - , n/a .^ -- __l-===-i . ~---r-<-- _Net Inc~me _.._.__._____..__289,~~~L 144,!~. 32,129 (112,86811 -77.8% .--.----------.-----.. -----L.----L-o~ c-.---I.---.. Beginning Balance 23,530! 21,395 i 21,395 .. ! 0.0% ---.-.~-----,-.--.----- ,-~----~<._---":r_:__.--.-r_:_.-.- , Ending Balance $ 313,524 i $ 166,392 i $ 53,524 $ (112,86811 -67.8% Other Departmental Variances City Council year-to-date expenditures total $252K is $3K above estimates due to over-spending in supplies ($4K), charges for services ($20K), and intergovernmental ($15K) however, these are offset with savings in salaries and benefits ($28K) based on 2007 spending patterns. City Manager year-to-date expenditures of $643K is above year-to-date budget by $18K mainly due to timing of payments in various line items based on 2007 spending patterns. Economic Development year-to-date expenditures of $107K is below year-to-date by $77K due to under-spending of one-time programs in 2008 based on 2007 spending patterns. Management Services year-to-date expenditures of $1.2M is $77K below estimate due to under-spending of one-time programs in 2008 based on 2007 spending patterns. 19 Law year-to-date expenditures total $767K and is $2K below estimates due savings in vanous line items based on 2007 spending patterns. Debt service Under RCW 39.36.020 (2), The City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. In addition, the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. The City's outstanding total general obligation debt is $19.6M at June 30, 2008. This leaves the City with a remaining debt capacity without voter approval of $122.3M and an additional $90.IM that can be accessed with voter approval. The voter-approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With this vote, the voter approves additional property tax can be levied above and beyond the constitutional and statutory caps on property tax. In addition to these general-purpose debt capacities, RCW 39.36.030(4) also allows voters to approve park facilities and utility bond issues; each limited to 2.5% of the City's assessed valuation. Therefore, legally the City can issue up to a total of 7.5% of the City's assessed valuation in bonds for $662.9M. The Public Works Trust Fund Loans are the obligation of the Surface Water Utility, backed by the rates collected from users, and are not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. The tables below show the available debt capacity for the City and schedule of outstanding debt as of June 30, 2008. DESCRIPTION General Purposes Councilmanic Excess Levy (Limited GO) (Unlimited GO) Excess Levy Open Space and Park Excess Levy Utility Pumoses Total Debt Caoacitv AV= $ 9,010,356,378 (A) 1.50% 2.50% $ 135,155,346 $ (135,155,346) 225,258,909 225,258,909 225,258,909 $ 675,776,728 Add: Cash on hand for debt redemption (B) 6,758,777 6,758,777 Less: COPs outstanding Bonds outstanding (19,605,000) REMAlNlNG DEBT CAPACITY $ 122,309,123 $ (19,605,000) 90,103,564 $ 225,258,909 $ 225,258,909 $ 662,930,505 GENERAL CAPACITY (C) $ 212,412,686 (A) Final 2008 Assessed Valuation (B) Fund balance of$3,527,856 in debt service prefunding balance and $3,230,921 in utility tax fund, (C) Combined total for Councilmanic, and Excess Levy capacities. OUTSTANDING GENERAL OBLlGA nON DEBT - As of June 30, 2008 Amount Outstanding Outstanding Funding Maturity Originally Debt as of Amount Debt as of Callable Callable Description PUlvose Source Date Interest Rate Issued 12D 1I2007 Redeemed 6/30/2008 Date Amount General Obli/{atian Bonds: 2000 Valley Comm (911 REET I.Dee-15 5.31 2,551,600 1,595,000 1,595,000 I-Oec-IO 1,069,000 Limited Dispatch)-Center Bldg & Equipment 2003 Community Centec Utax 1-0ec-33 4.67 15,000,000 13,910,000 - 13,910,000 I-Dec-13 11,955,000 Limited 2006 G.O. AMC Theatre Site 28-Oec-08 3-Jan-OO 4,100,000 4,100,000 4,100,000 Bonds Acquisition Total General Obbeation Debt $ 21651600 $ 19605000 $ $ 19605000 - Public Warks Trust Fund Loan: PWfL SWM CIP-Kitts SWM l-lu1-14 1.00 1,555,440 603,676 (86,239) 517,437 - - Comer Project PWTL SWM CIP-SeaTac SWM l-lul-19 1.00 2.475,000 1,153,436 (96,120) 1,057,317 - - Mall Detention Pro', Subtotal P\VTFL 4,030,440 1.757,112 (182,359) 1.574,753 Grand T atal $ 25,682,040 S 21,362,112 S (182,359) $ 21,179,753 - 20 CASH & INVESTMENTS Overall investment interest through year-to-date through June 2007 compared to year-to-date through June 2008 decreased by $278K. The unfavorable variance is due to the decrease in interest rates for the State Investment Pool and the Municipal lnvestor Account. Both interest rates have decreased from June 2007 to June 2008 5.21% to 2.29% and 5.38% to 2.17% respectively. The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to determine whether market yields are being achieved is the range between the average 6- month US Treasury Bill (2.17%) and the State Investment Pool (2.29%). The average portfolio yield is 2.47% which is slightly above the two benchmarks. Investment Schedule June 2008 ..... Settlement Investment Maturity YieliJto Type Date Par Amount Cost Date Maturitv ... Aaencv - FHLB 3133XLJ53 08/10/07 $1,000,000 $1,008,623 7/212009 5.29% US T-BOND 912828LP 08/10/07 $1,000,000 $1,012,723 4/30/2009 4.50% Subtotal In-House Investments $2,000,000 $2,021,346 Averaae Maturitv 56 Averaae Yield to Maturitv 4.93% Averaae Yield - 6 mo. T -Bill 2.17% Municioallnvestor Account $1,519 1 day 2.48% State Investment Pool $61,534,003 1 day 2.29% Averaae Portfolio MaturItY & Yield 3 2.47% To\~jJlnve$tl1)ents ... $li3,$$li,86'i' c= The total invested balance at the end of June is $63.56M, which includes $61.53M in the state investment pool, $2.02M in- house investment purchases, and $2K in the Municipal Investor Accounts. The state pool is composed of agency callables (.21%), repurchase agreements (3.39%), treasury securities (1.06%), agency coupons (8.14%), interest bearing bank deposit (5.44%), agency floating rate notes (23.32%), agency variable rate notes (2.10%), discount notes (47.32%) and certificates of deposit (9.02%). The City's total investment portfolio is made up of 97% State Pool, 3% In-House Investments, and 0% Municipal Investors Accounts. Total Portfolio by Category June 30, 2008 Interest Rates Comparison For the Month of June 2008 In-House Investments 3% 6.0% 5.0% m 6 Month T -Bill 4.0% . State Inl.estment Pool 3.0% o In-house In~sbnent 2.0% State Inveslm!nt Pool 97% 1.0% ~ Municipalln~stor Account . Portfolio Al.erage 0.0% 2003 2004 2005 2006 2007 2008 21 COUNCIL MEETING DATE: August 5, 2008 ITEM #:~. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: VOUCHERS POLICY QUESTION: Should the City approve the vouchers in the total amount 01$4, 736,379. 77 COMMITTEE: Finance, Economic Development, and Regional Affairs Committee MEETING DATE: July 22, 2008 CATEGORY: [gj Consent 0 Ordinance 0 Public Hearing o City Council Business 0 Resolution 0 Other (\ 11- _~!~!:!,:_~..!~___RT. B~~_!~~ Kr~Js~!!!:~ce Qi~~~~~~____________________________________________~~PT:!in~~ce _________________________________ I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, Washington, and that I am authorized to authenticate and certify said liens. ~~ Fin~nce Director Attachments: Voucher List Options Considered: NA .--.-.-..----.--.-----.-------------------.....-----.---..--.-..--".-.--.--.--.-.--.--------------------.--.--_.._._.._-_._....~------_._-_.__._---_..._--_._-----_._--.-.-.-.--.---...----.- STAFF RECOMMENDATION: NA CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: c~e ~Cil COMMITTEE RECOMMENDATION: "[ fflO" approval of the vouch", andforward 2~i/ Meeti=: , Committee Member Committee Member PROPOSED COUNCIL MOTION: "[move approval of the vouchers pursuant to RCW 42.24." 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W o )> s: o ~-n o :i" -n!!!. -nO m::r OCD mO ;It:' ~C r-(/) ~- -< "tl III co CD N en COUNCIL MEETING DATE: August 5, 2008 ...----.------.-.-.....-.-.--.-..--------..--.....----.-..--.-....--------.- ITEM #: IS.ct. ...__.__..__________h__..______._._._.__.........____..__.._..__.___._.___._....__.____..__._.___.__.________.__._.__h_____ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUB.JECf: Interlocal Agreement with the State Administrative Office Of The Courts. POLlCY QUESTION: SHOULD THE CITY COUNCIL APPROVE AN INTERLOCAL AGREEMENT WITH THE STATE ADMINISTRATIVE OFFICE OF THE COURTS TO ACCEPT FUNDS TO IMPROVE COURT INTERPRETER SERVICES? COMMITfEE: Finance/Economic Development/Regional Affairs MEETING DATE: 7/22/08 CATEGORY: [8J Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ~I~_~F ~.POR!.~~_:.~I_~~~2!22~2~~!_~E~g.r[ST_~_T2.~__ m_____._________...._______...E_~_~~:_~~~~~_~_I_~o~_________________ BACKGROUND: This Interlocal agreement is to accept funds from the State Administrative Office of the Courts to improve the quality and availability of court interpreter services for Limited English Proficient, deaf, and hard of hearing persons in accordance with RCW 2.42 and 2.43. The Court will track and provide the interpreter cost and usage data to the Washington State Administrative Office of the Courts (AOe) from July 1,2008 through June 30,2009. AOC will reimburse the Court a maximum of$27,863 for interpreter costs incurred during the period. This Agreement has been reviewed and approved by the City's Law Department. Attachments: Interlocal Agreement. Options Considered: l. Recommend approval of the proposed Interlocal Agreement and forward to full Council for first reading at the August 5, 2008 City Council meeting. 2. Deny approval of the proposed Interlocal Agreement and provide further direction. -...-.----.-----.-----..__...._...___..._..._._..m_____....._..._._.._._._..____._...___....._..._..._ ...-...-..--..--.........-.....--.__._....___._._......._..__m...._....____....._...._._...___m_...._......._.._..._._.___.._...__._...._m...._........____..._._..........__._.____._..___._ STAFF RECOMMENDATION: Approve 0 DlRECTORAPPROVAL:~,?~ ~~ Committee' Council CITY MANAGER ApPROVAL: COMMITTEE RECOMMENDATION: [ MOVE TO APPROVE OPTION \ ~~~ A':~mbe' ~4j Eric Faison, Committee Member PROPOSED COUNCIL MOTION: "I move approval of the proposed lnterlocal Agreement with the State Admistrative Office of the Courts. .. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TA8LEDIDEFERREDIN0 ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # K:\Agenda ltemIFHSRAC\2008\ROW 69 I I RETURN TO: CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATIONIDOCUMENT REVIEW/SIGNATURE ROUTING SLIP I. ORIGINATING DEPTIDIV: M UN' C I P /k'L- Utt~7 2. ORIGINATING STAFF PERSON: .f!.-ft$ IWAM070 EXT: ~O11 3. DATE REQ. BY: ,A S A-P 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE) o PROFESSIONAL SERVICE AGREEMENT D SECURITY DOCUMENT (E.G. AGREEMENT & o MAINTENANCE/LABOR AGREEMENT PERFIMAIN BOND; ASSIGNMENT OF FUNDS IN UEU OF BOND) o PUBLIC WORKS CONTRACT D CONTRACTOR SELECTION DOCUMENT o SMALL PUBLIC WORKS CONTRACT (E.G., RFB, RFP, RFQ) . (LESS THAN $200,000) D CONTRACT AMENDMENT AG#: D PURCHASE AGREEMENT) D CDBG (MATERIALS, SUPPLIES, EQUIPMENT) 'f... OTHER o REAL ESTATE DOCUMENT 5. PROJECT NAME: f'N1e;~ 1r4 eNC/Y k4!- e-6 MyN 7 I A A () 10 I ~ 6. NAMEOFCONTRACTOR: pel)e~A-L WAyM UN ICI PkL eo u ~ 7 ADDRESS: Po i!Jpx q7-rf Fe7)~AL WA-Y WA q~O~3 TELEPHONEZ6,3~~-3aio SIGNATURE NAME: 1t/rl3 I WAM VT C) . TITLE 7. ATTACH ALL EXHIBITS AND CHECK BOXES D SCOPE OF SERVICES D ALL EXHIBITS REFERENCED IN DOCUMENT D INSURANCE CERTIFICATE D DOCUMENT AUTHORIZING SIGNATURE 8. TERM: COMMENCEMENT DATE: tllll)?; COMPLETION DATE: ~ !"PO//JCj 9. TOTAL COMPENSATION $ 2. 1 ~ 6 3. 2.3 (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: DYES D NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED DYES D NO IF YES, $ PAID BY: 0 CONTRACTOR 0 CITY o PURCHASING: PLEASE CHARGE TO: 10. CONTRACT REVIEW INITIALIDATEAP~OVED INITIALIDATE APPROVED "f- PROJECT MANAGER r-??7 ~/77J 7:;, /0'8 D DIRECTOR D RISK MANAGEMENT (IF APPLICABLE) ~ 7(z/or. fj!! LAW [I. CONTRACT SIGNATURE ROUTING INITIALIDATE APPROVED fNITIALIDATE APPROVED D LAWDEPARTMENT D CITYMANAGER D CITY CLERK D SIGN COPY BACK TO ORGINATING DEPT D ASSIGNED AG# =OMMENTS !l08 70 2. DESCRIPTION OF SERVICES TO BE PROVIDED a. The Contractor will ensure that the interpreter funding is targeted to improve the quality and availability of court interpreter services for Limited English Proficient (LEP), deaf and hard of hearing persons by reimbursing Certified, Registered and Qualified interpreters for interpreter services in accordance with the Interpreter Services Funding: Funding Conditions / Payment Structure, and Travel and Mileage Reimbursement requirements as set forth at: https:/Iinside.courts.wa.Qovlindex. cfm?fa=controller .showPaqe&folder=courtlnteroreter& file=lnterpreterlnformationforCourts . b. The Contractor agrees to actively participate in the new vision and structure for state funding of interpreter services; and to track and provide the interpreter cost and usage data needed to demonstrate the impact of the funding. In particular, the Contractor agrees to submit electronically with each request for reimbursement a completed Interpreter Services Funding Data form, reflecting the interpreter services and costs for which the Contractor seeks reimbursement The Interpreter Services Funding Data form (an Excel spreadsheet), and Instructions for completing it are set forth at: https://inside. courts. wa.Qov/index.cfm?fa=controller.showPaQe&folder=courtl nteroreter& file=lnteroreterlnformationforCourts . c. The Contractor agrees to partner closely with the AGC Interpreter Program and the Interpreter Commission to identify and implement innovations and best practices for providing interpreter services (e.g., innovations in scheduling of interpreters), with a view to improving interpreter services and the service infrastructure statewide. 3. PERIOD OF PERFORMANCE The period of performance under this Contract shall be from July 1, 2008 through June 30, 2009. IAA09010-v2 71 Page 2 of 6 7. TREATMENT OF ASSETS AND PROPERTY: The AOC shall be the owner of any and all fIxed assets or personal property jointly or cooperatively, acquired, held, used, or disposed of pursuant to this Agreement. 8. RIGHTS IN DATA: Unless otherwise provided, data which originates from this contract shall be "works for hire" as defined by the U.S. Copyright Act of 1976 and shall be owned by the AOe. Data shall include, but not be limited to, reports, documents, pampWets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and video and/or sound reproductions. Ownership includes the right to copyright, patent, register, and the ability to transfer these rights. In the event that any of the deliverables under this contract include material not included within the definition of "works for hire," the Contractor hereby assigns such rights to the AOC as consideration for this contract. Data which is delivered under this contract, but which does not originate therefrom, shall be transferred to the AOC with a nonexclusive, royalty-free, irrevocable license to publish, translate, reproduce, deliver, perform, dispose of, and to authorize others to do so; Provided, that such license shall be limited to the extent which the Contractor has a right to grant such a license. The Contractor shall advise the AOC, at the time of delivery of data furnished under this contract, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this contract. The AOC shall receive prompt written notice of each notice or claim of copyright infringement received by the Contractor with respect to any data delivered under this contract. The AOC shall have the right to modify or remove any restrictive markings placed upon the data by the Contractor. 9. INDEPENDENT CAPACITY: The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. 10. AGREEMENT ALTERATIONS AND AMENDMENTS: This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. 11. RECORDS, DOCUMENTS, AND REPORTS: The Contractor shall maintain books, records, documents and other evidence of accounting procedures and practices which suffIciently and properly reflect all direct and indirect costs of any nature expended in the performance of this contract. These records shall be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the AOC, the OffIce of the State Auditor, and federal offIcials so authorized by law, rule, regulation, or contract. The Contractor will retain all books, records, documents, and other material relevant to this contract for six years after settlement, and make them available for inspection by persons authorized this prOViSion. 12. RIGHT OF INSPECTION: The Contractor shall provide right of access to its facilities to the AOC, or any of its officers, or to any other authorized agent or official of the state of Washington of the federal government at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this contract. lAA09010-v2 72 Page 4 of 6 U. DISPUTES: Disputes arising under this Agreement shall be resolved by a panel consisting of one representative from the AGC, one representative from the Contractor, and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing. Neither party shall have recourse to the courts unless there is a showing of noncompliance or waiver of this section. 14. TERMINATION: Either party may terminate this Agreement upon thirty (30) days written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 15. GOVERNANCE: This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement:, or between its terms and any applicable statute or'rule, the inconsistency shall be resolved by giving precedence in the following order: a. Applicable state and federal statutes and rules; b. Any other provisions of the agreement:, including materials incorporated by reference. 16. ASSIGNMENT: The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. 17. WAIVER: A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. 18. SEVERABILITY: If any provision of this Agreement, or any proVlsion of any docwnent incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision and to this end the provisions of this Agreement are declared to be severable. 19. ENTIRE AGREEMENT: This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated herein by reference are attached. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. IAA09010-v2 73 Page 5 of 6 CONTRACT MANAGEMENT The program managers noted below shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement: AGC Program Manager: Contractor Program Manager: Chris Ruhl Rae Iwamoto, Court Administrator PO Box 41170 PO Box 9717 Olympia, W A 98504-1170 Federal Way, W A 98063 (360) 705-5228 (253) 835-3019 Chris.Ruhl courts.wa. ov Rae.iwamoto ci offederalwa .com ENTIRE AGREEMENT: This contract contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this contract shall be considered to exist or to bind any of the parties to this agreement unless otherwise stated in this contract. AGREED: THE ADMINISTRATIVE OFFICE OF THE COURTS CONTRACTOR Dirk Marler, Director Judicial Services Division Signature Printed Name Date Date IAA09010-v2 74 Page 6 of 6 COUNCIL MEETING DATE: August 5, 2008 ITEM#: 6. e. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2009-2010 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM POLICY QUESTION: Should the City of Federal Way allocate 2009 Community Development Block Grant (CDBG) funds as recommended by the Human Services Commission? COMMITTEE: PRHS&PS MEETING DATE: July 8, 2008 CATEGORY: r8I Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ~TAFF REp~RT ~~-=-_~eUi 0 'Q.9E.!!.~!!LfQ~Q_Coordl!!at~________________~~!~:_~~~~~_~~ty ~~~_~~opm~~~______ Attachments: · Final 2008 CDBG Program recommendations from June 30, 2008, Human Services Commission meeting with staff reports from review process and updated attachments. The notice of public hearing with any comments received is also attached. · Complete~~copies of the 2009 CDBG applications received, staff reports and questions/responses to agencies are availableil} the City Council offices. Options Considered: 1. Finalize the recommendation for the 2009 Community Development Block Grant (CDBG) Program, as presented that includes: Proposed funding levels for 2009 CDBG Capital Projects and Public Service Projects; Conditions of Funding; a Contingency Plan should funding increase or decrease; and, the 2009 Planning and Administration Budget. It is further moved that the City Manager, or his designee, be authorized to enter into the required agreements to carry out Federal Way's 2009 CDBG program. 2. Modify the recommendation for the 2009 Community Development Block Grant (CDBG) Program. STAFF RECOMMENDATION: Accept option 1. CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: C~ Council Council COMMITTEE RECOMMENDATION: I move approval of option l. ~ PROPOSED COUNCIL MOTION: HI move approval of option -1-. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNClL ACTION: o APPROVED o DENIED o TABLEOIDEFERREDINO ACfION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # 76 ~ CITY OF ~ Federal Way MEMORANDUM DATE: TO: FROM: SUBJECT: June 24,2008 Human Services Commission ~. Kelli O'Donnell, CDBG Coordinat 2009 Community Development Bock Grant (CDBG) Public Hearing and Recommendations for the 2009 COBG Program Public Hearing: On Monday, June 30, 2008, the Human Services Commission will hold a public hearing to collect comments regarding the preliminary recommendations for the City of Federal Way 2009 CDBG program. The public hearing is scheduled to begin at 5:30 p.m. in the City Council Chambers. The public hearing will start with a staff presentation of the preliminary funding recommendations, as developed by the Commission. The presentation will include an overview of the proposed funding levels for each project, and a review of the proposed conditions of funding and the contingency plan for 2009. After the presentation, the Chair will invite public testimony. This will be done project by project with the Chair reading a project name and asking for comment. Every person who wishes to speak will have a total of 3 minutes. Human Services staff will set a timer. Additionally, the public will be allowed to submit written comments, which will be read into the record during the hearing. When all comments are collected, the Chair will close the hearing. Recommendations for 2009 COBG Program: The Commission will then move to agenda item 4 for final deliberations of the recommendations for the 2009 CDBG Program. The Preliminary 2009 CDBG funding levels for capital, public service projects, and planning and administration (Attachment 1), 2009 Contingency Plan (Attachment 2), and 2009 Conditions of Funding (Attachment 3) are included in the agenda materials. Following review of the information provided and input from the public hearing, the Human Services Commission will finalize their recommendations on the 2009 CDBG Program. The Commission's recommendation will be fOlwarded to the Parks, Recreation, Human Services and Public Safety (PRHS&PS) Council Committee at their meeting on July 8, 2008. It is anticipated that the full Council will consider and vote upon the Committee's recommendations at their August 5, 2008, meeting. Updated Estimates: The preliminary 2008 CDBG funding recommendations as developed at the June 16, 2008, Commission meeting are noted in Attachment 1. Updated estimates for 2009 CDBG funding have not been received from King County. The amount of funds allocated by Congress and received as program income and recaptured funds directly impacts how much Federal Way can spend in the capital projects, public service and planning/administration categories. ~--r Attachment 1, Preliminary Recommendations, includes columns showing how funds will be added are reduced based upon the final amount of funds available for the 2009 COBG program utilizing the draft 2009 Contingency Plan. Proposed Motions: . Option 1: I move to finalize the recommendation for the 2009 Community Development Block Grant (COBG) Program, as presented that includes: Proposed funding levels for 2009 COBG Capital Projects and 2009 CDBG Public Service Projects; Conditions of Funding; a Contingency Plan should funding increase or decrease and the 2009 Planning and Administration Budget. It is further moved that the City Manager, ,orhis designee, be authorized to enter irito the required agreements to carry out Federal Way's 2009 CDBGpragram. Option 2: I move to finalize the recommendation for the 2009 Community DevelQpment Block Grant (COBG) Program, as modified by the Human Services Commission at tOnight's meetil19 thatincludes: Propo~ed funding levels for2009. CDBG Capitcd PrQjectfand>2009 CD. BG Public Service Projects; Conditions of Funding; a Contingency Plan 'should funding increa~s()r de9reas~'and the'200~ :Plahlling .and' Admihistration Budgetltisfurthetmoved that the City Manager, or his designee, be authorized to enter into the required agree)mentsto carry out Federal Way's 2009 COBG program. If you have any questions about the public hearing or allocation procedure! please contact Ole at kelli.odonnell@cityoffedeialway.com or (253) 835-2653. 79 4--L E .f Ol ., . .__,A. '- ~e> 'CD Ie o .~ .- Ie cu l- e> I~ ..2 CD - e Q) E 0.. ..2 Q) > Q) ,0 ~ e ::J E E .. 0 (J .. . ) c ..! E CI .!i~ ._ IE Ci a:Ui'Q ....... CI"''' ... ,~ E .., 'u o- j! S: a:Uia ....... CI"''' ... c .!!Eo 10- -:!i a:u.. ....... cZN .. ~.s u .. 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HSC Recommendation 06/30/08 Attachment 2 CITY OF FEDERAL WAY 2009 CDBG CONTINGENCY PLAN The allocation process for 2009 Community Development Block Grant (CDBG) funds is based upon an estimate of Federal Way's 2009 CDBG funds. The City will not know its exact grant amount until after Congress passes the HUD Appropriation Bill. This is expected to occur between the fall of 2008 and spring of 2009. Because the final CDBG appropriation is not known, the allocation process includes a contingency plan. The plan allows for adjustment up or down based upon the final grant amount and/or any additional funds received as the result of project cancellations or additional recaptured funds. 2009 COBG Capital Projects: The City's interlocal with King County for the distribution of CDBG funds limits Federal Way to a maximum of two new stand-alone capital projects per year with a maximum of one construction project that may trigger Davis Bacon annually. Capital funds not used for these projects may be allocated to sub-regional projects by the City unless returned by City to the sub-regional fund. Federal Way may add capital funds to projects funded by the King County CDBG/HOME Consortium over and above the two project capital limitations. Since it is unknown at this time which projects will be funded by the King County CDBG/HOME Consortium for 2009 Capital projects, the following contingencies relate to the projects funded by Federal Way under the contract requirements: Funding Order of 2009 COBG Capital projects: 1. Highline Community College - Small Business Development Center: Funded in the amount of $22,500 . · Federal Way's first stand-alone construction project that does not trigger Davis-Bacon. 2. Valley Cities Counseling & Consultation - Federal Way Clinic Acquisition: Funded in the amount of $244,576 · Federal Way's second stand-alone project that does not trigger Davis-Bacon if not funded by the CDBG Consortium. SHOULO THE GRANT AMOUNT INCREASE OR ADDITIONAL FUNDS BECOME AVAILABLE: Capital Projects -- The City will apply any increase in the amount of CDBG capital funds as follows: 1. Valley Cities Counseling & Consultation - Federal Way Clinic Acquisition up to a total award of $500,000; and, 2. If additional capital funds are received, open CDBG projects serving Federal Way residents that have been funded by the City of Federal Way and/or the King County CDBG/HOME Consortium will be considered for funding; and, 3. Should no open projects be identified and/or the Council decides it is not in the best interest of Federal Way residents to add Federal Way CDBG funds to the project(s), additional funds will be carried over to the 2010 CDBG program year. Public Service Programs - The City will apply any increase in the amount of CDBG public service funds as follows: 1. If any additional public service funds become available, funds will be allocated to Orion Industries Work Enhancement Services Program with additional service units required proportionate to funding up to $20,000 total funding; and, 2. If any additional public service funds become available, funds will be allocated to the Institute for Family Development PACT Program with additional service units required proportionate to funding up to $18,225 total funding; and, Page lof3 82 HSC Recommendation 06/30/08 Attachment 2 CITY OF FEDERAL WAY 2009 CDSG CONTINGENCY PLAN 3. If any additional public service funds become available, funds will be allocated to Federal Way Senior Center Adult Day Care Program with additional service units required proportionate to funding up to $17,983 total funding~ and, 4. If any additional public service funds become available, funds will be allocated to the Community Health Centers of King County Primary Dental Program with additional service units required proportionate to funding up to $32,000 total funding; and, 5. If any additional public service funds become available, funds will be allocated to Big Brothers Big Sisters of Puget Sound One-to-One Mentoring Program with additional service units required proportionate to funding up to $17,000 total funding; and, 6. If any additional public service funds become available after the first contingency is fully funded, the Human Services Commission will reconsider allocation of additional public service funds for recommendation to the City Council with public participation. Planning and Administration - The City will apply any increase in the amount of CDBG planning and administration funds as follows: 1. Any additional funds for planning and administration activities will be allocated to Planning and Administration to cover administrative costs for Federal Way's CDBG program; and, 2. Additional funds not needed for administration of Federal Way's CDBG program will be applied toward the costs of additional planning activities consistent with the King County Consortium Consolidated Housing and Community Development Plan; and, 3. Additional funds received not needed for planning and administration activities will be allocated to capital projects in accordance with the priority order listed above. SHOULD THE GRANT AMOUNT DECREASE: Capital Projects - The City will decrease the amount of COBG funds allocated for capital projects as follows: 1. Any unallocated capital funds available will be decreased before reductions are made to specific projects. 2. The capital projects will be decreased in the following order based upon final funding: a. Valley Cities Counseling & Consultation - Federal Way Clinic Acquisition b. Highline Community College - Small Business Development Center Public Service Programs -- The City will decrease the amount of CDBG funds allocated for public service programs as follows: 1. Decreases will be made to public service programs in the following order: a. Big Brothers Big Sisters of Puget Sounds One-to-One Youth Mentoring Program will be reduced until it reaches the $10,000 minimum funding level; and then, b. Community Health Centers of King County Primary Dental Program will be reduced until it reaches the $10,000 minimum funding level; and then, c. Federal Way Senior Center Adult Day Care Program will be reduced until it reaches the $10,000 minimum funding level; and then, d. The Institute for Family Development PACT Program will be reduced until it reaches the $10,000 minimum funding level; and then, e. Orion Industries Work Enhancement Program will be reduced until it reaches the $10,000 minimum funding level; and then. Any remaining funds available for public services will be redistributed evenly to the reduced agencies above. Page 20f3 83 HSC Recommendation 06/30/08 Attachment 2 CITY OF FEDERAL WAY 2008 COSG CONTINGENCY PLAN Planning and Administration -- The City will decrease the amount of COSG funds allocated for COSG planning and administration as follows: 1. Funds for additional planning activities will be reduced first; then 2. Funding for COSG administrative activities will be decreased. CONSORTIUM CEILING: In the event that the funding available for Federal Way's 2009 COSG program is below the 2007 funding level for public service/planning and administration, the City will utilize any additional ceiling available from the King County COSG Consortium to maintain the funding level of the public service/planning and administration categories at the 2007 COSG level with the corresponding reduction to 2009 COSG capital funds. Page 3 of3 84 HSC Recom 06/30/08 Attachment 3 2009 COSG ALLOCATIONS PROCESS Funding Conditions for Capital Projects and Public Service Projects All 2009 COSG Projects 1. All CDBG projects are subject to the federal environmental review requirements of the National Environmental Policy Act (NEPA) as of the date of submittal of application. An environmental review of Federal Way-awarded CDSG projects must be completed by King County before contracts will be executed, Costs of the NEPA review will be charged to the CDBG project. 2. All projects must comply with Community Development Block Grant Program Regulations (24 CFR Part 570) and applicable King County Consortium policies as outlined in the King County Consortium Consolidated Housing & Community Development Plan for 2005-2009, as amended. 3. All CDBG projects shall comply with all applicable federal, state, and City laws including, without limitation, all City codes, ordinances, resolutions, standards and policies, as now exist or hereafter adopted or amended including land use and/or building permit requirements and processes. Federal Way 2009 CDBG Capital Projects All 2009 COSG Capital Proiects 1. Federal Way 2009 COBG Capital Projects will contract with the King County Department of Community and Human Services unless otherwise notified. 2. Federal Way 2009 CDBG Capital Projects must be completed within 17 months from the beginning of the program year that funds are awarded unless an earlier date is stated below and/or the Joint Recommendation Committee extends the project with input from the City of Federal Way. This policy may be amended by the Joint Recommendation Committee. 3. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended ("URA") and/or Section 1 04( d) of the Housing and Community Development Act of 1974, as amended ("Barney Frank Amendment") that are triggered by any project must be included in the budget. Relocation requirements must be coordinated and verified with King County Relocation Specialist. 4. Applicant must receive written notification from King County Community Services Division staff verifying that environmental review is complete before any "choice limiting activities" are taken. King County staff must be notified by the applicant if any changes are made to the scope of the project since the 2009 CDBG application was submitted. 5. COBG capital awards over $25,000 are structured as a zero interest forgivable loan for a set number of years depending on the amount of CDBG funds received and the type of project. The property owner must be able and willing to secure the change of use restriction with a promissory note, deed of trust and any other required documents to Page 1 of 4 85 HSC Recom 06/30/08 Attachment 3 King County. All security documents related to funded capital project activities must be submitted prior to the execution of a contract between the awarded agency and the County in order to incorporate these documents into the contractual agreement. Failure to execute security documents to the benefit of King County in a timely manner will result in the cancellation of COBG awards. The fol/owing specific condition(s) address concerns that Staff and the Commission discussed as they reviewed the applications. Highline Community College - Small Business Development Center Project a) Funding for 2009 is contingent upon the City of Federal Way allocating 2009 general funds to support the half-time FTE business advisor and allow the program to serve clients that are not COBG eligible through the budget process. b) The project must be under contract with King County for 2008 COBG project and in compliance with contract and COBG regulations for additional COBG funds to be added to the project. c) The final award amount may be adjusted based upon the amount of COBG funds remaining in the project that will be applied to the 2009 fund year. d) Agency must verify that a minimum of their clients are 51 % low-moderate-income per official HUO Income Guidelines and maintain documentation of family size and income. e) The project must be under contract with King County for 2008 COBG project and in compliance with contract and COBG regulations for 2009 COBG funds to be awarded to the project. f) Certification that no public funds will be used for lobbying signed by Highline Community College President required. g) Receipt of Board Resolution authorizing submittal of application by August 25, 2008. Valley Cities Counseling and Consultation - Federal Way Clinic Acquisition: a) The project must clear NEPA environmental review by King County before any choice limiting activities, including acquiring the property, entering legally binding construction contracts, clearing/grading, etc., may commence. Failure to do so could result in the project becoming ineligible for Federal Way COBG funds. Applicant must receive written notification from King County Community Services ~ivision staff verifying that environmental review is complete before any "choice limiting activities" are taken. b) King County NEPA environmental review costs have not been factored into the project cost. Estimated costs will be requested from King County. The City may choose to increase an award to cover environmental review costs or have environmental review costs deducted from the requested funding level. c) No Federal Way COBG funds will be allocated until all funding is committed for acquisition and Washington Healthcare Facilities Authority or other funding equivalent to the proposed Page 2 of 4 86 HSC Recom 06/30108 Attachment 3 HCFA funding is secured. The applicant must submit documentation that the operation of the project is feasible to serve low-income residents if HCFA funding is not secured. This funding must be secured with approved documentation by March of 2010 for the project to be funded by a Federal Way 2009. CDBG award. The project may reapply in future funding rounds for consideration. d) Commitment of $100,000 Valley Cities Counseling and Consultation fund~ must be utilized prior to CDBG funds being utilized. e) Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended ("URN) and/or Section 104(d) of the Housing and Community Development Act of . 1974, as amended ("Barney Frank Amendment") apply to this project. Relocation requirements must be coordinated and verified with King County Relocation Specialist. The City may choose to increase an award to cover URA costs or have URA costs deducted from the requested funding level. The agency is responsible for meeting all notification and documentation requirements. f) Award contingent upon verification that appraised value is equal or greater than final purchase price and review and approval of title insurance by City. g) Award is contingent upon review and approval by the City of Federal Way of the final purchase and sale agreement and title insurance. Federal Way 2009 COBG Public Service Projects All 2009 COBG Public Service Proiects 1. If funded, service units and units of service may be adjusted based upon the amount of funding and refinement of the program service and unit costs definitions. A line item budget will be negotiated with the subrecipient. 2. 2009 awards are contingent upon successful completion of each agency's 2008 CDBG Contract for public service, if applicable. 3. 2010 awards will be continued in 2009 subject to availability of funds and agency performance in 2009. The CDBG Contingency Plan will be implemented should funding increase or decrease. The following specific condition(s) address concerns that Staff and the Commission discussed as they reviewed the applications. Big Brothers Big Sisters of Puget Sound - One-to-One Youth Mentoring Program No specific conditions. Page 3~J 4 HSC Recom 06/30/08 Attachment 3 Community Health Centers of King County - Primary Dental Program a} Federal Way Dental Access Program funding is contingent upon the Federal Way Dental 'Access Program receiving funding from Federal Way's 2009 Human Services General Fund for a minimum of $15,900. b} Funds awarded, as part of Federal Way's 2009 CDBG program, must be used to provide additional units of service above that provided by a 2009 Federal Way Human Services General Fund award. Multi-Service Center - Federal Way Emergency Feeding Program a) Funds awarded, as part of Federal Way's 2009 CDBG program, must be used to provide additional units of service above that provided by any 2008 Federal Way Human Services General Fund award. Federal Way Senior Center - Adult Day Care a) The Agency will continue to participate in the Organizational Capacity Building Pilot Program and make satisfactory progress (as determined by the Human Services Division Manager) on the goals identified at the May 16, 2006, Board Retreat. Institute for Family Development - PACT (Parents and Children Together) a} Institute for Family Development - PACT funding is contingent upon the PACT Program receiving funding for Federal Way's 2009 Human Services General Fund for a minimum of $3,000. b} Funds awarded, as part of Federal Way's 2009 CDBG program, must be used to provide additional units of service above that provided by a Federal Way 2009 Human Services General Fund award. Orion Industries - Work Enhancement Program a) Receipt of Board Resolution authorizing submittal of application by August 25, 2008. Page 1~f 4 ~ CITY OF ~ Federal Way MEMORANDUM DATE: TO: FROM: SUBJECT: June 30, 2008 Human Services Commission ~ Kelli O'Donnell, CDSG Coordinat Update on 2009 Community Deve opment Block Grant (CDBG) Program Recommendations Request for Extension: Orion Industries has requested an extension of the deadline to submit the board resolution authorizing the submittal of their CDSG application per the attached letter. The purpose of the board resolution is to make sure that agencies' boards of directors are engaged in the governance of the agency and aware of applications for funding. Staff recognizes that boards have various meeting schedules and sometimes pressing agenda items delay action on items. Staff recommends extension of the deadline for submittal of all board resolutions for 2009-2010 City of Federal Way funding to August 25, 2008. This will also allow additional time for agencies being considered for Human Service General Fund grants. Should the Commission choose not to extend the deadline, Orion Industries will not be eligible for funds and the awards to the remaining agencies would be adjusted per the 2009 Contingency Plan. Corrections to 2009 COSG Program: Should the Commission concur with the above recommendation, the 2009 Conditions of Funding related to board resolutions should be updated to reflect the extension of the deadline. The 2009 Contingency Plan also needs to be corrected to reflect the current estimated capital award to Valley Cities Counseling and Consultation for the Fed~ral Way Clinic Acquisition. The corrected preliminary award for this project should be $244,576 on page 1 of the 2009 Contingency Plan. If you have any questions about the public hearing or allocation procedure, please contact me at keIlLodonnell@cityoffederalway.com or (253) 835-2653. 89 C~~ ORION 33926 Ninth Avenue South / Federal Way, WA 98003 King Co. 253.661.7805 / Pierce Co. 253.927.1004' / Fax 253.661.7846 RECEIVED BY COMMUNITY DEVaOPMENT DEPARTMENT Kelli O'Donnell CDBG Coordinator 33325 8th Ave S Federal Way, WA 98063 JUN 2 6 2008 Dear Kelli, Please a~pt this request to extend the deadline for submittal of Orion's Board Resolution authorizing the submittal of the CDBG application. A requirement of our response to the 2009-2010 RFP for General Funds and CDBG funds was to submit a Board resolution authorizing submittal of the application within 60 days of application. Orion's Board m~t in May 2008 and the RFP I Need for Board Resolution was discussed. The Orion..Board requested additional information. Orion's Board of Director's does not meet again until July 21, 2008. On the agenda of this meeting is the resolution to approve our CDBG application to the City of Federal Way. The Board of Director's cannot currently conduct formal business via e-mail (this is on the agenda for approval in July as well). I would appreciate it if you could extend the deadline for submittal of the resolution until after this date. I have spoken with members of the Board of Directors and feel this resolution will be approved. Sincerely, (aJfwl AJ~ Kathleen A. Powers, M.S. CRC Director of Rehabilitation ~ CITY OF ~ Federal Way MEMORANOUM DATE: TO: FROM: SUBJECT: June 16, 2008 Human Services Commission ._ Kelli O'Donnell, CDSG Coordinat~ Update on 2009 CDSG Estimate~ J;e 'of Consortium Ceiling; and, 2009 Planning & Administration Budget Updated 2009 Estimates of Funding: Additional information has been received on preliminary estimates for recaptured funds for Federal Way's 2009 Community Development Block Grant program. Additionally, the wrong estimate of capital funds remaining was used for the June 10, 2008, memo to the Human Services Commission. The attached Estimate of 2009 CDBG Allocations by Category will be reviewed with the Commission. The amount of funding available for capital projects is significantly lower than the original estimate due to the following: Program Income Recaptured Funds Changes to 2009 Funding Estimates 2008 Actual 2009 Estimate Difference Notes: $59,702 $59,702 $0 2009 Actual not yet known $94,181 $2,668 $91,513 06/16/08 Est. King County The funds available from program income and recaptured funds have a direct impact on what the City of Federal Way has available to allocate. COBG Consortium Ceiling: Another factor for 2009 is whether or not additional ceiling is available from the King County Consortium to keep funding for public service programs and planning and administration at 2007 levels. The CDSG Consortium received program income in 2007, which raised the limits for the Consortium as a whole for public services/planning and administration available in 2008. Federal Way was allowed to use approximately $30,000 in 2008 capital funds to maintain public services as well as planning and administration for Federal Way and King County at 2007 levels. Whether or not these funds will be available to Federal Way's COBG program will not be known until the end of 2008 or beginning of 2009. The Human Services Commission should make a recommendation on whether or not additional King County CDSG ceiling should be used for Federal Way's CDSG Program with the corresponding reductions to capital. Based upon the current estimates and applications for capital projects, staff recommends utilizing any available COSG Consortium ceiling to maintain public service and capital projects at the 2007 level of funding. If Consortium ceiling is not available, funding would be reduced to public service programs per the 2009 Contingency Plan as outlined in the spreadsheet distributed with the Human Services Commission agenda. 91 Federal Way 2009 COSG Program Preliminary Estimates - June 16, 2008 Final 2008 2009 2009 2008 Allocations Preliminary Preliminary Allocation without Est. with Est. Added Added without Ceiling Ceiling Added Funding Category Ceiling Public Service $85,977 $77,442 $85,977 $77,442 Planning & Admin $85,977 $77,442 $85,977 $77,442 Capital $358,589 $388,460 $267,076 $296,948 Total $530,543 $543,344 $439,030 $451,832 Recommendations for Planning and Administration As part of your funding recommendations to the City Council, the Commission will make a recommendation regarding the use of 2009 COSG Planning and Administration funds. The total estimated amount of Federal Way's COSG program for 2009 as of June 16, 2008, is $777,089. Of this, $77,442 is earmarked for planning and administration of the City's COSG Program. The budget proposed by staff utilizes the full amount of estimated COSG Planning and Administration funds available, which is consistent with past years. The estimated planning and administration funding available to Federal Way in 2009 has decreased by $8,535 from 2007. Funds available for planning and administration that are not programmed will be added to Federal Way's COSG Capital funds. Staff recommends using any available COSG Consortium ceiling to restore the Planning and Administration funding to the 2007 funding level. Eligible Uses of Planning and Administration Funds Planning and Administration is one of three categories that the Oepartment of Housing and Urban Oevelopment (COSG) has deemed as an eligible use of COSG funds. Eligible uses of Planning and Administration dollars include: personnel and related administrative costs used to administer the COSG program, planning projects such as studies, analyses, data gathering and preparation of written plans and action items. Administrative costs include the cost of required legal ads, office supplies, and travel and training. The proposed use of the City's 2009 Planning and Administration Funds is consistent with the HUO eligibility guidelines. Proposed Use of 2009 COSG Planning and Administration Funds The proposed 2009 budget is outlined below, with the 2007 Actual and 2008 Sudget provided for comparison purposes. Selow are the estimated costs and descriptions of each budget category. anmng an miniS ra Ion u ge Budget Category 2007 Actual 2008 Budget Proposed 2009 Personnel Costs $81,227 $84,786 $90,492 Program Operating Costs $ 2,082 $1,191 $0 Consultant and Purchased Services $0 $0 j. ,j~ I I-- I I fL-[, I COBG PI d Ad . . t f B d t I.TOTAL ! $83,309 i $85,977 I ~ I Estimated Funds Available 2009 r------l 1 $77 ,44~ l.-- -----....-.---.-r-.---..---------.,--------------r--------.--'--'---' I (Shortfall) L_~__j ~ (fig:;;;:J 92 Budget Category Descriptions Personnel Costs - Includes the majority of the salary and benefits for the COSG Coordinator (1.0 FTE) and a small amount for Administrative AssistantlTemporary hours in prior years. The 2009 Personnel Costs is for the COBG Coordinator salary and benefits estimate provided by Finance with increased benefit costs and the projected Cost of Living Allowance (COLA). Program Operating Costs - Includes legal advertising, training, mileage reimbursement, equipment, and supplies necessary for administering the COSG program. Training funds for a portion of the Human Services Commission's annual retreat have also been included in this amount when funds are available. No funds are anticipated to be available for program operating costs in 2009. The City has covered the cost of office space, desk, telephone, copying/printing, mailing, etc. for the COBG program. Costs previously covered by the program such as required legal ads will need to be included in the City's general fund budget. Consultant and Purchased Services - Includes special project funds for consultant or purchased services. In past years, these funds have been used for updates to the Human Services Comprehensive Plan, outcomes technical assistance to agencies, and development of the COBG/Human Services photo display board. No funds are anticipated to be available for consultant and purchased services in 2009. Local/Consortium Strategy Addressed The proposed use of 2009 COSG Planning and Administration funds is consistent with the King County COSG Consolidated Plan and the City's Consolidated Plan and is an eligible activity in COSG Program Regulations at 24 CFR 570.205 and 570.206. local Strategy: Continue to develop a comprehensive human service network at the local and regional level to more effectively address human service needs of Federal Way's low-income and special needs populations. (HSS4) Consortium Strategy: Community/Economic Oevelopment Goal 3: Human Services Agencies. Improve the ability of health and human service agencies to serve our low- to moderate-income residents effectively and efficiently. Objective 1. Staff Recommendation Staff recommends using the full amount of 2009 COSG Planning and Administration Funds available ($77,442) for the administration of the City's COSG program. Per the 2009 Contingency Plan, any increases would be utilized to fully fund the administration of the program. Any funding shortfall will need to be budgeted in 2009 by the 2009-2010 budget process. It is further recommended that any additional ceiling for public services and planning and administration available through the COSG Consortium be utilized up to the 2007 funding level with the corresponding reduction in available capital funds. Adoption of the 2009 planning and administration budget will be part of the Commission's final recommendation for the 2009 COSG program. Please contact me at (253) 835-2653 or keIlLodonnell@citvoffederalwav.com if you have questions regarding the allocation process. 93 c: c: ~ .2 <II ti O'>u~-6 o,go Cb ~<(ga:: ~ o CJ) ! as U >- D .. .. g c ..~ ~ ~ .2 0 C(~ g~ 3~ ~ g 0'0 C'I . ~ :: ..m as ~ .. W c: c: ,g .2 <II ti O'>o~-6 0.,20 CD ~<(::;:a:: c: c: ,g .2 <II ti O)O~~ o~o GJ ::;:<(~a:: c: c: 2 .2 <>>~ g o..S!~~ ::;:<(~a:: ::: l!! 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M co ~ M ;0> "I ,.,. ~ lO N m M ,.,. Ol ~ 'w o m c g 'i5 '0 <( '3 Ii! Q. '" o ~ .E Ol c: 'c '(ij E Ql a:: :2 " <Xl C> C> N ;0 ~ ;0 .~ aTYOF'~ , Federal Way MEMORANDUM OATE: TO: FROM: SUBJECT: June 10, 2008 Human Services Commission ~ Kelli O'Oonnell, COBG Coordinat I 2009 COBG Program Review & commendations At the June 16, 2008, meeting Human Services Commission will develop their Preliminary recommendations for the 2009 COBG Program. Funding Estimates: Preliminary estimates of funding with program income and recaptured funds for Federal Way's 2009 COBG funds have not yet been received from King County. Preliminary recommendations are based upon 2008 funding levels. The President's 2009 budget includes an 18% cut to COBG. The Congressional Budget Resolution for Fiscal Year 2009 (S. Con.Res. 70) rejects the cuts to COBG. However the Budget Resolution does not become law but spells out the parameters for spending and tax bills and sets an overall spending cap. The final 2009 COBG funding amount will be set when the annual appropriation bill is passed for Transportation/HUO. which is expected to happen after the November elections. Federal Way 2009 COBG Program Preliminary Estimates - June 2008 Funding Category Final 2008 Allocation Public Service Planning & Admin Capital $85.977 $85,977 $382.959 $554.913 2009 Est. Based on 2008 Allocation $85,977 $85,977 $382.959 $550,705 Total Staff Recommendation: Staff has prepared a preliminary funding recommendation for the 2009 COSG program (Attachment 1) following a review of the applications with the Ad Hoc Committees and agency responses to questions. A proposed Contingency Plan (Attachment 2) and Conditions of Funding (Attachment 3) are also attached for consideration. These documents will be the starting point for the Commission discussion on Monday to develop preliminary recommendations for a public hearing on the 2009 COBG Program. A staff report outlining the proposed planning and administration budget for 2009 will be presented at the Commission meeting. Additional Information to Consider: · Included with the agenda materials are the staff summaries for COBG projects and questions and answers received to date. Co _9f . This is the first year that agencies did not apply separately for COBG public service programs. Projects were selected for COBG consideration based upon being above the $10,000 COBG minimum and having received CDBG or other federal funding in 2007 and/or 2008. A number of programs that were considered for COBG did not meet eligibility requirements of the program as' noted in the staff report and will be moved to the Human Services General Fund process for consideration. . COBG Public Service applications that have been funded by Federal Way Human Services General Funds in 2008, must receive the same level of General Funds in 2009 to be considered for 2009 COBG Public Service funds to avoid supplanting. . King County COBG Consortium policies require that capital projects be expended within 17 months of the beginning of the program year in which funds are made available. . The City's interlocal with King County for the distribution of COBG funds limits Federal Way to a maximum of two new stand-alone capital projects per year with a maximum of one project that may trigger Oavis Bacon annually. Capital funds not used for these projects may be allocated to sub-regional projects by the City unless returned by City to the sub-regional fund. . ElderHealth Northwest Connection Adult Health Care program chose not to apply for continued funding for 2009-2010. Commission Action: At the June 16th Human Service Commission 'meeting the Commission will: . Review the proposed 2009 COBG Planning and Administration Budget; . Review the staff recommendations for the 2009 COBG Program; . Adopt preliminary funding levels for 2009 COBG Capital Projects; . Adopt preliminary funding levels for 2009-2010 COBG Public Service Projects; . Finalize the preliminary Conditions of Funding; and, . Finalize the preliminary Contingency Plan should funding increase or decrease in 2009. The above items will be finalized in preparation for the Public Hearing on June 30, 2008. The public hearing is scheduled to begin at 5:30 p.m. in the City Council Chambers. All actions are subject to change following the public hearing and any additional information received. The Human Services Commission will finalize their recommendations for the 2009 COBG Funds following the public hearing. If the Commission is not ready to finalize recommendations at the meeting on Monday, the Commission may continue discussion at the meeting scheduled for June 23rd at 5:30 pm. If the Commission is prepared to make preliminary recommendations, the June 23rd meeting will be canceled. Proposed Motion: I move to finalize the Preliminary 2009 COBG Program, as presented/as modified bv the Human services Commission at tonight's meeting, for the purpose of holding a public hearing to gather community input on Federal Way's 2009 COBG program. The City of Federal Way 2009 COBG program includes: preliminary funding levels for 2009 COBG Capital Projects and 2009-2010 COBG Public Service Projects; preliminary Conditions of Funding; and a preliminary Contingency Plan. Please contact me at (253) 835-2653 or keIlLodonnell@citvoffederalwaV.com if you have questions regarding the allocation process. 96 (f}-L ~ CITYOF #I ~ Federal Way Notice of Public Hearing 2009 Community Development Block Grant (CDBG) Funds NOTICE IS HEREBY GIVEN that the Federal Way Human Services Commission will conduct a public hearing on Monday, June 30, 2008, at 5:30 p.m. in the City Council Chambers on the second floor at City Hall (33325 8th Ave S, PO Box 9718, Federal Way, Washington 98063-9718), to consider the proposed funding of Federal Way's 2009 Community Development Block Grant (CDBG) program. Detailed information about the proposed funding levels for 2009 public service programs and capital projects is available for review during regular business hours at the Department of Community Development-Human Services Division (address above). For additional information, please contact Kelli O'Donnell, CDSG Coordinator, at 253-835-2653. during normal business hours. Written comments on Federal Way's proposed 2009 COSG program will be accepted until 5:00 p.m. on June 30, 2008, and may be forwarded to: City of Federal Way. Attn: Kelli O'Donnell. P.O. Box 9718, Federal Way, WA 98063- 9718. Any person may present written comments to the Human Services Commission during the hearing, and/or may appear at the public hearing to give public testimony Reasonable accommodations at the public hearing such as sign language interpretation or alternate formats for printed materials are available for individuals with disabilities with advance notice. The Council Chambers at City Hall complies with the American Disabilities Act. Please call Kelli O'Donnell at (253) 835-2653 at least one business day in advance to request accommodation. For TOO relay service call1-800-833-6388/TDD or 1-800-833-6384/voice. To be published in The Federal Way Mirror on June 21,2008 .~~ \d~ tf' 4~~ ~~ ~ ~'-06~~~~ \-\~~~~~~~0~ ~_ A1fMtAg ~ d ~ r-!~ ~~~~~~ ~ ~ ~~. 97 COUNCIL MEETING DATE: [TEM #: 5 ,.f ~...._.______.__._ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Federal Way Village Rezone Ordinance Amendment POLlCY QUESTION: Should the City Council amend Condition Number 3 of the Conditions of Zoning Approval of Ordinance 05-490, as amended by Ordinance 07-556? COMMITTEE: Land Useffransportation Committee (LUTC) CATEGORY: o Consent o City Council Business MEETING DATE: July 7, 2008 [8J Ordinance o Resolution D Public Hearing D Other: Information Only STAFF REpORT By: Senior Planner Janet Shull, AICP ~~ DEPT: Community Development ...-...--.-----..-.-.--.------......--...-......__._.__.___.._________...i_~.~........-_-........-........ ...._..__...._...._____..___..__...______.._.__.._......____.._.. SummarylBackground:.Jon Potter (on behalf of Federal Way Village, LLC), has requested to modify condition number 3 of Ordinance 07-556 in order to allow for phased construction of required right-of-way to serve the Federal Way Village project. The Planning Commission conducted a public hearing on June 17,2008, and recommended that the council approve the staff recommended ordinance amendments. Staff will make a brief presentation at the July 7, 2008, LUTC meeting. _._-------_._------_._-----_...._~-_..._-.._._._._.._----.--....--.-.-..-------.--.-.-------------.-...--.-.-------.-.-....--.....--...-------.-------.-.---.......--.....-.--....-.-----.-- Attachments: I) Draft Adoption Ordinance with amended language shown in strikeout (proposed deletions) and underline (proposed additions); and 2) June 4, 2008, Staff Report to the Planning Commission with Exhibits 1-4. Options Considered: I) Adopt the Planning Commission recommended amendments to Ordinance 07-556 (amending Ordinance 05-490); 2) Adopt the recommended amendments with modifications; or 3) Do not adopt the recommended amendments. STAFF RECOMMENDATION: Council approval of the Planning Commission recommended amendments to Ordinance 07-556. ~ DlRECTOR ApPROVAL: hF- to Committee bfLF To Council CITY MANAGER ApPROVAL: - ((~/t~.LIu.J/- Dini Duclos, Member COMMITTEE RECOMl\1ENDA TlON: Forward the Ordinance for first reading to the full Co PROPOSED COUNCIL MOTlON(S): 1ST RE;ADlNG OF ORDINANCE (JULY 15,2008): I move to fonvard the ordinance to a second reading for enactment on the August 5, 2008, consent agenda. 2ND READING OF ORDINANCE (AUGUST 5,2008): HI move approval of the ordinance to amend Ordinance 07-556,. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFfCE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERRED/NO ACTION )l{ MOVED TO SECOND READING (ordinances only) REVISED - 02ftl6l2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # '7 "51!) & I File #08. I 022J4.(J().UP 98 Doc. 10 4\9)6 DRAFT AMENDING ORDINANCE 100 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, ADOPTING AMENDMENTS TO ORDINANCE 07-556, AMENDING ORDINANCE 05-490, RELATING TO THE CONDITIONS OF ZONING APPROVAL FOR FEDERAL WAY VILLAGE (aka KITTS CORNER) (AMENDING ORDINANCE NO'S. 90-43, 95-248, 96-270, 98-330, 00-372, 01-405,03-442,04-460,04-461,04-462,05-490, 05-491,05-492,07-556). WHEREAS, the Growth Management Act of 1990 as amended (Chapter 36.70A RCW or "GMA"), requires the City of Federal Way to adopt a comprehensive plan that includes a land use element (including a land use map), housing element, capital facilities plan element, utilities element, economic development element, and transportation element (including transportation system map[s)); and WHEREAS, the GMA also requires the City of Federal Way to adopt development regulations implementing its comprehensive plan; and WHEREAS, the Federal Way City Council adopted its comprehensive plan with land use map (the "Plan") on November 21, 1995, and adopted development regulations and a zoning map implementing the Plan on July 2, 1996; and subsequently amended the comprehensive plan, land use map, and zoning map on December 23, 1998, September 14,2000, November 1,2001, March 27,2003, July 20, 2004, June 16, 2005, and July 3, 2007; and WHEREAS, Ordinance No. 05-490 approved a change in comprehensive plan designation and zoning of approximately 46 acres located south of South 336th Street and west of Pacific Highway South from Business Park (BP) to Community Business (BC) and Multi-Family (RM 2400), based on specific conditions as contained in said ordinance; and WHEREAS, as a result of this action, approximately 19 acres east of a dividing line would be designated Community Business (BC) and approximately 27 acres west of a dividing line would be designated Multi-Family (RM 2400); the dividing line described as a line extending southwards from the South 336th Street right-of-way, said line which follows the eastern buffer of Wetland No.2 as shown in the Settlement Agreement and Covenant recorded under Recording No. 9704211043 to a point Ord # ,Page I File #08-102234-QO-UP I Doc 1.0. 45651 101 approximately 351 feet north of the south property line of Parcel No. 202104-9004, at which point said line follows the middle of the 13th Place South extended right-of-way to the south property line of Parcel No. 202104-9004; and WHEREAS, the applicant submitted an application for a Master Plan for the Federal Way Village site in January 2007; and WHEREAS, in March 2007, the City of Federal Way received a request to amend the conditions of , zoning approval of the approximately 19 acres of that portion of site zoned Community Business; and WHEREAS, in June 2007, the City Council of the City of Federal Way adopted Ordinance 07-556 that amended the conditions of approval of the approximately 19 acres of that portion of the site zoned Community Business; and WHEREAS, in February 2008, the City's SEPA Responsible Official issued a Mitigated Determination of Nonsignificance on the Federal Way Village Master Plan that considered phased implementation of the required public roadway network; and WHEREAS, in May 2008, the City of Federal Way received a request to further amend the conditions of zoning approval to allow for the phased construction of required public right-of-way within the site consistent with phased construction of the proposed zero-lot line townhouse subdivision and mixed use commercial portions of the site; and WHEREAS, the City of Federal Way through its staff, Planning Commission, City Council committees, and full City Council has received, discussed, and considered the testimony, written comments, and material from the public, as follows: l. On June 18, 2008, the City's Planning Commission considered the request for a change in the conditions of zoning approval to allow for phased construction of required public right-of-way within the Federal Way Village site. 2. On July 7, 2008, the Land Useffransportation Committee of the Federal Way City Council considered the request, based on recommendation by the Planning Commission, following which it recommended adoption of the Planning Commission's recommendations. Ord# , Page 2 File #08-102234-00-UP I Doc. to. 45651 102 3. On July 15, 2008, the full City Council considered the request for a change in the conditions of zoning approval to allow for phased construction of required public right-of-way within the Federal Way Village site at which time it adopted the Planning Commission's recommendation as forwarded by the LandlUse Transportation Committee. WHEREAS, the City Council desires to approve the request for a change in the conditions of zoning approval for the construction of required public right-of-way within the Federal Way Village site based on the amended conditions as contained in Section 3 of this ordinance. Section 1. Findings. After full and careful consideration, the City Council of the City of Federal Way finds that the proposed amendments to the conditions of zoning approval will protect and will not adversely affect the public health, safety, or welfare. Section 2. Conclusions. Pursuant to FWCC Section 22-526, and based upon the Findings set forth in Section 1. the Federal Way City Council makes the following Conclusions of Law with respect to the decisional criteria for adoption of the amendments to the conditions of zoning approval for the Village at Federal Way: A. The proposed amendments, as set forth in Section 3 below, would conlorm to the conditions of zoning approval by providing for construction of public right-of-way identical in design to that originally envisioned and consistent with the comprehensive plan because right-of-way segments will be constructed in phases consistent with the phasing of overall site development B. The proposed amendments to the conditions of zoning approval, as set forth in Section 3 below, will allow development of the site in phases to better respond to market conditions and the Council's vision for development of the site, while providing for transportation facilities to serve the site and improving circulation in the vicinity, and therefore bears a substantial relationship to public health, safety, and welfare and are consistent with the requirements of RCW 36.70A, the King County Countywide Planning Policies and the Comprehensive Plan. Ord# , Page 3 File #08-I02234"()O-UP I Doc.lD. 45651 103 C. The proposed amendments to the conditions of zoning approval, as set forth in Section 3 below, are in the best interest of the residents of the City because they are consistent with, and substantially implement, the following comprehensive plan goal and policy by allowing development of the site in phases as a commerciaV residential mixed-use development in a village setting: LUG6 Transform Community Business areas into vital, attractive, mixed-use areas that appeal to pedestrians and motorists and enhance the community's image. LUP40 Encourage transformation of Pacific Highway (SR-99) Community Business corridor into a quality mixed-use retail area. Retail development along the corridor, exclusive of the City Center, should be designed to integrate auto, pedestrian, and transit circulation. [ntegration of public amenities and open space into retail and office development should also be encouraged. Section 3. Conditions of Approval. The request to change the comprehensive plan designation and zoning of approximately 46 acres located south of South 3361h Street and west of Pacific Highway South from Business Park (BP) to Community Business (BC) and Multi-Family (RM 2400), with approximately 19 acres to be designated Community Business (BC) and approximately 27 acres to be designated Multi- Family (RM 2400), shall be approved based on the following conditions, as amended: I. Prior to construction of any new buildings, a single Master Plan for the entire Multi-Family (RM 2400) and Community Business (BC) zoned site shall be submitted to and approved by the City. Application for critical area intrusions as applicable is also required in conjunction with master plan review. A project action State Environmental Policy Act (SEP A) review shall also be conducted in conjunction with master plan and critical area review. Subsequent to Master Plan approval, building design and minor modifications to the site plan shall be reviewed via a Process U, Site Plan Review. For the purposes of the Master Plan, the subject site is comprised of the following parcels: 202104-9069, 202104-9070, 202104-900 I, 202104-9090, 202104-9086, 202104-9080, 202104-9072, and 202104-9004. . 2. The Master Plan shall be developed with a cohesive and integrated design that promotes the following: a. Pedestrian scale, and pedestrian orientation and massing of buildings. b. Site-wide pedestrian connectivity. c. Building massing shall be designed to avoid large expanses of parking areas adjacent to and/or visible from the public right-of-ways. On-site parking shall not be allowed between buildings and Ord# , Page 4 File #08-102234-00-UP / Doc. to. 45651 104 public right-of-ways, except the Director of Community Development Services may approve one double- loaded parking row between a building and right-of-way due to extenuating circumstances. d. The appearance of strip commercial development shall be minimized by breaking large linear buildings into numerous smaller buildings. e. The commercial portion of the site may include a maximum of two primary anchor buildings. These anchors shall not exceed 140,000 square feet of gross floor area, excluding integrated structured parking. The maximum footprint of anyone anchor shall not exceed 80,000 square feet. Anchor facades shall not exceed a width to depth ratio of 1.25: I. f. Commercial mixed use buildings should not exceed 30,000 square feet of building footprint (excluding integrated structured parking) and shall not exceed a width to depth ratio of 1.5: I. g. Commercial! residential mixed use buildings should not exceed 12,000 square feet of building footprint (excluding integrated structured parking) and shall not exceed a width to depth ratio of 2:1. h. Non-anchor, non-mixed use buildings should not exceed 10,000 square feet of building footprint. The Director of Community Development Services may approve a maximum of two, non- anchor, non-mixed use buildings in excess of 10,000 square feet, up to a maximum of 20,000 square feet each, when the applicant demonstrates the following: (i) The additional square footage is necessary to accommodate the needs of a specific tenant. (ii) The facades of the structure include significant structural modulation equal to at least ten percent of the length of the subject fayade. (iii) The overall design of the building is consistent with the pedestrian scale and integrated design of the overall site. (iv) Non-anchor, non-mixed use facades shall not exceed a width to depth ratio of2: l. L Primary commercial building entries shall be clearly visible and recognizable from the public right-of-ways; or active building facades, including windows and pedestrian scale design amenities such as screening, plazas, or art features such as trellises, artwork, murals, landscaping or combinations thereof, shall be required fronting the right-of-way. J. On-street parallel parking is encouraged where feasible. k. A minimum of five percent of the gross land area of the commercial portion of the site shall be pedestrian oriented open space. There shall be one primary pedestrian gathering focal point, and additional supporting pedestrian oriented gathering locations distributed proportionally throughout the commercial portion of the site. Open space areas and plazas shall include seating, landscaping, art, ornamentation, pedestrian scale lighting, water features, and outdoor dining. Ord# , Page 5 File #08-102234-00-UP I Doc. to. 4565\ 105 l. Vehicular service stations are not permitted. Fuel pump stations are only permitted when accessory to an anchor tenant. Any approved fuel pump station shall not be oriented to the public right-of- way, and shall not exceed two fuel islands with a total of up to eight vehicular fueling positions. 3. Development of the site shall include design, construction, and dedication of the following public roadways in accordance with appropriate FWCC street sections: a. 13th Place South from South 336th Street to the south property line; b. South 340th Street from Pacific Highway South to the intersection of 13lh Place South extended; c. A roadway connecting from South 336th Street through the residential area, connecting to 13th Place South extended. These public roadways are necessary to serve the proposed development and shall be constructed as outlined below. Additional conditions (on-site and off-site) intended to mitigate significant adverse environmental impacts may be required as determined through the SEPA process and will be applied to any proposed project in the future. 11:- Prior to occupancy of any residential building on the site, South 310th Street from Pacific Higln'lay South to the intersection of 13th Place South eKtended, and the roadway 'Ilithin the residential area connecting to South 336th Street, shall be constructed to meet all applicable standards. Traffic calming devices such as speed humps, speed tables, traffic circles, chicanes, curb extensions, signs, pavement marbngs, or other calming devices as appro'led by the Public "Vorles Director shall be incorporated within the residential road'l/ay. Signal modifications at Pacific Highvlay South and South J4Gth Street intersection may be required to provide safe access. Alternatively, the developer may construct the extension of 13th Place South from South 336th Street to its intersection with the proposed residential road as a traffic circle. This would eliminate the need for the construction of South 310th Street from Pacific Highway South to the intersection of 13th Place South extended, and the segment of 13t1t Place South between South 310tlt Street and the intersection of tile residential road'Nay (traffic circle). a. Prior to occupancy of any residential building on lots 1-34, the segment of Roadway A from the southern lot line of Lot 34 northward to South 336lh Street, as set forth in Exhibit A attached hereto, shall be constructed to meet all applicable standards, including a temporary cul-de-sac if necessary. Traffic calming devices such as speed humps. speed tables, traffic circles, chicanes, curb extensions, signs. pavement markings, or other calming devices as approved by the Public Works Director shall be incorporated within the residential roadway. b. Prior to occupancy of any residential building on lots 35-95, South 340lh Street from Pacific Highway South to the intersection of 13th Place South extended, and Road C from the intersection of I3lh Ord # , Page 6 File #08-102234-00-UP / Doc. 10. 45651 106 Place South extended westward to the intersection with Road, A, as set forth in Exhibit B attached hereto, shall. be constructed to meet all applicable standards. [n addition, the segment of Road A from the southern lot line of Lot 34 southward to the intersection with Road B shall be constructed to meet all applicable standards, including a temporary cul-de-sac if necessary. Traffic calming devices such as speed humps, speed tables, traffic circles, chicanes, curb extensions, signs, pavement markings, or other calming devices as approved bv the Public Works Oirector shall be incorporated within the residential roadways. Signal modifications at Pacific Highway South and South 340th Street intersection shall be required to provide safe access. tr. Prior to occupancy of any oommercial building, [Jilt Place South from South 33611t Street to the south property line, and South 31011t Street from Pacific High'llay South to the intersection of l)1It Place South extended, shall be constructed to all applicable standards. ,\ new traffic signal (South J3611t Street & 1311t Place South) and/or signal modifications (Pacific Highway South & South 310m Street) may be required as determined through the SEP A process. c. The Public Works Director shall review and approve the construction phasing for the required street infrastructure associated with the commercial phase of development. Improvements required include: l)th Place South, from South 336th Street to the south property line; South 340lh Street, from Pacific Highwav to the intersection of [Jth Place South extended (to all applicable standards); and modifications to the signal at the intersection of South 340lh Street and Pacific Highway South (SR 99). 4. All new public streets shall include traffic calming features. 5. Uses other than multi-unit housing and day care facilities that are otherwise permitted in the RM zone are not allowed. 6. The multi-family portion of the site, west of Wetland No.2, shall be accessed from one location along South 336th Street and shall include a public roadway connecting through the residential area, across the existing berm of Wetland No.2, and connecting to 13th Place South extended. 7. No more than one anchor building, or a maximum of 80,000 square feet of commercial building area, may receive a Certificate of Occupancy on the site without the prior construction of a minimum of 75 residential units. 8. The residential area shall be designed to minimize reception of potential nOise impacts from adjacent nonresidential uses. Section 4. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. Oed # , Page 7 File #08-I022J4-00-UP {Doc. W. 45651 107 Section 5. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but no limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section * 6. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section &.- 7. Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage, approval, and publication, as provided by law. PASSED by the City Council of the City of Federal Way this ,2008. day of CITY OF FEDERAL WAY Mayor, Jack Dovey A TrEST: City Clerk, Laura Hathaway ApPROVED AS TO FORM: City Attorney, Patricia A. 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') ,,, "-"l- <c.- I:::" 'S\ ,)~ ~1". '~'S 7~ IllO ~ i '" ~ , I 11--___-----' Of I- o .J a w .. g w > .. o i 11,'f II "r\. II ; 'n I' I ~,; ~, 't , v~ \:'7...-:,- d ; ':~r Ii ' ~~ i! !i I) 11 /1 r------------- I I I STAFF REPORT TO THE PLANNING COMISSION DATED JUNE 4, 2008 (FOR JUNE 18, 2008 PUBLIC HEARING) 111 MEMORANDUM June 4, 2008 To: Merle Pfeifer, Chair, Federal Way Planning Commission FROM: Greg Fewins, Director of Community Development Services Isaac Conlen, Planning Manager Janet Shull, AICP, Senior Planner '- SUBJECT: Request to Amend the Rezone Conditions for Federal Way Village (aka Kitts Comer) _ Federal Way Files: 08-102234-00-UP, 05-101205-00-UP, & 05-101207-00-SE MEETING DATE: June 18,2008 I. BACKGROUND The Federal Way Village project is a proposed mixed-use development located at the southwest comer of the intersection of Pacific Highway South and South 3361h Street The project site is approximately 45 acres in size. The eastern half of the site, adjacent to Pacific Highway South, is designated Community Business (BC) and a mixed-use commercial, office, and residential development is proposed for this area. The western half of the site is designated Multifamily Residential (RM 2400) and a 95-1ot, zero-lot line townhouse development is proposed for this portion of the site. The Federal Way Village (originally known as Kitts Corner) rezone request was originally submitted in April 1999. It was reviewed as part of the 200 I Comprehensive Plan Amendments. In November 2001, the LUTC gave direction that a development agreement be prepared for the site. In September 2004, the applicant submitted an application for approval of a development agreement and associated plan. In March 2005, the City initiated a legislative comprehensive plan amendment and conditional rezone for the Kitts Comer site. The comprehensive plan amendment and conditional rezone were approved per Ordinance 05-490 on June 7,2005, which outlined the conditions of approval (Exhibit I). On June 19,2007, Ordinance 07-556 was adopted which amended certain conditions "Of Ordinance 05-490 pertaining to commercial development within the BC-zoned portion'ofthe overall site (Exhibit 2). On February 16,2008, the City of Federal Way SEPA Responsible Official issued a Mitigated Determination of Significance (MONS) for the Federal Way Village Project. On April 30, 2008, the City of Federal Way Hearing Examiner issued a recommendation of approval with conditions for a Process IV request for filling of two small wetlands and buffer averaging for two wetlands on the subject site. On April 30, 2008, the City of Federal Way Hearing Examiner issued a Recommendation of . Approval with Conditions for thy Federal Way Village Preliminary Plat. At the time of this writing, the preliminary plat is scheduled for the June 17, 2008, City Council meeting. 112 On May 5, 2008, the City of Federal Way received a letter from Jon Potter representing the Federal Way Village LLC, reques.ting that the City consider aU!<llidments to the conditions established by Ordinance 05-490, as amended by Ordinance 07-556, to allow for the phased construction of required public right-of-way serving the overall Federal Way Village developmenL II. SUMMARY File Number: 08-102234-00-Ali Parcel Numbers, Owners. & Acreage: Table I Number I'arcel No. Owner Acres I 202104-9069 Kitts Comer LLC L03 acres 2 . 202104-9070 Campus Gateway Associates 21.79 acres 3 202 104-900 I lean Merlino 8.87 acres 4 202104-9090 Curtis & Elizabeth Nelson 0.52 acres 5 202104-9086 Horan R/E Investments Inc. 0.17 acres 6 202104-9080 Ralph Jones L 5 acres 7 202104-9072 Chase Wl Trust 7.75 acres 8 202104-9004 Wayne B. Knight 4.44 acres TOTAL 44.57 acres Location: South of South 3361h Street and west of Pacific Highway South. Size: The overall site is 44.57 acres in size. Applicant: Jon Potter, representing Federal Way Village, LLC Request: To amend rezone conditions contained in Ordinance 07-556 (amending Ordinance 05-490) to allow for phased construction of required public right-of- way within the Federal Way Village site. Comprehensive Plan: Community Business and Multifamily Residential Existing Zoning: Community Business (BC) and Multifamily Residential (RM 2400, minimum 2400 square feetlot area per unit) with conditions as outlined in Ordinance 05- 490 and as amended by Ordinance 07-556. ilL REASON FOR THE REQUEST As stated in the May 5, 2008, correspondence from the applicant, Jon Potter, amending conditions related to required roadways ofOrdinaoce 05-490 (amended by Ordinance 07-556) would allow for the phasing of the infrastructure commensurate with the phasing of the townhouse and mixed Request to Amend Rezone Conditions for Federal Way Village Planning Commission Memorandum File #08.I02234-00-UP I Doc LO.45524 Page 2 113 use commercial development As requested, the amendment would provide for greater flexibility in buildout of the site and response to changing real estate market conditions. The overall internal roadway requirements are not changed by the request, only the timing of constniction. IV. REASON FOR PLANNING COMMISSION ACTION Federal Way City Code (FWCC) Chapter 22, Article IX, "Process VI ~VteW,H establishes a process and criteria for approvinR.and amending legislative rezones. Consistent with Process VI review, the role of the Planning Commission is as follows: I. To review and evaluate the request for amendments to the conditions of approval of the legislative rezone; 2. To determine whether the proposed amendments meet the criteria provided by FWCC Section 22-525; and, . 3. To fOlWard a recommendation to the City Council regarding adoption of the proposed amendments. V. PROCEDURAL SUMMARY June 18,2008 Planning Commission Public Hearing July 7,2008 Land Use Transportation Committee (LUTC) Public Meeting July 15,2008 City Council First Reading of Ordinance August 5, 2008 City Council Second Reading of Ordinance VI. SITE CHARACTERISTICS 1. Neighborhood Characteristics The site is presently vacant, except for parcel 202014-9086 on which Horan Realty (a real estate office building) is located and parcel 202104-9090 (Nelson) on which an automotive business is operated. [n addition, a City-controlled regional detention pond (South 3361h Regional Stormwater Facility) is located on the western portion of parcel 202104-9004 (Knight). Uses to the north across South 3361h Street are a mix of retail. office, church, and restaurants. To the south is vacant land. To the east across Pacific Highway South, moving from north to south, are small retail establishments, vacant property, a bank, Pacifica Park Office Building, and Canopy World. [n addition, Walt's Automotive is located on the triangular piece of property between Pacific Highway South and 161h Avenue South. To the west, moving from north to south, are Mitchell Place (a senior housing development) and industrial uses, including Frito Lay. Request to Amend Rezone Conditions for Federal Way Village Planning Commission Memorandum File #08-102234-00-UP I Doc. to. 45524 Page J 114 2. Availability of Utilities ~ Sanitary Sewer: Located within the Lakehaven Utility District. Sewer facilities will need to be extended to serve the site. There is adequate sewer capacity at this time. Public Water: Located within the Lakehaven Utility District. Water facilities will need to be extended to serve the site. There is adequate water capacity at this time. Storm Drainage: Site is locafed in the West Hylebos Creek Sub-Basin:-mvelopment on the site will be permitted to tie into the South 336lh Regional Stoffilwater Facility. 3. Availability of Public Services Police: Provided by City of Federal Way Schools: Provided by Federal Way School District Fire/Emergency Medical: Provided by South King Fire and Rescue 4. Critical Areas A Class n Wetland is located on the west central portions of parcel 202104-9070 (Campus Gateway) and parcel 202lO4-900 I (Merlino), and on the northern portion of parcel 202lO4- 9072 (Chase NW Trust). A branch ofthe Hylebos Stream flows southwards through the wetlands. Class [( Wetlands have 100-foot setbacks. The on-site stream also has a 100-foot buffer. The stream buffer is either contained within the existing wetland buffers or flows through the regional detention pond located on the western portion of parcel 202104-9004 (Knight). There are also two smaller wetlands located on the Campus Gateway and Merlino parcels. The City entered into a June 17, 1996, Settlement Agreement and Covenant with the property owners that stated that once all permit fees were paid and the development application was in compliance with all applicable laws and codes, these smaller parcels could be filled because mitigation for their filling was already built into the mitigation plan for the overall project and construction of the South 336lh Regional Stormwater Detention Facility. The applicant has been granted Process IV Hearing Examiner Approval (April 30, 2008, Hearing Examiner Decision) for the filling of Wetlands 3 and 4 and for buffer averaging of Wetlands I and 2 to accommodate infrastructure, lot development, and open space trail network associated with the Federal Way Village project. 5. Drainage The site is located in the West Hylebos Creek Sub-Basin. Since more than 5,000 square feet of impervious surfaces would be created with development of the site, surface water runoff and treatment would be required per the 1998 King County Surface Water Design Manual (KCSWDM), the Federal Way Addendum to the KCSWD, and any conditions stipulated in the settlement agreement and covenant entered into between the City and the property owners. The site falls within a Level I Flow Control Area; thus, the applicant must design the flow control facility to meet these performance criteria. Request to Amend Rewne Conditions for Federal Way Village Planning Commission Memorandum File #08-t02234-OO-UP I Doc. I.D. 45524 Page 4 115 6. Access Proposed access to the site istrom South 3361h Street, a principal arterial located to the north of the site, and Pacific Highway South, also a principal arterial, located to the east. As part of the development of the site, 13th Place South will be extended southward from South 336th Street through the site and South 340111 Street will be extended westward from Pacific Highway South through the site. An east/west access to the prQ"'posed.commercial mixed use portion of the site lsalso required between South 336th and S9uth 340th Streets. A north/south roadway (Roadway A) is required to serve the zero-lot line townhouse development on the eastern half of the site, and this roadway will connect with the South 340th Street extension through the commercial portion of the site to Pacific Highway South. 7. Potential Traffic Impacts Traffic impacts for the Federal Way Village development were analyzed in the applicant's Traffic Impact Analysis report and were reviewed by Public Works staff. A Mitigated Determination of Nonsignificance (MDNS) was issued in February 2008 that establishes specific conditions of development to address the identified traffic impacts. The conditions of the MONS address the potential phasing of right-of-way construction that is being proposed by the applicant. VII. PROrOSED AMENDMENTS TO TIlE REZONE CONDITIONS The following are those rezone conditions related to construCtion of public roadways within the Federal Way Village site. The changes related to the applicant's requested amendments are shown as strikeout (proposed deletions) and underline (proposed additions) (Exhibit 4). J. Development of the site shall include design, construction, and dedication of the following public roadways in accordance with appropriate FWCC street sections: a. I Jth Place South from South 336th Street to the south property line; b. South 340th Street from Pacific Highway South to the intersection of l]lh Place South extended; c. A roadway connecting from South 336th Street through the residential area, connecting to 13th Place South extended. These public roadways are necessary to serve the proposed development and shall be constructed as outlined below. Additional conditions (on-site and off-site) intended to mitigate significant adverse environmental impacts may be required as determined through the SEPA process and will be applied to any proposed project in the future. ~ Prior to oceupanoy of any residential building On the sire, South 340tft Street from Pacifie Highway South to the interseotion of I 3 lit Plaee South extended, and the roadway within the residential area coooeeting t-o South 33611t Street, shall be constructed t-o meet all applicable standards. Traffic calming devices such as speed humps, speed tables, trame circles, chicanes, curb extensions, signs, pavement markings, or other oalming devices as approved by the Publio Works Direotor shall be incorporated within the residential roadvo'ay. Signal modifications at Paoifio Highway South and South 34011t Streot interseotion may bo required to pro'lide safe acoess. Request to Amend Rezone Conditions for Federal Way Village Planning Commission Memorandum File II08.102234-OO-UP I Doc. 1.0. 45524 PageS 116 :: Alternatively, the devoloper may construct the ext~~ion of 13th plaoe South fr{)ffi South 33611l Street to its interseotion with the proposed residential road as a trame oirele. This would eliminate tbe noed for the construction of South 340'" Street from Pacific High'NaY South to the intersection of [Jill Place South extended, and the segment of 13'" Place South between South 3101ll Street and the intersection of the residential roadv.<ay (traffic cirele). a. Prior to occupancy of any residential building on lots 1-34. tlli: selUllent of Roadway A from the southern lot line of Lot. 34 northward to South 336th Street~ set forth in Exhibit A attached hereto. shall be constructed to meet all applicable standards. inclu_ a temporary cul- de-sac if necessary. Traffic calming devices such as speed humps. speed tables. traffic circles. chicanes. curb extensions, signs. pavement markings. or other calming devices as approved by the Public Works Director shall be incorporated within the residential roadway. b. Prior to occupancy of any commercial building, 1311l Plooe South from South 3J611l Street to tho south property line, and South J 101ll Street from Pacific Highway South to the intersection of lJlIl Place South cKtendcd, shall be construct-ed to all applicable stand~ds. /\ nC'N traffic signal (South 33611l Street & lJlIl Plooo South) and/or signal modifications (Pacific High'Nay South & South 3101ll Street) may be required as determined th;-ough the SEP A process. b. Prior to occupancy of any residential building on lots 35-95. South 340th Street from Pacific Highway South to the intersection of 13th Place South extended. and Road C from the intersection of 13th Place South extended westward to the intersection with Road. A. as set forth in Exhibit B attached hereto. shall be constructed to meet all applicable standards. [n addition. the segment of Road A from the southern lot line of Lot 34 southward to the intersection with Road B. as set forth in Exhibit B attached hereto. shall be constructed to meet all applicable standards. including a temporary cul-de-sac if necessary. Traffic calming devices such as speed humps. speed tables. traffic circles. chicanes. curb extensions. signs. pavement markings. or other calming devices as approved by the Public Works Director shall be incorporated within the residential roadways. Signal modifications at Pacific Highway South and South 340th Street intersection shall be required to provide safe access. c. The Public Works Director shall review and approve the construction phasing for the required street infrastructure associated with the commercial phase of development. Improvements required include: 13th Place South from South 336th Street to the south property line; South 340th Street from Pacific Highway to the intersection of 13th Place South extended (to all applicable standards); and modi fications to the signal at the intersection of South 340th Street and Pacific Highway South (SR 99). VIII. STAFF ANALYSIS AND FINDINGS 1. The proposed amendments to the conditions outiined in Ordinance 07-556 (amending Ordinance 05-490) relating to required roadway construction would affect the phasing of construction only. The proposed amendments will not result in changes to the design or overall buildout of the required public roadway network. 2. Adoption of the proposed amendments to Ordinance 07-556 will permit development of the master plan in phases, which will allow the applicant to better respond to changes in local real estate market conditions. Request to Amend Rezone Conditions for Federal Way Village Planning Commission Memorandum File #08-102234-OO-UP I Doc to. 45524 Page 6 117 J. The intent of the original rezone conditions as outlined in Ordinance 05-490 was to develop an internal roadway network mat would be adequate to serve the anticipatedbuildout of the entire site per the proposed master plan. The phasing of construction of the required public roadway network as proposed by the amendments would still meet the intent of the original conditions. ~ IX. COMPLlANCE WITH FWCC SECTION 22-526 Criteria for approving a legislative rezone: The City may decide to approve a legislative rezone only if it finds that: (I) The proposal is consistent, with the comprehensive plan. The proposal changes only relate to the phasing of roadway development. The design and buildout of the required network is consistent with the comprehensive plan transportation element. (2) The proposed amendment bears a substantial relationship to public health, safety, or welfare. The proposed amendments bear a substantial relationship to public health, safety, or welfare because they comply with the vision of the comprehensive plan by: · Being more responsi ve to fluctuating real estate market conditions by allowing construction of the master plan in a series of more economically- feasible phases where infrastructure costs of the project can be spread out more equitably. Without the proposed amendment, the flest phases of development will need to support the majority of the roadway construction costs for the overall project. (3) The proposed amendment is in the best interest of the residents of the city. The proposed amendments are in the best interest of the residents of the City because they comply with the following comprehensive plan goal and policy by proposing commerciaV residential mixed-use development in a village setting: LUG6 Transform Community Business areas into vital, attractive, mixed-use areas that appeal to pedestrians and motorists and enhance the community's image. LUP39 Encourage transfonnation of Pacific Highway (SR-99) Community Business corridor into a quality mixed-use retail area. Retail development along the corridor, exclusive of the City Center, should be designed to integrate auto, pedestrian, and transit circulation. [ntegration of public amenities and open space into retail and office development should also be encouraged. Request to Amend Rezone Conditions for Federal Way Village Planning Commission Memorandum File #08-102234-OO-UP I Doc. l.D. 45524 Page 7 118 X. . ST AFF RECOMMENDA nON .. Staff recommends approval of the amendments to the conditions of the legislative rezone as requested by the applicant and shown in Exhibit 4 and Section VU ofthis staff report. XI. PLANNING COMMISSION ACTION Consistent with the provisions of FWCC Section 22-539, the Planning Commission may take the following actions regarding the proposed amendments to the conditions of the legislative rezone: I Recommend to City Council adoption of the amendments as proposed; 2. Recommend to City Council that the proposed amendments not be adopted; 3. Forward the proposed amendments to City Council without a recommendation; or 4. Modify the proposed amendments and recommend to City Council adoption of the amendment as modified. LIST OF EXHlBlTS Exhibit l Exhibit 2 Exhibit 3 Exhibit 4 Adopted Ordinance 05-490 Adopted Ordinance 07-556, which Amended Ordinance 05-490 May 5, 2008, Correspondence from Jon Potter Dra~ Ordinance with Applicant's Requested Amendments Request to Amend Rezone Conditions for federal Way Village Planning Commission Memorandum File #08-I022J4-OO-UP I Doc.LO. 45524 Page 8 119 ORDINANCE NO. 05490 :- - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, ADOPTING AMENDMENTS TO THE CITY'S GROWTH MANAGEMENT ACT COMPREHENSIVE PLAN, APPROVING A CHANGE IN COMPREHENSIVE PLAN DESIGNATION AND ZONING OF APPROXIMA TEL Y 46 ACRES LOCA TED SOUTH OFSOUUlJJ6rH STREET AND WEST OF PACIFlC HIGHWAY SOUTH FROM BUSINESS PARK (UP) TO COMMUNITt..BlJSIN~S {BC) AND MULTI-FAMILY ~ 24(0), BASED ON SPECIFIC CONQJJl.ONS (AMENDING ORDINANCE NO'S. 9043, 95-248, 96-270, 98-33U, 00-372,01-405,03- 442, 04-460, 04-461, 044(2). ..~.-- WHEREAS, the Growth Management Act of 1990. as amended. (Chapter 36.70A RCW or "GMA") requires the City of Federal Way to adopt a comprehensive plan which includes a land llse dement (including a land use map). housing element, capital facilities piau element, utilities element. and tran~p(lrtalion dement (including transportation system map(s/); and WHEREAS. the GMA abo requires the City of Federal Way to adopl devdopment regulations implementing its comprehensive plan; and WHEREAS. the Federal Way City Council adoplecJ its comprehcnsive plan with land use map (the "Plan") on Novcmbec 21, 1995. and adopted development regulations and a zoning map unplementing the Plan on July 2. 1996; and subsequently amended the comprehensive plan. land usc map. and :wning map on December 23. 1998, September 14.2000. November I, 2001, March 27. 2003. and July 20.2004: and WHEREAS. the City may consider Plan and development regulation amendments pursuant to Article lX. Chapter 22 of the Federal Way City Code (FWCC); and WHEREAS. under RCW 36. 70A.130, the Plan and development regulations are subject to coruinuing review and evaluation. but {he Plan may be amended no more than olle time per year; and WHEReAS. the Council shall be considering three separatc actions to amend (he comprehensi ve plan. all of which will be aclecJ upon simultaneously in order to comply with RCW 36. 70A.130; and WHEREAS. these actions include Ordinance No. (/S -492, amendmen(s to Chapter:). "Housing:' of dIe Federal Way Comprehellsive Plan; and 0<<0 #05-490. PM;E I ORIGINAL EXHIBIT__---1 120 WHEREAS. the..;e actions include Ordinance No. 05-491. approving a change in comprehensi ve plan designation and zoning of 4JU acres 1000ted north of South 11211> Stred and east (If I" A. venue South trom Professional Office (PO) to Neighborhood Business (BN). based on lipecitic conditioll!,i as containcd in OrdinanCe No. 05-49 I; and WHEREAS. these actions include Ordinance No. 05-490. approving a change in comprehensivc plan designation and zoning of approximately 46 .teres located south of South 336'" Street and west of Pacifi.c HighwAY South from Business Park: (BP) to Community Busines.~ (BC) and Multi -Fainily (RM 24(KI), based on lipecific conditions a~ contained in Ordinance No. 0549(); and WHEREAS. as a re'iult of Ibis actiun. approximately 19 acre... east of a dividing line would be designated Community Bu~inC$S (BC) and approximately 21 acres west of a dividing line would be de,>ignalcd Multi- Family (RM 2400); the dividing line described 41'<; a line Cl(lending southward$ from the South 336'1. Street right-oF-way. said line which follows the ca.;;tern buffer of Wetland No.2 as shown in the Selllcmcm Agreement and Covenant recorded under Recording No. 97042 I 1043 to a point appwJlimatcly 35 I feet north of thc :iouth p((Iperty line ofPaccel No. 202104-9004. at which poiO( said line follows the middle of the I :t'h Place South extended right-of-way to the south property Iloe (If Parcel No. 202104-9004; <lnu WHERE"-"". in April 1999. the City of Federal Way accepted a requC$l from tour property owners . (Clmpus Gateway. Merlino. Cha.'iC WN Tru!it, and Wright) to change the comprehensive plan and zoning of approximately 42 acres located south of South 336d. Street and WC$t of Pacific Highway South, thereafter known a\ (he Kitts Comer request; and WHEREAS. in I une 1999. die City Cou nci.! determined that the request shou Id be anal Y7.ed further and added the Kitts Comcr LLC. Nelson, Carson. Jones. and Slisco parcels co the Campus Gatcw<tY. Merlino. Cha.\c WN Trust. and Wright properties for a total of 46.12 acres; and WHEREAS. in July. 200 I. lhe City's SEP A Responsible Official issued a Dctenninalion of Nonsignificance 00 the 2001 comprehensive plan amendment... which included Kilt\ Corner; and ORO #054<)(1. P A.GC ~ 121 ~ , WHEREAS, in August 200 I. the applicant withdrew the request tor a Multi -family comprehensive plan d~signalion and RM zoning for the area west of the on-site wetland (Wetland NO.2 as shown in [he ~ettlemem Ab'Teement and Covenant recorded under Recording No. 9104211(43); and WHEREAS. in September 2001. the<iPvlicant submitted a new applicaliofl lor a co~hensive plan designation of Multi-Family and zoning of RM 2400 for the area wc..t of Wetland No.2: and WHEREAS. in November 200 I. the City of Federal Way' s Land UseIT rallspottaliull Commiuee gave direction that a development agreement and development plan be prepared for Kitts Comer. east of Wetland No.2; and WHEREAS. tn March 2003. per Ordinance No. 03-442. the City of Federal Way adopted .l comprehensive plan designation and zoning of Multi -Family and RM 2400 (or lhc area west of Wetland No.2. based on it being induded in the overall Kitts Comer development agreement and development plan; and WHEREAS. in September 2004. the applicant suhmiued an applicarion for approval of a dcvdopOlcnr ahrreement and development plan for Kitts Comer: and WHEREAS. in March 2005. a SEPA Addendum was issued tor Kitts Corner: ,tnd WHEREAS, in March 2005, the City intormed the appliCaOlthat they were iniriating a legislative comprehensive plan amendment and conditional rezone; and WHEREAS. the proposed Kitts Comer legislati vc comprehensi ve plan amendments and conditional rezone addre........ all of thc goals and requircm~nt~ set fOlth in the GM A; and WHEREAS. the City of Federal Way. through its staff. Planning Commission. City Council committees. and full City Council has received. discussed. and considered the testimony, written C(Il11111cnts. and material from the public, as follows: I. 00 September 19.2001. the City's Plaoniug Commission considered the Kirrs Comer request for a comprehensive plan designation of Communiry Business and zoning of Be. based 011 a development agreement for the area east of Wetlaod No.2; ORD 1105.490, p^GE 3 122 2. On November 6 and November 20, 2002, the City's Planning Commission considered the Kitts Comer request ttlr a comprehensi ve plan designation of Multi .Family and loning of RM 2400 for the area west of Wetland NQ. 2. based on its inclusion in lhl: devdopmenr agreemenc and development plan to be prepared for the site; J. On May 2, 2005. the Land UScfrranspOrtation Committee of lhe Federal W3y=(';ity Council considered the request to change the comprehensive plan designation and zoning of approximately 46 acres located soudl of South 336'" Street and west of Pacific Highway South from Business Park (BP) to Community Business (Be) and Multi-Family (RM 24001. with approximately 18 acres located east of the I 3d< Place South extended right-of-way to be designated Community Business (Be) and approximately 28 acres located west of the I J'" Place South extended right-of- way to be dc.<;ignated Multi -Family (RM 2400). based on conditions recommeuded by -stall following which it recommended adoption of the staff recommendations; 4. On May 17. 2<K)S. the full City Council considered thc rcque."t (0 change the eomprehcnsi ve plan designation and zoning of approximately 46 acres located soulh of South J 36'" Street and west of Pacific Highway South from BUl\inc.<is Parle (B(,) to Community Business (BC) and Multi-Family (RM 24(0). At that time based on a rcquc~t by the applicant, lhe CoulIcil considc.-cd a modified request to allow appwx:imately 19 acres located east of a line extending southwards from lhe South 336dl Street right-of-way. said line following the eastern bufter of Welland No.2 as shown ill the Settlement Agreement and Covenant recorded under Recording No. 970421104 3 to a point app.-oxirnately 351 feet north of the south pmpClty line of Parcel No. 202104-9004. at which point said line tollows the middle of the 13th Place South ex:tended right-of-way to the south property line of Parcel No. 202104-9004 to bedesib'llatcd Community Business (Be) and approximately 27 acrc.,> located we."t of this line to be designated Multi-Family (RM 2400); and 5. On June 7, 2005. the full City Council again considered the matter.at its meeting; and WHEREAS, the City Council desire.s to approve me change in comprehensive plan designation and zoning of approximately 46 acres located south of Soulh 336'" St.-ect and west of Pacific Highway S<..uth frolll Business Park (BP) to Community Business (BC) and Muhi-family (RM 24(0), based on specific conditions a:> contained in Section 2 (If this ordinance. Now. THEREFORf', the City Council of the City of Federal Way, Washington, does herehy ordain as follows: ORO #05-490. PAGe 4 123 Secti{ln I. flading~. A. Thc proposed amcndmenrs t(\ the c(..mpl'chensi~'c plan map. as set torth in ExhibIt A aHaehed hereto. to change the comprehensive plan designation and zoning of approximately 46 acres located south of South 336'" Stl"CCt and west of Pacific Highway South fwm Businc.'<s Park (BP) to Commu~ity Business (Be I and Multi-Family (RM 24(0). b~cd on s~ditionsof appmval set forth in Section '2 ~ will .\Ilow. development of the site in response to market conditions and the Cuuncil' s vision tor development of the site, while providing for transportation facilities to serve the site and improving circulation in the vi.cinity. and therel'ore beao; a subst.1ntial relationship to public health. sakry. and welfare; are in the best interest (If the residents of the City; aud are consistent with thc requirements of RCW .'6. 70A. the King County Countywide Planning Policies, and the unamended portion (If the Plan. B. The propo~d amendment.. to the comprehensive plan map. a,< ~ct tilfth in Exhibit A a(tached hereto, arc compatible with adjacent land uses and wdl not negatively aflcct open :>pacc, );treams, lakes. or wetlands. or the physical environment io general. They will allow for growth and devdopment consistent with the Plan's overall vision and with the Plan's land use clement household and jl.b projectioll~. and will allow reasonable use of property subject to constraints necessary to protect en Vil'OlImclltalJ y sCll);itive area);. They therefore hear a substalltial relationship to public he..1Ith. safety. and welfare: are in the best intcrcst of the l-esidents of the City: and are consi..,tcnt with the requir-emenb of RCW ](l.70A. the King Counry Countywide Planning Policies, and the unamended portion of the Plan. C. The proposed amendments to the Zoning Map. set fllrth to b:hibit B attached hereto. are consistent with the applicable provisions of thc comprehensive plan and <<re compre/lensi ve plan land use map proposed to be amended in Section J hclow. bear a substantiall'e1ation to public health. safety. and we/fare. and an: in the best interest of the residents of the City. Section 2. Conditions of Approval. The request to change the compre-hensi ve plan designation and zoning of app~(Iximately 46 acres located south of Somh 3J6'b Street and west of Pacific Highway South from (lito 1#0:5-490. ('''''F. 5 124 Business Park (BP) to Community Businessln~) and Multi-Family(RM 2400), with appmximat<::ly 19 acres '- - to be desi/:.'nated Community Business (Be) and <ippn.1x:imatcly 27 acres to be designated Mulli -Family (RM 2400). shall be approved based on th.e followi!lg conditions: l. Prior to construction of any new buildings, a single Master Plan tOt the eutire Multi- Family (RM 2400) and Community Busincssc{nC) zoned site shall be submitted to and ~pp~ by the City. Application for critical area intrusions a<; apphcable is also required in conjunction with master plan t-eview. A project action State Environmental PCILicy Act (SEPA) review shall also be conducted in conjunction with maslcr plan and critical area review_ Subsequent to Master Plan approval. building design and minor moditications to the site plan shall be reviewed via a Process n, Site Plan Review. For the pUfT'oses of lhe Master Plan, the subject site is comprised ofdle following parcels: 202104-9069,202104-9070,2021 04-<X1O I. 202104-lJ09O. 202104-9086, 202104-(1080. 202104-9012, and 202104-9004. 2. Thc Ma~ter Plan shall be developed with a cohe.~ive and integrated design that promotes the loll owing: a. Pedestrian scale, and pedcstrian orientation and massing of uuildings b. Site-wide pedestrian conncctivity_ c_ Bui.lding massing shall be designed to avoid large expanses of parking <It"C<IS ad.iacclIl to and/or visible from the publi.e right-of-ways. Oo-site parking shall not be allowed between buildillg~ and public right-of-ways. ex.ccpt the Director of Community Development Services may approve one double- loaded parking row between a building and right-of-way due to extenuating circumstances. d. The appe..1.rance of strip commercial developmcnt shall be minimilcd hy hrcaking large linear buildings into numerous smaller huildings. e_ The commercial portion ofthe site may include a max.imum of two ptimary anchor buildings_ Ule individual anchor buildings are permitted a max.imum 50,000 square fed of building footprint. and the total gross floor area of all anchors shall not elCceed 100,000 square feet of gross floor area. Anchor facades shall not ex(:ccd a width to depth ratio of 1.5: I . f. Non -anchor buildings should not exceed 10.000 :>4uarc feet of building f(tolprint. The Director of Conununity Development Services may approve a maximum of two. non-anchor uuildings in excess of IO,(KK) square feel of building footprint, up to a max.iOlum of 211,OOll square feet of huilding ti.lOtprint each, when the applicant demonstrates the following: (i) The additional square foolage is necessary to accommodate the needs 01 a specitic tenant. ORO #05-490. P^GE (i 125 (ii) The tacades ot' the'structUl"C include significant struc{lJral modulation equal to at least {en percent of the length of the subject fa~aae-. (iiil The overall design of the huilding is wnslstent with the pedestrian !;cak and inlegrated design of (he overall site. (iv) Non-anchor facades shall nO{ exceed a width to depth ratio of 2: I. _ g. Primary cummercial.,building entries shall be clearly visible atl<rrecognaaole from the public l"ight-of-ways; or active building facadc.... including windows and pedestrian scale design amenities such as screening. plazas. or art features such a.. trellises. artwork.. mUl"als. landscaping. or {;(lmbinations thereof. shall be required fconting the ri!,<h.(-of-way. h. On-street parallel parking is encouraged where feasible. L A minimum of five pcrccnr of the gross land area of {he commerciaJ portion of the site shall be pedestrian-oriented open space. There shall be one primal"Y pedestrian gathering focal point. and additional supporting pedestriatl-oriented gathering location~ disuibllled proportionally throughout the eonunercial portion of the site. Open space areas and plazas shall include seating. landscaping. art. ornamentation. pede.striall scale lighting. water features. and ourdoor dining J. Vehicular service statioll'i <Ire nor pcrmiUed. Fuel pump stations are only permllted when accessory to an anchor lenauc Auy approved fuel pump station shall not be oriemed (0 the public right- of-way, and shall nOl exceed cwo fuel islands with a lOlal of up to eight vchtcular fueling positions. 3. Development of the site shall include design. construc[ion, and dedication of the following public roadways in accordance with appropriate FWCC street sections: a. 13th Place South from South J36'h Srreel to the south propelly line; o. South 34Ou. Street from Pacific Highway South to lhe intersection of I 3'h Place South extended ; C. A rO"ddway connecting flUOl South 3J(l'" Street through the residential arca. conllCCting to IJd. Place South eXlended. These public roadways arc nccessary (0 serve lhe proposed development and shall be constructed as oullined below. Additional condilions (ou-sirc and on'.site) intended to IIlltigate slgnJficant adverse euvironmellCal impacts may be required a.s determined through the SEP A process and will be applied to any proposed project in the future. a. Prior [0 occupancy {If any residential building 011 the site. South 140,1. Street trom Pacific Highway Sourh to the intersection of 13m Place Soulh cuended. and the roadway within the re."idenlial area connecting (0 South JJ6'h Street. shall be constructed (0 meet all applicahlc ~landards. Traffic calming OKl> 1t05-490. PJ\GL 7 126 devices such as speed humps, speo:f tables,(Caffic circles. chicanes, curb extensions. si!,<n:-;, pa'leftleAt markings. or ocher calming devices ~ approved b)' the Public Worb OtreClOr shall bc inwrpllrated within (he residential roadway. Sigmtl modifications at Pacific Highway South and South 340r~ Street intersetlion may be required to provide safe access. Alternatively. che developer may construct the extension of I 3'" Place S.2,uth fi:(lm.south HOd' Street to it... intersection with the proposed residential road as a trattic circle. This would e1ilntrr.<<e the need for the construction of South 340lk Street from Pacitic Highway South to the intersection of 13'10 Place South extended, and the segment of {3d> Place Souch between South J40dt Stn.-et and the intersection of the residential roadway (trdftie circle). b. Prior to occupancy of any conunerciaf building. 13th Place South from Somh J 36'h Street to the soudl property Ii.ne, 3l1d South 340ch Street from Pacific Highway South to the inter...cction of 13'10 Place South ex.tended. shaH be constructed to all applicable standat'ds. A new traffic si gila' (Sou tll 336d. Street & 13'h Place South) and/or signal modificati(lns (Pacitic Highway South & S~uth 340th Street) may be required as determined through the SEPA process. 4. All new public stn:ets shall include tranic calming features. 5. Uses other than multi -unit housing and day care facilities that are (I(hcn.\,'isc permitted in the RM zone are not allowed. 6. The multi-family portion of the site. Wc.<;t of Wetland No.2, shall be accessed from one location along South 336.... Street and shall include a public roadway connecting through the residential area, across the existing berm of Wetland No.2. and connccting (0 13'" Place South extended. 7. No more than one anchor building. or a maximum of 75.000 square feet (If commercial building area, may receive a Certificate of Oecupam;y Oil the site without the prior C(II,...tlllctioll (If a minimum of 75 residential units. 8. The re:;idential area shall be de...igned to minimize reception of potential noise impacts from adjacent Ilonresidential uses. Section 3. Comprehensive Plan Amendment') Adontion. The /995 City (It" Fcdaal Way Comprehensive PULn, as thereafter amended in 1998, 2000. 200 I. 2003. and 2(K14, copies of which are on file with the Office of the City Clerk, hereby arc and shall be amended as set forth in Ex:hibit A attached hereto. Section 4. Amendment Authority. The adoption ()fPlan <l.lnendmeuts in Section 3 above i:-; pursuant to the auchority granted hy Chapter~ Jo.70A and 35A.(i] RCW, and pursuJm to FWCC Section 22-541. ORD 1#05-490. PAGE g 127 invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. Section 6. Savings Clause. The /995 City of Federal Way Comprehensive Plan, as thereafter amended in 1998, 2000, 200 1, 2003, and 2004 shall remain in force and effect until the amendments thereto become operative upon the effective date of this ordinance. Section 7. Ratification. Any act consistent with the authority and p.rior to the effective date of this or~e is hereby ratified and affirmed. Section 8. Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage, approval, and publication, as provided by law. PASSED by the City Council of the City of Federal Way this June ,2005. 7th day of ::r~4,"- Mayor, Dean McColgan /. City Clerk, N. Christine Green, CMC APPROVED AS TO FORM: ~~A- City Attorney, Patricia A. Richardson FILED Wffit THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBUSHED: EFFECTIVE DATE: ORDINANCE No: 5/31/2005 6/7/2005 6/11/2005 6/16/2005 05-490 1:\2004 Comprehc:nsive Plan\2004 Updale\City Counc:il\2nd Reading of Ordinance \Kitts Coma Adoption Ordinance.docI513lnOO5 3:31 PM Ow# 05-490 . PAGF.9 128 EXHIBIT A TO ADOPTION ORDINANCE 129 >- ~ Ci ... CD "C CD 1L 'Og> ~'c -0 ON +.; en Q) :::J ... O"'CI) Q) c: Q) a: ... ::00 (J)EO -q-Ofh QQ)- Oa..~ (\J (J) ~ ... "0 2' ~ ~ G ~ ~ ~ jD~ - ~ ......: _. CoO x;c:. :>. c..:>> l~ Iii CD ii;~ ~ Il. 0 ::t ~ \0 14":c, '1E]i. - I ~I." ~l,:: .- I . .. ~ . _ CD . E C: c r ::J Q) Ql ~~.9_ "=:. G) , u ~~~ ..'--.. Q) . ~ E 'i,,". .J:: t:: r':-- u '" \,....;..,. ~~ : 'c E .'0 c:L. o >; cu ~ :J (JJ l; o 0() 0> 01 ~ Q) <::> ~ C . t\l ~fI)c: ~~~ 0::'60 E"tlc:.... e ~ 3 ac -:0.9 "tl 0) c:....-.lD~ ....o=>ab ~~~e<::> lD Il. .Q 8: d P:(Q~<(<: -. ~- u ca ~... ~~ <.:j~ l~ ~E:: ~~ III Ii 130 i 81L. en .~ ;: .. . 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SS (., AN ORDINANCE OF THE CITY COUNCIL OF THE CITY-OF fEDERAL WAY, WASHINGTON, ADOPTING AMENDMENTS TO OROlNANCE 05-490 RELATING TO THE CONDITIONS Of ZONING APPROVAL fOR KITTS CORNER (AMENDING ORDINANCE NO'S. 90-43, 95-248, 96-270, 98-330, 00- 372,OI-40S, 03-442,04-460, 04-461.04-462, OS-490,OS-491.0S-492t ~ WHEREAS, the Growth Management Act of 1990, as amended, (Chapter 36. lOA RCW or uGMA") requires the City of Fedecal Way to adopt a comprehensive plan which includes a land use element (including a land use ~), housing element, capital facilities plan element, utilities element, economic development element, and transportation element (including transportal ion system map[sJ); and WHEREAS, the GMA also requires the City of Federal Way to adopt development regulalions implementing its comprehensive plan; and WHEREAS, the Federal Way City Council adopted its comprehensive plan with land use map (the "Plan") on November 21, 1995, and adopted development regulations and a zoning map implementing the Plan on luly 2, 1996; and subsequently amended the comprehensive plan, land use map, and zoning map on December 23,1998, September 14,2000, November 1,2001, March 27, 2003, July 20,2004 and lune 16, 2005; and WHEREAS, Ordinance No. 05-490 approved a change in comprehensive plan designation and zoning of approximately 46 acres located south of South 336ch Street and west of Pacific Highway South from Business Park (SP) to Community Business (BC) and Multi-Family (RM 2400), based on specific conditions as contained in said ordinance; and WHEREAS, as a result ofthis action, approximately 19 acres east of a dividing line would be designated Community Business (BC) and approximately 27 acres west ofa dividing line would be designated Multi- . Family (RM 2400); the dividing line described as a line extending southwards from the South 3361h Street right-of-way, said line which follows the eastern buffer of Wetland No.2 as shown in the Settlement Agreement and Covenant recorded under Recording No. 9704211043 to a point approximately 351 feet north oRon07-U . PAGE I c:.n-P"lIT :_..1"_: ~ 1D 1 :A 133 of the south property line of Parcel No. 202104-9004. at which pOlOt said line follows the middle of the 13th Place South extended right-of-way to the south property line of Parcel No. 202104-9004; and WHEREAS. in March 2007, the City of Federal Way received a request to amend the conditions of zoning approval of the approx.imately 19 acres of that portion of site zoned Community Business; and WHEREAS. in July 2001, the City's SEPA Responsible Official issued ii-':letennination of Nonsi.gnificance on the 200 I compreher.tsive plan amendments, which included Kitts Comer; and WHEREAS. in March 2005, a SEP A Addendum was issued for Kitts Comer now known as the Village at Federal Way; and WHEREAS, the applicant has submitted an application for a Master Plan for the site; and WHEREAS, any potential impacts associated with the amendments to the conditions of zoning approval would be analyzed through the SEP A process for the Master Plan; WHEREAS, the City of Federal Way, through its staff. Planning Commission, CityCouncil committees. and full City Council has received, discussed, and considered the testimony. written comments, and material from the public, as follows: I. On May 2, 2007, the City's Planning Commission considered the request for a change in the conditions of zoning approval for tbe 19 BC-zoned parcels located east of Wetland No.2; 2. On May 21,2007, the Land UselTransportation Committee of the Federal Way City Council considered the request, based on conditions recommended by the Planning Commission, following which it recommended adoption of the Planning Commission' s recommendations with one amendment to require the anchor facades to not exceed a width to depth ratio of 1.25: I; 3. On June 5, 2007, the full City Council considered the request for a change in the conditions of zoning approval for the 19 BC-zoned parcels located east of Wetland No.2 at which time it adopted the Planning Commission's reconunendation as amended by the Land/Use Transportation Committee.; WHEREAS, the City Council desires to approve the request for a change in the conditions of zoning approval for the 19 BC-zoned parcels located east of Wetland No.2, based on the amended conditions as contained in Section 2 of this ordinance. ORD#07-~(, . PAGE 2 134 Now, THEREFORE, the City Council of the City of Federal Way, Washington, does hereby ordain as follows: Section l. Findinl!s. After full and careful consideration, the City Council of the City of Federal Way finds that the proposed amendments to the conditions of zoning approval will protect and will not adversely affect the public health, safety, or welfare. ,_.. Section 2. Conclusions_ Pursuant to FWCC Section 22-526, and based upon the Findings set forth in Section I, the Federal Way City Council makes the following Conclusions of Law with respect to the decisional criteria for adoption of the amendments to the conditions of zoning approval for the Village at Federal Way: A. The proposed amendments, as set forth in Section J below, would conform to the conditions of zoning approval by providing development that is similar in design to that originally envisioned and are consistent with the comprehensive plan because they will facilitate convenient residentially scaled shopping for residential areas and housing in the City's commercial areas. B. The proposed amendments to the conditions of zoning approval, as set forth in Section J below, will allow development of the site in response to market conditions and the Council's vision for development of the site, while providing for transportation facilities to serve the site and improving circulation in the vicinity, and therefore bears a substantial relationship to public health, safety, and welfare and are consistent with the requirern,ents of RCW 36.10A, the King County Countywide Planning Policies, and the Comprehensive Plan. C. The proposed amendments to the conditions of zoning approval, as set forth in Section 3 below, are in the best interest of the residents of the City because they are consistent with, and substantially implement, the following comprehensive plan goal and policy by allowing development of the site as a commercia V residential mixed-use development in a village setting: LUG6 Transform Community Business areas into vital, altractive, mixed-use areas that appeal to pedestrians and motorists and enhance the community's image. ORO # 07-ss {p . PAGE J 135 -~-~"- -- - --- ----- LUP39 Encourage transfOFmation of Pacific Highway (SR--99) Community-Business conidor into a quality mixed-use relail area. Retail development along the conidor, exclusive of the City Center, should be deslf,'lled to integrate auto, pedestrian, and transit circulation. lntegration of public amenities and open space into retail and office development should also be encouraged. Section 3. Conditions of Approval. '"The req";'est to change the comprehensive plan aesiguation and zoning of approximately 46 acres located south of South 3 36d. Street and west of Pacific Highway South from Business Park (BP) to Community Business (BC) and Multi-Family (RM 2400), with approximately 19 acres to be designated Community Business (BC) and approximately 27 acres to be designated Multi-Family (RM 2400), shall be approved based on the following conditions, as amended: I. Prior to construction of any new buildings, a single Master Plan for the entire Multi- Family (RM 2400) and Community Business (BC) zoned site shall be submitted to and approved by the City. Application for critical area intrusions as applicable is also required in conjunction wi{h master plan review. A project action State Environmental Policy Act (SEP A) review shall also be conducted in conjunction with master plan and critical area review. Subsequent to Master Plan approval, building design and minor modifications to the site plan shall be reviewed via a Process n, Site Plan Review. For the purposes of the Master Plan, the subject site is comprised of the following parcels: 202104-9069, 202104-9070,202104-900 I, 202104-9090,202104-9086,202104-9080,202104_9072, and 202104-9004. 2. The Master Plan shall be developed with a cohesive and integrated design that promotes the following: a. Pedestrian scale, and pedestrian orientation and massing of buildlOgs. b. Site-wide pedestrian connectivity. c. Building massing shall be designed to avoid large expanses of parking areas adjacent to and/or visible from the public right-of-ways. On-site parking shall not be allowed between buildings and public right-of-ways, except the Director of Community Development Services may approve one double- loaded parking row between a building and right-of-way due to extenuating circumstances. d. The appearance of strip commercial development shall be minimized by breaking large linear buildings into numerous smaller buildings. e. The commercial portion of Ihe site may include a maximum of two primary anchor buildings. The individual anchor buildings are permitted a maximum 50,000 square f-eet of building fuotprinf.; ORD /I 07-<;5<;.. PAGE 4 136 and the total gross floor area of all anchors shall not elCceed 100.000 square feet of gross floor area. These anchors shall not exceed 140.000 square feet.of eross floor area. excluding inte~ated stmcturedparking:. The maximum footprint of anyone anchor shall not exceed 80,000 square feel. Anchor facades shall not exceed a width to depth ratio of -l-++ l. 25: I. f. NOR aOGhor buildings should not exceed 10,000 square feet of building foolprinL Conunercial mixed use buildings should not exceed 30.000 square feet of buildiM.. footPrint (excluding integrated structured parking) and shall not exceed a width to depth ratio of 15: L g. Commercial! residential mixed use buildings should not exceed 12.000 square feet of building footprint (excluding integrated structured parking) and shall not ex.ceed a width to depth ratio of2: l. h. Non-anchor. non-mixed use buildinl!s should not exceed 10.000 square feet of buildin~ footprint. The Director ofConununity Developmenl Services may approve a maximum of two, non- anchor. non-mixed use buildings in excess of 10,000 square feet, up to a maximum of 20,000 square feet each, when the applicanl demonstrates the following: (i) The additional square footage is necessary to accommodate the needs of a specific tenant (ii) The facades of the structure indude significant stmctural modulation equal to at least ten percent of the length of the subject fayade. (iii) The overall design of the building is consislent with the pedestrian scale and integrated design of the overall site. (iv) Non-anchor. non-mixed use facades shall not exceed a width to depth ratio of 2: t. g-: !:. Primary conunercial building entries shall be clearly visible and recognizable from the public right -of-ways; or acti ve bui Iding facades, including windows and pedestrian scale design amenities such as screening, plazas, or art features such as trelli~es, artwork, murals. landscaping or combinations thereof. shall be required fronting the right-of-way. fu. L On-street parallel parking is encouraged where feasible. l:- k. A minimum of fi ve percent of the gross land area of the conunercial portion of the site shall be pedestrian oriented open space. There shall be One primary pedestrian gathering focal point. and additional supporting pedestrian oriented gathering locations distributed proportionally throughout the commercial portion of the si.te. Open space areas and plazas shall include seating, landscaping, art, ornamentation, pedestrian scale lighting, water features, and outdoor dining. ~ l Vehicular service stations are not permitted. Fuel pump stations are only permitted when accessory to an anchor tenant. Any approved fuel pump station shan not be oriented to the public right- ORD#07-S~(, ,PAGE ') 137 of-way, and shall not exceed two tuel islands with a total of up to eight vehicular fueling positions. ~ - ~ J. Development of the site shall include desi~'Tl, construction, and dedication of the following public roadways in accordance with appropriate FWCC street sections: a. I Jill Place South from South 3361h Street to the south property line; b. South 340'h Street from Pacific Highway South to the intersection of I 3th Place South extended; . c. A roadway cormecting from South 336m Street through the residential area. connecting to I Jib Place South extended. These public roadways are necessary to serve the proposed development and shall be constructed as outlined below. Additional conditions (on-site and off-site) intended to mitigate significant adverse environmental impacts may be required as determined through the SEP A process and will be applied to any proposed project in the future. a. Prior to occupancy of any residential building on the site, South 340'" Street from Pacific Highway South to the intersection of 13th Place South extended, and the roadway within the residential area connecting to South 336'" Street, shall be constructed to meet all applicable standards. Traffic calming devices such as speed humps, speed tables, traffic circles, chicanes, curb extensions, signs, pavement markings, or other calming devices as approved by the Public Works Director shall be incorporated within the residential roadway. Signal modifications at Pacific Highway South and South J40ll' Street inteC'Sectlon may be ..equi..ed to provide safe access. Altematively, the developer may construct the extension of I Jd. Place South from South 336ch Street to its intersection with the proposed residential road as a traffic circle. This would eliminate the need for the construction of South J40lh Street from Pacific Highway South to the intersection of 131h Place South extended, and the segment of 13th Place South between South 340'" Street and the intersection ofthe residential roadway (traffic circle). . b. Prior to occupancy of a,ny commercial building, 13lh Place South from South 336m Street to the south property line, and South 340'h Street from Pacific Highway South to the intersection of Olh Place South extended, shall be constructed to all applicable standards. A new traffic signal (South 336lh Street & 13 d. Place South) and/or signal modifications (Pacific Highway South & South J40lh Street) may be required as determined through the SEP A process. 4. All new public streets shail include traffic calming features. 5. Uses other than multi-unit housing and day care facilities that are olherwise permitted in the RM zone are not allowed. OR.O 1# 07~5J(,. PAGE 6 138 6. The multi-family portion of the site, west of Wetland No.2. shall be accessed from one location along South 336'" Street and sbaU include a public roadway connecting through-the residential area. across the existing berm of Wetland No.2, and connecting to 13lh Place South extended. 7. No more than one anchor building. or a maximum of~ 80.000 square feet of commercial building area, may receive a Certificate of Occupancy on the site without the priorcoostructionof a minimum of 75 residential units. 8. The residential area shall be designed to minimize reception of potential noise impacts from adjacent nonresidential uses. Section 4. Severability. The provisions of this ordinance are declared separate and severable. The in validity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. Section 5. Ratification. Any act consistent wilh the authority and.prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage, approval. and publication, as provided'by law. PASSED by the City Council of the City of Federal Way this /~ fL- day of ~ L __ . 2007. , CITY Of FEDERA~ ~ '" ~/O~ Mayor, Michael ~ ' ApPROVED AS TO FORM: ~~a. ~ City Attorney. Patricia A. Richardson ORO #eJ7Jss~. PAGE 7 139 FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: 05bslo7 f)6/1fk> 7 tJ6/ ~1,0 7 o/~7 07~55"G PUBLISHED: EFFECTIVE DATE: ORDINANCE NO: /;\Kills ComU\Cily Council\R~viscd Adoplion Ordinancc.dod6f1I2007 ORDD . PAGE S 140 . -- "-.-_._- -.-....- .-... - _'._~~_ -._w;, ',_._.___ , .r:~-~t? _I Fed-eral Way Village, LLC May 5, 2008 JanetShuU CottlmUnity Develo.pr:nellit. Servi<:es ~dment City ofFtXleral Wayqty:Hall 33325 8th Aventl~$c>tJtlt Federal Way.Wasliington~8()63 Re: Federal Way Village - Amendments to Ordinance No. 05490 Dear Janet: We arerequestingtwoaIneil(iments to Otdii1ance No. 05490tIIa.~~~~VIith ~n<litions the Comprehensive Plan and ZOriing- Maps pertaining to th~propOsed-Fed~ral.-W-ayVtUage. We request amendments to !Woof thoseC()nditions; "Section 2, 3.. c.,a C<Pii~rtoQ9Cupancy of any re$i~ntial buildU!gon -the site. S~)Uth 340111 Street -fromP~~cffigh\Yc1Y~~:tQ-tbe~~on of 131h Pbwe South eXt~fi4~~q the ~dway within thelesid~ti~~w.aq)~ep@gt9~ 336111 Street. shall be co~t<ted:!O~~ ~1 ~p'tcabIe stan~4sinJ~~~~it:~_..3.?4..ti;C~orto . ocpupallcy ofanYCQlllnlel."Cl~~wtding. B.. Place SoutbfrOQl..~3().. .s~'mf!1e So.utIlJl(Qperty lme and South 340lhStreet-frqrn--Pacific Highway South to thein~~onof13~-P1aceS()~tbextended, s;ball beconstructedtQ_~~i;8.:BPI_icable standards.") Our requested amendmentswollld allow phasing oftbe infrasfu,lctticeC9lUlJ1~IJ[a..tewiththe phasing of the townhOtn~ development and the phasing of tbemix.edusedev~loptl1ent Thank you for your consideration of our request. ~nceWAy~ )J::, c: DcinHiles 3611 29TU Avenue: West Seattle, Wasbington 98199 Phone: (206) 579-0088 fax: (206) 284-6099 email: jpotter936@aol.com 141 E;(;4JlBIT 3 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, ADOPTIl'i9 AMENDMENTS T() _ ORDINl\NCE 07-556, AMENDING ORDINANCE 05-490, RELATING TO THE CONDmONS OF ZONING APPROVAL FOR FEDERAL WAY VILLAGE (aka KITIS CORNER) (AMENDING ORDINANCE NO'S. 90-43, 95-248, 96-270, 98-330, 00-372, 01-405,03-442,04-460,04-461,04-462,05-490,05_491, 05-492, 07-556). .~ WHEREAS, the Growth Management Act of 1990, as amended, (Chapter 36.70A RCW or <<GMA") requires the City of Federal Way to adopt a comprehensive plan which includes a land use element (including a land use map), housing element, capital facilities plan element, utilities element, economic development element, and transportation element (including transportation system map[s)); and WHEREAS, the GMA also requires the City of Federal Way to adopt development regulations implementing its comprehensive plan; and WHEREAS, the Federal Way City Council adopted its comprehensive plan with larid use map (the "Plan") on November 21, 1995, and adopted development regulations and a zoning map implementing the Plan on July 2, 1996; and subsequently amended the comprehensive plan, land use map, and zoning map on December 23, 1998, September 14,2000, November 1,2001, March 27, 2003, July 20,2004 ,and June 16,2005;and WHEREAS, Ordinance No. 05-490 approved a change in comprehensive plan designation and zoning of approximately 46 acres located south of South 336lh Street and west of Pacific Highway South from Business Park (BP) to Community Business (BC) and Multi-Family (RM 2400), based on specific conditions as contained in said ordinance; and WHEREAS, as a result of this action, approximately 19 acres east of a dividing line would be designated Community Business (BC) and approximately 27 acres west of a dividing line would be designated Multi-Family (RM 2400); the dividing line described as a line extending southwards from the South 336lh Street right-of-way, said line which follows the eastern buffer of Wetland No.2 as shown in the Settlement Agreement and Covenant recorded under Recording No. 9704211043 to a point Doc. l.0. DRAFT 142 EXHIBIT if ~_....... :9 approximately 351 feet north of the south property hne of Parcel No. 202104-9004, at which point said line follows the middle of the 131ft PlaceJi()uth extended right-of-wa~ ~o the south~pro~rty line of Parcel No. 202104-9004; and WHEREAS, the applicant submitted an application for a Master Plan for the Federal Way Village site in January 2007; and WHEREAS, in March 2007, the City of Federal Way received a request to amend the conditions of zoning approval of the approximately 19 acres of that portion of site zoned Community Business; and WHEREAS, in June, 2007 the City Council of the City of Federal Way adopted Ordinance 07-556 that amended the conditions of approval of the approximately 19 acres of that portion of the site zoned Community Business; and WHEREAS, in February, 2008, the City's SEPA Responsible Official issued a Mitigated Detennination of Nonsignificance on the Federal Way Village Master Plan that considered phased implementation of the required public roadway network; and WHEREAS, in May, 2008 the City of Federal Way received a request to further amend the conditions of zoning approval to allow for the phased construction of required public right-of-way within the site consistent with phased construction of the proposed zero-lot hne townhouse subdivision and mixed use commercial portions of the site; and WHEREAS, the City of Federal Way, through its staff, Planning Commission, City Council committees, and full City Council has received, discussed, and considered the testimony, written comments, and material from the public, as follows: l. On June 18,2008, the City's Planning Commission considered the request for a change in the conditions of zoning approval to allow for phased construction of required public right-of- way within the Federal Way Village site; 2. On July 7, 2008, the Land Useffransportation Committee of the Federal Way City Council considered the request, based on recommendation by the Planning Commission, following which it recommended adoption of the Planning Commission's recommendations; 3. On July 15,2008, the full City Council considered the request for a change in the conditions Doc. 1.0. DRAFT of zoning approval to allow for phased construction of required public right-of-way within the Federal Way Village site at which time it adopted the Planning Commission's recommendation as forwarded.by the Land/Use Transportation Cornmittee=; WHEREAS, the City Council desires to approve the request for a change in the conditions of zoning approval for the construction of required pubhc right-of-way within the Federal Way Village site based on the amended conditions as contained in Section 3 of this ordinance. _ Now, llIEREfORE, the City Council of the City of Federal Way, Washington, does hereby ordain as follows: Section I. Findings. After full and careful consideration, the City Council of the City of Federal Way finds that the proposed amendments to the conditions of zoning approval will protect and will not adversely affect the public health, safety, or welfare. Section 2. Conclusions. Pursuant to FWCC Section 22-526, and based upon the Findings set forth in Section I, the Federal Way City Council makes the following Conclusions of Law with respect to the decisional criteria for adoption of the amendments to the conditions of zoning approval for the Village at Federal Way: A. The proposed amendments, as set forth in Section 3 below, would conform to the conditions of zoning approval by providing for construction of public right-of-way identical in design to that originally envisioned, and consistent with the comprehensive plan because right-of-way segments will be constructed in phases consistent with the phasing of overall site development B. The proposed amendments to the conditions of zoning approval, as set forth in Section 3 below, will allow development of the site in phases to better respond to market conditions and the Council's vision for development of the site, while providing for transportation facilities to serve the site and improving circulation in the vicinity, and therefore bears a substantial relationship to public health, safety, and welfare and are consistent with the requirements of RCW 36.70A, the King County Countywide Planning Policies, and the Comprehensive Plan. c. The proposed amendments to the conditions of zoning approval, as set forth in Section 3 Doc. 1.0. DRAFT 145 below, are in the best interest of the residents of the City because they are consistent with, and substantially implement, the following comprehensive plan goal and policy by allowing development of ~ - the site in phases as a commercialJ residential mixed-use development in a village setting: LUG6 Transfonn Community Business areas into vital, attractive, mixed-use areas that appeal to pedestrians and motorists and enhance the community's_ image. LUP40 Encourage transfonnation of Pacific Highway (SR-99) <Awmunity Business corridor into a quality mixed-use retail area. Retail development along the corridor, exclusive of the City Center, should be designed to integrate auto, pedestrian, and transit circulation. Integration of public amenities and open space into retail and office development should also be encouraged. Section 3. Conditions of Approval. The request to change the comprehensive plan designation and zoning of approximately 46 acres located south of South 336lh Street and west of Pacific Highway South from Business Park (BP) to Community Business (BC) and Multi-Family (RM 2400), with approximately 19 acres to be designated Community Business (BC) and approximately 27 acres to be designated Multi-Family (RM 2400), shall be approved based on the following conditions, as amended: I. Prior to construction of any new buildings, a single Master Plan for the entire Multi-Family (RM 2400) and Community Business (BC) zoned site shall be submitted to and approved by the City. Application for critical area intrusions as applicable is also required in conjunction with master plan review. A project action State Environmental Policy Act (SEPA) review shall also be conducted in conjunction with master plan and critical area review. Subsequent to Master Plan approval, building design and minor modifications to the site plan shall be reviewed via a Process IT, Site Plan Review. For the purposes of the Master Plan, the subject site is comprised of the following parcels: 202104-9069,202104-9070, 202104-9001,202104-9090, 202104-9086, 202104-9080,202104-9072,and 202104-9004. 2. The Master Plan shall be developed with a cohesive and integrated design that promotes the following: a. Pedestrian scale, and pedestrian orientation and massing of buildings. b. Site-wide pedestrian connectivity. c. Building massing shall be designed to avoid large expan~es of parking areas adjacent to and/or visible from the public right-of-ways. On-site parking shall not be allowed between buildings and public right-of-ways, except the Director of Community Development Services may approve one double-loaded parking row between a building and right-of-way due to extenuating Doc.. 1.0. DRAFT circumstances. d. The appearance of strip commercial development shall be minimized by breaking large linear buildings into numerous sma.u~r buildings. e. The commercial portion of the site may include a maximum of two primary anchor buildings. These anchors shall not exceed 140,000 square feet of gross floor area, excluding integrated structured parking. The maximum footprint of anyone anchor shall l}ot exceed 80,000 square feet. Anc,hor facades shall not exceed a width to depth ratio of 1.25: I. f. Commercial mix.ed use buildings should not exceed 30,000 square feet of building footprint (excluding integrated structured parking) and shall not exceed a width to depth ratio of 1.5:1. g. CommerciaU residential mixed use buildings should not exceed 12,000 square feet of building footprint (excluding integrated structured parking) and shall not exceed a width to depth ratio of 2: I. h. Non-anchor, non-mixed use buildings should not exceed 10,000 square feet of building footprint. The Director of Community Development Services may approve a maximum of two, non-anchor, non-mixed use buildings in excess of 10,000 square feet, up to a maximum of 20,000 square feet each, when the applicant demonstrates the following: (i) The additional square footage is necessary to accommodate the needs of a specific tenant. (ii) The facades of the structure include significant structural modulation equal to at least ten percent of the length of the subject fayade. (iii) The overall design of the building is consistent with the pedestrian scale and integrated design of the overall site. (iv) Non-anchor, non-mixed use facades shall not exceed a width to depth ratio of2: 1. l. Primary commercial building entries shall be clearly visible and recognizable from the public right-of-ways; or active building facades, inclUding windows and pedestrian scale design amenities such as screening, plazas, or art features such as trellises, artwork, murals, landscaping or combinations thereof, shall be required fronting the right-of-way. J. On-street parallel parking is encouraged where feasible. k. A minimum of five percent of the gross land area of the commercial portion of the site shall be pedestrian oriented open space. There shall be one primary pedestrian gathering focal point, and additional supporting pedestrian oriented gathering locations distributed proportionally throughout the commercial portion of the site. Open space areas and plazas shall include seating, landscaping, art, ornamentation, pedestrian scale lighting, water features, and outdoor dining. Doc. 1.0. DRAFT 147 L Vehicular service stations are not permitted. Fuel pump stations ace only pennitted when accessory to an anchor tenant. Any approved fuel pump station shall not be oriented to the public right-of-way; and shall not exceed two fuel islands with a .total ofup to~eiglrt vehicular fueling positions. J. Development of the site shall include design, construction, and dedication of the following public roadways in accordance with appropriate FWCC street sections:- ~ .. ~ ~ a. 13 Place SoutlLfrom South JJ6 Street to the south pro~line; b. South 340~ Street from Pacific Highway South to the interSection of I3lh Place South extended; c. A roadway connecting from South 336~ Street through the residential acea, connecting to 13th Place South extended. These public roadways are necessary to serve the proposed development and shall be constructed as outlined below. Additional conditions (on-site and off-site) intended to mitigate significant adverse environmental impacts may be required as determined through the SEPA process and will be applied to any proposed project in the future. a- Prior to occupancy of any residential building on the site, South 34011I Street from Pacifio Higll'Nay South to the intersection of 1311I Place South extended, and the roadway within the residential area connecting to South 33611I Street, shall be constructed to meet all applicable standards. Tmffio calming devioes such as speed humps, speed tables, traffic circles, chioanes, curb extellSions, sigHs, pavement marlcings, or other calming de'lices as approved by the Public Works Director shall be incorporated ,....ithin the residential road'Nay. Signal modifications at Pacific Highway South and South ~th Street intersection may be required to prw.ide safe access. Altemati'lely, the developer may construct the extension of 1311I Place South from South ~th Street to its intersection with the proposed residential road as a traffic circle. This vJ'Ould eliminate the need f-or the cOf!struction of South 31011I Street from Pacific Highway South to the interseotion of 13th Pluoe Smith extended, and the segment of 1311t Plaoe South betv/een South 340th Street and the interseotion of the residential roadway (traffic cirole ). a. Prior to occupancy of any residential building on lots 1-34, the segment of Roadway A from the southern lot line of Lot 34 northward to South 336th Street, as set forth in Exhibit A attached hereto, shall be constructed to meet all applicable standards. Traffic calming devices such as speed humps, speed tables, traffic circles, chicanes. curb extensions, signs, pavement markings. or other calming devices as approved by the Public Works Director shall be incorporated within the residential roadway. b. Prior to occupancy of any residential building on lots 35-95. South 340lh Street Doc.LO. DRAliT from Pacific Highway South to the intersection of 13th Place South extended. and Road C from the intersection of 13th Place South extended westward to the intersection with Road. A. as set forth in Exhibit B attached hereto. shall be constructed to meet aU applicablcHtandards. In addition. the segment of Road A from the northern lot line of Lot 35 southward to the intersection with Road B shall be constructed to meet all applicable standards.. Traffic calming devices such as speed humps. speed tables. traffic circles. chicanes. curb extensions, signs, pavement markings. or other cahning devices as approved by the Public Works Director shall be incorporated within the residential roadWays. Slimal modifications at Pacific Highway South and South 340th Street intersection may be required to provide safe access. ~ b-: Prior to occupancy of any commercial building, 13th Place South from South 336th Street to the south property line, and South 340th Street from Pacific Highway South to the intersection of 13th Place South extended, shall be constructed to all applicable standards. A new traffic signal (South 336th Street & 13th Place South) and/or signal modifications (pacific Highway South & South 340th Street) may be required as determined through the SEPA process. Alternatively. the developer may construct 13th Place South from South 336. Street to the south Dropertv line. and S. 340th Street from Pacific Highway South to the intersection of Bch Place South in Dhases consistent with phased site construction. A phased construction alternative shall be subiect to submittal of a phased development plan and approval by the Public Works Director. 4. All new public streets shall include traffic calming features. 5. Uses other than multi-unit housing and day care facilities that are otherwise permitted in the RM zone are not allowed. 6. The multi-family portion of the site, west of Wetland No.2, shall be accessed from one location along South 336th Street and shall include a public roadway connecting through the residential area, across the existing berm of Wetland No.2, and connecting to 13th Place South extended. 7. No more than one anchor building, or a maximum of 80,000 square feet of commercial building area, may receive a Certificate of Occupancy on the site without the prior construction of a minimum of 75 residential units. 8. The residential area shall be designed to minimize reception of potential noise impacts from adjacent nonresidential uses. Section 4. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circwnstances. Doc. I.O. DRAEJ Section 5. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance includinJ>:, but no limited to. the correction of scrivener/clerical errors, references, ordinance numbering. section/subsection numbers and any references thereto. Section ~ 6. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affmned. Section &:- 7. Effective Date. Thi~ ordinance shall take effect and be in ~ five (5) days from and after its passage, approval, and publication., as provided by law. PASSED by the City Council of the City of Federal Way this ,2008. day of CIlY OF FEDERAL WAY Mayor, Jack Dovey ArrEST: City Clerk, Laura Hathaway ApPROVED AS TO FORM: City Attorney, Patricia A. Richardson FILED WITH ruE CITY CLERK: PASSED BY THE CITY COUNCIl.: PUBLISHED: EFFECTIVE DATE: ORDINANCE No: DR FT Doc. to. 150 v 1181HX3 ... ...-;;.' -..nIw . ~~ I ,. ~~ ,. ~~.tl= Iz,4 1 ! - - .. - , ii ; : Ii I ~;i NVld 3J.lS TMlJI'D - J.Vld J.WHlNUlld -- 38Vlll^ AVM lVl::I3a3~ wo::nl^c:)W....M.. ___~ ......tv c:::; &if _ = aoNVM 'MM"~;f I~I ~!~~NIIO:::::-;:~:~ .~I::t=t UUH ~nl '3~'I7111^ AVM 'Vl:i303;:j Q ~ :il CD :::> i! ~i ~~ ~~ ~ ~l' ft H~ ~ i ii~. .~ @ ~ I :~ in : ;~1l ~ ~i H~ , s~~ ; ; d ~~2 ~ ri i : !.18 S ~ ill ! ! ~ ~9 I ~ I I : III $i ~ i il I I ~ ~ I~ I~ ~ ! I I~ ~. ~ I~ ii ~ ~~! ~:= ~ ~! ~bb ~~ ! : I 1111! ;. I I I IIII! 9 ~ 2 G ~ i 9 ~ ~ g i : Ii! I. ~ i Ii! 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III 9 II: 11\ ~ :5 0 III Ul a a: 152 -L\ u.~ ~\ '" ~. ~~U~.1 , , I 0 I 1 ~ I ~ ~ 0, : -\fI'~~-~----- ?b.. ~ ~'\>-.. r ---~ -:&.~---- 't.~ ,-, : 0 : lL___.! ~ l ..'f CITY OF FEDERAL WAY PLANNrNG COMMISSION June 18,2008 7:00 p.m. City Hall Council Chambers MEETING MINUTES Commissioners present: Merle Pfeifer, Hope Elder, Lawson Bronson, Wayne Carlson, Tom Medhurst, and Sarady Long. Commissioners absent: Bill Drake (unexcused). Alternate Commissioners present: Tim O'Neil. Alternate Commissioners absent: Kevin King (excused). Staff present: Senior Planner Margaret Clark, Senior Planner Janet Shull, Senior Planner Lori Michaelson, Development Services Manager Will Appleton, City Staff Attorney Monica . Buck, and Administrative Assistant E. Tina Piety. Chairman Pfeifer called the meeting to order at 7:05 p.m. DUff Commissioner Carlson moved and it was seconded to move the public hearing on the Federal Way Village Rezone Ordinance to the beginning of the meeting. The motion passed unanimously. COMMISSION BUSINESS PUBLIC HEARING - Federal Way Village Rezone Ordinance Amendment Commissioner Long recused himself because he is working on this project as city staff. Ms. Shull delivered the staff presentation. The applicant is requesting to modify condition number 3 of the conditions of rezone for Federal Way Village in order to allow for phased construction of required interior roadway network. Chair Pfeifer opened the meeting to public testimony. Jon Potter, Federal Way Village LLC - He told the Commission that the request is motivated by infrastructure costs. In the residential section, a large portion of the roadway does not have housing on both sides, which leads to a greater cost to construct the roadway. They would also like to avoid mass grading and grade the site in phases closer to the point when they expect to be able to build in each. Commissioner Carlson asked why the choice was made to end the road at lot 34 instead of lot 31. Mr. Appleton responded that the city has a maximum dead-end length and ending at lot 34 meets that maximum. Commissioner Bronson asked how the fire department feels about the cul-de-sac. Ms. Shull replied the fire department was involved in the review process. They are satisfied as long as there is room for their vehicles to turn around. Chair Pfeifer asked if allowing the work to be done in phases would delay the project. Mr. Potter replied they do not anticipate it will delay the project; rather it should allow them to move quicker. Chair Pfeifer asked if they have carefully considered all aspects of the project so that further amendments will not arise. Me. Potter answered that it is not possible to foresee all contingencies (they did not expect the downturn of the residential market, which led to this amendment request), but have done their best and do not anticipate further amendment requests. He did mention they had submitted for a comprehensive plan amendment to change the boundary between the Community Business and Multi-Family zones. Commissioner Elder expressed concern about mass grading (a concern shared by other Commissioners). She does not want to see a large area cleared of all trees sitting for an unknown number of years waiting for houses to be built. Mr. Potter responded that the city staff has expressed this concern a number of times. They want to keep the city and citizens happy and do not plan to mass grade. They expect grading to be phased with the development and will work out the details with the builder. K:\Planrung Commission\2008\Meeting Summary 06-tS-08.doc 153 Planning Commission Minutes Page 2 June 18, 2008 Commissioner Elder moved (and it was seconded) to amend the proposal as recommended by staff. Commissioner Bronson expressed his conCern that there is no time-line. Specifically, he is concerned that the area may be graded and sits for years with nothing happening, and then someone comes in with more changes. Commissioner Carlson commented that plats have a five year deadline and asked if the applicant has requested to extend that deadline. Ms. Shull replied that staff has discussed this issue with the applicant and the applicant feels there will be progress on the project and they will not need to extend the deadline. Commissioner Elder commented that she feels obligated to allow the applicant to make amendments because the city allowed a church to make amendments to their master plan to allow development in phases. The vote was held and the motion passed unanimously. ApPROV AL OF MINUTES None AUDlENCE COMMENT None ADMINISTRATIVE REpORT Ms. Clark informed the Commission that the next meeting probably will not be until August. Staffwill inform the Commission of actual dates when they are known. COMMISSION BUSINESS STUDY SESSION - Code Amendment to Allow Cargo Containers in Commercial and/or Residential Zones Ms. Michaelson delivered the staff presentation. There has been an increase in the number of inquiries and applications for cargo containers. Cargo containers are not specifically addressed in current codes, with some exceptions, such as temporary construction trailer and schools are allowed to use them to store emergency supplies. They are sometimes placed inappropriately and can impede traffic circulation, parking, sight distance, etc. In addition, they are not typically designed for aesthetics and can rust and become unsightly over time. The proposed code amendment will address concerns about placement, bulk and scale, design, screening, and ensure compatibility with adjacent properties, particularly residential areas. Cargo containers come in a variety of shapes and sizes and may include custom modifications, like windows, doors, vents, etc. Most containers are eight feet wide by eight feet tall, but can go as large as 24 to 40 feet in length. They were developed to hold and transport cargo via ships, trains, or trucks and have typically been found in industrial/heavy commercial areas. They are increasingly found in non-industrial areas where they are used for a broad range of temporary or permanent uses. Temporary uses include moving and storage operations, active construction sites, emergency management sites, etc. Permanent uses include accessory storage of equipment, supplies, inventory, and other property. In addition, they can be customized for used as non-residential habitable space for offices, work areas, booths, or stands. One type of container that is becoming increasingly popular in residential areas are Portable On Demand Storage or PODS. PODS are delivered to the property by the container company, retrieved whn loaded, and delivered to the company's storage warehouse or other destination as specified. K:\Planning Commission\1008\Meetjng Summary 06-IS..oS.doc 154 Planning Commission Minutes Page 3 June 18, 2008 There are a number of containers in Federal Way; temporary and penuanent. Some, but not aU, have received city approval. Many would be nonconfonuing under the current code. Staffs preliminary recommendations include prohibiting storage of containers on a penuanent basis in residential zones, except as accessory to schools. The recommendation considers allowing them for other institutional and quasi-institutional uses, like government facilities, churches, hospitals, and community facilities. Staff recommends continuing to allow containers in non-residential zones if accessory to an approved use, subject to administrative approval criteria. Such criteria would include, but not necessarily be limited to: the same design and screening requirements that apply to the principal use; outdoor storage areas; design guidelines; etc. Staff recommends that containers that are located in, or visible from, residential zones be fully enclosed within an approved stick-built structure, and/or solidly screened, and be limited by size and/or number. [n addition, staff recommends considering other zone-specific restrictions such as, containers may not be habitable, may not be refrigerated, may not be stacked, etc. Finally, staff recommends continuing to allow and claritY provisions for temporary uses and address PODS and similar units. Commissioner 0' Neil asked if PODS go through a penuit process. Ms. Michaelson replied that currently there is no penuit process for PODS and no regulations. Staff suggests that regulations be developed, such as how long they may placed in an area and where they may be placed (if placed on a driveway, want to ensure they are not blocking and have good sight distance). They could be allowed outright, with the understanding they must meet code, or the city could impose a simple penuit process that would require a small fee. The city does not want to be onerous to the owner, but believes there should be some regulations to ensure health and safety. Commissioner Elder is opposed to regulati9ns for PODS. She commented that the city already has too many regulations telling people what they can and cannot do on their own property. She asked if there have been many complaints. Ms. Michaelson replied that to her knowledge, the city has not received any complaints about PODS and few for other containers. Commissioner Carlson commented that he thinks the staff is heading in the right direction. Provisions for temporary containers should be simple and more exacting for penuanent containers. The city should distinguish between the uses for containers. He agrees with the staff recommendations for containers near or in residential areas. Commissioner Long also thinks the staff is heading in the right direction. However, he does not see a difference between PODS and V-Hauls and therefore, sees no reason to have a penuit process for PODS. Commissioner Bronson is concerned about requiring a stick-built structure (and therefore flammable) around fire- proof containers. He is concerned the stick-built structure could catch fire and damage the container. He would prefer paint to a flammable curtain. He sees no problem with requiring containers to be screened. He does have some concern that screening the container could hide it from those looking for a container with emergency supplies. He would be willing to have regulations for PODS, but does not feel there should be a penuit process. Commissioner Carlson asked what percentage of penuanent containers is used for emergency supplies. Ms. Michaelson replied that she does not have the number, but any containers at a school may only be used to store emergency supplies. . Commissioner Medhurst commented that as staff develops the regulations, they should be aware that some retailers use containers to store seasonal goods and supplies. He also asked if there is compliance issues staff should consider, such as if a store uses parking for a container, will it mean they do not meet the parking requirements? Commissioner Long asked if the city has a restriction for how many temporary containers a site may have. Ms. Michaelson replied that issue is not addressed in the current code. K:\Planning Commission\2008\tl.1eeting SuftUTW)' 06-1_8-08.doc 155 Planning Commission Minutes Page 4 June 18,2008 In her PowerPoint presentation, Ms. Michaelson had pictures of containers currently found in Federal Way. Commissioner Long noted that one of the pictures showed a container with merchandise alongside and on top of the container. He suggested that no external storage be allowed, all material must be inside the container. Commissioner O'Neil asked how much of a problem are cargo containers? Ms. Michaelson replied that the city is receiving questions about whether a container can be brought on-site. Ms. Clark responded that people are locating them without asking the city first. Cargo containers are becoming more common and the city feels we should address the issue. Commissioner Bronson requested that churches and community agencies be added to the regulations that allow cargo containers that hold emergency supplies, since some of them do store emergency supplies. Commissioner Medhurst asked staff to consider, if a site is allowed outside storage, would having a cargo container change that. Chair Pfeifer commented that the Commission has a consensus that the city should take a "soft" approach when dealing with PODS. [n addition, large permanent containers should not be allowed in residential areas, with the current exception for use of storing emergency supplies. Currently, containers that are used at construction sites are to be removed when the construction is complete. This does not always happen. Chair Pfeifer suggested the staff consider requiring a bond for construction containers that can be used if the container is not removed. ADDlTlONAL BUSlNESS Commissioner Elder asked at what point a building would be too high for our fire department to successfully fight. Ms. Clark responded that she will ask the fire department and will let the Commission know. AUDlENCE COMMENT None ADJOURN The meeting was adjourned at 8:50 p.m. K:\Ptan.niog Commission\1008\Meeting Summary 06-18-08.doc 156 ---.-.--------.--..---.,..-.---.-..----.-.--......---.....---..-----..-.-.-.-.....-.-.--..--..-....----.--.-----.-..-.-.-.-.-....---- COUNCIL MEETING DATE: August 5, 2008 . ......~!_t<:~_~:_~:.~_~_ SUBJECT: North Maintenance Yard Parking Lot Paving Bid Award CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL . POLICY QUESTION: Should the Council award the North Maintenance Yard Parking Lot Paving contract to the lowest responsive, responsible bidder? COMMI1TEE: Land Use and Transportation Committee MEETING DATE: July 21, 2908 CA TEGORY: [8J Consent D City Council Business o Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: Ken Miller, P.E., Depu!):Rubl~~_~orks_Q~~~~~____._l!~_~._el:l~I!<::.~I:l~ts> Attachments: Land Use and Transportation Committee memo dated July 21, 2008. Q~.~i~~~_~~~_~~~_er~c!~_..__.__.__________._...__._.._......._. __......._........... .._..._..__._._....___........... . ..................._......_..____....... I. A ward the bid for paving the parking lot of the North Maintenance Yard to Lakeside Industries Inc., the lowest responsive, responsible bidder in the amount of$49,278.90 and approving a 10% contingency of $4,927.89 for a total amount of $54,206.79. 2. Reject all bids for paving the parking lot of the North Maintenance Yard and direct staff to rebid the services and return to Committee for further action. 3. Do not award the paving the North Maintenance Yard bid to the lowest responsive, responsible bidder and provide direction to staff STAFF RECOMMENDATION: Staff recommends Option I. CITY MANAGER ApPROVAL: ',,/ ~K~-._ Linda Kochmar, Chair DIRECTOR ArPROv AL: ~4Vl- Committee ~ Council COMMITIEE RECOMMENDATION: August 5, 2008 Council Consent Agenda for approval. QLLt .f4 . -/~ 1./t...A. Dini Duclos, Member PROPOSED COUNCIL MOTION: HI mo e awarding the bid for paving the North Maintenance Yard parking lot to Lakeside Industries Inc. as the lowest responsive. responsible bidder. Expenditures lor this contract shall not exceed the $49,278.90 bid award and approving a 10% contingency of$4.927.89 for a total amount 01554.206. 79. " COUNCIL ACTION: o APPROVED o DENtED o T A8LEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances onl}') REVISED - 0210612006 (BELOW TO BE COMPLETED BY CITY CLERKS OFFlCE) COUNCIL BILL 1/ I Sf reading Enactment reading ORDlNANCE 1/ RESOLUTION 1/ 158 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: July 21, 2008 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager ~ Ken Miller, P.E., Deputy Public Works Director ~ Steel Lake Maintenance Yard North Parking Lot Asphalt Paving Bid Award BACKGROUND: Two bids were received and opened on July 11,2008 for the Steel Lake Maintenance Yard North Parking Lot Asphalt Paving bid. Five asphalt paving contractors were solicited from the City's Small Works Roster. Identified below are the five contractors the City notified along with their respective bids: Icon Lakeridge Paving Co. Lakeside Industries [nc. Tucci and Sons Woodworth and Co. No bid $55,034.lO $49,278.90 No bid No bid The lowest responsive, responsible bidder is Lakeside Industries Inc. with a bid of $49,278.90. The City has contracted with Lakeside Industries on several paving projects in the past and they have proven themselves to be both reliable and proficient. As a result, City staff believes Lakeside Industries can successfully execute this contract to the City's satisfaction. AVAILABLE FUNDING: The paving contract bid for the Steel Lake Maintenance Yard North Parking Lot is within budget. Therefore, staff is recommends awarding the contract to Lakeside [ndustries Inc. in the amount of $49,278.90 and approving a 10% contingency of$4,927.89 for a total amount of$54,206.79. cc: Project File Day file K\LUTCil008\07.21.2008 Steel Lake Maintenance yard Pavlog Contract Bid Awarddoc16 0 COUNClL MEETlNG DATE: August 5, 2008 ITEM#: 6.,h. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL. SUBJECT: Interlocal Agreement between the ,State of Washington Department of Ecology ("DOE") and the City of Federal Way for Sea Lettuce Removal in Dumas Bay POLK\:' QUEsnON: Should the Council authorize the City Manager to enter into an Inter\ocal Agreement with the State of Washington Department of Ecology for Sea Lettuce Removal in Dumas Bay? COMMITfEE: Land Use and Transportation Committee MEETING DATE: July 21, 2008 CATEGORY: 12J Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ~T A!'!:_~~~Q~Ll!~_~~!l_~i!I~!!_~:_~:!_!?~P':l.!Y._~':l.~!l~_~<?!tsQiL~!<?~__..._.__~t<;.~!:..~~~.li_c_~~!~__.________._._.__._..___________ Attachments: I. LUTC Memorandum dated July 21,2008. 2. Copy of proposed lnterlocal Agreement between the State of Washington Department of Ecology and the City of Federal Way. Qp!!'!.,!!,__~~_~~~~~re!:_____.________._.. .__._____.._______..._..__...________._..___....__......._.__.___.._..........___________..._.______________._____.. I. Authorize the City Manager to enter into an lnterlocal Agreement with the State of Washington Department ot Ecology for Sea Lettuce Removal in Dumas Bay. 2. Do not authorize the City Manager to enter into an lnterlocal Agreement with the State of Washington Department of Ecology for Sea Lettuce Removal in Dumas Bay and provide direction to staff. STAFF RECOMMENDA nON: Staff recommends Opt" / ' ~l--, " Linda Kochmar, Chair DIRECTOR ApPROVAL: (5C~ Committee ~ Council CITY M~NAGER ApPROVAL: COMMlTfEE RECOMJ\iENDA nON: e August 5,2008 Council Consent Agenda for approval. il~~ Dini Duclos, Member PROPOSED COUNCIL MOTION: HI move to authorize the City Manager to enter into an Inter/ocal Agreement with the State of Washington Department of Ecology for Sea Lettuce Removal at Dumas Bay" (BELOW TO BE COMPLETED BY CITY CLERKS O[<FlCE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACfION o MOVED TO SECOND READING (ordmances only) REVISED - 02/0612006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # 162 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: July 21, 2008 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager ~ Ken Miller, P.E., Deputy Public Works Director ~ Approval of the [nterlocal Agreement between the State of Washington Department of Ecology ("DOE") and the City of Federal Way for Sea Lettuce Removal in Dumas Bay BACKGROUND: In 2005 the City became aware of noxious odors from decaying sea lettuce and other seaweeds along the Dumas Bay shoreline. Again, in 2006 there were several complaints from citizens regarding the odor and a community meeting was held on November 26, 2006 to discuss the causes and which agency should take the lead in dealing with the problem. Early 2007 there was a second community meeting and an agency meeting to further discuss the problem. On March 6, 2007 a letter was sent to the Director of DOE requesting they address and deal with this problem. On July 27, 2007 a meeting was held in Olympia with Jay Manning, DOE Director, Senator Tracy Eide, Representative Priest, a City Council member and staff to discuss how to solve the odor problem. With the help of Senator Eide, we were able to secure $50,000 from DOE to match a $50,000 City contribution to develop a program to address the decaying sea lettuce and odor problem. Attached is the proposed interlocal agreement between DOE and the City to remove excess seaweed from the beach. The City will reimburse DOE for its share of the consultant and contractor costs for removing the seaweed up to $50,000. The work is anticipated to occur in August and September 2008. A contractor has been selected (Blue Marble) and the bid amount was $168,000 for the Dumas Bay and Fauntleroy sites. The City will only pay its share of the work at Dumas Bay. This is a pilot project to determine if the proposal is feasible and cost effective. The floating seaweed will be pumped into nets and taken out to a schooner in the bay for disposal. There are many concerns regarding not pumping the "rooted" eel grass and/or kelp by mistake; the process will be monitored by DOE and other agencies. Staff is recommending executing the attached agreement Attachment cc: Project File Day File K\LUTC\1008\07 -21.08 W A State Depl of Ecology Interlocal Agt for Sea Lettue Remo-lJ6r4Dumas Bay doc ---~ ~(Q)~W Ecology No. lNTERLOCAL AGREEMENT BETWEEN THE STATE OF WASHlNGTON DEPARTMENT OF ECOLOGY and THE ClTY OF FEDERAL WAY THlS AGREEMENT is made and entered into by and between the DEPARTMENT OF ECOLOGY, hereinafter rderred to as "Ecology," and the C{TY OF FEDERAL WAY, hereinafter referred to as the "City." IT lS THE PURPOSE OF THlS AGREEMENT to have the City provide Ecology funding to remove excess seaweed (Ulva and other similar species) from the beach and shallow water of Dumas Bay in the City of Federal Way. PROJECT BACKGROUND Decomposing seaweed ("Sea lettuce") on the beach of Dumas Bay has caused odor complaints for many years. The seaweed accumulates on the beach during warnl weather. The amount of seaweed accumulating on the beach is in the range of several tons per day at any time during the summer. When the seaweed decays in an environment with low dissolved oxygen, sulfur gases are produced, including hydrogen sulfide and dimethyl sulfide. Air monitoring has documented hydrogen sulfide in the nearby residences during the day near low tide. Removal of the seaweed mats will reduce or eliminate the odor problem and associated health related problems for local neighborhoods. THEREFORE, IT lS MUTUALLY AGREED THAT: STATEMENT OF \VORK The City will reimburse Ecology tor a consultant \vho will obtain the necessary permits and approvals to conduct a seaweed removal effort The City \vill also reimburse Ecology for part of the 165 seaweed removal costs at Dumas Bay during July, August, and September 2008. The selected removal contractor will dispose of the seaweed upland if pemlit approvals can be obtained in a timely tashion, or remove the seaweed to deeper water if no other options are available. The nlll scope of work for the consultant/contractor is outlined in Attadunent A, Scope of Work. The project consists of several phases. The first phase is pre-pemlitting and includes an in vestigation and evaluation of various methods of seaweed removal in use in various locations in the US and \vorldwide. This work has been completed and the City is not responsible tor cost sharing this work. Once a method is identified, the second phase is obtaining permits from the applicable agencies. The City will pay its proportional share as two sites will be permitted, one outside of the City limits. The third phase is the removal project, which can begin after July I, 2008 as funding becomes available in the new fiscal year. Ecology will use a competitive bid process to select a removal contractor. PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance of this Agreement shall commence on April I, 2008 and be completed on December 31, 2008, unless terminated sooner as provided herein. PAYMENT Compensation tor the work provided in accordance with this Agreement has been established under the terms ofRCW 39.34.130. The parties have determined that the City's cost of accomplishing the work herein shall not exceed $50,000 unless the parties mutually agree to a higher amount through a VvTitten moditication to this Agreement by both parties. BlLLlNG PROCEDURE Ecology shall submit monthly invoices to the City's Project Manager for half of the amount of the invoice received from the contractor, so that the City and Ecology are each paying half of the cost of the project, up to the City's limit of$50,000. The correct City address for invoice mailing is: City of Federal Way P.O. Box 9718 Federal Way, W A 98063-9718 Attn: Ken Mil I e L P . E . Payment to Ecology for completed work will be made by warrant or account transfer by the City within 30 days of receipt of the invoice. Payments shall be scnt to: Dept of Ecology Cashiering Unit, 2 166 P.O. Box 47611 Olympia, WA 98504-7611. Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 30 days after the expiration date or the end of the !i.scal year. whichever is earlier. RECORDS MAINTENANCE The parties to this Agreement shall each maintain books, records, documents and other evidence which sufficiently and properly reflect all direct and indirect costs expended by either party in the pertormance of the service(s) described herein. These records shall be subject to inspection, revic\v or audit by personnel of both parties, other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so authorized by law. All books, records, documents, and other material relevant to this Agreement will be retained for six years after expiration and the Office of the State Auditor, federal auditors, and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Records and other documents, in any medium, furnished by one party to this agreement to the other party, will remain the property of the furnishing party, unless otherwise agreed. The receiving party will not disclose or make available this material to any third parties without tirst giving notice to the fumishing party and gi ving it a reasonable opportunity to respond. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shail continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. TERMINATION Either party may terminate this Agreement upon 30 days' prior written notification to the other party. [fthis Agreement is so terminated, the parties shall be liable only for perfonnance rendered Or costs incurred in accordance with the terms of this Agreement prior to the effective date of temi.ination. TERMINA TrON FOR CAUSE [f for any cause, either party does not fultill in a timely and proper manner its obligations under this Agreement, or if either party violates any of these terms and conditions, the aggrieved party will give the other party wTitten notice of such [ailure or violation. The responsible party will be given the opportunity to correct the violation or tailure within 15 working days. [f failure or violation is 3 167 not corrected, this Agreement may be terminated immediately by \\Titten notice of the aggrieved party to the other. OlSPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the tollowing manner: Each party to this Agreement shall appoint one member to the Dispute Board, The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, agreement terms and applicable statutes and rules and make a determination of the dispute. The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43,17.330. in which event the Governor's process will control. GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement shall be construed to confoffil to those laws. In the event of an inconsistency in the terms of this Agreement, or betvveen its terms and any applicable statute or rule, the inconsistency shall be resolved by gi ving precedence in the to 110 wing order: a. Applicable state and federal statutes and rules; b. Statement of work; and c. Any other provisions of the agreement, including materials incorporated by rderence. ASSlGNMENT The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either party in whole or in part, without the express prior vvritten consent of the other party, which consent shall not be unreasonably withheld. W AlVER " A tailure by either party to' exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. SEVERABlLlTY If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not atlect the other provisions of this Agreement which can be given eftect without the invalid provision, if such remainder contOrIllS to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. 4 168 ALL WRITINGS CONTAINED HEREIN This Agreement contains all the terms and conditions agree~ upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto. AGREEMENT MANAGEMENT The project manager for each of the parties shall be responsible tor and shall be the contact person for aU communications and billings regarding the perfomlance of this Agreement The Project Manager tor Ecology is: Alice Kelly akeI461@ecv.wa.gOV (425) 649-7128 The Project Manager for the City is: Ken Mi 1 J er:.. P. E., ken.mi' 1 er@6tyoffedera1way.com, 253.835.2700 . IN WITNESS WHEREOF, the parties have signed this Agreement State of Washington Department of Ecology City of Federal Way \ ~---..:------ Signature Signature Patricia McLain Chief Financial Officer Cary M. Roe, P. E. Assistant City Manager 6,. I o. oe Date Date Attest: Attest: City Clerk, Laura Hathaway, CMC APPROVED AS TO FOlU>.1: APPROVED AS TO FORM: ATTORNEY GENERAL'S OFFlCE CITY ATTORNEY, Patricia A. Richardson 5 169 Attachment A: Scope of Work Background: Seaweed production has been measured at about 6 tons per day in Fauntleroy Cove in Seattle, and may be twice as much in Dumas Bay. The odors are caused by hydrogen sulfide which is produced by rapid anaerobic bacterial growth in the seaweed and sediments. The hydrogen sulfide concentrations produced on sunny days exceed OSHA limits of 50 ppm in the open air on the beach. Ecology's Water Quality Program staff have determined that in-water disposal of the decomposing seaweed will likely degrade water quality in Puget Sound. Macroalgae such as Ulva are fast cyclers of dissolved inorganic nitrogen, and outcompete other plants as more nitrogen becomes available. Moving excess plant matter to another location in Puget Sound will consume oxygen as it dies and decays. Moving it to the deep holes (with the oldest water) is the worst location because that is often where the lowest dissolved oxygen resides. Therefore, to protect water quality, the current seaweed removal plan is to remove it from the water, dewater it and dispose of it upland. History: Several seaweed removal projects have taken place at Fauntleroy Cove in Seattle. [n previous years, sea\veed was taken out to deeper water and released, rather than taking it out of the water completely. [n 1985, 31 tons were removed from the beach during the months of July and August. The seaweed was captured on screens and relocated offshore, midway to Vashon. [n 1999-2000, approximately 50 tons were removed each year using a 100-foot seine and a tugboat. The seaweed was towed out past Brace Point and released. [t then redistributed along the shoreline in smaller masses that did not cause serious odor problems. Scope of work: The contractor will: 1. Perform all necessary permitting to obtain authorization to remove seaweed from Dumas Bay. Permits include: Hydraulic Project Approval from Dept. of Fish and Wildlife, Shoreline permit from City of Federal Way, and any pemlit deemed necessary by the US Army Corps of Engineers and Department of Ecology. Contractor shall answer questions posed by agency staff if needed, and develop any additional technical documentation, including site plans, as necessary. 2. Participate in a community meeting as a technical advisor to Ecology, as needed. 3. Mobilize and test equipment as needed, to successfully remove seaweed from Dumas Bay. 4. Perform seaweed removal at Dumas Bay. 5. Dispose of seaweed upland if permits are obtained authorizing complete removal from the water. 6 170 COUNCIL MEETING DATE: August 5, 2008 ITEM #: l.o. (;t. _.__..._.....---- .-.-.---..-------_..._._...__._____.___________.__....._.~.._*_.___.____..*____.___.._.__.._m...__m____._______._..__._._________"__._._..___.__.___.____.__._._"_____._____.__.____~_._.___ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SlfBJECT: 2009-2014 TRANSPORTATION IMPROVEMENT PLAN POLlCY QUESTlON: Should the City Council approve the proposed 2009-2014 Transportation Improvement Plan? COMMlTTEE: Land Use and Transportation Committee MEETlNG DATE: July 7, 2008 CATEGORY: D Consent D Ordinance [8J Public Hearing D City Council Business [8J Resolution D Other STAF~!!!:_rOR~ B~: Rick~~~~?:!_P.I~:-.:2 C~I): -r:~!Q<;~~g~_~~_~.!: *______~E~~~_ubl_ic Works Attachments: 1. Memorandum to LUTe dated July 7, 2008, exhibits included. 2. Draft Resolution for the 2009-2014 TrP. Options Considered: 1. Adopt the proposed 2009-2014 Transportation Improvement Plan. 2. . Amend the proposed 2009-20 14 Transportation Improvement Plan. STAFF RECOMMENDATlON: Staff recommends Option 1. ClTY MANAGER APrRov AL: {/w'( COWlcil ' DlRECTOR APrRov AL: th1I\ Committee ~ Council ... COMM[TTEE RECOMMENDATlON: Forward staff recommendation to the August 5, 2008 City Council Public Hearing Agenda. PROPOSED COUNCIL MOTlON: "I move PB oval of the resolution adopting the 2009-2014 Transportation Improvement Plan. .. .t:.~ ini Duclos, Member (BELOW TO BE COMPLETED BY CrTY CLERKS OFF/CE) COUNCIL ACTION: o APPROVED o DENlED o TABLEOIDEFERREDINO ACT [ON o MOVED TO SECOND READlNG (ordinances only) REVISED - 02/0612006 COUNCIL BILL # 1ST reading Enactment reading ORDlNANCE # RESOLUTION # 172 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: July 7, 2008 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager 0W'l Rick Perez, P.E., City Traffic Engineer If!(' 2009-2014 Transportation Improvement Plan BACKGROUND: [n accordance with the requirements of Chapters 35.77 and 47.26 o,fthe Revised Code of Washington, the City of Federal Way adopted its original TIP and. AS[P on July 23, 1991. The City is also required to adopt a revised TIP and ASIP on an annual basis reflecting the City's current and future street and arterial needs, These plans identify capital projects that the City intends to construct over the next six years. In order to be eligible for grant funding, projects are required to be listed in the City's TIP. The City is required to hold a minimum of one public hearing on the revised plan, which is proposed for the August 5, 2008 City Council meeting. Once the revised plans have been adopted by Resolution, a' copy of the respective plans must be filed with the Washington State Secretary of Transportation and the Washington State Transportation lmprovement Board. Revised Plan: Attached for your review and comment are the proposed 2009-2014 TIP and ASlP (Exhibit A), a location map (Exhibit B), and a draft resolution for adoption (Exhibit C). The six-year TIP and ASIP respond to the Growth Management Act concurrency requirements as well as other emerging needs. Projects are selected based on criteria adopted in the City's Comprehensive Plan TP81, which reads, "Prioritize transportation projects considering concurrency, safety, support for non-SOY modes, environmental impacts, and cost effectiveness." The scoring criteria as established for Transportation TIP/CIP Prioritization ranked each project. Staff also reviewed and analyzed available grant-eligible programs suitable for project programming. The proposed plan does not significantly differ from the previous year's plan; changes should be noted as completed projects. No new projects are being proposed. Completed Proiects: Projects that will be completed in 2008 include the following: · SR-99 HOV Lanes Phase 3: Add HOV lanes, second southbound left-turn lane @ S 288th St, install raised median, signal at SR-509 @ Redondo Way S with interconnect to 11th PI S. · S 348th St 9th Ave S - SR-99: Add HOV lanes and raised median. 173 July 7, 2008 Land Use and Transportation Committee 2009-2014 Transportation Improvement Plan Page 2 Pro;ects with Modified Scope: · 12th Ave SW I SW 344th Street Extension: SW Campus Drive - 21st Avenue SW, extends 3-lane collector. 12th Avenue SW improvements have been constructed by development, leaving a southbound right-turn lane to be constructed at the intersection of lOth Avenue SW and SW Campus Drive, and the seginent of SW 344th Street between 12th Avenue SW and 19th Avenue SW to be constructed. These are now broken into separate projects (See Exhibit B, Map 10 #s 6 and 7). · SW 3 12th St @ SR-509, add left-turn lanes. The project is modified to extend a two-way left-turn lane and construct a new traffic signal at 14th Ave SW to address capacity and safety needs associated with Lakota Middle SchooL Attachments: Exhibit A - Draft TIP Exhibit B - Location Map Exhibit C - Draft Ordinance (inc. Exhibit A) cc: Project File Day File 174 ~~~g~S~g=~~~:;~~!~~~8~~~g~g :~: ~N~~~~~~~~~~~..OM~.~~ ~~~~ ~M. ! N ! . .. ~ ~ ~ 2 ." I" ~ ." 1: ~ r u "",-~" :e~;; ..- .- c_ -2 ! i : ~ i; ~N ~: ~ '" ~ g -' ." o o . i- ~ !~ ~ g i .. ~ ~ ~ . ii l! i [ j .. .. z .. " ~ o " .. ! 2 <( ~ ! ~ ~ '" ~ '" 9 j c is ~ M !! ~ i~ ~ ~~ I! ~~~1 f ~!l E ill::' €E-~!~ !~ ~ ~ ga'cc.!l:ll .Ie;;; >- ~ ~Ih H~ i ~ ~ <<~~2lD-!1 ~"(DII Il. 3 -e . z_ ~ I j ~ ~I~ ~ 1:6~"'. xli": t- .s&",z_~ o€~. $ _.:.~.~! "i"~~ " ~ ~ ~ ~ i" ~,a ~ · · wi i ~ ! ~ic: il~ ~ ~ ~ I~ ~ ~ i ~ j ~" ~ 11 i i ~~~~~b.liall'le~1! IJ i ~ i ~ i i i! ! i j c o o c . ~ = * ~ ~ i . 2 ~ '" S~ <rJ-~' "' ~ . ~ ~! " 0", 0 .n ......t'<l ~ <J> ~"-- <t;i ~gj~: -" -- ~- ~ .. . 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I ~" -.. . .~ ~ ..... . ~ i~] a:l , \ ~---"""'Gi, .O\~ \ \ ~ ~ .. J,,,~ Y''--k+---~' , w'Zl Jr1.. \ / L,J ( / -- / .~ S: ~J', ./ ~(/ .'!. ~ _J l ' ,/:~-.J ". "-, . i ~ I "'\ t ' , i., ~I, ~ ..>:ifY '._ \ \ / I ~~ /_ i ~ . J(' _/ . ~/ / I if/ ' ~, ... (I~. ' ~I ' I: '!t, 1:/ J "- 'J I ',., I \ ~ f I I" , '\ ( '..- -; ._.._.._..~ ~ -_.~_. MdM, :JM~ r~ ../....~ ~" ," cP _..-!~>5 -"<tJ , .r,$.'-."" /.~\ '\. ~ :::; ~ ~ .. .. .~ c . .. c ~ 0 ~.~ ~~ 0.. c .. ,..~ .no. ~~ C._ ..~ a. a. E e 001 ll.. .. ,.. ..a. '- E 0._ .. .. E.!! .!! -g t=.. ! i I ! ! ~ , 9QJ,-( ..!. ~.{("~i Y' *i ~.._;-_. 1-..' --Jl ./ 176 EXHIBIT C RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, ADOPTING AN EXTENDED AND REVISED TRANSPORTATION IMPROVEMENT PROGRAM AND ARTERIAL STREET IMPROVEMENT PLAN FOR 2009-2014, AND DIRECTING THE SAME TO BE FILED WITH THE WASHINGTON STATE SECRETARY OF TRANSPORTATION AND THE TRANSPORT A TION IMPROVEMENT BOARD. (AMENDS RESOLUTION 91-67, 92-117, 93-155, 94-186, 95-210, 96-236, 97-258, 98-273, 99-299, 00-316, 01-343, 02-365, 03-391, 04-433, 05-451,06-481, and 07-503). WHEREAS, pursuant to the requirements of RCW Chapters 35.77 and 47.26, the City Council of the City of Federal Way adopted its original Transportation Improvement Program on July 23, 1991 (Resolution No. 91-67); and WHEREAS, the Federal Way City Council updated its Transportation Improvement Program ("Program") on October 19,1993, by its passage of Resolution No. 93-155; and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on October 4, 1994 (Resolution No. 94-186); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 18, 1995 (Resolution No. 95-210); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 16, 1996 (Resolution No. 96-236); and WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on July 1, 1997 (Resolution No., 97-258); and RES # , PAGE 1 177 WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on July 7, 1998 (Resolution No., 98-273); and WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on June 1, 1999 (Resolution No., 99-299); and WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on June 20, 2000 (Resolution No., 00-316); and WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on July 17,2001 (Resolution No., 01-343); and WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on June 18,2002 (Resolution No., 02-365); and WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on July 15,2003 (Resolution No., 03-391); and WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on November 2,2004 (Resolution No., 04-433); and WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on July 19,2005 (Resolution No., 05-451); and WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on July 18,2006 (Resolution No., 06-481); and WHEREAS, the Federal Way City council further updated its Transportation Improvement Program on September 4,2007 (Resolution No., 07-503); and WHEREAS, the City Council of the City of Federal Way has reviewed the work RES # , PAGE 2 178 accomplished under the existing Program and has reviewed work scheduled to be accomplished according to the updated Program; and WHEREAS, a public hearing was held on the revised Transportation Improvement Program on August 5,2008, in compliance with the requirements of State laws; and WHEREAS, the City Council has determined current and future City street and arterial needs, and based upon these findings has prepared a revised and extended Transportation Improvement Program and an Arterial Street Improvement Plan for the ensuing six calendar years; and WHEREAS, pursuant to RCW 35.77 and 47.26, the City Council is required to annually reVIse and adopt an extended Transportation Improvement Program and an Arterial Street lrnprovement Plan; and WHEREAS, the City's SEPA Responsible Official has adopted the DNS Federal Way File 08-102670-00-SE issued for the City's 2009 - 2014 Transportation lmprovement Plan (TIP) and Arterial Street Improvement Plan (ASIP) which includes the extended and revised projects contained in the TIP adopted herein; and WHEREAS, adoption ofthe City's 2009 - 20 14 Transportation lmprovement Plan (TlP) and Arterial Street Improvement Plan (ASIP) DNS reflects the fact that there will be no significant adverse environmental impacts as a result of adoption or implementation of the extended and revised Transportation Improvement Plan (TIP) and Arterial Street lmprovement Plan (ASIP) adopted herein; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RES.# , PAGE 3 179 Section 1. Program Adopted. The extended and revised Transportation Improvement Program and Arterial Street Improvement Plan for the City of Federal Way for the ensuing six (6) calendar years (2009-2014 inclusive), a copy of which is attached hereto as Exhibit A and incorporated herein by this reference, which sets forth the City's transportation project locations, types of improvements and the estimated costs thereof, is hereby approved and adopted. Section 2. Filing of Program. Pursuant to Chapter 35.77 RCW, the City Clerk is hereby authorized and directed to file a copy of this Resolution, together with Exhibit A, with the Washington S tate Secretary ofT ransportation and a copy with the Washington State Transportation Improvement Board. Section 3. Severability. If any section, sentence, clause or phrase of this Resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Resolution. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of the Resolution is hereby ratified and affirmed. Section 5. Effective Date. This Resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE ClTY COUNCIL OF THE CITY OF FEDERAL WAY, W ASHfNGTON,this day of ,2008. CITY OF FEDERAL WAY MA YOR, JACK DOVEY ATTEST: RES # , PAGE 4 180 CITY CLERK, N. LAURA HA THW A Y, CMC APPROVED AS TO FORM: CITY A TfORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. . RES # ,PAGES 181 N...._J: 11>... 0'; ..1..1..1..1..1_____ - ~ ~ ---oE "'li.ol~I~lol. .. .... II> "" 6>. W N ... 0 OIl ...... - W.... tt f:T eo :" o ~ ..-~ < .. w H~ i!'? ~; ll'f o " ~!11 ~~ i~ ::0- 5!l 0 : i ~ - I!~~~r"~ ~il": ~" : _)0. UI .(1) Ij,"1)~ Sf>> I:f~ ~i ~:~ ~~ f~ ((I 9 ~ N ~~ ~ ". ~~ " " '" ~HH 2 f z ~otll~6 li" 0 OW ~~ ~ z iii , i l: ::~ ~ 0 . . I a ~I - . " i I:J ~ 0 .' " 3 II .. ~ I ~ .. ~ ~ " ~ .5 ~ 5 ~ ;; i ~ ~- . , . .. ~ ~ g g '" ~ 5 5. I ! s " '" l! 0 ~ g~ ~ N 0 ~ c.-II> 0 ~g 0 0 i .. 0 0 .. 0 ~ 0 0 .. 0 ~ ~ - .. ~ 0 0 ~ - - .. ~ .. 0 0 ~ . 0 00 c , w t ;:; 't ~ ~ ~ ~ ~ . t 0 ~ .. 0 ~~~I:~~~~; ~~ ~~:~~ 5;; .'1 !.,. 5!1! ~5' !a'W(f)!!1i~~ ~: -;~-~B :;", ~fS;!:: ~j-j ~"'~~~~J ~'" i ~ ~~ (i):;t ~~ '''VI ~f: :c.>:' VI r.n - N" lD :D:D ;:2' g ~ ~ (r. ~ 'fi .. B 00 .. w !! = = n ,,~ -~ ~ a ~ f. . . ~! r~ , , g ~ g ~ H Hi g'IiH~I~ ~i H HI ~ it it . w ill ilil~~ ~~~a~ ~I !~~l:' I~!~ ~~fl... ml~! n ~:~3B &".2:'" i~ t Fa>~- Fa>~w' ~ 3 !:I ':;&-~;:i J ~. ~~- ~i-~~;~!- ~ :i.1: :~ .m?3:i,~,?~- 0 ~, ~ ~ ~ I ~ ~ ~ ~ ; ~- ;~ ~g.~;[~ c ~:;J:;7 3 3 ~:;J 0. I' U . i;; ~ f~ i~ a · .: Ii' i I' Z . .'" :: 01 0" 1 I (J IH ~ g ~ i 'fi I~I ~ - ~ I I ~ I I ! 'I " I III I II g >g ~ g g .. ~ .~ ~ :;i ~ - o 0 ~ ~~ _ 1.... .~ 0 i I -; ~I~I:; " .~ ~ " _ca. ~g i II ill " ~ _ ~i - ~ ~ ~I 0 ~i i , . I III/ i I I I " - = i i I~ " ~ : I 0 ~ .. ~ ~ i N N_ -_ N_ _ _N i ~ ~ .: ~ .::; -~ -: ~ u ~ ~ .:; ~ ~ .~ .: .: .: .~ .~ .; ::: .: .,: .:; .:;:I~I'~ .:;; -:;: ~~g ~~g~og~~~g~~~:~~~g~g8~~tg~~g 182 ~ .. g ~ ~ o ~ .. g z i ~ " o ~ ;C .. ~ ~ :; .J! o o ~ o " . o o -! 8 -~ '8 o o ltYJ~L(Sf 5/ ~o <{; CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEl\!_#:__~.Cl · _ COUNCIL MEETING DATE: SUBJECT:. Signs in public right of way. POLICY QUESTION: Should city code be amended to allow signs in public right of way? COMMITTEE: Land Use and Transportation Committee MEETING DATE: July 21, 2008 CATEGORY: D Consent City Council Business D Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: Greg Fewins, Director DEPT: Community Development Services Attachments: Memorandum dated July 15, 2008 Options Considered: 1. Amend city code to allow restricted u~e of public right of way for signs and direct priority of the amendment in the Planning Commission work program. 2. Establish stakeholder group to investigate right of way sign issues in more depth. 3. Take no action, thereby continuing current city code prohibitions on signs in public right of way. STAFF RECOMMENDATION: If council takes action directing staff to modify the code, staff recommends that the code amendments be inclusive of recommendations contained in the July 15, 2008 staff memorandum provided by LUTC,'SKCAR and ci staff. DIRECTOR ApPROVAL: w ~ Council CITY MANAGER APPROVAL' Committee COMMITTEE RECOMMENDATION: (j) FDrwcuul-fhv L.lA.-TC, AdmIV1Jsfm:hv-u CJ1.P14-l'.:3 as presuvkeJ bA s-fa.f{ tu1cL fur~ <e4PtOYe/ qenentJ a..L!.U9S 10 ~qerI~ nqkf; oFllJtUj WI"+VL- ri!b8DYltlhl~ res+nCh'ons "it> ~ .Aut}usf- 5, 2!Jog CDtcYl.MJ 13US/ne$5 ~ T/Yr-tl.-ppYlJVtLl. @ DI'rf.M ~ -Iv p~ tL Cl:du a.m~eJL:t, To ~Jrw- ~ s:q~ ih~ uhli~trf'(jJ "I>~'6l _ tLS pre-8eA.. 1Ji. ed...--. by .5 .Mf f in -fhe.--. ~"'.. Fer.~tl..J/JCe/ S'tl:LJ , ~ US+ 5, 2f)ofj ~'/ f3l1StJ1~ ~ jij-r app . . ,'-I~~ ~()-..,,~.. .. --r \.....} Committee Chair Committee Member PROPOSED COUNCIL MOTION: I "] move approval of the recommended LUli aministrative changes and to further explore general access to the general right of way with reasonable restrictions." 2 "] move approval of the LUTC recommendation directing staff to prepare a code amendment allowing A-frame signage in the public right of way, as presented by staff in the 'Summary of Performance Standards and as the next highest priority in the 2008 Planning Commission work program. " COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACfION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 (BELOW TO BE COMPLETED BYCITYCLERKS OFFICE) 184 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # ~ Federal Way MEMORANDUM DATE: July 15, 2008 This memorandum provides follow up on a variety of issues raised at the JuLy 7,2008 Land Use and Transportation Committee meeting related to signs in public right of way. Policv Question ShouLd city code be amended to allow signs in public right of way? Current Code The following paraphrases the relevant FederaJ Way City Code ("FWCC") section related to signs Located in pubLic right of way: FWCC section 22-1600 - Prohibited Signs: "The following signs or display are prohibited in all zones within the city. Prohibited signs are subject to removal by the city at the owner's or user's expense pursuant to FWCC 22- 1604: (14) Right-of-way signs including any sign in a public right-of-way except governmental . " signs. The following is a summary of city code allowances for off site real estate signs pursuant to FWCC section 22-l599(d)(w)(l): · Must be located on private property. · Maximum of ten off site signs per agent. · Minimum separation of 200 feet unless indicating a turn. 185 · Maximum six square feet per sign face. · Removed each day. · Permitted only between sunrise and sunset when the seller or agent is at the.property. The following is a summary of city code allowances for off site civic event signs pursuant to FWCC section 22-1 599(e)(Table I): · Must be located on private property. · No restrictions on the number of signs. · Maximum six square feet per sign face. · Maximum height five feet. · Allowed thirty days prior to the event and removed five days after the event. Policv Issues Amending city code to allow signs in right of way could: · lmprove visibility for commercial business and public events. · Increase city right of way maintenance costs. · Create potential traffic, bicycle and pedestrian hazards. · Create varying levels of sign clutter potentially impacting aesthetics. · Require content neutral regulation of signs allowed within the right of way. · Create additional enforcement workload to regulate illegal signs. Other Jurisdiction's Requirements Staff researched other city codes and the Seattle-King County Association of REALTORS ("SKCAR") website (see exhibit A - 'Regulation of Residential (Single-Family) Real Estate Signs' Matrix) regarding allowances for signs in public right of way. While the city's regulation of signs in public right of way must be content neutral, SKCAR's survey is narrowed in scope to "A" board open house real estate signs. The SKCAR matrix indicates that 33 of the 63 surveyed cities and counties allow "A" board signs in the public right of way. SKCAR's research is consistent with the city's research. Of those agencies that do not allow signs in right of way, enforcement of illegal signs range from none to strict. Land Use and Transportation Committee Suggested Changes At the July 7 meeting, committee members discussed a number of potential areas to consider if the code is to be amended. In addition, committee memb~rs asked staff to indicate if these suggestions would require a code amendment or could be implemented administratively. LUTC Suggested Code Amendments: · Allow signs in right of way on a short term basis. · Develop alternatives to fines for illegal signs. · Require contact information on signs placed in right of way. 186 · Establish a city sponsored "banner" for public events. LUTC Suggested Administrative Changes: . Reduce rigid enforcement/clarify right of way. a Staff Solution: Use significant vertical structures (e.g. light standards; fire hydrants; signs) rather than flush or below ground structures (e.g. vaults) and beyond roadway maintenance areas to establish right of way enforcement areas. . Better manage city maintenance of right of way related to illegal sign pick up. a Staff Solution: Continue to instruct right of way maintenance staff and contractors to not pick up substantive signs in right of way. · Establish stakeholder group to assist with code amendments. Seattle-Kim~ County Association of REALTORS Suggested Changes The following is a summary ofSKCAR's suggested changes to the city's sign code addressing real estate signs in the right of way (refer to exhibit B). In addition to the current provisions for off site real estate signs located on private property (maximum ten per agent; separation of200 feet; maximum six square feet per sign face; removed each day; only allowed between sunrise and sunset; seller or agent must be on site), the following changes are proposed to allow off site signs in the right of way. · Prohibit on trees, foliage, utility poles, regulatory signs, directional signs, government signs or informational signs. · May not interfere with vehicular, bicycle, wheelchair or pedestrian travel. . Shall not be placed on street median strips. · Shall not block traffic views, driveways or curb cuts. If the Council decides to amend city code to allow signs in right of way, City staff concurs with these types of additional regulations applied in a content neutral manner to all types of signs. Additional Staff Suggested Code Changes If the Council decides to amend city code to allow a variety of content neutral signs in right of way, City staff suggests consideration of the following in addition to LUTC and SKCAR recommended changes: · Establish specified performance or distances from sidewalks or street edge where no sidewalk exists. . Establish maximwn height requirements. · Limit hours to less than sunrise to sunset. · Restricted to "A" board signs and prohibit stake signs. · Prohibited in street side planter strips. · Require low cost "permit". · Issue <<sticker" system for permitted signs to improve enforcement efforts. 187 Policy Options The following are three policy alternatives related to this issue: I. Amend city code to allow restricted use of public right of way for signs and direct priority of the amendment in the PlalU1ing Commission work program (refer to exhibit G). 2. Establish stakeholder group to investtgate right of way sign issues in more depth. 3. Take no action, thereby continuing current city code prohibitions on signs in public right of way. Exhibits A SKCAR 'Regulation of Residential (Single-Family) Real Estate Signs' M<;1trix B SKCAR 'Language for Proposed Amendment' undated C SKCAR 'Real Estate Signs: Constitutional Issues and Legal Considerations' dated July 7, 2008 o SKCAR 'Why Real Estate Off-Premises Open House A-Board Signs are Critical dated July 7, 2008 E 'Testimony of Sam Pace' (presented to July 7, 2008 LUTC Meeting) F Marylyn Gates Letter Dated June 25, 2008 G 2008 PlalU1ing Commission Work Program 188 ~. -" U'10 = "" bJ)~ CZi:z cu '" ..... ~ ~ )O~ .... .-' Ul":l ~ ~ ......% c:J~ CU:::) ~~ ~,:: ;;..,22 -'-.. .... ,y E 2 ~ ~ ~5 ~~ - ~ bJ)<: = g ..... ;;; OO-.J '-" ~. - .;; .S 0 -;:;'" cug -o.g .00 ~ cu ~~- ~~ 0,::: =-.: .8 -. .......-~ ~ - := '= bJ);'; cu ;;: ~ .-i IS ~ .~ -. -.: ~ Os' '" "g .~ " ~ '" ~ i' ~ ~ ~ ~ .c. 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E?;-Vl o f-: ~ .~ 0._ =:J l'n _ d~~~~ :J ,- C L., ~ ~g.&g-9 -O:~oo:l-; (!lib: ;B '.....Jj ,<( iW .>w 'ii ~ - 2 '" "e::: ...~ ~u ~u 0... en ~ o "e::: v-o: ~u ~u 0... ::n >- ~ ~ Cl o o ~ 200 SEATTLE-KING COUNTY ASSOCIATION OF REALTORS~ 11.4[0 SE p."o STREET, SUITE [00, BELLEVUE, WA 98005 PH: (41.5) 974-10(( . WA: 800,540,pn . FAX: (41.5) 974,lOP. EMAIL: REALTOR@NWREALTOR.COM WE8S1TE: WWW.NWREAlTOR.COM LANGUAGE FOR PROPOSED AMENDMENT 22-1599 (d) (2) w. Real estate signs. I, Off-site, The number of off-site real estate signs shall be limited to 10 per property per agent; provided, however, that there shall be a minimum separation of200 lineal feet between such signs, except that signs may be placed less than 200 lineal feet apart when necessary to indicate a turn or change in direction of travel. The area of such signs shall be no greater than six square feet per sign face, All off-site real estate signs must be removed each day at the conclusion of the open house or other sales event and are permitted only between sunrise and sunset when the seller or the agent are in attendance at the subject property. 2, On-site, The number of on-site real estate signs shall be limited to one per agent per street frontage or public entrance if no street frontage exists. For dwelling units, the area of the sign shall be no greater than six square feet per sign face, For other uses and developments, the size shall not exceed 32 square feet per sign face, All on-site real estate signs must be removed when the sale closes, or in the case of a rental or lease, when the tenant takes possession, 3, Notwithstanding the provisions ofFWCC 22-1600 (l4), 13-([[, 13-V (Division I) and 13-VI. the off-site real estate signs allowed bv subsection I of this section, and the on-site dwelling unit real estate signs allowed bv section 2 of this section, may be placed in the public right-of-way, provided however: (i) thev shall comply \vith all other requirements ofFWCC 22-1955 (d) (2) (w), (ii) they shall not be placed on (or attached to) trees, foliage, utility poles, regulatory signs, directional signs, government signs or informational signs (iii) they shall not be placed in a manner that interferes with vehicular, bicvcle, wheelchair or pedestrian travel, (tv) they shall not be placed on street median strips, (vI thev shall be outside of vehicular and bicycle lanes, and (vi) they shall not block traffic views, driveways or curb cuts, EXHIBIT & 201 REALTOR' ,is a regisrercd mark of [he Na[ional Associa[ion of REALTORS' IB flEALfort - SEATTLE-.KING COUNTY ASSOCIATION OF REALTORS' 11.....[0 SE J1.."l> STREET, SUITE [00, BEl.LEVUE, WA 98005 I'll: (42.5) 974-{O[{ . WA: 800,540,P77 . FAX: (41.5) 974.coP. EMAIL: REALTOR@NWREALTOR,COM \VE6SITE: WWW.NWREALTOR.COM (]) REAlfOR' A White Paper Prepared For The City of Federal Way By The Seattle-King County Association of REAL TORS@ Regarding Off-Site Open House Signs July 7. 2008 Real Estate Signs: Constitutional [ssues and Legal Considerations Freedom of Speech Real Estate signs fall within the constitutionally guaranteed right of Freedom of Speech. That guarantee is established in both the First Amendment to the United States Constitution, and Article l, Section 5 of the Washington State Constitution, The First Amendment provides in relevant part that: "Congress shall make no law...abridging the freedom of speech..." It's interesting to note that the First Amendment's constitutional protection of Freedom of Speech applies to actions by the City regarding real estate signs because Speech is a Liberty interest protected by the 14th Amendment to the United States Constitution, The Washington State Constitution provides in relevant part: Article [ (Declaration of Rights), Section 5 (Freedom of Speech): "Every person may freely speak, write and publish on all subjects, being responsible for the abuse of that right. tt Although [ am not a Washington lawyer, it's my impression that Article l, Section 29 of the Washington State Constitution makes the State constitutional guarantee of Freedom of Speech "Mandatory." [suspect it is a mandate that applies to the City, at least in part, because the existence of the City is only authorized pursuant to the provisions of Article X[ (of the same Washington State Constitution under which the Freedom oJSpeech is guaranteed), [n analyzing Freedom of Speech cases, the Washington State Supreme Court said in State v. Lotze, 92 W2d 52 appeal dismissed 444 U,S, 921 (1979): EXHIBIT C 202 REALTOR' ,is a regisrered mark of rhe Narional Associa{ion of REALTORS' "A statutory restraint imposed upon a First Amendment Freedom bears a heavy presumption against its constitutionality. Freedman v, Maryland. 380 U,S, 51 (1965)." (emphasis added) Cn addition to the Federal First Amendment constitutional protections, there appears to be a sufficient basis under State v. Cummlll06 \\'n,2d 54 (19861 for Vv'ashington Courts to \.llldicate even stronger State constitutional protections of the speech than is provided under tederallaw, Of particular relevance in this regard are the following CUf1lvall Factors: · As can be seen by comparing the First Amendment with Section 5 of Article l, the textual language (of the parallel provisions regarding Freedom of Speech) in the Federal and State Constitutions is different. Those differences include a stronger aversion to prior restraint in the Washington Constitution which articulates a clear and expressed preference for post-publication remedies, · The history 0 f the development 0 f the parallel provisions is also di fferent. The Federal Constitution appended Freedom of Speech protections in the First Amendment while the Washington State Constitution begins the very creation of constitutional government in Article [(under powers reserved to the states) with a Declaration of Mandatory Rights, · There are structural differences between the Federal and State Constitutions. The Federal Constitution grants government limited power authorizing it to exercise only those pO,\vers that are constitutionally enumerated, On the other hand, the State Constitution imposes limitations on the otherwise plenary power to do anything not expressly forbidden, · Article l, Section 29 of the Washington Constitution appears to create a particular state interest. Section 29 makes clear that the Declarations of Rights in Article ( of the Washington State Constitution are intended to create "Mandatory" protections guaranteeing Freedom of Speech from abridgement by a municipal entity that depends for its very existence upon the authorizations set forth in Article X [ 0 f the Washington State Constitution, 'Commer'cial Speech' [s Protected Commercial speech is protected, There is no general First Amendment exception for Commercial Speech, Commercial speech is "speech that proposes a commercial transaction," Clearly, the temporary off-site open house signs that are currently permitted propose a commercial transaction, The United States Supreme Court has made it clear that commercial speech is protected under the Federal Constitution, See: Virginia Bd of Pharmacy v, Virginia Citizens Consumer Council. Enc,. 425 U,S, 748 (1976), Bigelow v, Virginia, 421 U,S, 809 (1975), 203 [0 Central Hudson Gas & Electric v. Public Serv, Comm'n 447 US 557, 561-562 (1979) the United State Supreme Court said: "The First Amendment, as applied to the States through the Fourteenth Amendment, protects commercial speech from unwarranted commercial regulation, Virginia Pharmacy Board, 425 U,S. at 761-762, Commercial expression not only serves the economic interest of the speaker, but also assists consumers and furthers the societal interest in the fullest possible dissemination of information, [n applying the First Amendment to this area, we have rejected the 'highly paternalistic' view that government has complete power to suppress or regulate commercial speech, '[P]eople will perceive their own best interests if only they are wel! enough informed, and...the best means to that end is to open the channels of communication, rather than to close them...' Id., at 770; see Unmark Associates. lnc, v, WilIingboro, 43 I U,S, 85, 92 (1977)," (emphasis added) Interestingly, the Unmark case involved an attempt by the City of Willingbom to limit the use of on-site real estate signs, There is no general First Amendment exception for Commercial Speech, Commercial Speech is protected, The display of temporary Open House signs proposes a commercial transaction. Indeed, it is a commercial transaction for one of the true necessities of life: housing, a place to live, protection from the elements, a family's home, This Particular Commercial Speech Involves a Critical Public Policv: Housinf! The measure of the true nature of the necessity of housing is reflected in the fact that every single level of government has huge financial and policy commitments to housing: · Federal Government The Federal Government has a huge commitment to housing in the forms of Title VI{f of the Civil Rights Act of 1968 as Amended by the Fair Housing Amendments Act of /988. the Department of Housing and Urban Development, VA loan programs, FHA loan programs, its support of housing with Community Development Block Grant monies, its sanction 0 f the Home Loan Bank Board together with the 12 National Home Loan Banks, and its facilitation of the 'secondary financial markets' (including Fannie Mae, Ginny Mae and Freddie Mac) to ensure that financing is available for housing, to name but a few, · State Government At the State level, the measure of the true nature of the necessity of housing is reflected in the fact that the Growth Management Act (GMA) expressly includes housing as an enumerated goaL It also requires a separate mandatory Housing Element, not only in Countywide Planning Policies, but also in the comprehensive plan of every municipality covered by the Act, including the City of Federal Way, 204 Moreover, the State has a financial commitment to housing by way orits State Bond Program, The State Housing Trust Fund and the Washington Housing Finance Commission, (n addition, the State also has additional policy commitments to housing as reflected in the work of the various State and Gubernatorial Commissions whose sole focus is Housing Issues, · Local Government At the Local Level, the Countywide Planning Policies (as \vell as GMA) requires that the comprehensive plan for the City of Federal Way must include a Housing Element Further, the provisions of the City's Housing Element must be consistent with both the Countywide Planning Policies and GMA, The City also has a specific, quantified housing target under Appendix 2 of the Countywide Planning Policies, and a responsibility to plan to accommodate low and moderate income housing under Appendix 3 and the Housing Policies of the Countywide Planning Policies_ Real Estate signs are commercial speech that is currently allmved, and which involves an absolute necessity ofIife: Housing, , As explained in greater detail below, the free flow of commercial information about a proposed transaction for a necessity of life as important and fundamental as Housing does much more than simply promote intelligent market choice by consumers, and assist in reliable decision-making, Fair Housing The off-site real estate directional signs in question here are also essential - absolutely and critically essential - in the nation's ability to discharge the worthy spirit and mission of the Federal Fair Housing mandates, Title Vlll oj the Civil Rights Act of /968 as Amended by the Fair Housing Amendments Act oj 1988 embodies the simple and morally COlTect position that our communities should be open to all people, [n December of 1988, the Federal Trade Commission issued a report entitled The Residential Real Estate Brokerage Industry, That FTC report, which has been cited with approval by the United States Supreme Court [see: Ladue (1994) J, points out the important contribution of real estate signs in opening communities to people in a way that is not discriminatory, The basis for the FTC's conclusion is obvious: Real estate signs are not only an important, inexpensi ve and effective means of marketing real estate, they are also discrimination proof A real estate sign invites any person - regardless of race, creed, color, sex or national origin - to locate and consider the purchase or rental of the property that is available if they can afford it. The real estate signs make it impossible for any real estate broker, landlord, owner or organization to deny that the property is available, and, hence, make discrimination substantially impossible, 205 The Nature of the Sellers' and REAL TORS@' Commercial Speech [t is worth noting that this commercial real estate-related speech: · [s not decepti ve · [s not misleading · [s not inaccurate or false · (s not obscene or profane · [s not libelous or slanderous · [5 not loud, raucous or noisy · [s not aggressive · (s not coercive · (s not likely to incite violence · [s not conduct · Does not intimidate, and · Does not advocate unlawful conduct [nstead, it is a factually accurate message that helps a family to locate a home that is being offered for sale, Cities Carry The Burden of Proof To Justify A ReJ?;ulation of Speech (n regulating the constitutionally protected commercial speech in real estate signs, a city has two distinct and separate sets of burdens: The first set of burdens involves the legality of the restrictions on commercial speech, See: Central Hudson Gas & Electric v, Public Serv, Comm'n 447 US 557, 561-562 (1979), City's have the entire burden to prove: o That the regulation is content neutral o That it directly advances a 'compelling state interest,' and o That the proposed ordinance reaches no further than absolutely necessary to accomplish a 'compelling state interest' The second set of burdens involves the legality of the time, place and manner restrictions on commercial speech, See: Clark v, Community for Creative Nonviolence, 468 U,S, 288,293 (1984), A city has the entire burden to prove: o That the Time, Place and Manner restrictions are "narrowly tailored" o That the Time, Place and Manner restrictions advance a significant and compelling governmental interest, and o That the Time, Place and Manner restrictions leave open ample effective alternative channels for communication of the information, 206 We will offer just a few observations on three oUhe most immediately relevant portions of theses standards: (l) The Lack of-Effective Alternatives, (2) The Necessity For the City To Prove a "Compelling State (nterest", and (3) The Requirement that Any New City Regulations Must Reach No Further Than (s "Absolute! Y N L:C-:S sar) ": l. Lack of Effective Alternatives The available evidence demonstrates that the majority of buyers use the temporary open house directional signs to find the house that is for sale. An on-site sign does not get them to the house. 80th the Federal Trade Commission, and the Supreme Court in the Ladue case, have expressed their belief that the alternati ves to real estate signage are "...far from satisfactory." This is critical for two reasons: (I) the lack of effective alternatives is a key element considered by Courts, and (2) the lack of effective alternatives also makes it much more difficult for the City to satisfy its legal burden of proof when attempting to justify its regulations, In the Sixth Circuit case of Cleveland Area Board of Realtors v, The City of Euclid, the National [nstitute of Municipal Law Officers, the Ohio Municipal League and the Ohio Municipal Attorneys Association appeared Amici Curiae, The parties attempted to argue the availability of sufficient "n~w technology" alternatives including cable TV, computer billboards and the web/information superhighway, The Court was not persuaded by the argument They lost Newspapers are not targeted, are more expensive, and are not as effective because the place from which the message is deli vered is far removed from the place where a sign would be located. In addition, unlike a sign, a newspaper cannot confirm for a reader (by the presence of the newspaper at the intersection) that the Buyer has reached the point when the direction of travel must change in order to progress towards the home that is for sale, The alternatives are more expensive, are not as eftective, are unevenly available (especially among less affluent potential buyers), cannot be targeted as well, and are not as helpful for buyers because they do not have the same functional utility, 2. Necessity for the City To Prove a "Compelline State [nterest" The city [aces a very high burden in connection with its responsibility to justify any additional regulation of real estate signs, Any additional regulation (and any existing regulations) must be supported by a "compelling state interest" Earlier in this While Paper we made reference to the decisions of the United States Supreme Court in the Unmark and Ladue cases. Although the Ladue case involved on-site signs, [ would note that the 'state interest' alleged by the City of Ladue stated, in part, that real estate signs: 207 .....create 'ugliness, visual blight, and clutter, tarnish the natural beauty of the landscape'as well as residential and commercial architecture, impair property values, substantially impinge upon the special privacy and ambience oCthe community and may cause safety and traffic hazards to motorists, pedestrians and children,'" These reasons ~vere not sufficient to keep the City of Ladue from losing the case three times. J. Refulations Must Reach No Further Than Absolutely Necessary Though not proposed here by the City of Federal Way, it may be worth mentioning that we believe requiring permits for Open House A-Board signs would violate the U,S, Supreme Court standard articulated in the Clark case, Because a permit constitutes a form of prior restraint, any city regulation will be granted no deference by the Courts, The City mustjustity any regulation under the microscope of the "Strict Scrutiny" test. Bad Public Policy [n addition, requiring permits for Real Estate Temporary Open House Signs would be bad public policy for several additional reasons: (a) Administering the permit system tends to cost more than cities are able to recover. [n King County, only one city (Lake Forest Park) recently had a permit system, and they are unable to cover the cost of administering the program. The Council eliminated the requirement. Kent used to have a permit requirement for Real Estate Open House Signs, They too eliminated the permit program because it just didn't work very well. The anticipated benefits weren't worth the problems it created, More recently, Auburn also considered a registration requirement and likewise chose not to go there, (b) [n addition, many of the most severe costs (such as disruption of other work city staff is trying to get done) tend to be more onerous for the City than the financial shortfall. (c) The city isn't "open for business" to issue permits when many "open houses" get scheduled (Friday evening for a Sunday afternoon open house). Given the reasons families sell, the lack of access to permits when they are needed can be a real hardship on families that need to sell quickly, The City Can1t Meet its Burden of Proof On Constitutional [ssues By Usinf A HBootstrappineu Arfument That Relies on The Practices of Other Cities (n attempting to meet its exclusive burden of proof, the City of Federal Way would not be able to satisfy the constitutional standards of review with a Bootstrap Argument that attempts to justify adding new regulations because some other city has one on the books, (t would be a serious 208 mistake for any city to rely on a Bootstrap Argument that is grounded in the notion that a city's effort to restrict real estate signs with combined prohibitions on safe placement in the right-of- way and new enforcement policy (amounting to a defacto ban on off-site signs) would be constitutional if the City were relying upon the ordinance ofa neighboring jurisdiction, Any city's defense of its sign ordinance will necessarily depend upon the strength or weakness of the totality of that city':; O\\n record, and not the un-litigated record of another city, There are no ordinances tl'om neighboring jurisdictions with this City's record. There are no ordinances from neighboring jurisdictions that have been defended successfully before an appellate court 80th the State Supreme Court and federal trial and appellate courts have ruled in favor of more commercial speech regarding off-premise signs, both in the Kitsap case, and in the Sallen case, The Ri2ht to Reach \Villing Listeners (n a Public Forum [mportantly, the combination of the City of Federal Way's prohibition on safely-placed off-site real estate signs in the public right-of-way, together with the City's new enforcement policy, effectively operates as a defacto ban - a ban that effectively, and unconstitutionally, prohibits the deli very and receipt 0 f all communicati ve commercial speech between real estate buyers, sellers and their respective agents using off-site real estate signs, [n addition to the problems created for speakers, this also runs afoul of the right of speakers to reach willing listeners. {n evaluating Freedom of Speech cases, the courts do not forget the right of speakers to reach willing listeners, As noted in footnote # I in the Policy White Paper we are sub.mining contemporaneously with these observations on the law, an analysis of the right to reach willing listeners in a public forum must begin with three observations: First, sellers and REAL TORS@ currently have the legal right to put up temporary off- premises open house directional signs, Those off-site signs have traditionally played an important role in the efficiency of our local real estate market, and in supporting the Federal Fair Housing amendments to the Civil Rights Act. Second, the Freedom o..fSpeech implies the right to reach willing listeners. The freedom would mean nothing if the City could require all communication to be made in places where nobody but the speaker was aware of the communication, or where the effect of the regulations is so extreme as to eliminate all, or most all, opportunities to place an 'off- site real estate sign within the City, Third, Washington's Constitution strongly favors remediation of violations rather than prophylactic prior restraint on constitutionally protected commercial speech, The right to communicate views to others on a street in an 'orderly and peaceable manner has been recognized by the United States Supreme Court in Hague v, ero, 307 U,S. 496, 517 (1939), In US v. Grace, 461 U,S, 171, I 77 (1982)the Court also said: 209 "It is also true that 'public places' historically associated with the free exercise of expressi ve acti vities such as streets, sidewalks and parks, are considered, without more, to be 'public forums:" lo fact, the streets and sidewalks have consistently been considered a public forum. (n Perry Educ Ass'n v Perry Local Educators' Ass'n, 460 U,S, 37,45 (1982) the United States Supreme Court said the streets are "...quintessential public forums, the government may not prohibit all communicative activity." (emphasis added). See also: Burson v, Freeman. 504 U,S. 191 (1992); Boos v, Barry. 485 U,S. 312(1988), The Washington Supreme Court also considers these to be public forums, fn the Collier decision, Justice Guy, writing for the majority and relying upon Boos v, Barry. 485 U,S, 312 ( 1988), held that: "The parking strips in which Collier and his supporters placed his political signs lie between the 'streets and sidewalks' and thus are part of the 'traditional public forum.' Because these places occupy a special position in terms of First Amendment protection, the government's ability to restrict expressive activity is very limited, Boos v, Barry, 485 U.S, 312,3 L8, 99 LEd, 2d 333, L08 S. Ct. L 157 (L988)." We note that in those situations when speakers have been denied this traditional public forum, the cases have tended to involve speech and conduct unlike anything associated with the REAL TORS@' placement of temporary open house signs; for example, cases invoLving intimidation, aggression, physical contact and conduct blocking the sidewalk in front of an abortion clinic, Other cases, such as City Council v, Taxpayers For Vincent, 466 U.S, 789 (1983), have involved stringing signs over utility wires, and posting of signs on utility poles, The REAL TORS@ do not ad vocate such conduct. Thank you for the opportunity to offer these comments. S incerel y, SEA TTLE-KlNG COUNTY ASSOCIA TlON OF REAL TORS@ ~PUL Sam Pace, JO, MBA, ORl Housing Specialist 210 /:/:....o ;::~;.:\ SEATTLE-KING COUNTY ASSOCIATION OF REALTORS' (2.4(0 SE J 2.NQ STREET, SUlTE (00, BEl.LEVUE, WA 9800) PH: (415) 914-101( . WA: 800, 540. Jl-77 . FAX: (41.5) 974,10P EMAll: REALTOR@NWREALTOR..COM IB WE6SlTE: WWW.NWREALTOR.COM 'HAUOf?" A White Paper P.:epared For The City of Federal \\fay By The Seattle-King County Association of REAL TORS@ Regarding Off-Site Open House Signs July 7, 2008 \VhV Real Estate Off-Premises Open House A-Board Signs ATe Critical A family's home is not like stocks and bonds, Families don't wake up one morning, see that "the market is up" and decide to sell the roof that is over their head. [nstead, it is usually a significant change in a family's personal circumstances that prompts a sale, What kinds of changes may prompt the purchase of a home, or the sale of a house? A family is blessed by the birth of new children and needs a larger home, It may be a marriage Or a divorce, There may have been a death in the famlly, (t might be a job promotion A job transter. Or it might be the result of getting laid-off at \.\'ork, Often, the need to sell is immediate. or even urgent. Real Estate Signs Are Critically Important For' Sellers , Safely-placed. portable, off-premises A-Board Open House residential real estate directional sIgns are critical for the families we serve who need to sell. The evidence from the Puget Sound Region is clear: families who need to sell, but who do not have effective access to these off-site signs, experience significantly longer marketing times, For example, the City of Mukilteo loosened its restrictions on real estate off-site Open House Signs after it learned that the its restrictive policy had increased marketing times by 22% compared [0 EvereH, even though the cities share a significant common border. For a family trying to sell a home, the longer Time on ;\;farket can have significant finanCial consequences, Ifa family must carry multiple mortgage payments (or more likely both a mortgage payment and a rental payment) while they wait for their home to sell, it can be a real and substantial financial hardship on the family. (fthe financial hardship causes the family to be unable to make multiple housing payments in a timely manner, the resulting blemishes on their credit report may make it very difficult for them to qualify for a new home loan, Alternatively, if they lack the resources to even attempt to make multiple payments they may not be able to move at all, despite what may be an urgent need to do so, REALTOR" , is a'regiHeced mack of rhe Nari~l As>oClarioll of RfeKflftel,T t> ~ they lack the resources to even attempt to make multiple payments they may not be able to move at all, despite what may be an urgent need to do so, (t's worth remembering that real estate markets go up, and come down, When stronger markets cool (which happens periodically, because markets are cyclical) the effect of such differences in the amount of time a home is on the market become even more onerous, Off-premises Open House directional signs are also important for Sellers who want to sell their own property without aREAL TOR@, Candidly, there is a financial incentive for our industry to support the elimination of all open house signs in the right-of-way_ Doing so would eliminate the most effective marketing tool available to those families who want to sell For Sale By O~vner. or FSBO (pronounced "fizz-bow"), How important are these signs for FSBO sellers? We suspect that they are at least as important to FSBO sellers as they are to REAL TORSID: The Real Estate lnsider Report indicated that 75% o/their survey respondents (real estate agents) identified signs as their most effective sales technique, Restricting a FSBO's opportunity to use these signs to direct people to their home that is for sale would be a significant step in the direction of giving REAL TORS@ a virtual monopoly on selling homes. [t would help to ensure sellers would have fewer, if any, effec.tive alternatives to engaging the services of a REAL TOR@. But market times would be longer for sellers, and finding a home would be much more difficult for buyers. As we explain below, it would also be inconsistent with the objectives of the /988 Federal Fair Housing Amendments to the Civil Rights Act of /968. REAL TORS@ might make more money, but that doesn't make it good public policy, We note that the city of Federal Way does not have an outright express ban on all off-premise residential real estate open house signs, However, the combination of the City's ban on signs in the right-of-way (the legal status of which is highly suspect) and the City's recently revised enforcement practices operate to create a defacto-ban on the potential for such off-site signage to be effective in communicating constitutionally protected commercial speech, both because there are few places such signage is now allowed, and where allowed it is often too far removed from willing listeners to be effective,l 1 In evaluating Freedom of Speech cases, the courts do not target the right of speakers to reach willing listeners, Analysis of the right to reach willing listeners in a public forum must begin with three observations: First, sellers and REAL TORS@ currently have the legal right to put up temporary off-premises open house directional signs, Those otY-site signs have traditionally played an important role in the efficiency of our local real estate market, and in supporting the Federal Fa'ir Housing amendments to the Civil Rights Act Second, the Freedom of Speech implies the right to reach willing listeners. The freedom would mean nothing if the City could require all communication to be made in places where nobody but the speaker was aware of the communication, or where the effect of the regulations is so extreme as to eliminate all. or most all, opportunities to place an off-site real estate sign within the City, Third, Washington's Constitution strongly favors remediation of violations rather than prophylactic prior restraint on-constitutionally protected commercial speech, The right to communicate views to others on a street in an orderly and peaceable manner has been recognized by the United States Supreme Court in Hague v. CIO, 307 US N6, 517 (1939) [n US v. Grace, 461 US 171, in (1982) the COUll also said. "It is also true that 'public places' historically associated with the free exerci,'e of expressive activities such as streets. ,'ide walks and parks, are considered. without more, to be 'public forums W 212 Real Estate Si.gns Are Also lncreasingly ['mportant for Buyers National research studies demonstrate that 42% of all buyers used signs in locating the home they purchased. Even more important, however, 17% of all of the buyers found the home they purchased lIsing ONL Y the signs, \ Those are national figures, The local data is also compelling, John L. Scott Real Estate, lnc, (the second largest residential brokerage firm in Washington State and one of the largest firms in the nation) engaged the services of Hebert Research (a well-known and highly regarded research company located in Bellevue) to analyze the role of signs in the buying process, The Hebert Company's research revealed the following: In Western Washington, 50,5% of the buyers said that they found out about the open houses they visited using the real estate signs (as opposed to using ne~nrapers their agenf, brochures. weekly reports, referral by friends or family, television; or other means). It may also be worth noting that respondents who ",.. were 46-50 years old were significantly more likely to have found out about open houses by seeing signs when driving around.. " A more extensive outline oflegal issues supported by that research were supplied to the full City Council last week, prior to the referral of this issue to the Council's Committee, Bill Hurme of John L. Scott's New Solutions Group summarized the results of research conducted by the Company regarding two new home communities that the firm represented, The first is in Renton, and the second is in Bellevue (on Cougar Mountain). [n Renton, 57% of the sales were to buyers who did not come to the site the first time with a real estate agent accompanying them, In Bellevue, where the ne\-\! homes were priced between half In fact, the streets and sidewalks have consistently been considered a public forum, (n Perry Educ. Ass'n v. Perry Local Educators' Ass'n, 460 V,S. 37. 45 (1982) the United States Supreme Court said the streets are "..,quintessential Jlublic forums, the l?:overnment may not Jlrohibit all communicative activity ," See also: Burson v. Freeman, 504 U,S, 191 (1992); Boos v Barry. 485 V,S, J 12 (1988). The Washington Supreme Court also considers these to be public forums, In the Collier decision. Justice Guy. writing for the majority and relying upon Boos v, Barry, 485 V.S, J 12 (1988), held that: "The parking strips in which Collier and his supporters placed his political signs lie between the 'streets and sidewalks' and thus are part of the 'traditional public forum.' Because these places occupy a special position in terms of First Amendment protection, the government's ability to restrict ~xpressive activity, is very limited, Boos v, Barry, 485 V,S, JI2.JI8,99LEd,2dJJ3,I08S,Ct.1157(1988)" More recently. when confronted with municipal limitations on commercial speech in the form of signs. both the Washington Supreme Court (in the Kitsap case) and both the Washington Federal District Court and 9th Circuit Court of Appeal, (in the Ballen case) have vindicated entitlements to more commercial speech and signage. not less, In those situations when speakers have been denied these traditional public forums. the cases have tended to involve speech and conduct unlike anything associated with the REAL TORS'@ placement'oftemporary open house signs; for example. cases involving intimidation. aggression, physical contact and conduct blocking the sidewalk in front of an abortion clinic, Other cases, such as City Council v Taxpayers For Vincent, 466 V,S, 789 (1983) have involved stringing sign, over utility wire" and posting of sIgn, on utilit)' poles. The REAL TORS@ do not advocate such conduct. 213 and three-quarters of a million dollars, 83% were to buyers who did not come to the site the first time with a cooperating real estate agent accompanying them, Based on his experience of more than 20 years selling new homes, Me Hume estimates that: "..fewer than half of the customers who have outside agents or buyer's agents come to the community the first time with their agent, [n fact. it's almost certainly under 30%, ff Many buyers use the off-premises directional signs to search independently for a home, and then contact aREAL TOR@ to represent them only after they have identified a property in which they ar-: interested. The off-premise signs that direct them to the properties playa critical tunction In this dynamic. Finally, as it rdates to buyers, there is one other group that makes extensive use of the signs: First Time Buyers, Buying their first home is a big, big, step for many families. This is especially true when the average sales price in King County (for single family homes and condominiums combined) that closed last month (June 2008) was $502,727 (Data for June 2008 released earlier today by the NWMLS), These kinds of prices can scare the daylights out of First Time Buyers. Not surprisingly, many First Time Buyers prefer to tip-toe gently into the raging torrent of our current real estate market. By using the off-premise signs to locate homes that are for sale (and which may be tucked away in a cul-d-sac or on a dead end road far from any arterial street), they can attempt to get a sense of the market at their own pace, instead of being in the car with an agent. Real Estate Signage Plays a Critical Role in Fair Housing Title VIlE of the Civil Rights Act of 1968 as Amended by the Fair Housing Amendments Act of 1988 embodies the simple and morally correct position that our communities should be open to all people, [n December of 1988, the Federal Trade Commission issued a report entitled The Residential Real Estate Brokerage [ndustry, That FTC report, which has been cited with approval by the United States Supreme Court (see: Ladue (1994)], points out the important contribution of real estate signs in opening communities to people in a way that is not discriminatory. The basis for the FTC's conclusion is obvious: Real estate signs are not only an important, inexpensive and effective means of marketing real estate, they are also discrimination proof. A real estate sign invites any person,- regardless of race, creed, color, sex or national origin - to locate and consider the purchase or rental of the property that is available if they can afford it. The real estate signs make it impossible for any real estate broker, landlord, owner or organization to deny that the property is available, and, hence, make discrimination substantially impossible, 214 Safely-placed temporary Open House A-Board signs provide all important affirmative message about where, and how, to find the property that is available, As demonstrated above, and by the materials submitted to the City Council last week) that proposition clearly born out by the available data, The City should restore the right of sellers and REAL TORS@ to make effective use ofT-site Open House signs because doing so tacilitates achievement of the objectives of the Federal Fair HOL/sing act. Consistency in Off-premises Real Estate Signage Regulations Is [mportant For the Real Estate [ndustry The majority (i f not most) 0 f C itic5 in Ki ng County allo\\' placement 0 f temporary 0 ft'-site Open House A-Board directional signs in, or on the periphery ot: the right-or-way with the following kinds of restrictions: · They may not be placed on (or attached to) trees · They may not be placed on (or attached to) foliage · They may not be placed on (or attached to) utility poles · They may not be placed on (or attached to) regulatory signs · They may not be placed on (or attached to) directional signs · They may not be placed on (or attached to) informational signs · They may not interfere with vehicular, bicycle, wheelchair or pedestrian travel · They must be outside of vehicular lanes · They must be outside of bicycle lanes · They must not block traffic views · They may not block driveways · They may not block curb cuts · They may only be in place bet\veen davv'll and dusk, and must be picked up at the end of each day · They may not exceed six square feet per side in area, and 36 inches in height · They may not be used unless the (real estate) agent or seller is physically present at the property that is for sale or rent. These are all reasonable restrictions we can live with, and which the cities have a demonstrated ability to live with, They strike a reasonable balance between the need of families to get their homes sold, or to find a new home, and the cities' need for public safety, [t is an approach that has worked pretty welL We recommend and support such an approa~h. Additionally, we note that such an approach is consistent with FWCC 22-1956 which includes the tollowing purposes of signage which have been acknowledged in ordinance by the city of Federal Way: o Recognize the visual communication needs of all sectors of the community for identification and advertising purposes 215 o Protect the public health, safety, and welfare by regulating the placement, removal, installation, maintenance, size, and location of signs o Support and enhance the economic well-being of all businesses within the city, and in particular recognize the needs of all businesses to identify their premises and advertise their products; As an industry, we believe that in recommending and supporting such an approach, we have a moral responsibility to try to meet cities at least halfway, and hopefully we can do even better than that. Part of our ability to do so means that our Association must recognize that we have an industry with significant turnover. [t's been said that: About a third of the people licensed by the state are on their way into, or are recent additions to, our industry; and Approximately an additional one third are solidly established in the business; and The remaining one third are on their way out of the industry, This Rule of Thumb is probably not too far from the mark. The Multiple Listing Service statistics indicate that over time, members have averaged about ,] (note: that's point three) transactions per month, In other words, about one transaction every three months, Some will do better, and some will not do that well. Recently. on average, it's probably been a bit less than that. The commission on that one transaction every three months is usually divided evenly between the listing and selling brokerages, Typically, the agent receives one half of that apportioned amount, or 25% of the total commission, With a typical commission on an averaged priced King County home, the agent receives an average of about $2,513.64 per month, That's before 8&0 taxes, E&O insurance, cell phone and pager expense, car expense, laptop computers, PDAs, health insurance, mandatory continuing education expenses, MLS dues, REAL TOR@ dues and personalized marketing expenses, Obviously, some are doing much better than average, but many are not doing that well and are forced by economic necessity to move on, Real Estate is a very tough industry with high turnover. One of the ways real estate agents are forced to respond to these economic realities is to "cover more ground" and be extremely flexible about how lar they will travel for work, As a result, in the course of a single year an individual agent may work (list homes) in multiple jurisdictions ranging from Marysville or Snohomish on the North, to Tacoma or Graham on the South, They may also work between Snoqualmie on the East, and Federal Way or Normandy Park on the West. Consistency in the sign code standards becomes very important in facilitating compliance with city sign codes, 216 On the issue if signage, our Association tries to respond to these industry dynamics in three ways: First, we ask cities to adopt and retain more consistent standards regarding the right-of- way so that ne\-\! agents (or agents working outside the city in which their office is located) don't have a significantly different set of sign code standards in each of the more than 40 jurisdictions in the region in which our members work, This is especially important considering that in King County alone there are now at 39 incorporated cities. [n fact, we believe the only county in the nation with more local government jurisdictions is Cook County (Chicago), (Hinois, Along with this White Paper we are providing the City with a document titled "LANGUAGE FOR PROPOSED AMENDMENT" that we believe would address the problems with the City's current approach to real estate signage, and do so in an appropriate, balanced and constitutional way, Second, we believe we have a responsibility to educate our members about the issues of signage, We take that responsibility very seriously, Examples of the kinds of efforts we make include: · Major lead articles in our industry newspaper, NW REporter, on safe sign placement, and new legal developments, · Articles on specific sign code requirements, · "Broker Updates" stressing legal sign placement, safety for vehicular and pedestrian traffic, and timely removal of open house signs; · Targeted e-mail updates to our 8,000+ members, We can target faxes to specific problem areas; and · Distribution of information provided to our Association by City Code Compliance Officers, Third, we have established a new program to use peer pressure in concert, and in cooperation, with city code compliance officers, And we've added staff that help to ensure it works well, Cities can levy a fine, pick up a sign, or otherwise hold folks accountable if a problem is created, But candidly, we can offer an additional (and sometimes even more effective) "hammer" to the compliance "tool kit" available to your City's code compliance officers if they desire to make use of it We have the systems in place to be of assistance, In addition to any other appropriate City action, if a code compliance officer observes a violation, the City's compliance officer can contact our Association's Public Affairs Department. This is usually accomplished by calling or faxing David Crowell, the Director of Government and Public Affairs, Phone: (425) 974-1011. Fax: (425) 973- 1032, 217 Upon receipt of the information, David Crowell faxes a rather stern (almost nasty) letter to the offending ~gent's broker (the agent's boss) on Association letterhead, outlining the specifics of the situation and telling them their agent is creating a problem for the rest of the industry by engaging in sharp practices. David also includes either a summary, or the actual text, of the city's relevant sign code provisions, On behalfof the Association, we ask them to clean up their act, and immediately correct the problem, The code compliance officer also receives a copy of the letter so that he or she knows \ve have to 11 owed up quickly with the agent's Broker, That's not the kind of paperwork Brokers like to see coming across their desk. They don't appreciate an agent causing those kinds of problems, Brokers tend to respond to such information by "aggressively rolling the stone downhill. (I so to speak, By including a copy of the sign code provisions with David's letter, we also create the opportunity for the bwker to have a "teachable moment" with the agent about the requirements of the sign code, (Having the entire real estate-related sign code provisions in a single section of the City's sign code is especially helpful in this regard, even though that may make the sign code appear to be longer), Our use of peer pressure is an approach that works, not only because the self policing is effective, but also because it provides the code compliance officers with an additional option to deal with any problems efficiently. We respect the fact that a code compliance officer's time is an asset, just like cash, [n fact, the City pays for it with cash. 'Working together we can help to make their job easier and free up that resource for other kinds of city code compliance issues, David Crowell of the Association's staff can provide a sample of the kind of form we've put together for those code compliance officers who want to make use of this additional tool, as well as sample letters we've prepared to get the Broker's attention, and ring the agent's bell. We appreciate the opportunity to work with the City (both in addressing the new problems with the City's approach to its sign code, and in offering specific language to address those problems as they relate to real estate signs under FWCC) and to offer our assistance with our self-policing peer pressure program should the City desire to make use of it Thank you for the opportunity to offer these comments, Sincerely, SEA TTLE-KCNG COUNTY ASSOCfA nON OF REAL TORS@ ~p~ Sam Pace, JD, MBA, GRC Housing Specialist 218 SEATTLE-KING COUNTY ASSOCIATION OF REALTORS. (2.4 (0 SE p, so STREET, SUlTE (00, BEU.EVUE. WA 98005 l'H: (42.5) 974'[0(( . WA: 800,540,J2.77 . fAX: (125) 971'[OJ2. EM AU,: REALTOR@NWREALTOR,COM WE6S[TE: WWW.NWREALTOR.COM Testimony of Sam Pace Housing Specialist Seattle-King County Association of REAL TORS@ A. Uniqueness of the Good Being Advertise~ by Real Estate Signs 1. The location of the good (i.e., p'"opet"ty) for sale is different with each sale. 2. Unlike signs advertising businesses or most goods and services, real estate signs are inherently temporary. B. Necessity of Real Estate Signs to the Home-Buying Process l. Real estate signs are essential to finding a home. a. The most common method (35. t %) of seat"ching for a home before meeting an agent is driving around neighborhoods. HEBERT RESEARCH, [Ne., JOHN L. SCOTT BUYERS AND SELLERS RESEARCH (EXECUTIVE SUMMAR \'), at 7 (fan, 2001), b. Over half of buyers find the home they eventually purchase themselves. Ofthese, 43.9% find the home by driving around. HEBERT RESEARCH, [Ne., JOHN L. SCOTT BUYERS AND SELLERS RESEARCH (EXECUTIVE SUMMAR Y), at 13 (Jan. 2001); see also HEBERT RESEARCH, [Ne., JOHN L SCOTT, at 19 (Feb, 2003) (where buyer, rather than agent or third party, finds home, it is by driving around neighborhoods 39% of the time), c. The most common activity of prospective buyers - both before and after meeting and agent - is driving around neighborhoods (76% of respondents). HEBERT RESEARCH, [Ne., JOHN L SCOTT, at 22,23 (Feb, 2003 ), 219 EXHIBIT REALTOR' , is a regisrered mark of rhe Narional Associarion of REALTORS' ~ III flE ALTO fl' 2. Real estate signs are essential to finding open houses. a. The most common method of finding information about open houses is driving around neighborhoods (58%). HEBERT RESEARCH, [NC.. JOHN L. SCOTT, at 29 (Feb, 2003), 3. Real estate signs uc essential to finding a buyers' agent. a. For Sale signs are the third most common method of finding a buyer's agent. HEBERT RESEARCH, (NC., JOHN L. SCOTT BUYERS AND SELLERS RESEARCH (EXECUTIVE SUMMARY). at 9 (fan, 2001); see also HEBERT RESEARCH, (NC., JOHN L. SCOTT. at 1 t (Feb. 2003), C. Necessity of Real Estate Signs to the Home-Selling Process l. Afte(' the !\lultiple Listing Service, For Sale signs are considered the mO,st effective method of advertising a house. HEBERT RESEARCH. [NC., JOHN L SCorf, at 60 (Feb, 2003), 2. For Sale signs are the third most common method of finding a seller's agent. HEBERT RESEARCH, [NC., JOHN L SCOTT, at 12 (Feb, 2003), D. (nadequacy of Alternate Means of Communicating Home Sales 1. Case law recognizes that other means of communicating housing sales - e.g., newspaper advertisements, listing with agents - are not adequate because they involve higher costs and reduced autonomy. Unmark Associates, lnc, v. Township of Willingboro, 43 L U.S, 85,93 (1977); Cleveland Area Board of Realtors v, City of Euclid. 88 F,3d 382, 388-89 (6th Cif. L 996); Eastern Bergen County Board of Realtors, fne, v, Borough of Fort Lee, 720 F, Supp, 5 t, 54 (D,N,J. 1989), 2. (nternet advertising is not a substitute for real estate signs'. a. After the Multiple Listing Service (MLS), having a sign in front of your home is considered the most effective method of advertising; the [nternet is the third most effective method after the MLS. HEBERT RESEARCH. INC., JOHN L. SCOTT, at 60 (Feb, 2003). b. Driving around neighborhoods is the most common search method prior to meeting an agent; the (nternet is the second most common method. HEBERT RESEARCH, INC.. JOHN L SCOTT BUYERS AND SELLERS RESEARCH (EXECUTIVE SUMMARY), at 7 (lan, 200 L), c. Of buyers who find their home themselves, 43.9% find it by driving around neighborhoods; 22.2% find it on the (nternet. HEBERT RESEARCH, lNC., JOHN L. SCOTT BUYERS AND SELLERS RESEARCH (EXECUTfVE SUMMAR Y), at 13 (fan, 2001), 220 d. The most common method of finding infot'mation about open houses is dt"iving at'ound neighborhoods; the Internet is the third most common method. HEBERT RESEARCH, (NC, JOHN L: SCOTT, at 29 (Feb, 2003 ), e. For Sale signs are the third most common method of finding a buyer's agent; the Internet is the eighth most common method. HEBERT RESEARCH, (NC, JOHN L SCOTT BUYERS AND SELLERS RESEARCH (EXECUTlVE SUMMARY), at 9 (Jan, 200 l); see also HEBERT RESEARCH, (NC, JOHN L. SCOTT, at il (Feb, 2003) (third most common versus sixth most common), f. For Sale signs are the third most common method of finding a seller's agent; the Internet is the ninth most common method. HEBERT ReSEARCH, (NC, JOHN L Scorf, a[ 12 (r~b, 200.3), E. Importance of Real Estate Signs in Guaranteeing Equal Access to Housing l. Real estate signs help prevent steering, i.e., showing a listing only to certain racial, social, or economic groups. See Greater Baltimore Board oj Realtors v, Hughes, 596 F, Supp. 906, 923 (0, Md, 1984). 2. Real estate signs help prevent "panic selling." See Unmark Associates. [nc, v, Township oJWillinghoro, 43i V,S. 85,96 n,to (1977); CityoJChicago v, Prus, 453 N,E, 2d 776, 789 (UI. App, Ct 1983). 3. Real estate signs convey accurate information regarding matters of great importance to families and the greater community. See Linmark Associates. [nc. v, Township oJWillingboro, 431 V,S, 85,96 (1977); Greater Baltimore BoardoJRealtors v, Hughes, 596 F, Supp, 906, 925 (0, Md, 1984), F. Reduced Aesthetic and Safety Concerns with Real Estate Signs l. On-site real estate signs are self-policed by the resident, alleviating aesthetic and safety concerns common to other types of signs. See City oj Ladue v, Gilleo, 512 U.S, 43,58 (1994), 2. On- and off-site signs are policed by SKCAR and other REAL TOR@ associations, alleviating aesthetic and safety concerns common to other types of signs. a. Through articles and broker updates, SKCAR and other REAL TOR@ associations routinely educate member agents and brokers about municipal code compliance and signage safety concerns. Examples of such publications, e.g, Rea! Estate Signs 221 Practice "Safe" Placement, SEATTLE-K(NO COUNTY ASSOClAnON REAL TOR@, Sept/Oct. 1994, at I, . b. SKCAR's Public Affail's Department routinely wOl'ks in concert with municipal code compliance officers to inform member agents of non- compliance and to correct or remove non-compliant signs. G. Heightened Protection for On-Site Real Estate Signs L On-site real estate signs enjoy heightened protection because they involve speech from the home. See City of Ladue v, Gilleo, 512 U,S, 43,58 (1994); County Republican Comm, v. Arlington COUI1(V, 790 F, Supp. 618, 627 n,7 (E,D, Va, (992), rev'd and vacated in part on other grounds, 983 F.2d 587 (4th Cir. 1993 ). Thank you tor the'opportunity to offer these comments. SEA TTLE-KfNG COUNTY ASSOCfA T[ON OF REAL TORS@ ~p~ Sam Pace, JD, MBA, CRl Housing Specialist Seattle-King County Association of REAL TORS@ 29839-154thAveSE Kent, W A 98042-4557 sam pace@concent.-ie.net Direct: (253)630-5541 Fax: (253) 630-5542 Cell: (253) 569-2663 222 , (!e: 0Jz1ll&1; f!Jn Act11 ~ rewirW tJ:ifPv/ .(!!M /eJ:Jp~ 10.<J, ClJIIJO SlfI3/3.<J!i3 June 25, 2008. To: The City Council, City of Federal Way, Washington. 1m! BOre ~ Z Nor I[U) l~!t 3J ~ B 3J j) 3J (Q]I {tJ1dv; -10 ~ltsjy'WR- -f.{VJ /Y?~_ 1/lfJ ~ td/a.,rb -wcvv{ , rf ct~ -fr&~, -'{),.wf ~.j~ Re: City Council Meeting July 1, 2008, City Hall, 7:00 p,.m. fC CC 1Yl.ed( - thy j From: Marylyn Gates, ABS, Realtor, Windermere Real Estate South, Inc. Federal Way, Washington. Dear Council Members, On behalf of the hard working Real Estate Agents in the City of Federal Way, I would like to put forward a proposal to amend the Sign Code Ordinance as it relates to Real Estate Open House Signs and Directional Arrows. Instead of the requirement to place signs beyond all utility easements, the code should be altered to read; that a time limit of 4 hours on weekends or weekdays, with the exception of new construction developments of 3 or more homes. They should be limited to 6 hours a day. Obviously none of the signs should cause an obstruction. I am curious how the City defines the "human" signs who stand on street corners waving all kinds of signs - business advertising, open houses and political? They definitely cause obstructions. [ would suggest that the current code requiring a detailed knowledge of every street in Federal Way's utility easement location is unreasonable. Especially when its adherence would necessitate placement in obscured or concealed locations, which of course obviates the reason for their use. Over the 223 EXHIBIT_ F "V..--- lWa,. past 4/5 years the public has had to put up with very little of this signage because homes wer,e selling with such alacrity that open houses for brokers or the public were unnecessary. In the past 6-12 months all this has changed. The inventory has increased 4 fold (see attached graph) and the sales have plummeted. This trend seems to have coincided with a Council directive to strictly enforce sign compliance. I am sure this order came from the sincerest of motives and was intended to stop the proliferation of signs affixed to utility poles, many of which were advertising many of the sharp practices that are currently the bane of our industry. I would like to think that the City would work with us to help its residents sell their homes thus increasing its revenue through the excise tax. This is potentially far more lucrative than charging hapless Real Estate Agents $5 per piece to redeem their signs! Agents have had to revamp their promotional techniques and are collaborating with each other to hold joint open houses in a given area. This comes with the hope that it will encourage more potential Buyers and/or Agents to view the inventory, particularly if they can see several homes in close proximity. With this comes the proliferation of signs, but it is rarely for more than 2-2.5 hours at weekday lunchtimes for Broker/Agents and a maximum of 4 hours for the general public on weekends, with the exception of new construction locations who often man their sites for longer periods. You might want to contact representatives of the latter for their view of what is equitable. If the current enforcement persists we will have to advise our Sellers that it will be of little use to bold Open Houses of any kind because we cannot direct people to their homes. I would just ask you to imagine how you would feel if you were trying to sell your home in these challenging times. 224 As the City, at my request, was kind enough to change the Sign Code a couple of years ago when the workability of the existing restrictions was questioned, I have no doubt that it will again. However, we do not have the 18 months to 2 years it took on that occasion if both the City and Real Estate Professionals are to appropriately serve the residents. So, while we go through the necessary steps, I would ask the Council to direct the Compliance Department to show some considerate discretion concerning Open House signs and directional arrows. If necessary, incorporate the "hours" limitations for Open House signs, ensuring of course that they do not block walkways, and allowing freestanding directional arrows within the easements if that is the only visible area. To finish, all this was precipitated by a complete abduction of all signs from 3 different agencies that were collaboration on lunchtime Open House Tour for Agents lasting only 2 hours on June 18, 2008. The irony is that on June 19t\ my Windermere Office engaged in our annual Community Service Day. For the second year in a row we worked on the overgrown area in Steel Lake Park, near the skateboard facility, which had become notorious for criminal activities. I thank you for the opportunity to present this proposal. Sincerely, 225 . " r .W' Facts and TrendsU( * WRldEinllere , Published Jun, 2008' Location: ZIP 98003 , ZIP 98023 Months of Inventory Based on Closed Sales Price Range: $0 - No Umit SOFT Range: 0 . No limit Single Family Homes. All Property Statuses - All Properties Prepared for you by: Marylyn Gates . Based on Closed Sales 14 13.1 12 & 0 10 I- Z W > 8 Z lL 0 6 en J: I- Z 4 0 2 2 0 3/07 4/07 5/07 6/07 lI07 8r07 9r07 10107 11107 12/07 1108 2/08 3/08 4108 5/08 Copyright @ Trendgl'3phil(. toe, .AJI (;!potts "'(~ putllistled Jun. 2008. based on data avadableat the end ofMav 20Qd ftus r~pr-eserrt..a1.lon IS tMsed 1(1 wnof.e 0( in part "(I data supplied bytne: NWUlS, Neitherrhe Board or its MLS guaraote~s Of is in anr >Nav re~on~e fOf Its accIKacy. o <Ita milll1talfted Dr' Ule Bvud or Its MlS m..IV not r~l'lect aU real estate actMty in the mat1(et Report rdects activity by aU bfok~ particfpated in the MLS THIS CHART SHOWS THE NUMBER OF MONTHS IT WOULD TAKE TO SELL THE CURRENT INVENTORY COMPAREO"WITH MARCH, 07. i.e. 3.4 Mooths compared to 12.8 months currently. 226 Y11.aoo! MAIL .. .. " Classic Federal Way Signs from: 'Sam Pace" <sampace@concentric.net> To: mjgatesre@yahoo,com Friday, June 27, 2008 1:26 PM In evaluating Freedom of Speech cases, th~ courts do not forget the right of speakers to reach willing listeners, Analysis of the right to reach willing listeners in a public forum must begin with three observations . First, sellers and REAL TORS@ currently have the right to put up temporary off-premises open house directional signs, Second, the Freedom of Speech implies the right to reach willing listeners, The freedom would mean nothing if the City could require all communication to be made in places that made it very difficult for the speaker was aware of the communication, Third, Washington's Constitution strongly favors remediation of violations rather than prophylactic prior restraint on constitutionally protected commercial speech, The right to communicate views to others on a street in an orderly and peaceable manner has been recognized by the United States Supreme Court in Hague v, C,[,O" 307 U,S, 496,517 (1939), In US, v, Grace, 461 U,S, 171, 1 n (1982) the Court also said: "It is also true that 'public places' historically associated with the free exercise of expressive activities such as streets, sidewalks and parks, are considered, without more, to be 'public forums,''' In fact, the streets and sidewalks have consistently been considered a public forum, In Perry Educ, Ass'n v, Perry Local Educators' Ass'n, 460 U,S, 37, 45 (1982) the United States Supreme Court said the streets are ",..quintessential public forums. the government may not prohibit all communicative activity," See also: Burson v, Freeman, 504 U,S, 191 (1992); Boos v, Barry, 485 U,S, 312 (1988), The Washington Supreme Court also considers these to be public forums, In the Collier decision, Justice Guy, writing for the majority and relying upon Boos v, Barry, 485 U,S, 312 (1988), held 'that: 'The parking strips in which Collier and his supporters placed his political signs lie between the 'streets and sidewalks' and thus are part of the 'traditional public forum,' Because these places occupy a special position in terms of First Amendment protection, the government's ability to restrict expressive activity is very limited, Boos v, Barry, 485 U.S, 312, 318,99 L. Ed, 2d 333, 108 S, Ct 1157 (1988)," More recently, when confronted with municipal limitations on commercial speech in the form of signs, both the Washington Supreme Court (in the Kitsap case) and both the Washington Federal District Court and 9th Circuit Court of Appeals (in the Ballen case) have vindicated entitlements to more commercial speech and signage, not less, In those situations when speakers have been denied these traditional public forums, the cases have tended to involve speech and conduct unlike anything associated with the REAL TORS'@ placement of temporary open house signs; for example, cases involving intimidation, aggression, physical contact and conduct blocking the sidewalk in front of an abortion clinic, Other cases, such as City Council v, Taxpayers For Vincent, 466 U ,S. 789 (1983) have involved stringing signs over utility wires, and posting of signs on utility poles, The REAL TORS@ do not advocate such conduct 227 THE PROCESS FOR RETRIEVING SIGNS FROM THE CITY As experienced by Maureen Donhauser of Windermere West Campus. L Go to City Hall. 2. Fill out a form describing sign(s). 3. Wait for a City Staff person to call you. 4. Despite the aforementioned form, you will be asked to describe the sign(s) you are looking for. 5. Make an appointment to pick up the sign(s). 6. Return to City Hall at the appointed time, fill out another form. 7. Pay the Clerk $5 per sign and wait for a receipt. 8. You will be ,given a printed sheet on the Sign Code to read. However, if you have a question on the Code the Clerk will tell you that you have to leave, call in and make an appointment to come back in to have any questions answered. 9. If you didn't realize immediately that the City took your sign, you have only 2 weeks before they destroy the sign without any notification - despite the fact that your name, the company's name and your telephone number are on the sign! 10. [n our office you have to order a minimum of 6 signs at a cost of $200! 228 ~ CITVOf ~ Federal Way EXHIBIT B 2008 PLANNING COMMISSION WORK PROGRAM A. [TEMS TO BE CARRlED OVER [NT02008 1, Significant Trees. Vegetation Retention, Clearing and Grading - This involves a review of and amendment to the current City of Federal Way zoning and subdivision code requirements related to the preservation of significant trees, vegetation retention, and site grading, 2. South J56th Subarea Plan - This is a study to determine whether the Single-Family Residential (RS) 15,0 designated parcels located south ofSW 356th Street and west of l;t Avenue South should be considered for higher density_ B. New CODE AMENDMENTS L Amendment to increase building height in the City Center-Core (CC-C) and City Center-Frame (CC-F), These amendments may be expanded to also address increased building height in the Community Business (BC) and Neighborhood Business (BN) zones depending on the scope of technical and environmental analysis needed, 2, Amendment related to the l20-foot maximum fa<;:ade length requirement of the Conununity Design Guidelines, As buildings become taller, there is a need for them to be longer and wider in order to retain appropriate bulk and scale, ], Amendment to consider reducing how open space requirements are met in the CC-C and CC-F zones. The present open space requirement for residential development precludes efficient use of a site. This has become evident with the recent Symphony development 4, Amendment to delete the maximum allowable density for senior housing in the BC zone, There is no maximum density requirement in other commercial zones (CC-C and CC-F) which allow senIOr housing, fn addition, other development standards such as maximum height, and required parking, landscaping, and water detention requirements are sufficient to cap density. 5. Amendment to FWCC Chapter 20, "Subdivisions," and Chapter 22, "Zoning," to incorporate Low [mpact Development (UD) techniques, The City has recently received technical assistance from the Puget Sound Partnership, which will be in the form of reviewing our codes and propos 109 code amendments to implement LID techniques, Land Userrransportation Committee (LUTC) Staff Report Exhibit B, 2008 Planning Commission and Long Range Planning Work Program Meeting Date: December 17, 2007 Page I of 1. 230 EXHIBIT ~__..~ . -..~- 6, Amendment to allow home occupation day cares in an existing nonconforming residential dwelling in commercial zones, This amendment is required to comply with state law. Also. re- examine the home occupation provisions for clarity and applicability in more unique situations, such as Adult Family Homes, 7, Amendment to allow the Director of Community Development Services the flexibility to determine the allowable hours of construction on a case-by-case basis, Presently, work is not allowed under any circumstance from 8 p,m. to 9 a.m. on Sundays and holidays, There is sometimes a reason to grant permission to work at these times; for example, the Department of Transportation may need to engage in construction around the clock. 8. Amendment to adopt regulations allowing storage containers in non-residential and/or r~sidential zones: The code is silent on allowing this use and there has been inquires about the use of containers, more commonly on commercial property and to a lesser extent on residential property, 9. Amendment related to allowing churches in all zones. Currently, churches are allowed in all residential zones and the BC, CC-C, and CC-F zones, but not in the BN, Professional Office (PO), Commercial Enterprise (CE), or Office Park (OP) ZOnes, to. Amendment to FWCC Chapter 22, Article XVUl, "Signs," to allow off site signs, such as banners, in order to better publicize major events in our city, such as the Federal Way Symphony concerts; Festival Days events; Red, White and Blue Festival; Centerstage plays; Han Woo Ri; etc, 1:12008 Planning Commission Work Program\City Council\Ex:hibit B LUTC Recommendation,doc Land Useff ransportation Committee (LUTC I Staff Report hhibit B, 2008 Planning Commission and Long Range Planning Work Program Meeting Date: December 17, 2007 Page 2 of 2 231 ~~~_~_!!-_~~~TI~~_J?A T~: August 5.th, 2008 -----.-----,---------_,_..___________~!~_~_~lQ_.: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Amendment to Interlocal Agreement with Coalition of jurisdictions appealing the NPDES Phase II Permit POLICY QUESTION: Should the Federal Way City Council authorize the City Attorney to execute an amended Interlocal Agreement with jurisdictions appealing the NPDES Phase II Permit to adjust the appeal financing? COMMITTEE: NI A MEETING DATE: N/A CATEGORY: o Consent [8] City Council Business o Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: Pat Richardson, City Attof!le~______________~_EPT:_~~~________ Attachment: Proposed Interlocal at1).endment. Background: On January 17, 2007 the Washington State Department of Ecology (DOE) issued its NPDES Phase II Stormwater Permit (Permit). The DOE standards in the Permit exceed the EP A minimum requirements in many ways, which caused a large number of Phase II permittees to determine that an appeal of DOE's Permit was necessary. While these jurisdictions want to protect their natural resources, they feel many of the requirements in the Permit go beyond what is necessary to achieve that goaL City Council previously authorized the City enter into an Interlocal Agreement with the Coalition for legal representation. The appeal has become more complex than anticipated. Attached to this agenda bill is the proposed amended Interlocal that outlines how the additional costs of this appeal will be shared among the members of the Coalition. ST AFF RECOMMENDATION: Authorize the City Attorney to execute the Interlocal Agreement amendment substantially as proposed. CITY MANAGER ApPROVAL: N/A Committee DIRECTOR ApPROVAL: N/A Committee Council Council COMMITTEE RECOMMENDATION: NI A Committee Chair Committee Member Committee. Member PROPOSED COUNCIL MOTION: "I move approval of the Interloeal Agreement amendment substantially as proposed and authorize the City Attorney to execute the same. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTlON: o APPROVED o DENIED o TABLEDffiEFERREDINO ACfION o MOVED TO SECOND. READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # 232 SECOND AMENDMENT TO THE INTERLOCAL AGREEMENT BElWEEN THE CITIES OF ANACORTES, AUBURN, BELLEVUE, BOTHELL, BREMERTON, BURIEN, BURLINGTON, CAMAS, DES MOINES, EVERETT, FEDERAL WAY, FIRCREST, KENT, LONGVIEW, MARYSVILLE, MOUNT VERNON, NORMANDY PARK, ORTING, PORT ANGELES, PULLMAN, PUYALLUP, RENTON, RICHLAND, SAMMAMISH, SEAT AC, SUMNER, UNIVERSITY PLACE AND VANCOUVER AND KITSAP COUNTY REGARDING LEGAL SERVICES THE INTERLOCAL AGREEMENT (as amended by the First Amendment), hereafter the "Agreemenf' entered into between the Cities of Anacortes,Allburr:i;. Bellevue, Bothell, Bremerton, Burien, Burlington, Camas, Des Moines; Everett; ... Federal Way, Fircrest, Kent, Longview, Marysville, Mount Vernon, Ndrinandy Park, Orting, Port Angeles, Pullman, Puyallup, Renton, Richland, Sammamish~,$eaTac;.: Sumner" University Place, Vancouver, and Kitsap County, and any other Phase II Permittees that might become a party to this lnterlocal known as the "Coalition of Governmental Entities" is hereby amended as follows: Paragraph 4.1 of the Interlocal is hereby amended to read as follows: 4.1 Except as provided in Paragraph 4.2 below, the Legal Services' fees and costs shall be shared equally by all Coalition regardless of a member of the Coalition's population or nature or any other factor distinguishing it from another member of the Coalition. This obligation shall continue through conclusion of the Legal Services as provided in Paragraph 2 above, unless a member of the Coalition terminates its participation in this Agreement as provided in Paragraph 5. Members of the Coalition hereby authorize said fees and costs up to a total of $1 ,225,000. Additional fees and/or costs may be approved by written amendment to this Agreement by Coalition. Paragraph 4.2 of the Interlocal is hereby amended to read as follows: 4.2 The provider of Legal Services shall provide a monthly bill of its fees and costs to Bellevue. Bellevue shall timely pay the bill on behalf of Coalition. Within 15 days of approval of this Agreement, each member of the Coalition shall remit its agreed share of the fees and costs to the City of Bellevue. Bellevue shall place these funds into an interest-bearing account, with any interest derived from these funds to be applied to the costs of the provider of Legal Services. At the time of the initial drafting of the lnterlocal Agreement, 33 governmental entities had committed to joining this appeal; and paying estimated fees and costs up to $275,000, with the proportionate share of each member of the Coalition being $8,333.33. Due to increased costs associated with the Permit cross-appeal filed by Puget Sound keepers Alliance and others, the Coalition has subsequently authorized additional fees and costs of up to $650,000, and by this second amendment an increase of $300,000, for a total of fees and costs of up to $1,225,000. These additional fees and costs are to be paid in full through contributions from each member of the Coalition in an amount determined according to agreement between the members and with consideration given to the 233 financial ability of members to pay. In the event Bellevue must take legal action to collect any amount due from a member of the Coalition, Bellevue shall be entitled to recover all costs for said action induding reasonable attorney's fees. Paragraph 4.3 is hereby amended to read as follows: All other provisions of the Coalition Interlocal Agreement remain in full force and effect. IN WITNESS, the parties below execute this First Amendment to the Coalition :,:;,{-\;,,':Interlocal Agreement which shall become effective July _' 2008~.. . .,' .::_,-," ._'. ....hH.... _~ ANACORTES: AUBURN: CITY OF ANACORTES CITY OF AUBURN By: By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: - - - - : - - . - - L-) - (Telephone) LJ - (Telephone) L-) - (Facsimile) L-) - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: 234 BEllEVUE BOTHEll: CITY OF BElLEVUE CITY OF BOTH ELL By: By: Print Name: Print Name: Its: Its: . ~,.l,: ",.."",: Date: Date: NOTICES TO BE SENT TO: . NOTICES TO BE SENT TO: L) - (Telephone) L) - (Telephone) L) - (Facsimile) L) - , (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: BREMERTON BURIEN: CITY OF BREMERTON CITY OF BURIEN By: By: , Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: L) - (Telephone) L) - (Telephone) ( ) - (Facsimile) ( ) - (Facsimile) 235 APPROVED AS TO FORM: APPROVED AS TO FORM: BURLINGTON: CAMAS: CITY OF BURLINGTON CITY OF CAMAS .... By: -- .. 13Y: _ Print Name: ; ; Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: L) - (Telephone) L) - (Telephone) L) - (Facsimile) L) - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: DES MOINES EVERETT: CITY OF DES MOINES CITY OF EVERETT By: By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: 236 LJ - (Telephone) L) - (Telephone) L) - (Facsimile) L) - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: FEDERAL WAY: FIRCREST: CITY OF FEDERAL WAY CITY OF FIRCREST ,.....' , , :{.:. 0" By: By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: L) - (Telephone) LJ - (Telephone) L) - (Facsimile) L) - (Facsimile) APPROVED AS TO FORM: KENT: LONGVIEW: CITY OF KENT CITY OF LONGVIEW By: By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: 237 . LJ - (Telephone) L) - (Telephone) L) - (Facsimile) L) - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: .. .~ ~ . MARYSVlllE: MOUNT VERNON: CITY OF MARYSVILLE CITY OF MOUNT VERNON By: By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: L) - (Telephone) L) - (Telephone) L) - (F acsimile) L) - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: NORMANDY PARK: ORTING: CITY OF NORMANDY PARK CITY OF ORTING 238 By: By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: - - . - - 'c. - - - - LJ - (Telephone) L) - (Telephone) LJ - (Facsimile) L) - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: - - PORT ANGELES: PULLMAN: CITY OF PORT ANGELES CITY OF PULLMAN By: By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: - - - - 239 - - L) - (Telephone) LJ - (Telephone) L) - (Facsimile) LJ - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: ~_.... - . -'. ~. "0_' i ., PUY ALLUP: RENTON CITY OF PUY ALLUP CITY OF RENTON By: By: Print Name: - Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: - - - - - - - - - L) - (Telephone) L) - (Telephone) L) - (Facsimile) L-) - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: - - I RICH LAND: I SAMMAMISH 240 CITY OF RICHLAND CITY OF SAMMAMISH By: , By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: - - - - - - - - L-) - (Telephone) L) - (Telephone) L-) - (Facsimile) L) - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: - - SEATAC: SUMMNER: CITY OF SEAT AC CITY OF SUMMNER By: By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: 241 L) - (Telephone) L) - (Telephone) L) - (Facsimile) L) - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: UNIVERSITY PLACE: VANCOUVER: CITY OF UNIVERSITY PLACE CITY OF VANCOUVER By: By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: L) - (Telephone) L) - (Telephone) LJ - (Facsimile) L) - (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: KITSAP COUNTY: KITSAP COUNTY By: Print Name: Its: Date: 242 NOTICES TO BE SENT TO: L) - . (Telephone) L) - (Facsimile) APPROVED AS TO FORM:: ': 243 COUNCIL MEETING DATE: August 5, 200S ITEM #:~ . CITY OF FEDERAL WAY CITY COUNCIL , AGENDA BILL SUBJECT: S 348th Street at 1 sl A venue S Intersection Improvement Project Condemnation POLlCY QUESTION: Should City Council approve an ordinance that authorizes the City Attorney to commence legal proceedings to acquire the necessary properties/or the S 348'h Street at 1st Avenue S Intersection Improvement Project by condemnation if the negotiation process fails? COMMlTIEE: Land Use and Transportation Committee CATEGORY: o Consent o City Council Business MEETING DATE: July 7, 200S 1:8] Ordinance D Resolution o o Public Hearing Other STAFF REpORT By: DEPT: Attachment: Ordinance SUMMARYIBACKGROUND: Previously, the City Council authorized staff to acquire right-of-way for the S 348th Street at 1st Avenue S Intersection Improvement Project for fair market value. Staff is currently in the process of contacting the property owners to negotiate the purchases. In anticipation that some or all of the property owners will refuse to sell because they dislike some aspect ofthe project, or because they want more money for their property, staff is requesting that the Council adopt the attached condemnation ordinance. The ordinance authorizes the City Attorney to commence legal proceedings to acquire the necessary properties by condemnation if the negotiation process fails after a reasonable amount of time, in order to allow the project to proceed, Options Considered: 1. Approve to send the condemnation ordinance for S 34Sth Street at 1 st A venue S Intersection Improvement Project to the City Council meeting on September 2, 200S for second reading, 2. Do not approve to send the condemnation ordinance for S 34Sth Street at 1 st A venue S Intersection Improvement Project to the City Council meeting on September 2, 200S for s,~cond !~ading and provide direction to staff. STAFF RECOMMENDATION: Staff recommends Option CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: InitL"f! Council COMMITTEE RECOMMENDATION: Forward condemnation ordinance for S 34Sth Street at 1st Avenue S Intersection Improvement Project to the City Council meeting on September 2, 200S for second reading.. Linda Koclunar, Chair Jim Ferrell, Member Dini Duclos, Member PROPOSED COUNCIL MOTION: "[ move to send the condemnation ordinance for S 34Slh Street at 1'1 Avenue S Intersection Improvement Project to the City Council meeting on September 2, 2008 for second reading. " (BELOW TO BE COMPLETED BY CiTY CLERKS OFFlCE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # 244 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, PROVIDING FOR THE CONDEMNATION, APPROPRIATION, TAKING AND/OR ACQUISITION OF CERTAIN REAL PROPERTY AND/OR EASEMENTS FOR THE PURPOSE OF CONSTRUCTING AND INSTALLING RIGHT-OF- WAY IMPROVEMENTS IN THE VICINITY OF SOUTH 348TH AT 1ST AVENUE SOUTH INTERSECTION TOGETHER WITH ALL APPURTENANCES AND RELATED WORK NECESSARY TO MAKE A COMPLETE IMPROVEMENT IN ACCORDANCE WITH APPLICABLE CITY STANDARDS ALL WITIDN THE CITY OF FEDERAL WAY; AND DIRECTING THE CITY ATTORNEY TO FILE ALL NECESSARY ACTIONS AND PROCEEDINGS IN THE MANNER PROVIDED BY LAW FOR SAID CONDEMNATION. THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Public Necessity. The public health, safety, necessity and convenience demand that right-of-way improvements be constructed and maintained within the City of Federal Way within the vicinity of South 34Sth Street and 1st Avenue South, and that certain real property and/or easements upon property be condemned, appropriated, taken and/or damaged for the construction of said improvements as provided by this ordinance. Section 2. Public Use. The improvements demanded by public health, safety, convenience and necessity consist of those improvements shown on the Right of Way Plans dated January 10, 200S, by Parametrix, Inc. and on file with the City of Federal Way, to whit: the construction of South 34Sth Street and I st A venue South Intersection Improvement to include a second left-turn lane on South 34Sth Street going eastbound and westbound and the addition of a right-turn lane southbound and westbound, curb gutter and sidewalk, and modification of the 245 drainage system, together with all other applicable City standards. Said improvements will be a part of right-of-way owned by the City of Federal Way and open for use by the general public, and therefore the use of property and/or easements condemned herein for the construction of said improvements constitutes a public use. Section 3. Condemned Property. The City Council of the City of Federal Way, after reviewing the planned improvements, hereby declares that the property and/or easements located within the City of Federal Way, legally described and depicted in Exhibit "A" attached hereto and incorporated herein by this reference ("Property"), shall be and hereby are condemned, appropriated, taken and/or damaged for the public use and purpose in installing right-of-way improvements described in Section 2 above. The condemnation, appropriation, taking and/or damaging of the Property includes the right to make all necessary slopes for cuts and fills upon adjacent lands in the reasonable original grading and maintenance of the right-of- way facilities, as well as temporary easements to enable construction of said improvements. Further, the condemnation, appropriation, taking and/or damaging of the Property shall be subject to the making of paying of just compensation to the owners thereof in the manner provided by law. Section 4. Condemnation Legal Action. The City Attorney or other attorney selected by the City Attorney is hereby authorized and directed to file all necessary actions and proceedings provided by law to condemn, take and appropriate the Property in order to carry out the provisions of this ordinance, and is further authorized in conducting said condemnation proceedings and for the purpose of minimizing damages, to stipulate as to the use of the Property and as to the reservation of any right of use to the Property owner(s), provided that such reservation does not interfere with the use of the Property by the City as provided in this ordinance. The City Attorney is furth~r authorized to adjust the location and/or width of any of 246 ORDIN# , PAGE 2 the Property and/or easements condemned or taken therein in order to minimize damages, provided that said adjustments do not interfere with the use of the Property by the City as provided in this ordinance. Section 5. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to other persons or circumstances. Section 6. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the corrections of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. Section 7. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. . Section 8. Effective Date. This ordinance shall take effect and be in force five (5) days from and after its passage, approval, and publication, as provided by law. PASSED by the City Council of the City of Federal Way this day of 2008. CITY OF FEDERAL WAY MA YOR, JACK DOVEY ATTEST: LAURA HA THA WAY, CITY CLERK 247 ORDIN# ,PAGE 3 APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: K:\ORDIN\2008\S 348TH & 1ST AVE S Condemnation ORDIN# 248 , PAGE 4 S 348th Street at 1st Avenue South Intersection Improvements Project Right of Way Acquistion EXHIBIT A 02 03 05 07 08 192104-9017 202104-9013 415920-0720 415920-0725 929170-0000 KWIWDC West Campus LLC A. N. I. D., Inc, WB Equities IV, LLC WinCo Holdings, Inc, Fox Run Condominium KWIWDC West Campus LLC ANID Square IHOP WinCo Foods Fox Run Condominium Page 1 2~ t8 Parametrix EXHIBIT A RIGHT.OF-WAY DESCRIPTION FOR PARCEL 192104-9017 THAT PORTION OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 19, TOWNSHIP 21 NORTH, RANGE 4 EAST, W,M,.IN KING COUNTY, WASHINGTON; EXCEPT THE EAST 30 FEET THEREOF CONVEYED TO KING COUNTY FOR ROAD BY DEED RECORDED UNDERHECORDING NUMBER 1229268; AND EXCEPT THAT PORTION THEREOF CONVEYED TO KING COUNTY FOR 1ST AVENUE SOUTH AND FOR SOUTHWEST CAMPUS DRtvE BY DEED RECORDED JANUARY 7,1985 UNDER RECORDING NUMBER 8501070838, DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHEAST CORNER OF THE SOUTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 19, TOWNSHIP 21 NORTH. RANGE 4 EAST, W,M" ALSO BEING THE INTERSECTION OF 1ST AVENUE SOUTH AND SW CAMPUS DRIVE; THENCE SOUTH O1019'15ff WEST, ALONG THE CENTERLINE OF 1ST AVENUE SOUTH, 73.13 FEET; THENCE NORTH 88050'45" WEST, 42,00 FEET, TO A POINT ON THE WESTERLY RIGHT -OF-W A Y LINE OF 1 ST AVENUE SOUTH, SAID POINT ALSO BEING THE TRUE POINT OF BEGINNING; THENCE NORTH 47025'08" WEST, 32,24 FEET; THENCE NORTH 78018'14" WEST, 17.86 FEET; THENCE NORTH 88052'08" WEST, 41,98 FEET TO A TANGENT CURVE, CONCAVE TO THE NORTH, SAID CURVE HAVING A RADIUS OF 463,00 FEET; THENCE ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 18018'07', A DISTANCE OF 147.90 FEET TO A POINT ON THE SOUTH RIGHT-OF-WAY LINE OF SW CAMPUS DRIVE, SAID POINT ALSO BEING A CUSP OF A CURVE CONCAVE TO THE NORTH; SAID CURVE HAVING A RADIUS OF 442.00 FEET FROM WHICH A RADIAL LINE BEARS NORTH 17"02'10" EAST; THENCE EASTERLY, ALONG SAID CURVE, AND SOUTHERLY RIG'HT-OF-WAY LINE OF SW CAMPUS DRIVE. THROUGH A CENTRAL ANGLE OF 15054'18", A DISTANCE OF 122.70 FEET; THENCE CONTINUING ALONG SAID SOUTH RIGHT-OF-WAY LINE, SOUTH 88052'08" EAST, 82.97 FEET TO A TANGENT CURVE, CONCAVE TO THE SOUTHWEST. SAID CURVE HAVING A RADIUS OF 25.00 FEET; THENCE ALONG SAID CURVE. THROUGH A CENTRAL ANGLE OF 90001'23", A DISTANCE OF 39.28 FEET TO THE WESTERLY RIGHT-OF-WAY LINE OF 1ST AV~NUE SOUTH; THENCE SOUTH 01009'15" WEST, ALONG SAID WESTERLY RIGHT -OF WAY LINE, A DISTANCE OF 6,11 FEET TO THE POINT OF BEGINNING, CONTAINING 1,275 SQUARE FEET, MORE OR lESS, 250 ~..... -.~....'\. .\V SCALE 1"=60' L.. --.J o 60 120 I ~ l "'I 22 70~' OF SE:CTlON 19 . ~ R">442'OO' S 88.52'08" E F/.... .... ' ~. '_ 82,97'''~''.2'<f.J)., ,~ t - - - ---,,:::O,v '<, to ..., ""4790' o'Qd'. ~-:... '" R"'4aJ'OO' / ~o, g:--: ""'18" 8'07" S 7. ' "'. ~ 10 '8/8"1" '0 -"" N 88'52'08" w '7.86' E: <:! en 41 98' S' N88"5(J'45"W -t N/A CEDAR HEIGHTS-52 ' or..>, fP08 42,00' I)> {192104-9017) u"<, <'S'O < '<'",~,,~ f ~ i I ~1 ;;! I 42 KING COUNTY TPN 192104-9017 ROW TAKE: 1275 SF:f: (0,03 AC) SE 1/4 OF SECTION 19, TOWNSHIP 21 NORm. RANGE 4 EAST W.M. flL(; 214--2411-Ull SUH"~012RW-I.e<:(Il1O: OATE: JUt. y 2008 Parametrix, fnc. 1231 FRYAR AVENUE SUMNER, WASHINGTON 98390 T,253,863.5128 F,253,863,0946 www.parametrix.com EXHIBIT A-1 PARCEL NO. 192104.9017 RIGHT OF WAY 251 Parametrix EXHIBIT A RIGHT-OF-WAY DESCRIPTION FOR PARCEL 202104-9013 THAT PORTION OF THE WEST HALF OF THE WEST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 4 EAST, W,M.,IN KING COUNTY. WASHINGTON. EXCEPT THE SOUTH 30 FEET CONVEYED TO KING COUNTY FOR SOUTH 348TH STREET BY DEED RECORDED UNDER RECORDING NO. 1229269; ALSO EXCEPT THE WEST 30 FEET OF THE REMAINDER CONVEYED TO KING COUNTY FOR FIRST AVENUE SOUTH BY DEED RECORDED UNDER RECORDING NO, 5129828; ALSO EXCEPT THAT PORTION CONVEYED TO KING COUNTY FOR ROAD PURPOSES BY DEED RECORDED UNDER RECORDING NO. 8509100415 (BEING A RE-RECORDING OF DEED RE~ORDED UNDER RECORDING NO. 8406041097), DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 20, ALSO BEING THE INTERSECTION OF 1 Sf AVENUE SOUTH AND SOUTH 348TH STREET; THENCE SOUTH88044'47" EAST, ALONG THE SOUTH LINE OF SAID NORTHWEST QUARTER. SAID LINE ALSO BEING THE CENTERLINE OF SOUTH 348TH STREET, 163,39 FEET; THENCE NORTH 01009'41" EAST, 50,00 FEET TO THE INTERSECTION OF THE EAST LINE OF THE WEST HALF OF THE WEST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 20 WITH THE NORTH LINE OF THE SOUTH 50 FEET OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 20 BEING THE TRUE POINT OF BEGINNING, SAID NORTH LINE ALSO BEING THE NORTH RIGHT OF WAY LINE OF SOUTH 348TH STREET: THENCE NORTH 88044'47" WEST, ALONG SAID NORTH LINE, 96.44 FEET TO A TANGENT CURVE CONCAVE TO THE NORTHEAST, SAID CURVE HAVING A RADIUS OF 25.00 FEET; THENCE ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 89054'02", A DISTANCE OF 39.23 FEET TO THE EAST RIGHT-OF-WAY OF FIRST AVENUE SOUTH; THENCE NORTH 01009'15" EAST. ALONG SAID EAST RIGHT-OF-WAY LINE, 15,02 FEET; THENCE LEAVING SAID EAST RIGHT-Of-WAY SOUTH 42038'23" EAST, 10,11 FEET; THENCE SOUTH 47"21 '37" WEST, 1,82 FEET; THENCE SOUTH 42038'23" EAST. 30.92 FEET; THENCE SOUTH 65041'35" EAST, 9,31 FEET; THENCE SOUTH 88044'47" EAST, 65,76 FEET TO A POINT ON THE EAST LINE OF THE WEST HALF OF THE WEST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 20; THENCE SOUTH 01009'41" WEST, ALONG SAID EAST LINE, 5,50 FEET TO THE POINT OF BEGINNING. CONTAINING 1,047 SQUARE FEET, MORE OR LESS, 252 ~ 19~20 SCALE 1 "=60' 60 1\ 120 ./ J ~ ~ fIl .... Q , ~ <: l:5 '- ~ <() M€OAl\lI IGl'IA.T\US ~ f202-10".;.;9013} ~ ~ ~ ~ li: ROW TAKE: 1,047 SF:!: (0.02 AC) Sw 1/4 OF SECl10N 20, TOWNSHIP 21 NORTH, RANGE 4- EAST W.M. fM.E: 1H-2H~,'012 St,n.H10l2i'lW--.lt(j4i't O^ "if:: JUt T l'OQ6 Parametr;x, Inc. 1231 FRYAR AVENUE SUMNER. WASHINGTON 98390 T. 253.663,5128 F,253,863.0946 www.parametJix.com EXHIBIT A-1 PARCEL NO. 202104-9013 RIGHT OF WAY 253 Parametrix EXHIBIT A WALL EASEMENT DESCRIPTION FOR PARCEL 202104-9013 THAT PORTION OF THE WEST HALF OF THE WEST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 20, TOWNSHIP 21 NORTH. RANGE 4 EAST, W.M., IN KING COUNTY, WASHINGTON. EXCEPT THE SOUTH 30 FEET CONVEYED TO KING COUNTY FOR SOUTH 348 TH STREET BY DEED RECORDED UNDER RECORDING NO, 1229269; ALSO EXCEPT THE WEST 30 FEET OF THE REMAINDER CONVEYED TO KING COUNTY FOR FIRST AVENUE SOUTH BY DEED RECORDED UNDER RECORDING NO. 5129828; AlSO EXCEPT THAT PORTION CONVEYED TO KING COUNTY FOR ROAD PURPOSES BY DEED RECORDED UNDER RECORDING NO. 8509100415 (BEING A RE-RECORDING OF DEED RECORDED UNDER RECORDING NO. 8406041097), DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 20, ALSO BEING THE INTERSECTION OF 1ST AVENUE SOUTH AND SOUTH 348T1i STREET; THENCE SOUTH 88044'47" EAST, ALONG THE SOUTH LINE OF SAID NORTHWEST QUARTER, SAID LINE ALSO BEING THE CENTERLINE OF SOUTH 348 TH STR'EET. 163.39 FEET; THENCE NORTH 01009'41" EAST, 50.00 FEET TO THE INTERSECTION OF THE EAST LINE OF THE WEST HALF OF THE WEST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 20 WITH THE NORTH LINE OF THE SOUTH 50 FEET OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 20 BEING THE TRUE POINT OF BEGINNING. SAID NORTH LINE ALSO BEING THE NORTH RIGHT OF WAY LINE OF SOUTH 348 TH STREET; THENCE NORTH 88044'47" EAST, ALONG SAID NORTH LINE OF THE SOUTH 50 FEET, 9.01 FEET; THENCE LEAVING SAID NORTH LINE, NORTH 01015'13" EAST, 12.54 FEET; THENCE SOUTH 88044'44" EAST, 7.88 FEET; THENCE SOUTH 33053'23" EAST. 1,94 FEET TO THE EAST LINE OF THE WEST HALF OF THE WEST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 20; THENCE SOUTH 01009'41" WEST, ALONG SAID EAST LINE, 10.96 FEET TO mE POINT OF BEGINNING, TOGETHER WITH THAT PORTION OF THE ABOVE DESCRIBED PARCEL, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 20, ALSO BEING THE INTERSECTION OF 1ST AVENUE SOUTH AND SOUTH 348TH STREET; THENCE SOUTH 88044'47" EAST. ALONG THE SOUTH LINE OF SAID NORTHWEST QUARTER, SAID LINE ALSO BEING THE CENTERLINE OF SOUTH 348TH STREET, 163.39 FEET; THENCE NORTH 01009'41" EAST. 50.00 FEET TO THE INTERSECTION OF THE EAST UNEOF THE WEST HALF OF THE WEST HALF OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SAID SECTION 20 WITH THE NORTH LINE OF THE SOUTH 50 FEET OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF 254 SAID SECTION 20 BEING THE TRUE POINT OF BEGINNING, SAID NORTH LINE ALSO BEING THE NORTH RIGHT OF WAY LINE OF SOUTH 348Tli STREET; THENCE NORTH 88044'4rWEST, ALONG SAID NORTH LINE, 31.42 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID NORTH LINE, NORTH 88044'47" WEST, 65,01 FEET TO A TANGENT CURVE, CONCAVE TO THE NORTHEAST. SAID CURVE HAVING A RADIUS OF 25.00 FEET; THENCE ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 89054'02", A DISTANCE OF 39.23 FEET TO THE EAST RIGHT-OF-WAY LINE OF 1ST AVENUE SOUTH; THENCE NORTH 01009'15" EAST, ALONG SAID EAST RIGHT-OF-WAY LINE, 17.91 FEET; THENCE LEAVING SAID EAST RIGHT -OF-WAY LINE, SOUTH 42038'23" EAST, 13,69 FEET; THENCE SOUTH 47021'37" WEST, 0.82 FEET; THENCE SOUTH 42038'23" EAST. 31.36 FEET; THENCE SOUTH 65041'35" EAST. 5.94 FEET; THENCE SOUTH 88044'47" EAST, 32.78 FEET; THENCE NORTH 64016'07" EAST, 11.11 FEET: THENCE SOUTH 88044'44" EAST. 11.26 FEET; THENCE SOUTH 01015'13" WEST, 12.54 FEET TO THE l:RUE POINT OF BEGINNING. CONTAINING 1,310 SQUARE FEET, MORE OR LESS, 255 LINE TABLE LINE LENGTH BEARING L1 12.54 N 01'15'13" E L2 7.88 5 88'44'44" E L3 1.94 5 33"5J'23w E L4 10.96 5 Oro9'4t" W l5 12.54 5 0115"3" W L6 11,26 5.88"44'44" E L7 11,11 N.6416'07" E L8 32. 78 588'44'47" E L9 5,94 5 65'41'35" E LtO 31.36 5 4?48'23" E L11 . 0.82 547"21'37w W L12 13.69 5 42'38'23" E KING COUNTY TPN 202104-9013 EASEMENT AREA: 1..310 SF:t (0.03 AC) 19~20 I J ~I' , ;:;:.... ~ 42 I~ Ii IX I I I ~ SCALE 1 "=60' .1 6(J 120 I I , I , .z ~ to .... o , 3: <:. ~ , !i III ~ ~ ~ l:> ~ ~ ~ ..... M€OANl IGNATl\.!S C20210'~9013 ) ..... PROPOSED 3 <"0 W~[ EASE,UQ>lT t.i ~ .~. . L6 1.:2<'..... <'.. ... (;9 1.:8\..1., 9 "1 "Jlt.,-, l(l ... "" ..;v I ~~.t\l'~ ~ '" ~'" l/:';X: N ....::: :;:\~g seCTION 20 J ~.~. _ _SOUTH ~~~4~_T~~ __ _I~ 16,},39' f.iLC SUl"'l1012"WALUI\5€uo..r-tc~cl'5. !>A ,<, .'Jl y 1006 SW 1/4 OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 4 EAST W,M. Parametrix, 'nc. 1231 FRYAR AVENUE SUMNER, WASHINGTON 98390 T,253.863,5128 F. 253,863,0946 www,parametrix,oom EXHIBIT A-1 PARCEL NO. 202104-9013 WALL EASEMENT 256 Parametrix EXHIBIT A RIGHT-OF-WAY DESCRIPTION FOR PARCEL 415920-0720 THAT PORTION OF LOT C, FEDERAL WAY BINDING SITE PLAN NO. BSP 97-0001, RECORDED UNDER RECORDING NO. 20001120900005, RECORDS OF KING COUNTY, WASHINGTON, BEING A PORT/ON OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 19, TOWNSHIP 21 NORTH. RANGE 4 EAST, W,M" DESCRIBED AS FOLLOWS: COMMENCING AT THE EAST QUARTER CORNER OF SAID SECTION 19; THENCE ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 19, SOUTH 01009'15" WEST 1249,64 FEET, TO A POINT ON THE CENTERLINE OF 1ST AVENUE SOUTH, SAID POINT BEING NORTH 01009'15" EAST 68.50 FEET FROM THE INTERSECTION OF 1ST AVENUE SOUTH AND SOUTHWEST CAMPUS DRIVE; THENCE NORTH 88052'08"WEST 42.00 FEET, TO THE WESTERLY RIGHT "()F-WAY LINE OF 1ST AVENUE SOUTH, BEING THE TRUE POINT OF BEGINNING; THENCE ALONG SAID WESTERLY RIGHT-OF-WAY LINE, PARALLEL WITH AND 42.00 FEET WESTERLY FROM THE CENTERLINE OF 1ST AVENUE SOUTH, NORTH 01009'15" EAST, 150,16 FEET. TO THE NORTHEAST CORNER OF SAID LOT C; THENCE LEAVING SAID WESTERLY RIGHT -DFWAY LINE, ALONG THE NORTH LINE OF SAID LOT C, NORTH 8905T58" WEST, 7.50 FEET; THENCE SOUTH 01009'15" WEST, 132.43 FEET; THENCE SOUTH 46012'33" WEST, 31.97 FEET; THENCE SOUTH 00000'00. WEST, 20.00 FEET TO THE SOUTH LINE OF SAID LOT C AND THE NORTHERLY RIGHT-OF-WAY LINE OF SW CAMPUS DRIVE; THENCE ALONG THE SOUTH LINE OF SAID LOT C, SOUTH 88052'08" EAST, 4.74 FEET TO A TANGENT CURVE, CONCAVE TO THE NORTHWEST, SAID CURVE HAVING A RADIUS OF 25,00 FEET; THENCE ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 89058'37", A DISTANCE OF 39,26 FEET TO THE POINT OF BEGINNING, CONTAINING 1,883 SQUARE FEET, MORE OR LESS. THE ABOVE DESCRIBED PARCEL ALSO BEING A PART OF THE FOLLOWING: COMMENCING AT THE EAST QUARTER CORNER OF SAID SECTION 19; THENCE ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 19, SOUTH 01008'58"WEST 1249.64 FEET, TO A POINT ON THE CENTERLINE OF 1ST AVENUE SOUTH, (SAID POINT BEING NORTH 01008'58" EAST 68.50 FEET FROM THE INTERSECTION OF 1ST AVENUE SOUTH AND SOUTHWEST CAMPUS DRIVE); THENCE NORTH 88052'25" WEST 42.00 FEET, TO THE WESTERLY RIGHT ..()F-W A Y LINE OF 1 ST AVENUE SOUTH, BEING THE TRUE POINT OF BEGINNING; THENCE ALONG SAID WESTERLY RIGHT-OF-WAY LINE, PARALLEL WITH AND 42,00 FEET WESTERLY FROM THE CENTERLINE OF 1ST AVENUE SOUTH, NORTH 01008'58" EAST, 150.16 FEET, TO THE NORTHEAST CORNER OF SAID LOT C: THENCE LEAVING SAID WESTERLY RIGHT -DF-WAY LINE, ALONG THE NORTH LINE OF SAID LOT C THE FOLLOWING COURSES: THENCE SOUTH 90000'00. WEST. 88.15 FEET; THENCE NORTH 00000'00" EAST. 25.72 FEET; 257 THENCE SOUTH 90000'00. WEST, 209,14 FEET, TO THE NORTHWEST CORNER OF LOT C; THENCE SOUTH 51041'28" WEST, 89.46 FEET, TO THE NORTHEASTERLY RIGHT-OF-WAY LINE OF SOUTHWEST CAMPUS DRIVE; THENCE ALONG SAID NORTHEASTERLY RIGHT-OF.WAY LINE TO THE FOLLOWING COURSES; THENCE SOUTHEASTERLY, 236.03 FEET, ALONG THE ARC OF A 340.00 FOOT RADIUS CURVE, CONCAVE NORTHEASTERLY AND HAVING A RADIAL BEARING OF NORTH 51041'28" EAST, THROUGH A CENTRAL ANGLE OF 39046'29"; THENCE SOUTH 78005'01" EAST, 107.80 FEET; THENCE SOUTH 88652'25" EAST, 38.94 FEET; THENCE NORTHEASTERLY 39.26 FEET, ALONG THE ARC OF A 25.00 FOOT RADIUS CURVE, CONCAVE NORTHWESTERLY. THROUGH A CENTRAL ANGLE OF 89058'37", TO THE TRUE POINT OF BEGINNING. 258 ~ 1- o SCALE 1 "=$0' r I 60 I 120 19~20 <:::::",. toT 0 N 89'51'58" W 7.50' ;};I oi ". ~ 42 I I ~.~~' I~. c- <Q wa EQUinES IV llC ~ ~ ~ ci (415920-0720) ~ 'lo~ PROPOSfD- I :.?: Hfiw ROW LOT C BSP 97-0001 :I: l- ~ => ~,O ~I~ c> CIl <( t- en r..... -- 0$ ~ t"'''. o ~,,,,~,,\ :::> ..'0 'J\' 8.s gg </lo- --'" $[ CORNER N[ I/~ OF S[ 1/4 I SECTION 19 ------ -- - - s~~U~ ORIVE_ _.,__~52'08L..- KING COUNTY TPN 415920-0720 ROW TAKE: 1,883 SF:!: (0.04- AC) SE 1/4 OF SECllON 19, TOWNSHIP 21 NORTI-l, RANGE 4 EAST W.M, f1I.C 2~4-.2UI-912 SU2HtC1].1{"O;-lC9l:l1" OMi:, ,AA.Y J.OO~ Parametrix, Inc. 1231 FRYAR AVENUE SUMNER, WASHINGTON 98390 T.253,863,5128 F,253,863,0946 www.parametrix.com EXHIBIT A-1 PARCEL NO. 415920-0720 RIGHT OF WAY 259 Parametrix EXHIBIT A RIGHT-OF-W A Y DESCRIPTION FOR PARCEL 415920.0725 THAT PORTION OF LOT D, FEDERAL WAY BINDING SITE PLAN NO, BSP 97-0001, RECORDED UNDER RECORDING NO. 20001120900005, BEING A PORTION OF THE NORTHEAST QUARTER OF THE SOUTHEAST QUARTER OF SECTION 19, TOWNSHIP 21 NORTH, RANGE 4 EAST, W.M., DESCRIBED AS FOLLOWS: COMMENCING AT THE EAST QUARTER CORNER OF SAID SECTION 19; THENCE ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 19, SOUTH 01009'15" WEST 1249.64 FEET, TO A POINT ON THE CENTERLINE OF 1ST AVENUE SOUTH, (SAID POINT BEING NORTH 01009'15" EAST 68,50 FEET FROM THE INTERSECTION OF 1ST AVENUE SOUTH AND SOUiHWEST CAMPUS DRIVE); THENCE NORTH 86050'45" WEST 42,00 FEET, iO THE WESTERLY RIGHT-OF-WAY LINE OF 1 ST AVENUE SOUTH; THENCE ALONG SAID WESTERLY RIGHT -OFWAY LINE, PARALLEL WITH AND 42,00 FEET WESTERLY FROM THE CENTERLINE OF 1ST AVENUE SOUTH, NORTH 01009'15" EAST, 150.16 FEET, TO THE SOUTHEAST CORNER OF SAID LOT 0, BEING THE TRUE POINT OF BEGINNING; THENCE NORTH 01009'15" EAST, ALONG THE EAST LINE OF SAID LOT D, 126.70 FEET; THENCE LEAVING SAID EAST LINE, SOUTH 14039'00' WEST, 32.14 FEET; THENCE SOUTH 01009'15" WEST. 95.60 FEET TO THE SOUTH LINE OF SAID LOT 0; THENCE SOUTH 8905758" EAST. ALONG SAID SOUTH LINE, 7.50 FEET TO THE POINT OF BEGINNING. CONTAINING 834 SQUARE FEET, MORE OR LESS. THE ABOVE DESCRIBED PARCEL ALSO BEING A PART OF THE FOLLOWING: COMMENCING AT THE EAST QUARTER CORNER OF SAID SECTION 19; THENCE ALONG THE EAST LINE OF THE SOUTHEAST QUARTER OF SAID SECTION 19, SOUTH 01GQ8'S8" WEST 1249,64 FEET, TO A POINT ON THE CENTERLINE OF 1ST AVENUE SOUTH, (SAID POINT BEING NORTH 01008'58" EAST 68,50 FEET FROM THE INTERSECTION OF 1ST AVENUE SOUTH AND SOUTHWEST CAMPUS DRIVE); THENCE NORTH 88052'25" WEST 42.00 FEET, TO THE WESTERLY RIGHT-OF-WAY LINE OF 1 ST AVENUE SOUTH; THENCE ALONG SAID WESTERLY RIGHT-OF-WAY LINE. PARALLEL WITH AND 42,00 FEET WESTERLY FROM THE CENTERLINE OF 1 ST A VENUE SOUTH. NORTH 01008'58" EAST, 150.16 FEET, TO THE SOUTHEAST CORNER OF SAID LOT D, BEING THE TRUE POINT OF BEGINNING; THENCE LEAVING SAID WESTERLY RIGHT.OFW A Y LINE, SOUTH 90000'00" WEST, 88,15 FEET; THENCE NORTH 00000'00" EAST, 25.72 FEET; THENCE SOUTH 9O~oo'OO" WEST, 136,00 FEET; THENCE NORTH 00000'00" WEST. 117,13 FEET; THENCE NORTH 90000'00" EAST, 39.00 FEET; THENCE NORTH 00000'00" WEST. 92.53 FEET; 260 THENCE NORTH 90.00'00" EAST, 189,88 FEET TO THE WESTERLY RIGHT.OF-WAY LINE OF 1 Sf AVENUE SOUTH; THENCE SOUTH 01.08'58" WEST, 235.43 FEET, TO THE TRUE POINT OF BEGINNING, 261 ~ I o SCALE 1'''=60' I 60 I 120 !~l ~ ~f PffOP05g1 t' ...~ N(\'lR()W",~.., Ita,=> WlNCO HQLOINlOS lN~~_.. .~ ~ (4t592lH)7l~) .~ ..~ ..0 ~ $)'<)' li\ a~OV~OCOl ~o;, f I s 89;:r~- LOT C , 42 I~. ~ <0 I!~ I KING COUNTY TPN 415920-0725 , N88 "50 '45"17 42.00' 19~20 I T I I col *1 ~~ .::;) ~IO ",(I) Pw 0> (1)<( .... en ,.... I ---- SE, CORNER. I SWell.. . . ~E 1/4 OF Sf: 1/4~ j ~I~U~ ORIVE,_ _ S88'52'O~.e SECTiON 19 \1 SE 1/4 OF SECTION 19, TOWNSHIP 21 NORTH. RANGE -4 EAST W.M. ,- \---- , ROW TAKE: 8.34 SF:!: (0.01 AC) F"lLE.: ]((-?Ht-l>l:( SU24t'elOl7.RW-i..CQu1'S Ol'~ n:~ .1JL y l008 Parametrix.. Inc. 1231 FRYAR AVENUE SUMNER, WASHINGTON 98390 T,253.863,5128 F,253,863,0946 www.parametrix.com EXHIBIT A~1 PARCEL NO. 415920-0725 RIGHT OF WAY 262 Parametrix EXHIBIT A RIGHT-OF-WAY DESCRIPTION FOR PARCEL 929170-0000 THAT PORTION OF WESTERN HILL, A CONDOMINIUM, ACCORDING TO THE CONDOMINIUM DECLARA nON RECORDED UNDER RECORDING NUMBER 8307211131, AND AMENDMENTS THERETO, IF ANY, AND IN VOLUME 64, PAGES 86 THROUGH 92, INCLUSIVE, IN KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: COMMENCING AT 11-lE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF mE SOUTHWEST QUARTER OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 4 EAST, W.M., IN KING COUNTY, WASHINGTON, SAID SOUTHWEST CORNER ALSO BEING THE INTERSECTION OF 1ST AVENUE SOUTH AND SOUTH 348TH STREET; THENCE SOUTH 88044'47" EAST ALONG THE SOUTH LINE OF SAID SUBDIVISION, 163.39 FEET; THENCE NORTH 01.09'41" EAST, 50,00 FEET TO THE SOUTHWEST CORNER OF THE ABOVE DESCRIBED WESTERN HILL CONDOMINIUM AND THE TRUE POINT OF BEGINNING; THENCE NORTH 01.09'41. EAST, ALONG THE WEST LINE OF SAID CONDOMINIUM, 5.50 FEET; THENCE SOUTH 88"44'47" EAST, PARALLEL TO THE SOUTH LINE OFSAID CONDOMINIUM, 187.92 FEET; THENCE SOUTH 01015'13"WEST, 5.50 FEET TO THE SOUTH LINE OF SAID CONDOMINIUM; THENCE NORTH 88044'47" WEST, ALONG THE SOUTH LINE OF SAID CONDOMINIUM, 187.91 FEET TO THE POINT OF BEGINNING, CONTAINING 1,034 SQUARE FEET, MORE OR lESS. 263 ~ SCALE 1 "=60' .' I o 60 120 I i~ rgl'~.. -):> ~< .~m 0:(1) ~o I'~ fSW CORNm .. NW 1/. 4, ()F. SW t/.4. I SECTION 20 - --5 iiir44'47" f - 16.3.39' TP08 ~ ~ fOX RUN CONDOMINIUM ;.., . .~ a (929170-0000) ~ ~ ~ ~ PROPOSED ~ <ri :... tC) NEW ROW 0 ~ S 88'44'47" E. j~ ~-= -:- N ;::~~" W - - d I :.... 187,9" "'0 o,~ \J1 I Po 0 -II) <:> )/~ N88'44'47"W SOUTH 348TH STREET KING COUNTY TPN 929170-0000 ROW TAKE: 1,034 SF:!: (0.02 AC) Sw 1/4 OF SECTION 20, TOWNSHIP 21 NORTl-l. RANGE 4- EAST W.M. f1( f.; 111 --2"1"'1-012 $lJ11410! 2~~i-t.e<JOf~ uA IE: .f;)L'( 200a Parametrix.. Inc. 1231 FRYAR AVENUE SUMNER. WASHINGTON 98390 T,253.863,5128 F,253,863.0946 www.parametrix.com EXHIBIT A-1 PARCEL NO. 929170-0000 RIGHT OF WAY 264 Parametrix ' EXHIBIT A WALL EASEMENT DESCRIPTION FOR PARCEL 929170-0000 THAT PORTION OF WESTERN HILL, A CONDOMINIUM, ACCORDING TO THE CONDOMINIUM DEClARATION RECORDED UNDER RECORDING NUMBER 8307211131, AND AMENDMENTS THERETO, IF ANY, AND IN VOLUME 64, PAGES 86 THROUGH 92, INCLUSIVE, IN KING COUNTY, WASHINGTON, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 20, TOWNSHIP 21 NORTH, RANGE 4 EAST, W.M., IN KING COUNTY, WASHINGTON. SAID SOUTHWEST CORNER ALSO BEING THE INTERSECTION OF 1ST AVENUE SOUTH AND SOUTH 348TH STREET; THENCE SOUTH 88044'47" EAST ALONG THE SOUTH LINE OF SAID SUBDIVISION, 163.39 FEET; . THENCE NORTH 01009'41" EAST, 50,00 FEET TO THE SOUTHWEST CORNER OF THE ABOVE DESCRIBED WESTERN HILL CONDOMINIUM AND THE TRUE POINT OF BEGINNING; THENCE NORTH 01009'41" EAST, ALONG THE WEST LINE OF SAID WESTERN HILL CONDOMINIUM, 10.96 FEET; THENCE SOUTH 33053'23" EAST, 4,23 FEET; THENCE SOUTH 88044'47" EAST, 37.12 FEET; THENCE NORTH 01015'13" EAST, 2.00 FEET; THENCE SOUTH 88044'47" EAST, 4,00 FEET; THENCE SOUTH 01015'13" WEST, 2.00 FEET; THENCE SOUTH 88044'47" EAST, 56,45 FEET; THENCE SOUTH 01015'13" WEST, 7.50 FEET TO THE SOUTH LINE OF SAID WESTERN HILL CONDOMINIUM; THENCE NORTH 88044'47" WEST, ALONG THE SOUTH LINE OF SAID WESTERN HILL CONDOMINIUM, 99.99 FEET TO THE TRUE POINT OF BEGINNING. CONTAINING 762 SQUARE FEET, MORE OR LESS, 265 19~20 1 J I ~l I ~I ~..... ~ 42 I ,> < Ii I ,:I: 1 j l I I ~ SCALE 1 "=60' l ... I o 60 120 UNE TABLE LINE: lENGm BEARING U 10.96 S OroS.'4'" W L2 4.23 S 33'53'23" ~ U 31.12 S 88"44~4rt L4- 2,00 N.O"S'f"" E L5 4,00 S88"44'4rE l.6 2.00 S OlitrtJ" W L7 56.45 S 8lr.44'4-7" It. L8 7.50 S 6115',j" W fO( RUN CONDOMINIUM (9"29170-0000 ) I '---- tsw CORNER NW 1/4 OF SW 1/4 OF SECTION 20 1 PROPOSEQ ......... . "'.. S.l L. eASEMENT \..;) LJ ',t5,,'...J L7 -- Cl:) -1 1PO$. h, ~H'4rW - - [ :.... 99,99' -;;; g (It I ~~ Q .J/ ~ N8a-~'47"W -' SOUTH 348TH STREET -- - - 16339' KING COUNTY TPN 929170-0000 EASEMENT AREA: 762 SF:!: (0,02 AC) SW 1/4 OF SECTION 20, TOWNSHIP 21 NORlli, RANGE 4- EAST W,M, f'tU: 1t; -.l"""t -Ot:l 5U~4.4 tOl~RW-l<!~l<1 0,\ r{': .J.JL Y lOOli Parametr;x, Inc. 1231 FRYAR AVENUE SUMNER. WASHINGTON 98390 T.253,863,5128 F. 253,863,0946 www.parametrix.com EXHIBIT A-1 PARCEL NO. 929170-0000 WALL EASEMENT 266