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Council PKT 10-07-2008 Regular ,~ Federal Way AGENDA FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall October 7, 2008 (www.cityoffederalway.com) 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS · Proclamation: DECA week October 3-10 at Decatur High School (page 3) · Proclamation: Domestic Violence Awareness Month (page 4) . Proclamation: Arts and Humanities Month (page 5) · Presentation of Arts Alive Juried Exhibition Award Winners- Juror's Choice and Commission's Choice · Certificates: Seventh-day Adventists- Education and Community Services (page 6) · City Manager Emerging Issues . Municipal Code Update . Introduction of New Employees 4. CITIZEN COMMENT PLEASE COMPLETE A PINK SLIP & PRESENT IT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Meeting Minutes - September 16, 2008 (page 8) b. Vouchers (FEDRAC September 23, 2008) (page 16) c. Monthly Financial Report (FEDRAC September 23,2008) (page 62) d. Wynstone Final Plat (LUTC September 22,2008) (page 73) e. 2009 Street Sweeping Services - Authorization to Bid (LUTC September 22,2008) (page 99) f. West Hylebos Cooperative Agreement (LUTC September 22, 2008) (page 100) g. Steel Lake Maintenance Yard Paving - Final Approval and Retainage Release (LUTcSeptember22,2008)(page 115) h. Fall 2008 Tourism Enhancement Grant Applications (FEDRAC September 23,2008) (page 117) i. BPA Trail at SW 356th Street Pedestrian Crossing (LUTC September 22,2008) (page 125) 6. COUNCIL BUSINESS Commission Appointment - Youth Commission (page 146) b. Commission Appointment - Ethics Board (page 147) c. Commission Appointment - Lodging Tax Advisory Committee (page 148) a. 7. INTRODUCTION ORDINANCE a. Portable signs in the Public Right of Way (page 149) An Ordinance of the City of Federal Way, Washington amending Federal Way City Code (FWCC) Chapter 22, Article XVIII, ''Sign,'' related to portable signs in the public right-of-way (Amending Ordinance No's. 90-43, 91- 113,92-135, 92-144, 95-235, 96-270, 97-307, 99-342, 99-348, 99357, 01-398, 05-504, 06-523) b. Establish a Traffic Safety Fund (page 248) An Ordinance of the City Of Federal Way, Washington providing for the establishment of a traffic safety fund, defining its purpose and revenue sources; and specifying the funds administrator to the be City Manager or his designee. 8. CITY COUNCIL REPORTS 9. CITY MANAGER REPORT 10. EXECUTIVE SESSION a. Collective Bargaining pursuant to ROO 42.30. 140(4)(b) b. Potential litigation pursuant to RCW 42.30.110.(I)(i) 11. ADJOURNMENT ** THE COUNCIL MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THE AGENDA ** PROCLAMATION "NATIONAL DECA WEEK" WHEREAS, the Decatur High School DECA (Distributive Education Clubs of America) chapter will be celebrating "National DECA Week" during the week of October ]rd _1dh, 2008; and WHEREAS, DECA is a national association of marketing education students, providing teachers and members with educational and leadership development activities to merge with the education classroom instructional program; and WHEREAS, although DECA consists primarily of students in marketing programs, membership also extends to alumni, to professionals in marketing education, and to marketing teacher education, by working hand-in-hand with the education and business communities; and WHEREAS, DECA 's goal is for its student members to develop a "career success kit" to carry into their business and personal lives after graduation, and to accomplish this DECA utilizes on-the-job experience, chapter projects and a program of competency-based competitive events in specific marketing occupational areas; NOW, THEREFORE, we, the undersigned Councilmembers of the City of Federal Way, Washington, do hereby proclaim the week of October ]rd -1 dh as "NA TIONAL DECA WEEK" in the City ofF ederal Way, and do hereby encourage businesses and citizens to encourage the development of student leadership, to promote an appreciation for our free enterprise system, and to develop an awareness for the importance of good citizenship. SIGNED this 7'h day of October, 2008. CITY OF FEDERAL WAY Jack Dovey, Mayor Eric Faison, Deputy Mayor Jeanne Burbidge, Councilmember Linda Kochmar, Councilmember Dini Duclos, Councilmember Jim Ferrell, Councilmember Mike Park, Councilmember 3 PROCLAMATION "Domestic Violence Awareness Month - October" WHEREAS, in the Unitecf States of America a woman is beaten every 15 seconds by an intimatepartner; and WHEREAS, domestic violence is the leading cause of injury to women between the ages of 15 to 44 in the United States - more than car accidents, muggings and rapes combined; WHEREAS, women of all cultures, races, occupations, income levels and ages are battered by partners; and WHEREAS, eachyear, medical expenses from domestic violence total at least $3 to $5 billion dollars, and businessfoifeit another $100 million dollars in lost wages, sick leave, absenteeism and non-productivity; and WHEREAS, 2022 domestic violence related incidents were reported to the Federal Way Police Department in 2007; and WHEREAS, in response to the prevalence of domestic violence in this community, the Federal Way Domestic Violence Coordinated Community Response Team has been working towards promoting victim safety, community awareness and abuser accountability through organization, education and outreach; NOW, THEREFORE, we, the undersigned Councilmembers of the City of Federal Way, Washington, do hereby proclaim the month of October 2008 as "DOMESTIC VIOLENCE AWARENESS MONTH" in the City of Federal Way, and urge our citizens to recognize this critical problem facing our entire community, work to provide increased services to domestic violence victims and their children, and continue efforts to eliminate this crime which affects all of us in the city. SIGNED this 1h day of October, 2008. CITY OF FEDERAL WAY Jack Dovey, Mayor Eric Faison, Deputy Mayor Jeanne Burbidge, Councilmember Linda Kochmar, Councilmember Dini Duclos, Councilmember Jim Ferrell, Councilmember Mike Park, Councilmember 4 PROCLAMATION "National Arts and Humanities Monday - October" WHEREAS, the month of October has been recognized as National Arts and Humanities Month by thousands of arts and cultural organizations, communities, and states across the country, as well as by the White House and Congress for more than two decades; WHEREAS, the arts and humanities embody mlfch of the accumulated wisdom, intellect, and imagination of humankind; WHEREAS, the arts and humanities enhance and enrich the lives of every American; WHEREAS, the arts and humanities playa unique role in the lives of our families, our communities and our country WHEREAS, the non-profit arts industry also strengthens our economy by generating $166.2 billion in total economic activity annually and by supporting the fUll-time equivalent of 5. 7 million jobs; NOW, THEREFORE, we, the undersigned Councilmembers of the City of Federal Way, Washington, do hereby proclaim the month of October 2008 as "National Arts and Humanities Month" in the City ofF ederal Way, and call upon our citizens to celebrate and promote the arts and culture in our nation and to specifically encourage the greater participation by those said citizens in taking action for the arts and humanities in their towns and cities. SIGNED this ih day of October, 2008. CITY OF FEDERAL WAY Jack Dovey, Mayor Eric Faison, Deputy Mayor Jeanne Burbidge, Councilmember Linda Kochmar, Councilmember Dini Duclos, Councilmember Jim Ferrell, Councilmember Mike Park, Councilmember 5 ~ as 5 ~ ! CLI ~." o. ,.. .~....ii9l.:....... g'''' ~ z o @ u ~ ~.~ ~ g o 0 ~:I: ~ ~ ~ ~ U .....J' ~ ~ 8 ~~ C)~ QO rJ:J C) C) u 'E E C)~ ifJ ~ pO 'S u ~ ~ ~~ O:.s U rJ:J ~~ '.0 ~ ~ C) ~ < . ~ ....s b{) ~ v ~ ~ ro -:S a):.e ~ ~ .;; ""d en 0 Q) ~ ~~ en ~ ~~ a) a) 0 ao ""d a ~ ~u en ""d a) .... Q) ~ 'E ~ -:S en a) ~""d a) en b{) a) .~ ~ u ~ a'~ ~ o.~ ~..s u ~.~ ~ Q) ;::l""d Q) ~ S 8 ~ E ~. 8-:S ~ u ~ ~ Q) J2 ~ ,...q .~ ~ t; .... 0 '~'..o Q) ~ u ~ u ~ ~ ~ ~ ;::l a) ~ a) o ~ O'E u~a)Q) a u en u'~ a) ~ q -:S~~ >-, ~ en ~ 0 ~ ~ ~ ..... 0 ;::l u 0 ~ ~ ~ ~ ~ 0 0 ~ ~ .~ tb ~ Q..)...... ~ Q) ~ u.,..-4 E Q) ~ ~ . Q) a~;::l ~ ~ ~~ 1 ~ 6 00 o o C'l ~ a) roO B u o ~ o ~ ""d .:; ~ en .~ -:S ""d E ~ Q) en a) ~ ~ I I I I I I I~ 10 I~ l~ I .... I>> I~ 10 10 I~ lu lro I~ I I I I I I ~ m S -- (! CD ....~ 0..." 6:''f' ~ z o ~ ;S U ~ ea'8 ~ g o 0 ~~ ~ ~ ~ ~ ~ u 1S ~ ~ ~~ Qi 88 .~ JS ~ ~. .~ ~ ~ ~ .~ 0 .8 Q) 0 --.d to (J1 ~ 0 ~ (J1'~ ~ ~ ~ ::lo rfJ ~ ~ ~ C3 ~~ ~ ~ ~ Q) ..s Q) ~ 0 ~ v Q) 0 ~ ~ ~ ~ (J1 ~ 0 ~ Q)~>~ .~ Q) ~ ~ 61oQ~ ~ .~ '"d ~ 0 0 Q) ~ 0 ~ ~ >>'~ ~ ~ ,.0 u '"d 0 ~ ~ ~.~ ,..q ~ -- u -B Q) :0 .E .~ -B o 0 bI;) ""d ::l Q) 0 Q) o >'.0 u U'"d~~ .0 ~ .S ,..q .~ '"d 0 U Q) ~ Q) -BO~ ~ 8 ~ ~ 0 ~.~ ~~0.f3 ~ u ~ 0 J.~ ..... 0 u 0 Q)..o 0 ~ ""d ~ Q) ~ Q).~ ~ ~ ~ ,(j) ~ Q) ~ "'E .~ ,..q ~o ~ ~ ~u ~ 7 00 o o C"l ~ (]) ...0 B u o ~ o ~ ~ '"0 .,g t'-.. ~ '"0 2 ~ (]) cJ) (]) ~ ~ ~ o ~ ~ ~ Q) > o Q ~ u ~ ~ COUNCIL MEETING DATE: October 7, 2008 ITEM #: Sa CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should Council approve the draft minutes of the September 16,2008 Regular Meeting? COMMITTEE: Not Applicable MEETING DATE: NotApplicable CATEGORY: [gI Consent o City Council Business D Ordinance D Resolution D D Public Hearing Other STAFF REpORT By: Not Anplicable DEPT: Not Applicable ._._.._.___._.__..___.__.___._._____..._....__.__.___u.___._.__.__.__._________________..___.._.__.~.._._________._._..___ Attachments: Draft meeting minutes of the September 16, 2008 Regular City Council Meeting. Options Considered: 1. Approve the minutes as presented. 2. Amend the minutes as necessary. STAFF RECOMMENDATION: Staff recommends approving the minutes as presented. CITY CLERK APPROVAL: N/A Connnittee DIRECTOR APPROVAL: N/A Connnittee N/A Council Council COMMITTEE RECOMMENDATION: Not Applicable PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE MINUTES AS PRESENTED". (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment readiGg ORDINANCE # RESOLUTION # 8 A. Federal Way FEDERAL WAY CITY COUNCIL Council Chambers - City Hall September 16, 2008 ,. 7:00 PM www.cityoffederalway.com Regular Meeting Minutes CALL MEETING TO ORDER Mayor Dovey called the meeting to order at 7:01 P.M. Mayor Dovey, Deputy Mayor Faison, Councilmembers Ferrell, Kochmar, Park, Burbidge and Duclos present. PLEDGE OF ALLEGIANCE Carey Kahan, from Advancing Leadership Youth, led the Pledge of Allegiance. MOTION: Councilmember Burbidge moved to add item 6e West Campus Trail Maintenance to Council Business. Council member Kachmar second. VOTE: Motion carried 7-0. PRESENTATIONS Proclamation: Mayor's Day of Concern for the Hungry - September 27 Deputy Mayor Faison read the proclamation into the record. Mayor Dovey stated he would like to expand this campaign to a month long event and challenged local businesses to help fill the shelves of the local food banks. He, along with other members of the City Council will be volunteering at local grocery stores on September 27 encouraging citizens to donate food items for this cause. Presentation: Certificate of Appointments - Arts Commission Councilmember Burbidge presented certificates to newly appointed members: Linda Pratt, Maureen Hathaway and David Bauch. Presentation: Certificate of Appointments - Parks and Recreation Commission Council member Burbidge presented certificates to newly appointed members: Scott Chaffey, Modesto Catahan, Julio Diaz, Sheri McConnaughey, Karl Zinner, Jack Sharlock and Martin Moore. 9 Presentation: Christian Faith Center donation to Mayor's Day of Concern for the Hungry Mayor Dovey presented the Christian Faith Center a Certificate of Appreciation for their recent donation of $2,500 to the campaign to fight hunger in Federal Way. Pastor Casey Treat accepted the certificate on behalf of the Christian Faith Center and thanked the City for their efforts in helping the hungry. With the holidays coming, the Center has plans to rise to the challenge and continue their work to help those in need. Presentation: Wal-Mart Supercenter Donation's to the Art's Commission Writer's Retreat and the Federal Way Community Center Representatives Dick Mayer from Wal-Mart and Tiffany Rubright from Wal-Mart Superstore presented the Arts Commission with a check for $2,000, for the Writers Retreat and the Federal Way Community Center. Accepting on behalf of the Arts Commission was Vice Chair Betty Simpson. Mayor Dovey presented a Certificate of Appreciation to Wal-Mart for their continued support of Federal Way. City Manager Emerging Issues: · Tree Cutting/Retention: Mr. Beets reported that Councilmember Burbidge added this item to the Council Business portion of the agenda as item 6e. West Campus Trail Maintenance · Introduction of New Employees: Mr. Beets introduced Carol McNeilly, the new City Clerk. Ms. McNeilly has worked as the Deputy City Clerk for the City of Newcastle for the past eight years. Five of those years, she worked with former Federal Way City Clerk Laura Hathaway. CITIZEN COMMENT Bettv T avlor- Ms. Taylor is a resident of the Waterbury Park Apartments. She reported that the apartment building has a serious rodent/rat problem. The management has attempted to eliminate the problem by setting traps and hiring exterminator's; however, their attempts have not been successful in resolving the issue. Rodents have gotten into residents' vehicles and ~aused mechanical damage. Ms. Taylor expressed the need for the City to get involved to help the residents of the apartment complex. H. David Kaplan - Mr. Kaplan spoke regarding the City Center Access Project. This project, which began in 2002, focuses on alleviating traffic congestion along 320th. He requested that the September 26 Special Meeting of the stakeholders be open to the public. Don Barovic - Mr. Barovic shared his concerns about drivers he sees applying makeup, shaving, eating etc. However, his biggest concern is drivers tossing lit cigarettes out of vehicle windows and the potential it has to start fires. He encouraged the Police to be more aggressive and cite drivers for those infractions. He would also like to see the Police patrol 10 areas of the City on foot. Jeff Partick - Mr. Patrick submitted a letter to the City Clerk and requested it be read into the record. The letter addressed traffic issues and pedestrian safety on 324th. Joann Piquette - Ms. Piquette is the president of the Federal Way Coalition of the Performing Arts. She submitted a letter to the City Clerk and requestedit be read into the record. The letter provided Council with an update on the proposed performance hall and cultural center. Councilmember Duclos, in response to Mr. Kaplan's remarks, urged the staff to open the September 26 Special Meeting for the City Center Access to the public and include one or two stakeholders. She feels is it important for citizens to be able to hear the discussions. CONSENT AGENDA a. Meeting Minutes: Approval of the September 2, 2008 Regular and Special Meetings - APPROVED b. Low Impact Development Grant Update - APPROVED c. Le Home Demolition - Retainage Release -APPROVED d. Commute Trip Reduction (CTR) Program Implementation Agreement with King County -APPROVED e. Name for SW 363rd Open Space - Item was pulled from Consent Agenda by Councilmember Burbidge. f. Celebration Park Maintenance Building Bid Award - APPROVED g. South King Fire & Rescue's Proposed Boundary Line Adjustment -APPROVED h. Agreement between City of Federal Way & Ehli Turner Auction to Auction Surplus Vehicles and Motorcycles - APPROVED i. Bid Award for the Federal Way Police SWAT Van - APPROVED j. Grant Funding for Graffiti Abatement Program - APPROVED k. Acceptance of Sole Bidder "Sound Harley Davidson" for the Purchase of two Harley Davidson Motorcycles - APPROVED MOTION: Deputy Mayor Faison moved approval of the Consent Agenda as amended. Councilmember Kochmar second. VOTE: Motion carried 7-0. 11 COUNCIL BUSINESS Name for SW 363m Open Space (pulled from Consent Aqenda) Councilmember Burbidge removed this item to call attention to the fact that if approved, the effect of this motion will not take affect until 2009 MOTION: Council member Burbidge moved to name the SW 363rd Open Space after Alma Bennett. Gouncilmember Kochmar second. VOTE: Motion carried 7-0. Update- 2008 Planninq Commission and Lonq-Ranae Planninq Work Proqram Margaret Clark, Senior Planner, provided a brief overview of the duties handled by the Long-Range Planning Division in addition to working with the Planning Commission to complete their annual work plan, established by the City Council. Ms. Clark reviewed the 2008 Work Plan and presented a chart, which identified the following: that has been added to the plan, estimated meeting and public hearing dates, and summarized the status of each item. Council members asked clarifying questions of Ms. Clark and thanked her for her presentation. City Property and Liability Insurance Pat Richardson, City Attorney, reported the city worked with consultant Jim McDonald of J.G. McDonald Associates, to conduct an analysis of the city's current insurance carrier, Cities Insurance Association of Washington (ClAW), and the coverage available through Washington Cities Insurance Authority (WCIA). The analysis concluded that WCIA offers higher liability limits, which is beneficial for a city the size of Federal Way. The insurance premiums are slightly higher than what the city currently pays. However, WCIA staff will handle the majority of work associated with insurance claims, the city will have a voting representative on the WCIA Board and they offer numerous training opportunities for staff at no cost. Based on that analysis, staff recommends changing carriers to WCIA with a $100,000 deductible. The Council asked clarifying questions of staff and Mr. McDonald. Deputy Mayor Faison recused himself. MOTION: Councilmember Ferrell moved to change insurance carriers to Washington Cities Insurance Authority (WCIA) with $100,000 deductible. Councilmember Burbidge second. VOTE: Motion carried 6-0. Deputy Mayor Faison recused. MOTION: Councilmember Ferrell moved to appoint Councilmember Park as the delegate to the Board of Directors for the Washington Cities Insurance Authority. Councilmember Duclos second. VOTE: Motion carried 6-0. Deputy Mayor Faison recused. 12 MOTION: Councilmember Ferrell moved to appoint Council member Kochmar as the alternate delegate to the Board of Directors for the Washington Cities Insurance Authority. Councilmember Dudos second. VOTE: Motion carried 6-0. Deputy Mayor Faison recused. Lease Termination Aqreement Motion to payoff lease aQreement. Pat Richardson, City Attorney, reported as part of the Pacific Highway South expansion the City acquired a piece of property with an advertising billboard located on it. Per City Code, billboards are considered non-conforming use and arenot allowed. In the past, the City has allowed billboard lease agreements to expire on their own prior to having the billboard removed. However, with 5-years remaining on the lease agreement staff recommends paying off the lease agreement for $105,000 and having the billboard removed. Staff suggested using funds awarded from a previous sign-related lawsuit to payoff the agreement. Council asked clarifying questions of staff and Deputy Mayor Faison called for the question. MOTION: Councilmember Burbidge moved to authorize payment of $105,000 for the removal of the billboard located at 288th and Pacific Highway South and authorize the City Manager to execute the Early Termination Lease Agreement. Council member Kochmar second. VOTE: Roll Call Vote: Motion carried 5..1. Councilmember Ferrell dissenting, Mayor Dovey recused. Look Alike Weapon LeQislation Police Chief Brian Wilson provided a summary of the proposed Look Alike Weapon Legislation. If approved, it would amend RCW 9A.36.021 to make it a Class B felony to use or display "airsoft" or similar looking "weapons" that appear to be a firearm or other deadly weapon. He stated that earlier this year~ a Federal Way Police Officer was in a pursuit where the suspect pointed a pistol, at the officer. The officer responded by drawing and discharging his firearm. The investigation following this event revealed the suspect's weapon was as an airsoft pistol and not an actual firearm. Chief Wilson noted that Dan Clark, Managing Attorney of the MRJC, King County Prosecutor's Office has shown interest in supporting this legislation. The Council stated their support for the proposed legislation and thanked Chief Wilson for his efforts to move this forward. MOTION: Councilmember Burbidge moved to support legislation to change the use of lookalike weapons from a Class C felony to a Class B felony. Councilmember Ferrell second. 13 VOTE: Motion carried 7-0. West Campus Trail Maintenance Steve Ikerd, Parks & Facilities Manager, presented a slideshow documenting the damage to the West Campus Trail from tree roots. The asphalt is cracking and lifting in some areas causing a tripping hazard. This is a recurring issue, and rather than continuing to repair the damage every few years, staff is proposing to remove the threatening Cottonwood Trees, replant native vegetation, and make final repairs to the path. Mr. Ikerd reviewed a letter that would be mailed residents living along the West Campus Trail notifying them of the City's plan. Funding for this project is in the CIP for major maintenance. If approved by Council, staff will solicit bids for the tree removal, replanting and asphalt repairs. MOTION: Council member Burbidge moved to replace certain trees along West Campus Trail. Councilmember Duclos second. VOTE: Motion carried 6-1. Mayor Dovey dissenting. CITY COUNCIL REPORTS Councilmember Kochmar reported that as part of the Mayors Day of Concern for the several community members will collecting food donations at local grocery stores. There have been several recent business grand-openings in the City. She reported on an upcoming Suburban City Association and Land Use & Transportation Committee meetings. The Council recently received three letters thanking the Police for the work they have done in the community. Councilmember Duclos thanked everyone for their efforts on the Mayors Day of Concern campaign. She reported on the upcoming chili cook-off between the Police and Fire Departments. She noted that she would be one of the judges for that event. Councilmember Burbidge reported on Rotary activities including collecting food for the Mayor's Day of Concern. They have also adopted the new Valhalla school, which is being' built with bond funding, as a project. Earlier this evening she attended a groundbreaking event for the new school. She also reported on local and regional committee meetings she attended as well as upcoming meetings and community events. Councilmember Park reported on several upcoming meetings he plans on attending and noted the next Finance, Economic Development &Regional Affairs Committee was schedule for September 23, 2008. Deputy Mayor Faison provided a summary of the AWC Legislative subcommittee he attended that focused on land issues such as annexation methods and development regulations. The King County Growth Management Council will be discussing the development of a portion of land in Maple Valley. Mayor Dovey attended the Valley Communications Board meeting and provided an update 14 to the Council. He, along with a group of business owners met with King County Executive Ron Simms regarding issues going on in the County. Federal Way High School hosted an event where they inducted fifteen former football coaches into the Federal Way Hall of Fame. Lastly, he thanked everyone for their support and efforts for the Mayors Day of Concern. . CITY MANAGER REPORT City Manager Beets reported the Council was conducting an executive. session regarding potential litigation pursuant to RCW 42.30.11 O( 1 )(i). The executive session was estimated to last fifteen minutes. EXECUTIVE SESSION Potential Litigation pursuant to RCW 42.30.110(1 )(i). The Council adjourned into Executive Session at 8:56 p.m. ADJOURNMENT MayorDovey adjourned the meeting at 9:07 p.m. ATTEST: Carol A. McNeilly, CMC City Clerk Minutes Approved by Council: 15 ,2008 COUNCIL MEETING DATE: October 7, 2008 ITEM #: 5.b. _._......_.._..._..........._....._._._........._ .....m......_.._._.__..___._._._...~..___._..__.____.._._H_..______.__...............__......___.____.._.__._............__.___....._ ..._._._..._.__m___._..__....._..._.._..___._"_"__ _._.____ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: VOUCHERS POLICY QUESTION: Should the City approve the vouchers in the tatal amount of$3,384, 813.82 COMMITTEE: Finance, Economic Development, and Regional Affairs Committee MEETING DATE: September 23, 2008 CATEGORY: [gI Consent D City Council Business D Ordinance D Resolution Finance Director ~ D Public Hearing D Other DEPT: Finance STAFF REpORT By: Tho I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, Washington, and that I am authorized to authenticate and certify said liens. ~ Finance Director Attachments: Voucher List Options Considered: NA STAFF RECOMMENDATION: NA CITY MANAGER APPROVAL: ~ DIRECTOR APPROVAL: '1!L Committee '1/1- Council COMMITTEE RECOMMENDATION: "1 move approvaloftlw vouclwrs O1U/forwa~a:;:~tl M:;;;;;OV~" - - cOmmittee Member Committee Me~r PROPOSED COUNCIL MOTION: "I move approval of the vouchers pursuant to RCW 42.24. 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"'U ro (Q ~ N U1 60 o III <D"C :':0 en :T N7':' 0.... 0((1 OJ- ..... c;, 01>0 0. en )> s: o =i -<-n oS -n!!!. -nO m:r Ctll m(') ~~ ....tn :e- ~ -0 III <C ~ N en -0 Q) l.C !l! N (J) 61 CT' o nr om ~"C -...0 (11 ::r t3'" or of/l Q).... ...... u .,.. <it en ):> S ~, (") ~. -n oS' -n!!. -nO m::r cGl mC') ?!~ rf/l :E- ~ "tl III (Q !1! N en COUNCIL MEETING DATE: October 7, 2008 ITEM #: 5.c. ___M____.__.p._._._.._......__._.._________.______.________._....__...M___.___._____.___._.__________.______h_____...____..__.___..__._ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AUGUST 2008 MONTHLY FINANCIAL REPORT POLICY QUESTION: Should the Council approve the August 2008 Monthly Financial Report? COMMITTEE: Finance, Economic Development & Regional Affairs Committee MEETING DATE: September 23, 2008 CATEGORY: [8l Consent D Ordinance D City Council Business D Resolution STAFF REpORT By: Tho Kraus, Finance Director ~ Attachments: · August 2008 Monthly Financial Report Options Considered: 1. Approve the August 2008 Monthly Financial Report as presented and forward to the October 7, 2008 Council Consent Agenda. D Public Hearing D Other DEPT: Finance 2. Deny approval ofthe August 2008 Monthly Financial Report and provide direction to staff. STAFF RECOMMENDATION: Staff recommends approval of Option 1. CITY MANAGER APPROVAL: DIRECTOR ApPROVAL: ~ Committee ~ Council COMMITTEE RECOMMENDATION: Forwf!rd app'r?w}/ of the August 2908 Monthly Financia! Report to the October 7, 2008 City Council Consent Agenda. fJ.h ~ N\ \1IC fY\lY\.DV CD V-V- Gcti M~ . a-~~...... . ..... .. Dini Duclos, Member ric Faison, Member PROPOSED COUNCIL MOTION: "I move approval of the August 2008 Monthly Financial Report. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDffiEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # 62 ~ CITYM A Federal Way August 2008 Monthly Financial Report GENERAL & STREET FUND OPERATIONS The overall operations of the combined General and Street Fund showed a negative result of $2.2M through August. Overall revenue total $25.9Mand is $828K or 3% below budget. The negative variance is due to Sales Tax ($376K), Building Permits ($424K), and Interest Earnings ($298K). PERATING REVENUES Property Taxes 8,865,097 9,006,922 4,845,167 9,122,267 4,865,429 4,865,429 Sales Tax 12,932,071 13,048,624 8,638,201 13,089,443 8,665,230 '8,289,241 (375,989) Criminal Ju$!lce Sales Tax 2,142.502 2,145,383 1,382,627 2,289,763 1,475,675 1,393,433 (82,242) Intergovernmental 2,375,291 2,506,309 1,616,884 2,398,026 1,547,028 1.564,263 17,235 Leasehold Tax 2,026 7,254 5.889 2,026 1,645 3,970 2,326 Gambling Taxes 1,400,000 1,489,952 1,059,842 1,400,000 981,826 831,514 (150,311) urt Revenue 986,535 1,217,114 746,648 998,825 655,409 1,013,603 358,195 Building Permits/Fees-CD 2.278,857 2.689,040 1,870,296 2,182.100 1,521,919 1,098,373 (423,546) ROW Pennits & Develop Svcs FeelrPW 475,719 499,392 331,097 483,399 307,792 326,789 18.997 Licenses 235.518 259.209 102.157 235.518 92.820 89,850 (2,970) -3.2% ranChise Fees 981,739 982,767 736,167 1.073,269 803,960 731,248 (72.712) Passport Agency Fees 88,730 109,720 84,893 91,388 70,709 58,155 (12,554) General Recreation Fees 599.310 619,448 498.879 600,915 483,953 625,599 141,646 Public Safety 1.002,777 1,082,506 666,295 934,775 575,365 612,974 37,609 dminlCash Management Fees 582,399 571,011 380,674 605,695 403,797 395,473 (8,324) Intere$! Earnings 741,023 671,880 468.040 741.023 516.206 218,312 (297,894) Mise/Other 225,583 269,494 172,518 240,750 154,117 176,813 22,697 o' Transfers In: Utility Tax-Celebration Park 255,800 255,800 255,800 268,000 266,000 266,000 , Utility Tax-Arts Comm/RW&B Festival 106,000 106,000 106,000 108,000 108,000 108,000 Utility Tax-Police Positions 700,000 700,000 700,000 728,000 728,000 728,000 Utility Tax-street Bond Projects 264.275 264,275 264,275 321,592 321,592 321,592 Utility Tax-New Street Lights 112.091 112,091 112,091 116.014 116,014 116,014 Utility Tax-Camp Kilworth M&O 106,000 106.000 106,000 110.000 110,000 110,000 Utility Tax-General Fund Oper 1,238,728 1,238,728 1.238.728 1.761,946 400.000 400.000 Utility Tax - Prop 1 SafeCity M&O 37.500 Utility Tax-Prop 1 Voter Package 1.837,500 1,837,500 1,837,500 2.548,000 1,469,492 1,469,492 Utility Tax-New Parks M&O 59.000 59,000 59.000 62,000 62,000 62,000 ffS"lffPIR, " OPERATING EXPENDITURES City Council 371.771 365.625 270,488 381,122 281,952 288,377 (6,425) -2.3" City Manager 1,195,283 1,136.366 702,003 1,429,870 883,319 899,734 (16,415) -1.9% Municipal Court-Operations t,371 ,483 1,280,865 817,699 1,481.211 945,599 946,958 (1,360) -0.1% Economic Development 373,730 215,861 150.878 345,201 241,282 158,720 82,561 34.2% anag,ement Services 2,287,795 2.075,675 1,373,066 2,438,142 1,612,839 1,637,230 (24,391) -1.5% lviI/Criminal Legal Services 1 ,441 ,ll69 1,307,586 861,397 1,604,243 1,056,825 1,012,646 .' ,. 44,178 '4.2% Comm. Development Svcs 4,002,827 3,702,684 2,387,952 4,399,579 2,837,398 2,434,939 402,459 14.2% Jail Services 1,668,128 1.701,176 1,027,838 1,974,022 1,192,690 945,495 247,195 20.7"A. Police Services 21,229,194 20,449,932 12,571,843 , 22,240,762 13,672,777 14,112,793 (440,017) -3.2% Parks and Recreation 4,020,390 3,782,410 2,326,853 4,105,782 2,525,785 2,652,707 ' (126,922) -5.0% Public WO/1{s 4,855,671 4,136,883 2,604,330 5,307,315 3,341,163 3,008,526 ' '''',332,637 " 10. otal Operating Expenditures 42,818,141 40,155,062 25,094,347 45,701,248 28,591,621 28,098,125 493,502 1.7 Operating Revenues over/(under) Operating Expenditures (2,223,570) 1,700,359 3,191,322 (3,159,014) (1,887,652) (2,221,981) (334,333) 17.7"A THER FINANCING SOURCES One-Time Transfers In 358.115 346,151 137.292 120,795 36,491 36,491 0.0% Grants & Other 161,751 203.506 48,881 79.171 75,414 75,414 0.0% Total Other Financing Sources 519,866 549,657 186,173 199,966 111,904 111,904 0.00,'. OTHER FINANCING USES City Manager Contingency 3,036,935 50.689 50.689 n/a n/a One-Time Transfers 1,496,000 1,330,000 1.030.000 n/a nfa Other n/a nl Total Other FlnariclngUses 1,496,000 1,330,000 1 ;030,000 3,036,935 50,689 50,689 n/a n/a Total Endin Fund Balance $ 3,889,243 $ 8,008,965 $ 9,436,442 $ 1,649,783 $ 6,182,528 $ 5,848,193 n1a nl 63 DESIGNATED OPERATING FUNDS Through August, designated operating funds revenue total $17.5 and is $1.3M above the year to date budget of$16.2M with utility taxes being the major contributor. Expenditures of$14.3M is $18K above year to date budget of$14.2M. PERATlNG REVENUES ntergovemmental Utility Taxes HotellMotel Lodging Tax Real Estate Excise Tax FW Community Center-Transition FW Community Center-Operations mas Bay Centre Knutzen F amijy Theatre SWM Fees Refuse Collection Fees Interest Earnings Miscellaneous/Other Utility T ax-Knutzen Theatre Utility Tax-Debt Service Utility Tax-Arterial Streets Utility Tax-New Community Center -p~,~~;ij_g,_;R"y,!,O~--' -:k~;%4IQ:r~ii~ti;"~;+;:>-:~ PERATlNG EXPENDITURES 'ty Overlay Program Utility Tax-Admin/Cash Mgmt Fees Solid Waste HotellMotel Lodging Tax FW Community Center TransitionlStart Up FW Community Center-Operations Debt SBlVice Surface Water Management Dumas Bay Centre Knutzen Family Theatre oi sters ut. Utility Tax-Celebration Park Utility Tax-Gommunity Center Oper. Utility Tax-Arts CommlRW&B Festival Utility Tax-Police Positions Utility Tax-Street Bond Projects Utility Tax-New Street Ughts Utility Tax-Knutzen Family Theatre Utilily Tax-Arterial Streets Overlay Utility Tax-Camp Kilworth M&O Utility Tax-Debt SBlViC8 Utility T ax-Transportation CIP Utility Tax-General Fund Operations Utility Tax-Prop 1 Voter Package prog Utility Tax-Prop 1 SafeCity M&O Utility T-community Center DebtSvc Utility Tax-New Parks M&O ~t@':~~'!lIQlit!;mg~~:JJj1i18". peratlng Rev.nu.s ov.rf(und.r) Operating Exp.ndltu...... TliER FINANCING SOURCES One- TlIlle Transfers In GrantslMlUgation/Other .:0.i:'r::,::j1ilg~~w~~~ TliER FINANCING USES One-Time Transfers Out/Other Td~i:Othij..FJ";;''';iiii1~ .Uses ENDING FUND BALANCE Arterial Street Utility Tax Utility Tax - Eannarked for Prop 1 Solid Waste & Recyding HoteVMotel Lodging Tax FW Community Center Paths & Trails Debt Service Fund Surface Water Management Dumas Bay Centre Operations Knutzen Family Theatre olal Endln Fund Balance $ Arinu~1I Budget. S 5.798,400 S 559.023 11.036,287 175,100 4.800.000 33.820 1,248.117 623,529 77.745 3.710.104 242.850 249.970 \ 4.000 364,947 8,250.508 116.983 3.752.227 50,201 441.457 355.511 85,555 2.057,213 194,260 363,399 25.002 1.683.407 634,711 77.955 3,604.132 242.850 159,970 4,000 559.023 11.782.569 180.354 3.300.000 561,232 12.796,461 191.691 4.898.537 17,440 906,126 518,380 132.017 3.650.974 259,014 524.350 25.002 125,495 1.347.483 1,400.000 492.923 125.495 1.347,483 1.400.000 492.923 125.495 129,260 1.343,633 1.400,000 528.348 . ..' u:25.6i\.lJ;2.12 1,400,000 492.923 2.862.975 2.494.146 2.320.063 2.412.849 57.449 57.449 38.299 59,747 364.890 336,588 210.854 375,060 351.184 194.607 111.435 385,510 113.549 322,263 321,385 1.681.289 1.331.910 748,922 1.901.761 11.255,538 10.929.927 8,230,343 1.201.830 3.080.245 3,037.900 2.018.180 3,203.195 601.363 561,848 385.747 643,413 235,238 236.162 135.453 210.939 255,800 255.800 255,800 286,000 492,923 492.923 492.923 528,348 106.000 106.000 106.000 108,000 700.000 700,000 700.000 728.000 264.275 264.275 264.275 321.592 112.091 112.091 112.091 116.014 125.495 125.495 125,495 129.280 1.400.000 1.400.000 1.400.000 1.400.000 106,000 106,000 106.000 110.000 1.530,300 1.530,300 1.400.000 1.400.000 1,000.000 1.400.000 1.238.728 1.238,728 1 ,238.728 1.761,948 1.837.500 1,837.500 1,837.500 2,548,000 37,500 917.183 917,183 913,333 59.000 59.000 59.000 62,000 ....i~:~~1~ltlljJ.: '~ql~Jq,~j. iJ(+$1:<7~~1~1~tl~i X/rL0, :~g;'!!?Jl?,jJ (5,022,549) (2,200,970) (4,142,791) 4,785,916 363.511 348.238 (15.272) 7,800,136 9,424,399 1.624.264 109.512 122.482 12.969 2.263.620 2.037.562 (226.258) 1,108.938 981,034 (127.904) 435,292 319.074 (116,218) 50,520 86,207 35,687 1.877,764 1.877.784 182,137 197,136 14.998 110.867 221.739 110,873 129.260 129.260 1,400,000 1.400.000 352,232 352.232 . :::<::I~i163i889: ':;%;;:,~lI.7M7;i;1211'. 1,904,850 1,904,850 39.831 39,832 234.954 222.171 220.748 153.952 1,267,841 1.310,833 77,421 77.421 2,127,990 2,201.976 441,746 368.134 120,986 175,664 266,000 266,000 352.232 352.232 108.000 108.000 728.000 728,000 321.592 321.592 116.014 116.014 129,260 129,260 1.400,000 1,400.000 110.000 110.000 1.400.000 1.400,000 400.000 400.000 1,469.492 1.489.492 913.333 913,333 62,000 62.000 :::::14.212;29) li::i\i1r~~Jl}~ 1,971,698 3,266,373 (0) 12.783 66.796 (42.992) (73.985) 73,612 (54,678) 6.188.913 6,188,911 4.222.703 4,984,300 3,400,966 3,400.966 ll,18S:9h 6,188;911 4)i22;io3 4,964;300 31400,1166 3;'400;966 15.105 388.954 358.123 15.106 343.996 nla 1.711.179 3,480.873 1.952,900 2,359.279 2.980.175 nla 1.224.950 115,936 138.508 99,946 144.298 143,651 nfa 0 198.155 10,435 169,635 nla 239.101 21,395 359.178 313.524 43,828 nla 34.923 35,369 31.921 44.892 41.269 nla 1.462.083 2,089.658 2,868.620 2.787,255 3.592.149 nla 903.568 928,050 281,941 187,807 122.950 nla 30.000 (35.634) (22,402) (31,907) (84.694) nla (26.277) 27.071 107.023 21.760 66.874 n'a 4.485.619 $ 7,272,399 $ 6,047,686 $ 5,842.015 $ $ 8,644,784 "/a 64 Real Estate Excise Tax Compared to 2007, collections are down $1.7M or 46%. August's receipt of $140K is $154K below August 2007's activity. The negative variance is due to major sales reported in 2007 compared to 2008 such as Wild Waves, Lexington Down Apartments, Jan $ 693,595 $ 227.769 $ 590,477 $ (103,118) -14.9% $ 362,708 159.2% Emerald Forest Apartments, and Waterstone Place Feb 219,522 227,410 511,905 292,383 133.2% 284,495 125.1% Apartments for a total of $173M in 2007. 2008 Mar 626,241 302,216 162,401 (483,839) -74.1% (139,815) -48.3% major sales consist of Glen Park. Apartments and Apr 506,747 344,145 144,395 (362,352) -71.5% (199,750) -58.0% M1y 484,527 295,282 134,252 (350,275) .72.3% (161,030) -54.5% Pheasant Run Apartments for a total of $95M. and Jun 520,650 343,936 130.736 (389,914) -74.9% (213,200) -62.0% includes a total of 135 real estate transactions, of .All 407,081 271.423 223,161 (183,920) -45.2% (48,262) -17.8% which 50 were tax exempt and of the remaining 85, 0 Aug 293,865 251,839 140,235 (153,830) -52.3% (111,404) -44.3% were mobile home sales. August 2007's real estate sep 307,526 356,748 transactions totaled 242, a total decrease of 44% of Oct 353,373 208,271 real estate transactions from August 2007 to August Mlv 302,485 265,674 2008. Significant transactions includes Residential Dee 182,946 205,487 Property located at 297th St for $LIM, Residential YTDTotal $3,752,227 $2,263,820 $2,037,562 $ (1,714,666) -45.7% $ (22&,2581 .10.0 Property located at Marine Hills Way for 1.2M, and Annual Total $4,898,537 $3,300,000 Azalea Gardens Condominium for $2.3M. Sales Tax Compared to 2007, Sales tax revenues are down $349K or 4%. August sales tax collection total $LIM, which is $126K or 11 % below 2007's August sales tax of$1.2M. Services industry accounts for 20% of the total sales tax. collections. On year-to-date basis, services sales AnnualTotal $13,048,624 $13,089,443 tax is up by $35K or 2% compared to 2007. The increase in the service industry is due to the increase in food services/drinking places ($75K) offset by a decrease in ProfessionaVScientific Tech ($30K). Sales Tax bv SIC Code Retail sales continue to remain the largest source of sales tax revenue, accounting for 54% of all sales tax collections. Year-to-date retail sales tax. collection is below by $86K or 2% below year-to-date 2007. The decrease is due to decreases in Building Materials/Garden ($63K), Motor Vehicle and Parts Dealer ($54K) offset by an increase in General Merchandise Stores ($34K). Jan Feb Mar Apr May .Nn .NI AU9 Sep Oct Nov Dee YTD Total $ 9114.523 1.375,199 946.695 959,014 1,130.690 1.007.7114 1,026.816 1.197.478 1.108,619 1,059.203 1.166.531 1.076,061 $ 8,638,201 $ 997,634 1,379,500 949,656 962,014 1.134,227 1,010.947 1.030,028 1,201,224 1.112.087 1,062,516 1,170.180 1.079.428 $ 8,665,230 Construction and contracting activity, which accounts for 11 % of sales tax collections, is down $388K or 30% from 2007's activity. Sales tax received year-to-date on major City projectstotal$18K or 1% of total construction. and contracting activity. Wholesale trade accounts for 5% of the total sales tax. collections. Year-to-date wholesaling activity is up $93K or 28% above 2007 year-to-date. The increase is due to increase in Durable goods of$83K and Nondurable goods of$IIK. Information accounts for 4% of the total sales tax collections. Year-to-date information activity is down by $4K or 1% compared to 2007. Manufacturing activity accounts for 2% of the total sales tax collections is up by $22K or 15% when compare to 2007 year-to-date. Majority of the increase is due to increase in activity of wood product manufacturing ($15K) and Furniture & Related Products ($7K). Government activity shows a decrease of $28K or 43% compared to 2007's activity mainly due to nonclassifiable establishment ($33K). 65 $ 8,289,241 $ 19.944 18,125 (35,554) (49,756) 11,329 (124,434) (62,584) (126.037) 16.832 13.823 (38,516) (52.756) 7,792 (127,586) (65.797) 129.783) 1.7% 1.0% -4.1% -5.5% 0.7% -12.6% -6.4% -10.6% (348,9601 -4.0% $ 376,9891 -4.3 RelaHrade Servces ConstrucUContract 'Mlolesaing TranspiUiIiy Information Manufacturing Govermrent FJIl/i1s/Real Estate Other YTDTolal $ 4,528,551 $ 4,442,992 $ (85,559) -1.9% 1,649,375 $ 1,684,610 $ 35,235 2.1% 1,296,620 $ 908,706 $ (387,914) -29.9% 328,406 $ 421,374 $ 92,968 28,3% 8,388 $ 13,179 $ 5,391 64.3% 360,794 $ 356,512 $ (4,281) -1.2% 147,657 $ 169,414 $ 21,757 14.7% 65,908 $ 37,913 $ (27,995) -42.5% 236,913 $ 243,033 $ 6,119 2.6% 15,582 $ 10,908 $ (4,674) -30.0% $ 8,638,201 $ 8,289,241 $ (348,9601 ...~ Sales Tax bv Area The City's largest retail center, South 348th, which generates 12% of the City~s sales tax, is showing a decrease of $66K or 6% compared to the year 2007. The decrease is due to decrease in Retail Building Materials ($57K) and Retail General Merchandise. ($4K). The Commons year to date activity show a decrease of $25K or 3% compared to 2007. The decrease from 2007 consists of a decrease in General Retail Merchandise ($27K). Major Auto Sale's collection total $213K and is $59K or 22% below 2007. S 3 12th to S316th tax collections are up by $71K or 13% compared to the prior year. The increase from 2007 is due General Retail Merchandise increase of $78K offset by a decrease in Retail' AutomotivelGas of$3K and Auto Repair of$2K. % chg from prev yr Percentage of total ~;t~L.~ % chg from prev yr Percentage of total Pavilion Center tax collections shows a increase of$3K or less than 1% compared to the prior year. % chg from prev yr Percentage of total Hotel & Motels tax collections shows an increase of $2K or 2% from the prior year. The increase is due to an additional hoteVmotel in 2008. % chg from prev yr Percentage of total Federal Way Crossings tax collection is up by $29K or 20% compared to the prior year. % chg from prev yr Percentage of total Gambling Tax Gambling tax collection through August is $832K. In comparison to 2007 year-to-date collection, 2008's tax collection is $228K or 22% below the same period. The unfavorable variance is due to the timing of cash receipts in January of 2007 in which the City received $102K ($90K related to November Revenues and $12K in an amended return from 2006) from a major payer for 2006 revenues. If these were taken into consideration, total variance from 2007 a negative variance of$126K. Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee YTDTotal Annual Total 218,118 120,749 23,530 228.568 36,079 186,964 34,454 211,381 29,788 133,115 104,609 162,598 $ 1,059,842 $ 1,489,952 171,219 94,611 100,383 161,324 85,311 150,151 113,342 105,484 103,920 138,761 99,998 75,495 $ 981,826 $ 831,514 $ (228,328) $ 1,400,000 -21.5% $ (150,311) -15.3% HoteVMotel Lodging Tax HotellMotel lodging tax collections through August total $122K. Compared to 2007, the lodging tax is $5K or 5% above the same period. 2007 Monfh !Iot;pla, Jan $ 13,411 11.621 Feb 14,883 13,813 Mar 12,748 11,937 Apr 12,545 10,613 May 15,638 17.273 Jun 13.241 12.814 Jul 10,427 13,287 Aug 24,090 18,155 Sep 20,376 15,802 Oct 22,461 23,433 Nov 17,735 17.015 Dee 14,136 14,591 YTDTotal $ 116,S83 $ 10S,612 Annual Tot lS1,691 $ 180,364 2008 ;Actual. $ 14.985 14.907 11.171 14,266 17,107 13,684 16,160 20.201 Change from 2007 2008 Actuel.W1BildgM Sill/I' %Ila, Sllar %1l"I'i' $ 1,574 11.7% $ 3,364 28.9% 24 0.2% 1,094 7.9% (1.577) -12.4% (766) -6.4% 1,722 13.7% 3,653 34.4% 1,470 9.4% (165) .1.0% 443 3.3% 870 6.8% 5.733 55.0% 2,873 21.6% (3.889) -16.1% 2,046 11.3% $ 122,482 6,,," 4.7'1. $ 12,'6S 11.8% Utility Tax Utility taxes received through August total $9.4M and is above 2007 year to date collections by $1.2M or 14%. Compared to year-to-date 2007, Electricity up $564K or 20%, Gas is down $8K or less than 1%, Cable is up by $34K or 4%, and Cellular phone is up $454K or 29%. Phone is up $118K or 17% from 2007 however, it is expected that phone would decrease as cellular phones increases. The increase in phone is due to the increase of Utility tax of 1.75% for the first 3 months ($43K) and the remaining increase is due to increase in overall gross revenues ($729K) for phone major payor in 2008 compared to 2007. Jan $ 845,364 $ 939,795 1.205,190 Feb 1,129.439 932.623 1.263,~ Mar 1,173,418 1,236.265 1.472,457 8ectric 2,788,312 3,352.543 Apr 1,233,143 1.096.194 1.267,412 Gas 1,643.636 1,635,299 May 1,063.946 1.024.759 1.107.223 Solid Waste 493,677 516.965 ./un 950.406 787,336 1,142,902 Cable 885,176 919,378 Ju/ 940,312 954,911 994.888 Rlone 697,942 815,849 Aug 914,481 828.254 970,827 CeBular 1,593.944 2,048,103 Sep 994,042 713.011 Oct 983.515 984,431 Pager 355 239 Nov 1,006,830 989.907 SWM 152,870 145,551 -4.8% Dee 1,561.566 1.295,082 Tax Rebate (5.402) (9,528) 76.4% YTDTotal $ 8,250,608 $ 7,800,136 $ 9,424,399 $ 1,173,892 14.2% $1,624,264 20.8 YTD Total $ 8,250,508 $ 9,424,399 $ 14.~ Annual Total $12,796,461 $11,782,569 Update on Proposition 1 The following table provides a comparison of utility tax revenue collections at the 6.00% rate and the revenue collections at 1.75% for on-going proposition 1 funding. In 2007, there is $0 for 1.75% for January and February due to Prop 1 collection of 1.75% was not implemented until March of2007. Year-to-date Prop I tax collections total of$2.IM or approximately 82% of the total budget of$2.6M. Year-to-dateprop 1 expenditures total $1.5M or 55% of the $2.8M budget. Total Prop 1 transfer of Utility Tax to date is the total expended less $80~384, which wa~ excess transfer in 2007. January February March Aprl May June July August Septerriler October Noverrber Decerriler YIDTotal Annual Total Annual Budget 845,364 845,364 1,129,439 1,129,439 944,978 228,441 1,173,418 956,696 276,447 1,233,143 825,015 238,931 1,063,946 735,765 214,641 950,406 727,942 212,370 940,312 707,985 206,496 914,481 769,581 224,461 994,042 761,389 222,126 983,515 779,481 227,349 1,006,830 1,208,974 352,592 1,561.566 $ 6,873,184 $ 1,377,325 $ 8,250,509 $ 7,296,310 $ 2,128,090 $ 9,424,399 $ 423,126 6.2% $ 750,766 $10,392,609 $ 2,403,852 $12,796,461 $ 7,296,310 $ 2,128,090 n1a nla n1a nla $ 9,013,787 $ 2,022,500 11,036,287 $ 9.197,069 $ 2,585,500 $11,782,569 nla nla nla ~ i hformation Technology support costs) 1 , i Court Services (includes Judge, Court Oerk, A"osecutor, pUbriC defender, 339,5631, 224,397, 66.1%1 I contract,and~~~hfonra~~~~~~~P<Jrt) "j ..........1 ............j........... .................. I . I .!gl~'j:iI!~liC'safetylriiprllv~lif~mPositici!l~&~osts '.2;2J2,~~ . . M46.43P . 59.~% !Cormunity Safety A"ogramCosts: : r cOde&1forcerreni6t7icer '''.' --..--.. ......... ....... ....._... ...-........-(-- '-90~551;- .. !~_de 81forcement aViIAltornef__~. __~ ~=:== !~~__ ! Park Maintenance (vandalism,graffiti repair/rellDval. and park security) i 97,838 I TQt~I~rtt.rtt.!ltlity~J~~y.lrtt.ptq\'~rn.~ntPrqgt~mgq~t$ 253.M8. ! hdirect Support -Itlman Resources Analyst.50 FTE 41,708 i SafeCity rv'&O 37,500 ; $ 933,051 978.194 1,139,966 981,222 857,205 884,827 770,236 751,608 272,140 285,307 332,490 286,190 250,018 258,075 224,652 219,219 87,686 (151,246) 194,989 24,527 32,190 149,062 42,294 43,623 10,4% -13,4% 20.6% 2_6% 3.9% 20.3% 5.8% 6.2% 35.3% nla nla 58,156 64.2"'{'! -.-----,.j 45,362 69.7%! 65,037 I 66.5% 1 1fi~,5~ 66;5% 29,433 ! 70.6% I - I 0.0%1 Life to date Prop 1 Utility tax Collections total $4.5M and life-to-date expenditures total $3.3M resulting in a balance of $1.2M earmarked for Prop I. State Shared Revenue Year-to-date distribution of $3.5M is below 2001's activity by $69K or 1%. The unfavorable variance is due to decreases in LiquorProtits and Fuel tax offset by increases in Liquor Excise tax, Local Criminal Justice Sales Tax and High Crime tax. Liquor A'ofits Tax Liquor Excise Tax Crim Just - R:lpulation CrilTinal Just Hgh Crime Local Crim Just Sales Tax Fuel Tax. DUI - Cities YTD Total $ 346,942 289,550 62,292 138,596 1,382,627 1,362,618 11,048 $ 3,593,673 $ 297,400 $ 310,875 65,025 145,837 1,393,433 1,30(},231 11,856 $ 3,524,657 $ (49,542) 21,325 2,733 7,240 10,806 (62,387) 808 (69,017) -8.9% 5.7% 3.4% 8.0% 0.6% -3.4% 5.7% -1.4% .Permit Activity *Fueltaxis included in both generaVstreet, designated operating funds. and transportation CP. Year-to-date building permit activity is below 2001's year-to-date activity by $772K or 41 %. Compared to year-to-date budget estimates, permit activity is down $424K or 28%. The negative variance is partially due to an agreement with Sound Transit to waive permit fees ($170K), unclaimed building permits that have been approved and are ready to be picked up by builders ($60K) and the City is no longer charging a new plan check fee under basic plan review for multifamily building pennits ($3 OK). The remaining variance is due to the softening housing markets compared to 2007. Community Development's positive expenditure variance of $402K is mainly due to under spending of one-time programs ($324K) such as: Design review, Nuisance abatement, Chemical dependency treatment, Graffiti clean up and the Organization capacity- building program. Jan 186.857 123,482 Feb 284,798 171,455 Mar 269,618 181,944 Apr 303,057 236,514 May 226,214 212,521 Jun 263.124 219,014 Jul 179,257 169,520 Aug 157,371 207,467 Sep 102,168 151,155 Oct 215,739 181,743 Nav 304,823 170,542 Dee 196,014 156.743 YTD Total 1,870,296 1,521,919 1,098,373 .' Annual Total 2,689,040 2,182,100 (82,931) -44.4% (19,557) -15.8% {131 ,246) -46.1 % . (17,903) -10.4% (166,724) -61.8% (79,051) -43.4% (145,858) -48.1% (79,314) -33.5% (69,877) -30.9% (56,184) -26.4% (133,603) -50.8% (89,493) -40.9% (33,432) -18.7% (23,695) -14.0% (8,253) -5.2% (58,350) -28.1% (771,924) na -41.3% (423,546) na na -27.8% na Right-of-way permits and development services fees are down $4K or 1% when compared to 2001's year-to-date activity. Public Works Operations year-to-date expenditures total $3.0M and is $333K or 10% below budget estimates. The favorable variance is mainly due to savings found in one-time programs ($19IK), on-going professional services/consulting contracts ($57K),andutility savings ($83K) coml'ared to 2007 spending patterns: -, . ...., .. ..... - Jan 33.025 31,646 46,426 13,401 14.780 46.7% Feb 50.655 40,330 33.886 (16,769) (6,445) -16.0% Mar 21.834 39,250 27,416 5,583 (11.834) -30.1% Apr 59,623 32,313 85,319 25,696 53,005 164.0% May 39.068 38.736 30,690 (8.378) (8,046) -20.8% Jun 36.329 41,372 33,562 (2,747) (7,790) -18.8% Jut 64,193 37.592 25,388 (38,805) (12,204) -32.5% Aug 26,372 46.553 44.084 17,712 (2,469) -5.3% Sep 3,082 34,875 Oct 72,179 35.389 Nav 8.370 37.032 Dee 84,664 68.311 YTD Total 331,097 307,792 326,789 (4,308) .1.3% 18,997 6.2% Annual Total 499,392 483,399 na na 68 Police Department Expenditures through August total $14.1M and is $440K or 3% above the year to date budget of $13.7M, The unfavorable. variance is mainly due to the negative variance in Supplies ($l77K) and Intergovernmental Expenses ($99K) 2008 when compared to spending patterns in 2007. However, further analysis shows that the Police Department has spent 61 % of their 2008 budget and we anticipate that the Police Department will be within their budget at year-end. Through August, City overtime is 19% or $103K above last year. There is a 19% decrease in overtime for contracted services and traffic school. When the decrease from the billable overtime is included, the total overtime increased $S9K or 15%. Trailing $ 25,822 $ 39,874 14,052 54% QlUrt 19,495 24,904 5,409 28% ReId Oper 392,226 487,447 95,221 24% Olher 101,931 90,030 (11,901) -12% aty R>rtion 539,473 642,255 102,782 . 19% QmtraclJGrant 38,161 35,060 (3,101) -8% Traffic School 34,289 23,411 (10,877) -32% BiUabIe 72,449 58,471 (13,978) -19% Q-and Total $ 611,923 $700,726 $ 88,803 15% ,;,'.;..',;' 1~~L ;,WUll" ~008~, 2008Aetl.lslvs'l3l.1dget ;\c ,c', ft, __. "pt, Jan $ 68,853 $ 33,888 $ 119,252 $ 50,399 73% $ 85,363 251.9% Feb $ 66,743 $ 32,850 64,247 (2,496) -4% 31,397 95.6% Mar $ 72,669 $ 35,767 100.016 27,346 38% 64,249 179.6% Apr $ 71,885 $ 35,381 76.954 5,069 7% 41,573 117.5% May $ 69,400 $ 34,158 86,482 17,082 25% 52,324 153.2% Jun $ 84,568 $ 41,623 65,703 (18,864) -22% 24.080 57.9% Jul $ 81,970 $ 40,345 92,307 10,337 13% 51,962 128.8% Aug $ 95,835 $ 47,169 95,766 (69) 0% 48,597 103.0% Sep $101,171 $ 49,795 - - - - - Oct $ 79,262 $ 39,012 - - - - - Nov $ 84,507 $ 41,593 - - - - - Dee $ 83,397 $ 41,047 - - - - - Total $ 611.923 $301,180 $ 700,726 $ 88,803 15% $ 399,546 132.7% Annual Total $ 960,261 $ 472,627 Jail Services Jail Services through August is $945K and is below the year-to-date budget estimate of $1.2K by $247K. Through August, Fife, King County, Medical, and Yakima are down compared to 2007. Part of the savings found is due to timing of payments for Fife's Jail Services. When this is taken into consideration, the positive variance is adjusted to $21SK. Court Municipal Court year-to-date expenditures of $947K is $1 K or less than 1 % above estimates. The unfavorable variance is due to increase in various line items. Excluding probation through August revenue is up $269K or 40% compared to year-to-date 2007. The revenue increase is due to the court authorizing certain payments via credit card transactions, the increase in fme amounts for most infractions, and the change in court policy in respect to deferred fmdings. In addition, Court has started online payments, which streamlined citation payments without having the offender come down to the court. Also, the state legislature increased the fine amounts for traffic and non-traffic infractions in August of2007. Total filings have increased from 10,250 in 2007 to 12,356 in 200S; a 21 % increase. January 74,292 64,393 $ 116,639 42,347 57.0% February 71,310 61,300 120,754 49,445 69.3% March 92,354 89,397 113,512 21,158 22.9% ova Penalties 9,126 14,179 $ 5,053 55.4% Apri 77,727 61,510 105,654 27,m 35.9% Traffic & Non-Parklng 427,485 655,740 228,255 53.4% MIy 79,456 71,523 144,650 65,195 82.1% Parking klfractions 31,920 51,764 19,844 62.2% .lJne 96,805 89,729 105,540 . 8,735 9.0% DUI & Other Msd 62,698 42,736 (19,961) -31.8% ,.utI 90,014 72,981 121,874 31,860 35.4% Crirrinal Traffic Msd 29,427 5,461 (23,966) -81.4% August 97,385 72,705 119,423 22,038 22.6% Crirrinal Costs 19.714 56.845 37,131 188.3% Interest I Other I Mise 22,866 30.142 7,276 31.8% SepterrtJer 101,982 69,407 Crirrinal Conv Fees 15.279 16,795 1.516 9.9% October 122,605 70,041 Shared Court Costs 14.472 24,616 10.144 70.1% I'obverrber 120,895 92,970 Services & Charges 46,355 49,768 3.413 7.4% DecerrtJer 90,603 74,869 Su btotal $ 679,343 $ 948,046 $ 268,704 39.6% Subtotal $ 679,343 583,538 $ 948,046 $ 268,704 39.6% 364,509 62.5% A'obalion Services 67.295 65.558 (1,737) -2.6% A'obation Svcs 67,295 71,872 65,558 (1,737) -2.6% (6,313) -8.8% YTD Total $ 746,648 $ 1,013,603 $ 266,955 35.8% YTD Total $ 746,648 $ 655,409 $1,013,603 $ 266,955 35.8% 358,195 54.7% Annual Total $1,217,114 $998,825 na na na na 69 Traffic and non-parking fmes total $656K and is $228K or 53% above year-to-date 2007. Parking infractions total $52K and is $20K or 62% above year-to-date 2007. DUI and other misdemeanors total $43K and is $20K or 32% below year-to-date 2007. Criminal costs total $57K and is $37K or 188% above year-to-date 2007. Criminal Conviction Fees total $17K and is above year-to-date 2007 by less than $2K. Parks & Recreation Overall parks operations expenditures through August total $2.7M, which is $127K or 5% above the year-to-date budget of $2.5M. The negative variance is mainly due to the increase in Season Help/Temp Help of $ 129K. However, further analysis shows that Parks and Recreation actual variance is only a negative $6K when taken into consideration that salaries/benefits budget is 8/12th of the total budget. Knutzen Family Theatre revenues and expenditures are both above budget while Dumas Bay Center revenues and expenditures are below budget. General Recreation and Cultural Services Direct program expenditures total $610K or 61.4% of the total annual budget of$993K not including indirect costs. Including indirect administration costs, recreation expenditures total $847K and are 64.4% of the total annual budget of $1.32M. Recreation fees total $619K and are 104.1% of the total annual budget of$595K. Recreation fees have recovered 101.5% of direct program costs and is 41.6% above the annual budgeted recovery ratio of 59.9%. General Recreation showed an increase of $142K from 2007 and this is due to Spring/Summer Camps attendance doubling from 2007 to 2008 due to increase publicity (80-100 children in 2007 to avg. 170 children per week in 2008).. Considering indirect administration costs, the recovery ratio is reduced to 73.1% or 27.9% above the annual budgeted recovery ratio of 45.2%. , , , , , , , , , , DUMAS BAY CENTRE + . .... Dumas Bay Centre 634,711 643,413 8,702*1 98.6% 319,074 368,134 49,060 86.7% (40,358) Knutzen Family Theatre 77,955 210,939 132,984- I 37.0% 86,207 175,664 89,457 49.1% 43,527 GENERAL RECREATION Steel Lake Aquatics Arts & Special Events Youth Athletics Adult Athletics Community Recreation Recreation Inc Youth Commission Red, White & Blue' Senior Services Subtotal $ Administration I TOTAL GENERAL RECREATION 1 $ ! TOTAL FW COMMUNITY CENTER 1 $ 2,000 93,000 42,450 203,875 124,000 48,850 500 21,500 58,740 594,915 20,360 284,900 178,612 143,070 147,313 63,966 1,800 41,550 111,227 $ 992,797 $ 322,914 594,9151 $ 1,315,711 I $ 1 663 407 I $ 1 901 761 t $ I TOTAL DUMAS. BAY CENTRE . Arts Commission GRAND TOTAL 18,360 191,900 136,162 (60,805) 23,313 15,116 1,300 20,050 52,487 397,882 322,914 720,796 I 238 354 I 9.8% 32.6% 23.8% 142.5% 84.2% 76.4% 27.8% 51.7% 52.8% 59.9% $ nfa 45.2%1 $ 87 5%1 $ 2,400 19,142 126,016 133,178 7,162 29,535 41,093 11,558 114,423 76,233 (38,190) 274,413 179,000 (95,413) 39,320 57,667 18,347 153 343 190 15,409 46,043 30,634 17,420 57,216 39,796 619,089 $ 609,915 $ (9,174) - 237,227 237,227 619,089 I $ 847,143 I $228,053 i 981 034 I $ 1 310 833 j $ 329799 i 12.5% 94.6% 71.9% 150.1% 153.3% 68.2% 44.7% nla 30.4% 101.5% $ nla 73.1%i 74.8%i nI 184,738 124,603 (22,615) 118,726 (3,231) 1,110 (10,584) 12,691 407,057 85,686 $492,7431 ($91 445~ Dumas Bav Centre Dumas Bay Centre operating revenue of$319K is below by $1l6K or 27% compared to year to date budget of$435K. The negative variance in revenues is due to decrease in overnight rentals in 2008 compared to 2007. Operating expenditures through August total $368K, which is $74K or 17% below the year to date budget of $442K. Part of the savings is due to shifting of staff from Dumas Bay to Knutzen Family Theatre. Dumas Bay Centre has recovered 86.4% of its operating expenses. Knutzen F amilv Theatre Operating revenue of $86K is above year to date budget of $51 K by $36K or 71 %. Operating expenditures through August total $176K, which is $55K or 45% above the year to date budget of $121 K. The increase in expenditures is due to shifting of staff from Dumas Bay to Knutzen Family Theatre. Knutzen Theatre has recovered 49.1 % of its operating expenses. 70 Federal Wav Communitv Center " c'" 2008 _..cc..' .... Q/~~:t ,;/'.' .A~:1 c.... ...... EkIdaet r .,.c.~..'.c... Revenues Adrrissions $1,183,407 $ 788,938 $ 708,426 $ (80,512) -10.2% youth Athletic A'ograms 19,000 ~i' 10,781 (1,886) -14.9% Open Gymtldoor Aayground 1,000 (5) (672) -100.8% Aquati:s A'ograrrs-LessonslOasses 148,000 77,105 (21,562) -21.9% Olidcare Fees 10,000 6,667 2,212 (4,455) -66.8% Rtness Training Fees 5,000 3,333 3,477 144 4.3% Tow eVequiprrent Rentals 8,000 5,333 - (5,333) -100.0% fboI Rentals/Corrpetitive-Lap Lanes 36,000 24,000 13,364 (10,636) -44.3% Rentals 213,000 142,000 132,493 (9,507) -6.7% MerchancflSe Sales 21,000 14,000 30,505 16,505 117.9% OlncessionsN ending 19,000 12,667 - (12,667) -100.0% nterest Earnings/other Msc Revenues - - 2,676 2,676 nla Total Revenue 1,6&3,407 1,108,938 981,034 (127,904) -11.5% Expenditures Personnel Costs 1,232,385 821,590 812,321 9,269 1.1% Suppfle5 133,254 88,836 104,552 (15,716) -17.7% Other Services & Olarges 392,591 261,727 302,502 (40,774 -15.6% ntergovemrrental 2,000 1,333 11,769 (10,436) -782.7% Capital 22,000 14,667 - 14,667 100.0% tIternaI Service Olarges 119,531 79,667 79,689 (2) 0.0% Total Expenditures 1,901,761 1,267,841 1,310,833 (42,992) -3.4% Operating Rev Over / (lklder Exp) (238,354) ( 158,903) (329,799) ( 170,896) 107.5% Other Sources "Transfer n from lJtax Fund 528,348 352,232 352,232 - 0.0% Total Other Sources 528,348 352,232 352,232 . 0.0% Other Uses TransitionlStartup Costs j - - - nla Total Other Uses - . - . nla . Net Income 289,994 193,329 22,433 (170,896) ..., -88.4% Beginning Balance 23,530 21,395 21,395 . 0.0% fnding Balance $ 313,524 $ 214,724 $ 43,828 $ (170,896) -79.6% The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and designated utility tax transfer. The facility opened early ~ a grand opening on March 31,2007. The operating revenue budget. includes $ 1'.7M in user fees/program revenue and $528K in utility tax subsidy. Through August, operating revenues total $981K and is $128K or 12% below YTn projections. Currently the Open Gym/lndoor Playground and TowelJEquipment Rentals are not up and running as of August 2008. Federal Way Community Center expects TowellEquipment Rentals to be up and running sometime this summer. Through August, operating expenditures total$I.3M and is $43K or 3% above YTn budget estimates. Federal Way Community Center has recovered 75% of operating expenditures compared to the budgeted recovery ratio of 87%. Year-to-date projected subsidy is $159K and Year-to- date actual subsidy is $341K or $182K over the projected subsidy_ The Federal Way Community Center planned a subsidy of $238K, which is supported by the Utility Tax transfer of $528K, the remaining $290K was for Capital reserves. With the subsidy currently over it's year-to-date budget by $182K, the Community Center is currently using their capital reserves for on-going general operations. Year-to-date operating budget projections are calculated on 1/l2th of the Annual Budget times the month we are reporting. For year-to-date August, the projected revenues/expenditure budget is 8/l2th of the annual budget. The Federal Way Community Center currently has $424K in their capital budget (construction). Planned capital expenditures includes the following: security system, concession stand vendor/construction, and commercial washer/dryer. Other Departmental. Variances City Council year-to-date expenditures total $288K is $6K above estimates due to overspending in various line items. City Manager year-to-date expenditures of $900K is above year-to-date budget by $16K mainly due the negative variance in charges for services of $70K with offsetting savings found in onetime charges for services of $42K based on 2007 spending patterns. Economic Development year-to-date expenditures of $159K is below year-to-date by $83K mainly due to under-spending of one-time programs in 2008 based on 2007 spending patterns. Management Services year-to-date expenditures of $ L6M is $24K above estimate mainly due to overspending in Election Services ($217K) offset by savings in onetime of $206K. Law year-to-date expenditures total $ LOM and is $44K below estimates mainly due to savings in onetime monies compared to 2007 spending patterns. 71 CASH & INVESTMENTS Overall investment interest through year-to-date through August 2007 compared to year-to-date through August 2008 decreased by $137K. The unfavorable variance is due to the decrease in interest rates for the overall market. The interest rates have decreased from August 2007 to August 2008 from 5.21% to 2.28%. The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to determine whether market yields are being achieved is the' range between the average 6- month US Treas.ury Bill (1.952) and the State Investment Pool (2.33%). The average portfolio yield is 2.40, which is slightly above the two benchmarks. US T -BOND 912828lP 08/10/07 $1 000,000 1,012,723 4130/2009 4.50% Subtotal In-House Investments $1,000,000 1,012,723 20 4.50% 1.95% State Investment Pool 58,541,015 1 da 2.33% The total invested balance at the end of August is $59.55M, which includes $58.54M in the state investment pool, and $1.01M in-house investment purchases. The state pool is composed of repurchase agreements (5.16%), Treasury Securities (0.04%) agency coupons (7.09%), interest bearing bank deposit (5.66%), agency floating rate notes (28.86%), agency variable rate notes (5.35%), discount notes (40.53%) and certificates of deposit (7.31%). The City's total investment portfolio is made up of 98% State Pool, and 2% In-House Investments. SIP Average Invested Balance by Type August 31, 2008 Interest Rates Comparison For the Month of August 2008 IB Bank Deposits 5.66% 6.0% .6 Month T-BiII 5.0% 4.0% 3.0% 2.0% 1.0% . State lnwsbnent Pool m In-house Inwsbnent Discount f\btes40.53% 0.0% .. Munlcipallnwstor Account . Portfolio A~rage Repurchase Agreements 5.16% CerlWicates of Deposit. 7.31% 2003 2004 2005 2006 2007 2008 1/"A COUNCIL MEETING DATE: October 7, 2008 ITEM #: 5.d. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Wynstone Final Plat, File No. 08-100695-00-SU POLICY QUESTION: Shall the proposed 45-10t Wynstone Final Plat be approved? COMMITTEE: Land Use & Transportation Committee MEETING DATE: September 22, 2008 CATEGORY: [8J Consent o City Council Business STAFF REPORT By: Jim o Ordinance [8J Resolution o o Public Hearing Other Senior Planner DEPT: Community Development Attachments: Wynstoile Final Plat Staff Report dated September 16,2008, including Wynstone Preliminary Plat Resolution No. 05-439, dated January 18,2005; Wynstone Final Plat Map; and Draft Resolution for Wynstone Final Plat. Options Considered: Approve, disapprove, or return to applicant. Decisional Criteria: Pursuant to FWCC 20-136(b), the City Council, in a public meeting, shall make written findings that the final plat is in substantial conformance to the preliminary plat and is in conformity with applicable zoning ordinances or other land use controls; that aU conditions of the Hearing Examiner and/or City Council have been satisfied; that the public use and interest shall be served by the establishment of the subdivision and etc. STAFF RECOMMENDATION: Approval of Final Plat CITY MANAGER ApPROVAL: ~ DIRECTOR ApPROVAL: ~ Conmuttee ~ Council COMMITTEE RECOMMENDATION: I move that the Land Use and Transportation Committee forward to the City Council, and place on the October 7, 2008, City Council consent agenda, a recommendation approving the Wynstone Final Plat Resolution. ~~~ =K--.---'--- Linda Kochmar, Chair ~. ilL Dini Duclos, Member PROPOSED COUNCIL MOTION: "I move approval of the Wynstone Final Plat application. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNClL BILL # I ST reading Enactment reading ORDINAi'lCE # RESOLUTION # Doc. 1.0. 47028 73 ~ CITYOF ~ Federal Way To: DEPARTMENT OF COMMUl\TJTY DEVELOPMENT SERVICES MEMORANDUM Linda Kochmar, Chairperson Land Use and Transportation Committee Greg Fewins, Director ofC~9fW1ynity Development ~es Jim Harris, Senior Planner tl1 FROM: VIA: Cary M_ Roe, P.E., Assistant City Manager ~ RE: Request for Wynstone Final Plat Approval File #08-100695-00-SU DATE: September 16, 2008 I. RECOMMENDATION City of Federal Way staff has reviewed the Wynstone final plat for compliance with preliminary plat conditions and all applicable codes and policies, and recommends approval of the final plat application. II. INTRODUCTION Request: Description: Owner/ Applicant: Engineer: Request for final plat approval for Wynstone Subdivision. The Wynstone Subdivision consists of a total of 45 lots. The subdivision includes 44 single-family lots and one additional one-acre parcel for multi-family development. Access to the site is from SW Campus Drive at the intersection of 10th Avenue SW, from the west from SW 340lh Street adjacent to Saghalie Park, and from the south by 121h Avenue SW. All required roads, sidewalks, storm drainage facilities, sewer lines, and water lines have been constructed and/or financially guaranteed in accordance with preliminary plat approval granted by the City Council on January 18,2005. Mike Kershner Wynstone Properties LLC 6901 Ford Drive NW Gig Harbor, WA 98335 Jim Jaeger Jaeger Engineering 9419 South 204 th Place Kent, WA 98031 74 Location: Generally located along the south side of SW Campus Drive at the intersection of lOth Avenue SW. NW t.4 of Section 19, Township 21 N., Range 4 E., W.M., Federal Way, King County (see Exhibit A - Vicinity Map). Sewer: Lakehaven Utility District Water: Lakehaven Utility District Fire Dept.: South King Fire and Rescue School Dist.: Federal Way School District Prepared By: Jim Harris, Senior Planner lli. HISTORY AND BACKGROUND The Wynstone Subdivision is a proposed subdivision of 45 lots. Lots I - 44 are intended for single- family use and lot 45 is intended for multi-family development. (Exhibit B - Final Plat Map). The Wynstone Preliminary Plat, File No. 03-102630-00-SU (Exhibit C - Preliminary Plat Map) was granted approval by the Federal Way City Council on January 18,2005, per Resolution 05-439 (Exhibit D - Wynstone Preliminary Plat Resolution). Zoning for the southern portion of the site (lots 1-4, and lots 18-44) is RS 7.2 (Single-Family Residential) with a minimum lot size of7,200 square feet. Zoning for the northern portion of the site (lots 5-17) is RM 2400 (Multi-family Residential). Lots in the RM 2400 zone must have a minimum lot size of 5,000 square feet for a single-family residence. Lot 45 may develop with up to 16 multi-family units as permitted by the zoning code and Concomitant Zoning Agreement approved for the RM 2400 portion of the site. The Concomitant Zoning Agreement was approved by the City Council concurrent with the preliminary plat approval, under City File No. 03-1 02632-UP, and recorded under King County recording number 2005060300 1039. The final plat map and lot closure calculations were reviewed to ensure all lots meet the minimum size requirement. The developer applied for final plat approval on February 12,2008. However, additional information was required in order to have a complete application. The application was determined complete on September 2, 2008. Improvements installed under Engineering Application Number 05-103031-00- EN are now complete and/or bonded per Performance Maintenance No. 5779075 in the amount of $387,465.60. Pursuant to RCW 58.17.110 and FWCC Section 20-136, the City Council is charged with determining whether the following requirements have been met: 1_ If the proposed final plat conforms to all terms of the preliminary plat approval; 2. If the subdivision meets the requirements of all applicable state laws and local ordinances that were in effect at the time of preliminary plat approval; 3_ If all taxes and assessments owing on the property have been paid; and 4. If all required improvements have been made or sufficient security has been accepted by the City. Land Use and Transportation Committee Request for Wynstone Final Plat Approval Page 2 File #08-1 00695-OO-SU/ooe- ID. 47029 75 City of Federal Way staff has reviewed the Wynstone final plat application for compliance with preliminary plat conditions and all applicable codes and policies. All applicable codes, policies, and plat conditions have been met. A proposed resolution of the City of Federal Way, Washington, to approve the Wynstone final plat is enclosed (Exhibit E - Draft Resolution ofWynstone Final Plat Approval). IV. COMPLIANCE WITH PRELIMINARY PLAT CONDITIONS The following lists conditions of preliminary plat approval in the same order referenced in Federal Way City Council Resolution 05-439. Required improvements have been completed and/or financially guaranteed as allowed by FWCC Section 20-135. The resolution adopted the findings of fact and conclusions of the Land Use Hearing Examiner's December 29,2004, Report and Recommendation. Based on review of this application, environmental record, and pertinent decisional criteria, the Department of Community Development Services recommended approval of the preliminary plat subject to the following conditions: I. Under the terms of the existing Concomitant Zoning Agreement, approval of a new Concomitant Agreement is required concurrent with approval of the preliminary plat on parcel 192104-9044. Therefore, the associated proposed Concomitant Agreement must be adopted concurrent with approval of the preliminary plat. Staff Response: This condition has been met. The Concomitant Zoning Agreement was approved concurrent with the preliminary plat approval by City Council Resolution 05-439 on January 18,2005. 2. Prior to proceeding with plat infrastructure construction, the applicant shall provide a revised landscape plan that includes the following landscaping to be approved by the City: A. Arterial buffer landscaping in Tract C per FWCC Section 20-178; B. Street trees in right-of-way landscape planter strips per Public Works Department Standards; C. Landscaping of Tracts D and H with vegetation including trees, shrubs, and groundcover, to provide a visual separation between the public right-of-way and the proposed storm water facilities. These landscape tracts shall be owned and maintained by the homeowners' association. The landscape tracts shall be developed with Type III landscaping. If cyclone fencing is used around the storm drainage ponds, the fencing shall be coated black or green. D. Restoration and landscaping of slopes resulting from clearing, grading, and construction roadways. E. Significant tree retention and protection in compliance with FWCC standards. F. Landscaping adjacent to proposed retaining walls on lots 5-9. Staff Response: This condition has been met. Planning Division and Public Works Department staff reviewed and approved landscape plans meeting the FWCC requirements and condition above. The landscape plan has been implemented and inspected by City staff. Land Use and Transportation Committee Request for Wynstone Final Plat Approval Page 3 File #08-1 00695-OO-SUlDOc. I.D. 47029 76 3. Based on the August 19,2004, recommendations from Berquist Engineering Services, the final plat map shall note that all building foundations shall be setback from retaining walls a distance equal to the height of the wall. Based on December 15, 2003, recommendations in the Berquist report, and the April 15, 2004 amendment, buildings on lots 19, 20, and 45 shall be setback a minimum of 10 feet from the top ofthe slope that exceeds 10 feet vertical height Design and construction of the project shall comply with all requirements and recommendations of the Berquist Engineering analysis and reports dated December 15, 2003, and April 15, 2004. Staff Response: This condition has been met. A note implementing these requirements is included on sheet 2 of the final plat. 4. Prior to final plat approval, as required by Metro, the applicant shall design and construct a bus stop shelter footing and bus stop landing in accordance with King County Metro standards for the site frontage along SW Campus Drive. Prior to construction, the applicant shall provide approval of the landing design and location from Metro. Staff Response: This condition has been met A bus stop footing and landing in accordance with King County Metro standards has been constructed at the intersection of lOth Avenue SW and SW Campus Drive. 5. The final plat map shall include a note to the following effect: Due to the proposed multi-family development on lot 45, open space on lot 45 was not provided with the subdivision. Open space on lot 45 must meet the greater requirement of the Federal Way Subdivision Code requirement of 15 percent gross open space, or the multi-family open space/recreation area requirements of FWCC Section 22-667. Review and approval of the lot 45 open space will occur in conjunction with permitting and development on lot 45. Open space on lot 45 shall be provided on site and in accordance with provisions ofFWCC Section 22-667, note 2. Staff Response: This has been met. A note meeting the requirements of this condition is included on sheet 2 of the final plat 6. If included in the final engineering design, retaining walls and rockeries design shall be harmonious with the residential use of the site and shall promote residential design themes through such means as terracing, orientation, natural material selection, use of vegetation, and textural treatment to be designed by the applicant and approved by the Community Development Services Department. Staff Response: This condition has been met The few walls that are on the site have been reviewed and approved by City staff in accordance with this condition. 7_ The applicant shall add a note to the fmal plat and a notice on the title oflots 22,25, 19, 20,40, 41,42,43, and 44 of the fact that 13th Court SW will provide access to lot 45, which will develop with 16 multi-family or single-family residential units. Staff Response: This condition will be met when the applicant records "title notifications" on the subject lots, concurrent with final plat recording. The title notifications cannot be recorded until the plat is recorded. The note implementing this condition is on the final plat map and will be slightly modified before plat recording to meet the condition of plat approval. Land Use and Transportation Committee Request for Wynstone Final Plat Approval Page 4 File #08-1 00695-00-SU/Doc. !.D. 47029 77 V. SEPA A Mitigated Determination of Non significance (MDNS) was issued on September 1,2004, in accordance with the State Environmental Policy Act (SEPA). The following conditions (summary) of approval were identified: I. In order to mitigate potential erosion impacts to the infiltration facilities at Panther Lake downstream of this project, clearing grading and street/utility work for the plat improvements is not be permitted from October 31 to March 30, unless approved in writing by the Public Works Director. Staff Response: This condition has been met. This seasonal work restriction was included as a condition of the engineering plans as approved by the Public Works Department. 2. In order to mitigate for the adverse transportation impacts of the new trips generated by the development on existing transportation network, prior to final plat approval, the applicant shall construct the five City Transportation Improvement Plan (TIP) projects impacted by the proposal, or, in lieu of constructing these TIP projects, prior to final plat approval, the applicant may voluntarily pay a pro-rata share contribution of$98,688.00 for the 44 single-family lots, and $20,554.00 for the multi-family project toward construction of the impacted TIP projects. Staff Response: This condition will be met before the recording of the plat. The applicant has chosen to pay the pro-rata traffic mitigation fee of $98,688.00. The multi-family project is not proposed or permitted at this time. 3. The completion ofSW 340th Street between 12th Avenue SW and 19th Avenue SW would create a new route between neighborhoods to the south and Saghalie Junior High School, and shopping areas to the west of the development. This could adversely impact the safety of access to the school. Therefore, prior to final plat approval, the applicant shall construct two speed humps in accordance with City standards on SW 340th Street between 13th Court SW and 19th. Avenue SW to mitigate safety impacts associated with the increase in speed and volume of traffic on SW 3401h. Street. Staff Response: This condition will be met prior to final plat approval. The applicant has installed one of the speed humps and has scheduled the remaining speed hump to be installed by September 19, 2008. VI. DECISIONAL CRITERIA Pursuant to FWCC Section 20-136, if the City Council finds that the following criteria have been met, the City Council may approve the final plat for recording: I. The final plat is in substantial conformance to the preliminary plat. Staff Response: This criterion has been met, as the Wynstone final plat is representative ofthe preliminary plat and the conditions of preliminary plat have been met or financially guaranteed through bonding. 2. The final plat is in conformity with applicable zoning ordinances or other land use controls. Land Use and Transportation Committee Request for Wynstone Final Plat Approval Page 5 File #08-1 00695-00-SU/00c. ID. 47029 78 Staff Response: This criterion has been met. The plat meets the zoning standards for the RS 7.2 zoning district for the southerly portion of the site, which is zoned RS 7.2. The RS 7.2 portion ofth<: site provides single-family dwelling unit lots that range from 7,200 square feet to 15,645 square feet in size. The northerly portion of the site is zoned RM 2400 and is also governed by a Concomitant Zoning Agreement adopted concurrently with the preliminary plat approval on January 18,2005. The northerly portion of the site includes lots with a minimum size of 5,000 square feet. Lot 45 is approximately one acre in size and could be developed with up to 16 multi-tamily units_ The plat conforms to the applicable FWCC and Concomitant Zoning Agreement. As provided for in FWCC Section 20-135(b), a performance/ maintenance bond is in place for the entire plat including streets and all infrastructure. 3. That all conditions of the Environmental Determination, the Hearing Examiner, and/or City Council have been satisfied. Staff Response: This criterion has been met as noted in the staff comments above. All plat conditions have been met and/or are financially guaranteed to be completed within two years of final plat approval. All life safety improvements have been completed. 4. That the public use and interest shall be served by the establishment of the subdivision and dedication by determining if appropriate provisions are made for, but not limited to, the public health, safety, general welfare, open space, drainage ways, streets and roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and schools and school grounds, and shall consider all other relevant facts, including sidewalks and other planning features that assure safe walking conditions for students who walk to and from school. Staff Response: This criterion has been met. The final plat is consistent with applicable zoning and subdivision regulations, and ensures the public health, safety, and welfare is protected_ The plat infrastructure has been installed and adequately financially guaranteed as discussed above, including: safe walking routes of travel to schools and school bus stops, open space provided via fee-in-lieu of payment and on-site open space, drainage systems and water and sewer installed, and street improvements. The applicant is providing a partial fee-in-lieu of open space, and providing partial on-site open space in accordance with FWCC 20-155. 5. That all required improvements have been made and maintenance bonds or other security for such improvements have been submitted and accepted. Staff Response: This criterion has been met. All road, pedestrian pathway, and storm drainage improvements have been constructed and/or financially guaranteed. In addition, all water and sewer lines have been installed and approved by Lakehaven Utility District as identified in the April 23, 2008, letter of substantial completion from Lakehaven Utility District (Exhibit F- Lakehaven Substantial Completion Letter). 6. That all taxes and assessments owing on the property being subdivided have been paid. Staff Response: Prior to recording, King County Department of Assessments will ensure that all taxes and assessments have been paid. Land Use and Transportation Committee Request for Wynstone Final Plat Approval Page 6 File #08-1 00695-00-SUlDoc. I.D. 47029 79 VD. CONCLUSION Staff recommends approval of the Wynstone final plat. Based on site visits, review of the final plat maps, construction drawings, and the project file, staff has determined that the application for the final plat meets all platting requirements ofRCW 58.17.110 and Section 20-136 of the Federal Way City Code. Plat infrastructure improvements have been substantially completed and/or financially secured to guarantee that the plat conditions and code requirements will be completed within two years of final plat approval as allowed by FWCC Section 20-135. The project has been developed in conformance with the preliminary plat approval, Resolution 05-439. EXHIBITS Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Vicinity Map Reduced Copy of Wynstone Final Plat Map Reduced Copy of Approved Wynstone Preliminary Plat Resolution 05-439, Wynstone Preliminary Plat Approval Draft Resolution ofWynstone Final Plat Approval Lakehaven Substantial Completion Letter Land Use and Transportation Committee Request for Wynstone Final Plat Approval Page 7 File #08-1 00695-00-SU/Doc. 1.0. 47029 80 Q. <( :E ~ - z - (.) :> w z o t- en z ~ >- ~ - R'S $.;. G1 ..."'C o ' 5af ~ >- w ~ ;;;. .;;; c: " o .>< ~ ~ G; :u8f'>< ~VI ~ ~ ~:U J " VI ~ G; ~ ~ ~ ~ ~ ~ ~ ~ ~ C ~ "E E = VI ~ .~ u ~ E ~ ~ ~ ~ ~ 8.il5~fie-E3~~~ ~ uu8~8sg>~ ~II IDllliD. en .~ ~ ro 5=> C') '- <0 Q) 0 .0 >.u) ro Ero Q) 2S~<{ 0.- c> Q)roQ)> (f)iD>~ ..-o<{cu Q)Q).c> -roLLro=:: OOlO~ S- >-~ Q) w +- ,., -0 ~O~~ 0.. <{ ~ >- I- Z o > ...- <{z ...- c> lI) 10 >- C ~ ~ 10 ~ o c: lI) Q) .><: 10 E >- 10 S m Q; "0 Q) LL - o - (5 Q) .r:::. I- ~ ..J Z o c: .Q ro C CD '" CD ~ <<l E en :c I- vv rl~~'l'UN~ PLA'r AND A PORTION OF GOVERNMENT LOT 2 19, TWP. 21N., RNG. 4E, W. M, KING COUNTY, WASHINGTON APPROVALS: DESCRIPTION: OF THE NW 1/4 FEDERAL WAY, A PORTION OF GOVERNMENT LOT 1 OF SEC. DEDICATION: KNOW ALL PEOPLE BY THESE PRESENTS THAT WE, THE UNDERSIGNED OWNERS OF INTEREST IN THE LAND HEREBY SUBDIVIDED. HEREBY DECLARE THIS PLAT TO BE THE GRAPHIC REPRESENTATION OF THE BUBDIVISION MADE HERESY, AND DO HEREBY DEDICATE TO THE USE OF THE PUBLIC FOREVER ALL STREETS AND AVENUES NOT SHOWN AS PRIVATE HEREON AND DEDICATE. THE USE THEREOF FOR ALL PUBLIC PURPOSES NOT. INCONSISTENT WITH THE USE THEREOF FOR PUBLIC HIGHWAY PURPOSES. AND ALSO THE RIGHT TO MAKE ALL NECESSARY SLOPES FOR CUTS AND FILLS.UPON THE LOTS AND TRACTS SHOWN THEREON IN THE ORIGINAL REASONABLE GRADING OF SAID STREETS AND AVENUEB. AND FURTHER DEDICATE TO THE USE OF THE PUBLIC ALL TIiEEASEMENTS AND TR.ACTS SHOWN ON THIS PLAT FOR ALL PUBLIC PURPOSES AS INDICATED THEREON, INCLUDING BUT NOT LIMITED TO PARKS. OPEN SPACE, UTILITIES AND DRAINAGE UNLESS SUCH EASEMENTS OR TRACTS ARE SPECIFICALLY IDENTIFIED ON THIS PLAT AS BEING DEDICATED OR CONVEYED TO A PERSON OR ENTITY OTHER THAN. THE PUBLIC. IN WHICH CASE WE DO HEREBY DEDICATE AND CONVEy SUCH STREETS, EASEMENTS, OR TRACTS TO THE PERSON OR ENTITY IDENTIFIED AND FOR THE PURPOSE STATED. FURTHER, THE UNDERSIGNED OWNERS OF THE LAND HEREBY SUBDIVIDED. WAIVE AND RELEASE FOR TAl;MSEl..VES, THEIR HEIRS AND ASSIGNS AND ANY PERSON OR ENTITY DERIVING TITLE FROM THE .UNDERSIGNED. ANY ANCl ALL CLAIMS FOR DA,..AGES AGAINST THE' CITY OF FEDERAL WAY, ITS SUCCESSORS AND ASSIGNS WHICH MAY BE OCCASIONED BY THE DESIGN, ESTABLISHMENT. CONSTRUCTION. OPERATION, FAILURE TO OPERATE, OR MAINTENANCE OF ROADS AND/OR ORAINAGE SYSTEM~ ALTERATIONS OF THE GROUND SURFACE. VEGETATION, DRAINAGE OR SURFACE OR SUBSURFACE WATER FLOWS.WITHIN THE SU8DIVISIONS OR WITHIN ANY DRAINAGE OR DETENTION FACILITIES DESIGNED TO RECEIVE OR ACTUALLY RECEIVING ORAINAGE FROM THE SUBDIVISIONS AND THE CITY OF FEDERAL WAY'S REVIEWANO APPAOVALOF PLANS AND PERMITS FOR SAME OTHER THAN CLAINSRESULTING.FAOM INADEQUATE MAINTENANCE BY THE CITY OF FEDERAL WAY. FURTHER. THE UND$RllIeNEDOWNERSOF THE LAND HEREBY SUBDIVIDED. AGREE FOIl THEMSELVIS, THEIR HEIRS AND ASSIGNS TO INDEMNIFY. HOLD HARMLESS, AN1l DEFENO THE CITY OF FEDERAL WAY. ITS SUCCESSORS AND ASSIGNS. FROM AND AGAINST ANY DAMAGE, INCLUDING ANY COSTS OF. DEFENSE. CLAIMED BY PERSONS WITHIN OR WITHOUT THE SUBDIVISIONS TO HAVE BEEN CAUSED BYTHEQESIGN. ESTABLISHMENT, CONSTRUCTION. OPERATION, FAILURE TO OPERATE. OR MAINTENANCE OF ROADS AND/OR DRAINAGE SYSTE~ALTEAATIONS OF THE GROUND. SURFACE, VEGETATION. ORAINAGE.OR SURFACE OR SUBSURFACE WATER FLOWS WITHIN THE SUBDIVISIONS OR WITHIN ANY DRAINAGE OR DETENTION FACILITIES DESIGNED TO RECEIVE OR ACTUALLY RECEIVING DRAINAGE FROM THE SUBDIVISIONS AND THE cIty OF FEDERAL WAY'S REVIEW AND APPROVAL OF PLANS AND PERMITS FOII.SAME. PROVIDED, THIS WAIVER AND INDE"",IFICATION SHALL NOT BE.CONSTRUED AS RELEASING THE CITY OF FEDERAL WAY, .ITS SUCCESSORS OR ASSIGNS. FROM LIABILITY FOR DAMAGE~ INCLI$DING THE COST OF DEFENSE, RESUlTING FROM AND TO THE EXTENT OF THE SOLE NEGLIGENCE OF THE CITY OF FEDERAL WAY, ITS SUCCESBOfIlS. oR AIISIGNS, THIS SUBDIVISION. DEDICATION, RELEASE, INDEMNIFICATION OF CLAIMS, AND AGRIEIolENT.TO HOLD HAIIMLESS IS MADE WITH THE FREE CONSENT. AND. IN ACCORDANCE WITH THE DESIRES OF SAID OWNERS. IN WITNESS WHEREOF WE .SET OUR HANDS AND SEALS: e~s'AAO'=oPR'l'IE . LLC.' . A WAS~GTONEIMIT~DLIABILITY COMPANY ACKNOWLEDGMENTS: STATEOF'WASHINGTON COUNTY OF KING ) ISS ) I CERTIFY THAT I KNOW. OR HAVE SATISFACTORY EVIDENCE THAT . IS THE PERSON WHO APPEARED BEFORE ME. AND SAID PERSON ACKNOWLEDGED THAT (S)HE SIGNED THIS INSTRUMENT. ON OATH STATED (Sl HE WAS AUTHORIZED TO EXECUTE THE INSTRUMENT AND ACKNOWLEDGED IT AS THE OF TO BE THE FREE AND VOLUNTARY ACT OF BUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THE INSTRUMENT. DATED THIS ---' DAY OF 200_. NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON RESIDING AT: PRINTED NAME: COMMISSION EXPIRES: STATE OF WASHINGTON ) ) SS COUNTY OF KING ) I CERTIFY THAT I KNOW OR HAVE SATISFACTORY EVIDENCE THAT IS THE PERSON WHO APPEARED BEFORE ~E, AND SAIO PERSON ACKNOWLEDGED THAT (S) HE SIGNED THIS [NSTRUMENT. ON OATH STATED (S)HE WAS AUTHORIZED TO EXECUTE rHE INSTRUMENT AND ACKNOWLEDGED IT AS THE )F TO BE THE FREE AND VOLUNTARY ACT IF SUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THE (NSTRUMENT. JATED THIS _ DAY OF 200_. 10TARY PUBLIC IN AND FOR THE STATE OF WASHINGtON iESIDING .AT: lUNTED NAIE: OMMISSION EXPIREs: UGHT OF WA Y DEED: GAD RIeHT. OF WAY PER DEED "ILED UNDER RECORDING JMBER 2008 DEPARTMENT OF COMMUNITY DEVELOPMENT: EXAMINED AND APPROVEO THIS _ DAY OF DIRECTOR OF COMMUNITY DEVELOPMENT FEDERAL WAY crry COUNCIL: EXAMINED AND APPROVED THIS _ DAY OF 200_. MAYOR ATTEST: CITY CLERK DEPARTMENT OF PUBLIC WORKS: EXAMINED AND APPROVED THIS _ DAY OF 200_. PUBLIC WORKS DIRECTOR KING COUNTY DEPARTMENT OF ASSESSMENTS: EXAMINED AND APPROVED THIS _ DAY OF 200_. KING COUNTY ASSESSOR ACCOUNT NUMBER DEPUTy KING COUNTY ASSESSOR FINANCE DIVISION CERTIFICATE: I HEREBY CERTIFY THAT ALL PROPERTY TAXES ARE PAID. THAT THERE ARE NO DELINQUENT SPECIAL ASSESSMENTS CERTIFIED TO THIS OFFICE FOR COLLECTION AND THAT ALL SPECIAL ASSESSMENTS CERTIFIED TO THIS OFFICE FOR COLLECTION ON ANY OF THE PROP- ERTY HEREIN CONTAINED. DEDICATED AS STREETS. ALLEYS OR FOR ANY OTHER PUBLIC USE. ARE PAID IN FULL. THIS _ OAY OF FINANCE DIVISION 200_. MANAGER, FINANCE DIVISION DEPUTY RECORDING CERTIFICATE: FILED FOR RECORD AT THE REQUEST OF THE FEDERAL WAY CITY COUNCIL THIS _ DAY OF 200_ AT _ MINUTES PAST _.14, AND RECORDED IN VOLUME _ OF PLATS, PAGES _ RECORDS OF KING COUNTY, WASHINGTON. ' DIVISION OF RECORDS AND ELECTIONS: MANAGER SUPERINTENDENT OF RECORDS SURVEYOR'S CERTIFICATE: I HEREBY CERTIFY THIS PLATOI' WYNSTONE PLAT IS BASED UPON AN ACTUAL SURVEy AND THA T THE COURSES ANO DISTANCES SHOWN ARE SHOWN CORRECTLY HEREON. THAT THE MONUMENTS WILL BE SET AND THE LOT AND BLOCK CORNERS WILL BE STAKED CORRECTLY ON THE GROUND AS CONSTRUCTION IS COMPLETED AND THAT I HAVE FULLY COMPLIED WITH THE PROVISIONS OF THE PLATTING REGULATIONS, ST~d1L.S. CERTIFICA TE NO. 3B9S5 ':;;>-/$.:;8 DATE ACKNOWLEDGMENTS: ST A TE OF WASHINGTON ) ) SS COUNTY OF KING ) I CERTIFY THAT I KNOW OR HAVE SATISFACTORY EVIDENCE THAT IS THE PERSON WHO APPEARED BEFORE ME, AND SAID PERSON ACKNOWLEDGED THAT (S) HE SIGNED THIS INSTRUMENT. ON OATH STATED (S) HE WAS AUTHORIZED TO EXECUTE THE INSTRUMENT AND ACKNOWLEDGED IT AS THE OF TO BE THE FREE AND VOLUNTARY ACT OF SUCH PARTY FOR THE USES AND PURPOSES MENTIONED IN THE INSTRUMENT. DATED THIS _ DAY OF 200_. NOT ARY PUBLIC IN AND FOR THE STATE OF WASHINGTON RESIDING AT: PRINTED NAME: COMMISSION EXPIRES: heet Index: ET I IlEllICATIOHS / ~s / APPROVALS / GENERAL NOTES ;r 2 I'LAT NOTES / LOT APlEASI AllOAE8SES !T 3 SECTION COHTAOI. / ZONING C COMPReHENSIVE PLAN HOTE !T 4 sm PLAN :T 5 SITE PLAN ,T 6 PLAT DEPICTION 'CITY FILE NO. 08-100S95-00-SU ~m Q)( m:c t~ (:) t~ CBNTR~ P INTE ~-,jIII'& 206 Railroad Avenue North - Kent, WA 96032 253-813-1901 main 253-813-1908 fax DRAYH BY: 0 Woods ClIECXBD BY: S Woods DATE: Jan. 31, 2008 JOB NAIIt 2646 SCAll: NA JOB NO.: 2646 i[ -~'] PARCEL A: 200_. THAT PORTION OF GOVERNMe:NT LOT 1, iINSe:CTION 19, TOWNSHIp 21 NORTH, RANGE 4 EASTiOF THE WILLAMETTE MERIDIAN, IN KING COUNTY, WASHINGTON; ISAIO PORTION BEING MORE PARTICUlARLY DESCRIBED AS FOLLOWS: :,' COMMENCING AT THE NORTHWEST CORNER OFl SAID SECTION 19:' THENCE ALONG THE NORTH LINE THEREOF SOUTH B9 '00'18" EAST 335.7B FEET:' :. THENCE SOUTH 01 ~35'15" WEST 42.00 FEET TO THE SOUTHERLY MARGIN OF THE LAND DESCRIBED IN Oe:EO. RECORDED UNDER RECORDING NO. B501l70565. IN KING! CouNTY. WASHINGTON: THENCE ALONG SAID SOUTHERLY MARGIN SOOTH 89 '00' 1B' EAST 1B.07 FEET TO THE BEGINNING O~' AI CURVE CONCAVE TO THE SOUTHWEST HAVING' A RADIUS OF 55B\ 00 FEET; THENCE EASTERLY lAND SOLlTHEASTERL Y 700154 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE 'OF i 60 '59 . 59":' " THENCE SOUTH 28'00'19" EAST 422.43 FEET TO THE TRUE POINT OF BEGINNING AND niE BEGINNING OF;' A! CURVE CONCAVE TO THE NORTHEAST HAVING' A RAOIUS OFS42 i 00 FEET: THENCE SOUTHEASTERl. Y 217.49 FEEr: ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF: 1.4 '47'59" TD:'AI RADI~L LINE OF SAID CURVE WHICH BEARS SOUTH 47 '11 . 42' WEST: ; THENCE LEAVING IS~IO MARGIN ALONG, THE NON-TANGENT EAST :LINE OF SAID GOVERN~ENT LOT SOUTH O:1'!3'12j WEST 390.17 FEET TO THE SOUTHEAST CORNER THEREOF: 'i I : THENCE ALONG THE' SOUTH LINE OFilGOVERNMENT LOT, NORTH ' 88"69'20" WEST 1561.92 FEET TO THE BEGiNNING OF A NON-TANGENT CURVE CONCAVE TO THE SOUTHEASTi:H~VING!A RADIUS OF .B97.:03 FEET (A RADIAL LINE THROUGH SAID BEGINNING ,BEARS NORTH ,74 '4B'34" WEST): '; :1; . '. THENCE NORTHERLY' AND NORTHEASTERL:Y 732.77 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 146 '411'15" TO THE TRUE POINT OF 8EGINNING. ': ' i SITUATE IN THE COUNTY OF KING. STATE iOF WASHINGTON. PARCEL B: ,. I THAT PORTION OF GOVERNMENT LOT 2. IN ISECTION 19. TOWNSHIP 21 NORTH. RANGE 4 EAST OF THE WILLAMETTE MERIDIAN. IN KING COUNTY. WASHINGTON. LYING NORTHERLY OF A LINE BEGINNING ON THE WESTERLY LINE OF SAID GOVERNMENT LOT AT A POINT 412'.00 FEET SOUTHERLY OF THE NORTHWEST CORNER THEREOF: i: ' THENCE EAST TO THE EASTERLY LINE OF SAID GOVERNMENT LOT. ,- 1 " EXCEPT THE WESTERL Y 264. 00 FEET THEREOF; AND EXCEPT THAT PORTION DESCRIBED AS FoLLOWS: . , COMMENCING AT THlt NORTHWEST COANE~ OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER .oF SAID SECTION 19; THENCE SOUTH B9'27'31" EAST ALONG; THE NORTH LINE THEREOF, A DISTANCE OF 264.01 FEET TO THE POINT OF BEGINNING; THENCE CONTINUING SOUTH B9"27'~1": EAST'A DISTANCE OF 298,22 FEET: I; , THENCE SOUTH 21'47'27" WEST. A bISTANCE OF 122.9B FEET: THENCE SOUTH 70 'OB' 00" WEST, A 'DISTANCE OF 83.38 FEET; THENCE SOUTH 53,"44'33" WEST. A DISTANCE OF IS4.46 FEET:' THENCE NORTH 3s'15'27" WEST. A DISTANCE OF 44.74 FEET TO THE BEGINNING OF A 34'0.00 FOOT RADIUS, CURVE THE CENTER OF WHICH BEARS SOUTH 53 '44'33" WEST: .. : THENCE NORTHWESTEAL Y ALONG SAlOl' CURVE THROUGH A CENTRALl ANGLE OF .05'OO'3B" AN ARC DISTANCE OF',29.73 FEET: , THENCE NORTH 01 'OS' 3S" EAST PARALLEL WITH THE WEST LINE OF THE SOUTHWEST QUARTER OF SAID NORTHWEST QUARTER, A 'DISTANCE OF 1B3,39 FEET TO, THE POINT OF BEGINNING. SITUATE IN THE COUNTY OF KING. STATE elF WASHINGTON, NOTES: 1) THE MONUMENT CONTROL SHOWN FOR THis SITE WAS ACCOMPLISHED BY FIELD TRAVERSE.UTILIZING A ONE; (I) SECOND THEODOLITE WITH INTEGRAL ELECTRONIC OIST ANeE iMEASURING METER (GEODlMETER 600) AND REAL TIME KINEMATIC (RTK) / STATIC' GLOBAL POSITIONING SYSTEM (GPS)! 'LINEAR AND ANGULAR CLOSURE OF THE TRAVERSES MEET THE 'STAI;OAROS OF WAC 332-130-090. '. '.', UTILITIES OTHER THAN THOSE SHOWN MAY EXIST ON THIS SITE. ONL Y THOSE WHICH,ARE VISIBLE OR IHA,VING VISIBLE EVIDENCE, OF THEIR INSTALLATION ARE SHOWN !HEREON'. FUlL RELIANCE FOR jLEGAL DESCRIPTIONS AND RECORDED EASEMENTS HAVE BEEN PLACED ON THE ,nTLE! REPORT FROM FIRST AMERICAN INSURANCE COMPAN~ CpMMITMENT ORDER NO. 4203-8B457I, DATED APRIL 11. 200B. NO ADDITIONAL RESEARCH HAS BEEN ;ATTEMPTEO. OFFSET DIMENSIONS SHOWN HEREON ARE'MEASUREO PERPENDICULAR TO PROPERTY LINES. 2) 3) 4) BASIS OF BEARIN~? TRUE NORTH, BASED UPON GLOBAL POSITiIO~ING 'SYSTEM (GPS) LAMBERT GRID WASHINGTON STATE NORTH ZONE COORDINATES. A CONVERGENCE ANGLE OFO'1'07'03.B5" COUNTERCLOCKWISE WAS APPLIED AT A PUNCH IN 1. 5" BRASS DISC IN THE WESTERNMOST NORTHBOUND LANE OF 1ST' AVENUE SOUTH.:. I I THE MONUMENT IS THE EAST QUARTER CORNER OFSECTICiN 19. TOWNSHIP 21 NORTH, RANGE 4 EAST OF T~E IWILL~METTE MERIDIAN. : THE NORTH AMERICAN DATUM OF 1SB3/1991 (NADB3/91) GRID COORDINATES WERE FOUND! TO BE 110694.431 I 12157B69.100 AT THAT POINT. THE INVERSE OF BOTH THEISEA LEVEL CORRECTION F ACTOR OF O. 999990B95 AND THE GRID SCALiE I' Ac'TOR OF 1. 000044913 WAS APPLIED TO THE GRID COOROINA:TES FOR SHOWN GROUND DISTANCES. i I i i. I BUILDING SETBACKS: FRONT - 20 FEET SIDE - 5 FEET i REAR - 5 FEET, ! i, i CORNER LOT BUILDING SE\BACKS ARE DETERMINED PURSUANT TO FWCC! SECTION 22-1, PROPERTY UNE OEFINITIQN.I , SETBACKS FOR LOT 34 WILL BE REVISED TO COINCIDE WITH THE,VAcATION OF SW 340TH 8T AS DEPICTED IN DETAIL i~ot ON'",AGE 6 OF 6. i ' DENSITY NOTE: : I i MAXIMUM DENSity FOR LOr!-45 IS 16 UNIT~. IpERTHE CONCOMITANT ZONING AGREEMENT APPROVED BY 'THE FEDERAL WAYi'ciTY COuNCIL. SECTiON 6.1- " l , I ii" Ri4~. WM !HOEll DATk , GLl-GL2-NW 19, T21N, SlIRVEY FOll: . i WynstDne Pr-o'per-ties, LLC\ S905 For-d Dr.ive NW Gig Har-bDr, W~, 98335 , .. KING COUNTY,: WASHING If ON ' I . . SHEET 1 OF 6 WYNSTONE PLAT AND A PORTION OF GOVERNMENT LOT 2 19, TWP. 21N., RNG. 4E. W.M. KING COUNTY, WASHINGTON EASEMENTS & RESERVATIONS: A PORTION OF GOVERNMENT LOT 1 OF THE NW 1/4 OF SEC. FEDERAL WAY, PLAT NOTES: 1. DURING THE .COURSE OF CONSTRUCTION OF ANY LOT WITHIN THIS SUBOIVISIO~ STue OUT INVERT ELEVATIONS FOR STORM DRAINAGE SHOUlD BE VERIFIEO BY THE INDIVIDUAL LOT BUILDER DR OWNER TO' PROVIDE THE NECESSARY SLOPE FROM THE PROPOSEO HOUSE. 2. THE ARTICLES OF INCORPORATION FOR THE WYNSTONE HOMEOWNERS ASSOCIATION ARE ON FIL.E WITH THE STATE OF WASHINGTON. 3. AL.L.L.OTS Ao..JOINING AN AREA OR HAVING AREA WITH A SENSITIVE AREA SETBACK OR SENSITIVE AREA TRACT SHAL.L. BE PROVIOED WITH A BOUNDARY DELINEATION (E. Go, TEMPORARY PLASTIC FENCING) ACCEPTABL.E TO THE CITY OF FEOERAL. WAY OEPARTMENT OF COMl4\JNny SERVICES (OCOS), OR ITS SUCCESSOR AGENCY, BETWEEN THE LOT OR PORTION (S) OF THE L.OT AND THE AREA RESTRIC.TEO, SAID BOUNDARY DELINEATION SHALL BE IN PL.ACE PRIOR TO ANY GRADING OR CLEARING OF THE SUBDIVISION AND REMAIN IN PLACE UNTIL A DWEL.LING IS CONSTRUCTED ON THE LOT AND OWNERSHIP TRANSFERRED TO THE FIRST OWNER-OCCUPANT. 4. TRACT A IS ADRAINAQE WATER QUAL.ITY TRACT, AND IS HERESY DEDICATED TO THE CITY OF FEDERAL. WAY FOR OWNERSHIP AND MAINTENANCEPUAPDSES. 5, TRACT B IS A DRAINAGE WATER QUALITY TRACT, AND IS HEREBY DEDICATED TO TIit CITY OF FEDERAL WAY FOR OWNERSHIP AND MAINTENANCE PURPOSES. 6. TRACTC IS A LANDSCAPE tRACT. AND IS. HERESY CONVEYED TO THE HOMEOWNERS' ASSOCIATlONIOENTIFIEO IN NOTE 2. ABOVE. FOR OWNERSHIP AND MAINTENANCE PURPOSES. AN EASEMENT FOR INGRESS. EGRESSAND'UTIL.ITIES OVER THE ENTIRE TRACT ARE HEREBY DEDICATED TO THE CITY OF FEDERAL WAY. NO STRUCTURE, INCLUDING SIGNAGE OR MONUHENTS SHALL BE AL.LOWED OVER EXISTING STORM DRAINAGE PIPES, AS DETERMINED BY THE FEOERAL WAY PUBL.IC WORKS STORM WATER MANAGEMENT DEPARTMENT. 7, TRACT 0 IS A LANDSCAPE TRACT. AND IS HEREBY CONVEYED TO THE HOMEOWNERS' ASSOCIATION IDENTIFIED IN NOTE 2, ABOVE. FOR OWNERSHIP AND MAINTENANCE PURPOSES. AN EASEMENT FOR INGRESS, EGRESS AND UTILITIES OVER THE ENTIRE TRACT IS HEREBY DEDICATED TO THE CITY OF FEDERAL. WAY. NO STRUCTURE, 'INCLUDING SIGNAGE OR MONUMENTS SHALL BE ALLOWED OVER EXISTING STORM DRAINAGE PIPES, AS DETERMINED BY THE FEDERAL WAY PUBLIC WORKS STORM WATER MANAGEMENT DEPARTMENT. B. TRACT E IS A PEtiESTRIAN ACCESS TRACT, ANO IS FOR THE BENEFIT OF ALL LOT OWNERS IN THIS PLAT. EACH OWNERSHIP OF A LOT IN THIS PLAT INCLUDES AN EOUAL AND UNDIVIDED OWNERSHIP INTEREST IN TRACT E, AND AN EQUAL. AND UNDIVIDED RESPONSIBIL.ITY FOR THE MAINTENANCE OF SAIO TRACT E. 9. TRACT FIS A PEDESTRIAN ACCESS TRACT, AND IS FOR THE BENEFIT OFAL.L. L.OT OWNERS IN THIS PLAT. EACH OWNERSHIP OF A LOT IN THIS PLAT INCL.UDES AN EOUAL AND UNDIVIDED OWNERSHIP INTEREST IN TRACT F, AND AN EQUAL. ANO UNOIVIDED RESPONSIBILITY FOR THE MAINTENANCE OF'SAIP TRACT F. 10. TRACT G IS AN.'ENVIFlDNMENTALLYSENSITIVE AREA TRACT CONTAINING WETL.ANDS AND/OR WETL.AND BuFFERS AND IS HEREBY CONVEYED TO. THE HOMEOWNERS' ASSOCIATION IDENTIFIEO IN NOTE 2. AIlOVE, FOR OWNERSHIP ANO MAINTENANCE PURPOSES AND IS TO REMAIN UNDISTURBED (SEE NOTE. AT RIGHT), THE REMOVAL OR DISTUABANCJ; OF VEGETATION ANO LANDSCAPING SHALL BE PROHIBITED. WITHIN TRACT G, EXCEPT AS NECESSARY FOR MAINTENANCE OR REPLACEMENT OF EXISTING PLANTINGS AND AS APPROVED BY THE CITY OF FEDERAL WAY. TRACT G SHALL NOT BE 'OEVELOPED WITH ANy BUIL.DINGS, ANO MAY NOT BE USED FOR FINANCIAL. GAIN. 11. 'fRACT HIS A L.ANDSCAPE TRACT, AND IS HEREBY CONVEYEO TO THE HOMEOWNERS' ASSOCIATtON,IDENTIFIED IN NOTE 2, ABOVE, FOR OWNERSHIP AND.MAINTENANCE PURPOSES. AN EASEMENT FOR INGRESS, EGRESS AND UTILITIES OVER THE ENTIRE TRACT IS HEREBY DEDICATED TO THE CITY OF FEDERAL WAY. NO STRUCTURE, INCLUDING SIGNAGE OR. MONUMENTS SHALL BE ALLOWED OVER EXISTING STORM DRAINAGE PIPES. AS DETERMINED BY THE FEDERAL WAY PUBL Ie WORKS STORM WATER MANAGEMENT PEPARTMENT, 12. AL.L. WATERLINE EASEMENTS ANO SANITARY SEWER EASEMENTS ARE HEREBY CONVEYED TO L.AKEHAVEN UTIL.ITY DISTRICT FOR THE PURPOSE OF SERVING THIS SUBDIVISION AND OTHER PROPERTY WITH WATER ANO SANITARY SEWER SERVICE. (SEE 'PLAT DEDICATION FdR NON-EXCLUSIVE EASEMENT" AT RIGHT.) 13, ALL PUBLIC STORM DRAINAGE EASEMENTS NOTED HEREON ARE HEREBY DEOICA TED TO THE CITY OF FEDERAL. WAY FOR ANY FUTURE CONSTRUCTION, MAINTENANCE AND REPAIA OF. STORM DRAINAGE FACILITIES. 14. ALL PRIVATE STORM DRAINAGE EASEMENTS NOTED HEREON ARE HEREBY CONVEYED TO THE L.OT OWNER(S) WHO WOULD BENEFIT FROM THE EASEMENT . THE OWNER (S) OF SAID LOTS HAVING BENEFIT SHALL. BE EQUALLY RESPONSIBl.E FOR THE MAINTENANCE ANO REPAIR OF STORM DRAINAGE FACIL.ITIES WITHIN THE EASEMENT. A. THE 10' PRIVATE STORM DRAINAGE EASEMENT WITHIN LOTS 30. 31, 32 AND TRACT F IS FOR THE BENEFIT OF LOTS 29, 30, 31. 32, TRACT F AND TRACT B. B. THE 5' PRIVATE STORM ORAINAGE EASEMENT WITHIN LOTS 21. 22. 23, 2~. 26. 26 AND' 27 IS FOR THE BENEFIT OF LOTS 21, 22, 23. 24. 26, 215. 27 AND 2B. C. THE 10' PRIVATE STORM DRAINAGE EASEMENT WITHIN LOTS I, 2 AND 3 IS FOR THE BENEFIT OF LOTS 1. 2 AND 3. o. THE 6' PRIVATE STORM DRAINAGE EASEMENT WITHIN LOTS 11. 12, 13. 14, 1~ 16 ANO 17 IS FOR THE BENEFIT OF L.OTS 10, 11, 12, 13, 14, 15, 16. 17 AND lB. E. THE 5' PRIVATE STORM DRAINAGE EASEMENT WITHIN LOT 20 IS FOR THE BENEFIT OF LOTS 19 AND 20. F, THE 6' PRIVATE STORM ORAINAGE EASEMENT WITHIN LOTS 35. 36, 37 AND 3B IS FOR THE BENEFIT OF LOTS 35. 36, 37, 38 AND 39. G. THE 10' PRIVATESTOAM DRAINAGE EASEMENT WITHIN LOTS 36. 37. 42, 43 AND 44 IS FOR THE BENEFIT OF LOTS 36. 37, 41. 42. 43, AND 44. Notice of Access: .3TH COUAT SOUTHWEST WIL.L. PROVIDE ACCESS TO LOTS 19, 20. 12. 25, 40. 41, 42, 43. 44 AND 45, WHICH WILl. DEVELOP IULTI-FAMILY OR SINGLE FAMILY RESIDENTIAL UNITS. 3uilding Foundation Note: UIL.OING, FOUNDATIONS SHALL BE SET BACK FROM RETAINING 'LLS A DISTANCE EQUAL TO THE HEIGHT OF THE WALLS. JRTHERMORE, BUIL.DINGS ON L.OTS 19, 20 AND 45 SHALL. BE :T BACK A MINIMUM OF 10 FEET FROM THE TOP OF ANY FINISHED .OPE THAT EXCEEDS 10 FEET IN VERTICAL HEIGHT. AN EASEMENT IS HEREBY RESERVEO FOR ANO GRANTED TO PUGET SOUNO ENERGY. ANY TELEPHONE COMPANY, ANY CABLE COMPANY AND THEIR RESPECTIVE SUCCESSORS AND ASSIGNS, UNDER AND UPON. THE PRIVATE ACCESS AND UTIl.ITY EASEMENTS ANO THE EXTERIOR 10 FEET. PARALLEL WITH AND ADJOINING THE PUBLIC ROAD FRONT AGE OF ALL LOTS ANO TRACTS, IN WHICH TO INSTALL. CONSTRUCT, RENEW, OPERATE ANO MAINTAIN UNDi!:RGROUND CONOUITS, MAINS. CABLES AND WIRES WITH THE NECESSARY FACIL.ITIES AND OTHER EGUIPMENT FOR THE PURPOSE OF SERVING THIS SUBDIVISION ANO OTHER PROPERTY WITH El.ECTRIC, TELEPHONE, CABLE. WATER ANO GAS SERVICE TOGETHER WITH THE RIGHT TO ENTER UPON THE LOTS AT ALL TIMES FOR THE PURPOSE HEREIN STATED, THESE EASEMENTS ENTERED UPON FOR THESE PURPOSES SHAl.L BE RESTOREO AS NEAR AS POSSIBLE TO THEIR ORIGINAL CONDITION BY THE UTILITY. NO' LINES OR WIRES FOR THE TRANSMISSION OF ELECTRIC CuRRENT. TELEPHONE, OR CABLE TV SHALL BE PLACED OR BE PERMITTED TO BE PLACEO UPON ANY L.OT UNLESS THE SAME SHALL BE UNOERGROUNO OR IN CONDUIT ATTACHEO TO A BUILDING. AN EASEMENT IS HEREBY IRREVOCABLY RESERVEO FOR ANO. GRANTED TO LAKE HAVEN UTIL.ITY DISTRICT FOR SO LONG AS IT SHAl.l. OWN AND MAINTAIN THE UTILITIES REFERENCED HEREIN UNDER AND UPON THE AREA SHOWN ON THE PLAT ANO DESCRIBED HEREIN AS 'WATER EASEMENT" AND/OR "SEWER EASEMENT" TO INSTAl.L. MAINTAIN, REPLACE AND OPERATE WATER AND SEWER MAINS AND APPURTENANCES FOR THIS SUBDIVIS.ION AND OTHER PROPERTY TOGETHER WITH THE RIGHT TO ENTER UPON SAID EASEMENT AT ALL TIMES FOR THE PURPOSES STATED. NO BUILDING, WALl., ROCKERY, FENCE. TREES OR STRUCTURE OF ANY KIND SHALl. BE ERECTED DR Pl.ANTED, NOR SHALL ANY FILL MATERIAL BE PLACED WITHIN THE BOUNDARIES OF SAID EASEMENT AREA. NO EXCAVATION SHALl. BE MADE WITHIN THREE (3) FEET OF SAID WATER OR SEWER SERVICE FACILITIES AND THE SURFACE LEVEL OF THE GROUND WITHIN THE EASEMENT SHALL BE MAINTAINED AT THE ELEVATIONS CURRENTLY EXISTING, GRANTOR ADDITIONALLY GRANTS TO THE GRANTEE THE USE OF SuCH ADDITIONAL AREA IMMEDIATELY ADJACENT TO SAID EASEMENT AS SHALL BE REQUIRED FOR THE CONSTRUCTION, RECONSTRUCTION, MAINTENANCE AND OPERATION OF SAID SEWER FACILITIES. THE uSE OF SUCH ADDITIONAL AREA SHALL BE HELD TO A REASONABLE MINIMUM AND BE RETURNED TO THE CONOITION EXISTING IMMEDIA TEL Y BEFORE THE PROPERTY WAS ENTERED UPON BY GRANTEE OR ITS AGENTS. IN ADDITION TO THE OTHER RESTRICTIONS HEREIN. GRANTOR SHALL NOT CONVEY TO A THIRD PARTY ANY EASEMENT OR OTHER RIGHT OF USAGE IN THE PROPERTY THAT WOULD IMPAIR OR LIMIT THE GRANTEE'S USE OF THE EASEMENT AREA. DRAINAGE EASEMENT RESTRICTIONS: STRUCTURES, FILLS OR OB.STRUCTIONS (EXCI.UOING OECKS. PATIOS OR OVERHANGS) SHALL. NOT BE PERMITTED WITHIN ORAINAGE EASEMENTS. ADDITIONALL Y. GRADING AND CONSTRUCTION OF FENCING SHALL NOT BE ALLOWED WITHIN THE DRAINAGE EASEMENTS SHOWN ON THIS PLAT UNLESS OTHERWISE APPROVED BY THE HOMEOWNERS ASSOCIATION. RESTRICTIONS FOR ENVIRONMENTALLY SENSITIVE AREA TRACTS, SENSITIVE AREAS AND BUFFERS: DEDICATION OF A SENSITIVE AREA TRACT/ SENSITIVE AREA AND BUFFER CONVEYS TO THE PUBLIC A BENEFICIAL INTEREST IN THE LANa WITHIN THE TRACT/ SENSITIVE AREA AND 8UFFER. THIS INTEREST INCLUDES THE PRESERVATION OF NATIVE VEGETATION FOR ALl. PURPOSES THAT BENEFIT THE PUBLIC HEALTH. SAFETY, AND WELFARE. INCLUDING EROSION CONTROL OF SURFACE WATER AND EROSION MAINTENANCE OF Sl.OPE STABILITY AND PROTECTION OF PLANT AND ANIMAL HABITAT. THE SENSITIVE AREA TRACT/ SENSITIVE AREA AND BuFFER IMPOSE UPON ALL PRESENT ANO FUTURE OWNERS AND OCCUPIERS OF LAND [SUBJECT TO THE TRACT/SENSITIVE AREA AND BuFFER] THE OBLIGA !ION. ENFORCEABLE ON BEHALF OF THE PUBLIC BY THE CITY OF FEDERAL WAY. TO LEAVE UNDISTURBED ALL TREES ANO OTHER VEGETATION WITHIN THE TRACT/ SENSITIVE AREA AND BUFFER. THE VEGETATION WITHIN THE TRACT/ SENSITIVE AREA AND BUFFER MAY NOT BE CUT, PRUNED. COVERED BY FILL. REMOVED OR DAMAGED WITHOUT APPROVAL IN WRITING FROM THE CITY OF FEDERAL WAY DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES OR ITS SUCCESSOR AGENCY. THE COMMON BOUNDARY BETWEEN THE TRACT/SENSITIVE AREA AND BUFFER AND THE AREA OF DEVELOPMENT ACTIVITY MUST BE MARKED OR OTHERWISE Fl.AGGED TO THE SATISFACTION OF THE CITY OF FEDERAL WAY PRIOR TO ANY CLEARING. GRADING, BUILDING CONSTRUCTION OR OTHER OEVELOPMENT ACTIVITY ON A LOT SUBJECT TO THE SENSITIVE AREA fRACT / SENSITIVE AREA AND BUFFER, THE REQUIRED MARKING OR FLAGGING SHALL REMAIN IN PLACE UNTIL Al.L DEVELOPMENT PROPOSAL ACTIVITIES IN THE VICINITY OF THE SENSITIVE AREA ARE COMPLETED, SENSITIVE AREA TRACTS SHALL NOT BE DEVELOPED WITH ANY BUILDINGS. AND MAY NOT BE USED FOR FINANCIAL GAIN. Landscaping Note: STREET TREES PLANTED AS A CONOITION OF PLAT APPROVAL SHALL BE PLANTED ACCORDING TO THE APPROVED ENGINEERING PLANS. PERMIT NUMBER 05~103031~00-EN, ON FILE WITH THE CITY OF FEDERAL WAY. THE STREET TREES PLANTED WITHIN ABUTTING INDIVIDUAL LOTS AND PLANTER STRIPS SHALL BE MAINTAINED BY THE OWNERS OF SAID LOTS. ANO THE STREET TREES PLANTED WITHIN AND/OR ABUTTING THE PRIVATE AND PUBLIC TRACTS WITHIN THIS PLAT SHALL BE OWNED AND MAINTAINED 8Y THE HOMEOWNERS' ASSOCIATION. Open Space Note: DUE TO THE PROPOSED MULTI-FAMILY DEVELOPMENT ON LOT 45. OPEN SPACE ON LOT 45 WAS NOT PROVIOEO WITH THIS SUBDIVISION. OPEN SPACE ON LOT 45 MUST MEET THE GREATER REQUIREMENT OF FEDERAL WAY SUBDIVISION CODE AEQUIREMENT OF 15 PERCENT GROSS OPEN SPACE. OR THE MULTI-FAMILY OPEN SPACE/RECREATION AREA REQUIREMENTS OF FWCC SECTION 22-667. REVIEW AND APPROVAL OF THE LOT 45 OPEN SPACE WILL OCCUR IN CONJUNCTION WITH PERMITTING AND DEVELOPMENT ON LOT 45. OPEN SPACE ON LOT 45 SHALL BE PROVIDED ON-SITE ANO IN ACCORDANCE WITH PROVISIONS OF FWCC SECTION 22-667, NOTE 2. Tertical Datum: . TIONAL GEODETIC VERTICAL DATUM OF 1929 - IVO 29 ICITY OF FEDERAL WAY) CITY FILE NO. OS-100695-00-SU ----..-.~-m.-.- :a> . G')>< mX ~~ ~ CBNT~ p {N.L! 206 Railroad Avenue North - Kent, WA 98032 253-813-1901 main 253-813-1908 fax DRA1I/l BY: D Woods CHECKBD BY, ,S Woods DATE: Jan. 31, 2008 JOB NAllIl !2646 SCALE: NA JOB NO.: 2646 lHDEll'DA7A: l I ) VVWMIO/I'AUIi :LOT AREAS: i SQ~FT. ACRES 'LOT I 15645 0.359 ,LOT 2 8317 0.191 LOT 3 7297 0.16B .l.OT 4 1276 0.167 LOT 5 515'1 O.IIB l.OT 6 5150 O.11B LOT 7 5150 0.11B LOT B 5150 0.11B LOT 9 5150 0.118 LOT 10 5178 0.119 LOT 11 5405 0.124 LOT 12 5190 0.119 LOT 13 5296 0.146 L.OT 14 1278 0.167 LOT 15 ~25!3 0.167 LOT 16 6940 0.159 LOT 17 6317 0.1~6 L.OT 18 ~566 0.174 LOT 19 7639 0.173 LOT 20 7425 0,170 LOT 21 1212 0.166 LOT 22 1203 0.166 LOT 23 92B7 0.213 .LOT 24 12368 0.2B4 LOT 25 1504 0.172 LOT 26 7467 0.171 LOT 27 1214 0.166 LOT 2B 7214 0.166 l.OT 29 i200 0.165 LOT 30 7506 0.172 'LOT 31 7212 0.166 LOT 32 1204 0.166 LOT 33 i229 0.166 ,LOT 34 7,B06 0,179 LOT 35 7216 0.166 l.OT 36 7209 0.165 LOT 37 7200 0.166 LOT 3B 7200 0.165 LOT 39 7200 0,165 LOT 40 1898 O.IBI LOT 41 i250 0..166 LOT 42 7495 0.172 LOT ~3 lC)026 0.230 LOT 44 11'055 0.254 L.OT 45 43047 0.9BB JRACT A ld120 0.232 ,TRACT B 4269 0:09B :TRACT C 14723 0.33B TRACT 0 593 0.014 ,TRACT E 2833 0:066 :TRACT F 2140 0.049 'tRACT G 16'478 0:37B TRACT H ,2Bl 0.006 ROADS 166~64 3,833 OVERALl. 5B1496 13.4B7 369051 SQ. FT. NET PLAT iAREA: B.473 ACRES LOT NO. LOT ADDRESSES: LOT I LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7 LOT 8 LOT 9 LOT 10 LOT 11 LOT 12 LOT 13 LOT 14 LOT 15 LoT 16 LOT 17 LOT 18 LOT 19 LOT 20 I.OT 21 LOT 22 LOT 23 LOT 24 LOT 25 LOT 26 LOT 27 LOT 28 l.'OT 29 LOT 30 LOT 31 L'OT 32 LOT 33 LOT 34 ,LOT 35 l.OT 36 LOT 37 LOT 3B L.OT 39 LOT ~O LOT 41 LOT 42 LOT 43 LOT 44 LOT 46 ~ '''-''t"'''m.~~, ---"-t.',.. Ii. : GLl-GL2- NW,19, T21N, ~4E,: iWM SURVEY FOR: : :. I Wynstone Properties, LUCJ 6905 Ford D~ive NW : Gig Harbor,' :WA. 98335 : I I. : KING COUNTY, WASHINGTdN I .:!! SHEET 2 OF (3 34002 12TH PLACE SOUTHWEST 34004 12TH' PLACE SOUTHWEST 34009 12TH' PLACE SOUTHWEST 33934 12TH' PLACE SOuTHWEST 33928 12TH PLACE SOUTHWEST. 33922 12TH: PLACE SOUTHWEST 33918 12TH: PLACE SOUTHWEST 33914 12TH: PLACE SOUTHWEST 33906 12TH' PLACE SOUTHWEST 33829 12TH' Pl.ACE SouTHWEST' 33B31 12TH! PLACE SOUTHWEST 33903 12TH' PLACE SOUTHWEST 33907: 12TH1 Pl.ACE SOuTHWEST 33913 12TH; Pl.ACE SOUTHWEST' 33917 12THi PLACE SOUTHWEST 33921: 12TH' PLACE SOUTHWEST' 3392t 12TH! PLACE SOUTHWEST 33933' 12TH: PLACE SOUTHWEST 34006' 13THi COURT SOUTHWEST 34q12: 13TH: COURT SOUTHWEST 1203 SOU,HWEST 340TH STREET 1201 SOUTHWEST 340TH STREET 1211 SOUTHWEST 340TH STREET 130 f SOUTHWEST 340TH STAEET 1305'SOUTHWEST 340TH STREET 130~ SouTHWEST 340TH STREET 1313: SouTHWEST 340TH STREET 131ii, SOUTHWEST 340TH STREET 1325 SouTHWEST 340TH STREET 1333 SOUTHWEST 340TH STREET 140lL SOUTHWEST 340TH STREET 1407' SOUTHWEST 340TH STREET 141S:S0UTHWEST 340TH STREET 1425' SOUTHWEST 340TH STREET 1414'SOUTHWEST 340TH STREET 1404iSOUTHWEST 340TH STREET 1334'SOUTHWEST 340TH STREET 13261: SOUTHWEST 340TH STREET 1320' SOUTHWEST 340TH STREET 1312!iSOUTHWEST 340TH STREET 34003: 13TH ICOURT SOUTHWEST 340~5 i 13TH ICOURT SOUTHWEST 340pSI13TH ICOURT SOUTHWEST 340PlI3TH.COURT SOUTHWEST FUTUR!: DEVELOPMENT ~ i ~ !'; tv WYN~rl'ONE PLAT A PORTION OF GOVERNMENT LOT 1 AND A PORTION OF GOVERNMENT LOT 2 OF THE NW 1/4 OF SEC, 19, TWP, 21N., RNG, 4E, W, M, FEDERAL WAY, KING COUNTY, WASHINGTON ... ... ~ !~~~I (00 ~~ co w. Rl fgf8 (0 .!{J 1274.31' CALC 1\I 18 I 19.44 CHAINS uJ ~ NS9'53'49"E ... 13 24 l5 I' ~ o ~ I 24 19 I' o en CTl 1.O 1\I uJ . ... 1\I ... p ... o z Southwest corner. Section 19,. Townsh1p 21 north, Range 4 east, W.M., Found punch in 3' brass~ disc. . Visited April 25, 2005. I / 2~9 _ 25 30 aoo 1000 ~ I SCALE: l" = '500' M (T) (0 CTl f.O 1\I UJ . ... o 1\I P o ~ Sou:theast :torner. Section i9.1 Township 21 1 nor.th; Range 4 east, W; M. . J(.. CAL.C.. UL. A TED :. per Record . of Survey by DOWL, Rec. . o. 91081290iO. . , 24 19 ' 25 30 , . lNDEXDATA: : [,:, I GLl-GL2-NW.19, T21N, R~E, IWM SURVEY JOR: ; " Wynstone Propert les, LL1C 6905 Ford Or'ive NW i Gig Harbor,:WA. 9B335 i CONTROL SKETCH Northwest corner. Section .19, Township 21 north, Range 4 east, W.M,. Found plug in concrete, incased. islted 3-08-2006. NB9 '52' 50"E 5197.62' MEAS Found monument, incased. 5235.12' GLO on the north side of two 79.32 CHAINS way turn lane on West Campus Dr i ve 1265.99'~LC .:-" 4.. ~'>oo '39.32 CHAINS GLO (",0.".. 0" \ 2576.53' CALC "<lSvS' L\ .c?.,fc?.~ ::; G>. ~ ui ~,~\ r;; ('I 1 ~ ~ ' ... "L, I ,. ~ Northeast corner, Section 19. Township 21 north, Range 4 east, W.M.. Found copper tack in concrete post. Visited June 13, 2000. 18 '''O.'''CALC ~~ - 262i~~~~~l~E CAL.CULATED monument position per City of Federal Way BLA Theoretical North Quarter 92-0022, filed under. I corner. Section i9, Township Recording Number ~ 21 north, Range 4 east, W .M.. 9303029001. lO N60 '53' 03'E 42.00' r;:j ,. 4J:: f.1~800 ...-t ... I 69','00. ~""96 9. o .........?S/?J" M -";.-.-0 f.O 1\I Found p lug in concrete, incased. in two way turn lane on Southwest Campus Drive 13 i 1. 01 ' CALC -- 2585.32' 1 SITE UJ , .... o in' ... East Quarter corner. Sect ion 19, Township 21 north, Range 4 east, H.M.. Found punch in 1.5' brass disc, incased. in north bound lane of 1st Avenue~ South. Vislted June 13, 2000. , 2626.20' 19 I - 20 /'1 ., ~ ... ' ... 0 lO .0.... ~I z ~ ... 2594.11 'CALC ~ 39.56 CHAINS I ~ 12B2,63'.:ALC '- _ 1311'48'CA~C~if!_ West Quarter corner. SB9 '54 ' 48" W 5220. 30 ' Section 19, TownShip 2i north. Range 4 east, W. M. . ~ Found tack in lead, Co Visited April 25, 2005. 1 ~ 91~6'36"MEAS ~ 91'05'44"OOWL ~ o Z ('I 'I "L...... / / 9J?-' ~~6;\- ",~t.' 1~ ":)v ",t. . ./" t." 'C. ,,:>'0'" ./" .,,9J'~ my ~'6?> ~ /1' (\) f.O (\)1 / / / / South quarter corner, Section 19, Township 21 north. Range 4 east. W. M. . I CALCULATED per Record ~f Survey by DOl'lL, Rec. No.9108129010 19 - - 30 S89'53'22"E 2628.27' / S89'40'04"W 2637.61' CBNT~ P INTE ~/no.,P... 206 Railroad Avenue North - Kent; '\fA 98032 253-813-1901 main 253-813-1908 fax DRAVN 1ft. o Woods C!D:ClO!D BY: S Woods DATE: Jan. 31, 200B JOB NAI/Il 2646 SCALE: 1" .. 500' JOB NO.' 2646 "- 'v....,..,r~... ) LEG END: o · MONUMENT FOUND AS NOTEO. " , : . = SET W RESAR WITH YELLOW PlASTIC CAp STAMPEO 'CPS INC 22338'. )8( ~ SET T IIN 8RASS OISC IN 4'X 4" CONCRETE POST, IN MONUMENT CASE. o ~ CALCULA~EO POSITION. GL · GOVERNMENT LOT "'I ... (\) M (0 1\I IUJ . (T) 111 .... p o ~ CITy FILE NO. OS-100S95-00-SU KING COUNTY, WASHINGTdN i " , SHEET 3 OF 1'6 ~ ! ~ ----------.--..-!O-rn-----c---- ~>< r~ r=i ~ A PORTION OF GOVERNMENT LOT 1 OF THE NW 1/4 OF SEC. FEDERAL WAY, KING WYN'S'fONE PLAT AND A PORTION OF GOVERNMENT LOT 2 19, TWP. 21N., RNG. 4E. W. M. COUNTY, WASHINGTON VOLWIl/pACE Ol Ol It) ,Ie f; . l\ ->;'0 1,.;",,..--...... ~ g :', ~1:l ~'b.~'b .' ~ (ij:~ \'\~\ ~ I Ol ~ .Gl \ 'c:''''^ ?Y' co ....... Co "1i<J. c" ~ Ul .~:g ~ to , .' 6>6' ~ fuiGl8 0 , c O~ ~ , c..1- c: I ..... o Gl.... co , Uai~Cl 1> , ...~m~ M ..... fJ'. I~~~l~ ", ~8l g~.5;> co Ol ... ... M~ ~ C\J IT ... 10; ~z Gl' .a::~" ... C\J 31: ", ....z~ . o 31% Gll- . c...c 31: Gl.... . COl. '-"""....... ;, 00 W U . ....u.... W'Ill. . Z"'UlCC Key Map: -- ..' . ,l ~, - --- NOO'06'01"E 925.16' 42' 50.00' ,00 50.00' ---- ---- , -,--- '8----' rg---} i8---g' r---'" , 8' la , I..; I 1m m' I m, 8': m ~ ,'" ~ - -, , ' - ,~CX) ~II I... .,. m ...1 gj ,~ I I. It> I~ r--- fll: :"'. c.o ~I ~E' Itpl I ,lR - gf Itfl 18\ , ~, 'i I I~ ",' ~ _B!B!:. ~I , " ~clr - - - . ---__1 ----_1 --- :::J - 50. 00- - -50-:-007 - - 50.00' - to ROAD RIGHT-OF-WAY PER DEED 248.78' IE' C\J REC. NO,200B_ NOO'OS'OI'E 290.39' to OJ 12th PI SW 221.15' :, -&0.00'. - - -&0.00' "'- G- --60.00' _ - - - - - - - - - - _!- SI1 - - - . - - - - - - - -- - I I I I . I I I &! ~ I ~ ;:j I L ,I I ., ~ I '" I .,. ~ ~ I I fll ~ ~ ial L() - 1-' OJ all ~ .-t ~ ,!2 ,-I; I~ ,-I 12, III 01 I I I !;l! , , " fil: "'I L___ C57 --- ..... -.. - CiS --- ~ --~ 1_- -- ---------- ~>~ :ai ~;;w " " I :ll, ~I ~I fil, tR I ,.; / m I;'" / Z v "'c#>' "'.--...~. ~I .~ ~ C'IJ ,~* z " .. E 0. ~ L() ~ 'l:t~ ~l 1'9 ~~! ' S!:l ,'J.'i . ~ v .Y ~;;"\." , / / I / I \$ \ \ \ ,./' o 50 100 ~ I SCALE: 1" - 50' .SEE SHEET 5 OF 8 FOR LINE AND CURVE 'CHARTS EGEND: . MDNUNENT FOUND AS HOTED; . SET U AEIlAR WITH' YelLOW PlASTlC CAP STAMP!D 'CPS INC 22338'. . ~~l~ .~~. WAY . CAL.CIJLATEO POSlTlCN. . GOVEllNMEilT LOT Easement Detail A: 1" = i. i , D t :'11 C' e ail i :: Ii; i' ; ': i = 50' 40' Easement Detail B: 1" = 40' Easement CBNT~ P INTE ~ 11Io., IIt,a 206 RaUroad Avenue North - Kent.. WA 98032 253-813-1901 main 253-813-1908 fax DRA1IN BY: o Woods CHl:cKED BY: S WOods DAm Jan. 31, 2008 JOB NA14l1: 2646 SCAll: 1" .. 50' JOB NO.: 2646 INDEX DATA: i i GLl-GJ2-NW19, T21N, ~4~, SURVEY FOil; . : !i i Wynstone Properties. LLC.! 6905 Ford Drive NW , I Gig Harbor, WA. 98335 ~ " CITY F'tLE NO, 08-100695-00-SU KING COUNTY, WASHINGTON : i: J 'I SHEET 4 OF :6! :: I.) :i -ii-m~......~.. ~~ G)>< m:l: ~~ o F ') (0' !:t' o 8 j ~ NOO'08'OI-J 801.93' WYNS'rONE PLAT 80,00' -ii ~l 1"1 lIll .\ lA, I --I :0 I :r.. . 1 ll!1 ::;) It ~I ~ 1"1 !lI, 1-' !IQ .5 ~ ~~~ ~, ;." . ~ "'" ~,\. Zl ~ ./ I ~ I I Zl / I Ii: \ , '\ ~ ... b ~ ~ ~ ~ ~ ! '" 30' I 30' Sit ----SS8L---: ill . I ,..,.., Ii ~I \J..J ~ ::II I C\2 : ni I ll!oQ.,:oE.: l!:W_IOj..~' _ -1 Si - - -BSBL l" '" -:. ~ ~ i ~ oo+-J rn O':l C\2 ~ ::0 ~. ~. w o~ ~I ~~ III C":l i~ rn 800 'O;'-I9-"E 130.01' I 30f 30' ~ -:::t .... .... ........ 8 """ ........ :ss( 1'oS'J') ........ ,. 'l: .... J~.9g. ,~* .:) " ~~ 100 . ~~ I o 150 ~ SCALE: 1" = 50' i ~5!' +-l J: iR C,)!i! ~~! ~ E-t ::'w ~ !j!lS,.f ~8~ , ...sa ~;Z...,; -INa; . ~t;:;~ ~~m ' CITY FILE NO. 08-100695-00-SU ~~I I ~ : lIiH!ls~ :;~ I ;ffii~!i :Joi . I I M>>J'~' lnJVLLW"; -, c:-g~~iii! !illlJ' '" '" I I r I _1_ 94,96' NOO'27'47'E 228.61' ~-m-' !;>< m:C ~~ o f L33 CURVE TABLE: LINE ,l,RC OELT,I, R,I,OIUS Cl 146.75 . 33 '37 '55" 250.00' C2 65,86' 37 '44'04" 100.00' C3 90,82' 112 '02' 16' 100.00 ' C4 749.89' 92'23'57' 465.00' C5 163.57' 20 '09'17" 465.00' C6 13.29' 7 '36 '1l6" 1011.00' C7 184.99' 21 '11'1\5' 500.00' CB 39.28' 90 '00'59" 25.00' C9 114,44' 62'02'28" 126,00 ' Cl0 14,05' 32 '12'20' 25.00' Cll 254,1:>' 274 '43'06" 53,00' C12 27,28' 62 '30' 46' 25.00' C13 67.21' 52'02' 16" 74.00' C14 41. 57' 95 '15' 41' .25.00' CI5 629.92 ' 83 '56' 03" 430.00' CI6 41. 63' 95 '24' 36" 25,00' C17 165.67' U'10'50' B49.00' CI8 573.60' 65'43'47' 500,00' CI9 37.30' 85 '29' 37" 25.00' C20 43.07' 98 '42'23" 25.00' C21 3.69' 8'26'53" 25.00' C22 240,39' 259 '52':>3" 53.00' C23 31.17' 1 25'31" 25,00' C24 7.51 ' 324'50' 126.00' C25 36.96' 84 '42' 48" 25.00' C26 46.10' 37 '44 '04" 70.00' C27 129.14 ' 33'37'55" 220.00' C2B 164.36' 33 '37 '55" 280.00' C29 B5.62' 37'44'04" 130.00' C30 39.27' 90 '00'00" 25.00' C31 140.11 ' 16 '40 '07" 430.00' C32 154.27' 9 '43'27" 909.00 ' C33 56.16' 11'17'27" 285.00' C34 44,97' 26'45'58" 100.00' C35 57.45' 32 '55' 02" 100.00' C36 20.07' II '30 '04" 100.00' C37 11.83' 6 '46'50' 100.00 ' C3B B6.28' 49'25'57" 100,00' C39 10,96' 6'16'51" 100.00' C40 32.33' 14 '42' 12" 126.00' C41 15,23' 6'55'33" 126.00' C42 15,03' 6'50'02" 126,00' C43 42.30' 19 '14' 02' 126.00' C44 9,55' 4 '20' 39" 126.00' C45 92.66' 100 '10' 19" 53.00' C46 102.77' 101 '31 '29" 58.00' 47 11. 24 ' 32'12'20" 20.00' C48 20,18' 21.49'05" 53.00' C49 24,75' 26'45'36" 53.00' C50 31. 65' 34 '12'54" 5T.OO' C51 52.10' 56'19'20" 53.00' C52 32.77' 35 '25'52" 53.00 C53 8B, 14' 11 '44' 40' 430,00' C54 52.40' 6'5B'55" 430.00' C55 50,8 6 '46'40" 430,00 ' C56 50.13' 6'40'4B" 430.00 ' C57 50,10' 6'40'31" 430,00' C5e 50.76' 6'45'47" 430.00 ' C59 62.89' 8 '22'49" 430.00 . C60 106.30' 14 '09'51" 430,011 . CBI 52.49' 6'59'38' 430.00 . C62 20,51 ' 2 43'57" 430,00 ' C63 45.34' 6 '02'2B" 430,00' C64 53.96' 6 '11 '00" 500.00' C65 54,02' 6'U'25' 500.00' C66 147.71' 159'40'52" 53.00' C67 14.67' 15'51 '29" ,53.00' C68 17,27' 18'40'28" 53,00' C69 27.22' 29 '25' 36" '53.00' C70 33.52' 36 '13'59" :53.00' C71 61. 07' 15'54' 17" 220.00' C72 68.07' 17'43'38" 220.00' C73 29.65' 6 '04'01" 280.00 . C74 56.28' U 31'05' 280,00' C75 55.19' tj'17'35' 2811.00' C76 23.23' 4'45'14" 280.00' C77 22,63' 'S'58'32" 130.00' C7B 26.01 ' 11 27'54" 130.00' C79 36.97' 16'17'37" 130.00' C80 85.88' 11'26'33" 430.00 ' C81 54,23' 7'13'34' 430.00' C82 17.44 9'59'32" 100.00' CB3 2.63' 1'30'32" 100.00' C84 29.66' 16 '59' 30" 100.00' C85 56,62' 32 '28'27" 100,00' C86 203,04 . 12'5B'08' 897.03' CB7 529,71' 33'50'03" 897,03 ' C8B 465.62' 53 '21 '22" 500,00' CB9 14.0S' 0'53'53' B9?03' 1 I LiNE tv",.,..1 r AU. ) TABLE: L NE 8E,I,RING OI5T,I,NCE i:LI N89'56'39"E 21.00' 'L2 N60' I'~ 'E 2 .15' iL3 536'~5'16'E 42.8' I L4 N37' I' 43'W 13,73' i.L5 N37 'SI'43'W 19.20' ,1.6 N52 '09' 16'E 18,62' i'L7 500'06'01'W 10.03' 'L8 N89'56'39'E5.00' ! L9 S06'46'16'W .5.1?' L10 N06'46'16'E 4S.59' 1.11 506'46' 16"W 50.76' L12 N5I'34'43'E 15.B2' LI3 N06'46'16"E 41.91' L14 S57'07'50'E 18.3?' LIS 500 'OS' 01'W 4,84' L16 500'06'01'W 16,32' L17 552'09'16"W 16.92' L18 552 '12'27'W 42.60' L19 N89 'S3' 50"E '2.16' L20 S52 '09' 16'W 19.96' L21 5B9'5 '~9'W 46.52' L22 N69 '29' 20"E 16.29' L23 S89 '53' 41'W 2.11' L24 N~4'40'40'W 24.12' L25 565'40'55"E 13.B9' L26 SB6 'S3'26"E 10.28' L27 5B6'53'26"E 7,24' L2B N86'53'26"W 3,04' L29 533'31 '36"W 5,03' L30 534 '20' 33"W 5,26' L31 500 '06' 01 'W 8.32' L32 500 '06' OI'W 8,30' L33 NOO '06' 01'E I. 88' L34 N52'09'16"E 15.00' L35 N52'09'16'E 15.00' L36 552'09' 16"W 7.8B' L37 NOO'06'19"W 9.22' L36 S52'09'IS"W 15.15' L39 S61'29'24"W 47.79' 1.40 534 '20' 33"W 26.36' L41 N39'10'41"W 33,61' I , i LEGEND: 0:' ~ONUME~T FOUNO AS NOTED, . i. SET ,~ (RE8AR WITH YELLOW PLASTIC CAP STAMPEO 'CPS INC 22338'. i : I, I *;. E~~C~~~EI~og~~ND~~NrC~Sr o !. CALCUL~TEO POSITIOW, GU' GOVERN~ENT LOT !: I i I Key Map: C~NTR~I, I I . .! P Ii IINTB , . i I ~........,.~ 206 !Railroad Avenuel'~l?rth ..I Kent; WA 98032! 253-813-1901 m~mi 2531813-1908 lax ! DRA1IH 8~ D Woods ClIIC~ Bl\ BAT&: Jan. 31, 20~811OB ~~ 2646 SCAlI: .NA I, I JOB ~l: 2646 ohi ~~ l!!l!slil : "'mz~ '" .... ",a: ~1lI... : """,c;!i ~i5~i INDEX DATA: i ' I I GL1-G12-NW 19, T21N, R4E, ,W SURVEY FOR: i Wynstone Properties, LLC 6905 Ford Drive NW : Gig Harllor, ,WA. 98335 i I ~ t; l'j KING COUNTY, WASHINGT0:N "i I SHEET,50FI6 I, i~c. - 'Iv YN~'l'ONr.; PLAT A PORTION OF GOVERNMENT LOT 1 AND A PORTION. OF GOVERNMENT LOT 2 OF THE NW 1/4 OF SEC. 19, TWP. 21N., RNG. 4E. W.M. FEDERAL WAY, KING COUNTY, WASHINGTON l ~... J o ISO 120 ~ I SCALE: 1" = 60' PLAT DEPICTION J/' ~~ ~ % ~ a ? ~ ~ ~ 7' ~ ~ ~ 9 8 Detail D: 1" = 40' FUTURE LOT 34 LA YOUr 7 6 44 43 42 36 37 38 39 1 34 SW 340TH St i:'z.t 31 30 ...., Q ~ 29 28 27 CITY FILE NO, oe-100695-00-SU CBNT~~ P~:rNTE CoMuiflInflt, Ino., P... 206 Railroad Avenue North - Kent, WA 96032 253-813-1901 main 253-613-1908 fax INDEX DATA: j i I I GLl-GL2-NW 19, T21N, R~~, ~ SURVEY I'OIt . ! I Wynstone Prop~rties. LLCt . 6905 Ford Drive NW : Gig Harbor, wA. 98335 ; i' i DATE: Jan. 31. 2006 1" - 60' lOB NoWE: lOB NO.: 2646 2646 KING COUNTY, WASHINp~O~ SHEET:6 OF 6 ~ I , !i toil DllA'IN BY; D Woods C!lI:CKED BY, S Woods SC.\Lll ~~ ~m G>)( m% f~ ~ ,',::;..j' i., .':"~~'I~l.:..!t,\~..W~\.'1.~A.. ..':.. t1 f( C? /; ~ S5 ,~' I~. . " !~ .'.- ;- -. - "'::::.., ....~...'~ '~"'h~ "! ---_.~-:-.. _r-J "l.?> . < .,; 'J ~':.~ -I' ;0 )> (");0 -II./) CD ,-.., "-J ;0' fTIN (") "6 "'.,..... ,..j.:' .,:. .t' c )-:: }" ,/; ~.:. .... ,.' i ~ C' ~ ~ o g ~ a;.- N e: I ~ ~ C1 'ri... s: o ~:! :::0 ~:o;~ -< .~. ~ 5' (') :f~~ 0 "'It>:., "'CI>~- IltJ t:l l!lo (') Cl\ "'0 I ~ '1 ~ '0 o 0 ... '1 ~ t">' ~ Q. o It 53 "",... "'1 >~~535353~53 <"l <"l<"l > > > <"l),. ............ <"l <"l <"l....<"l :t: .....""'t.....Q)"""i .. ~.., !"'1 t::J (").. :.. r-- 1:1..... t::J" ). l<l1'1 1l r-- r-- 'l) t::J :<!::<!:(:l "')>)> > 'l) t::J Ia'" <::>:<!::<!: ~ > /q:::!~~3i3i)>~ ~~~~~~!3.~ ". >~ ~~1l.." 'l) .. r-:>:l> ::-I ~~Rl-)Oll:f;.1~)j '-.'" ~ C (,. 'l) f;.1 :b. 1q~~~VI~g'l)() I ;::!..... "'VI~g-, ),.~'" 1."->/,, :t_:..", -<,...V} ~ 0(") Cll ~ I ...,- ",..:>:, 0 ~ ~...;;1 C-",VI""CO ..Ol_"'C~Ol- ~t~,~8"'t 'l)'" z VIOl VlVIIq~\ti~."V\ ),.." O:lVl~,,,, ""Ie>", ." g (") '" 1:>, J:1l "'>15 . o~ 0"'....1:> ;:::,... "i;g1';<:: '" 1'; (") co o . e ~ C") ~ '" )> ~ Ii a ~ g:O i!; ::c n ii ~ ~ ;:: ~ 101 T ST. Sf: AUBURN, WA. 98002 PhOntt: (253) 939-1691 Fo.: (253) 939-6170 ...4 fR. ~ <;I)' WYNSTONE PRELIMINARY PLA T PLAN 12th AVE. SW & SW 338th ST. , / \:F..c.... -' ~ I J"b@ I _ I , , A I '" I I I I I I I I I ;0 (/) "-J N w Fp '..,~ " l2 .., ()fTI-C"'UJ::EUJ (!D~p:lfgQ~~ ;-()fTI"ofTI,., ,.,-c-O o::o;u -c~5 ".... <l>Z ;. r- f':1 R- ()"o~;JS;:> ~Oi::Ezo^^ (). GJ"sa~~ l> -c () l> <l> l> ~-o or-J"l< ~ ~::Ez~ ~ ~~Sc: VJ ""UJr=~ o _()-c ~ ~5~~ o Q~B\Q S2 ~o~~ fTI zVi ~ o'-c -< Z ~o N o ~ ~. ~ ~ ~ ~ ~ CIS PA'OJECT: ,I. W::,.: ;i!tlt:,r,'li' . . ':":.~' :..:~ ~. )",' '~~ :~I,?jr:; ~.::' .. .' ....'.. . 'I..~~t\.:.... ", ", Hh'. 'll,t~...\, 1 \ .\ 'J' :. ....,~ ~'S I, " ':';"" , .. :~;t.~::l~~~~~ , '\'~'~~~ " ..' :~~\~~~~!{ ""j)L '}r~ ::0 ::I o 2: o ..... .~. .......... ~.f:a (/) fTl () ::! o 2: to q:)v. , .,..... ... '" ~- I ;' / "~.. ,~c I''':' .. .~... _..,._-~.._._, --- _..,...~../...... . ;;..---"::-- O' ~ ;tJ Vi ~p -.......j () ~ .,~".. C")N Q .., \ \ ~~ fi,- ..(''.;. -0 )> ::0 () ,.., r ;g ;g 88 ;g o 0 ~~ 0 1J -0 Zz -0 o 0 (,")0 0 VlVl....Vl /Tl /Tl /Tl 00 0 Z o I I ?o?o~ IT!/Tl/Tl ~~~ ./.....:/ j;;-~o xX-J rr-f!. 00" -c -c z o Vl ~ t;5 ~ ~ Co Vl/Tl ,..,Z .. Vl Vl=i z~ o r- IT! <:: :g ~ ? !E o ~ ~Ail",;1~ ='J~~Q;=t ;$i"'a 2: > ~~i-"p~ n> $<"" . ~~~!5 6~z~ ~,=! A\~ "'!E"8 ;$io~CD "'<a:>-t-( ~8~:I: !6~ ;;1?2 ~~o~ 0'" VI ~ ~ ~ V) r o ........ -J ... u.. !Jl .~9 <4><0 I'VI'V 00 ./>0... <0<4> 00 VI./>. 0./>0 ~ * ~~ !Ill:: :ID ~ tiS ~ ~ tJj ::OVl.." ~~~ ::O..z .. ;-:i tn tn. . N o :->< ;0::0 ./>0 .." u.. Vl;:: U1 ~./>o N ;= c: ;'-Ie; -< Z NO o =;~ '21~~~ f;}~r-X ~ fg ~5 o -C ::0 ~ /Tl 0'" Vl '-' .po. 9 ~ :->< ll1CXl./>. . . <0 0./>0 ~CXli!; i!;i!;fg ;U::O(/) I"'1/Tl (/)(/) 14 ~ o ~ ~ JAEGER ENGINEERING 9419 South 204th Place Kent. WA. 98031 Phone No. (253) 850-09-'4 Fax No. (253) 850-0155 RESOLUTION NO. 05-439 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, APPROVING WITH CONDmONS THE WYNSTONE PRELIMINARY PLAT AND CONCOMITANT ZONING AGREEMENT FOR PARCEL 5b, FEDERAL WAY FILE NO's. 03-102630-00-SU and 03-102632-OO-UP. WHEREAS, the develope!;, Brad Plemmons -Enterprises, applied to the City of Federal Way for preliminary plat approval to subdivide certain real property known as Wynstone and consisting of 13.49 acres into 44 single-family lots and one multi-family lot located generally south of SW Campus Drive at the intersection of lOth Avenue SW; and WHEREAS, the developer, Brad Plemmons Enterprises, applied to the City of Federal Way to modify the terms and conditions of a 1990 Concomitant Zoning Agreement (as amended by Resolutions) applicable to five acres of the Wynstone site, to allow the subject property to be developed with both single-family and multi-family development and clarify the status of the building permit application, landscape standards abutting single-family zoning, building setbacks along Campus Drive, required improvements to Campus Drive, building height, maximum density of 347 units, phased construction, housing type, and 10lh A venue corridor dedication; and WHEREAS, on September 1,2004, an Environmental Mitigated Determination of Non significance (MDNS) was issued by the Director of Federal Way's Department of Community Development Services pursuantto the State Environmental Policy Act (SEP A), RCW 43.21 C; and WHEREAS, no appeals on the MDNS were submitted to the Department of Community Development Services; and WHEREAS, the Federal Way Hearing Examiner, on December 14, 2004, held a public hearing concerning the Wynstone preliminary plat an~ concomitant zoning agreement; and WHEREAS, following the conclusion of said hearing, on December 29, 2004, the Federal Way Hearing Examiner issued a R~port and Recommendation containing findings and conclusions, and recommending Res_ # 05-439 ,Pagel o R I iktW.T PAGE I 89 f) OFl- approval of the preliminary plat of the Wynstone preliminary plat subject to conditions set forth therein; and WHEREAS, following the conclusion of said hearing, on December 29, 2004, the Federal Way Hearing Examiner issued a Report and Recommendation containing findings and conclusions, and recommending approval of the Wynstone concomitant zoning agreement; and WHEREAS, the Federal Way City Council has jurisdiction and authority pursuant to Section 20-127 of the Federal Way City Code to approve, deny, or modify a preliminary plat and/or its conditions; and WHEREAS, the Federal Way City Council has jurisdiction and authority pursuant to Section 8 of the 1990 Concomitant Zoning Agreement and Section 22-488 et at of the Federal Way City Code to approve, deny, or modify a concomitant zoning agreement pursuant to the rezone procedure; and WHEREAS, on January 10,2005, the City Council Land Use and Transportation Committee considered the record and the Hearing Examiner recommendation on the Wynstone preliminary plat and concomitant zoning agreement, pursuant to Chapters 20 and 22 of Federal Way City Code, Chapter 58.17 RCW, and all other applicable City codes, and voted to forward a recommendation for approval of the proposed Wynstone preliminary plat and concomitant zoning agreement to the full City Council, with no changes to the Hearing Examiner recommendations; and WHEREAS, on January 18, 2005, the City Council considered the record and the Hearing Examiner recommendations on the Wynstone preliminary plat and concomitant zoning agreement, pursuant to Chapters 20 and 22 of Federal Way City Code, Chapter 58.17 RCW, and all other applicable City codes. Now THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: Section 1. Adoption of Finding.<; of Fact and Conclusions. 1. The findings of fact and conclusions of the Hearing Examiner's December 29, 2004, Wynstone Preliminary Plat Report and Recommendation, and the fmdings of fact and conclusions of the Hearing Examiner's December 29, 2004, Wynstone Concomitant Zoning Agreement Report and Recommendation, attached hereto as Exhibits A and B and incorporated by this reference, are hereby adopted Res. # 05-439 , Page 2 EXHIBIT 0 PAGE :;... OF ~ 90 as the findings and conclusions of the Federal Way City Council. Any finding deemed to be a conclusion, and any conclusion deemed to be a finding, shall be treated as such_ 2. Based on, inter alia, the analysis and conclusions in the Staff Reports and Hearing Examiner's recommendations, and conditions of approval as established therein, the proposed subdivision makes appropriate provisions for the public health, safety, and general welfare, and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary waste, parks and recreation, play grounds, schools and school grounds, and all other relevant facts as are required by City code and state law. and provides for sidewalks and other planning features to assure safe walking conditions for students who walk to and from school. 3. The public use and interest will be served by the preliminary plat approval and concomitant zoning agreement granted herein. Section 2. Preliminary Plat Application Approval. Based upon the recommendation of the Federal Way Hearing Examiner and findings and conclusions contained therein as adopted by the City Council immediately above. the Wynstone preliminary plat, Federal Way File No. 03-102630-00 SU, is hereby approved, subject to conditions as contained in the December 29, 2004 Report and Recommendation of the Federal Way Hearing Examiner (Exhibit A). Section 3. Concomitant Agreement Approval. Based upon the recommendation of the Federal Way Hearing Examiner and findings and conclusions contained therein as adopted by the City Council immediately above, the Wynstone Concomitant Agreement for parcel 58, Federal Way File No. 03-102632-00 UP, is hereby approved, as contained in the December 29,2004 Report and Recommendation of the Federal Way Hearing Examiner (Exhibit B). Section 4. Conditions of Approval integraL The conditions of approval of the preliminary plat and concomitant zoning agreement are all integral to each other with respect to the City Council finding that the public use and interest will be served by the platting or subdivision of the subject property_ Should any court having jurisdiction over the subject matter declare any of the conditions invalid, then, in said event, the Res. # 05-439 . Page 3 EXHIBIT 1). PAGE ~ OF 4 91 proposed preliminary plat approval granted in this resolution shall be deemed void, and the preliminary plat shall be remanded to the City of Federal Way Hearing Examiner to review the impacts of the invalidation of any condition or conditions and conduct such additional proceedings as are necessary to assure that the proposed plat makes appropriate provisions for the public health, safety, and general welfare and other factors as required by RCW Chapter 58.17 and applicable City ordinances. rules, and regulations, and forward such recommendation to the City Council for further action. Section 4. Severability. If any section, sentence, clause, or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this resolution. Section 5. Ratification_ Any act consistent with the. authority and prior to the effective date of the resolution is hereby ratified and affmned. Section 6. Effective Date. This resolution shall be effective immediately upon completed execution of the Wynstone Concomitant Agreement. RESOLVED'BY THECrrv COUNCIL OF THE CITY OF FEDERAL WAY , WASHINGTON, THIS ~ DA YOF January ,2005. a {l <~~~ CrrY C miK. N~STINE GREEN, CMC Res. # 05-439 . Page 4 EXHIBIT .D PAGE 4 OF-L- 92 APPROVED As To FORM: . '~ff.~~ CITY AlTORNEY. PATRICIA A. RICHARDSON FILED Wlrn THE CITY CLERIC PASSED By THE CITY COUNCIL: RESOLlITION No. 1/11/2005 1/18/2005 05-439 Res. # 05-439 . Page S 93 RESOLUTION NO. DRA.FT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, W ASIDNGTON, APPROVING THE WYNSTONE FINALPLA T, FEDERAL WAY, WASHINGTON, FILE NO. 08-100695-00-SU WHEREAS, on December 14, 2004, the Federal Way Hearing Examiner conducted a public hearing on the Wynstone preliminary plat application and Concomitant Zoning Agreement resulting in the Recommendation of the Federal Way Hearing Examiner, dated December 29, 2004; and WHEREAS, the Wynstone preliminary plat, City of Federal Way File No. 03-102630-00-SU, was approved subject to conditions on January 18,2005, by Federal Way City Council Resolution No. 05-439, which adopted the Hearing Examiner's findings of fact and conclusions; and WHEREAS, the applicant submitted the final plat application for Wynstone, within the required time of receiving approval for the above-referenced preliminary plat; and WHEREAS, the applicant has satisfied or guaranteed all of the conditions set forth in Resolution No. 05-439; and WHEREAS, the City of Federal Way's Department of Community Development Services and Public Works Department staff have reviewed the proposed final plat for its conformance to the conditions of preliminary plat approval and fmal plat decisional criteria, and their analysis and conclusions are set forth in the Final Plat Staff Report, dated September 16, 2008, which is hereby incorporated by reference as though set forth in full; and WHEREAS, the City Council Land Useffransportation Committee considered the application and staff report for the Wynstone final plat at its meeting on September 22, 2008, and recommended approval by the full City Council; and WHEREAS, the City Council reviewed and considered the Final Plat Staff Report and the application for Wynstone final plat during the Council's meeting on October 7,2008. 94 EXHIBIT ~ PAGE-LOF ~ Res. # . Page I DRAr:r Now THEREFORE, TIlE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOL YES AS FOLLOWS: Section I. Findings and Conclusions. 1. The Wynstone final plat, City of Federal Way File No. 08-100695-00-SU, is in substantial confonnance to the preliminary plat and concomitant zoning agreement for the site and is in confonnance with applicable zoning ordinances or other land use controls in effect at the time the preliminary plat application was deemed complete. 2. Based on, inter alia, the analysis and conclusions in the Final Plat Staff Report, dated September 16,2008, which are adopted herein by reference, and on the City Council's review of the application for final plat, the proposed subdivision makes appropriate provision for public health, safety, and general welfare, and for such open spaces, drainage ways, streets or roads, alleys, other public ways, transit stops, potable water supplies, sanitary wastes, parks and recreation, playgrounds, and schools and school grounds as are required by City Code, or which are necessary and appropriate, and provides for sidewalks and other planning features to assure safe walking conditions for students who walk to and from school. 3_ The public use and interest will be served by the final plat approval granted herein. 4. All conditions listed in the Federal Way Resolution No. 05-439, dated January 18,2005, have been satisfied, and/or satisfaction ofthe conditions have been sufficiently guaranteed by the applicant as allowed by Federal Way City Code Section 20-135. 5. All required improvements for final plat approval have been made and/or sufficient bond, cash deposit, or assignment of funds has been accepted as guarantee for completion and maintenance of all required plat improvelllents as identified in the Final Plat Staff Report. 6. All taxes and assessments owing on the property being subdivided have been paid or will be paid, prior to recording the fmal plat. Res. # . Page 2 EXHIBIT f PAGE 2. OF--.!::L 95 Section 2. Application Approval. Based upon the Findings and Conclusions contained in sefJR A 1= r above, theWynstone final plat, City of Federal Way File No. 08-1 00695-00-SU, is approved. Section 3. Recording. The approved and signed final plat, together with all legal instruments pertaining thereto, as required pursuant to all applicable codes, shall be recorded by the applicant in the King County Department of Records and Elections. The applicant shall pay all recording fees. Section 4. Severability. If any section, sentence, clause, or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this resolution. Section 5. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 6. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 7. Effective Date_ This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 2008. CITY OF FEDERAL WAY MAYOR, JACK DOVEY Res. # . . Page 3 EXHIBIT [ PAGE 3 OF~ 96 ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY A TIORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Res. # . Page 4 97 DRAFT EXHIBIT r PAGE 4 OF~ LAKEHA VEN UTILITY DISTRICT 31627 - 1st Avenue South · P.D. Box 4249 · Federal Way, Washington 98063-4249 Federal Way: 253-941-1516 · Tacoma: 253-927-2922 wwwlakehaven.org Arpri123,2008 Janet Shull Community Development" Dept. City of Federal Way P.O. Box 9718 Federal Way, W A 98063-9718 RE: Final Plat Approval Status Wynstone Agreement No. 04-590 Dear Ms. Shull: This letter serves as a status report to advise the Federal Way City Council on final plat approval for the referenced project. The water distribution and sanitary sewer systems for this project are substantially complete. The developer has entered into a supplemental agreement with Lakehaven Utility District and the District has accepted a guaranty for completion of construction of the water and sewer facilities for the project. Please do not hesitate to call me, if you have any questions_ I can be reached by phone at (253) 946-5406, by electronic mail at jjensen@lakehaven.org, or by fax at (253) 529-4081. c: Aspen Properties J agaer Engineering Development Services Supervisor Inspection EXHIBIT F PAGE-l-OF --L ec: Charles Gibson Commissioner Donald LP. Miller Commissioner Ronald E. Nowicki CommissiorM Ed Stewart Commissioner Beverly J. Tweddle Commissioner COUNCIL MEETING DATE: October 7, 2008 ITEM #: 5.8. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2009 STREET SWEEPING SERVICES - AUTHORIZA nON To BID POLICY QUESTION: Should the Council authorize staff to seek bids for the 2009 Street Sweeping Services Contract? COMMmEE: Land Use and Transportation Committee MEETING DATE: September 22, 2008 CATEGORY: t8J Consent o City Council Business o Ordinance o Resolution Public Hearing Other ~TA~!U~EPOR.!'_B~~~arwan Sallo~'!!L~E:J Street ~~~~'!!.~ M~!1~~r. ______~_~~~~~l!~_~~~~=_________________________ The City of Federal Way contracts for Street Sweeping Services. The existing contract will expire on January I, 2009. Staff recommends advertising this project for bid. The total compensation for the existing contract for Street Sweeping Services in 2008 is for $103,050.76. Currently, City Council has not yet approved and adopted the 2009/20 I 0 budget for Street Sweeping Services. Attachments: None. Options Considered: 1. Authorize staff to solicit bids for the 2009 Street Sweeping Services and return to the LUTC Committee with a request for permission to award the project to the lowest responsible, responsive bidder. 2. Do not authorize staff to bid for the 2009 Street Sweeping Services and provide direction to staff. ..----.....-----.------..---..--.---.--.---..............----....-.......-.................-.-..--.....-----.----...----........._._m___.___.._._._......__....____...._.__.._______.._.___.____._._......___.._._m.__....._____._..__...._.._..--......_.__.__..___...._.....__.___.m._...._.. STAFF RECOMMENDATION: Staff recommends Council to authorize staff to solicit bids for the 2009 Street Sweeping Services and return to the LUTC Committee with a request for permission to award the project to the lowest responsible, responsive bidder. CITY MANAGER ApPROVAL: ~ Committee f/W\ Council ' DIRECTOR ApPROVAL: C4o/'\ Committee ' ~ Council COMMITIEE RECOMMENDATION: Place Option Ion the October 7,2008 Council consentnnda for approval. '-- Ak:1Jwk-- Dini Duclos, Member PROPOSED COUNCIL MOTION: "I move to authorize staff to solicit bids for the 2009 Street Sweeping Services and return to the LUTC Committee with a request for permission to award the project to the lowest responsible, responsive bidder. " COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 (BELOW TO BE COMPLETED BY ClTY CLERKS OFFICE) COUNCIL BILL /I I ST reading Enactment reading ORDINANCE /I RESOLUfION /I 99 COUNCIL MEETING DATE: October 7, 2008 ITEM #: 5.f --........-..-...-.--...-.......---....-.--.....................--...__...._....__.._.__.._.__........_.__~_....._m.......m_...._............._..._.._._....._..._..._._..............__....__...._..........._............__._......._......._._....mm..................._.._._......_..............._........_.___....___..._______..... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Cooperative Agreement Among City of Federal Way, Puyallup Tribe oflndians, Muckleshoot Indian Tribe, Washington State Department of Ecology, National Oceanic and Atmospheric Administration, Department of the Interior, and the U.S. Fish and Wildlife Service Regarding West Hylebos Creek Habitat Restoration Projects POLICY QUESTION: Should the Council authorize the City to enter into the Cooperative Agreement between the City of Federal Way and the Trustees for the Commencement Bay NRDA Restoration Plan? COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 22, 2008 o \i~" 0 S~.~FF ~Po.!tT _l!y~~en__M~~ler, P'~2J~~~~~_ P~~li~_~~~_~~_Q.~~~!~!____!!~_~.!_:_J'-.!:I~!i~ W o~~______.____ CATEGORY: (gJ Consent o City Council Business o Ordinance o Resolution Public Hearing Other Attachments: Land Use and Transportation Committee Memorandum dated September 22, 2008 plus attachments. Options Considered: I. Authorize the City to enter into the Cooperative Agreement between the City of Federal Way and the Trustees for the Commencement Bay NRDA Restoration Plan. 2. Do not authorize the City to enter in the Cooperative Agreement between the City of Federal Way and the __-'!.~~~~..f.~r tl.J:~_~O!!!!!!~~~_'!l.~~!3~L~A -B:~~!~~ti~_~!~-.:_.________________.___.___________________________ mends forwarding Option I. CITY MANAGER ApPRO V A ~ DIRECTOR APPROVAL: Council 014f\... Committee. ~ Council COMM::E =ON: Place Option Ion :he (Jctoher 7, 2008 Conncil /l~~ ~~hmar. Chair · Dini Dnclos, Member PROPOSED COUNCIL MOTION: HI move to authorize the City to enter into the Cooperative Agreement between the City of Federal Way and the Trustees for the Commencement Bay NRDA Restoration Plan. .. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # 100 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: September 22, 2008 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager Ken Miller, P.E., Deputy Public Works Director ~ Cooperative Agreement Among City of Federal Way, PuyaUup Tribe of Indians, Muckleshoot Indian Tribe, Washington State Department of Ecology, National Oceanic and Atmospheric Administration, Department of the Interior, and the U.S. Fish and Wildlife Service Regarding West Hylehos Creek Hahitat Restoration Projects SUBJECT: BACKGROUND: The Trustees have adopted the Commencement Bay Natural Resource Damage Assessment Restoration Plan (Commencement Bay NRDA Restoration Plan) to guide the use of funds, property and services. The Commencement Bay NRDA Restoration Plan includes the east and west branches of the Hylebos Creek. The attached map shows the east and west Hylebos area and the parcels that have already been identified by the City of Federal Way and the Trustees for acquisition. This cooperative agreement (attached) is a partnering between the Trustees and the City of Federal Way to create a framework for acquiring the parcels and to identify the rights and responsibilities of the Parties regarding the restoration project(s) potentially to be developed on them. This agreement also builds on an existing cooperative agreement entered into in May 2004 and relationship with the Trustees. For any parcel acquired, the City shall place a restrictive covenant (which is attached to this agreement) and it shall be filed in the real property records for King County. This is to assure that the parcel will remain for habitat restoration in perpetuity . Attachments: Cooperative Agreement Property Acquisition & Stream Restoration Map Restrictive Covenant cc: Project File Central File K:\LtITC\2008\09-22-08 West Hylebos NOAA Graut.doc 101 () o C', \ . ) ---,: .. -r -..' ...... I....cr. ,~ - ",..a '. - :.l ~ -:, II ~ r-' . 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I J J A Federal Way COOPERATIVE AGREEMENT AMONG CITY OF FEDERAL WAY, PUY ALLUP TRIBE OF INDIANS, MUCKLESHOOT INDIAN TRIBE, WASHINGTON STATE DEPARTMENT OF ECOLOGY, NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION, DEP ARTMENT OF THE INTERIOR, U.S. FISH AND WILDLIFE SERVICE REGARDING WEST HYLEBOS CREEK HABITAT RESTORATION PROJECTS I. PARTIES This Agreement is entered into among the City of Federal Way and the Commencement Bay Natural Resource Trustees (Trustees) consisting of: The Puyallup Tribe ofIndians (Puyallup Tribe); The Muckleshoot Indian Tribe (Muckleshoot Tribe); the Washington State Department of Ecology (Ecology) as lead state natural resource trustee; the National Oceanic and Atmospheric Administration (NOAA) of the U.S. Department of Commerce; and the U.S. Fish and Wildlife Service (USFWS) on behalf of the U.S. Department of the Interior (DOl). The City of Federal Way and the Trustees collectively shall hereafter be identified as the Parties. This Cooperative Agreement concerns the management and use of property acquired by the City of Federal Way with funds provided in part by the Trustees. II. RECITALS A. The Trustees, acting under applicable state, federal and tribal law, enter into this Cooperative Agreement in furtherance of their general responsibilities to restore, replace and acquire the equivalent of natural resources of the Commencement Bay environment injured by releases of hazardous substances. B. The Trustees are also parties to a Memorandum of Agreement Regarding Natural Resource Damage Assessment in the Commencement Bay, Washington Environment (MOA), including its First Supplement concerning Coordination in the Use of Natural Resource Damage Assessment and Restoration Planning Contributions and Application' of Natural Resource Damage Recoveries (MOA Supplement). The MOA Supplement provides that the Trustees may enter into separate agreements or memoranda of understanding to define their respective roles and responsibilities regarding habitat restoration projects undertaken by or on behalf of the Trustees. As between and among the Trustees, the terms of this Cooperative Agreement are intended to apply in addition to those of the MOA and the MOA Supplement, the terms of which are hereby incorporated by reference solely for purposes of defining the rights and relationships among the Trustees. C. As a consequence of settlements of natural resource damage claims against several parties, the Trustees have obtained funds, real property and commitments of in-kind services to be used for natural resource restoration purposes. The Trustees have adopted the Commencement Bay Natural Resource Damage Assessment Restoration Plan (Commencement Bay NRDA Restoration Plan) to guide use of the funds, property and services, and have begun implementing the Commencement Bay NRDA Restoration Plan by identifying potential 103 restoration projects and suitable project sites. The Commencement Bay NRDA Restoration Plan includes the east and west branches of Hylebos Creek within the plan's Primary Study Area. D. Through a resolution of the Trustee Council (Resolution 2003-04, adopted March 11, 2003), the Trustees have agreed to partner with the City of Federal Way, the Friends of Hylebos and King County in the preservation and restoration of habitat on West HylebQs Creek. Per Resolution 2003-04 the Trustee Council agreed to contribute up to $155,000 in natural resource damage funds toward the purchase by the City of Federal Way of a series of parcels along the creek (the West Hylebos Parcels). E. Under the authority ofRCW 84.34.200-84.34.250, and King County Code Chapter 26.12, King County has established a Conservation Futures Fund Program, through which King COlUlty uses earmarked property tax receipts to acquire rights and interests in open space, wetlands, habitat areas, farm, agricultural and timber lands. Per King County Code 26.12.010, property or rights acquired under the Conservation Futures Fund Program are to be subject to covenants and property restrictions to run with the land in perpetuity and in fulfillment of requirements necessary to protect, preserve, maintain, improve, restore, limit the future use of, or otherwise conserve the property for public use or enjoyment. King County is authorized to transfer property or rights acquired under the Conservation Futures Fund Program, subject to such covenants and property restrictions, to a city, state or local governmental agency empowered to hold fee simple or other interests in land on behalf of the public. F. The City of Federal Way has adopted goals and policies in its Comprehensive Plan, adopted pursuant to the Growth Management Act, that encourage the acquisition and development of parks within the City. West Hylebos Creek is among areas prioritized by the City of Federal Way for open space preservation, and acquiring the West Hylebos Parcels would further the goals and policies of the Comprehensive Plan. G. The purpose of this Cooperative Agreement is to create a framework for cooperation by the Trustees and the City of Federal Way in acquiring the West Hylebos Parcels and to identify the rights and responsibilities of the Parties regarding the West Hylebos Parcels and the restoration project(s) potentially to be developed on them. H. This Cooperative Agreement builds upon an existing relationship between the Trustees and the City of Federal Way established under a prior cooperative agreement entered into in May 2004 pursuant to Trustee Council Resolution 2003-04. The prior cooperative agreement, which provided for the acquisition and use of another of the West Hylebos Parcels, and this Cooperative Agreement, while independently enforceable, are intended to be interpreted harmoniously and the terms and conditions of each agreement are not intended to conflict with or alter the terms, force and effect of the other. III. AUTHORITY This Cooperative Agreement is entered into pursuant to the Natural Resource Trustee provisions of section 107(t) of the Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), as amended,42 U.S.C. ~9607(f), Section 311 of the Clean Water Act 104 (CWA), as amended, 33 U.S.c. ~1321, the National Oil and Hazardous Substances Pollution Contingency Plan (NCP), Subpart G, 40 C.F.R. ~~300.600 - 300.615, InterlocalCooperation Act, RCW 39.34, RCW 84.34.200-84.34.250, and other applicable federal state and tribal law. The following officials or their designees act on behalf of the public as state, federal and tribal Trustees for natural resources under this Cooperative Agreement: The Tribal Council, or its designee, for the Puyallup Tribe of Indians; The Tribal Council, or its designee, for the Muckleshoot Indian Tribe; The Secretary of the Interior; The Undersecretary for Oceans and Atmosphere, Administrator of the National Oceanic and Atmospheric Administration, acting on behalf of the Secretary of Commerce; The Director of the Department of Ecology for the State of Washington, as lead state Trustee. IV. TERMS AND CONDITIONS A. Purpose and GoaL The purpose of this Cooperative Agreement is: (I) the acquisition of one or more of the West Hylebos Parcels by the City of Federal Way using Conservation Futures Fund monies, natural resource damage funds provided by the Trustees and other funds; (2) the placement by the City of Federal Way of a restrictive covenant, attached hereto as Exhibit I, to ensure the parcel(s) will be preserved and used consistently with the purpose of this Cooperative Agreement; (3) the preservation of existing habitat values; and (4) the potential development by the Trustees of alterations and improvements of existing upland and aquatic habitat on the acquired parcel(s), to benefit fish and wildlife species that utilize the Commencement Bay environment as described below in Section IV.E. The overall goal of the preservation and restoration actions is to restore natural resources of the Commencement Bay environment injured by releases of hazardous substances. This goal will be accomplished by precluding inconsistent uses of the parcel(s) and by taking actions to protect and potentially to enhance fish and wildlife habitat on the parcel(s), thereby increasing the ecosystem complexity and habitat value of Commencement Bay and its tributaries for birds, wildlife, fish and other aquatic organisms. B. Project Managers. For purposes of implementing the terms of this Cooperative Agreement, the following individuals . shall serve as Project Manager for the Trustees and for the City of Federal Way, respecti vel y: For the Trustees: Jennifer Steger . Commencement Bay Restoration Case Manager NMFSIRC/NW 105 7600 Sand Point Way NE Seattle, W A 98115 206-526-4363 For the City of Federal Way: Ken Miller Deputy Director of Public Wodes PO Box 9718 Federal Way, W A 98063-0718 253-835- 2711 A Party may change its Project Manager by providing notice in writing to the other Party. Any notice required under this Cooperative Agreement to be given to the other Party shall be deemed sufficient if addressed to the individual last identified by the other Party as Project Manager in accordance with the terms of this Cooperative Agreement. C. Proiect Parcel Identification. By an exchange of letters between the Project Managers, the Trustees and the City of Federal Way shall identify one or more of the West Hylebos Parcels that will be acquired under terms of this Cooperative Agreement. The exchange of letters shall identify the amount of property acquisition funding to be provided by the Trustees and will provide information needed to transfer the agreed funds. The acquisition, management and use of each such parcel (project Parcel) shall be subject to the terms of this Cooperative Agreement. D. Property Acquisition. Ownership. Use and Maintenance. 1. Property Acquisition and Ownership. Following the identifi~ation of a Project Parcel pursuant to Section IV.C. above, the Trustees will cause the agreed sum of funds to be transferred to the City of Federal Way (or to such escrow company or agent as the City of Federal Way shall designate). The City of Federal Way shall promptly thereafter acquire the Project Parcel utilizing the funds provided by the Trustees plus funds from the Conservation Funds Fund Program and/or other sources as needed. For each Project Parcel so acquired, the City of Federal Way shall place a restrictive covenant on the deed for the parcel in the form attached hereto as Exhibit 1 (Restrictive Covenant), and shall cause the Restrictive Covenant with a copy of this Cooperative Agreement attached to be filed in the real property records for King County. It is the purpose of this Restrictive Covenant to assure that the Project Parcel subject to the Restrictive Covenant will remain available for habitat restoration in perpetuity. The City of Federal Way shall take such action as is necessary to preclude use of the property inconsistent with the purposes of this Cooperative Agreement. 2. Property Use. Activities may be conducted on each Project Parcel that are consistent with the purpose provided in Section IV.A. above. Use of, or activity on, any Project Parcel inconsistent with this purpose is prohibited and the Parties acknowledge and agree that they will not conduct, engage in, or permi~ such use or activity. 106 The Parties agree that activities conducted in accordance with the terms and conditions of applicable laws, regulations arid permit requirements and any restoration project plan (Restoration Project Plan) developed by the Trustees in consultation with the City of Federal Way under section IV.E. below would be consistent with the purpose of this Cooperative Agreement, including but not limited to: $ construction, maintenance and adaptive management activities in accordance with the Restoration Project Plan, such as land grading, excavation, and recontouring, vegetation removal, substrate enhancement and planting native vegetation $ ecological surveys and research $ low impact recreation (wildlife viewing/observation) $ construction and maintenance of informational and educational signs or kiosks $ activities to control non-native, invasive or noxious plants and animals $ construction of a path or trail with construction, design, location, and of materials intended to minimize disturbance of sensitive habitat areas $ emergency activities to protect public health and safety $ designation of a parking area as needed to provide public access to the Project Parcel and/or contiguous publicly owned property dedicated to similar use, provided that the size, configuration, design and elements of any such parking area shall be subject to the agreement of the Parties. The Parties agree that activities that would not be consistent with the purpose of this Cooperative Agreement include but are not limited to: $ alteration of hydrology, including dredging, diking, draining or filling, except pursuant to the Restoration Project Plan $ constructing buildings or structures not permitted above $ storage of vehicles, vessels, containers, equipment or other items except temporary storage of equipment or materials in use for restoration project development, monitoring and maintenance and routine site maintenance $ any activities causing significant water pollution, erosion or sedimentation $ removal or disturbance of native vegetation, except in connection with transplanting activities for further habitat restoration projects as specifically agreed among the Parties $ aquaculture of non-native species $ waste disposal or storage including sewage, manure, garbage, pesticides or hazardous waste $ application of fertilizers or pesticides, except pursuant to the Restoration Project Plan or as otherwise agreed among the Parties $ mmmg $ intentional disruption of wildlife $ planting of invasive non-native vegetation $ erection of commercial billboards and signs 107 The listing of specific activities herein as being consistent with or not consistent with the purpose of this Cooperative Agreement is not intended to be exhaustive. The conducting by any person of the listed activities considered consistent with the purpose of this Cooperative Agreement shall be subject to the access restrictions of Section IV.D.3. of this Cooperative Agreement. 3. Property Access. a. At all reasonable times the Parties (or other parties.specifically designated by any of the Parties) may enter and freely move about any Project Parcel for the purposes of carrying out the terms of this Cooperative Agreement. b. Access by the general public to any part of any Project Parcel shall be in accordance with applicable laws, regulations or ordinances and such reasonable use restrictions as the Parties determine necessary to further the purpose ofthis Cooperative Agreement. 4. Propertv Maintenance. The City of Federal Way shall perform ordinary upkeep and maintenance of each Project Parcel. The term "ordinary upkeep and maintenance" means tasks that a prudent land manager would perform in the normal course of managing similar property. Maintenance of the Restoration Project (as defined below in Section IV.E. of this Cooperativ~ Agreement) other than ordinary upkeep and maintenance shall be dealt with under Section IV.E.2. of this Cooperative Agreement. E. Restoration Proiect Development. Administration and Implementation. I. The Trustees reserve the option to develop an as-yet undesigned habitat restoration project (Restoration Project) on one or more Project Parcels, potentially involving alterations and improvements of existing upland and aquatic habitat features. In designing any such Restoration Project the Trustees shall consult with the City of Federal Way, and may consult with non-governmental entities induding without limitation the Friends of the Hylebos. Prior to the development of any such Restoration Project, the Parties will, by an exchange of letters between the Project Managers, confirm the understanding of the Parties as to the agreed project design and the details of project administration and implementation. As between the Parties, the Trustees shall be responsible for designing, developing, implementing, constructing and monitoring any such Restoration Project for the Project Parcel(s). 2. The Trustees shall also be responsible for any project maintenance and adaptive management activities for any stich Restoration Project. For purposes of this Cooperative Agreement, "adaptive management activities" means additional actions that need to be taken on the Project Parcel(s) to maintain the constructed habitat or change the habitat in some manner to meet the objectives of the applicable Restoration Project Plan. Anticipated changes or developments that may require adaptive management include, among others, the failure of vegetation to establish or spread, substantial erosion or sedimentation that adversely alters habitat characteristics, the introduction of non-native, invasive or noxious plants and animals, or adverse impacts from offsite development or access to the property. The Trustees shall undertake adaptive management activities on any Project Parcel in consultation with the City of Federal 108 Way. Provided, however, that nothing in this Cooperative Agreement shall be interpreted to relieve the City of Federal Way of any obligation it may have under state and local laws and . ordinances to manage invasive and/or noxious weeds, vegetation, insects or wildlife on any Project Parcel. Provided, further, that adaptive'management to address adverse impacts on any Project Parcel that result mainly from access to and/or use of the property by the public or by employees, agents or contractors of the City of Federal Way shall be the responsibility of the City of Federal Way. F. Dispute Resolution. 1. A voidance of Disputes. The Parties agree to work cooperatively, to consult informally and to use best efforts to avoid disputes concerning the implementation of this Cooperative Agreement. 2. Notice of Dispute. If a dispute arises between the Parties concerning the implementation of this Cooperative Agreement, any Party may initiate dispute resolution by giving written notice thereof to the other Parties. In the case ofan actual or threatened violation of the Cooperative Agreement, the notice shall identify corrective action sufficient to cure the violation and to restore any portion of any Project Parcel injured as a result of the violation. 3. Informal Negotiations. Following receipt of a notice of dispute, the Parties shall attempt to resolve the dispute expeditiously and informally. If the dispute is resolved by informal negotiations, the Parties shall memorialize the resolution of the dispute by an exchange of letters. 4. Formal N~otiations - Preparation of Joint Statement of Position. If the Parties are unable to reach a resolution of a dispute through informal negotiations, after fourteen (14) calendar days following delivery of the notice of dispute described above in subparagraph 2 any party may initiate formal negotiations by providing written notice to the other parties of the notifying party's intent to develop a Joint Statement of Position. The Joint Statement of Position shall consist of a concise written statement of the issues in dispute, including the relevant facts upon which the dispute is based and the data, analysis or opinion supporting each position, and any supporting documentation on which each party relies. The Parties shall complete the Joint Statement of Position within fourteen calendar (14) days following receipt of the formal negotiations notice, or by such later date as the Parties shall agree. Upon completion of the Joint Statement of Position, the dispute shall be referred to authorized officials of each Party. for resolution. Each Party shall advise the other Parties in writing of the identity of the authorized official designated to participate in the dispute resolution process. The resolution agreed to by such authorized officials shall be binding upon the Parties. The Joint Statement of Position shall constitute the exclusive factual record of the dispute in the event that the Parties are unable to resolve the dispute and any party seeks judicial resolution. G. Removal of the Restrictive Covenant and Termination of the Cooperative Agreement. The Restrictive Covenant may be terminated or extinguished, whether in whole or in part, only under one or more of the following circumstances: 109 1. The Parties jointly agree, in writing, to extinguish the restriction or release a portion of any Project Parcel from the terms of restriction, upon a det~rmination by Trustees in their discretion in consultation with the City of Federal Way that circumstances have rendered the purpose of the this Cooperative Agreement, as provided in Paragraph IV.A. above, impractical to achieve. 2. Upon petition by one or all of the Parties, a court having jurisdiction over this restriction determines by judicial proceedings that circumstances have rendered the purpose of the Cooperative Agreement as provided in Paragraph IV.A. above impossible to achieve. 3. All or any of the Project Parcel(s) is taken by exercise of the power of eminent domain or acquired in lieu of condemnation, whether by public, corporate, or other authority. The Parties shall act jointly to recover the full value of the interest in the Project Parcel(s) subject to the taking or in-lieu purchase and all direct or incidental damages resulting from the taking or in-lieu purchase. The Parties agree that the proceeds to which the City of Federal Way shall be entitled after the satisfaction of prior claims, from any sale, exchange, or involuntary conversion of all or any portion of the Project Parcel(s), subsequent to such termination or extinguishment, shall be determined, unless otherwise provided, by Washington law. The City of Federal Way shall use such proceeds only to obtain similar substitute property acceptable to all the Parties within Commencement Bay or within the Puyallup-Carbon-White Rivers watershed closest to Commencement Bay if one within Commencement Bay is unavailable. The City of Federal Way shall impose upon such substitute property a restrictive covenant on the deed in the form attached hereto as Exhibit 1. H. Subsequent Transfer. The City of Federal Way shall: 1. Not sell, transfer or otherwise divest itself of all or any portion of any of the Project Parcels, including, without limitation, a leasehold interest, without prior written approval of the Trustees. 2. Incorporate the terms of the Restrictive Covenant by reference in any deed or other legal instrument by which it divests itself of any interest in all or a portion of any of the Project Parcels, including, without limitation, a leasehold interest. 3. Describe the Restrictive Covenant in and append it to any executory contract for the transfer of any interest in any of the Project Parcels. 4. Give written notice to Trustees of the transfer of any interest in all or a portion of any of the Project Parcels no later than one hundred twenty (120) days prior to the date of such transfer. Such notice to Trustees shall include the name, address, and telephone number of the prospective transferee or the prospective transferee's representative. 110 The failure of the City of Federal Way to perform any act required by this Paragraph IV.H. shall not impair the validity of the Restrictive Covenant or limits its enforceability in any way. 1. Notices. All notices required or permitted to be given hereunder shall be in writing and shall be deemed given upon personal service or receipt after deposit in the United States first class mail addressed to the Project Manager for the other Party as identified above in Section IV.B. V. GENERAL PROVISIONS A. Funds Availability. The fiscal obligations of the Trustees hereunder shall be fulfilled solely from and are limited by the funds made available for such activities as a result of the resolution of natural resource damage claims for the Commencement Bay environment. Nothing in this Cooperative Agreement shall be construed to require any Party to spend funds in excess of available appropriations. B. Severability. The clauses of this Cooperative Agreement are severable, and should any part of this Cooperative Agreement be declared by a court of competent jurisdiction to be invalid, the other parts of this Cooperative Agreement shall remain in full force and effect. . C. Entire Agreement. This Cooperative Agreement constitutes the entire understanding of the Parties with respect to its subject matter. D. Amendment and Termination. This Cooperative Agreement may not be amended except by written agreement of all parties to this agreement. This Cooperative Agreement shall continue in effect until it is terminated by agreement of all of the Parties. Any amendment to this agreement shall be consistent with the original purpose of the Restrictive Covenant and shall be recorded in the real property records for King County. E. Execution. Effective Date. This Cooperative Agreement may be executed in counterparts. A copy with all original executed signature pages affixed shall constitute the original and shall be retained by the Trustees. The date of execution shall be the date of the final signature of the Parties to this Cooperative Agreement. F. Default. In the event that any party defaults in the performance of any of that party's obligations under this Agreement, the non-defaulting party or parties shall have all remedies available in law or equity, but no party shall be liable for consequential damage. G. Parties Bound. The provisions of this Cooperative Agreement shall apply to and be binding upon the Parties to this Cooperative Agreement, their agents, successors and assigns. The undersigned representative of each party certifies that he or she is fully authorized by the party or parties whom he or she represents to enter into this Cooperative Agreement and to bind that party to it. III IN WITNESS WHEREOF the Parties have executed this Cooperative Agreement on the date and year opposite th~ir signature. CITY OF FEDERAL WAY BY: Neal Beets, City Manager Date ATTEST: City Clerk, Laura Hathaway, CMC APPROVED AS TO FORM: Patricia A. Richardson, City Attorney THE PUYALLUP TRIBE OF INDIANS BY: Chair PuyaUup Tribal Council Date THE MUCKLESHOOT INDIAN TRIBE BY: Chair Muckleshoot Tribal Council Date NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION BY: Date 112 WASHINGTON STATE DEPARTMENT OF ECOLOGY Lead State Trustee BY: Date Approved as to Form for the Washington State Department of Ecology. BY: Date U.S. DEPARTMENT OF THE INTERlOR BY: Date K:\PW\Agreements\West Hylebos Projects Agreement 4.8.08.doc i 113 Exhibit 1 Restrictive Covenant Notice is hereby given that the property legally described in Exhibit A hereto (the Subject Property) is subject to use restrictions and other obligations enforceable by the Natural Resource Trustees for Commencement Bay (enumerated in the Cooperative Agreement described below and attached hereto) and the City of Federal Way. The purpose of these restrictions and obligations is to ensure that the Subject Property provides habitat value to the public in perpetuity in the Commencement Bay environment. These restrictions and obligations are described in Section IV of the Cooperative Agreement attached hereto and incorporated herein. Potential purchasers and lessees are further notified that, pursuant to the Cooperative Agreement, the Subject Property may not be disturbed in any manner that would impair or interfere with the integrity of the habitat restoration, except as provided in paragraph IV D.2. The restrictions and obligations described above are intended to run with the land and are intended to be binding on any and all persons who acquire an interest in the Subject Property. This restrictive covenant may be removed from the Subject Property only in the manner provided for in the Cooperative Agreement. DATED this _ day of ,200_. Subject Property Owner By: Its: STATE OF WASHINGTON ) ) ss COUNTY OF ) On this _day of , 200_, before me, the undersigne~ a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared to me known to be of the party that executed the within and foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said party, for the uses and purposes therein mentioned, and on oath stated that _ is authorized to execute the said instrument and that the seal afftxed (if any) is the corporate seal of said party. Witness my hand and official seal affixed the day and year in this certificate above written. Signature Typed/Printed Name of Notary NOTARY PUBLIC in and for the State of Washington, residing at My commission expires 114 COUNCIL MEETING DATE: October 7, 2008 ____________________!!~~__~,~ 5. g. ._____._._ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Steel Lake Maintenance Yard North,Parking Lot Asphalt Paving Project - Project Acceptance and Retainage Release POLICY QUESTION: Should the Council accept the Steel Lake Maintenance Yard North Parking Lot Asphalt Paving Project performed by Lakeside Industries, Inc. as complete? COMMITTEE: Land Use and Transportation Committee MEETING DATE: September 22, 2008 CATEGORY: r;g] Consent o Ordinance o Resolution Public Hearing Other o o ~~ -"'" ~!AFF ~POR~~X.= Ken Miller, P.E., ~~ Public Works Director DEP1.:~__Pub~ic Works Attachments: Land Use and Transportation Committee Memorandum dated September 22, 2008. o City Council Business Options Considered: 1. Authorize final acceptance of the Steel Lake Maintenance Yard North Parking Lot Asphalt Paving Project performed by Lakeside Industries, Inc., in the amount of $46,900.37, as complete? 2. Do not authorize final acceptance of the completed Steel Lake Maintenance Yard North Parking Lot Asphalt Paving project performed by Lakeside Industries, Inc., as comple~e an~!J~roY-:ide_dir~~!i<:>!lJ:~~~ff____________..____ STAFF RECOMMENDATION: Staff recommends forwarding Option I. DIRECTOR APPROVAL: fYUr\ ~ . Council CITY MANAGER APPROVAL: Committee COMMITf~ REcO=' Place Option I on the October 7, 2008 o,"nCi~ _~al. Linda Kochmar, Chair . Dini Duclos, Member PROPOSED COUNCIL MOTION: HI move approval of acceptance of the Steel Lake Maintenance Yard Parking Lot Asphalt Paving Project performed by Lakeside Industries, Inc., in the amount of$46,900.37, as complete." COUNCIL ACTION: o APPROVED o DENlED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # 115 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: September 22, 2008 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager ~ Ken Miller, P.E., Deputy Public Works Director ~~ Steel Lake Maintenance Yard North Parking Lot Asphalt Paving - Project Acceptance and Retainage Release BACKGROUND: Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet Washington State's Department of Revenue and Department of Labor and Industries requirements. The above-referenced contract with Lakeside Industries Inc. is complete. The final construction contract amount is $46,900.37. This is $7,306.42 below the $54,206.79 (including contingency) budget that was approved by the City Council on August 5, 2008. cc: Project File Central File K:\LUTC\2008\09.22-08 Sleellake north yard asphalt paving project. project acceptance.doc 116 COUNCIL MEETING DATE: October 7, 2008 ITEM #: -..--..---.-._..__mm._..._________._._m__'___._______m___--.-----..-----..---.-----------.--._.__________._.___......: 5. h. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: FALL 2008 TOURISM ENHANCEMENT GRANT APPLICATIONS POLICY QUESTION: Should the City Council approve the Fall 2008 Tourism Enhancement Grant application? COMMITTEE: Finance, Economic Development and Regional Affairs MEETING DATE: Sept 23,2008 CATEGORY: [gI Consent o City Council Business STAFF REpORT By: Lill~an Ye , . ATTACHMENTS: o Ordinance o Resolution o o Public Hearing Other Development Assistant DEPT: City Manager 1. TEG application SUMMARYIBACKGROUND: Two rounds of the Tourism Enhancement Grant are included in the Lodging Tax Advisory Committee's work program and budget for 2008. The total amount of $50,000 was budgeted for grant awards. These grants are intended for not-for-profit organizations engaged in sports or cultural events in Federal Way that will bring out-of-town visitors to the City. In the first round of grant applications for 2008 a total of $24,000 was recommended to seven organizations, leaving $26,000 for the fall round. In the second round only one application was submitted. Pacific Northwest Association of Synchronized Swimming/Speedo US junior Synchronized Swimming Cham ionshi s, A ril 2-4, 2009 10,000 A copy of the application submittal is attached to this memo. PROPOSAL After considering recommendations from its Tourism Enhancement Grant Review Subcommittee, the Federal Way Lodging Tax Advisory Committee (LTAC) reviewed the application at its September 16, 2008 meeting. The L T AC unanimously recommended the following: Pacific Northwest Association of Synchronized Swimming/Speedo US junior Synchronized Swimming Championships, April 2-4, 2009 $ 5,000 117 CITY MANAGER APPROVAL: ends approval of the TEG awards, as recommended by L T AC. DIRECTOR APPROVAL: COMMITTEE RECOMMENDATION: "I move approval of the Tourism Enhancement Grant award, as recommended by LTAC. " ~e Member ~aA4- Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Tourism Enhancement Grant award, as recommended by the Finance, Economic Development and Regional Affairs Committee. " COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL BILL # 1sT reading Enactment reading ORDINANCE # RESOLUTION # 118 '. "'"" Tourism Enhancement Grant 8/27/2008 ~ CITY OF 'iil":t". ~~""",,< Federal Way Spring 2008 Lodging Tax Advisory Committee Tourism Enhancement Grant GRANT APPLICATION GRANT APPLICATION INSTRUCTIONS: Read the entire packet, including the attached selection criteria before completing this application. Please type the application. Handwritten applications will not be accepted. Answer each question to the best of your ability. The City does not provide funding for tournament entry fees, travel, lodging, meals, uniforms, equipment, coaches' salaries, facility upgrades or capital campaigns. If a question is not applicable to your event, simply write <'N/ A" in the space provided. You may mail your completed application to the address listed below. Attn: Lillian Yeh, TEG Application City of Federal Way P.O. Box 9718 Federal Way, W A 98063-9718 Deliver to: 33325 8th Avenue South, City Manager's Office Applicants will be notified of the date and time their application will be reviewed by tbe TEG Committee. It is recommended tbat a representative of your organization be on hand for the review to answer questions from the TEG Committee. APPLICANT'S NAME AND POSITION: Christine LaBounty, Meet Manager NAME OF ORGANIZATION: Pacific Northwest Association ofSvnchronized Swimming (PNA) WEBSITE ADDRESS: N/A APPLICANT'S E-MAIL ADDRESS:2009USJuniors@comcast.net FEDERAL TAX ID: 911868181 IS A QUALIFIED 501~ ORGANIZATION: [gJ Yes 0 No STREET ADDRESS: Same MAILING ADDRESS: 27839 37th Ave. S. Aubt1rIl- W A 98001-1065' DA YTIME Telephone: (253 )520-9160 Fax: ( ) Official Event Name: S eedo U. S. Junior S nchronized Swimmin Proposed Date(s) of Event (MMlDD/YY): 04/02/09 thru 04/04/09 GRANT AMOUNT REQUESTED $10.000.00 119 .' Tourism Enhancement Grant 8/27/2008 Proposed schedule of event for each day: Date Time 4/2109 Figures Competition 8:00am-3:00pm 4/4/09 Preliminaries 9:00am - Noon Spring 2008 .""'" Date Time 4/3/09 Preliminaries 9:00am-6:00pm 4/4/09 Finals 1 :OOpm -6:00om Briefly describe the event (type of activity, age group, gender, etc): U. S. National Championships of Synchronized Swimming for Junior (age 15-18) athletes What is the cultural or educational value of the event? Identifies national champions and selects swimmers for U.S. National Team Scope of Event (check 1): DLocal (Greater FW area) o Statewide DRegional/Pacific NW Previous Hosts YEAR Central FL S{Jorts Commission 2008 So. California Assn ofUSSS 2007 o Puget Sound/Western W A 1ZI National DInternational CITY/ST ATE Clermont, FL Irvine, CA Veone US Triathlon Trg: Ctr Woolett Aquatic Center University of Minnesota 2006 Minneapolis, MN Unv ofMinn Aquatic Center Has this event ever been held in the following locations (check all that applies)? DFederal Way DKing County DPierce County If yes, please provide the following information: Mooth/Year Veoue City . VENUE INFORMATION Proposed local venue(s):Weverhaeuser-King Count Aquatic Center Location(s):Federal Way Have you confirmed the availability of the proposed dates at the primary venue? [gIYES Will you have a need for secondary or practice venues? DYES [gjNO TOTAL VENUE RENTAL (both competition and practice sites) $ 10,500 DNO EVENT FINANCIAL INFORMATION Please attach a budget for the event, listing expenses, revenue and sponsorships. Revenue should include ONLY ticket sales and entry fees. Also include a list of other sources of fmancial support requested and confirmed (sponsorship, grants, etc.) which you have pursued. Is a host fee required?D Yes 1ZI No If so, what amount? $ or _% of proceeds. 120 ,. . T OUflsm Enhancement Grant 8/27/2008 Spring 2008 Ranee ofticket prices Ad ults Children Groups Total $25 $15 $ - $5000 Ranee of Entrv Fees Adults Children Groups Total $ - $25 $ - $5000 Proiected Number of Tickets Sold Adults Children Groups Total $4500 $500 $ - $5000 Amount of expenses local host is responsible for? $100% What portion of the event's proceeds will be kept by the local host? $Q or 100% of proceeds. ECONOMIC IMP ACT How many athletes 200performers -production staff/volunteers 200 will the event attract? How many teams/groups will the event attract? 30 Local Puget (Greater Sound/ Statewide Regional Projected FW) Western W A #s and % (pac. NW) National #s Int'l Attendees #s and % #s and % #s and % and % #s and % Athletes/ 4#s lO#s _#s 20#s 150#s lO#s - - Performers 2% 5% - % 10% 75% 5% Spectators 50#s 50#s #s #s 100#s #s - - 25% 25% % % 50% - % - - Support 20#s 80#s #s #s 100#s #s - (staff, 10% 40% % % 50% % vendors, - - - - volunteers, '~-""Y~ ~~,---,~ -._,,-- ""-'~"""-"'-"" .~~..- ._u .- -- --"- 1- - " -. -'-..-"--- "".---'''''~ ... --, -,.-' -'--~-" .- ,-'--'-,-,- . .,.- -,.....,-..-.,-~._.,'._,,"----,...,...-.,.._-.-~.-.-- ,.. etc. ....--,,-..---. .. Of the numbers listed above, what percentage will require overnight lodging? Projected Attendees Estimate of #s and % I Athletes/ Performers 200#5 100 % Spectators 150#s75% % 121 Tourism Enhancement Grant 8/27/2008 Support (staff, vendors, 180#s90 % volunteers, etc.) Spring 2008 ~ GRANT AMOUNT REQUESTED $10000 How will the event be publicized and marketed? Please list all publications and media venues in addition to any give away promotional materials that will be used. Thank you. Event announcements, premeet press releases and daily releases and results will be published by the media department of United States Synchronized Swimming. USSS will manage relations with electronic media. Broadcast rights are owned by the USOC. (Event information will also be forwarded to foreign Federations.) All official publications will include identification of major sponsors. Note that while primary focus is US, a number of foreign Federations have typically entered athletes. There is already 'back channel' communication with clubs in BC and Alberta, Canada. ---""~"""--~'~"'~'-"""""'~...".,.....,..."..,.......,...,-=~~~..,.........--...-~---.._~........,..---""",~~~...--.------~~~--.,.~~-........-."".~~~_.<~.-=-,........,...~~.....".,......,~.,.,-...-........_~~~.,-,_.~.~~""'~~....-..-.-..-~-.~-~~..~~.,.,-".~".=-<,,"",-".........,..- The undersigned certifies that the information provided above is true and accurate and any projections are based on history of similar events and activities that are available to the industry and adjusted to local conditions. 122 T oUTism Enhancement Grant 812712008 d Applicant's Signature:{ }uv.J:zn" ' '-;f/:2/~ Spring 2008 Applicant's Name: Christine LaBounty Applicant's Title: Meet Manager Date: 8-27-08 ----......,.~,..........;';~'-_...----.-_.,......."'...--,.-",...-....-,,-'''''''.~''''''',.------~--,-~~....~-.,......-~"'~----_'_~'----''---''.:'''''',.....-~~~~~...,.,.."~.-=....",-,..........-....._...._",..,............~"""",,..,..,.,~...~-'-""'~.,......._..............--...-,......_....._."...._.------..--=....... 123 2009 Speedo Junior Championships Expense Pool Reception Hospitality Credentials Officials Housing Rentals Program $12,000 $500 $1,500 $300 $4,000 $1,500 $600 Total Expenses $20,400 Revenues Host Fees Admission $5,000 $5,000 Total Revenues $jO,OOO Profit (Loss) ($10,400) --~"""'"""""--.,..,.,---..-..,.,,~--~...,..,,---..-..~~~~,"'~"'.....~,-.......,......_---~.~-,..,.<..._~~--,..-~-....-..._-~'"'.~.,..,...~-,.~-~~--,~'---~"-.-~._~-~-~-.-..,~_..--".,~..<---'.~~'-~~"---'~~''''''"'''~~_._~-'._'''''''''''-'~''''''-'''''~-=-'-~ 124 COUNCIL MEETING DATE: October 7, 2008 ITEM #: 5.L CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: BPA TRAIL@SW 356TH STREET PEDESTRIAN CROSSING POLICY QUESTION: WHICH PEDESTRIAN CROSSING TREATMENTS SHOULD THE CITY COUNCIL APPROVE? COMMITTEE: LAND USE AND TRANSPORTATION MEETING DATE: Sept. 22, 2008 CATEGORY: [8J Consent D City Council Business o Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: RICK PEREZ, P.E., CITY TRAFFIC ENGINEER DEPT: Public Works Attachments: LUTC Memorandum dated September 22, 2008 with Consultant Analysis Options Considered: 1. Install a traffic signal as originally proposed. . 2. Install the consultant recommended improvements and use remaining funding for a City-wide pedestrian crossing program to install similar improvements. 3. Install the staff-recommended improvements and use remaining funding for a City-wide pedestrian ". .crossing program to install similar improvements. 4. Make no changes. STAFF RECOMMENDATION: Staff recommends Option 3. ~ Council DIRECTOR APPROVAL: D1n1_. ~ Committee Council CITY MANAGER APPROVAL: COMMITTEERECOMMENDATlONrP. >rWtl-h-d- ~phcm 2) .U?i'lh In{!)7j1sf-a.ffl. !'lCJOmrn~ ~)GOep!f!!:n.sJ.'!F~ rYJnS rn~'d7\...- CL8 n ~~ ~rn ,p.Z.{.5 . _ ~ . ~ +(~-- / Lmda Kochmar, ChaIT Dml Duclos, Member PROPOSED COUNCIL MOTION: "I move to install the staff-recommended improvements and use remaining funding/or a City-wide pedestrian crossing program to install similar improvements. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACfION o MOVED TO SECOND READING (ordinances only) REVISED - 0210612006 COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # 125 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: September 22, 2008 Land Use and Transportation Committee Cary M. Roe, P .E., Assistant City Manager, Chief Operations Officer, Emergency Manager we Rick Perez, P.E., City Traffic Engineer BPA Trail@SW 35rf' Street Pedestrian Crossing BACKGROUND: The development of Madrona Park resulted in a pedestrian crossing being established to connect the park to the BPA Trail across SW 356th Street. To improve the safety ofthis crossing, staff established a pedestrian crossing refuge. However, once implemented, concerns were raised immediately about the safety of the crossing. In response to the concerns, the City Manager recommended, and the Council approved, $315,000 for a full pedestrian signal in the 2007/08 budget, funded from City's portion of the increase in the state gas tax. Traffic Division staff had concerns about the safety of a signalized treatment and selected a consultant, Parametrix, with expertise on pedestrian safety issues, to investigate the viability of a traffic signal compared to other alternative treatments. The consultant was directed to provide their recommendations with minimal consideration of past policy and practice of the City, in order to assure that the Council is provided an unbiased opinion. The consultant's report is attached, and a staff summary follows herein. Similar issues were raised on S 324th Street in front of Belmor Park following a pedestrian fatality there. The analysis begins with the sam~ principles and research in play about the relative safety of various traffic control devices for pedestrian crossing treatments. The consultant's analysis supplements this body of research with more recent research from FHW A and Texas Transportation Institute. SW 356th Street is a 5-lane principal arterial with bike lanes: The street carries approximately 19,000 vehicles per day. The posted speed limit is 40 mph and the 85th percentile speed is 42 mph. Approximately 40 pedestrians cross the street each weekday, 15 of them during the evening peak hour. Weekend usage is higher overall, approximately 65 per day, with 15 of them during the afternoon peak hour. The report reviews a variety of alternative treatments, including: · Roadway signing · High-visibility markings · Crosswalk flags · Overhead signs · Staggered refuge islands 126 September 22, 2008 Land Use and Transportation Committee RE: BPA Trail @ SW 356'" Street Pedestrian Crossing Page 2 00 · Pedestrian railings · In-pavement raised markers · Flashing beacons · Rectangular Rapid Flashing Beacons (RRFB' s) · High-intensity Activated crossWalK (HAWK) · Signalization · And others The report concludes, per Federal guidance, that full signalization is not justified and may actually increase the potential for pedestrian/vehicle collisions, and therefore, is not recommended. Instead, the consultant recommends the following for this location: · Enhancement of the pedestrian refuge island by staggering the pedestrian crossing such that the pedestrian faces oncoming traffic when crossing the second half of the street · Installation of overhead signing while maintaining existing street lighting · Installation of Rectangular Rapid Flashing Beacons, which have been recently approved by FHW A due to sustained driver compliance at test sites · Realignment of the trail on the south side of the street to align with the revised crossing · Replacement of the existing curb ramps to meet current ADA standards · Installation of crosswalk pavement surface treatment to enhance driver awareness. · Removal of shrubs to improve sight distance The consultant also recommends a program of citywide improvements that would include: · Installation of in-pavement actuated raised pavement markers · Installation of "Stop for me - It's the law" signs at major entrances to the City · Installation of anti-skid surfacing treatments in advance of crosswalk stop lines Staff generally concurs with the consultant's recommendations, with the following exceptions: I. Staff is concerned about the maintenance of the recommended crosswalk pavement surface treatment. Depending on the materials selected, it may be difficult to maintain reflectivity, may be more slippery in wet weather, or may disrupt the pavement surface and shorten its life. 2. Staff is concerned about the use of in-pavement actuated raised pavement markers due to high maintenance costs and some reports.of a reduction in driver compliance over time. Snow plow damage could be an annual event. 3. Staff does not support adding additional signageat City entrances warning of site conditions that are not applicable at the sign locations. Staff is also concerned about driver's ability to read all the signs already installed at City entrances. 4. Staff is concerned about the maintenance of anti-skid surfacing treatments, as it complicates pavement maintenance and may raise issues regarding the "standard of care" at other locations where rear-end collisions may be more prevalent. However, staff strongly concurs that a City-wide program for enhanced pedestrian crossing treatments would be more cost-effective than relatively expensive traffic signal that could actually reduce safety at a 127 ~~9'\tA9'Yt.J.....,..."'l .,I\^O September 22, 2008 Land Use 'and Transportation Committee RE: BP A Trail@ SW 35()'h Street Pedestrian Crossing Page 3 on single location. Based on citizen requests and staff observation, several candidate locations exist in the City, driven primarily by transit stops on busy multi-lane arterials, including (in no particular order): · S 288lh Street near Camelot Drive · SR 99 near S 281st Street (a proposed RapidRide stop location) · SW 320lh Street between I st Avenue S and 21 st Avenue SW · S 324lh Street at 17lh Avenue S · S 324lh Street at Belmor Park · S 336lh Street at 13lh Place S · S 348th Street at 6lh Avenue S Attachment cc: Project File Day File 128 Parametrix eNGINEeRING. PLANNING. ENVIRONMENTAL SCIENCES TECHNICAL MEMORANDUM Date: To: From: Subject: September 08, 2008 Rick Perez, P .E. John Perlic, P.E. SW 356th StreetIBPA Trail Crossing Intersection cc: Project Number: 554-2441-0140301 Project Name: SW 356th StreetIBPA Trail Crossing Intersection INTRODUCTION An improvement to install a pedestrian actuated signal at the SW 356th StreetIBonneville Power Administration (BPA) Trail intersection is included in the City of Federal Way budget. Prior to proceeding with design and construction of this project, Parametrix was asked to conduct an independent evaluation and comparison of different intersection i.mprovement options and to provide a recommended improvement plan to maximize safety at this location. These intersection improvement options were developed and evaluated to improve pedestrian safety, reduce or prevent vehicular accidents, and minimize the City of Federal Way's liability exposure in the event of a vehicle/pedestrian, vehicle/vehicle, or other types of collisions. The following sections of this technical memorandum document the existing traffic and trail conditions, provide a comparison of both signalized and unsignalized pedestrian crossing treatments and summarize case histories of other similar trail crossings in Federal Way. A recommended intersection improvement plan is included at the end of the memorandum. EXISTING CONDITIONS The following section summarizes the existing conditions in the intersection vicinity, including weekday and weekend trail and traffic volumes, travel speeds, and current trail crossing design. BP A Trail Facility The BPA trail is a 3.6 mile paved multi-use trail that follows the Bonneville Power Administration transmission lines. The facility extends from Celebration Park and continues west across 1st A venue S, through Panther Lake Open Space Park, to Sherwood Forest Elementary where it turns south across SW 356th Street and terminates at the Madrona Park Playground. Exhibit 1 shows existing daily and peak hour trail volumes, and indicates that a typical weekend day has approximately 65 pedestrian crossings in both directions at the SW 356th StreetIBPA Trail intersection. Approximately 38 percent of the trail crossings occur during a typical weekday peak hour and 23 percent of trail crossings occur during a typical weekend peak hour. 129 TECHNICAL MEMORANDUM (CONTINUED) Exhibit 1. WeekdaylWeekend Daily and Peak Hour Trail Crossing Volumes Pedestrian Volumes Weekday Average Daily Volume 40 Weekday Peak Hour Volumes (4:15 PM-5:15 PM) 15 Weekend (Saturday) Average Daily Volume 65 Weekend (Saturday) Peak Hour Volumes (4:15 PM - 5:15 PM) 15 SW 356th Street SW 356th Street is a five-lane principal arterial with marked bicycle lanes in both directions. The daily traffic volume is 19,000 vehicles per day and the posted speed limit is 40 mph. The City of Federal Way determined through a spot speed study that the 85th percentile speed (the speed at which 85 percent of vehicles are traveling at or below) near the intersection of the SPA trail is 42 mph. A traffic signal exists approximately 1,800 feet west of the SPA Trail intersection at 21st Avenue SW, providing some platooning of vehicular traffic. An additional traffic signal is proposed at the 14th Avenue SW intersection, approximately 300 feet east of the SPA Trail crossing intersection. SW 356th Street has paved sidewalks on both sides and overhead lighting is provided in the vicinity of the SPA Trail crossing intersection. Existing BP A Trail Crossing at SW 356th Street The SPA Trail crossing on SW 356th Street is marked by a longitudinal crosswalk, shown in Exhibit 2. A small pedestrian refuge island is located in a median area between the eastbound and westbound travel lanes creating an opportunity for pedestrians to cross SW 356th Street in two-stages. Standard pedestrian crossings signs (WII-2 in the MUTCD) supplemented with diagonal downward pointing alTOWS (WI6-7p in the MUTCD), are installed on the side and in the median of each roadway approach. This signage at the trail intersection supplements advance pedestrian warning signs (WII-2 and RI-5a in the MUTCD) and yield lines located in advance of the crosswalk. A total of four warning signs are posted at or in advance of the crosswalk for each approach. Sight distance-the length of roadway visible to the driver, bicyclist, or pedestrian with an unobstructed line of sight-at this intersection is adequate, except for the westbound approach as illustrated in Exhibit 3. Small shrubs and trees limit the visibility of pedestrians to motorists in this direction of travel, until pedestrians are at the roadway edge. Eastbound motorists do not have sight distance issues at this intersection; however, this approach is on a slight downgrade and likely has a slightly higher travel speed compared to the westbound approach. ALTERNATIVES ANALYSIS OF CROSSWALK TREATMENT TYPES AdvantageslDisadvantages of Various Crosswalk Treatments As shown in Exhibit 4, various mid:-block crosswalk treatments were analyzed based on their objective, their ability to improve the mid-block crossing, and the advantages/disadvantages of each treatment type. Although over 70 known intersection treatment types have been used in the United States and Europe, only the most common and effective treatment types are documented. Typically, unsignalized mid-block pedestrian crossings include a combination of several treatment types, which provides a maximum safety benefit for both pedestrians and motorists. Most mid-block crossings in the Puget Sound Region combine advance pedestrian warning signs, overhead lighting, high visibility crosswalk pavement markings, and pedestrian warning signs. City of Federal Way SW 356th StreetlBP A Trail Crossing 2 554-2441-0/4 POI T03 September 2008 09-22'()8 BPA,jj6th Allachmelllfi/lal TechMemo _09'()8-<18 130 TECHNICAL MEMORANDUM (CONTINUED) Exhibit 2. Existing SPA Trail and SW 356th Street Crosswalk from Westbound SW 356th Street Exhibit 3. Existing Impaired Sight Distance Looking East from the SPA Trail on the North Side of SW 356th Street City of Federal Way SW 356th StreetlBP A Trail Crossing 3 554-2441-0/4 POI T03 September 2008 09-22,08 BP A,356th Attachme"t,Fi"al Tech Memo _ 09-08-08 131 - a w :) z i= z o u - :E :) a z = o :E w :E .. c( u i % U w I- us CD Q. ~ - c CD E - CIS e J- ~ ii ~ us us o .. o ..; - ;e .t: )( W - . o o "t:J S co E :a . W ~ I::: <11 I::: .Sl c: j ~ <: S 0 ~ ~ 0 1:::0 II) C\l I::: C\l S tit q; tit . CD Q) J! C !: "t:J co . C ~ aiui ::JC film 'S :s Ofll --CD -"0 ,2 CD CD 0. fIl"O ::I CD ..... ... 0'- Z~ 'E T" ._ :-, .0 ~ CO ~~ fIl_ C'- .21"E ~ fIl ~.2 :-'m.s::. m_CD ~'~.> "OmOl ~ CD.S ...EfIl c:8rJ - 0. .CD C\l.om . CD Q) J! C !: "t:J <( C m c "C:: mfll-- 01... :B fIl~"O C'C ~ Q)"O EQ)Q) .....c; co -- 0 ~u"'" -Q)COI g':6 ,g .S .- C fIl 6,.E- Q) :g .- Q) :::: ... cn.s::.mo ~ :a (.) CD 'E o .9Q) "O.s::. 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Regardless of treatment type, marked crosswalks are necessary to guide pedestrians along a preferred walking path and to designate right-of-way for motorists to yield to pedestrians. Pedestrian safety, vehicular accident risk, cost, and implementation feasibility are some of the factors that need to be considered before determining a preferred crosswalk treatment. Pedestrian Signals vs. Unsignalized Crossings Research by Zegeer et al [ indicated that simply marked mid-block pedestrian crossings on multi-lane roadways that had average daily traffic greater than 10,000 resulted in higher levels of pedestrian-related collisions at locations without traffic signals compared with having no marked crosswalks. As a result, many municipalities have removed mid-block crossings or considered other design features, such as those indicated in Exhibit 4, to improve pedestrian safety. Mid-block crossing treatments can be divided into two categories, signalized and unsignalized treatment types. Both crossing types were analyzed at the SW 356th Street/BPA Trail intersection and, and the findings are summarized below. Signalized pedestrian crossings should only be installed if certain criteria are met. The 2003 Manual on Uniform Traffic Control Devices (MUTCD) provides eight traffic control signal warrants, including warrants specific to pedestrian crossings, to justify the installation of a traffic signal. As stated in the MUTCD2, the need for a traffic control signal at a mid-block crossing shall be considered if the average pedestrian volume during an average day is 100 or more for each of any four hours or 190 or more during any I hour and there are fewer than 60 gaps per hour in the traffic stream of adequate length to allow pedestrians to cross during the same period. As previously indicated, pedestrian volumes along the BPA Trail at SW 356th Street are substantially lower than the MUTCD pedestrian volume thresholds for meeting signal warrants at this location. The peak hour volumes at this location are currently 15 persons per hour, substantially lower than the 190 persons per hour required to meet warrant a signal. Other signal treatments that have been deployed effectively include half-signal intersections, such as those used in Seattle, which have shown a reduction in the number of crashes. Also, High-intensity Activated crossWalK, or "HAWK" signals, have been installed in a limited number of places, operating similar to regular signals with a flashing yellow to solid yellow, to solid red, indicating motorists to stop. A concern with HAWK signals is that they are dark until activated leading to possible driver confusion. Since the study intersection does not meet signal warrants, an unsignalized intersection with design enhancements are recommended over installing a pedestrian traffic control signal. Removal of the mid- block crossing was not considered because the BPA trail would lose its direct connection across SW 356th Street. Installation of a traffic signal at an intersection that does not meet warrants could increase the number of rear end and vehicle/vehicle accidents and City liability exposure in the event of a collision. Research has indicated that driver violations leading to traffic accidents can occur at signalized mid-block crossings.3 Mid-block signals at low pedestrian volume locations may be disregarded by drivers because they are green for a substantial majority of time. As a result, drivers may have a delayed stopping reaction or run [ Zeeger, C., H. Huang, and R. Stewart,. Safety Effects of Marked VS. Unmarked Crosswalks at Uncontrolled Crossing Locations (Draft Executive Summary). Highway Safety Research Center, University of North Carolina, September 1999. 2 Section 4C.05 Warrant 4, Pedestrian Volume Federal Highway Administration, Manual on Uniform Traffic Control Devices for Streets and Highways, 2003 Edition, Federal Highway Administration, Washington, DC, 2003 3 Glock, J. W., R.B Nassi, R.E. Hunt, and B. W. Fairfox. Implementation of a Program to Reduce Pedestrian-Related Accidents and Facilitate Pedestrian Crossings. Paper submitted for the Pedestrian Project Award, Partnership for a Walkable America and ITE, August 2000. City of Federal Way SW 356th StreetlBP A Trail Crossing 9 554-2441-0/4 POI T03 September 2008 09,22-mJ BPA-356th AtiaJ:hmelll_Fi"a/ Tech Memo _ 09,OB-mJ 137 TECHNICAL MEMORANDUM (CONTINUED) the red light. Furthermore, pedestrians may have a false sense of security at signalized mid-block crossings and assume that all vehicles will stop. Pedestrians may also fail to recognize motorists that violate the red indication. Consequently, a similar or higher number of pedestrian/vehicle and vehicle/vehicle accidents may occur with a signalized crossing, compared to an unsignalized crossing. In conjunction with the recommended unsignalized intersection design enhancements listed in Section 4, a City-wide effort to educate and enforce the driving public about laws to yield to pedestrians waiting at unsignalized crosswalks would increase driver awareness and provide 'safer pedestrian crossings. Rectangular Rapid Flashing Beacons (RRFBs) Rectangular Rapid Flashing Beacons (RRFBs), as shown in Exhibit 5, currently have interim approval for optional use by FHW A as of July 16, 2008. Studies have shown that RRFBs have very high rates of motorist ''yield to pedestrians" compliance, mostly in the high 80-percent to close to 100-percent, versus only 15 percent to 20 percent for standard beacons. RRFBs consist of two rectangular beacons aligned horizontally on or within a rectangular shaped housing that flash at a rate of five to thirty flashes per second. RRFBs are located at the nearest edge of the bottom of crosswalk signs facing both approaches of traffic to the crosswalk and require pedestrian activation. Exhibit 5. Rectangular-shaped Rapid Flashing LED Beacon - With 51-1 Median and Pedestrian Refuge Areas Providing raised medians or pedestrian refuge areas at pedestrian crossings at marked crosswalks has demonstrated a 46 percent reduction in pedestrian crashes. Installing such raised channelization on approaches to multi-lane intersections has been shown to be particularly effective. At unmarked crosswalk locations, medians have demonstrated a 39 percent reduction in pedestrian crashes. Medians are especially important in areas where pedestrians access a transit stop or other clear origin/destinations across from each other such as a trail crossing.4 Raised medians (or refuge areas) should be considered in curbed sections ofmulti-:lane roadways in urban and suburban areas, particularly in areas where there are mixtures of a significant number of pedestrians, high volumes of traffic (more than 12,000 ADT) and intermediate or high travel speeds. Medians/refuge islands should be at least 4 feet wide (preferably 8 feet wide for accommodation of pedestrian comfort and safety) and of adequate length to allow the anticipated number of pedestrians to stand and wait for gaps in traffic before crossing the second half of the street. 4 Lindley, I.A. Memorandum, Action: Consideration and Implementation of Proven Safety Countermeasures. u.s. Department of Transportation ,Federal Highway Administration. Iuly 2008. City of Federal Way SW 356th Street/BP A Trail Crossing 10 554-2441-0/4 POI T03 i Seprem~r2008 09,Z2-fJ8 BPA,356thAlUJJ:hnrelltfi,IDl TechMemo_09-fJ8-08 138 . c"nn.""L MCMUKAnUUM (CONTINUI:D) TECHNICAL MEMORANDUM (CONTINUED) RECOMMENDED INTERSECTION DESIGN ENHANCEMENTS The following design enhancements are recommended at the SW 356th Street intersection to improve visibility and driver awareness at the crosswalk, minimize the City of Federal Way's exposure to liability, and provide a lower cost but effective alternative to i~stalling a pedestrian signal. · Install large 48 x 48", pole/mast arm mounted overhead lighted pedestrian crossing sign on both roadway approaches. The pole/mast arm could be placed in the roadway median or behind the sidewalk. Examples of the side mounted and median pole/mast arm apparatus are shown in Exhibits 6 and 7. · Install Rectangular Rapid Flashing Beacons (RRFBs) at nearest edge of the bottom of crosswalk signs facing both approaches of traffic to the crosswalk and provide pedestrian actuation as shown in Exhibit 5. The Rectangular-shaped LED Beacons shall consist of two rectangular beacons aligned horizontally on or within a rectangular shaped housing. The housing shall be twenty four inches (24 in) to thirty inches (30 in) wide. The RRFBs should be installed on the side mounted warning signs at the crosswalk and on either the median warning sign or overhead warning si~. · Remove standard 30" x 30" advance pedestrian warning signs (WI 1-2 in the MUTCD) and replace with oversized, 48 x 48" advance warning signs for both roadway approaches. · Reconstruct the existing center refuge island to install either a diagonal or staggered crosswalk to improve pedestrian visibility to oncoming traffic. Exhibit 8 illustrates a typical staggered crosswalk. · Install truncated domes and wheelchair ramps as required by the Americans with Disabilities Act Accessibility Guidelines (ADAAG Code 4.29.2) and The City of Federal Way Comprehensive ,Plan policy TP53. Truncated domes are illustrated in Exhibit 9. · Remove shrubs on the northeast comer of the study area to improve sight visibility for trail users to the east. · Provide a textured crosswalk surface to increase driver awareness (improvement subject to approval from the City of Federal Way maintenance staff). Textured crosswalk treatments are shown in Exhibit 10 and Exhibit 11. · Realign the trail connection on the south side of SW 356th Street to accommodate the staggered/diagonal crosswalk trail offset. These treatment types are typically recommended for higher-volume, multi-lane roads making SW 356th Street an ideal candidate. Combining treatments would provide an increased safety benefit for trail users. A graphical representation of the recommended intersection improvements is shown in Exhibit 12. The following elements may be incorporated with the preferred design enhancements, but should only be implemented as part of a larger, City-wide program. · Provide in-pavement actuated raised markers as shown in Exhibit 13 · Install "Stop for me-It's the Law" signs at major arterial roadway entry location in the City as illustrated in Exhibit 14. · Install anti-skid surfacing in advance of the crosswalk stop bars. City of Federal Way SW 356th StreetlBP A Trail Crossing II 554-2441-0/4 POI T03 September 2008 09-22,08 BPA-356/h A/tachmel//fil/al Tech Memo _ 09.()lJ.()lJ 139 TECHNICAL MEMORANDUM (CONTINUED) Exhibit 6. Side-Pole/Mast Arm 48" Overhead Sign Crosswalk Treatment at Lake Washington Boulevard NE /NE 59th Street in Kirkland, WA Exhibit 7. Median-Pole/Mast Arm 48" Overhead Sign with Lighting Crosswalk Treatment at Central Way NE/5th Street in Kirkland, WA CityofFedera/ Way SW 356th Street/BPA Trail Crossing 12 554-2441-0/4 POI T03 September 2008 09-22-mJ BP A,)j6/h A/tachmelll_Fillaf Tech Memo _ 09-mJ-mJ 140 TECHNICAL MEMORANDUM (CONTINUED) Exhibit 8. Staggered Crosswalk Treatment at 130th Avenue NEI NE 8th Street in Bellevue, WA ~~'%<~'~:::':'~i";'~~"'" Exhibit 9. ADA compliant wheelchair ramps and truncated domes City of Federal Way SW 356th Street/SPA Trail Crossing 13 554-2441-0/4 POI T03 September 2008 09,22-01/ BPA-356th Allachmellt filial Tech Memo _ 09-<18-<18 141 TECHNICAL MEMORANDUM (CONTINUED) Exhibit 10. Textured Crosswalk Surfacing at Crossroads Mall, Bellevue, WA City of Federal Way SW 356th Sireet/BP A Trail Crossing 14 554-2441-0/4 POI T03 September 2008 09-124J8 BPA-356thAltachmeIJ,_Fi,,,,1 Tech Memo _094JIU)8 142 TECHNICAL .MEMORANDUM (CONTINUED) Exhibit 11. Green Honeycomb Crosswalk Surfacing at NE 80th Streetl 128th Avenue NE in Kirkland, WA City of Federal Way SW 356th StreetlBP A Trail Crossing 15 554-2441-0/4 POI T03 September 2008 09-22-01/ BPA-356/h Al1Di:hmen/,Fillal Tech Memo _ 09-01/-01/ 143 . ..~......~..- ....lIiiiiI...."II'"-......u.... ,,",,un. ...ucu, TECHNICAL MEMORANDUM (CONTINUED) Exhibit 12. Existing Conditions and Preferred Treatment of SW 356th Street/SPA Trail crossing City of Federal Way SW 356th Street/BP A Trail Crossing 16 554-244/-014 POI T03 September 2008 09-22-<18 BP A,J561h Allachmenl_Final Tech Memo _ (J9.(J8.(J8 144 TECHNICAL MEMORANDUM (CONTINUED) Exhibit 13. In-Pavement Actuated Raised Markers. Kirkland, WA Exhibit 14. Stop For Me, Ifs the Law Sign, Kirkland, WA City of Federal Way SW 356/h S/reetlBP A Trail Crossing 17 554-2441-014 POI T03 September 2008 O9,]2-()8 BPA,3561h Altachmelll_Filtal Tech Memo _09-<18-<18 145 rnTT1\T/'"'1TT "'K~DTT"T~ T'\o. ... ,...,...... COUNCIL MEETING DATE: October 7, 2008 ITEM # 6.a. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: APPOINTMENT TO THE YOUTH COMMISSION POLICY QUESTION: Should the City Council appoint candidates to the City' s Youth Commissions? COMMITTEE: N/A CATEGORY: D Consent r:gj City Council Business MEETING DATE: N/A D Ordinance D Resolution D Public Hearing D Other DEPT: Management Services STAFF REpORT By: C~rol McNeilly, City Clerk Attachments: N/ A Background: The Youth Commission is comprised of 13 regular members. Three alternates currently serve as well. Members serve three-year terms, except for seniors who serve one year. Freshman, sophomores, juniors and seniors are eligible to serve. Nine commissioners may be chosen from the service areas of Decatur, Thomas Jefferson, Todd Beamer and Federal Way High Schools; two members may be selected from Truman High School and two members from Contract Based Education. The Youth Commission meets on the third Wednesday of each month at 5:00 p.m. at the Federal Way Community Center. At a special meeting of the City Council on October 7, 2008, the City Council interviewed applicants to fill positions on the Youth Commission Options Considered: 1. Approve the recommended appointments to the Youth Commission. 2. Direct staff to re-advertise the vacancies. CITY MANAGER ApPROVAL: N/A Connnittee DIRECTOR ApPROVAL: N/A Connnittee N/A CoWlcil Council PROPOSED COUNCIL MOTION: I move approval of the appointments to the Youth Commission as presented. COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACfION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # 146 COUNCIL MEETING DATE: October 1, 2008 ITEM # 6.b. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: APPOINTMENT TO THE ETHICS COMMISSION POLICY QUESTION: Should the City Council appoint candidates to the City's Ethics Commissions? COMMITTEE: N/ A CATEGORY: o Consent [8J City Council Business MEETING DATE: N/A D Ordinance D Resolution D D Public Hearing Other STAFF REpORT By: Carol McNeilly, City Clerk DEPT: Management Services Attachments: N/ A Background: The Board of Ethics is comprised of three regular members and one alternate. Members serve three-year tenus. The Board meets as needed. At a special meeting of the City Council on October 7, 2008, the City Council interviewed applicants to fill positions on the Ethics Commission Options Considered: 1. Approve the recommended appointments to the Ethics Commission. 2. Direct staff to re-advertise the vacancies. CITY MANAGER ApPROVAL: N/A Committee DIRECTOR ApPROVAL: N/A Committee N/A Council Council PROPOSED COUNCIL MOTION: I move approval of the appointments to the Ethics Commission as recommended. COUNCIL. ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL. BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # 147 COUNCIL MEETING DATE: October 2008 ITEM # 6.c. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: APPOINTMENT TO THE LODGING TAX ADVISORY COMMITTEE POLICY QUESTION: Should the City Council appoint candidates to the City's Lodging Tax Advisory Committee? COMMITTEE: N/ A CATEGORY: o Consent [gJ City Council Business MEETING DATE: NIA o Ordinance o Resolution o Public Hearing o Other DEPT: Management Services STAFF REpORT By: Carol McNeilly, City Clerk Attachments: N/ A Background: The Lodging Tax Advisory Committee (LTAC) is comprised of seven regular members (including the Mayor). The Committee meets on the second Friday of each month at 8:00 a.m. in the Hylebos Conference Room. At a special meeting of the City Council on October 7, 2008, the City Council interviewed applicants to fill positions on the Lodging Tax Advisory Committee Options Considered: 1. Approve the recommended appointments to the Lodging Tax Advisory Committee 2. Direct staff to re-advertise the vacancies. CITY MANAGER ApPROVAL: NIA Committee DIRECTOR ApPROVAL: NIA Committee NIA Council Council PROPOSED COUNCIL MOTION: I move approval of the appointments to the Lodging Tax Advisory Committee as recommended. COUNCIL ACTION:. o APPROVED. o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND. READING (ordinances only) REVISED - 02/06/2006 . (BELOW TO BE COMPLETED. BY CITY CLERKS OFFICE) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # 148 C:OC'iCrL MFFTrNC rUTI< ()",,,k,,:: >lu.c C:OC'iOL MEEl(NG DATE October:: 200x ITEM # l.a CITY OF FEDERAL \-VA Y CITY COUNCIL AGENDA BILL SUBJECT: Portable Signs in the Public Right,of-Way POUCy QUESTION: Should Federal Way Cif)' Code (FWCC) Chapter 22, Article XVIII. "Signs." be amended to allow portable signs in the public right-of-way. -~-----_._._-~._-~--------------_.-._----.__. COMM1TTEE: Land Use Transportation Committee (LUTC) MEETING D,\ TE: September 22. 2008 CATE(',oRV: o Consent o City Council Business o Ordinance o Resolution o o Publk Hearing Other: Information Only ~::r-:\f"F~r;:f2rt::r1l\': ~~lli(}r_~I<iIlJl~rt>.1:<lr~a~etClac~~ l~{CP DUT: Community Development BACKGROUNO: On August 5, 2008, the City Council gave staff direction to prepare a code amendment to allow portable SignS 10 the public right-of-way (Exhibit I). The staffs recommendation to the Planning Commission is attached as Exhibit A of Exhibit 2 (Also Page 5 of Ex.hibit 2). Staff-proposed amendments are shown in underline (additions) and strike out (deletions). The Planning Commission held a public hearing on September 3, 2008, and after taking public testimony, forwarded their recommendatIOn. shown as Exhibit 3. to the LUTC and City Council The Planning Commission's changes are shown as tjp.Jm.lel!.ndITlifl,"~~l!{J1{I{~..s, (additions) and double strike -,wI tl"la ita.fi.:;:; (deletions). ~... ATTACHMENTS: Exhibit I - August 5. 2008, City Council Agenda Bill with Attachments A-G; Ex:hibit 2 _ September; 2008. Planning Commission Packet; Exhibit J -- Plannlllg Commission Recommendation; Exhibit 4 -- Materials Provided to the Planning Commission by Seattle-King County Association of Realtors; Exhibit 5 - E-Mail Comment from john Jacobi, Windermere Services Company; Exhibit6-Written Comment from Diana Noble,Gulliford.. '"'1)""o.'~ Aclo~1" ~ ~...."'-.~ """f1,. .-----~-~~~-....~..-~~-J!'..M.-1-~-_AcC_O~~'1_~~l~.____. _ Or"nONS CONSrof:REO: (I) Adopt the Staffs Recommendation as shown HI Ex.lllb.t A of E.x:hrbit 2 (."\150 Page ::i of [shtblt 2,; (2i Adopt the Planning's Commission's Recommendation as shown in Exhibit 3; (3) Adopt the Planning Commission's Recommendation or Staff's Recommendation as modified by the LUTC; (4) Do not adopt the amendments. ST AFF REcOMMENDA nON: The Statf Recommendation is contained in Exhibit A of Exhibit 2 (also Page 5 of Exhibit 2). -. PLANNING COMMrssrON RECOMMEND.-\. nON: The Planning Commission Recommendation is contained in Exhibit :; NOT~ The maUl difference between the Staffs and Planning Comnllssion 's recommendation is that stall recommends a lunlt of two polt"blc signs In the right-of-way for any business, event or agent, between the hours of 10:00 a.m. and 3:00 p.m. only. The Plannmg Commission concurred with staff on the number of signs in general, but added that open houses be permitted a total of eight sign> lit the public right-of-way, and that all signs be permitted from sunrise to sunseL They also recommended that a definition of Open House" be added. CITY MANAGER Apl'ROV AL: DIRECTOR ArrROV..u.: 6y.r to Committee --{~- I"-J Cuullcil COMMfITEE RECOMMENDA nON: fi>ruJtLrd flu;.- Pl.a.m-ti:Yj {.'tJmmi$::;iCm.S /'U'-IJrnme.4Ld~j7'hV as f;~( rC;-1 q c ~ in E)Ch. ..{If?/1-:} wi#1 ~-fr'IcW~i. 1Y-J,,1-S-lPr)S.: Atlou"" Il' p{)rfublc--Si,CJn.Sih -th. pi.-wltvnLjiUNuUYi delete.- 10 ~fc- S/trh.<, f04;t- . ,cdiDu)ed.. ly/ 'fh& W-rreAJ- c...ode.j 5/9/0 (LtUJu.J ~ t.l /H( -h :""JI S ef, A..J1f1/ ~1tv<'s~:;,~'!f!f 1:0 ::~ii4Lut.T(/ ehnJhc.:;. of ~ ~ ' cj Lmda I:hmar, Chair Dini Duclos, Member _. - - . --- PROPOSED COUNCIl. MOnON: (BELOW TO BE COMPLETED B}' an' CLERKS OFFICE) COUNCil ACTION: o APPROVED o DENIED o TABLEDfDEfERREDINO ACTION o MOVED TO SECOND READING (oJ'dinaflces only) REVISED - 0210612006 COUNCIL BILL # I s1' reading Enactment reading ORDINANCE # RESOLUTION # 149 K:I1008 Cod.: Am.:ndments\Portable SignslLUTCI091508 RC\lsed Agenda Billdoc ORDINANCE NO. 08- ~~~J" CITY OF FEDERAL WAY AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING FEDERAL WAY CITY CODE (FWCC) CHAPTER 22, ARTICLE XVIII, "SIGNS," RELATED TO PORTABLE SIGNS IN THE PUBLIC RIGHT-OF-WAY (AMENDING ORDINANCE NO'S. 90-43, 91-113, 92-135, 92-144, 95-235, 96-270,97-307, 99-342,99-348,99-357,01-398,05-486,05-504,06-523) I WHEREAS, the City of Federal Way adopted Ordinance No. 96-270 in July 1996, which significantly revised the Federal Way City Code (FWCC) Chapter 22 (Zoning); WHEREAS, the City of Federal Way finds that amending FWCC Chapter 22, Article XVIII, "Signs," to allow portable signs in the public right-of-way meets the intent of Chapter 36.70A RCW, Growth Management; WHEREAS, the City of Federal Way finds that amendments to FWCC Chapter 22, Article XVIII, "Signs," allowing portable signs in the public right-of-way will implement and are consistent with the Federal Way Comprehensive Plan; WHEREAS, the City's SEPA Responsible Official issued a Determination of Non significance on these code amendments on August 20, 2008; and WHEREAS, the City of Federal Way, through its staff, Planning Commission, City Council Committees, and full City Council has received, discussed., and considered the testimony, written comments, and material from the public, as follows: 1. The City's Planning Commission conducted a duly noticed public hearing on these code amendments on September 3, 2008, and forwarded a recommendation of approval to the City Council; 2. The Land Useffransportation Committee of the Federal Way City Council considered the Planning Commission recommendation on September 22, 2008, following which it forwarded the Planning Commission's recommendation to the City Council with a revision to increase the number of Ord No. 08 - , Page 1 150 ""'w A ....__ DRA.!:r portable signs allowed in the public right-of-way from eight to ten for open houses; directed staff to re- evaluaJe the defmition of open houses; changed the allowable time for display of said portable signs from sunrise to sunset to 9:00 a.m. to sunset; and deleted the provision for ten off-site real estate signs per property per agent. WHEREAS, the City Council finds that the code amendments as recommended by the Planning Commission and amended by the Land Useffransportation Committee are consistent with the intent and purpose ofFWCC Chapter 22 ("Zoning") to provide for and promote the health, safety, and welfare of the general public. Now, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Findings. After full and careful consideration, the City Council of the City of Federal Way finds that the proposed code amendments will protect and will not adversely affect the public health, safety, or welfare. Section 2. Conclusions. Pursuant to FWCC Sections 22-216 and 22-528, and based upon the Findings set forth in Section 1, the Federal Way City Council makes the following Conclusions of Law with respect to the decisional criteria necessary for the adoption of the proposed amendments: 1. The proposed FWCC text amendment is consistent with the Federal Way Comprehensive Plan (FWCP) Goal EDG-6, which states that the City will encourage and support existing businesses to remain and/or expand their facilities within Federal Way. 2. The proposed FWCC text amendments bear a relationship to the public health, safety, and welfare because the amendments will assist businesses or other events to attract customers, but will not interfere with pedestrian or vehicle travel. In addition, limiting the number of signs and hours during which they be displayed will continue to promote a positive visual image of the City. 3. The proposed FWCC text amendments are in the best interest of the residents of the City because portable signs will help to attract customers to business, sales, and other events; thus, supporting the City's vision of its economic development future. Section 3. Amendment. FWCC Chapter 22, Article XVIII, "Signs," is amended as set forth in the attached Exhibit A. Ord No. 08 - , Page 2 151 DRAFT Section 4. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to any other persons or circumstances. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall be effective five (5) days after passage and publication. as provided by law. PASSED by the City Council of the City of Federal Way at a regular meeting of the City Council on the day of ,2008. APPROVED: Mayor, Jack Dovey ATIEST: City Clerk, Carol McNeilley, CMC APPROVED AS TO FORM: City Attorney, Patricia A. Richardson FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE No: K:\2008 Code Amendments\Portable Signs\LUTC\Adoption Ordinance.doc Ord No. 08 - , Page 3 152 EXHIBIT A FEDERAL W A Y CITY CODE ARTICLE XVIII, "SIGNS" 153 22-1 Definitions "Open house" means an event held at a specific location, that is open to the public, and where the event holder remains in attendance during the event. 22-1596 Purpose. (8) Provide controls on sign proliferation to preserve community scenic, economic, and aesthetic values; and (9) Provide for the elimination of billboard signs after a reasonable amortization period recognizing that billboards affect the aesthetic value of the community thereby reducing property values and impacting traffic safety because. of the distraction that is created by large signage along public rights..of-way.,.~ (10) Protect public infrastructure and property within public rights-of-way: and (11) Promote traffic and traveler safety, including by reducing the number of visual distractions, visual competition, and visual obstructions. 22-1600 Prohibited signs. (14) Right of way signs incltlding aL.ny sign~in a public right-of-way except governmental signs, and except portable signs that follow the reauirements ofFWCC 22- 1599( d)(2)( cc ). 22-1599 Permits. (d) Permit exceptions. (2) Exempt signs. A sign permit is not required for the following signs or modifications to signs; provided, however, that such signs shall comply with all ofthe following requirements: w. Real estate signs. 1. Off site. The number of off site real estate signs shall be limited to 10 per property per agent; provided, howeyer, that there shall be a minimum separation of 200 lineal feet between such signs, except that signs may be placed less than 200 lineal feet apart when necessary to indicate a turn or change in direction of travel. The area of such signs shall be no greater than six square feet per sign face. ,^JI off site real estate signs 154 must be remoyed each day at the conclusion of the open house or other sales 6Y/ent and are permitted only between sunrise and sunset 'lihen the seller or the agent are in attendance at the subject .property. . 2. On site. The rnunber of on site real Real estate signs shall be limited to one on-site sign per agent per street frontage or public entrance if no street frontage exists. For dwelling units, the area of the sign shall be no greater than six square feet per sign face. For other uses and developments, the size shall not exceed 32 square feet per sign face. All on-site real estate signs must be removed when the sale closes, or in the case of a rental or lease, when the tenant takes possession. cc. Portable signs located in the public right-of~way subiect to the following standards: 1. Signs may not be affixed to the ground. including through the use of stakes or other means that may damage property~ 11. No more than two signs are allowed per. event and no person may have more than two signs at anyone time. except that ten open house signs are allowed~ 111. Sign area shall neither exceed six square feet ver sign face nor thirty- six inches in height; IV. Signs are allowed only between the hours of 9:00 a.m. to sunset and must be removed eachday~ v. Signs may not be placed on or attached to other obiects. including but not limited to buildings. structures. trees. vlants. utilitv poles. utility boxes. utilityeQuioment. or other signs~. VI. Signs shall not be located on the travelled portion of a roadway; in parking lanes; on sidewalks; in bicycle lanes; or placed in a manner that interferes with vehicle. bicycle. wheelchair. or pedestrian views or travel; and. V11. Signs shall not be placed in street medians or street side planter strips; K:\2008 Code Amendments\PortabJe Signs\LUTC\093008 LUTC Recommendation.doc 155 COUNClL MEETING DATE: Auqusr 5, 200 g - .-.. .,..~_.__.._----.._.._--_._.~-.,-.__.. ____u ---:...1"-_."-- .-----.~.-.------.-___._.___.__. CITY OF FEDERAL WAY CITY-COUNCIL EXHIBIT I AGENDA BILL PAGE---LJF_"-L hH_,rrEM #:~~_ --- SUBJECT: Signs in public right of way. POLICY QUESTION: Should city code be amended to allow signs in public right of way? COMMlTTEE: Land Use and Transportation Committee MEETING DAn:: Ju'ly21, 2008 CATEGORY: o Consent City Council Business o Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: Greg Fewins, Director DEPT: Community Development Services Attachments: Memorandum dated July 15, 2008 Options Considered: I. Amend city code to aUow restricted use of public right of way for signs and direct priority of the amendment in the Planning Commission work program. 2. Establish stakeholder group to investigate right of way sign issues in more depth. 3. Take no action, thereby continuing current city code prohibitions on signs in public right of \vay. 81' AFF RECOM-MENDA TION: [f council takes action directing staff to modify the code, staff recommends that the code amendments be inclusive of recommendations contained in the July [5, 2008 staff memorandum provided by LUTC, SKCAR and ci statl. ---.---.- --------..-....--.--. -------~_..----_.--._.- .- - --.-----.-- --. CITV MANAGER APPROVAL- DlRECTOR A~I'ROV AL: ~ ~ Council Commiu(:G COMMffTEE RECOMMENDATION: W Forward +h~ LU..-:TC MWliv1i;s+ra.tive-l!.,h.tU1t/<,S {).S prt8wed btAsfa..f{ CU1cL fur:fl;t<<<e-ipl(jr& Cjl11ertU a1}{!.e.gs Jo -ft.1,&qeA'1e.rzLL nqltt; o-f'tOaAj WIHl.. rt'ttsOVlahIe--- r-esmChCrhs 70 ~ Jlu4usf- 5,. 21>08'. Cou.r1.d I BUSihe-sj5 /tqe-nda..- iV{"ttpprDV iLl. @ Dlre.M ~ -fo p~r6 tL ~ a.Yn~e-~ to P.../lc-w- ~ Sfqn..aq-v 1'11. -fVu::; publIC- n' h:b up. tv ., tls. pre. Se4di. ed.,.- . i>y sM-f. in ~ SLLYYlYl1. F-er:~fo 'I1....YI.Ce/ stat ~ tjUSf Sj ::uJof{ CoUYl0' I f3v.stYl$>5 ~ -fO-r a.pp. . -7 . .'--1' ""'-<t:-, . I . . r} i ~\-(.. ~ . ,,,<>-c. ~. ~ _ '-. Committee Chair Committee Member PROPOSED COUNCIL MOTION: I HE move approval of the recommended Lun amillistrative changes and to further explore general access to- the general right of way with reasonable restrictions." ! "[ move approval of the LurC recommendation directing staff 10 prepare a code amendment allowing A-frame signage in Ihe public right of way, as presented by staff in Ihe 'Summary of Performance Standards and as the next highest priority in the 2008 Planning Commission work program. " . (BELOW TO BE COMPLETED B f' CfTY CLERKS OFFfCE) COUNCIL ACfION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACflON o MOVED TO SECOND READING (ordinance.f onl}) REVISED - 02106/2006 COUNCIL 8(LL 11 I ST r~adiDg Enactm~Dt ("~adiog ORDlNANCE II RESOLUTION II 156 ~ Federal Way EXHIBIT-__l_- . ..-'--.-:-- P AGE--2...0F--4!--:- MEMORANDUM' DATE: July 15, 2008 To: Land Use and Transportation Committee Greg Fewins, Director of Community Development sen/~~ VIA: Cary M. Roe, P_E., Assistant City Manager, COO, Emergency Manager ~ FROM: RE: Signs in Public Right of Way This memorandum provides follow up on a variety of issues raised at the July 7. 200X Land Use and Transportation Committee meeting related to signs in public right of \,vay. Policy Question Should city code be amended to allow signs in public right of \-vay? Current Code The following paraphrases the relevant Federal Way City Code ('TWCC") section related to signs located in public right of way: FWCC section 22-1600 - Prohibited Signs: '<The following signs or display arc prohibited in aU zones within the city. Prohibited signs are subject to removal by the city at the owner's or user's expense pursuant to FWCC 22- 1604: (14) Right-of-way signs including any sign in a public right-of-way except governmental signs." The following is a sununary of city code allowances tor off site real estate signs pursuant to FWCC section 22-1599(d)(w)(I): · Must be located on private property. · Maximum of ten off site signs per agent. · Minimum sepamtion of 200 teet unless indicating a turn. 157 A Federal Way EXHIBIT__.'-_J . -.-----~. PAGE--'-OF~ MEMORANDUM DATE: July 15,2008 To: Land Use and Transp?rtation Committee FROM: Greg Fewins, Director of Community Development serv~Y VIA: Cary M. Roe, P.E., Assistant City Manager, COO, Emergency Manager ~ RE: Signs in Public Right of Way This memorandum provides follow up on a variety of issues raised at the July 7,2008 Land Use and Transportation Committee meeting related to signs in public right of way. Policv Question Should city code be amended to allow signs in public right of way? Current Code The following paraphrases the relevant Federal Way City Code ("FWCC") section related to signs located in public right of way: FWCC section 22-1600 - Prohibited Signs: "The following signs or display are prohibited in all zones within the city_ Prohibited signs are subject to removal by the city at the owner's or user's expense pursuant to FWCC 22- 1604: (14) Right-of-way signs including any sign in a public right-of-way except governmental signs." The following is a summary of city code allowances for off site real estate signs purs~nt to FWCC section 22-1599( d)(w)( I): · Must be located on pri vate property. · Maximum of ten off site signs per agent. · Minimum separation of 200 feet unless indicating a turn. 158 . Maximum six square feet pcr sign Lace. Removed each day. Permitted only between sunrise and sunset when the seller or agent is at the propert}.. L'. X' HIQr! I (;. _. " PAGEJl-OF~ . . The following is a summary of city code allow'ances for offsite civic event signs pursuant to FWCC section 22~1599(e)(Table 1): · Must be located on private property. · No restrictions on the number of signs. · Maximum six square feet per sign face. · Maximum height fi ve feet · Allowed thirty days prior to the event and removed five days after the event Policy Issues Amending city code to allow signs in right of way could: · Improve visibility for commercial business and public events. · Increase city right of way maintenance costs. · Create potential traffic, bicycle and pedestrian hazards. · Create varying levels of sign clutter potentially impacting aesthetics. · Require content neutral regulation of signs allowed within the right of way. · . Create additional enforcement workload to regulate illegal signs. Other Jurisdiction's Requirements Staff researched other city codes and the Seattle-King County Association of REAL TORS ("SKCAR") website (see exhibit A - 'Regulation of Residential (Single-Family) Real Estate Signs' Matrix) regarding allowances tor signs in public right of way. While the city's regulation of signs in public right of way must be content neutral, SKCAR's survey is narrowed in scope to "A" board open house real estate signs. The SKCAR matrix indicates that 33 of the 63 surveyed cities and counties allow '<A" board signs in the public right of way. SKCAR's research is consistent with the city's research. Of those agencies that do not allow signs in right of way, enforcement of illegal signs range from none to strict. Land Use and Transportation Committee Sut!t!ested Chant!cs At the July 7 meeting, committee members discussed a number of potential areas to consider if the code is to be amended. [n addition, committee members asked staff to indicate if these suggestions would require a code amendment or could be .implemented administratively. LUTe Suggested Code Amendments: · Allow signs in right of way on a short term basis. · Develop alternatives to' fines for illegal signs. · Require contact information on signs placed in right of way. 159 . Establish a city sponsored "banner" for public events, E:."' .. -iI,""-,a.""'1!""" , -"'" t..,/ I 1\' r....H 1,_ .. PAGE.....5..0F~ LUTC Suggested Administrative Changes: · Reduce rigid enforcement/clarify right of way. o Staff Solution: Use significant vertical structures (e.g. light standards; fi.re hydrants; signs) rather than flush or below ground structures (e.g. vaults) and beyond roadway maintenance areas to establish right of way enforcement areas. · Better manage city maintenance of right of way related to illegal sign pick up. o Staff Solution: Continue to instruct right 0 f way maintenance staff and contractors to not pick up substantive signs in right of way. · Establish stakeholder group to assist with code amendments. Seattle-Kine- County Association of REALTORS SU2"2"ested Chan~es The following is a summary ofSKCAR's suggested.changes to the city's sign code addressing real estate signs in the right of way (refer to exhibit B). In addition to the current provisions tor off site real estate signs located on private property (maximum ten per agent; separation of 200 feet; maximum six square feet per sign face; removed each day; only allowed between sunrise and sunset; seller dr agent must be on site), the following changes are proposed to allow off site signs in the right of way_ · Prohibit on trees, foliage, utility poles, regulatory signs, directional signs, government signs or informational signs. · ,May not interfere with vehicular, bicycle, wheelchair or pedestrian travel. · Shall not be placed on street median strips. · Shall not block traffic views, driveways or curb cul<;. If the Council decides to amend city code to allow signs in right of way, City staff concurs with these types of additional regulations applied in a content neutral manner to all types of signs. Additional Staff Suggested Code Changes If the Council decides to amend city code to allow a variety of content neutral signs in right of way, City staff suggests consideration of the following in addition to LUTC and SKCAR recommended changes: · Establish specified performance or distances from sidewalks or street edge where no sidewalk exists. · Establish maximwn height requirements. · Limit hours to less than sunrise to sunset. · Restricted to "A" board signs and prohibit stake signs_ · Prohibited in street side planter strips_ · Require low cost "permit". · Issue '<sticker" system for permitted signs to improve enforcement efforts. 160 Policy Options EXHIBIT , '._,~. P AGE--'-OF---'f.!l- - The following are three policy alternatives related to this issue: I. Amend.city code to allow restricted use of public right of way tor signs and direct priority of the anlendment in the Planning Commission work program (refer to exhibit G). 2, Establish stakeholder group to investigate right of way sign issues in more depth. 3. Take no action, thereby continuing currentcity code prohibitions on signs in public right of way. Exhibits A SKCAR 'Regulation of Residential (Single-Family) Real Estate Signs'Matrix B SKCAR 'Language for Proposed Amendment' undated C SKCAR 'Real Estate Signs: Constitutional [ssues and Legal Considerations' dated July 7, 2008 o SKCAR 'Why Real Estate Off-Premises Open House A-Board Signs are Critical dated July 7, 2008 E ~Testimony of Sam Pace' (presented to July 7, 2008 LUTC Meeting) F Marylyn Gates Letter Dated June 25, 2008 G 2008 Planning Commission Work Program 161 - "" C1'"" .... c: .. .... ,,; .... "on 0 0 0 OJ :0 ....: 3: ~ :1 .... ... u ~ ;; 5 u .. 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"" '" . .'":: ", '" - - -:;; 5~ ~ '" >. d -:l :::> N '- :> ~ -5 1A -5 :3 ~~ '" >.. <3 -:l 1A .,., ~ '" .. t:: o N ~:::: .S ci- ~ . '" " <:::-a"::: - > g-~ ~ Cl_ "'''''' ..::: & '" -a E- u a. o ... 0. L. .. a. B ~ 0. <( -l ~ ~ ;J Eo< ,. f-o C;; C:"" ""u ~j ;Je- 172 ---...-.....-................--...-...-------... -.------~_.~_.--~--~.-_....._-_. --.---_. ._--~ -"~"-- "" :::> :::> r-. --.. :lO ..... --.. 4 va <II " o U c: .~ en ~ ,g .~ -0 '" 'C ::J -. >. E ::J o U 011 .5 ::t: " c "'" ?;i ~ ::i ::> ... :) .- ",.. " " " C -0 '"' ::s :: i: '"' ~ :.J ..,."", ::on ::l ~ ~ '.I _ ~'_~ 5&,0'~i' '.'. .~ "..,"';';,'Z !of'l~ C ... .:J.Di;; : cnO ;~~ . - .. :Ji ~ .,"..... ,,, ~-,.?,~ - ,c ~ ~ ~ ." ~ :no o <=> EXHIBIT l,__~._~ P AGE.J.I..OF--'t.t:i 0. ~ '" '" "0 o U <:: .~ C/l c .9 o "0 Ul 'C ~ .... ..... 5 <5 u co c ~ -0 " ::: 2 ::> ;z: ~ -$ -~ t ~ M tilt ~-:i :5 'r;; -a ~ .~ ~ -E ~ 2o-it5..9 ~~om-; E!Jrb: '0 ,'.',... F- -' '. -< . ...j ~ ~ <( 'J '-.J 'l'! :; g o " ~ ~ c.. ::; " '"' ;::: o uo:: *(5 .!!u c.. (/) '" 011 u os E o uo:: ..~ ::lu .!!u c..en ;.. ~ is: Cl o 0, is: 173 SEATTLE-KlNG COUNTY ASSOClATlON OF REAL1"ORS' (l.,PO Sf I !.~ STREET, SUITE (00. BELLEVUE, WA 98005 I'H: Ct.!.)) <J74-1011 . WA: 800.-;40,;1.77 " FAX: (41.5) 974.10J1. EMAH.: REALTOR.@NWR.E.\UOR.COM WE-8SHE: WWW.NWREALTOR.COM rn REAllOIt EXHIBIT I PAGE1!OF:M:' ~ LANGUAGE FOR PROPOSED AMENDMENT 22-1599 (d) (2) w. Real estate signs. l. Off-site. The number of off- site real estate signs shall be limited to lO per property per agent: provided, however. that there shall be a minimum separation of 200 lineal feet between such signs. except that signs may be placed less than 200 lineal feet apart when necessary to indicate a turn or change tn direction of travel. The area of such signs shall be no greater than six square feet per sign face, All off-site real estate signs must be removed each day at the conclusion of the open house or other sales event and are permitted only bet\veen sunrise and sunset when the seller or the agent are in attendance at the subject property. 2. On-site. The number of on-site real estate signs shall be limited to one per agent per street frontage or public entrance if no street frontage exists. For dwelling units, the area of the sign shall be no greater than six square feet per sign face. For other uses and developments, the size shall not exceed 32 square feet per sign {ace. All OIl-site real estate signs must be removed when the sale closes, or in the case of a rental or lease, when the tenant takes possession. 3. Notwithstanding the provisions ofFWCC 22-1600 (14). 13-lU. lJ-V (Division I) and 13-VL the off-site real estate signs allo\.ved bv subsection I of this section. and the on-site dv,,'dling uni! real estate signs allo\ved bv section 2 ofthis section. Olav be placed in the public right-of-waY', provided however: (i) they shall comply \vith all other requirements ofFWCC 22-1955 (d) (2) (w). the shall not be laced on or attached to trees folia e uti lit oles re ulato ns directional signs. government signs or intormational signs the shall not be laced in a manner that interferes \vith vehicular bic cle wheelchair or pedestrian travel. (tv) they shall not be placed on street median strips. (v) they shall be outside of vehicular and bicycle lanes. and (vi) they shall not block traffic views. driveways or curb cuts. ExHIBIT e REALTOR. - is 3. ~e(cl mukof me Nu(on3.1 ~3.(ion of REALTORS" - SEATTLE-KING COUNTY ASSOCIATION OF REALTORS' (1.4(0 SE j 1.~" STREET, SUITE (00, BELLEVUE. WA 98005 I'H: (41.5) 974-lO{( . WA: 800, 54o-Jl.77 . FAX:: (4.1.5) 974.lOj1. EMAll.: RE.AUOR@NWRE.\UOR.COM rn WEBSITE: WWW.NWREALTOR.COM ItEAtTOfl' EXHIBIT I_~~.~ _~ Prepared FO~ '::i~i~a~;~ederal wayPAGE~OF--'tl.:.- By The Seattle-King County Association of REAL TORS@ Regarding Off-Site Open House Signs July 7, 1008 Real Estate Signs: Constitutional [ssues and Legal Considerations Freedom of Speech Real Estate signs fall within the constitutionally guaranteed right of Freedom of Spe'ech. That guarantee is established in both the First Amendment to the United States Constitution, and Article l. Section 5 of the Washington State Constitution. The First Amendment provides in re.levant part that: "Congress shall make no law...ahridging the freedom of speech... " (t's interesting to note that the First Amendment's constitutional protection of Freedom o.fSpeech applies to actions by the City regarding real estate signs because Speech is a Liherty Interest protected by the 14th Amendment to the United States Constitution. The Washington State Constitution provides in relevant part: Article [ (Declaration of Rights), Section 5 (Freedom of Speech): "Every person may freely speak, write and publish on all subjects, being responsible for the ahuse of that right. ff . Although I am not a Washington lawyer, it's my impression that Article l, Section 29 of the . Washington State Constitution makes the State constitutional guarantee of Freedom o/Speech "Mandatory." [suspect it is a mandate that applies to the City, at least in part, because the existence of the City is only authorized pursuant to the provisions of Article XI (of the same Washington State Constitution under which the Freedom a/Speech is guaranteed). [n analyzing Freedom of Speech .cases, the Washington State Supreme Court said in State v. Lotze, 92 W2d 52 appeal dismissed 444 U.S. 921 (1979): EXHIBIT C. ... REALTOR' - is a cegisc<<Od mack of me Nuio.w l?~cion of REALTORS' EXHIBIT "A statutory restraint imposed upon a First Amendment Freedon~AGIii~OF ~ presumption against its constitutionality, Freedman L,' Maryland 380 US 51 (1965)." (emph.asis added) , .- (n addition to the Federal First Amendment constitutional protections, there appears to be ."! sufficient basis under State v. Gltm~.aIl106 \Vn.2d 5.). ( 1986) tor Wa:ihington Cuurrs [0 .. ~~~d((;#s: even stronger State constitutional protections of the speech than is provided under kderallaw, Of particular relevance in this regard are the tollowing Gunwall Factors: · As can be seen by comparing the First Amendment with Section 5 of Article l. the textual language (of the parallel provisions regarding Freedom o/Speech) in the Federal and State Constitutions is ditferent. Those difterences include a stronger aversion to prior restraint in the Washington Constitution which articulates a clear and expressed preference for post -publ ication remedies. · The history of the development of the parallel provisions is also different. The Federal Constitution appended Freedom of Speech protections in the First Amendment while the . Washington State Constitution begins the very creation of constitutional government in Article ((under powers reserved to the states) with a Declaration of Mandatory Rights. · There are structural differences between the Federal and State Constitutions. The Federal Constitution grants government limited power authorizing it to exercise only those powers that are constitutionally enumerated. On the other hand, the State Constitution imposes limitations on the otherwise plenary power to do anything not expressly forbidden. · Article r. Section 29 of the Washington Constitution appears to create a particular state interest. Section 29 makes clear that the Declarations of Rights in Article {of the Washington State Constitution are intended to create "Mandatory" protections guaranteeing Freedom of Speech from abridgement by a municipal entity that depends for its very existence upon the authorizations set forth in Article Xl of the Washington State Constitution. 'Commercial Speech' (s Protected Commercial speech is protected. There is no general First Amendment exception for Commercial Speech. Commercial speech is "speech that proposes a commercial transaction." Clearly, the temporary off-site open house signs that are currently permitted propose a commercial transaction. The United States Supreme Court has made it clear that commercial speech is protected under the Federal Constitution. See: Virginia Bd of Pharmacy v. Virginia Citizens Consumer Council, Inc.. 425 U.S. 748 (1976), Bigelow v. Virginia,421 U.S. 809 (1975). 176 EXHIBIT , . ~ "'"'" (n Central Hudson Gas & Electric v. Public Servo Comm'n 447 US 557. 56 PAOOl!i2.0F---'t!-...:.. United State Supreme Court said: I "The First Amendment. as applied to the States through the Fourteenth Amendment, protects comlllercial speech from unwarranted commercial regulation. Virginia Pharmac.F Board, 425 U.S. at 76 L -762. Commercial expression not only serves the economic interest of the speaker. but also assists consumers and furthers the societal interest in the fullest possible dissemination of information. (n applying the First Amendment to this area, we have rejected the 'highly paternalistic' view that government has complete power to suppress or regulate commercial speech. '[PJeople will perceive their own best interests ifonly they are well enough informed, and...lhe best means to that end is to open the channels of commuHlcation, rather than to close them.... (d., at 770; see Unmark Associates. Inc. v. Wi/lingboro, 431 U.S. 85, 92 (1977). .. (emphasis added) Interestingly, the Unmark case involved an attempt by the City of Willingboro to limit the use of on-site real estate signs. There is no general First Amendment exception for Commercial Speech. Commercial Speech is protected. The display of temporary Open House signs proposes a commercial transaction. (ndeed, it is a commercial transaction for one of the true necessities of life: housing, a place to live, protection from the elements, a family's home. This Particular Commercial Speech Involves a Critical Public Policy: Housine The measure of the true nature of the necessity of housing is reflected in the fact that every single level of government has huge financial and policy commitments to housing: · federal Government The Federal Government has a huge commitment to housing in the forms of Title VllI of the Civil Rights Act of /9680$ Amended by the Fair Housing Amendments Act of 1988, the Department of Housing and Urban Development, VA loan programs, FHA loan programs, its support of housing with Community Development Block Grant monies, its sanction of the Home Loan Bank Board together with the 12 National Home Loan Banks, and its facilitation of the 'secondary financial markets' (incluQing Fannie Mae, Ginny Mae and Freddie Mac) to ensure that financing is available for housing, to name but a few. · State Government At the State level, themeasure oftke true nature of the necessity of housing is reflected in the fact that the Growth Management Act (GMA) expressly includes housing as an entimerated goal. [t also requires a separate mandatory Housing Element, not only in Countywide Planning Policies, but also in the comprehensive plan of every municipality covered by the Act, including the City of Federal Way. 177 EXH'BIT~ Moreover, the State has a ttnancial commitment to housing by R~GE~F ~- Program, The State Housing Trust Fund and the WashlOgton HOllSlOg FlOance " Commission. (n addition, the State also has additional policy commitments to housing as reflected in the work of the various State and Gubernatorial Commissions whose sole focus ,is Housing Issues. · Local Govca'nmcnt At the Local Level, the Councyv./ide Planning Policies (as ""ell as Gl"'IA) requires that the comprehensive plan for the City of Federal Way must include a Housing Element. Further, the provisions of the City's Housing Element must be consistent with both the Countywide Planning Policies and GMA. The City also has a specific, quantified housing target under Appendix 2 of the Countywide Planning Policies, and a responsibility to plan to accommodate low and moderate income housing under Appendix J and the Housing Policies of the Countywide Planning Policies. Real Estate signs are commercial speech that is currently allowed, and which involves an absolute necessity of life: Housing. As explained in greater detail below, the free flow of commercial information about a proposed transaction tor a necessity of lite as important and fundamental as Housing does much more than simply promote intelligent market choice by consumers, and assist in reliable decision-making. Fair Housing The off-site real estate directional signs in question here are also essential - absolutely and critically essential - in the nation's ability to discharge the worthy spirit and mission of the Federal Fair Housing mandates. Title V{[lofthe Civil Rights Act of /968 as Amended by the Fair Housing Amendments Act of /988 embodies the simple and morally correct position that our communities should be open to all people. . [n December of 1988, the Federal Trade Commission issued a report entitled The Residential Real Estate Brokerage Industry. That FTC report, which has been cited with approval by the United States Supreme Court (see: Ladue (1994)}, points out the important contribution ofreat estate signs in opening communities to people in a way that is not discriminatory. The basis for the FTC's conclusion is obvious: Real estate signs are not only an important, inex.pensive aild effective means of marketing real estate, they are also discrimination proof. A real estate sign invites any person - regardless of race, creed, color, sex or national origin - to locate and consider the purchase or rental of the property that is available if they can afford it. The real estate signs make it impossible for any real estate broker, landlord; owner or organization to deny that the property is available, and, hence, make discrimination substantially impossible. 178 The Nature of the Sellers' and REAL TORS@' Commercial Speech It is worth noting that this commercial real estate-related speech: · (s not decepti ve · (s not misleading · f s not inaccurate or false · (s not obscene or profane · (s not libelous or slanderous · (s not loud, raucous or noisy · (s not aggressive · (s not coerci ve · . (5 not likely to incite violence · (s not conduct · Do~s nut intimidate, and · Does not advocate unlawful conduct EXHIBIT " PAGE-!~_.oE i)"' ~ (nstead, it is a factually accurate message that helps a family to locate a home that is being oftered tor sale. Cities Carry The Burden of Proof To Justify A Reeulation of Speech (n regulating the constitutionally protected commercial speech in real estate signs, a city has two distinct and separate sets of burdens: The first set of burdens involves the legality of the restrictions on commercial speech. See: Central Hudson Gas & Electric v. Public Servo Comm'n 447 US 557, 561-562 (1979). City's have the entire burden to prove: o That the regulation is content neutral o That it directly advances a 'compelling state interest,' and o That the proposed ordinance reaches no further than absolutely necessary to accomplish a 'compelling state interest' The second set of burdens involves the legality of the time, place and manner restrictions on commercial speech. See: Clark v. Community for Creative Nonviolence, 468 U.S. 288, 293 ( 1984). A city has the entire burden to prove: o That the Time, Place and Manner restrictions are "narrowly tailored" o That the Time, Place and Manner restrictions advance a significant and compelling governmental interest, and .0 That the Time, Place and Manner restrictions leave open ample effective alternative channels for communication of the information. 179 I . . ~ EXHIBIT - "~".~ " We will ofter just a few observations on three oUhe most immediately r~AGla~OF~ theses standards: (I) The Lack of Effective Alternatives, (2) The Necessity For the City To Prove a "Compelling State (nterest", and. (3) The Requirement that Any New City Regulations MlIS( Reach No Further Than (s "Ab~oluldy N~c<.:s:)ary": ~ l. Lack of Effective Alternatives The available evidence demonstrates that the majority of buyers use the temporary open house directional signs to find the house that is for sale. An on-site sign does not get them to the house. Both the Federal Trade Commission, and the Supreme Court in the Ladue case, have expressed their belief that the alternatives to real estate signage are If ...far from satisfactory. ft This is critical for two reasons: (I) the lack of effective alternatives is a key element considered by Courts, and (2) the lackof effective alternatives also makes it much more difficult for the City to satisry its legal burden of proof when attempting to justify its regulations. (n the Sixth Circuit case of Cleveland Area Board of Realtors v. The City ojEuclid, the National [nstitute of Municipal Law Officers. the Ohio Municipal League and the Ohio Municipal Attorneys Association appeared Amici Curiae, The parties attempted to argue the availability of sufficient "n~w technology" alternatives including cable TV, computer billboards and the web/information superhighway. The Court was not persuaded by the argument They lost Newspapers are not targeted. are more expensive, and are not as effective because the place from ' which the message is delivered is farremoved from the place where a sign would be located. (n addition, unlike a sign. a newspaper cannot confirm for a reader (by the presence of the ne\\lspaper at the intersection) that the Buyer has reached the point vII'hen the direction of travel must change in order to progress towards the home that is for sale. The alternatives are more expensive. are not as effective, are unevenly available (especially among less affluent potential buyers), cannot be targeted as well, and are not as helpful for buyers because they do not have the same functional utility. 2. Necessity For the City To Prove a CfCOffiPellinf! State [nterese' The city faces a very high burden in connection with its responsibility to justify any additional regulation of real estate signs. Any additional regulation (and any existing regulations) must be supported by a "compelling state interest." Earlier in this White Paper we made reference to the decisions of the United States Supreme Court in the Linmark and Ladue cases. Although the Ladue case involved on-site signs, (would note that the 'state interest' alleged by. the City of Ladue stated, in part, that real estate signs: 180 EXHIBIT I "...create 'ugliness, visual blight, and clutter, tarnish the natural bl?cAG ~~. well as residential and commercial architecture, impair property values, substantially impinge upon the special privacy and ambience of the community and may cause safety and traffic hazards to motorists, pedestrians and children.''' These reasons were no' sulfieien' to keep the City of Ladue from losing the case three times. J. Ree:ulations LVlust Reach No, Further Than Absolutelv Necessarv Though not proposed here by the City of Federal Way, it may be worth mentioning that we believe requiring permits for Open House A~Board signs would violate the U.S. Supreme Court standard articulated in the Clark case. Because a permit constitutes a form of prior restraint, any city regulation will be granted no deference by the Courts. The City must justify any regulation under the microscope of the "Strict Scrutiny" test. Bad Public Policy [n addition. requiring permits for Real Estate Temporary Open House Signs would be bad public policy for several additional reasons: (a) Administering the permit system tends to cost more than cities are able to recover. [n King County, only one city (lake Forest Park) recently had a permit system, and they are unable to cover the cost of administering the program. The Council eliminated the requirement. Kent used to have a permit requirement for Real Estate Open House Signs. They too eliminated the permit program because it just didn't work very welL The anticipated benefits weren't worth the problems it created. More recently, Auburn also considered a registration requirement and likewise chose not to go there. (b) In addition, many of the most severe costs (such as disruption of other work city staff is trying to get done) tend to be more onerous for the City than the financial shortfall. (c) The city isn't "open for business" to issue permits when many "open houses" get scheduled (Friday evening for a Sunday afternoon open house). Given the reasons families sell; the lack of access to permits when they are needed can be a real hardship on families that need to sell quickly. The City Can't Meet its Burden of Proof On Constitutionallssues BV Usine: A "Bootstrappine:" Are:ument That Relies on The Practices of Other Cities [n attempting to meet its exclusive burden of proof, the City of Federal Way would not be able to satisfy the constitutional standards of review with a Bootstrap Argument that attempts to justify . adding new regulations because some other city has one on the books. It would be a serious 181 EXHIBIT I..~,.", '__ mistake tor any city to rely on a Bootstrap Argument that is grOundedin~AG:Etha 'iOF ~ effort to restrict real estate signs with combined prohibitions on safe placement in the right-of- way and new entorcement policy (amounting to a defacto ban on off-site signs) would be constitutional if the City \Vere relying upon the ordinance ofa neighboringjurisdictiori. Any city's de tense of its sign ordinance \\/ill necessarily depend upon the strength or weakness of the tOlality orthal Cily':,owfl record. and llot lhe un-litigated record ofanolher city. There are no ordinances from neighboring jurisdictions with this City's record. There are no ordinances from neighboring jurisdictions that have been defended successfully before an appellate court. 80th the State Supreme Court and federal trial and appellate courts have ruled in favor of more commercial speech regarding off-premise signs. both in the Kitsap case. and in the Ballen case. The Ri1!ht to Reach \Villin1! Listeners (0 a Public Forum Importantly. the combination of the City of Federal Way's prohibition on safely-placed off-site real estate signs in the public right-of-way, together with the City's new enforcement policy, etlectively operates as a defacto ban - a ban that effectively, and unconstitutionally, prohibits the' delivery and receipt of all communicative commercial speech between real estate buyers, sellers and their respective agents using off-site real estate signs. (n addition to the problems created for speakers, this also runs afoul of the right of speakers to reach willing listeners. (n evaluating Freedom of Speech cases, the courts do not forget the right of speakers to reach willing listeners. As noted in footnote #1 in the Policy White Paper we are submitting contemporaneously with these observations on the law, an analysis of the right to reach willing listeners in a public forum must begin with three observations: First, sellers and REAL TORS@ currently have the legal right to put up temporary off- premises open house directional signs. Those off-site signs have traditionally played an important role in the efficiency of our local real estate market, and in supporting the Federal Fair Housing amendments to the Civil Rights Act. . Second, the Freedom o/Speech implies the right to reach willing listeners. The treedom would mean nothing if the City could require aU communication to be made inplaces where nobody but the speaker was aware of the communication, or where the effect of the regulations is so extreme as to eliminate all, or most all. opportunities to place an off- site real estate sign within the City. Third. Washington's Constitution strongly favors remediation of violations rather than prophylactic prior restraint on constitutionally protected commercial speech. The rightto communicate views to others on a street in an orderly and peaceable manner has' been recognized by the United States Supre~e Court in Hague v. C.l.O., 307 U.S. 496, 511 (1939). {nUS. v. Grace, 461 U.S.I71, 117(1982) the Court also said: 182 "et 1S also true that 'public places' historically associated with the free exercise of expressive activities such as streets, sidewalks and parks, are considered, without more, to be 'public forums.... EXHIBIT (._.,="~_ , PAGE-d.OF~ (n fact, the streets and sidewalks have consistently been considered a public torum. In Perry Educ. Ass'n v Perry Local Educaton' Ass'n, 460 U.S. 37,45 (1982) th~ United States Supreme Court said the streets are If ...quintessential public forums~ the government may not prohibit all communicative activity. " (emphasis added). See also: Burson v. Freeman. 504 U.S. 191 (1992); Boos v. Barry, 485 U.S. J12 (1988). The Washington Supreme Court also considers these to be public torums. III the Collier decision. Justice Guy, writing for the majority and relying upon Boos v. Barry, 485 U.S. J 12 ( (988). held that: 'The parking strips in which Collier and his supporters placed his political signs lie between the 'streets and sidewalks' and thus are part of the 'traditional'public torum.' Because these places occupy a special position in terms of First Amendment protection, the government's ability to restrict expressive activity is very limited. Boos v. Barry. 485 U.S. 312, 318, 99 L. Ed. 2d 333, L08 S. Ct. 1157 (1988)." We note that in those situations when speakers have been denied this traditional public torum, the cases have tended to involve speech and conduct unlike anything associated with the REAL TORS@' placement of temporary open house signs; for example, cases involving intimidation, aggression, physical contact and conduct blocking the sidewalk in fron.t of an abortion clinic. Other cases, such as City Council v. Taxpayers For Vincent, 466 U.S. 789 (1983), have involved stringing signs over utility \-vires, and posting of signs on utility poles. The REAL TORS@ do not advocate such conduct. Thank you tor the opportunity to ofter these comments. Sincerely, SEA TILE-KCNG COUNTY ASSOClA TlON OF REAL TORS@ ~p~ Sam Pace, 10. MBA, GR( Housing Specialist 183 SEATTLE-KlNG COUNTY ASSOClATlON OF REALTORS' (L.pO SE J 1.... STREET. SUITE (00, BEl.LEVOE, WA 98005 ru,(",l.,,-w,,' WA,'oo;,o.",,' hX (.";I~nw,, rn EMAIL: ll.EAlTOR@N\lC'll.EAlTOR.COM WE6SI'rE: \('\~'W. :-JWRf..-\I-T'ORCO/o.I IH~'.rOff , EXHIBIT I", _ ~. A White Paper PAGE ~.OF~ Prepared For The City of Federal \Va1 -A+ By The Seattle-King County Association of REAL TORS@ Regarding Off-Site Open House Signs July 7, 2008 \VhV Real Estate Off-Premises Open House A-Board Signs Are Critical A t~Hnily's home is not like stocks and bonds. Families don't wake up one morning, see that "the market is up" and decide to sell the roof that is over their head. Instead. it is usually a significam change in a family's personal circumstances that prompts a sale. What kinds of changes may prompt the purchase of a home, or [he sale of a house') A family is blessed by the birth of new children and needs a larger home. It may be a marriage. Or a di vorce. There may have been a death in the ti:ul1!ly. It might be a job promotion A job transfer. Or it might be the result of getting laid-off at work. Often. the need to .:.-ell is immediate. or even urgent. Real Estate Signs Are C.-iticalfy Important for' Sellers Safdy-placed, portable, off-premises A-Board Open House residential real estate directional signs are critical for the families we serve who need to sell. The evidence from the Puget Sound Region is clear: families who need to sell, but who do not have effective access to these off-site signs, ex.perience significantly longer marketing times. For example, the City of Mukilteo loosened its restrictions on real estate oft'.site Open House Signs after it learned that the its restrictive policy had increased marketing times by 22% compared to Everett, even though the cities share a significant common border. For a family trying to sell a home, the longer Time on A1arket can have signi ficant financial consequences.lfa family must carry multiple mortgage payments (or more likely both a mortgage payment and a rental payment) while they wait for their home (0 sell, it can be a real and substantial financial hardship on the family. (fthe financial hardship causes the fainily to be unable to make multiple housing payments in a timely manner, the resulting blemishes on their credit report may make it very difficult for them to qualify for a new home loan. Alternatively, if they lack the resources to even attempt to make multiple payments they may not be able to move at all, despite what may be an urgent need to do so. REALTOR"'. is a ccginaaf mack of the Nuional Asmciuioll of~fT 184 bl\fllD Q - ---~. "'"f EXHIBIT I. "H'., ' ~ . PAGE ~~~~ they lack the resources to even attempt to make multlple payments they may not ~to move at all, despite what may be an urgent need to do so. [t's worth remembering that real estate markets go up. and come down. When stronger markets cool (which happens periodically, because markets are cyclical) the eftect of such differences in the amount of time a home is on the marker become even more onerous. Off-premises Open House directional signs are also important tor Sellers who want to sell their own property without aREAL TOR@. Candidly, there is a financial incentive for our industry to support the eI imination of all open house signs in the right-of-way. Doing so would eliminate the most effective marketing tool available to those families who want to sell For Sale Bv Owner, or FSBO (pronounced "tizz-bo\v"j. How important are these signs for FSBO sellers? We suspect that they are at least as important Lo FSBO sdlers as they are to REAL TORSE> The Real Estate lnsider Report indicated that 75% a/their survey respondents (real estate agents) identified signs as their most effective sales technique. Restricting a FSBO's opportunity to use these signs to direct people to their home that is for sale would be a significant step in the direction of giving REAL TORS@ a virtual monopoly on selling homes. It would help to ensure sellers would have fewer, if any, effective altemati ves to engaging the services of aREAL TOR@. But markettimes would be longer for sellers, and finding a home would be much more difficult for buyers. As we explain below, it would also be inconsistent with the objectives of the 1988 Federal Fair Housing Amendments to the Civil Rights Act of 1968. REAL TORS@ might make more money, but that doesn't make it good public policy. We note that the city of Federal Way does not have an outright express ban on all off-premise residential real estate open hOllse signs. However, the combination of the City's ban on signs in the right-of-wav (the legal status of which is highly suspect) and the City's recently revised enforcement practicesooerate to create a defacto-ban on the potential for such off-site signage to be effective in communicating constitutionally protected commercial speech, both because there are few places such signage is now allowed, and where allowed it is often too far removed from willing listeners to be effective. 1 1 fn evaluating Freedom of Speech cases. the courts do not forget the right of speakers to reach willing listeners. Analysis of the right to reach willing listeners in a public forum must begin with three observations: First, sellers and REAL TORS@ currently have the legal right to put up temporary off-premises open house directional signs. Those off-site signs have traditionally played an important role in the efficiency of our local real estate market, and in supporting the Fedecal Fair Housing amendments (0 the Civil Rights Act Second, the Freedom of Speech implies the right to reach willing listeners. The freedom would m~ nothing if the City could require all communication to be made in places where nobody but the speaker was awace of the communication. ,or where the efti:ct of the regulations is so elCtreme as to eliminate all, or most all, opportunities to place an off-site real estate sign within the City. Third, Washington's Constitution strongly favors remediation of violations rather than prophylactic prior restraint on constitutionally protected commercial speech. The right to communicate views to others on a street in an orderly and peaceable manner has been recognized by the United States Supreme Court in Hague v. C.I.D.. 307 U.S. 1%. 517 (1939). (n US v. Grace, 461 U.S. 171: 171 (1982) the Court also said: HIt is also true that 'public places' historically associated with the free erercise of expressive activities such as streets. sidewalks arul parks. are considered. without more. to be 'public forums. 'H 185 EXHIBIT--1" '.. ~.. Real Estate Signs Are Also Increasingly Important rO~-4La F_~ National research studies demonstrate that 42% of all buyers used signs in locating the home they purchased. Even more important, hQ\.vever, 17% of all of the buyers found the home they purchased using ONL Y the signs. Those are national figures. The: local data is also compelling. John L ScoctReal Es{ate, Inc. (the second largest residential brokerage firm in Washington State and one of the largest firms in the nation) engaged the services of Hebert Research (a well-known and highly regarded research company located in BeHevue) to analyze the role of signs in the buying process. The Hebert Company's research revealed the following: In Western Washington. 50.5% of the buyers said that they found out about the open houses the}' visited using the real estate signs (as opposed to using newspapef:'i. their agent. brochures. weekly reports. referral by jh'ends Or family. television. or other means). It may also be worth noting that respondents who "... were 46-50 years old were significantly more likelv to have found out about open houses hy seeing s(gns when driving around.. " A more extensive outline of legal issues supported by that research were supplied to the full City Council last week, prior to the referral of this is'sue to the Council's Committee. Bill Hunne of John L Scott's New Solutions Group summarized the results of research conducted by the Company regarding hl/O new home communities that the firm represented. The first is in Renton, and the second is iit 8eltevue (on Cougar Mountain). In Renton, 57% .ofthe sales \vere to buyers who did not come to the site the first time with a real estate agent accompanying them. In Bellevue, v.'here the new homes were priced between half In fact, the streets and sidewalks have consistend)-' been considered a public forum. In Perry Educ. A;s'n " Perr.' Local Educators' Ass'n, 460 U.S. 37.45 (1982/ the Uniced Scaces Supn:me Court said che $Creecs are .....guiatessential public (o.-ums, the overament lOa Rot robibit aU comRlUaicative activi .. See: also: Burson v. Freeman. 504 US: 191 (1992); Boos v. Barry. 485 U.S. J12 (1988). The Washington Supreme Court also considers these to be: public forums. (n the Collier decision, Justice: Guy. writing for the majority and relying upon Boos v. Bar')'. 485 U.S. J 11 (1988), held that: "The parking strips in which Collier and his suppOrters placed his political signs lie: between the 'streets and sidewalks' and thus are part of the 'traditional public forum.' Be:cause these places occupy a speciaf position in terms of First Amendment protection. the government's ability to restrict expressive activity is very limite:d. Boos v. Barry. 485 U.S. 3 (2, J 18.99 L. Ed. 2d J)J, 108 S. Ct. 1157 {(9.88)." More recently. when confronted with municipaf limitations on commercial speech in the form of signs. both the Washingtoo Supreme Court (io the Kitsap. case) and both the Washington Federal District Court and 9th Circuit Court of Appeals (in the Ballen case) have: vindicated entitlements to more commercial speech and signage. not less. In those situations when speakers have been denied these traditional public forums. the cases have tended to involve speech and conduct unlike anything associated with the REAL TORS'@ placement 'of temporary open house signs; for example, cases involving intimidation. aggression. physical COntact and conduct blocking the sidewalk in front of an abortion clinic. Other cases. such as Cit)! CouflCil v. Tarpayers For Vincent. 466 U.S. 789 (1983) have involved stringing signs over utility wire:s, and posling of signs on ulility poles. The REAL TORS@ do not advocate such conduct. 186 EXHIBIT '.. __,_ ' '~ . and three-quarters of a million dollars, 83% were to buyers who did not cPmA~F ~ time with a cooperating real estate agent accompanying them. Based on his experience of more than 20 years selling new homes, Mr. Hume estimates that: "...[eu:er than half of the customers who have outside agents or btiyer's agents come to the community the first time with their agent, !n fact. it's almost certainly under 30%. " Many buyers use the off-premises directional signs to search independently for a home, and then contact aREAL TOR@ to represent them only after they have identified a property in which they ar..: llltert.::-itcd. The off-premise signs that direct them to the properties playa critical tunction in this dynamic. Finally, a:i it rdates to buyers, there is one other group that makes extensive use of the signs: First Time Buyers. Buying their first home is a big, big, step for many families. This is especially true when the average sales price in King County (for single family homes and condominiums combined) that closed last month (June 2008) was $502,727 (Data for June 2008 released earlier today by the NWMLS). These kinds of prices can scare the daylights out of First Time Buyers. Not surprisingly, many First Time Buyers prefer to tip-toe gently into the raging torrent of our current real estate market. By using the off-premise signs to locate homes that are for sale (and which may be tucked away in a cul-d-sac or on a dead end road far from any arterial street), they canattempt to get a sense of the market at their own pace, instead of being in the car with an agent Real Estate Signage Plays a Critical Role in Fair Housing Title VIl/ of the Civil Rights Act of /968 as Amended b)J the Fair Housing Amendments Act of 1988 embodies the'simpleand morally correct position that our communities should be open to all people, rn December of 1988, the Federal Trade Commission issued a report entitled The Residential Real Estate Brokerage {ndustry. That FTC report. which has been cited with approval by the United States Supreme Court [see: Ladue (1994)J. points out the important contribution of real estate signs in opening communities 'to people in a way that is not discriminatory. The basis for the FTC's conclusion is obvious: Real estate signs are not only an important, inexpensive and effective means of marketing real estate. they are also discrimination proof. A real estate. sign invites any person.- regardless of race, creed, color, sex or national origin - to (ocate and CQnsider the purchase or rental of the property that is available if they can afford it. The real estate signs make it impossible for any, real estate broker. landlord, owner or organization to deny that the property is available, and. hence. make discrimination substantially impossible. 187 EXHIBIT' " Safely-placed temporary Open House A-Board signsprovide an importali?AG.ED~E' ~ about where. and hm\'. to find the property that is available. As demonstrated above, and by the materials submitted to the City Council last week) that proposition Clearly born out by the available data. The City should restore the right of sellers and REAL TORS@ to make effective use 9ff-site Open House signs because doing so tacititates achievement of the objectives of the Federal Fair Housing act. Consistency in Off-premises Real Estate Signage Regulations Is Important For the Real Estate Industry The majority (if not most) of cities in King County allow placement of temporary off-site Open House A-Board directional signs in, or on the periphery of. the right-of-way with the following kinds of restrictions: · They may not be placed on (or attached to) trees .. They may not be placed on (or attached to) foliage .. They may not be placed On (or attached to) utility poles .. They may not be placed on (or attached to) regulatory signs .. They may not be placed on (or attached to) directional signs · They may not be placed on (Of attached to) informational signs · They may not interfere with vehicular, bicycle, wheelchair or pedestrian travel .. They must be outside of vehicular lanes · They must be outside of bicycle lanes · They must not block traffic views .. They may not block driveways · They may not block curb cuts · They may only be in place between dawn and dusk, and must be picked up at the end of each day · They may not exceed six square feet per side in area, and 36 inches in height · They may not be used unless the (real estilte) agent or seller is physically present at the property that is for sale or rent. These are all reasonable restrictions we can live with, and which the cities have a demonstrated ability to live with. They strike a reasonable balance between the need of families to get their homes sold, or to find a new home, and the cities' need for public safety. [t is an approach that has workedpreuy well. We recommend and support such an approach. Additionally, we note that such an approach is consistent with FWCC 22-1956 which includes the totlowing purposes of sign age which have been acknowledged in ordinance by the city of Federal Way: o Recognize the visual communication needs of aU sectors of the community for identification and advertising purposes 188 EXHIBIT '1 ~"" .4 o Protect the public health, safety, and welfare by regulating the Place~A<a~vl'f-OF ~ installation, maintenance, size, and location of signs o Support and enhance the economic well-being of all businesses within the city, and in particular recognize the needs of all businesses to identify their premises and advertise their products; As an industry, We believe that in recommending and supporting such an approach, we have a moral responsibility to try to meet cities at least halfway, and hopefully we can do even better than that. Part of our ability to do so means that our Association must recognize that we have an industry with significant turnover. h'S been said that: About a third of the people licensed by the state are on their way into, or are recent additions to, our industry; and Approximately an additional one third are solidly established in the business; and The remaining one third are on their way out of the industry. This Rule a/Thumb is probably not too far from the mark. The Multiple Listing Service statistics indicate that over time, members have averaged about .3 (note: that's point three) transactions per month. [n other words, about one transaction every three months. Some will do better, and some will not do that well. Recently, on average, it's probably been a bit less than that. The commission on that one transaction every three months is usually divided evenly between the listing and selling brokerages. Typically, the agent receives one half of that apportioned amount, or 25% of the total commission. With a typical commission on an averaged priced King County home, the agent receive's an average of about $2,513.64 per month. That's before 8&0 taxes, E&O insurance, cell 'phone and pager expense, car expense, laptop computers, POAs, health insurance, mandatory continuing education expenses, MLS dues, REAL TOR@ dues and personalized marketing expenses. ' Obviously, some are doing much better than average, but many are not doing that well and are forced by economic necessity to move on. Real Estate is a very tough industry with high turnover. One of the ways real estate agents are forced to respond to these economic realities is to "cover more ground" and be extremely flexible about how far they will travel for work As a result, in the course of a single year an individual agent may work (list homes) in multiple jurisdictions ranging from Marysville or Snohomish on the North, to Tacoma or Graham on the South. They may also work between Snoqualmie on the East, and Federal Way or Normandy Park on the West. Consistency in the sign code standards becomes very important in facilitating compliance with city sign codes. 189 EXHIBIT I _ ., On the issue if signage, our Association tries to respond to these indus~~~~9F ~ ways: -,,--" First. we ask cities to adopt and retain more consistent standards regarding the right-of- wa y so that new agents (or agents working outside the city in which their office is located, don't have a significantly difterent set of sign code standards in each of the more than 40 jurisdictions in the region in which our members work. This is especially important considering that in King County alone there are now at 39 incorporated cities. (n fact, we believe the only county in the nation with more local government jurisdictions is Cook County (Chicago), rtIinois. Along with this White Paper we are providing the City with a document titled "LANGUAGE FOR PROPOSED AMENDMENT" that we believe would address the problems with the City's current approach to real estate signage, and do so in an appropriate. balanced and constitutional way. Second, we believe we have a responsibilitv to educate our members about the issues of signage. We take that responsibility very seriously. Examples of the kinds of efforts we make: indude: · Major lead articles in our industry newspaper, NW REporter, on safe sign placement, and new legal developments, · Articles on specific sign code requirements, · "Broker Updates" stressing legal sign placement, safety for vehicular and pedestrian traffic, and timely removal of open house signs; · Targeted e-mail updates to our 8,000+ members. We can target faxes to specific problem areas; and · Distribution of information provided to our Association by City Code Compliance Officers. Third, we ha vc established a new program to use peer pressure in concert, and in cooperation, with city code compliance officers. And we've added staff that help to ensure it works well. Cities can levy a fine, pick up a sign, or otherwise hold folks accountable if a problem is created. But candidly, we can offer an additional (and sometimes even more effective) "hammer" to the compliance "tool kit" available to your City's code compliance officers if they desire to make use of it. We have the systems in place to be of assistance. [n addition to any other appropriate City action, if a code compliance officer observes a violation, the City's compliance officer can contact our Association's Public Affairs Department. This is usually accomplished by calling or faxing David Crowell, the Director of Government and Public Affairs. Phone: (425) 974-101 L Fax: (425) 973-. lO32. 190 EXHIBIT I Upon receipt of the information, David Crowell faxes a rather RAG-Est l'€>f: --'lC to the oftending agent's broker (the agent's boss) on Association letterhead, outlining the . specifics of the situation and telling them their agent is creating a problem for the rest of the industry by engaging in sharp practices. David also includes either a summary, or the actual text, of the city's relevant sign code provisions. On behalf of the Association, we ask them to clean up their act, and immediately correct the problem. The code compliance officer also receives a copy of the letter so that he or she knows we have toUowed up quickly with the agent's Broker. That's not the kind of paperwork Brokers like to see coming across their desk. They don't appreciate an agent causing those kinds of problems. Brokers tend to respond to such information by "aggressively rolling the stone downhill, .. so to speak. By including a copy of the sign code provisions with David's letter, we also create the opportunity for th~ broker to have a "teachable moment" \vith the agent about the requirements of the sign code. (Having the entire real estate-related sign code provisions in a single section of the City's sign code is especially helpful in this regard, even though that may make the sign code appear to be longer). Our use of peer pressure is an approach that works, not only because the self policing is effective, but also because it provides the code compliance officers with an additional option to deal with any problems efficiently. We respect the fact that a code compliance officer's time is an asset, just like cash. In fact, the City pays for it with cash. Working together we can help to make their job easier and free up that resource for other kinds of city code compliance issues. David Crowell of the Association's staff can provide a sample of the kind of form we've put together for those code compliance officers who wantto make use of this additional tool. as well as sample letters we've prepared to get the Broker's attention, and ring the agent's belL We appreciate the opportunity to work with the City (both in addressing the new problems with the City's approach to its sign code, and in offering specific language to address those problems \ as they relate to real estate signs under FWCC) and to offer our assistance with our self-policing peer pressure program should the City desire to make use of it. Thank you (or the opportunity to offer these comments. Sincerely, SEA TILE-K(NO COUNTY ASSOClA TlON OF REAL TORS@ ~p~ Sam Pace, 10, MBA, ORl Housing Specialist 191 SEATTLE-KlNG COUNTY ASSOClATlON Of REALTORS' (2.4 (0 SE J 2."0 STREET, SUlTE (00, BELLEVUE. WA 98oo~ ("I{: (42.5) 974-(0(( " WA: 800.540.j1.77 " FAX: (42.5) 974.(Qj1. EMA(L: REALTOR@NWREALTOR.COM \VE6SIT€: WWW.NWRE.-\LTOR.COM III flEAUOft EXHIBIT I., '7',. . _~~ PAGEnOF~ Testimony of Sam Pace Housing Specialist Seattle-King C;ounty Association of REALTORS@ A. Uniqueness of the Good Being Adve..tise~ by Real Estate Signs 1. The location of the good (i.e., p,'ope..ty) for sate is different with each sale. 2. Unlike signs advertising businesses or most goods and services, real estate signs are inherently temporary. B. Necessity of Real Estate Signs to the Home-Buying Process 1. Real estate signs are essential to finding a home. a. The most common method (35.1 %) of searching for a home befol'e meeting an agent is driving around neighborhoods. HEBERT RESEARCH, INC., JOffN L. SCOTT BUYERS AND SELLERS RESEARCH (EXECUTIVE SUMM.'\R Y): at 7 (Jan. 200 I). b. Over half of buyers find the home they eventually purchase themselves. Of these, 43.9% find the home by driving around. HEBERT RESEARCH. INC., JOffN L. SCOTT BUYERS AND SELLERS RESEARCH (EXEcunVE SUMMAR Y), at lJ (Jan. 200 l); see also HEBERT RESEARCH. INC.. JOHN L. SCOTT, at 19 (Feb. 2003) (where buyer, rather than agent or third party, finds home, it is by driving around neighborhQods 39% of the time ). c. The most commOn activity of prospective buyers - both before and after meeting and agent - is driving around neighborhoods (760;'0 of respondents). HEBERT RESEARCH, [NC" JOHN L SCOTT, at 22. 23 (Feb. 2003). . 192 EXHIBiT REALTOR4 - is 3. cegistaed marl< of die N3.rional Associ3.tion of REALTORS" E! EXHIBIT J, '. . , Real estate signs are essential to finding open houses. P AGE.-I.&.OF ~ 2. a. The most common method of finding information about open houses is driving around neighborhoods (58%). HEBERT RESEARCH, (NC., JOHN L. SCOTT. at 29 (Feb. 2003 ). 3. Real estate signs are essential to finding a buyers' agent. a. For Sale signs are the third most common method of finding a buyer's agent. HEBERT RESEARCH, {Ne., JOHN L SCOTT BUYERS :\NO SELLERS RESEARCH (EXECUTIVE SUMMARY), at 9 (Jan. 200l): see also HEBERT RESEARCH, (Ne.. JOHN L SCOTT. at II (Feb. 2003). ( C. Necessity of Real Estate Signs to the' Home-Selling Process 1. After. the !\lultiple Listing Sen'icc, For Sale signs al'e considered the most effective method of advertising a house. HEBERT RESEARCH, (NC, JOHN L SCOTT, at 60 (Feb. 2003). 2. For Sale signs are the third most common method of finding a selter"s agent. HEBERT RESEARCH, (Ne., JOHN L SCOTT, at l2 (Feb. 2003). D. [nadequacy of Alternate Means of Communicating Home Sales 1. Case law recognizes that other means of communicating housing sales --,- e.g., newspaper advertisements, listing with agents - are not adequate because they involve higher costs and reduced autonomy. Unmark Associates. Inc. v Township of Willingboro, 43 ( U.S. 85. 93 (1977); Cleveland Area Board of Realtors v. City of Euclid, 88 F.3d 382, 388-89 (6th eif. (996); Eastern Bergen County Board of Realtors. Inc. v. Borough of Fort Lee, 720 F. Supp. 5 {. 54 (o.NJ (989). 2. (nternetadvertising is not a substitute tor real estate signs. a. After the Multiple Listing Service (MLS), having a sign in front of your home is considered the most effective method of advertising; the (nternet is the third most effective. method after the MLS. HEBERT RESEARCH, (NC., JOHN L Scan, at 60 (Feb. 2003). b. Driving around neighborhoods is the most common searc.h method prior to m,eeting an agent; the Internet is the second most common method. HEBERT REsEARCH, INC., JOHN L Scan BUYERS AND SELLERS RESEARCH (EXECUTIVE SUMMAR V), at 7 (Jan. 2001). c. Of buyers who find their home themselves, 43.9% find it by driving around neighborhoods; 22.2% find it on the Internet. HEBERT REsEARCH, [NC., JOHN L ScotT BUYERS AND SELLERS RESEARCH (EXEcunVE SUMMARY), at 1) (Jan. 2001). l 193 f. d. EXHIBIT '. -~-- ,_... The most common method of finding infonnatiJ?AG~QF ~ is driving around neighborhoods; the (nternet is the third most common method. flEBERT RESEARCH. (Ne., fOHN L SCOTT, at 29 (Feb. 2003). e. For Sale signs are the third most common method of finding a huyer's agent; the Internet is the eighth most common method. HEBERT RESEARCH, INC., JOHN L SCOTT BUYERS AND SELLERS RESEARCH (EXECUTlVE SUMMARY), at 9 (Jan. 200 L); see also HEBERT RESEARCH, INC., JOHN L SCOTT, at II (Feb. 2003) (third most common versus sixth most common). For Sale signs are the third most common method of finding a seller's agent; the (nternet is the ninth most common method. HEBERT RESEARCH, (NC., JOHN L. Scorr. a[ 12 (fcb. 2003}. E. (mportance of Real Estate Signs in Guaranteeing Equal Access to Housing l. Real estate signs help prevent steering, i.e., showing a listing only to certain racial, social, or economic groups. See Greater Baltimore Board of Realtors v Hughes, 596 F. Supp. 906, 923 (D. Md. (984). 2. Real estate signs help prevent" panic selling. If See Unmark Associates. fnc. v. Township ofWi/lingboro, 43 I U.S. 85,96 n.1O (1977); City of Chicago v. Prus, 453 N.E. 2d 776, 789 (UI. App. Ct. (983). 3. Real estate signs convey accurate information .'cgarding matters of g.'cat importance to families and the.greater community. See Unmark Associates Inc. v. Township of Willing bora, 431 U.S. 85,96 (1977); Greater Baltimore Board olRealtors v. Hughes, 596 F. Supp. 906, 925 (D. Md. (984). F. Reduced Aesthetic and Safety Concerns with Real Estate Signs LOn-site realestate signs are self-policed by the resident, alleviating aesthetic and safety concerns common to other types of signs. See City of Ladue v. Gil/eo, 512 U.S. 43. 58 (1994). 2. On- and off-site signs are policed by SKCAR and other REAL TOR@ associations, alleviating aesthetic and safety concerns common to other types of signs. a. Through articles and broker updates, SKCAR and other REAL TOR@ associations routinely educate member agents and brokers about municipal code compliance and signage safety concerns. Examples of such publications, e.g., Real Estate Signs: 194 I . EXHIBIT .'" ,:.J Practice "Safe" Placement, SEA TTLE-KCNG CO(JNTPAG~$OF ~ REAL TOR@, Sept/Oct. 1994, at I. b. SKCAR's Public Affair's Department routinely works in concert with municipal code compliance officer's to inform member agents of non- compliance and to correct or remove non-compliant signs. C. Heightened Protection for' On-Site Real Estate Signs L On-site real estate signs enjoy heightened protection because they involve speech/rom the home. See City o/Ladue v. Gilleo. 512 U.S. 43~ 58 (1994); County Republican Comm. ii. Arlington Coun~v. 790 f. Supp. 618, 627 n.7 (E.O. Va, 1992), rev'dand vacated in parr on other grounds, 983 F.2d 587 (4th eir. (993). Thank you for the opportunity to ofter these comments. SEATTLE-KlNG COUNTY ASSOClATlON Of REALTORS@ ~p~ Sam Pace, JO, MBA, GRI Housing Specialist . Seattle-King County Association of REAL TORS@ 29839 - 154th Ave SE Kent, W A 98042-4557 sa m pace(tv.concen trie.net Direct: (253) 630-5541 Fax: (253) 630-5542 Cell: (253) 569-2663 195 June 25, 2008. /} ,/1A l!C:UJllll(!w em , ? , ACM~ ~~~~~OF~ / (!1j;JL{fv . ..{~M lelaP3J 10 AJ, nlSlO Slf/:ll:J AJ6~ To: The City Council, City of Federal Way, Washington. From: Marylyn Gates, ABS, Realtor, Windermere Real Estate South, Inc. Federal Way, . Washington. W~;B ~ ~n: ~ t~ -/D ~~fYl~R.. -/rlfi Inore://w -fr etIa,('~ -1AJ1M-/5 rf LW.. ~ - t),#,f b-z..k. Re: City Council Meeting July 1,2008, City Hall, 7:00p.m. \:i, <r.. . ~( . ;h~ j Dear Council Members, On behalf of the hard working Real Estate Agents in the City of Federal Way, I would like to put for'ward a proposal to amend the Sign Code Ordinance as it relates to Real Estate Open' House Signs and Directional Arrows. Instead oflhe requirement to plac~ signs beyond all utility easements, the code should be altered to read; that a time limit of 4 hours on weekends or weekdays, with the exception of new construction developments of 3 or more homes. They should be limited to 6 hours a day. Obviously none of the signs should cause an obstruction. I am curious how the City defines the "human" signs who stand on street Corners waving all kinds of signs -business advertising, open houses and political? They definitely cause obstructions. I would suggest that the current code requiring a detailed knowledge of every street in Federal Way's utility easement location is unreasonable. Especially when its adherence would necessitate placement in obscured or concealed locations, which of course obviates the reason for their use. . Over the 196 EXHIBIT F ."... I ,~ ~X~~IT o~3iL past 4/5 years the public has had to put up wiM ver~e of this signagebecause homes were selling with such alacrity that open 'houses for brokers or the public were unnecessary. In the past 6-12 montlJ.s all this has changed. The inventory has increased 4 fold (see attached graph) and the sales have plummeted. This trend seems to have coincided with a Council directive to strictly enforce sign compliance. lam sure this order came from the sincerest of motives and was intended to stop the proliferation of signs affixed to utility poles, many of which were advertising many of the sharp practices that are currently the bane of our industry. [\vould like to think that the City would work with us to help its residents sell their homes thus increasing its revenue through the excise tax. This is potentially far more lucrative than charging hapless Real Estate Agents $5 per piece to redeem their signs! Agents have had to revamp their promotional techniques and are collaborating with each other to hold joint open houses in a given area. This comes with the hope that it will encourage more potential Buyers and/or Agents to view the inventory, particularly if they can see several homes in close proximi~y. With this comes the proliferation of signs, but it is rarely for more than 2-2.5 hours at weekday lunchtimes for Bro~er/Agents and a maximum of 4 hours for the general , public on weekends, with the exception of new construction locations who often man their sites for longer pe~iods. You might wallt to contact representatives of the latter for their view of what is equitable. [f the current enforcement persists we win have to advise our Sellers that it will be of little use to hold Open Houses of any kind because we cannot direct people to their homes. [would Just ask you to imagine how you would feel if you were trying to sell your home in these challenging times. ) 197 _'I. II"""...... j ..... , ..... EXHIBIT ....._,'".' ._ A h C. ki PA~E .,.t0F~ s t e Ity, at my request, was nd enough to cnange1lieS1gn Code a couple of years ago when the workability of the existing restrictions was questioned, [ have no doubt that it will again~ However, we do not have the 18 months to 2 years it took on that occasion if both the City and Real Estate Professionals are to appropriately serve the residents. So, while we go through the necessary steps, [would askthe Council to direct the Compliance Department to show some considerate discretion concerning O'pen House signs and directional arrows. If necessary, incorporate the "hours" limitations for Open House signs, ensuring of course that they do not block walkways, and allowing freestanding dir:ectional arrows within the easements if that is the only visible area. To finish, all this was precipitated by a complete abduction of all signs from 3 different agencies that were collaboration on lunchtime Open House Tour for Agents lasting only 2 hours on June 18, 2008. The irony is that on June 19th, my Windermere Office engaged in our annual Community Service Day. For the second year in a row we 'worked on the overgro\vn area in Steel Lake Park, near the skateboard facility, which had become notorious for criminal activities. I thank you for the opportunity to present this proposal. Sincerely, 198 Facts and TrendsIM (.)- WlflcJEirnlere Published Jun. 2008' Location; ZIP 98003 , ZIP 98023 Months of Inventory Based on Closed Sales Price Range: $0 - No Limit SQFT Range: 0 - No Limit Single Fami.y Homes - AO Property Statuses - AU Properties EXHIBIT '~~.,., '~ PAGEJfJtOL~ Prepared foe you by: MarylynGates >- Ct: o I-- Z W > Z lL o (fJ J: I-- Z o 2 . Based on Closed Sales 14 13,1 12 10 8 6 4 2 o 3107 4/07 5/01 6107 7107 8/07 9107 10107 11/01 12/07 1103 2108 3108 4108 5/08 Copyright @ TreodgrapliiK. toe. .~(.... "eputalisMd.Na. 2008..Nsedond~ ..,..atlIe.Ow!: end of....... 2008. rM"~enI.-.onrs baSt!don ~ Qf'''~(Jftd.Jt~ $Uppliedby'CheNWUl.S. ~1I\e SQWortrs'-'s guaranc~ ora in MY warte::;pGnSble....c accutacr. O.au ~ by the80Md CM"4.s: MLS m.ty naC.A:Clec(... real.... iIdiIftlv in the market. R~ ~ .aw~ or ... Ql'okef'S ~_ !:he Ul.S THlS CHART SHOWS THE NUMBER OF MONTHS IT WOULD TAKE TO SELL THE CURRENT lNVENTORY COMPAREO~'WITH MARCH, 07. i. e. 3.4 Mouths compared to 12.8 months currently. 199 Y1i.HOO.> MAIL "/ Cla;sic Federa. Way Signs From: "Sam Pace" <sampace@concentric.net> To: mjgate<;re@vahoo.com EXHIBIT I . PAGE~Lj~ "'. In evaluating Freedom of Speech cases, th~ courts do not forget the right of speakers to reach willing listeners. Analysis of the right to reach willing listeners in a public forum must begin with three observations: First, sellers and REAL TORS@currently have the right to put up temporary off-premises open house directional sIgns. Second, the Freedom of Speech implies the right to reach willing listeners. The freedom would mean nothing if the City could require all communication to be made in places that made it very difficult (or the speaker was aware of the communication. Third, Washington's Constitution stronglY favors remediation of violations rather than prophylactic prior restraint on constitutionally protected commercial speech. The right to communicate views to others on a street in an orderly and peaceable manner has been recognized by the United States Supreme Court in Hague v. C.I.O., 307 U.S. 496,517 (1939). In V.s. v. Grace, 461 U.S. 171, 177 (1982) the Court also said: "It is also true that 'public places' historically associated with the free exercise of expressive activities such as streets, sidewalks and parks, are considered, without more, to be 'public forums:" In fact, the streets and sidewalks have consistently been considered a public forum. In Perry Educ. Ass'n v. Perry Local Educators' Ass'n, 460 U.S. 37, 45 (1982) the United States Supreme Court said the streets are .....Quintessential public forums. the government may.not Qrohibit all communicative activity." See also: Burson v. Freeman, 504 U.S 191 (1992); Boos v. Barry, 485 U.S. 312 (1988). The Washington Supreme Court also considers these to be public forums. In the Collier decision, Justice Guy, writing for the majority and relying upon Boos v. Barry, 485 U.S 312 (1988), held that: 'The parking strips in which Collier and his supporters placed his political signs lie between the 'streets and sidewalks' and thus are part of the 'traditional public forum.' Because these places occupy a special position in terms of First Amendme~t protection, the government's ability to restrict expressive activity is very limited. Boos v. Barry, 485 U.S. 312,.318,99 LEd. 2d 333,108 S. Ct 1157(1988)." \/lore recently, when confronted with municipal limitations On commercial speech in the form of signs, both the Nashington Supreme Court (in the Kitsap case) and both the Washington Federal District Court and 9th Circuit Court of \ppeals (in the Ballen case) have vindicated entitlements to more commercial'speech and signage, not less. n those situations when speakers have been denied these traditionaJ public forums, the cases have tended to involve ;peech and conduct unlike anything associated with the REAL TORS'@ptacement of temporary open house signs; for lxample, cases involving intimidation,aggression. physical contact and conduct blocking the sidewalk in front of an lbortion clinic. Other cases, such as City Council v. Taxpayers For Vincent. 466 U.S. 789 (1983),have involved ;tringing signs over utility wires, and posting of signs on utility poles. The REAL TORS@ do not advocate sudi conduct ~'Y'~~'-"!::-"~'~~~'_":;>'''''''''~''''''''';';'''''''''''''\;"''''l-~'''''''''-~~''A'''i~~~:'n~~~.ri":~:'-'-~~"""'-'''''-'".---',*,~-''r.:-''__''''''':'~'~'''''''~'I''.~~'''''~~~_4 '*! 200 THE PROCESS FOR RETRIEVING SIGNS FROM THE CITY As experienced by Maureen Donhauser of Windermere West Campus. Go to City Hall. EXHIBIT I Fill out a form describing sign(s). PAGE-M!...OE '~~= Wait for a City Staff person to call you. Despite the aforementioned form, you will be asked to des~ribe the sign(s) you are looking for. Make an appointment to pick up thesign(s). Return to City Hall at the appointed time, fill out anotber form. Pay the Clerk $5 per sign and wait for a receipt. You will be given a printed sheet on the Sign Code to read. <However, if you have a question on the Code the Clerk will tell you that you have to leave, call in and make an appointment to come back in to have any questions answered. If you didn't realize immediately that the City took YOUl' sign, you have only 2 weeks before tbey destroy the sign without any notification - despite the fact that your name, the company's name and your telephone number are on the sign! In Our office you have to order a minimum of 6 signs at a cost of $200! 9. 10. 1. 2. 3. 4. 5. 6. 7. 8. 201 ~ CITVOF ~ Federal Way EXHIBIT B EXHIBIT f ~ ... PAGEJlIoF~ 2008 PLANNING COMMISSION WORK PROGRAM A. (TEMS TO 8E CARRlED OVER (NTO 2008 I. Significant Trees. Vegetation Retention. Clearing and Grading - This in vol ves a review of and amendment to the current City of Federal Way zoning and subdivision code requirements related to the preservation of significant trees, vegetation retention. and site grading. 2. South 356(4 Subarea Plan - This is a study to dete~ine whether the Single-Family Residential (RS) 15.0 designated parcels located south ofSW 356lh Street and west of l;t Avenue South should be considered for higher density. B. New CODE AMENDMENTS I. Amendment to increase building height in the City Center-Core (CC-C) and City Center-Frame (CC-F). These amendments may be expanded to also address inC[(~ased building height in the Community Business (BC) and Neighborhood Business (BN) zones dependwg on the scope of technical and environmental analysis needed. 2. Amendment related to the 120-foot maximum fa.;:ade length requirement of the Community Design Guidelines. As buildings become taUer. there is a need for them to be longer and wider 10 order to retain appropriate bulk an.d scale. 3. Amendment to consider reducing how open space requirements are met in the CC-C and CC-F 7.ones. The present open space requirement for residential development precludes efficient use of a site. This has become evident with the recent Symphony development. 4. Amendment to delete the maximum allowable density for senior housing in the BC Zone. There is no maximum density requIrement in other commercial zones (CC-C and CC-F) which allow senior housing~ In addition, oth<<development standards such as maximum height, and required parking, landscaping, and water detention requirements are sufficient to cap density. 5. Amendment to FWCC Chapter 20, "Subdivisions," and Chapter 22, "Zoning." to incorporate Low [mpact Development (LlD) techniques. The City has recently received technical assistance from the Puget Sound Partnership, which will be in the form of reviewing our codes and proposing code amendments to implement LID techniques. Land UselTransportation Committee (UJTC) Staff Report Exhibit 8..2008 Planning Commission and Long Range Planning Work: Program Meeting Date: December I 7. 2007 Page I ofl 203 EXHIBIT 4 , ",-, EXHIBIT___-'--~, "r_..<" 6. Amendment to allow home occupation day cares in an existing noncoRA.G li>id~ F ~ dwelling in commercial zones. This amendment is required to comply with state la~~ examine the home occupation provisions for clarity and applicability in more unique situations. such as Adult Family Homes. 7. Amendment to allow the Director of Community Development Services the tlexibility to determine the allowable hours of construction on a case-by-case basis. Presently. work is not allowed under any circumstance from 8 p.m. to 9 a.m. on Sundays and holidays. There is sometimes a reason to grant permission to work at these times; for example, the Department of Transportation may need to engage in construction around the clock. 8. Amendment to adopt regulations allowing storage containers in non-residential and/or residential zones. The code is silent on allowing this use and there has been inquires about the use of containers, mOre commonly on conunercial property and to a lesser eKtent on residential property. , 9. Amendment related to aUowing churches in all zones. Currently, churches are allowed in all residential zones and the BC, CC-C. and CC-F zones, but not in the BN, Professional Office (PO), Commeccial Enterprise (CE), or Office Park (OP) zones. lO. Amendment to FWCC Chapter 22, Article XVUl, "Signs," to allow off site signs, such as banners, in order to better publicize major events in our city, such as the Federal Way Symphony concerts: Festival Days events; Red, White and Blue Festival: Centerstage plays: Han Woo Ri; etc. moos Planning Commission Wori;: Program\city Council\&hibit B lUTC Recommendation.doc Land UselTransportatioo COmmittee (Uffe) Staff Report Exhibit 8, 2008 Planning Commi$sion and Loag Range Planning Work Program Meeting Date: December 17, 2007 Page 20fl 204 September 3,2008 7:00 ..m.. / City of Federal Way PLANNING COMMISSION AGENDA 1. CALL TO ORDER 2. ROLLCALL 3. APPROVAL OF MINUTES April 23, 2008, and June 18,2008 4. AUDIENCE COMMENT 5. ADMINISTRATIVE REPORT 6. COMMISSION BUSINESS . PUBUC HEARING Portable Signs Code Aniendment 7. ADDITIONAL BUSINESS 8. AUDIENCE COMMENT 9. ADJOURN EX....U8 ~T PAGE 2. ~ --. ~~ City Hall Council Chambers Commissioners Merle Pfeifer, Chair William Drake Wayne Carlson Sarady Long Tim 0 'Neil rr Alternate) Hope Elder, Vice-Chair Lawson Bronson Tom Medhurst Kevin King (/'{ Alternate) K:IPlanning Commissionl2008\Agenda 09-03-08,doc 205 City Staff Greg Fewins. CDS Director Margaret Clark, Senior Planner E. Tina Piety, Administrative Assistant 253-835-260/ WWW4citvotJedel}rb1:~"f!_L_Q2!J_~ ~ CITY OF -fill" _,7 Federal Way EXHIBIT 2- ~ PAGEJ 5 ~.. . ,- ....~-...~~ STAFF REPORT TO THE PLANNING COMMISSION Amendments to Federal Way City Code (F\VCC) Chapter 22, Article XVIII, "Signs" File No. 08-103762-UP Planning Commission Meeting of September 3, 2008 I. BACKGROUND On August 5, 2008, the City. Council gave staff direction to prepare a code amendment to allow portable signs in the right-of-way. II. DISCUSSION . Pursuant to Federal Way City Code (FWCC) Section 22-1599, portable signs are presently prohibited in the public right-of-way. This code amendment would allow for portable signs while protecting public infrastructure and property and promoting traffic and traveler safety. The draft code amendment is enclosed as Exhibit A. Language proposed to be deleted is shown as strikeout and proposed new language is shown as underline. Signs would be allowed in the. right-of- way based on the following conditions: 1. Signs may not be affixed to the ground, by stakes or other means, nor attached to objects, such as stop signs or utility poles. 2. No more than two signs are allowed per person, event, or business. 3. Signs may not excee~ six square feet per sign face. 4. Signs may not exceed 36 inches in height 5. Signs are only allowed between the hours of 10:00 a.ffi. and 3:00 p.m. and must be removed every day. 6. Signs shall not be located on the travelled portion of a roadway, in parking lanes, on sidewalks, in bicycle lanes, or placed in a manner that interferes with vehicle, bicycle, wheelchair, or pedestrian travel or views. 7. Signs shall not be located in street medians or in street side planter strips. 206 m. STAFF RECOMMENDATION EXHIBIT_' ~_. PAGEJJE_S ...., . :~ ", n"':_'_~ Staff recommends that the code amendment as outlined in Section II above and enclosed as Exhibit A be recommended for approval to the City Council. IV. REASON FOR PLANNING COMMISSION ACTION FWCC Chapter 22, "Zoning," Article IX, "Process VI Review," establishes a process and criteria for zoning code text amendments. Consistent with Process VI review, the role of the Planning Commission is as follows: 1. To review and evaluate the zoning code text regarding any proposed amendments. 2. To determine whether the proposed zoning code text amendment meets the criteria provided by FWCC Section 22-528. 3. To forward a recommendation to City Council regarding adoption of the proposed zoning code text amendment. V. DECISIONAL CRITERIA FWCC Section 22-528 provides criteria for zOning text amendments. The following section analyzes the compliance of the proposed zoning text amendments with the criteria provided by FWCC Section 22-528. The City may amend the text of the FWCC only if it finds that: 1. The proposed amendment is consistent with the applicable provisions of the comprehensive plan. The proposed FWCC text amendment is consistent with the following Federal Way Comprehensive Plan (FWCP) goal: EDG-6 The City will encourage and support existing businesses to remain and/or expand their facilities within Federal Way. The comprehensive plan encourages success of business in Federal Way as a general concept. The success of business has a direct impact to the City's tax base, which provides the money to provide City services and amenities. 2. The proposed amendment bears a substantial relationship to public health, safety, or welfare. The proposed FWCC text amendments bear a relationship to the public health, safety, and welfare because the amendments will assist businesses in attracting customers, but will not interfere with pedestrian or vehicle travel. fu addition, limiting the number of signs and hours during which they be displayed will continue to promote a positive visual image of the City. Portable Signs Planning Conunission Staff Report 207 Page 2 EXHIBJT_ _~ PAGE-4-0F-S ........ .->~ -.. 3. The proposed amendment is in the best interest of the residents of the City. The proposed FWCC text amendments are in the best interest of the residents of the City because portable signs will help to attract customers to business, sales, and other events thus supporting the City's vision of its economic development future. VI. PLANNING COMMISSION ACTION Consistent with the provisions ofFWCC Section 22-539, the Planning Commission may take the following actions regarding the proposed zoning code text amendments: 1. Recommend to City Council adoption of the FWCC text amendments as proposed; 2. Modify the proposed FWCC text amendments and recommend to City Council adoption of the FWCC text amendments as modified; 3. Recommend to City Council that the proposed FWCC text amendments not be adopted; or 4. Forward the proposed FWCC text amendments to City Council without a recommendation. EXHIBIT Exhibit A - Federal Way City Code Chapter 22, Article XVIII, "Signs," with Proposed New Language K:\2008 Code Amendments\Portable Signs\Planning Commission\Planning Commission Staff Report.doc Portable Signs Planning Commission Staff Report 208 Page 3 Id. Exhibit A EXHIB1T_. -~,._~ PAGE2uF: S ..., .:;-- . .. Amendments to Federal Way City Code (FWCC) Chapter 22, Article XVIII, "Signs" 22-1596 Purpose. (8) Provide controls on sign proliferation to preserve community scenic, economic, and aesthetic values; and (9) Provide for the elimination of billboard signs after a reasonable amortization period recognizing that billboards affect the aesthetic value of the community thereby reducing property values and impacting traffic safety because of the distraction that is created by large signage along public rights-of- way.~ (0) Protect public infrastructure and property within public rights-of-way: and (11) Promote traffic and traveler safety; including by reducing the number of visual distractions. visual competition. and visual obstructions. 22-1600 Prohibited signs. The following signs or displays are prohibited in all zones within the city. Prohibited signs are subject to removal by the city at the owner's or user's expense pursuant to FWCC 22-1604: (14) Right of way signs incl1:1ding at..ny sign ~in a public right-of-way except governmental signs. and except portable signs that follow the requirements of FWCC 22-1599(d)(2)(cc). 22-1599 Permits. (d) Permit exceptions. (2) Exempt signs. A sign permit is not required for the following signs or modifications to signs; provided, however, that such signs shall comply with all of the following requirements: cc. Portable signs located in the public right-of-way subiect to the following standards: i. Signs shall not be, affixed to the ground. including through the use of stakes or other means that may damage property~ 11. No more than two signs shall be allowed oer business or event. and no person (including any agent thereon may have more than two si~ at anyone time; . lit. Sign area shall not exceed six square feet per sign face or 36 inches in height; tv. Signs shall be allowed only between the hours of 10:00 a.m. and 3:00 p.m. and must be removed each day; v. Signs shall not be {>laced on or attached to other obiects. including but not limited to buildings. structures. trees. plants. utility poles. utility boxes. utility equipment. or other signs of any type; VI. Signs shall not be located on the travelled portion of a roadway. in parking lanes. on sidewalks. in bicycle lanes. or placed in a manner that interferes with vehicle, bicycle. wheelchair. or pedestrian travel or views; and Vll. Signs shall not be placed in street medians or street side planter strips. K:\2008 Code Amendments\Portable Signs\Planning Conunission\080608 Draft Language.doc 209 EXHIBIT '"~H Planning Commission RecommQJMd6 'l-OF--2. ._ _ .Ii' --. Amendments to Federal Way City Code (FWCC) Chapter 22, Article XVIII, "Signs" 22-1 Definitions <2Jlen house means an event in which an invitation is extended to all. includin!!. but not limited to an occasion when a school. institution or business is open for visitinfT and observation bv the Dublic and a oeriod of time durin!! which a house or aDartment for sale or rent is held ODen for Dublic viewinfT. 22-1596 Purpose. (8) Provide controls on sign proliferation to preserve community scenic, economic, and aesthetic values; aM (9) Provide for the elimination of billboard signs after a reasonable amortization period recognizing that billboards affect the aesthetic value of the community thereby reducing property values and impacting traffic safety because of the distraction that is created by large signage along public rights-of- way';"~ (0) Protect Dublic infrastructure and property within public rights-of-way; and (1I) Promote traffic and traveler safety, including by reducing the number of visual distractions, visual competition, and visual obstructions. 22-1600 Prohibited signs. The following signs or displays are prohibited in all zones within the city. Prohibited signs are subject to removal by the city at the owner's or user's expense pursuant to FWCC 22-1604: (14) Right of ..vay sigoo including a~y sign ~in a public right-of-way except governmental signs, and except portable signs that follow the requirements of FWCC 22-1599(d)(2)(cc). 22-1599 Permits. (d) Permit exceptions. (2) Exempt signs. A sign permit is not required for the following signs or modifications to signs; provided, however, that such signs shall comply with all of the following requirements: cc. Portable signs located in the public right-of-way subiect to the following standards: i. Signs shall not be affixed to the ground, including through the use of stakes' or other means that may damage property: ll. No more than two signs shall be allowed per business or event, and no person (including any agent thereof) may have more than two signs at anyone time exceDt that eifTht ooen K:\2008 Code Amendments\Portable Signs\LUTC\Planning Conunission Recommendation (2).doc 210 EXHIBIT $_ PAGE~O~ house sims mav be oermitted oer business. event. or af!ent; Sign area shall not exceed six square feet per sign face tH'!1flL 36 inches in height; Ill. Signs shall be allowed only between f1l8 ,'UJU:'8 of!(J:()() il.:n. Jim! 3:00p.m. sunrise and sunset and must be removed each day; tv. Signs shall not be placed on or attached to other obiects. includin~but not limited to . buildings. structures. trees. "lants. utility poles, utility boxes. utility equipment. or other signs of any type; v. Signs shall not be located on the travelled portion of a roadway. in oarkinglanes. on sidewalks. in bicycle lanes. or placed in a manner that interferes with vehicle. bicycle. wheelchair. or pedestrian travel or views; and Vi. Signs shall not be placed in street medians or street side "lanter strips. K:\2008 Code Amendments\Portable Signs\LUTC\Planning Commission Recommendation (2).doc 211 . REALTOR@ , " ",. I"'" 1--1 .: E"-XL'j".". ,~",~~"", r~i~CJi ,.,...- <'--F~ Seattle-King County Association ~~~q@ 12410 SE 32nd Street, Suite 100, Bellevue, WA 98005 (425) 974-1011 . WA TF: (800) 540-3277 . Fax: 425-974-1032 Testimony of Sam Pace Housing Specialist Seattle-King County Association of REAL TORS@ A. Uniqueness of the Good Being Advertised by Real Estate Signs 1. The location of the good (i.e., property) for sale is different with each sale. 2. Unlike signs advertising businesses or most goods and services, real estate signs are inherently temporary. B. Necessity of Real Estate Signs to the l{ome-Buying Process 1. Real estate signs are essential to finding a home. a. The most common method (35.1 %) of searching for a home before meeting an agent is driving around neighborhoods. HEBERT RESEARCH, INC., JOHN L SCOTI BUYERS AND SELLERS RESEARCH (EXEcunVE SUMMARY), at 7 (Jan. 2001). b. Over half of buyers find the home they eventually purchase themselves. Of these, 43.9% find the home by driving around. HEBERT RESEARCH, INC., JOHN L SCOTI BUYERS AND SELLERS RESEARCH (EXEcunVESUMMARY), at 13 (Jan. 2001); see a/so HEBERT RESEARCH, INC., JOHN L SCOTI, at 19 (Feb. 2003) (where buyer, rather than agentor third party, finds home, it is by driving around neighborhoods 39% of the time). c. The most common activity of prospective buyers - both before and after meeting and agent - is driving around neighborhoods (76% of respondents). HEBERT RESEARCH, INC., JOHN L SCOTI, at 22,23 (Feb. 2003). 212 2. EXHIBIT ---~. --~.- ','" Real estate signs are essential to finding open hOffAGE.-I.-OF ~ ~. The most common method of finding information about open houses is driving around neighborhoods (58%). HEBERT RESEARCH, INC., JOHN L. SCOTT, at 29 (Feb. 2003). 3. Real estate signs are essential to finding a buyers' agent. a. For Sale signs are the third most common method of finding a buyer's agent. HEBERT RESEARCH, INC., JOHN L. Scon BUYERS AND SELLERS RESEARCH (EXECUTIVE SUMMARY), at 9 (Jan. 2001); see also HEBERT RESEARCH, INC., JOHN L. SCOTT, at 11 (Feb. 2003). C., Necessity of Real Estate Signs to the Home-Selling Process 1. After the Multiple Listing Service, For Sale signs are considered the most effective method of advertising a house. HEBERT RESEARCH, INC., JOHN L. SCOTT, at 60 (Feb. 2003). - 2. For Sale signs are the third most common method of finding a seller's agent. HEBpRT RESEARCH, INC., JOHN L. SCOTT, at 12 (Feb. 2003). D. Inadequacy of Alternate Means of Communicating Home Sales 1. Case law recognizes that other means of communicating housing sales - e.g., newspaper advertisements, listing with agents - are not adequate because they involve higher costs and reduced autonomy. Linmark Associates, Inc. v. Township ofWillingboro,431 U.S. 85,93 (1977); Cleveland Area Board of Realtors v. City of Euclid, 88 F.3d 382,388-89 (6th Cir. 1996); Eastern Bergen County Board of Realtors, Inc. v. Borough of Fort Lee, 720 F. Supp. 51, 54 (D.N.J. 1989). 2. Internet advertising is not a substitute for real estate signs. a. After the Multiple Listing Service (MLS), having a sign in front of your home is considered the most effective method of advertising; the Internet is the third most effective method after the MLS. HEBERT RESEARCH, INC., JOHN L. SCOTT, at 60 (Feb. 2003). b. Driving around neighborhoods is the most common search method prior to meeting an agent; the Internet is the second most common method. HEBERT RESEARCH, INC., JOHN L. Scon BUYERS AND SELLERS RESEARCH (EXECUTIVE SUMMARY), at 7 (Jan. 2001). c. Of buyers who find their home themselves, 43.9% find it by driving around neighborhoods; 22.2% fmd it on the Internet. HEBERT RESEARCH, INC., JOHN L. SCOTT BUYERS AND SELLERS RESEARCH (EXECUTIVE SUMMARY), at 13 (Jan. 2001). 213 d. The most common method of finding in~ is driving around neighborhoods; the Internet is the third most common method. HEBERT RESEARCH, INC., JOHN L. SCOrf, at 29 (Feb. 2003). --...., -~... .. - e. For Sale signs are the third most common method of finding a buyer's agent; the Internet is the eighth most common method. HEBERT RESEARCH, INC., JOHN L. SCOrf BUYERS AND SELLERS RESEARCH (EXECUTIVE SUMMARY), at 9 (Jan. 2001); see also HEBERT RESEARCH, INC., JOHN L. SCOrf, at 11 (Feb. 2003) (third most common versus sixth most common). f. For Sale signs are the third most common method of finding a seller's agent; the Internet is the ninth most common method. HEBERT RESEARCH, INC., JOHN L. SCOTI, at 12 (Feb. 2003). E. Importance of Real Estate Signs in Guaranteeing Equal Access to Housing 1. Real estate signs help prevent steering, i.e., showing a listing only to certain racial, social, or economic groups. See Greater Baltimore Board of Realtors v. Hughes, 596 F. Supp. 906,923 (D. Md. 1984). 2. Real estate signs help prevent "panic selling. tt See Linmark Associates, Inc. v. Township ofWillingboro, 431 U.S. 85, 96 n.l 0 (1977); City of Chicago v. Prus, 453 N.E. 2d 776, 789 (Ill. App. Ct. 1983). 3. Real estate signs convey accurate information regarding matters of great importance to families and the greater community. See Linmark Associates, Inc. v. TownshipofWillingboro, 431 U.S. 85,96 (1977); Greater Baltimore Board of Realtors v. Hughes, 596 F. Supp. 906, 925 (D. Md. 1984). F. Reduced Aesthetic and Safety Concerns with Real Estate Signs 1. On-site real estate signs are self-policed by the resident, alleviating aesthetic and safety concerns common to other types of signs. See City of Laduev. Gilleo, 512 U.S. 43,58 (1994). 2. On- and off-site signs are policed by SKCAR and other REAL TOR@ associations, alleviating aesthetic and safety concerns common to other types of signs. a. Through articles and broker updates, SKCAR and other REAL TOR@ associations routinely educate member agents and brokers about municipal code compliance and signage safety concerns. Examples of such publications, e.g., Real Estate Signs: 214 EXHIBIT ~~~~ Practice "Safe" Placement, SEA TTLE-K(NP1\~A,1\SS~A}lQt:. ~, . . .. .. ._., REALTOR@,Sept./Oct. 1994, at 1. ----.-Ur-~ b. SKCAR's Public Affairs Department routinely works in concert with municipal code compliance officers to inform member agents of non- compliance and to correct or remove non-compliant signs. G. Heightened Protection for On-Site Real Estate Signs 1. On-site real estate signs enjoy heightened protection because they involve speech/rom the home. See City of Ladue v. GilIeo, 512 U.S. 43, 58 (1994); County Republican Comm. v. Arlington County, 790 F. Supp. 618,627 n.7 (B.D. Va. 1992), rev'd and vacated in part on other grounds, 983 F.2d 587 (4th Cir. 1993). Thank you for the opportunity to offer these comments. SEA TILE-KING COUNTY ASSOCIATION OF REAL TORS@ ~p~ Sam Pace, JD, MBA, GRI Housing Specialist Seattle-King County Association of REALTORS@ 29839 - 154th Ave SE Kent, W A 98042-4557 sampace(tV,concentric. net Direct: (253) 630-5541 Fax: (253) 630-5542 Cell: (253) 569-2663 215 .,__.._EXHI,BIT, "'~-,;,. ,:,'-: (.~,;r"'.)PAar=f ~'~':OF~ . Objectives ";",:: '~~l{~'.~.:~~~~~:;~ff (:~ ~~ ;'1~~~:~~~t~~.:(J.:iY~~~3!:~1~~j~'~'~f{~."t'ip~~~~~7~:~~: ~,.., >~.< ': Research Obiectives: The primary purpose in conducting this research was to understand how buyers and sellers in the Seattle and Portland markets gather and use information and real estate'agents in their home ' buying or selling process. The following objectives were addressed in conducting research for Jolm L. Scott: 2. Measure ways of finding the buying andlor listing agent. including the Internet. and u.sage of the agent, including levels of satisfaction and relationship with agent. 3. Determine behavior prior to and after contacting an agent for each of the following activities: · Finding a home of interest · Driving around neighborhoods · Attending open houses · Use of property flyers · Use of Internet · Newspaper Ads · Homes Magazine 4. Gather additional information on each of those processes, including: · Where information on each process was found · How information was utilized - actions that resulted from it · Internet usage for different activities and reactions to web site features 6. Measure effectiveness of various types of advertising to selling a home. HEBERT RESEARCH, lNe. Prepared by Anne.Mt11U DavidsonlCarlos Aragon/Jim Hebtrt ~_--_ i~~,~1~~~,::~f':;;:;~~~'~,,,ii_;~i;;.,':~:: John L Scott Page 4 216 EXHIBIT . ~__ PAGE~OF~ Methodology '.' ., .,,,~,,:,,,,~~ . ..u ... . ..-..: --1", . "':' - ." _:.~ ;ffl;f.':':7'~ {Ct~~~:}~::~~t~.;"~;i::",/~ (~~~ I "': ..\- -: ,_ --_ ~ m~ ~.. ~ A total of 400 surveys were cornpleted for John L. Scott. Respondents were selected from a list of people who have bought or sold a home within the last 6 months. It was verified at the beginning that they had bought or sold a home. The response rate, which represents the proportion of the population who agreed to participate in the research. was 51.5%. The overall incidence rate, which represents the proportion of the population qualified to participate in the full survey, was 28.7%. The maximum margin of error at 400 respondents is +/-4.9%. Respondents were split between the Seattle and Portland markets, with 243 respondents from the Seattle area, and 157 from the Portland area. In order to ensure that the data collected represented the real estate universe" the data was weighted according to the actual market share of each real estate company within their market. So if a real estate firm had 18 percent of respondents, but 15 percent actual market share, a weight was applied' to each respondent who used that company in order to brillg their answers into the proportion of market share that company has. The data were analyzed using generally accepted univariate measures of central tendency and dispersion. In questions where multiple responses were indicated, the. totals in the graphs or charts may be greater than 100%, and only the most frequently stated responses lliay be reported. A complete list of responses can be found in the technical documentation. Questions for which multiple responses were accepted will be identified throughout the summary. Hebert Research has made every effort to produce the highest quality research product within the agreed specifications, budget and schedule. The customer understands that Hebert Research uses those statistical techniques, which, in its opinion, are the most accurate possible. However, inherent in any statistical process is a possibility of error, which must be taken into account in evaluating the results. Statistical research can predict consumer reaction and market conditions only as of the time of the sampling, within the parameters of the project, and within the margin of error inherent in the teclmiques used. . Evaluations and interpretations of statistical research findings and decisions based on them are solely the responsibility of the customer and not Hebert Research. The conclusions, summaries and interpretations provided by Hebert Research are based strictly on the analysis of the data gathered, and are not to be construed as recommendations; therefore, Hebert Research neither warrants their viability nor assumes responsibility for the sucCess or failure of any customer actions subsequently taken. _ _ _~~_.- ~ ;! t...;.~-..-.~J...~{.t'-(:,Ji HEBERT RESEARCH. INC. Pr~pared by 1oJtM-Mark DavidsonIC4rlos Aragon/Jim Hellen ~..., ~....~~. 4:'4':.~":"" '~" JOM L. Scott Page 5 217 , EXH'8'T..~~_ - PAGE--1..0E.b ""0H. ' "'1;- Analvsis The most common way to find a buying agent was through the referrals of friends and family (38%). This was followed by already knowing the agent themselves (22%), and calling the agent listed on a for sale sign (9%). The agent being a relative accounted for 8 percent. How Buying Agent was Found 2% 5% ".,. .'" 2% 2% .'" 2% . "'Multiple Response Question . ,,-~1;,,\:,~:-:-,~,~:Z' HEBERT RESEA1tCH. lNe Pnpand by Anne-Marie DtzvldsDl1lC4rlos Aragon/Jim Hebert ,lfi<~~~"") ~~~~~ .: Jolm L Scott Pale 11 218 Analvsis lit finding the selling agent, already knowing the agent accounted for 28 percent of answers, followed by 21 percent who said the agent was referred by a friend or relative. Calling the agent on the for sale sign was done by 10 percent, while having worked with the agent on a previous transaction was true for 8 percent. How SeIllng Agent was Found 30% 5"'" I ! 25"'" . c -3 l . . It '0 & . c 3 1 2O'lI. 15"'" I , I I -..--1 I. i i to'llo O'l(, -by Aon.... w'""*'..... c.w.... ...... Of Oft lot sale ..,.nI on ..... - lign ,...- _ 1ft, 11% 11% .,. 2SV. 7'lIo 1% IV. 21% to'll. .... S1l. .'" 5% 1% 1% .,. N..... ~ - I'll. O'll. 2% 1% I'll. 2% s._ _ Poc1lond ZI% To" .2I1C. "'Multiple Response Question , 'C-"-"'7.~:"':"~.~~'" HEBERT RESEARCH, 1NC. Prepared by JonM-Marle DavidsOtllCarlos lal'tlgOlllJim Heben 1i~~~ilf~~ Jo1m L. Seau P.1g~ J? 219 EXH I B IT ''-+~'__'_:'- PAGE-10F~~,.-~ ~~re B~er First Saw Home ." ~.,~.~.;-' ~~ ~ ;~~J~~~~~J ~~~ .:..~;;t~-(f~1/~r-~~4~if::: .~"~^- < -~ ~ I-~ - - ~."j'l Analvsis When the buyer was first to see the home (n=176). it was most commonly on the Internet (41%), followed by driving around the neighborhood (39%). Respondents in Seattle were more likely to use the Internet (46% to 35% of Portland respondents). Where the Buyer First Saw Home 50% 4~ 40% . 35% C . ... c 30110 8. . . Cl: 25% 'li . '" . 2ll% C . t! . G. 15% 10% 5% 0% -- PotU... T.... ,,'II; Opon- i ~_... 0IIw< 5" 211 K 1" 1l1' .. 1211 2" ." 3" "" 1" Otherarlswers: . Agent pulled listings off real estate site. (5) Agent. Someone else had the home and sold it to me. Bought from a friend. (2) Friend told me. Next door to the property. Just walking by. Grew up in it. On the Windermere website. On JLS website. . . . . . . . . :. ^ '. .~r~': . ~ ~.< "'}:"~')-..';"':~ . ~~~{* John L S,x:rI Pcgc !~I HEBERT RESEARCH. /Ne Preparrd by Mne-Mam Davidson/CDrlos AragOlllFUfI He1xtf 220 Analvsis' Prior to meeting their agent, the most common activity was to drive around the ~ighborhood (76%) , followed by searching the Internet (68%). Over half also picked up flyers from flyer boxes (59%) or looked through newspaper ads (56%). Forty-five percent each picked up Homes magazine or talked to friends or relatives. Respondents from Portland were more likely to do each of these activities than res(>C?ndents from Seattle with the exception of driving around the neighborhood (equal), and searching the Internet (70% Seattle, 65% Portland). Activities Done On Own PRIOR to Meeting An Agent llO% 10% llO% ~ c . ... 50"- g ... . l. 40% '0 . Cll :! c 30"- ~ . CL 20"- 10% 0% I 0- ........ s_ l.........lIw"llh ~- - T_.. ..Ighbo- -- 1_....._ ~- Opoc\ - Olqu;no ffiends Of ...- So_ lS" 701lO 53" 55" 35" <2" 36" - 76" 65" "" 65" ..." C9t< SN r_, 7&" .." SS" se" "" 45" 45" Olhor None 2" 2" 21to .Ot< ... ... Other answers: Went through mortgage company. Agent found it for you. Searched on NW multiple listing service. Did not do anything. The agent did it all. · ' Co-workers. Kept a lookout for homes. Called her and said I wanted a house. . . . . . . . , ~_ .: .~~ ,',' P""{;-:!;<\"1;:::~~~ HEBERT RESEARCH. 1Ne. Preptued by .4JtM-Mtirie Da,,;dsonlCarl~ AnzgotllJim Hebert :f'~'l.W~~ 221 , i j. ! ---; I , i "i R__' kmw 0" 011 0" JoIm L Scali PGfC 22 ~~~~'i, oa~.= Activif!~~nt .,..-.,.'''-, ~ ;::\,jt~:~..~~>. -. - ~,~ ~_. ~ r Analvsis After meeting an agent, driving around the neighborhood remained number one. at an identical 75 percent in Seattle and 78 percent in Portland. Searching the Internet was also still second, at 67 peiceot. Looking at fIyers from fIyer boxes (60%) and looking through the c1assifieds (46%) were next. followed by open houses (39%) and talking to friends or relatives (40%). Activities Done On Own AFTER Meeting An Agent llO% 80% 70% .. C llO% .. " c: 0 Q. .. 50% .. cr: "0 .. 40% .. :l c: .. l! 30% . Q. 20% 10'4 0'4 ""'ow __ ""~ - 15'" p- 18... r_ 7,", i S88fCtled FIrers 110m ........ - 0,0. - ,...- fIyer"- -- ..... 53" ..". 31" 6<" 6ft Sol... 5'" 8711 eo... ..". 39" - 0Ih0t - RetusocliOoA1 - - 3'" 28" ... 13% 011 .9" 3811 3% 15" ." .0" 3l1' ." .." ." Other answers: · Went to houses that the realtor suggested. · Everything. · We just stayed with our agent. · We relied mostly on our agent to find our home. · Agent found it. · Went through his marketing system. · I told my agent what I wanted and he took care of it. · Looked at houses with in price range. · Continued to look. · She did it to the beginning to the end. (2) · Agent had listings. (4) · Co-workers. . -. . ;~, ~. - - ~,",.\,1:.:i ~}~>:;:.~ HEBERT RESEARCH. INC. Pf'e/HUW by Anne-Marie DavidsonlCarlos Aragon/Jim Hebert ~ 222 John L Scott Page 23 EXHIBIT '#;." ".::~ PAGE...tJLOF~ Objective 4: .Additionallnformation on Behavior Open Houses Analvsis Each activity section had additional questions that went with it. The first question asked of respondents who had attended opett houses (n=l17) was where they found the information about the open houses they attended. Over half (58%) found it while driving around the neighborhood. Nearly a third (30%) found it while ,looking through newspaper ads. The Internet accounted for 16 percent. "Other" answers primarily were getting information from their agent. Where found information on Open Houses 70% 60% . 50% C . " c: t 40% . . a: i . .. 30% . C . l! . a. 20% 10% 0% _Ie .......... t_ --- :mr. .~ ~ t_ "" 1211 1111 3ll 411 ." In' Zll '" 12" IS,," 13'" 4" 5" ." _ ""'8Uino OiIect m.aI on- --..,- Other answers: · Brochures. · Real estate agent. (t 1) · Friend · Walking around neighborhood. (2) · House signs on the road. (2) *Multiple Response Question HEBERT RESEARCH. INC. Prepared by Anne-Marie Davidson/Czrlo$ Anzgon/Fun Hebut t~~ 223 JoIm L Scott Pille 29 EXHIBIT 4'7 _',' ~~ PAGEAoF-3L Objective 6: Measure Effectiveness of Various Types of Advertising Types of Advertising ~;1~~,;~~,){z1W ~.~. ril~', '1-r~f~:t'~:r:i;Et~ I,: .:-~~. ..:'~}~I;^\~:~",~',,' ';(-' tr~~-:J ~~.~.>;.^'~~, . ~ ~_. . ~ Analvsis The multiple listing service was considered by respondents to be the most effective fonn of advertising for your house (8.03). followed closely by having a sign in front of your house (7.78). The flyer box also had a fairly high interest rating at 7.58 overalL The Internet had the next highest average at 7.00. Open houses managed a moderate rating of 6.14, while all other possibilities - newspaper ads, word-of-mouth, Homes magazine, and a personal web address - had averages below 5.30. Having a sign in front of your house was considered a "10" for effectiveness by 46 percent of respondent who make less than $60,000 a year, compared to only 25 percent of respondents with incomes in excess of $60,000. [Cramer's V=0.398] Sign in FrontoiHouse S~attJe .' Pot1'and ' . Overall :" '. , .. low 6% 12% 9% Moderate 16% 26% 21% High . 78% 62% 70% Average 8.04 7.50 7.78 Internet .. .. Seattle ":;,CPortland: OVerall ,".. .. low 15% 12% 13% Moderate 25% 38% 31% High ,60% 50% 56% Average 7.17 6.80 7.00 Newsjjaper Ad '. ".. Se-attle.: " .'.. " . Portland '. Overall ... . ',' Low 30% 20% 25% Moderate " 53% 62% 58% High. 17% 18% 17% Average 4.92 5.54 5.22 Multiple listing Service .... Se';itlle .- '. ' Pottl.and Overall low 11% 2% 7% Moderate 27% 17% 22% High 62% 80% 72% Average 7.60 8.45 8.03 Open House Seattfe .. ';'.: '.' ,'. ..Portlaod, Overall ' low 15% 24% 19% Moderate 42% 34% 38% High 44% 43% 43% Average 6.50 5.76 6.14 HEBERT RESEARCH. IlVC Prepared by An~-MQrie DallidsonlCarlos Aragon/Jim Hebut - t~o!JlJ~ ~~tl~A~~,!;;~ . 224 John L Seoa PQg~ 60 EXHIBIT__~~." _ ,.: PAGE~O~~ -~ , Flyer Box Low Moderate High Average Word-Of-Mouth' Low Moderate High Average . Homes Magazine Low Moderate High Average Your Own Home Web Address Low Moderate High Average " Seattle 6% 29% 65% 7.43 ; . ," ,Seattle'd 28% 41% 31% 5.30 ,'Seattle 34% 48% 18% 4.66 . , Seattle. '. '. 25% 44% 31% 5.36 Portland 4% 31% 65% 7.72 - .'. Portl__nd. 23% 51% 26% 5.26 . . Portland 41% 45% 14% 4.26 Portland . 31% 46% 23% 4.n Overall 5% 30% 65% 7.58 Overall . '. 26% 46% 28% 5.28 Overall 38% 47% 16% 4.46 Overall 28% 45% 27% 5.06 , HEBERT RESE.ARCH. me. ~ by Atltle-Marie [)allidson/Carlos A.ragofllJim Hebert t:::,.r lIP "'~&;;!;I/i~t{::;~f;l!' 225 JOM L SCOtl Page 61 EXHIBIT '_'~,. .," ,'. PAGEHoF--'.L LANGUAGE FOR PROPOSED AMENDMENT 22-1599 (d) (2) w. Real estate signs. 1. Off-site. The number of off-site real estate signs shall be limited to 10 per property per agent; provided, however, that there shall be a minimum separation of 200 lineal feet between such signs, except that signs may be placed less than 200 lineal feet apart when necessary to indicate a turn or change in direction of travel. The area of such signs shall be no greater than six square feet per sign face. AU off-site real estate signs must be removed each day at the conclusion of the open house or other sales event and are permitted only between sWlfise and sunset when the seller or ~e agent are in attendance at the subject property. 2. On-site. The number of on-site real estate signs shall be limited to one per agent per street frontage or public entrance if no street frontage exists. For dwelling units, the area of the sign . shall be no greater than six square feet per sign face. For other uses and developments, the size shall not exceed 32 square feet per sign face. All on-site real estate signs must be removed when the sale closes, or in the case of a rental or lease, when the tenant takes possession. . 3. Notwithstanding the provisions of FWCC 22-1600 (l4).13-IIL 13-V (Division 1) and 13-VL the off-site real estate signs allowed by subsection 1 of this section. and the on-site dwelling unit real estate signs allowed by section 2 of this section. may be placed in the public right-of-way. provided however: (i) they shall comply with all other requirements of FWCC 22-1955 (d) (2) (w). (in they shall not be placed on (or attached to) trees. foliage. utility poles. regulatory signs. directional signs. government signs or informational signs (iii) they shall not be placed in a manner that interferes with vehicular. bicycle. wheelchair or pedestrian travel. (iv) they shall not be placed on street median strips. (v) they shall be outside of vehicular and bicycle lanes. and (vi) they shall not block traffic views. driveways or curb cuts. 226 SEATTLE-KING COUNTY ASSOCIATION OF REALTORS. 12410 SE 32"" Sil,tEET, SUITE 100, BELLEVUE, WA 98005 l'H: (425) 974-101 r . WA: 800.540.3277 . FAit<:: (425) 974.1032 EMAIL: REALTOR@NWREALTOR.COM WEBSITE: WWW.NWREALTOR.COM lH REALTOR' EXHIBIT q.~_. A White Paper PAGE-"-OF~~-~'~~ Prepared For The City of Federal Way By The Seattle-King County Association of REAL TORS@ Regarding Off-Site Open House Signs July 7, 2008 Real Estate Signs: Constitutional Issues and Legal Considerations Freedom of Speech Real Estate signs fall within the constitutionally guaranteed right of Freedom o/Speech. That guarantee is established in both the First Amendment to the United States Constitution, and Article I, Section 5 of the Washington State Constitution. The First Amendment provides in relevant part that: "Congress shall make no law...ahridging the freedom of speech... " .It's interesting to note that the First Amendment's constitutional protection of Freedom o/Speech applies to actions by the City regarding real estate signs because Speech is a Liberty Interest protected by the 14th Amendment to the United States Constitution. The Washington State Constitution provides in relevant part: Article I (Declaration of Rights), Section 5 (Freedom of Speech): "Every person may freely speak, write and publish on all subjects, being responsible fOT the abuse of that right. " Although I am not a Washington lawyer, it's my impression that Article I, Section 29 of the Washington State Constitution makes the State constitutional guarantee of Freedom o/Speech "Mandatory." I suspect it is a mandate that applies to the City, at least in part, because the existence of the City is only authorized pursuant to the provisions of Article XI (of the same Washington State Constitution under which the Freedom o/Speech is guaranteed). In analyzing Freedom of Speech cases, the Washington State Supreme Court said in State v. Lotze. 92 W2d 52 appeal dismissed 444 U.S. 921 (1979): REALTOR" - is a registered mark of me 1-Uaonal Association of REALTORS" EXH I B IT___ -~'_I.-~~~----~ PAGE1l:0E '.~.' flA statutory restraint imposed upon a First Amendment Freedom bears a heavy presumption against its constitutionality. Freedman v. Maryland, 380 U.S. 51 (1965). fl (emphasis added) In addition to the Fed~ral First Amendment constitutional protections, there appears to be a sufficient basis under State v. Gunwa/l106 Wn.2d 54 (1986) for Washington Courts to vindicate even stronger State constitutional protections of the speech than is provided under federal law. Of particular relevance in this regard are the following Gunwal/ Factors: · As can be seen by comparing the First Amendment with Section 5 of Article I, the textual language (of the parallel provisions regarding Freedom of Speech) in the Federal and State Constitutions is different. Those differences include a stronger aversion to prior restraint in the Washington Constitution which articulates a clear and expressed preference for post-publication remedies. · The history of the development of the parallel provisions is also different. The Federal Constitution appended Freedom of Speech protections in the First Amendment while the Washington State Constitution begins the very creation of constitutional government in Article I (under powers reserved to the states) with a Declaration of Mandatory Rights. · There are structural differences between the Federal and State Constitutions. The Federal Constitution grants government limited power authorizing it to exercise only those powers that are constitutionally enumerated. On the other hand, the State Constitution imposes limitations on the otherwise plenary power to do anything not expressly forbidden. · Article I, Section 29 of the Washington Constitution appears to create a particular state interest. Section 29 makes clear that the Declarations of Rights in Article I of the Washington State Constitution are intended to create "Mandatory" protections guaranteeing Freedom of Speech from abridgement by a municipal entity that depends for its very existence upon the authorizations set forth in Article XI of the Washington State Constitution. 'Commercial Speech' Is Protected Commercial speech is protected. There is no general First Amendment exception for Commercial Speech. Commercial speech is flspeech that proposes a commercial transaction." Clearly, the temporary off-site open house signs that are currently permitted propose a commercial transaction. The United States Supreme Court has made it clear that commercial speech is protected under the Federal Constitution. See: Virginia Bd of Pharmacy v. Virginia Citizens Consumer Council, Inc., 425 U.S. 748 (1976), Bigelow v. Virginia, 421 U.S. 809 (1975). 228 EXHIBIT .,,'i ' , ._~ P AGE-'~OF ~~_~"~ In Central Hudson Gas & Electric v. Public Serv. Comm'n 447 US 557, 561-562 (1979) the United State Supreme Court said: "The First Amendment, as applied to the States through the Fourteenth Amendment, protects commercial speech from unwarranted commercial regulation. Virginia Pharmacy Board, 425 U.S. at 761-762. Commercial expression not only serves the economic interest of the speaker. but also assists consumers and furthers the societal interest in the fullest possible dissemination of information. In applying the First Amendment to this area, we have rejected the 'highly paternalistic' view that government has complete power to suppress or regulate commerciai speech. '[P]eople will perceive their own best interests if only they are well enough informed, and...the best means to that end is to open the channels of communication, rather than to close them...' Id., at 770; see Linmark Associates, Inc. v. Willingboro, 431 U.S. 85, 92 (1977)." (emphasis added) Interestingly, the Linmark case involved an attempt by the City of Willingboro to limit the use of on-site real estate signs. There is no general First Amendment exception for Commercial Speech. Commercial Speech is protected. The display of temporary Open House signs proposes a commercial transaction. Indeed, it is a commercial transaction for one of the true necessities of life: housing, a place to live, protection from the elements, a family's home. This Particular Commercial Speech Involves a Critical Public Policy: Housine The measure of the true nature of the necessity ofhousing is reflected in the fact that every single level of government has huge financial and policy commitments to housing: · Federal Government The Federal Government has a huge commitment to housing in the forms of Title VIII of the Civil Rights Act of 1968 as Amended by the Fair Housing Amendments Act of 1988. the Department of Housing and Urban Development, VA loan programs, FHA loan programs, its support of housing with Community Development Block Grant monies, its sanction of the Home Loan Bank Board together with the 12 National Home Loan Banks, and its facilitation of the 'secondary financial markets' (including Fannie Mae, Ginny Mae and Freddie Mac) to ensure that financing is available for housing, to name but a few. . State Government At the State level, the measure of the true nature of the necessity of housing is reflected in the fact that the Growth Management Act (GMA) expressly includes housing as an enumerated goal. It also requires a separate mandatory Housing Element, not only in Countywide Planning Policies, but also in the comprehensive plan of every municipality covered by the Act, including the City of Federal Way. 229 EXi-iJBIT__~ _ , ~ Moreover, the State has a financial commitment to e&~~A~ Program, The State Housing Trust Fund and the Washington Housing Finance Commission. In addition, the State also has additional policy commitments to housing as reflected in the work of the various State and Gubernatorial Commissions whose sole focus is Housing Issues. . Local Government At the Local Level, the Countywide Planning Policies (as well as GMA) requires that the comprehensive plan for the City of Federal Way must include a Housing Element. Further, the provisions of the City's Housing Element must be consistent with both the Countywide Planning Policies and GMA. The City also has a specific, quantified housing target under Appendix 2 of the Countywide Planning Policies, and a responsibility to plan to accommodate low and moderate income h.ousing under Appendix 3 and the Housing Policies of the Countywide Planning Policies. Real Estate signs are commercial speech that is currently allowed, and which involves an absolute necessity of life: Housing. As explained in greater detail below, the free flow of commercial information about a proposed transaction for a necessity of life as important and fundamental as Housing does much more than simply promote intelligent market choice by consumers, and assist in reliable decision-making. Fair Housim! The off-site real estate directional signs in question here are also essential- absolutely and critically essential - in the nation's ability to discharge the worthy spirit and mission of the Federal Fair Housing mandates. Title VIII of the Civil Rights Act of 1968 as Amended by the Fair Housing Amendments Act of 1988 embodies the simple and morally correct position that our communities should be open to all people. . In December of 1988, the Federal Trade Commission issued a report entitled The Residential Real Estate Brokerage Industry. That FTC report, which has been cited with approval by the United States Supreme Court [see: Ladue (1994)], points out the important contribution of real estate signs in opening communities to people in a way that is not discriminatory. The basis for the FTC's conclusion is obvious: Real estate signs are not only an important, inexpensive and effective means of marketing real estate, they are also discrimination proof. A real estate sign invites any person - regardless of race, creed, color, sex or national origin - to locate and consider the purchase or rental of the property that is available if th.ey can afford it. The real estate signs make it impossible for any real estate broker, landlord, owner or organization to deny that the property is available, and, hence, make discrimination substantially impossible. 230 The Nature of the Sellers' and REAL TORS@' Commercial Speech It is worth noting that this commercial real estate-related speech: . Is not deceptive Is not misleading Is not inaccurate or false Is not obscene or profane Is not libelous or slanderous Is not loud, raucous or noisy Is not aggressive Is not coercive Is not likely to incite violence Is not conduct Does not intimidate, and Does not advocate unlawful conduct ..i.,1"'- . . EXHIBIT 4."~ PAGE ~OOF:' 3. . . . . . . . . . Instead, it is a factually accurate message that helps a family to locate a home that is being offered for sale. CitiesCarrv The Burden of Proof To Justifv A Ree:ulation of Speech In regulating the constitutionally protected commercial speech in real estate signs, a city has two distinct and separate sets of burdens: The first set of burdens involves the legality of the restrictions on commercial speech. See: Central Hudson Gas & Electric v. Public Servo Comm'n 447 US 557, 561-562 (1979). City's have the entire burden to prove: o That the regulation is content neutral o That it directly advances a 'compelling state interest,' and o That the proposed ordinance reaches no further than absolutely necessary to accomplish a 'compelling state interest' The second set of burdens involves the legality of the time, place and manner restrictions on commercial speech. See: Clark V. Community for Creative Nonviolence, 468 U.S. 288, 293 (1984). A city has the entire burden to prove: o That the Time, Place and Manner restrictions are "narrowly tailored" o That the Time, Place and Manner restrictions advance a significant and compelling governmental interest, and o That the Time, Place and Manner restrictions leave open ample effective alternative channels for communication of the information. 231 EXHJBIT__"4,,., We will offer just a few observations on three of the most immR~Iii..1)f theses standards: - ~..' S,a._. (1) The Lack of Effective Alternatives, (2) The Necessity For the City To Prove a If Compelling State Interestlf, and (3) The Requirement that Any New City Regulations Must Reach No Further Than Is If Absolutely Necessary" : 1. Lack of Effective Alternatives The available evidence demonstrates that the majority of buyers use the temporary open house directional signs to find the house that is for sale. An on-site sign does not get them to the house. Both the Federal Trade Commission, and the Supreme Court in the Ladue case, have expressed their belief that the alternatives to real estate signage are" ...far from satisfactory." This is critical for two reasons: (l}thelack of efftctive alternatives is a key element considered by Courts, and (2) the lack of effective alternatives also makes it much more difficult for the City to satisfy its legal burden of proof when attempting to justify its regulations. In the Sixth Circuit case of Cleveland Area Board of Realtors v. The City of Euclid, the National Institute of Municipal Law Officers, the Ohio Municipal League and the Ohio Municipal Attorneys Association appeared Amici Curiae. The parties attempted to argue the availability of sufficient Ifnew technology If alternatives including cable TV, computer billboards and the web/information superhighway. The Court was not persuaded by the argument. They lost. Newspapers are not targeted, are more expensive, and are not as effective because the place from which the message is delivered is far removed from the place where a sign would be located. In addition, unlike a sign, a newspaper cannot confirm for a reader (by the presence of the . newspaper at the intersection) that the Buyer has reached the point when the direction of travel must change in order to progress towards the home that is for sale. The alternatives are more expensive, are not as effective, are unevenly available (especially among less affluent potential buyers), cannot be targeted as well, and are not as helpful for buyers because they do not have the same functional utility. 2. Necessity For the City To Prove a "Compellin2 State Interest" The city faces a very high burden in connection with its responsibility to justify any additional regulation of real estate signs. Any additional regulation (and any existing regulations) must be supported by a Ifcompelling state interest." Earlier in this White Paper we made reference to the decisions ofthe United States Supreme Court in the Linmark and Ladue cases. Although the Ladue case involved on-site signs, I would note that the 'state interest' alleged by the City of Ladue stated, in part, that real estate signs: 232 EXHIBIT .~., "...create 'ugliness, visual blight, and clutter, tarnish the nae~~a~~_~"'.'~." """""- well as residential and commercial architecture, impair property values, substantially '. impinge upon the special privacy and ambience of the community and may cause safety and traffic hazards to motorists, pedestrians and children.'" These reasons were not sufficient to keep the City of Ladue from losing the case three times. 3. Reeulations Must Reach No Further Than Absolutelv Necessarv Though not proposed here by the City of Federal Way, it may be worth mentioning that we believe requiring permits for Open House A-Board signs would violate the U.S. Supreme Court standard articulated in the Clark case. Because a permit constitutes a form of prior restraint, any city regulation will be granted no deference by the Courts. The City must justify any regulation under the microscope ofthe "Strict Scrutiny" test. Bad Public Policy In addition, requiring permits for Real Estate Temporary Open House Signs would be bad public policy for several additional reasons: (a) Administering the permit system tends to cost more than cities are able to recover. In King County, only one city (Lake Forest Park) recently had a permit system, and they are unable to cover the cost of administering the program. The Council eliminated the requirement. Kent used to have a permit requirement for Real Estate Open House Signs. They too eliminated the permit program because it just didn't work very well. The anticipated benefits weren't worth the problems it created. More recently, Auburn also considered a registration requirement and likewise chose not to go there. (b) In addition, many of the most severe costs (such as disruption of other work city staff is trying to get done) tend to be more onerous for the City than the financial shortfall. (c) The city isn't "open for business" to issue permits when many "open houses" get scheduled (Friday evening for a Sunday afternoon open house). Given the reasons families sell, the lack of access to permits when they are needed can be a real hardship on families that need to sell quickly. The City Can't Meet its Burden of Proof On Constitutional Issues Bv Usine A "Bootstrappine" Areument That Relies on The Practices of Other Cities In attempting to meet its exclusive burden of proof, the City of Federal Way would not be able to satisfy the constitutional standards of review with a Bootstrap Argument that attempts to justify adding new regulations because some other city has one on the books. It would be a serious 233 EXHIBIT~_~_~ PAGE.llOF~ mistake for any city to rely on a Bootstrap Argument that is grounded in the notion that a city's effort to restrict real estate signs with combined prohibitions on safe placement in the right-of- way ~d new enforcement policy (amounting to a defacto ban on off-site signs) would be constitutional if the City were relying upon the ordinance of a neighboring jurisdiction. Any city's defense of its sign ordinance will necessarily depend upon the strength or weakness of the totality of that city's own record, and not the un-litigated record of another city. There are no ordinances from neighboring jurisdictions with this City's record. There are no ordinances from neighboring jurisdictions that have been defended successfully before an appellate court. Both the State Supreme Court and federal trial and appellate courts have ruled in favor of more commercial speech regarding off-premise signs, both in the Kitsap case, and in the Ballen case. The Rif!ht to Reach Willinf! Listeners In a Public Forum Importantly, the combination of the City of Federal Way's prohibition on safely-placed off-site real estate signs in the public right-of-way, together with the City's new enforcement policy, effectively operates as a defacto ban - a ban that effectively, and unconstitutionally, prohibits the delivery and receipt of all communicative commercial speech between real estate buyers, sellers and their respective agents using off-site real estate signs. In addition to the problems created for speakers, this also runs afoul of the right of speakers to reach willing listeners. In evaluating Freedom of Speech cases, the courts do not forget the right of speakers to reach willing listeners. As noted in footnote #1 in the Policy White Paper we are submittinR contemporaneously with these observations on the law, an analysis of the right to reach willing listeners in a public forum must begin with three observations: First, sellers and REAL TORS@ currently have the legal right to put up temporary off- premises open house directional signs. Those off-site signs have traditionally played an important role in the efficiency of our local real estate market, and in supporting the Federal Fair Housing amendments to the Civil Rights Act. Second, the Freedom of Speech implies the right to reach willing listeners. The freedom would mean nothing if the City could require all communication to be made in places where nobody but the speaker was aware of the communication, or where the effect of the regulations is so extreme as to eliminate all, or most all, opportunities to place an off- site real estate sign within the City. Third, Washington's Constitution strongly favors remediation of violations rather than prophylactic prior restraint on constitutionally protected commercial speech. The right to communicate views to others on a street in an orderly and peaceable manner has been recognized by the United States Supreme Court in Hague v. C.lo.. 307 U.S. 496, 517 (1939). In Us. v. Grace, 461 U.S. 171, 177 (1982) the Court also said: 234 EXHIBIT ~. : ;--:: PAGE~OF_.-.. "It is also true that 'public places' historically associated with the free exercise of expressive activities such as streets, sidewalks and parks, are considered, without more, to be 'public forums.''' In fact, the streets and sidewalks have consistently been considered a public forum. In Perry Educ. Ass'n v. Perry Local Educators' Ass'n, 460 U.S. 37,45 (1982) the United States Supreme Court said the streets are "...quintessential public forums, the government may not prohibit all communicative activity." (emphasis added). See also: Burson v, Freeman, 504 U.S. 191 (1992); Boos v. Barry, 485 U.S. 312 (1988). The Washington Supreme Court also considers these to be public forums. In the Collier decision, Justice Guy, writing for the majority and relying upon Boos v. Barry, 485 U.S. 312 (1988); held that: "The parking strips in which Collier and his supporters placed his political signs lie between the 'streets and sidewalks' and thus are part of the 'traditional public forum.' Because these places occupy a special position in terms of First Amendment protection, the government's ability to restrict expressive activity is very limited. Boos v. Barry, 485 U.S. 312,318,99 L. Ed. 2d 333,108 S. Ct. 1157 (1988)." We note that in those situations when speakers have been denied this traditional public forum, the cases have tended to involve speech and conduct unlike anything associated with the REAL TORS@' placement of temporary open house signs; for example, cases involving intimidation, aggression, physical contact and conduct blocking the sidewalk in front of an abortion clinic. Other cases, such as City Council v. Taxpayers For Vincent, 466 U.S. 789 (1983), have involved stringing signs over utility wires, and posting of signs on utility poles. The REAL TORS@ do not advocate such conduct. Thank you for the opportunity to offer these comments. Sincerely, SEAITLE-KING COUNTY ASSOCIATION OF REALTORS@ ~1>~ Sam Pace, JD, MBA, GRI Housing Specialist 235 SEATTLE-KING COUNTY ASSOCIATION OF REALTORS. 12.410 SE J2.NO STREET, SUITE 100, BELLEVUE, WA 98005 PH: (42.5) 974-1011 - WA: 800.540.32.77 · FAX: (42.)) 974.1032. EMAIL: REALTOR@NWREALTOR.COM WEBSITE: WWW.NWREALTOR.COM IB REALTOR' EXHIBIT ~ ,=,~.,---- ._~- A White Paper PAGE.llO~~:_ Prepared For The City of Federal Way By The Seattle-King County Association ofREALTORS@ Regarding Off-Site Open House Signs July 7, 2008 Real Estate Signs: Public Policy Considerations Why Real Estate Off-Premises Open House A-Board SieRs Are Critical A family's home is not like stocks and bonds. Families don't w~e up one morning, see that "the market is up" and decide to sell the roof that is over their head. Instead, it is usually a significant change in a family's personal circumstances that prompts a sale. . What kinds of changes may prompt the purchase of a home, or the sale of a house? A family is blessed by the birth of new children and needs a larger home. It may be a marriage. Or a divorce. There may have been a death in the family. It might be a job promotion. A job transfer. Or it might be the result of getting laid-off at work. Often. the need to sell is immediate, or even urgent. Real Estate Signs Are Critically Important For Sellers Safely-placed, portable, off-premises A-Board Open House residential real estate directional signs are critical for the families we serve who need to sell. The evidence from the Puget Sound Region is clear: families who need to sell, but who do not have effective access to these off-site signs, experience significantly longer marketing times. For example, the City of Mukilteo loosened its restrictions on real estate off-site Open House Signs after it learned that the its restrictive policy'had increased marketing times by 22% compared to Everett, even though the cities share a significant common border. For a family trying to sell a home, the longer Time on Market can have significant financial consequences. If a family must carry multiple mortgage payments (or more likely both a mortgage payment and a rental payment) while they wait for their home to sell, it can be a real and substantial financial hardship on the family. If the financial hardship causes the family to be unable to make multiple housing payments in a timely manner, the resulting blemishes on their credit report may make it very difficult for them to qualify for a new hOMe loan. Alternatively, if REALTOR- - is a registered mack of the ~a.!~nal Association of REALTORS" EXHIBIT .I..l.~--~ .'.' they lack the resources to even attempt to make multiple payme~~~Qf~-2-. at all, despite what may be an urgent need to do so. It's worth remembering that real estate markets go up, and come down. When stronger markets cool (which happens periodically, because markets are cyclical) the effect of such differences in the amount of time a home is on the market become even more onerous. Off-premises Open House directional signs are also important for Sellers who want to sell their own property without aREAL TOR@. Candidly, there is a financial incentive for our industry to support the elimination of all open house signs in the right-of-way. Doing so would eliminate the most effective marketing tool available to those families who want to sell For Sale By Owner, or FSBO (pronounced "fizz-bow"). How important are these signs for FSBO sellers? We suspect that they are at least as important to FSBO sellers as they are to REAL TORS@: The Real Estate Insider Report indicated that 75% of their survey respondents (real estate agents) identified signs as their most effective sales technique. Restricting a FSBO's opportunity to use these signs to direct people to their home that is for sale would be a significant step in the direction of giving REAL TORS@ a virtual monopoly on . selling homes. It would help to ensure sellers would have fewer, if any, effective alternatives to engaging the services of aREAL TOR@. ' But market times would be longer for sellers, and finding a home would be much more difficult for buyers. As we explain below, it would also be inconsistent with the objectives of the 1988 Federal Fair Housing Amendments to the Civil Rights Act of 1968. REAL TORS@ might make more money, but that doesn't make it good public policy. We note that the city of Federal Way does not have an outright express ban on all off-premise residential real estate open house signs. However. the combination of the City's ban on signs in the right-of-way (the legal status of which is highly suspect) and the City's recently revised enforcement practices operate to create a defacto-ban on the potential for such off-site' signage to be effective in communicating constitutionally protected commercial speech. both because there are few places such signage is now allowed. and where allowed it is often too far removed from willing listeners to be effective. I 1 In evaluating Freedom of Speech cases, the courts do not forget the right of speakers to reach willing listeners. Analysis of the right to reach willing listeners in a public forum must begin with three observations: First, sellers and REAL TORS@ currently have the legal right to put up temporary off-premises open house directional signs. Those off-site signs have traditionally played an important role in the efficiency of our local real estate market, and in supporting the Federal Fair Housing amendments to the Civil Rights Act Second, the Freedom of Speech implies the right to reach willing listeners. The freedom would mean nothing if the City could require all communication to be made in places where nobody but the speaker was aware of the communication, or where the effect of the regulations is so extreme as to eliminate all, or most all, opportunities to place an off-site real estate sign within the City. Third, Washington's Constitution strongly favors remediation of violations rather than prophylactic prior restraint on constitutionally protected commercial speech. The right to communicate views to others on a street in an orderly and peaceable manner has been recognized by the United States Supreme Court in Hague v. C.lO., 307 U.S. 496, 517(1939). In u.s. v. Grace, 461 U.S. 171, 177 (1982) the Court also said: "It is also true that 'public places' historically associated with the free exercise of expressive activities such as streets, sidewalks and parks. are considered, without more, to be 'public forums. '" , , 237 EXHIBIT I..J. _ "._>~' Real Estate Signs Are Also Increasingly Importand?~s-llOF J.a~".~__ National research studies demonstrate that 42% of all buyers used signs in locating the home they purchased. Even more important, however, 17% of all of the buyers found the home they purchased using ONL Y the signs. Those are national figures. The local data is also compelling. John L. Scott Real Estate, Inc. (the second largest residential brokerage firm in Washington State and one of the largest firms in the nation) engaged the services of Hebert Research (a well-known and highly regarded research company located in Bellevue) to analyze the role of signs in the buying process. The Hebert Company's research revealed the following: In Western Washington, 50.5% of the buyers said that they found out about the open houses they visited using the real estate signs (as opposed to using newspapers, their agent, brochures, weekly reports, referral byfriends or family, television, or other means). It may also be worth noting that respondents who "... were 46-50 years old were significantly more likely to have found out about open houses by seeing signs when driving around.." A more extensive outline of legal issues supported by that research were supplied to the full City Council last week, prior to the referral of this issue to the Council's Committee. Bill Hurme of John L. Scott's New Solutions Group summarized the results of research conducted by the Company regarding two new home communities that the firm represented. The first is in Renton, and the second is in Bellevue (on Cougar Mountain). In Renton, 57% of the sales were to buyers who did not come to the site the first time with a real estate agent accompanying them. In Bellevue, where the new homes were priced between half In fact, the streets and sidewalks have consistently been considered a public forum. In Perry Educ. Ass'n v. Perry Local Educators' Ass'n, 460 U.S. 37, 45 (1982) the United States Supreme Court sajd the streets are .....Quintessential public forums. the 20vernment may not prohibit all communicative activitv." See also: Burson v. Freeman. 504 U.S. 191 (1992); Boos v. Barry, 485 U.S. 312 (1988). The Washington Supreme Court also considers these to be public forums. In the Collier decision, Justice Guy, writing for the majority and relying upon Boos v. Barry, 485 U.S. 312 (1988), held that: "The parking strips in which Collier and his supporters placed his political signs lie between the 'streets and sidewalks' and thus are part of the 'traditional public forum.' Because these places occupy a special position in terms of First Amendment protection, the government's ability to restrict expressive activity is very limited. Boos v. Barry, 485 U.S. 312, 318, 99 L. Ed. 2d333, 108 S. Ct 1157 (1988)." More recently, when confronted with municipal limitations on commercial speech in the fonn of signs, bot!} the Washington Supreme Court (in the Kitsap case) and both the Washington Federal District Court and 9th Circuit Court of Appeals (in the Ballen case) have vindicated entitlements to more commercial speech and signage, not less. In those situations when speakers have been denied these traditional public forums, the cases have tended to involve speech and conduct unlike anything associated with the REAL TORS'@ placement oftemporary open house signs; for example, cases involving intimidation, aggression, physical contact and conduct blocking the sidewalk in front of an abortion clinic. Other cases, such as City Council v. Taxpayers For Vincent, 466 U.S. 789 (1983) have involved stringing signs over utility wires, and posting of signs on utility poles. The REALTORS@ do not advocate such'conduct 238 EXHIBIT ~.. .;:. and three-quarters of ~ million dollars, 83% were to buyers who diP ~~A!~~ fi;;;~ time with a cooperating real estate agent accompanying them. Based on his experience of more than 20 years selling new homes, Mr. Hume estimates that: "..fewer than half of the customers who have outside agents or buyer's agents come to the community the first time with their agent. In fact. it's almost certainly under 30%." Many buyers use the off-premises directional signs to search independently for a home, and then contact a REALTOR@ to represent them only after they have identified a property in which they are interested. The off-premise signs that direct them to the properties playa critical function in this dynamic. Finally, as it relates to buyers, there is one other group that makes extensive use of the signs: First Time Buyers. Buying their first home is a big, big, step for many families. This is especially true when the average sales price in King County (for single family homes and condominiums combined) that closed last month (June 2008) was $502,727 (Data for June 2008 released earlier today by the NWMLS). These kinds of prices can scare the daylights out of First Time Buyers. Not surprisingly, many First Time Buyers prefer to tip-toe gently into the raging torrent of our current real estate market. By using the off-premise signs to locate homes that are for sale (and which may be tucked away in a cul-d-sac or on a dead end road far from any arterial street), they can attempt to get a sense ofthe market at their own pace, instead of being in the car with an agent. Real Estate Signage Plays a Critical Role in Fair Housing Title Vl/lofthe Civil Rights Act of 1968 as Amended by the Fair Housing Amendments Act of 1988 embodies the simple and morally correct position that our communities should be open to all people. In December of 1988, the Federal Trade Commission issued a report entitled The Residential Real Estate Brokerage Industry. That FTC report, which has been cited with approval by the United States Supreme Court [see: Ladue (1994)], points out the important contribution of real estate signs in opening communities to people in a way that is not discriminatory. The basis for the FTC's conclusion is obvious: Real estate signs are not only an important, inexpensive and effective m~ of marketing real estate, they are also discrimination proof. A real estate sign invites any person - regardless of race, creed, color, sex or national origin - to locate and consider the purchase or rental ofthe property that is available ifthey can afford it. The real estate signs make it impossible for any real estate broker, landlord, owner or organization to deny that the property is available, and, hence, make discrimination substantially impossible. 239 EXHIBIT~ .. ' Safely-placed temporary Open House A-Board signs provide an ~~ rfss~~""" about where, and how, to find the property that is available. As demonstrated above, and by the materials submitted to the City Council last week) that proposition clearly born out by the available data. ' The City should restore the right of sellers and REAL TORS@ to make effective use off-site Open House signs because doing so facilitates achievement of the objectives of the Federal Fair Housing act. Consistency in Off-premises Real Estate Sign age Regulations Is Important For the Real Estate Industrv The majority (if not most) of cities in King County allow placement of temporary off-site Open House A-Board directional signs in, or on the periphery of, the right-of-way with the following kinds of restrictions: · They may not be placed on (or attached to) trees · They may not be placed on (or attached to) foliage · They may not be placed on (or attached to) utility poles · They may not be placed on (or attached to) regulatory signs · They may not be placed on (or attached to) directional signs · They may not be placed on (or attached to) informational signs · They may not interfere with vehicular, bicycle, wheelchair or pedestrian travel · They must be outside of vehicular lanes · They must be outside of bicycle lanes · They must not block traffic views · They may not block driveways · They may not block curb cuts · They may only be in place between dawn and dusk, and must be picked up at the end of each day · They may not exceed six square feet per side in area, and 36 inches in height · They may not be used unless the (real estate) agent or seller is physically present at the property that is for sale or rent. These are all reasonable restrictions we can live with, and which the cities have a demonstrated ability to live with. They strike a reasonable balance between the need of families to get their homes sold, or to find a new home, and the cities' need for public safety. It is an approach that has worked pretty well. We recommend and support such an approach. Additionally, we note that such an approach is consistent with FWCC 22-1956 which includes the following purposes of signage which have been acknowledged in ordinance by the city of Federal Way: o Recognize the visual communication needs of all sectors of the community for identification and advertising purposes 240 EXHIBIT 11.. "~~ PAGE-'<<>F~ o Protect the public health, safety, and welfare by regulating the placement, removal, installation, maintenance, size, and location of signs o Support and enhance the economic well-being of all businesses within the City, and in particular recognize the needs of all businesses to identify their premises and advertise their products; As an industry, we believe that in recommending and supporting such an approach, we have a . moral responsibility to try to meet cities at least halfway, and hopefully we can do even better than that. Part of our ability to do so means that our Association must recognize that we have anindustry with significant turnover. It's been said that: About a third of the people licensed by the state are on their way into, or are recent additions to, our industry; and Approximately an additional one third are solidly established in the business; and The remaining one third are on their way out of the industry. This Rule a/Thumb is probably not too far from the mark. The Multiple Listing Service statistics indicate that over time, members have averaged about.3 (note: that's point three) transactions per month. In other words, about one transaction every three months. Some will do better, and some will not do that well. Recently, on average, it's probably been a bit less than that. The commission on that one transaction every three months is usually divided evenly between the listing and selling brokerages. Typically, the agent receives one half of that apportioned amount, or 25% of the total commission. With a typical commission on an averaged priced King County home, the agent receives an average of about $2,513.64 per month. That's before B&O taxes, E&O insurance, cell phone and pager expense, car expense, laptop computers, PDAs, health insurance, mandatory continuing education expenses, MLS dues, REAL TOR@ dues and personalized marketing expenses. Obviously, some are doing much better than average, but many are not doing that well and are forced by economic necessity to move on. Real Estate is a very tough industry with high turnover. One of the ways real estate agents are forced to respond to these economic realities is to "cover more ground" and be extremely flexible about how far they will travel for work. As a result, in the course of a single year an individual agent may work (list homes) in multiple jurisdictions ranging from Marysville or Snohomish on the North, to Tacoma or Graham on the South. They may also work between Snoqualmie on the East, and Federal Way or Normandy Park on the West. Consistency in the sign code standards becomes very important in facilitating compliance with city sign codes. 241 On the issue if signage, our Association tries to respond to these industry dynamics in three ways: EXHIBIT ~.~_ PAGE-1LOF-A..~ .~:... First, we ask cities to adopt and retain more consistent standards regarding the right-of- way so that new agents (or agents working outside the city in which their office is located) don't have a significantly different set of sign code standards in each of the more than 40 jurisdictions in the region in which our members work. This is especially important considering that in King County alone there are now at 39 incorporated cities. In fact, we believe the only county in the nation with more local government jurisdictions is Cook COlIDty (Chicago), Illinois. Along with this White Paper we are providing the City with a document titled "LANGUAGE FOR PROPOSED AMENDMENT" that we helieve would address the problems with the City's current approach to real estate signage, and do so in an appropriate, balanced and constitutional way. Second, we believe we have a responsibility to educate our members about the issues of signage. We take that responsibility very seriously. Examples of the kinds of efforts we make include: · Major lead articles in our industry newspaper, NWREporter, on safe sign placement, and new legal developments, · Articles on specific sign code requirements, · "Broker Updates" stressing legal sign placement, safety for vehicular and pedestrian traffic, and timely removal of open house signs; · Targeted e-mail updates to our 8,000+ members. We can target faxes to specific problem areas; and · Distribution of information provided to our Association by City Code Compliance Officers. Third, we have established a new program to use peer pressure in concert, and in cooperation, with city code compliance officers. And we've added staff that help to ensure it works welL Cities can levy a fine, pick up a sign, or otherwise hold folks accountable if a problem is created. But candidly, we can offer an additional (and sometimes even more effective) "hammer" to the compliance "tool kit" available to your City's code compliance officers if they desire to make use of it. We have the systems in place to be of assistance. In addition to any other appropriate City action, if a code compliance officer observes a violation, the City's compliance officer can contact our Association's Public Affairs Department. This is usually accomplished by calling or faxing David Crowell, the Director of Government and Public Affairs. Phone: (425) 974-1011. Fax: (425) 973- 1032. 242 EXHIBITlaJi:~ "" Upon receipt of the information, David Crowell faxes a rB~almo~f :ktteL~...~.. to the offending agent's broker (the agent's boss) on Association letterhead, outlining the specifics of the situation and telling them their agent is creating a problem for the rest of the industry by engaging in sharp practices. David also includes either a summary, or the actual text, of the city's relevant sign code provisions. On behalf of the Association, we ask them to clean up their act, and immediately correct the problem. The code compliance officer also receives a copy of the letter so that he or she knows we have followed up quickly with the 'agent's Broker. That's not the kind of paperwork Brokers like to see coming across their desk. They don't appreciate an agent causing those kinds of problems. Brokers tend to respond to such information by "aggressively rolling the stone downhill, " so to speak. By including a copy of the sign code provisions with David's letter, we also create the opportunity for the broker to have a "teachable moment" with the agent about the requirements of the sign code. (Having the entire real estate-related sign code provisions in a single section of the City's sign code is especially helpful in this regard, even though that may make the sign code appear to be longer). Our use of peer pressure is an approach that works, not only because the self policing is effective, but also because it provides the code compliance officers with an additional option to deal with any problems efficiently. We respect the fact that a code compliance officer's time is an asset, just like cash. In fact, the City pays for it with cash. Working together we can help to make their job easier and free up that resource for other kinds of city code compliance issues. David Crowell of the Association's staff can provide a sample of the kind of form we've put together for those code compliance officers who want to make use of this additional tool, as well as sample letters we've prepared to get the Broker's attention, and ring the agent's bell. We appreciate the opportunity to work with the City (both in addressing the new problems with the City's approach to its sign code, and in offering specific language to address those problems as they relate to real estate signs under FWCC) and to offer our assistance with our self-policing peer pressure program should the City desire to make use of it. Thank you for the opportunity to offer these comments. Sincerely, SEA TILE-KING COUNTY ASSOCIATION OF REAL TORS@ ~ pU/, Sam Pace, JD, MBA, GR! Housing Specialist 243 Margaret Clark From: Sent: To: Subject: Greg Fewins Thursday, August 28, 2008 4:45 PM Margaret Clark . FW: WebSite E-mail To City Council - response 5 EXHIBIT "-. PAGE ~OF_~ <~ . ;;::" - '-,.. MC - would you please respond to this person with information about the planning commission hearing coming up and in summary what our recommendation is. You might attach a copy of the proposed code language. Greg -----Original Message----- From: Brook Lindquist Sent: Thursday, August 28, 2008 4:29 PM To: COUNCIL Cc: Greg Fewinsj Neal Beets; Cary Roe; Mary McDougal Subject: FW: WebSite E-mail To City Council - response Greetings Council Members, I received this comment through the website earlier this week. I will ask Greg and his team to respond to this comment. Thanks! Brook -----Original Message----- From: Mehdi Sadri Sent: Monday, August 25, 2008 4:41 PM To: Brook Lindquist Subject: WebSite E-mail To City Council - response 1. First and last name: John W. Jacobi 2. Email address: lenas~windermere.com 3. Phone number: 206/527-3801 4. Comments: By way of introduction, I am the founder and owner of Windermere Real Estate. I ha\~ been in the real estate business for 45 years. I read with interest the PSBJ article regarding Federal Way's sign restrictions. Over the years, real estate professionals have reached compromise with several other municipalities with similar code restrictions In Lake Forest Park, real estate agents can now place open house signs (A-boards) Of: sidewalks and street corners only during the time of the actual open house. This I-JOu1d 1 244 normally fall on a Sunday between 1-4 pm or 2-5 pm, based upon the season. The agents were asked to place their signs with special care to avoid damaging landscape or disrupting traffic corridors. Signs that don't meet these standards should carry fines for the offending office. (It seems ridiculous to confiscate and destroy signs). , I urge the council to consider a code amendment that would satisfy all interests. Please feel free to contact me if you want additional information. John W. Jacobi Windermere Services Co. 5424 Sand Point Way NE Seattle, WA 98105 206/527-3801 email sent by Assistant lenas(cilwindermere.com Lena Shiraiwa: ,. EXHIBIT -"~.. PAGE__~OF: ,1. .-, . .. --. 2 245 September 3, 2008 EXHIBIT ,-. PAGE fO~' ~~' -. .. - To: City of Federal Way Planning Commission From: Diana Noble.Gulliford, 2754 SW 314th. St, Federal Way, WA 98023 Federal Way Resident since i970 Historical Society of Federal Way President Realtor Since 1980 Former City of Federal Way Planning Commissioner RE: Amendments to Federal Way Sign Code Hearing The Historical Society of Federal Way would like to be able to have on-site and off-site A-Boards that would direct the public to the Historical Cabins on S 348th St. when the cabins are open for public tours. The Barker Cabin has been restored and we have had the cabin open since May 2008 for field trips and public tours. Many visitors say they did not know the cabin was open, probably because we could not place a sign that indicated we were open due to the current sign code of Federal Way. The Society would also like to have the availability to have A-Boards directing the public to the Society's new location at the Steel Lake Annex. The Historical Society of Federal way is a non-profit, 501 C 3 organization that preserves the history of the Greater Federal Way Area. We are not a business or an open house for sale and therefore would not be allowed to have A-Boards under your proposed or current sign code. Under the proposed changes, only two signs ~hall be allowed per business or event and no person may have more than two signs at anyone time for real estate open houses and public events. Due to the street configuration in many neighborhoods in Federal Way, two signs would not be adequate to direct traffic to an open house. Some homes need as many as six or more signs to direct potential buyers to that home. limiting the real estate agents to no more than two signs would not accomplish the goal of marketing the home for sale to potential buyers. The proposed hours allowing for signs from 10:00 AM to 3:00 PM is not practical. It may suit the hours for Broker's Open Houses during the week, but falls short for Public Open Houses during twilight hours and weekend open houses. Open houses for the public are usually from 12:00 - 5:00, with some variation depending on the hours of the seller and the agent. As the number of foreclosed homes that come on the market increase, the inventory becomes much larger than a normal market and homes take longer to sell and home prices begin to take a drastic drop in value. This kind of situation means that Realtors have to do much more marketing, such as public open houses and broker's opens. Open houses and signs are a way for potential buyers to find a home they are looking for. Signs have always been the standard method for marketing homes for sale for decades. Nine out of ten buyers come to the open house because of a sign. 246 In closin~, I encoura~e you to: EXHIBIT' PAGE ~JE aa -~.. .. .. Increase the number of allowed A-Board signs to at least 6 for each agent and open house Change the number of hours A-boards are allowed from 10:00 AM to 9:00 PM Allow non-profit organizations and businesses to have the ability to use A-Boards when they are open, for events, fundraising, and programs. Allow all organizations to place A-Boards near streets to remind people to vote Allow all organizations to place A-Boards near streets to direct people to public meetings and public hearings 247 COUNCIL MEETING DATE: October 7, 2008 ITEM #: 7.b CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: ESTABLISH A TRAFFIC SAFETY FUND POLICY QUESTION: Should the City Council enact the proposed ordinance codifying Council direction regarding expenditure of revenue received that might be received from Red-Light Photo Enforcement by creating a Traffic Safety Fund? COMMITTEE: FEDRAC MEETING DATE: 9/23/08 CATEGORY: o Consent o City Council Business STAFF REPORT By: Patricia Richardson X Ordinance D Resolution o D Public Hearing Other DEPT: Law --.....-..-.-.....--.----..------...--...-..-----..-------._--_._--------_.~_.__....._.._--..-._...._---_._-_._--_.----....-.----........---..............-.....-...--...---..............-................---.-.-.-.----....-...-...-- Attachments: Staff Report with attachments and Proposed Ordinance ().fT) a~ (V\ ~0Vl Z- Options Considered: 1. Approve proposed ordinanc~nd forward to the City Council meeting on October 7, 2008 for consideration and first reading; 2. Modify proposed ordinance and forward to the City Council meeting on October 7, 2008 for consideration and first reading; 3. Reject proposed ordinance. ........----..--.---..---.---------------..-.---------....---..---------.--- STAFF RECOMMENDATION: Approve Option 1 CITY MANAGER ApPROV A . PROPOSED COUNCIL MOTION(S): Iv':? 1ST READ.ING OF ORDINANCE OCTOBER 7, 2008: [ move to forward the ordinance to a second reading for enactment on the October 21,2008, consent agenda. A 2ND READING OF ORDINANCE (CONSENT AGENDA DATE): "[ move approval of (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # 248 ~ CITY OF ~ ,~ Federal Way CITY ATTORNEY'S OFFICE MEMORANDUM DATE: SEPTEMBER 19, 2008 CITY COUNCIL MEMBERS NEAL BEETS, CIlY MANAGER PATRICIA RICHARDSON, CIlY ATIORNEY ~W- TO: cc: FROM: SUBJECT: STAFF REPORT - TRAFFIC SAFElY FUND The issue of Red-Light Photo Enforcement was presented to the Parks, Recreation, Human Services and Public Safety COWlcil Committee in February 2007. COWlcil did not authorize Red-Light Photo Enforcement, but directed staff to survey the citizens and return to Council with the results. In August 2007 staff reported that 85% of citizens surveyed at the Farmers Market favored a one-year pilot program; 68% of the citizens voted on-line in favor of the one-year pilot program; and 84% of the citizens participating by telephone favored the one-year pilot program. Subsequently, the City Council authorized a one-year Red Light Photo Enforcement Program (''Program') with specific direction: "if revenue is made, it is recommended to go back into traffic enforcement, education and engineering." (Copies are attached for your convenience). - . Staff began negotiating the contract with American Traffic Solution for the Program; and identified the intersections of S. 320th Street and Pacific Highway, and S. 348th Street and Enchanted Parkway as the two intersections for the cameras. The intersections were selected based upon the history of traffic accidents. One year later, in August 2008, the cameras were installed and a month long warning period began whereby violators were not issued traffic tickets, but warned. The warning period has recently expired. Consequently, violators will now receive traffic tickets. As a result, the City will most likely begin to receive revenue. Staff recommends that Council adopt the proposed ordinance to codify Council's 2007 direction and establish a traffic safety fund for revenues received from the Program. The fund would track revenue from the Program and limit the expenditures for traffic safety, including maintenance and operations of existing traffic safety equipment. K\ordinance\2008\staff report traffic safety fund 249 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, PROVIDING FOR THE ESTABLISHMENT OF A TRAFFIC SAFETY FUND, DEFINING ITS PURPOSE AND REVENUE SOURCES; AND SPECIFYING THE FUNDS ADMINISTRATOR TO BE THE CITY MANAGER OR HIS OR HER DESIGNEE. WHEREAS, in 2007 citizens participating in surveys supported the implementation of a one- year pilot program for Red-Light Photo Enforcement; and WHEREAS, at the City Council meeting on August 21 , 2007 the City Council authorized a pilot program for a Red-Light Photo Enforcement Program for the purpose of encouraging traffic safety by reducing accidents at certain intersections; and . WHEREAS, the City Council also directed in August 2007 that revenue received from the Red-Light Photo Enforcement Program be used for traffic enforcement, education and traffic engineering; and WHEREAS, the City implemented a one-month warning period whereby violators were warned about the violation of running a red light but not issued a ticket; and may generate revenue for the City of Federal Way; and WHEREAS, during the one-month warning period approximately one thousand six hundred violators were recorded on the installed cameras; and WHEREAS, it is anticipated that the traffic tickets that will be issued pursuant to the Program will generate revenue; and ORD# , PAGE I 250 WHEREAS, the City Council finds that it is in the best interest of the citizens to establish a "Traffic Safety Fund" for accounting that the revenue received from the Program is used for the stated purposes; and WHEREAS, all revenue deposited in the Traffic Safety Fund will be used for the purpose of funding prevention, education, and enforcement efforts to enhance traffic safety and compliance with traffic control devices within the City, including maintenance and operation costs. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Establishment of Traffic Safety Fund. There is hereby established, a fund to be known as the Traffic Safety Fund. All penalties and fines collected in criminal traffic violations and those related to the operation of the Red- Light Photo Enforcement Program shall be paid into this fund. SECTION 2. Use of Fund. Funds collected for traffic safety shall be used for, but not limited to, vention, re-\a.Wl-to education, and enforcement effort ffic safety and compliance with traffic control devices within the City, including maintenance and operation costs. SECTION 3. Administration of Fund. The City Manager or his or her designee shall administer the fund. SECTION 4. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, ORD# , PAGE 2 251 such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that anyone or more sections, subsections, sentenc~s, clauses, phrases, or portions be declared invalid or unconstitutional. SECTION 5. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. SECTION 6. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. SECTION 7. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this ,2008. day of CITY OF FEDERAL WAY MAYOR, JACK DOVEY ATTEST: CITY CLERK, CAROL MCNEILL Y, CMC ORD# , PAGE 3 252 APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: K:\Oridinance\2008\Traffic Safety Fund ORD# , PAGE 4 253 COUNCn. MEETING DA.TE: August 21,2007 ITEM #:.J:in1 CITY OF' FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Red Light Photo Enforcement POLICY QUESTION: To increase public safety through traffic enforcement of traffic laws associated. with red light traffic signal violations. should the City approve a 1 year Pilot Program for red light photo enforcement? COMMITTEE: Parks, Recreation, Human Services and Public Safety Council Committee MEETING DATE: August 142007 CATEGORY: C8J Cou.sent o City Council Business o Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: Connie E. Shupp, Traffic Lieutenant DEPT: Police Department Attachments: 1. PRHS&PS Memo - from February 1,2007 2. PRHS&PS Memo - Review in 6 months - Survey results - dated August 14,2007 Options Considered: I. Accept proposal of adopting 1 year Pilot Program for red light photo enforcement in the City of Federal Way 2. Reject proposal I , i I -~'\ lJ A.J,.4, v.w(,\ ",'01<< ! f., 7n.I'c ~ wet'. .% 'U,M..' E""w~ h..M. tJ;.~1 i ~ I DIRECTOR ApPROVAL: .dJ l.JIt......./.; l.,. '-- . Committee Council COMMITTEE RECOMMENDATION: PRPS recommends Option -L 'Vv'\. J ~ e. vt.-oe to oS "" 't '\ ~ K..~v ~u....~ .. s. V\'\.o."t.l ~. '; -b ::r ~ r-ec.-Cl\.oV\ Wl- e. ,:. -t:; ~ O' , Q..,e.~ "v.\r~ -t(t:....~..t., €..V\~('c-e- ~'""t;; eot 0 "+&\l\<j\t\.eef:- d-...:. Committee ember STAFF RECOMMENDATION: Staff recommends Option 1. -- CITY MANAGER ApPROVAL: OPOSED COUNCIL MOTION: "I move approval of adfJpting a 1 year ,Pilot Program fllr red light photo enforcement. to reduce motor vehicle collisions. . . . (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACrION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION O. MOVED TO SECOND READING (ordi1Ul1lCes only) REVISED - OV06l2006 COUNCn. BILL # iST reading Enactment reading ORDINANCE # RESOLUfION # 2 5 4~._.~.. _" "'___ , CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: TO: VIA: August 14,2007 Parks, Recreation,' Human Services and Public Safety Council Co~ittee Neal Beets, City Manager (!j) . Brian Wilson, Ollef of Po lice Connie Shupp, Acting Commander' Review in 6 months - Surv~y results Memo - August 14, 2007 Red Light Photo Enforcement - Pilot Program - attached -February 1,2007 FROM: SUBJECT: At the request of the committee, several surveys were implemented to capture a sense of feelings or beliefs that the citizens of Federal Way had about the implementation of a one year pilot program. Several surveys were implemented in May which included: an on- line survey, a written questionnaire and a designated phone line. An informative article was published in the local newspaper that shared much of the pJ;'oposal infOrmation that was provided tathe committee in February, additionally the proposal was available on the city web site. . o Each survey was conducted differently to capture a wider range of audience: . Of the 174 citizens that filled out a questionnaire at the Saturday Farmers market, 148 (85%) were in favor of a one year Pilot Program' and 26 (15%) were opposed. The written questionnaire had a variety of 10 questions that gave citizens an opportunity to express why they were in support or opposed to Red Light Photo Enforcement in our city. The reasons for opposition ranged from invasion of privacy, to the increase in rear end collisions. . . Of the 383 votes that were cast on the on-line survey, 260 (68%) were in support and 123 (32%) were opposed. The Fehruaryproposal was attached for the citizen's review. . Due to the limitations of a designated phone line, citizens simply expressed their support or opposition to Red Light Photo Enforcement. Of the 2S individuals that called in, 21 (84%) were in support and 4 (16%) opposed. A simple combining of the results, would be 429 (74%) in support and 153 (26 %) opposed. \ In June, an additional online survey waS requested and implemented by MIS for 12 days, which received 1460 cast votes, 844 (58%) in support and 616 (42 %) against a red light photo enforcement pilot program.' This survey had no restrictions of how many times a individual could vote and the documented results grossly reflect repeated votes being cast presumably by the same persons Casthig numerous votes at one time. Prepared by: Acting Commander Connie Shupp 255 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE-STAFF REPORT DATE: TO: VIA: August 14,2007, Parks, Recreation, Human Services and Public Safety Council Committee Neal Beets, City Manager f9 Brian Wilson, Chief of Police Connie Shupp, Acting Commander Red Light Photo Enfo~ent -Pilot Program ~ February '1, 2007 Review in 6 months -'- Survey results memo attached - August 14, 2007 ~ .. . . - FROM: SUBJECT: Back2round - same information as the February 1. 2007 Committeemeetin~. (~) Rec~qt!y.inthe State of Washington, the use of electronit photo images to combat traffic collislons resulting in personal injury and property damage has been researched and implemented in several municipalities. In addition to reduction of collisions in intersections', another benefit that city officials are seeing is an overall favorable approval from citizens due to enhanced traffic flow, a reduction in traffic collisions and overall increase traffic safety for the community. i .1 I I ~ ;;'1' OuriP?li~.department, like others across the country and in the region is battling issues including budgetary concerns and the availability of human resources to accomplish the increased demands from the citizenry. Our city's growth has added immeasurable traffic loads causing congestion, placing our motorists at greater risk, demanding an increase for traffic enforcement. 'It is prudent for us to look into and research other means of enforcement in the area of tec~ology. It is my belief that Red Light Photo Enforcement is a viable solution. , . .'~::~.:~....- .,.. ~- . . The city of Seattle implemented a Red Light Photo Enforcement pilot program earlier. this year, after conducting lengthy research. Since the implementation and success of the pilot project, the technology is being exp~ded to additional intersections in the city. Several other cities, including Auburn, Lynnwood, and Lakewood have implemented a similar program and . Redmond, Renton, Spokane, Puyallup and Lacey are all in the research stage, and are strongly considering implementing a similar program like Seattle's. Brief Overview Unlike random camera surveillance, photo enforcement is intended to capture a photo of the violation and license plate of the vehicle violating the law, capturing a specific vehicle as a result ofa specific illegal action. The inst~led digital cameras would capture a photo of the violation, and the rear license plate as well as a 12 second recording of the violation, capturing the vehicle 1 256 prior to and through the intersection. Once the violation is captured and proeessed. the images are provided to the policedepar1ment for review. A representative of the city must approve all violations to verify the violation and authorize the issuance of the infraction. The violator can also review the violation on-line, which would include photo images and the video, which reduces the number of challenges the court would handle. . Researcb Relatin2 to Red Li2bt Pboto Enforcement () --t Intersections are dangerous and costly to the city . . Nationally 44% oflnjwycrashesoccur at intersections (National HighwayTrilffic Safety Administra~on) . The Jnsunmce Institute of Highway Safety research shows that motorists are more likely to be injured in crashes involving red light running than in other types of ~rashes, such as rear end collisions. Occupant injuries ,occurred in 45 percent of the red light running crashes, compared with 30 percent for other crash types. . . Red light running is the leading cause of urban crashes according to the Insurance Institute of Highway Safety. . . Intersection accidents take up a disproportionate amount of police depar1ment staffmg hours due to detailed reports, lengthy investigations, record management and disbursement of reports. . Intersection violations are the most difficult traffic violation' for police to identify and apprehend due to lack available resources and the safety risk to the officer. . The highest number of traffic accidents in our city, occur at or near intersections. . Some research suggests that implementing red light photo enforcement may contribute to increase incidents of rear end collisions: however, the collisions are generally minor in comparison to side impact intersection collisions. . National Institute of Traffic Safety and Federal Highway Administration data demonstrate these types of programS reduce interseCtion violation collisions and deaths dramatically. . Of the 2,256 collisions that occurred in our city in 2005, 63 or 2.8% were side impact collision that occurred in a signal controlled intersection. .In the first 10 .mot:lths of2006, of the 1,621 collisions, 43 or 2.6% were, side impact collisions in signal controlled intersections. . A common complaint that the cjty administrators and the Police depar1ment receive is the congested traffic flow in the city, due in large part to the blocked . intersections and red light running. . Traffic Accidents are routinely in the top five "calls for service" each month. . This type of program will also'aid as an investigative tool when a traffic accidem occurs due to a red light violation, because it will be recorded 2 257 , · A 2 hour ~ple survey at the intersection ofS. ~48th and Enchanted Parkway, between 1600 and 1800 hours for all westbound traffic, including tuming southbound onto Enchanted Parkway, identified 7 violations. When target~ by 2 . motorcyde o~cers, half of the motor unit, 4 infractions were. observed, but due to safety, only 3 violators were stopped and cited. Whileout~fposition,otlier violations could not be observed. This survey does not include the other lanes of travel going North and South on Enchanted,oreastl>ound on S. 348tb. -)- Photo enforcement programs work: ~:; New York City, since 1994 (the longest running program in the United States) reports a 72% reduction in violations, 41% reduction in collision, and a 35% reduction in fatalities. Sari Fnmcisco, Los Angele~,.Dayton. Albuquerque - and dozens of other cities across the United States report substantial drops in violations and serious intersection accidents. U.S. Dept. QfTransportation's Federal Highway Administration reports: Red light pmning violations decreased by as much as 60 percent at intersections where cameras automatically enforce the law. .' Locally, in the city of Seattle, after a pilot program implemented in July at just 4 intersections, and 2 more added in October~ over 5,500 citations have be~n mailed since implementation In Seattle, the challenge rat~ of 10% to 14% is actually lower than the challenge rate of other moving violations. This is believed to be due to the violators can view a 12 second film clip of their violation on the internet. ;,0 t' ,,0 _c _....:'~,~.<..,"'. -)- The public has demonstrated support for these type of programs: · A National Harris Poll in 200 1 reported that 78% of the public wanted greater intersection safety. . ,.. ~,The ~~ce Industry for Highway Safety reported that cities with red light , progi:'ams scored between 77% and 84% consumer approval ratings. · Local polls in Texas, California, Arizona and Ohio confirm that the p\lblic is supportiye of creating safer intersections. · . According to a Federal Highway A4ministration study, which looked at .132 inteisectio:ns in seven jurisdictions, there was a 25% decrease in total right-angle accid~ts, a 16% decrease of injury right-angle crashes. · Sevenu"Fities have reported that ovefaIl accident rates have gone doWn throughout. the city,even at intersections that do not have red light photo enforcement referred to as the "halo effect." 3 258 4 Red light programs are coSt effective: . There is no installation or start up fees, service or maintenance costs ...:. one flat monthly service fee per monitored approach only. . At a '$101.00, it wo1.Ild take lessthan'2paid violations per day, per approach for the program to be cost neutraL ' . The Federal Highway Administration researched a series of cities that have had red light programs for several years, and reported:' The average red light cainera location in the U.S: results in a $38,000 a year in reduced societal costs, for each intersection, not to mention the numbers oflives and grief saved from fewer right- , angled crashes. . Several companies provid~ all the software and training, working directly with Traffic Engineers, Court Personnel~ Records and Police. Vendor Review (alphabetical order) C) American Traffic Solutions (ATS) Based in Scottsdale Arizona, their product designs are the state of the art techD.ology. ATS has been a recognized design leader of safety camera technology and software solutions for the photo enforcement industry since 1987. ATS principals implemented many of the first photo enforcement programs across the United states. Their new system is the smallest, arid most powerful' in the industry. The control cabinet dimensions are only 22x2Ox 18 and can be mounted on existing poles, and the processor is fully solid state. The camera system is a powerful 12.4 mega pixel digital which can identify the violation and get the place with a' sin.gle image - critical for prima facie evidence. A 12 second video clip is included with the still photos. *The cities of Seattle andLynnwood have signed contracts with ATS, with the neighboring city of Renton in a contract finalization phase. The city of Lakewood is currently in finalization a contraci with ATS, after be~ng with a different vendor for several years. Nestor Traffic System . Nestor Traffic Systems, based in Providence, R.l, provides video-based monitory system. . Extended mast arms are used due to the video based technology. Nestor advisoo they are in the process oftransitioning to a digital based system for licenSe plate photographs, but have no definitive data at this point. Reference data show low: validation rates, but they claim the new cameras will ensure a higher clarity of photographs, with better physical evidence for court adjudication purposes. This system uses multiple cameras, requires substantial lighting units, and a large controller box at the intersection. 4 259 ~) Redflex Traffic Systems Redflex is an established company out of Scottsdale Arizona, with nearly 20 years of experience in photo enforcement, and is a major provider of red light programs. They use multiple ,cameras, packed into a singlejptersection box - I'e(}Uiring separate cameras tQ sync to identify the . violation and the licellSe plate. These photos must be.matchedby a Redtlex prOcessor to confirm the plate and vehicle .#latch, which has caused errors matching plate and vehicle. A 12 second video clip to validateflie violation is included. A road side cabinet is required. *The city of Auburn recently entered' into a contracted with Redflex. Summarv > . When proper pUblic education is provided, conununities welcome the added. traffic enforcement benefit that provides more public safety and enhances traffic flow. > The growth of our city has added immeasurable traffic loads causing congestion, placing our motorists at greater risk, demanding an increase in traffic enforcement. > Red Light Photo Enforcement is a viable solution for many municipalities inthecountzy. and in our re~ion, relying more and more on technology to improve comniunity safety and , satisfaction. .' . ~;..R~~earch has shoWn that motorists are more likely to be seriously injured in crashes '. involving red light running than in other type of collisions such as rear end collisions. > Intersection violations are very difficult to enforce for police officer. It presents a <,\~~giuficantsafety risk to the police officer in comparison to other types of traffic ' emorcement ' ~4 futersections with Red Light Photo Enforcement wjll significantly reduce the number of complaints to city departments about vehicles running red lights and blocking congested intersections. > The Red Light Photo Enforcement technology will work 24/7, non-discriminatory and far more efficient and effective than police or traffic officers working the intersection. > With limited ~~urces available, this innova!ive technology is an effect tool for protecting citizens and property. . }> Research has shown that the public favor creating safety intersections and with the . advancement in technology, more' accepting to photo enforcement technology. }> There are several vendors providing this technology and reliabl.e companies have been . identified.. > Citjes with Red Light Photo Enforcement show a collision reduction throughout the city, due to the ove1}lll impact on diiving beha,viors of all drivers. > The Red Li~hfphoto Enforcement is cost effective. 5 f I ! 260 C_J p '-, Recommendations :> I recommend that the City of Federal Way implements a Red Light Photo Enforce.ment "pilot program" for one year, at 2 of our most heavily traveled ~tersections, which also have high number of traffic accidents in the vicinity. . After a yearor prior to, a joint analysis is conducted to evaluate the impact, affect and benefit of the pilot program. :> I recommend when a decision is made to implement the program in our community, aU impacted or vested parties, including but not limited to representation'from Legal, Public Works, Courts, Police, Finance, City Council and ~S, to participate in a study committee to further research and understand the capabilities and impacts. The committee either recommends moving forward or to discontinue and further research. If this endeavor is cantinued, cammittee members cantact vendors, canduct product reviews, participate in praduct presentatians, make site visits, and makes a vendor recommendation. . {I :> I recommen.d that the city enters into a contract with American Traffic Salutions, . which pravide a "turn key'; pragram, a praVen track record, readily available technicians, responsive company representatives, and a $1,000 cost reduction per approach when added to the current Seattle contract. :> I also recommend that any revenue generated fram this program is used to' further enhance and increase Traffic Safety Enforcement and Traffic Education with the city. ..-if. -~ 6 261