Council MIN 01-20-2009 Special/Regular
~ CITY OF
~ Federal Way MINUTES
FEDERAL WAY CITY COUNCIL
Council Chambers - City Hall
January 20, 2009
www.citvo(lederalwav.com
Special Meeting - 6:30 pm
1. CALL MEETING TO ORDER
Mayor Dovey called the meeting to order at 6:30 p.m.
Councilmembers present: Mayor Dovey, Deputy Mayor Faison, Councilmembers Duclos, Ferrell,
Kochmar, Burbidge and Park.
2. EXECUTIVE SESSION
The Council adjourned into Executive Session at 6:30 p.m. to discuss Potential Litigation
pursuant to RCW 42.30.110(1 )(i) The Council returned to Chambers from Executive Session at
p.m. 6:55 p.m.
3. ADJOURN
Mayor Dovey adjourned the special meeting at 6:55 p.m.
Reaular Meetina - 7:00 pm
1. CALL MEETING TO ORDER
Mayor Dovey called the meeting to order at 7:00 p.m.
Councilmembers present: Mayor Dovey, Deputy Mayor Faison, Councilmembers Duclos, Ferrell,
Kochmar, Burbidge and Park.
Staff present: City Manager Neal Beets, City Attorney Pat Richardson and City Clerk Carol
McNeilly.
2. PLEDGE OF ALLEGIANCE
Chris Carroll led the pledge of allegiance.
3. PRESENTATIONS
a. Steel Lake Advisory Committee (SLAC) Certificates of Appointment
Councilmember Kochmar presented Certificates of Appointment to individuals appointed to
the Steel Lake Advisory Committee on January 6, 2009.
City Council Regular Meeting Minutes
January 6, 2009
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b. City Manager Emerging Issues & Introduction of New Employees
Senior and Disabled Citizen Tax Rebate ProQram
Deputy City Clerk, Krystal Roe, presented information on the City's Utility Tax rebate program.
The program began in 1996, in an effort to reduce financial impacts on low-income senior
residents. Residents submit documentation of the Utility Tax they paid for the previous year and
the City will provide then with a full refund. In 2006, the rebate program expanded to included
low-income disabled citizens, regardless of age. In 2008, the City received 72 applications, 20
of which were disabled and refunded a total of $9,500.
City Council Annual Retreat
Mr. Beets reported the City Council annual retreat is Saturday, January 31,2009 from 9:00 a.m.
to 4:00 p.m. He distributed a draft agenda for review. Retreat facilitator, Dr. Michael Pendleton,
asked that Councilmembers identify their top goals for Federal Way for discussion.
4. CITIZEN COMMENT
Chris Carrel reported on the completion of the West Hylebos Boardwalk Project. The City
assumed ownership of the park and replaced the existing boardwalk with one that is wheelchair
and stroller accessible. He thanked the City for the improvements and noted that he has seen
more people using the area now that it has been repaired.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of three members
and brought before full Council for approval; all items are enacted by one motion. Individual items may be
removed by a Councilmember for separate discussion and subsequent motion.
a. Minutes: January 6, 2009 Regular and Special Meetings APPROVED
b. Community Preparedness Grant (PRHSPSC 1-13-09) APPROVED
c. Arts Commission 2009 Work Plan (PRHSPSC 1-13-09) APPROVED
d. Arts Commission Contr::lOt for Services (PRHSPSC 1 1309) pulled and approved separately
e. West Campus Cottonwood Removal: Accept work by Thundering Oak Enterprises, Inc
(PRHSPSC 1-13-09) APPROVED
f. West Campus Trail/Palisade Park Asphalt Replacement: Accept Work by Northwest
Asphalt Inc. (PRHSPSC 1-13-09)) APPROVED
g. BPA Trail at SW 356th Street Pedestrian Crossing: Award Contract (LUTC 1-5-09)
APPROVED
h. Grant application for prosecution coordination through 00 location projeot. (PHSPgC 1 1309)
pulled and approved separately
MOTION: Deputy Mayor Faison moved approval of Consent Agenda as
presented; Council member Ferrell second.
Mayor Dovey pulled item 5(h). Grant application for prosecution coordination through co-location
project for discussion.
City Council Regular Meeting Minutes
January 6, 2009
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Councilmember Burbidge pulled item 5(d) Arts Commission Contract for Services.
VOTE: Consent Items 5(a), 5(b), 5(c), 5(e), 5(f) and 5(g) approved 7-0.
Consent Item 5(d) Arts Commission Contract for Services (PRHSPSC 1-13-09)
Councilmember Burbidge recused herself from this item.
MOTION: Councilmember Kochmar moved approval of this item;
Council member Park second.
VOTE: Item was approved 6-0. Councilmember Burbidge recused.
Consent Item 5(h) Grant application for prosecution coordination throuQh co-location proiect.
(PHSPSC 1-13-09)
Councilmember Ferrell recused himself from this item.
MOTION: Councilmember Burbidge moved to authorize the City Attorney to
execute a Memorandum of Understanding for Prosecution Coordination
though Co-location Project and a Memorandum of Agreement between King
County and the City in a form acceptable to the City Attorney. Councilmember
Park second.
VOTE: Motion carried 6-0. Councilmember Ferrell recused.
6. COUNCIL BUSINESS
a. Federal Way Community Center Marketing Plan & Budget (PRHSPSC 1-13-09)
Linda Farmer, Communications and Government Affairs Manager, and Mary Faber, Recreation
and Cultural Services Manager, presented background information on the development of the
Centers Strategic Marketing Communications Plan and Budget. The City worked with Cipalla
Communications, Inc. to identify their priorities for the Community Center. One priority was
increasing facility use and rental services. They identified target audiences for increasing rental
services such as weddings and corporate events. To increase facility use it was recommended
the City work with the tourism and lodging businesses.
An advertising program was developed to expand the current advertising avenues by including
the public access channel, media kits, expanded webpage information and new print advertising
materials.
Council discussed the costs associated with implementing the recommendations. Additional
discussion focused on the various membership options currently available to the public, which
include options or include low-income residents, non-profit organizations, household rates (up to
6 members), and an adult plus one option.
Councilmember Ferrell requested the council not take any action tonight and further discus this
item at their annual retreat on January 31.
City Council Regular Meeting Minutes
January 6, 2009
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MOTION: Councilmember Burbidge moved to approve the Strategic Marketing
Communications Plan and Budget, taking into consideration the comments
from tonight's meeting. Councilmember Park second.
Council discussed the original intent of the Community Center; the vision was to provide a
resource for citizens, not to be run a competitive business. Council discussed the best options
for advertising and how to get the message out for the facility.
AMENDMENT: Mayor Dovey moved to amend the motion by requesting staff
provide projections for increased memberships and revenues, prior to Council
taking action on the plan. Council member Burbidge second the amendment
for the purpose of discussion.
Councilmember Kochmar offered a friendly amendment by adding that Council would take
action within two-weeks. Council concurred.
AMENDMENT VOTE: Amendment carried 4- 3. Councilmembers Duclos, Park
and Deputy Mayor Faison dissenting.
Councilmember Burbidge then withdrew her Main Motion to approve the Marketing plan tonight;
Councilmember Park withdrew his second.
In conclusion, Staff will provide Council with information regarding projected membership and
revenue increases prior to them taking action on this item.
7. INTRODUCTION OF ORDINANCE
a. 2008 Edition of the National Electric Code Adoption (LUTC 1-5-09)
City Clerk Carol McNeilly read the ordinance title into record.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WA ~ WASHINGTON,
AMENDING CHAPTER 5, ARTICLE X, OF THE FEDERAL WA Y CITY CODE TO ADOPT THE 2008
EDITION OF THE NA TIONAL ELECTRICAL CODE. (AMENDING ORDINANCE NOS. 90-33, 92-143,
95-234,98-320,01-402,04-465, AND 07-563.)
MOTION: Deputy Mayor Faision moved to forward 2008 Edition ofthe National
Electric Code Adoption to second reading and approval at the next City
Council meeting. Councilmember Duclos second.
VOTE: Motion carried 7-0.
8. CITY COUNCIL REPORTS
Councilmember Ferrell reported he attended the City's Martin Luther King Jr. celebration at
Decatur High School on January 19, 2009.
Councilmember Kochmar thanked everyone who worked on the Martin Luther King Jr.
celebration event. She reported the Suburban Cities Association Policy Board would be
reviewing sixty issues in the coming year.
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January 6, 2009
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Councilmember Duclos provided a summary from the Metro King County Solid Waste Advisory
Committee meeting she recently attended.
Councilmember Burbidge reported the next meeting ofthe PRHSPS might be rescheduled. She
thanked the Diversity Commission and staff for their work on the Martin Luther King Jr.
celebration. St. Francis Hospital is currently conducting a Women's Heart Health campaign.
King County Metro and Sound Transit will be conducting an open house at the Federal Way
Community Center regarding proposed bus route changes.
Councilmember Park suggested the City lobby for transit services to the Federal Way
Community Center. He reported on upcoming Suburban Cities Association (SCA) and
Finance/Economic Development/Regional Affairs Committee (FEDRAC) meetings, and wished
everyone a happy Lunar New Year.
Deputy Mayor Faison had no report this evening.
Mayor Dovey reported on an upcoming Valley Communications meeting he will be attending.
9. CITY MANAGER REPORT
City Manager Neal Beets reminded the Council of their upcoming FEMA Training scheduled
for January 28; from 9:00 a.m. to 4:00 p.m. Staff will be starting the bid process for the 352nd
& Pacific Highway intersection project, as well as the 2009 asphalt overlay program.
Construction has started on the Celebration Park Maintenance building.
City Manager Neal Beets stated the Council would be conducting and Executive Session to
discuss potential litigation Pursuant to RCW 42.30.110(1 )(i). Discussion is estimated to last
approximately ten-minutes.
10. EXECUTIVE SESSION
The Council adjourned to Executive Session at 9:06 p.m. and reconvened at 9:16 p.m.
11. ADJOURNMENT
With no further business before the Council, Mayor Dovey adjourned the regular meeting at 9:16
p.m.
Attest:
Approved by Council: 2-3-2009
City Council Regular Meeting Minutes
January 6, 2009
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