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LUTC PKT 03-02-2009 City of Federal Way City Council Land Use/Transportation Committee March 2, 2009 5:30 p.m. City Hall Council Chambers MEETING AGENDA 1. CALL TO ORDER 2. APPROVAL OF MINUTES: February 23, 2009 3. PUBLIC COMMENT (3 minutes) 4. BUSINESS ITEMS A. Easter Lake Flood Control Improvements & West Branch Joes Creek Action Culvert Replacement Project 100% Design Review and Request for Authorization to Bid B. Interlocal Agreement with Federal Way Public School District for S Action 30Sth St. Memorial Stadium Driveway Improvements (To be constructed under Easter Lake Flood Control Improvements Project} Request Authorization to Execute Agreement C. S 34Sth Street HOV Lanes- Project Acceptance Appleton/5 min. Appleton/5 min. G. 2009 Planning Commission and Long Range Work Program Action Mulkey/5 min. Action Appleton/IS min. Action Harris/1 0 min. Action Michaelson/IO min. Action Clark/IS min. D. NPDES 2009 Annual Report and SWMP E. RV's in Residential Zones Code Amendments F. Construction Hours Code Amendments 5. FUTURE MEETINGS/AGENDA ITEMS 6. ADJOURN Committee Members Linda Kochmar, Chair Jim Ferrell Dini Duclos City Staff Cary M Roe, P.E., Assistant City Manager/Emergency Manager Darlene LeMaster, Administrative AssistantII 253-835-2701 G:ILUTCILUTC Agendas and Summaries 2009\3-2-09 LUTC Agenda.doc City of Federal Way City Council Land UselTransportation Committee February 23,2009 5:30 PM City Hall City Council Chambers MEETING MINUTES In attendance: Committee Chair Linda Kochmar, Committee Member Dini Duclos, Committee Member Jim Ferrell, Council Member Jeanne Burbidge, Director of Community Development Services Greg Fewins, Assistant City Attorney Peter Beckwith, Public Works Director Marwan Salloum, City Manager Neal Beets, Senior Traffic Engineer Maryanne Zukowski, Senior Planner Janet Shull, Senior Planner Margaret Clark, Street Systems Engineer Jeff Huynh, Assistant City Manager Cary Roe, Deputy Public Works Director Ken Miller and Administrative Assistant II Darlene LeMaster. 1. CALL TO ORDER Committee Chair Kochmar called the meeting to order at 5:30 PM. All members were present. 2. APPROVAL OF MINUTES The February 2, 2009 LUTC meeting minutes were approved. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0 3. PUBLIC COMMENT No public comment was received. 4. BUSINESS ITEMS A. Grant Funding for Transportation Improvement Projects - Maryanne Zukowski provided background information on this item. Committee Member Duclos wanted confirmation of the location where these funds would be put to use. Ms. Zukowski responded that this project will be adding both right and left lanes to the southbound access ramp off ofI-5, turning onto S 320th Street. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0 Committee forwarded Option 1 to the March 3, 2009 City Council Consent Agenda for approval. B. Ordinance Adopting Clearing. Grading and Tree and Vegetation Retention Code Amendments Janet Shull provided background information on this item. Due to the inter-related items of Agenda items B and C, Ms. Shull provided presentations on both items prior to questions and action on either item. Planning Commissioner Wayne Carlson was present to answer any questions from the committee. Committee Member Duclos began by thanking staff, Planning Commission, residents and developers who have had a part in the code amendment process on these issues. Committee Member Duclos asked for clarification on rockery and limitations for retaining walls. Were there different limitation bases on whether it is for residential or commercial use? Ms. Shull had anticipated these questions and had prepared additional slides and explanation on the topic of retaining walls, addressing slope, height, terracing, and also what is being done in other jurisdictions. Two public comments were received: Pete Townsend, Federal Way resident - Mr. Townsend is present on behalf of the Marine ViewlDeMarwood Improvement Club (MVDIC). The MVDIC became aware of the code amendments under consideration (tree ordinance) very late in the process. After addressing concerns on behalf of MVDIC and listening to this topic being discussed in Planning Commission, most of MVDIC's concerns were already being addressed. Mr. Townsend handed out a memo from himself and MVDIC supported by Dale Roper (Landscape Architect) G:\LUTClLUTC Agendas and Summaries 2009\02-23-09-Minutes.doc Land UsefTransportation Committee Page 2 February 2, 2009 supporting three additional revisions to the ordinance: . A better definition of "significant vegetation "; . Not only list "hazardous trees" and nuisance vegetation" in the definitions, but also in the exemptions for homeowners. . In the criteria for a homeowner to be able to modifY their property, the addition of the word "measurably" after "shall not" makes more sense. Ms. Shull returned to the podium and responded to Mr. Townsend's requests. Ms. Shull stated that 'hazardous trees' are dealt with in Ch. 22-XXX3 Exemptions (7): Actions which must be undertaken immediately. or within a time too short to allow for compliance with the requirements of this article. to avoid an imminent threat to public health or safety: to prevent an imminent danger to public or private property: or to prevent an imminent threat of serious environmental degradation. This determination will be made by the director. Referring to the third point in Mr. Townsend's memo, Committee Member Duclos asked if measurably refers to water. Ms. Shull stated that in Ch. 22-XXX#, Exemptions (10), b, clearing and grading actions that may affect ground water or stormwater are addressed: The clearing: or grading activity will not change the points where the stormwater of groundwater enters or exits the subiect property. and will not change the quality. ql:lantity. or velocity of stormwater or groundwater. The word 'quantity' will be stricken from this exemption. Ms. Shull will follow up with Mr. Townsend on these requests. Any modifications needed can be made to the ordinance and presented with those changes noted at the frrst reading of the ordinance on March 17, 2009. Wayne Carlson, 36027 3rd Ave S, Federal Way! Planning Commissioner - Mr. Carlson offered testimony as to the process and consideration given to various items in these code amendments: cut/fill slopes (grade, length, height), retaining wall height (height restrictions, terracing, modifications), site reclamation, and stormwater quantity. Committee Member Duclos asked if these code amendments will protect a single-family homeowner that may like to remove a tree for various reasons. Ms. Shull explained that citizens need to be made aware of the code requirements. No permit is required for a single-family residence. The only issue is if the removal of a tree or trees affects any landowner downhill from the site of tree regarding stormwater or groundwater. Staff educates the public in a variety of ways: pamphlets, counter service, internet, etc. and will continue to do so in order for the public to be more aware of the code requirements. Chair Kochmar proposed a modification to the Planning Commission recommendation changing the height restriction for rockeries to six (6) feet for both residential and commercial property. Committee Members Ferrell and Duclos agreed that six feet might be more accommodating to developers and property owners. This revision may also reduce the number of special exceptions requested should a residential property owner want to increase the height to six feet. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0 Committee forwarded Option 1 with the following modifications to the March 17, 2009 City Council Consent Ordinance Agenda for first reading: 1) Modify Section 22-XXX3(10)(b) to delete the word "quantity." 2) Modify Section 22-XX17(1)(i) to delete the word "four" and replace it with the word "six." 3) Modify Section 22-XXI5(a)(ii) to delete the word "length" and replace it with the word "height." C. Ordinance Adopting Code Amendments for Administration of Class IV -General Forest Practices Applications Janet Shull provided background information on this item. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0 Committee forwarded Option 1 to the March 17,2009 City Council Ordinance Agenda for first reading. D. 2009 Asphalt Overlay Proiect - Bid Award Marwan Salloum provided background information on this item. Committee Member Ferrell asked the source of funding for this project. Mr. Salloum responded that the asphalt overlay program is funded through gas tax G;\LUTC\LUTC Agendas and Summaries 2009\02-23-09-Minutes.doc Land Useffransportation Committee Page 3 February 2, 2009 and utility tax; these are dedicated funds for the asphalt overly program. ACM Roe added that the I % of the utility tax equates to approximately $l.5M annually, while the gas tax is estimated close to $600K. These figures may vary slightly; the gas tax is dependent on gas sales and the economy. Mr. Salloum noted the nearly $500K surplus of funding available has currently been directed by City Council to stay with the asphalt overly program and is carried forward annually to the next year's program. Chair Kochmar asked if the 1% utility tax was voter or Council approved. ACM Roe will clarify that and respond back to Chair Kochmar via email. Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0 Committee forwarded Option 1 to the March 3, 2009 City Council Consent Agenda. E. SCA TBd Agreement Marwan Salloum provided background information on this item. There was no discussion. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0 Committee forwarded Option 1 to the March 3, 2009 City Council Consent Agenda. F. Follow-up to Public Comment Regarding Development Proiect at 1 st Ave S and S 293rd Place Greg Fewins provided background information on this item. Mr. Fewins showed the committee pictures of the development site before and after code enforcement. Staff determined that no additional code amendment was necessary to address this issue. One public comment was received: Tom Heunisch, Federal Way resident - Mr. Heunisch thanked staff for their follow-up on this matter. Mr. Heunisch also asked if there might be something in the code to allow for action to be taken so that this won't happen sometime in the future with another development project. Committee Member Duclos asked if the City had the ability to remove debris or clean up a site and put a lien on the property. Mr. Fewins responded that yes, the City has a system in place where staff would initially try to contact the property owner/bank and attempt to resolve the issue. Should that not be successful, the City has nuisance abatement money that can be used to clean up property. No action was taken. Item is for information only. 5. FUTURE MEETING The next regular LUTC meeting will be Monday, March 2, 2009 at 5:30 PM in City Council Chambers. 6. ADJOURN The meeting adjourned at 6:45 PM. G:\LUTClLUTC Agendas and Summaries 2009\02-23-09-Minutes.doc COUNCIL MEETING DATE: March 17, 2009 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Easter Lake Flood Control Improvements & West Branch Joes Creek Culvert Replacement Project- 100% Design Approval and Authorization to Bid POLICY QUESTION: Should the Council authorize staff to advertise the Easter Lake Flood Control Improvements & West Branch Joes Creek Culvert Replacement Project and return to LUTC for authorization to award the bid? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 2, 2009 CATEGORY: IZI Consent D City Council Business D Ordinance D Resolution D D Public Hearing Other STAFF REpORT By: Will AppIeton, P.E., Surface Water Manager DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated March 2,2009. Options Considered: 1. Authorize staff to bid the Easter Lake Flood ControI Improvements & West Branch Joes Creek Culvert Replacement Project and return to the LUTC Committee to award the project to the lowest responsive, responsible bidder. 2. Do not authorize staff to bid this project and provide direction to staff. STAFF RECOMMENDATION: Staff reconnnends Option 1. CITY MANAGER APPROVAL: ~ Committee DIRECTOR ApPROVAL: Council Council COMMITTEE RECOMMENDATION: Forward Option 1 to the March 17, 2009 City Council Consent Agenda for approval. Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member PROPOSED COUNCIL MOTION: H] move to authorize staff to bid the Easter Lake Flood Control Improvements & West Branch Joes Creek Culvert Replacement Project, and return to the LUTC Committee to award the project to the lowest responsive, responsible bidder. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM March 2, 2009 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager ~ Will Appleton, P.E., Surface Water Manager ~ Jeff Wolf, P.E., Surface Water Engineer 100% Design Approval and Authorization to Bid - Easter Lake Flood Control Improvements & West Branch Joes Creek Culvert Replacement Project DATE: TO: VIA: FROM: SUBJECT: BACKGROUND: On December 2, 2008 Council authorized staff to proceed with the 100% design of the Easter .Lake Flood Control Improvements & West Branch Joes Creek Culvert Replacement Project. The design for both projects is complete with finalization of City permitting, State HP A permitting, and drainage easement acquisition in process. Staff will complete remaining tasks before advertising for bids. Project cost data is summarized below. PROJECT ESTIMATED EXPENDITURES: Easter Lake $146,646 o $581,454 $57,395 $11 ,629 $828124 Planning and Design Easement Acquisition 2009 Construction Cost ( estimate) 10% Contingency Construction Management (2%) TOTAL PROJECT COSTS AVAILABLE FUNDNG: SWM MAJOR CIP SWM MINOR CIP ($207,000) SCHOOL DISTRICT TOTAL AVAILABLE BUDGET $911,000 o $22,124 $933 124 Joes Creek $16,404 o $61,067 $6,107 o $83 578 o $100,000 o $100 000 Staff will bring the project back to LUTC and Council for approval to award the bid to the lowest responsive, responsible bidder. Additionally, a grant of approximately $182,000 is pending from the King County Flood Control District "Subregional Opportunity Fund" for the Easter Lake Flood Control Improvements Project. If this grant is approved and after obtaining King County Council authorization for the InterlocaI Agreement, staff will bring the ILA to LUTC and Council for authorization to execute and request that project funding be increased by the grant amount. Upon Council acceptance of the completed project, any surplus project funding would be returned to the respective SWM unallocated CIP accounts. 10TH AVE. S. STORMWATER PIPE . cr 0 be constructed by 2009 project. under separate SEPA ApprovaQ PROPOSED ROUTE FOR STORMWATER PIPE EASTER LAKE FLOOD CONTROL IMPROVEMENT PROJECT (Scheduled for Summer 2009 Construction) City of Federal Way Public Works Department Surface Water Management Division N Contact: Jeff Wolf, P.E. Surface Water Project Engineer 253-835-2753 ,-= ~I Note: Thia map is intended for u. a" a graphical repre.nliltion on~. The CiIy of FedlHlIl WilY mak&s no wa"lInly as to its accuracy. Ma, ,rIMed- JAN. 27, 2001 WEST BRANCH JOES CREEK CULVERT REPLACEMENT SITE West Branch Joes Creek Culvert Replacement Project (Scheduled for construction in Summer 2009) City of Federal Way Public Works Department Surface Water Management Division N Paved Edge of Roadway Wetlands streams Contact: Jeff Wolf, P.E. 253-835-2753 ~~ ~I . LEGEND Map 'rlntM. Dec. 22, 200t COUNCIL MEETING DATE: March 17,2009 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Interlocal Agreement with Federal Way Public School District- For Design and Construction ofS 308th Memorial Stadium Driveway Improvements POLICY QUESTION: Should the Council authorize the City Manager to execute the Interlocal Agreement between the City of Federal Way and Federal Way Public School District to construct the S. 308th Memorial Stadium Driveway Improvements as part of the Easter Lake Flood Control Improvement project? COMMITTEE: Land Use and Transportation Committee CATEGORY: IZI Consent D City Council Business MEETING DATE: March 2, 2008 D Ordinance D Resolution D Public Hearing D Other _~TAFF ~PO~..!_.~y": \Yi!L!.\pp'l~ton, P:~~_! Surf~ce !Vater Mana er Attachments: 1. Memorandum to Land Use and Transportation Committee dated March 2,2009. 2. Interlocal Agreement with Federal Way Public School District. Options Considered: 1. Authorize the City Manager to execute the Interlocal Agreement between the City of Federal Way and Federal Way Public School District to construct the S. 308th Memorial Stadium Driveway Improvements as part ofthe Easter Lake Flood Control Improvement project. Do not authorize the City Manager to execute the Interlocal Agreement between the City of Federal Way and FederaI Way Public SchooI District to construct the S. 308th MemoriaI Stadium Driveway Improvements as part ofthe Easter Lake Flood Control Improvement project and provide direction to staff. DEPT: Public Works 2. "-"'---"-~'~'--""'---_.._.._..-....._._......,..............-..........----..----......---........-......--.-------------...............----.....--...-.. STAFF RECOMMENDATION: Staff recommends Option 1 be forwarded to the March 17,2009 City Council Consent Agenda for approval. CITY MANAGER ApPROVAL: ~ Conunittee DIRECTOR ApPROVAL: e Council Council COMMITTEE RECOMMENDATION: Forward the above staff recommendation to the March 17, 2009 City Council Consent Agenda for approval. Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member PROPOSED COUNCIL MOTION: "I move to authorize the City Manager to execute the /nterlocal Agreement between the City of Federal Way and Federal Way Public School District to construct the S. 30ffh Memorial Stadium Driveway Improvements as part of the Easter Lake Flood Control Improvement project. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM SUBJECT: March 2, 2009 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager Will ARI11eton, P.E., Surface Water Manager ~ Jeff~1f, P.E., Surface Water Engineer Interlocal Agreement with Federal Way Public School District- Design and Construction of S 30Sth Memorial Stadium Driveway Improvements DATE: TO: VIA: FROM: BACKGROUND: The Federal Way Public School District requested that the City enter into an interlocal agreement for the design and construction of driveway improvements at the District's Memorial Stadium facility as part of the City's Easter Lake Flood Control Improvements Project. The inclusion of this work in the City's project will minimize the construction cost for the District and reduce public disruption in the area. A copy of the proposed agreement is attached to this memo. The estimated cost of $22,0 19 outlined in the interlocal agreement includes preparation of design and bidding documents, construction, construction management, project administration and a 10% construction contingency. The actual construction costs incurred will be used to calculate the final amount ofthe District's reimbursement to the City. cc- Easter Lake Flood Control Improvements Project File After recording, return to: Federal Way City Attorney's Office 33325 8th Ave S PO Box 9718 Federal Way, WA 98063-9718 INTERLOCAL BIDDING/PURCHASING AGREEMENT BETWEEN FEDERAL WAY PUBLIC SCHOOLS AND CITY OF FEDERAL WAY This Agreement, is dated effective this _ day of ,2009, by and between Federal Way Public Schools, State of Washington, a Washington municipal corporation (hereinafter referred to as "District") and City of Federal Way, Washington, a municipal corporation (hereinafter referred to as "Federal Way or City"), (collectively "Parties"). WITNESSETH that: A. The Parties maintain, for the benefit of the citizens of their respective jurisdictions, an organized and standard bidding structure charged with the function of securing equipment, goods and services within the limits of all appropriate bidding laws of the State of Washington and the individual jurisdictions, and B. The Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of the Revised Code of Washington provides for interlocal cooperation between governmental agencies; and C. It has been determined by each of the Parties hereto that it would be in the best interests of the citizens of their respective jurisdictions if, in some circumstances, the purchase of public works equipment, goods and services, can be purchased through a bidding process made up of more than one jurisdiction in the State of Washington; and D. The Parties hereto desire and by this agreement enter into an Interlocal Cooperative Bidding/Purchasing Agreement ("Agreement") wherein the Parties can utilize each other's contracts where it is lawful and in their best interest to do so and may establish yearly bidding/purchasing for equipment, goods and services of mutual need requirements. WHEREAS, the Parties hereto desire to set forth their rights, duties and responsibilities with respect to applicable laws, ordinances, procedures as established by the Parties hereto and the State of Washington. District and the City may elect not to exercise their right under this Agreement but may do so at any time the Agreement remains in effect, and -1- City of Federal WayIFederal Way Public Schools BiddinglPurchasing Agreement Page 2 NOW, THEREFORE, for and in consideration of the procedures contained herein performed and to be performed, the Parties hereto agree as follows: 1. Cooperative Purchases. The Parties hereto, pursuant to Chapters 35 and 39 bidding laws, Revised Code of Washington, and pursuant to Chapter 39.34 of the Revised Code of Washington do hereby contract to cooperatively purchase public works improvements as depicted in Exhibit A-I, and as further described in Exhibit A-2, as a result of competitive bidding and within the specifications established by and for District and the City. Once bidding has been finalized and the Parties have been notified, the City will confirm' the extent of District participation with the applicable contractor, in accordance with the terms of this agreement. District and the City agree that each party has no liability as far as the durability, serviceabiIity, and warranty of the goods, services, and equipment selected. It is also agreed that the goods, services, and equipment selected shall be agreed upon by each individual party and will not be perceived as selected by the other party. District and the City accept no responsibility of the performance of any contracts by. the contractor, and District and the City accept no responsibility for payment of the purchase price for any contract entered into by the other party. This Agreement is offered to allow the City and District the capability to purchase goods, services, and equipment designed specifically for their use and to take advantage of prices achieved by group participation. 2. No Obligation to Purchase. Each party reserves the right to contract independently for the purchase of any particular class of goods or services with or without notice to the other party. The Parties reserve the right to exclude the other party from any particular purchasing contract with or without notice to the other party. 3. Reimbursement. In consideration of the City providing the Services during the term of the Agreement, upon completion of all work specified in this agreement, the District agrees to reimburse the City for actual costs incurred by the City reIated to issuance of month~y Progress Payments made on behalf of the District for work completed by the City's contractors, based on the cost breakdown listed in "BID SCHEDULE (Attachment C)" of the RFB09-I02 contract, except as modified by a City-approved Change Order, for culvert replacement and driveway improvement work depicted in Exhibit A-I Aerial Map and as further described in Exhibit A-I Cost Estimate to the limits specified below. The total reimbursement amount payable to City pursuant to the Agreement shall be an amount not to exceed Twenty-Two Thousand, One-Hundred Twenty-Four, and 00/100 Dollars ($22,124.00). -2- City of Federal WayIFederal Way Public Schools Bidding/Purchasing Agreement Page 3 4. Term. This Agreement shall take effect immediately and terminates upon completion of all provisions of this Agreement. It may be terminated by either party by giving ten (10) days written notice to the other; provided however, that termination shall not affect or impair purchases of the Parties that are agreed to on or before the date of termination. 5. Compliance with Laws. Each party accepts responsibility for compliance with federal, state, or local laws and regulations including, in particular, that party's bidding requirements applicable to the acquisition of any goods, services, or equipment obtained through the cooperative process agreed to herein. 6. Indemnification. District Indemnification. District agrees to indemnify, defend and hoId the City, its eIected officials, officers, employees, agents, and volunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without Iimitation, their respective agents, licensees, or representatives, arising from, resulting from, or connected with this Agreement to the extent caused by the negligent acts, errors or omissions of District, its elected officials, commissioners, officers, employees, agents, and volunteers, or by District's breach of this Agreement. City Indemnification. The City agrees to indemnify, defend and hold District, its elected officials, commissioners, officers, empIoyees, agents and volunteers harmless from any and all claims, demands, losses, actions and liabilities (including costs and attorney fees) to or by any and all persons or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or omissions of the City, its employees or agents. Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. 7. Contact Persons. The Parties stipulate that the following persons shall be the contact person for their respective jurisdiction. a. District Rod Leland, Facilities Manager 31405 18th Ave. South Federal Way, WA 98003-5433 253-945-5934 b. City of Federal Way Purchasing Coordinator 33325 8thAve S PO Box 9718 Federal Way, WA 98063-9718 (253) 835-2533/Fax: (253) 835-2509 -3- City of Federal WaylFederal Way Public Schools Bidding/Purchasing Agreement Page 4 8. Filing. A copy of this Agreement shall be filed with the City Clerk of the City of Federal Way, and the District School Board, and recorded with the King County Auditor. 9. General Provisions. This Agreement contains all of the agreements of the Parties with respect to any matter covered or mentioned in this Agreement. No provision of this Agreement may be amended or modified except by written agreement signed by the Parties. This Agreement shall be binding upon and inure to the benefit of the Parties' successors in interest, heirs and assigns. Any provision of this Agreement which is declared invalid or illegal shall in no way affect or invalidate any other provision. In the event either of the Parties defaults on the performance of any terms of this Agreement or either Party places the enforcement of this Agreement in the hands of an attorney, or files a Iawsuit, each Party shall pay all its own attorneys' fees, costs and expenses. The venue for any dispute related to this Agreement shall be King County, Washington. Failure of the City to decIare any breach or default immediately upon the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or default. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. IN WITNESS WHEREOF the Parties have hereunto placed their hand and seals on the day and year indicated. DISTRICT CITY OF FEDERAL WAY BY: BY: Superintendent, Tom Murphy City Manager, Neal Beets Date: ,2009 Date: ,2009 Approved as to Form for District Approved as to Form for City of Federal Way District Attorney, City Attorney, Patricia A. Richardson ATTEST: This _ day of ,2009. ATTEST: This _ day of ,2009. District Representative, Federal Way City Clerk Carol McNeilly, CMC G:\1awforms\INTERLCL.doc 08/04 -4- EXHIBIT A SCOPE OF SERVICES & COST ESTIMATE For S. 30Sth St. Memorial Stadium Driveway Improvements (To be constructed under City's "Easter Lake Flood Control Improvements" Project) SCOPE OF SERVICES: Includes work related to the design and construction ofS. 30flh Street Memorial Stadium driveway improvements to increase drivewav approach radii to current City Development Standards. as roadway geometries and the layout of existinf! utilities allows. and the replacement of the failing easterly 16-inch diameter driveway culvert with an 18-inch diameter concrete. pipe. all as depicted in the contract bid documents. (See page two of exhibit for aerial map depiction of this work.) COST ESTIMATE: I. II. Total Design Cost (Services provided by Roth Hill, LLC, under AGO? -166) $ 1,054 Construction Costs (Services provided by City and their Contractor under RFB 09-102. Includes 10% Project Administration/Construction Management, and applicable sales tax.) $19,059 Construction Contingency (J 0% of Construction Cost) $ 1,906 Estimated Total Construction Cost $20,965 TOTAL ESTIMATED PROJECT COST (Design & Construction) $22,019 Costs presented are estimates only; actual costs incurred will be used to calculate final cost of District's portion of work for reimbursement to the City. Exhibit A Page 1 / 2 -5- EXHIBIT A-1 Memorial Stadium S. 308th St. Driveway Improvements For Federal Way Public Schools (S.308th Street 1160 Block to 1240 Block) N + City of Federal Way Public Works Department Contact Jeff Wolf, p.e. Surface Water Project Engineer 253-835-2753 Note: This map is inten($d for USfI 988 9,sphicallepre.mlllion on,y. Tho CIly of Fod",ol Woy mo"'. no wo"only 0.'0 t.OCCUl.CY. Map .-rlntecl- JM. U. 11IM Exhibit A Page 2 / 2 -6- l_m ____ COUNCIL MEETING DATE: March 17,2009 ITEM #: -..-.-----..-.....---.-.-.-.--...-----....-------.-.-...--...---.....-.-----..--..-----...-------------.-.-- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: South 348th Street HOV Lanes Project - Project Acceptance and Retainage Release POLICY QUESTION: Should the Council accept the South 348th Street HOV Lanes Project constructed by Westwater Construction Co. as complete? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 2, 2009 CATEGORY: [8J Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ~TAFF ~!ORT B!: M~~!l Sa1!~~~!.-~-.:.E., Public Works D!!~~~I--_ DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated March 2, 2009. Options Considered: 1. Authorize fmal acceptance of the South 348th Street HOV Lanes Project constructed by Westwater Construction Co., in the amount of $2,998,786.87 as complete. 2. Do not authorize final acceptance of the completed South 348th Street HOV Lanes Project constructed by Westwater Construction Co. as complete and provide direction to staff. STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER APPROVAL: ~ Committee DIRECTOR APPROVAL: Council ommittee Council COMMITTEE RECOMMENDATION: Forward Option 1 to the March 17, 2009 Council Consent Agenda for approval. Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member PROPOSED COUNCIL MOTION: "] move approval of final acceptance of the South 348h Street HOV Lanes Project constructed by Westwater Construction Co., in the amount of$2,998, 786.87 as complete" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACI10N: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 COUNCIL BILL # 1sT reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: March 2, 2009 Land Use and Transportation Committee Cary M. Roe, P. E., Assistant City Manager, Chief Operations Office, Emergency Manager Marwan Salloum, P .E., Public Works Director ~ John Mulkey, P.E., Street Systems Project Engineer 'S"~ South 348'h Street HOV Lanes Project - Project Acceptance and Retainage Release Prior to release of retainage on a Public Works construction project, the City Council must accept the work as complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The above-referenced contract with Westwater Construction Co. is complete. The final construction contract amount is $2,998,786.87. This is $221,088.93 below the $3,219,875.80 (including contingency) budget that was approved by the City Council on February 19,2008. K:\LUTC\2009\03-02-09 S348th Street HOV Lanes Project - Project Acceptance.doc COUNCIL MEETING DATE: March 17,2009 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: NPDES Permit Requirements/Annual Report and SWMP POLICY QUESTION: Should Council approve the 2009 Annual Report and Stormwater Management Program (SWMP) documents for submittal to the Department of Ecology as required by the Western Washington (NPDES) Phase II Municipal Stormwater Permit? COMMITTEE: Land Use and Transportation Committee MEETING DATE: March 2, 2009 CATEGORY: ~ Consent D City Council Business D Ordinance D Resolution D D Public Bearing Other Will Appleton P .E., SWM Manager Don Robine1:h ESA _~_~.~~ES Coordinat~~_ DEPT: Public Works STAFF REpORT By: Attachments: Land Use and Transportation memorandum dated March 2, 2009 2009 Annual Report and Stormwater Management Program Options Considered: 1. Approve the 2009 Annual Report and SWMP documents and authorize the City Manager to submit documents to the Department of Ecology by March 31 st to satisfy the City's NPDES Permit obligations. 2. Do not approve the 2009 Annual Report and SWMP documents and provide direction to staff. STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER APPROVAL: ~ DIRECTOR APPROVAL: Committee Council Committee Council COMMITTEE RECOMMENDATION: Forward Option 1 to the March 17th, 2009 Council Consent Agenda for approval. Dini Duclos, Member Linda Kochmar, Chair Jim Ferrell, Member PROPOSED COUNCIL MOTION: HI move approval of the 2009 Annual Report and SWMP documents and authorize the City Manager to submit said documents to the Department of Ecology by March 3rt to satisfy the City's NPDES Permit obligations." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: March 2, 2009 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager Will Appleton, P .E., Surface Water Manager Don Robinett, CPESC, ESA & NPDES Coordinator y'R NPDES Permit Requirements/Annual Report and SWMP BACKGROUND: The National Pollutant Discharge Elimination System (NPDES) is a federal permit that regulates stormwater and wastewater discharges to waters of the State. While it is a federal permit, the regulatory authority lies with Washington State Department of Ecology (DOE). The NPDES Phase II Municipal Stormwater Permit for Western Washington was issued by DOE on January 17, 2007 and went into effect on February 15, 2007. The permit requires that all affected municipalities create and implement a Stormwater Management Program (SWMP) which addresses five required program elements: 1) Public Education and Outreach, 2) Public Involvement and Participation, 3) Illicit Discharge Detection and Elimination, 4) Construction Site Run-Off, and 5) Operations and Maintenance of Post Construction Stormwater Facilities. While the Permit went into effect in February of 2007, the permit phases program implementation requirements through 2012. In addition to the SWMP, the permit also requires permittees to submit an Annual Report intended to update the DOE on the status of the permittee's compliance with the NPDES Phase II Permit. Annual Reports must be submitted to DOE on or before March 31 st of each year of the permit starting in 2008. Since the effective date of this permit, City staff has been working with the DOE and several regional forums to determine how to best meet the permit requirements. City staff has prepared the following documents to meet the 2009 SWMP and Annual Report requirements as specified under the permit. · The SWMP describes the City's applicable existing programs, as well as the progress made in updating these programs as necessary to meet the requirements of the permit. The SWMP is a planning document which is be updated each year. The SWMP is considered a draft document until the fmal document has been approved and supporting ordinances have been adopted by City Council in 2011. · The Annual Report is primarily a 92 item checklist intended to illustrate the City's compliance with the NPDES Phase II Permit. [Note: Pursuant to the guidance provided by the Department of Ecology, the answer "Yes" was only used when the program is fully implemented. The answer, "No" or "NA" and brief comments were used to describe the status of all other permit requirements. ] cc: Project File Day File -~ ~ ~- CITY OF ~. Federal Way NPDES Annual Report To Be Issued March 2009 Pursuant to the Western Washington Phase II Municipal Stormwater Permit # WAR 04 - 5516 Instructions on Filling out the Western WA Phase II Municipal Stormwater Permit Annual Report Form 1. Complete all TABS in the worksheet: (1) Permittee Information; (2) Certification; (3) ANNUAL REPORT (Section VI); (4) Info Collection (Section VII-A); (5) Info Collection (Section VII-B); (6) Info Collection (Section VII-C); and (7) Info Collection (Section VII-D). 2. The Certification formfTAB must be signed and certified bv the responsible official(s). All TABs (except the INSTRUCTIONS) must be printed out and mailed to Ecology. 3. Answer every question. Use the Comments and Attachment fields only when necessary to provide additional information. 4. For questions asking for a number, type in a 0 (zero) in the # field of the ANNUAL REPORT tab if no activity has occurred. Do not leave the field blank. 5. Do not add text to shaded fields. 6. Use the following tables to guide filling out the Y/N/NA field. See below. 7. Save your completed Annual Report and email the Excel worksheet PLUS attachments to: PH2_WAnnRpt@ecy.wa.gov. Ecology cannot accept incomplete or partially completed Annual Report forms. If you met the permit requirement by the deadline in Mark Y in the Y ININA field. the permit... Mark N in the Y ININA field. If you did not meet the permit requirement by the deadline in Provide following information in Comments field: "reasons the permit..... why, corrective steps taken and proposed, and expected dates that the deadline will be met." [See S9.E.2.d for full description of required additional information.] If the permit requirement does not apply to you or is not yet Mark NA in the YININA field. due.. ... You may note in the Comments field if the requirement is not yet due. I. Permittee Information Permittee Name Ci of Federal Wa Permittee Coverage Number WAR 04-5516 Contact Name William Appleton, P.E. Phone Number 253) 835-2750 Mailing Address PO Box 9718 City Federal Wa State WA Zip+4 98063-9718 Email Adddress William.Appleton@ci II. Regulated Small MS4 Location Jurisdiction City of Federal Wa Entity Type: Check the box that applies Coun Ci /Town Other X Major Receiving Water(s) The Pu et Sound III. Relying on another Governmental Entity If you are relying on another governmental entity to satisfy one or more of the permit obligations, list the entity and briefly describe the permit obligation(s) they are implementing on your behalf below. Attach a copy of your agreement with the other entity to provide additional detail. . Name of Entity: Permit Obligation(s): N/A IV. Certification All annual reports must be signed and certified by the responsible official(s) of permittee or co- permittees. Please print and sign this page of the reporting form and mail it (with an original signature) to Ecology at the address noted below. An electronic signature will not suffice. I certify under penalty of law, that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that Qualified Personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for willful violations. 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(S8.B.l) . . - ., Continuous water quality monitoring at four (4) in-pipe MS4 locations Dan Smith, 1 utilizing automated instrumentation for flow, dissolved oxygen, Water Quality Coordinator temperature, and pH. 253-835-2756 Continuous water quality monitoring at one (I) in-pipe MS4 location Dan Smith, 2 Water Quality Coordinator utilizing automated instrumentation for turbidity. 253-835-2756 Continuous water quality monitoring at three (3) surface water Dan Smith, 3 locations utilizing automated instrumentation for flow, dissolved Water Quality Coordinator oxygen, temperature, pH, and turbidity. 253-835-2756 Continuous water quality monitoring at two (2) surface water Dan Smith, 4 locations utilizing automated instrumentation for flow, dissolved Water Quality Coordinator oxygen, temperature, and pH. 253-835-2756 Continuous temperature monitoring at approximately seventeen (17) Dan Smith, 5 individual (both MS4 and surface water) sites utilizing automated Water Quality Coordinator loggers. 253-835-2756 Various grab samples collected to quantify stormwater contaminants Dan Smith, 6 of concern associated with prohibited stormwater discharges and code Water Quality Coordinator enforcement action. Samples were submitted to a local environmental 253-835-2756 laboratory for analysis. In-stream B-IBI macroinvertebrate samples collected and analyzed Dan Smith, 7 Water Quality Coordinator from eleven (11) individual sites. 253-835-2756 Will Appleton, PE 8 Catch basin sediment level monitoring. Surface Water Manager 253-835-2750 Volunteer water quailty monitoring data. No quality control review or Dan Smith, 9 Water Quality Coordinator data evaluation was conducted on this data. 253-835-2756 . CITYOF ~~ Federal Way Stonnwater Management Program (SWMP) To Be Issued March 2009 Pursuant to the Western Washington Phase II Municipal Stormwater Permit # WAR 04 - 5516 Page 1 of 29 City of FederaJ Way NPDES Phase II Stormwater Management Program TABLE OF CONTENTS TABLE OF CONTENTS... ........ ........... ........ ......... ....... .................... ... .............. ..................:.... 2 BA CK GR 0 UND....................................................................................................................... 4 INTRODUCTION ... .... .... .... ..... ... ................ ....... ....... ....... ..... ...... ... ......... ...... ... ................... ...... 5 SECTION I - Public Education and Outreach.......................................................................... 6 Targeted Audiences and Subject Areas... .............. .......... ........................... ....... ............ ........ 6 Measure Understanding............... ......... .......... ............. ..................... .............. ..... ............... J 1 Track and Maintain Records........................................................... .................................... 12 SECTION 2 - Public Involvement and Participation .............................................................. 13 Public Participation in Development of SWMP ................................................................. 13 Evaluation of Public Comments........................ ............. .......... ...... ......... .......... ........ .......... 14 Stewardship Programs & Environment Activities ..............................................................15 Web Page - SWMP and Annual Report .............................................................................. J 5 SECTION 3 - Illicit Discharge Detection and Elimination .................................................... J 6 Municipal Storm Sewer Map.. .......... ....... .................................... ..... ....... ................. .......... 16 (Permit Requirement S. 5. C.3.a) .. ........ ......... ................ ........ ...... ..... ........ ........................ .... 16 Illicit Discharge Detection and Elimination (IDDE) Ordinance ......................................... 16 Implementation of IDDE.... ..................... ......................... .................... .............. ................. 17 (Permit Requirement S. 5. C .3.c) ............................................... ........................................... J 7 IDDE Education (Hazards Associated with Illicit Discharges) ..........................................18 IDDE Assessment, Evaluation and Tracking ...................................................................... 19 (Permit Requirement S.5. C.3.e) . ....... ........ ................ ........ ........ ...... ................. ............. ...... J 9 Municipal Field Staff Training... ........... ............. ....... ........ .......... .... ..... ..... ............... ..... ...... J 9 (Permit Requirement S.5.C.3 .f)........ ..... ............... ................. ......... .... ............................ ..... 19 SECTION 4 - Controlling Runoff from Construction Sites.................................................... 2 J Program Ordinance and Enforcement Mechanisms............................................................ 21 (Permit Requirement S.5. C .4.a) . .................... .... .......... ...... ......... ....... ..... ........... .................21 Permitting Process with Review, Inspection and Enforcement .......................................... 22 Inspection Program to Verify Long-Term Operation & Maintenance of Storm water Facilities.................................. .................. .................... .............. .... .... ....... ....... .......... ..... ...24 Tracking Inspections, Enforcements, Wamings and Violations .........................................25 NPDES Forms Available to the Public ............................................................................... 25 Verification Staff Responsible for Program Implementation are Trained .......................... 25 SECTION 5 - Pollution Prevention and Operations and Maintenance................................... 26 Maintenance Standards................ ......... .................... ....... ................... ....... ............ ............. 26 Annual Inspections... ......... .................... .............................. ............ ........ ....... ...... .... ..... ......26 Spot Check Inspections................ ......... ................. .............. ......... .............. ....... ..... ....... .....27 Page 2 of 29 City of Federal Way NPDES Phase n Stonnwater Management Program CB and Inlet Inspections.................................... .................................... ............................. 27 Compliance with Inspection Requirements ................. ..... ............................... ................... 27 Practices to Reduce Stormwater Impacts ............................................................................ 27 BMPs to Reduced Pollutants Discharged from City Lands ................................................ 28 Develop & Implement On-Going Training..................... .......... ............. ....... ............ ...... ....28 Develop and Implement SWPPPs (Heavy Equipment and Storage Yards)........................ 28 Record Keeping and Tracking.......... ....... ........... ............................ ............... ..................... 29 Page 3 of 29 City of Federal Way NPDES Phase II Stonnwater Management Program BACKGROUND The National Pollutant Discharge Elimination System (NPDES) is a federal permit authorized under the Federal Clean Water Act of 1972 (as amended in 1977) that regulates stormwater and wastewater discharges to waters of the State. While NPDES is a federal permit, it is primarily administered by state governments. The NPDES Phase n Municipal Stormwater Permit for Western Washington was issued by the Washington State Department of Ecology on January 17,2007 and went into effect on February 16,2007. While there are several types ofNPDES permits, the municipal permit is intended to reduce the impacts from both point source (i.e. construction site run-off) and non-point source pollution carried by stormwater. Construction site run-off and non-point source pollution, such as oils and metals from cars, fertilizers and pesticides from lawns, soaps from car washes and pet waste are major contributors to water quality degradation in our lakes, streams, wetlands and the Puget Sound. One of the major requirements under the Municipal NPDES Permit is that all affected municipalities create and implement a Stormwater Management Program (SWMP) which addresses five required program elements: I) Public Education and Outreach, 2) Public Involvement and Participation, 3) Illicit Discharge Detection and Elimination, 4) Construction Site Run-Off, 5) Operations and Maintenance of Post Construction Stormwater Facilities. While the permit went into effect in February of2007, the permit phases program implementation requirements through 2012. Page 4 of 29 City of Federal Way NPDES Phase II Stormwater Management Program INTRODUCTION This document has been prepared to meet the City of Federal Way's Western Washington Phase II Municipal Stormwater Permit (Permit) requirement for development of a Stormwater Management Program (SWMP) identified in Section S5.A.2 of the Permit. The City's SWMP is designed to reduce the discharge of pollutants from the City's Municipal Separate Storm Sewer System (MS4) to the maximum extent practicable (MEP), meet Washington State's All Known and Reasonable Technology (A KART) requirements, and protect water quality once it is fully implemented. As will be demonstrated in the following sections, many ofthe required SWMP elements are already being implemented by the City. The City will gather, track, maintain and use information on an on-going basis to evaluate the SWMP development, implementation, Permit compliance, and to set priorities as part of the implementation of the City's SWMP. Pursuant to the requirements of the Permit, the SWMP will be updated annually until the permit expires on February 16, 2012. The SWMP shall be considered a draft document and used as a planning tool until such time as the SWMP and any supporting ordinances have been formally adopted by the City of Federal Way City Council. Relationship to 1995 Surface Water Management Comprehensive Plan The following SWMP should be considered a draft update to Chapter III (Surface Water Utility Programs) of the City of Federal Way 1995 Surface Water Management Comprehensive Plan. The other chapters of the 1995 Comprehensive Plan are still in effect. Page 5 of 29 City ofFederal Way NPDES Phase II Stormwater Management Program SECTION 1 - Public Education and Outreach "The 5WMP shall include an education program aimed at residents, businesses, industries, elected officials, policy makers, planning staff and other employees of the City. The goal of the education program will be to reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater impacts. The City's education program may be developed locally or regionally. .. (Permit Requirement 55.C.l) Pursuant to Permit requirement 55.C.l.a., a Public Education and Outreach Program must be in place by F ebruwy 16, 2009. The City of Federal Way maintains an active Public Education and Outreach Program. The City uses a variety of approaches to inform residents and businesses about stormwater pollution prevention, stewardship opportunities, capital improvement projects, watershed planning and maintenance activities, engaging both citizens and stakeholders alike. Public education is important to protecting our water resources. It is a utility goal to increase water quality compliance by helping people realize their individual and collective responsibilities for protecting our waterways. Public education and participation has also proven to be a useful tool in water quality compliance and enforcement. An informed community can be very effective at keeping a watchful eye on our waterways. The Surface Water Management Division (SWM) is actively producing and distributing public educational materials (i.e. posters, press releases, brochures, booklets and flyers) on a variety of subjects related to improving water quality. All SWM publications are available on the web at http://www.cityoffederalway.com/SWM. Targeted Audiences and Subject Areas (PermU Requirement S5.C.1.a) SWM's existing programs listed below target a wide variety of audiences and subject areas. The programs are organized by targeted audiences and subject areas as identified in Section S5.C.l.a of the Permit. i) The General Public (1) Impacts of Stormwater Flows into Surface Waters and Impacts from Impervious Surfaces The broad topics of impacts from impervious surfaces and stormwater flows are addressed several ways within SWM's existing public education, outreach and involvement programs. Examples of these include our quarterly newsletter (The Water Log), web pages, catch basin curb markers, charity car wash kits, natural yard care, pet waste brochures and local government access channel (Channel 21) probJfams and public service announcements. Further, SWM staff is actively involved in The STORM Group (the Regional NPDES Education and Outreach Forum) with the goal of developing a regional Page 6 of 29 City of Federal Way NPDES Phase II Stormwater Management Program storm water educational campaign for the greater Puget Sound area. The STORM Group is a group of public education and outreach professionals from Phase I & 11 jurisdictions from the greater Puget Sound area working together to share and develop education and outreach programs and research. The STORM Group is coordinating its regional stormwater education campaign efforts with the Puget Sound Partnerships educational efforts. (2) Source Control BMPs, Environmental Stewardship Actions, Pet Waste, Vehicle Maintenance, Landscaping and Buffers (a) Source Control BMPs (i) Construction Site Erosion Control Brochure SWM has developed an erosion/sedimentation control educational brochure targeted at single family contractors. The brochure outlines the erosion control inspection process and provides details on the standard best management practices (BMPs). The brochure is currently attached to all new single family construction permits. Brochures are also distributed during the preconstruction conference. (ii) Restaurant Industry Poster The Good Cleaning Practices for the Restaurant Industry Poster describes industry specific waste disposal and cleaning best management practices in three languages, English, Spanish and Korean. The poster is designed to reduce the number of illicit discharges from restaurant businesses. The posters were originally delivered to all restaurants within the City of Federal Way in 2004 and are currently being redistributed to all restaurants and property owners/managers. The posters are also handed out through the Illicit Discharge Detection and Elimination (IDDE) program. (iii) Auto Industry Poster The Good Cleaning Practices for the Automotive Industry Poster describes industry specific waste disposal and cleaning best management practices. The poster is intended to reduce the number of illicit discharges from automotive businesses. The posters were hand delivered to all auto industry businesses within the City of Federal Way in 2004 and continue to be handed out through the IDDE program. (iv) Catch Basin Curb Marker Program Through this program, local youth organizations, like Boy Scouts and Girl Scouts and other special interest groups, volunteer to glue these colorful four inch plastic markers to curbs, sidewalks or roads adjacent to catch basins in residential neighborhoods. The program is designed to raise awareness that all City storm drains flow to natural waterways. Page 7 of 29 City of Federal Way NPDES Phase II Stormwater Management Program (v) Charity Car Wash Program As a proactive measure to educate and assist the public interested in holding charity car wash events, the City maintains the Fish Friendlv Car Wash Program. The program offers two "fish friendly" car wash alternatives: 1) Sell charity car wash tickets through the Puget Sound Car Wash Association; and 2) Check out car wash kits free of charge. Kits are borrowed from the City for charity events held within the City. The kits are designed to divert wash water to the sanitary sewer system. The program also disseminates public education materials in the form of letters, flyers and press releases targeted at local charities and special interest groups, as well as local businesses. (b) Environmental Stewardship (i) Pet Waste Brochure The pet waste brochure identifies the numerous adverse impacts pet waste can have on water quality and describes environmentally friendly disposal techniques. Pet waste brochures are displayed at local parks, pet stores and veterinary clinics. In addition, pet waste signs are posted and collection bags are provided in City parks. (ii) Don't Feed the Ducks or Geese Poster This poster was created by King County and displays four reasons not to feed the ducks or geese. Posters are on display at local lakes and ponds and are distributed to North and Steel Lake residents annually as a part of their aquatic weed management programs. They are designed to reduce nutrient loading and other harmful impacts resulting from feeding waterfowl. (iii) Be a Lake Steward Flyer The lake steward flyer encourages lake residents to adopt or modify residential practices and behaviors to help improve water quality in local lakes. The flyer is distributed annually. (iv) Stream Team Through this volunteer program residents and interested parties regularly check out water quality monitoring kits and conduct basic water quality tests in local streams. The program is designed to raise awareness on the health of streams and encourage stewardship. The group also reports any adverse conditions or illicit discharges they may observe. (v) Lakota Creek Clean Up During this annual spring event volunteers and SWM staff walk the Lakota Creek stream corridor removing litter and debris which can degrade water quality and cause flooding or channel erosion. Page 8 of 29 City ofFederal Way NPDES Phase II Stonnwater Management Program Participants are educated on the adverse impacts oflitter and other pollutants on stream health and stability. (vi) Invasive Plant Removal SWM coordinates seasonal volunteer events to hand remove invasive plants from our stream and wetland restoration areas. Participants are taught the importance of allowing native plants to thrive in these areas. (c) Vehicle Maintenance (i) Household Stormwater Pollution Prevention Brochure This brochure describes a series of household practices designed to reduce storm water pollution impacts. These practices include environmentally friendly yard care, and home and vehicle maintenance techniques. This brochure was created through grant funding provided by the Department of Ecology's Local Government Stormwater Grant. Vehicle maintenance is also planned to be addressed through the STORM Group's regional stormwater education campaign. (d) Landscaping & Buffers (i) Natural Yard Care The City of Federal Way actively participates in the Natural Yard Care Program created by King County. The program offers a series of three workshops to teach residents environmentally fiiendly lawn and garden care techniques. In addition, Yard Talk, and other Natural Yard Care programming are run on Federal Way's local government access channel (Channel 21). (ii) Lake Friendly Landscape Brochure SWM staffin cooperation with the Washington State Lake Protection Association have updated the "Blueprint for a Lake Friendly Landscape" brochure. The brochure describes native planting alternatives, encourages the creation of native landscape buffers along the shoreline and discourages shoreline armoring. The brochure is designed to reduce the use for fertilizers and pesticides, improve wildlife values and water quality. The brochure was distributed by mail to lake residents. (iii) Taking Care of Streams Brochure This regional streams brochure originally created by Oregon State University, promotes stewardship practices in an effort to improve natural processes and water quality. The brochure was distributed by mail to all stream fi-ont property owners. Page 9 of 29 City of Federal Way NPDES Phase II Stonnwater Management Program ii) The General Public & Businesses (including mobile & home based) (1) BMPs for Use and Storage of Automotive Chemicals, Hazardous Cleaning Supplies, Car Wash Soaps and Hazardous Materials Several of SWM' s existing programs address the BMPs for the use and storage of automotive chemicals, cleaning supplies, hazardous materials and car wash soaps including: the Auto Industry Poster, The Restaurant Industry Poster, the Fish Friendly Car Wash Program and articles in "The Water Log". In addition, the Household Stormwater Pollution Prevention brochure addresses several of these topics. (2) Impacts of Illicit Discharges and How to Report Them (a) The Spill Hotline The City's 24 Hour Spill Hotline was publicized in 2008 through a press release, as well as in the Household Stormwater Pollution Prevention brochure and SWM's quarterly newsletter, The Water Log. The Spill Hotline is also posted on the City's main web page (www.cityoffederalway.com). The impacts from illicit discharges and how to report them are also addressed in both the Stormwater Pollution Prevention Brochure, Household Stormwater Pollution Prevention brochure and in periodic articles within The Water Log. Both subjects are also covered in depth on the City's Surface Water Management web site (www.cityoffederalway.com/swm). iii) Homeowners, Landscapers and Property Managers (1) Yard Care Techniques Protective of Water Quality & BMPs for Use and Storage of Pesticides and Fertilizers The existing Natural Yard Care Program targets homeowners and residential use of pesticides and fertilizers and encourages environmentally friendly techniques. The City hopes to target landscaping firms and property managers through an expansion of the existing Natural Yard Care Program or through the efforts of the STORM Group. In the interim, the City's local government access channel runs Natural Yard Care programs seasonally, in an effort to reach landscapers and property managers, as well as homeowners. (2) BMPs for Carpet Cleaning and Auto Repair and Maintenance These topics are primarily addressed through the Auto Industry Poster, the Catch Basin Curb Marker Program, The Fish Friendly Car Wash Program and periodic articles in "The Water Log". SWM currently does not specifically target carpet cleaning activities. (3) Low Impact Development (LID)Techniques In 2008 the City of Federal Way worked with a consultant, funded through a technical assistance grant from the Puget Sound Partnership, to develop recommendations for integrating LID techniques into the City's development regulations. The City plans to create educational materials to promote the use Page 10 of29 City of Federal Way NPDES Phase II Stomlwater Management Program of these LID techniques once they have been integrated and adopted into the development regulations in 2009. SWM staff are also examining different existing educational materials on LID techniques and design standards, including WSU Extension's "Rain Garden Handbook". (4) Stormwater Pond Maintenance Through SWM's annual private storm system inspection program, SWM inspectors conduct inspections and identify maintenance requirements of multi- family and commercial properties with known stormwater detention or flow control facilities. Education of the property owners on maintenance benefits and needs is done by our inspectors through verbal communication, postcards, letters and correction notices. In addition a Maintenance Manual for Private Stormwater Systems is available on SWM's main web page and this is shared with the facility owner. iv) Engineers, Contractors, Developers, Review Staff and Land Use Planners (1) Technical Standards for Stormwater & Erosion Control Plans Technical standards and BMPs for stormwater and erosion control are available on the City's web page (~~\.1v~~:..&ity..9tl~de[i':!h~-,S:_Q.llL;;l~m). In additional a Single Family Erosion Control Brochure is attached to all single family construction permits and distributed by inspection staff. (2) Low Impact Development Techniques In 2008 City of Federal Way worked with a consultant, funded through a technical assistance grant from the Puget Sound Partnership, to develop recommendations for integrating LID techniques into the City's development regulations. These recommendations are due from the consultant in early 2009. City staff will evaluate these recommendations in early 2009 and develop LID code changes and an implementation strategy in the following months. The City plans to create educational materials to promote the use of these LID techniques once they have been integrated and adopted into the development regulations in 2009. Measure Understanding (Permit Requirement S5.C.1.b) Surface Water Management's existing Education and Outreach Program is designed to achieve measurable improvements in the target audience' s understanding of stormwater and water quality impacts and what they can do to help reduce or prevent these impacts. Specifically, the Education and Outreach Program is designed to raise awareness by identifying problems (potential pollutant sources) and to change behaviors by identifying and encouraging the adoption of practices and behaviors to improve and/or protect water quality. Page]] of29 City ofFederal Way NPDES Phase II Stonnwater Management Program The following education and outreach program evaluations were conducted in 2008: i. Natural Yard Care Pre and post knowledge surveys to identify attendee's retention of natural yard care techniques were conducted during the Federal Way's 2008 Natural Yard Care (NYC) program. Further, the effectiveness King County's NYC program (utilized by Federal Way) has been thoroughly evaluated in past years and its success is well documented. II. Restaurant Industry Poster A survey was conducted in 2008 to determine how well the behaviors/practices identified within the City's Restaurant Industry Poster are being adopted. Based on the results of the survey the City has begun redistributing the poster and expanded the target audience to include property owners and proper managers to address the expanded target audience for maintenance of dumpsters and trash compactors. Ill. Fish Friendly Car Wash Program While no educational materials for this program were evaluated in 2008, City staff did use tracking information (# of car wash kits checked out each year) over the last few years to evaluate utilization of the program. The evaluation showed consistent and at times dramatic increases in the utilization of the car wash kits since the City began tracking this program in 2005. Track and Maintain Records (Permit Requirement S5.C.1.c) In 2008 SWM staff developed and implemented a spreadsheet for tracking education and outreach activities pursuant to the NPDES permit requirements. Page 1201'29 City of Federal Way NPDES Phase II Stomlwater Management Program SECTION 2 - Public Involvement and Participation "The SWMP shall include ongoing opportun ities for public involvement through advisory councils, watershed committees, participation in developing rate-structures, stewardship programs, environmental activities or other similar activities. Each Permittee shall comply with applicable State and local public notice requirements when developing their SWMP. '.' (Permit Requirement S5.C.2) Pursuant to Permit requirements S5.C.2.a., an on-going Public Participation Program must be initiated by February 16, 2008. The City of Federal Way encourages residents and interested parties to participate in the decision making processes involving the update and implementation of the City's Stormwater Management Program (SWMP), as well as other public involvement and participation opportunities offered by the City. The City of Federal Way believes public involvement and participation are important to promoting stewardship of both the City and its natural environments. Through public involvement, citizens help make a difference in their quality oflife and the quality of our natural habitats and waterways. Public Participation in Development of SWMP (Permit Requirement S5.C.2.a & b) The City of Federal Way Surface Water Management Utility is well established with an existing rate structure and all of the Permit programs (i.e. Illicit Discharge Detection and Elimination, Public Education & Outreach, Construction Site Run-off Inspection, Post Construction Stormwater Inspection, etc.) already in place. As a result, large scale changes to SWM's existing programsand ordinances are not expected. However, the SWM programs will be updated to meet the conditions of the permit. Ongoing opportunities for public participation in the development of the SWMP are available through the following venues: i) Public Notices - Public Notices are posted in the local newspaper, the Federal Way Mirror. Notices identify opportunities for public participation in the development of the SWMP in the form of a web site address, e-mail & phone contact information and the date and time of public meetings. ii) SWM Newsletter - The quarterly SWM newsletter, 'The Water Log", is used to raise awareness of the Permit requirements, update the public on the development of the SWMP and solicit comments. iii) SWM Web Page - A link to the City of Federal Way's NPDES Phase II web page was added to SWM's web page (w\vw.citV~2ffederah'@Y.comis\Vm) in 2007. The NPDES Phase II web page provides a general description of the Permit and links to the Department of Ecology's web site for the Permit and other pertinent information. Page ]3 of29 City of Federal Way NPDES Phase II Stom1\vater Management Program The site also describes the progress on the development of the SWMP and displays the updated SWMP and the Annual Reports as they become available. The web page also provides links to SWM's existing programs and provides opportunities for public comment and participation, via e-mail. iv) Public Meetings (1) Open House - An NPDES Open House was held on October 11, 2007 to educate the public on SWM's existing programs and the NPDES Phase II Permit requirements, as well as to solicit input. (2) Permit Stakeholders Meeting -The annual public meeting of the development, permitting and zoning stakeholders (i.e. engineers, architects, developers, business owners, utilities and public school representatives) is used to raise awareness on NPDES requirements and to solicit input on program updates. (3) Land Use and Transportation Committee (LUTC) - An opportunity for participation in the development of SWMP is also available to city residents through LUTC meetings. The LUTC reviews many of the programmatic and policy changes proposed under the SWMP and allows public comment on all of their agenda items. The LUTC meets the first and third Monday of each month. Meeting times and agendas can be accessed through the City Calendar web page (http://www.cityoffederalway.com/page.aspx?view= 192). (4) City Council- Many of the programmatic and policy changes related to the SWMP must be reviewed and approved by City Council. Public comments are accepted during all City Council meetings. [Note: City Councilor the LUTC can schedule additional public meetings if they deem it necessary to allow for public comment/participation.] The City Council meets on the first and third Tuesday of each month. Meeting times and agendas can be accessed through the City Calendar web page (http://www.cityoffederalway.com/page.aspx?view= 192). (5) Parties of Record -In addition to the State public noticing requirements, SWM maintains a Party of Record List. Parties of Record are notified of all new information and public meetings relating to the SWMP. Evaluation of Public Comments (Permit Requirement 55.C.2.a) No public comments have been received to date. Once public comments are received they will be categorized by topic and evaluated based on quantity and pertinence to the subject matter. Public comments will be addressed in the annual SWMP updates. Page ]4 of29 City of Federal Way NPDES Phase II Stormwater Management Program Stewardship Programs & Environment Activities (Permit Requirement S5. C. 2) SWM currently maintains the following stewardship and environmental activity programs: the Stream Team, the Lakota Creek Clean Up, Invasive Plant Removal, the Catch Basin Curb Marker Program, and the Fish Friendly Car Wash Program. Descriptions of these programs can be found in the Stewardship portions of Section 1 - Public Education and Outreach. SWM web pages are also used to promote volunteer programs. Web Page - SWMP and Annual Report (Permit Requirement S5.C.2.b) As previously described, SWM's NPDES Permit web page (www.citvoffederalwav.com!npdes) displays both the City's SWMP and Annual Report as they become available. Pursuant to the Permit, these documents are updated and posted annually. Page]50f29 City of Federal Way NPDES Phase Il Stormwater Management Program SECTION 3 - Illicit Discharge Detection and Elimination "The SWMP shall include an ongoing program to detect and remove illicit connections, discharges as defined in 40 CFR 122.26(b)(2), and improper disposal, including any spills not under the purview of another responding authority, into the municipal separate storm sewers owned or operated by the Permittee. Permittees shall fully implement an ongoing illicit discharge detection and elimination (IDDE) program no later than 180 days prior to the expiration date of this Permit. "(Permit Requirement S5.C.3) Pursuant to Permit requirement S5.C.3., a series ofphased deadlines are createdfor the implementation of the Illicit Discharge Detection and Elimination Program beginning with the creation o.l'the Illicit Discharge Hotline required as 0.1' February 16, 2009. The City of Federal Way maintains an active Illicit Discharge Detection and Elimination (IDDE) program. The City actively investigates prohibited discharges and illicit connections to the City's stormwater system in an effort to improve water quality in the City's surface water resources. Through this program, areas throughout the City are targeted for water quality inspections based on their potential impacts to the City's surface waters. Municipal Storm Sewer Map (Permit Requirement S5.C.3.a) The City of Federal Way is currently implementing an ongoing program to prepare and maintain a comprehensive map of the City's municipal separate storm sewer system (MS4) pursuant to the requirements of sections S5.C.3.a. of the Permit prior to the required deadline of February 16,2011. The City has mapped approximately 85% of all known MS4 structures, and has mapped 100% of all known receiving waters. The city is currently working toward implementing the practices and procedures designed to complete this effort, including physically surveying all MS4 structures using mobile GIS/GPS and incorporating these data into ESRI ArcView. Advances in the City's mapping and database management programs in 2008 were made possible through funding provided by a Department of Ecology Local Government Stormwater grant. Illicit Discharge Detection and Elimination (lDDE) Ordinance (Permit Requirement S5.C.3.b) The City of Federal Way has regulatory mechanisms in place that require the implementation of the best known, available, and reasonable management practices to prevent the contamination of stormwater, surface water, and groundwater: i) The City implemented an ordinance in 1999 enacting the Surface and Stormwater section (Chapter 21) of Federal Way City Code (FWCC). Chapter 21 includes Article IV, Water Quality that was designed to provide minimum requirements for Page 16 of29 City of Federal Way NPDES Phase II Stonnwater Management Program reducing and controlling the discharge of contaminants from commercial, industrial, governmental, agricultural, residential and other land use activities in Federal Way through a regulatory mechanism that effectively prohibits non- stormwater illegal discharges, and/or dumping into the City's MS4 to the maximum extent allowable under state and federal law . ii) If a violation has been committed, Chapter 21, Article IV is enforced using Chapter I FWCC, Article III, Enforcement of Code. Chapter 1 establishes an efficient, civil administrative system to enforce the development of regulations of the City. iii) The Zoning section (Chapter 22) of FWCC includes Article XIII, Division 12, Water Quality, which establishes water quality standards for water directly entering the MS4. Pursuant to this code section, all water entering the public stormwater system (22-1198) from the subject property must meet prescribed water quality standards. To meet the requirements set forth in the Permit, the City has reviewed the existing FWCC and has begun drafting new ordinance language that complies with S5.C.3.b.i through S5.C.3.b.vi of the Permit. This process will be completed no later than August 16,2009, pursuant to the requirements of the Permit. Implementation of lODE (Permit Requirement S5. C.3. c) The City maintains an Illicit Discharge Detection and Elimination program which detects and addresses non-stormwater discharges to the City's storm system. i) Identify Priority Areas The City has located and identified priority areas likely to have illicit discharges. The evaluation was based upon a prioritization of sub-watersheds using eight illicit discharge potential (IDP) screening factors, and determining a raw IDP score for each sub-watershed. Field assessments of high priority water bodies will begin no later than February 11,20] ], pursuant to Permit requirements. ii) Assessment/Inspection of Priority Outfalls The City will develop procedures to assess and inspect priority outfalls as described within section S5.C.3.c.ii of the Permit using the IDP scores described above. This element of the IDDE program will be implemented by August ]9, 20]] . Page 17 of29 City of Federal Way NPDES Phase II Stormwater Management Program iii) Procedures Characterizing Nature & Environmental Threat Posed by Illicit Discharges The City currently implements a program to detect and address illicit discharges to the MS4. This program includes an active source control, operations and maintenance inspection program, and a system to record illicit discharges and citizen complaints. The program also includes a regulatory mechanism that effectively prohibits non-stormwater illegal discharges, and/or dumping into the City's MS4 to the maximum extent allowable under state and federal law through FWCC. This program is used to evaluate whether the discharge should be immediately contained, and includes steps to be taken for containment of the discharge. The City continues to review and develop IDDE procedures regarding the characterization of the nature and environmental threat posed by illicit discharges to determine compliance with section S5.C.3.c.iii of the Permit. Any amendments or changes to existing procedures needed to meet the requirements of the Permit will be completed by August 19,2011. iv) Procedures for Tracing the Source of Illicit Discharges The City's existing IDDE program identifies and traces illicit discharges using visual inspections, mobile cameras, smoke testing, dye testing, and water sampling throughout the MS4. . City staff continue to review and amend the existing IDDE procedures to meet the requirements and timelines required under section S5.C.3.c.iv of the Permit. This work will be completed by August 19,2011. v) Procedures for Removing Source of Illicit Discharges The existing IDDE program includes notification of appropriate authorities, notification of property owners, technical assistance for eliminating the discharge, follow-up inspections, and escalating enforcement and legal actions if the discharge is not eliminated. City staff continue to review and amend the existing IDDE procedures to meet the requirements and timelines required under section S5.C.3.c.v of the Permit. This work will be completed by August 19,2011. lODE Education (Hazards Associated with Illicit Discharges) (Permit Requirement S5. C. 3. d) The City's existing public education and outreach program includes educational materials designed to prevent illicit discharges, by educating business owners and employees on best management practices and waste disposal techniques (e.g. see Restaurant Industry Poster and Auto Industry Poster descriptions in Section 1 of this SWMP). Page 18 of29 City of Federal Way NPDES Phase II Stonnwater Management Program i) Distribution of Materials City staff will evaluate its existing IDDE educational materials to review whether they clearly identify the hazards associated with illicit discharges. Any necessary changes to the IDDE educational program will be made and new materials distributed by August 19, 2011. ii) Publicly List Phone Number for Reporting Spills The City's Public Works Department main number (253-835-2700) is publicly listed for reporting spills or illicit discharges. If this number is called after normal business, it identifies an after hours number (253-946-6416) which can be called for reporting after hour spills. This number has been publicized on the web, and in the Water Log and other educational materials. lODE Assessment, Evaluation and Tracking (Permit Requirement S5.C.3.e) The City's existing IDDE program tracks and documents information regarding spill types, number of spills, illicit discharge types, number of illicit discharges, and inspections. City staff continues to develop and implement procedures to fully track, assess and evaluate the IDDE program. Completion of this effort is expected by August 19,2011. Municipal Field Staff Training (Permit Requirement S5.C.3.f) i) IDDE Level A Training - Investigation, Reporting and Clean Up Through the City's existing IDDE program some training has been provided to all field staff responsible for identification, investigation, termination, cleanup and reporting of illicit discharges. Prior to August 19, 2009 the City will evaluate and refine its existing and ongoing training program to ensure compliance with section S5.C.3.f.i ofthe Permit. ii) IDDE Level B Training - All Municipal Field Staff Prior to February 16,2010, the City will create and implement an ongoing training program to train all municipal field staff, which as a part of their normal duties may observe an illicit discharge. This level of training will focus on the identification of illicit discharges/connections and how to report or respond to these illicit discharges/connections. This level of training will likely be required for staff from most of the City Departments including: Public Works, Community Development, Parks and Public Safety. Page 19 of29 City of Federal Way NPDES Phase II Stonnwater Management Program The City also plans to provide the necessary follow-up training as needed to address changes in procedures, techniques or requirements. All training records (including course information and the staff trained) will be documented and maintained. Page 20 of 29 City of Federal Way NPDES Phase Il Stormwater Management Program SECTION 4 - Controlling Runoff from Construction Sites "Each Permittee shall develop. implement, and enforce a program to reduce pollutants in stormwater runoff to a regulated small MS4 from new development, redevelopment and construction site activities. This program shall be applied to all sites that disturb a land area 1 acre or greater, including projects less than one acre that are part of a larger common plan of the development or sale. The program shall apply to private and public development, including roads. The "Technical Thresholds" in Appendix 1 shall be applied to all sites 1 acre or greater, including projects less than one acre that are part of a larger common plan of the development or sale." (Permit Requirement S5.C.4) Pursuant to Permit requirement S5.C.4.a., a construction site runoffprogram must be in place by August 16,2009. The City of Federal Way recognizes that construction site run-off is a major contributor to water quality degradation in the greater Puget Sound region. To address this issue and to better protect our natural waterways, the City's current construction site run-off program already exceeds the minimum requirements of the Permit in many respects. Construction site run-off is reviewed and inspected for all construction projects, ranging from single family structures to large commercial developments. The responsibility for plan review and inspection are shared between the Surface Water Management and Development Services Divisions of the Public Works Department. Program Ordinance and Enforcement Mechanisms (Permit Requirement S5.C.4.a) i) Minimum Requirements, Technical Thresholds and Definitions The 1998 King County Stormwater Design Manual as amended by Federal Way City Code 2] -9 is the current standard enforced by development review and inspection staff when evaluating storm water and erosion control requirements for all construction projects in the City. Thresholds for permit review are determined by the City's Land Modification Code (FWCC 22-1091 through 22-1095) and the 2007 International Building Code. City staff are reviewing and preparing and addendum for the adoption and implementation of the 2009 King County Surface Water Design Manual, which is pending final approval as an equivalent to the Department of Ecology's (DOE) 2005 Stormwater Manual. City staff are also reviewing the Land Modification Standards thresholds to ensure consistency with the minimum technical requirements. ii) Site Planning Process & BMP Selection The City uses the] 998 King County Manual for BMP selection and design criteria. The current site planning process is established in Chapter 22 of Federal Way City Code. The City's BMP selection and the site planning process will be updated through the adoption ofthe 2009 King County Surface Water Design Manual (2009 KCSWDM). . Page 21 of29 City of Federal Way NPDES Phase II Stonnwater Management Program iii) Legal Authority to Conduct Inspections The legal authority to conduct inspections on new developments is granted during construction pursuant to an access agreement allowed under Federal Way City Code (FWCC) 22-153. Authority to conduct post construction inspection of private drainage facilities discharging to the City's storm system from new development is established through drainage covenants, conditions attached to the final permit, and through FWCC 21.16. iv) Provisions to Allow Low Impact Development (LID) or Other Non-Structural Improvements Non-structural preventive actions and source control improvements measures, such as LID, are currently allowed through the variance process. In 2008 City of Federal Way worked with a consultant, funded through a technical assistance grant from the Puget Sound Partnership, to develop recommendations for integrating LID techniques into the City's development regulations. These recommendations are due from the consultant in early 2009. City staff will evaluate these recommendations in early 2009 and develop LID code changes and an implementation strategy in the following months. v) Erosivity Waiver The City of Federal Way has evaluated the option of creating an Erosivity Waiver as described within Appendix] of the Permit. The Erosivity Waiver is designed primarily for arid areas, such as Eastern Washington and has a very limited applicability to Federal Way given our existing soil types and rainfall patterns. As a result the City has decided not to make this option available in the site plan review requirements. Permitting Process with Review, Inspection and Enforcement (permit Requirement S5.C.4.b) The City's existing permitting process includes plan review, inspection and enforcement capabilities which meet the majority of the requirements of the permit as described below. City staff are refining this process to determine how best to modify our existing program to meet the needs ofthe City and the requirements ofthe Permit. i) Review of Stormwater Site Plans The Development Services Division of Public Works ensures that development within the City of Federal Way meets current city codes and development standards. Development Services works to accomplish this goal by being involved in all types and phases of development within the City, providing technical project review, project permitting and construction inspection. Code authority to conduct site plan review is granted through the Subdivision and Zoning Codes (FWCC 20 & 22). The Development Services Division site plan review process includes review criteria for both stormwater design and construction site erosion sedimentation control (King Page 22 of 29 City of Federal Way NPDES Phase II Stormwater Management Program County, Washington Surface Water Design Manual 1998). City staff are currently evaluating the necessary code and policy changes required to implement the 2009 KCSWDM. ii) Site Inspection Prior to Clearing and Grading The responsibility for construction site inspection is divided between two divisions of the Public Works Department. The Development Services inspectors are responsible for inspection of plats, multi-family and commercial development. A "Pre- Construction Meeting" is required for all construction sites prior to any clearing and grading on the site. Development Services currently conducts this meeting with the contractor at City Hall, rather than at the construction site. City staff are in the process of refining this procedure to meet the site inspection requirements of the Permit. The Surface Water Management inspectors are responsible for conducting erosion control inspection for all single family construction. Prior to any clearing and grading activity on the construction site, a Pre-Construction inspection is conducted on site with the contractor to review initial erosion control requirements and the inspection process. iii) Erosion Sedimentation Control Inspection During Construction A minimum of two erosion control inspections are conducted by City inspection staff between the Pre-Construction Meeting/Inspection and Final Inspection to ensure erosion control measures are being maintained throughout the construction stage of the project. iv) Final Inspection of Development Sites Upon Completion of Construction A final or permanent erosion control inspection is conducted prior to final building permit approval of single-family, multi-family and commercial construction. v) Inspection History/Record Keeping Records of inspections are currently being kept through a data base permit tracking system. However, the manner in which records are kept between the two divisions (Development Services and Surface Water Management) differs. City staff are currently amending the inspection tracking system to provide consistency between the two divisions and to simplify the reporting process. vi) Enforcement Strategy The ability to co~duct enforcement of erosion control and stormwater requirements is provided within the City's existing development review and inspection process (FW CC 1-14 through 1-23, 21-15, International Building Code R 113 & R 114). While no formal tiered strategy has been adopted, inspectors have the ability and discretion to issue verbal or written corrections depending on the scale of the problem and to issue Stop Work OrdersINotices ofYiolation if corrections are not completed or if significant violations are discovered. Page 23 of 29 City of Federal Way NPDES Phase]] Stomlwater Management Program City staff are reviewing enforcement codes and the enforcement strategies between the two inspection teams and plan to make modifications to these inspection programs to develop a common enforcement strategy, as well as provide training to ensure these strategies are consistently applied. vii) Erosivity Waiver As discussed previously, the City will not be adopting the Erosivity Waiver option identified in the permit due to its limited applicability in this area. Inspection Program to Verify Long- Term Operation & Maintenance of Stormwater Facilities (Permit Requirement S5.C.4.c) i) Adoption of Ordinance or Enforceable Mechanism An enforceable mechanism requiring long-term operation and maintenance of storm systems on new developments is in place. Covenants are attached to all new developments with stormwater detention and flow control facilities at the time of final approval. The covenant both allows access for inspection and requires long term operation and maintenance of stormwater facilities. (FWCC 21-27 & 21-28) ii) Establish Maintenance Standards Maintenance standards for private stormwater systems are available on the SWM's main web page (www.citvoffcderalwav.comiswm). City staff plan to initiate review of the existing maintenance standards to ensure they meet the standards specified in Chapter 4 of Volume V of the 2005 Stormwater Management Manual for Western Washington. City staff are also actively participating in the NPDES ROAD MAP Forum (the NPDES Regional Operations and Maintenance Forum) to stay informed of the review of existing regional maintenance standards. iii) Conduct Annual Inspections of Treatment & Flow Control Facilities The City's existing inspection program also includes annual post construction inspection of all known private commercial stormwater treatment and flow control facilities. iv) Inspection of Large Common Plan Development's Stormwater Facilities During Residential Constructions Under the existing system all subdivisions and planned unit developments containing stonn systems are encouraged to dedicate these stormwater facilities to the City at the time of final approval. The developer/owner is required to create and maintain a two- year maintenance bond to ensure the owner continues to maintain these facilities during the first two years (most often the heaviest construction period) following final approval. SWM maintenance and inspection staff conducts periodic inspection of these facilities during the period of the maintenance bond to identify the maintenance needs and enforce compliance with maintenance standards. The City takes over operation and maintenance of these facilities once the maintenance bond is released. Page 24 of 29 City of FederaJ Way NPDES Phase Il Stonnwater Management Program In 2009 SWM plans to evaluate and modify (if necessary) this existing program to ensure the inspection frequency during the two year maintenance bond meets the minimum requirements specified within the Permit. Tracking Inspections, Enforcements, Warnings and Violations (Permit Requirement S5.C.4.d) Records of inspections and enforcements regarding long term maintenance of private stormwater systems are maintained under our existing inspection programs. However, SWM staff are reviewing and evaluating our record keeping procedures in an effort to simplify reporting on the different aspects of this program. NPDES Forms Available to the Public (Permit Requirement S5.C.4.e) NPDES Construction Storm water General Permit Focus Sheets have been made available at the City's Permit Center since June of2007. Pursuant to a communication from the Department of Ecology dated May 30,2007, these focus sheets may be made available to the public in lieu of the application (Notice ofIntent). In addition, during the development review process, the City's Development Services staff notifies developers if the project meets the one acre threshold for the NPDES Construction Stormwater General Permit. Verification Staff Responsible for Program Implementation are Trained (Permit Requirement S5.CA.f) All permanent construction site run-off inspection staff have attained or will attain the Certified Erosion Sedimentation Control Lead (CESCL) certification or higher. Development review staff and post construction inspection staff are trained under our existing development review criteria and maintenance standards. As these existing programs are modified to meet the requirements of this Permit, the City will ensure that prior to August 16th 2009; all staff responsible for the implementation of these programs are trained on the pertinent changes to these programs. Page 25 0[29 City ofFederal Way NPDES Phase II Stonnwater Management Program SECTION 5 - Pollution Prevention and Operations and Maintenance "Within three years of the effective date of this Permit, each Permittee shall develop and implement an operations and maintenance (O&M) program that includes a training component and has the ultimate goal of preventing or reducing pollutimt run-off from municipal operations." (Permit Requirement SS.C.S.) Pursuant to Permit requirement SS.C.S., all elements of the operations and maintenance program must be in place by February J 6, 20 J O. The City of Federal Way maintains a proactive and effective maintenance program of the City's drainage infrastructure, which includes catch basins, pipes, open channels, as well as residential and regional retention/detention facilities. SWM conducts regular inspection and maintenance of these facilities to ensure they are functioning properly - reducing the incidence of flooding and providing water quality treatment. Maintenance Standards (Permit Requirement S5.C.5.a) The Surface Water Management Division has maintenance standards in place prior to the effective date of this Permit (Stormwater System Operations & Maintenance Manual, KCM. June 1997). Regular maintenance of SWM' s facilities is conducted by SWM Maintenance staff consistent with the adopted standards to ensure stormwater facilities are functioning properly. . SWM staff are currently evaluating the City's existing maintenance standards in comparison to regional standards (the Regional Road Maintenance ESA Program Guidelines & Chapter 4 of the 2005 Stormwater Management Manual for Western Washington) to determine what changes are necessary to meet the minimum requirements of this Permit. In addition, SWM staff are actively participating in the Regional NPDES O&M Forum, known as NPDES ROAD MAP, which is also evaluating regional maintenance standards for compliance with NPDES permit requirements. Annual Inspections (Permit Requirement S5.C.5.b) Under SWM's existing program, all known municipally owned or operated stormwater treatment and flow control facilities are inspected and maintained at a minimum, annually. All known City owned or operated stormwater retention/detention ponds are currently inspected and maintained twice a year. SWM staff are currently developing an Operations and Maintenance record keeping system to track all required inspections and maintenance of the City's stormwater Page 26 of29 City of federal Way NPDES Phase II Stonnwater Management Program facilities. The tracking system will be implemented prior to the February 16,2010 deadline. Spot Check Inspections (Permit Requirement S5. C. 5. c) SWM maintains a "Hot Spot" list of stormwater facilities which can potentially be damaged from major storm events. SWM staff conducts "Spot Check" inspections of these locations on the Hot Spot list during and after major storm events to ensure the systems are functioning properly and to determine any maintenance or repair needs. SWM then conducts appropriate maintenance and repairs within a timely manner. CB and Inlet Inspections (Permit Requirement S5.C.5.d) SWM's existing catch basin monitoring program monitors sediment levels in catch basins and inlet structures. Sediment levels in catch basins (CBs) have been monitored over a period of seven years. Based on the information gathered, the City has been divided into seven sub-areas or circuits. Sampling locations have been established within each circuit. When sediment levels equals or exceeds 50% of the capacity of the CB sump on average in the sampling circuit, all CBs and inlet structures in that circuit are cleaned. In addition, high use areas (such as arterials) in each sub-area are cleaned annually. Prior to the end of the Permit period, SWM will review the existing sampling locations for all circuits to ensure the minimum CB sampling requirements identified in the Permit are met. Compliance with Inspection Requirements (Permit Requirement S5.C.5.e) While the City is currently meeting the majority of the inspection requirements identified in the above sections, prior to February of201O, SWM staff will evaluate and modify our existing programs as necessary with the intent of meeting the minimum 95% goal for inspection of all sites. Practices to Reduce Stormwater Impacts (Permit Requirement S5.C.5.f) As a part of the review of maintenance standards SWM staff plans to refine and where necessary establish and implement practices and procedures to reduce stormwater impacts associated with runoff from streets, parking lots, roads and highways owned or maintained by the City, as well as road maintenance activities conducted by the City. Activities that will be addressed include: pipe & culvert cleaning, ditch maintenance, street cleaning, road repair and resurfacing, snow and ice control, utility installation, pavement striping, maintaining roadside areas and vegetation, and dust control. Page 27 of 29 City of Federal Way NPDES Phase II Stormwater Management Program These practices are also being reviewed by the NPDES ROAD MAP group. The NPDES ROAD MAP group is currently reviewing existing manuals such as the ESA Regional Road Maintenance Manual to determine there applicability and compliance with NPDES requirements in regards to Operations & Maintenance practices and activities. BMPs to Reduced Pollutants Discharged from City Lands (Permit Requirement S5. C. 5. g) Prior to February 201 0, City staff plans to review and if necessary, modify policies and procedures regarding the maintenance and operation of all lands owned or maintained by the City in an effort to reduce the discharge of stormwater pollutants. These lands will include, but are not limited to: parks, open space, road right-of-way, maintenance yards, and stormwater treatment and flow control facilities. Policies and procedures to be . addressed include: application of fertilizers, pesticides and herbicides, sediment and erosion control, landscape maintenance, vegetation disposal, and cleaning and maintenance of building exteriors. Develop & Implement On-Going Training (Permit Requirement S5.C.5.h) The City plans to develop and implement an on-going training program for employees whose construction, operations or maintenance job functions may impact water quality. The training program will address the importance of protecting water quality, the requirements of this Permit, operations and maintenance standards, inspection procedures, BMP selection, ways to perform their job activities to prevent or minimize impacts to water quality and procedures for reporting water quality concerns, including potential illicit discharges. The City will provide follow-up training as needed to address changes in procedures, techniques or requirements. The City will also track and maintain records of training provided. The broad scope of training will affect staff from most of the City Departments including, Public Works, Community Development, Public Safety, and Parks, Recreation and Cultural Services. Develop and Implement SWPPPs (Heavy Equipment and Storage Yards) (Permit Requirement S5.C.5.i) The City will develop and implement a Stormwater Pollution Prevention Plan (SWPPP) for all heavy equipment maintenance or storage yards, and material storage facilities owned or operated by the City in areas subject to the City's Permit that are not required to have coverage under the Industrial Stormwater General Permit. Implementation of non-structural BMPs will begin after the pollution prevention plans are developed. A schedule for implementation of structural BMPs will be included in the SWPPP. Generic SWPPPs that can be applied at multiple sites may be used to comply with this Page 28 of 29 City ofFederal Way NPDES Phase II Stonnwater Management Program requirement. The SWPPP will include periodic visual observation of discharges from the facility to evaluate the effectiveness of the BMPs. Record Keeping and Tracking (Permit Requirement S5.C.5.j) The City will maintain records of inspections and maintenance or repair activities in accordance with the S9 Reporting Requirements of the Permit. While an existing tracking program is in place for many of the required elements of the O&M Section of the Permit, methods of record keeping and tracking vary between the program elements. SWM staff are currently developing an O&M record keeping system to track all required inspections and maintenance of the City's storm water facilities. The tracking system will be implemented prior to February 16, 2010 deadline. Page 29 of 29 City of Federal Way NPDES Phase II Stonnwater Management Program CITYOF ~ Federal Way The NPDES Western Washington Phase II Municipal Stormwater Permit 2009 Annual Report and Stormwater Management Erogram Update Presented By: Will Appleton, P.E Surface Water Manager & Don Robinett, CPESC ESA & NPDES Coordinator National Pollutant Discharge Elimination System (NPDES) Permit . A component of the Federal Clean Water Act, administered by DOE . Municipal Permit regulates MS4's . February 16, 2007 . Reduce point source and non-point source pollution carried by stormwater Annual Report Annual Report . Annual Report due by March 31st of each year . Report covers January 1st through December 31st of previous year . A checklist (92 items) intended to measure progress with respect to the permit requirements . City is on track to meet the permit requirements within the required timeframes ormwa er _anagemen Program (5WMP) . A planning document describing our applicable existing programs and our intent to modify these programs to meet the permit requirements . One of the primary requirements of the Permit . Includes five major program elements: 1) Public Education and Outreach 2) Public Involvement and Participation 3) Illicit Discharge Detection and Elimination 4) Construction Site Run-Off 5) Operations and Maintenance of Post Construction Stormwater Facilities 2 2008 Progress Report . Education and Outreach program . On track for meeting permit deadlines . Developed Household Pollution Prevention Brochure . Utilizing Cable Channel 21 to expand target audience . Publicized Spill Hotline . Began measuring and evaluating existing programs . Developed tracking system 2008 Progress Report . Public Involvement Program . 1000/0 Compliant - Ongoing . Expanded program to include annual Permit Stakeholders Meeting 3 2008 Progress Report . Illicit Discharge Detection and Elimination Program . On track for meeting permit deadlines . Spill Hotline tracking system implemented . Training Program for field staff nearly complete . Drafting SWM enforcement code changes . Significant expansion of infrastructure mapping . Developing and implementing inspection, 2008 Progress Report . Construction Site Run-Off . On track for meeting permit deadlines . Worked under Puget Sound Partnership grant to develop Low Impact Development (LID) integration recommendations . Initiated process to review and adopt 2009 King County Surface Water Design Manual . Began drafting revisions to Stormwater Ordinance and other pertinent City codes 4 2008 Progress Report . Operations and Maintenance . On track for meeting permit deadlines . Developing GIS linked asset management and inspection tracking data base system . Developing Stormwater Pollution Prevention Plans for City owned and operated heavy equipment maintenance and storage yards . Reviewing maintenance standards policies and procedures 2009 NPDES Deadlines February 16, 2009 . Education and Outreach Program targeted all required audiences and subject areas by permit deadline August 16, 2009 . Revise Stormwater Ordinance to address IDDE requirements . Adopt and implement 2009 King County Surface Water Design Manual . Modify inspection tracking system for development and redevelopment projects . Formalize inspection and enforcement policies and procedures . Revise existing land use, stormwater and development ordinances to allow for liD . Train all pertinent City staff on all of the above changes . Implement a IDDE Level A Training Program (Investigation, Reporting and Clean Up) for municipal field staff . 5 Questions 6 COUNCIL MEETING DATE: March 17,2009 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Amendments to Federal Way City Code (FWCC) Chapter 22 "Zoning," regarding allowing temporary occupancy of a recreational vehicle at a residential property where the primary dwelling unit has been damaged and deemed unsafe to occupy. POLICY QUESTION: Should the City approve amendments to the FWCC Chapter 22 "Zoning, " to allow temporary occupancy of a recreational vehicle at a residential property where the primary dwelling unit has been damaged and deemed unsafe to occupy? COMMITTEE: Land Use/Transportation Committee (LUTe) CATEGORY: o Consent t8J Ordinance o City Council Business 0 Resolution STAFF REpORT By: Contract Senior Planner Jim Harris ................... .................h....h........... .... ............................. ..................__.........................................._............................. ..............mm.._.................. MEETING DATE: March 2, 2009 o Public Hearing o Other _~~PT~.~?~~~!yl.?~.Y~I()PJ?l:~~!_~~!Y.i~_~~_. Background: The proposed zoning code amendments pertaining to allowing temporary occupancy of a recreational vehicle was initiated by the City Manager at the request of a citizen. The amendments will allow temporary occupancy of a recreational vehicle at a residential property where the primary dwelling unit is unsafe to occupy by reason of disaster or accident such as fire, wind, earthquake, or other similar circumstance. The proposed code amendments set out the process to request the temporary approval, identify the allowed duration and allowable location for the temporary occupancy, and allow the Director to revoke the approval if the requirements of the code are not met. The Planning Commission conducted a public hearing on February 18,2009, and recommended that the City Council approve the proposed amendments as recommended by staff. Attachments: (1) Draft Adoption Ordinance with Exhibit A - Proposed Amendments as Recommended by the Planning Commission; (2) Staff Report to the Planning Commission for the February 18, 2009, Public Hearing; and (3) Draft Minutes of the February 18,2009, Planning Commission Public Hearing. Options Considered: (1) Adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption ordinance; (2) Adopt the Planning Commission's recommendation as modified by the LUTC; (3) Do not adopt the amendments; or (4) Refer the amendments back to the Planning Commission for further proceedings. STAFF RECOMMENDATION: Staff recommends that the Council approve Option #1; adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption Ordinance. CITY MANAGER ApPROVAL: ~ DIRECTOR ApPROVAL: t:!/!f:;. ommittee Council Committee Council COMMITTEE RECOMMENDATION: Forward Option #1; adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption Ordinance to full Council on March 17, 2009, for first reading. Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member PROPOSED COUNCIL MOTION(S): 1 ST READING OF ORDINANCE (3/17/09): I move to forward the ordinance to a second reading for enactment on the April 7, 2009, consent agenda. 2ND READING OF ORDINANCE (4/7/09): "] move approval of the LUTe's recommendation to approve the code amendments, which are attached as Exhibit A to the Adoption Ordinance. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # K:\2009 Code Amendments\Rv's in Residential Zones\LUTC\LUTC agenda bill Agenda BiII.doc CITY OF FEDERAL WAY ORDINANCE NO. 08- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASIDNGTON, RELATING TO ALLOWING TEMPORARY OCCUPANCY OF A RECREATIONAL VEHICLE AT A RESIDENTIAL PROPERTY WHERE THE PRIMARY. DWELLING UNIT HAS BEEN DAMAGED BY A DISASTER OR ACCIDENT AND DEEMED UNSAFE TO OCCUPY; AMENDING FEDERAL WAY CITY CODE (FWCC) CHAPTER 22 "ZONING," ARTICLE I "IN GENERAL" SECTION 22-1; ARTICLE XIII "SUPPLEMENTARY DISTRICT REGULATIONS" SECTIONS 22-1112, 22-1135, 22-1177, AND 22-1180. WHEREAS, the City recognizes the need for temporary housing following a disaster or accident; and WHEREAS, Federal Way City Code (FWCC) Chapter 22 "Zoning," currently permits sleeping in a recreational vehicle in a residential zone for no more than 14 days in a I80-day period; and WHEREAS, the adoption of code amendments to allow temporary occupancy of a recreational vehicle at a residential property where the primary dwelling unit has been damaged and deemed unsafe to occupy by reason of disaster or accident such as fire, wind, earthquake, or other similar will respond to the needs of the citizens of the city and meets the intent of Chapter 36.70A RCW, Growth Management; and WHEREAS, the City of Federal Way finds that the proposed code amendments allowing the Director to grant such permission are consistent with the Federal Way Comprehensive Plan; and WHEREAS, the City Council finds that the proposed code amendments are consistent with the intent and purpose of FWCC Chapter 22, "Zoning," to provide for and promote the health, safety, and welfare of the general public; and WHEREAS, the City's SEPA Responsible Official issued a Determination of Nonsignificance (DNS) on the proposed code amendments on January 31, 2009, and no comments or appeals were received and the DNS was finalized on March 2, 2009; and WHEREAS, amendments to the Federal Way City Code (FWCC) text are authorized by FWCC Section 22-216 pursuant to Process VI review; and WHEREAS, the City of Federal Way, through its staff, Planning Commission, City Council Committee, and full City Council has received, discussed, and considered the testimony, written comments, and material from the public as follows: 1. The Planning Commission conducted a duly noticed public hearing on these code amendments on February 18, 2009, and forwarded a recommendation of approval to the Land Use/Transportation Committee; and Ord No. 09 - , Page 1 2. The Land Use/Transportation Committee of the Federal Way City Council considered these code amendments on March 2, 2009, following which it recommended adoption of the text amendments as recommended by the Planning Commission to the City Council; and Now, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Findings. The City Council of the City of Federal Way makes the following findings with respect to the proposed code amendments. A. The amendments will address current code deficiencies and serve the public interest by establishing provisions for temporary housing following a disaster or accident. B. The standards for temporary occupancy of a recreational vehicle will ensure compatibility with the surrounding neighborhood. C. These code amendments comply with Chapter 36.70A RCW, Growth Management. D. These code amendments are consistent with the intent and purpose of FWCC Chapter 22 "Zoning," and will implement and are consistent with the applicable provisions of the Federal Way Comprehensive Plan. E. After full and careful consideration, the City Council of the City of Federal Way finds that the proposed code amendments will protect and will not adversely affect the public health, safety, or welfare. F. These code amendments are in the best interests of the residents of the City of Federal Way. Section 2. Conclusions. Pursuant to FWCC Sections 22-216 and 22-528, and based upon the Findings set forth in Section 1, the Federal Way City Council makes the following Conclusions of Law with respect to the decisional criteria necessary for the adoption of the proposed amendments: 1. The proposed FWCC text amendments are consistent with, and substantially implement, the following Federal Way Comprehensive Plan goals and policies: LUPI Use residential design performance standards to maintain neighborhood character and ensure compatibility with surrounding uses. LUP6 Conduct regular reviews of development regulations to determine how to improve upon the permit review process. LUPII Support the continuation of a strong residential community. LUG3.1 Provide wide range of housing densities and types in the single-family designated areas. Ord No. 09 - , Page 2 LUG4 Provide a wide range of housing types and densities commensurate with the community's needs and preferences. HP4 Maintain a strong code enforcement program to protect residential areas from illegal land use activities. 2. The proposed FWCC text amendments bear substantial relationship to the public health, safety, and welfare because it provides for temporary housing following a disaster or accident. And 3. Approval of the proposed code amendments benefits the City as a whole as it provides the opportunity for temporary housing following a hardship such as a natural disaster or accidental fire and the standards for location and duration of the allowed temporary recreational vehicle dwelling ensures compatibility with the surrounding neighborhood. Section 3. Amendment. FWCC Chapter 22 "Zoning," Article I "In General" Section 22-1; and Article XIII, "Supplementary District Regulation" Sections 22-1112, 22-1135, 22-1177, and 22-1180 are amended as set forth in the attached Exhibit A. Section 4. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to any other persons or circumstances. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall be effective five (5) days after passage and publication as provided by law. PASSED by the City Council of the City of Federal Way at a regular meeting of the City Council on the day of , 2009. APPROVED: Mayor, Jack Dovey ATTEST: City Clerk, Carol McNeilly Ord No. 09 - , Page 3 APPROVED AS TO FORM: City Attorney, Patricia A. Richardson FILED WITH THE CITY CLERIC PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE No: K:\2009 Code Amendments\Rv's in Residential Zones\LUTC\Adoption Ordinance.doc Ord No. 09 - , Page 4 Federal Way City Code (FWCC) Chapter 22 "Zoning" Article I "In General" Add New Definition from RCW 46.70.011 22-1 Definitions "Recreational vehicle" means a travel trailer. motor home, truck camper, or camping trailer that is primarily designed and used as temporary living quarters. is either self-propelled or mounted on or drawn by another vehicle. is transient. is not occupied as a primary residence. and is not immobilized or permanently affixed to a mobile home lot. Article XIII "Supplementary District Regulations" Division 8. Outdoor Activities and Storage 22-1112 Residential uses. Outdoor uses, storage and activities normally associated with a residential use are permitted, unless otherwise regulated or prohibited by this chapter. All motor vehicle and nonmotorized vehicle parking and storage for residential uses containing either detached or attached dwellings shall be in a garage, carport or on an approved impervious surface. except for recreational vehicles to be used as a temporary dwelling on a single-familv residential lot where the primary dwelling unit is unsafe to occupy bv reason of disaster or accident such as fire. wind. earthquake, or other similar circumstance. Nonmotorized vehicles may include but are not limited to travel and camp trailers, utility trailers, truck campers, and boat or vehicle transport trailers. Any garage, carport or impervious surface used for motor vehicle or nonmotorized vehicle parking or storage shall have direct driveway access. This section does not apply to residential lots containing a detached dwelling unit where the total lot size is 20,000 square feet or more. However, junked, wrecked, dismantled, or inoperable motor vehicles must be stored in a completeIy enclosed building regardless of the size or zoning designation of the lot. (Ord. No. 90-43, S 2(115.105(2)), 2-27-90; Ord. No. 99-341, S 3, 5-4-99) Division 9. Yard Requirements 22-1135 Driveways and parking areas. Vehicles may not be parked in required yards except as follows: (1) Detached dwelling units. The regulations of this section apply to driveways and parking areas for detached dwelling units. a. Generally. Vehicles may not be parked in a required side yard, but may be parked in the required front and rear yards only if parked on a driveway and/or parking pad, exeept as Sfleeified iR subseeti0fl (1 )(b) of this seetiofl. A driveway and/or parking pad, in a required front yard, may not exceed 20 feet in width except as specified in subsection (1)(b) of this section and may not be closer than five Temporary Recreational Vehicle Occupancy Code Amendments Page 1 on feet to any side property line. Recreational vehicles to be used as a temporary dwelling on a residential lot where the primarv dwelling unit is unsafe to occupy bv reason of disaster or accident such as fire. wind. earthquake. or other similar circumstance are not required to be parked on a driveway and/or parking pad. b. Exception. A driveway and/or parking pad in a required front yard may exceed 20 feet in width if: 1. It serves a three-car garage; 2. The subject property is at least 60 feet in width; and 3. The garage is located no more than 40 feet from the front property line. In addition, a driveway may flare at the front property line to a maximum width of 30 feet. (2) Attached and stacked dwelling units in residential zones. The regulation of this subsection apply to driveways and parking areas for stacked and townhouse (attached) dwelling units in residential zones. a. Parking areas may not be located in required yards. b. Driveways must be set back at least five feet from each property line, except the portion of any driveway which crosses a required yard to connect with an adjacent street. (3) Other uses. Parking areas and driveways for uses other than those specified in subsections (I)(a) and (2) of this section may be located within required setback yards. (4) Shared parking. If parking serves two adjacent uses, the parking area may be anywhere in the required yard between those uses. (5) Zero lot line townhouse dwelling units and lots in small lot detached development. Parking areas and driveways for these uses may utilize shared parking and park in required yards as specified in FWCC 22-664, Zero lot line townhouse and townhouse (attached) dwelling units; FWCC 22-665, Small lot detached dwelling units; and FWCC 22-632, Zero lot line townhouse and townhouse (attached) dwelling units. (Ord. No. 90-43, ~ 2(115.115(5)), 2-27-90; Ord. No. 07-554, ~ 5(Exh. A(9)), 5-15-07) . Division 11. Commercial Vehicles, Recreational Vehicles, and Boats 22-1176 Parking and storage of commercial vehicles in residential zones limited. Parking or storage of commercial vehicles is prohibited on residentially zoned lots except as follows: (1) A maximum of one commercial vehicle based on standard pick-up, light duty trucks, or passenger vehicles, that does not exceed a maximum of 10,000 pounds gross vehicle weight rating (GVWR as defined in RCW 46.25.010) may be parked on any residentially zoned lot; (2) A maximum of one commercial vehicle regardless of GVWR may be parked or stored on any lot in a single-family residential zone (RS 35.0) or a suburban estates zone (SE); (3) Commercial vehicles may be parked on any lot in a residential zone for a maximum of 48 hours for the exclusive purpose of loading or unloading the vehicle; (4) Commercial vehicles may be parked on any lot in a residential zone for construction purposes pursuant to a valid development permit; (5) A maximum of one commercial vehicle not more than nine feet in height and 22 feet in length may be parked on any lot if used for private construction purposes and when it is not visible from a right- of-way or access easement and not parked in the driveway; (6) Parking or storage as allowed by 22-1178. Except for commercial vehicles used for loading and unloading purposes and commercial vehicles for construction purposes with a valid development permit, no more than one commercial vehicle is allowed per lot. (Ord. No. 04-457, ~ 3, 2-3-04) 22-1177 Parking and storage of recreational vehicles and boats in residential zones limited. Parking or storage of any recreational vehicle or boat more than nine feet in height and more than 22 feet in length is prohibited in residentially zoned lots except as allowed by FWCC 22-1178 or 22-1I80(a). (Ord. No. 04-457, ~ 3, 2-3-04) Temporary Recreational Vehicle Occupancy Code Amendments Page 2 of3 22-1178 Exceptions. The city may, using process III, approve a request to park or store a vehicle or boat of any size on a lot in a residential zone if: (1) The parking or storage of the vehicle or boat will not be detrimental to the character of the neighborhood; (2) The property abutting the subject property will not be impacted by the parking or storage; (3) The placement of the vehicle or boat will not create a potential fire hazard; and (4) The parking or storage is clearly accessory to a residential use on the subject property and the vehicle or boat is operated by a resident of the subject property. (Ord. No. 90-43, ~. 2(115.145(2)), 2-27-90; Drd. No. 00-375, ~ 25, 2000; Drd. No. 04-457, ~ 3,2-3-04. Formerly 22-1177.) 22-1179 Additional requirements. The city may impose screening requirements, limit the hours of operation and impose other restrictions to eliminate adverse impacts of the parking or storage. (Ord. No. 90-43, ~ 2(115.145(2)), 2-27-90; Drd. No. 04-457, ~ 3,2-3-04. Formerly 22-1178.) 22-1180 Limitation on use. It is a violation of this chapter to sleep in, or use for any other residential purpose, a vehicle, recreational vehicle, or boat parked in a residential zone for more than 14 days in any 180-day period, except as allowed by FWCC 22-II80(a). (a) Based on a written request. the director may permit a recreational vehicle of any size to be used as a temporary dwelling on a single-family residential lot where the primary dwelling unit is unsafe to occupy by reason of disaster or accident such as fire. wind, earthquake, or other similar circumstance. provided: (1) The recreational vehicle may be occupied for a maximum of 12 months from the date the primary dwelling was damaged. One I2-month extension may be granted bv the director based on demonstration of continuing hardship. (2) Occupancv of the recreational vehicle shall cease within 30 days of issuance of a certificate of occupancv for reconstruction of the primary dwelling unit at the propertv. (3) The recreational vehicle may be located within the required front yard setback but may not obstruct sight distance at drivewavs and intersections. The recreational vehicle mav not be in required side or rear yards setbacks. (4) Generators shall not be utilized. (5) The director's approval is revocable if the requirements of this section are not met. (b) The director shall provide a COPy of the approval letter to the applicant, property owner (if different from the applicant). and all adioining propertv owners. (Drd. No. 90-43, ~ 2(115.145(3)), 2-27-90; Ord. No. 04-457, ~ 3,2-3-04. Formerly 22-1179.) 22-1181- 22-1195 Reserved. K:\2009 Code Amendments\Rv's in Residential Zones\LUTC\Planning Commission Exhibit A with Code Reorg Changes. doc Temporary Recreational Vehicle Occupancy Code Amendments Page 3 of3 COUNCIL MEETING DATE: March 17,2009 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Amendments to Federal Way City Code (FWCC) Chapter 22 "Zoning," regarding construction hours for development activities and heavy equipment operations. POLICY QUESTION: Should the City approve amendments to the FWCC Chapter 22 "Zoning," allowing the Director of Community Development Services to grant revocable permission to engage in construction activities during the nighttime and/or early morning hours on weekends and holidays? COMMIITEE: Land Use/Transportation Committee (LUTq CATEGORY: o Consent ~ Ordinance o City Council Business D Resolution STAFF REpORT By: Contract Senior Planner Lori Michaelson MEETING DATE: March 2, 2009 D D Public Hearing Other .____._._~~~:_~<?~~?~!y.Q_l::y.~l~p~l::.!1.!_~l::!.Y_iEl::~__._ Background: The construction hours' code amendment is part of the 2008 Planning Commission Work Program. This amendment addresses the inability under current code for the Director of Community Development Services to grant permission for development activities and heavy equipment operation to take place during the nighttime/early morning hours of weekends and holidays. The Planning Commission held a public hearing on October 15, 2008, and forwarded a recommendation of approval to the November 3, 2008, LUTC meeting, at which time the LUTC remanded the proposed amendments back to the Planning Commission for further deliberation. Subsequently, staff made further amendments, including establishing a review process and decision criteria whereby the director could grant an exception to hours not permitted outright; providing criteria for the director to revoke an exception that has been granted; and establishing various responsibilities for applicants. The Planning Commission conducted a public hearing on February 18, 2009, on these amendments and recommended that the City Council approve the proposed amendments as recommended by staff with one word substitution. The Planning Commission's recommendation is attached as Exhibit A to the adoption ordinance. Attachments: (1) Draft Adoption Ordinance with Exhibit A - Proposed Amendments as Recommended by the Planning Commission; (2) Staff Report to the Planning Commission for the February 18,2009, Public Hearing; and (3) Draft Minutes of the February 18,2009, Planning Commission Public Hearing. Options Considered: (I) Adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption ordinance; (2) Adopt the Planning Commission's recommendation as modified by the LUTC; (3) Do not adopt the amendments; or (4) Refer the amendments back to the Planning Commission for further proceedings. . . .......-........-................... .................--...-................--........................ .......-.........-......................................--...-.....-..............-.................---.....-..................................................---..............................-............................-.......................... STAFF RECOMMENDATION: Staff recommends that the Council approve Option # I; adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption ordinance. CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: /dJf' Committee Council Committee Council COMMIITEE RECOMMENDATION: Forward Option #1; adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption Ordinance to full Council on March 17, 2009, for first reading. Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member PROPOSED COUNCIL MOTION(S): 1ST READING OF ORDINANCE (3/17/09): I move to forward the ordinance to a second reading for enactment on the April 7, 2009, consent agenda. 2ND READING OF ORDINANCE (4/07/09): "] move approval of the LUTe's recommendation to approve the code amendments, which are attached as Exhibit A to the Adoption Ordinance. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # K:\2008 Code Amendments\Construction HOUTS\LUTC\030209 Meeting\Agenda BiII.doc CITY OF FEDERAL WAY ORDINANCE NO. 09- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, AMENDING FEDERAL WA Y CITY CODE (FWCC) CHAPTER 22, ARTICLE XIII, "SUPPLEMENTARY DISTRICT REGULATIONS," SECTION 22- 1006 RELATED TO DEVELOPMENT ACTIVITIES AND HEAVY EQUIPMENT OPERATIONS (AMENDING ORDINANCE NOS. 90-43 AND 99-341). WHEREAS, the City of Federal Way finds that amending FWCC Chapter 22, Article XIII, "Supplementary District Regulations," in order to allow the Director of Community Development Services to grant revocable permission to engage in development activities and heavy equipment operations during the nighttime and early morning hours of weekends and holidays meets the intent of Chapter 36.70A RCW, Growth Management; and WHEREAS, the City of FederaI Way finds that the proposed code amendments allowing the Director to grant such permission are consistent with the Federal Way Comprehensive Plan; and WHEREAS, the City Council finds that the proposed code amendments are consistent with the intent and purpose of FWCC Chapter 22, "Zoning," to provide for and promote the health, safety, and welfare of the general public; and WHEREAS, the City's SEPA Responsible Official issued a Determination of Nonsignificance on the proposed code amendments on September 17, 2008; and WHEREAS, the amendments comply with the required Process VI review, pursuant to FWCC Section 22-216; and WHEREAS, the City of Federal Way, through its staff, Planning Commission, City Council Committee, and full City Council has received, discussed, and considered the testimony, written comments, and material from the public as follows: 1. The City's Planning Commission conducted a duly noticed public hearing on the proposed amendments on October 15, 2008, and forwarded no recommendation to the Land Use/ transportation Committee; 2. The Land Use/Transportation Committee of the Federal Way City Council considered the proposed amendments on November 3, 2008, at which time the LUTC remanded the proposed amendments back to the Planning Commission for further deliberation; 3. The City's Planning Commission conducted a duly noticed public hearing on the proposed amendments on February 18,2009, and forwarded a recommendation to approve the amendments to the Land Use/Transportation Committee; Ord No. 09 - , Page 1 4. The Land UselTransportation Committee of the Federal Way City Council considered the proposed amendments on March 2, 2009, and forwarded a recommendation of approval to the City Council. Now, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Findings. After full and careful consideration, the City Council of the City of Federal Way finds that the proposed amendments will protect and not adversely affect the public health, safety, or welfare. Section 2. Conclusions. Pursuant to FWCC Sections 22-216 and 22-528, and based upon the Findings set forth in Section 1, the Federal Way City Council makes the following Conclusions of Law with respect to the decisional criteria necessary for the adoption of the proposed amendments: A. The proposed amendments are consistent with the Federal Way Comprehensive Plan (FWCP): Goals PUG-I - Work with private utility companies to allow them to provide full and timely service that meets the needs of the City's residents and businesses, both present and future; PUG- 2 - Work with private utility companies to allow them to provide service in a way that balances cost-effectiveness with environmental protection, aesthetic impact, public safety, and public health; TG-2 - Provide a safe, efficient, convenient, and financially sustainable transportation system with sufficient capacity to move people, goods, and services at an acceptabIe level of service, and the City shall develop and adopt policies for the construction, reconstruction, maintenance, and preservation of new and existing facilities; and Policy LUP-6 - Conduct regular review of development regulations to determine how to improve upon the permit review process. B. The proposed amendments bear a relationship to the public heaIth, safety, and welfare as the amendment will decrease the overall time needed to complete construction projects and allows the Director to revoke permission to work if the conditions of approval are not met. C. The proposed amendments are in the best interest of the residents of the City as the amendment will shorten overall constructions times and provide additional hours of "off-peak" construction that will not adversely affect traffic patterns throughout the City. Section 3. Amendment. FWCC Chapter 22 "Zoning," Article XIII, "Supplementary District Regulations," is amended as set forth in the attached Exhibit A. Section 4. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to any other persons or circumstances. Ord No. 09 - , Page 2 Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall be effective five (5) days after passage and publication as provided by law. PASSED by the City Council of the City of F ederal Way at a regular meeting of the City Council on the day of ,2009. APPROVED: Mayor, Jack Dovey ATTEST: City Clerk, Carol McNeilly APPROVED AS TO FORM: City Attorney, Patricia A. Richardson FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE No: K:\2008 Code Amendments\Construction Hours\LUTC\030209 Meeting\Adoption Ordinance.doc Ord No. 09 - , Page 3 EXHIBIT A Proposed Text Amendments Federal Way City Code, Chapter 22, "Zoning," Article XIII, "Supplementary," Division 3, "Development Activities and Heavy Equipment Operations" Section 22-1006. Limitations. Reeulation of work hours. (a) General. Work hours permitted. Development activities and heavy equipment operations are permitted between the hours of7:00 a.m. and 8:00 p.m. Monday through Fridav. and between 9:00 a.m. and 8:00 p.m. Saturday. and are not permitted on Sundays or holidays observed bv the city. unless otherwise allowed under subsection (b) of this section. It is a violation of this ehapter to Oflgage in any development activity or to operate any he a'.')' equipment between the hout's 0[8:00 pm. and 7:00 a.m. v:eekdays, and 8:00 p.m. Friday through 9:00 a.m. Saturday. No deYeIopment activity or use of he a' I)' equipment may ooout' after 8:00 p.m. Saturday, or at any time on SUfldays or holidays obsen'ed by the city. (b) Exception~. The director of community development may grant revocable, written permission to engage in a development activity or to operate heavy equipment other than permitted in subsection (a) of this section. in accordance with the following: betv/eOfl the hout's of 8:00 p.m. and 7:00 a.m. on Monday through Friday and 8:00 p.m. Friday through 9:00 a.m. Satut'day, or from 9:00 a.m. to 8:00 p.m. on Sundays or holidays observed by the city if this will not interfere 'l{ith any residential use permitted in the zone in '.vhioh it is located. (Ord. No. 90-43, S 2(115.25), 2-27-90; Ord. No. 99-341, S 3, 5-4-99) (1) Anv exception must be requested bv advance written request to the director. including a description of the specific exceptiones) requested: proposed temporary construction mitigation measures for any related impacts such as traffic. noise. and ~dare: and an analvsis of how the request meets the following criteria: a. The work will not result in substantial adverse impacts to surrounding properties. b. The exception is necessary to avoid undue delay of proiect completion and/or long-term inconvenience or disruption to the public. (c) Notice. Unless waived. modified. or exempted bv the director under subsections (d) or (e). applicants granted an exception under subsection (b) shall mail written notice. at least seven (7) calendar days in advance of the approved work. to owners and occupants of property located within 300 feet of . proiect boundaries: and post one or more notice boards on the project site. as determined by the director. Such notice shall include the approved construction hours. general description of construction activities. summary of mitigation measures accepted bv the director. and two 24-hour proiect contacts for the duration of the proiect. (d) Waiver of notice. The director may waive or modify the requirements of subsection (c). based on proiect location. scope. scale. or alternative comparable notification methods. and/or other reasonable considerations. (e) Emergencv exemotion. Proiects deemed by the director to be necessary to ensure the immediate safety. health. or welfare ofthe community. or individuals of the community. or to restore property to a safe condition following: a natural or manmade disaster or other emergency. are exempt from the provisions of this section. (f) Revocations. The director may revoke or modify any exception approved under this section based on verified complaints that the development activity or heavy equipment operation does not meet the terms of the approved exception. or ifthe activity creates some unanticipated and verifiable adverse effect. K:\2008 Code Amendments\Construction Hours\LUTC\030209 Meeting\Ex A Final to LUTC.doc COUNCIL MEETING DATE: March 17,2009 ITEM CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2009 Planning Commission and Long Range Planning Work Program POLICY QUESTION: How should the 2009 Planning Commission Work Program be prioritized? COMMITTEE: Land Use/Transportation Committee (LUTe) CATEGORY: MEETING DATE: March 2,2009 D Consent D City Council Business D Ordinance D Resolution D Public Hearing [gI Other STAFF REPORT By: Margaret Clark, Senior Planner DEPT: Community Development Services Background: At the beginning of each calendar year, the Planning Commission's work program for that year is approved by the City Council. The Planning Commission's work program consists of reviewing and making recommendations to the Land Use/Transportation Committee (LUTe) and City Council on comprehensive plan amendments that are docketed and selected for further review and zoning code amendments that are prioritized for review by the LUTC and City Council. Staff has prepared the attached staff report to assist the LUTC and City Council in approving this year's work program. Attachments: February 24,2009, Staff Report to the LUTC Options Considered: 1) Approve the staff recommendation; 2) Modify the staff recommendation STAFF RECOMMENDATION: Staff recommends the 2009 Planning Commission Work Program as outlined in Section F of the February 24,2009, Staff Report to the LUTC. CITY MANAGER ApPROVAL: ~ Committee DIRECTOR ApPROVAL: {1Pf' Committee Council Council COMMITTEE RECOMMENDATION: Forward the staff recommendation as outlined in Section F of the February 24, 2009, Staff Report to the LUTC to full Council on March 17,2009. Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member PROPOSED COUNCIL MOTION: "I move approval of the LUTC's recommendation to approve the 2009 Planning Commission Work Program, which is attached as Exhibit A (to be prepared after the LUTC recommendation) " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # K:\2009 Code AmendmentsIPC & Long Range Work ProgramlLUTC\Agenda Bill.doc CITY OF Federal Way CITY COUNCIL COMMITTEE STAFF REPORT DATE: To: VIA: FROM: February 24,2009 Land Use/Transportation Committee (LUTe) Cary Roe, Assistant City Manager Greg Fewins, Director of Community Development Services Margaret H. Clark, AICP, Senior Planner SUBJECT: 2009 Planning Commission and Long Range Planning Work Program MEETING DATE: March 2, 2009 A. POLICY QUESTION How should the 2009 Planning Commission Work Program be prioritized? B. BACKGROUND At the beginning of each calendar year, the Planning Commission's work program for that year is approved by the City Council. The Planning Commission's work program consists of reviewing and making recommendations to the Land Use/Transportation Committee (LUTe) and City Council on comprehensive plan amendments that are docketed and selected for further review and zoning code amendments that are prioritized for review by the LUTC and City Council. The purpose of this memorandum is to assist the LUTC and City Council in approving this year's work program. An update was presented to the Planning Commission on February 18,2009. The information is organized as follows: 1. Section C -Status of the 2008 Planning Commission Work Program (Code Amendments Only) 2. SectiOli D - Comprehensive Plan Update 3. Section E - Other Long Range Planning Responsibilities (These are not part of the Planning Commission Work Program but are required to be done by Long Range Planning Staff.) 4. Section F - Potential Planning Commission Work ProgramlStaffRecommendation C. Status of the 2008 Planning Commission Work Program (Code Amendments Only) Description Status Portable Signs in the R-O-W - Amended the zoning Completed code to allow portable signs in the public right-of-way Cargo Containers - Adopted procedures and Completed regulations related to cargo containers Commute Trip Reduction (CTR) Plan - Adopted a new Completed CTR plan consistent with new rules and guidelines developed by the state Code Re-organization - Reorganized Federal Way Completed City Code to make them more user friendly Expand Zones where Churches are Allowed; Delete City Council I st Reading - February 17, 2009 Maximum Far;ade Length Requirement in Commercial City Council 2nd Reading - April 7, 2009 Zones - Amend the zoning code to allow churches in all zones in response to the evolving nature of churches and modify the community design guideline standards related to maximum fac;:ade length to ensure good design related to increased building heights Home Occupations, Adult Family Homes, Social City Council 1 st Reading - February 17, 2009 Service Transitional Housing, Group Homes, Day City Council 2nd Reading - April 7, 2009 Cares, and Accessory Use - Amend the zoning code for both consistency with state law and internal consistency of the code Hours of Operation - Amend the zoning code to Planning Commission Public Hearing - expand the allowable hours of operation based on February 18, 2009 specific criteria LUTC Meeting - March 2, 2009 Emergency Recreational Vehicle Parking - Amend the Planning Commission Public Hearing - zoning code to allow recreational vehicles (R V s) as a February 18, 2009 temporary dwelling on a residential lot where the LUTC Meeting - March 2, 2009 primary dwelling unit is unsafe to occupy by reason of disaster or accident such as fire, wind, earthquake, or other similar circumstance Significant Trees, Vegetation Retention, Clearing, and LUTC Meeting - February 23, 2009 Grading - Proposed amendments to the zoning and City Council 1 st Reading - March 17, 2009 subdivision codes related to the preservation of significant trees, vegetation retention, and site grading Open Space and Park Dedication Amendments Related Study Sessions held with Planning Commission to Parks Impact Fee - Amend the zoning code related and Parks Commission on January 7th and to open space set-aside concurrently with adoption of a January 8, 2009, respectively. Committee of the Parks Impact Fee Whole Meeting is scheduled for March 3, 2009 Traffic Impact Fee (TIF) - This would replace Planning Commission Public Hearing - March Concurrency Mitigation with a new Transportation 18,2009 Impact Fee Program Low Impact Development - Amend the zoning and The City has received and is in the process of subdivision codes to incorporate Low Impact reviewing a draft LID plan prepared by AHBL Development (LID) techniques. Consulting Land Use/Transportation Committee (LUTC) Staff Report 2009 Planning Commission and Long Range Planning Work Program Meeting Date: March 2, 2009 Page 2 Description Status 2005-2007 Shoreline Master Program Update- Staff prepared a Master Program Update and Proposed amendments to the Shoreline Master recently received comments from the Program for consistency with state law Department of Ecology (DOE). We are in the process of evaluating these comments. Shoreline Stringline Setback - Amend FWCC Chapter This is being addressed as part of the Shoreline 18, Article III to add flexibility in measuring the Master Program update. shoreline stringline setback Increase the Maximum Allowable Height in Planning Commission Study Session - April Commercial Zones - Amend commercial use zone 2008 charts to reflect trends in the market place related to a desire for increased building heights Allow Off-Site Signs, Portable Signs, Banners, & Not Started - Note, this will be included in the Kiosks - Adopt regulations to allow off-site signs in second phase for portable signs. order to better publicize major events in our city, such as the Federal Way Symphony concerts; Festival Days; Red, White, and Blue Festival; Centerstage plays; Han Woo Ri; etc. Also revisit regulations for portable signs D. COMPREHENSIVE PLAN AMENDMENTS The Federal Way City Code (FWCC) requires the City to accept applications for amendments to the comprehensive plan on an annual basis. The following summarizes the status of these amendments: 1. 2008 Update - The City is presently working on the 2008 Comprehensive Plan Amendments. This includes three site-specific requests (Federal Way Village, Nguyen, and Pacific Heights! Granville) to amend the comprehensive plan and zoning map and housekeeping amendments to various chapters of the comprehensive plan (at SEPA stage). 2. 2009 Update - The City received seven site-specific requests to amend the comprehensive plan and zoning maps in September 2008. Five out ofthe seven requests are located within the SW 356th Subarea (not started). 3. 2011 Update - The existing deadline for the next major update to the comprehensive plan is December 1, 2011. However, there is a bill in the legislature to extend the deadline to 2013. E. OTHER LONG RANGE PLANNING RESPONSIBILITIES The following describes reporting or monitoring work required by the state, county, or other agencies. This is not part of the Planning Commission Work Program. 1. Prepare an annual report on building permit and other housing-related data to the Washington Office of Financial Management, which is used to determine the population of the City as of April 1 st of each year. 2. Prepare an annual report on number of building permits broken out by type and achieved densities of all residential development and floor area ratios of non-residential development to King County to be used for the King County Benchmark and Annual Growth Information Reports, the Buildable Lands Report, and annual reports prepared by the Puget Sound Regional Council (pSRC). Land Use/Transportation Committee (LUTC) Staff Report 2009 Planning Commission and Long Range Planning Work Program Meeting Date: March 2, 2009 Page 3 3. Provide information on an annual basis to King County on affordable housing, acres of parkland, Urban Center activity, and miles of streets to be used as benchmarks in measuring how the City is meeting the requirements of the Growth Management Act (GMA). This information is also included in the King County Benchmark and Annual Growth Information Report. 4. Provide reports on Capacity Analysis and Reasonable Measures being undertaken to meet planning targets to Buildable Lands and Land Use Manager, King County Suburban Cities. 5. Provide information on an annual basis on subdivision activity to King County. 6. Respond to surveys from University of Washington, PSRC, and other institutions. 7. Work on a City interdepartmental team to coordinate population projections and land use allocations for the City and its related Transportation and Analysis Zones (TAZ's). 8. Participate in the King County Buildable Lands Team to allocate household targets. 9. Review proposed amendments to the King County Countywide Planning Policies and provide information to the City Council for their feed back. F. POTENTIAL 2009 PLANNING COMMISSION WORK PROGRAM/STAFF RECOMMENDATION The Long Range Planning staff is comprised of 1.5 FTE' s in addition to some consulting assistance in the past. At the present, the Department does not have any money for consulting services. However, there is a potential this year for assistance from the Current Planning Staff for long range work depending on the level of development activity. Based on past experience, the long range planning staff s time is expected to be spent on the annual comprehensive plan update process and reporting and monitoring work required by state law. In addition, staff will be required to complete the Shoreline Master Program Update this year. Given these resources, staff recommends the following Planning Commission Work Program. As in the past, it is the staff s intention to complete the adopted work program by the end of the calendar year; however, some items may have to be carried over to the 2010 Work Program if we are unable to complete them in 2009. 1. The potential Work Program is organized as follows: · Column One shows work that could be accomplished by the existing Long Range Staff, which is comprised of 1.5 FTE's. Janet Shull's position is presently split between current and long range planning responsibilities. For this year, the department proposes to shift Janet's current planning responsibilities to the four remaining current planners in order to provide two FTE's for long range planning efforts. Work shown in Column One includes the 2008 and 2009 Comprehensive Plan Updates, the Shoreline Master Program Update, and required reporting and monitoring; all mandated items. It also includes work related to adopting a Parks Impact Fee and related amendments to open space set aside, and amendments relating to adoption of Low Impact Development regulations, which the City would like to complete, although they are not mandated to do (shown in a darker shade of grey). The remaining item, the 2011 Comprehensive Plan Update, shown in gray will be started, time permitting. Land Use/Transportation Committee (LUTC) Staff Report 2009 Planning Commission and Long Range Planning Work Program Meeting Date: March 2, 2009 Page 4 · Column Two shows work that could be accomplished by the current planning staff. Work shown in the first four rows will most likely be completed, given the current work load. The remaining four items shown in gray are in priority order and will be completed, time permitting. For the most part, amendments shown in this Column are relatively simple code amendments. · Column Three shows work that could be accomplished only with consulting work, in priority order. However, even with some consulting services available, the last item, the 2720d Subarea Plan, shown in grey, may not be able to be done due to lack of financial resources. · Section F.2 lists other potential code amendments that could be substituted for items in Columns Two or Three. Based on 2.0 FTE'S Complete the 2008 Comprehensive Plan Update (Required) Complete the 2009 Comprehensive Plan Update (Required) Complete the Shoreline Master Program Update (Required) State Deadline: 12/01/2009 Grant Deadline: 06/04/2009 Potential Planning Commission Work Program Based on Assistance From Current . Planning Amend expiration time limits for approved plats and land use applications Based on Consulting Assistance Increase the maximum allowable height in Commercial Zones Explore options related to moving the point of collection of all city- administered impact fees to a date closer to the end of the development and building process Allow Off-Site Signs, Portable Signs, Banners, & Kiosks (Includes Phase 2 Portable Signs) Increase the SEP A flexible thresholds for Consider incentives for Sustainable gross floor area and parking Development Projects such as: . Reduced parking requirements . Flexible road standards . Increased heights and floor area ratios . Increased density . Reduced building setbacks Monitoring and Reporting (Required) Amend FWCC Chapter 22, Article XIII, Division 1 related to revising the process for pennitting cell towers and wireless facilities and their development standards Land Use/Transportation Committee (LUTe) Staff Report 2009 Planning Commission and Long Range Planning Work Program Meeting Date: March 2, 2009 Page 5 Based on Assistance From Current Planning Based on Consulting Assistance 2. The following lists other potential new amendments for the 2009 Planning Commission Work Program (not prioritized), which the LUTC and City Council may wish to substitute for other items in Columns Two or Three: · Delete the maximum allowable density for senior housing in the BC zone · Amend FWCC Chapter 18, "Environmental Protection," to address carbon emissions · Revise Community Design Guidelines · Amend FWCC Chapter 22, "Zoning," to require design standards and development requirements for essential public facilities · Adopt a Crime Free Housing Initiative whereby the City can designate a property a nuisance after repeat police visits to nuisance properties · Develop subarea plans and corresponding development standards for the Neighborhood Business zones G. COMMITTEE OPTIONS The LUTC and/or City Council may substitute items on the Potential 2009 Planning Commission Work Program, or may modifY the priority order recommended by staff. K:\2009 Code Amendments\PC & Long Range Work Program\LUTC\Staff Report.doc Land Use/Transportation Committee (LUTC) Staff Report 2009 Planning Commission and Long Range Planning Work Program Meeting Date: March 2, 2009 Page 6