FEDRAC MINS 08-26-2008
~ Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, August26,200a City Hall
530pm HylebosConferenceRoom
MEETING SUMMARY
Committee Members In Attendance: Committee Chair Park ond Committee Member Faison;
Committee Member Duclos was excused
Councllmembers In Attendance: Councilmember Kachmar.
Staff Members In Attendgn<;:e: Assistant City Manager Cory Roe, Interim Assistant City Manager
Mary McDougaL Police Chief Brion Wilson, Commander Sieve Neal, Deputy City Attorney Aaron
Walls, Finance Director Tho Kraus, Senior Transportation Planning Engineer Sarady long, and
Deputy City Clerk Krystal Roe.
1. CALL TO ORDER: 5:35 P.M.
2. PUBLIC COMMENT: None.
3. COMMITTEE BUSINESS
ToplcT1lle/Descripllon
A. Approval of Minutes: July 22, 2008 Meeting
Motion second and carried to approve the minutes as presented (carried
2-0).
Forward to
Council
'IA
9.2.2008
Consent
B. WashlngtonAutoThellPrevenllonGranlProgrom
Chief Wilson and Commander Neal presented the item tor approval. Af
issue was whether or nof fo approve the City's participation in a multi-
agency taskforce to reduce and prosecute auto thett. Under the
agreement. federal Way will provide a Lieutenanl paid for by grant funds
through Ihe Washinglon Auto Theft Prevention Aulhority.
II was understood that the backup matenals included in the statf report
naming "the City of Auburn" did not preclude Ihe city's participation. An
Interlocal Agreement or Memorandum of Understanding may be
executed in the future to clearly establish roles and responsibilities for
each of the agencies.
The Committee approved the staft recommendation to "Accept arid
participate in the auto theft prevention grant program and forward to
the September 2, 2008 City Council Consent Agenda." The motion was
Clarified to state the documents presented at the Council meeting will
remain substantially similar to form, but !J:J.QY require slight modification
COMMlnEE MEMBERS' CITY STAFF'
MikePork,Choir
DiniDvdos Kryslal Roe, Deputy City Clerk
Eric Faison 253.835.2541
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AugU,t26,2008fEDRAC5ummary
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(such as changing the agreement to "City of Federal Way" rather than
"City of Auburn").
Motion second and carried to approve the interagency agreement
(carried2-0j.
C.2008-2009Flexl'assforCIlyHoIIEmployees
Motion second and carried to authorize the purChase of RexPoss far
Federal Way City Hall employees Icarried 2 -0).
D. City Sponsorship Policy
The Committee tabled the topic until the September FEDRAC meeting.
They directed Ms. McDougal to solicit comments from 011
Counciimembers via e-mail so they may be discu,sed at the ne>ct
Committee meeting.
9.2.2008
Coment
NIA
Tabled until
9.23.2008
E. MonthlyFlnanclalReporl
Motionsecondandconiedtoapprovethereportaspresentedlcarrted2-0).
F. Vouchers
The Committee expressed an interest in receiving itemized credit cord
expenditureSforlargepaymenfs. As itiscurrenflyreported,onlythe total
of the bill is depicted, not fhe individual purchases. Ms. Kraus replied she
will wor~ to incorporate those item, in the future as the report is
reformatted and more information becomes available from the credit
card companies.
The Committee also inquired about safeguards in place to prevent an
internal theflli~e the one at South King Fire and Rescue. Ms. Kraus
reviewed the control measures in place and described the chec~s and
balances to prevent Tnternal theft-all Of which hove been reviewed and
approved by the Sfate Auditor's office.
Motion second and carried to approve the vouchers as presented
(carried2-0).
4. OTHER
A. Review of Sound Transit TOO Project Pelmlts - follow up discussion from June 24 & July
22,2008meellngs.
The Committee briefly reviewed the information attached to the stafl repOrl. Mr. Roe
showed the minutes of the 2004 LUTC meeting clearly depict Councilmembers and
former City Manager Moseley discussed woiving permit tees for TOD development
projects. Subsequent CouncTl meetTng minutes show the agreement was approved
unanimously.
9,2.2008
Coment
9,2.2008
Consent
Noactionta~en.
B. (ADDED IUM) Chair Par~ as~ed Ms. Kraus to review the e"mail she received today from
Mr, PUrlon regarding Proposition I funds. Ms. Kraus read Mr. Purlon's e-mail which
reiterates concerns about reporting the utility tax revenue. Ms. Kraus went on to state
the City has reported the figures accurately and as~ed the Auditor's office to review the
City's reporting practice. The Auditor's office found no concerns with the methods used
to Irackthe expenditures ond revenues for this account.
Alfgu,1 26. 2008 FEORAC Summary
Paga3aJ3
5. FUTURE AGENDA ITEMS
September 23. 2008: CitySpomorshipPolicy
6. NEXT MEETING: Tuesday, September 23, 2oo8@5:30p.m.
Meeting was adjourned at 6:23 p.m.
Attest:
~
~~
DiniDuclos
Committee Member