FEDRAC MINS 07-22-2008
~~ Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, July 22, 2008 City Hall
5:30 p.m. Hylebos Conference Room
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Park and Committee Member' Duclos;
Committee Member Faison was excused
Councilmembers in Attendance: Councilmember Kochmar and Councilmember Burbidge.
Staff Members in Attendance: Interim Assistant City Manager Mary McDougal, Deputy City
Attorney Aaron Walls, Finance Director Tho Kraus, Senior Financial Analyst Mark Turley, Court
Administrator Rae Iwamoto, and Deputy City Clerk Krystal Roe.
1. CALL TO ORDER: 5:35 P.M.
2. PUBLIC COMMENT:
Mr. Purton inquired about two items that were referred to the June PRPSCS meeting (Regional
Jail and Lakota Park/School District Agreement) but have not appeared on its agenda. Chair
Park answered the Regional Jail topic was brought to the full Council meeting; Councilmember
Burbidge will follow up regarding the Lakota Park topic.
3. COMMITTEE BUSINESS
AGENDA TOPIC, DISCUSSION & ACTION
A. Approval of Minutes: June 24, 2008 Meeting
The Committee M/S/C to approve the minutes as presented. Carried 2
- o.
FORWARD
TO
COUNCIL
N/A
B. Interlocal Agreement with the State Administrative Office of the Courts -
Ms. Iwamoto presented the item for the Committee's consideration.
She clarified the maximum amount of the agreement is $27,863 but the
actual expenses will depend on case load and may be lower.
The Committee M/S/C to approve the proposed Interlocal agreement
and forward to the full Council on August 5, 2008. Carried 2 - O.
C. Legal Analysis: Proposition 1 Funds Discussion - Mr. Walls reviewed his
staff report and specifically noted there are no leaal restrictions on how
Council may allocate utility tax revenue from Proposition 1.
August 5
Consent
N/A
COMMInEE MEMBERS:
Mike Park, Chair
Dini Duclos
Eric Faison
CITY STAFF:
Krystal Roe, Deputy City Clerk
253.835.2541
K:\FEDRAC\2008\07-2008\7-22-QS FEDRAC Summary.doc
July 22, 2008 FEDRAC Meeting Summary
The Committee specifically stated the legal clarification should NOT be
interpreted as pending Council action to use the funds in other ways.
The Committee members concurred there are no plans/intent for the
Finance, Economic Development & Regional Affairs Committee to
propose changes to the use of Proposition 1 revenue.
D. Approval of Vouchers - No questions were posed.
The Committee M/S/C to approve the vouchers as presented. Carried
2 - O.
E. Monthly Financial Report - Ms. Kraus presented the staff report. She
clarified that while gaming revenue is down, the timing of the report
skews the numbers slightly. When the figures are adjusted for timing,
the amount is closer to a $9,000 reduction.
In response to a question raised at the last meeting, Ms. Kraus verified
that one utility provider is purposely reporting higher tax activity (Le. last
month's report was accurate).
The Committee inquired about the anticipated budget status for the
end of 2008. Ms. Kraus replied that a year-end $1 million shortfall is
estimated for the General and Street Fund. However, carry-forward
funds will help offset the shortfall.
She also answered the City will dip into its capital reserves to cover the
Federal Way Community Center's deficit; the fund will be reduced to
approximately $40,000 - $60,000.
Ms. Kraus remarked the COLA (cost of living adjustment) for non-.
represented employee salaries for the upcoming budget is estimated at
4.5% (based on utilizing 90% of the 5% inflation rate); the actual
Consumer Price Index will be known in August.
The Committee next inquired about damage from King County's
budget shortfall. Ms. Kraus answered more will be known after the
upcoming County Council meeting.
In closing, Ms. Kraus reported the Management Team will hear
department budget requests on July 29. Staff plans to present the
budget to Council on October 21 (as reported in the budget schedule
provided at the June 17,2008 Council meeting).
The Committee M/S/C to approve the report as presented. Carried 2 - O.
August 5
Consent
August 5
Consent
4. OTHER
A. Review of Sound Transit TOD Project Permits - Follow up discussion from June 24, 2008
meeting. Mr. Walls presented the Committee with a contract between the City and
King County; it was executed by former City Manager David Moseley. The
agreement stipulates that in exchange for King County constructing the grid road (21st
Avenue South) the City would waive permit fees for TOD (transit-oriented
development) projects. The Committee asked staff to provide the dates the final,
executed agreement came before Committee/Council for approval. Staff will follow
up at the August meeting with the meeting dates and minutes.
July 22, 2008 FEDRAC Meeting Summary
5. FUTURE AGENDA ITEMS
. City Sponsorship Policy
6. NEXT MEETING: Tuesday, August 26, 2008 @ 5:30 p.m.
Chair Park adjourned the meeting at 6:05 p.m.
d~~
M' a
Committee Chair
Attest:
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rystal Roe, Deputy City Clerk
........'........(
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Etric Faison
Committee Member
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Dini Duclos
Committee Member