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Council PKT 07-01-1997 Regular AGENDA FEDERAL WAY CITY COUNCIL Council Chambers - City Hall July 1, 1997 ***** SPECIAL MEETING - 5:30 p.m. I. CALL MEETING TO ORDER II. ETHICS BOARD INTERVIEWS III. ADJOURN REGULAR MEETING - 7:00 p.m. I. CALL MEETING TO ORDER 'II. PLEDGE OF ALLEGIANCE III. PRESENTATION IV. ** V. a. b. c. d. e. f. g. h. 1. SPIRIT Award for Month of July CITIZEN COMMENT (3 minute limit per person) CONSENT AGENDA Minutes/June 17, 1997 Regular Meeting Voucher/July 1, 1997 Monthly Financial Report/May 1997 Application of Revenues Collected from Sale of Surplus Property/Resolution Applewood Annexation Lakota Park Master Plan Parks & Recreation Commission Work Plan Revisions 21st Ave SW ({f)SW 325th PI Traffic Signal & Intersection Improvement Project Bid Award Memorandum of Understanding between City of Federal Way Police & KC Housing Authority over please . . . VI. a. b. VII. a. b. c. VIII. IX. X. XI. PUBLIC HEARINGS Wireless Telecommunication Facilitiesl6O-day Hearing on Moratorium & Potential Continuation of Moratorium/Resolution 1998-2003 Transportation Improvement Plan/Resolution CITY COUNCIL BUSINESS Ethics Board Appointment SW Dash Point Rd & 21st Ave SW Road & Traffic Signal Improvement Project Bid Award & Lakehaven Water Main Installation Interlocal Approval SW 336th St Widening Project (21st Ave SW to 26th Ave SW) Bid Rejection & Lakehaven Water Main Installation Interlocal Approval CITY MANAGER REPORT CITY COUNCIL REPORTS EXECUTIVE SESSION Property Acquisition/Pursuant to RCW 42.30. 110(1)(b) ADJOURNMENT .. PLEASE COMPLETE PINK SLIP & PRESENT TO THE DF.PIITY CITY CLERK PRIOR TO SPEAKING Citizens may address the City Council at this time. When recognized by lbc Mayor. please come fOtWard to the podium and state your name and address for the records. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. Citizens may comment OQ individual agenda items at times during any regularly scheduled City Council meeting, prior to Council discussion. These items include, but arc not limited to, Ordinances, Resolutions and Council Business issues. These comment times are in addition to the Citizen Comment at the beginning of each regularly scheduled meeting. . . - A - e :JL~) MEETING DATE: July 1, 1997 ITEM# CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: City Council Meeting Minutes .................................................................................................................................................................................................................................................... CATEGORY: BUDGET IMPACT: -X-CONSENT ORDINANCE _BUSINESS _HEARING FYI RESOLUTION STAFF REPORT _PROCLAMATION _STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ A TT ACHMENTS: Draft City Council Regular Meeting Minutes from June 17, 1997 SUMMARYIBACKGROUND: Official meeting minutes as required by the Revised Code of Washington CITY COUNCIL COMMITTEE RECOMMENDATION: Approve minutes as presented. CITY MANAGER RECOMMENDATION: Approve minutes as presented ()'j';. Of / i)j/l' ..................................................................................................................................................................~......~~~........................................... APPROVED FOR INCLUSION IN COUNCIL PACKET: @ (BELOW TO BE COMPLETED BY CIIY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED TABLEDIDEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # . I:lagenda.bil . . . e e FEDERAL WAY CITY COUNCIL Regular Meeting Council Chambers - City Hall June 17, 1997 -7:00 p.m. DR4Fr MINUTES I. CALL MEETING TO ORDER Mayor Priest opened the regular meeting of the Federal Way City Council at 7:00 p.m., in Council Chambers, City Hall, Federal Way, Washington. City Council present: Mayor Mahlon "Skip" Priest, Deputy Mayor Hope Elder; Councilmembers Michael Park, Mary Gates, Ron Gintz, Phil Watkins and Jack Dovey. City staff present: City Manager Ken Nyberg, City Attorney Londi Lindell, City Clerk Chris Green and Deputy City Clerk Bob Baker. II. PLEDGE OF ALLEGIANCE Councilmember Dovey led the flag salute. III. PRESENTATION Diversity Commission Introductions Councilmember Park presented Certificates of Appointment to Delicia Hestle-Lunsford, Dr. Elizabeth Chen and Pastor Michael McIntosh. These individuals will serve a term of three years. Three-year alternate John Park was also presented with a certificate. Diana J. Holz was not present. IV. CITIZEN COMMENT Donald Barovic spoke against his Hylebos property being "down zoned" from commercial to residential. He also spoke out of concern his taxes are too high for the property. Dan Aulwarm, Don Barrows, Sharon Pepper and Tom Crews all spoke in favor of the arts and the Federal Way Arts Commission. All thanked the City Council for their financial support and spoke in favor of the construction of the performing arts center at Dumas Bay Centre. Barbara Reid informed the Council of a joint Skate Park SubcommitteeN outh Commission meeting scheduled June 18, 1997, at 5:00 p.m., in Council Chambers, and invited all interested citizens to participate in the planning session and design input. e e CITY COUNCIL REGULAR MEETING MINUTES - PAGE 2 . Kirk Lakes spoke in favor of a skateboard park and to show his support, donated monies raised in a penny-drive at his elementary school. He stated his friends and family also support the construction of a skateboard park and relayed they are all willing to assist physically and financially. Certificate ofRecoamtion (Added Item) Councilmember Dovey presented a Certificate of Recognition to Kirk Lakes. Kirk is a 10-year old, Twin Lakes Elementary School student who held a penny-drive to raise funds to be used in the building and development ofa skateboard park in Federal Way. He amassed and contributed $73.00. Councilmember Dovey recognized and thanked Kirk for his concern and example set. v. CONSENT AGENDA d. Minutes/June 3, 1997 -Special & Regular Meeting Minutes 1997 Sidewalk Replacement Proiect Bid Award Council Bill #174/Downtown Parking Zoning Code Amendment Enactment Ordinance #97-296 Public Hearing Settini/1998-2004 Transportation Improvement Plan Approved Resolution #97-255 CDBG Domestic Violence Grant Application Authorization . a. b. c. e. Councilmember Watkins pulled item C COUNCILMEMBER GINTZ MOVED TO APPROVE ITEMS A, B, D & E; second by Councilmember Dovey. The motion carried as follows: Priest Gates Gintz Dovey yes yes yes yes Elder Watkins Park yes yes yes Item C: Council Bill # 17 4/Downtown Parking Zoning Code Amendment COUNCILMEMBER WATKINS MOVED APPROVAL OF COUNCIL BILL #174; second by Councilmember Dovey. Discussion ensued. N ot to' . COUNCILMEMBER WATKINS MOVED TO AMEND THE ORDINANCE BY ADOPTION OF THE RECOMMENDATIONS OF THE LAND USEITRANSPORTATION COMMITTEE . AS FOLLOWS: . . . e e CITY COUNCIL REGULAR MEETING MINUTES - PAGE 3 1) MAINTAIN EXISTING PARKING MINIMUMS FOR OFFICE AT 1/300 AND RETAIL AT 1/300; (current levels) 2) ELIMINATE THE ABILITY TO REDUCE PARKING BY PROVIDING STRUCTURED PARKING; 3) ELIMINATE EXISTING CODE LANGUAGE (SECTION 22-1398 (2)) wmCH REQUIRED A PARKING STUDY BE PROVIDED IN ORDER TO INCREASE PARKING MINIMUMS; 4) ADD CLARIFICATION LANGUAGE IN SECTION 22-1422 (B) (II) TO DEFINE "IMPROVED" PEDESTRIAN FACILITIES TO BE AS DESCRIBED IN THE DESIGN GUIDELINE CHAPTER OF THE CODE; AND 5) ELIMINATE THE PORTION OF SECTION 22-1442 THAT REQUIRED COMPACT STALLS TO BE INTERSPERSED THROUGHOUT THE SITE The motion was second by Mayor Priest. The proposed amendments were outlined to Council by Councilmember Watkins. was en 0 s m io COUNCILMEMBER WATKINS MOVED ADOPTION OF THE ABOVE-LISTED RECOMMENDATIONS AS AMENDMENTS TO COUNCIL BILL #174; second by Councilmember Gintz. The motion carried as follows: Priest Gates Gintz Dovey Elder Watkins Park yes yes yes yes yes yes yes COUNCILMEMBER WATKINS MOVED ADOPTION OF THE MAIN MOTION, AS AMENDED; second by Councilmember Dovey. The motion carried as follows: Priest Gates Gintz Dovey Elder Watkins Park yes yes yes yes yes yes yes VI. CITY COUNCIL BUSINESS a. A WC Voting Delegate Substitute Mayor Priest struck this item as no action was necessary. e e CITY COUNCIL REGULAR MEETING MINUTES - PAGE 4 . b. AWC Votini Alternate (Added Item) COUNCILMEMBER GATES MOVED TO APPOINT MAYOR PRIEST AND DEPUTY MAYOR ELDER AS ALTERNATE VOTING DELEGATES SHOULD THE NEED ARISE AT THE AWC CONFERENCE; second by Councilmember Watkins. The motion carried as follows: Priest Gates Gintz Dovey yes yes yes yes Elder Watkins Park yes yes yes d. District Court (taken out of order) King County District Court Judges Judith Eiler and Bob Stead and King County Director of Community & Government Affairs Chuck Mize appeared before the council to discuss the services provided by the Court and costs associated therewith. A question and answer period ensued and no action was taken. . c. West Fork Hylebos Creek Rehabilitation Bid Authorization (taken out of order) COUNCILMEMBER GATES MOVED ACCEPTANCE OF ITEM, AS PRESENTED; second by Councilmember Gintz. The motion carried as follows: Priest Gates Gintz Dovey yes yes yes yes Elder Watkins Park yes yes yes VII. CITY MANAGER REPORT City Manager Nyberg announced appointments during his absence and that of Deputy City Manager Keightley in the upcoming week. City Attorney Londi Lindell is to be acting City Manager and Greg Moore is to be Acting Deputy City Manager for June 19 - 22, 1997. Mr. Nyberg reminded Council ofa City Council Special Meeting on June 30, 1997, at 5:30 p.m., at Dumas Bay Centre, for the sole purpose of an executive session regarding property acquisition, pursuant to RCW 42.30.110(1 )(b). . . . . A a e e CITY COUNCIL REGULAR MEETING MINUTES - PAGE 5 Finally, Mr. Nyberg reminded Council of an executive session, this evening, with no action being anticipated. . VIII. CITY COUNCIL REPORTS Councilrnember Park noted the next Public SafetylHuman Services Committee meeting is July 10, 1997, at 5:30 p.m. The change of the regular meeting day is due to the holiday. Councilmember Watkins noted the next Land Use/Transportation Committee meeting is July 7, 1997, at 7:00 p.m. The change of the regular meeting time is due to a meeting earlier in that evening. Councilmember Gintz noted the Finance/Economic Development Committee meeting for June is canceled. Deputy Mayor Elder had no report. Councilmember Dovey noted the next Parks & Recreation Committee meeting is July 14, 1997, at 8:00 a.m., in the Administration Conference Room. Councilmember Gates briefed the Council on the status of some regional projects. She announced the A WC resolution re-writes had just arrived and noted the resolutions would appear in the A WC packets. Finally she noted a Suburban Cities Association reception will be held from 4:00 - 6:00 p.m. at the AWC convention hotel, in Salon Room 1. At 8:37 p.m., Mayor Priest recessed the regular meeting and Council left chambers to go into executive session. IX. EXECUTIVE SESSION Property ACQuisition/Pursuant to RCW 42.30.11O(1)(b) At 9: 10 p.m., Council returned to chambers. No action was taken. X. ADJOURNMENT Having no other business to come before the Council, Mayor Priest adjourned the regular meeting at 9:10 p.m. Robert H. Baker Deputy City Clerk e e ...~~.!!N.G.PA~;..~~.Y...!.7...!~~7.......................................................!~!~~M~ ~ kf) . CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: VOUCHER .................................................................................................................................................................................................................................................... CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMATION STUDY SESSION OTHER Amount Budgeted: $ 1,221,734.55 Expenditure Amt: $ 1,221,734.55 Contingency Reqd: .................................................................................................................................................................................................................................................... ATTACHMENTS: VOUCHER LIST .................................................................................................................................................................................................................................................... SUMMARYIBACKGROUND: I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of . Federal hingto and that I am authorized to authenticate and certify to said claims. TTEE RECOMMENDATION: CITY COUNCIL CO ...~.P.p.r.~y.~..~!~~~~.~..y.~.~~.~~.~.p.!!~~.~!.~..~~.~..~~:M................................................................................................................................... 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N rl ......... \0 o rLI U H :> p:: rLI u.l P:: H ,c( III rLI P:: u.l rLI ....:1 tJ H ::r: rLI :> >< E-t H tJ U Z H rLI U H :> p:: rLI u.l t.!J Z H p:: 0.. u.l a E-o ~ \0 ~ r-- <Xl <Xl <Xl M M o 0 o 0 r-- 0'1 ......... N rl ......... \0 o tJ :> u.l p:: rLI E-t rLI p:: III p:: rLI E-t Z H E-t p:: l::l a U E-t U H p:: E-o u.l H o rl M <Xl <Xl ~ N M \0 >< z a ~ ~ ~ H >< H ~ u.l ~ tJ rLI ::r: U ~ E-o a E-t Lll 0'1 \0 ~ M rl r-- 0'1 ......... N rl ......... \0 o e e . >< ...:l ...:l P tr.. UJ UJ r>:J U U P UJ o r>:J E-< r>:J ...:l p., ::E: o u UJ ,:( ~ I1l o IJ . . - .. e e . MEETING DATE: July 1, 1997 ITEM# X"' 0-) .......................................................................................................................................... CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: Monthly Financial Report .......................................................................................................................................... CATEGORY: BUDGET IMPACT: _X_CONSENT _ORDINANCE _BUSINESS _HEARING FYI RESOLUTION _STAFF REPORT _PROCLAMATION _STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ .......................................................................................................................................... A TT ACHMENTS: Monthly Financial Report .......................................................................................................................................... . SUMMARY /BACKGROUND: Month of May 1997 ........................................................................................................................................... CITY COUNCIL COMMITTEE RECOMMENDATION: Was not reviewed by the Finance Committee due to meeting cancellation, therefore no recommendation. .......................................................................................................................................... =~~.~~~~~~.~=~~~~~~~~~~~:..!:~..=~~........J.~~.Q.~~J4b... u APPROVED FOR INCLUSION IN COUNCIL PACKET: ((/t) $ELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: _APPROVED DENIED _ TABLEDIDEFERREDINO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # . . . . - - e e MONTHLY FINANCIAL REPORT FOR MAY 1997 - - e e TABLE OF CONTENTS . Introduction.................................................................................................................. ....1 Operating Revenues............ .............................................. ............................ ..................2 Operating Expenditures............................................................................................... 2-3 Local Retail Sales Tax........ ...................... ........... .................. .......................... ............ 4-6 Real Estate Excise Tax................................................................................................ 6-7 State Shared Revenues................................................................................................... 7 Building Permit and Plan Check Activity...................................................................... 8-9 Uti I ity Taxes..................................................................................................................... 9 District Court Activity..................................................................................................... 1 0 Police and Jail Service Activity.................. ....... .... ... .............. ........... .......... .......... .........11 Recreation Programs and Retreat Center Performance................................................12 . Community Development Block Grants......................................................................... 13 Public Works Contracted Services.. ....... ......................... ................. ................ ............ .14 Capital Projects........................................................................................................ 14-16 Cash and Investments................................................................................................... 17 . - A City of Federal Way e _ay 1997 Monthly Financ/al Report INTRODUCTION .he Monthly Financial Report (MFR) is intended to provide an overview of financial activity that have taken place in the porting period. This report focuses mainly on activity incurred in the following operating funds: General, Street, Arterial Street, Solid Waste, Snow and Ice Removal, Paths & Trail, Surface Water Management, Strategic Reserve, Airport Strategic Reserve, Debt Service, and Dumas Bay Centre. There is a synopsis of the City's Capital Improvement Funds on pages 14 through 16. The Summary of Sources and Uses (Attachment A) captures financial activity through May for the years 1993 through 1997. lIIIIlU Projected Fun! .1_ llay, 1.7 $10,314,484 HIGHLIGHTS Overall, operating revenues ($13,533,735) are exceeding the adopted monthly budget ($13,149,089) as of May, 1997, and operating expenditures ($10,012,152) are below the May adopted monthly budget ($9,983,667). This results in the City's operating funds having a projected increase in fund balance of $356,160 as of May 1997. The savings are a result of $384,645 in additional revenue mainly due to Real Estate Excise Taxes, utility taxes and building permit/fees activity and projected expenditure savings 'due to Public Safety, Criminal Legal Services and Parks and Recreation. Total General Governmental projected savings is $172,726 of which $134,281 is due mainly to vacant positions in the Public Safety Department which is currently interviewing .r police officers. The Parks and Recreation Department's projected savings of $74,768 is due in part to the delay of ring seasonal maintenance workers. It is expected that the department will expend its budget by year end. The emainder of the variance is due primarily to the lack of information and historical trends over the past several years. The Snow and Ice Fund has exceeded its adopted monthly budget ($27,309) by $23,228 due to the storms that occurred at the end of 1996 and beginning of 1997. The adopted monthly budget is one half of the total bUdget for the first six months with the assumption that storms occur during the first and last part of the year. It appears that this fund may be overexpended but that will depend on the weather. Table A identifies the adopted, revised, and actual fund balance as of May, 1997: P3IIn1fnd l.o8ns 3.0% Pellce 3.0% Selld Weste 1.11% UvneIved 10.:N Dealgnated 24.0% $ 305,207 305,207 $ 305,207 $ 0.00% 300,000 300,000 300,000 0.00% 10,000 10,000 10,000 0.00% 228,679 661,929 2,n5,580 2,113,651 924.29% 69,831 69,831 609,357 539,526 n2.62% 2,800,000 2,333,333 1,098,696 (1,234,637) -44.09% 146,346 177,684 211 ,570 33,886 23.15% 100,000 80,066 50,205 (29,861 ) -29.86% 14,951 14,310 8,943 (5,367) -35.90% 646,697 1,179,906 2,461,842 1,281,936 198.23% 1,700,000 1,700,000 1,755,045 55,045 3.24% 300,000 300,000 300,000 0.00% 2,521 ,972 2,821,9n 3,937,848 1,115,871 44.25% 4,061 1,876,394 1,872,333 nla ....:>::::::::::::::::>>:::::::.1:_.. .".. .... ............ . . ,", .', .................................. " .....:::: ::: .::::/::':::;:::::::::::::/:: ..1". ..... ",.. ................ . .. ............... ..", ................ .. ...'.,::: .::.. ::::::::::::::::::::::::::::::::..-, .;,,:. ....-. .:.:.:<<.:-:.'.:.>>>>>>>:->>;.;.;.:-:<-:.>>: ..,' ........ .. ............... .............. 1 - City of Federal Way e REVENUES _ _u_u 4ly 1997 Monthly Financial Report Graph 2 illustrates, through May, a comparison of actual revenue collections versus monthly historical estimates. Attachment A further details operating revenue collections and trends between 1993 and 1997. Overall, operating revenues collected through May total $13,533,735, which is $384,645 or 2.9% above the historical monthly budget ($13,149,089). Operating revenues have grown $989,220 or 4.8% compared with activity through May 1996 ($12,544,514) due primarily to the addition of a utility tax, which was not effective until the later part of February, 1996. In addition, the City does not have adequate history to project monthly historical trends. Real estate excise tax continues to outperform our estimates and the 1996 receipts. We will continue to monitor all revenue sources as the year progresses and report all variances from our estimates. The following describes some of the major revenue sources and the variances that we are reporting through May 1996. SiWl!!..i opwatlng Revenues Actual vs HIstOrical Budget EstImates Through May 1997 $10,000,000 $9,000.000 $8,000.000 $7,000,000 $8,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $- T... nwp Uc' 0.. fa' AnN & Permb S\ea Fotf Mise: I D Estimate . Actual I Sales tax payments received for April total $660,733 which is above the projected budget ($660,433) by $300 or less than .1%. Compared to 1996 April, sales tax revenues have decreased $108,247 or 14.1%, due primarily to Lucent Technologies one-time large distribution in April 1996. Year-to-date, sales tax revenues total $2,786,725 which is $1,224 below the monthly historical estimate ($2,787,949). Included in the January sales tax revenues was $16,187 for a major retailer that should have been recorded in December. Considering this correction, sales tax revenues through April would have been $2,770,538 or $17,411 below the adopted estimate. It is estimated that the sluggish retail sales for the first two months are due to the snow storm that occurred during the last week of December when retailers have their po_' holiday sales. Government, which comprised 1.2% of our total sales tax collections through April, has increase $15,270 or 88.8% from 1996, which was due to a correction that was reported in January, 1996. The services, contracting, and manufacturing components have also experienced growth. The 9.0% increase in services is attributable to an increase in activity for automotive repair shops and smaller business and personal activity. Construction activity has also increased significantly, which is further reflected in the City's building permit trends for 1997. However, these gains are offset by a slowdown in wholesaling activity, which has deceased $166,591 or 52.8% as well as retailing activity which decreased $9,562 or-.5%. When considering the correction identified above, it would have decreased $25,749. Real estate excise taxes through May, 1997 were $623,152 and are continuing to exceed projections of $407,562 by $215,590 or 52.9%. Compared to May, 1996 ($547,716), they have increased $75,436 or 13.8%. We have not received any detailed information from King County regarding the May distribution, but will continue to monitor this revenue source. Gambling taxes through May, 1997 were $202,307 which is $32,097 or 18.9% above budgetary projections. However, included in the current year's revenues is $42,500 relating to back taxes. When considering the back taxes, gambling taxes relating to 1997 were $159,807 which is $10,403 or 6.5% below budgetary projections. Suilding Permits and Related Fees are also exceeding budgetary projections. Through May, we have received $382,527 which is $81,552 or 27.1 % above the adopted estimates ($300,975). These fees are exceeding or meeting all previous years revenues including 1992 (which was previously our highest year). In addition, this revenue source is recovering 41.1 % of the Community Development operating budget, which exceeds the budgetary recovery rate of 35.7%. EXPENDITURES The City has expended $10,012,152 through May, which is above the monthly historical adopted budget of $9,983,667. by $28,485 or .3%, due mainly to savings in the Public Safety Department. During January and February, many of th expenditures were accrued back to 1996 for services rendered during that period. 2 City of Federal Way e "ay 1997 Monthly Financial Report Oper8tIng Expendltu.... Actual \IS Historical Budaet EMlm81.. Through May 1987 Public Safety has expended $3,975,496 which is $134,281 or 3.3% below the monthly adopted budget. estimate. The projected savings is due mainly to vacant positions. The department is currently intelViewing for police officers. $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 ~...................................... .... $(500,000) .ij!ffl:.::rffljr:ffl:etjjj::I:.::::::~:::rl!Sjjf~:j.:..rjI!M.i PARKS and Recreation are below monthly adopted budget estimates ($1,100,481) by $74,768. The projected expenditures savings is due primarily to the delay of hiring seasonal maintenance workers. Compared with 1996 activities, expenditures have decreased $240,064, which would reflect the reductions that occurred in the Parks and Recreation department during the 1997 budget process. We anticipate that this department will expend the 1997 budget as the year progresses. ~udg8l .-,~ Surface Water Management Operations are above monthly adopted budget estimates ($559,108) by $59,229. This is mainly due to lack of information and historical trends over the past several years. To arrive at the monthly budgetary estimates, we take an average of historical expenditures over the past several years. Since Surface Water Management is cyclical in their operations, it is very difficult to consistently derive historical monthly budgetary estimates. It is expected that Surface Water Management will not exceed their budget estimates at year end. The Asphalt Overlay Program has incurred expenses of $43,373 or 3.3% of it's appropriated budget ($1,296,213) for 1997. The budget includes $362,189 carried forward from the 1996 Overlay Program due to savings in construction and administration. An additional $800,000 will be appropriated during the mid-year budget adjustment with the 3.63% .. crease in utility tax effective March 1, 1997 as the funding source. 1996 Overlay Program: M.A. Segale has completed e added overlay schedule of 10th Ave. SW and the two streets (S. 336th Street and 1st Ave. S) that need to be repaired; 1997 Overlay Program: The City Council approved the overlay streets list at the 3/4/97 meeting. Bids were opened 5/13/97 and Lakeside Industries, the low bidder of $1,597,988, was awarded the project at the 5/20/97 Council Meeting. The contractor has started work on 9th Avenue South, South 312th Street/5th Avenue South, Mirror Lake Village and Ember Wood areas. CONCLUSION In summary, the overall operating revenues for May are meeting the projected monthly budget, with Real Estate Excise Tax and utility tax exceeding budgetary projections. Building permit fees are also exceeding monthly budget estimates. The overall operating expenditures are below estimates at this time, with Management SelVices, Public Safety, Criminal Legal SelVices and Parks and Recreation under projections and Civil Legal SelVices, Snow & Ice Removal, and Surface Water Management exceeding projections. It is anticipated that all these departments will meet their budget projections as the year progresses. . 3 S86O.ooo Through April, sales tax proceeds totaled $2,786,725, SllOO,ooo which was $1,224 or less than .1 % below the adopted budget estimate ($2,787,949). Included in January sales tax revenue was $16,187 for a major retailer that should have been reported in December 1996. Considering this correction, sales tax revenues through April would have been $2,770,538 which is $17,411 below the adopted estimate. Compared to 1996 April sales tax, revenues have decreased $108,247 or 14.1% which is due to the one- time distribution in April, 1996 from Lucent Technologies. It is estimated that the sluggish sales during the first two months of the year are due to the snow storm that occurred around the holiday season, when many of the post-holiday s~les occur. City of Federal Way Local Retail Sales Tax Table 1 and praph 4 summarize local r~tail sales tax revenues. Sales tax collections lag two months. For April sales activities, the City accrues sales tax revenues in May, and the City receives cash in June. At the time this report was prepar.ed, sales tax revenues were not available for May. Attachment A reflects accrued estimates. May Monthly Financial Report ~ . SALES TAX REVENUES April 1995 through April 1991 SIII5O,ooo S900.ooo - _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ c.Hl!IIlA-YJI!,e!O.D_ ~ .----- seeo,OOO S8OO,000 -.....'_onof-.n___1I0 t.....-.. . rwgIon'.__ .... . ______M____\:::____ S750.ooo '700,000 '560,000 i I i ~ J I ~ I I I I I i I I ~ J I ~ I I i I I ;1 . .......::~:::::::~~//~::/ //:::/.....~:::~/~/ ~~/~::~~:4m:::::::..::::.:::....:.::::::::::::...::. .:::::::.~:::...:::.:..::::::...:.:..........:.1.~!!;:.....::..:......:.:.:.::.::.::: ....... /?\:::::::::iiiiCiUi[:::):::: :::\:::A!;'itMt::,::,::) :::::{::::A~: ......... $ 849,037 $ 870,318 $ 882,234 $ 883,229 $ 579,220 580,171 602,830 607,790 522,576 500,911 573,687 577,022 585,809 597,164 624,667 768,980 556,790 632,367 599,100 607,104 615,567 603,320 617,531 600,594 603,765 651,123 676,546 650,423 619,020 635,050 713,489 734,368 609,162 626,974 676,731 652,886 627,343 636,254 654.050 666.751 594.528 618,765 650,583 664,611 603,980 654,256 644,666 623,386 :))I::::l_ni'? :.::::~\:1~~~~: ~$::::::Uij.;H~I<:M#~1~~J :,.$ii""~ii;64I$:::,~;~W: :$:....t.;w.ii;~1 )9~..ii~;1iif$: . R..-amonlhlyhlol_pol...,.."". lwr Adcplld Budgl" - Accrued ItItim.... .. rMlected In AttKhmert A. ... 912,929 $ 641,470 573,117 660,433 652,260 648,996 711,904 700,493 687,623 688,847 665,804 678,581 :::::~'iil~.:.:::t.1iJ4i;m: :$<j~~j ::ii1~.~l!ii$~~;r~2;.$t14~;6irn 902,478 $ 640,967 582,547 660,733 . 4 . . . - a City of Federal Way e Ma.97 Monthly Financial Report Graph 5 illustrates retail sales by industry sector. Retail trade has generated the largest component of sales activity during April (65.4%) followed by services (9.5%), contract & construction (6.7%), manufacturing (5.3%) and wholesaling (5.3%). Transp/comrn/utility, finance, government and other activity generate the remainder of sales tax receipts. Table 2 and Graph 6 compare year-to-date sales tax growth by major industry sector between 1993 and 1997. Compared with 1996, sales tax collections have decreased $50,296 or 1.9%. Once again when the correction for December receipts is considered ($16,187), the decrease is $66,483 or 2.4%. liwIb..I RETAIL SALES TAX DlSTRBUTION Major Industry Secton u....,..:.:.:.:.'...'.:.:.,.:.:"(;.:.:.....:._.:.:.:..:.:.:.:.-.:r:.;.:.'.:._...:.....:.:.-._.:..:.(:...:.,.'...'....:..:.:.:....:"(:::....:.:.'.'...:...........:'1:.:.........-.-...-.-..-...r.'.'.:...............-.(....................:.: I I I :.8~5%: : ! ~ : : . I C.7% : : ., I I I I 1 !i.3~ : : , ., , 5.3~ : : I I ..1 I I I ". , , I I I , 1 I ., I I I I I I , I I T Govememenl 1.2%, : : I I' 1 ,..,....,........4...........,..,.;4,..........,...,;4......,.........;4,.,.............;4....,........,..)..,.......,.....) ...,.....,......) I I I I I I I 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.0% 70.0% 80.0% Menuleclul1ng Retail Trade ServIces ConllructionlCar1lrlct Whclllallng TIlIRIpICommIUlllIty RnIlns/R8llI e.m. other :"::'::::~_::::::.:::::.::::::::::ll_.::::::.:.:::::.::::::::':::,.'::'::'::::::::::::::rllj:::::::::::::::::::'r_:::::::':::::::::::r.:i'iii::':':::::~.__ ReIaiITrade $ 1,727,772 $ 1,726,595 $ 1,711,039 $ 1,831,184 $ 1,821,592 $ (9,592) -0.5'* Services 223,405 194,323 224,277 243,463 265,471 22,008 9.0% construction/Contract 162,139 167,112 220,975 158,185 187,262 29,077 18.4'* IIIlKlIesaling 138,006 145,829 210,730 315,430 148,839 (166,591) -52.8'* IWlSP'Cornm'UtHity 120,420 132,444 110,748 84,168 118,835 34,667 41.2~ lilmutacturing 102,900 106,404 125,832 134,191 147,133 12,942 9.6% :>tiler 16,259 28,970 26,766 25,295 29,336 4,041 16.0 InIInsIReelEstllte 21,992 23,684 24,562 27,904 35,786 7,862 282 30vemment 23,749 23,203 28,490 17,201 32,471 15,270 -88.8 ::~:'i~r=:.::::'::::::::::::::::::'::~~=~:: :::::::::~~~~'::::::_::::::.:ii;::=: :::::::~=:.::::::~iit~=~:::::::::.:~~;~ Retailing activity have decreased by $25,779 or 1.4% compared to 1996 activities when considering the $16,187 change due to a IT'aj9r retailing reporting December receipts in January. In addition, the City has experienced reduced revenues from the closure of K-Mart, Olympic Sports, and Best. It is anticipated these lost revenues will be recognized by increased sales in other businesses. Transportation/Utility have increased sales tax collections compared to 1996 activities primarily as a result of the way billings were handled during 1996 by a major communications company. The adjustments due to the billing issue were cleared by August 1996. The services, contracting and manufacturing components have all experienced growth. The 9.0% increase in services is attributable to an increase in activity for automotive repair shops and smaller business and personal service activity. Construction activity has also increased significantly, which is further reflected in the City's building permit trends for 1997. Wholesaling related activity has decreased $166,591 or 52.8% due primarily to Lucent Technologies, which reported a large one-time project in 1996. In addition, the remaining $34,000 reduction from 1996 is due to the loss of Reinhold Petroleum which in 1996 consolidated its corporate headquarters and warehouse activities to Kent. In addition, Curtin Matheson is relocating its business. Although, sales tax receipts 5 city of Federal Way - .._u ~ UI9.........6 e:.."!!JI"~:~' aft..."'.... May e Monthly Financial Report discontinued in July, 1996 which may be due to the sales tax exemption for manufacturing enacted during the 1995 legislative session. Government relJted activity have increased $15,270 or 88.8% due to a correction of approximately $17,000 that occurred in January, 1996. limlILI Table 3 details, through April, comparative sales tax activity behNeen 1991 and 1997 segregated by various retail centers including the SeaTac Mall, S 348th retail center and the Pavilion retail center. The City's largest retail center, S 348th retail center which generates over 15% of the City's sales tax has experienced gro~h of $61,495 or 16.4% in taxable retail activity as compared with 1996. The SeaTac Mall continues to experience a decline in taxable retail sales. Compared with 1996, sales tax collections have decreased $8,584 or 2.2%. After moderate gro~h behNeen 1991 and 1994, taxable retail sales activity at the mall has steadily slowed since 1994. The Pavillion Center has experienced decreased sales tax collections of $5,002 or 8.8% due largely in part to Home Express going out of business in mid 1996. Hotels & Motels activity have increased compared to 19S6 due mainly to a correction in 1996 and the difference in timing of returns. We will continue to moniYor and fellow-up on the reporting of sales tax revenue for this business. . SALES TAX GROWTH Major Industry _IS Chang. from April 1995 to 1997 50.~ 40.~ 30.~ 20.~ ,O.~ o.~ -,O.~ -20.~ -30.~ -40.~ R_ T.-de SoMceo ConlnlC:ting Wh_g M..ut GeM Olhor F1ni1nIIRE TCU . ::;:;:;: .... ..' .$MM.:':::;: ::):::::,.,::::):::;::~~~~~~::: .::m$U':;: ': . . .:' .. :.::, .:~t: ':;::~1:::::;::,..:. .: :::':.i~~~j :::: SOuth 34athR~tall B1~k S 132,893 S 203,86& S 289,153 S 291,107 S 371,115 S 375;647 S 437,141 S 81,494 18A~ Ilo change from prey yr nIa 53.3% 42.0% 0.7% 27.5% 1.2% 16.4% na na ercentage cI total 8.0% 9.0% 11.4% 11.4% 13.8% 13.2% 15.7% 2.4% 18.5% S.aTac: Man 374,449 392,966 399,069 387,667 403,206 383,325 374,741 S (8,584) -2.2"11 % change from prey yr n1a 4.9% 1.6% -2.9% 4.0% -4.9% -2.2% na nc ercentage cI total 22.6% 17.4% 15.7% 15.2% 15.0% 13.5% 13.4% -0.1% -0.5% Major Auto Salas S 71,272 S 78,813 S 99,050 S 117,587 S 111,978 S 133,508 S 117,832 S (15,676) -11.7"11 % change from preY yr nIa 10.6% 25.7% 18.7% -4.8% 19.2% -11.7% na nc ercentage cI total 4.3% 3.5% 3.9% 4.6% 4.2% 4.7% 4.2% -0.5% -10.1% 5 312th to S 316th Blk S 31,888 S 33,120 S 34,171 S 32,742 S 33,285 S 31,412 S 26,232 S (5,180) -16.5"11 % change from prey yr nIa 3.9% 3.2% -4.2% 1.7% -5.6% -16.5% na nc Percentage cI total 1.9% 1.5% 1.3% 1.3% 1.2% 1.1% 0.9% -0.2% -15.0% PavUllon Center nIa n/a nJa n/a nfa 56,765 51,763 S (5,002) -8.8% % change from prey yr n1a nIa nIa nIa nIa n1a n1a na na Percentage cI total n1a nIa nIa nIa n1a 2.0% 1.9% na na Hotels & Motels S 10,980 S 10,668 S 10,429 S 9,379 S 12,n5 S 9,196 S 12,784 S 3,588 39.0% % change from prey yr nIa -2.8% -2.2% -10.1% 36.2% -28.0% 39.0% na na ercentage cI total 0.7% 0.5% 0.4% 0.4% 0.5% 0.3% 0.5% 0.1% 41.5% Real Estate Excise Tax . Graph 7 and Table 4 illustrate collection history for the 1st and 2nd % percent real estate excise taxes. The table and graph both reflect the cyclical variation in this revenue source. During May, REET revenues exceeded the adopted budget by $11,789 or 12.2%. The monthly budget estimates are based on historical 6 City of Federal Way - - Sl!Iab.l e Ma.97 Monthly Financ/al Report REET revenues received since incorporation in 1990 through 1996, a seven year period. Even with this slight refinement, monthly estimates are vulnerable to certain fundamental economic changes which do not occur at the same point every year. Compared with 1996 activities, REET revenues have increased $75,436 or 13.8%. Through May, the $623,152 is the largest distribution the City has received for this period since incorporation. Year- to-date through May, REET revenues are $215,590 or 52.9% above revenue estimates. . 5750,000 5650,000 5550,000 1: j 5450,000 5350,000 5250,000 5150,000 550,000 1990 1991 REAL ESTATE EXCISE TAX AC11VITY Through May 1992 1993 1994 1995 1996 1997 Adpt 1997 Est 1997 Act .._.~. anuary $ eo,!al $ 65,621 $ 52,253 $ 70, m $ 51,00> $ 94,719 $ 43,659 65,5% . ebruary March AD"I May une u1y ugust epterriler ctober 56,212 78,549 84,173 105,092 167,854 163,092 106,684 100,392 146,484 114,078 202,396 :.::::(1;_$14: $ 281,182,800 ecember" (::::::::::/l.k::::::: ESt. REV~lu.' ... State Shared Revenues n,7rJ1. 63,025 84,036 57,125 101,508 44,383 77. 7% 249,510 83,156 105,133 107,858 132,678 24,820 23.0% 1rJ1.,473 73,850 155,107 95,248 186,187 90,939 95.5% 94,387 73,648 133,203 96,271 108,00> 11,789 12.2% 130,113 107,801 133,081 100,889 0.0% 96,629 70,258 130,765 107,392 0.0% 97,514 183,599 123,913 101,813 0.0% 82,804 82,369 180,371 98,440 0.0% M~ ~~ m~ ~m 00% 65,105 132,917 1&>,199 85,448 0.0% 93,500 95,366 146,325 101,677 0.0% :'::::::~~'.~::'(:::*~tIl\I:.:::(~;_~,t :.:::::M."::"::::::::~1.:: :.?:?:::~*i.:://??::::::.~ $ 242,994,600 $ 219.010,200 S 306,030,000 S 220,000,000 S 124,130,304 S 43,117,904 nl Table 5 presents a comparison of state shared revenues received through April between 1993 and 1997 by revenue type. Accrued estimates for May are reflected in Attachment A and Table 5 for local criminal justice sales tax, fuel taxes, vehicle 'license fees, motor vehicle excise taxes, camper excise taxes, liquor excise taxes, criminal justice low population proceeds, criminal justice high crime proceeds and equalization payments. These payments will be received on June 30th for the month of May. . Qf . . RIP.....II m.....1y hltlaricol pall.... (1880 - 1887) Iarlh. 1887 Adoptod Budgtl. - Accnood '_110.10, Februlry 1887 ... roftoctod In .....chmont.... 7 City of Federal Way - e May At Monthly Financial Report ..---... ..__~"".. ~:_--_:_. ~---."" Local criminal justice sales tax to date of $512,195 is exceeding the estimated revenues ($464,925) by $47,270 or 10.2%. Fuel taxes are meeting budgetary projections through May and vehicle license fees are exceeding projections by $7,792 or 3.1%. Equalization taxes are $24,718 or 36.3% above budgetary . projections due to conservative budgeting. Graph 8 and Table 6 iIIus~rate building permit I zoning fee I plan review fee activity between 1991 and 1997 and between 1993 and 1997, respectively. Overall, Community Development permits and fees total $382,527 which is $81,552 or 27.1 % above the adopted budget estimate ($300,975). This is the highest amount received during the five months since 1992 when eliminating electrical permits. Compared with 1996 activities ($220,766), permit revenues and building fees have increased $161,761 or 73.3%. Building permit fees are exceeding budgetary projections. Through May 1997, collections total $199,856 which is $52,010 or 35.2% above the adopted budget estimate ($147,846). Electrical fees are also above budgetary expectations. Collections total $50,945 .Athic;, is $14,405 or 39.4% above adopted budgetary estimates ($36,540). Zoning fees collected through May total $29,642 which is $9,358 or 76.1 % below the adopted budget estimate ($38,970). Plan check fees collected during the same period total $102,084 which is above the adopted budget estimate ($77,620) by $24,464 or 31.5%. Sign code citation fee and sign code permit collections which through May total $6,474 are included with zoning fees. Building Pennit and Plan Check Activity iaIlb.I PERMITIZONINOIPLAN CHECK FEES Through May $400.000 _... _1mpl_1nnH-1185 $3eO.000 $300,000 $250,000 $200.000 '150,000 '100.000 '50,000 ,- III BldlPlnlZnlnll F... :':-:':':-:-:-'1" .:.:-:-:.:-:-:-:-:.:-:- :::::~))): )::::;.:::: :::::::~iJ: ::::~~j!::::: $ 33,708 $ 36,051 $ 48,383 $ 26,306 39,795 47,671 34,376 44,823 61,117 52,296 30,950 48,297 61,936 63,273 36,508 51,060 61,353 53,636 65,038 50,280 56,643 39,732 69,015 65,217 50,760 36,428 60,208 64,655 46,091 42,525 71,299 6O,on 55,870 67,062 58,683 37,509 59,489 38,435 60,354 42,402 55,740 70,370 43,435 45,163 57,415 49,954 81,867 49,613 ;;{$ :)QIMWr ...):.r;~ :$ ':~;11. ....lill'$7) , 714,609 631,968 690,689 752,584 36.1% 40.0% 31.2% 29.3% :'\i.4% -. 41.6% 39.0% 34.0% January February March April May June July August September October NO\I8mber December .:::::::::;;::Total."" ................ . ........... Exp ttvu May Reco-V Ratio YTC Rec Ratio . :;A~':' $ 59,933 81,164 95,791 93,260 52,379 ,;~;fI~~..$.J~1i~ ': 931 ,469 na 41.1% na na na na na na Through May, building permit related revenues have recovered 41.1% of Community Development operating . expenditures which total $931,469. This recovery ratio is above the adopted estimate of 35.7% and also above the 1996 recovery ratio which through December 1996 totaled 34.0%. 8 . . . City of Federal Way e Ma.S7 Monthly Financial Report Information was not available for May building permit activity at the time this report was prepared. Table 7 presents a synopsis of April building permit activity for new construction between 1993 and 1997. 4 10.680.548 3 7 7.524,134 52.993 .. ...... :' 1. ': 12 ::::::: 1::: ::: 104,957 ... :::::::11: 4 ....f ........,... ....... .......... ...... ........" ...... . . . , . . . . . .. ...... ............ ...... .......... ...... 34,023 3 . ....... "'... .:;:;::::::::::::::;:1:::::. 24.240 Utility Taxes Table 8 summarizes utility tax revenue collections. Through April utility tax collections total $1,093,527 which is $102,657 or 10.4% above the monthly budget estimate ($990,870). This reflects the 5.0% rate which was effective 3/1/97. Since we only had this revenue source for one year, it is difficult to project the monthly estimates, and therefore the year-to-date budget and variance columns may be modified as we receive more historical information. Electric (puget Power) Gas (WNG) Garbage (FW Disposal) Cable (VIacom & Tel) Phone Storm Drainage CeBular Pagers & Internet 1,424,017 478,504 227,925 211,873 652,940 96,754 234,859 9 ~~JI...._ _~ ~_~__. ''''_.. City of Federal Way - e U~., ., U,......,.hl., tl:1"''!'!Io...".I'!'!Io' DA,..,..'" May e Monthly Financial Report GENERAL FUND District Court Activity District Court filing fees for 1997 are $18.71 for each traffic infraction and $67.56 for all citations filed. In cases where bail or penalty is paid or forfeited, the filing fee is reduced to $3.00. . Through April, fines & forfeiture collections total $207,874 which is $54,762 or 20.9% below the monthly estimated revenue ($262,636). However, this revenue shortfall is offset with expenditure savings which are the result primarily of lower than anticipated court activity and contract attorney for Domestic Violence not coming on board until June/July 1997. Overall, Criminal Legal Service expenditures total $292,825 which is $34,714 or 10.6% below the monthly estimated budget ($327,539). Graph 9 compares district court expenditures and number of cases filed through April between 1992 and 1997. Table 9 presents a monthly trend of municipal court revenues and expenditures between 1993 and 1997. GraDh 9 Court Costs vs Number at Filings Through May $100.000 $140.000 $120,000 8,000 S- 1,000 5,000 .. 4,000 ~ ii: 3000 't5 , .! 2,000 ~ Z ~ $100,000 1:: $80,000 8 $80,000 $40,000 $20,000 1992 1993 1997 1994 1995 1998 I_Court Costs -+- Number d Filings I Because invoice processing for district court services is currently lagging one month, the table below and attached financials reflect an expenditure accrual for Marcg and April district court services. . . ..'....12. '.001. ...... . ... .... . .. ..... . ,:,:,....,:,:,:,:.........:......,..: :':UI"Q;~M:'\"I;"~": .........104$%. ........ .. . ~::::::::::::~.. ........ ...:.::' 125,241 100,718 102,871 121,099 166,662 139,507 27,154 16,3% 3,535 4,768 3,462 5,866 1,763 2,903 (1,140) -64.7% 55,372 60,162 69,258 78,567 49,056 83,387 (34,331 ) -70.0% 63,153 81,623 4,531 85,209 102,388 61,881 40,507 39.6% 7,253 1,329 2,699 5,123 7,671 5,147 2,524 32.9% :":::~;~i i.~"'~~~i $.:~"~;"~~ ,:~~.;...~: :$ i~!r~~~~: :,,~~~..~~ " :::~~n~t .:."::):::,):::1ol6~: ................,...,...,. .......................... Rev Over (Under) Exp (28,553) (11,759) 51,595 (35,529) (64,903) (84,951 ) (20,048) nla Ci~iS'llect:,), ...... ):{"'::';"$:: :<:::..'.'8.9::~mU. ............;4.....$.... ............... .. ........."... .. ............. .. ':::::,:::::::::::::::'...l~.....':,. {::$;1$1):::.:::::::::,,'.... ..:.: :.:...:..'....).':.::)I'il. . 10 City of Federal Way e Ma.97 Monthly Financial Report . Public Safety - Law Enforcement and Jail Services Table 10 presents public safety expenditures between 1993 and 1997. Overall, the 1997 police budget totals $10,755,406 which includes $9,350,604 $3,975,495 of which $3,975,495 is for operations blb..1Q and transition costs of $213,691 relates to start-up expenses. The Public Safety Department is currently interviewing for police officers. Through May, jail service expenditures (including an accrued estimate for the April and May) total $330,899. Graph 10 compares jail service expenditures and number of bookings filed between 1993 and 1997. The 1997 booking fee is $108.91 per booking (a 20.3% increase over 1996, which was $90.51 per booking/day). The maintenance fee is $67.93 per day (a 31.4% increase over 1996, which was $51.68 per day). Booking costs are associated with registering a prisoner, while maintenance costs reflect expenditures for daily meals and shelter of prisoners. In addition, King County will assess a 10% fee for investigative work. . '380.000 '340.000 '320.000 '300,000 '280.000 '280.000 '240.000 '220,000 . ,:ZOO,OOO ! '180,000 ~ '180,000 '140,000 '120.000 '100,000 '80.000 '80.000 '40,000 '20,000 s- nla nla nla nla nla nla for operations. In total, police expenditures through May total Jail Costs vs Bookings & Malnwnance 10.000 8,000 a.ooo 7,000 5.000 I .. i 5,000 4,000 3,000 2,000 1,000 1_ 11183 1_ I - Exp..ciIureo 1_ 1_ 1.7 -+-Ca_ nla n/a nla nla nla nla n/a nla nla nla nla nla . .. .... :::::::~:: :;:;:;:;:;:::::;:::;:::::){~~(':::::;ii;:: ........ ;.;.;.;:::::,.::::: :::::;M"1n'(:)~tU1i~,*)':~ilMli'Ol.. '}"" },~,:2!)3,543.. . 299,484 227,381 (I . ...... :::~' ~ 11 city of Federal Way e May .- Monthly Financial Report Recreation and Cultural Service Programs and Dumas Bay Centre Perfonnance Table 11 summarizes recreation and Dumas Bay Centre activity and their related recovery rates. . Through May, recreation and cultural service revenues total $171,163 or 37.9% of the revised budget ($452,157). Recreation's direct program expenditures total $221,210 or 30.2% of the revised budget ($732,212). Recreation fees have recovered 77.4% of direct program costs. Including administrative expenditures totaling $151,209, the overall recovery ratio is 46.0%. The 1997 target recovery rate is 40.0%. Dumas Bay Centre operating revenues, total $114,221 or 36.8% of the adopted budget ($309,982). In February the Dumas Bay Centre implemented a Facilities Booking Program which records revenues on an accrual basis. In the past revenues were recorded on a cash basis. Through May unearned revenues relating to 1997 and 1998 activities were $29,117 and $2,163 respectively, which would bring cash basis revenues collected through May to $145,501 or 46.9% of the revised budget. Operating expenditures total $162,344 or 52.4% (excluding one time costs) of the revised budget ($309,982). The Dumas Bay Centre has recovered 70.4% of all operating costs when unearned revenues are not considered. When unearned revenues are considered, the recovery rate is increased to 89.6%. "":iitia.=~:~1 ATHLETICS AND SPECIALIZED SERVICES 26,862 10,701 39.8% 78,429 36,038 48,075 11,650 24.2% 61,434 25,352 6,920 4,263 61.6% 49,257 18,381 4,600 551 12.0% 26,080 3,973 600 - 0.0% 1,693 - 135,000 67,267 49.8% 100,668 36,287 64,350 14,306 22.2% 72,281 18,571 2,500 - 0.0% 31,910 356 - - nla - 48 HH HH:J::~tm: ::I::::1!J;:glit i(~7~.~:':jlt1~1~1(:$.): :4~'~'": - - nla 285,048 104,501 :'::::dU~tV it::a~m) :::::$.U~ :.'::::::11t'OQi'::::j2bJ.~t COMMUNITY AND CULTURAL SERVICES Arts & Special Events 28,800 16,885 58.6% 46,302 Arts Commission 700 100 14.3% 76,250 Community Recreation 118,500 39,460 33.3% 155,408 Red, White & Blue : 15,250 5,980 39.2% 32,500 <):j::j'",~rj}:j..,':!.:::1'~4'~i :':I:}: 'lMBi }~U% :':~1:9.AM:': :. ~ - - nla 119,477 _1:M.~a'Qi':::j$J;.ni :ii:).;t~ :"'::::(lt~~nl(:$) TOTAL RECREATION T 452,157$ 171,163 37.9% $ 1,136,737 $ Dumas Bay Centre 309,982 114,221 36.8% 309,982 P3 - - nla 16,321 Carryforward - Arts Comm. - - nla 25,516 cmANIJTQJAI,;:::: .... .:$':7.'~1~ltl:}~'$~;J$~::::'r~.'4$:1~~"~$~I::)$$M''': Community Center Senior Services Special Populations Teen Program Arts & Crafts Bazaar Adult Athletics Youth Athletics Aquatics CAR.E.S :::::::::::::j::'",~l::::::::::i: Administration 20,841 5,145 55,679 539 (:J~~#(I.f: 46,708 i1J.;MJ 372,419 162,344 16,321 12 45.9% 41.3% 37.3% 15.2% 0.0% 36.0% 25.7% 1.1% nla :jj:~~;~ 36.7% ...... .....:34. H.H .~. H' '. ...... . . ...... ,. . ::::::::::::.'. ,', .'~" .:...: .. 45.0% 6.7% 35.8% 1.7% \:2~U% 39.1% ::::'3(j~~% .................. .. 32.8% 52.4% 100.0% 0.0% ......~.1..0%. . ::::::::::r : ::~. .- . 34.3% 78.3% 14.0% 17.6% nla 134.1 % 89.0% 7.8% nla n:::::"~S" ..... nla :*M~%....... 62.2% 0.9% 76.3% 46.9% :\::52;$" ...................... nfa ::31;0% ................. 40.0% 100.0% nla nla ..........51..2%.. :::: :::::::::::::::~ '::,:~',...':: 29.7% 46.0% 23.2% 13.9% nla 185.4% n.O% nla nfa l';~ nla :4;1$ . 81.0% 1.9% 70.9% 1109.5% \:.n~l% ..................... nla ::::::)gA% ..................... 46.0% 70.4% nla nla :.....Ji1'!l-1o . . . . City of Federal Way e M.997 Monthly Financial Report Community Development Block Grant Fund The CDBG Fund accounts for the receipt and disbursement of federal grants received through the Department of Housing and Urban Development (HUD). HUD awarded the City a total of $554,518 in 1997. CDBG 1997 revised budget totals $670,304 (excluding projects managed by KC) of which $370,083 or 48.8% has been expended through the end of May. "..".......... . .......... "....".......... ."....... .............................. ,...............,............ ......... .....,..........'''. ............ ::::::::~t..Nf. . . . . . . . . , . . . . . . . ....................... .,......,............... ......................... ........................... . . . . . . . . .. .............. ....".................... .................... '.......................... .. ........................ ...,...................... ......... ......... ................... :.m__ .q:::;;;::::::::: :~.. ::"iij::.( ::::::::~::::::) :idCiiMiM':::: CITY ADMINISTERED PROGRAMS Entitlement Funds. Direct Federal Grants $ (60 083) $ (116,392)1 $ (63,652)1 $ (54,076) I $ (18,174)1 (24,120) I (184,748) 1 (73,510) 1 (49,874) 1 I (319,200)1 (56,431)1 (79,991)1 Consortium Funds. Indirect Federal Grants 372,554 1 1 I (88,425) I (202,020) 1 (302) 1 1 (61,600) 306,402 I I I I (90,718)1 (106,791)1 1 44 806 219,943 I I 1 I 1 (86,889)1 1 450,956 (327,083) .........2,430,8SS.........160.08$)IS.H40.$12\1...Ri67,$OO..$(2t2,442}1.$.(440,17'1}..$(1M,16Cl)..$(~tt.08$).'2;835 .... PROJECTS MANAGED BY KING COUNTY CDBG 1991 1 $ 305,000 CDBG 1992 I 320,000 CDBG 1993 I 456,000 I 1 (378)1 I $ 7,377 1 $ 1 12,252 I 1 I CDBG 1994 I CDBG 1995 I CDBG 1996 I CDBG 1997 $utMotal 20,207 153,699 133,254 123,873 4$1,033 Food Bank Warehouse - 9 70000 (56,731) (11,889) Housing Rehab - 94 26,804 (26 804) Housing Assistance - 9 19,306 (9,653\ (7,864) Building UDarade - 95 20,000 (10,000\ (9,879) Transitional Housina - 95 29,500 Building Renovation - 9 31,500 (13,450\ (13,450\ Roof ReDlace. - 95 8,500 (4,250\ (4,250\ Shelter for Homeless - 95 50,000 (25,000\ (19,385\ Housing Rehab - 95 125,000 (125,000) Housing Assistance - 9 19,336 (18,452 Shelter for Homeless - 96 150,000 (46,967) Highline Colleae - 96 30,148 Housing Rehab-96 170000 (140,106) Housing Rehab - 97 170,000 AIDS Housing ofWA-97 10,000 Easter Seal Societv - 97 18,250 Housing Authority - 97 25,000 Mental Health Housina - 97 11,183 United Cerebral I Palsv - 97 15,000 Sub-total .1 $ 999,527 I $ ..' ...... ...- ~.. ..- I $/- $ ............ $(119.084)$(424046/1' ... ....... - . ... $ '3;~30J82::lM6o:083':IH40j5121.IDtU'oolb212;44i1 ::..]Uh:i(8182lij$tbiJlu)l: 1,380 1,789 121 29,500 4,600 5,615 884 103,033 30,148 29,894 170,000 10,000 18,250 25,000 11,183 15,000 . $ 456.397 ..........".."... .. UH ::11]jOJ)29: Note: 1992 ~endl""'es were lIdjusted to relIoct 522,1~ In Ineligible cost; 199<1elCPendllures do not Include 528,528 In General Fund contr1butlons for mini-118M purchese. 13 City of Federal Way e May All Monthly Financial Report SPECIAL REVENUE FUNDS Public Works - Contracted Services . Table 13 presents a year-to-date analysis of the Public Works and Surface Water Management (SWM) contracts with King County, WSDOT and private vendors. Expenditure accruals have been made for May activity. Most on-going maintenance takes place during the spring and summer months. ......,.,.,............. ...........,......,..... ........................ ...................... . . . . . . . , . . . . . . . . . . . . . .".,.......... . ,. .... ................... . . . . . . . . . . . . . . . . . . ................... .................. .,.................... .................... .... ... ....................... ....................,.....,......'........ .,::::;:::::;:;:::::::::::::::::::::::::-:-:.:.....'..... Expedited Plan Review (1) 39.0% Contracted Plan Review (1) nfa '~U~~I:QiVil~'ffijtj$iWij!i~m ";ii..i.ii.:. ..... ... .........,::::;:;:;:~$.~OQO):I;):::::.lt$":;:;$$M);% Neighborhood Safety (1) 12,024 400 3.3% TrafficlTransportation 16,214 6,404 39.5% Traffic Maintenance - KC 307,600 92,161 30.0% $ijiji..':Tdml~f$ijN@ij:::n;:ii ... ........ ..:::::::::;} ;I::::::::::~a$ma..} h';::::::::::"~.":: ..... ...... ...}.~s.% Street Maintenance - Private Contractors (2) 650,725 253,223 38.9% Street Maintenance - WSDOT 85,037 70,078 82.4% Structure Maintenance (4) 126,467 7,100 5.6% :~4.~..J;$~~:lIi@m,}:.n::);::. ..:' .....::::. ..::...::. ......:::: Y'jj:j:::::::i::::::::~~~~J )...:::::.:::::::::~~~~~)......::::j::::H~~o' Solid Waste Litter Control 45,100 18,953 42.0% :$.ij~l:$QlktWijW:::::.::;;:::;:;:.;;:;:;;;;;}:;;....:.:.:.:.:.:.:.:.::.:.:.:.:..}1):):.:.:.::.:;;:::}4I100} }. ........................................ .:;::::JI'~~} ;:::::;:;:..zr~ Water Utility Billing - KC 80,000 25,000 31.3% State Hi hwa Maintenance - WSDOT 42,500 34,538 81.3% Water Analysis (1) 24,500 4,556 18.6% Str. Sweeping, Catch Basin, Manhole & Pipes (1) 251,400 93,534 37.2%. T.<<il:$ijd.~:Wi.wfM.ij.....im.ht:::::j:::::::::::::::: ............I:::::::::::::::::::j$.$$.~4.0Q} j..::::.:::....:::1$.7i$~i .. :::::... '. ::~$J$~ Snow & Ice Removal (1) 30,000 32,585 108.6% Snow & Ice Removal- Lakehaven Utility District 10,000 9,043 90.4% $ijij1~tiJ.:$ijP.WA:I~Rim~.t:::::::j:::j::;:iH::n::;::: .: ?1;::;;i:::::::::::::Jl)~Q.Ql)i .:Ii:::;;;::::.:.... ':4.~lf~:: .. .n::::::::~l)4.4$ T~ij'C.qtitt~liji[$iWj~.:::::::::::::::::::::::::::::.:.. '.:.::::::::::...::::;::,;rQ$.;Ml) :$)):.:::: ......:~~7iAl1:.)::::i::::::~!Mi% (1) Private Contractors (2) Private Contracts for street maintenance ($470,292), supplies ($37,000), RIW vegetation mowing and tree maintenance ($93,200), Weyerhaeuser ($26,233), small works projects ($10,000) and Pavement Management System ($14,000). (4) Private contractors for sidewalk, ramps, curb and gutter maintenance ($112,696) and fences, guardrail, barriers and retaining wall maintenance ($6,671). CAPITAL PROJECTS UPDATE CIP - 1997 GO Bond accounts for the capital projects funded with the 1997 GO Bonds. C/p. Parks accounts for the acquisition or construction of major park capital facilities except those facilities financed by proprietary funds. CIP . SWM accounts for major capital facilities associated with managing the existing stormwater conveyance systems, reg\!lating the clearing, grading and erosion control phases of new land development, constructing, maintaining and repairing elements of the City's drainage system, and controlling water quality within the system. CIP . Traffic accounts for improvements to existing traffic signals and new signalization. CIP . Streets accounts for improvements of roadways and arterials, including the construction of new street sections, the purchase of right-of-ways, the widening of roadways to provide additional vehicle lanes, and the installation of sidewalks and landscaping. Funding sources include transfers from the SWM Fund ($1,821,046), CDBG ($200,000), Donations Fund ($2,046), General Fund ($198,000) and Street CIP Fund ($133,046); grants ($4,388,484); interest earnings . ($222,451); King County Bonds ($49,000); Open Space Proceeds ($264,683); Public Works Trust Fund Loan ($149,692); School District ($8,482); GO Bond Proceeds ($16,220,700) and beginning fund balance ($14,086,654). GO Bond interest earnings ($112,451) has been allocated to prefund debt service at this time. 14 . . . City of Federal Way e Ma'997 Monthly Financial Report Table 13 represents year-to-date expenditures through March 1997. Life-to-date impact fees collected through April 1997 total $1,731,640 which includes interest earnings. Currently, a balance of $742,218 is reserved for Parks, Traffic, Street and SWM capital improvements projects. PROJECT UPDATE Parks: 1) Dumas Bay Centre Auditorium/Restroom Design: Construction completion date is targeted for 7/30; 2) Dumas Bay Centre Signage: Interpretive signs completed, anticipate installation 7/11; 3) Community and Neighborhood Parks projects are: Lake Killamey Master Plan: The public bid is scheduled for summer 1997 with construction targeted August/September 1997; Lake Grove School Ball Field Renovation: Pre-construction meeting held on 5/12; Miffor Lake Park: Community meeting held June 5 to review four altematives. Community is willing to install the playground next September; 4) Federal Way High School Field Renovation Plan: CPAC and staff determined Lake Grove as the 1996/97 priority; 5) Mark Twain Ball Field Renovation: Bid advertised June 13, closes June 30; 6) BPA Phase II: Construction in progress, target for completion October 1997; 7) Sports Field Complex: SEPA application submitted May 21. SWM: 1) Culvert Upgrade and the SeaTac Mall Detention projects Phase I are designed and property acquisition is nearly complete. Project construction has been delayed until 1998 due to a hearing examiner appeal.; 2) S 356th Regional Storage Facility is designed. Property acquisition is complete and all necessary permits have been obtained. Construction has begun and should be complete by October 1997; 3) CIP studies Phase II is underway; 4) SW 336th retention modification currently under design construction will be starting in summer of 1997; 5) Work for SeaTac Mall Phase II design has begun. 30% completion to Council is anticipated for September 1997. Traffic: 1) Consultant selection process has begun for S. Star Lake Road/Military Road S. signal and SW 340th St/Hoyt Road SW signal. Street: 1) S 356th-SR 99 to 1st Ave project is under final design; working with Parks on the wetland mitigation; right of way acquisition has also begun; 2) 23rd Ave S project (S 317th to S 324th) final design was approved by LUTC and at the 12/3/96 Council. TIB has approved a grant for $3.3M for construction.; 3) S 312th St-SR 99 to 23rd Ave S project final design phase was approved at the 11/18/96 LUTC meeting, right of way appraisals are complete and staff is currently working with the utility companies on relocations; purchase and sale agreenlents are being reviewed by the legal department. Purchase and sale agreements are also being presented to property owners along S. 312th Street by the negotiator hired by the City. 4) SR161 improvements, S 348th to Jovita Blvd (WSDOT project) construction has started. This includes the installation of a traffic signal at S 356th St and the conversion of overhead utilities to underground; 5) The BPA Trail Phase II construction bids were opened 2/25/97 and the project was awarded to Westmark Construction 3/18/97 in the amount of $460,708. Construction began 5/27/97. Work will be completed by 10/31/97; 7) A public meeting was held for the design of SW 336th Street (from 21st to 26th) on 9/26/96 and 9/27/96 with property owners. An open house was held on November 20, 1996 at 6:00 PM at the Cedardale Apartments Clubhouse. Bids for the project will be opened 6/24/97; 8) 21st Ave SWand SW Dash Point Road Traffic Signal bids were received 6/17/97 and Transtech Electric was the low bidder; 9) 8th Ave SW and SW Dash Point Road Traffic Signal is 30% complete and an appeal has been received regarding SEPA; 10) Military Road South from South 284th Street to South 286th Street Improvement Project was approved for bid by Council on 6/6/97. Bids will be received for this project on 7/8/97 and construction should begin in August 1997; 11) 21st Avenue SWand SW 325th Street Traffic Signal and Street Improvement bids were received June 1997. The low bidder was Tucci and Son's. The contract will go to the 7/1/97 Council Meeting for award to the low bidder; 12) The 1997 Sidewalk Replacement Project ($79,948) was awarded to KODO Construction at the 6/17/97 Council Meeting. 15 City of Federal Way e May e Monthly Financial Report 101 PubHc Safety 102 Downtown RevitaHzation 103 North Road 104 Opportunity Fund :::::}}:::}:::::::}:TQ&iil9IfM:': : .::::::::: CIP . PARCS 101 Open Space Projects 102 SaghaUe Park 106 BPA Trail Development - Phase II 108 School Site Impr<Mlments 109 Property Acquisition 111 Community Parks 112 Neigh arks 114 celebratIOn Park 115 K1ahanee Lake Community/Senior Center 116 Steel Lake I mprowments 121 Dumas Park 4,500,000 1,900,000 290,000 n5,OOO ':':-:-:':':'.:+ : ::1::::;:::::::::::::::: 4,500,000 1,900,000 290,000 n5,OOO ..... :::l:::::::: 45,526 19,222 ~934 75,017 .. ::I:::::::::::::} .. .1.. 264,683 $ 128,689 595,435 314,012 370,700 16,950 96,020 7,203,567 158,000 40,000 6,233 :::1'::::::: 1,917 32,616 3,741 2,239 300,865 $ 264,683 $ 128,689 595,435 314,012 370,700 16,950 96,020 7,203,567 158,000 40,000 6,233 121,598 14,315 .............................'.........................',., ..........................................,.... .:.....::s~j!;::::............. ..... :::J}}:;:::::::::::::::::::::: .. :::~}:::::.:.:.......,... ...1..... ::::}}}}:~!!~;!,,~:: :.......t.... CIP . SWM 111 Small Capital Projects 210 Panther Lake 213 SeaTac Mal Detention 214 336th Street Detention 220 3J6lh Kitts COrner 240 S 356th Regional Storage 310 CIP Studies 303,000 $ 11 ,801 3,218,478 148,800 155,359 2,320,660 73,915 .......~. .. 'HH' . . ...... .' .. :::::}'~i. .~~l~::::J::::: 303,000 $ 5,000 2,888,206 133,046 155,359 1,974,569 73,915 :':':':::':::::':~:;" ,,-. ........... }'~~::::::::::::: : $ 59,647 67,274 TO;r49 422,521 4,325 ....... 'JJU~'!II11 ,.. ........ .... ......... . .. ..".... .... :::::;:::::::::::................:.:...:::: CIP . Traffic Transfers Out to Debt Service 10320th Ave & 316th Traffic Signal Coordination 104 SR99 Signal 288th to 304th 105 SR99 Signal 356th to 324th 106 21st Avenue @ SW 325th Signal 107 SW 340th @ 35th Ave Signal 108 Dash POInt Rd. @ 8th Avenue SW 109 Dash Point Rd @ 21st Avenue SW 111 Non-motorized CI P Projects 112 SW Campus Drive@ 6th Ave. SW 113 S 336th @ SR99 - Const. RHTL 114 Military Rd & Star Lake Signal .... ......:::::::.. ::::::::::TQ&iiI:e::lfHn~::::}: .......... ..... 57,432 $ 39,358 $ 40,517 Sf 6,792 $ 51 ,569 192,896 405,090 30,226 286,233 461,043 12,990 244,953 262,361 150,000 ::=::::::::::~1'1I~7:1~:::1::::::::: ..... 51,569 192,896 459,036 30,226 294,820 467,801 12,990 244,953 377,n5 180,000 44,621 4,437 20,046 14,633 186,755 6,836 ":'''~'''''a'''':' :::::::~IHI'.,:::: ......... ......... .......:::J\.;.: ..... :::1:::: CIP . Streets Transfers out to Debt SelVlCe 102 S 99 to 1st Aw, 106 SWS 336th @ 21st to 27th Ave SW 109 317th - 326th, 23rd Ave. S 112 S 348th11-5 to SR99 113 312th StJSR99 - 23rd Aw. 115 Military Rd. SJ286th to 304th Ave 116 S 356th @ SR99 - Const. RHTL 118 Bus Zone Accessibility 119 Dash point Channelization 121 373rd Hylebos Bridge Rehab :.::: :;:": :,:.:.:.:.:,:.:.:::.:, ::::::::::::;::~:~:>~:l~'!.<~rt~:<:::. ::~::}:::::::::::::::::::::::::::: .. ::~::::::;.:.;.;::.: ?>},*~~~:,=,~n :::,:;:: Dumas Bay Centre Deferred Maintenance FEMA 102 Civic Theatre/Other 103 Restroom Improvements 104 Basement Improvements 105 parking Lot (Phase 1) 106 ADA Improwments ::::::.:..::::/::::=::::.:::=:::=:::::::::::::.=::::T()~::lI'~"'I,;I::::::::;::::. .::::::::::::::::::/::::::::::::::':':.::::: $ 109,711 $ 362,508 2,021,230 1,060,791 26,780 4,533,510 1,141,594 122,065 200,000 5,603 85,000 34,926 27,655 73,093 $ 104,077 1,931,212 958,196 26,780 3,555,682 1,021,116 122,065 20,000 5,603 85,000 ............l~~~~. ... ]i: ............. . . ................ .. .. ;:::::::::::;;:::::::::::::.:*............:............::;: :::",:::::;::: 101,845 130,674 95,010 63,864 :::.,.....;...;t;....... Overlay Program _~~~9.iW~~~:... 69,239 69,239 4,144 3,906 3,906 - 1,555,002 1,555,002 35,011 138,736 138,736 15,944 4,674 4,674 - 200,000 200,000 - 44,838 44,838 - :::::::}:::::{~9J:~~~~:~: :::1:;;::;:;; ::::::::::::::::::::~~~~:,~~"::: :::J::::::.: ::::::::::::::{{{:::::".:P~.:::: 1,296,213 1,296,213 43,373 ........1~..;2':l... ..<<}..t;P.J~~~ ...J........... ..}<..............p;;S~~. jjjj~.1~;1~... .$ }):}}}~;.w4.~~$). })}....~;1~1~f,)8. }}}}}}:}}}':$}:: :, 16 1.0% 1.0% 1.0% 10.3% ..:::::::::::{:::::::::::::::~:;" . 0.7% 25.3% 0.6% 0.7% 81.2% 0.0% 0.0% 1.7% 9.1% 0.0% 0.0% :::::}:P:,O!f.~. 19.7% 0.0% 2.3% 0.0% 45.2% 21.4% 5.9% .. HH .... ::.:.:..:.:.:::n~~ 102.9% nla 13.2% 0.0% 11.0% 14.7% 7.0% 3.2% 0.0% 76.2% 2.6% 0.0% : :::::::::::::::'IIi;;2'll; . 139.3% 125.6% 4.9'lll 6.7% 0.0% 1.0% 2.7% 0.0% 0.0% 10.1% 0.0% ................................................:J.. ,~~.:~~ ..,........................... . ... ;:;-::;:::::::::::::;:::::::;:::;:::::::::::::::::;:::;:;:.....~....: .... 568 6.0% 0.0% 2.3% 11.5% 0.0% 0.0% 0.0% ..........................:.".:....... ::::::::::::::::::::::::::;:::;::::::::::::::::::::::::~~:,:::n.;I 3.3% ..............................:3.3 .. . ........."........... . ............................... . :::::.:;.::::.::.:::::::.:::.::.:::::::::::;:::;:::.::.:.lJ'\!i . - - City of Federal Way e Ma.97 Monthly Financial Report OTHER STATISTICS . Cash and Investments The total invested balance at the end of May is $47,665,757 which includes $27,714,439 in the State Investment Pool (SIP). The State Investment Pool securities consisted of Repurchase Agreements (66.39%), .S. Agency Securities (31.21 %), U.S. Treasury Securities (1.01 %), and Certificates of Deposit (1.39%). The average maturity of securities in the portfolio was 131 days. May's average portfolio net earnings rate was 5.70% compared to 5.75% trom the previous month. The travel advance account, petty cash/change funds, and investigative funds are $5,000, $3,610, and $8,713 respectively. Per policy, the basis used by the City to determine whether market yields are being achieved shall be the range between the average six-month U.S. Treasury Bill (5.52%) and the State Investment Pool (5.49%). Table 15 summarizes investment portfolio through May. Agency - FNMA 12/15/95 1,000,000 1,000,625 11/10/97 5.46% Treasury Note 5/16/96 1,000,000 1,002,578 5/15/98 6.13% Agency - FNMA 5/16/96 1,000,000 982,030 3/12/99 5.55% Certificate of Deposit 7/17/96 1,000,000 1,000,000 7/17/97 6.10% Certificate of Deposit 8/29/96 1,000,000 1,000,000 2/17/98 5.98% Treasury Note 9/3/96 1,000,000 999,375 8/31/98 6.16% Agency - FHLB 9/6/96 1,000,000 996,953 9/22/97 6.12% Certificate of Deposit 11/18/96 1,000,000 1,000,000 8/11/97 5.68% Treasury Note 11/18/96 1,000,000 999,219 11/30/97 5.45% . Certificate of Deposit 12/16/96 1,000,000 1,000,000 10/15/97 5.57% Agency - FNMA 1/10/97 1,000,000 1,003,460 1/2/98 5.69% Bankers' Acceptance 1/10/97 1,000,000 978,880 6/3/97 5.47% Treasury Note 2/20/97 1,000,000 995,703 2/28/98 5.56% Treasury Note 2/20/97 1,000,000 985,469 2/15/99 5.78% Bankers' Acceptance 2/20/97 1,000,000 975,692 8/6/97 5.45% Treasury Note 4/2/97 1,000,000 1,001,643 4/30/99 6.41% Treasury Note 4/2/97 1,000,000 990,000 4/30/98 6.09% Bankers' Acceptance 5/22/97 1,000,000 976,553 10/20/97 5.80% Agency - FHLB 5/22/97 1,050,000 1,050,483 5/21/99 6.27% Treasury Note 5/22/97 1,000,000 1,002,656 5/15/99 6.23% Average Maturity 313 days Average Yield to Maturity 5.97% Average Yield - 6 mo. T-BiII 5.52% State Investment Pool 27,714,439 1 day 5.49% Avg Portfolio Maturity & Yield 131 days 5.70% Totan6W$tment~f}::::::::(:::::::::( ........ : ':::41;fJ$~f'$li ........." '"' ........... ....H............................... . . 17 - CITY OF FEDERAL WAY - -..-------- -- --..---- ......- ..--- ATTACHMENT A e CITY OF FEDERAL WAY e SUMMARY OF SOURCES AND USES OPERATING FUNDS Through May 1993 -1997 1996 Annual $12,870,616 $12,181,738 $11,403,627 $10,331,641 $10,396,188 $10,396,188 $10,396,188 $ 0.0% ., rating Revenue. Property Taxes 2,633,949 2,868,535 2,888,348 3,563,580 6,119,886 3,147,880 3,147,880 0.0% ala Tax 3,093,432 3,180,931 3,282,518 3,444,125 8,222,457 3,440,209 3,438,985 (1,224) 0.0% riminal Justice Sales Tax 404,546 432,046 443,005 448,148 1,126,861 464,925 512,195 47,270 10.2% Leasehold Excise Tax 14,420 6,008 1,279 (4,729) -78.7% tate-Shared Revenues 1,778,031 1,903,303 1,820,932 1 ,680,383 4,397,096 1,564,530 1,608,649 44,119 2.8% Real Estate Excise Tax 404,934 584,693 345,932 547,716 1,100,000 407,562 623,152 215,590 52.9% ambling Taxes 123,943 153,779 189,987 174,887 347,438 170,210 202,307 32,097 18.9% 'Iity Taxes 230,894 3,332,705 990,870 1 ,093,527 102,657 10.4% ines & Forfeitures 226,001 236,841 234,415 260,334 639,830 262,636 207,874 (54,762) -20.9% Building PennitslFees-CD 257,909 252,927 215,255 220,766 744,308 230,101 253,217 23,116 10.0% ROW PennitslFees-PW 30,707 67,998 70,977 82,962 222,136 94,982 60,758 (34,224) .36.0% Licenses 38,025 35,606 38,310 36,613 92,700 37.472 36,178 (1,294) -3.5% Franchise Fees 169,776 181,099 186,359 198,457 407,940 198,387 220,978 22,591 11.4% Recreation Fees 131,609 175,912 153,053 167,344 452,157 170,583 171,134 551 0.3% Dumas Bay Centre 36,769 93,601 94,662 309,982 114,630 113,469 (1,161) -1.0% Interest Earnings 128,225 207,606 164,234 193,074 757,559 198,212 193,978 (4,234) -2.1% min Fee-SWM & Solid Waste 62,660 64,540 162,734 67,806 67,806 0.0% WM Fees 831,863 808,886 768,187 1,029,681 2,914,559 1,412,747 1,412,747 0.0% Refuse Collection Fees 59,764 62,155 62,070 60,648 144,024 62,124 60,407 (1,717) -2.8% olice 75,654 75,654 0.0% rants 121 7,500 9,756 269,172 22,540 22,540 0.0% er 29,345 34,153 12,487 48,729 9,020 9,020 0.0% otaO 10 2,.180 1230 539 11042,086 31826,693 13.1 089 3 2.9% 124,332 102,878 97,504 97,156 190,510 107,629 105,252 2,377 2.2% 121,389 187,685 148,462 190,657 488,512 205,647 247,186 (41,539) -20.2% 428,117 469,753 545,876 625,031 1,532,455 616,905 584,779 32,126 5.2% 154,~ 125,759 157,673 183,844 471,042 179,201 224,806 (45,605) -25. 238,885 253,605 182,866 302,822 930,598 327,539 292,713 34,826 1 1,130,649 1,494,342 1,534,440 1,114,739 2,732,167 1,104,602 1,112,553 (7,951) 3,185,775 3,431,334 3,447,807 3,531,610 9,350,604 4,109,777 3,975,496 134,281 3.3% 203,543 299,484 227,381 260,828 782,000 320,342 330,899 (10,557) -3.3% 1,507,011 1,281,655 1,149,659 1,265,777 2,687,465 1,100,481 1,025,713 74,768 6.8% 683,329 829,163 841,962 1 ,052,087 3,112,230 1,020,053 1,083,968 (63,915) -6.3% 897,365 234 127,067 1,296,213 43,373 43,373 0.0% (1) 38,551 54,738 27,309 50,537 (23,228) -85.1% 36,623 51,042 80,727 555,488 152,152 163,441 (11,289) -7.4% 465,704 412,571 603,928 1,547,349 559,108 618,337 (59,229) -10.6% 1,198,287 1,101 3,123 2,523,198 (9,245) (9,245) 0.0% 78,588 128,546 316,389 118,794 162,344 (43,550) -36.7% 25,203 25,033 903,692 nla , 9 , 1, 2 2,062,020 2,912,988 2,352,043 $,166,422 $,621,68$ 1,831,484 2,334,869 2,334,869 0.0% er Financing U.e. 4,621,410 551,953 551,953 0.0% Ending und Balance Solid Waste 94,500 111,484 188,505 213,050 177,684 nla nla Snow & Ice 191,274 103,239 100,000 nla nla Arterial Street 1 ,465,904 1,563,848 971,893 362,100 69,831 nla nla Utility Tax 2,333,333 nla nla SWM 2,503,855 2,016,324 1,702,890 1,077,666 1,179,906 nla nla Path & Trails 20,Q4t 29,109 39,284 50,210 14,310 nla nla Strategic Reserve 2,ooo,QU\) 2,150,560 2,104,645 2,050,477 2,000,000 nla nla Debt Service 1,436,785 1,657,809 1,936,991 1,618,909 2,821,977 nla nla Dumas Bay Centre 562,661 157,897 115,131 0 nla nla Police 1,031,439 305,207 nla nla P3 300,000 nla Interfund Loans 60,000 10,000 nla Unreserved 5,219,234 646,056 nla otal ndi und Balance 12800326 14367882 9 958 304 15344,626 366160 Note 1: These expenditura occur primarily during the winter months. Note 2: Includes contingency, unallocated P3 and vision premiums. AFFIDA VIT OF PUBLICATION No..E STATE OF WASHINGTON) COUNTY OF KING ) ss. I, Paul Wood, being first duly sworn on oath deposes and says: That he is the Advertising Manager for The Federal Way News, a bi-weekly newspaper which is now and at all times herein mentioned has been published and printed in an office maintained at the place of publication at Federal Way, King County, Washington, that by order of the Superior Court of the State of Washington in and for King County, said newspaper is now and at all times mentioned herein has been approved as a legal newspaper for the publication of any advertisement, notice, summons, report, proceedings, or other official document required by law to be published, that said newspaper was published regularly at least once each week, in the English language, as a newspaper of general circulation in Federal Way, King County, Washington, at the time of application to the aforementioned Superior Court for approval as a legal newspaper, and was so published for at least six months prior to the date of said publication, and is now and at all times mentioned herein has been so published. That the annexed is a true copy of a City of Federal Way city council meeting 7/1/97 as it was published in regular issues of said newspapers once each week for a period of one consecutive weekes), commencing on the 28th day of June , 1997, and ending on the 28th day of ~ 1997, both dates inclusive, and that said newspaper was regularly distributed to its subscribers and as a newspaper of general circulation during all of said period. That the full amount of the fee charged for the foregoing publication is the sum of $.l.l.Q,QQ ;) ad 4, /Vorl r Subscribed and sworn to before me this 7th day of August. 1997 ,/ -./~. .....J--4/ /cC:/>~/S?: L c.. .- _.~_ .~ ~~ ./"" ./ / - ,.,-: '" //, NotarY'M{blic in and for the State of Washington .: / Residing at Seattle. My commission expires 9/19/97. ~ ., FEDERAL WAY CITY COUNCIL Council Chambers - City Hall 33530 First Way South July 1, 1997 Special Meeting - 5:30 p.m. . Ethics Board Interviews Regular Meeting - 7:00 p.m. The following .is a sum~ary of agenda items scheduled for the upcoming Federal Way City Council Regular Meeting: - SPIRIT Award - Application of Revenues Collected from Sale of Surplus Property/Resolution - Applewood Annexation - Lakota Park Master Plan - Parks & Recreation Commission Work Plan Revisions - 21 st Ave SW @ SW 325th PI. Traffic Signal & Intersection Improvement ProjecVBidAward - S,!, Dash Point Rd & 21 st Ave SW Road & Traffic Signal Improvement Project Bid Award & Lakehaven Water Main Installation Interlocal Approval - SW 336th St Widening Project (21 st Ave SW to 26th Ave SW) Bid Award & Lakehaven Water Main Installation Interlocal Approval - Memorandum of Understanding between City of Federal Way & KC Housing Authority - Public Hearing/Wireless Telecommunications Facilities!60-day Hearing on Moratorium & Potential Continuation of Moratorium/Resolution - Public Hearing/1998-2003 Transportation Improvement Plan/Resolution - Ethics Board Appointment - Executive Session/Property Acquisition/Pursuant to RCW 42.30.110(1 )(b) For additional information contact the City Clerk's Office at 661-4070. /s! N. Christine Green , CMC, Citx Clerk ~ Sl 8 \, "'"\ - - e ITEM# ~ ~j ..................................................................................................................................................................................................................................................... CITY OF FEDERAL WAY City Council AGENDA ITEM e MEETING DATE: July 1, 1997 SUBJECT: Resolution Relating to Application of Revenues Collected from ...!~.~..~~.~.~..~(.~!!~p!~~..!!~~!..~~.~~.~~~P~!~...................................................................................................................... CATEGORY: BUDGET IMPACT: . I X- CONSENT ORDINANCE BUSINESS HEARING FYI LRESOLUTION STAFF REPORT PROCLAMATION _STUDY SESSION _OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ...~:rr~.~~~I.~.L..!'.~.~~.~~.~~..~~~.~.~~!~..~~~~f~~.~.!.~~..!}.!}.~~!.~.~~.~!~!!~............................ . SUMMARYIBACKGROUND: The attached resolution identifies the process for revenues received from the sale of surplus real property used for public park purposes. The:funds collected from the sale of surplus real property used for public park purposes, including open space, shall be deposited into a Park Acquisition Capital Improvement Fund. which shall be used for either. I) the ...P~~.~.~~.~~i~~~~.P.~.l?~~.p.~?~~}2.~~.~~~~~~.~f..~~s..~~!.~~..~y.~g.~~~B.p.~.P.~~:......................................... CITY COUNCIL COMMITTEE RECOMMENDATION: On June 16, 1997, the Parks and Recreation Council Committee passed a motion to approve the resolution relating to application of revenues collected from the sale of park ...!~~.P.!~~~..~~.f.~~~~.~.~.g~~~~:................................................................................................................................................................ CITY MANAGER RECOMMENDATION: ~ y~. J!~- ....u..............................................................................................................u....................................................................................................................................................... APPROVEDFORINCLUSIONINCOUNCILPACKE~ ht (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL AcrION: APPROVED _DENIED _TABLED/DEFERRED/NO AcrION COUNCIL BILL '1# 1st Reading Enactment Reading ORDINANCE '1# RESOLUTION # . e e . CITY OF FEDERAL WAY CITY COUNCIL PARKS AND RECREATION COMMI'ITEE Date: June 11, 1997 From: Jennifer Schroder, Director Parks, Recreation and Cultural Services Department Subject: Resolution Relating to Application of Revenues Collected From the Sale of Surplus Real Park Property Backlround: Per your request, the attached resolution identifies the process for revenues received from the sale of surplus real property used for public park purposes. The funds collected from the sale of surplus real property used for public park purposes, including open space, shall be deposited into a Park Acquisition Capital Improvement Project Fund, which shall be used for either: 1) The purchase of additional public parks, or 2) The reduction of existing debt service covering existing park property . Committee Recommendation: To move approval to full Council a resolution relating to application of revenues collected from the sale of park property. . e e DRAFT b-lI-q7 RESOLUTION NO. . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, RELATING TO APPLICATION OF REVENUES COLLECTED FROM THE SALE OF SURPLUS PARK REAL PROPERTY. WHEREAS, the City Council of the City of Federal Way, Washington, has identified a need to develop a policy for the disposal of surplus real property; and WHEREAS, the City Council resolved on November 16, 1993, pursuant to Resolution No. 93-156, to deposit with the Management Services Department revenues received from the sale of surplus real property; and WHEREAS, at its April 14, 1997 meeting, the Federal Way Parks and Recreation Council Committee decided it in the best . interest of the citizens of Federal Way that revenues collected from the sale of surplus park real property be deposited into a Park Acquisition Capitol Improvement Project Fund; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOLVES AS FOLLOWS: Section 1. Parks Revenues to be Deposited. The revenue received from the sale of surplus City real property, other than parks real property, shall be deposited with the Management Services Department. Revenues collected from the sale of surplus real property used for public park purposes, including open space, shall be deposited into a Park Acquisition Capitol Improvement . . . . e e Project Fund, which funds shall be used for one of the following two purposes: 1. The purchase of additional public parks; or 2. The reduction of existing debt service coverlng existing park real property. Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. Section 4. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this day of , 1997. CITY OF FEDERAL WAY MAYOR, MARLON S. PRIEST ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC e e APPROVED AS TO FORM: . CITY ATTORNEY, LONDI K. LINDELL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. K:\RESO\SURPLUS.PRK . . - e - e MEETING DATE: July 1,1997 ITEM# ~U) ..................................................................................................................................................................................................................................................... CITY OF FEDERAL WAY City Council AGENDA ITEM ...~y.~~~!.;....App!~~~~.~..~~~~!~Q~..=..!.9..%..~.~!~!~Q~....................................................................................... CATEGORY: BUDGET IMPACT: LCONSENT _ORDINANCE _BUSINESS _HEARING FYI _RESOLUTION _STAFF REPORT _PROCLAMATION _STUDY SESSION _OTHER Amount Budgeted: S Expenditure Amt: S Contingency Reqd: $ ATTACHMENTS: Staff Report . SUMMARYIBACKGROUND: Applewood neighborhood submitted Notice of Intent to Annex (10% petition). Council must respond to petition within 60 days. CITY COUNcn. COMMI1TEE RECOMMENDATION: LUTC voted to recommend acceptance of petition and expanded area as outlined in staff recommendation. CITY MANAGER RECOMMENDATION: ~1' IO~ jutvtw" ~ ~/"k'c.~'~~ -t'""), /...(;.,~ .Y /' 6'0'P~ ....................................................................................................................................................................................................r:.~.'6J..............:J!&..{,.:..ltf....... APPROVED FOR INCLUSION IN COUNCIL PACKET: 0!i..; (BELOW TO BE COMPLETED BY CIIT CLERK'S OFFICE) COUNCIL ACTION: _APPROVED DENIED _TABLEDIDEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # . I:\COVERCC.S/14/96 e e . CITY OF FEDERAL WAY DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES Date: July 1, 1997 To: Federal Way City Council From: Martin Nordby, Code Compliance Officer Re: App/ewood Annexation -10% Intent to Annex Petition As you are aware, the City of Federal Way received a 10 percent annexation petition from several property owners in the area outlined on the attached map. The petition was submitted by 14 residential property owners of the Applewood subdivision located west of Pacific Highway South and north of South 284th Street. In response to this request, city staff has assembled the following information: 1) general annexation process description; 2) Federal Way Annexation Ordinance (#93-190IFWCC 19-100) options; 3) the time line for the annexation; and 4) an analysis ofissues . specifically affecting this annexation proposal. DESCRIPTION OF PROPOSED ANNEXATION AREA The annexation area as proposed by the petitioners includes the Applewood subdivision and five unplatted parcels between Applewood and Pacific Highway South to the east. Applewood is bordered to the south by South 284th Street, to the north at approximately South 281 st, to the east by the eastern side of the Pacific Highway South right-of-way, and to the west at approximately 14th Avenue South. There are a total of38 parcels, 33 of which are in Applewood proper. Staff recommends five additional parcels be included in this annexation. These extend the proposed annexation area north along Pacific Highway South to South 279th Street. These parcels are included in Federal Way's P~tential Annexation Area (PAA) and are adjacent to Pacific Highway South. They are bordered on the west by the Des Moines P AA. Exhibits A and B are maps showing the annexation area as proposed by the petitioners and the annexation area as recommended by staff. The larger map, Exhibit B, includes the Federal Way Potential Annexation Area boundary for this area in relation to the Des Moines city limits. The City of Des Moines recently forwarded to the city a copy of their determination of non- significance for annexation zoning for the area up to our P AA. This is roughly the area from their eastern most corporate limits to our western most P AA boundary, from South 284th north to South 272nd. . e e Applewood Annexation Request July 1, 1997 Page 2 . GENERAL ANNEXATION PROCESS State law provides for six different methods of annexation. As with the Weyerhaeuser and Enchanted Parks annexations, this annexation will utilize the 60 percent petition method. The following is a general outline of that method. 1. The applicant meets with city officials and staff to discuss the annexation process and to discuss the boundaries of the area to be annexed. 2. The first petition called the Intent to Annex (10 percent petition) is prepared and circulated by the applicant among all affected property owners. 3. After the signatures on the petition are validated and found sufficient by the City Clerk, the City Council will hold a meeting (refer to Exhibit D). 4. The City Council will decide whether to accept the proposed annexation, and if so, under what conditions. 5. At the meeting, the City Council will decide the following: a. To accept or reject the annexation and whether to modify the boundaries of the proposed annexation; b. Adoption of zoning simultaneous with annexation; and c. Requiring property owners in the proposed annexation area to assume their proportionate share of existing city bonded indebtedness. . 6. A second petition (60 percent) will be prepared for the applicant to circulate in the proposed annexation area if the City Council accepts the Notice of Intent. 7. After the signatures on the second petition are validated and found sufficient, the required public hearings on the 60 percent petition, proposed zoning, and comprehensive plan designations will be scheduled at least 30 days apart. 8. At the conclusion of the public hearings, staff prepares the appropriate information to forward the annexation request to the King County Boundary Review Board. The Boundary Review Board will hold a public meeting to decide if the annexation proposal should be approved. 9. The city will prepare an annexation ordinance if the Boundary Review Board approves the annexation. The annexation area will become part of the City of Federal Way when the ordinance is adopted. . . . . e e Applewood Annexation Request July I, 1997 Page 3 This annexation is currently at Step 4. The City Council must decide three things: · Whether or not the city will accept, reject, or geographically modify the proposed annexation. Staff will prepare analysis of the entire area if the council accepts the annexation and authorizes circulation of the 60 percent petition. At the 60 percent petition meeting, council can reduce the boundary if appropriate at that time. · Whether the city will require the simultaneous adoption of a proposed zoning regulation. · Whether the city will require the assumption of all or any portion of existing city indebtedness by the area to be annexed. FEDERAL WAY ANNEXATION ORDINANCE The City of Federal Way bas not previously established comprehensive plan or zoning designations for this portion of the PAA or annexation area. The City of Federal Way Annexation Ordinance (#93-190/FWCC 19-100) provides for three options in terms of zoning and comprehensive plan designations of annexed areas under these circumstances. The first option is to adopt interim comprehensive plan designations and zoning for the area to be annexed. The options for interim comprehensive plan designations are either the current designation of the county or designating the area as Urban Residential in the ordinance annexing the property. The options for zoning under this scenario are to retain the county zoning or a city designation ofRS-9.6 as interim zoning. Under the interim comprehensive plan and zoning alternative, the annexation ordinance requires permanent plan and zoning designations be established within 12 months of the effective date of the annexation. The second option is to set or predetermine the comprehensive plan and zoning designations for the property prior to, or in conjunction with, annexation. These designations, unlike the interim designations described above, are considered final in terms of the annexation. The last option for comprehensive plan and zoning is that of the concomitant zoning agreement (CZA). The CZA allows creativity in site design and is used to protect or enhance natural and community features. Applewood and two unplatted parcels located in the south east corner of the proposed annexation area are currently designated as residential single family (R6P) under King County zoning. Seven of the eight unplatted parcels adjacent to Pacific Highway South are designated residential multi- family (RM-1800) under King County zoning. The northern most parcel at the corner of Pacific Highway and South 279th is zoned General Commercial (CG-P). e e Applewood Annexation Request July 1, 1997 Page 4 . ANNEXATION BoUNDARY Annexation boundaries must be logical. This is one of the criteria used by the King County Boundary Review Board (BRB) when evaluating annexations. The BRB can deny the annexation request ifit finds the proposed boundary does not meet this criteria. For example, if the unplatted parcels east of the Applewood subdivision adjacent to Pacific Highway were not included in the annexation, a strip or island only one parcel wide of unincorporated King County would be created and the annexation would likely be denied by the BRB. The expanded annexation area proposed by staff represents a logical boundary supported by the city's P AA and comprehensive plan. STATE ENVIRONMENTAL POLICY ACT (SEPA) REVIEW Annexations of territory by cities and towns are exempt from SEPA review (RCW 43.21C.222), however, annexation zoning is subject to review. SEP A review must be completed prior to any zoning action by the City Council. ISSUES EXAMINED UNDER A 60 PERCENT PETITION Several issues have been examined in conjunction with submittal of this 10 percent petition. . Though not typically done at this point, it was believed the limited size, predominantly residential zoning, and importance of certain issues necessitated more detailed analysis at an earlier stage. These include a cost/benefit analysis of the annexation in terms of revenue generated by the properties versus the cost of providing city services and a review of the drainage and surface water system. Analysis of the costs of providing services is based on existing costs for providing city services to similar residential neighborhoods plus the costs that may be associated with repair of the Applewood storm water detention system. Attached is a financial review (Exhibit C) of the proposed annexation area and the expanded annexation that includes the additional five parcels stretching north to South 279th Street along Pacific Highway South. In summary, the revenue/ expenditure analysis indicates that base year expenditures will exceed base year revenues by $13,757 for the area represented by the 10 percent petition. For the annexation area proposed by staff, base year expenditures will exceed base year revenues by $21,919. This analysis has been projected to the year 2001. Historically, residential properties have not generated revenues commensurate with the cost of providing municipal services. In many cases, residential annexation decisions are made from a service delivery and representation standpoint. An issue of concern for this annexation area is surface water management. A review of surface water facilities shows the storm water detention pond and conveyance system for the Applewood development has not been maintained by King County Surface Water Management. The pond area is currently overgrown with vegetation. Surface Water Management staff for the City of . tit e . Applewood Annexation Request July 1, 1997 Page 5 Federal Way estimate the cost of bringing the system back to post development condition to be $10,000-$15,000. This work would include removing the overgrowth of vegetation, replacing damaged or downed fencing surrounding the pond, and cleaning pipes and related systems. A couple owning property down slope from the Applewood subdivision have expressed concerns that runoff from the Applewood surface water detention system has contributed to erosion on their property. The couple's attorney notified the city, apparently on the belief the Applewood area was already within the corporate limits of Federal Way. Drainage from Applewood is conveyed to a detention pond, after which it flows through culverts into a tight line system installed apparently at King County's insistence, downhill along a right-of-way across the couple's property. The drainage identified by the couple is actually a stream whose headwaters are a large wetland area to the north of the Applewood subdivision in unincorporated King County (within the City of Des Moines' Potential Annexation Area). The drainage from the subdivision does not flow in the area of the identified erosion. The city would therefore not be responsible for the erosion if the annexation were to be approved. . STAFF RECOMMENDATION Staff recommends the following: 1. City Council accept the 10 percent petition for annexation, modify the boundaries as proposed by staff to include the additional parcels within F ederal Way's P AA north of the petitioners proposal and adjacent to Pacific Highway South as designated on Exhibit A and authorize circulation of a 60 percent annexation petition. 2. City Council to require simultaneous zoning pursuant to Federal Way City Code Section 19- 103 regarding initial (permanent) zoning. 3. City Council require assumption of the proportionate share of bonded indebtedness. EXHIBITS Exhibit A Map of Proposed Applewood Annexation Exhibit B Map of Proposed Applewood Annexation including P AA Exhibit C Revenue and Expenditure Projections Exhibit D Federal Way City Clerk Certification for the Ten Percent Annexation Petition . hpplerptwpd EXHIBIT A Proposed Applewood Annexation e To the City of e Federal Way : S. 279Tli ST. en w ~ i= ... ADDITION TO PROPOSED ANNEXA TlON AREA ~ :J ~ (3 U) w z o ~ U) w c Scale: 1 to 3900 1 Inch equals 325 Feet o '.- ~ Date: May 16, 1997. City of F.ederal Way, 33530 First Way S Federal Way, WA 98003 (253) 661-4000. 500 Feet ~ This rmp is intended for use as a g~hicaJ representation ONLY. The City of Federal Way makes no warranty as to its accuracy. Th~ proposed annexation is subject to acceptance by the Federal Way City Council If accepted. signatures . representing at least 600/0 of the assessed value must be gathered. Vicinity Map Legend: Ii' ~nal Annexation III Proposed Addition to Annexation Area 6 N .OIJ'~ ~ ~~ = GIS DIVISION II EXHIRlT opcled Applewood Annexation To the C' of Federal Way This proposed annexation is subject to acceptance by the Federal Way City Council. If accepted, signatures representing at least 600/0 of the assessed value must be gathered. . . IH-rll I I I I I I I I J/7 - 7, H I . I I. DES MOINES CITY LIMITS c-,l l . l mHD ST. ~ t 11'I:NO IT. - PAA. BOUNDARY If '" ~ f--ii ~ - >- IX: ~ .i=! r- III l :! ~ ! 'rJ r-- >- ---1~ t---- ~ -",~~. I // ~ /1 \ , 1~~t= ... ~ - -I-- '" Ii Il; --1 -\--! r-- ~ / ~~fn. '----r-' ~ I ~rl l'i'l \" Hsr 1 \ , - - f---J ,.-; f- - . I -.v -< ~ -L '- -------- f--- ~ ADOtnON TO ~~ "'- PROPOSED ~ ~- ANNEXA TION ~ -;~ 5_ AREA ?1 r- u >0- I--- ~ ... DRISINAL PROPOSED ~ -.. r ANNEXA TlON AREA w -~ fil -i I. / z - I ~G* (5 :I Ul w Q f--. '.SNOIl '-- /'- f ~ 1 - - :C.[~.~ - b - I ~rnl I -.,.. ~ Scale: 1 to 4680 1 Inch equals 390 Feet o 500 Feet ,.,.-- - - I Legend: [] Original Annexation Area II Proposed Addition to Annexation Area Map Date: May 16, 1997. City of Federal Way, 33530 First~WaY S, Federal Wa , WA 98003 (253) 661- 00. ~. ~ . 6. N This map is intended for use as a graphical representation ONLY. The City of Federal Way makes no warranty as to its accuracy. .W~ @lQ)~ . = GIS DIVISION L__ EXHIBIT C e e CITY OF FEDERAL WAY MEMORANDUM . Date: To: Subject: June 10, 1997 Martin Nordby . Iwen Wang ---J---{:---L.\ Proposed App/ewood Annexation From: Attached is a copy of my fiscal analysis of the proposed Applewood Annexation. The analysis first looks at the Applewood Development as the 10% petition initially proposed, then a separate analysis contains area including the 5 parcels north of the Applewood Development and an extended Highway 99. In either of these analyses, the projected revenues fall short of the projected expenditures. However, if only the Applewood Development is considered, the deficit is around $15,000 per year, or $7,500 ifwe do not consider indirect support costs and reserves for debt service/capital as discussed below. Considering the margin of error on a projection of this kind, a $7,500 per year deficit is negligible. 1. Indirect SUlJlJort Costs: The model assumes pro-rated increases to all support service costs of approximately $2,839 or approximately 8% of the direct service costs. 2. Reserve for Debt Service/CalJita/: The model assumes utility taxes can only be used for debt service or capital purposes. Thus, the model includes the full utility tax amount as expenses under debt services. This overstates the expenses by $4,500, since the annexation itself does not increase the City's debt burden. . Expanding the area by adding the northerly 5 parcels and Hwy. 99 would increase costs and deficits by approximately $8,000, primarily due to the street maintenance costs projected for the additional section of Hwy.99. CONCLUSION: From a purely fiscal perspective, the Applewood Development area alone is marginally feasible, but when the additional Hwy. 99 is included, the deficit become significant. I am planning to attend the LUTC meeting on June 16, to answer any questions the Committee may have on the analysis. Please do not hesitate to call me should you have any questions. k:\annex\A W ANNX.DOC . Annl~wnnd Ann~:l(:lfinn Rav~nlJ~ Arnpndifllrp ~lImm:lrv - Applewood Annexation Revenue _penditure Summary e Rev/Cost Growth Base Year 1998 1999 2000 2001 Item CityWide Unit Per Unit Rate Rev/Cost Projected Projected Projected Projected evenues pertyTax $ 6,119,886 AV 1,545.4 1.5% $ 9,604 $ 9,748 $ 9,894 $ 10,042 $ 10.193 les Tax 8,222,457 maunal 109.3 2.0% Local Criminal Justice Sales Tax 1,126,861 population 15.0 3.0% 1,498 1,543 1,589 1,637 1,686 Utility Tax (1 ) 3,950,000 housing 127.8 3.0% 4,474 4,608 4,747 4,889 5,036 Gambling Tax 347,438 population 4.6 2.0% Leasehold Tax 7,210 maunal 0.1 2.0% Motor Vehicle Excise Tax 880,306 population 11.7 2.0% 1,170 1,193 1,217 1,242 1,266 Camper Excise Tax 20,836 POPUlation 0.3 2.0% 28 28 29 29 30 Liquor Excise Tax 223,239 population 3.0 0.0% 297 297 297 297 297 Liquor Profits Tax 446,478 population 5.9 0.0% 593 593 593 593 593 Criminal Justice-Low Population 341,500 population 4.5 2.0% 454 463 472 482 491 Criminal Justice-High Crime 57,000 population 0.8 -100.0% 76 Sales & Use Equalization 409,800 population 5.4 -50.0% 545 272 136 68 34 Franchise Fees 396,059 housing 12.8 2.0% 449 458 467 476 486 Licenses & Pennlts 578,451 housing 18.7 0.0% 655 655 655 655 655 Fines & Forfeits 613,226 population 8.2 0.0% 815 815 815 815 815 Zoning Fees 72,475 parcel 40.2 2.0% 482 491 501 511 522 Plan Check Fees 174,413 parcel 96.6 2.0% 1,160 1,183 1,206 1,231 1,255 Recreation Fees 496,991 manual 16.1 2.0% Motor Vehicle Fuel Tax 1,116,195 population 14.8 0.0% 1,484 1,484 1,484 1,484 1,484 Vehicle License Fee 613,031 population 8.1 2.0% 815 831 848 865 882 ROW Pennlts & Mise 79,200 parcel 43.9 0.0% 527 527 527 527 527 Plan Review Fees 126,910 parcel 70.3 0.0% 844 844 844 844 844 Motor Vehicle Fuel Tax 521,635 population 6.9 0.0% 693 693 693 693 693 Refuse Collection Fees 148,315 housing 4.8 2.0% 168 171 175 178 182 CPG & Other Grants 103,546 na 3.4 2.0% SWM fees 2,748,819 housing 72.0 0.0% 2,520 2,520 2,520 2,520 2,520 M fees-Street Fund 137,156 In mile 207.8 0.0% 548 548 548 548 548 cellaneous 912,884 na 0.0% otal Revenues $ 30,992,317 2,458.5 -4.2% $ 29,895 $ 29,965 $ 30,256 $ 30,625 $ 31,037 Expenditures City Council $ 168,011 fIXed 0.0 2.0% $ 281 $ 287 $ 293 $ 299 $ 305 City Manager 468,409 fIXed 0.0 2.0% 784 800 816 832 849 Municipal Court Services 929,002 population 123 4.0% 1,235 1,284 1,335 1,389 1,444 Civil Legal Services 461,516 population 0.0 2.0% n3 788 804 820 837 Management Services 1 ,422,185 fIXed 0.1 2.0% 2,382 2,429 2,478 2,527 2,578 Community Development 2,429,175 parcel 1,345.8 2.0% 3,172 3,236 3,300 3,366 3,434 Jail Services 757,000 population 10.1 10.0% 1,006 1,107 1,217 1,339 1,473 Police Services (2) 9,781,179 population 130.0 4.0% 13,000 13,520 14,061 14,623 15,208 Parks & Rec 2,476,995 population 32.9 2.0% 3,292 3,358 3,425 3,494 3,564 Health & Environment 36,000 population 0.5 2.0% 48 49 50 51 52 Pay for Perfonnance 442,467 population 5.9 2.0% 588 600 612 624 637 Debt Service (1) 4,523,199 uttax 2.0% 4,474 4,564 4,655 4,748 4,843 PW Administrative Services 286,283 PWexp 0.0 2.0% 875 892 910 929 947 PW Development Services 426,025 parcel 236.0 2.0% 2,832 2,889 2,947 3,006 3,066 T rafflc Services 810,311 traffic 1,227.7 2.0% 697 711 725 740 754 Street Systems 1,381,695 street 2,093.5 2.0% 5,518 5,628 5,741 5,856 5,973 Overiay Program 1,734,024 street 2,627.3 2.0% 6,925 7,064 7,205 7,349 7,496 Solid Waste 272,114 housing unit 8.8 2.0% 308 314 321 327 334 Snow & Ice 55,000 street 83.3 2.0% 189 193 197 201 205 Surface Water Mgmt 1,534,098 rev 72,023.4 2.0% 2,520 2,570 2,622 2,674 2,728 City Manager Contingency 100,000 population 1.3 2.0% 133 136 138 141 144 SWM Infrastructure Upgrade (10 yr amortization) manual 0.0% Average Annual Capital (3) 497,629 AV 125.7 0.0% 781 781 781 781 781 al Projected Expenditures $ 30,992,317 2.6% $ 51,814 $ 53,200 $ 54,633 $ 56,115 $ 57,650 et Revenue (Cost) $ $ (21,919) $ (23.235) $ (24,377) $ (25,491 ) $ (26,612) (1) Adjusted for new utility tax and debt service. (2) Include $45Ok cops grant adjustment. (3) Assume any revenue exceeding operaling expenses goes to capital on citywide basis. AWFINAL.XLS SUMMARY6Il0/9712:41 PM _ ~.___.__-I A___u_"'~__ __________ 0 .-.......:.......". C........-......., '^'ithn..f- "-Inrfhftrn t:~roi^n Applewood Annexation Revenue & Eaditure Summary, Without Northern EaSion Rev/Cost Growth Base Year 1998 1999 2000 2001 Item CityWide Unit Per Unit Rate Rev/Cost Projected Projected Projected Projected Revenues Property Tax $ 6,119,886 AV 1,545.4 1.5% $ 9,037 $ 9,173 $ 9,310 $ 9,450 $ 9,592 Sales Tax 8,222,457 maunal 109.3 2.0% - - - - - local Criminal Justice Sales Tax 1,126,861 population 15.0 3.0% 1,498 1,543 1,589 1,637 1,686 Ulility Tax (1) 3,950,000 housing 127.8 3.0% 4,474 4,608 4,747 4,889 5,036 Gambling Tax 347,438 population 4.6 2.0% - - - - - leasehold Tax 7,210 maunal 0.1 2.0% - - - - - Molor Vehicle Excise Tax 880,306 population 11.7 2.0% 1,170 1,193 1,217 1,242 1,266 Camper Excise Tax 20,836 population 0.3 2.0% 28 28 29- 29 30 Liquor Excise Tax 223,239 population 3.0 0.0% 297 297 297 297 297 Liquor Profits Tax 446,478 population 5.9 0.0% 593 593 593 593 593 Criminal Justice-low Population 341,500 population 4.5 2.0% 454 463 472 482 491 Criminal Justice-High Crime 57,000 population 0.8 -100.0% 76 - - - - Sales & Use Equalization 409,800 population 5.4 -50.0% 545 272 136 68 34 Franchise Fees 396,059 housing 12.8 2.0% 449 458 467 476 486 Licenses & Permits 578,451 housing 18.7 0.0% 655 655 655 655 655 Fines & Forfeits 613,226 population 8.2 0.0% 815 815 815 815 815 Zoning Fees 72,475 parcel 40.2 2.0% 80 82 84 85 87 Plan Check Fees 174,413 parcel 96.6 2.00/. 193 197 201 205 209 Recreation Fees 496,991 manual 16.1 2.0% - - - - - Motor Vehicle Fuel Tax 1,116,195 population 14.8 0.0% 1,484 1,484 1,484 1,484 1,484 Vehicle License Fee 613,031 population 8.1 2.0% 815 831 848 865 882 ROW Permits & Mise 79,200 parcel 43.9 0.0% 88 88 88 88 88 Plan Review Fees 126,910 parcel 70.3 0.0% 141 141 141 141 141 Motor Vehicle Fuel Tax 521,635 population 6.9 0.0% 693 693 693 693 693 Refuse Collection Fees 148,315 housing 4.8 2.0% 168 171 175 178 182 CPG & Other Grants 103,546 na 3.4 2.0% - - - - - SWM fees 2,748,819 housing 72.0 0.0% 2,520 2,520 2,520 2,520 2,520 SWM fees-Street Fund 137,156 Inmile 207.8 0.0% 57 57 57 57 57 . Miscellaneous 912,884 na - 0.0% - - - - - Total Revenues $ 30,992,317 2,458.5 -4.2% $ 26,328 $ 26,362 $ 26,616 $ 26,948 $ 27,323 Expenditures City Council $ 168,011 fIXed 0.0 2.0% $ 189 $ 193 $ 197 $ 201 $ 205 City Manager 468,409 fIXed 0.0 2.0% 528 538 549 560 571 Municipal Court Services 929,002 population 12.3 4.0% 1,235 1,284 1,335 1,389 1,444 C~llegalServices 461,516 population 0.0 2.0% 520 530 541 552 563 Management Services 1,422,185 fIXed 0.1 2.0% 1,602 1,634 1,667 1,700 1,734 Community Development 2,429,175 parcel 1,345.8 2.0% 2,692 2,745 2,800 2,856 2,913 Jail Services 757,000 population 10.1 10.0% 1,006 1,107 1,217 1,339 1 ,473 Police Services (2) 9,781,179 population 130.0 4.0% 13,000 13,520 14,061 14,623 15,208 Parks & Rec 2,476,995 population 32.9 2.0% 3,292 3,358 3,425 3,494 3,564 Health & Environment 36,000 population 0.5 2.0% 48 49 50 51 52 Pay for Performance 442,467 population 5.9 2.0% 588 600 612 624 637 Debt Service (1) 4,523,199 uttax - 2.0% 4,474 4,564 4,655 4,748 4,843 PW Administrative Services 286,283 PWexp 0.0 2.0% 223 228 232 237 242 PW Development Services 426,025 parcel 236.0 2.0% 472 481 491 501 511 Traffic Services 810,311 traffic 1,227.7 2.0% 167 170 174 177 181 Street Systems 1,381,695 street 2,093.5 2.0% 2,777 2,777 2,788 2,800 2,812 Overlay Program 1,734,024 street 2,627.3 2.0% 3,485 3,485 3,500 3,514 3,529 Solid Waste 272,114 housing unit 8.8 2.0% 308 314 321 327 334 Snow & Ice 55,000 street 83.3 2.0% 91 93 94 96 98 Surface Water Mgmt 1,534,098 rev 72,023.4 2.0% 2,520 2,570 2,622 2,674 2,728 City Manager Contingency 100,000 population 1.3 2.0% 133 136 .138 141 144 SWM Infrastructure Upgrade (10 yr amortization) manual - 0.0% - - - - - Average Annual Capital (3) 497,629 AV 125.7 0.0% 735 735 735 735 735 . Total Projected Expenditures $ 30,992,317 2.6% $ 40,085 $ 41,112 $ 42,204 $ 43,340 $ 44,519 Net Revenue (Cost) $ - $ (13,757) $ (14,750) $ (15,588) $ (16,392) $ (17,197) (1) Adjusted for new utility tax and debt service. (2) Include $450k cops grant adjuslment. (3) Assume any revenue exceeding operating expenses goes to capital on citywide basis. AWFINALB.XlS SUMMARY 6/10/971 :01 PM . . . ,~...... - - 14~XHIH1T It)) e e CERTIFICA TION OF NOTICE OF INTENT I, N. Christine Green, City Clerk of the City of Federal Way, Washington, do hereby certify that on May 12, 1997, I received a Notice of Intention to Commence Annexation Proceedings for the area known as "Applewood", which notice is attached hereto as Exhibit "I". I then proceeded to make a determination on the signatures submitted thereon. The petition contains fifteen (15) signatures, representing the owners of property whose value is not less than ten (10%) percent of the value of the property in the annexation area as a whole, according to the assessed valuation for general taxation of the property for which annexation is sought. The signatures submitted on the Notice ofIntent represent an assessed valuation of $2,315,000, which constitutes 39.59% of the total area and exceeds the required ten (10%) percent. The total assessed valuation of the proposed area is $5,847,800. SIGNED and SEALED this 11 th day of June, 1997. ~MmneiCMC'( ~~ City Clerk City of Federal Way, Washington annex. pet e e MEETING DATE: July 1, 1997 ITEM# ~ CfJ ..................................................................................................................................................................................................................................................... CITY OF FEDERAL WAY City Council AGENDA ITEM ...............u...................................................................................................................................................................................................................................... SUBJECT: Lakota Park Master Plan CATEGORY: 2L CONSENT ORDINANCE _BUSINESS _HEARING _FYI BUDGET IMPACT: _RESOLUTION _STAFF REPORT _PROCLAMATION _STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ...................................................................................................................................................................................................................................................... . A TIACHMENTS: Parks and Recreation Council Committee action form dated June II, 1997; master plan design; costs; .....................................................!!.I.i.~~~.~~.!.~~.~.~}2.~?.~~~..~~.~~~~.~.~!!.I.~~.~?~.~~~.s................................................................. SUMMARYIBACKGROUND: In 1996, the City and the Federal Way School District jointly contracted with Mary Lyon Architects to develop a new master plan of Lakota Park. The scope included looking at the Lakota Junior High site and park as one parcel. The design criteria included siting a football field. track, maximizing the site to accommodate batting and soccer fields, improving parking flow and capacity, and upgrading the quality of under drainage and lighting of fields. Two public meetings were held with representatives :from baseball, football, soccer, School District and neighbors attending. Four alternatives were reviewed, with Alternative "C" being the preferred plan, which was also supported by the Parks and Recreation Commission, School District ...~~..~.~!Y..~:........................................................................................................................................................................................................................ OTY COUNOL COMMITTEE RECOMMENDATION: On June 16, 1997, the Parks and Recreation Council ...~~~~.P.~~~..~.~~~~~.~.~P.PE~!~.:N~~~y.~.::~:.:.~~.f~~~~.~.~.~.~~~~.:........................................................................... OT~~AG~R~O~NDATION: Af1wvv< ~t:, P:fi n,,;4:, P,+:". r1di.7< 'c' <'Iv'> '~':~1M/~,^,.~,i ....:~.~.f!:::....~.'.-"!!~..~...~'::..~.....-::...~~.'.:...................................................................................J:J:..~..~.I0iJ!h...................................... APPROVED FOR INCLUSION IN COUNCIL PACKET: C;Ov (BELOW TO BE COMPLETED BY CIIT CLERK'S OFFICE) COUNOL ACTION: _APPROVED _DENIED _TABLED/DEFERRED/NO ACTION COUNOL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # . . . . e e CITY OF FEDERAL WAY CITY COUNCIL PARKS AND RECREATION COMMITTEE Date: June 11, 1997 From: Jennifer Schroder, Director Parks, Recreation and Cultural Services Department Subject: Lakota Park Master Plan Baclqrround: In 1996, the City and the Federal Way School District jointly contracted Marty Lyon Architects to develop a new master plan of Lakota Park. The scope included looking at the Lakota Junior High site and Lakota park as one parcel. The design criteria included siting a football field, track, maximizing the site to accommodate batting fields and soccer fields, improve parking flow and capacity, and upgrading the quality of under drainage and lighting offields. Two public meetings were held at Lakota Junior High. Representatives from baseball, football, soccer, School District attended, as well as neighbors. Four alternatives were reviewed. The alternatives ranged from upgrading existing inventory to maximizing the site to support four ballfields, two soccer fields, one football field, two restroom facilities and a children's play area. Alternative "C" was the preferred plan supported by the Parks and Recreation Commission, School District and City staff. Committee Recommendation: To approve Alternative "C" and move forward to full Council. G:\CLERK\CMTE.REC 3/11/96 I . 06/05/1997 16:01 i .. t f j ! 5" WW >(J) -::> ~w <N Z_ a:::e w- ....X ....J< <~ I \! ,I 20657261 ',.',c, ...." .. "'I I b {. ...! ~1 ~I -. !ti ~l ~; f~1 MARTY LYON LANDSCAPE e PAGE 13 .- 1 , . ~ .. ~ r ~i ,. ~ ~ " + ::0. ~ 1 j . 1 it ! !1 , . I ) i t .! ~ :x \ ~ d1 ~ j-. J~ il1 -~ ;I l~jj ~H f1 ot1.-;.. -..,.." JI.... - . l'ina\ A."-P _ "':l"'" 'Tacoma, WA 98402 (206) 627-2324 A& - e e ESTIMATE OF CONSTRUCTION COSTS .eet: Subject: Lakota Park Job No. 96-002 Preliminary Master Plan - Alternate 'C' (Maximize Use) Page 1 of 2 Date: June 4, 1996 ITEM NO. DESCRIPTION & DIMENSIONS aTY UNIT UNIT PRICE TOTAL I OFF SITE IMPROVEMENTS 1. Dashpolnt Road A) Earthwork within R.O.W. LS $65,000.00 565,000;00 B) Curb/Gutter 1.630 LF :5a.oo :513,040.00 C) 6' Width concreta..Sldewalk 13.040 SF S2.00 $26,080.00 D) Road Widening (5 Width) 6,150 SF $3.50 $28,525.00 . E) New Catch BasIns 6 E~ $800.00 $6,400:00 F) Road WIdening for Left Tum Lana 3,900 SF $3,50 513.650.00 2. 14th Avenue S.W. A) Earthwork'wlthln R.O.W. LS 520,800.00 520,800.00 B) Curb/Gutter 520 LF $8.00 $4,160.00 C) 5' Width Concrete Sidewalk 2600 SF S2.00 55,200.00 D) Road Widening (1' Width) 520 SF $3.50 51,620.00 3. Signalization @ Dash Point Road & 21st Ava LS $15.000.00 $15.000.00 4. Potential Easement or Purchase LS 5250,000.00 SUBTOTAL 5449,675.00 : 1/ ON-SITE IMPROVEMENTS 1. Demolition : " A) Restrooms LS $10.000.00 $10,000.00 B) Adelaide Road (GrindIng) 3500 SY SO.65 $2,275.00 C) Backstops 3 EA $500.00 $1,500.00 2. Site Grading - 42.800 CY $5.50 5235.400.00 3. Ora In age , A) Catch Basins 10 EA $800.00 S8,OOO.00 B) 12" Pipe 2400 LF S18.00 $43,200.00 4. . New Asphalt PavIng 109.100 SF $2.00 $218,200.00 . Does not Include optional parking areas south of school as IndIcated on plans .TC6~5.WK4 , S8 39V'd 3dV'JSGNV'l NOAl Al~V'W 2:859US902: 10:91 L55I/S0/93 - - Lakota Park e e Job No. 96-002 Preliminary Master Plan - Alternate 'C' June 4, 1996 Page 2of3 ITEM NO. DESCRIPTION & DIMENSIONS QTY UNIT UNIT PRICE TOTAL 5. ParkIng lot Curb/Gutter 4,310 LF 56.00 534,460.00 6. Existing Asphalt Ra-Surfaclng 108,600 SF 50.50 554,300.00 7. Restrooms 2. EA 5120,000.00 5240.000.00 6. Relocate Hawks Facility 51,000.00 51,000.00 9. Football Field InsIde track 96,000 SF $2.00 $192,000.00 10. 400M Synthetic Track LS 5200,000.00 5200,000.00 11. Footballffrack Field Lighting LS S100,OOO.oq 5100,009:.00 12. Sport Courts (non-Ugt\ted) 16.875 SF $4.00 $67,500.00 13. Fields: West Portion Of Site A) (2) Baseball, (2) Softball & (2) Soccer 525,850 SF $2.00 51.051,100.00 B) Field LIghting 6 Per Field $100,000.00 S600,OOO.00 14. Play Structure LS 540,000.00 $40,000.00 15. Perimeter Path 31,820 SF $2.00 $75.640.00 16. Perimeter Landscape & Irrigation LS $250,000.00 $250,000. 17. Wetland Mitigation (2:1 Ratio) 22,500 SF $5.00 $112,500.00 18. Wetland ViewIng 1,200 SF 520.00 524,000.00 19: Wetland Bermlng 2,350 CY $8.00 518.800.00 20. SIte FurnIshings LS $60,000.00 560,000.00 SUBTOTAL $3,640,495.00 TOTAL $4,090,170.00 . OSTC6-S.WK4 90 39V'd 3dV'~saN~l NDAl ^l~~W G859US382: 10:31 L5S1/SG/3G ~ - . e Lakota Park ,-..' Job No. 96-002 Preliminary Master Plan - Alternate 'e' J e 4,1996 Page 30F3 DESCRIPTION & DIMENSIONS QTY , UNIT UNIT PRICE TOTAL 21. PERMITS LS $10,000.00 $10,000.00 22. CONSTRUCTION SURVEYING LS $10,000.00 $10,000.00 23. MOBILIZATION CD 8% $327,213.60 24. OVERHEAD & PROFIT G 10%. $409,017.00 25. ESTIMATE CONTINGENCY 41 15% $613.525.50 28. TAX G 8.2% $335,393.94 27. A & E FEES C 10% $409,017.00 28. INFLATION @ 3%1YEAR (3 YEAR TERM) $379,289.19 GRAND TOTAL $8.583,608.23 Alternate 1. FootbalVSoccar Field - Synthetic Surfacing . 68.400 SF $17.00 51,162,800.00 ., . I ; OSTe6-5. WK4 HI 39\1d 3d\18SGN'Vi NOAi Al~\1W Z:S59Ug9raz: 1ra:91 L551/sra/90 ...... t__ _~..1 n____.....=......_ r-.......__:n"_:" _ - t"age J. wo Parks and Recreation Commissoin e June 6, 1996 Minutes e Page Two Terry Moore: ConcerneclAh<i\ there would no longer be access to one elderly woman who relies on wood burning to keep her house warm. Those who deliver the wood have to enter through her backyard. Asked if that access would still be possible. Response: Staff will have to search to see if there is an easement providing access to the homeowner. In a hardship case, the alternatives would have to be researched. Mr. Moore also asked who would be responsible for any graffiti that is placed on the fence that he will have to put around his property? Response: The City has a graffiti program and a graffiti hotline to report cases. Jon Jainga, Parks Development Planner, noted to the audience that the Park Department still has to apply for land use permits and go through proper review, and that the homeowners will all receive notification of future plans. Discussion ensued on whether the path should be gravel or asphalt. With asphalt, no weeds can grow, therefore no need for the use of poisons; there is no chance of children throwing gravel and it is easier for kids to ride their bikes on. Liz Marshall prefers gravel, as it absorbs water and is better for the vegetation. The gravel option is considerably less expensive than asphalt. A final recommendation on funding of this project was deferred until after the recreation recovery committee report, which follows. ~ LAKOTA MASTER PLAN The Lakota Park master plan is a joint project with the Federal Way School District, with each entity contributing $25,000. To date, two public hearings have been held. At the last hearing, two preferred plans were selected. Brian Elrod, from Marty Lyons Architects, described to the Commission the two plans. Mr. Elrod would like selection of a plan, which will be refined and presented once again with cost estimates. Mr. Elrod explained that the poplar trees will be preserved and there will be a full bank of trees along Dash Point Road as well as a sidewalk, curb and bicycle lane. The wetland issue is under further study to determine the drainage situation. The lighting will be aimed at the field, with no glare on the backside. The preferred plan by the majority of residents and the School District was "C." Possible funding mechanisms for the plan include a cooperative agreement with the School District, grants (IAC), public/private partnerships, in-kind services, Councilmanic bonds, bond issue or all of the above. Reid suggested, due to the price tag, this be a phased program, over 5-6 years. GROSCH MOVED, BAKER SECONDED A MOTION TO RECOMMEND ALTERNATE "e" AND MOVE FORWARD TO THE JUNE 17 PARKS AND RECREATION COUNCIL COMMITTEE MEETING. MOTION PASSED. COMMITTEE REPORTS 1. Recovery Rate Committee: The committee met with the Recreation Managers for an overview of each division's budget. McColgan reviewed the listing of all the committee's proposed changes to the budget. The Commission wanted it noted that if there is to be a reduction, the level of service will also decline. It was suggested that the total of 43 % recovery suggested be a phased approach (i.e., 3 year plan). Regarding the proposed 15 % reduction in administration costs across the board, Bollen stated that this is a good goal to work towards; however, he recommended a shorter term, lower amount reduction and still maintain a quality program. Bollen reiterated that the Council should be aware the Commission is concerned that reductions willjeopardize the quality of the parks and recreation program. The Commission did express concern regarding making reduction decisions for the Arts Commission. KAPLAN MOVED, GROSCH SECONDED A MOTION THAT THE COMMISSION RECOMMEND A PHASED APPROACH OVER A THREE YEAR PERIOD AND FORWARD TO THE COUNCIL COMMITTEE AND AUTHORIZE THE CHAIR OF THE COMMISSION TO PUT IN A FORMAL PACKAGE AT THE JUNE COUNCIL COMMITTEE MEETING. MOTION PASSED. Discussion continued on the Wedgewood retention pond finances. KAPLAN MOVED, BOLLEN SECONDED TO APPROVE OPfION l/IA FROM FUNDING AVAILABLE IN THE 1997 CIP BUDGET. BAKER AMENDED THE MOTION TO LIMIT IT TO OPfION IA ONLY AS THE GRAVEL PATH IS LESS EXPENSIVE. MOTION PASSED. .....'-' . I . A - e e MEETING DATE: July 1,1997 ITEMI# .:::vr~S) ...............................................................................................................................~...._................................................................................................................. CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: Parks and Recreation Commission Work Plan .............................................................................................................................................................................................................................................................. CATEGORY: XCONSENT _ORDINANCE BUSINESS HEARING FYI BUDGET IMPACT: _RESOLUTION STAFF REPORT PROCLAMATION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ATTACHMENTS: Parks and Recreation Council Committee action form dated June II, 1997~ Minutes from May 21, 1997 .....................................................~~.~.~~~.~.B:~~?~.~~~~~~~.~~g.................................................................................................... SUMMARYIBACKGKOUND: The Parks and Recreation Commission reviewed the approved work plan for 1997/98 and . ...;;p:!;.~~:~~~;;;::~~~~~~~~:~~:..~.~:~~.=~:::=..~~~~.::~~.~=.i.=~:.~~~~.:...... CITY COUNOL COMMI'ITEE RECOMMENDATION: On June 16, 1997, the Parks and Recreation Council ...~~~~.P.~~~..~.~~~~.~.~p.~~~~.~€?.~~!~~.~~~.p.!~.~.~!!I.~~~~.~.f<?~~~.~.M!.f~~:.............................. ...~~~~.~~.~~~~~:.~~..~~~..........._____.......~J.~_...___................ APPROVED FOR INCLUSION IN COUNOL PACKET: @ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNOL ACTION: _APPROVED _DENIED _TABLED/DEFERRED/NO ACTION COUNOL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # . . . . e e CITY OF FEDERAL WAY CITY COUNCIL PARKS AND RECREATION COMMITTEE Date: June 11, 1997 From: David Wilbrecht, Deputy Director Parks, Recreation and Cultural Services Department Subject: Parks and Recreation Commission Work Plan Baclqrround: The Parks and Recreation Commission reviewed the approved work plan for 1997/98 and recommend updating it to reflect the goals of the City Council. The attached minutes of the special Commission meeting on May 21, 1997 report the Commission recommendation. Committee Recommendation: To approve the revised work plan as recommended and forward to full Council. ............"................................................................................................. ....... ....,.................................................................................................. . .... .... ..........,.. ............................................................................. ....m.R.......'.r..........,.,.,.,.,.,.,.,.,.,.,.,.,,.,.,.,.,.,.,.,.,.,.",.".".,.""",."",.".,. ", . ., .. . . ................................................ :.:.:.:.:.:..,-.:.,.:.:~:.:.::~;:...::::...:.::::....::;jj:........~........:...::::...:::.:::...:...::::...::;;~::::j::jj:::l:::::j::::::::::::::::::::::::l:::::::::::j:j~::::::::~:jjjj:jjjjj:j:j:j:j: !lj!!i!:ifiil~I_llllj ................-.......................................................... ...................... ..-................................................... ....................... .................................................... ............................................ ................................ .................................. ......................................... ............................................................................. ............................................ .............................. ..............................~.............~............................... ............................. ............. ............................... .............................................................................. ........................................................................... ................................................ .......................... .................................~......................................... ................................. .......................................... ..................... ...................................................... ............................. .............................................. ............................................................................ ............................................................................ ............................................................................ ............................................................................ ........................................................................... ...............'............................................................ IAlRi ..............i...ci.iiiiiibilf.... ............... .................................................... MINUTES Present: Commission members Jim Baker, Jerry Bollen, Laird Chambers, Chair, Dave Kaplan, Bob Kellogg, Barbara Reid, Vice Chair, Bobby Roach, alternate members Dini Duclos and Marion Bartholomew. Commission member excused: Karl Grosch, Dean McColgan Staff: David Wilbrecbt, Deputy Director; Pam Pollman, Administrative Assistant. Chair Chambers called the special meeting of Parks and Recreation Commission to order at 6: 10 p.ro. Chamber discussed that task before the Commission that would establish a time line for the Celebration Park work plan on the recommendation items from CIAC, which include the field operations plan (see back page). Bids will be let by November 1997 for the project. Dates established were: December 1997 or sooner April 1998 or sooner Spring 1999 Break Ground Grading, Contracting, Utilities, Maintenance Schedule, etc. Park Completed . From the above schedule subcommittees were appointed as follows: CELEBRATION PARK OPERATIONS (Later) Jerry Bollen Dini Duclos Dean McColgan Karl Grosch Laird Chambers FACILITIES (Active) Dave Kaplan Marion Bartholomew Jim Baker/Co-Chair Laird Chambers Dean McColgan/Co-Chair ~ (Later) Jerry Bollen Marion Bartholomew Dean McColgan Jim Baker FUNDING (Active) Barbara Reid/Chair Dini DuclosN Chair Bobby Roach Bob Kellogg Jerry Bollen SCHEDULING (Later) Barbara Reid Jim Baker Marion Bartholomew Karl Grosch Funding Committee will meet on Monday, June 2, 11 :30 a.m. at the Multi-Service Center, brown bag lunch. Facilities Committee will meet on Wednesday, June 4, 6:00 p.m. at the Steel Lake Fire Station. . SKATE PARK (Active) ~d Chambers ve Kaplan/Chair arbara Reid Bobby Roach Jeny Bollen Bob Kellogg Phuong Tao HongIV Chair ADOPT-A-PARK (Idle) Karl Grosch Jeny Bollen Dini Duclos Bob Kellogg Marion Bartholomew O~UBCOMMI1TEES for the 1997-1998 W<ePLAN LAKE GROVEIMARK 1W AlN FIELDS (Oversight Considerations Only) Barbara Reid . Dave Kaplan 'uu Wilbrecht reported that the Parks and Recreation Council Committee will meet on May 29 and more direction will be developed at that time for the Parks and Recreation Commission. KAPLAN MADE A MOTION TO RECOMMEND TO THE PARKS AND RECREATION COUNCIL COMMITTEE THE REVISED PRIORITIZED 1997 -1998 WORK PLAN AS: 1. CELEBRATION PARK 2. SKATE PARK 3. ADOPT - A - PARK SECONDED BY BAKER. MOTION PASSED. The remainder of the original work plan was amended by unanimous vote as follows: 1. Development of the Lake Grove and Mark Twain school fields was deleted because both projects are currently under construction and will be ready for public use in 1998. The Federal Way High School project was deleted due to lack of both approval by the School District and funding. . Panther Lake Trail is moved to the "Other Items Discussed But Not Prioritized" due to Commission workload and uncertain funding. . Klahanee Lake Community/Senior Center trail was deleted due to a lack of interest by potential users, as determined by public survey and personal contact 4. "City Beautification" was referred to the Downtown Committee for current action. Long-term participation by the Parks and Recreation Commission will be considered for future work plans. 5. The Bluebeny Farm was deleted because extensive efforts to obtain volunteer maintenance support were not successful in the volume needed. Periodic maintenance work by interested volunteers will be done on an unscheduled, as-needed basis. 6. The Commission was pleased with the "Wildflower Day," May 3 and has amended the wildflower project item to become "Wildflower Ir' on a future uncertain date. 7. "Other Items Discussed But Not Prioritized" should include: (A) The Wedgewood Neighborhood Park, which had Council Committee approval on design but no funding. (B) Consideration of an off-leash dog park proposal to be brought to the Commission by a group of interested citizens in September 1997. The revised Parks and Recreation Commission 1997 -1998 work plan is as follows: 1997/1998 Prioritized Work Plan:t I. Celebration Park 2. Skate Park 3. Adopt-A-Park .ther Items Discussed But Not Prioritized: I. Summer Americorp Volunteer - Activity Supervisor 2. Community, Neighborhood. PTA meetings/support Council/Commission objectives - Comrmmity outreach presentations 3. Wildflower II 4. 5. 6. 7. 8. 9. Panther Lake Trail _ Develop Community Communicati~esource List Park and Recreation Survey Adopt-A-Beach Program Wedgewood Neighborhood Park Off-Leash Dog Park e Jillle 5 agenda items: . V olilllteer Recognition . Alternates as full members w/voting rights. . lAC Grant - when awarded. Meeting was adjourned at 8:30 p.m. Field Operations Plan 1. Allocate Five (5) Weekends to Local Youth Host (Top Priority), Local Adult Host (Second Priority), Local Youth and Local Adult Tournament Generated Revenue 2. Reevaluate Site vs. Field Rental Fee (Unique to the Celebration Park Site) 3. Use Ballfields as Ballfields and Have Community Festivals Work Around Ballfield Sports Usage 4. Provide Time for Civic Events 5. Eliminate Youth Usage Fees (Evaluate the possibility to eliminate.) 6. Consider Using as an Enterprise Fund, With Own Recovery Rate 7. Prevent Over Usage With a Recovery Plan, i.e., a Quality Product With State of the Art Construction, Maintenance, etc. (Scheduling Plan) 8. Make Sure Uses are Compatible 9. Maximize Footprint for Total Usage by Moving Field Items 10. Evaluate ResidenUNon-resident Fee Structure . . . e 1 C!v) . ................................................................................................................-........-.....................................-...-.............................................................. CITY OF FEDERAL WAY City Councll AGENDA ITEM e MEETING DATE: July 1, 1997 ITEM# SUBJECT: 21st Avenue SWat SW 325th Place Tra/.fic Sigw & Intersection Improvement Project Awanl CATEGORY: BUDGET IMPACT: X CONSENT ORDINANCE BUSINESS HEARING FYI _RESOLUTION _STAFF REPORT PROCLAMATION STUDY SFSSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ATTACHMENTS: 1) June 12, 1997 memorandum to the Land Userrransportation Committee outlining Bid Results; 2) April 28, 1997 Land Use & Transportation Committee memorandum ....................................................................................................................................................................................................................................... . SUMMARY/BACKGROUND: Bids were opened June 11th for the 21st Avenue SWat SW 325th Place Traffic Signal & Intersection Improvement Project. Three (3) bids were received and are shown on the attached memorandum. The low bidder, R. W. Scott, has claimed error due to a mistake in their bid of approximately $95,000.00, therefore the lowest responsive bid is from Tucci and Sons in the amount of $590,052.50. Below is the breakdown in costs for the project using Tucci and Sons' bid amount. Design Costs Right of Way Acquisition Construction Contract 10% Construction Contingency Construction Management Advertising, printing, miscellaneous Project Total 110,000.00 15,000.00 590,052.50 59,005.52 40,000.00 3.000.00 817,058.02 Budget Available 756.000.00 Budget Shortfall 61,058.02 . Although there is a budget shortfall of $61,058.02, project cost savings of $119,368.99 have been identified from the SW Campus Drive at 6th Avenue SW Signal project. The savings are a result of $84,775.00 in traffic mitigation money being added to the original $799,000.00 project budget and a $34,593.99 savings from the project's total cost. Due to the savings in the SW Campus Drive at 6th Avenue SW Signal project, staff' recommends transferring $115,058.02 ($61,058.02 + $54,000.00 previously approved for the project from the unencumbered bond funds; ...~::..~~~.~.~~..~!:!.!.~..~:~~..~~~~..~p.~~!..~.~~...~~!2..!!.~.~..~.~.~~.~~~..P.E~!~..~.~!:':~..~.~.~~~~~~..~~~.~~!:............ ........................................................_______Au_______m_______hm_m____h_mmhhu___UU_ ----------------- _ _ --- ...............................................................................................................................................e......................................................................... CITY COUNCIL coMMrl'fEE RECOMMENDATION: At its June 16, 1997 meeting, the Land Use/Transportation Committee forwarded the following recommendations to the July 1, 1997 City Council meeting: . 1. Approve awarding the 21st Avenue SW and SW 325th Place Traffic Signal &: Intersection Improvement project contract to Tucci and Sons in the amount of $590,052.50; construction management in the amount of $40,000; and a 10% construction contingency of $59,005.25; 2. Approve transferring $115,058.02 ($61,058.02 + $54,000.(0) from the SW Campus Drive and 6th Avenue SW Signal project savings into the 21st Avenue SWand SW 325th Place Traffic Signal &: Intersection Improvement project; 3. Authorize the City Manager to execute the contract. .....................................................................................-............-.................-.-.....................-..............--.-.-.....................-..................................... CITY MANAGER RECOMMENDATION: ~1X 4.'1(" ~~~{;...~ ,~~V(' .~'\ .........-.....-...-.....-.....-...-.......--.-..-.--....-.---.----a;;;:---.._f!1:d..J...L~_._._..._.. APPROVED FOR INCLUSION IN COUNCIL PACKET: ~ COUNCIL ACTION: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL BILL # 1st ReadiD2 Enactment Readiol ORDINANCE # RESOLUTION # _APPROVED DENIED _ TABLED/DEFERREDINO ACTION k: Icouncillacdbilla\21aw32S.awd . . - - e . DATE: June 12, 1997 TO: Phil Watkins, Chair Land Use & Transportation Committee ~0 FROM: Ken Miller, Street Systems Manager SUBJECT: 21 sl A venue SWand SW 325th PllICe Traffic Signal & Intersection Improvement Project - Bid Results Backaround The following bids were received on June 11, 1997 for the referenced project: R.W. Scott Co . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $465,101.82 Tucci and Sons ............................... $590,052.50 Dennis R. Craig ............................... $627,483.15 Engineers' Estimate ............................ $590,252.20 The low bidder, R.W. Scott, has claimed error due to a mistake in their bid of approximately $95,000.00, . therefore the lowest responsive bid is from Tucci and Sons in the amount of $590,052.50. Below is the breakdown in costs for the project using Tucci and Sons' bid amount. Design Costs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $110,000.00 Right of Way Acquisition ......................... 15,000.00 Construction Contract ........................... 590,052.50 10% Contingency ............................... 59,005.52 Construction Management ......................... 40,000.00 Advertising, printing, miscellaneous. . . . . . . . . . . . . . . . . ., 3.000.00 Project Total ................................. $817,058.02 Budget Available .............................. $756.000.00 Budget Shortfall. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $61,058.02 Although there is a budget shortfall of $61,058.02, project cost savings of $119,368.99 have been identified from the SW Campus Drive at 6th A venue SW Signal project. The savings are a result of $84,775.00 in traffic mitigation money being added to the original $799,000.00 project budget and a $34,593.99 savings from the project's total cost. Because of the savings available, staff recommends transferring $115,058.02 from the Campus Drive project to fund the budget shortfall and the $54,000.00 previously approved for the project from the unencumbered bond funds (see attached LUTC memo dated April 28, 1997). . . . . e e Recommendations 1. Approve awarding the 21st A venue SW and SW 325th Place Traffic Signal & Intersection Improvement project contract to Tucci and Sons in the amount of $590,052.50 and approve a 10% construction contingency of $59,005.25. 2. Authorize the City Manager to execute the contract. 3. Approve transferring $115,058.02 ($61,058.02 + $54,000.00) from the SW Campus Drive and 6th Avenue SW Signal project savings into the 21st Avenue SW and SW 325th Place Traffic Signal & Intersection Improvement project. KM:jg k:\Iutc\21 sw325.bid e ( DATE: April 28, 1997 TO: Phil Watkins, Chair Land Use/Transportation Committee ~0\ FROM: Ken Miller, Street Systems Manager SUBJECT: 21st Ave SWat SW 325th Place Traffic Signal &: Intersection Improvement Project - 100% Design Approval and Authoriztltionto Bid Background ( The design of the 21st Avenue SW at SW 325th Place Traffic Signal and Intersection Improvement Project is 100% complete. This project will install a new traffic signal at SW 325th Place, a turn lane at SW 326th Street, a turn lane at SW 328th Street, street lighting, utility relocation, and installation of a signal interconnect from SW 320th Street to SW 336th Street. I Staff is currently working on acquiring two parcels for this project. Offers have been made and will be presented. for approval by the City Council at Executive Session when complete. It is anticipated that the project will be bid in June, 1997.. To complete the project as presented, including the additional turn lanes for SW 326th and SW 328th Streets, and the signal interconnect from SW 320th to SW 336th Street, an additional $259,000 is needed. Below are estimated project costs: Budget Available $497,000. Design Costs ......................... 100,000. Right of Way .......................... 18,000. Construction estimate .................... 460,000. 10% contingency . . . . . . . . . . . . . . . . . . . . . . . . 46,000. Signal Interconnect . . . . . . . . . . . . . . . . . . . . . . . 55,000. Con"Struction Administration ................. 73,000. Advertising, printing, misc . . . . . . . . . . . . . . . . . . . 4,000. Total Estimate Project Cost. . . . . . . . . . . . . . .. $756,000. . . . . . . There is approximately $_,000 in bond project savings from co!eted projects that could be transferred to this project. Staff recommends $55,000 be transferred from the unencumbered funds in the traffic interconnect account and $54,000 from the unencumbered street bond issue funds. Staff will present the 100% design plans at the May 5, 1997 Land UselTransportation Committee meeting. Recommendation Staff requests the Committee forward the following recommendations to the May 6, 1997 Council meeting for approval: 1) Approve the final design of the 21st Ave SWat SW 325th Place Traffic Signal and Intersection Improvement Project; 2) Approve transferring $150,000 in bond project savings into this project, $55,000 from the unencumbered funds in the traffic interconnect account to this project, and $54,000 from the unencumbered street bond issue funds. 3) Authorize staff to bid the project and proceed with the low bid directly to Council if within budget. k:\streets\projects\2lsw325\1 OO".des t'i~ .t1 Itl I ~; ~~ ~.. ? .y~;~ 'to, i ~:; ~ ".,"." ~~J ,; ". . . . . . MEETING DATE: July 1, .7 ~~) ITEM# CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: Memorandum of Understanding with King County Housing Authority. CATEGORY: BUDGET IMPACT: N/A .x CONSENT ORDINANCE BUSINESS HEARING FYI RESOLUTION STAFF REPORT PROCLAMATION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ATTACHMENTS: Memorandum of Agreement for the Release of Information between the Federal Way Police Department and the King County Housing Authority. SUMMARYIBACKGROUND: In response to the Housing Opportunity Extension Act of 1996, the King County Housing Authority is required to establish a system that allows for the collaboration and mutual exchange of information between local Law Enforcement agencies and the Housing Authority regarding criminal activity occurring within their housing communities. This Memorandum of Understanding will establish the process for formal exchange of criminal information as required under the Housing Opportunity Extension Act of 1996. CITY COUNCIL COMMITTEE RECOMMENDATION: Approved in concept by Public Safety Human Services Committee on June 5,1997. CITY MANAGER RECOMMENDATION: Approv.a.f by City Manager, conditional on legal content review by City Attorney's Office which was completed on June 17, 1997. A11....,:,'VC ~~ ef (~~r ik'h ........................................................................................................................................................................................................................l.~..~~. cjMJ APPROVED FOR INCLUSION IN COUNCIL PACKET: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED _TABLED/DEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # I:\COYERCC-5/14/96 . . . e e DRAFT MEMORANDUM OF AGREEMENT FOR THE RELEASE OF INFORMATION BETWEEN THE FEDERAL WAY POLICE DEPARTMENT AND THE KING COUNTY HOUSING AUTHORITY WHEREAS, President Clinton has mandated that Housing Authorities and local law enforcement agencies work together in a combined effort to combat and reduce crime within Public Housing developments; and, WHEREAS, this desire was affirmed and reiterated by (1) Congress, through passage of the Housing Opportunity Program Extension Act of 1996, which requires the Housing Authority to perform criminal history background checks on all applicants and to evict tenants involved in illegal criminal activity, especially drug-related criminal activity; and, (2) new criteria established by HUD, which requires the Housing Authority under the Public Housing Management Assessment Program (pHMAP) to track the incidence of crime within public housing communities and develop a system of communication and cooperation with local law enforcement agencies for the mutual exchange of information with regard to criminal activity occurring within public housing communities; and, WHEREAS, the Housing Authority of the County of King is committed to providing safe, drug and crime free housing to low income. residents of King County; and WHEREAS, the Federal Way Police Department is the law enforcement agency with municipal law enforcement authority for the area in and surrounding the Housing Authority's communities of: Evergreen Court King's Court Southridge House Federal Way Houses (3 houses-scattered sites) NOW THEREFORE BE IT RESOLVED that the Housing Authority of the County of King, Washington, (hereinafter referred to as the "Housing Authority") and the Federal Way Police Department (hereinafter referred to as the "Police Department") set forth this Memorandum of Release of Information in order to enhance interagency cooperation and communication and to identify the process and guidelines through which information relating to the occurrence of criminal activity within public housing developments owned by the Housing Authority will be exchanged. In a coordinated effort to reduce and eliminate criminal activity with and around the developments cited above, the Police Department and the Housing Authority agree to the responsibilities outlined below: Responsibilities of the Housing Authority: 1. Provide to the Police Department a listing of the addresses for all Housing Authority properties located in the jurisdiction of the Police Department. e e 2. Establish a system of regular communication between the Housing Authority and the Police Department to communicate concerns for emerging problems, suspected drug activity and other criminal activity which threatens to disrupt the peace and safety of the community. . 3. Establish a single contact person with the HOUSING AUTHORITY'S local area office to coordinate the transfer of information to and from the Police Department. 4. Immediately notify the Police Department of specific incidents occurring within HOUSING AUfHORITY communities or suspected of occurring within HOUSING AUfHORITY communities relating to serious criminal activity, including drug related criminal activity. 5. Keep confidential all information obtained from the Police Department and release internally only to those people to whom the information is necessary in accomplishing the responsibilities of the HOUSING AUTHORITY. Responsibilities of the Police Department: 1. Provide quarterly reports (by address) of calls Dispatched for Service to locations within HOUSING AUTHORITY communities. 2. Establish a system for regular communication between the HOUSING AUTHORITY and Police . to communicate concerns for emerging problems, suspected drug activity and other criminal activity which threatens to disrupt the peace and safety of the community. 3. Establish a single contact person within the Police Department to coordinate the transfer of information to and from the HOUSING AUTHORITY. 4. Provide case reports for specific incidents occurring in public housing communities relating to drug activity upon request by the HOUSING AUTHORITY, as limited by applicable laws and confidentiality agreements. 5. Immediately notify the HOUSING AUTHORITY of serious criminal activity, including drug- related criminal activity, or other incidents threatening the life and safety of residents of the community or HOUSING AUTHORITY staff: in so far as such notification does not violate applicable laws. The terms set forth in this document constitute the sole understanding by and between the parties hereto. Both the Federal Way Police Department and the Housing Authority of the County of King . . . . e e understand that the Memorandum of Agreement is entered into without remuneration for the services provided by either party. SIGNED TIllS day of . 1997. THE HOUSING AUTHORITY OF THE COUNTY OF KING STEPHEN NORMAN Executive Director THE FEDERAL WAY POLICE DEPARTMENT RONALD T. WOOD Chief of Police Approved as to Form: LONDI K. LINDELL City Attorney K:\police\relinfo.mem . . .. .. e e ...~~:.r~~g.PA~;...J~y...!}...!.~?................................................_..~ :YL {i-J CITY OF FEDERAL WAY City Council AGENDA ITEM SUBJECT: Public Hearing and Draft Resolution Concerning Continuation of Moratorium on Commercial Wireless Telecommunications Facilities ............!.......................................................................................'u........................................................................................................................................................................................ CATEGORY: BUDGET IMPACT: CONSENT ORDINANCE BUSINESS XJIEARING FYI Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ LRFSOLUTION STAFF REPORT PROCLAMATION _STUDY SFSSION OTHER ATTACHMENTS: Cover memo dated June 22, 1997, from Greg Moore and Bob Sterbank; Draft resolution concerning continuation of moratorium. SUMMARYIBACKGROUND: On May S, 1997, the City Council passed Resolution 97-250 which enacted a 120-day moratorium on commercial wireless telecommunication facilities. A public hearing on the moratorium is required within 60 days of adoption of the moratorium. Staff recommends the Council extend the moratorium by an additional 34 days, until October 8, 1997. CITY COUNCIL COMMITI'EE RECOMMENDATION: N/A ...~~;;..~~~~~~.~~~~~~;~~~~...~~...t:t.Z..~....~.~..:di~..~~..~~::e~~..~...Z~' .....~~~..(~.~...~..~.:~.~:...~~...~~..~~...~...~:~.~.:.~..~~~?..........................P:fi!Jl~.Iri..ljf!4...................... APPROVED FOR INCLUSION IN COUNCIL PACKET: cPfJ!/ (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACfION: APPROVED DENIED T ABLEDIDEFERRED/NO ACfION COUNCIL BILL # ORDINANCE # RESOLUTION # . K:lagnditemltelemora.coo . . . e e CITY OF FEDERAL WAY Memorandum DATE: June 24, 1997 TO: City Council FROM: Greg Moore, Director of Community Development Services Bob Sterbank, Assistant City Attorney SUBJECT: Public Hearing on Continuation of Moratorium Concerning Wireless Telecommunications Facilities Background: On May 5, 1997, at a special City Council meeting, the Council passed Resolution No. 97-250, which enacted a 120-day moratorium on acceptance of applications for or issuance of permits for commercial wireless telecommunications facilities. The Council based its adoption of Resolution No. 97-250 in part on its findings that it was in the best interest of the City to review and potentially revise existing codes regarding commercial wireless telecommunications facilities, due to their potential impacts on health, safety, aesthetics, and property values. State law and the text of Resolution No. 97-250 call for a public hearing within sixty days of enactment of the moratorium, to determine if the moratorium should be continued or canceled. In addition, and regardless of whether the moratorium is continued, State law and Resolution No. 97- 250 also require the adoption of findings immediately following the hearing, to support either continuation or cancellation. Recommendation: Staff recommends that the City Council continue the moratorium for an additional 34 days, until October 8, 1997. Rationale: The facts supporting adoption of the moratorium in the first place continue to exist. Namely, adjacent jurisdictions (the cities of Kent, DesMoines, and Auburn) have all adopted moratoriums. The City has at least six pending applications for wireless telecommunications facilities. The technology for such facilities continues to advance. Therefore, there is a strong likelihood that the City will receive a large number of applications for various types of wireless telecommunications facilities. e e Unfortunately, however, the City's present code is ill-suited to address the health, safety, aesthetic and property-value related issues raised by applications for wireless telecommunications facilities. . City staffhave been working with a consultant to develop draft code amendments regulating wireless telecommunications facilities. Continuation of the moratorium for a brief period is necessary in order to provide adequate time to address public comment, conduct environmental review under the State Environmental Policy Act, RCW 43.21C, hold a public hearing before the Planning Commission, and route any draft code amendments through the City Council process (including review by the Land Use and Transportation Committee and first and second readings before the full City Council). K:\forms\mcmll8\moralOt".COIl . . . . . ~ ~ e e DRAFT (p~if-/~ 7 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, ADOPTING FINDINGS OF FACT AND CONTINUING A MORATORIUM ON THE ACCEPTANCE AND PROCESSING OF APPLICATIONS AND ISSUANCE OF LAND USE, BUILDING AND DEVELOPMENT PERMITS FOR COMMERCIAL WIRELESS TELECOMMUNICATIONS FACILITIES. WHEREAS, the Federal Telecommunications Act of 1996 (the '~Act") ratifies the authority of local government to regulate telecommunications and carriers, but also limits local governments' authority in certain respects; and WHEREAS, the City currently has on file at least six individual applications for various types of wireless telecommunication facilities; and WHEREAS, several jurisdictions adjacent to the City of Federal Way, including the City of Des Moines, the City of Kent, and the City of Auburn, have adopted moratoria barring acceptance of applications or issuance of permits for wireless telecommunication facilities; and WHEREAS, the forms of commercially-available wireless telecommunications technology are changing and evolving rapidly; and WHEREAS, it appears that the City therefore could, in the near future, receive a large number of applications to install various wireless telecommunications facilities, such as television and radio transmission towers and monopoles, towers, satellite dishes, micro dishes, communication node cabinets, above-ground pedestal cabinets, antennas and relay station facilities Res. No. , Page 1 a e A e for personal pagers, cellular phones, personal communications services (PCS), and enhanced specialized mobile radio (ESWR) facilities; and WHEREAS, the Federal Way City Code ("FWCC") does not adequately address the various impacts to public health and safety and to aesthetics that these facilitie~ present; and WHEREAS, the City of Federal Way values the existence of this new technology within its corporate boundaries and wants to support the presence of these businesses within the City, but believes that its citizens and these businesses would be best served if these facilities were designed and located so as to serve each business' needs while at the same time addressing health, safety and/or aesthetic concerns; and WHEREAS, the citizens of Federal Way would be well served if city staff more fully addressed and understood the potential health and safety hazards and potential aesthetic impacts of these facilities on neighboring properties and on the community as a whole; and . WHEREAS, Federal Way Comprehensive Plan Policy PUP17 states that the City "should require that site-specific utility facilities such as antennae and sub-stations are reasonably and appropriately sited and screened to m~gate adverse aesthetic impacts; and WHEREAS, Federal Way Comprehensive Plan Policy PUP19 directs the City to "modify the zoning regulations to address the siting, screening, and design standards for wireless/cellular facilities, substations, and antennae facilities in such a manner as to allow for reasonable and predictable review while minimizing potential land use and visual impacts on adjacent property"; and Res. No. , Page 2 . . A e A e . WHEREAS, the City needs to review its codes and ordinances in a comprehensive fashion to determine whether its existing regulations are consistent with the Act, to study issues relating to design, siting, and co-Iocation of these facilities and to adopt new regulations; and WHEREAS, RCW 35A.63.220 and RCW 36.70.390 authorize cities to adopt moratoria provided a public hearing is held within sixty (60) days of adoption; and WHEREAS, on May 5, 1997 the Federal Way City Council adopted Resolution No. 97-250, containing a moratorium barring the acceptance of all applications for or issuance of permits for wireless telecommunications facilities, including building permit applications, land use permit applications, or applications for other permits under the FWCC, until the necessary code revisions are complete and have been adopted by the Federal Way City Council; and WHEREAS, since the adoption of the moratorium on May 5, 1997, City staff and . the City's consultant have worked diligently to prepare draft code amendments to address the siting and permitting of wireless teleommunications facilities; and WHEREAS, on July 1, 1997 and within 60 days of May 5, 1997, the Federal Way City Council held a public hearing concerning the moratorium adopted in Resolution No. 97-250; and . WHEREAS, any draft code amendments will undergo environmental review pursuant to the State Environmental Policy Act, RCW 43.21C, and Chapter 18 of the FWCC; and WHEREAS, to provide sufficient opportunities for public input, and for Council consideration, FWCC Sections 22-516 - 22-538 set forth a process for consideration of amendments to the FWCC that includes at least one public hearing before the Federal Way Planning Commission, consideration of draft amendments by the City Council Land Use and , Page 3 Res. No. - e - e Transportation Committee and a subsequent recommendation to the full Council by that Committee, and two readings of the draft amendments before the Federal Way City Council; and WHEREAS, the time remaining in the moratorium adopted in Resolution No. 97- 250 will not permit environmental review and implementation of the schedule _called for by . Sections 22-516 - 22-538; WHEREAS, the Council should therefore continue the moratorium for an additional 34 days, until October 8, 1997, to allow for full consideration of any amendments to the FWCC pertaining to wireless telecommunications facilities; and WHEREAS, the Council should adopt findings of fact to this effect pursuant to RCW 36.70A.390 and RCW 35A.63.220; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOLVES AS FOLLOWS: . Section 1. Findings of Fact. The recitals set forth above, along with the recitals set forth in Resolution No. 97-250, are incorporated as if fully set forth herein, and are adopted as and shall serve as Findings of Fact. Section 2. Continuation of Moratorium. The Federal Way City Council hereby declares that the moratorium adopted in Resolution No. 97-250, is hereby continued for a period not to exceed 34 days, until October 8, 1997. Therefore, the City shall not accept or process applications for or issue any permit or approval currently required to construct, install, relocate, or perform any other work on any telecommunications equipment or facilities within the City of Federal Way. This moratorium continuation includes, but is not limited to, acceptance or processing of applications for or issuance of land use permits, building permits, and variances. , Page 4 . Res. No. . . . e e Section 3. Other Sections Not Affected. During the pendency of the continuation of the moratorium, Sections 2-3 and 6-9 of Resolution No. 97-250 shall remain in full force and effect. Section 4. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affrrmed. Section 6. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this 1st day of July, 1997. CITY OF FEDERAL WAY MAYOR, MARLON S. PRIEST ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, LONDI K. LINDELL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: 1997 1997 K:\RESO\TELEMORA.CON Res. No. , Page 5 e e MEETING DATE: July 1, 1997 ITEM# ~ (;1-) ... .. . .. .... .. .. .. . ...... .... ........... .............. .. ........ ........ .... ..... .......... .......... ......... ...... .... ........ ....... ............ .. ....... ....... .... ..-.. ..... .................. ..... ..... ..... .................. ..... ...... ..... .............. .... ................ ... . CITY OF FEDERAL WAY City Councll AGENDA ITEM SUBJECT: 1998 - 2003 Transportlltion Improvement Program/Arterial Street Improvement Program CATEGORY: BUDGET IMPACT: CONSENT ORDINANCE BUSINESS X HEARING FYI X RESOLUTION STAFF REPORT PROCLAMATION _STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ATTACHMENTS: Draft 1998-2003 TransponationImprovement Programl Anerial Street Improvement Plan (11PIASIP) and Draft Resolution adopting same .......................................................................................................................................................................................................................................... SUMMARY/BACKGROUND: At its June 17, 1997 meeting, the City Council set the public hearing date of July 1, 1997 for accepting public comment on the proposed 1998-2003 l1PIASIP, and will also consider adopting the . l1PIASIP by Resolution. Per RCW Chapters 35.77 and 47.26, the City of Federal Way adopted its original l1PIASIP on July 23, 1991. The City is further required to adopt a revised l1PIASIP on an annual basis, and submit the revised version to the Washington State Secretary of Transportation and the Washington State Transportation Improvement Board. CITY COUNCIL COMMITTEE RECOMMENDATION: At the June 16, 1997 meeting, the Land Use/Transportation Committee recommended that a Public Hearing be held at the July 1, 1997 City Council meeting for the purpose of accepting public comment, and further recommended that the Council adopt the attached 1997- 2003 l1PIASIP by Resolution. ..........................................................................................................rl:-e;J...~k.~:i.:;v;...:v:.;;I.7.;:;;:::.;.;F.~~,;:{;:,;;:;:.....~..;:;zf1:;..... ...~.~!.~..~~~~..~~?~~!!~~:....~~.::d:.:~.~!...:~...~~~.~~?.~:c:.............~.!J..~~4.. APPROVED FOR IN%USION IN COUNCIL PACKET: (j {; (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: APPROVED DENIED T ARLED/DEFERRED/NO ACTION COUNCIL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # . k: Icouncillagdbillsladopt98 . tip e e . RBSOLUTION NO. A RBSOLUTION 01' THB CITY COUNCIL 01' THB CITY OF FBDERAL WAY, WASHINGTON, ADOPTING AN BXTBNDBD AND REVISBD TRABSPORTATION IMPROVBIIBHT PROGRAK )lOR 1998-2003 AND AN ARTERIAL STRBBT IMPROVBIIBHT PLAN AND DIRBCTING THB SAKB TO BB FILBD WITH THB WASHINGTON STATB SBCRBTARY OF TRANSPORTATION AND DB TRANSPORTATION IMPROVBKBHT BOARD. (AKBHDS RBSOLUTION 91-67, 92-117, 93-155, 94-186, 95- 210, and 96-236). WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the City Council of the City of Federal Way adopted . its original Transportation Improvement Program on July 23, 1991 (Resolution No. 91-67); and WHEREAS, the Federal Way City Council updated its Transportation Improvement Program ("Program") on October 19, 1993, by its passage of Resolution No. 93-155; and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on October 4, 1994 (Resolution No. 94-186); and WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 18, 1995 (Resolution No. 95-210); and , PAGE 1 DRAFT ~/...:2..~97 . RES # e e WHEREAS, the Federal Way City Council further updated its Transportation Improvement Program on July 16, 1996 (Resolution No. 96-236); and WHEREAS, the City Council of the City of Federal Way has reviewed the work accomplished under the existing Program and has reviewed work scheduled to be accomplished according to the updated Program; and WHEREAS, a public hearing was held on the proposed annual update to the Transportation Improvement Program on July 1, 1997, in compliance with the requirements of State laws; and WHEREAS, the City Council has determined current and future City street and arterial needs, and based upon these findings has prepared a revised and extended Transportation Improvement Program and an Arterial Street Improvement Plan for the ensuing six calendar years; and WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the City Council hereby adopts a revised and extended Transportation Improvement Program and an Arterial street Improvement Plan; and WHEREAS, the City Council has previously found that there will be no significant adverse environmental impacts as a result of adoption or implementation of this Transportation Improvement Program and the Arterial Street Improvement Plan and the extended and revised Transportation Improvement Program is not substantially changed from previous proposals; NOW, THEREFORE, RES # , PAGE 2 . . . . . . e e THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: section 1. Proaram Adopted. The extended and revised Transportation Improvement Program and Arterial Street Improvement Plan for the City of Federal Way for the ensuing six (6) calendar years (1998-2003 inclusive), a copy of which is attached hereto as Exhibit A and incorporated herein by this reference, which sets forth the City's transportation project locations, types of improvements and the estimated costs thereof, is hereby approved and adopted. section 2. Filina of Proaram. Pursuant to Chapter 35.77 RCW, the city Clerk is hereby authorized and directed to file a . copy of this resolution, together with Exhibit A, with the Washington State Secretary of Transportation and a copy with the Washington State Transportation Improvement Board. section 3. Severabilitv. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. RES # , PAGE 3 e e section 4. Ratification. Any act consistent with the authority and prior to the effective date of the resolution is hereby ratified and affirmed. Section 54. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, this 1st day of July, 1997. CITY OF FEDERAL WAY MAYOR, MARLON S. PRIEST ATTEST: CITY CLERK, N. CHRISTINE GREEN, CMC APPROVED AS TO FORM: CITY ATTORNEY, LONDI K. LINDELL FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. pw K:\forms\98-2003.res 6/18/97 RES # , PAGE 4 . . . . . .c ~ . = < = - .., o o N S CO C>> C>> ... . Q:' E Z :5 0- J- Z w :E w ~ 0- ;! Z o ~ o 0- en Z ~ J- 18 ~ ~ 2 8 ~ ~ ~ ~ 'It ~ I~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ... ... co ... ... co ~ ! ~ ~ ~ ~ Q) 0 ~ 2 ~ N i ~ ~ ~ I 2 m II) ! ~ .... ... ... lB ... i~ co II) ... ... .... ... ... .... .... 0) 'It 10 .... 0) .... .... 10 .... .... co ~ ~ ~ 0 0 .., ~ ! ~ ~ 0 0 ... N ... Q) 0 .... N ~ 0 0 N ~ ~ 0 .... 0 ~ N .... ... ... ~ ~ ~ 0 0 CQ ... is ~ II) C>> 0 0 .... 0 N .... ~ co .... ! ~ ! 0 ~ .... .., 0 fa 0 0 C>> N 110 .... ca 8 ~ ~ ~ N Ie) ... :; s: Q) ~ ~ ~ : en .... ... co .... en ... CO) Ie) ~ ~ ~ 'It ~ ~ ~ ~ 'It ... ... co co co C>> ~ f8 fa ~ ~ ~ 2 ~ ~ C>> ... .... .... CO) co 18 ~ ~ 2 ~ ~ ~ ~ ~ ~ ~ ~ .... co .... .... ~ C>> ~ ~ C') ~ fa ~ ~ N 18 ~ 18 ~ en ... co ... .... ...,. .... ... : .... .... 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MEETING DATE: July 1, 1997 ......................................................................................................................................................................................................................................nn........... CITY OF FEDERAL WAY City Council AGENDA ITEM ...~Y.~~~I.;......~!~.!~~..~.Q.~r4..^p.PQ.~.~.!~~.~t.................................................................................................................. CATEGORY: BUDGET IMPACT: CONSENT _ORDINANCE X BUSINESS HEARING FYI _RESOLUTION _STAFF REPORT PROCLAMATION STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ............................................................................................................................................................................................................................................................ ATTACHMENTS: None ................................................................................................................................................................................................................................................................................................................ SUMMARYIBACKGROUND: The fun CouncU wiD be interviewing applicants at a special meeting on July 1, and will bring their recommendation for appointment to the regular meeting. Councilmemben wiD then appoint one (1) boardmember to the city's Ethics Board. ................................................................................................................................................................................................................................................................................. OTY COUNOL COMMITTEE RECOMMENDATION: To approve the appointment to the city's Board of Ethics as recommended by the Council of Whole. ...................................................................................................................................................................................................................................................................... OTY MANAGER RECOMMENDATION: City Council to make appointment to BOff;; ~fJ Et~. ~ /' .........................................................................................................................................................................................~..p........~.................... APPROVED FOR INCLUSION IN COUNOL PACKET: (jp (BELOW TO BE COMPLETED BY CIIT CLERK'S OFFICE) COUNCIL ACfION: _APPROVED DENIED _TABLEDIDEFERREDINO ACfION COUNOL BILL # 1st Reading Enactment Reading ORDINANCE # RESOLUTION # I:\COVERCC-5/14/96 MEETING DATE: July 1, 1997 ITEM# e _-VII e (6-) . ........... ..................................................................................................-......-...-...............-.........................................-........................-.................... CI.I'~ OF FEDERAL WAY City Councll AGENDA ITEM SUBJECT: Bid Award; SW Dash Point Road at 21st Avenue SW Intersection and 1'rciffic SiglUll Improvement Project CATEGORY: BUDGET IMPACT: CONSENT ORDINANCE X BUSINESS HEARING FYI _RESOLUTION STAFF REPORT PROCLAMATION STUDY SFSSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ATTACHMENTS: 1) April 28,1997 memorandum to the Land Userrransportation Committee 2) Draft Interlocal Agreement with lakehaven Utility District .................. .................... ........................................................................................................-........--.....-................................... ........................................ SUMMARY/BACKGROUND: Three (3) bids were received on June 17, 1997 for the referenced project with . the apparent low bid submitted by Transtech Electric. The bids, which include Schedules A. B, and C, are as follows: Transtech Electric, Inc. R. W. Scott Construction Signal Electric, Inc. 410,504.01 413.918.30 478,447,71 Engineers Estimate 415,855.24 The low bid amount is within the available budget as shown below: City Bond funds Traffic Interconnect funds Lakehaven Reimbursement for Watermain costs 529,000.00 27,300.00 46.073.00 Total Available Budget 602,373.00 Below is an itemization of the project's estimated costs: . Design Costs WSDOT Plan Review Right of Way Costs Construction Contract: Signal (Schedule A) Interconnect (Schedule B) Watermain (Schedule C) Construction Contingency (10%) Construction Management Advertising & printing 93,000.00 7,500.00 7,000.00 351,028.50 24,837.00 34,638.51 41,050.40 38,000.00 3,000.00 Total Estimated Project Cost $600,054.41 ....................................................................................................................................................................................................................................... .. .............................................................e...............................................................................-......................................................................... Also attached is an Interlocal Agreement between the City and lakehaven Utility District. The project construction will include a replacement watermain project for which lakehaven will reimburse the City. The combining of the project with the traffic signal will allow for efficiencies during construction. . Recommendations 1) Approve the attached Interlocal Agreement with Lakehaven Utility District for $46,073.96; 2) Approve awarding the SW Dash Point Road at 21st Avenue SW Intersection and Traffic Signal Improvement Project (Schedules A, a, and C) to Transtech Electric, Inc. in the amount of $410,504.01; construction management in the amount of $38,000; and approve a $41,050.40, or 10%, construction contingency, 3) Approve transferring $27,300 from the traffic signal interconnect fund into the project to construct the system from SW 320th Street to SW 312th Street on 21 st A venue SW and SW Dash Point Road. 4) Authorize the City Manager to execute the contract and Interlocal. CITY COUNCIL COMMI'ITEE RECOMMENDATION: At its May 5, 1997 meeting, the land Use & Transportation Committee approved proceeding directly to Council with bids if within budget. :::~~~~~~~~~;;~~~a~~~:~:=:: COUNCIL ACTION: (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL BILL /I 1st Reading Enactment Readin2 ORDINANCE /I RESOLUTION /I . APPROVED DENIED _ TABLEDIDEFERRED/NO ACTION k: Icouncillagdbillaldaahpt21.awd . ( e CITY OF - . DATE: April 28, 1997 TO: Phil Watkins, Chair Land Use/Transportation Committee ~ FROM: Ken Miller, Street Systems Manager SUBJECT: SW Dash Point Road at 21st Avenue SW Traffic Signal and Intersection Improvements - 100% Design Approval and Authorization to Bid Background The design is 100% complete for the SW Dash Point Road at 21st Avenue SW Traffic Signal and Intersection Project. This project will install a traffic signal to allow left turns, provide a signalized driveway into Lakota Park, improve the right hand turn lane onto Dash Point Road, install street lighting, and improve sight distance. ( Right of way acquisition includes one parcel which will be presented to the City Council in Executive Session when complete. The 100% design plans will be presented at the May 5, 1997 Land UselTransportation Committee meeting. Staff anticipates bidding the project in June or July, 1997 depending on the right of way acquisition. . Recommendation Staff requests the Committee forward the following recommendations to the May 6, 1997 Council meeting for approval: 1) Approval the fmal design of the SW Dash Point Road at 21st Avenue SW Trqffic Signal and Intersection Improvement Project; 2) Authorize staff to bid the project and proceed with the low bid directly to Council if within budget. Ic:\stceeU\projCCls\dasbp121 \100';.des . . . . - - It ({ {(" , U)'\V/ (c~fPVI e INTERLOCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND LAKEHA VEN UTILITY DISTRICT FOR THE SW DASH POINT ROAD AT 21ST A VENUE SW INTERSECTION AND TRAFFIC SIGNAL IMPROVEMENT PROJECT THIS AGREEMENT is made and entered into by and between the City of Federal Way (hereinafter "City") and Lakehaven Utility District (hereinafter "District"). WHEREAS, the City proposes to proceed with the SW Dash Point Road at 21st Avenue SW Intersection and Traffic Signal Improvement Project (hereinafter "Project"); and WHEREAS, the District provides water and sewer service in the general area of the Project in accord with applicable Washington State and City of Federal Way laws, regulations and franchises; and WHEREAS, in connection with the roadway improvements being undertaken by the City, the District will be required to relocate certain sections of water main and associated appurtenances within the Project area; and WHEREAS, Chapter 39.34 (Interlocal Cooperation Act) permits local governmental units to make the most efficient use of their powers by enabling them to cooperate with other entities to provide services in a manner best serving the needs and development of their local communities; and WHEREAS, the District can achieve cost savings and other benefits in the public's interest by contracting with the City to perform certain services for the District, including letting a public works construction contract for the installation of the water improvements in connection with the Project (hereinafter "District Work"), and providing construction management services in support thereof; NOW, THEREFORE, it is hereby covenanted and agreed by and between the Parties hereto as follows: 1. DESIGN. The District shall reimburse the City for the reproducible construction drawings, special contract provisions, and other necessary documents which shall sufficiently detail requirements for the District Work to become a part of the plans and specifications for the Project. The design work shall be performed by the City's design contractor. II. BIDDING. A. It is the intention of the City and the District that the District plans and specifications shall be incorporated into the Contract Bid Documents for the Project in such - e - e manner as to allow, to the extent possible, identification of cost allocations between the Parties. B. Following opening of construction bids on the Project, the District shall be furnished with the bid prices submitted for the District Work for the District's approval. Within three (3) weeks of receiving the bid prices, the District shall notify the City in writing that the District either approves or rejects their portion of the bid award. Bid award shall be made to the lowest responsible bidder for the total Project subject to applicable laws and regulations. The City shall not proceed with the District Work until the City has received approval from the District for its portion of the bid award; provided. however: if no bids are received which, in the estimation of the District, are acceptable to the District for the District Work, the District shall so immediately notify the City. The District Work shall be deleted from the project contract and, in this event, the City shall proceed with its portion of the Project. This lnterlocal Agreement shall terminate effective the date of the District's notice to the City of the District's rejection of all bids. III. CONTRACT ADMINISTRATION. A. The City shall provide the necessary administrative, construction observation, and clerical services necessary for the execution of the Project. In providing such services, the City Public Works Director and/or his or her designee may exercise all the powers and perform all the duties vested by law in him or her. The District grants to the City Public Works Director and/or his or her designee authority to act on behalf of the District sufficient to carry out the provisions of this Agreement. B. The District shall furnish a construction observer to ensure proper compliance with requirements during installation of the District Work. The District's construction observer shall advise the City of any deficiencies noted. The District's construction observer, however, shall not communicate directly with or instruct the contractor directly on any matters regarding contract performance. C. The District shall notify the City, in writing, of any changes it wishes to make in the plans and specifications which affect the District Work, which changes shall be made, if feasible. The City shall notify the District, in writing, of any changes required of the District Work and shall obtain the District's approval of such changes. The District's approval shall not be unreasonably withheld. The District shall be responsible for all costs incurred, directly or indirectly, as a result of these or any other changes required or requested by the District. IV. PAYMENT. . . A. The District shall reimburse the City for all costs incurred by the City in performing the District Work, which costs shall include but are not limited to the District Work performed by the Project contractor(s), all District requested changes, and the District's cost of the City services described in Paragraph III (a) herein, prorated as described in Exhibit A. B. All payments shall be due from the District to the City within thirty (30) . days of the billing date. Amounts unpaid after thirty (30) days shall accrue interest at a rate of Page 2 . . . e e one (1) percent per month. v. INDEMNIFICATION AND HOLD HARMLESS. A. The District agrees to indemnify and hold the City, its elected officials, officers, employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, the respective agents, licensees, representatives, arising or resulting from, or connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of the District, its partners, shareholders, agents, employees, or by District's breach of this Agreement. The City agrees to indemnify and hold the District, its officers, directors, shareholders, partners, employees, and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and attorney fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising or resulting from, or connected with, this Agreement to the extent caused by the negligent acts, errors, or omissions of the City, its employees or agents. The provisions of this paragraph shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. VI. OTHER PROVISIONS. A. The City shall retain ownership and usual maintenance responsibility for the roadway, storm drainage system, sidewalks, landscaping, traffic signals and all other appurtenances related thereto. B. Following completion of the construction and City's acceptance of the Project as fully constructed according to plans, specifications and change orders, the City shall provide a Bill of Sale transferring ownership of the water mains and appurtenances to the District and the District shall thereafter be responsible for maintenance of such facilities. C. This Agreement contains the entire written agreement of the Parties and supersedes all prior discussion. This Agreement may be amended only in writing, signed by both Parties. , D. This Agreement shall be in full force and effect from the date of signature by all Parties to the date the City completes the Final Inspection upon completion of the Project and may be extended for additional periods of time upon mutual written agreement of the City and District. Adherence to deadline dates is essential to the performance of this Interlocal Agreement. E. Any provision of this Agreement which is declared invalid, void or illegal shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect. Page 3 It e IN CONSIDERA nON of the mutual benefit accruing herein, the Parties hereto agree that the work as set forth herein will be performed by the City under the terms of this . Agreement. IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the day and year first above written. CITY OF FEDERAL WAY LAKEHA VENUTILITYDISTRICT Kenneth E. Nyberg, City Manager General Manager Date: Date: APPROVED AS TO FORM: APPROVED AS TO FORM: . City Attorney, Londi K. Lindell General Counsel, Steven H. Pritchett k: \slreets\projecta\dubp121 \walenDn.lud 6123/97 . Page 4 . . . e e EXHIBIT "A" SW DASH POINT ROAD AT 21ST AVENUE SW INTERSECTION AND TRAFFIC SIGNAL IMPROVEMENT PROJECT ESTIMA TED DESIGN, CONSTRUCTION, AND CONSTRUCTION MANAGEMENT COSTS INCLUDING LAKEHA VEN UTILITY DISTRICT WA TERMAIN DESIGN Total Project Watermain Portion Estimated design costs for Lakehaven watermain portion of project (Parson's Brickerhoff) 5,000.00 CONSTRUCTION Total Bid Price Received 6/17/97 407,761.00 Watermain Estimate (7.82% of total project estimate) 31,895.50 Washington State Sales Tax on watermain portion only - 8.6% 2,743.01 Total Project Construction Management 38,000.00 Watermain Estimate for Construction Management (7.82% of total) 2,971.60 1 0 % Construction Contingency 3.463.85 40.776.10 Total Estimated Project Costs 486,537.10 Total Estimate/Watermain Portion 46,073.96 Note: Costs represented are estimates only. Actual costs incurred will be used to calculate final cost of Lakehaven Utility District's watermain portion for reimbursement to the City. k: Istreetslprojectsldashpt21 Iwatarmn.lud 6/23/97 Page 5 e MEETING DATE: July 1, 1997 ITEM# e .JILL ((!.. j . ........................................................-...................-.................................-.....--.........-............--.........................................-.-................................. CITY OF FEDERAL WAY City Councll AGENDA ITEM SUBJECT: Bid Rejection for the SW 336th Street, 21st Avenue SW to 26th Place S~ Improvement Project ...........................................................-.--...........................................................--..............-................-............--.............................-........................... CATEGORY: BUDGET IMPACT: CONSENT ORDINANCE X BUSINESS HEARING FYI _RESOLUTION _STAFF REPORT PROCLAMATION _STUDY SESSION OTHER Amount Budgeted: $ Expenditure Amt: $ Contingency Reqd: $ ATTACHMENTS: Interlocal Agreement with Lakehaven Utility District April 28, 1997 memorandum to the Land Useffransportation Committee . SUMMARY IBACKGROUND: The four (4) bids shown below were received on June 24, 1997 for the referenced project. The project as bid, is $237,141.58 over budget. Public Works staffhas discussed the project and bids, and determined that the project design could be revised to result in potential savings of approximately $140,000 to $200,000. Bids Received: Mid Mountain R. W. Scott Construction Tydico Tucci and Sons 2,092,829.12 2,151,690.31 2,229,739.19 2,339,328.48 Engineers Estimate 1,823,386.00 Estimated Project Costs: Design Costs Construction Contract: Road (Schedule A) Watermain (Schedule B) 10 % Construction Contingency Construction Management 143,000.00 Advertising & printing 225,000.00 1,909,382.00 183,447.12 202,928.29 5,000.00 Total Estimated Project Cost 2,668,757.41 . - - e . Available Budget: City funds Lakehaven Reimbursement for Watermain costs (Bid amount of $183,447.12 + 10% construction contingency) 2,229,824.00 201,791.83 . Total Available Budget 2,431,615.83 Budget Shortfall 237,141.58 Recommendation 1) Reject all bids received and rebid the revised project as provided for in the bid specifications; 2) The revised bids will be opened July 10, 1997 with the results brought directly to Council on July 15, 1997 in order to take full advantage of the construction season; 3) Approve the InterIocal Agreement with Lakehaven Utility District for actual cost of installing a new watermain ($168,571.00 based on Engineering Estimate) within the project limits. .. .......... ................... ..............................-.................-.......................-.... ...........................................................-...-..-.....----- ........................................ CITY COUNCIL COMMITTEE RECOMMENDATION: .......................................................................-..-....-...........................-.---...-.........-..........................-..-.....,...-.......7........-................. ...~;;~~;;;;:;;::~:~~::~~._M~___._._. (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) . COUNCIL ACTION: k:\council'-gdbil18111w 338th.rej COUNCIL BILL # 1 st Reading Enactment Reading ORDINANCE # RESOLUTION # APPROVED DENIED _ T ABLED/DEFERRED/NO ACTION . - e - . (c~~i INTERWCAL AGREEMENT BETWEEN THE CITY OF FEDERAL WAY AND LAKEHA VEN UTILITY DISTRICT FOR THE SW 336TH STREET, 21ST A VENUE SW TO 26TH PLACE SW IMPROVEMENT PROJECT . THIS AGREEMENT is made and entered into by and between the City of Federal Way (hereinafter "City") and Lakehaven Utility District (hereinafter "District"). WHEREAS, the City proposes to proceed with the SW 336th Street, 21st Avenue SW to 26th Place SW Improvement Project (hereinafter "Project"); and WHEREAS, the District provides Water and sewer service in the general area of the Project in accord with applicable Washirtgton State and City of Federal Way laws, regulations and franchises; and WHEREAS, in connection with the roadway improvements being undertaken by the City, the District will be required to relocate certain sections of water main and associated appurtenances within the Project area; and WHEREAS, Chapter 39.34 (Interlocal Cooperation Act) permits local governmental units to make the most efficient use of their powers by enabling them to cooperate with other entities . to provide services in a manner best serving the needs and development of their local communities; and WHEREAS, the District can achieve cost savings and other benefits in the public's interest by contracting with the City to perform certain services for the District, including letting a public works construction contract for the installation of the water improvements in connection with the Project (hereinafter "District Work"), and providing construction management services in support thereof; NOW, THEREFORE, it is hereby covenanted and agreed by and between the Parties hereto as follows: 1. DESIGN. The District shall reimburse the City for the reproducible construction drawings, special contract provisions, and other necessary documents which shall sufficiently detail requirements for the District Work to become a part of the plans and specifications for the Project. The design work shall be performed by the City's design contractor, CH2M Hill. II. BIDDING. A. It is the intention of the City and the District that the District plans and . specifications shall be incorporated into the Contract Bid Documents for the Project in such manner as to allow, to the extent possible, identification of cost allocations between the Parties. . . . - - e - B. Following opening of construction bids on the Project, the District shall be furnished with the bid prices submitted for the District Work for the District's approval. Within three (3) weeks of receiving the bid prices, the District shall notify the City in writing that the District either approves or rejects their portion of the bid award. Bid award shall be made to the lowest responsible bidder for the total Project subject to applicable laws and regulations. The City shall not proceed with the District Work until the City has received approval from the District for its portion of the bid award; provided. however: if no bids are received which, in the estimation of the District, are acceptable to the District for the District Work, the District shall so immediately notify the City. The District Work shall be deleted from the project contract and, in this event, the City shall proceed with its portion of the Project. This Interloca1 Agreement shall terminate effective the date of the District's notice to the City of the District's rejection of all bids. III. CONTRACT ADMINISTRATION. A. The City shall provide the necessary administrative, construction observation, and clerical services necessary for the execution of the Project. In providing such services, the City Public Works Director and/or his or her designee may exercise all the powers and perform all the duties vested by law in him or her. The District grants to the City Public Works Director and/or his or her designee authority to act on behalf of the District sufficient to carry out the provisions of this Agreement. B. The District shall furnish a construction observer to ensure proper compliance with requirements during installation of the District Work. The District's construction observer shall advise the City of any deficiencies noted. The District's construction observer, however, shall not communicate directly with or instruct the contractor directly on any matters regarding contract performance. C. The District shall notify the City, in writing, of any changes it wishes to make in the plans and specifications which affect the District Work, which changes shall be made, if feasible. The City shall notify the District, in writing, of any changes required of the District Work and shall obtain the District's approval of such changes. The District's approval shall not be unreasonably withheld. The District shall be responsible for all costs incurred, directly or indirectly, as a result of these or any other changes required or requested by the District. IV. PAYMENT. A. The District shall reimburse the City for all costs incurred by the City in performing the District Work, which costs shall include but are not limited to the District Work performed by the Project contractor(s), all District requested changes, and the District's cost of the City services described in Paragraph III(a) herein, prorated as described in Exhibit A. B. All payments shall be due from the District to the City within thirty (30) days of the billing date. Amounts unpaid after thirty (30) days shall accrue interest at a rate of one (1) percent per month. Page 2 - e - - V. INDEMNIFICATION AND HOLD HARMLESS. A. The District agrees to indemnify and hold the City, its elected officials, officers, employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, the respective agents, licensees, representatives, arising or resulting from, or connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of the District, its partners, shareholders, agents, employees, or by District's breach of this Agreement. . The City agrees to indemnify and hold the District, its officers, directors, shareholders, partners, employees, and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and attorney fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising or resulting from, or connected with, this Agreement to the extent caused by the negligent acts, errors, or omissions of the City, its employees or agents. The provisions of this paragraph shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. VI. OTHER PROVISIONS. A. The City shall retain ownership and usual maintenance responsibility for the roadway, storm drainage system, sidewalks, landscaping, traffic signals and all other . appurtenances related thereto. B. Following completion of the construction and City's acceptance of the Project as fully constructed according to plans, specifications and change orders, the City shall provide a Bill of Sale transferring ownership of the water mains and appurtenances to the District and the District shall thereafter be responsible for maintenance of such facilities. C. This Agreement contains the entire written agreement of the Parties and supersedes all prior discussion. This Agreement may be amended only in writing, signed by both Parties. D. This Agreement shall be in full force and effect from the date of signature by all Parties to the date the City completes the Final Inspection upon completion of the Project and may be extended for additional periods of time upon mutual written agreement of the City and District. Adherence to deadline dates is essential to the performance of this Interlocal Agreement. E. Any provision of this Agreement which is declared invalid, void or illegal shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect. . Page 3 . . . ~ .. e . IN CONSIDERATION of the mutual benefit accruing herein, the Parties hereto agree that the work as set forth herein will be performed by the City under the terms of this Agreement. IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the day and year first above written. CITY OF FEDERAL WAY LAKEHA VENUTILITYDISTRICT Kenneth E. Nyberg, City Manager General Manager Date: Date: APPROVED AS TO FORM: APPROVED AS TO FORM: City Attorney, Londi K. Lindell General Counsel, Steven H. Pritchett k: Istreetslprojcct.slsw3361h Iwalcrmn.1ud 6123/'Tl Page 4 a ... EXHIBIT "A" SW 336TH STREET, 21ST AVENUE SW TO 26TH PLACE SW IMPROVEMENT PROJECT . - ESTlMA TED DESIGN, CONSTRUCTION, AND CONSTRUCTION MANAGEMENT COSTS INCLUDING LAKEHA VEN UTILITY DISTRICT WA TERMAIN . DESIGN Total Watermain Project Portion Estimated design costs for Lakehaven watermain portion of project (CH2M Hill) 10,000.00 CONSTRUCTION Total Project Estimate 1,782,164.00 Watermain Estimate (7% of total project estimate) 124,179.00 8.6% Washington State Sales Tax 10,679.39 . Construction Management (7% of total construction management estimate) 161,356.00 11,295.00 10% Construction Contingency 178.216.40 12.417.90 Total Estimated Construction Costs 2,121,736.40 Total Estimate for Watermain Portion of Project 168,571.29 Note: Costs represented are estimates only. Actual costs incurred will be used to calculate final cost of Lakehaven Utility District's watermain portion for reimbursement to the City. k: Istreetslprojectslsw336thlweterrTVl.lud 6/23/97 . Page 5 ...... ....... r . ...VOF - .- -e. ED~ ~~~ ~ . ., DATE: April 28, 1997 TO: Phil Watkins, Chair Land UselTransportation Committee \C0 FROM: Ken Miller, Street Systems Manager SUBJECT: SW 336th Street, from 21st Ave SW to 26th Ave SW Improvement Project -100% Design Approval and Authorization to Bid Background The design is 100% complete for the SW 336th Street Improvement Project. This project will widen the road from three to five lanes, install 12-foot wide sidewalks, street trees, improved lighting, traffic signal revisions, access control, and resolve the street flooding problems during heavy rains. . Staff is currently completing the Storm Drainage Easements and Rights of Entry to complete the project, and anticipate bidding in June 1997 depending upon Easement acquisition. The 100% design plans will be presented at the May 5, 1997 Land Use/Transportation Committee meeting. Recommendation Staff requests the Committee forward the following recommendations to the May 6, 1997 Council meeting for approval: 1) Approval the final design of the SW 336th Street Improvement Project; 2) Authorize staff to bid the project and proceed with the low bid directly to Council if within budget. k:\Streets\projccbuw336lh\ 1 00" .des .