LUTC PKT 11-03-2008City of Federal Way
City Council
Land Use/Transportation Committee
November 3, 2008 City Hall
5:30 p.m. Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES: October 20, 2008
3. PUBLIC COMMENT (3 minutes)
4. BUSINESS ITEMS
A.
School Impact Fees
Action
Turley/15 min.
B.
Construction Hours Code Amendment
Action
Herrera/10 min.
C. Pacific Highway S HOV Lanes Phase IV— 85% Design Report Action Roberts/10 min.
(18`b Ave S to S 312' St)
D. S 356`h St at SR 99 Intersection Improvements Project— LUD Design Action Mulkey/10 min.
— Construction ILA
5. FUTURE MEETINGS/AGENDA ITEMS
6. ADJOURN
Committee Members City Staff
Linda Kochmar, Chair Cary M. Roe, P.E., Assistant City Manager/Emergency Manager
Jim Ferrell Darlene LeMaster, Administrative Assistantll
Dini Duclos 253-835-2701
G: ILUTC ILUTC Agendas mud Summaries 2008111-03-08 LU%C Agemia.doc
October 20, 2008
5:30 PM
City of Federal Way
City Council
Land Use/Transportation Committee
MEETING MINUTES
City Hall
City Council Chambers
In attendance: Committee Chair Linda Kochmar, Committee Member Dini Duclos, Committee Member Jim Ferrell,
Assistant City Manager/Chief Operations Officer/Emergency Manager Cary Roe, Assistant City Attorney Peter Beckwith,
Director of Community Development Services Greg Fewins, Acting Deputy Public Works Director Marwan Salloum,
Planning Manager Isaac Conlen, City Traffic Engineer Rick Perez, Deputy Public Works Director Ken Miller, Surface
Water Manager Will Appleton, Senior Planner Deb Barker, Contract Senior Planner Jim Harris, Senior Transportation
Planning Engineer Sarady Long, Surface Water Project Engineer Fei Tang, Senior Traffic Engineer Maryanne Zukowski,
Senior Engineering Plans Reviewer Ann Dower and Administrative Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Kochmar called the meeting to order at 5:30 PM.
2. APPROVAL OF MINUTES
The October 6, 2008 LUTC meeting minutes were approved.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
3. PUBLIC COMMENT
The following public comment was received:
Bob Roper, 525 SW 312'h Street, Federal Way — Mr. Roper wanted to let the committee know that he is very unhappy
with the process followed for public notification requirements. If he hadn't called and asked about the status of
Hearing Examiners report, he would not have known. Mr. Roper asked to receive written notice of all future
notification for this project.
4. BUSINESS ITEMS
Committee Chair Kochmar asked the committee to consider moving Item C, Mirror Lake Highland Cottage
Preliminary Plat to the top of the Business Agenda as there were many residents eager to speak during the public
comment portion of the item.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
Committee approved moving Item C to the first item of the Business agenda, with the remaining items to follow
in the order presented on the agenda.
C. Mirror Lake Highland Cottage Preliminga Plat
Deb Barker provided background information on this item. ACA Beckwith reiterated that which had also
been recommended by the Hearing Examiner... As the committee reviews this item and as public comment is
heard, please limit comment to what was in the record of the Hearing Examiner.
Committee Chair Kochmar wanted to discuss notification requirements. Ms. Barker explained that the
Hearing Examiner is obligated to send a copy of his decision to anyone who has signed up for a copy. Mr.
Roper's name was not on the list of those who had signed up to receive a copy of the Hearing Examiner's
report. Chair Kochmar instructed staff to make sure that Mr. Roper is included in all future mailing and
notifications. Ms. Barker also noted that the City's code does not address notification requirements. Chair
Kochmar suggested a code amendment on this topic be considered for a future LUTC meeting topic.
GALUTOLUTC Agendas and Summaries 2008\10-20-08 Minutes.doc
Land Use/Transportation Committee Page 2 October 20, 2008
The following public comment was received:
Bill and Dawn McCaffrey, 19111 SW Campus Drive, #116, Federal Way — The McCaffrey's are the applicant
for the Mirror Lake Highland Cottage plat. Their project's engineer ('Todd Sawin) from AHBL was also
present and available to answer any questions from staff. Mr. McCaffrey thanked Council for supporting
their project and the "cottage housing" concept. Mr. McCaffrey also stated that they are using LID
techniques for storm water flow control:, dispersing water runoff as close to the source as possible, rain
gardens that take care of phosphorus and other contaminants, and pervious pavement. Chair Kochmar asked
that Mr. McCaffrey be available to answer possible questions later on in the discussion.
Eden Toner, 305 SW 31P St, Federal Way — Ms. Toner had submitted comments for the Sept. 26, 2008
Hearing of the Hearing Examiner. Mr. Toner would like her comments reconsidered. Some residents entitled
to notice were not included; therefore, all concerns were not addressed in a comprehensive way. Ms. Toner
feels that hers as well as many other residents' concerns were not heard. Had proper notification been given,
she would have at least had the opportunity to voice her disagreement and concerns over the project.
Bob Roper, 525 SW 312`h St, Federal Way — Mr. Roper requests that staff make the surface water control of
this project subject to City Code 21:21 and be considered experimental. Mr. Roper feels the surface water
control measures should be bonded. Other suggested items for staff to consider were to use only phosphate
free fertilizer and that rain garden vegetation to be disposed of separately.
Dave Toner, 305 SW 313`h St, Federal Way — Mr. Toner wanted to comment on the protection of
environmentally sensitive areas. Residents were not given proper notice to appeal the process. This is a huge
concern for damage to the lake should the development be approved. Mr. Toner commented that the
applicant had to contract out for work assessing the environmentally sensitive area and that no report can be
shown that address the development's influence on the lake. Because the hearing examiner's report failed to
address sensitive areas, the City creating a contentious precedent.
Bill Murphy, 31315 2"d Ave SW, Federal Way — Mr. Murphy spoke to the conditions of the lake at the Hearing
of the Hearing Examiner. Mr. Murphy noted that the lake has been greatly cleaned up in the past 30 years.
He credits Mr. Roper with lots of work and monitoring of the lake. Mr. Murphy feels our process is a
superficial examination and is not getting to the bottom line. Mr. Murphy would like to see this handled the
right way and doesn't want other private land owners to have to pay for damage done to the lake from this
development.
Richard Scott, Mirror Lake resident, Federal Way — Mr. Scott is in favor of and supports the concept of
cottage housing, just not in this particular location. He doesn't feel this project is the right application for
this land. Mr. Scott contends the applicant has been able to acquire additional lots that would have otherwise
been undevelopable. Mr. Scott is opposed to what he feels would be unnecessary clear cutting of trees as this
would destroy the aesthetic quality of the lake. Mirror Lake was named for the reflection of the trees in the
water. This development would compromise this along with the water quality of the lake.
Chair Kochmar asked ACA Beckwith to comment on the City's notification process. ACA Beckwith stated
that under the current code, the City has properly notified residents regarding this project. ACA Beckwith
also noted that the draft resolution for this item has been replaced with a final version. Copies of the final
resolution were passed out to the committee members.
Committee Chair Kochmar also asked Ms. Barker to address items brought forth in public comment. Ms.
Barker addressed the SEPA notice and the City's response to it. Exhibit L-2, the City's initial response to
SEPA was not part of the agenda packet but was distributed to Council. Ms. Barker also stated that the site
was properly posted, the newspaper received notice as well as both libraries and City Hall.
As to Mr. Scott's concerns over clearcut trees, Ms. Barker explained the code on significant trees and
replacement trees, stating that 50 trees were slated to be cut down and replaced with 23 trees.
Areas of concern over surface water and LID techniques were passed on to PW staff to answer. Ms. Barker
did note that CD staff made corrections to their original staff report, recommending approval of the
preliminary plat of Mirror Lake Highland Cottages with conditions entered into record on 9-26-08. The
hearing examiner's Findings, Conclusions and Recommendations recommended the City Council approve the
WLUTCLUTC Agendas and Summaries 2008\10-20-08 Minutes.doc
Land Use/Transportation Committee Page 3 October 20, 2008
preliminary plat as set forth in the staff report and subject to conditions 1 through 10. The hearing examiner
also recommended incorporating a stormwater maintenance and monitoring plan into the plats's CC&Rs or
other covenants that involved three other conditions.
Senior Engineering Plans Review Ann Dower came to the podium to discuss the engineering review of the
project and to address stormwater and LID concerns. Ms. Dower stated that the City bonds all development
projects and adds a two year maintenance period to the bond. The hearing examiner recommended adding
additional time to equal five years to the maintenance bond. The rain gardens will be utilized to serve roof
runoff. Roofs are not typically considered a pollutant ridden surface and would not pollute the rain garden.
There will be various uses of pervious pavement with infiltration trenches to detain stormwater and increase
water quality. In regards to Bob Roper's concern over phosphate free fertilizer use, staff is not sure that the
City has the authority to regulate this. Mr. Ropers's concem over disposal of rain garden waste may,
however, be considered. Staff's recommendations of this project have been supported by WA State Dept. of
Ecology as well as King County. Flood control has been addressed through a project that lowered the outlet
to Fishers Bog. Thus, combined with level 3 flow control requirements, this should prevent any flooding
problems from this development. Full infiltration of storm water is proposed.
Chair Kochmar asked if this plat will have its own Home Owner's Association (HOA). Ms. Barker explained
that Mirror Lake Highland Cottage will be a typical plat of private lots plus common areas. An HOA would
make sure conditions and covenants were maintained. CC&Rs would be required with an HOA.
Committee Member Duclos referenced Mr. McCaffrey's comment that rain gardens have been used elsewhere
in the city. Ms. Dower was not aware of any such projects. Mr. McCaffrey came to the podium and corrected
his statement, saying that he meant pervious pavement uses within the city, not rain gardens.
Todd Sawin of AHBL noted that the Hylebos, Todd Beamer High School and Cam West projects have
utilized LID techniques. Committee Member Duclos asked for a description of a rain garden. Mr. Sawin
explained that in a rain garden, water is allowed to pond up on specialized soil. The stormwater is filtered
when it infiltrates through the soil. The property is exempt from water quality through the infiltration method
proposed. The Cam West development mentioned above underwent a testing period for water quality over a
five year period. The results were far superior to the King County and WA State DOE requirements.
Committee Member Ferrell asked how many members made up the Mirror Lake HOA. ACA Beckwith gave
an approximate number of 51. Lots surround Mirror Lake. The lake is its own lot with the residents
surrounding the lake each having undivided interest in the lake.
Mr. Murphy commented that the land of the lake (lake bottom) out to some point out in the lake is owned by
the property owners. For those with interest in the lake there is one common usage lot for lake access
easement to the lake. Mr. Murphy was concerned about possible interest residents of Mirror Lake Highland
Cottages would have in the lake. Mr. Murphy was under the impression that Mr. McCaffrey acquired an
easement from the third party that sold him a portion of his land.
Mr. Murphy explained that the HOA is actually an LLC, with Marla Leeder(sp?) as principle. The HOA is a
group of people who like each other, keep the lake and its common area cleaned up and organized. The HOA
hires out to do noxious weed control and maintenance of mud islands. Ms. Leeder received notice of the
Mirror Lake Highland Cottage project and is responsible to see that the information gets distributed in order to
promote the welfare of the community.
Committee Member Ferrell asked about on site drainage... where will the runoff go? Ms. Barker replied that
that answer is contained in the staff report. Mr. Sawin explained how almost three feet of soil will clean/filter
the stormwater from pervious pavement. In actuality, the entire site will act as a basin. Pervious pavement
allows organisms to grow within it, organisms that will actually treat the water as well. Mr. Sawin reported
that water runoff will infiltrate onsite as it moves toward Mirror Lake. By the time it reaches the lake, the
runoff will be filtered and not be of any harm to the lake.
Mr. Scott spoke again and asked the reason for 16 units, saying the project began with 12 units and much
larger lot sizes. Ms. Barker explained from a code perspective, if an applicant demonstrates all conditions and
requirements for a project, the project will be approved. In the case of this project, the Planning Commission
G:\LUTC\LUTC Agendas and Summaries 2008\10-20-08 Minutes.doc
Land Use/Transportation Committee Page 4 October 20, 2008
added an incentive to developers for affordable housing units. This project as well as the concept of cottage
housing went through extensive analysis and public comment already.
Mr. Mc Caffrey clarified information for an earlier resident stating that he acquired property that had owned a
ten foot easement to the lake. He gave the property to the lake homeowners but maintained the easement.
The easement will only benefit five of the 16 lots of the proposed plat. The applicant is also not marketing
any of the parcels as having lake access. As to how he acquired the land, Mr. McCaffrey obtained the land
from the adjacent church. Mr. McCaffey was also aware of Mirror Lake HOA, Marla Leeder and that the
HOA was very active and represented the residents. If the HOA has been notified, it was understood that the
lake residents had been notified.
In closing, Committee members Ferrell and Duclos verbalized that they are very attentive to the community
concern over this project. However, they also feel that there is not a significant problem that warrants not
moving this project forward. The Committee feels confident the developer and staff have done their jobs
reviewing this project and that proper notification was given.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
Committee forwarded Option 1 to the November 4, 2008 City Council Consent Agenda for approval.
A. Lake Jeane Lake Lorene Outlet Control Improvements Project (AG #08-072) Final Acceptance
Fei Tang provided background information on the item. There was no discussion.
Moved: Duclos Seconded: Kochmar Passed: Unanimously, 3-0
Committee forwarded Option 1 to the November 4, 2008 City Council Consent Agenda for approval.
B. Northlake Rim Final Plat
Jim Harris provided background information on this item. Mr. Patrick Simmons form King County Department of
Development and Environmental Services (DDES) also presented information. There was no discussion
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
Committee forwarded Option 1 to the November 4, 2008 City Council Consent Agenda for approval.
D. City Center Access Project — Community Briefing Summaries and Upcoming Open House
Maryanne Zukowski provided background information on this item. There was no discussion.
No motion was required as this item was for information only.
E. Commute Trip Reduction Ordinance
Rick Perez provided background information on this item. Mr. Perez was asked to attend the November 4,
2008 City Council meeting to answer any questions that may be asked on this item.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
Committee forwarded Option 1 to the November 4, 2008 City Council Ordinance Agenda for approval.
5. FUTURE MEETING
The next regularly scheduled LUTC meeting will be November 3, 2008 at 5:30 PM.
6. ADJOURN
The meeting adjourned at 7:15 PM.
GALUTOLUTC Agendas and Summaries 2008\10-20-08 Minutes.doc
COUNCIL MEETING DATE: November 18, 2008 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN AND SCHOOL IMPACT FEE UPDATE
POLICY QUESTION: Should the City approve the 2009 School Impact Fees?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: November 3, 2008
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Mark Turley,Senior Financial Anal st / DEPT: Finance
_...__..._...._....._.__ _..__ _...._______�. -_ _._ ... ..._........
____--
Attachments:
■ Memorandum
■ Federal Way School District 2009 Capital Facilities Plan.
Options Considered:
1. Approve District's CFP and proposed impact fee for 2009.
2. Deny approval of the 2009 School Impact Fees and provide direction to staff.
STAFF RECOMMENDATION: Staff recommends Council approval of the District's CFP and proposed impact
fee for 2009.
CITY MANAGER APPROVAL: ( / �j DIRECTOR APPROVAL: o
C e Council Committee Council
COMMITTEE RECOMMENDATION: Forward the Federal Way School District 2008 Capital Facilities Plan and
proposed impact fee to full Council for approval with implementation of the proposed fee effective January 1, 2009.
Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move approval of the proposed 2009 school impact fee at $4,017 per single-
family unit and $1,733 per multi -family unit to be effective January 1, 2009."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL
ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1sT reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED
— 02/06/2006
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
Date: November 3, 2008
To: Federal Way City Council Land Use and Transportation Committee
Via: Bryant Enge, ACM/CFO
From: Mark Turley, Senior Financial Analyst`
Tho Kraus, Finance Director`
Subject: Federal Way Public Schools 2009 Capital Facilities Plan/School Impact Fee
The City has received the Federal Way School District's 2009 Capital Facilities Plan with the proposed
school impact fees for the City's annual review and adoption.
The new fees, if approved, will be effective January 1, 2009, are $4,017 per single-family unit and $1,733
per multi -family dwelling unit. This is a $134 or 3.5% increase from the $3,883 single-family rate, and
$86 or 5.2% increase from the $1,647 multi -family rate.
A number of variables go into the school impact fee calculation. Among them are the District's facility
needs, construction costs required for schools, and the student generating factor (average students per
household in elementary, middle, and high schools respectively) in new single and multi -family
developments. The calculated amounts are then reduced by any state matching funds and voter approved
property taxes for construction. Finally, a 50% factor is applied to eliminate imperfections in the fee
calculation model.
Attachments:
Federal Way School District 2009 Capital Facilities Plan (the new impact fee calculation is on page 29).
Committee Recommendation:
Forward the draft Federal Way School District 2009 Capital Facilities Plan and proposed impact fee to
full Council for approval with implementation of the proposed fee of $4,017 per single family
development and $1,733 per multi -family development effective January 1, 2009.
FEDERAL WAY PUBLIC SCHOOLS
2009
CAPITAL FACILITIES PLAN
BOARD OF EDUCATION
Ed Barney
Amye Bronson -Doherty
Angela Griffin
Tony Moore
Suzanne Smith
SUPERINTENDENT
Thomas R. Murphy
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
TABLE OF CONTENTS
TABLE OF CONTENTS 1
INTRODUCTION 2-3
SECTION 1 THE CAPITAL FACILITIES PLAN
Introduction 4
Inventory of Educational Facilities 5
Inventory of Non -Instructional Facilities 6
Needs Forecast - Existing Facilities 7
Needs Forecast - New Facilities 8
Six Year Finance Plan 9
SECTION 2 MAPS OF DISTRICT BOUNDARIES
Introduction 10
Map - Elementary Boundaries 11
Map - Middle school Boundaries 12
Map - Senior High Boundaries 13
SECTION 3 SUPPORT DOCUMENTATION
Introduction 14
Building Capacities 15-16
Portable Locations 17-18
Student Forecast 19-21
Capacity Summaries 22-26
King County Impact Fee Calculations 27-29
SECTION 4 SUMMARY OF CHANGES FROM THE 2008 30-32
PLAN
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
INTRODUCTION
In response to the requirements of the State of Washington Growth Management Act
(SHB 2929 (1990) and ESHB 1025 (1991)), and under the School Impact Fee Ordinances
of King County Code 21A, City of Federal Way Ordinance No. 95-249 effective
December 21, 1995 as amended, City of Kent Ordinance No. 3260 effective March 1996,
and the City of Auburn Ordinance No. 5078 effective 1998, Federal Way Public Schools
has updated its 2008 Capital Facilities Plan as of May 2009
This Plan is scheduled for adoption by King County, the City of Kent, City of Federal
Way and the City of Auburn and is incorporated in the Comprehensive Plans of each
jurisdiction by reference. This plan is also included in the Facilities Plan element of the
Comprehensive Plans of each jurisdiction. To date, the City of Des Moines has not
adopted a school impact fee ordinance. The City of Des Moines collects school impact
fees as part of the SEPA process.
The Growth Management Act requires the County to designate Urban Growth areas
within which urban growth can be encouraged. The Growth Management Planning
Council adopted and recommended to the King County Council four Urban Growth Area
Line Maps with designations for urban centers.' A designation was made within the
Federal Way planning area, which encompasses Federal Way Public Schools boundaries.
King County will encourage and actively support the development of Urban Centers to
meet the region's need for housing, jobs, services, culture and recreation. This Plan's
estimated population growth is prepared with this underlying assumption.
This Capital Facilities Plan will be used as documentation for any jurisdiction, which
requires its use to meet the needs of the Growth Management Act. This plan is not
intended to be the sole planning tool for all of the District needs. The District may
prepare interim plans consistent with Board policies.
The District has prepared a multi phase plan for the renovation and construction of
Federal Way Schools and support buildings. The Board authorized presenting the $149
million bond on May 15, 2007. The bond, passed at 63.93%, will replace four
elementary schools, Lakeland, Panther Lake, Sunnycrest and Valhalla and one middle
school Lakota.
Plans to replace Federal Way High School and Decatur High School and to increase
capacity by approximately 400 students at each school are planned in later phases.
Federal Way High School was built in 1938. It has been added onto at least 10 times and
currently has an almost maze -like layout. Based on an annual 4% increase in
construction cost, the estimated cost to rebuild Federal Way High School is $122 million.
Because of continued construction inflation, estimated construction costs will be re-
calculated prior to the next bond election. None of the cost to replace Federal Way or
Decatur High School is included in the Impact Fee calculation in this Plan
2
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
The non -instructional projects included in the plan will consolidate support services
operations at a single location. The current Transportation and Maintenance facility
cannot continue to meet the District needs in the future. Nutrition services and other
administrative functions will also relocate to this centralized location.
1 In September 2007 Woodmont Elementary School began a K-8 program by adding a 61h
' grade. In the 2008/09 school year Woodmont will add a 7`h grade to this program. In
March 2008, the Board approved a second K-8 program at Nautilus Elementary School.
2 Nautilus will begin the 2008/09 school year with K-61" grade. As the program grows
there will more data available about the unique facility needs for this grade configuration.
The District is opening a new school in September 2008. The Technology Access
Foundation (TAF) Academy will provide a small school setting for 6`h through 12`h grade
students. This academy is funded through a unique public/private partnership between the
Technology Access Foundation and Federal Way Public Schools. The focus of the
school is Science, Technology, Engineering and Math (STEM). The TAF Academy will
open in September of 2008 with students in grades 6, 7 and 9. Additional grades will be
added in successive years with a target population of about 350.
The TAF Academy will open in a separate facility on the Totem Campus. The District
will purchase and site new portables this summer to house 10 classrooms. A current
modular portable structure with four classrooms will become part of the TAF facility.
The impacts to capacity span middle school and high school. At full enrollment, the TAF
.J Academy will help to lessen some of the high school capacity deficiency. The capacity
increases are noted in the Capital Facilities Plan 2008/09 school year.
A.
The District continues to study school boundaries as new housing and fluctuating
populations impact specific schools. Some shifts in boundaries may be required in the
coming year.
3
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
SECTION 1 - THE CAPITAL FACILITIES PLAN
The State Growth Management Act requires that several pieces of information be
gathered to determine the facilities available and needed to meet the needs of a growing
community.
This section provides information about current facilities, existing facility needs, and
expected future facility requirements for Federal Way Public Schools. A Financial Plan
that shows expected funding for any new construction, portables and modernization listed
follows this.
10
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
5
INVENTORY OF EDUCATIONAL FACILITIES
ELEMENTARY SCHOOLS
Adelaide
1635 SW 304th Street
Federal Way
98023
Brigadoon
3601 SW 336th Street
Federal Way
98023
Camelot
4041 S 298th Street
Auburn
98001
`
_r
Enterprise
35101 5th Avenue SW
Federal Way
98023
Green Gables
3260747 1h Avenue SW
Federal Way
98023
Lake Dolloff
4200 S 308th Street
Auburn
98001
Lake Grove
303 SW 308th Street
Federal Way
98023
Lakeland
3582732 d Avenue S
Auburn
98001
Mark Twain
2450 S Star Lake Road
Federal Way
98003
t
Meredith Hill
5830 S 300th Street
Auburn
98001
Mirror Lake
625 S 314th Street
Federal Way
98003
S
Nautilus
1000 S 289th Street
Federal Way
98003
Olympic View
2626 SW 327th Street
Federal Way
98023
Panther Lake
34424 1 st Avenue S
Federal Way
98003
Rainier View
3015 S 368th Street
Federal Way
98003
Sherwood Forest
34600 12th Avenue SW
Federal Way
98023
Silver Lake
1310 SW 325th Place
Federal Way
98023
Star Lake
4014 S 270th Street
Kent
98032
Sunnycrest
2462942 d Avenue S
Kent
98032
Twin Lakes
4400 SW 320th Street
Federal Way
98023
Valhalla
2784742 d Avenue S
Auburn
98001
Wildwood
2405 S 300th Street
Federal Way
98003
Woodmont
26454 161h Avenue S.
Des Moines
98198
MIDDLE SCHOOLS
Federal Way Public Academy
34620 9th Avenue S
Federal Way
98003
Illahee
36001 1 st Avenue S
Federal Way
98003
Kilo
4400 S 308th Street
Auburn
98001
Lakota
1415 SW 314th Street
Federal Way
98023
Sacajawea
1101 S Dash Point Road
Federal Way
98003
Saghalie
33914 19th Avenue SW
Federal Way
98023
-
Sequoyah
3450 S 360th ST
Auburn
98001
Totem
26630 40th Ave S
Kent
98032
TAF Academy
26630 40th Ave S
Kent
98032
SENIOR HIGH SCHOOLS
J
Decatur
2800 SW 320th Street
Federal Way
98023
Federal Way
30611 16th Avenue S
Federal Way
98003
Thomas Jefferson
4248 S 288th Street
Auburn
98001
3
Todd Beamer
35999 16th Ave S
Federal Way
98003
Harry S Truman
3145528 1h Ave S
Federal Way
98003
ALTERNATIVE SCHOOLS
Merit School
36001 1St Ave S
Federal Way
98003
=
LEASED SPACES
Internet Academy
32020 1 st Ave S
Federal Way
98003
5
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
CURRENT INVENTORY NON -INSTRUCTIONAL FACILITIES
Developed Prover
Administrative Building
31405 18th Avenue S
Federal Way
98003
MOT Site
1066 S 320th Street
Federal Way
98003
Central Kitchen
1344 S 308th Street
Federal Way
98003
Federal Way Memorial Field
1300 S 308th Street
Federal Way
98003
Leased Space
Community Resource Center
1813 S Commons
Federal Way
98003
Available Office Space
3081914 th Ave S
Federal Way
98003
Undeveloped Property
Site # I Location
75 SW 360th Street & 3rd Avenue SW — 9.2 Acres
65 S 351st Street & 52nd Avenue S — 8.8 Acres
60 E of 10th Avenue SW - SW 334th & SW 335th Streets - 10.04 Acres
73 N of SW 320th and east of 45th PL SW — 23.45 Acres
71 S 344th Street & 46th Avenue S - 17.47 Acres
82 1" Way S and S 342nd St — Minimal acreage
74 3737 S 360th St - 47.13 Acres (Part of this site is being used for Sequoyah Middle School)
96 S 308th St and 14th Ave S — .36 Acres
81 S332 d St and 9`h Ave S — 20 Acres
Notes:
Not all undeveloped properties are large enough to meet school construction
requirements. Properties may be traded or sold depending on what locations are needed
to house students in the District.
6
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
NEEDS FORECAST - EXISTING FACILITIES
EXISTING FACILITY
FUTURE NEEDS
ANTICIPATED SOURCE OF
FUNDS
Purchase and Relocate
Interim Capacity
Anticipated source of funds is
Portables
Impact Fees.
Elementary Schools:
Replace Existing Buildings
Voter approved bonds.
Lakeland, Panther Lake,
Increase capacity at Lakeland,
Sunnycrest and Valhalla
Panther Lake, Sunnycrest and
Valhalla by a total of 200 seats
Lakota Middle School
Replace Existing Building
Voter approved bonds
Federal Way High School
Replace Existing Building,
Future bond authorization
Increase Capacity
Decatur High School
Replace Existing Building,
Future bond authorization.
Increase Capacity
The District is also planning the replacement of some non -instructional facilities. The
District has purchased 20 acres (Site #81) for construction of consolidated facilities for
support services functions. Transportation, Nutrition Services, Maintenance and other
non -instructional functions will be housed at this centralized location.
As part of the multi phase plan, the District intends to increase capacity for high school
students with expansion at the Decatur High School site. Increased capacity at Federal
Way High and at Decatur High in later phases supplant the need for construction of a
fifth comprehensive high school.
7
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
NEEDS FORECAST - ADDITIONAL FACILITIES
NEW FACILITY LOCATION ANTICIPATED SOURCE
OF FUNDS
No current plans for additional facilities.
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FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
SECTION 2 - MAPS OF DISTRICT BOUNDARIES
Federal Way Public Schools (the District) has twenty-one elementary schools (grades K-
5), two schools with a K-8 grade configuration, seven middle school schools (grades 6-8),
five senior high schools (grades 09-12). The Federal Way. Public Academy serves
students in grades 6 -10. The Internet Academy serves grades K-12 and the TAF
Academy will serve students in grades 6-12. The TAF Academy serves students in the
Totem Middle School service area in grades 6-12. The following maps show the service
area boundaries for each school, by school type. (Harry S. Truman High School, Merit
School, Internet Academy and Federal Way Public Academy serve students from
throughout the District). The identified boundaries are reviewed annually. Any change
in grade configuration or adoption of programs that affect school populations may
necessitate a change in school service areas.
The Growth Management Act requires that a jurisdiction evaluate if the public facility
infrastructure is in place to handle new housing developments. In the case of most public
facilities, new development has its major impact on the facilities immediately adjacent to
that development. School Districts are different. If the District does not have permanent
facilities available, interim measures must be taken until new facilities can be built or
until boundaries can be adjusted to match the population changes to the surrounding
facilities.
Adjusting boundaries requires careful consideration by the District and is not taken
lightly. It is recognized that there is a potential impact on students who are required to
change schools. Boundary adjustments impact the whole district, not just one school.
It is important to realize that a single housing development does not require the
construction of a complete school facility. School districts are required to project growth
throughout the district and build or adjust boundaries based on growth throughout the
district, not just around a single development.
10
ELEMENTARY SCHOOL BOUNDARIES
Federal Way Public Schools E F "" `"`"" c
DES NN U
ff
aAY4t f pilula
• Every Student, a Reader - q^
ELEMENTARY SCHOOLS
MIDDLE SCHOOLS
Code - ■ Code - ■ f ; 3 i
t Adelaide C.6 30 Him" I ;�
2 13dgadoong_6 E-9
- 3 Camelot N Kllo G-6 r i
4 Enterprise D-9 33 32 Lakota D-6 2 i t _
5 Green Gables Sa�� e� E 5. , , t , y" (, « Y
�^ A 7 Totem
G8
6 Lake OoBoff G-6 35 Totem
7 Lake Grove D-6 3
8 Lakeland 36 Federal Way Public Academy E , ..
E -g
9 Mark Twain F-4
1Meredith FNII 115
- 111 MlSENIOR HIGH SCHOOLS Mirror Lake E-6 0 *' s • " i
12 Nautilus E-5
t3 Olympic view C-7 Code - ■ 3
14 e E
I 15 ftainter View 6 Decatur
40
16 Sherwood Forest p� 41 Federal Way E 5 •�
17 Silver Lake 0.7 42 Thomas Jefferson G-4
18 Star Lake G3 45 Todd Reamer E-9 18
_ 19 Sunnyoresl G-2 49 Harry S. Truman F-6 3 x^ d i
20 Twin Lakes 9.6 r000.o s ni si
21 Valhalla G-4 rr.or r -
22 WQdwood F -5a Schad Sites - 9 -
23 Woodmom F-3 Surplus Sites ..g• ' : ' ` r i �:
81 Educational Service Center F.5 _
85 Maintenance-Operatlons-Transportation E-6 - Code
L: Parks - - �,. %!•� _`-s m 42
t A B C +
FEDERAL WAY. WASHINGTON and VICINITY
01
F2
MIDDLE SCHOOL BOUNDARIES
Federal Way Public Schools
------------- ------
Evay Student, a Rmder
ELEMENTARY SCHOOLS"' `
MIDDLE SCHOOLS Z-ith
U
Code -
Code -
I Adelaide
C-6 30 Mah"
8-8 31 Kilo
2 Origadoon E-9
3 Camelot G-6 2
G-6 32 Lakota
4 Enterprise Green Gables A-? D-9
33 Sacajawga E-5 D-6
2
34 fi
hae
Lake Dolloff SagC-8
G-6 35 Totem G-3
7 Lake Grove S A2
0-6 36 Federal Way Public Academy E -e
Lakeland E-9
Mark Twain
10 Meredith Hill F4 p
H-6
111 IMnw Lake SENIOR HIGH SCHOOLS Z.
E-6
12 K%Wlus13 E-5• -1. Olympic View Code - ■ 3
C-7
3
14 PanttwLake E-8
16 Rainier View
F-10 40 Decatur C-6
It Sherwood Forest 0-8 41 Federal Way E-5
17 SN~ Lake 0.7 42 Thomas Jefferson G-4
Is Star Lam G-3 45 Todd Beamer E-9 36
19 Sunnycrest G-2 49 Marty S. Truman F-6
20 Twin LakesB-6
21 VaftaHa
G-4
22 WVdwoodF-5 Future School Sites
23 Woodmont F-3 Surplus Sites
4
81 Educational Service Center F-6 - 41
96 MahitenancO-OPerations-Tmnsportation E-6 - Code
Parks280
C
5,FEDERAL WAY, WASHINGTON and VICINITY
51 1
1=231M
I Avurt
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WIr►
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11111,111L.
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EN,
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MN
HIGH SCHOOL BOUNDARIES
f�EFederal Way Public Schools
__PINES FMM_Fal'
Evay Swdrnt, a Reda
ELEMENTARY SCHOOLS MIDDLE SCHOOLS Z`"M �; _ •,a
Code -
Code - . s • : i i
1 Adelaide C-6 30 Illall
2 Ddgadoon 6-e 31 Kilo E-6 i a'
4 Enterpl ot rise D_9 32 Lakola D-6
33 SacajS
2 » _ • • _ «,
6 Green Gables awea E
A 7 ,•• + - �. 4 N
6 Lake DolloH 34 Saghaile C-6
G-6 36 Totem a»,K is2 • s .. » �`
7 Lake Grow D-6 36 Federal Way Public Academy EE --8 :a
8 Lakeland E-9 a
9 Mark Twaln F4 ,: at: P. ., ;•, • $ s� i
t 10 Meredith Hill Hd SENIOR HIGH SCHOOLS
`
_ 11 Mirror Lake E.6
12 Netttlltrs E_6
13 Olympic View C-7 Code - ■ j
14 Panther Lake
1S RalnierVkrw F-10 40 Decatur C-6
_ 16 Sherwood Forest D41 41 Federal Way E-6-
17 S6vw Lake 0-7 42 Thomas Jefferson G-4
16 Star Lake G-3 46 Todd Beamer E_6 .!
16 Stmnycrost G-2 49 Ifany S. Truman
20 Twin lakes 8-6 F$
21 Valhalla G4 9 r"
22 Wildwood
23 Woodmont F-6 Future School Sites -
FJ Surplus Styes :�„ - � _" • S i
ice 4
izas. c
- i 61 Educational Service Carder F.6 - S
aS M3intenance-0pemtJw -Transportation E-6 - Code - ■ ♦� "
JParks
x A B C _
_ s
FEDERAL WAY, WASHINGTON and !NIT ' ~
��' I sev,.0 .s� r=Yf �t+•• _ -•s 33µ d ►
I
F3 �
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
SECTION 3 - SUPPORT DOCUMENTATION
Building Capacities - The Education Program
Portable Locations
Student Forecast — 2009 through 2015
Capacity Summaries
King County Impact Fees - Single and Multi Family Units
14
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
Building Capacities
This Capital Facilities Plan establishes the District's "standard of service" in order to
ascertain the District's current and future capacity. The Superintendent of Public
Instruction establishes square footage guidelines for capacity, but these guidelines do not
take into consideration the education program needs.
In general, the District's current target class size provides that the average class size for a
standard classroom for grades K through 2 should be 20 students. In grades 3-5 the target
is 25 students. For grades six to 12 the target class size is 26 students. Classrooms for
students with Individualized Education Program (Special Education) needs are calculated
at 12 seats per classroom.
Using the OSPI square footage calculation as a base line, the District has calculated a
program capacity for all schools. The following list clarifies the adjustments to the OSPI
calculation.
Music Rooms:
Each elementary school requires a standard classroom for music instruction.
All Day Kindergarten:
Every elementary school operates at least one all day Kindergarten program. These all
day Kindergarten program require additional capacity because the standard classroom is
Y available for one all day session rather than two half day sessions. The District will
operate 44 sections of all day Kindergarten in 2008/09
Special Education Resource Rooms:
Each elementary and middle school requires the use of a standard classroom(s) for
special education students requiring instruction to address specific disabilities
English as a Second Language Programs:
Each elementary, middle school and high school requires the use of a standard classroom
for students learning English as a second language.
Middle School Computer Labs:
Each middle school has computer labs.
High School Career Development and Learning Center (Resource) Room:
Each high school provides special education resource room and career development
classrooms for students requiring instruction to address specific disabilities.
15
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
BUILDING PROGRAM CAPACITIES
ELEMENTARY BUILDING
PROGRAM CAPACITY
School Name
Headcount
Adelaide
349
Brigadoon
312
Camelot
234
Enterprise
443
Green Gables
474
Lake Dolloff
395
Lake Grove
324
Lakeland
377
Mark Twain
321
Meredith Hill
475
Mirror Lake
331
Nautilus
353
Olympic View
333
Panther Lake
422
Rainier View
429
Sherwood Forest
408
Silver Lake
421
Star Lake
367
Sunnycrest
354
Twin Lakes
308
Valhalla
352
W ildwood
333
W oodmont
347
2008 TOTAL
8,462
Elementary Average 1 368
Notes:
* Federal Way Public Academy capacity is not used in
calculated average.
* Truman High School capacity is not used in
calculated average.
16
MIDDLES CHOOL BUILDING
PROGRAM CAPACITY
School Name
Headcount
FTE
Illahee
840
848
Kilo
858
867
Lakota
764
772
Sacajawea
660
667
Saghalie
774
782
Se uo ah
601
607
Totem
701
708
Federal Way Public Academy
200
202
2008 TOTAL
5,398
5,453
*Middle School Average 743 750
SENIOR HIGH BUILDING
PROGRAM CAPACITY
School Name
Headcount
FTE
Decatur
1316
1,393
Federal W ay
1432
1,515
Thomas Jefferson
1386
1,467
Todd Beamer
1121
1,186
Truman High School
173
183
Federal Way Public Academyl
133
141
2008 TOTAL
1 5,561
5,885
*Senior High Average 1 1,314 1 1,390
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
Portable Locations
The Washington State Constitution requires the State to provide each student a basic
education. It is not an efficient use of District resources to build a school with a capacity
for 500 students due to lack of space for 25 students when enrollment fluctuates
throughout the year and from year to year.
Portables are used as temporary facilities or interim measures to house students when
increasing population impacts a school attendance area. Portables may also be required
to house students when new or changing programs require additional capacity. They also
provide temporary housing for students until permanent facilities can be financed and
constructed.. When permanent facilities become available, the portable(s) is either used
for other purposes such as storage or child care programs, or moved to another school for
an interim classroom. Some portables may not be fit to move due to age or physical
condition. In these cases, the District may choose to buy new portables and surplus these
unfit portables. It is the practice and philosophy of Federal Way Public Schools that
portables are not acceptable as permanent facilities.
The following page provides a list of the location of the portable facilities, used for
temporary educational facilities by Federal Way Public Schools.
17
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
PORTABLE LOCATIONS
PORTABLES LOCATED
AT ELEMENTARY SCHOOLS
PORTABLES LOCATED
AT MIDDLES C HO O LS
NON
INSTRUCTIONAL INSTRUCTIONAL
Adelaide
2
1
Brigadoon
1
3
Camelot
q
1
Enterprise
2
1
Green Gables
1
TAF Academy
Lake Dolloff
1
1
Lake Grove
2
Lakeland
2
Mark Twain
3
Meredith Hill
3
M irro r Lake
3
1
Nautilus
1
Olympic View
2
Panther Lake
3
Rainier View
2
1
Sherwood Forest
q
Silver Lake
2
2
Star Lake
2
2
Sunnycrest
1
1
Twin Lakes
2
1
Valhalla .
1
1
Wild r�ood
q
Woodmont
3
TOTAL
47
13
PORTABLES LOCATED
AT MIDDLES C HO O LS
18
PORTABLES LOCATED
AT SENIOR HIGHS
NON
INSTRUCTIONAL INSTRUCTIONAL
Illahee
3
Kilo
6 1
Lakota
3
Sacajawea
q
Saghalie
q
Totem
5
Merit
2
TAF Academy
10 1
TOTAL
34 5
18
PORTABLES LOCATED
AT SENIOR HIGHS
PORTABLES LOCATED
AT SUPPORT FACILITIES
MOT 1
TDC g _
TOTAL 6
HEAD START PORTABLES AT DISTRICT SITES
IT
herwood Forest I
otal 1
INSTRUCTIONAL
NON
INSTRUCTIONAL
Decatur
9
Federal Way
2
1
Thomas Jefferson
7
Todd Beamer
7
1
TOTAL
25
2
PORTABLES LOCATED
AT SUPPORT FACILITIES
MOT 1
TDC g _
TOTAL 6
HEAD START PORTABLES AT DISTRICT SITES
IT
herwood Forest I
otal 1
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
Student Forecast
Student enrollment projections are a basic component of budget development.
Enrollment projections influence many of the financial estimates that go into budget
preparation. The majority of staffing requirements are derived directly from the
forecasted number of students. Allocations for instructional supplies and materials are
also made on the basis of projected enrollment. Other expenditures and certain revenue
projections are directly related to enrollment projections.
Enrollment projections are completed annually in the Business Services Department.
3 Projections must be detailed at various levels, district total, school -building totals, grade
1 level and program level to include vocational and special education students.
1 The basis of projections has been cohort survival analysis. Cohort survival is the analysis
of a group that has a common statistical value (grade level) as it progresses through time.
M a stable population the cohort would be 1.00 for all grades. This analysis uses
_t historical information to develop averages and project the averages forward. This
i method does not trace individual students; it is concerned with aggregate numbers in each
grade level. The district has used this method with varying years of history and weighted
s
factors to study several projections. Because transfers in and out of the school system are
1 common, student migration is factored into the analysis as it increases or decreases
survival rates. Entry grades (kindergarten) are a unique problem in cohort analysis. The
district collects information on birth rates within the district's census tracts, and treats
these statistics as a cohort for kindergarten enrollment in the appropriate years.
k The Federal Way School District is using various statistical methods for projecting
s student enrollments. The resultant forecasted enrollments are evaluated below.
The first method is a statistical cohort analysis that produces ten distinct forecasts. These
are forecast of enrollment for one year. The projections vary depending on the number of
years of historical information and how they are weighted.
A second method is a projection using an enrollment projection software package that
allows the user to project independently at school or grade level and to aggregate these
projections for the district level. The Enrollment MasterTM software provides statistical
methods including trend line, standard grade progression (cohort) and combinations of
these methods. This software produces a five-year projection of school enrollment.
In December 2006, the District contracted a demographer to develop projections for the
Federal Way School District. The report was complete in January 2007. The model used
to forecast next year's enrollment uses cohort survival rates to measure grade to grade
growth, assumes market share losses to private schools (consistent with county -wide
average), assumes growth from new housing or losses due to net losses from migration.
This forecast was provided as a range of three projections. The long-range forecast
provided with this report used a model with cohort survival rates and growth rates based
on projected changes in the 5-19 age group for King County. Most of the methods used
- for long range enrollment reporting assume that enrollment is a constant percent of
19
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
something else (e.g. population) or that enrollment will mirror some projected trend for
the school-age population over time. The report included 5 different calculations to
provide a range of possible projections for the District to the year 2015. This model
produces a projection that is between 23,000 and 24,000 when applied to the low,
medium and high range modes. This provides a reasonable range for long-range planning
and is consistent with estimates from various models.
Long-range projections that establish the need for facilities are a modification of the
cohort survival method. The cohort method of analysis becomes less reliable the farther
out the projections are made. The Federal Way School District long-range projections
are studied annually. The study includes information from the jurisdictional
demographers as they project future housing and population in the region. The long-range
projections used by Federal Way Public Schools reflect a similar age trend in student
populations as the projections published by the Office of Financial Management for the
State of Washington.
Near term projections assume some growth from new housing, which is offset by current
local economic conditions. The District tracks new development from five permitting
jurisdictions. Long range planning assumes a student yield from proposed new housing
consistent with historical growth patterns.
Growth Management requires jurisdictions to plan for a minimum of twenty years. The
Federal Way School District is a partner in this planning with the various jurisdictions
comprising the school district geography. These projections create a vision of the school
district community in the future.
20
22,000
21,000
20,000
Enrollment History and Six Year Forecast
.0 18,000
O
17,000
16,000
15,000
pooc? co�c? �o0 coos a0061
o" p Os p6 p'
13
0 '-ao0, o 0 -0o0 00 'o VODi 0o'
,
0 00
School Year
FTE -0 Percent of Change
21
1.0%
0.5%
0.0%
m
A
-0.5%
c
0
-1.0%
-1.5%
-2.0%
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
Full Time Equivalent
Enrollment History and Projections
Simplified FTE (K Headcount =.5 FTE;
Middle School FTE=.99 Headcount; Senior
High FTE = .945Headcount)
Total K -12
Percent
Calendar Yr
School Year
Elementary
Middle School
Senior High
FTE
Change
2003
2002-03
11,202
5,454
4,437
21,093
2004
* 2003-04
9,127
5,524
6,408
21,059
-0.2%
2005
2004-05
9,164
5,473
6,515
21,152
0.4%
2006
2005-06
9,105
5,309
6,770
21,184
0.2%
2007
2006-07
9,022
5,261
6,754
21,037
-0.7116
2008
2007-08
8,912
5,167
6,637
20,716
-1.5%
2009
B2008-09
8,875
5,165
6,707'
20,746
0.1%
2010
P2009-10
8,903
5,194
6,685-
20,782
0.2%
2011
P2010-11
8,952
5,120
6,797 /
20,869
0.4%
2012
P2011-12
9,113
5,085
6,785 i
20,983
0.5%
2013
P2012-13
9,208
5,037
6,760
21,005
0.1%
2014
P2013-14
9,312
5,011
6,765
21,088
0.4%
2015
P2014-15
9,399
5,055
6,720
21,174
0.4%
* New Configuration
Elementary K-5
Middle School 6-8
High School 9-12
22,000
21,000
20,000
Enrollment History and Six Year Forecast
.0 18,000
O
17,000
16,000
15,000
pooc? co�c? �o0 coos a0061
o" p Os p6 p'
13
0 '-ao0, o 0 -0o0 00 'o VODi 0o'
,
0 00
School Year
FTE -0 Percent of Change
21
1.0%
0.5%
0.0%
m
A
-0.5%
c
0
-1.0%
-1.5%
-2.0%
FEDERAL, WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
Capacity. Summaries
All Grades. Elementary, Middle School, and Senior High Schools
The Capacity Summaries combine Building Capacity information and: the Student
Forecast information. The result demonstrates the requirements for new or remodeled
facilities and why there is a need for the District to use temporary facilities or interim
measures.
The information is organized in spreadsheet format, with a page summarizing the entire
District, and then evaluating capacity vs. number of students at elementary, middle
school, and senior high levels individually.
The notes at the bottom of each spreadsheet provide information about what facilities are
in place each year.
22
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
CAPACITY SUMMARY- ALL GRADES
I .NRO LLMENT
Basic FTE Enrollment
20,746 20,782
Budget
I - - Projected - -
Calendar Year
2009
2010
2011
2012
2013
2014
2015
315
CAPACITY
School Year
2008/09
2009/10
2010/11
2011/12
2012/(3
2013/14
2014/15
BUILDING PROGRAM
-
.1�'7
�-:f'1
:j�74
T17 3'
READCOUNT CAPACITY
19,421
19,421
19,521
(9,521
19,621
19,621
19,621
va
40 -
Add or subtract changes to capacity
Increase Capacity, Lakeland, Panther Lake'$'
Sunnycresrand Valhalla
MCI
Adjusted Program Headcount Capacity
19,421
19,521
19,521
19,621
19,621
19,621
19,62(
,v 4Sted )'[ogram FTE C�p46i y
19,800
19,900
19:900
24.000.`
20-�i00
7n`:fl7N6
?- 1hh—,
I .NRO LLMENT
Basic FTE Enrollment
20,746 20,782
20,869
20,983
21,005
21,088
21,174
Internet Academy Enrollment (A AFTE)
-�-�--- '?:Raw'�-e'<''-.3.•i�+y,
315 315
i
3t5
315
315
315
315
SURPLUS OR(UNHOUSED)
�.,.
PiZb K "M FTE CAPACTI Y
(631) '5 7Y7 (6541 (6681" `f6901 ixc4I
tELOCATABLE CAPACITY"
Current Portable Capacity
Deduct Portable Capacity
Add New Portable Capacity
SURPLUS 0R(UN UOUSED)
PROGRAM AND RELOCATABLE
.-,C' .;t � E �s,.+r� ,e Gs+: 3 f
� Y.p'
..'•';
�A
` � �-':.
�',,,
a v .,
.1�'7
�-:f'1
:j�74
T17 3'
.zWN,
y,
23
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
CAPACITY SUMMARY - ELEMENTARY SCHOOLS
ENROLLMENT
Basic FTE Enrollment
2 Internet Academy, (AAF F E)
Budget
- - Projected - -
Calendar Year
2009
2010
1 2011
2012
2013
2014
2015
CAPACITY School Year
2008/09
2009/1 0
2010/11
2011/12
2012/13
2013/14
2014/15
PROGRAM
;BUILDING
HEAD COUNT CAPACITY
8,462
8,462
8,562
8,562
8,662
8,662
8,662
C
RIM-
�,..
1. increase Capacity, Lakeland, Panther Lake
Sunnycrest and Valhalla
100
(pp
Adjusted Program Headcount Capacity
r
8,462
8,562
8,562
8,662
8,662
8,662 8,662
ENROLLMENT
Basic FTE Enrollment
2 Internet Academy, (AAF F E)
8,875
8,903
8,952
9,113
9,208 9,312
9,399
49 _„ $M
36
36
36
36
36 36
36
SURPLUS OR (UNHOUSED
RELOCATABLE CAPACITY" 3.
Current Portable Capacity 1,175 1,175 1,175 1,175 1,175 1,175 1,175
Remove out of service portables from Wildwood and
Camelot (J01
Add portable capacity to Camelot 25
Add portable capacity toWildwood from Thomas Jeffers 25::.. .
SURPLUS OR (UNHOUSED)
PROGRAM AND RELOCATABLE
I. increase Capacity at Lakeland, Panther Lake, Sunnycrest and Valhalla
2. Internet Academy students are included in projections but do not require full time use of school facilities.
3- Relocatable Capacity is based on the number of portables available and other administrative techniques which
can be used to temporarily house students until permanent facilities are available. This is a calculated number only.
The actual number of portables that will be used will be based on actual student population needs.
The District may begin to pull portables from the instructional inventory. Age and condition of the portables
will determine feasibility for continued instructional use.
24
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITA[. FACILITIES PLAN
CAPACITY
BUILDING PROGRAM
HEADCOUNT CAPACITY
CAPACITY SUMMARY - MIDDLE SCHOOLS
Adjusted Program Headcount Capacity 5,398 5,398 5,398 5,398 5,398 5,398 5,398
ENROLLMENT
Basic FTE Enrollment
Budget
I
- - Projected - -
5,085
Calendar Year 2009
2010
2011
2012
2013 2014 2015
74
School Year 2008/09
2009/ 10
2010i 11
2011/12
2012/t3 20t3/t4 20t4/15
BastcTE Bnroltment wtfhau Trtternet Academ 4
_ ... . _ _ ... , r. _ ..... , . _ � Y-
5;091
5,1 20
.5,046
5,01
4;9-63
5,398
5,398
5,398
5,398
5,398 5,398 5,398
Adjusted Program Headcount Capacity 5,398 5,398 5,398 5,398 5,398 5,398 5,398
ENROLLMENT
Basic FTE Enrollment
5,165
5, l94
5,120
5,085
5,037
5,011
5,055
1. Internet Academy (AAFTE)
74
74
74
74
74
74
74
BastcTE Bnroltment wtfhau Trtternet Academ 4
_ ... . _ _ ... , r. _ ..... , . _ � Y-
5;091
5,1 20
.5,046
5,01
4;9-63
":4,937
4,981
SURPLUS OR (UNHOUSED)3--ool
600
650
650
650
650
650
MIMI
AddiSubtract portable capacity
v
RELOCATABLE CAPACITY 2_.
Current Portable Capacity
600
650
650
650
650
650
650
AddiSubtract portable capacity
Add new portable capacity TAF Academy
50
Adjusted Portable Capacity
65(1';
65(I , ,
650
650
650
650_77F,650.'
NO l ES:
I. Internet Academy students are included in projections but do not require full time use of school facilities.
2. Relocatable Capacity is based on the number of portables available and other administrative techniques which
can be used to temporarily house students until permanent facilities are available. This is a calculated number only.
The actual number of portables that will be used will be based on actual student population needs_
The District may begin to pull portables from the instructional inventory. Age and condition of the portables
will determine feasibility for continued instructional use.
25
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
CAPACITY SUMMARY - SENIOR HIGH SCHOOLS
ENROLLMENT
Basic FTE Enrollment
Budget
- - Projected - -
Calendar Year
2009
2010
12011 2012
20 l3
2014 2015
CAPACITY School Year
2008/09
2009/10
2010/11 2011/12
2012/13
2013/14 2014/15
BUILDING PROGRAM
1TEADCOUNT CAPACITY
5,561
wil M-
5,561
5,56 t 5,561
5,561
5,561 5,561
Add or subtract changes incapacity
Adjusted Program Headcount Capacity
5,561
5,561
5,561 5,561
5,561
5,561 5,561
ENROLLMENT
Basic FTE Enrollment
6,707
6,685
6,797 6,785 6,760
6,765 6,720
1 Internet Academy (AAFTE)
205
205
205 205 205
,.
205 205
y4.
RELOCATABLE CAPACITY 2.
Current Portable Capacity
Subtract portable capacity - move to Wildwood
Add portable capacity at TJ
Add portable capacity, at TAF Academy
SURPLUS OR (UNHOUSED)
PROGRAM AND RELOCATABLE
625 1 900 , 900 1 900 900 1 900 900
(tis)
100
200
NOTES:
1. Internet Academy students are included in projections but do not require full time use of school facilities.
2. Relocatable Capacity is based on the number of portables available and other administrative techniques which
can be used to temporarily house students until permanent facilities are available. This is a calculated number only.
The actual number of portables that will be used will be based on actual student population needs.
The District may begin to pull portables from the instructional inventory. Age and condition of the portables
will determine feasibility for continued instructional use.
3. Capacity for unhoused students will be accommodated with traveling teachers and
no planning time in some classrooms. Puget Sound Early College will house. approximately
60 of the unhoused students.
26
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FAC[LIT[ES PLAN
King County, the City of Federal Way, and the City of Kent Impact Fee Calculations
Single and Multi -Family Residences
Each jurisdiction that imposes school impact fees requires that developers pay these fees
to help cover a share of the impact of new housing developments on school facilities.
To determine an equitable fee throughout unincorporated King County, a formula was
established. This formula can be found in King County Code 2 1 A and was substantially
adopted by the City of Federal Way and Kent. The formula requires the District to
establish a "Student Generation Factor" which estimates how many students will be
added to a school district by each new single or multi -family unit and to gather some
standard construction costs. which are unique to that district.
- STUDENT GENERATION FACTOR ANALYSIS
Federal Way Public Schools student generation factor was determined separately for
single-family units and multi -family units. The factors used in the 2007 Capital Facilities
Plan were derived using actual generation factors from single-family units that were
constructed in the last five (5) years.
- IMPACT FEE CALCULATION
Following the calculations for the student generation factor is a copy of the Impact Fee
Calculation for single family and multi -family units based on King County Code 2 1 and
the Growth Management Act.
Y Temporary Facility Cost is the average cost of a portable purchased within the last 12
months.
Plan Year 2009 Plan Year 2008
Single Family Units $4,017 $3,883
Multi -Family Units 1$1,733 $ 1, 647
27
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FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
04iPACT FEE
School Site Acquisition Cost: Student Student
Facility Cost / Facilit% Factor Factor Cost, Cost/
Acreage Agri- C. -it, CCD I.r rn
Ele me n tare
Middle School
Sr High
TOTAL $0 $0
Sehool'Construction Cost: Student Student
% Perm Fac./ Facility Facility- Factor Factor Cost/ Cost/
Total So Ft Cncr Pa a, -it, CCD n,r rn -
Elementary
Middle School
Sr High
96.81%
.................... .--...._...-
$9 100 000
.... ......
0.3283
0.1222 $0 " $0
0.1222
............. I ........ ._....
$14,470 $5,383
0.1631
0.0621 $0 $0
$53 $20
0.163 i
0.2446
0.0942 $0 $0
TOTAL $0 $0
Sehool'Construction Cost: Student Student
% Perm Fac./ Facility Facility- Factor Factor Cost/ Cost/
Total So Ft Cncr Pa a, -it, CCD n,r rn -
Elementary
Middle School
Sr High
96.81%
.................... .--...._...-
$9 100 000
.... ......
200
-------------_--------
0.32855
-----
0.1222
............. I ........ ._....
$14,470 $5,383
$0 $0
$53 $20
TOTAL
$53 $20
0.163 i
OA621
$0 $0
$0 $0
Total
$3,086 $1,148
0.2446
0.0942
$0 $0
TOTAL
$14,470 $5,383
Temporary Facility Cost: Student Student
% Temp Fac. Facility Facility Factor Factor Cost/ Cost/
Total So Ft r r,cf 4Z;_ ccD s,rrn
Elementary
Middle School
Sr tsigh
_..-... _.... 3.19%
-
319%
3 19°'o
--------------
$168.307
-- - - .--------------
25
0.3285
---_------
0.1631
0.2446
0.1222
------------------------
0.0621
0.0942
$0 $0
$0 $0
$53 $20
TOTAL
$53 $20
State Matching Credit Calculation: Student Student
Area Cost Sq. Ft. State Factor Factor Cost/ Cost/
Allowance/So Ft Stndent Matrt, CCD NAUD rrn
Elementary
Middle School
New Sr High
$168.79
- .......•-----.............................
$168.79
........... ............_._....
90
--- ........--•---........
61.84%
..........-......._._........------..-_..._...._........
. _..... .
0.3283
0,1631
...------.........------
0.1222
..... -- 1-......
0.0621
$3.08E, $1,148
$0 $0
$168.79
0.2446
-1
0.0942
$0 $0
Total
$3,086 $1,148
Tax Payment Credit Calculation
SFR MFR
Average Assessed Value (14arch 2008)
$297-242
568,998
Capital Bond interest Rate (March 2008)
5 ! l%
5 11%
Net Present Value ot-Average Dwelling
- - ....._
$2,28 . 3, _ 012 - .._.....-
. . ............
$329,.95fl ......
Years Amortized
.....---- 1 -0 0- ---------
--------- -------••--
10 ---
Property Tax Levy Rate
$1.49
$1.49
Present Value of Revenue Stream
$3,402
$790
Single
Family
Multi
-Family
Residences
Residences
Mitigation Fee Summary
Site Acquisition Cost
$
-
$
_
Permanent Facility Cost
$
14,470
$
3,383
Temporary Facility Cost
$
53
$
20
State Match Credit
$
(3,086)
$
(1,148)
Tax Pavment Credit
$
(3,402)
$
(790)
Sub -Total
$
8,035
$
3,465
50%' Local Share
$
4,017
$
1,733
111.pact Fee
$
4,01.7
$
1,733
29
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
SECTION 4
SUMMARY OF CHANGES FROM THE 2008 CAPITAL FACILITIES PLAN
The 2009 Capital Facilities Plan is an updated document. based on the 2008 Capital
Facilities Plan. The changes between the 2008 Plan and the 2009 Plan are listed below.
SECTION I - THE CAPITAL FACILITIES PLAN
SIX-YEAR FINANCE PLAN
The Six Year Finance Plan has been rolled forward to reflect 2009/2015
SECTION III - SUPPORT DOCUMENTATION
CAPACITY
Elementary school capacity reflects program changes for the 2008/09 school year.
Elementary capacity includes space for All Day- Kindergarten programs at every
elementary school. Changes to the Building Program Capacities calculation are found on
page 17.
PORTABLES
The list of portables reflects the movement of portables between facilities or new
portables purchased. Portable Locations can be found on page 19.
STUDENT FORECAST
The Student Forecast now covers 2009 through 2015 Enrollment history and projections
are found on page 22.
CAPACITY SUMMARY
The changes in the Capacity Summary are a reflection of the changes in the capacities
and student forecast. New schools and increased capacity at current buildings are shown
as increases to capacity. Capacity Summaries are found on pages 24-27.
IMPACT FEE CALCULATION - KING COUNTY CODE 21A
The Impact Fee Calculations have changed due to changes in several factors. The
adjustment made in the Impact Fee Calculation, causing a change in the Impact Fee
between the 2008 Capital Facilities Plan and the 2009 Capital Facilities Plan can be
found on page 31 and 32.
30
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FACILITIES PLAN
IMPACT FEE CALCULATION CHANGES FROM 2008 TO 2009
STUDENT GENERATION FACTORS
Student Generation factors are based on rates for new developments constructed over a
period of not more than five years prior to the date of the fee calculation. The changes in
student Generation factors between the 2008 Capital Facilities Plan and the 2009Capital
Facilities Plan are due to developments that were deleted or added based upon the age of
the developments and the year placed in the survey. The Student Generation worksheet
is found on page 29.
SCHOOL CONSTRUCTION COSTS
The anticipated cost for replacing Lakeland, Panther Lake, Sunnycrest and Valhalla is
$70,000,000. The replacement will add 50 new seats to the school capacity at each
building. The total capacity at these four elementary schools is currently 1505. Adding
200 additional seats will increase the capacity by 13%.
Total Cost
A3 X $70,000,000 = $9,100,000
The District will use the above formula created as a base from the 2008 Capital Facilities
Plan for the 2009 Capital Facilities Plan. The capacity of the four elementary schools
may vary from year to year as programs are added or changed and construction cost may
increase over time. For instance for each new all day Kindergarten program, the building
capacity will effectively be reduced by 20 headcount and the Board authorized an
increase in construction cost of $lm for Valhalla. These changes would increase the
construction cost. The District is using the base formula established in the 2008 plan in
the Impact Fee calculation.
31
FEDERAL WAY PUBLIC SCHOOLS 2009 CAPITAL FAC[L[T[ES PLAN
IMPACT FEE CALCULATION CHANGES FROM 2008 TO 2009
IMPACT FEE
Item From/To Comment
Percent of Permanent Facilities 96.21% to 96.81% Report #3 OSP[
Percent Temporary Facilities
Average Cost of Portable
Classroom
Area Cost Allowance
State Match
Average Assessed Value
Capital Bond Interest Rate
Property Tax Levy- Rate
Single Family Student Yield
Elementary
Middle School
High School
Multi -Family Student Yield
Elementary
Middle School
High School
3.79% to 3.19%
$128,982 to $168,307
$162.43 to $168.79
61.90% to 61.84%
SFR —
$262848 to $297,242
MFR —
$63,234 to $68,998
4.08%to5.t1%
$1.27 to $1.49
.3462 to .3285
.2t86 to .1631
.2418 to .2446
1129 to .1222
0575 to .0621
0842 to .0942
32
Updated portable inventory
Updated average of portables
purchased and placed in 2007
Change effective July[, 2008
Change effective July 2007
Per Puget Sound Educational
Service District (ESD 12 1)
Market Rate
King County Treasury Division
Updated Housing Inventory
Updated Housing inventory
COUNCIL MEETING DATE: November 18, 2008 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Amendments to Federal Way City Code (FWCC) Chapter 22 "Zoning," regarding development
activities and heavy equipment operation.
POLICY QUESTION: Should the City approve amendments to the FWCC Chapter 22 "Zoning, " allowing the
Director of Community Development to grant revocable permission to engage in construction activities during
the nighttime%arly morning hours of weekends and holidays?
COMMITTEE: Land Use/Transportation Committee
MEETING DATE: November 3, 2008
CATEGORY:
❑ Consent ® Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Associate Planner Matthew Herrera DEPT: Community Development Services
Background: As part of the 2008 Planning Commission Work Program, staff conducted an analysis of potential
amendments to FWCC Chapter 22 "Zoning". The "construction hours" code amendment addresses the current
inability of the Director of Community Development to grant permission of development activities and heavy
equipment operations during the nighttime/early morning hours of weekends and holidays. Based on the analysis,
staff prepared recommended amendments to allow the Director of Community Development the ability to grant
revocable permission to engage in development activities and heavy equipment operations. The Director of
Community Development may revoke permission if such activity interferes with any conforming residential use.
The Planning Commission conducted a public hearing on October 15, 2008; four of the seven members were
present for the hearing. The vote was held with three yes and one no. The Planning Commission, therefore, forwards no
recommendation to City Council as a recommendation for either approval or denial may only be forwarded by
majority vote of the entire membership.
Attachments: (1) Draft Adoption Ordinance with Exhibit A; (2) Draft Minutes of the October 15, 2008,
Planning Commission Public Hearing; (3) Staff Report to the Planning Commission for the October 15, 2008,
Public Hearing.
Options Considered: (1) Adopt the proposed amendments; (2) Modify and adopt the proposed amendments; (3)
Do not adopt the amendments; or (4) Refer the proposal back to the planning commission for further
proceedings.
STAFF RECOMMENDATION: Staff recommends that the Council approve Option #l; adopt the proposed
amendments
CITY MANAGER APPROVAL: /3 J DIRECTOR APPROVAL:
o tee to Council to Committee To Council
COMMITTEE RECOMMENDATION: Forward Option #1; adopt the proposed amendments -as shown in Exhibit A
to the Draft Adoption ordinance to full Council on November 18, 2008 for approval and first reading.
Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move approval of the L UTC's recommendation to approve the code
amendments, which are attached as Exhibit A to the Adoption Ordinance. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
Enactment
❑ TABLED/DEFERRED/NO ACTION reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
RESOLUTION #
K:\2008 Code Amendments\Construction Hours\LUTC\Agenda Bill.doc
CITY OF FEDERAL WAY
ORDINANCE NO. 08 -
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, AMENDING FEDERAL WAY CITY
CODE (FWCC) CHAPTER 22, ARTICLE XIII, "SUPPLEMENTARY
DISTRICT REGULATIONS," RELATED TO DEVELOPMENT
ACTIVITIES AND HEAVY EQUIPMENT OPERATIONS (AMENDING
ORDINANCE NO'S. 90-43 AND 99-341)
WHEREAS, the City of Federal Way adopted Ordinance No. 99-341 in May 1999, which revised the
Federal Way City Code (FWCC) Chapter 22 (Zoning);
WHEREAS, the City of Federal Way finds that amending FWCC Chapter 22, Article XIII,
"Supplementary District Regulations," to allow the Director of Community Development to grant
revocable permission to engage in development activities and heavy equipment operations during the
nighttime and early morning hours of weekends and holidays meets the intent of Chapter 36.70A RCW,
Growth Management;
WHEREAS, the City of Federal Way finds that amendments to FWCC Chapter 22, Article XIII,
"Supplementary District Regulations," allowing the Director of Community Development to grant
revocable permission of development activities and heavy equipment operations during the nighttime and
early morning hours of weekends and holidays are consistent with the Federal Way Comprehensive Plan;
WHEREAS, the City's SEPA Responsible Official issued a Determination of Nonsignificance on these
code amendments on September 17, 2008; and
WHEREAS, the City of Federal Way, through its staff, Planning Commission, City Council
Committees, and full City Council has received, discussed, and considered the testimony, written
comments, and material from the public, as follows:
1. The City's Planning Commission conducted a duly noticed public hearing on .these code
amendments on October 15, 2008, and forwarded no recommendation to the City Council;
Ord No. 08 — , Page 1
2. The Land Use/Transportation Committee of the Federal Way City Council considered the
proposed zoning code text amendments on November 3, 2008, following which it forwarded a
recommendation of approval to the City Council.
WHEREAS, the City Council finds that the code amendments the Land Use/Transportation Committee
are consistent with the intent and purpose of FWCC Chapter 22 ("Zoning") to provide for and promote
the health, safety, and welfare of the general public.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1. Findings. After full and careful consideration, the City Council of the City of Federal Way
finds that the proposed code amendments will protect and will not adversely affect the public health,
safety, or welfare.
Section 2. Conclusions. Pursuant to FWCC Sections 22-216 and 22-528, and based upon the Findings
set forth in Section 1, the Federal Way City Council makes the following Conclusions of Law with
respect to the decisional criteria necessary for the adoption of the proposed amendments:
1. The proposed FWCC text amendment is consistent with the Federal Way Comprehensive
Plan (FWCP) Goals PUG -1 - Work with private utility companies to allow them to provide
full and timely service that meets the needs of the City's residents and businesses, both
present and future; PUG -2 - Work with private utility companies to allow them to provide
service in a way that balances cost-effectiveness with environmental protection, aesthetic
impact, public safety, and public health; and TG -2 - Provide a safe, efficient, convenient, and
financially sustainable transportation system with sufficient capacity to move people, goods,
and services at an acceptable level of service.
2. The proposed FWCC text amendments bear a relationship to the public health, safety, and
welfare as the amendment will decrease the overall time needed to complete construction
projects and allows the Director to revoke permission to work if conditions are not met.
3. The proposed FWCC text amendments are in the best interest of the residents of the City as
they shorten overall construction times and will provide additional hours of "off-peak"
construction that will not adversely affect traffic patterns throughout the City.
Section 3. Amendment. FWCC Chapter 22, Article XVIII, "Supplementary District Regulations," is
amended as set forth in the attached Exhibit A.
Ord No. 08 — , Page 2
Section 4. Severability. The provisions of this ordinance are declared separate and severable. The
invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the
invalidity of the application thereof to any person or circumstance, shall not affect the validity of the
remainder of the ordinance, or the validity of its application to any other persons or circumstances.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this
ordinance is hereby ratified and affirmed.
Section 6. Effective Date. This ordinance shall be effective five (5) days after passage and publication
as provided by law.
PASSED by the City Council of the City of Federal Way at a regular meeting of the City Council on
the day of , 2008.
APPROVED:
Mayor, Jack Dovey
ATTEST:
City Clerk, Carol McNeilley, CMC
APPROVED AS TO FORM:
City Attorney, Patricia A. Richardson
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO:
Ord No. 08 — , Page 3
Exhibit A
Federal Way City Code Chapter 22, Article XIII
Division 3, "Development Activities and Heavy Equipment Operations"
22-1006 Limitations.
(a) General. It is a violation of this chapter to engage in any development activity or to
operate any heavy equipment between the hours of 8:00 p.m. and 7:00 a.m. weekdays, and 8:00
p.m. Friday through 9:00 a.m. Saturday. No development activity or use of heavy equipment
may occur after 8:00 p.m. Saturday, or at any time on Sundays or holidays observed by the city.
(b) Exception. The director of community development may grant revocable, written permission
to engage in a development activity or to operate heavy equipment outside the hourly limits set
forth in subsection (a) between the hours of 8:00 p and 7.00 ., on Meaday d1,.,,ug Fr -id,.,
and p.m. Friday dffeug n:nn a.m. e., day, or- 4e o:nn eT-
helidE�ys observed by the eit
if such activity this will not interfere with any residential use
permitted in the zone in which it is located. (Ord. No. 90-43, § 2(115.25), 2-27-90; Ord. No. 99-341,
§ 3, 5-4-99)
K:\2008 Code Amendments\Construction Hours\LUTC\Draft Adoption Ordinance.doc
Ord No. 08 — , Page 4
CITY OF FEDERAL WAY
PLANNING COMMISSION DRAFT
October 15, 2008 City Hall
7:00 p.m. Council Chambers
Commissioners present: Merle Pfeifer, Lawson Bronson, Wayne Carlson, and Sarady Long. Commissioners absent: Bill
Drake, Tom Medhurst, and Hope Elder (excused). Alternate Commissioners present: Tim O'Neil and Kevin King. Alternate
Commissioners absent: none. Staff present: Planning Manager Isaac Conlen, Senior Planner Margaret Clark, Associate
Planner Matthew Herrera, Assistant City Attorney Peter Beckwith, and Administrative Assistant E. Tina Piety.
Chairman Pfeifer called the meeting to order at 7:00 p.m.
APPROVAL OF MINUTES
The minutes of September 17, 2008, were approved.
AUDIENCE COMMENT
None
ADMINISTRATIVE REPORT
None
COMMISSION BUSINESS
PUBLIC HEARING — Construction Hours Code Amendment
Mr. Herrera delivered the staff presentation. The proposed amendment would allow the Director of Community
Development Services to give revocable permission to allow development activity and heavy equipment operation
beyond the permitted hours. No comments have been received on this proposal.
According to the Federal Way City Code (FWCC):
"Development activity means any work, condition or activity which requires a permit or approval under this
chapter [Chapter 22 `Zoning] or the city building code.
Heavy equipment means high capacity mechanical devices for moving earth or other materials..." (e.g., cranes,
trench diggers, tractors over 80 hp, augers, concrete mixers, etc.).
Development activity and heavy equipment operation is allowed between 7:00 a.m. to 8:00 p.m. Monday through
Friday and on Saturdays between 9:00 a.m. to 8:00 p.m. Currently the Director of Community Development Services
may give revocable permission for the overnight hours Monday through Friday and between 9:00 a.m. to 8:00 p.m. on
Sundays and holidays. No development activity and heavy equipment operation is allowed during the nighttime hours
of Saturday and nighttime and early morning hours of Sundays and holidays.
The proposed amendment would maintain the current permitted hours of 7:00 a.m. to 8:00 p.m. Monday through Friday
and on Saturdays between 9:00 a.m. to 8:00 p.m. In addition, it would allow the Director of Community Development
Services to give revocable permission to allow development activity and heavy equipment operation for all hours
beyond the permitted hours.
C\Documents and Settings\matth\Local Settings\Temporaryintemet Files\Content.Outlook\LIMCF8V\Meeting Summary 10-15-08.doc
Planning Commission Minutes Page 2 October 15, 2008
As a result of this proposed code amendment, city staff believes that construction activities will be completed in less
time; that more off-peak hours work will mean less on -peak hours work; and the overall impact to the community will
be less. Permission to work beyond the permitted hours may be revoked if the city receives complaints.
There was no public comment.
Commissioner Bronson asked if industry people received notice of this issue and meeting. Ms. Clark replied notice of
the meeting was published in the paper and on the city's website. Commissioner Carlson commented that he supports the
proposal. He believes it will help developers get more done in less time. He asked what threshold the director will use
when deciding if a complaint has merit. Mr. Herrera replied that city has adopted the Washington Administrative Code
noise standards. The director could give revocable permission to development activity, but not heavy equipment
operation. This would allow some work (such as prep work) to be accomplished without a lot of noise. Commissioner
Long asked if the proposed amendment would apply to Public Works projects. Mr. Herrera replied that yes, it would.
Staff envisions this proposed amendment would mainly be used for larger projects, such as the Pacific Highway South
project. Commissioner King asked if staff has any examples under the current code of permission that has been revoked.
Mr. Herrera replied that the staff keeps a record of projects that have been given permission under the current code and
to -date, none has been revoked. Chair Pfeifer commented that he strongly favors this proposed amendment. For two
years, the city worked on the Pacific Highway South project in front of his business. During the holidays, he and other
business owners joined together to request the city to give permission to work during evenings, weekends, and holidays
to complete portions of the project (such as paving) sooner and thereby give better access to their businesses. Under the
current code, the city was unable to grant their request, while the proposed amendment would allow the request to be
granted.
Commissioner Carlson moved (and it was seconded) to adopt the proposed amendment as recommended by staff.
Commissioner Bronson commented that he does not support the amendment. He stated that there is too little protected
quiet time at present and he does not favor reducing what little protected quiet time remains. The vote was held with
three yes and one no; the motion fails.
According to FWCC Section 22-539(a)(1), a proposal may only be adopted by majority vote of the entire membership
(four of seven members). Since the Commission was unable to adopt the proposal, according to FWCC Section 22-
539(a)(3), the proposal will be forwarded to the Land Use/Transportation Committee (LUTC) as a "no recommendation."
The public hearing was closed.
ADDITIONAL BUSINESS
Ms. Clark informed the Commission that the next meeting will be November 5, 2008, and there will be two public
hearing issues: FWCC Reorganization and Clearing, Grading, and Tree Retention Code Amendment or a study session
on Traffic Impact Fees in lieu of the public hearing on the Clearing, Grading, and Tree Retention Code Amendment.
The Outside Storage Containers Code Amendment will go to the City Council on October 21, 2008, for first reading.
The Portable Signs Code Amendment will go to the City Council on October 21, 2008, for second reading. The LUTC
and Council as a whole have made some changes to the Portable Signs Code Amendment. The code section that allows
10 off-site real estate signs was deleted and the Planning Commission's recommendation of allowing 8 open house
signs in the public right-of-way was changed to 10 open house signs. The hours were changed from the Planning
Commissions' recommendation of sunrise to sunset to 9:00 a.m. to sunset. Finally, a regulation was added that signs are
to have contact information on them. Commissioner Carlson stated that he will be out of town on November 5tl'.
AUDIENCE COMMENT
None
ADJOURN
The meeting was adjourned at 7:30 p.m.
Ce\Documents and Settings\rnatth\L.ocal Settings\Temporary Internet Files\Content.Outlook\LLX2CF8V\Meeting Sununary 10-15-08.doc
41k
CITY OF 10i��
Federal Way
STAFF REPORT TO THE PLANNING COMMISSION
Amendments to Federal Way City Code (FWCC)
Chapter 22, Article XIII, "Supplementary District Regulations"
Division 3. Development Activities and Heavy Equipment Operations
File No. 08-100621-00-UP/08-103601-00-SE
Planning Commission Meeting, October 15, 2008
I. BACKGROUND
The City's current regulations regarding development activities and heavy equipment operations
(Exhibit A) allow such actions to take place during the daytime hours of Monday through Saturday.
With permission granted by the Director of Community Development, the above -referenced
construction activities may take place during the hours that are not expressly permitted, with the
exception of after the hours of 8:00 p.m. on weekends and holidays.
Current regulations do not allow the Director to grant permission of development activities and
heavy equipment operations after the hours of 8:00 p.m. on weekends and holidays as referenced in
the enclosed matrix (Exhibit B).
II. DISCUSSION
The Federal Way City Code (FWCC) 22-1 provides definitions for the actions described above:
Development activity means any work, condition, or activity which requires a permit or approval
under this chapter or the city building code.
Heavy equipment means high capacity mechanical devices for moving earth or other materials,
mobile power units, including but not limited to carryalls, graders, loading/unloading devices,
cranes, drag lines, trench diggers, tractors over 80 hp, augers, caterpillars, concrete mixers and
conveyors, harvesters, combines, or other major agricultural equipment, and similar devices
operated by mechanical power as distinguished from manpower.
These types of construction activities are common with commercial and subdivision development,
road improvements, and public utility activities. By not allowing the Director of Community
Development Services to grant revocable permission to allow work during the above -referenced
hours, construction activities take longer to complete. Allowing applicants to receive a waiver to
continue their development activities and heavy equipment operations during nighttime hours of
weekends and holidays will reduce overall construction time and impacts to surrounding
neighborhoods. In addition, utilizing these "off-peak" traffic hours will reduce the amount of
congestion often associated with construction activities. If these activities are found to cause adverse
impacts to neighboring residential uses, the Director may revoke permission to work as prescribed in
existing code language.
III. PROPOSED CODE AMENDMENT
The draft code amendment is referenced below and enclosed as (Exhibit Q. Language proposed to
be deleted is shown as sir-ikeet}t and proposed new language is shown as underline. Amendments are
being proposed to Section 22-1006 as follows:
(b) Exception. The director of community development may grant revocable, written permission to
engage in a development activity or to operate heavy equipment outside the hourly limits set forth in
subsection (a) between the hours of Q.nn p.m. and 7.00 .. „ r,renda . +t,,., ugh Friday and 8 -.nn
p.m. Friday flffeugh 9.-QQ a.m. Satffday, eT- from 9!00 a.m. to 8.00 p.m. on Sundays or- helid
ebser-vedby the-eity if such activity this will not interfere with any residential use permitted in the
zone in which it is located.
IV. STAFF RECOMMENDATION
Staff recommends that the code amendment as outlined in Section III above and enclosed as Exhibit
C be recommended for approval to the City Council.
V. REASON FOR PLANNING COMMISSION ACTION
FWCC Chapter 22, "Zoning," Article IX, "Process VI Review," establishes a process and criteria for
zoning code text amendments. Consistent with Process VI review, the role of the Planning
Commission is as follows:
To review and evaluate the zoning code text regarding any proposed amendments.
2. To determine whether the proposed zoning code text amendment meets the criteria provided by
FWCC Section 22-528.
3. To forward a recommendation to City Council regarding adoption of the proposed zoning code
text amendment.
VI. DECISIONAL CRITERIA
FWCC Section 22-528 provides criteria for zoning text amendments. The following section analyzes
the compliance of the proposed zoning text amendments with the criteria provided by FWCC
Section 22-528. The City may amend the text of the FWCC only if it finds that:
1. The proposed amendment is consistent with the applicable provisions of the
comprehensive plan.
The proposed FWCC text amendment is consistent with the following Federal Way
Comprehensive Plan (FWCP) goals:
PUG -1 Work with private utility companies to allow them to provide full and timely
service that meets the needs of the City's residents and businesses, both present
and future.
PUG -2 Work with private utility companies to allow them to provide service in away
that balances cost-effectiveness with environmental protection, aesthetic
impact, public safety, and public health.
Staff Report to the Planning Commission Page 2
Development Activities and Heavy Equipment Operations File No. 08-100621-00-UP/nog. I.v.46456
TG -2 Provide a safe, efficient, convenient, and financially sustainable transportation
system with sufficient capacity to move people, goods, and services at an
acceptable level of service.
The City shall develop and adopt policies for the construction, reconstruction,
maintenance, and preservation of new and existing facilities.
2. The proposed amendment bears a substantial relationship to public health, safety, or
welfare.
The proposed FWCC text amendments bear a relationship to the public health, safety, and
welfare as the amendment will decrease the overall time needed to complete construction
projects and allows the Director to revoke permission to work if conditions are not met.
3. The proposed amendment is in the best interest of the residents of the City.
The proposed FWCC text amendments are in the best interest of the residents of the City as
they shorten overall construction times and will provide additional hours of "off-peak"
construction that will not adversely affect traffic patterns throughout the City.
VII. PLANNING COMMISSION ACTION
Consistent with the provisions of FWCC Section 22-539, the Planning Commission may take the
following actions regarding the proposed zoning code text amendments:
Recommend to City Council adoption of the FWCC text amendments as proposed;
2. Modify the proposed FWCC text amendments and recommend to City Council adoption of
the FWCC text amendments as modified;
Recommend to City Council that the proposed FWCC text amendments not be adopted; or
4. Forward the proposed FWCC text amendments to City Council without a recommendation.
EXHIBITS
Exhibit A Existing Code Language — Chapter 22, Article XIII, "Supplementary District
Regulations," Division 3, "Development Activities and Heavy Equipment Operations"
Exhibit B Work Hour Matrix
Exhibit C Proposed Code Language — Chapter 22, Article XIII, "Supplementary District
Regulations," Division 3, "Development Activities and Heavy Equipment Operations"
Report Prepared by: Matthew Herrera, Associate Planner
Staff Report to the Planning Commission Page 3
Development Activities and Heavy Equipment Operations File No. 08-100621-00-UP/Doc. i.o.46456
EXHIBIT A
Existing Code Language
Federal Way City Code Chapter 22, Article XIII
Division 3, "Development Activities and Heavy Equipment Operations"
22-1006 Limitations.
(a) General. It is a violation of this chapter to engage in any development activity or
to operate any heavy equipment between the hours of 8:00 p.m. and 7:00 a.m. weekdays,
and 8:00 p.m. Friday through 9:00 a.m. Saturday. No development activity or use of
heavy equipment may occur after 8:00 p.m. Saturday, or at any time on Sundays or
holidays observed by the city.
(b) Exception. The director of community development may grant revocable, written
permission to engage in a development activity or to operate heavy equipment between
the hours of 8:00 p.m. and 7:00 a.m. on Monday through Friday and 8:00 p.m. Friday
through 9:00 a.m. Saturday, or from 9:00 a.m. to 8:00 p.m. on Sundays or holidays
observed by the city if this will not interfere with any residential use permitted in the
zone in which it is located. (Ord. No. 90-43, § 2(115.25), 2-27-90; Ord. No. 99-341, § 3, 5-4-
99)
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EXHIBIT C
Proposed Code Language
Federal Way City Code Chapter 22, Article XIII
Division 3, "Development Activities and Heavy Equipment Operations"
22-1006 Limitations.
(a) General. It is a violation of this chapter to engage in any development activity or
to operate any heavy equipment between the hours of 8:00 p.m. and 7:00 a.m. weekdays,
and 8:00 p.m. Friday through 9:00 a.m. Saturday. No development activity or use of
heavy equipment may occur after 8:00 p.m. Saturday, or at any time on Sundays or
holidays observed by the city.
(b) Exception. The director of community development may grant revocable, written
permission to engage in a development activity or to operate heavy equipment outside the
hourly limits set forth in subsection (a) .
r,renda . thfough F.Fi .,y and 8.00 „ Friday tt,,.,,,,g 9!00 ., e.,+,,,.a.,<. fr-em 9:00
if such activity tWs will not
interfere with any residential use permitted in the zone in which it is located. (Ord. No. 90-
43, § 2(115.25), 2-27-90; Ord. No. 99-341, § 3, 5-4-99)
COUNCIL MEETING DATE: November 18, 2008 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Pacific Highway South HOV Lanes Phase IV (Dash Pt Rd to S 312th St) Project - 85% Design Status Report
POLICY QUESTION: Should the Council authorize staff to proceed with design of the Pacific Highway South HOV Lanes
Phase IV Project and return to the Council at the 100% design completion for further reports and authorization?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: November 3, 2008
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ` ❑ /Other
STAFF REPORT BY_Marwan Salloum, P.E_, Acting Deputy Public Works Director"DEPT: Public Works
ATTACHMENTS: Memorandum to Land Use and Transportation Committee dated November 3, 2008.
OPTIONS CONSIDERED:
1) Authorize staff to proceed with design of the Pacific Highway South HOV Lanes Phase IV- Dash Point Road to
a) S 312th Street widening improvement project and return to the LUTC Committee at the 100% design completion
stage for further reports and authorization.
2) Do not authorize staff to proceed with the present design of this project and provide direction to staff.
STAFF RECOMMENDATION: Staff recommends Option 1 be forwarded to the November 18, 2008 City Council Consent
Agenda for approval.
CITY MANAGER APPROVAL:
Council
DIRECTOR APPROVAL:
Council
COMMITTEE RECOMMENDATION: Forward the above staff recommendation to the November 18, 2008 City Council
Consent Agenda for approval.
Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move to direct staff to proceed with design of the Pacific Highway South HOV Lanes
Phase IV- Dash Point Road to South 3126' Street widening improvement project and return to the LUTC Committee at the
100% design completion stage for further reports and authorization.
(BELOWTO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 3, 2008
TO: Land Use and Transportation Committee
VIA: Cary M. Roe, P.E., Assistant City Manager, C.O.O., Emergen Mana er
FROM: M an Salloum, P.E., Acting Deputy Public Works Directors?
JJ*Roberts, P.E., Street Systems Project Engineer
Pacific Highway South HOV Lanes Phase IV Project;
SUBJECT: (18th Avenue S to S 312"' Street) - 85% Status Report
BACKGROUND:
The Pacific Highway South HOV Lanes Phase IV - Dash Point Road to South 312th Street widening
improvement project includes adding HOV lanes north and southbound, adding curb gutter and sidewalk,
lighting, landscaping, planted medians, left turn movements restricted to intersections, and consolidating
driveways where possible. The purpose of the project is to improve aesthetics, improve traffic flow and
reduce accidents by eliminating conflicts and to promote transit and carpool use. An average of more
than 30,000 vehicles a day uses this section of Pacific Highway South, which operates over capacity.
In an effort to reduce costs and public disruption, the following planned projects will be incorporated into
the design and will be constructed as part of this project:
• Lakehaven Utility District Water and Sewer Utility Adjustment
• Utility Underground Conversion within project limits
The following provides a brief synopsis of the progress on this project to date. Currently, the project
design is approximately 85% complete, which includes the following completed tasks:
• Topographical Surveys
• Interlocal Agreement with Lakehaven Utility District for Water and Sewer line
relocation/replacement design and construction (draft copy attached)
• Utility Underground Conversion Design Agreement with Puget Sound Energy within project
limits
• NEPA and Biological Assessment Documentations
• The Geotechnical Investigation
• The Environmental Site Assessment (ESA) Phase I
• First Open House for the Project held October, 2007
• Value Engineering Study
• Environmental Site Assessment (ESA) Phase II
• NEPA and Biological Assessment Determination and Project Permitting
• Driveway Consolidation Studies
• Project Design to 85%
Ongoing Tasks Include:
• Channelization plans
• Second Open House for the Project will be held November 6, 2008
• Joint Utility Trench Design
• Lakehaven Utility District Water and Sewer Utility Design
• Right of Way Requirements (Property Appraisals, Review Appraisals, Negotiation, and
Acquisition)
• Project Design to 100%
PROJECT EXPENDITURES:
Planning and Design
$ 1,500,000
Right of Way Acquisition
3,500,000
Year 2010 Construction
12,800,000
10% Construction Contingency
1,280,000
Construction Management (12.5%)
1,600,000
Underground Conversion (PSE)
450,000
WSDOT Administrative Cost
50,000
City Project Engineer
100,000
TOTAL PROJECT COSTS
$21,280,000
AVAILABLE FUNDING:
Total Grant Funding
Mitigation Fund
Budgeted City Fund "REET" (Year 2005)
Budgeted City Fund "Misc CIP Transfer"
(Year 2007)
Budgeted City Fund "Utility Tax"
(Year 2008)
Qwest Undergrounding
Lakehaven Utility Relocation
Comcast Undergrounding
Interest Earnings
$15,617,693 (TIB $8,177,109, Federal $7,440,584)
480,076
550,000
500,000
500,000
45,000
375,000
40,000
20,364
TOTAL AVAILABLE BUDGET $18,228,133
PROJECT BUDGET SHORTFALL ($3,051,867)
At this time the project budget has a funding shortfall of $3,051,867. As part of the 2009/2010 budget
staff will be requesting additional City funding for the project in the amount of $3,000,000.
As we proceed with the project design and right of way acquisition process, the total project costs
including anticipated cost escalation for project construction in 2010 will be refined and presented to the
Committee and Council at the 100% design completion status report for further action.
cc: Project File
Day File
COUNCIL MEETING DATE: November 18, 2008 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Interlocal Agreement with Lakehaven Utility District for the design and construction of S356th at SR 99
Intersection Improvement project
POLICY QUESTION: Should the Council authorize the City Manager to execute the Interlocal Agreement between the
City of Federal Way and Lakehaven Utility District for the South 356` Street at SR 99 Intersection Improvements
Project?
COMMITTEE: Land Use and Transportation Committee MEETING DATE: Nov. 3, 2008
CATEGORY:
® Consent ® Ordinance [Public Hearing
❑ City Council Business ❑ Resolution , [ether
STAFF REPORT BY: Marwan Salloum, P.E., Acting Dept Public Works Director DEPT: Public Works
Attachments: 1. Memorandum to Land Use and Transportation Committee dated November 3, 2008
2. Interlocal Agreement with Lakehaven Utility District
Options Considered:
1. Authorize the City Manager to execute the Interlocal Agreement between the City of Federal Way
and Lakehaven Utility District for the South 356th Street at SR 99 Intersection Improvements Project.
2. Do not authorize the City Manager to execute the Interlocal Agreement between the City of Federal
Way and Lakehaven Utility District for the South 3566' Street at SR 99 Intersection Improvements
Project and provide direction to staff.
STAFF RECOMMENDATION: Staff recommends Option 1 be forwarded to the November 18, 2008 City Council
Consent Agenda for approval.
CITY MANAGER APPROVAL: —� %DIRECTOR APPROVAL: L✓`�
Council
Co Committee Council
COMMITTEE RECOMMENDATION: Forward the above staff recommendation to the November 18, 2008 City
Council Consent Agenda for approval.
Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move to authorize the City Manager to execute the Interlocal Agreement
between the City of Federal Way and Lakehaven Utility District for the South 356`h Street at SR 99 Intersectin
Improvements Project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 3, 2008
TO: Land Use and Transportation Committee
VIA: Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager d,40�1-
FROM• Marwan Salloum, P.E., Street Systems Manager
John Mulkey, P.E., Street Systems Project Engineer j;W "
SUBJECT: Interlocal Agreement with Lakehaven Utility District for the Design and Construction of
S 356th at SR 99 Intersection Improvement Project
BACKGROUND:
Lakehaven Utility District requested the City to enter into an interlocal agreement for the design and
construction of a section of water main replacement and adjustment of Water and Sanitary Sewer facilities
as part of the S 35601 Street at SR99 Intersection Improvements Project in an effort to reduce both cost and
extended public disruption of the area. A copy of the proposed agreement is attached to this memo.
The estimated cost of the interlocal agreement is $136,523.00 and includes the cost for bidding document
incorporation, construction, construction management and project administration. Actual construction costs
incurred will be used to calculate the final cost of Lakehaven Utility District's reimbursement to the City.
After recording, return to:
City of Federal Way
Attn: John Mulkey, Public Works Department
333258 th Avenue S
Federal Way, WA 98003
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF FEDERAL WAY
AND LAKEHAVEN UTILITY DISTRICT
FOR THE SOUTH 356TH STREET AT SR 99
INTERSECTION IMPROVEMENTS
THIS AGREEMENT is made and entered into this day of , 2008, by
and between the City of Federal Way (hereinafter "City") and Lakehaven Utility District
(hereinafter "District"), collectively referred to herein as the "Parties".
WHEREAS, the City proposes to proceed with the South 356"' Street at SR 99 Intersection
Improvements Project (hereinafter "Project"); and
WHEREAS, the District provides water and sewer service in the general area of the
Project in accordance with applicable Washington State and City of Federal Way laws,
regulations and franchises; and
WHEREAS, in connection with the roadway improvements being undertaken by the City,
the District will be required to relocate certain water and sanitary sewer facilities such as fire
hydrants, valves, water meters, etc.; resolve any waterline/utility conflicts; and adjust sewer
manholes, within the Project area; and
WHEREAS, Chapter 39.34 RCW (Interlocal Cooperation Act) permits local governmental
units to make the most efficient use of their powers by enabling them to cooperate with other
entities to provide services in a manner best serving the needs and development of their local
communities; and
WHEREAS, the District can achieve cost savings and other benefits in the public's interest
by contracting with the City to perform certain services for the District, including letting a public
works construction contract for the installation of the water improvements in connection with the
Project (hereinafter "District Work"), and providing construction management services in support
thereof, as described in Exhibit A, attached hereto and incorporated herein by this reference;
NOW, THEREFORE, it is hereby covenanted and agreed by and between the Parties
hereto as follows:
FINAL DESIGN.
The District agrees that the City's design contractor, HDR Inc., shall perform final
design work for the Project in accordance with Exhibit A. The District shall reimburse the City for
reproducible construction drawings, special contract provisions, and other necessary documents,
which shall sufficiently detail requirements for the District Work to become a part of the plans and
specifications for the Project.
BIDDING AND CONSTRUCTION.
A. It is the intention of the City and the District that the District plans and
specifications shall be incorporated into the Contract Bid Documents for the Project in such
manner as to allow, to the extent possible, identification of cost allocations between the Parties.
B. Following opening of construction bids on the Project, the District shall be
furnished with the bid responses submitted for the District Work for the District's approval. Within
twenty days of receiving the bid prices, the District shall notify the City in writing that the District
either approves or rejects their portion of the bid award. Bid award shall be made to the lowest
responsible bidder for the total Project subject to applicable laws and regulations. The City shall
not proceed with the District Work until the City has received approval from the District for its
portion of the bid award; provided, however: if no bids are received which, in the estimation of the
District, are acceptable to the District for the District Work, the District shall so immediately notify
the City. The District Work shall be deleted from the project contract and, in this event; the City
shall proceed with its portion of the Project. This Interlocal Agreement shall terminate effective
the date of the District's notice to the City of the District's rejection of all bids.
III. CONTRACT ADMINISTRATION.
A. The City shall provide the necessary administrative, construction
observation, and clerical services necessary for the execution of the Project. In providing such
services, the City Public Works Director and/or his or her designee may exercise all the powers
and perform all the duties vested by law in him or her. The District grants to the City Public Works
Director and/or his or her designee authority to act on behalf of the District sufficient to carry out
the provisions of this Agreement.
B. The District shall notify the City, in writing, of any changes it wishes to
make in the plans and specifications which affect the District Work, which changes shall be made,
if feasible. The City shall notify the District, in writing, of any changes required of the District Work
and shall obtain the District's approval of such changes. The District's approval shall not be
unreasonably withheld. The District shall be responsible for all costs incurred, directly or
indirectly, as a result of these or any other changes required or requested by the District.
IV. PAYMENT.
A. The District shall reimburse the City for all costs incurred by the City in
performing the District Work, which costs shall include but are not limited to the District Work
performed by the Project contractor(s), all District requested changes, and the District's cost of the
City services described in Paragraph III (a) herein, and as described in Exhibit B.
B. All payments shall be due from the District to the City within thirty (30) days
after approval by the District's General Manager or his/her designee of said sums billed to the
District. Amounts unpaid after said due date shall accrue interest at a rate of one (1) percent per
month.
V. INDEMNIFICATION AND HOLD HARMLESS.
A. The City agrees to indemnify and hold the District, its elected officials,
officers, employees and agents harmless from any and all claims, demands, losses, actions and
liabilities (including costs and all attorney fees) to or by any and all persons or entities, including,
without limitation, their respective agents, licensees, or representatives, arising or resulting from,
or connected with, this Agreement to the extent caused by the negligent acts, errors or omissions
of the City, its agents or employees, or by the City's breach of this Agreement.
B. The District agrees to indemnify and hold the City, its elected officials,
officers, employees and agents harmless from any and all claims, demands, losses, actions and
liabilities (including costs and all attorney fees) to or by any and all persons or entities, including,
without limitation, their respective agents, licensees, or representatives, arising or resulting from,
or connected with, this Agreement to the extent caused by the negligent acts, errors or omissions
of the District, its agents or employees, or by District's breach of this Agreement.
The provisions of this paragraph shall survive the expiration or termination of this
Agreement with respect to any event occurring prior to such expiration or termination.
VI. DURATION.
This agreement shall become effective immediately upon execution by both parties. This
Agreement shall continue in force until either (1) the District rejects all bids or (2) the City
Council accepts the completion of the project, whichever is earlier.
VII. OTHER PROVISIONS.
A. The City shall retain ownership and usual maintenance responsibility for the
roadway, storm drainage system, sidewalks, landscaping, traffic signals and all other
appurtenances related thereto.
B. Upon completion of the construction and City's acceptance of the Project as
fully constructed according to plans, specifications and change orders, the City shall provide a
final invoice to the District for any final payment due. The District's payment of this final invoice
shall, in effect, transfer ownership of these water and sewer mains and appurtenances to the
District and the District shall thereafter be responsible for maintenance of such facilities.
C. This Agreement contains the entire written agreement of the Parties and
supersedes all prior discussion. This Agreement may be amended only in writing, signed by both
Parties.
D. This Agreement shall be in full force and effect from the date of signature
by all Parties to the date the City completes the Final Inspection upon completion of the Project
and may be extended for additional periods of time upon mutual written agreement of the City and
District. Adherence to deadline dates is essential to the performance of this Interlocal Agreement.
E. Any provision of this Agreement, which is declared invalid, void or illegal
shall in no way affect, impair, or invalidate any other provision hereof and such other provisions
shall remain in full force and effect.
IN CONSIDERATION of the mutual benefit accruing herein, the Parties hereto agree that
the work, as set forth herein, will be performed by the City under the terms of this Agreement.
IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the
day and year first above written.
CITY OF FEDERAL WAY
Cary M. Roe, P.E.
Assistant City Manager/
Chief Operation Officer/
Emergency Manager
APPROVED AS TO FORM:
Patricia A. Richardson, City Attorney
ATTEST:
Carol McNeilly, City Clerk
LAKEHAVEN UTILITY DISTRICT
Donald T. Pert'
General Manager
APPROVED AS TO FORM:
General Counsel
Exhibit A
SCOPE OF WORK
City of Federal Way
South 356th / SR 99 Intersection Improvement Project
(For Lakehaven Utility District Water VIA INTERLOCAL AGREEMENT)
The following scope of work covers water main relocation on the City of Federal Way AG
04-096, South 356th Street at SR 99 Intersection Improvements Project.
General Assumptions
All work performed on this project under this supplement shall be as directed by the
CITY's Public Works Director and/or assignee and requirements of Sections I thru VI
of the original supplemented scope of services.
VII. WORK TASKS
Section VII of the original supplemented scope of services is supplemented with the
following:
Task 1 — Project Management / CONSULTANT COORDINATION
1.1— Project Reporting/Project Management
Consultant shall coordinate with the CITY to facilitate progress and provide timely
completion of the work. Communication will be primarily via e-mail and phone. Two (1)
meetings are anticipated with CITY staff.
Task 16 — Lakehaven Utility District (LUD) Assessment
Task 16 shall be supplemented with the following:
Task 16.6 - Watermain Upgrade
CONSULTANT shall update plans to include a water main, water valves, service
connection, and a blowoff assembly along the Pacific Highway (SR 99) between Sta. "P"
59+41 (RT) and Sta. "P" 62+24 (RT).
CONSULTANT shall include installation of water meter at Sta. "P" 59+46 (63' RT) and
extend the service line to tie to an existing private service line on the parcel located in the
southeast quadrant of the 356th St./SR 99 intersection.
CONSULTANT shall update the cost estimate and contract special provisions to include
Lakehaven Standard Specifications for installation/upgrade of the existing watermain,
water valves, meter, service connection, and blowoff assembly and required
appurentances.
Schedule
1. The City's roadway design has already been completed to the 99 percent design
level. The CONSULTANT will commence work on the water line design
immediately upon a receipt of a notice to proceed form the City of Federal Way
(note that this requires Lakehaven Utility District provide notice to proceed to the
City through the Interlocal Agency Agreement). The 100 percent PS&E will be
delivered to the City and District as soon as possible after the CONSUTLANT
receives the notice to proceed.
2. The City and District will review the 100 percent PS&E and return comments back
to the CONSULTANT no more than 2 weeks after submittal. Comments received
after this date may not be incorporated into the Final Contract Documents without
a contract modification.
3. Final PS&E submittal will be prepared approximately 2 weeks after comments are
received from the City and District.
Deliverables
The CONSULTANT will assemble and provide the following items to the City:
• Revised final roadway plans to include a water main, water valves, a service
connection, and a blowoff assembly along the Pacific Highway (SR 99) between
Sta. "P" 59+41 (RT) and Sta. "P" 62+24 (RT).
• Revised final roadway plans to include relocation of a private water service line
and meter to connect to the proposed meter location at Sta. "P" 59+46 (RT) for the
property on the southeast quadrant of the intersection.
• Included applicable Lakehaven Utility District Special Provision into contract for
water main and appurtenances.
• Final Estimate and quantities to reflect addition of water main, water valves, meter,
service connection, and blowoff assembly.
Assumptions
Utility record drawings are not included in this scope and fee because construction
services are not included in this contract.
Existing waterline is asbestos -cement (AC) so there will be special provisions required for
handling of AC water main.
It is assumed that all base mapping, surveying, and utility coordination already performed
as a part of this contract is adequate and no additional effort in these areas is included in
this amendment.
Final design assumes that the outline of work made in HDR Inc.'s letter to the City of
Federal Way, dated October 24, 2008 will not substantially change. Changes to water
main alignment will be considered additional work and outside the Scope of Work.
The Districts document titled "Water and Sewer System Design and Construction
Standards" dated September 1995 shall be suitable for inserting into the construction
bid/contract documents without revision.
The District's representative with respect to services to be rendered under the Agreement
shall be. John Lee.
The CONSULTANT makes no guarantee as to the accuracy of pothole data provided by
Lakehaven Utility District. The CONSULTANT has no knowledge of modifications to
existing valves, or differing valve models used that may affect the dimension from the
operating nut to the centerline of the water main.
In providing opinions of Cost, financial analyses, economic feasibility projections and
schedules for the project the CONSULTANT has no control over cost or price of labor and
materials; unknown or latent conditions of existing equipment of structures that may affect
operation or maintenance costs; competitive bidding procedures and market conditions;
time or quality performance by operating personnel or third parties; and other economic
and operational factors that may materially affect the ultimate project cost of schedule.
Therefore the CONSULTANT makes no warranty that Lakehaven Utility District's actual
project costs, financial aspects, economic feasibility, or schedules will not vary form the
CONSULTANT's opinions, analyses, projects, or estimates.
EXHIBIT B
SOUTH 356'h STREET AT SR 99
INTERSECTION IMPROVEMENTS
ESTIMATED FINAL DESIGN, CONSTRUCTION, PROJECT ADMINISTRATION AND
CONSTRUCTION MANAGEMENT COSTS FOR INCLUDING LAKEHAVEN UTILITY DISTRICT
UTILITY RELOCATION AND ADJUSTMENTS
ESTIMATED FINAL DESIGN COST
Estimated final design costs for Lakehaven utility relocations VDR, Inc.)
ESTIMATED CONSTRUCTION COSTS
Subtotal Construction
Sales Tax @ 9.0% of Construction Cost
Subtotal Construction Including Sales Tax
Construction Contingency (10% of Construction cost.)
Construction Management (12.5% of Construction cost.)
ESTIMATED TOTAL CONSTRUCTION COST
ESTIMATED PROJECT COST (Final Design & Construction)
Project Administration (5% of project cost)
TOTAL ESTIMATED COST
$7,440
$91,805
$8,262
$100,067
$10,007
$12,508
$122,582
$130,022
$6,501
$136,523
Costs presented are estimates only. Actual costs incurred will be used to calculate final cost
of Lakehaven Utility District's utility relocation portion for reimbursement to the City.
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