FEDRAC MINS 09-23-2008
~, Federal Way
City Council
Finance/Economic Development/Regional Affairs Committee
Tuesday, September 23, 2008 City Hall
5:30 p.m. Hylebos Conference Room
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Park, Committee Member Faison and
Committee Member Duclos
Councilmembers in Attendance: Mayor Dovey, Council member Burbidge and Councilmember
Kochmar.
Staff Members in Attendance: Assistant City Manager Bryant Enge, Human Resources Director
Mary McDougal, Police Chief Brian Wilson, Deputy City Attorney Aaron Walls, Finance Director
Tho Kraus, Court Administrator Rae Iwamoto, Communications & Government Affairs Manager
Linda Farmer, and Deputy City Clerk Krystal Roe.
1. CALL TO ORDER: 5:31 P.M.
MOTION second and carried to add an agenda item as No. 3.a.1 - Establish a Traffic Safety Fund.
(carried 3-0).
2. PUBLIC COMMENT:
Marie Sciacqua voiced support of the City Sponsorship Policy and stated she is excited
about providing underfunded non-profit organizations the opportunity to use the
Community Center.
3. COMMITTEE BUSINESS
Topic Title/Description
A. Approval of Minutes: August 26, 2008 Meeting
Motion second and carried to approve the minutes as presented (carried
3-0).
A.l Establish a Traffic Safety Fund (added item)
Aaron Walls presented the staff report with Doug Levy joining the meeting
via a conference call. The Committee made a minor modification to
section 2 of the draft ordinance. They removed the word "funding" in the
first line of the section and replaced the phrase "to enhance" with
"related to" on the second line.
Motion second and carried to approve the draft ordinance (as
amended) and forward to Council for first reading on October 7(carried
3-0).
Forward to
Council
N/A
10.7.2008
Intro Ord.
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FEDRAC Meeting Summary
September 23, 2008 - Page 2 of 3
10.7 .2008
Consent
B. Fall 2008 Tourism Enhancement Grant (TEG) Applications
Mr. Doherty presented the staff report. He noted the Lodging Tax
Advisory Committee (LT ACJ wants to encourage more sponsors to
participate. Therefore, the LTAC funding recommendations are lower
than the amounts requested.
The Committee debated the importance of awarding TEG funds to
events which increase overnight visitors versus events which bring people
in from nearby communities.
Mr. Doherty further reported several organizations made an appeal to
hold a third round of applications claiming they were unaware of the
application deadlines.
It was verified the application deadlines were well advertised and
consistent with prior advertising campaigns. Therefore, LT AC declined the
request to conduct another application opportunity.
However, in an effort to improve communication with organizations,
beginning next year the LTAC will move the deadline to the end of
September to avoid summer vacations and back-to-school activities.
Motion second and carried to approve the LTAC funding
recommendation (carried 3 - 0).
C. Draft SCORE Interlocal Agreement Discussion N/ A
Aaron Walls presented the staff report. Discussion took place regarding
the draft language, the history of the negotiation process, and points of
concern with the current language.
Mayor Dovey expressed concern that under the draft agreement the
City would be a minority share holder, negotiating from a weak point.
Deputy Mayor Faison and Council members Duclos and Kochmar
concurred. Mayor Dovey asked why cities with lower populations have
higher usage of the facility.
The Committee discussed the differences between this agreement versus
the structure of the ValleyCOm agreement.
Chief Wilson discussed several possible changes to the agreement
including increasing Federal Way's capital investment which might result
in more votes for the City. Another possibility would be to structure the
agreement so all jurisdictions would pay the same and have the same
votes. Cities could then receive a rebate based on lower use. With
Federal Way's current inmate population trends, the City may be able to
lease its beds to other agencies. However, he indicated this would be an
increased risk in start-up and under-utilizing beds initially.
The Committee discussed that the draft agreement seems to have gone
farther down the road than Council understood it would. The last Council
update did not indicate negotiations would be taking place; instead, the
update only indicated that interested agencies were being assessed.
This draft agreement includes policy-based decisions Council has not yet
discussed. The Committee concurred they were displeased with the draft
agreement.
Chief Wilson stated he would go back to the negotiation team and share
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FEDRAC Meeting Summary
September 23, 2008 - Page 3 of 3
Council's comments. Information item only; no action taken.
D. Establishing Municipal Court Jury/Witness Fee Checking Account
Tho Kraus presented the staff report and explained the reason for the
change and noted the jury and witness fee processing would become
much more efficient. No questions were posed; the Committee
complimented Ms. Kraus and Ms. Iwamoto for making this change.
Information item only; no action taken.
E. City Sponsorship Policy
The Committee discussed different ways to consider sponsorship requests,
ways to award funding, and how much should be allocated for the
policy. .
After discussion, the Committee increased the amount of the policy from
$20,000 to $30,000 to be administered by the City Manager.
Motion second and carried to approve the sponsorship policy and
procedures, as amended, and to authorize the City Manager to use the
contingency fund for city sponsorship not to exceed $30,000 per year
(carried 3 - 0).
F. Monthly Financial Report
Ms. Kraus noted two minor changes/corrections to the report. The first change
was to include the utility tax transfer to debt service in the amount of
$1,343,633; this figure was missing from the total operating revenue. Therefore,
the total was updated to $18,840.761.
The second change was to report the Federal Way Community Center
opened in March 2007, not in June as referenced on page 46.
Motion second and carried to approve the report as amended with the minor
corrections (carried 3-0).
G. Vouchers
Ms. Kraus reviewed the vouchers and provided a brief summary of the items
charged under the two Visa credit cards (page 65).
Motion second and carried to approve the vouchers as presented (carried 3-
D).
N/A
10.7 .2008
Consent
10.7.2008
Consent
10.7 .2008
Consent
4. OTHER
A. Councilmember Kochmar discussed two issues brought forward at recent Suburban Cities
Association meetings regarding Tourism Promotion Areas and Urban Growth Area
Expansion and Annexation. She encouraged Councilmembers to review the information
in the two documents she distributed.
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5. FUTURE AGENDA ITEMS: Draft SCORE Interlocal Agreement - Continued Discussion
6. NEXT MEETING: Tuesday, October 28, 2008 @ 5:30 p.m.
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