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PRHSPSC PKT 09-09-2008 City of Federal Way CITY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Tuesday, September 9, 2008 5:30 p.m. City Hall Hylebos Conference Room 1. CALL TO ORDER 2. PUBLIC COMMENT - THREE (3) MINUTES 3. COMMISSION COMMENTS 4. APPROVAL OF JULY 8, 2008 SUMMARY 5. COMMITTEE BUSINESS A. B. C. D. E. South King Fire & Rescue's Proposed Boundary Line Adjustment Maintenance Plan to Remove & Replace Cottonwood Trees Name For SW 363rd Open Space Celebration Park Maintenance Building The Acceptance of the sole bidder, "Sound Harley Davidson" For the Purchase of Two Harley Davidson Motorcycles Look Alike Weapon Legislation Agreement between City of Federal Way & Ehli Turner Auction To Auction Surplus Vehicles and Motorcycles Bid Award for the Federal Way Police SWAT Van Grant Funding for Graffiti Abatement Program Enhanced Enforcement Regarding Dangerous Dogs F. G. H. I. J. 6. PENDING ITEMS . Festivals Action Information Action Action Action Information Action Action Action Information 7. NEXT MEETING - October 14, 2008 5:30pm - Hylebos Conference Room 8. ADJOURNMENT Richardson Ikerd Ikerd Ikerd McCall Wilson Wilson Wilson Wilson Richardson 2008 Committee Members: Council Member Jeanne Burbidge, Chair Council Member Jim Ferrell Council Member Michael Park Staff: Donna Hanson, Director Mary Jaenicke, Administrative Assistant II 253-835-6901 City of Federal Way City Council PARKS. RECREATION. HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday July 8, 2008 5:30 p.m. SUMMARY In attendance: Council Committee members Chair Jeanne Burbidge, Jim Ferrell, Michael Park; Council member Linda Kochmar, Cary Roe, Assistant City Manager, Karolyn Klohe Assistant City Attorney, Chief Brian Wilson, Donna Hanson, Director PRCS, Steve Ikerd, Facilities and Parks Manager, Mary Faber RCS Superintendent, Doug Nelson, Community Center Supervisor, Lynnette Hynden Human Services Manager, Kelli O'Donnell, CDBG Coordinator, Lynette Allen, Administrative Assistant II. Guests: Bob Wroblewski, Human Services Vice Chair. Chair Burbidge called the meeting to order at 5:30p.m. PUBLIC COMMENT None COMMISSION COMMENT Bob Wroblewski, Human Services Commission Vice Chair, spoke in favor of approving the Commissions CDBG recommendations. Mr. Wroblewski also stated that he is concerned about the Human Services budget. APPROVAL OF SUMMARY Council Member Ferrell moved to approve the June meeting minutes as written, Council Member Park seconded. Motion passed. BUSINESS ITEMS 2009-2010 CDBG Proe:rams Ms. O'Donnell provided the background information. The projects that are being proposed for funding are two CDBG Capital Projects, and six agencies that have been funded in the past. Elderhealth Northwest did not apply for funding this year because the CDBG requirements were too high. This funding is based on 2008, and they did not predict any additional cuts at this point. There is a contingency plan if funding is reduced and if funding is increased. 15% of total allocation can be spent on public services and 5% of that goes to the housing facility program, and we are allowed to spend up to 20% for planning and administration, and that is shared with King County. Council member Ferrell moved to approve option 1, Finalize the recommendation for the 2009 CDBG Program, as presented that includes: Proposed funding levels for 2009 CDBG Capital Projects and Public Service Projects; Conditions of Funding; a Contingency Plan should funding increase or decrease; and, the 2009 Planning and Administration Budget. It is further moved that the City Manager, or his designee, be authorized to enter into the required agreements to carry out Federal Way's 2009 CDBG Program. Council member Park seconded. Motion Passed. 2008/09 Diversitv Commission Business Plan Ms. Hynden presented the background information. The Commission developed and approved the Business Plan at their retreat in June. The retreat focused on taking the commission in a different direction and getting on task and in- line with the rest of the City, as well as branching out and partnering. They focused on the mission statement of the Diversity Commission. The primary activities are the Martin Luther King Jr. annual event, evaluate the results of the City Of Federal Way citizen survey, to see how they may become a part in assisting Federal Way citizens, work collaboratively with faith based communities, human service agencies and the schools. Council member Park moved to recommend approval of the 2008/09 Diversity Commission Business Plan. Council member Ferrell seconded. Motion passed. Amendment to Diversity Commission Bv-Laws Ms. Hynden presented the background information. The By-Laws were reviewed at the retreat, and they determined that the schedule calendar is off cycle. It does not coincide with the City's yearly budget cycle. Council member PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday July 8, 2008 Summary Page 2 Ferrell moved to recommend approval of the Amendment to the Diversity Commission By-Laws addressing business plan cycle. Council member Park seconded. Motion Passed. Wildwood Plave:round Replacement . Mr. Ikerd provided the background information. The Parks Commission created a priority list of playgrounds that they felt needed to be replaced. Wildwood was their number one priority. A public meeting was held with the neighbors to discuss the replacement of the playground toy. A second meeting was held, and three options were presented and discussed. The new system will include an area for 5-12 year olds, and an area for children aged 2-5. The combined system installed is $127,528.41. A 10% contingency has been added for a total of$140,281.41. Council member Park asked Mr. Ikerd if they went through a bidding process. Mr. Ikerd answered that they are working off of the state contract. Council member Park asked why they did not go through the typical bidding process. Mr. Ikerd eXplained that by going off of the state contract a lot of the steps are already taken care of. Mr. Roe stated that the state bid process is used very frequently for the purchase of vehicles, and it does satisfy the bidding process per the RCW. Ifit is on the state bid, we do not need to go out and negotiate, we are able to buy the vehicle for that price from that Vendor that has already competed in the state process. Council member Ferrell moved to forward the bid acceptance for the installation of a playground system in Wildwood Park to full Council on July 15 for approval. Council member Park seconded. Motion passed. Council member Kochmar asked Ikerd if we had ever considered building a playground for kids with disabilities. Mr. Ikerd answered that the playground at Wildwood will be wheel chair accessible. Council member Kochrnar requested that Ikerd look into what they are doing at Puyallup. Mr. Ikerd stated that all of the new playgrounds we are installing are ADA accessible. She requested that Mr. Ikerd report back at a future meeting, what parks in .Federal Way are ADA accessible. Community Center Cafe Request to e:o to Bid. Ms. Faber presented the background information. $200,000 dollars was authorized in the carry forward budget for building adjustments and operating equipment. Ms. Faber presented the cost estimate of the Community Center Cafe, and the total project cost is $111,896.47. Council member Ferrell asked how quickly the cafe could be completed, Ms. Faber estimated approximately 4-6 months. Council member Park asked how much rent we would be charging the vendor, Ms. Faber answered that we would be charging the vendor a percent of the sales. If gross sales are under $4,700 a week it would be 5%, and if they were over $4,700 a week it would be 10%. Council member Park stated that there should be a minimum amount of rent, with a percentage. The RFP has been structured the same as we do the concession agreements at both Steel Lake and Celebration Park. Ms. Hanson stated that we have a similar setup with the vendor in the City Hall Building. Ms. Faber stated that it becomes a service to our patrons because it is what they expect, but it is not a high revenue source. Council member Ferrell move to approve the Federal Way Community Center Cafe Design and Construction Estimate and authorize staff to go out to bid. Council member Park seconded. Motion passed. Historical Society Lease Ae:reement Ms. Hanson presented the background information. The City currently has a lease agreement with the Historical Society at Fishers Pond. The Historical Society requested to lease the Steel Lake Annex. The Annex is no longer being used for the pre-school programs. The terms of the lease agreement are as follows: The Historical Society has agreed to pay $30,000 towards improvements and $1.00 per year for Ten years. They have agreed on the major improvements. The estimated budget for the improvements is $88,341.00. The Historical society is applying for grants to pay towards the improvements. Council member Ferrell moved approval of the Lease Agreement for the Steel Lake Annex House, Historical society Strategic Plan, and $88,341.00 budget for repairs. Council member Park seconded. Council Member Park asked who would be responsible for maintaining the Annex. Ms. Hanson answered that it would be the Historical Society's responsibility. Fishers Pond will probably be demolished and is currently designated as open space. Motion passed. Kine: County Special Propertv Tax Levv Ae:reement Ms. Hanson presented the background information. This was a special property tax in 2007 for $.05 six-year CIP property tax lid lift for pedestrian ways and trails, linking to regional trails. Council member Park moved PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday July 8, 2008 Summary Page 3 approval and authorize signature of the King County Special Property Tax Levy Agreement. Council member Ferrell seconded. Motion passed. Contract with CTED for Partial Fundine: of the West Hvlebos Wetlands Boardwalk Proiect Ms. Hanson presented the background information. This is a confirmation of funds that were made available for the West Hylebos Boardwalk project. The project is complete. Council member Ferrell moved approval of the contract with the Department of Community Trade and Economic Development for $98,500 as partial funding of the West Hylebos Wetlands Boardwalk project. Council member Park seconded. Motion passed. SWAT Van Proposal Chief Wilson presented the background information. The Police Department was given approval to use carry forward money to replace the SWAT vehicle that is currently being used. The current vehicle has a 12 foot box, which is not large enough. The Department got estimates for the use of a Ford 550 chassis and a 20 foot box. It was discovered that the Ford F550 chassis can only accommodate a 16 foot box. In order to accommodate all of their gear, they need to go to the next level which is a Ford F650 chassis to accommodate a 20 foot box. The cost increase is $30,000, and there is an increase in costs for the box. The total additional funds needed are $50,000. They have asset forfeiture funds that can be used to make up the difference. Other Council member Kochrnar thanked the Parks, Recreational and Cultural staff for a wonderful 4 tb of July celebration. Council member Burbidge stated that she enjoyed the change in activities this year. The active sports activities seemed to be very popular. Chief Wilson reported that there were no significant problems in the Parks this year. The Department does believe that there were more fIreworks in the community, and there was more citizen non- compliant than in the past. The demands for service were much higher this year. He is waiting for official calls for service results. NEXT MEETING - August 12,2008 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT - Meeting adjourned at 6:35 p.rn. COUNCIL MEETING DATE: September 16,2008 ITEM #:. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: South King Fire & Rescue's Proposed Boundary Line Adjustment POLICY QUESTION: SHOULD THE CITY COUNCIL AGREE TO SOUTH KING FIRE & RESCUE'S PROPOSED BOUNDARY LINE ADJUSTMENT ON THE BROOKLAKE COMMUNITY CENTER PROPERTY WHERE THE CITY OWNS A FUTURE INTEREST IN THE PROPERTY? COMMITTEE: PRHS&PD MEETING DATE: 9/9/08 CATEGORY: X Consent o City Council Business Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: _X~1.:..~C~~QN, CITY AITORNEY DEPT: Law South King Fire & Rescue notified the City it was seeking a boundary line adjustment on the east and north sides of the parcel it owns on S. 356tb Street next to the Blueberry Farm and Brooklake Community Center. Attachments: Staff report; April 23, 2008 from Deputy Chief Michael Knorr inquiring about the boundary line adjustment; and a map of the proposed adjustment. . Options Considered: 1. Do not oppose South King Fire & Rescue's proposed boundary line adjustment for the parcel on S. 356tb Street; 2. Oppose South King Fire & Rescue's proposed boundary line adjustment for the parcel on S. 356tb Street. STAFF RECOMMENDATION: n/a CITY MANAGER APPROVAL: Council DIRECTOR APPROVAL: PA--te- Committee Council COMMITTEE RECOMMENDATION: Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "] move approval of Option COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # A-\ ~ CITY OF t/IfI . ~ Federal Way CITY ATTORNEY'S OFFICE MEMORANDUM DATE: TO: CC: FROM: AUGUST 27, 2008 CITY COUNCIL MEMBERS NEAL BEETS, CITY MANAGER PATRICIA RICHARDSON, CITY ATTORNEY SUBJECT: SOUTH KING FIRE & RESCUE'S PROPOSED BOUNDARY LINE ADJUSTMENT Deputy Chief Michael Knorr contacted the City in April 2008 to inquire about the City's position concerning South King Fire & Rescue's desire to go forward with a boundary line adjustment for its parcel on S. 356th Street (''Parcel'') for the purpose of building a fire station. (The inquiry along with a map and drawing is attached for your convenience). In 1970 Brooklake Community Center, Inc. conveyed the Parcel to Water District No. 100 via a Statutory Warranty Deed. Subsequendy, Water District No. 100 became Lakehaven Utility District. In 1985 Brooklake Community Center placed a restriction on the Brooklake Community Center property by limiting any future sale and/ or transfer to the City's Parks Department in the event the city incorporated. A representative from Northwest Tide Insurance researched the documents and confirmed that the legal description in the 1985 deed included the Parcel. Consequendy, the City's future interest is limited to the approximate fifty (50) feet on the north and east sides of the Parcel. Absent a court order a boundary line adjustment requires the agreement of the parties with the property interest. Council's decision concerning South Kirig Fire & Rescue's proposal does not guarantee or influence the processing of the boundary line adjustment application. Community Development will process and handle the request in accordance with the Federal Way City Code. K:\parks\brooklake comm cntr staff report 08-27-08 y.\-'Z- 01JTH 1Cl~ ~ ... Q FIRE & lJJlJJlJJ. AoufltJdJ/'1ii.u. 011'1 Donna Harmon City of Federal Way Parks Department 33525 gtli Ave. Sourth Federal Way, Wi\ 98003 i\priI23,2008 Dear Ms Harmon, Thanks you for responding to the inquiries that South King Fire & Rescue are making concerning the Brook Lake Community Center. I thought it best give you something in writing that explains the fire department's interest in the site. After an extensive response study, the results point to a need for a responding fire station along S. 356th, near Pacific Hwy. S. South King Fire & Rescue is the owner of a parcel ofland along S 356th in front of the Brook Lake Community Center. The size of the parcel is small and to accomplish the goals that the fire department has identified for this new fire station site, it would be best if our 'parcel could be enlarged. We are attempting to add approximately fifty (50) feet along both the north and east property lines. I have attached drawings of the property that show the areas that South King Fire & Rescue is interested in. We would appreciate the City of Federal Way's cooperation in allowing the transfer of this property to the fire department. We have spoken with the Federal Way Community Center representatives and have received their endorsement of this agreement. Please let me know if you require any further information or have questions that I may address. ~ Michael Knorr, Deputy Chief South King Fire & Rescue ~-:? 31617 1st AVENUE SOUTH. FEDERAL WAY, WASHINGTON 98003-5201 Seallle: 253/839.6234 Taloma: 253/927-3118 lax: 253/529.7204 An Equal Opportunity Employer A - L-\ LIOn MaD LIOn Map ,./H I . '" . ...Mlrf .&, I ~/---- ._'" " . .., ..... " .-) ... ' lIIi /." I.'liifi: I~f http://columbiallionlmap.aspx 4/22/2008 ~-s COUNCIL MEETING DATE: ITEM #: ____...._M._.____M.__._ N'N.N_____NN...__N__._________._._._____...N___.N_N..___N___' CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Maintenance plan to remove and replace cottonwood'trees along West Campus Trail in preparation to repair asphalt damage on the West Campus Trail North of SW 325th Place. POLICY QUESTION: INFORMA TION ONLY PRIOR TO PUBLIC NOTICE COMMITTEE:PRHSPS MEETING DATE: Sept 9, 2008 CATEGORY: D Consent D Ordinance D Public Hearing D City Council Business D Resolution 1:8] Other: Information .~T~!F ~~OR!J!Y: ~~~p~~E"~er~.!".~a.!.ks _~_~~~i!.ities":M~nager ........".....".__.___"."""".._"..!.>.~.!_!: ~R~~____.""._."...___ History: West Campus Trail has sustained damage to the asphalt path from shallow roots of cottonwood trees. Damaged sections have been replaced in prior years. Over time previously pruned roots and new roots of Cottonwood trees growing farther from the trail are creating new damage and trip hazards. In addition to trail damage, adjacent property owners have requested trees be removed after sustaining damage during storms associated with trees in this greenbelt. Following a 2007 storm it was necessary for the City to remove several trees that were threatening the Campus Landing Apartments and one residence. Staff followed up by replanting the storm damaged area with more appropriate varieties of trees in an effort to maintain the existing greenbelt. Work plan: Staff presents the maintenance plan to Council Committee prior to providing information to neighboring owners and responds to any concerns by neighbors prior to beginning work. Staff will bid the tree removal and return to Council for approval ifbids exceed staff authority. Contractor removes approximately 60 cottonwood trees along a section of trail north of SW 325th PI. Cottonwoods are not considered "Significant" trees and do not have to be replaced. However staff will replant the greenbelt with more suitable tree varieties and repair the damaged asphalt trail sections as weather allows. The approved budget for this work is in the CIP for major maintenance and has a current balance of $300,000. Attachments: Area map Options Considered: Remove most threatening trees only, but will result in further damage and repair costs to the trail. STAFF RECOMMENDATION: Information only in case Council receives comments from residents. fJu to Committee ~ to Committee DIRECTOR ApPROVAL: To Council CITY MANAGER ApPROVAL: to Council COMMITTEE RECOMMENDATION: SEE ATTACHED MEMO Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: Information only (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 'B-\ COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # City of Federal Way West Campus Trail Tree Trimming Area -. . ~-"." SW 320TH ST S 320TH S 0F-... ~I.J ....1 0, .... S 325 LN D N en ...J a.. o ..- Scale o 250 500 I I Feet Legend r::. Detail Map Extent ........ Trails _ City Hall _ Tree Trimming Area A Federal Way Map Date: Aug, 2008 8-2.. _CO-PN9~_ ME~TIN~m!?~ ~~:m. September 1~, 2~~~.__...._.__..___m___m___m.__._.. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: SUBJECT: NAME FOR SW 363RD OPEN SPACE POLICY QUESTION: DOES THE CITY COUNCIL WISH TO NAME THE SW 363RD OPEN SPACE AFTER ALMA BENNETT? COMMITTEE: PRHSPS MEETING DATE: Sept. 9,2008 CATEGORY:. x Consent o City Council Business STAFF REpORT By: STEVE IKERD Ordinance o Resolution o o Public Hearing Other DEPT: PRCS Attachments: Thursday August 7,2008 Parks Commission Minutes, site map, and Resolution 91-57 Creating a policy and procedure for naming City parks and facilities Background: H. David Kaplan requested that the Parks Commission consider naming the SW 363rd Open Space after Alma Bennett. Mr. Kaplan stated that Ms. Bennett was instrumental in the acquisition of the property. Parks Commission requested a mail survey of neighbors of the area which resulted in 8 neighbors agreeing with the name and one disagreed with naming the open space. The Bennett family agreed with the name and the Parks Commission approved naming the open space after Alma Bennett at their regular meeting on August 7, 2008 and referred it on to Council Committee. The effective date should occur after March 19,2009 according the one year time frame per Resolution 91-57. Options Considered: Name SW 363rd Open Space after Alma Bennett. Do not name the Open Space. STAFF RECOMMENDATION: Refer tQ Commission Recommendation CITY MANAGER ApPROVAL:" ~ Committee DIRECTOR APPROVAL: ft~e COWlcil COWlcil COMMITTEE RECOMMENDATION: PRHSPS COMMIITEE RECOMMENDS OPTION Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of naming the SW 363rd Open Space after Alma Bennett effective March 20, 2009, and forward to Full Council for approval on September 16, 2008 n. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # C-l CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES Thursday, August 7, 2008 6:00 .m. Hylebos Conference Room Ci Hall MINUTES Chair Konkell called the meeting to order at 6:00 p.m. Present: Chair Fred Konkell, Vice-Chair Marie Sciacqua, Cindy Dodge, Chris Hash and George Pfeiffer. Excused: Brian Ailinger. Staff: City Manager Neal Beets, PRCS Director Donna Hanson, Parks and Facilities Manager Steve Ikerd and Administrative Assistant Peggy Wright. Guests: H. David Kaplan. Pfeiffer moved: Sciacqua seconded motion to approve the June Parks and Recreation Commission meeting minutes as written. Motion passed unanimously. PUBLIC FORUM H. David Kaplan - inquired why the 363rd Open Space item on agenda was a discussion not action item per the result of the public survey. He reported that the Council Committee meeting listed on the agenda for August 12th had been cancelled per Councilmember Burbidge announcement. COMMISSION BUSINESS Proposal of Festival Management - City Manager Beets distributed a proposal concept, subject to reVISIOn, to commissioners for input. He said the concept is to create a private, non-profit entity to manage, help fund and operate festivals in the City of Federal Way. City Council requested City Manager Beets investigate this process per their 2007 goal-setting retreat. The four major community festivals are Festival Days, Red, White and Blues, Han Woo-Ri and Buds and Blooms. A proposed Oversight Board would not deal with fundraising events sponsored by individual community groups, such as the Kiwanis Salmon Bake, Triathlon, Friends of the Hylebos Ruby Dance, Rotary or Symphony Auctions, etc. in the beginning. That could change in the future, but initially the Festival Management Oversight Board would address the four major community festivals. The board would consist of representatives from several organizations and communities - schools, non-profits, arts communities, media, service clubs, ethnic communities, faith communities, etc. One thought is this would also streamline contribution requests to major donors and sponsors. City Manager Beets feels if the City is to have more vibrant, energetic festivals in the future, the City itself needs to contribute more in staff and monies, which would require City Council approval and budgeting. Discussion followed on staff needs, would "management" staff be full-time or part-time positions, is there consideration to using an agency like the Workshop (they do TriatWon), there is a struggle to acquire and maintain volunteers, possibly a "decision tree" group that makes final decisions rather than 20+ board members - the more levels there are, the more difficult it is to form a consensus. SW 363M Open Space - Ikerd reported on the results of the letter mailed to neighborhood residents for their input on naming the open space after longtime resident Alma Bennett. Twenty-four letters were mailed with 9 responses returned- 8 agreed and 1 disagreed with naming the space. Discussion followed by commissioners on the process to proceed. Commissioner Hash moved, Sciacqua seconded a motion to go forward with naming the property the "Alma Bennett Open Space" after March 19, 2009, which is the one-year required time frame per City I'>rtiinll&ee. Pfeiffer voiced his opposition to the principle of naming an open space. Pfeiffer and Konkell abstained from the vote. Motion passed with majority approval. CIP Recommendations - Director Hanson presented the CIP Plan recommendations as listed alphabetically by line item, not in order of priority. Hanson said the cost of replacing a playground, to include installation, is ranging upwards to $140,000 per park. On the last commission tour of parks, it was determined that several parks would need playground replacements in the next three to five years. Current and proposed budget funding can replace one playground per year. Pfeiffer asked about Lakota and Sacajawea upgrades to fields and track. Hanson reported on all project timelines for 2009 and 2010. c-~ RESOLUTION NO. 91-':'1 COpy A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDER~L WAY, WASHINGTON, RELATING TO PARKS AND PUBLIC FACILITIES, CREATING A POLICY AND PROCEDURE FOR flAllING/RENAHING CITY Pi\RKS AND ~;'.CJIITIFS . WHEREAS, the city Council may have occasions to name or rename city parks and other city facilities; and ".HEREAS, it is appropriate to €s\:abl ish cr iter ia and procedures for the official naming/renaming of city parks and other facilities; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY 0: FED=:R..I\.L Kn,y, h'ASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: section 1. A. The naming/renaming of city Parks and other city facilities shall only be in accordance with the procedures and criteria set forth below. Once adopted, name changes should only occur on an exceptional basis. B. The following criteria shall be considered: 1. Neighborhood or geographical identification; 2. Natural or geological features; 3. Historical or cultural significance; 4. The individual or entity who has donated substantial monies or land or has been otherwise instrumental in the acquisition of the property. 5. The articulated preference of residents of the neighborhood surrounding the public facility. C:-~ 6. Facilities shall not be named for living persons; however, exceptions may be considered when a significant contribution of land or money is made and the donor stipulates naming the facility as a cGndi~ic~ of the ~c~atic~ cr when an unusually outstanding public service would so justify. C. The following procedures shall be followed for naming/renaming of City parks and other City facilities: 1. The City shall solicit suggestions for names from organizations and individuals. All suggestions, whether solicited or independently offered, shall be acknowledged and recorded by the City. 2. The City Council, following review and recommendations and public meetings by the city Council and/or its designee, shall determine the name for City parks and other City facilities. 3. There shall be a lapse of at least twelve (12) months between the date of the death of the person(s) or of the event commemorated and the issuance of the final Committee recommendation of the proposed park name. -2- &1-1 a~ I~=~ r- '>"-" 'So,p "'1< ~ SW 360TH ST ~[l_=r.~.=I ~1 I J~I ... --~1ST ST~-------L--- ,- =-- --1 3: ~.- ....--. .-t----~ I' II I If! ~=j I, I J ~- -j , 1---__-1 i__J L__. i_____ J__.__ I I NOT '", ", -s.~ :e.1< ~ (-- ,--_.,- 1 I I w z ~ ~ ... '" w z ~ :r I- '" '" CEOAI?I1-: 00 ~C'.... ~ w Z ~ o o ~ :r I- a: o z c.... ~() ~.;io #" oOl .'. 19TH ST NE -":::---'1 "'~,.,J &-5 COUNCIL MEETING DATE: September 16, 2008 ITEM #: ..--.--.................-.--...-..-..--..--.------..---.........-....-..-....-..-..........--....:...---...-......--......--........--..--.---........-........--..............-.-...-..-....-----...-..--- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CELEBRATION PARK MAINTENANCE BUILDING POLICY QUESTION: Should the City authorize a contract to supply the building materials, including, concrete slab and insulation, andfinal installation of the maintenance building at Celebration Park? COMMITTEE: PRHSPS MEETING DATE: Sept 9, 2008 CATEGORY: IZI Consent D Ordinance D Public Hearing D City Council Business D Resolution D Other ~.!~!!..~~O!tT By: ~!~l?!I~ Ike!:~.!..~_~~~._~_~~~!1.!!!~~..M~E.~g~~_........_._..._..._._......._.__......_,._.._~~~~.: PR~S .__.._...___...... History: Staff bid the supply and installation of a metal building on Nov 8th, Nov 30th and Dec 7th using the Small Works Roster and advertising. These efforts did not result in any bids staff would recommend to Council. Staff then re-bid the supply and installation separately. Council approved the bid on March 20th. When staff placed the order, the supplier informed us that they made a mistake and could not supply the building as specified. Since this effort was not successful the decision was made to bid the supply and installation, as well as the concrete slab in order to make the project large enough to attract new bidders. We received 3 bids; however the lowest bid was unresponsive because it was for installation only. The next lowest responsive bid was from CHG Building Systems, Inc for $146,200. Staff has met with CHG and determined that they are qualified and able to provide the building and installation. Bids: South N' Erectors $ 19,680 Installation Only Approved Budget: $200,000 $146,000 CHG Bid $ 8,478 added insulation $ 13.920 tax $168,598 total contract $ 16,859 10% contingency CHG $146,200 $336,948 TL Erickson Const. STAFF RECOMMENDATION: Staffreconimends Council accept the bid from CHG Building Systems, Inc for $168,598.30 and authorize the Assistant City Manager to execute a contract for the installation of a pre- engineered metal building in Celebration Park. to Council DIRECTOR ApPROVAL: f) 0 to Committee CITY MANAGER ApPROVAL: ~ to Commi e To Council COMMITTEE RECOMMENDATION: Forward the bid acceptance for the installation of a pre-engineered metal maintenance building in Celebration Park to full Council on September 16 for approval. Committee Member Committee Chair Committee Member PROPOSED COUNCIL MOTION: HI move approval to authorize a contract with CHG Building Systems,Inc for $168,598.30 for the installation of a pre-engineered metal building in Celebration Park" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACfION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 b-J COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # ..~~.~.~!!- ~E~_~ING D~TE~m~.~.p-~~~b~~._!.~.~...~.~Q~.____....__._...._.m._.____.........._..m..m._m....___...._......m~~!~l\!_~=..._..____.____ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: The acceptance of the sole bidder, 'Sound Harley Davidson', for the purchase of two Harley Davidson motorcycles, by the Police Department. POLICY QUESTION: Should the City of Federal Way City Council approve and award the bid to the sole bidder, (Sound Harley Davidson}, for the purchase of two new Harley Davidson motorcycles? ~ COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: Sept. .Hr, 2008 CATEGORY: [8] Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other .~.!A:I.':.:I.':._~!'.Q!!!..~X~......~.!~..Ms.:~~.!:!.gQ~M..~!?E..~..__. DEPT: Police Department Attachments: I. Copy ofRFQ - Police Traffic Motorcycles 2. Copy of received written bid - from 'Sound Hl:.Irley Davidson', Marysville, W A Options Considered: I. Approve and Award bid to 'Sound Harley Davidson' for the purchase of two Harley Davidson motorcycles. STAFF RECOMMENDATION: Staff ends Option I. Council DIRECTOR ApPROVAL: i1; L.ftr~1M fiPflJ~j! /J--.. ~/~ Committee Council CITY MANAGER ApPROVAL: COMMITTEE RECOMMENDATION: PRPS recommends Option_ Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: HI move approval of the request by the Police Department to award this bid to the sole bidder, 'Sound Harley Davidson', for the purchase of two Harley Davidson Electra-Glide motorcycles. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1ST reading Enactment .reading ORDINANCE # RESOLUTION # E-J ',. TlEEON1. n[IiON.1~. l1iI1 UC1iND. IMI flJfTP' ELECTRA GLIDE" :.}~~ \j~'t'\ ';.~,f. ......... .~.~.~------_..._--........----; "~llR ),IJ.~ ~u'":. t.!OOIi:L ~IH ....YlD liIL~ Vtlll-lIUlo:UII\lUn: PNUL~ NYlJ i:>CUia.' SILYli:1< P1HHRlPU ~~.rt:+l Sr'IUj' ~jl 1(;: f~ . !'lill.' ,",., "' .(__'.'.~I:'IIIII".".' . ....~l".....,.~u. ...:'l......... .-.Uf" ~.' 'NIP ...l.....:...:..!...,_. ... .\r".'.... ....itJ '.',J" .... '''!''!I ~..:ft!l'l\! "..~,.I_ un ~ h.. t" .__u.....,.. ~ .....I'_....~.. ._ f-'Z- / CITY OF FEDERAL WAY REQUEST FOR QUOTE Police Traffic Motorcycles I. PURPOSE OF REQUEST The City of Federal Way (" City") is requesting quotes for the purpose of purchasing two new motorcycles for the Police Traffic Section. The City's needs are outlined in the following Request for Quotes (" RFQ"). . ~ .\ II. TIME SCHEDULE The City will follow the following timetable, which should result in a selection of a contractor by August 21h, 2008. Issue RFQ Deadline for Submittal of Quotes Notify Contractor Chosen August 13, 2008 August 27, 2008 August 28, 2008 III. INSTRUCTIONS TO PROPOSERS A. All quotes shall be sent to: Mark Bensen, Police Lieutenant City of Federal Way 33325 8th Ave S P.O. Box 9718 Federal Way, WA 98063-9718 (253) 835-6767 B. All quotes must be in a sealed envelope and clearly marked in the lower left-hand comer: RFQ - Police Traffic Motorcycles. All quotes must be received by August 27, 2008, at 4:00 pm., at which time they will be opened. Three (3) copies ofthe RFQ must be presented. No faxed or telephone quotes will be accepted. C. Quotes should be prepared simply and economically, providing a straight forward, concise description of provider capabilities to satisfy the requirements of the request. Special bindings, colored displays, promotional materials, etc., are not desired. Emphasis should be on completeness and clarity of content. Use of recycled paper for requests and any printed or photocopied material created pursuant to a contract with the City is desirable whenever practicable. Use of both sides of paper sheets for any submittals to the City is desirable whenever practicable. D. Lieutenant Mark Bensen, or his representative will notify the contractor selected by August 28, 2008. E. All quotes must include the following information: -1- E-~ 1. The names of individuals from those finns who will be working on the project and their areas of responsibility. 2. Specific experience of individuals relative to the proposed project. 3. A proposed outline of tasks, products and proj ect schedule, including the number of hours required to complete each task or product. 4. A proposed budget based on the above outline of tasks, products and schedules. (, 5. References. IV. SELECTION CRITERIA. Factor Weight Given 1. Responsiveness of the written proposal 25% to the purpose and scope of service. 2. Price. 50% 3. Ability and history of successfully 25% completing contracts of this type, meeting projected deadlines and experience in similar work. Total Criteria Weight 100% Each quote will be independently evaluated on factors 1 through 3. V. TERMS AND CONDITIONS. A. The City reserves' the right to reject any and all quotes, and to waive minor irregularities in any quote. B. The City reserves the right to request clarification of information submitted, and to request additional information from the contractor. t ,\ C. The City reserves the right to award the contract to the next most qualified contractor, if the successful contractor does not execute a contract within thirty (30) days after the award of the quote. D. Any quote may be withdrawn up until the date and time set above for opening of the quotes. Any quote not so timely withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days to sell to the City the services described in the attached specifications, or until one or more of the quotes have been approved by the City administration, whichever occurs first. -2- f-'~ -/ / E. The contract resulting from acceptance of a quote by the City shall.be in a fonn supplied or approved by the City, and shall reflect the specifications in this RFQ. A copy of the contract is available for review, and shall include requirements to comply with ADA, Civil Rights Act, an~ EEO requirements. The City reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFQ, and which is not approved by the City Attorney's office. f.\ F; The City shall not be responsible for any costs incurred by the contractor in preparing, submitting or presenting its response to the RFQ. VI. SCOPE OF SERVICES A. Two (2) new Harley-Davidson FLHTP Electra Glide motorcycles, 2-year factory warranty, equipped with all Harley-Davidson 2009 FLHTP specifications,factory painted (Houston Style). Motorcycles shall include the optional, independentfront and rear anti-lock brake system (ABS). Motorcycles shall also include the King Tour-Pak system with the smooth back rests. VII. COMPENSATION A. Please present detailed information on the contractor's proposed quote for the specifications proposed and for any variation for non-routine services, inclusive of Washington state sales tax and any other applicable governmental charges. Please provide specifics as to definitions of routine versus non-routine tasks, what is fixed as opposed to variable, and how costs are adjusted according to that" classification. B. Payment by the City for the services will only be made after the services have been performed, an itemized billing statement is submitted in the form specified by the City and approved by the appropriate City representative, which shall specifically set forth the services performed, the name of the person performing such services, and the hourly labor charge rate for such person. Payment shall be made on a monthly basis, thirty (30) days after receipt of such billing statement. VIII. PUBLICATION. Name of Publication: Dates:' I i\ Federal Way Mirror 08-13-08 O:\lawforms\Request for Quotes rev. 02/08 -3- E ~ ~ . ~~ ., I'll SOlJND · HARLEY-DAVIDSON. Sound Harley-Davidson 16212 Smokey Point Boulevard Marysvllle, WA 88271 p: 360.454.5000 tf: 811.888.5001 f: 360.454.5010 www.soundharley.com /8/20/2008 Lt. Mark Bensen City of Federal Way PO Box 9718 Federal Way, WA 98063-9718 RE: RFQ - Police Traffic Motorcycles Dear Lt. Bensen, Per the RFQ issued 8/13/2008 by the City of Federal Way we are submitting the below quote: Item 1 - Two (2) 2009 Harley-Davidson FLHTP Electra Glide Police motorcycles, equipped with ABS and painted in the black and white "Houston" paint scheme. Vehicle (2) Tax (8.8%) Vehicle Total $30,894.00 $2,718.67 $33,612.67 Item 2 - Vehicle Setup Labor $586.00 Tax $49.81 Total $635.81 Item 3 - Required Accessories King T our-Pak Tour-Pak Lock Ass'y T our-Pak Mount Smooth Backrest Pad Labor Tax Total $1,449.90 $39.90 $519.90 $299.90 $430.00 $232.86 $2,972.46 Total package price for the both vehicles, equipped as requested, will be $37,220.94. Contact information on this bid will be Dwane Cannady, General Manager, and T J Johnson, Service Manager. Sincerely, ~ Dwane Cannady E -(0 From: Mark Bensen Sent: Tuesday, september 02, 2008 To: Stan Mccall subject: Harley Davidson bid 09-02-08 Harley Davidson bid results 2:11 PM results AS of August 27, 2008 at 1600, one bid from sound Harley-Davidson came in for the two new motorcyles. I recommend we purchase the motors with sound HD. page 1 E-, ....H................................................."'..._.._................ ....................."............-......................................................"'.............-............. ................................... .............................................................""......................................... .........".......................................................... . ................................. COUNCIL MEETING DATE: September 16, 2008 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Look Alike Weapon Legislation POLICY QUESTION: Should the City of Federal Way support legislation to change the use of "Look Alike Weapons" from a class "e felony" to a class "B felony. " COMMITTEE: Parks, Recreation, Human Services and Public Safety Council Committee MEETING DATE: Sept.9, 2008 CATEGORY: o Consent o City Council Business o Ordinance o Resolution Public Hearing Other (Legislative Agenda) DEPT: Police Department o [gJ STAFF REpORT By: Chief Brian Wilson ................................. ................................................ . ............-................-....... ......................................................... Attachments: I. PRHS&PS Memo Options Considered: I. Support the Legislation 2. Do not support the Legislation STAFF RECOMMENDATION: Staff recommends Option l. CITY MANAGER ApPROVAL: ~ f1z..r(uJ' I\M^-- f'zxto~DIRECTOR ApPROVAL: Committee Council 11J"',/(v, 8/;.t/;r- 11.tA- ijxj~ Committee Council COMMITTEE RECOMMENDATION: PRPS recommends Option _ Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "[ move approval to support Legislation to modifY the Assault Statue to include "Look Alike Weapons. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # p-\ CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: TO: September 9,2008 Parks, Recreation, Human Services and Public Safety Council Committee VIA: Neal J. Beets, City Manager FROM: Brian J. Wilson, Chief of Police SUBJECT: Look Alike Weapon Legislation Brief Description of Issue: Airsoft weapons are of varying types and generally designed as replicas of real firearms. Amend the Assault 2 Statute (RCW 9A.36.021) to make it a Class B felony to use or display an "airsoft" pistol or other similar looking "weapons" that appear to be a firearm or other deadly weapon. Currently, case law requires that the weapon must be capable of producing bodily harm RCW9A.36.021 needs to be amended as follows: An assault in the Second Degree is committed when the defendant intentionally assaults a law enforcement officer, who was performing official duties at the time, and commits the assault with what appears to be a fireann Backl!round: On May 10,2008, Federal Way Police Officer Bryan Walsh encountered a vehicle prowl in progress. As Officer Walsh was pursuing the suspect on foot, the suspect pulled a pistol, later identified as an "airsoft" pistol, from his waistband, pointed it at the officer, and stated that Officer Walsh should stop following him. Officer Walsh, fearing for his life, drew his service pistol and fired two shots at the suspect, both of which missed. A standoff ensued and subsequently the suspect was taken into custody and the "airsoft" pistol was recovered. During the investigation and subsequent review by the King County Prosecutor's Office, it became evident that the charge of Assault 2nd Degree (class B felony) did not apply based on the fact the "airsoft" pistol was not a weapon capable of producing "bodily harm." The suspect's actions in our case demonstrate his intent to convey to Officer Walsh that he had a fireann, pointed at him, and wanted Officer Walsh to stop following him. The actions of the suspect required Officer Walsh to take drastic measures to discharge his firearm. The consequences were serious for both of the parties and innocent bystanders in the area. Current language in the statutes applying to robbery (displays what appears to be a firearm or other deadly weapon) would, if included in the Assault statue, enable the more appropriate charge of Assault 2nd Degree to be filed in cases such as the one involving Officer Walsh. Based on the assault statute, as currently adopted, this suspect was charged with Assault in the 3rd Degree, a class "C felony." An Assault 2nd Degree is a more serious class "B felony." t= -2- 1 The Federal Way Police Department would like W ASPC support in pursuing a legislative change to the assault statue to address "airsoft" or other similar looking "weapons" that when displayed, appear to be a fireann or other deadly weapon. Case law has developed around the current assault statute requiring the weapon to be capable of producing serious bodily harm or death. An "airsoft" pistol is not capable of producing serious bodily harm. However, it is not unusual for criminals to display "airsoft" pistols to lead others to believe that they are actually firearms. Further, it is virtually impossible to distinguish an "airsoft" pistol from a real pistol without a close examination. Dan Clark, Managing At~omey of the MRJC, King County Prosecutor's Office, has expressed an interest in supporting this legislation. Weare also soliciting support from our state legislators to move forward with this change to the assault statue. Action: Requesting support from Council Members to consider this as an Action to Include on Legislative Agenda ~-~ 2 COUNCIL MEETING DATE: September 16, 2008 ITEM #:_ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Agreement between City of Federal Way and Ehli Turner Auction to auction surplus vehicles and motorcycles POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department continue to auction vehicles and motorcycles using Ehli Turner Auction? COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: Sept 9,2008 CATEGORY: ~ Consent D City Council Business D Ordinance D Resolution D D Public Hearing Other STAFF REpORT By: Beth Meshkoff ................ ......................................... ............................. .............m...... m...... ...................................... . DEPT: Police Department Attachments: 1. PRHS&PS Memo 2. Agreement between Federal Way and Ehli Turner Auctions to auction surplus vehicles and motorcycles Options Considered: 1. Accept Agreement between Federal Way and Ehli Turner Auction 2. Reject Agreement STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER ApPROVAL: t::JuI< ~ f(aiot,IRECTOR ApPROVAL: Committee Council f( I~~ .o.LJ.\~II~1iP t>'WII\Vl) ~ Committee Council COMMITTEE RECOMMENDATION: PRPS recommends Option_ Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "] move approval of the Agreement between City of Federal Way and Ehli Turner Auction to auction surplus vehicles and motorcycles, and authorize City Manager, Neal 1. Beets to sign such Agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # 6-\ CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: TO: VIA: FROM: September 9,2008 Parks, Recreation, Human Services & Public Safety Council Committee Neal 1. Beets, City Manager Brian 1. Wilson, Chief of Police SUBJECT: Agreement between City of Federal Way and Ehli Turner Auction to auction surplus vehicles and motorcycles no longer used by the Police Department Background The Federal Way Police Department has had an Agreement with Ehli Turner Auction in the past to auction surplus vehicles and motorcycles. When we have vehicles throughout the year that have come off second line vehicle use we can auction them using the services of Ehli Turner. This year's contract proposes an expiration date of 31 December, 2010, an increase from 1 to 3 years reducing the number of Agreements routed for approval. t;,-?- 1 SERVICES AGREEMENT FOR AUTO AUCTION SERVICES This Service Agreement ("Agreement") is dated effective this _ day of 2008. The parties ("Parties") to this Agreement are the City of Federal Way, a Washington municipal corporation ("City"), and Ehli Turners Auctions, a Washington corporation ("Contractor"). A. The City seeks the temporary services of a skilled independent contractor capable of working without direct supervision, in the capacity of auto auction services; and B. The Contractor has the requisite skill and experience necessary to provide such services. NOW, THEREFORE, the Parties agree as follows: 1. Services. Contractor shall provide the following services: Auction of vehicles, transportation of surplus vehicles to the auction, advertising, cleaning of all vehicles, labor for repairs not to exceed five hours. per vehicle and preparation and handling of all necessary paperwork, ("Services"), in a manner consistent with the accepted practices for other similar services, performed to the City's satisfaction, within the time period prescribed by the City and pursuant to the direction of the City Manager or his or her designee. 2. Term. The term of this Agreement shall commence upon the effective date of this Agreement and shall continue until the completion of the Services, but in any event no later than December, 31, 2010. This Agreement may be extended for additional periods of time upon the mutual written agreement of the City and the Contractor. 3. Termination. Prior to the expiration of the Term, this Agreement may be terminated immediately, with or without cause, by the City. G,.~ 1 4. Compensation. 4.1 Total Compensation. In consideration of the Contractor performing the Services, the City agrees to pay the Contractor an amount not to exceed Ten Thousand, and No/lOO Dollars ($10,000.00), upon a Ten Percent service fee for the sale of each vehicle with the minimum fee of One Hundred Twenty Five Dollars and a maximum fee of Five Hundred Dollars per vehicle sold. In addition, the City agrees to pay the fees for all services listed in Section "1 ", under "Services" according to the attached fee schedule, Exhibit A. 4.2 Method of Payment. Payment by the City for the Services will only be made after the Services have been performed, a voucher or invoice is submitted in the form specified by the City, and the same is approved by the appropriate City representative. Payment shall be made on a monthly basis, thirty (30) days after receipt of such voucher or Invoice. 4.3 Contractor Responsible for Taxes. The Contractor shall be solely responsible for the payment of any taxes imposed by any lawful jurisdiction as a result of the performance and payment of this Agreement. 5. Compliance with Laws. Contractor shall comply with and perform the Services in accordance with all applicable federal, state, and City laws including, without limitation, all City codes, ordinances, resolutions, standards and policies, as now existing or her~after adopted or amended. 6. Warranty. The Contractor warrants that it has the requisite training, skill and experience necessary to provide the Services and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not limited to being registered to do business in the City of Federal Way by obtaining a City of Federal Way business registration. 7. Independent Contractor/Conflict of Interest. It is the intention and understanding of the Parties that the Contractor shall be an independent contractor and that the City shall be neither liable nor obligated to pay Contractor sick leave, vacation payor any other benefit of employment, nor to pay any social security or other tax which may arise as an incident of employment. The Contractor shall pay all income and other taxes due. Industrial or any other insurance that is purchased for the benefit of the City, regardless of whether such may provide a secondary or incidental benefit to the Contractor, shall not be deemed to convert this Agreement to an employment contract. It is recognized that Contractor mayor will be performing professional services during the Term for other parties; provided, however, that such performance of other services shall not conflict with or interfere, with Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City. 2 b-~ 8. Indemnification. 8.1 Contractor Indemnification. The Contractor agrees to indemnify, defend and hold the City, its elected officials, officers, employees, agents, and volunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Agreement to the extent caused by the negligent acts, errors or omissions of the Contractor, its partners, shareholders, agents, employees, or by the Contractor's breach of this Agreement. Contractor waives any immunity that may be granted to it under the Washington State Industrial Insurance Act, Title 51 RCW. Contractor's indemnification shall not be limited in any way by any limitation on the amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability benefit acts or any other benefits acts.or programs. 8.2 City Indemnification. The City agrees to indemnify, defend and hold the Contractor, its officers, directors, shareholders, partners, employees, and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and attorney fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City, its employees or agents. 8.3 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 9. Equal Opportunity Employer. In all Contractor services, programs or activities, and all Contractor hiring and employment made possible by or resulting from this Agreement, there shall be no discrimination by Contractor or by Contractor's employees, agents, subcontractors or representatives against any person because of sex, age (except minimwn age and retirement provisions), race, color, creed, national origin, marital status or the presence of any disability, including sensory, mental or physical handicaps, unless based upon a bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. Contractor shall not violate any of the terms of Chapter 49.60 RCW, Title .51 of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabilitation Act of 1973 or any other applicable federal, state or local law or regulation regarding non-discrimination. Any material violation of this provision shall be grounds for termination of this Agreement by the City and, in case of the Contractor's breach, may result in ineligibility for further City agreements. 6-5 3 10. Confidentiality. All information regarding the City obtained by Contractor in performance of this Agreement shall be considered confidential. Breach of confidentiality by Contractor will be grounds for immediate termination. 11. Insurance. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such carriers who have a rating that is satisfactory to the City: 11.1 Workers' compensation and employer's liability insurance m amounts sufficient pursuant to the laws of the State of Washington; 11.2 Commercial general liability insurance with combined single limits of liability not less than $2,000,000 for bodily injury, including personal injury or death, products liability and property damage. 11.3 Automobile liability insurance with combined single limits of liability not less than $2,000,000 for bodily injury, including personal injury or death and property damage. 11.4 Professional liability insurance with combined single limits of liability not less than $2,000,000 for damages sustained by reason of or in the course of operation under this Agreement, whether occurring by reason of acts, errors or omissions of the Contractor. The City shall be named as additional insured on all such insurance policies, with the exception of workers' compensation coverage(s) if Contractor participates in a state-run workers' comp program. Contractor shall provide certificates of insurance, concurrent with the execution of this Agreement, evidencing such coverage and, at City's request, furnish the City with copies of all insurance policies and with evidence of payment of premiums or fees of such policies. All insurance policies shall contain a clause of endorsement providing that they may not be terminated or materially amended during the Term of this Agreement, except after thirty (30) days prior written notice to the City. If Contractor's insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum period of three (3) years from the date this Agreement is actually terminated or upon project completion and acceptance by the City. Contractor's failure to maintain such insurance policies shall be grounds for the City's immediate termination of this Agreement. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. G-L, 4 12. Work Product. All originals and copies of work product, including plans, sketches, layouts, designs, design specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor while performing the Services shall belong to the City. At the termination or cancellation of this Agreement, all originals and copies of any such work product remaining in the possession of Contractor shall be delivered to the City. 13. Books and Records. The Contractor agrees to maintain books, records, and documents which sufficiently and properly reflect all direct and indirect costs related to the performance of the Services and maintain such accounting procedures and practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to this Agreement. These records shall be subject, at all reasonable times, to inspection, review or audit by the City, its authorized representative, the State Auditor, or other governmental officials authorized by law to monitor this Agreement. 14. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. .", 15. General Provisions. 15.1 Entire Agreement. This Agreement contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior agreements shall be effective for any purpose. 15.2 Modification. No provision of this Agreement, including this provision, may be amended or modified except by written agreement signed by the Parties. 15.3 Full Force and Effect. Any provision of this Agreement that is declared invalid or illegal shall in no way affect or invalidate any other provision hereof and such other provisions shall remain in full force and effect. 15.4 Assignment. Neither the Contractor nor the City shall have the right to transfer or assign, in whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. 15.5 Successors in Interest. Subject to the foregoing Subsection, the rights and obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and assigns. 5 b~l 15.6 Attornev Fees. In the event either of the Parties defaults on the performance of any terms of this Agreement or either Party places the enforcement of this Agreement in the hands of an attorney, or files a lawsuit, each Party shall pay all its own attorneys' fees, costs and expenses. The venue for any dispute related to this Agreement shall be King County, Washington. 15.7 No Waiver. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not waive such breach or default. Failure of the City to declare one breach or default does not act as a waiver of the City's right to declare another breach or default. 15.8 Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington. 15.9 Authority. Each individual executing this Agreement on behalf of the City and Contractor represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the Contractor or the City. 15.10 Notices. Any notices required to be given by the Parties shall be delivered at the addresses set forth below. Any notices may be delivered personally to the addressee of the notice or may be deposited in the United States mail, postage prepaid, to the address set forth below. Any notice so posted in the United States mail shall be deemed received three (3) days after the date of mailing. 15.11 Captions. The respective captions of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or otherwise affect any of the provisions of this Agreement. 15.12 Performance. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Contractor's performance of this Agreement. 15.13 Remedies Cumulative. Any remedies provided for under the terms of this Agreement are not intended to be exclusive, but. shall be cumulative with all other remedies available to the City at law, in equity or by statute. 15.14 Counterparts. This Agreement may be executed in any number of counterparts, which counterparts shall collectively constitute the entire Agreement. 15.15 Compliance with Ethics Code. If a violation of the City's Ethics Resolution No. 91-54, as amended, occurs as a result of the formation and/or performance of this Agreement, this Agreement may be rendered null and void, at the City's option. 6 G-~ 15.16 Equal Opportunity to Draft. The parties have participated and had an equal opportunity to participate in the drafting of this Agreement, and the Exhibits,. if any, attached. No ambiguity shall be construed against any party upon a claim that that party drafted the ambiguous language. 7 G-,\ DATED the day and year set forth above. CITY OF FEDERAL WAY By: Neal Beets, City Manager 33325 8th Ave S P.O. Box 9718 Federal Way, WA 98063-9718 ATTEST: APPROVED AS TO FORM: City Clerk, Laura Hathaway, CMC City Attorney, Patricia A Richardson EHLI TURNERS AUCTIONS Walter Woodward, Vice President 1222 46th Ave East Fife, WA 98424-1206 STATE OF WASHINGTON) ) ss. COUNTY OF ) On this day personally appeared before me Paul Callister, to me known to be the General Manager Ehli Turners Auctions that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal this day of ,2008. (typed/printed name of notary) Notary Public in and for the State of Washington. My commission expires 8 C:t-\O COUNCIL MEETING DATE: September 16, 2008 ITEM #:_ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Bid award for the Federal Way Police SWAT Van. POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department award the contract to build a SWAT van to Legacy Ford/TriVan Truck Body? COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: Sept 9, 2008 CATEGORY: IZI Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ~!~~~_~~Q.~!..~Y..:.....~!~Y.~"!\r.:?~!~g!?"~?~~?~~~. Attachments: I. PRHS&PS Memo 2. Copies of bids received as a result of an RFQ. Options Considered: 1. Award contract to Legacy Ford/TriVan Truck Body to build a Federal Way Police SWAT Van. 2. Decline to award contract and provide staff further direction. DEPT: Police Department STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER ApPROVAL: ~ ~lo~ ~ ~'UlobIRECTOR ApPROVAL: Conmuttee Council /5.. W.li ~/ )$"/0'( tCJ"L.;\,{ '""- 1lf/J.~IC} Committee COllncil COMMITTEE RECOMMENDATION: PRPS recommends Option _ Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval to award the contract to build a Federal Way Police SWAT Van, to Legacy Ford/TriVan Truck Body and authorize City Manager, Neal J Beets to sign such Agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # +-1- \ CITY OF FEDERAL WAY . CITY COUNCIL COMMITTEE STAFF REPORT DATE: TO: VIA: FROM: September 9,2008 Parks, Recreation, Human Services & Public Safety Council Committee Neal J. Beets, City Manager Brian J. Wilson, Chief of Police SUBJECT: SWAT Van Bid Selection BACKGROUND: Earlier this year the City approved $80,000 for the replacement of the Federal Way SWAT Van from Carry Forward Funds. In July the Police Department requested an additional $50,000 from the State Seizure Fund. The committee approved the expenditure of the additional monies. On July 30 an RFQ for the purchase and build out of the SWAT Van was posted, on the City of Federal Way web site, in the Federal Way Mirror, and in the Daily Journal of Commerce. The RFQ was open until August 13th at 1700 hours. On August 13th, 2008 at 1700 hours the City of Federal Way was in possession of the following four (4) bids in response to the RFQ. 1 Legacy Ford! Trivan 2 Valley Freightliner! TriVan 3 Braun Northwest Inc. 4 Gerling and Assoc. $126,303.54 $137,097.24 $153,685.00 $190,225.00 Based on the above received valid quotes, I recommend the contract be awarded to Legacy FordlTriVan. Legacy FordlTriVan was the low bidder and TriVan has successfully fulfilled three previous project vehicles for the City of Federal Way Police Department. (BDU Van, Major Crime Scene Van, and new Prisoner Transport Van.). In depth bid information is available on request Prepared By: Commander Steve Arbuthnot, Police Dept. H-1- i:\agenda bills\2008\prhs&ps memo's\swat van bid selection- s arbuthnot 09-09-08.doc / CITY OF FEDERAL WAY REQUEST FOR QUOTE POLICE VEHICLE PURCHASE I. PURPOSE OF REQUEST The City of Federal Way ("City") is requesting quotes for the purpose of purchasing a new SWAT Truck. The City's needs are outlined in the following Request for Quotes ("RFQ"). n. TIME SCHEDULE The City will follow the below timetable, which should result in selection of a contractor by Monday, August 18,2008. Issue RFQ Deadline for Submittal of Quotes Notu5TCootractor Chosen July 30, 2008 August 13, 2008 August 18, 2008 lli. INSTRUCTIONS TO PROPOSERS A. All quotes shall be sent to: Beth Meshkoff Jail Coordinator Federal Way Police Department 33325 8th Ave South P.O. Box 9718 Federal Way, WA 98063-9718 (253) 835- 6807 B. All quotes must be in a sealed envelope and clearly marked in the lower left-hand corner: RFQ ~ Police Vehicle Purchase. All quotes must be received by 5:00 pm on August 13,2008 at which time they will be opened. Three (3) copies of the RFQ must be presented. No faxed or telephone quotes will be accepted. C. Quotes should be prepared simply and economically, providing a straightforward, concise description of provider capabilities to satisfy the requirements of the request. special bindings, colored displays, promotional materials, etc., are not desired. Emphasis should be on completeness and clarity of content. Use of recycled paper for requests and any printed or photocopied material created pursuant to a contract with the City is desirable whenever practicable. Use of both sides of paper sheets for any submittals to the City is desirable whenever practicable. -1- \-\_ ~ D. City representative Beth Meshkoff will answer any questions and notify the selected contractor by August 18, 2008. E. All quotes must include the following information: 1. The names of individuals from those firms who will be working on the project and their areas of responsibility. 2. Specific experience of individuals relative to the proposed project. 3. A proposed outline of tasks, products and project schedule, including the number of hours required to complete each task or product. 4. A proposed budget based on the above outline of tasks, products and schedules. 5. References. IV. SELECTION CRITERIA. Factor Weight Given a. Responsiveness of the written proposal to the 40% purpose and scope of services b. Price 30% c. Ability and history of successfully completing 30% contracts of this type, meeting projected deadlines and experience in similar work TOTAL CRITERIA WEIGHT 100% Each quote will be independently evaluated on factors a., b. and c. V. TERMS AND CONDITIONS. A. The City reserves the right to reject any and all quotes, and to waive minor irregularities in any quote. B. The City reserves the right to request clarification of information submitted, and to request additional information from the contractor. C. The City reserves the right to award the contract to the next most qualified contractor, -2- .J.1- ~ if the successful contractor does not execute a contract within sixty (60) days after the award of the quote. D. Any quote may be withdrawn up until the date and time set above for opening of the quotes. Any quote not so timely withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days to sell to the City the services described in the attached specifications, or until one or more of the quotes have been approved by the City administration, whichever occurs first. E. The contract resulting from acceptance ofa quote by the City shall be in a form supplied or approved by the City, and shall reflect the specifications in this RFQ. A copy of the contract is available for review. The City reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFQ, and which is not approved by the City Attorney's office. F. The City shall not be responsible for any costs incuf!'ed by the contractor in preparing, submitting or presenting its response to the RFQ. VI. SCOPE OF SPECFICA TION The City seeks to purchase a new SWAT Truck. 2008 Standard Cab truck, 260" wheel base that can accommodate a 20' box with a GVW 26,000 or better. Delivery of the completed vehicle will be 90 days from August 11, 2008 unless otherwise agreed upon between the City and the Contractor. ENGINEffRANSMISSION 1. 6.7L 325 2. HP1750 TRQ 3. Allison 3000 5-Speed 4. Auto 5. Frame rails - Max 33,000 GVW 6. Front Axle - 10,000 Capacity 7. Synthetic Front Wheel ~earing Lube 8. Front Suspension - 10,000 CAP 9. single, 19,000 CAP 190 Wheel ends 10. Synthetic Lube, Rear Axle 1-29.99 PTS 11. Rear Springs Suspension - 20,000 12. Hydraulic Brakes 13. Air Compressor with Hydraulic Brakes - CMNS 14. Package Brake, Spring Actuated - IP HX 402 Brake Linings 15. Trailer Connection SKT Combined - Hydraulic -3- H-5 TRUCK EXTERIOR 1. Fleet White 2. Standard Trim TRUCK INTERIOR 1. Chrome grille and front bumper 2. Cloth sun-visors 3. passenger-side mirror 4. Hi-back driver seat with 2-person passenger seat 5. Manual air conditioning 6. Vinyl seat trim WARRANTY 7. 3 year/360oo bumper to bumper 8. 24 hour roadside assistance BOX (See Attached Exhibit A, B, C) 1. 20' Cutaway Van Box (20'outside L x 8' outside W X 84" inside H) 2. .100" Thick extruded aluminum panels 3. Two Lexan Skylights 4. Two full swing rear doors wl2 point hardware on each door 5. Overcab extension, square kickover @ 36" deep 6. Pass through into cab, both wall and ceiling 7. 1.125" Laminated hardwood floor with 2 coats varnish 8. All running lights, stop lights, and turn signals to FMVSS 108 requirements 9. External LED flashing blue/red light system, activated by switch on dashboard 10. 12V scene lights: 2 on each side and 2 at back of truck . 11. Backup camera with monitor in cab of truck 12. Supply and Install a Xantrex RS2000 Pure Sine Wave. Inverter (see Exhibit A) 13. Basic 110V electrical system to include (see Exhibit A) 14. Heater with 12v fan (see Exhibit A) 15. 1" urethane foam insulation in walls, ceiling and floor, white painted plywood lining (3/8") 16. Right Custom cabinets (see Exhibit B) 17. Left Custom cabinets (see Exhibit C) 18. White boards installed above benches, one on each side, and above work surface 19. A ceiling mounted grab bar of 2" aluminum pipe from front to rear 20. 16' awning mounted on right side of truck 21. Box painted white to match truck 22. Mudflaps 23. Undercoating of entire body 24. Mounting 25. Includes pickup and deliver of chassis to and from Federal Way -4- ~I_ {p VII. COMPENSATION A. Please present detailed information on the proposed quote for the specifications proposed and for any variation for non-routine services, inclusive of Washington state sales tax and any other applicable governmental charges. Please provide specifics as to definitions of routine versus non-routine tasks, what is fixed as opposed to variable, and how costs are adjusted according to that classification. B. Payment by the City for the purchase will only be made after the vehicle has been delivered, an itemized billing statement is submitted in the form specified by the City and approved by the appropriate City representative, which shall specifically set forth the services performed, the name of the person performing such services, and the hourly labor charge rate for such person. Payment shall be made within thirty (30) days after receipt of such billing statement. VIII. PUBLICATION. Name of Publication: Dates: Federal Way Mirror July 30, 2008 & August 6, 2008 July 30, 2008 & August 6, 2008 Daily Journal of Commerce Federal Way Internet www.cityoffederalway.com July 30, 2008 thtu August 13, 2008 -5- \-\~, 20' Outside Length x 8' Outside Width x 84" Inside Height regular cab with 144" or ISO" Cab to Axle Dimension Full Perimeter Steel Frame with as Iowa floor as possible Full Width Rear Step Bumper: 14" Deep Full Width Rear Flip Step Bumper (14" Deep) to facilitate ingress and egress, while still allowing manageable angle of departure for truck Features .100" Thick "Snaplock" Extruded Aluminum Wall panels with integrated posts on 12" centers . no rivets provides a clean appearance and an excellent surface for decals - features a protective extruded aluminum rub rail at bottom of wall to protect body from impact damage - entire outside of walls will be painted body color to exactly match the cab Includes Skirting flush to bottom of cab Two Lexan Skylights Includes two full swing rear doors with 2 point hardware on each doors (left door to have no outside latch, only a 90 degr - to be lockable by touchpad combination lock (Simplex 1000 Series meclianical combo locks) Doors confi red to be held flat a ainst sides of truck, even while truck is moving Overcab Extension: Square kickover @ 36" Deep Includes price for cutting passthrough into cab of Truck, through both wall and ceiling - with rubber "boot" to allow articulation between cab and truck body Undertloor storage compartments: Features Maximum undertloor storage compartments with lockable hardware in stainless steel __ NOTE: actual compartment space available to be determined during design stage Floor: 1.125" Laminated hardwood floor with 2 coats of varnish - with Linex Traction Surface Coating over 48" center aisle from front of truck to rear · includes 3" sflash guard around all sides and LINE)( wherever floor is bare 12 Volt Electrical: All running lights, Stop Lights, and Turn Signals to FMVSS 108 requirements - running lights to be surface mounted LED - Stoprraillfurn lights, reverse lights LED - 5 thinlite fluorescent interior lights with 3 way switches at right rear inside of body and at front - 5 red incandescent dome lights with 3 way switches at right rear inside of body and at front Body: 26' S. W.A.T. Vall DImensions: Customer Provided Cbassls: Frame and Bumper: Walls: Roof: Rear Doors: Voltage Inverter: 110 Volt Electrical: Heat: Interior Finish: External LED flashing blue/red light system, activated by switch on dashboard · featuring 2 REDIBLUE Whelen LIN4 flashing lED Emergency lights on front and rear · featuring 3 REDIBWE Whelen LIN4 flashing lED Emergency lights on each side of body Whelen 12V Scene Lights: 2 on each side, and 2 at back of truck (switched by two switches at rear door) Includes a backup cam with monitor in cab of truck Supply and Install a Xantrex RS2000 Pure Sine Wave Inverter NOTE: to be installed under bench on road side or vehicle - Features built in Automatic Transfer Switch - Features built in 100 Amp charger - Features remote status panel - includes two NG31 Deep Draw Marine House Batteries (12Volts) - includes battery isolator so accessories cannot draw chassis battery down (for a "no start" situation) Basic IIOV electrical system to include the following: - IIOV power provided by voltage inverter and shorepower plug - with 16 circuit panel mounted in one of the skirt compartments. - wired to a microwave plug on roadside - wired to a fridge plug on roadside - wired to a power strip at desk - wired to 6 power outlets by desk - includes a IIOV fluorescent task light mounted above work surface - includes an outlet inside safe to plug in a dehumidifier to be sUlilied by glycol (enfine coolant) heater with 12V fan 1-" urethane foam insulation in walls, ceiling and floor Includes Plywood Lining (3/8") Includes Painting of Plywood Lining (white) Cabinetry/Interior Appointments as follows: NOTE: all slides to be 300 pound slides \1-1 RIGHT SIDE: Right Front of Vehlcle: I) area "mid span" of truck be made up of 6' of storage banks with 4 "storage modules", comprised of the following: * a HEAVY DUTY 10" High x 36" Wide x 24" Deep Aluminum drawer on heavy duty slides - made of 1/8" aluminum plate and featuring "thumb latch" releases * a 14" High x 36" Wide x 24" Deep open area with a4" lip and net to prevent objects from sliding out * UNDER CURBSIDE STORAGE BANKS: two 12" high x 36" Deep x 24" Wide Heavy Duty aluminum drawers * UNDER CURBSIDE STORAGE BANKS: two 9" high x 36" Deep x 24" Wide Heavy Duty aluminum drawers - made of 1/8" aluminum plate and featuring "thumb latch" releases * ABOVE CURBSIDE STORAGE BANKS: storage area with cupboard doors 2) 36" Wide x Full Height storage area with the following: * at top right comer: an 18" High x 24" Wide area for microwave * below microwave, a 24" High x 24" Wide area for fridge * beside the microwave and fridge, an area 12" Wide x 42" High for storage - with I cupboard door and 2 inside shelves (to form an area 18" high on top, and 2 @ 12" high below it BEWW FRIDGE: 4 kitchen drawers @ 4" high X 18" wide x 24" deep - with 60 pound roller bearing slides * BELOW these 4kilchen drawers: 3 drawers @ 36" Wide x 10" High x 24" Deep - made of 1/8" aluminum plate and featuring "thumb latch" releases 3) 48" Storage rack x full height of truck * separated into two sections: Left Side with two sections each at 42" tall (ie: one shelf in the middle) NOTE: shelf to have I" lip to ensure items don~ shift during transit * right side: 18" x full height for storage ofladders, pole cameras etc. . Rear Area: 4) 7' of bench seat @ 18" off ground with underbench storage accessible by lifting bollom of bench * upholstered with black naugahyde on bench and seatback (seatbacks to be 12" high, starting 8" up from seat bottom) 5) 7' of storage cabinet above bench: 8' x 18" High x 12" Deep (with cupboard doors) NOTE: Include Hea Out b handle inside rear door on wall LEFT SIDE Left Front Corner: I) Gun safe at right front comer * 60" Wide x full height · separated so left side is 30" Wide and right side is 12" Wide * Left compartment to have a shelf 24" up from floor · Right compartment to be open from floor to ceiling · to include a ROM locking door 2) * THREE SHELF storage space @ 24" Wide between storage area and benches: Shelves @ 24" 48" and 66" - to form 4 storage- areas - top 2 areas to have cupboard doors NOTE: bottom shelf to have I" lip to secure items during transportation . Middle Area (left side of vehicle): 4) area "mid span" of truck be made up of 6' of storage banks with 4 "storage modules", comprised of the following: * a HEAVY DUTY 10" High x 36" Wide x 24" Deep Aluminum drawer on heavy duty slides - made of 1/8" aluminum plate and featuring "thumb latch" releases * a 14" High x 36" Wide x 24" Deep open area with a 4"lip and net to prevent objects from sliding out · UNDER CURBSIDE STORAGE BANKS: four 12" high x 36" Deep x 24" Wide Heavy Duty aluminum drawers - made of 1/8" aluminum plate and featuring "thumb latch" releases · ABOVE CURBSIDE STORAGE BANKS: an open area 12" high x 72" Long x 24" Deep for large item storage . Rear Area: 5) 7' of bench seat @ 18" off ground with underbench storage accessible by lifting bottom of bench · upholstered with black naugahyde on bench and seatback (seatbacks to be 12" high. starting 8" up from seat bottom) 6) 7' of storage cabinet above bench: 7' x 18" High x 12" Deep (with cupboard doors) NOTE: Include Heavy Duty grab handle inside rear door on wall NOTE: see customer's drawing for clarification of desi n Miscellaneous interior: - White Boards installed above benches (one on each side) and above work surface · NOTE: use Aluminum sheet painted in Ford White UC paint. which will function as work surface Includes a ceiling mounted grab barof2" aluminum pipe from front to rear Miscellaneous Exterior: Includes a 16' "Carefree of Colorado" awning mounted on right side of truck Paint: Painted Ford ZI white to match chassis. Other colors extra (note: most sin None Litigate: Finishing Details: Includes Mounting t1;\ DelIvery: Price: Includes Mudflaps Includes Undercoating of entire body Price includes pickup and delivery of chassis to and from Federal war Washington State Sales Tax Grand Total: +1- }-U t ~ltl ~fk/ (ky/ .s;~~ 31/ ~ Jt,~)f W: ' ~: ' +' 36" ,.""" ~ ... ... '~. ~~ ~ ~ ~ . ~ ~ . ,~ ~ ........ ~ ~~ { ~ (\ ~ -ltJt 5'1o~~ ~tl-.s ~ ~ ~ \;) ~ tf~ ~ '\ j ~ ~ ~ ~ ~ ~ , . :3'- " ~ .... ~~~ ~ ~ :~ r~1 'tJ ~~ ~~ ~~ ::! :'. ~. V\ S'kerfi!- #/ rd;fJrS f i,,/R'+ ~~ .5h~e ~/Mh . - t/er/t!4/ ~r'Y~ .. #-/8~'!f--1.7.! , ~, I' toot- I \ ..... .-.-- /!t;ttd,6// dl1. tUttl/ , II~ I)r Uftrftv ~/IL--I: ~)(.~ ,\0'1+ '6 t .~1tJ1 Lell /tJr'VeYJ s;d<-. $-/GfjP / M ;)wrys;-- SITV/~ ~O $f71I 1M ~A-o 7Jh..l0/5,! /il- w,ftD'1 fe fI!t! ~~ ~O. / / lJIVI va //7 ?If'f/ .~ ~. ~~ \)~ '~~~ ~~ 'b.~ t~ ~~ ~ "O~ ,,~I ,;:91 . 1(. /7 C!' , J ~ \, ~ '" i i .~ ~ " ~ /~J/ H-IL- fit!!' E.xk,h,-\- ~ - ~ Marilyn Hansen Commercial Account Manager-Aeet . r 1225 Autoplex Way C~II: 509..554:0636 Pasco, WA 99301. .. . Fax: 509-546-3499 www.legacydirect.commarilynhansen@legacydirect.com CITY OF FEDERAL WAY 8/7/2008 RQF-Police Vehicle Purchase 2008 - F650 Chassis ( includes delivery to City of Federal Way) $ 59,650.00 Trivan Truck Body - SWAT Body $ 59,803.08 Subtotal $ 119,453.08 WA Sale Tax $ 10,272.96 3 Day WA Temp & Doc Fees - (Cit.lJo..f?fMlera.1 lJ)/W rn Li(l \ $ 77.50 Less Factory Rebates ~ ! $ (5,000.00) Flooring: Cost Chassis & Body for Net 30 days $ 1,500.00 Total $ 126,303.54 Discount; for payment Net 10 days $ (300.00) $ - - - - -- 1;. Total l rl r'r! " T' ",\;? , , ' ~, . Exceptions: Warranty see page 11 (La.s.+?a.~e.. , GVWR 25999 (just under CDL req.) LegacyFord Pasco 1225 Autoplex Way Pasco WA 99301 Marilyn Hansen Commerical Account Fleet Mgr. \.. A"\/\fl h' I 0 ~ .\.-L Ir. _.I .A - I \ I I ph # 509-545-3865 fax # 509-546-3499 email; marilynhansen@legacydirect.com \1-I~ dfS:> VALLEY FRE,~HTLlNEFl. ,HC. 277 Stewart Rd. SW Pacific, W A 98047-2110 800-523-8014 Ext. 4524 Fax: 253-863-6473 www.vallerfreiehtliner.com email: wschulz~vallevftl.com 8-12-2008 Beth Meshkoff City of Federal Way Police Department 33325 8th Avenue South Federal Way, WA 98063-9718 Quote for new SWAT Truck Valley Freightliner will provide a complete SWAT Truck meeting or exceeding your bid specifications using a Freightliner M2106 series conventional chassis and TRIV AN body. Base Price (Complete body and chassis). ..................................... $125,662.00 W A Sales Tax, 9.1 % Pierce County Point of Sale (V ehicle Rate)........~ Total delivered price................... ...... ................................. Delivery schedule and production plan: From notice to proceed: Post award meeting, prepare drawings............... ............... ........... ...0-14-21 days Order chassis, production and shipment to dealer... ...... ...... ......... .......90-110 days Order body, built concurrent with chassis as feasible........................... 90-11 0 days Local prep and delivery of chassis to body company... ...... ... ... ............110-120 days Installation of body on chassis, fmish body interior work......... ........ .....120-165 days Final inspection, customer approval and delivery to FWPD... ... ...... ... ....165-180 days Project completion time can vary +/- 30 days. These are calendar days and show the +/- range. Please consider the options I've prepared on page two ofthis letter. Selection ofthe options can be after a post-bid meeting with the vendors involved in this project. Information sheet and references are shown on page three. We're looking forward to providing your department with the best of our products and services. Wayne Schulz Sales Representative +-\-,~ Braun Northwest Inc. 150 North Star Dr. · PO Box 1204 · Chehalis, W A 98532 360-748-0195 · 800-245-6303 · Fax 360-748-0256 www.braunnorthwest.com II AUGUST 11, 2008 BID PROPOSAL I~ , CITY OF FEDERAL WAY ATTN: BETH MESHKOFF, JAa COORDINATOR FEDERAL WAY POLICE DEPARTMENT 33325 8TH AVENUE SOUTH P.O. BOX 9718 FEDERAL WAY, WA 98063-3718 RE: RFO: SWAT. POLICE VEmCLE PURCHASE BRAUN NORTHWEST IS PLEASED TO OFFER THE FOLLOWING PROPOSAL: ONE (1) 2009 NORTH STAR SWAT MODULE ON A 2009 FORD F750 CHASSIS MEETING THE DESIGN INTENT OF THE INCLUDED PROPRIETARY SPECIFICATION PENDING FINAL ENGINEERING APPROVAL. TOTAL AMOUNT F..O.B. FEDERAL WAy.................................................... Sales tax not included BID OPENING: AUGUST 13, 2008 AT 5 PM F.O.B.: FEDERAL WAY, WASmNGTON DELIVERY: APPROXIMATELY ONE HUNDRED TWENTY (120) DAYS AFTER RECEIPT OF CHASSIS. TERMS: STANDARD FEDERAL WAY TERMS ACCEPTABLE. Braun Northwest, Inc. is a Washington dealer (0991-A) with insurance information available upon request. This bid shall remain open to additional purchases by this or other agencies for a period of three (3) years, with periodic cost adjustments based on actual manufacturer's price increases. (Note: This bid is contingent on use of customer's Government Ford Fleet Identification Number.) Respectfully Submitted by BRAUN NORTHWEST, INC We agree to accept the above proposal: CITY OF FEDERAL WAY Signature Date Date: O/f;(oa Printed Name Title JM/sed cc:WN Enclosures: Bid packet, and supporting documents .}I-} S I Gerling Stallion Class Mobile S.W.A.T. Vehicle Configuration Prepared for The City of Federal Way Federal Way Police Department Per RFQ-Police Vehicle Purchase Offer Due Date: August 13, 2008 @ 5:00 pm Submitted By: Algy Arnold Gerling & Associates, Inc. 138 Stelzer Court Sunbury, OH 43074 (740) 965-2888 \-\-)~ 1 Stallion Class EOD Vehicle Totals TerrllS: 4Q% P9vvN~AYMI;NT;BALANeE O'NDELIVERX J....~.....~~.~.~..~.~........~....~.~.~...~~~.~..........~..~...~.~...~~ Rack-Ready Unit $183,425.00 Wheels down delivery to City of Federi!ll Way Add $6,800.00 Total UoitCost Including Options: Delivery: 95 days Proposed b : Accepted by: I 108 This Confidential Quotation is effective for 60 days. ~- 1"\ 16 COUNCIL MEETING DATE: September 16, 2008 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Grant Funding for Graffiti Abatement Program POLICY QUESTION: Should the City of Federal Way accept the one-time grantfunding of$10, 000 provided by the Washington Association of Sheriffs and Police Chiefs (WASPC) to purchase material for graffiti abatement program? COMMITTEE: Parks, Recreation, Human Services and Public Safety Council Committee MEETING DATE: September 9,2008 CATEGORY: IZI Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ~!~!':l.!.~_Pq~!.~X:_..Q~p'~rygh~~f...~~y..!..:.g~~~g............. ........... Attachments: 1. W ASPC Interagency Agreement 2. PRHS&PS Memo DEPT: Police Department Options Considered: I. Accept the grant funding under the specific terms and conditions set forth by W ASPC 2. Reject the recommendation to accept the grant funding STAFF RECOMMENDATION: Staff recommends Option 1. CITY MA~AGER ApPROVAL: ~ ~(,...,to~ Committee Council 'lI1:J.,Jofl 8/,1.o/Uf( DIRECTOR ApPROVAL: &'4 n l.A Is(,~ ;j""W, /";'/1/"1 Committee Council COMMITTEE RECOMMENDATION: PRPS recommends Option _ Committee Member Committee Chair Committee Member PROPOSED COUNCIL MOTION: HI move approval of the acceptance of the on-time grant funding of $10,000 from WASPCfor the City's Graffiti Abatement Program. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # :I-\ CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: TO: VIA: September 9,2008 Parks, Recreation, Human Services and Public Safety Council Committee Neal 1. Beets, City Manager FROM: Brian J. Wilson, Chief of Police SUBJECT: Graffiti/Tagging Abatement Grant Back2round The City of Federal Way Police Department and the Community Development Department jointly sought a grant funding of$10,000 from the Washington Association of Sheriffs and Police Chiefs (W ASPC) in support of the City's Graffiti Abatement Program. The funds to be used to purchase abatement materials such as paint, assorted accessories and surface cleaning material to enhance the city's effort to remove gang and non-gang related graffiti. In 2007, the city asse!llbled a Graffiti Task Force and developed a comprehensive three-prong approach to deal with the growing graffiti problem in our community: Education; City/Volunteer Clean-up; and Enforcement. The city's response involved partnering with many different government agencies and with the public in implementing multiple program elements. - A strong city service by quickly painting over graffiti within 48 hours - part-time staff solely dedicated to graffiti removal. - Extensive outreach enlisting community members to report and paint over graffiti, offering graffiti clean-up/removal kits. Established a "Graffiti Hotline" 835-2617 for citizens to report graffiti. - Partnership with other government agencies, King County, utility companies, Washington Department of Transportation, Public Works, Parks, etc., to clean up graffiti on all public and private property. - A strong enforcement effort to apprehend offenders (several apprehensions and prosecution) and changes to the Code Amendments aimed at gaining long-term community-based commitment to fight the problem. The accepting of funding from W ASPC will augment the City of Federal Way's on-going effort to remove graffiti from our jursidiction, improving the quality of life for our citizens. The funds will be used to primarily purchase abatement materials for a newly purchased Farrow Surface Cleaning Trailer Mounted Pressure Washer to dispose unsightly graffiti. The grant funding will allow the city to purchase the following items: - Blasting abrasive material for a trailer mounted pressure washer - Green Cleaning Formula 100 bags @ $30 $ 3,000 1 J-'L - Orange Cleaning Forumla 200 bags @ $30 - 15 gallons of paint/sealer @ $50 per gall en - Assorted Accessories Total: $6,000 $ 750 $ 250 $10,000 It is the recommendation of the Police and Community Development staff that the City of Federal Way accept the one-time grant funding provided by the Washington Association of Sheriffs and Police Chiefs for graffiti and tagging abatement. 2 :1- ~ WASHINGTON ASSOCIATION OF SHERIFFS & POLICE CHIEFS. 3060 Willamette Drive NE Lacey, W A 98516 - Phone: (360) 486-2380 - Fax: (360) 486-2381 - Website: www.waspc.org Servinf! the Law Enforcement Communitv and the Citizens of Washinf!ton August 15, 2008 Chief Brian Wilson Federal Way Police Department 33325 8th Ave SW Federal Way, W A 98023 Dear Chief Wilson: I am pleased to inform you that the Washington Association of Sheriffs and Police Chiefs' Gangs and Graffiti Allocation Committee has approved an award of$lO,OOO.OO to the Federal Way Police Department for gang related graffiti and tagging abatement. The grant award is effective August 15,2008 and expires on June 30, 2009. Costs will be paid on a reimbursement basis. Appropriate invoices and receipts are to be submitted no more than once each month. You will be reimbursed for actual expenses only up to the limit of the award. Enclosed is an award agreement. This agreement is to be signed and returned to the W ASPC. No funds will be reimbursed until the signed agreement is received. Expenditures prior to the award effective date or after the grant expiration date are not authorized and will not be reimbursed. In addition, the grant award requires a quarterly report on activities covered by this grant. The report form is attached. Congratulations on your grant award approval. While this award is less than what you requested we are encouraged by your willingness to work within the funding limits set during this process. There are many avenues for donated supplies in most communities. For example, Home Depot is an excellent source for free paint from their returned and mis-mixed supplies. Other communities are using their local hazardous waste disposal sites for used paint that can be mixed into a general paint color. We also encourage you to seek additional funding when future grant openings are announced. We look forward to seeing positive outcomes from your local efforts in gang related graffiti and tagging abatement. If you choose to not accept this award, please notify us immediately. If you have any questions, please contact me at 360-486-2419, or via e-mail at dlarsen(ro,wasPc.org. DawnL ; Director of Projects Washington Association of Sheriffs and Police Chiefs President COLLEEN WILSON Chief-Port of Seattle President Elect JOHN DIDION Sheriff-Pacific County Vice President SCOTT SMITH Chief - Tu/a/ip Executive Board Past Presidenl RICHARD LATHIM Sheriff-Franklin County Treasurer BRUCE BJORK Chief - WA Fish & Wildlife ED HOLMES Chief-Mercer Island TOM SCHLICKER Chief - Swinomish MIKE KLINE Marshal - U.S. Marshals, ED- WA JOHN BATISTE Chief- WA State pmro/ SAMUEL GRANATO Chief-Yakima MIKE HUMPHREYS Sheriff-Walla Walla Count)' MIKE HARUM Sheriff-Chelan County SUE RAHR Sheriff-King County LAURA LAUGHLIN SAC - FBI. Seattle DONALD PIERCE Executive Director 7-'-1 WASHINGTON ASSOCIATION OF SHERIFFS AND POLICE CHIEFS INTERAGENCY AGREEMENT SPECIFIC TERMS AND CONDITIONS Gang Graffiti and Tagging Abatement Program This AGREEMENT is entered into by and between the WASHINGTON ASSOCIATION OF SHERIFFS AND. POLICE CHIEFS (hereinafter referred to as W ASPC) and the FEDERAL WAY POLICE DEP AR TMENT (hereinafter referred to as the RECIPIENT). FUNDING SOURCE Funding for this AGREEMENT is provided to W ASPC from the State of Washington. Funding awarded the RECIPIENT shall not exceed the amount shown on the award letter. Project funding is from the Washington State general operating budget through the Criminal Justice Training Commission. SCOPE OF SERVICES The RECIPIENT shall use the funds awarded to meet the requirements identified in the award letter. Funds will be reimbursed no more than once a month. Invoices must be accompanied by all related documentation of expenditures. A quarterly report, attached, will be submitted within ten days of the end of the quarter. Delays in invoice or report submittal of project related activities s result in delay in disbursement of funds. IN WITNESS WHEREOF, W ASPC and RECIPIENT acknowledge and accept the terms of this AGREEMENT and attachments hereto, and in witness whereof have executed this AGREEMENT as of the date and year written below. The rights and obligations of both parties to this AGREEMENT are governed by the information on this Award Sheet and Letter and other documents incorporated herein. FOR W ASPC: j)~~Jj.~ Name: Donald G. Pierce Title: Executive Director Date: August 15,2008 FOR THE RECIPIENT: Name: Title: Date: :r.-5 Gang Graffiti and Tagging Abatement Grant Quarterly Grant Report Agency: Address: D 1st Qtr D 2nd Qtr D 3rd Qtr D 4th Qtr Contact: Number: Email: ~;~"i ~':~~:;;':::",:,::,?}'~~:!t:;,::::,,:;;;,:iS:''''''':':.~~XXt' xX:':~,:: ~< "_;;~:;':'i:!,:.::,",:!';t:,':,,~:~',:~(::-;(::,,~(:-:,,~~':~!';X~:;;;~~~~X~:~::~:';:;%",~,';k!':?:':)e:~!';'~<.:xi':;X':~x!' :'::'t"~:': i::i ~;i;i!,>:Xt:::-' . ...~~ ,. .,. "'-"'"'';''''':'::'''';0,''' ,-".,.,-,,,,.,,,.",-,., '''''.,,'''0; ",,,,,:.:,,,,;,;x,,,,,,,,,,,_,.,:XY'_.," Number of reported graffiti and tagging incidents Comments: Number of incidents mitigated within 3 days Comments: Number of new graffiti sites identified Comments: Number of sites repainted Comments: Number of volunteers involved in graffiti and tagging abatement projects Comments: Number of graffiti and tagging related arrests or DTOs Comments: P:IVINEIVine UserslDlarsenlGGACIGraffiti and Tagging Quarterly Report Aug08-Ju109 1 of 2 7-,~ Gang Graffiti and Tagging Abatement Grant .... .... For those using purchases cameras and devises Number of sitings Comments: Number of arrests from use of cameras Comments: v,"'~ .'.,.":.;':'--:y" -'-,"" .""'._r"'" imm"'..,',...,.,....,.,.""..,,',...,.,.,.""',...,'".m.. ..........'.~~~.~d~tal....i.~f~~~~ti~.~ ;<:<" ~. . . . '. .... .. '. . , ".. '" -,- -.- ...,.. .,. " ,'."!,,:':~.-----.:'~."",: e"-'-:"""~ ,. .V'_"___._,,,",,Y""_'V : ~ :': :~:~, ":; ::,,'," c. ~j ~".; '..co:":: ::~:: ~:~ ~:,' c::' :"~ '",;".:,""::,;'" ^ I " '>~"~";',"~!:"i::';::::'~:'~ ''''''-'''F:-;~'m,e,:,'-' '?_,;:S<::X""':Z:",:-::-;z:~z:"~,""",'}:\:')R,i~:""'" ",., ,,,,,.:.;."~::.;~:~:"".:t:::::Z:,, ","V ~::::<::i~; .,.,.".,-.,----'.,...,,',-, Average number of times a site is repainted before it is no longer used for graffiti and tagging Comments: Has the project resulted in a reduction in the gang related graffiti and tagging Comments: Please submit completed report at the end of each quarter. The first report (based on the months of July-Aug-Sept 2008) is due no later than October 10th, 2008. Reports can be emailed to Dawn Larsen at dlarsen@waspc.org, mailed to Washington Association of Sheriffs & Police Chiefs, 3060 Willamette Drive NE Lacey, WA 98516, or faxed to (360) 486-2381. P:\ VINE\ Vine Users\Dlarsen\GGAC\Graffiti and Tagging Quarterly Report AugOB-JuI09 2 of 2 :r~\ COUNCIL MEETING DATE: ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ENHANCED ENFORCEMENT REGARDING DANGEROUS DOGS POLICY QUESTION: SHOULD THE CITY COUNCIL DffiECT STAFF TO RESEARCH AND RETURN WIm PROPOSED MODIFICATIONS TO CHAPTER 4 REGARDING DANGEROUS DOGS? COMMITTEE: PRHS&PD MEETING DATE: 9/9/08 CATEGO~Y: D Consent D City Council Business IZI Ordinance D Resolution D D Public Hearing Other .~T~FF REpORT By: PAT RI~HARDSO~_?-g!:!:y'_ATTO~N~y' DEPT: Law In 2006 the City Council modified the Federal Way City Code 4-121 banning all dangerous dogs. Recently concerns have been raised about the effectiveness of enforcing the laws concerning dangerous dogs. The attached staff report and attached tables provide some information that may be helpful to Council in considering whether to direct staff to provide more information and to modify Chapter 4. Attachments: Staff report, tables comparing jurisdictions code provisions regarding dogs. Options Considered: 1. Direct Staff to complete research and prepare a proposed modification banning the pit bull breed as defined in Yakima. 2. Direct Staff to complete research and prepare proposed modifications for more enhanced licensing and monitoring of dangerous dogs similar to Auburn. 3. Direct Staff as discussed. STAFF RECOMMENDATION: n/a CITY MANAGER APPROVAL: DIRECTOR APPROVAL: fMt Council Committee Council COMMITTEE RECOMMENDATION: Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "] move approval of Option (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # ~-\ ~ CITY OF ." .. '!rif Federal Way CITY ATTORNEY'S OFFICE MEMORANDUM DATE: TO: cc: FROM: AUGUST 27, 2008 CITY COUNCIL MEMBERS NEAL BEETS, CITY MANAGER PATRICIA RICHARDSON, CITY ATTORNEY ~* SUBJECT: ENHANCING ENFORCEMENT REGARDING DANGEROUS DOGS In June 2006 the City Council modified Federal Way City Code ("FWCC") Chapter 4 to ban dangerous dogs within the City. Dangerous dogs are defined in FWCC 4-1 as follows: (1) Has inflicted severe injury on a human being without provocation on public or private property; (2) Has killed a domestic animal without provocation while off the owner's property; (3) Has been previously found to be potentially dangerous and the owner received notice of such and the dog again aggressively bites, attacks, or endangers the safety of humans or domestic animals; (4) Has a known propensity, tendency or disposition to attack without provocation to cause injury or otherwise endanger humans and/or domestic animals based upon notice to the owner; (5) Bites or attacks without provocation after prior notice to the owner; (6) Is defined as a "dangerous dog" under RCW 16.08.070 as it currently exists or is amended in the future. Research as to the status of other jurisdictions' means to address dangerous dogs is attached in the following tables. These tables were first presented in 2006 and have been updated. Lastly, in 2007 police responded to six (6) incidents involving pit bulls and dog bites: thus far, in 2008 the number of incidents is seven fJ). King County was notified of the incidents. We have not yet received information regarding King County's actions. K\Council\2008\dangerous dogs staff report 8-27-08 ~-7- ~+ <u .~ Q.) Q).t::: C1) G) .~ a = p.. '"'~:E :E p.. '"'~:E '"'~ :E ~ a) ~ tl.6 I ~ !a 'sv ~ !a l5 !a ~ l5 ~ ~ .vs ~ .vs !a l5 !a ~ 0 ~ ~ ~ '" "lj (,) '"' ~ (,) bll (,) '"' ~.... _ ~ (,) bll (,) '"' '" ..... -..- '"' v '1:: v 0 '""1:: 0'1:: 0 '"' IS..... v 0 V'I:: 0'1:: 0 '"' :+'" ~ijt~]j~j]~]~j~!j~j]~]~j~J ~ ...... ~ ~ i! ~ E-t '" ~ ~ Q) ~ ......i! ~~ Q) '" en~ tl ~ '"Cl ~ ta~ ::g< fI.l g~ == 0 ~ ~ ..... == !+:l I ~ ~ ~ I-< i! Q) tl fI.l = 'C ~ 0 = o:l ~ ~ tl ~ ~ ] e "lj 0 "lj '" O:l V ,S.... ,.Q '" s ~~ .,.Q '" ~ -d' ~ l5 .s ~ ~ @ -a ~ . ~ Fl ~ -a ~ "lj v 0..... .~. 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