LUTC PKT 03-02-2009
City of Federal Way
City Council
Land Use/Transportation Committee
March 2, 2009
5:30 p.m.
City Hall
Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. APPROVAL OF MINUTES: February 23, 2009
3. PUBLIC COMMENT (3 minutes)
4. BUSINESS ITEMS
A. Easter Lake Flood Control Improvements & West Branch Joes Creek Action
Culvert Replacement Project 100% Design Review and Request for
Authorization to Bid
B. Interlocal Agreement with Federal Way Public School District for S Action
30Sth St. Memorial Stadium Driveway Improvements (To be constructed
under Easter Lake Flood Control Improvements Project} Request
Authorization to Execute Agreement
C. S 34Sth Street HOV Lanes- Project Acceptance
Appleton/5 min.
Appleton/5 min.
G. 2009 Planning Commission and Long Range Work Program
Action Mulkey/5 min.
Action Appleton/IS min.
Action Harris/1 0 min.
Action Michaelson/IO min.
Action Clark/IS min.
D. NPDES 2009 Annual Report and SWMP
E. RV's in Residential Zones Code Amendments
F. Construction Hours Code Amendments
5. FUTURE MEETINGS/AGENDA ITEMS
6. ADJOURN
Committee Members
Linda Kochmar, Chair
Jim Ferrell
Dini Duclos
City Staff
Cary M Roe, P.E., Assistant City Manager/Emergency Manager
Darlene LeMaster, Administrative AssistantII
253-835-2701
G:ILUTCILUTC Agendas and Summaries 2009\3-2-09 LUTC Agenda.doc
City of Federal Way
City Council
Land UselTransportation Committee
February 23,2009
5:30 PM
City Hall
City Council Chambers
MEETING MINUTES
In attendance: Committee Chair Linda Kochmar, Committee Member Dini Duclos, Committee Member Jim Ferrell, Council
Member Jeanne Burbidge, Director of Community Development Services Greg Fewins, Assistant City Attorney Peter
Beckwith, Public Works Director Marwan Salloum, City Manager Neal Beets, Senior Traffic Engineer Maryanne Zukowski,
Senior Planner Janet Shull, Senior Planner Margaret Clark, Street Systems Engineer Jeff Huynh, Assistant City Manager
Cary Roe, Deputy Public Works Director Ken Miller and Administrative Assistant II Darlene LeMaster.
1. CALL TO ORDER
Committee Chair Kochmar called the meeting to order at 5:30 PM. All members were present.
2. APPROVAL OF MINUTES
The February 2, 2009 LUTC meeting minutes were approved.
Moved: Duclos Seconded: Ferrell
Passed: Unanimously, 3-0
3. PUBLIC COMMENT
No public comment was received.
4. BUSINESS ITEMS
A. Grant Funding for Transportation Improvement Projects - Maryanne Zukowski provided background information
on this item. Committee Member Duclos wanted confirmation of the location where these funds would be put to
use. Ms. Zukowski responded that this project will be adding both right and left lanes to the southbound access
ramp off ofI-5, turning onto S 320th Street.
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
Committee forwarded Option 1 to the March 3, 2009 City Council Consent Agenda for approval.
B. Ordinance Adopting Clearing. Grading and Tree and Vegetation Retention Code Amendments
Janet Shull provided background information on this item. Due to the inter-related items of Agenda items B and
C, Ms. Shull provided presentations on both items prior to questions and action on either item. Planning
Commissioner Wayne Carlson was present to answer any questions from the committee.
Committee Member Duclos began by thanking staff, Planning Commission, residents and developers who have
had a part in the code amendment process on these issues. Committee Member Duclos asked for clarification on
rockery and limitations for retaining walls. Were there different limitation bases on whether it is for residential or
commercial use? Ms. Shull had anticipated these questions and had prepared additional slides and explanation on
the topic of retaining walls, addressing slope, height, terracing, and also what is being done in other jurisdictions.
Two public comments were received:
Pete Townsend, Federal Way resident - Mr. Townsend is present on behalf of the Marine
ViewlDeMarwood Improvement Club (MVDIC). The MVDIC became aware of the code amendments
under consideration (tree ordinance) very late in the process. After addressing concerns on behalf of
MVDIC and listening to this topic being discussed in Planning Commission, most of MVDIC's concerns
were already being addressed. Mr. Townsend handed out a memo from himself and MVDIC supported by
Dale Roper (Landscape Architect)
G:\LUTClLUTC Agendas and Summaries 2009\02-23-09-Minutes.doc
Land UsefTransportation Committee
Page 2
February 2, 2009
supporting three additional revisions to the ordinance:
. A better definition of "significant vegetation ";
. Not only list "hazardous trees" and nuisance vegetation" in the definitions, but also in the
exemptions for homeowners.
. In the criteria for a homeowner to be able to modifY their property, the addition of the word
"measurably" after "shall not" makes more sense.
Ms. Shull returned to the podium and responded to Mr. Townsend's requests. Ms. Shull stated that 'hazardous
trees' are dealt with in Ch. 22-XXX3 Exemptions (7): Actions which must be undertaken immediately. or within a
time too short to allow for compliance with the requirements of this article. to avoid an imminent threat to public
health or safety: to prevent an imminent danger to public or private property: or to prevent an imminent threat of
serious environmental degradation. This determination will be made by the director. Referring to the third point
in Mr. Townsend's memo, Committee Member Duclos asked if measurably refers to water. Ms. Shull stated that
in Ch. 22-XXX#, Exemptions (10), b, clearing and grading actions that may affect ground water or stormwater are
addressed: The clearing: or grading activity will not change the points where the stormwater of groundwater enters
or exits the subiect property. and will not change the quality. ql:lantity. or velocity of stormwater or groundwater.
The word 'quantity' will be stricken from this exemption. Ms. Shull will follow up with Mr. Townsend on these
requests. Any modifications needed can be made to the ordinance and presented with those changes noted at the
frrst reading of the ordinance on March 17, 2009.
Wayne Carlson, 36027 3rd Ave S, Federal Way! Planning Commissioner - Mr. Carlson offered testimony as
to the process and consideration given to various items in these code amendments: cut/fill slopes (grade,
length, height), retaining wall height (height restrictions, terracing, modifications), site reclamation, and
stormwater quantity.
Committee Member Duclos asked if these code amendments will protect a single-family homeowner that may like
to remove a tree for various reasons. Ms. Shull explained that citizens need to be made aware of the code
requirements. No permit is required for a single-family residence. The only issue is if the removal of a tree or
trees affects any landowner downhill from the site of tree regarding stormwater or groundwater. Staff educates
the public in a variety of ways: pamphlets, counter service, internet, etc. and will continue to do so in order for the
public to be more aware of the code requirements.
Chair Kochmar proposed a modification to the Planning Commission recommendation changing the height
restriction for rockeries to six (6) feet for both residential and commercial property. Committee Members Ferrell
and Duclos agreed that six feet might be more accommodating to developers and property owners. This revision
may also reduce the number of special exceptions requested should a residential property owner want to increase
the height to six feet.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
Committee forwarded Option 1 with the following modifications to the March 17, 2009 City Council
Consent Ordinance Agenda for first reading:
1) Modify Section 22-XXX3(10)(b) to delete the word "quantity."
2) Modify Section 22-XX17(1)(i) to delete the word "four" and replace it with the word "six."
3) Modify Section 22-XXI5(a)(ii) to delete the word "length" and replace it with the word "height."
C. Ordinance Adopting Code Amendments for Administration of Class IV -General Forest Practices Applications
Janet Shull provided background information on this item.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
Committee forwarded Option 1 to the March 17,2009 City Council Ordinance Agenda for first reading.
D. 2009 Asphalt Overlay Proiect - Bid Award
Marwan Salloum provided background information on this item. Committee Member Ferrell asked the source
of funding for this project. Mr. Salloum responded that the asphalt overlay program is funded through gas tax
G;\LUTC\LUTC Agendas and Summaries 2009\02-23-09-Minutes.doc
Land Useffransportation Committee
Page 3
February 2, 2009
and utility tax; these are dedicated funds for the asphalt overly program. ACM Roe added that the I % of the
utility tax equates to approximately $l.5M annually, while the gas tax is estimated close to $600K. These
figures may vary slightly; the gas tax is dependent on gas sales and the economy. Mr. Salloum noted the
nearly $500K surplus of funding available has currently been directed by City Council to stay with the asphalt
overly program and is carried forward annually to the next year's program. Chair Kochmar asked if the 1%
utility tax was voter or Council approved. ACM Roe will clarify that and respond back to Chair Kochmar via
email.
Moved: Duclos Seconded: Ferrell Passed: Unanimously, 3-0
Committee forwarded Option 1 to the March 3, 2009 City Council Consent Agenda.
E. SCA TBd Agreement
Marwan Salloum provided background information on this item. There was no discussion.
Moved: Ferrell Seconded: Duclos Passed: Unanimously, 3-0
Committee forwarded Option 1 to the March 3, 2009 City Council Consent Agenda.
F. Follow-up to Public Comment Regarding Development Proiect at 1 st Ave S and S 293rd Place
Greg Fewins provided background information on this item. Mr. Fewins showed the committee pictures of the
development site before and after code enforcement. Staff determined that no additional code amendment was
necessary to address this issue. One public comment was received:
Tom Heunisch, Federal Way resident - Mr. Heunisch thanked staff for their follow-up on this matter.
Mr. Heunisch also asked if there might be something in the code to allow for action to be taken so that
this won't happen sometime in the future with another development project.
Committee Member Duclos asked if the City had the ability to remove debris or clean up a site and put a lien
on the property. Mr. Fewins responded that yes, the City has a system in place where staff would initially try
to contact the property owner/bank and attempt to resolve the issue. Should that not be successful, the City
has nuisance abatement money that can be used to clean up property.
No action was taken. Item is for information only.
5. FUTURE MEETING
The next regular LUTC meeting will be Monday, March 2, 2009 at 5:30 PM in City Council Chambers.
6. ADJOURN
The meeting adjourned at 6:45 PM.
G:\LUTClLUTC Agendas and Summaries 2009\02-23-09-Minutes.doc
COUNCIL MEETING DATE: March 17, 2009
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Easter Lake Flood Control Improvements & West Branch Joes Creek Culvert Replacement Project-
100% Design Approval and Authorization to Bid
POLICY QUESTION: Should the Council authorize staff to advertise the Easter Lake Flood Control Improvements &
West Branch Joes Creek Culvert Replacement Project and return to LUTC for authorization to award the bid?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: March 2, 2009
CATEGORY:
IZI Consent
D City Council Business
D Ordinance
D Resolution
D
D
Public Hearing
Other
STAFF REpORT By: Will AppIeton, P.E., Surface Water Manager
DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated March 2,2009.
Options Considered:
1. Authorize staff to bid the Easter Lake Flood ControI Improvements & West Branch Joes Creek Culvert
Replacement Project and return to the LUTC Committee to award the project to the lowest responsive,
responsible bidder.
2. Do not authorize staff to bid this project and provide direction to staff.
STAFF RECOMMENDATION: Staff reconnnends Option 1.
CITY MANAGER APPROVAL:
~
Committee
DIRECTOR ApPROVAL:
Council
Council
COMMITTEE RECOMMENDATION: Forward Option 1 to the March 17, 2009 City Council Consent Agenda for
approval.
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION: H] move to authorize staff to bid the Easter Lake Flood Control Improvements &
West Branch Joes Creek Culvert Replacement Project, and return to the LUTC Committee to award the project to
the lowest responsive, responsible bidder. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances only)
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
March 2, 2009
Land Use and Transportation Committee
Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager ~
Will Appleton, P.E., Surface Water Manager ~
Jeff Wolf, P.E., Surface Water Engineer
100% Design Approval and Authorization to Bid - Easter Lake Flood Control Improvements
& West Branch Joes Creek Culvert Replacement Project
DATE:
TO:
VIA:
FROM:
SUBJECT:
BACKGROUND:
On December 2, 2008 Council authorized staff to proceed with the 100% design of the Easter .Lake Flood
Control Improvements & West Branch Joes Creek Culvert Replacement Project. The design for both projects
is complete with finalization of City permitting, State HP A permitting, and drainage easement acquisition in
process. Staff will complete remaining tasks before advertising for bids. Project cost data is summarized
below.
PROJECT ESTIMATED EXPENDITURES:
Easter Lake
$146,646
o
$581,454
$57,395
$11 ,629
$828124
Planning and Design
Easement Acquisition
2009 Construction Cost ( estimate)
10% Contingency
Construction Management (2%)
TOTAL PROJECT COSTS
AVAILABLE FUNDNG:
SWM MAJOR CIP
SWM MINOR CIP ($207,000)
SCHOOL DISTRICT
TOTAL AVAILABLE BUDGET
$911,000
o
$22,124
$933 124
Joes Creek
$16,404
o
$61,067
$6,107
o
$83 578
o
$100,000
o
$100 000
Staff will bring the project back to LUTC and Council for approval to award the bid to the lowest
responsive, responsible bidder.
Additionally, a grant of approximately $182,000 is pending from the King County Flood Control District
"Subregional Opportunity Fund" for the Easter Lake Flood Control Improvements Project. If this grant is
approved and after obtaining King County Council authorization for the InterlocaI Agreement, staff will
bring the ILA to LUTC and Council for authorization to execute and request that project funding be
increased by the grant amount. Upon Council acceptance of the completed project, any surplus project
funding would be returned to the respective SWM unallocated CIP accounts.
10TH AVE. S. STORMWATER PIPE .
cr 0 be constructed by 2009 project.
under separate SEPA ApprovaQ
PROPOSED ROUTE FOR
STORMWATER PIPE
EASTER LAKE
FLOOD CONTROL IMPROVEMENT PROJECT
(Scheduled for Summer 2009 Construction)
City of Federal Way
Public Works Department
Surface Water Management Division
N
Contact: Jeff Wolf, P.E.
Surface Water Project Engineer
253-835-2753
,-=
~I
Note: Thia map is intended for u. a" a graphical repre.nliltion on~.
The CiIy of FedlHlIl WilY mak&s no wa"lInly as to its accuracy.
Ma, ,rIMed- JAN. 27, 2001
WEST BRANCH JOES CREEK
CULVERT REPLACEMENT SITE
West Branch Joes Creek
Culvert Replacement Project
(Scheduled for construction in Summer 2009)
City of Federal Way
Public Works Department
Surface Water Management Division
N
Paved Edge of Roadway
Wetlands
streams
Contact: Jeff Wolf, P.E.
253-835-2753
~~
~I .
LEGEND
Map 'rlntM. Dec. 22, 200t
COUNCIL MEETING DATE: March 17,2009
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Interlocal Agreement with Federal Way Public School District- For Design and Construction ofS 308th
Memorial Stadium Driveway Improvements
POLICY QUESTION: Should the Council authorize the City Manager to execute the Interlocal Agreement between
the City of Federal Way and Federal Way Public School District to construct the S. 308th Memorial Stadium
Driveway Improvements as part of the Easter Lake Flood Control Improvement project?
COMMITTEE: Land Use and Transportation Committee
CATEGORY:
IZI Consent
D City Council Business
MEETING DATE: March 2, 2008
D Ordinance
D Resolution
D Public Hearing
D Other
_~TAFF ~PO~..!_.~y": \Yi!L!.\pp'l~ton, P:~~_! Surf~ce !Vater Mana er
Attachments: 1. Memorandum to Land Use and Transportation Committee dated March 2,2009.
2. Interlocal Agreement with Federal Way Public School District.
Options Considered:
1. Authorize the City Manager to execute the Interlocal Agreement between the City of Federal Way
and Federal Way Public School District to construct the S. 308th Memorial Stadium Driveway
Improvements as part ofthe Easter Lake Flood Control Improvement project.
Do not authorize the City Manager to execute the Interlocal Agreement between the City of Federal
Way and FederaI Way Public SchooI District to construct the S. 308th MemoriaI Stadium Driveway
Improvements as part ofthe Easter Lake Flood Control Improvement project and provide direction
to staff.
DEPT: Public Works
2.
"-"'---"-~'~'--""'---_.._.._..-....._._......,..............-..........----..----......---........-......--.-------------...............----.....--...-..
STAFF RECOMMENDATION: Staff recommends Option 1 be forwarded to the March 17,2009 City Council
Consent Agenda for approval.
CITY MANAGER ApPROVAL: ~
Conunittee
DIRECTOR ApPROVAL:
e
Council
Council
COMMITTEE RECOMMENDATION: Forward the above staff recommendation to the March 17, 2009 City Council
Consent Agenda for approval.
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move to authorize the City Manager to execute the /nterlocal Agreement between the
City of Federal Way and Federal Way Public School District to construct the S. 30ffh Memorial Stadium Driveway
Improvements as part of the Easter Lake Flood Control Improvement project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
SUBJECT:
March 2, 2009
Land Use and Transportation Committee
Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager
Will ARI11eton, P.E., Surface Water Manager ~
Jeff~1f, P.E., Surface Water Engineer
Interlocal Agreement with Federal Way Public School District-
Design and Construction of S 30Sth Memorial Stadium Driveway Improvements
DATE:
TO:
VIA:
FROM:
BACKGROUND:
The Federal Way Public School District requested that the City enter into an interlocal agreement
for the design and construction of driveway improvements at the District's Memorial Stadium
facility as part of the City's Easter Lake Flood Control Improvements Project. The inclusion of
this work in the City's project will minimize the construction cost for the District and reduce
public disruption in the area. A copy of the proposed agreement is attached to this memo.
The estimated cost of $22,0 19 outlined in the interlocal agreement includes preparation of design
and bidding documents, construction, construction management, project administration and a
10% construction contingency. The actual construction costs incurred will be used to calculate
the final amount ofthe District's reimbursement to the City.
cc- Easter Lake Flood Control Improvements Project File
After recording, return to:
Federal Way City Attorney's Office
33325 8th Ave S
PO Box 9718
Federal Way, WA 98063-9718
INTERLOCAL BIDDING/PURCHASING AGREEMENT
BETWEEN FEDERAL WAY PUBLIC SCHOOLS AND CITY OF FEDERAL WAY
This Agreement, is dated effective this _ day of ,2009, by and between Federal Way
Public Schools, State of Washington, a Washington municipal corporation (hereinafter referred to as
"District") and City of Federal Way, Washington, a municipal corporation (hereinafter referred to as
"Federal Way or City"), (collectively "Parties").
WITNESSETH that:
A. The Parties maintain, for the benefit of the citizens of their respective jurisdictions, an
organized and standard bidding structure charged with the function of securing equipment, goods and
services within the limits of all appropriate bidding laws of the State of Washington and the individual
jurisdictions, and
B. The Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of the Revised
Code of Washington provides for interlocal cooperation between governmental agencies; and
C. It has been determined by each of the Parties hereto that it would be in the best interests of the
citizens of their respective jurisdictions if, in some circumstances, the purchase of public works
equipment, goods and services, can be purchased through a bidding process made up of more than one
jurisdiction in the State of Washington; and
D. The Parties hereto desire and by this agreement enter into an Interlocal Cooperative
Bidding/Purchasing Agreement ("Agreement") wherein the Parties can utilize each other's contracts
where it is lawful and in their best interest to do so and may establish yearly bidding/purchasing for
equipment, goods and services of mutual need requirements.
WHEREAS, the Parties hereto desire to set forth their rights, duties and responsibilities with
respect to applicable laws, ordinances, procedures as established by the Parties hereto and the State of
Washington. District and the City may elect not to exercise their right under this Agreement but may do
so at any time the Agreement remains in effect, and
-1-
City of Federal WayIFederal Way Public Schools
BiddinglPurchasing Agreement
Page 2
NOW, THEREFORE, for and in consideration of the procedures contained herein performed and
to be performed, the Parties hereto agree as follows:
1. Cooperative Purchases. The Parties hereto, pursuant to Chapters 35 and 39 bidding laws,
Revised Code of Washington, and pursuant to Chapter 39.34 of the Revised Code of Washington do
hereby contract to cooperatively purchase public works improvements as depicted in Exhibit A-I, and as
further described in Exhibit A-2, as a result of competitive bidding and within the specifications
established by and for District and the City. Once bidding has been finalized and the Parties have been
notified, the City will confirm' the extent of District participation with the applicable contractor, in
accordance with the terms of this agreement.
District and the City agree that each party has no liability as far as the durability, serviceabiIity,
and warranty of the goods, services, and equipment selected. It is also agreed that the goods, services, and
equipment selected shall be agreed upon by each individual party and will not be perceived as selected by
the other party.
District and the City accept no responsibility of the performance of any contracts by. the
contractor, and District and the City accept no responsibility for payment of the purchase price for any
contract entered into by the other party.
This Agreement is offered to allow the City and District the capability to purchase goods,
services, and equipment designed specifically for their use and to take advantage of prices achieved by
group participation.
2. No Obligation to Purchase. Each party reserves the right to contract independently for the
purchase of any particular class of goods or services with or without notice to the other party. The Parties
reserve the right to exclude the other party from any particular purchasing contract with or without notice
to the other party.
3. Reimbursement. In consideration of the City providing the Services during the term of the
Agreement, upon completion of all work specified in this agreement, the District agrees to reimburse the
City for actual costs incurred by the City reIated to issuance of month~y Progress Payments made on
behalf of the District for work completed by the City's contractors, based on the cost breakdown listed in
"BID SCHEDULE (Attachment C)" of the RFB09-I02 contract, except as modified by a City-approved
Change Order, for culvert replacement and driveway improvement work depicted in Exhibit A-I Aerial
Map and as further described in Exhibit A-I Cost Estimate to the limits specified below.
The total reimbursement amount payable to City pursuant to the Agreement shall be an amount
not to exceed Twenty-Two Thousand, One-Hundred Twenty-Four, and 00/100 Dollars ($22,124.00).
-2-
City of Federal WayIFederal Way Public Schools
Bidding/Purchasing Agreement
Page 3
4. Term. This Agreement shall take effect immediately and terminates upon completion of
all provisions of this Agreement. It may be terminated by either party by giving ten (10) days written
notice to the other; provided however, that termination shall not affect or impair purchases of the Parties
that are agreed to on or before the date of termination.
5. Compliance with Laws. Each party accepts responsibility for compliance with federal,
state, or local laws and regulations including, in particular, that party's bidding requirements applicable to
the acquisition of any goods, services, or equipment obtained through the cooperative process agreed to
herein.
6. Indemnification.
District Indemnification. District agrees to indemnify, defend and hoId the City, its eIected
officials, officers, employees, agents, and volunteers harmless from any and all claims, demands, losses,
actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities,
including, without Iimitation, their respective agents, licensees, or representatives, arising from, resulting
from, or connected with this Agreement to the extent caused by the negligent acts, errors or omissions of
District, its elected officials, commissioners, officers, employees, agents, and volunteers, or by District's
breach of this Agreement.
City Indemnification. The City agrees to indemnify, defend and hold District, its elected officials,
commissioners, officers, empIoyees, agents and volunteers harmless from any and all claims, demands,
losses, actions and liabilities (including costs and attorney fees) to or by any and all persons or entities,
including without limitation, their respective agents, licensees, or representatives, arising from, resulting
from or connected with this Agreement to the extent solely caused by the negligent acts, errors, or
omissions of the City, its employees or agents. Survival. The provisions of this Section shall survive the
expiration or termination of this Agreement with respect to any event occurring prior to such expiration or
termination.
7. Contact Persons. The Parties stipulate that the following persons shall be the contact
person for their respective jurisdiction.
a. District
Rod Leland, Facilities Manager
31405 18th Ave. South
Federal Way, WA 98003-5433
253-945-5934
b. City of Federal Way
Purchasing Coordinator
33325 8thAve S
PO Box 9718
Federal Way, WA 98063-9718
(253) 835-2533/Fax: (253) 835-2509
-3-
City of Federal WaylFederal Way Public Schools
Bidding/Purchasing Agreement
Page 4
8. Filing. A copy of this Agreement shall be filed with the City Clerk of the City of Federal
Way, and the District School Board, and recorded with the King County Auditor.
9. General Provisions. This Agreement contains all of the agreements of the Parties with
respect to any matter covered or mentioned in this Agreement. No provision of this Agreement may be
amended or modified except by written agreement signed by the Parties. This Agreement shall be binding
upon and inure to the benefit of the Parties' successors in interest, heirs and assigns. Any provision of this
Agreement which is declared invalid or illegal shall in no way affect or invalidate any other provision. In
the event either of the Parties defaults on the performance of any terms of this Agreement or either Party
places the enforcement of this Agreement in the hands of an attorney, or files a Iawsuit, each Party shall
pay all its own attorneys' fees, costs and expenses. The venue for any dispute related to this Agreement
shall be King County, Washington. Failure of the City to decIare any breach or default immediately upon
the occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or
default. Time is of the essence of this Agreement and each and all of its provisions in which performance
is a factor.
IN WITNESS WHEREOF the Parties have hereunto placed their hand and seals on the day and
year indicated.
DISTRICT
CITY OF FEDERAL WAY
BY:
BY:
Superintendent, Tom Murphy
City Manager, Neal Beets
Date:
,2009
Date:
,2009
Approved as to Form
for District
Approved as to Form
for City of Federal Way
District Attorney,
City Attorney, Patricia A. Richardson
ATTEST: This _ day of
,2009.
ATTEST: This _ day of
,2009.
District Representative,
Federal Way City Clerk
Carol McNeilly, CMC
G:\1awforms\INTERLCL.doc
08/04
-4-
EXHIBIT A
SCOPE OF SERVICES & COST ESTIMATE
For S. 30Sth St. Memorial Stadium Driveway Improvements
(To be constructed under City's "Easter Lake Flood Control Improvements" Project)
SCOPE OF SERVICES:
Includes work related to the design and construction ofS. 30flh Street Memorial Stadium driveway
improvements to increase drivewav approach radii to current City Development Standards. as
roadway geometries and the layout of existinf! utilities allows. and the replacement of the failing
easterly 16-inch diameter driveway culvert with an 18-inch diameter concrete. pipe. all as
depicted in the contract bid documents. (See page two of exhibit for aerial map depiction of this
work.)
COST ESTIMATE:
I.
II.
Total Design Cost
(Services provided by Roth Hill, LLC, under AGO? -166)
$ 1,054
Construction Costs
(Services provided by City and their Contractor under RFB 09-102.
Includes 10% Project Administration/Construction Management,
and applicable sales tax.)
$19,059
Construction Contingency (J 0% of Construction Cost)
$ 1,906
Estimated Total Construction Cost
$20,965
TOTAL ESTIMATED PROJECT COST (Design & Construction)
$22,019
Costs presented are estimates only; actual costs incurred will be used to calculate final cost of
District's portion of work for reimbursement to the City.
Exhibit A
Page 1 / 2
-5-
EXHIBIT A-1
Memorial Stadium S. 308th St. Driveway Improvements
For Federal Way Public Schools
(S.308th Street 1160 Block to 1240 Block) N
+
City of Federal Way
Public Works Department
Contact Jeff Wolf, p.e.
Surface Water Project Engineer
253-835-2753
Note: This map is inten($d for USfI 988 9,sphicallepre.mlllion on,y.
Tho CIly of Fod",ol Woy mo"'. no wo"only 0.'0 t.OCCUl.CY.
Map .-rlntecl- JM. U. 11IM
Exhibit A
Page 2 / 2
-6-
l_m ____
COUNCIL MEETING DATE: March 17,2009
ITEM #:
-..-.-----..-.....---.-.-.-.--...-----....-------.-.-...--...---.....-.-----..--..-----...-------------.-.--
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: South 348th Street HOV Lanes Project - Project Acceptance and Retainage Release
POLICY QUESTION: Should the Council accept the South 348th Street HOV Lanes Project constructed by
Westwater Construction Co. as complete?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: March 2, 2009
CATEGORY:
[8J Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
~TAFF ~!ORT B!: M~~!l Sa1!~~~!.-~-.:.E., Public Works D!!~~~I--_
DEPT: Public Works
Attachments: Land Use and Transportation Committee memorandum dated March 2, 2009.
Options Considered:
1. Authorize fmal acceptance of the South 348th Street HOV Lanes Project constructed by Westwater
Construction Co., in the amount of $2,998,786.87 as complete.
2. Do not authorize final acceptance of the completed South 348th Street HOV Lanes Project constructed
by Westwater Construction Co. as complete and provide direction to staff.
STAFF RECOMMENDATION: Staff recommends Option 1.
CITY MANAGER APPROVAL: ~
Committee
DIRECTOR APPROVAL:
Council
ommittee
Council
COMMITTEE RECOMMENDATION: Forward Option 1 to the March 17, 2009 Council Consent Agenda for
approval.
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION: "] move approval of final acceptance of the South 348h Street HOV Lanes
Project constructed by Westwater Construction Co., in the amount of$2,998, 786.87 as complete"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACI10N:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02106/2006
COUNCIL BILL #
1sT reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
March 2, 2009
Land Use and Transportation Committee
Cary M. Roe, P. E., Assistant City Manager, Chief Operations Office, Emergency Manager
Marwan Salloum, P .E., Public Works Director ~
John Mulkey, P.E., Street Systems Project Engineer 'S"~
South 348'h Street HOV Lanes Project - Project Acceptance and Retainage Release
Prior to release of retainage on a Public Works construction project, the City Council must accept the work as
complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The
above-referenced contract with Westwater Construction Co. is complete. The final construction contract
amount is $2,998,786.87. This is $221,088.93 below the $3,219,875.80 (including contingency) budget that was
approved by the City Council on February 19,2008.
K:\LUTC\2009\03-02-09 S348th Street HOV Lanes Project - Project Acceptance.doc
COUNCIL MEETING DATE: March 17,2009
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: NPDES Permit Requirements/Annual Report and SWMP
POLICY QUESTION: Should Council approve the 2009 Annual Report and Stormwater Management Program
(SWMP) documents for submittal to the Department of Ecology as required by the Western Washington
(NPDES) Phase II Municipal Stormwater Permit?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: March 2, 2009
CATEGORY:
~ Consent
D City Council Business
D Ordinance
D Resolution
D
D
Public Bearing
Other
Will Appleton P .E., SWM Manager
Don Robine1:h ESA _~_~.~~ES Coordinat~~_
DEPT: Public Works
STAFF REpORT By:
Attachments: Land Use and Transportation memorandum dated March 2, 2009
2009 Annual Report and Stormwater Management Program
Options Considered:
1. Approve the 2009 Annual Report and SWMP documents and authorize the City Manager to submit
documents to the Department of Ecology by March 31 st to satisfy the City's NPDES Permit obligations.
2. Do not approve the 2009 Annual Report and SWMP documents and provide direction to staff.
STAFF RECOMMENDATION: Staff recommends Option 1.
CITY MANAGER APPROVAL: ~ DIRECTOR APPROVAL:
Committee Council
Committee
Council
COMMITTEE RECOMMENDATION: Forward Option 1 to the March 17th, 2009 Council Consent Agenda for
approval.
Dini Duclos, Member
Linda Kochmar, Chair
Jim Ferrell, Member
PROPOSED COUNCIL MOTION: HI move approval of the 2009 Annual Report and SWMP documents and
authorize the City Manager to submit said documents to the Department of Ecology by March 3rt to satisfy the
City's NPDES Permit obligations."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02106/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
March 2, 2009
Land Use and Transportation Committee
Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager
Will Appleton, P .E., Surface Water Manager
Don Robinett, CPESC, ESA & NPDES Coordinator y'R
NPDES Permit Requirements/Annual Report and SWMP
BACKGROUND:
The National Pollutant Discharge Elimination System (NPDES) is a federal permit that regulates
stormwater and wastewater discharges to waters of the State. While it is a federal permit, the regulatory
authority lies with Washington State Department of Ecology (DOE).
The NPDES Phase II Municipal Stormwater Permit for Western Washington was issued by DOE on
January 17, 2007 and went into effect on February 15, 2007. The permit requires that all affected
municipalities create and implement a Stormwater Management Program (SWMP) which addresses five
required program elements: 1) Public Education and Outreach, 2) Public Involvement and Participation,
3) Illicit Discharge Detection and Elimination, 4) Construction Site Run-Off, and 5) Operations and
Maintenance of Post Construction Stormwater Facilities. While the Permit went into effect in February of
2007, the permit phases program implementation requirements through 2012.
In addition to the SWMP, the permit also requires permittees to submit an Annual Report intended to
update the DOE on the status of the permittee's compliance with the NPDES Phase II Permit. Annual
Reports must be submitted to DOE on or before March 31 st of each year of the permit starting in 2008.
Since the effective date of this permit, City staff has been working with the DOE and several regional
forums to determine how to best meet the permit requirements. City staff has prepared the following
documents to meet the 2009 SWMP and Annual Report requirements as specified under the permit.
· The SWMP describes the City's applicable existing programs, as well as the progress made in
updating these programs as necessary to meet the requirements of the permit. The SWMP is a
planning document which is be updated each year. The SWMP is considered a draft document
until the fmal document has been approved and supporting ordinances have been adopted by City
Council in 2011.
· The Annual Report is primarily a 92 item checklist intended to illustrate the City's compliance
with the NPDES Phase II Permit. [Note: Pursuant to the guidance provided by the Department of
Ecology, the answer "Yes" was only used when the program is fully implemented. The answer,
"No" or "NA" and brief comments were used to describe the status of all other permit
requirements. ]
cc: Project File
Day File
-~
~
~-
CITY OF ~.
Federal Way
NPDES
Annual Report
To Be Issued March 2009
Pursuant to the
Western Washington Phase II
Municipal Stormwater Permit
# WAR 04 - 5516
Instructions on Filling out the Western WA Phase II Municipal
Stormwater Permit Annual Report Form
1. Complete all TABS in the worksheet: (1) Permittee Information; (2) Certification; (3)
ANNUAL REPORT (Section VI); (4) Info Collection (Section VII-A); (5) Info Collection
(Section VII-B); (6) Info Collection (Section VII-C); and (7) Info Collection (Section VII-D).
2. The Certification formfTAB must be signed and certified bv the responsible official(s).
All TABs (except the INSTRUCTIONS) must be printed out and mailed to Ecology.
3. Answer every question. Use the Comments and Attachment fields only when
necessary to provide additional information.
4. For questions asking for a number, type in a 0 (zero) in the # field of the ANNUAL
REPORT tab if no activity has occurred. Do not leave the field blank.
5. Do not add text to shaded fields.
6. Use the following tables to guide filling out the Y/N/NA field. See below.
7. Save your completed Annual Report and email the Excel worksheet PLUS attachments
to: PH2_WAnnRpt@ecy.wa.gov. Ecology cannot accept incomplete or partially
completed Annual Report forms.
If you met the permit
requirement by the deadline in Mark Y in the Y ININA field.
the permit...
Mark N in the Y ININA field.
If you did not meet the permit
requirement by the deadline in Provide following information in Comments field: "reasons
the permit..... why, corrective steps taken and proposed, and expected
dates that the deadline will be met." [See S9.E.2.d for full
description of required additional information.]
If the permit requirement does
not apply to you or is not yet Mark NA in the YININA field.
due.. ...
You may note in the Comments field if the requirement is
not yet due.
I. Permittee Information
Permittee Name
Ci of Federal Wa
Permittee Coverage Number
WAR 04-5516
Contact Name
William Appleton, P.E.
Phone Number
253) 835-2750
Mailing Address
PO Box 9718
City
Federal Wa
State
WA
Zip+4
98063-9718
Email Adddress
William.Appleton@ci
II. Regulated Small MS4 Location
Jurisdiction
City of Federal Wa
Entity Type: Check the box that applies
Coun Ci /Town Other
X
Major Receiving Water(s)
The Pu et Sound
III. Relying on another Governmental Entity
If you are relying on another governmental entity to satisfy one or more of the
permit obligations, list the entity and briefly describe the permit obligation(s) they
are implementing on your behalf below. Attach a copy of your agreement with the
other entity to provide additional detail.
.
Name of Entity: Permit Obligation(s):
N/A
IV. Certification
All annual reports must be signed and certified by the responsible official(s) of permittee or co-
permittees. Please print and sign this page of the reporting form and mail it (with an original
signature) to Ecology at the address noted below. An electronic signature will not suffice.
I certify under penalty of law, that this document and all attachments were prepared under my direction or
supervision in accordance with a system designed to assure that Qualified Personnel properly gathered and
evaluated the information submitted. Based on my inquiry of the person or persons who manage the system or
those persons directly responsible for gathering information, the information submitted is, to the best of my
knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting
false information, including the possibility of fine and imprisonment for willful violations.
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<<i
2008 Annual Report - Appendix A (Stormwater Studies)
.. ......
Description of stonnwatermonitoring, ,studies, iortypeof Staff Contact
information collected ,and analyzed during tbe rep()rtingperi()d. ,..
(S8.B.l) . . - .,
Continuous water quality monitoring at four (4) in-pipe MS4 locations Dan Smith,
1 utilizing automated instrumentation for flow, dissolved oxygen, Water Quality Coordinator
temperature, and pH. 253-835-2756
Continuous water quality monitoring at one (I) in-pipe MS4 location Dan Smith,
2 Water Quality Coordinator
utilizing automated instrumentation for turbidity. 253-835-2756
Continuous water quality monitoring at three (3) surface water Dan Smith,
3 locations utilizing automated instrumentation for flow, dissolved Water Quality Coordinator
oxygen, temperature, pH, and turbidity. 253-835-2756
Continuous water quality monitoring at two (2) surface water Dan Smith,
4 locations utilizing automated instrumentation for flow, dissolved Water Quality Coordinator
oxygen, temperature, and pH. 253-835-2756
Continuous temperature monitoring at approximately seventeen (17) Dan Smith,
5 individual (both MS4 and surface water) sites utilizing automated Water Quality Coordinator
loggers. 253-835-2756
Various grab samples collected to quantify stormwater contaminants Dan Smith,
6 of concern associated with prohibited stormwater discharges and code Water Quality Coordinator
enforcement action. Samples were submitted to a local environmental 253-835-2756
laboratory for analysis.
In-stream B-IBI macroinvertebrate samples collected and analyzed Dan Smith,
7 Water Quality Coordinator
from eleven (11) individual sites. 253-835-2756
Will Appleton, PE
8 Catch basin sediment level monitoring. Surface Water Manager
253-835-2750
Volunteer water quailty monitoring data. No quality control review or Dan Smith,
9 Water Quality Coordinator
data evaluation was conducted on this data. 253-835-2756
.
CITYOF ~~
Federal Way
Stonnwater Management
Program
(SWMP)
To Be Issued March 2009
Pursuant to the
Western Washington Phase II
Municipal Stormwater Permit
# WAR 04 - 5516
Page 1 of 29
City of FederaJ Way
NPDES Phase II Stormwater Management Program
TABLE OF CONTENTS
TABLE OF CONTENTS... ........ ........... ........ ......... ....... .................... ... .............. ..................:.... 2
BA CK GR 0 UND....................................................................................................................... 4
INTRODUCTION ... .... .... .... ..... ... ................ ....... ....... ....... ..... ...... ... ......... ...... ... ................... ...... 5
SECTION I - Public Education and Outreach.......................................................................... 6
Targeted Audiences and Subject Areas... .............. .......... ........................... ....... ............ ........ 6
Measure Understanding............... ......... .......... ............. ..................... .............. ..... ............... J 1
Track and Maintain Records........................................................... .................................... 12
SECTION 2 - Public Involvement and Participation .............................................................. 13
Public Participation in Development of SWMP ................................................................. 13
Evaluation of Public Comments........................ ............. .......... ...... ......... .......... ........ .......... 14
Stewardship Programs & Environment Activities ..............................................................15
Web Page - SWMP and Annual Report .............................................................................. J 5
SECTION 3 - Illicit Discharge Detection and Elimination .................................................... J 6
Municipal Storm Sewer Map.. .......... ....... .................................... ..... ....... ................. .......... 16
(Permit Requirement S. 5. C.3.a) .. ........ ......... ................ ........ ...... ..... ........ ........................ .... 16
Illicit Discharge Detection and Elimination (IDDE) Ordinance ......................................... 16
Implementation of IDDE.... ..................... ......................... .................... .............. ................. 17
(Permit Requirement S. 5. C .3.c) ............................................... ........................................... J 7
IDDE Education (Hazards Associated with Illicit Discharges) ..........................................18
IDDE Assessment, Evaluation and Tracking ...................................................................... 19
(Permit Requirement S.5. C.3.e) . ....... ........ ................ ........ ........ ...... ................. ............. ...... J 9
Municipal Field Staff Training... ........... ............. ....... ........ .......... .... ..... ..... ............... ..... ...... J 9
(Permit Requirement S.5.C.3 .f)........ ..... ............... ................. ......... .... ............................ ..... 19
SECTION 4 - Controlling Runoff from Construction Sites.................................................... 2 J
Program Ordinance and Enforcement Mechanisms............................................................ 21
(Permit Requirement S.5. C .4.a) . .................... .... .......... ...... ......... ....... ..... ........... .................21
Permitting Process with Review, Inspection and Enforcement .......................................... 22
Inspection Program to Verify Long-Term Operation & Maintenance of Storm water
Facilities.................................. .................. .................... .............. .... .... ....... ....... .......... ..... ...24
Tracking Inspections, Enforcements, Wamings and Violations .........................................25
NPDES Forms Available to the Public ............................................................................... 25
Verification Staff Responsible for Program Implementation are Trained .......................... 25
SECTION 5 - Pollution Prevention and Operations and Maintenance................................... 26
Maintenance Standards................ ......... .................... ....... ................... ....... ............ ............. 26
Annual Inspections... ......... .................... .............................. ............ ........ ....... ...... .... ..... ......26
Spot Check Inspections................ ......... ................. .............. ......... .............. ....... ..... ....... .....27
Page 2 of 29
City of Federal Way
NPDES Phase n Stonnwater Management Program
CB and Inlet Inspections.................................... .................................... ............................. 27
Compliance with Inspection Requirements ................. ..... ............................... ................... 27
Practices to Reduce Stormwater Impacts ............................................................................ 27
BMPs to Reduced Pollutants Discharged from City Lands ................................................ 28
Develop & Implement On-Going Training..................... .......... ............. ....... ............ ...... ....28
Develop and Implement SWPPPs (Heavy Equipment and Storage Yards)........................ 28
Record Keeping and Tracking.......... ....... ........... ............................ ............... ..................... 29
Page 3 of 29
City of Federal Way
NPDES Phase II Stonnwater Management Program
BACKGROUND
The National Pollutant Discharge Elimination System (NPDES) is a federal permit
authorized under the Federal Clean Water Act of 1972 (as amended in 1977) that regulates
stormwater and wastewater discharges to waters of the State. While NPDES is a federal
permit, it is primarily administered by state governments. The NPDES Phase n Municipal
Stormwater Permit for Western Washington was issued by the Washington State Department
of Ecology on January 17,2007 and went into effect on February 16,2007.
While there are several types ofNPDES permits, the municipal permit is intended to reduce
the impacts from both point source (i.e. construction site run-off) and non-point source
pollution carried by stormwater. Construction site run-off and non-point source pollution,
such as oils and metals from cars, fertilizers and pesticides from lawns, soaps from car
washes and pet waste are major contributors to water quality degradation in our lakes,
streams, wetlands and the Puget Sound.
One of the major requirements under the Municipal NPDES Permit is that all affected
municipalities create and implement a Stormwater Management Program (SWMP) which
addresses five required program elements: I) Public Education and Outreach, 2) Public
Involvement and Participation, 3) Illicit Discharge Detection and Elimination, 4)
Construction Site Run-Off, 5) Operations and Maintenance of Post Construction Stormwater
Facilities. While the permit went into effect in February of2007, the permit phases program
implementation requirements through 2012.
Page 4 of 29
City of Federal Way
NPDES Phase II Stormwater Management Program
INTRODUCTION
This document has been prepared to meet the City of Federal Way's Western Washington
Phase II Municipal Stormwater Permit (Permit) requirement for development of a
Stormwater Management Program (SWMP) identified in Section S5.A.2 of the Permit.
The City's SWMP is designed to reduce the discharge of pollutants from the City's
Municipal Separate Storm Sewer System (MS4) to the maximum extent practicable (MEP),
meet Washington State's All Known and Reasonable Technology (A KART) requirements,
and protect water quality once it is fully implemented.
As will be demonstrated in the following sections, many ofthe required SWMP elements are
already being implemented by the City. The City will gather, track, maintain and use
information on an on-going basis to evaluate the SWMP development, implementation,
Permit compliance, and to set priorities as part of the implementation of the City's SWMP.
Pursuant to the requirements of the Permit, the SWMP will be updated annually until the
permit expires on February 16, 2012. The SWMP shall be considered a draft document and
used as a planning tool until such time as the SWMP and any supporting ordinances have
been formally adopted by the City of Federal Way City Council.
Relationship to 1995 Surface Water Management Comprehensive Plan
The following SWMP should be considered a draft update to Chapter III (Surface Water
Utility Programs) of the City of Federal Way 1995 Surface Water Management
Comprehensive Plan. The other chapters of the 1995 Comprehensive Plan are still in effect.
Page 5 of 29
City ofFederal Way
NPDES Phase II Stormwater Management Program
SECTION 1 - Public Education and Outreach
"The 5WMP shall include an education program aimed at residents, businesses, industries,
elected officials, policy makers, planning staff and other employees of the City. The goal of
the education program will be to reduce or eliminate behaviors and practices that cause or
contribute to adverse stormwater impacts. The City's education program may be developed
locally or regionally. .. (Permit Requirement 55.C.l)
Pursuant to Permit requirement 55.C.l.a., a Public Education and Outreach Program must
be in place by F ebruwy 16, 2009.
The City of Federal Way maintains an active Public Education and Outreach Program. The
City uses a variety of approaches to inform residents and businesses about stormwater
pollution prevention, stewardship opportunities, capital improvement projects, watershed
planning and maintenance activities, engaging both citizens and stakeholders alike.
Public education is important to protecting our water resources. It is a utility goal to increase
water quality compliance by helping people realize their individual and collective
responsibilities for protecting our waterways. Public education and participation has also
proven to be a useful tool in water quality compliance and enforcement. An informed
community can be very effective at keeping a watchful eye on our waterways.
The Surface Water Management Division (SWM) is actively producing and distributing
public educational materials (i.e. posters, press releases, brochures, booklets and flyers) on a
variety of subjects related to improving water quality. All SWM publications are available
on the web at http://www.cityoffederalway.com/SWM.
Targeted Audiences and Subject Areas
(PermU Requirement S5.C.1.a)
SWM's existing programs listed below target a wide variety of audiences and subject
areas. The programs are organized by targeted audiences and subject areas as identified
in Section S5.C.l.a of the Permit.
i) The General Public
(1) Impacts of Stormwater Flows into Surface Waters and Impacts from
Impervious Surfaces
The broad topics of impacts from impervious surfaces and stormwater flows are
addressed several ways within SWM's existing public education, outreach and
involvement programs. Examples of these include our quarterly newsletter (The
Water Log), web pages, catch basin curb markers, charity car wash kits, natural
yard care, pet waste brochures and local government access channel (Channel
21) probJfams and public service announcements.
Further, SWM staff is actively involved in The STORM Group (the Regional
NPDES Education and Outreach Forum) with the goal of developing a regional
Page 6 of 29
City of Federal Way
NPDES Phase II Stormwater Management Program
storm water educational campaign for the greater Puget Sound area. The
STORM Group is a group of public education and outreach professionals from
Phase I & 11 jurisdictions from the greater Puget Sound area working together to
share and develop education and outreach programs and research. The STORM
Group is coordinating its regional stormwater education campaign efforts with
the Puget Sound Partnerships educational efforts.
(2) Source Control BMPs, Environmental Stewardship Actions, Pet Waste,
Vehicle Maintenance, Landscaping and Buffers
(a) Source Control BMPs
(i) Construction Site Erosion Control Brochure
SWM has developed an erosion/sedimentation control educational
brochure targeted at single family contractors. The brochure outlines
the erosion control inspection process and provides details on the
standard best management practices (BMPs). The brochure is
currently attached to all new single family construction permits.
Brochures are also distributed during the preconstruction conference.
(ii) Restaurant Industry Poster
The Good Cleaning Practices for the Restaurant Industry Poster
describes industry specific waste disposal and cleaning best
management practices in three languages, English, Spanish and
Korean. The poster is designed to reduce the number of illicit
discharges from restaurant businesses. The posters were originally
delivered to all restaurants within the City of Federal Way in 2004 and
are currently being redistributed to all restaurants and property
owners/managers. The posters are also handed out through the Illicit
Discharge Detection and Elimination (IDDE) program.
(iii) Auto Industry Poster
The Good Cleaning Practices for the Automotive Industry Poster
describes industry specific waste disposal and cleaning best
management practices. The poster is intended to reduce the number of
illicit discharges from automotive businesses. The posters were hand
delivered to all auto industry businesses within the City of Federal
Way in 2004 and continue to be handed out through the IDDE
program.
(iv) Catch Basin Curb Marker Program
Through this program, local youth organizations, like Boy Scouts and
Girl Scouts and other special interest groups, volunteer to glue these
colorful four inch plastic markers to curbs, sidewalks or roads adjacent
to catch basins in residential neighborhoods. The program is designed
to raise awareness that all City storm drains flow to natural waterways.
Page 7 of 29
City of Federal Way
NPDES Phase II Stormwater Management Program
(v) Charity Car Wash Program
As a proactive measure to educate and assist the public interested in
holding charity car wash events, the City maintains the Fish Friendlv
Car Wash Program. The program offers two "fish friendly" car wash
alternatives: 1) Sell charity car wash tickets through the Puget Sound
Car Wash Association; and 2) Check out car wash kits free of charge.
Kits are borrowed from the City for charity events held within the
City. The kits are designed to divert wash water to the sanitary sewer
system. The program also disseminates public education materials in
the form of letters, flyers and press releases targeted at local charities
and special interest groups, as well as local businesses.
(b) Environmental Stewardship
(i) Pet Waste Brochure
The pet waste brochure identifies the numerous adverse impacts pet
waste can have on water quality and describes environmentally
friendly disposal techniques. Pet waste brochures are displayed at
local parks, pet stores and veterinary clinics. In addition, pet waste
signs are posted and collection bags are provided in City parks.
(ii) Don't Feed the Ducks or Geese Poster
This poster was created by King County and displays four reasons not
to feed the ducks or geese. Posters are on display at local lakes and
ponds and are distributed to North and Steel Lake residents annually as
a part of their aquatic weed management programs. They are designed
to reduce nutrient loading and other harmful impacts resulting from
feeding waterfowl.
(iii) Be a Lake Steward Flyer
The lake steward flyer encourages lake residents to adopt or modify
residential practices and behaviors to help improve water quality in
local lakes. The flyer is distributed annually.
(iv) Stream Team
Through this volunteer program residents and interested parties
regularly check out water quality monitoring kits and conduct basic
water quality tests in local streams. The program is designed to raise
awareness on the health of streams and encourage stewardship. The
group also reports any adverse conditions or illicit discharges they may
observe.
(v) Lakota Creek Clean Up
During this annual spring event volunteers and SWM staff walk the
Lakota Creek stream corridor removing litter and debris which can
degrade water quality and cause flooding or channel erosion.
Page 8 of 29
City ofFederal Way
NPDES Phase II Stonnwater Management Program
Participants are educated on the adverse impacts oflitter and other
pollutants on stream health and stability.
(vi) Invasive Plant Removal
SWM coordinates seasonal volunteer events to hand remove invasive
plants from our stream and wetland restoration areas. Participants are
taught the importance of allowing native plants to thrive in these areas.
(c) Vehicle Maintenance
(i) Household Stormwater Pollution Prevention Brochure
This brochure describes a series of household practices designed to reduce
storm water pollution impacts. These practices include environmentally
friendly yard care, and home and vehicle maintenance techniques. This
brochure was created through grant funding provided by the Department of
Ecology's Local Government Stormwater Grant.
Vehicle maintenance is also planned to be addressed through the STORM
Group's regional stormwater education campaign.
(d) Landscaping & Buffers
(i) Natural Yard Care
The City of Federal Way actively participates in the Natural Yard Care
Program created by King County. The program offers a series of three
workshops to teach residents environmentally fiiendly lawn and
garden care techniques. In addition, Yard Talk, and other Natural
Yard Care programming are run on Federal Way's local government
access channel (Channel 21).
(ii) Lake Friendly Landscape Brochure
SWM staffin cooperation with the Washington State Lake Protection
Association have updated the "Blueprint for a Lake Friendly
Landscape" brochure. The brochure describes native planting
alternatives, encourages the creation of native landscape buffers along
the shoreline and discourages shoreline armoring. The brochure is
designed to reduce the use for fertilizers and pesticides, improve
wildlife values and water quality. The brochure was distributed by
mail to lake residents.
(iii) Taking Care of Streams Brochure
This regional streams brochure originally created by Oregon State
University, promotes stewardship practices in an effort to improve
natural processes and water quality. The brochure was distributed by
mail to all stream fi-ont property owners.
Page 9 of 29
City of Federal Way
NPDES Phase II Stonnwater Management Program
ii) The General Public & Businesses (including mobile & home based)
(1) BMPs for Use and Storage of Automotive Chemicals, Hazardous Cleaning
Supplies, Car Wash Soaps and Hazardous Materials
Several of SWM' s existing programs address the BMPs for the use and storage
of automotive chemicals, cleaning supplies, hazardous materials and car wash
soaps including: the Auto Industry Poster, The Restaurant Industry Poster, the
Fish Friendly Car Wash Program and articles in "The Water Log". In addition,
the Household Stormwater Pollution Prevention brochure addresses several of
these topics.
(2) Impacts of Illicit Discharges and How to Report Them
(a) The Spill Hotline
The City's 24 Hour Spill Hotline was publicized in 2008 through a press
release, as well as in the Household Stormwater Pollution Prevention brochure
and SWM's quarterly newsletter, The Water Log. The Spill Hotline is also
posted on the City's main web page (www.cityoffederalway.com).
The impacts from illicit discharges and how to report them are also addressed in
both the Stormwater Pollution Prevention Brochure, Household Stormwater
Pollution Prevention brochure and in periodic articles within The Water Log.
Both subjects are also covered in depth on the City's Surface Water
Management web site (www.cityoffederalway.com/swm).
iii) Homeowners, Landscapers and Property Managers
(1) Yard Care Techniques Protective of Water Quality & BMPs for Use and
Storage of Pesticides and Fertilizers
The existing Natural Yard Care Program targets homeowners and residential
use of pesticides and fertilizers and encourages environmentally friendly
techniques. The City hopes to target landscaping firms and property managers
through an expansion of the existing Natural Yard Care Program or through the
efforts of the STORM Group. In the interim, the City's local government
access channel runs Natural Yard Care programs seasonally, in an effort to
reach landscapers and property managers, as well as homeowners.
(2) BMPs for Carpet Cleaning and Auto Repair and Maintenance
These topics are primarily addressed through the Auto Industry Poster, the
Catch Basin Curb Marker Program, The Fish Friendly Car Wash Program and
periodic articles in "The Water Log". SWM currently does not specifically
target carpet cleaning activities.
(3) Low Impact Development (LID)Techniques
In 2008 the City of Federal Way worked with a consultant, funded through a
technical assistance grant from the Puget Sound Partnership, to develop
recommendations for integrating LID techniques into the City's development
regulations. The City plans to create educational materials to promote the use
Page 10 of29
City of Federal Way
NPDES Phase II Stomlwater Management Program
of these LID techniques once they have been integrated and adopted into the
development regulations in 2009.
SWM staff are also examining different existing educational materials on LID
techniques and design standards, including WSU Extension's "Rain Garden
Handbook".
(4) Stormwater Pond Maintenance
Through SWM's annual private storm system inspection program, SWM
inspectors conduct inspections and identify maintenance requirements of multi-
family and commercial properties with known stormwater detention or flow
control facilities. Education of the property owners on maintenance benefits
and needs is done by our inspectors through verbal communication, postcards,
letters and correction notices. In addition a Maintenance Manual for Private
Stormwater Systems is available on SWM's main web page and this is shared
with the facility owner.
iv) Engineers, Contractors, Developers, Review Staff and Land Use Planners
(1) Technical Standards for Stormwater & Erosion Control Plans
Technical standards and BMPs for stormwater and erosion control are available
on the City's web page (~~\.1v~~:..&ity..9tl~de[i':!h~-,S:_Q.llL;;l~m). In additional a
Single Family Erosion Control Brochure is attached to all single family
construction permits and distributed by inspection staff.
(2) Low Impact Development Techniques
In 2008 City of Federal Way worked with a consultant, funded through a
technical assistance grant from the Puget Sound Partnership, to develop
recommendations for integrating LID techniques into the City's development
regulations. These recommendations are due from the consultant in early 2009.
City staff will evaluate these recommendations in early 2009 and develop LID
code changes and an implementation strategy in the following months. The
City plans to create educational materials to promote the use of these LID
techniques once they have been integrated and adopted into the development
regulations in 2009.
Measure Understanding
(Permit Requirement S5.C.1.b)
Surface Water Management's existing Education and Outreach Program is designed to
achieve measurable improvements in the target audience' s understanding of stormwater
and water quality impacts and what they can do to help reduce or prevent these impacts.
Specifically, the Education and Outreach Program is designed to raise awareness by
identifying problems (potential pollutant sources) and to change behaviors by identifying
and encouraging the adoption of practices and behaviors to improve and/or protect water
quality.
Page]] of29
City ofFederal Way
NPDES Phase II Stonnwater Management Program
The following education and outreach program evaluations were conducted in 2008:
i. Natural Yard Care
Pre and post knowledge surveys to identify attendee's retention of natural yard care
techniques were conducted during the Federal Way's 2008 Natural Yard Care (NYC)
program. Further, the effectiveness King County's NYC program (utilized by
Federal Way) has been thoroughly evaluated in past years and its success is well
documented.
II. Restaurant Industry Poster
A survey was conducted in 2008 to determine how well the behaviors/practices
identified within the City's Restaurant Industry Poster are being adopted. Based on
the results of the survey the City has begun redistributing the poster and expanded the
target audience to include property owners and proper managers to address the
expanded target audience for maintenance of dumpsters and trash compactors.
Ill. Fish Friendly Car Wash Program
While no educational materials for this program were evaluated in 2008, City staff
did use tracking information (# of car wash kits checked out each year) over the last
few years to evaluate utilization of the program. The evaluation showed consistent
and at times dramatic increases in the utilization of the car wash kits since the City
began tracking this program in 2005.
Track and Maintain Records
(Permit Requirement S5.C.1.c)
In 2008 SWM staff developed and implemented a spreadsheet for tracking education and
outreach activities pursuant to the NPDES permit requirements.
Page 1201'29
City of Federal Way
NPDES Phase II Stomlwater Management Program
SECTION 2 - Public Involvement and Participation
"The SWMP shall include ongoing opportun ities for public involvement through advisory
councils, watershed committees, participation in developing rate-structures, stewardship
programs, environmental activities or other similar activities. Each Permittee shall comply
with applicable State and local public notice requirements when developing their SWMP. '.'
(Permit Requirement S5.C.2)
Pursuant to Permit requirements S5.C.2.a., an on-going Public Participation Program must
be initiated by February 16, 2008.
The City of Federal Way encourages residents and interested parties to participate in the
decision making processes involving the update and implementation of the City's
Stormwater Management Program (SWMP), as well as other public involvement and
participation opportunities offered by the City. The City of Federal Way believes public
involvement and participation are important to promoting stewardship of both the City and
its natural environments. Through public involvement, citizens help make a difference in
their quality oflife and the quality of our natural habitats and waterways.
Public Participation in Development of SWMP
(Permit Requirement S5.C.2.a & b)
The City of Federal Way Surface Water Management Utility is well established with an
existing rate structure and all of the Permit programs (i.e. Illicit Discharge Detection and
Elimination, Public Education & Outreach, Construction Site Run-off Inspection, Post
Construction Stormwater Inspection, etc.) already in place. As a result, large scale
changes to SWM's existing programsand ordinances are not expected. However, the
SWM programs will be updated to meet the conditions of the permit.
Ongoing opportunities for public participation in the development of the SWMP are
available through the following venues:
i) Public Notices - Public Notices are posted in the local newspaper, the Federal Way
Mirror. Notices identify opportunities for public participation in the development of
the SWMP in the form of a web site address, e-mail & phone contact information and
the date and time of public meetings.
ii) SWM Newsletter - The quarterly SWM newsletter, 'The Water Log", is used to
raise awareness of the Permit requirements, update the public on the development of
the SWMP and solicit comments.
iii) SWM Web Page - A link to the City of Federal Way's NPDES Phase II web page
was added to SWM's web page (w\vw.citV~2ffederah'@Y.comis\Vm) in 2007. The
NPDES Phase II web page provides a general description of the Permit and links to
the Department of Ecology's web site for the Permit and other pertinent information.
Page ]3 of29
City of Federal Way
NPDES Phase II Stom1\vater Management Program
The site also describes the progress on the development of the SWMP and displays
the updated SWMP and the Annual Reports as they become available. The web page
also provides links to SWM's existing programs and provides opportunities for public
comment and participation, via e-mail.
iv) Public Meetings
(1) Open House - An NPDES Open House was held on October 11, 2007 to educate
the public on SWM's existing programs and the NPDES Phase II Permit
requirements, as well as to solicit input.
(2) Permit Stakeholders Meeting -The annual public meeting of the development,
permitting and zoning stakeholders (i.e. engineers, architects, developers,
business owners, utilities and public school representatives) is used to raise
awareness on NPDES requirements and to solicit input on program updates.
(3) Land Use and Transportation Committee (LUTC) - An opportunity for
participation in the development of SWMP is also available to city residents
through LUTC meetings. The LUTC reviews many of the programmatic and
policy changes proposed under the SWMP and allows public comment on all of
their agenda items. The LUTC meets the first and third Monday of each month.
Meeting times and agendas can be accessed through the City Calendar web page
(http://www.cityoffederalway.com/page.aspx?view= 192).
(4) City Council- Many of the programmatic and policy changes related to the
SWMP must be reviewed and approved by City Council. Public comments are
accepted during all City Council meetings. [Note: City Councilor the LUTC can
schedule additional public meetings if they deem it necessary to allow for public
comment/participation.] The City Council meets on the first and third Tuesday of
each month. Meeting times and agendas can be accessed through the City
Calendar web page (http://www.cityoffederalway.com/page.aspx?view= 192).
(5) Parties of Record -In addition to the State public noticing requirements, SWM
maintains a Party of Record List. Parties of Record are notified of all new
information and public meetings relating to the SWMP.
Evaluation of Public Comments
(Permit Requirement 55.C.2.a)
No public comments have been received to date. Once public comments are received
they will be categorized by topic and evaluated based on quantity and pertinence to
the subject matter. Public comments will be addressed in the annual SWMP updates.
Page ]4 of29
City of Federal Way
NPDES Phase II Stormwater Management Program
Stewardship Programs & Environment Activities
(Permit Requirement S5. C. 2)
SWM currently maintains the following stewardship and environmental activity
programs: the Stream Team, the Lakota Creek Clean Up, Invasive Plant Removal, the
Catch Basin Curb Marker Program, and the Fish Friendly Car Wash Program.
Descriptions of these programs can be found in the Stewardship portions of Section 1
- Public Education and Outreach. SWM web pages are also used to promote
volunteer programs.
Web Page - SWMP and Annual Report
(Permit Requirement S5.C.2.b)
As previously described, SWM's NPDES Permit web page
(www.citvoffederalwav.com!npdes) displays both the City's SWMP and Annual
Report as they become available. Pursuant to the Permit, these documents are
updated and posted annually.
Page]50f29
City of Federal Way
NPDES Phase Il Stormwater Management Program
SECTION 3 - Illicit Discharge Detection and Elimination
"The SWMP shall include an ongoing program to detect and remove illicit connections,
discharges as defined in 40 CFR 122.26(b)(2), and improper disposal, including any spills
not under the purview of another responding authority, into the municipal separate storm
sewers owned or operated by the Permittee. Permittees shall fully implement an ongoing
illicit discharge detection and elimination (IDDE) program no later than 180 days prior to
the expiration date of this Permit. "(Permit Requirement S5.C.3)
Pursuant to Permit requirement S5.C.3., a series ofphased deadlines are createdfor the
implementation of the Illicit Discharge Detection and Elimination Program beginning with
the creation o.l'the Illicit Discharge Hotline required as 0.1' February 16, 2009.
The City of Federal Way maintains an active Illicit Discharge Detection and Elimination
(IDDE) program. The City actively investigates prohibited discharges and illicit connections
to the City's stormwater system in an effort to improve water quality in the City's surface
water resources. Through this program, areas throughout the City are targeted for water
quality inspections based on their potential impacts to the City's surface waters.
Municipal Storm Sewer Map
(Permit Requirement S5.C.3.a)
The City of Federal Way is currently implementing an ongoing program to prepare and
maintain a comprehensive map of the City's municipal separate storm sewer system
(MS4) pursuant to the requirements of sections S5.C.3.a. of the Permit prior to the
required deadline of February 16,2011. The City has mapped approximately 85% of all
known MS4 structures, and has mapped 100% of all known receiving waters. The city is
currently working toward implementing the practices and procedures designed to
complete this effort, including physically surveying all MS4 structures using mobile
GIS/GPS and incorporating these data into ESRI ArcView.
Advances in the City's mapping and database management programs in 2008 were made
possible through funding provided by a Department of Ecology Local Government
Stormwater grant.
Illicit Discharge Detection and Elimination (lDDE) Ordinance
(Permit Requirement S5.C.3.b)
The City of Federal Way has regulatory mechanisms in place that require the
implementation of the best known, available, and reasonable management practices to
prevent the contamination of stormwater, surface water, and groundwater:
i) The City implemented an ordinance in 1999 enacting the Surface and Stormwater
section (Chapter 21) of Federal Way City Code (FWCC). Chapter 21 includes
Article IV, Water Quality that was designed to provide minimum requirements for
Page 16 of29
City of Federal Way
NPDES Phase II Stonnwater Management Program
reducing and controlling the discharge of contaminants from commercial,
industrial, governmental, agricultural, residential and other land use activities in
Federal Way through a regulatory mechanism that effectively prohibits non-
stormwater illegal discharges, and/or dumping into the City's MS4 to the
maximum extent allowable under state and federal law .
ii) If a violation has been committed, Chapter 21, Article IV is enforced using
Chapter I FWCC, Article III, Enforcement of Code. Chapter 1 establishes an
efficient, civil administrative system to enforce the development of regulations of
the City.
iii) The Zoning section (Chapter 22) of FWCC includes Article XIII, Division 12,
Water Quality, which establishes water quality standards for water directly
entering the MS4. Pursuant to this code section, all water entering the public
stormwater system (22-1198) from the subject property must meet prescribed
water quality standards.
To meet the requirements set forth in the Permit, the City has reviewed the existing
FWCC and has begun drafting new ordinance language that complies with S5.C.3.b.i
through S5.C.3.b.vi of the Permit. This process will be completed no later than August
16,2009, pursuant to the requirements of the Permit.
Implementation of lODE
(Permit Requirement S5. C.3. c)
The City maintains an Illicit Discharge Detection and Elimination program which detects
and addresses non-stormwater discharges to the City's storm system.
i) Identify Priority Areas
The City has located and identified priority areas likely to have illicit discharges.
The evaluation was based upon a prioritization of sub-watersheds using eight
illicit discharge potential (IDP) screening factors, and determining a raw IDP
score for each sub-watershed.
Field assessments of high priority water bodies will begin no later than February
11,20] ], pursuant to Permit requirements.
ii) Assessment/Inspection of Priority Outfalls
The City will develop procedures to assess and inspect priority outfalls as
described within section S5.C.3.c.ii of the Permit using the IDP scores described
above. This element of the IDDE program will be implemented by August ]9,
20]] .
Page 17 of29
City of Federal Way
NPDES Phase II Stormwater Management Program
iii) Procedures Characterizing Nature & Environmental Threat Posed by Illicit
Discharges
The City currently implements a program to detect and address illicit discharges
to the MS4. This program includes an active source control, operations and
maintenance inspection program, and a system to record illicit discharges and
citizen complaints. The program also includes a regulatory mechanism that
effectively prohibits non-stormwater illegal discharges, and/or dumping into the
City's MS4 to the maximum extent allowable under state and federal law through
FWCC. This program is used to evaluate whether the discharge should be
immediately contained, and includes steps to be taken for containment of the
discharge.
The City continues to review and develop IDDE procedures regarding the
characterization of the nature and environmental threat posed by illicit discharges
to determine compliance with section S5.C.3.c.iii of the Permit. Any amendments
or changes to existing procedures needed to meet the requirements of the Permit
will be completed by August 19,2011.
iv) Procedures for Tracing the Source of Illicit Discharges
The City's existing IDDE program identifies and traces illicit discharges using
visual inspections, mobile cameras, smoke testing, dye testing, and water
sampling throughout the MS4. .
City staff continue to review and amend the existing IDDE procedures to meet the
requirements and timelines required under section S5.C.3.c.iv of the Permit. This
work will be completed by August 19,2011.
v) Procedures for Removing Source of Illicit Discharges
The existing IDDE program includes notification of appropriate authorities,
notification of property owners, technical assistance for eliminating the discharge,
follow-up inspections, and escalating enforcement and legal actions if the
discharge is not eliminated.
City staff continue to review and amend the existing IDDE procedures to meet the
requirements and timelines required under section S5.C.3.c.v of the Permit. This
work will be completed by August 19,2011.
lODE Education (Hazards Associated with Illicit Discharges)
(Permit Requirement S5. C. 3. d)
The City's existing public education and outreach program includes educational materials
designed to prevent illicit discharges, by educating business owners and employees on
best management practices and waste disposal techniques (e.g. see Restaurant Industry
Poster and Auto Industry Poster descriptions in Section 1 of this SWMP).
Page 18 of29
City of Federal Way
NPDES Phase II Stonnwater Management Program
i) Distribution of Materials
City staff will evaluate its existing IDDE educational materials to review whether
they clearly identify the hazards associated with illicit discharges. Any necessary
changes to the IDDE educational program will be made and new materials
distributed by August 19, 2011.
ii) Publicly List Phone Number for Reporting Spills
The City's Public Works Department main number (253-835-2700) is publicly
listed for reporting spills or illicit discharges. If this number is called after normal
business, it identifies an after hours number (253-946-6416) which can be called
for reporting after hour spills. This number has been publicized on the web, and
in the Water Log and other educational materials.
lODE Assessment, Evaluation and Tracking
(Permit Requirement S5.C.3.e)
The City's existing IDDE program tracks and documents information regarding spill
types, number of spills, illicit discharge types, number of illicit discharges, and
inspections.
City staff continues to develop and implement procedures to fully track, assess and
evaluate the IDDE program. Completion of this effort is expected by August 19,2011.
Municipal Field Staff Training
(Permit Requirement S5.C.3.f)
i) IDDE Level A Training - Investigation, Reporting and Clean Up
Through the City's existing IDDE program some training has been provided to all
field staff responsible for identification, investigation, termination, cleanup and
reporting of illicit discharges. Prior to August 19, 2009 the City will evaluate and
refine its existing and ongoing training program to ensure compliance with
section S5.C.3.f.i ofthe Permit.
ii) IDDE Level B Training - All Municipal Field Staff
Prior to February 16,2010, the City will create and implement an ongoing
training program to train all municipal field staff, which as a part of their normal
duties may observe an illicit discharge. This level of training will focus on the
identification of illicit discharges/connections and how to report or respond to
these illicit discharges/connections. This level of training will likely be required
for staff from most of the City Departments including: Public Works, Community
Development, Parks and Public Safety.
Page 19 of29
City of Federal Way
NPDES Phase II Stonnwater Management Program
The City also plans to provide the necessary follow-up training as needed to
address changes in procedures, techniques or requirements. All training records
(including course information and the staff trained) will be documented and
maintained.
Page 20 of 29
City of Federal Way
NPDES Phase Il Stormwater Management Program
SECTION 4 - Controlling Runoff from Construction Sites
"Each Permittee shall develop. implement, and enforce a program to reduce pollutants in
stormwater runoff to a regulated small MS4 from new development, redevelopment and
construction site activities. This program shall be applied to all sites that disturb a land area
1 acre or greater, including projects less than one acre that are part of a larger common
plan of the development or sale. The program shall apply to private and public development,
including roads. The "Technical Thresholds" in Appendix 1 shall be applied to all sites 1
acre or greater, including projects less than one acre that are part of a larger common plan
of the development or sale." (Permit Requirement S5.C.4)
Pursuant to Permit requirement S5.C.4.a., a construction site runoffprogram must be in
place by August 16,2009.
The City of Federal Way recognizes that construction site run-off is a major contributor to
water quality degradation in the greater Puget Sound region. To address this issue and to
better protect our natural waterways, the City's current construction site run-off program
already exceeds the minimum requirements of the Permit in many respects. Construction site
run-off is reviewed and inspected for all construction projects, ranging from single family
structures to large commercial developments. The responsibility for plan review and
inspection are shared between the Surface Water Management and Development Services
Divisions of the Public Works Department.
Program Ordinance and Enforcement Mechanisms
(Permit Requirement S5.C.4.a)
i) Minimum Requirements, Technical Thresholds and Definitions
The 1998 King County Stormwater Design Manual as amended by Federal Way City
Code 2] -9 is the current standard enforced by development review and inspection
staff when evaluating storm water and erosion control requirements for all
construction projects in the City. Thresholds for permit review are determined by the
City's Land Modification Code (FWCC 22-1091 through 22-1095) and the 2007
International Building Code.
City staff are reviewing and preparing and addendum for the adoption and
implementation of the 2009 King County Surface Water Design Manual, which is
pending final approval as an equivalent to the Department of Ecology's (DOE) 2005
Stormwater Manual. City staff are also reviewing the Land Modification Standards
thresholds to ensure consistency with the minimum technical requirements.
ii) Site Planning Process & BMP Selection
The City uses the] 998 King County Manual for BMP selection and design criteria.
The current site planning process is established in Chapter 22 of Federal Way City
Code. The City's BMP selection and the site planning process will be updated
through the adoption ofthe 2009 King County Surface Water Design Manual (2009
KCSWDM). .
Page 21 of29
City of Federal Way
NPDES Phase II Stonnwater Management Program
iii) Legal Authority to Conduct Inspections
The legal authority to conduct inspections on new developments is granted during
construction pursuant to an access agreement allowed under Federal Way City Code
(FWCC) 22-153. Authority to conduct post construction inspection of private
drainage facilities discharging to the City's storm system from new development is
established through drainage covenants, conditions attached to the final permit, and
through FWCC 21.16.
iv) Provisions to Allow Low Impact Development (LID) or Other Non-Structural
Improvements
Non-structural preventive actions and source control improvements measures, such as
LID, are currently allowed through the variance process.
In 2008 City of Federal Way worked with a consultant, funded through a technical
assistance grant from the Puget Sound Partnership, to develop recommendations for
integrating LID techniques into the City's development regulations. These
recommendations are due from the consultant in early 2009. City staff will evaluate
these recommendations in early 2009 and develop LID code changes and an
implementation strategy in the following months.
v) Erosivity Waiver
The City of Federal Way has evaluated the option of creating an Erosivity Waiver as
described within Appendix] of the Permit. The Erosivity Waiver is designed
primarily for arid areas, such as Eastern Washington and has a very limited
applicability to Federal Way given our existing soil types and rainfall patterns. As a
result the City has decided not to make this option available in the site plan review
requirements.
Permitting Process with Review, Inspection and Enforcement
(permit Requirement S5.C.4.b)
The City's existing permitting process includes plan review, inspection and enforcement
capabilities which meet the majority of the requirements of the permit as described
below. City staff are refining this process to determine how best to modify our existing
program to meet the needs ofthe City and the requirements ofthe Permit.
i) Review of Stormwater Site Plans
The Development Services Division of Public Works ensures that development
within the City of Federal Way meets current city codes and development standards.
Development Services works to accomplish this goal by being involved in all types
and phases of development within the City, providing technical project review,
project permitting and construction inspection. Code authority to conduct site plan
review is granted through the Subdivision and Zoning Codes (FWCC 20 & 22). The
Development Services Division site plan review process includes review criteria for
both stormwater design and construction site erosion sedimentation control (King
Page 22 of 29
City of Federal Way
NPDES Phase II Stormwater Management Program
County, Washington Surface Water Design Manual 1998). City staff are currently
evaluating the necessary code and policy changes required to implement the 2009
KCSWDM.
ii) Site Inspection Prior to Clearing and Grading
The responsibility for construction site inspection is divided between two divisions of
the Public Works Department. The Development Services inspectors are responsible
for inspection of plats, multi-family and commercial development. A "Pre-
Construction Meeting" is required for all construction sites prior to any clearing and
grading on the site. Development Services currently conducts this meeting with the
contractor at City Hall, rather than at the construction site. City staff are in the
process of refining this procedure to meet the site inspection requirements of the
Permit.
The Surface Water Management inspectors are responsible for conducting erosion
control inspection for all single family construction. Prior to any clearing and grading
activity on the construction site, a Pre-Construction inspection is conducted on site
with the contractor to review initial erosion control requirements and the inspection
process.
iii) Erosion Sedimentation Control Inspection During Construction
A minimum of two erosion control inspections are conducted by City inspection staff
between the Pre-Construction Meeting/Inspection and Final Inspection to ensure
erosion control measures are being maintained throughout the construction stage of
the project.
iv) Final Inspection of Development Sites Upon Completion of Construction
A final or permanent erosion control inspection is conducted prior to final building
permit approval of single-family, multi-family and commercial construction.
v) Inspection History/Record Keeping
Records of inspections are currently being kept through a data base permit tracking
system. However, the manner in which records are kept between the two divisions
(Development Services and Surface Water Management) differs. City staff are
currently amending the inspection tracking system to provide consistency between the
two divisions and to simplify the reporting process.
vi) Enforcement Strategy
The ability to co~duct enforcement of erosion control and stormwater requirements is
provided within the City's existing development review and inspection process
(FW CC 1-14 through 1-23, 21-15, International Building Code R 113 & R 114).
While no formal tiered strategy has been adopted, inspectors have the ability and
discretion to issue verbal or written corrections depending on the scale of the problem
and to issue Stop Work OrdersINotices ofYiolation if corrections are not completed
or if significant violations are discovered.
Page 23 of 29
City of Federal Way
NPDES Phase]] Stomlwater Management Program
City staff are reviewing enforcement codes and the enforcement strategies between
the two inspection teams and plan to make modifications to these inspection programs
to develop a common enforcement strategy, as well as provide training to ensure
these strategies are consistently applied.
vii) Erosivity Waiver
As discussed previously, the City will not be adopting the Erosivity Waiver option
identified in the permit due to its limited applicability in this area.
Inspection Program to Verify Long- Term Operation & Maintenance
of Stormwater Facilities
(Permit Requirement S5.C.4.c)
i) Adoption of Ordinance or Enforceable Mechanism
An enforceable mechanism requiring long-term operation and maintenance of storm
systems on new developments is in place. Covenants are attached to all new
developments with stormwater detention and flow control facilities at the time of final
approval. The covenant both allows access for inspection and requires long term
operation and maintenance of stormwater facilities. (FWCC 21-27 & 21-28)
ii) Establish Maintenance Standards
Maintenance standards for private stormwater systems are available on the SWM's
main web page (www.citvoffcderalwav.comiswm). City staff plan to initiate review
of the existing maintenance standards to ensure they meet the standards specified in
Chapter 4 of Volume V of the 2005 Stormwater Management Manual for Western
Washington. City staff are also actively participating in the NPDES ROAD MAP
Forum (the NPDES Regional Operations and Maintenance Forum) to stay informed
of the review of existing regional maintenance standards.
iii) Conduct Annual Inspections of Treatment & Flow Control Facilities
The City's existing inspection program also includes annual post construction
inspection of all known private commercial stormwater treatment and flow control
facilities.
iv) Inspection of Large Common Plan Development's Stormwater Facilities During
Residential Constructions
Under the existing system all subdivisions and planned unit developments containing
stonn systems are encouraged to dedicate these stormwater facilities to the City at the
time of final approval. The developer/owner is required to create and maintain a two-
year maintenance bond to ensure the owner continues to maintain these facilities
during the first two years (most often the heaviest construction period) following final
approval. SWM maintenance and inspection staff conducts periodic inspection of
these facilities during the period of the maintenance bond to identify the maintenance
needs and enforce compliance with maintenance standards. The City takes over
operation and maintenance of these facilities once the maintenance bond is released.
Page 24 of 29
City of FederaJ Way
NPDES Phase Il Stonnwater Management Program
In 2009 SWM plans to evaluate and modify (if necessary) this existing program to
ensure the inspection frequency during the two year maintenance bond meets the
minimum requirements specified within the Permit.
Tracking Inspections, Enforcements, Warnings and Violations
(Permit Requirement S5.C.4.d)
Records of inspections and enforcements regarding long term maintenance of private
stormwater systems are maintained under our existing inspection programs. However,
SWM staff are reviewing and evaluating our record keeping procedures in an effort to
simplify reporting on the different aspects of this program.
NPDES Forms Available to the Public
(Permit Requirement S5.C.4.e)
NPDES Construction Storm water General Permit Focus Sheets have been made available
at the City's Permit Center since June of2007. Pursuant to a communication from the
Department of Ecology dated May 30,2007, these focus sheets may be made available to
the public in lieu of the application (Notice ofIntent). In addition, during the
development review process, the City's Development Services staff notifies developers if
the project meets the one acre threshold for the NPDES Construction Stormwater General
Permit.
Verification Staff Responsible for Program Implementation are
Trained
(Permit Requirement S5.CA.f)
All permanent construction site run-off inspection staff have attained or will attain the
Certified Erosion Sedimentation Control Lead (CESCL) certification or higher.
Development review staff and post construction inspection staff are trained under our
existing development review criteria and maintenance standards.
As these existing programs are modified to meet the requirements of this Permit, the City
will ensure that prior to August 16th 2009; all staff responsible for the implementation of
these programs are trained on the pertinent changes to these programs.
Page 25 0[29
City ofFederal Way
NPDES Phase II Stonnwater Management Program
SECTION 5 - Pollution Prevention and Operations and
Maintenance
"Within three years of the effective date of this Permit, each Permittee shall develop and
implement an operations and maintenance (O&M) program that includes a training
component and has the ultimate goal of preventing or reducing pollutimt run-off from
municipal operations." (Permit Requirement SS.C.S.)
Pursuant to Permit requirement SS.C.S., all elements of the operations and maintenance
program must be in place by February J 6, 20 J O.
The City of Federal Way maintains a proactive and effective maintenance program of the
City's drainage infrastructure, which includes catch basins, pipes, open channels, as well as
residential and regional retention/detention facilities. SWM conducts regular inspection and
maintenance of these facilities to ensure they are functioning properly - reducing the
incidence of flooding and providing water quality treatment.
Maintenance Standards
(Permit Requirement S5.C.5.a)
The Surface Water Management Division has maintenance standards in place prior to the
effective date of this Permit (Stormwater System Operations & Maintenance Manual,
KCM. June 1997). Regular maintenance of SWM' s facilities is conducted by SWM
Maintenance staff consistent with the adopted standards to ensure stormwater facilities
are functioning properly. .
SWM staff are currently evaluating the City's existing maintenance standards in
comparison to regional standards (the Regional Road Maintenance ESA Program
Guidelines & Chapter 4 of the 2005 Stormwater Management Manual for Western
Washington) to determine what changes are necessary to meet the minimum
requirements of this Permit. In addition, SWM staff are actively participating in the
Regional NPDES O&M Forum, known as NPDES ROAD MAP, which is also evaluating
regional maintenance standards for compliance with NPDES permit requirements.
Annual Inspections
(Permit Requirement S5.C.5.b)
Under SWM's existing program, all known municipally owned or operated stormwater
treatment and flow control facilities are inspected and maintained at a minimum,
annually. All known City owned or operated stormwater retention/detention ponds are
currently inspected and maintained twice a year.
SWM staff are currently developing an Operations and Maintenance record keeping
system to track all required inspections and maintenance of the City's stormwater
Page 26 of29
City of federal Way
NPDES Phase II Stonnwater Management Program
facilities. The tracking system will be implemented prior to the February 16,2010
deadline.
Spot Check Inspections
(Permit Requirement S5. C. 5. c)
SWM maintains a "Hot Spot" list of stormwater facilities which can potentially be
damaged from major storm events. SWM staff conducts "Spot Check" inspections of
these locations on the Hot Spot list during and after major storm events to ensure the
systems are functioning properly and to determine any maintenance or repair needs.
SWM then conducts appropriate maintenance and repairs within a timely manner.
CB and Inlet Inspections
(Permit Requirement S5.C.5.d)
SWM's existing catch basin monitoring program monitors sediment levels in catch basins
and inlet structures. Sediment levels in catch basins (CBs) have been monitored over a
period of seven years. Based on the information gathered, the City has been divided into
seven sub-areas or circuits. Sampling locations have been established within each circuit.
When sediment levels equals or exceeds 50% of the capacity of the CB sump on average
in the sampling circuit, all CBs and inlet structures in that circuit are cleaned. In
addition, high use areas (such as arterials) in each sub-area are cleaned annually.
Prior to the end of the Permit period, SWM will review the existing sampling locations
for all circuits to ensure the minimum CB sampling requirements identified in the Permit
are met.
Compliance with Inspection Requirements
(Permit Requirement S5.C.5.e)
While the City is currently meeting the majority of the inspection requirements identified
in the above sections, prior to February of201O, SWM staff will evaluate and modify our
existing programs as necessary with the intent of meeting the minimum 95% goal for
inspection of all sites.
Practices to Reduce Stormwater Impacts
(Permit Requirement S5.C.5.f)
As a part of the review of maintenance standards SWM staff plans to refine and where
necessary establish and implement practices and procedures to reduce stormwater
impacts associated with runoff from streets, parking lots, roads and highways owned or
maintained by the City, as well as road maintenance activities conducted by the City.
Activities that will be addressed include: pipe & culvert cleaning, ditch maintenance,
street cleaning, road repair and resurfacing, snow and ice control, utility installation,
pavement striping, maintaining roadside areas and vegetation, and dust control.
Page 27 of 29
City of Federal Way
NPDES Phase II Stormwater Management Program
These practices are also being reviewed by the NPDES ROAD MAP group. The NPDES
ROAD MAP group is currently reviewing existing manuals such as the ESA Regional
Road Maintenance Manual to determine there applicability and compliance with NPDES
requirements in regards to Operations & Maintenance practices and activities.
BMPs to Reduced Pollutants Discharged from City Lands
(Permit Requirement S5. C. 5. g)
Prior to February 201 0, City staff plans to review and if necessary, modify policies and
procedures regarding the maintenance and operation of all lands owned or maintained by
the City in an effort to reduce the discharge of stormwater pollutants. These lands will
include, but are not limited to: parks, open space, road right-of-way, maintenance yards,
and stormwater treatment and flow control facilities. Policies and procedures to be
. addressed include: application of fertilizers, pesticides and herbicides, sediment and
erosion control, landscape maintenance, vegetation disposal, and cleaning and
maintenance of building exteriors.
Develop & Implement On-Going Training
(Permit Requirement S5.C.5.h)
The City plans to develop and implement an on-going training program for employees
whose construction, operations or maintenance job functions may impact water quality.
The training program will address the importance of protecting water quality, the
requirements of this Permit, operations and maintenance standards, inspection
procedures, BMP selection, ways to perform their job activities to prevent or minimize
impacts to water quality and procedures for reporting water quality concerns, including
potential illicit discharges. The City will provide follow-up training as needed to address
changes in procedures, techniques or requirements. The City will also track and maintain
records of training provided.
The broad scope of training will affect staff from most of the City Departments including,
Public Works, Community Development, Public Safety, and Parks, Recreation and
Cultural Services.
Develop and Implement SWPPPs (Heavy Equipment and Storage
Yards)
(Permit Requirement S5.C.5.i)
The City will develop and implement a Stormwater Pollution Prevention Plan (SWPPP)
for all heavy equipment maintenance or storage yards, and material storage facilities
owned or operated by the City in areas subject to the City's Permit that are not required
to have coverage under the Industrial Stormwater General Permit. Implementation of
non-structural BMPs will begin after the pollution prevention plans are developed. A
schedule for implementation of structural BMPs will be included in the SWPPP. Generic
SWPPPs that can be applied at multiple sites may be used to comply with this
Page 28 of 29
City ofFederal Way
NPDES Phase II Stonnwater Management Program
requirement. The SWPPP will include periodic visual observation of discharges from the
facility to evaluate the effectiveness of the BMPs.
Record Keeping and Tracking
(Permit Requirement S5.C.5.j)
The City will maintain records of inspections and maintenance or repair activities in
accordance with the S9 Reporting Requirements of the Permit. While an existing
tracking program is in place for many of the required elements of the O&M Section of
the Permit, methods of record keeping and tracking vary between the program elements.
SWM staff are currently developing an O&M record keeping system to track all required
inspections and maintenance of the City's storm water facilities. The tracking system will
be implemented prior to February 16, 2010 deadline.
Page 29 of 29
City of Federal Way
NPDES Phase II Stonnwater Management Program
CITYOF ~
Federal Way
The NPDES Western Washington Phase II
Municipal Stormwater Permit
2009 Annual Report and Stormwater
Management Erogram Update
Presented By:
Will Appleton, P.E
Surface Water Manager
&
Don Robinett, CPESC
ESA & NPDES Coordinator
National Pollutant Discharge
Elimination System (NPDES) Permit
. A component of the Federal Clean Water
Act, administered by DOE
. Municipal Permit regulates MS4's
. February 16, 2007
. Reduce point source and non-point source
pollution carried by stormwater
Annual Report
Annual Report
. Annual Report due by March 31st of each year
. Report covers January 1st through December 31st of
previous year
. A checklist (92 items) intended to measure
progress with respect to the permit requirements
. City is on track to meet the permit requirements
within the required timeframes
ormwa er _anagemen
Program
(5WMP)
. A planning document describing our applicable
existing programs and our intent to modify these
programs to meet the permit requirements
. One of the primary requirements of the Permit
. Includes five major program elements:
1) Public Education and Outreach
2) Public Involvement and Participation
3) Illicit Discharge Detection and Elimination
4) Construction Site Run-Off
5) Operations and Maintenance of Post Construction
Stormwater Facilities
2
2008 Progress Report
. Education and Outreach program
. On track for meeting permit deadlines
. Developed Household Pollution Prevention Brochure
. Utilizing Cable Channel 21 to expand target audience
. Publicized Spill Hotline
. Began measuring and evaluating existing programs
. Developed tracking system
2008 Progress Report
. Public Involvement Program
. 1000/0 Compliant - Ongoing
. Expanded program to include annual Permit
Stakeholders Meeting
3
2008 Progress Report
. Illicit Discharge Detection and Elimination
Program
. On track for meeting permit deadlines
. Spill Hotline tracking system implemented
. Training Program for field staff nearly
complete
. Drafting SWM enforcement code changes
. Significant expansion of infrastructure
mapping
. Developing and implementing inspection,
2008 Progress Report
. Construction Site Run-Off
. On track for meeting permit deadlines
. Worked under Puget Sound Partnership grant
to develop Low Impact Development (LID)
integration recommendations
. Initiated process to review and adopt 2009
King County Surface Water Design Manual
. Began drafting revisions to Stormwater
Ordinance and other pertinent City codes
4
2008 Progress Report
. Operations and Maintenance
. On track for meeting permit deadlines
. Developing GIS linked asset management and
inspection tracking data base system
. Developing Stormwater Pollution Prevention
Plans for City owned and operated heavy
equipment maintenance and storage yards
. Reviewing maintenance standards policies and
procedures
2009 NPDES Deadlines
February 16, 2009
. Education and Outreach Program targeted all required
audiences and subject areas by permit deadline
August 16, 2009
. Revise Stormwater Ordinance to address IDDE requirements
. Adopt and implement 2009 King County Surface Water Design
Manual
. Modify inspection tracking system for development and
redevelopment projects
. Formalize inspection and enforcement policies and procedures
. Revise existing land use, stormwater and development
ordinances to allow for liD
. Train all pertinent City staff on all of the above changes
. Implement a IDDE Level A Training Program (Investigation,
Reporting and Clean Up) for municipal field staff .
5
Questions
6
COUNCIL MEETING DATE: March 17,2009
ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Amendments to Federal Way City Code (FWCC) Chapter 22 "Zoning," regarding allowing temporary
occupancy of a recreational vehicle at a residential property where the primary dwelling unit has been damaged
and deemed unsafe to occupy.
POLICY QUESTION: Should the City approve amendments to the FWCC Chapter 22 "Zoning, " to allow temporary
occupancy of a recreational vehicle at a residential property where the primary dwelling unit has been damaged and
deemed unsafe to occupy?
COMMITTEE: Land Use/Transportation Committee (LUTe)
CATEGORY:
o Consent t8J Ordinance
o City Council Business 0 Resolution
STAFF REpORT By: Contract Senior Planner Jim Harris
................... .................h....h........... .... ............................. ..................__.........................................._............................. ..............mm.._..................
MEETING DATE: March 2, 2009
o Public Hearing
o Other
_~~PT~.~?~~~!yl.?~.Y~I()PJ?l:~~!_~~!Y.i~_~~_.
Background: The proposed zoning code amendments pertaining to allowing temporary occupancy of a recreational vehicle
was initiated by the City Manager at the request of a citizen. The amendments will allow temporary occupancy of a
recreational vehicle at a residential property where the primary dwelling unit is unsafe to occupy by reason of disaster or
accident such as fire, wind, earthquake, or other similar circumstance. The proposed code amendments set out the process to
request the temporary approval, identify the allowed duration and allowable location for the temporary occupancy, and allow
the Director to revoke the approval if the requirements of the code are not met. The Planning Commission conducted a public
hearing on February 18,2009, and recommended that the City Council approve the proposed amendments as recommended
by staff.
Attachments: (1) Draft Adoption Ordinance with Exhibit A - Proposed Amendments as Recommended by the Planning
Commission; (2) Staff Report to the Planning Commission for the February 18, 2009, Public Hearing; and (3) Draft Minutes
of the February 18,2009, Planning Commission Public Hearing.
Options Considered: (1) Adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption
ordinance; (2) Adopt the Planning Commission's recommendation as modified by the LUTC; (3) Do not adopt the
amendments; or (4) Refer the amendments back to the Planning Commission for further proceedings.
STAFF RECOMMENDATION: Staff recommends that the Council approve Option #1; adopt the Planning Commission's
recommendation as shown in Exhibit A to the Draft Adoption Ordinance.
CITY MANAGER ApPROVAL: ~ DIRECTOR ApPROVAL: t:!/!f:;.
ommittee Council Committee Council
COMMITTEE RECOMMENDATION: Forward Option #1; adopt the Planning Commission's recommendation as shown in
Exhibit A to the Draft Adoption Ordinance to full Council on March 17, 2009, for first reading.
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION(S):
1 ST READING OF ORDINANCE (3/17/09): I move to forward the ordinance to a second reading for enactment on the April
7, 2009, consent agenda.
2ND READING OF ORDINANCE (4/7/09): "] move approval of the LUTe's recommendation to approve the code
amendments, which are attached as Exhibit A to the Adoption Ordinance. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLED/DEFERRED/NO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02106/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
K:\2009 Code Amendments\Rv's in Residential Zones\LUTC\LUTC agenda bill Agenda BiII.doc
CITY OF FEDERAL WAY
ORDINANCE NO. 08-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASIDNGTON, RELATING TO ALLOWING TEMPORARY OCCUPANCY OF A
RECREATIONAL VEHICLE AT A RESIDENTIAL PROPERTY WHERE THE
PRIMARY. DWELLING UNIT HAS BEEN DAMAGED BY A DISASTER OR
ACCIDENT AND DEEMED UNSAFE TO OCCUPY; AMENDING FEDERAL WAY
CITY CODE (FWCC) CHAPTER 22 "ZONING," ARTICLE I "IN GENERAL"
SECTION 22-1; ARTICLE XIII "SUPPLEMENTARY DISTRICT REGULATIONS"
SECTIONS 22-1112, 22-1135, 22-1177, AND 22-1180.
WHEREAS, the City recognizes the need for temporary housing following a disaster or accident; and
WHEREAS, Federal Way City Code (FWCC) Chapter 22 "Zoning," currently permits sleeping in a
recreational vehicle in a residential zone for no more than 14 days in a I80-day period; and
WHEREAS, the adoption of code amendments to allow temporary occupancy of a recreational vehicle
at a residential property where the primary dwelling unit has been damaged and deemed unsafe to occupy
by reason of disaster or accident such as fire, wind, earthquake, or other similar will respond to the needs
of the citizens of the city and meets the intent of Chapter 36.70A RCW, Growth Management; and
WHEREAS, the City of Federal Way finds that the proposed code amendments allowing the Director
to grant such permission are consistent with the Federal Way Comprehensive Plan; and
WHEREAS, the City Council finds that the proposed code amendments are consistent with the intent
and purpose of FWCC Chapter 22, "Zoning," to provide for and promote the health, safety, and welfare
of the general public; and
WHEREAS, the City's SEPA Responsible Official issued a Determination of Nonsignificance (DNS)
on the proposed code amendments on January 31, 2009, and no comments or appeals were received and
the DNS was finalized on March 2, 2009; and
WHEREAS, amendments to the Federal Way City Code (FWCC) text are authorized by FWCC
Section 22-216 pursuant to Process VI review; and
WHEREAS, the City of Federal Way, through its staff, Planning Commission, City Council
Committee, and full City Council has received, discussed, and considered the testimony, written
comments, and material from the public as follows:
1. The Planning Commission conducted a duly noticed public hearing on these code amendments on
February 18, 2009, and forwarded a recommendation of approval to the Land Use/Transportation
Committee; and
Ord No. 09 -
, Page 1
2. The Land Use/Transportation Committee of the Federal Way City Council considered these code
amendments on March 2, 2009, following which it recommended adoption of the text amendments as
recommended by the Planning Commission to the City Council; and
Now, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1. Findings. The City Council of the City of Federal Way makes the following findings with
respect to the proposed code amendments.
A. The amendments will address current code deficiencies and serve the public interest by
establishing provisions for temporary housing following a disaster or accident.
B. The standards for temporary occupancy of a recreational vehicle will ensure compatibility with
the surrounding neighborhood.
C. These code amendments comply with Chapter 36.70A RCW, Growth Management.
D. These code amendments are consistent with the intent and purpose of FWCC Chapter 22
"Zoning," and will implement and are consistent with the applicable provisions of the Federal
Way Comprehensive Plan.
E. After full and careful consideration, the City Council of the City of Federal Way finds that the
proposed code amendments will protect and will not adversely affect the public health, safety, or
welfare.
F. These code amendments are in the best interests of the residents of the City of Federal Way.
Section 2. Conclusions. Pursuant to FWCC Sections 22-216 and 22-528, and based upon the Findings
set forth in Section 1, the Federal Way City Council makes the following Conclusions of Law with
respect to the decisional criteria necessary for the adoption of the proposed amendments:
1. The proposed FWCC text amendments are consistent with, and substantially implement, the
following Federal Way Comprehensive Plan goals and policies:
LUPI Use residential design performance standards to maintain neighborhood
character and ensure compatibility with surrounding uses.
LUP6 Conduct regular reviews of development regulations to determine how to
improve upon the permit review process.
LUPII Support the continuation of a strong residential community.
LUG3.1 Provide wide range of housing densities and types in the single-family
designated areas.
Ord No. 09 -
, Page 2
LUG4 Provide a wide range of housing types and densities commensurate with
the community's needs and preferences.
HP4 Maintain a strong code enforcement program to protect residential areas
from illegal land use activities.
2. The proposed FWCC text amendments bear substantial relationship to the public health, safety,
and welfare because it provides for temporary housing following a disaster or accident.
And
3. Approval of the proposed code amendments benefits the City as a whole as it provides the
opportunity for temporary housing following a hardship such as a natural disaster or accidental
fire and the standards for location and duration of the allowed temporary recreational vehicle
dwelling ensures compatibility with the surrounding neighborhood.
Section 3. Amendment. FWCC Chapter 22 "Zoning," Article I "In General" Section 22-1; and Article
XIII, "Supplementary District Regulation" Sections 22-1112, 22-1135, 22-1177, and 22-1180 are
amended as set forth in the attached Exhibit A.
Section 4. Severability. The provisions of this ordinance are declared separate and severable. The
invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the
invalidity of the application thereof to any person or circumstance, shall not affect the validity of the
remainder of the ordinance, or the validity of its application to any other persons or circumstances.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this
ordinance is hereby ratified and affirmed.
Section 6. Effective Date. This ordinance shall be effective five (5) days after passage and publication
as provided by law.
PASSED by the City Council of the City of Federal Way at a regular meeting of the City Council on
the day of , 2009.
APPROVED:
Mayor, Jack Dovey
ATTEST:
City Clerk, Carol McNeilly
Ord No. 09 -
, Page 3
APPROVED AS TO FORM:
City Attorney, Patricia A. Richardson
FILED WITH THE CITY CLERIC
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE No:
K:\2009 Code Amendments\Rv's in Residential Zones\LUTC\Adoption Ordinance.doc
Ord No. 09 - , Page 4
Federal Way City Code (FWCC)
Chapter 22 "Zoning"
Article I "In General"
Add New Definition from RCW 46.70.011
22-1 Definitions
"Recreational vehicle" means a travel trailer. motor home, truck camper, or camping trailer that is
primarily designed and used as temporary living quarters. is either self-propelled or mounted on or drawn
by another vehicle. is transient. is not occupied as a primary residence. and is not immobilized or
permanently affixed to a mobile home lot.
Article XIII "Supplementary District Regulations"
Division 8. Outdoor Activities and Storage
22-1112 Residential uses.
Outdoor uses, storage and activities normally associated with a residential use are permitted, unless
otherwise regulated or prohibited by this chapter.
All motor vehicle and nonmotorized vehicle parking and storage for residential uses containing either
detached or attached dwellings shall be in a garage, carport or on an approved impervious surface. except
for recreational vehicles to be used as a temporary dwelling on a single-familv residential lot where the
primary dwelling unit is unsafe to occupy bv reason of disaster or accident such as fire. wind. earthquake,
or other similar circumstance. Nonmotorized vehicles may include but are not limited to travel and camp
trailers, utility trailers, truck campers, and boat or vehicle transport trailers. Any garage, carport or
impervious surface used for motor vehicle or nonmotorized vehicle parking or storage shall have direct
driveway access. This section does not apply to residential lots containing a detached dwelling unit where
the total lot size is 20,000 square feet or more. However, junked, wrecked, dismantled, or inoperable
motor vehicles must be stored in a completeIy enclosed building regardless of the size or zoning
designation of the lot. (Ord. No. 90-43, S 2(115.105(2)), 2-27-90; Ord. No. 99-341, S 3, 5-4-99)
Division 9. Yard Requirements
22-1135 Driveways and parking areas.
Vehicles may not be parked in required yards except as follows:
(1) Detached dwelling units. The regulations of this section apply to driveways and parking areas for
detached dwelling units.
a. Generally. Vehicles may not be parked in a required side yard, but may be parked in the
required front and rear yards only if parked on a driveway and/or parking pad, exeept as Sfleeified iR
subseeti0fl (1 )(b) of this seetiofl. A driveway and/or parking pad, in a required front yard, may not exceed
20 feet in width except as specified in subsection (1)(b) of this section and may not be closer than five
Temporary Recreational Vehicle Occupancy Code Amendments
Page 1 on
feet to any side property line. Recreational vehicles to be used as a temporary dwelling on a residential lot
where the primarv dwelling unit is unsafe to occupy bv reason of disaster or accident such as fire. wind.
earthquake. or other similar circumstance are not required to be parked on a driveway and/or parking pad.
b. Exception. A driveway and/or parking pad in a required front yard may exceed 20 feet in width
if:
1. It serves a three-car garage;
2. The subject property is at least 60 feet in width; and
3. The garage is located no more than 40 feet from the front property line.
In addition, a driveway may flare at the front property line to a maximum width of 30 feet.
(2) Attached and stacked dwelling units in residential zones. The regulation of this subsection apply
to driveways and parking areas for stacked and townhouse (attached) dwelling units in residential zones.
a. Parking areas may not be located in required yards.
b. Driveways must be set back at least five feet from each property line, except the portion of any
driveway which crosses a required yard to connect with an adjacent street.
(3) Other uses. Parking areas and driveways for uses other than those specified in subsections (I)(a)
and (2) of this section may be located within required setback yards.
(4) Shared parking. If parking serves two adjacent uses, the parking area may be anywhere in the
required yard between those uses.
(5) Zero lot line townhouse dwelling units and lots in small lot detached development. Parking areas
and driveways for these uses may utilize shared parking and park in required yards as specified in FWCC
22-664, Zero lot line townhouse and townhouse (attached) dwelling units; FWCC 22-665, Small lot
detached dwelling units; and FWCC 22-632, Zero lot line townhouse and townhouse (attached) dwelling
units. (Ord. No. 90-43, ~ 2(115.115(5)), 2-27-90; Ord. No. 07-554, ~ 5(Exh. A(9)), 5-15-07) .
Division 11. Commercial Vehicles, Recreational Vehicles, and Boats
22-1176 Parking and storage of commercial vehicles in residential zones limited.
Parking or storage of commercial vehicles is prohibited on residentially zoned lots except as follows:
(1) A maximum of one commercial vehicle based on standard pick-up, light duty trucks, or passenger
vehicles, that does not exceed a maximum of 10,000 pounds gross vehicle weight rating (GVWR as
defined in RCW 46.25.010) may be parked on any residentially zoned lot;
(2) A maximum of one commercial vehicle regardless of GVWR may be parked or stored on any lot
in a single-family residential zone (RS 35.0) or a suburban estates zone (SE);
(3) Commercial vehicles may be parked on any lot in a residential zone for a maximum of 48 hours
for the exclusive purpose of loading or unloading the vehicle;
(4) Commercial vehicles may be parked on any lot in a residential zone for construction purposes
pursuant to a valid development permit;
(5) A maximum of one commercial vehicle not more than nine feet in height and 22 feet in length
may be parked on any lot if used for private construction purposes and when it is not visible from a right-
of-way or access easement and not parked in the driveway;
(6) Parking or storage as allowed by 22-1178.
Except for commercial vehicles used for loading and unloading purposes and commercial vehicles for
construction purposes with a valid development permit, no more than one commercial vehicle is allowed
per lot. (Ord. No. 04-457, ~ 3, 2-3-04)
22-1177 Parking and storage of recreational vehicles and boats in residential zones limited.
Parking or storage of any recreational vehicle or boat more than nine feet in height and more than 22
feet in length is prohibited in residentially zoned lots except as allowed by FWCC 22-1178 or 22-1I80(a).
(Ord. No. 04-457, ~ 3, 2-3-04)
Temporary Recreational Vehicle Occupancy Code Amendments
Page 2 of3
22-1178 Exceptions.
The city may, using process III, approve a request to park or store a vehicle or boat of any size on a
lot in a residential zone if:
(1) The parking or storage of the vehicle or boat will not be detrimental to the character of the
neighborhood;
(2) The property abutting the subject property will not be impacted by the parking or storage;
(3) The placement of the vehicle or boat will not create a potential fire hazard; and
(4) The parking or storage is clearly accessory to a residential use on the subject property and the
vehicle or boat is operated by a resident of the subject property. (Ord. No. 90-43, ~. 2(115.145(2)), 2-27-90;
Drd. No. 00-375, ~ 25, 2000; Drd. No. 04-457, ~ 3,2-3-04. Formerly 22-1177.)
22-1179 Additional requirements.
The city may impose screening requirements, limit the hours of operation and impose other
restrictions to eliminate adverse impacts of the parking or storage. (Ord. No. 90-43, ~ 2(115.145(2)), 2-27-90;
Drd. No. 04-457, ~ 3,2-3-04. Formerly 22-1178.)
22-1180 Limitation on use.
It is a violation of this chapter to sleep in, or use for any other residential purpose, a vehicle,
recreational vehicle, or boat parked in a residential zone for more than 14 days in any 180-day period,
except as allowed by FWCC 22-II80(a).
(a) Based on a written request. the director may permit a recreational vehicle of any size to be used as
a temporary dwelling on a single-family residential lot where the primary dwelling unit is unsafe to
occupy by reason of disaster or accident such as fire. wind, earthquake, or other similar circumstance.
provided:
(1) The recreational vehicle may be occupied for a maximum of 12 months from the date the
primary dwelling was damaged. One I2-month extension may be granted bv the director based on
demonstration of continuing hardship.
(2) Occupancv of the recreational vehicle shall cease within 30 days of issuance of a certificate of
occupancv for reconstruction of the primary dwelling unit at the propertv.
(3) The recreational vehicle may be located within the required front yard setback but may not
obstruct sight distance at drivewavs and intersections. The recreational vehicle mav not be in required
side or rear yards setbacks.
(4) Generators shall not be utilized.
(5) The director's approval is revocable if the requirements of this section are not met.
(b) The director shall provide a COPy of the approval letter to the applicant, property owner (if
different from the applicant). and all adioining propertv owners. (Drd. No. 90-43, ~ 2(115.145(3)), 2-27-90;
Ord. No. 04-457, ~ 3,2-3-04. Formerly 22-1179.)
22-1181- 22-1195 Reserved.
K:\2009 Code Amendments\Rv's in Residential Zones\LUTC\Planning Commission Exhibit A with Code Reorg Changes. doc
Temporary Recreational Vehicle Occupancy Code Amendments
Page 3 of3
COUNCIL MEETING DATE: March 17,2009
ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Amendments to Federal Way City Code (FWCC) Chapter 22 "Zoning," regarding construction hours for
development activities and heavy equipment operations.
POLICY QUESTION: Should the City approve amendments to the FWCC Chapter 22 "Zoning," allowing the Director of
Community Development Services to grant revocable permission to engage in construction activities during the nighttime
and/or early morning hours on weekends and holidays?
COMMIITEE: Land Use/Transportation Committee (LUTq
CATEGORY:
o Consent ~ Ordinance
o City Council Business D Resolution
STAFF REpORT By: Contract Senior Planner Lori Michaelson
MEETING DATE: March 2, 2009
D
D
Public Hearing
Other
.____._._~~~:_~<?~~?~!y.Q_l::y.~l~p~l::.!1.!_~l::!.Y_iEl::~__._
Background: The construction hours' code amendment is part of the 2008 Planning Commission Work Program. This
amendment addresses the inability under current code for the Director of Community Development Services to grant
permission for development activities and heavy equipment operation to take place during the nighttime/early morning hours
of weekends and holidays. The Planning Commission held a public hearing on October 15, 2008, and forwarded a
recommendation of approval to the November 3, 2008, LUTC meeting, at which time the LUTC remanded the proposed
amendments back to the Planning Commission for further deliberation. Subsequently, staff made further amendments,
including establishing a review process and decision criteria whereby the director could grant an exception to hours not
permitted outright; providing criteria for the director to revoke an exception that has been granted; and establishing various
responsibilities for applicants. The Planning Commission conducted a public hearing on February 18, 2009, on these
amendments and recommended that the City Council approve the proposed amendments as recommended by staff with one
word substitution. The Planning Commission's recommendation is attached as Exhibit A to the adoption ordinance.
Attachments: (1) Draft Adoption Ordinance with Exhibit A - Proposed Amendments as Recommended by the Planning
Commission; (2) Staff Report to the Planning Commission for the February 18,2009, Public Hearing; and (3) Draft Minutes
of the February 18,2009, Planning Commission Public Hearing.
Options Considered: (I) Adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption
ordinance; (2) Adopt the Planning Commission's recommendation as modified by the LUTC; (3) Do not adopt the
amendments; or (4) Refer the amendments back to the Planning Commission for further proceedings.
. . .......-........-................... .................--...-................--........................ .......-.........-......................................--...-.....-..............-.................---.....-..................................................---..............................-............................-..........................
STAFF RECOMMENDATION: Staff recommends that the Council approve Option # I; adopt the Planning Commission's
recommendation as shown in Exhibit A to the Draft Adoption ordinance.
CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: /dJf'
Committee Council Committee Council
COMMIITEE RECOMMENDATION: Forward Option #1; adopt the Planning Commission's recommendation as shown in
Exhibit A to the Draft Adoption Ordinance to full Council on March 17, 2009, for first reading.
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION(S):
1ST READING OF ORDINANCE (3/17/09): I move to forward the ordinance to a second reading for enactment on the April
7, 2009, consent agenda.
2ND READING OF ORDINANCE (4/07/09): "] move approval of the LUTe's recommendation to approve the code
amendments, which are attached as Exhibit A to the Adoption Ordinance. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
K:\2008 Code Amendments\Construction HOUTS\LUTC\030209 Meeting\Agenda BiII.doc
CITY OF FEDERAL WAY
ORDINANCE NO. 09-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, AMENDING FEDERAL WA Y CITY CODE (FWCC) CHAPTER 22,
ARTICLE XIII, "SUPPLEMENTARY DISTRICT REGULATIONS," SECTION 22-
1006 RELATED TO DEVELOPMENT ACTIVITIES AND HEAVY EQUIPMENT
OPERATIONS (AMENDING ORDINANCE NOS. 90-43 AND 99-341).
WHEREAS, the City of Federal Way finds that amending FWCC Chapter 22, Article XIII,
"Supplementary District Regulations," in order to allow the Director of Community Development
Services to grant revocable permission to engage in development activities and heavy equipment
operations during the nighttime and early morning hours of weekends and holidays meets the intent of
Chapter 36.70A RCW, Growth Management; and
WHEREAS, the City of FederaI Way finds that the proposed code amendments allowing the Director
to grant such permission are consistent with the Federal Way Comprehensive Plan; and
WHEREAS, the City Council finds that the proposed code amendments are consistent with the intent
and purpose of FWCC Chapter 22, "Zoning," to provide for and promote the health, safety, and welfare
of the general public; and
WHEREAS, the City's SEPA Responsible Official issued a Determination of Nonsignificance on the
proposed code amendments on September 17, 2008; and
WHEREAS, the amendments comply with the required Process VI review, pursuant to FWCC Section
22-216; and
WHEREAS, the City of Federal Way, through its staff, Planning Commission, City Council
Committee, and full City Council has received, discussed, and considered the testimony, written
comments, and material from the public as follows:
1. The City's Planning Commission conducted a duly noticed public hearing on the proposed
amendments on October 15, 2008, and forwarded no recommendation to the Land Use/
transportation Committee;
2. The Land Use/Transportation Committee of the Federal Way City Council considered the
proposed amendments on November 3, 2008, at which time the LUTC remanded the proposed
amendments back to the Planning Commission for further deliberation;
3. The City's Planning Commission conducted a duly noticed public hearing on the proposed
amendments on February 18,2009, and forwarded a recommendation to approve the amendments
to the Land Use/Transportation Committee;
Ord No. 09 -
, Page 1
4. The Land UselTransportation Committee of the Federal Way City Council considered the
proposed amendments on March 2, 2009, and forwarded a recommendation of approval to the
City Council.
Now, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY DOES HEREBY ORDAIN AS
FOLLOWS:
Section 1. Findings. After full and careful consideration, the City Council of the City of Federal Way
finds that the proposed amendments will protect and not adversely affect the public health, safety, or
welfare.
Section 2. Conclusions. Pursuant to FWCC Sections 22-216 and 22-528, and based upon the
Findings set forth in Section 1, the Federal Way City Council makes the following Conclusions of Law
with respect to the decisional criteria necessary for the adoption of the proposed amendments:
A. The proposed amendments are consistent with the Federal Way Comprehensive Plan (FWCP):
Goals PUG-I - Work with private utility companies to allow them to provide full and timely
service that meets the needs of the City's residents and businesses, both present and future; PUG-
2 - Work with private utility companies to allow them to provide service in a way that balances
cost-effectiveness with environmental protection, aesthetic impact, public safety, and public
health; TG-2 - Provide a safe, efficient, convenient, and financially sustainable transportation
system with sufficient capacity to move people, goods, and services at an acceptabIe level of
service, and the City shall develop and adopt policies for the construction, reconstruction,
maintenance, and preservation of new and existing facilities; and Policy LUP-6 - Conduct regular
review of development regulations to determine how to improve upon the permit review process.
B. The proposed amendments bear a relationship to the public heaIth, safety, and welfare as the
amendment will decrease the overall time needed to complete construction projects and allows
the Director to revoke permission to work if the conditions of approval are not met.
C. The proposed amendments are in the best interest of the residents of the City as the amendment
will shorten overall constructions times and provide additional hours of "off-peak" construction
that will not adversely affect traffic patterns throughout the City.
Section 3. Amendment. FWCC Chapter 22 "Zoning," Article XIII, "Supplementary District
Regulations," is amended as set forth in the attached Exhibit A.
Section 4. Severability. The provisions of this ordinance are declared separate and severable. The
invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the
invalidity of the application thereof to any person or circumstance, shall not affect the validity of the
remainder of the ordinance, or the validity of its application to any other persons or circumstances.
Ord No. 09 -
, Page 2
Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this
ordinance is hereby ratified and affirmed.
Section 6. Effective Date. This ordinance shall be effective five (5) days after passage and publication
as provided by law.
PASSED by the City Council of the City of F ederal Way at a regular meeting of the City Council on
the day of ,2009.
APPROVED:
Mayor, Jack Dovey
ATTEST:
City Clerk, Carol McNeilly
APPROVED AS TO FORM:
City Attorney, Patricia A. Richardson
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE No:
K:\2008 Code Amendments\Construction Hours\LUTC\030209 Meeting\Adoption Ordinance.doc
Ord No. 09 -
, Page 3
EXHIBIT A
Proposed Text Amendments
Federal Way City Code, Chapter 22, "Zoning," Article XIII, "Supplementary,"
Division 3, "Development Activities and Heavy Equipment Operations"
Section 22-1006. Limitations. Reeulation of work hours.
(a) General. Work hours permitted. Development activities and heavy equipment operations are
permitted between the hours of7:00 a.m. and 8:00 p.m. Monday through Fridav. and between 9:00 a.m. and
8:00 p.m. Saturday. and are not permitted on Sundays or holidays observed bv the city. unless otherwise
allowed under subsection (b) of this section. It is a violation of this ehapter to Oflgage in any development
activity or to operate any he a'.')' equipment between the hout's 0[8:00 pm. and 7:00 a.m. v:eekdays, and
8:00 p.m. Friday through 9:00 a.m. Saturday. No deYeIopment activity or use of he a' I)' equipment may
ooout' after 8:00 p.m. Saturday, or at any time on SUfldays or holidays obsen'ed by the city.
(b) Exception~. The director of community development may grant revocable, written permission to
engage in a development activity or to operate heavy equipment other than permitted in subsection (a) of
this section. in accordance with the following: betv/eOfl the hout's of 8:00 p.m. and 7:00 a.m. on Monday
through Friday and 8:00 p.m. Friday through 9:00 a.m. Satut'day, or from 9:00 a.m. to 8:00 p.m. on
Sundays or holidays observed by the city if this will not interfere 'l{ith any residential use permitted in the
zone in '.vhioh it is located. (Ord. No. 90-43, S 2(115.25), 2-27-90; Ord. No. 99-341, S 3, 5-4-99)
(1) Anv exception must be requested bv advance written request to the director. including a
description of the specific exceptiones) requested: proposed temporary construction mitigation measures
for any related impacts such as traffic. noise. and ~dare: and an analvsis of how the request meets the
following criteria:
a. The work will not result in substantial adverse impacts to surrounding properties.
b. The exception is necessary to avoid undue delay of proiect completion and/or long-term
inconvenience or disruption to the public.
(c) Notice. Unless waived. modified. or exempted bv the director under subsections (d) or (e).
applicants granted an exception under subsection (b) shall mail written notice. at least seven (7) calendar
days in advance of the approved work. to owners and occupants of property located within 300 feet of
. proiect boundaries: and post one or more notice boards on the project site. as determined by the director.
Such notice shall include the approved construction hours. general description of construction activities.
summary of mitigation measures accepted bv the director. and two 24-hour proiect contacts for the
duration of the proiect.
(d) Waiver of notice. The director may waive or modify the requirements of subsection (c). based on
proiect location. scope. scale. or alternative comparable notification methods. and/or other reasonable
considerations.
(e) Emergencv exemotion. Proiects deemed by the director to be necessary to ensure the immediate
safety. health. or welfare ofthe community. or individuals of the community. or to restore property to a
safe condition following: a natural or manmade disaster or other emergency. are exempt from the
provisions of this section.
(f) Revocations. The director may revoke or modify any exception approved under this section based on
verified complaints that the development activity or heavy equipment operation does not meet the terms of
the approved exception. or ifthe activity creates some unanticipated and verifiable adverse effect.
K:\2008 Code Amendments\Construction Hours\LUTC\030209 Meeting\Ex A Final to LUTC.doc
COUNCIL MEETING DATE: March 17,2009
ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2009 Planning Commission and Long Range Planning Work Program
POLICY QUESTION: How should the 2009 Planning Commission Work Program be prioritized?
COMMITTEE: Land Use/Transportation Committee (LUTe)
CATEGORY:
MEETING DATE: March 2,2009
D Consent
D City Council Business
D Ordinance
D Resolution
D Public Hearing
[gI Other
STAFF REPORT By: Margaret Clark, Senior Planner
DEPT: Community Development Services
Background: At the beginning of each calendar year, the Planning Commission's work program for that year is approved by
the City Council. The Planning Commission's work program consists of reviewing and making recommendations to the Land
Use/Transportation Committee (LUTe) and City Council on comprehensive plan amendments that are docketed and selected
for further review and zoning code amendments that are prioritized for review by the LUTC and City Council. Staff has
prepared the attached staff report to assist the LUTC and City Council in approving this year's work program.
Attachments: February 24,2009, Staff Report to the LUTC
Options Considered: 1) Approve the staff recommendation; 2) Modify the staff recommendation
STAFF RECOMMENDATION: Staff recommends the 2009 Planning Commission Work Program as outlined in Section F of
the February 24,2009, Staff Report to the LUTC.
CITY MANAGER ApPROVAL:
~
Committee
DIRECTOR ApPROVAL:
{1Pf'
Committee
Council
Council
COMMITTEE RECOMMENDATION: Forward the staff recommendation as outlined in Section F of the February 24, 2009,
Staff Report to the LUTC to full Council on March 17,2009.
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move approval of the LUTC's recommendation to approve the 2009 Planning
Commission Work Program, which is attached as Exhibit A (to be prepared after the LUTC recommendation) "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o T ABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
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K:\2009 Code AmendmentsIPC & Long Range Work ProgramlLUTC\Agenda Bill.doc
CITY OF
Federal Way
CITY COUNCIL COMMITTEE STAFF REPORT
DATE:
To:
VIA:
FROM:
February 24,2009
Land Use/Transportation Committee (LUTe)
Cary Roe, Assistant City Manager
Greg Fewins, Director of Community Development Services
Margaret H. Clark, AICP, Senior Planner
SUBJECT:
2009 Planning Commission and Long Range Planning Work Program
MEETING DATE: March 2, 2009
A. POLICY QUESTION
How should the 2009 Planning Commission Work Program be prioritized?
B. BACKGROUND
At the beginning of each calendar year, the Planning Commission's work program for that year is
approved by the City Council. The Planning Commission's work program consists of reviewing and
making recommendations to the Land Use/Transportation Committee (LUTe) and City Council on
comprehensive plan amendments that are docketed and selected for further review and zoning code
amendments that are prioritized for review by the LUTC and City Council.
The purpose of this memorandum is to assist the LUTC and City Council in approving this year's
work program. An update was presented to the Planning Commission on February 18,2009. The
information is organized as follows:
1. Section C -Status of the 2008 Planning Commission Work Program (Code Amendments
Only)
2. SectiOli D - Comprehensive Plan Update
3. Section E - Other Long Range Planning Responsibilities (These are not part of the
Planning Commission Work Program but are required to be done by Long Range
Planning Staff.)
4. Section F - Potential Planning Commission Work ProgramlStaffRecommendation
C. Status of the 2008 Planning Commission Work Program (Code Amendments Only)
Description Status
Portable Signs in the R-O-W - Amended the zoning Completed
code to allow portable signs in the public right-of-way
Cargo Containers - Adopted procedures and Completed
regulations related to cargo containers
Commute Trip Reduction (CTR) Plan - Adopted a new Completed
CTR plan consistent with new rules and guidelines
developed by the state
Code Re-organization - Reorganized Federal Way Completed
City Code to make them more user friendly
Expand Zones where Churches are Allowed; Delete City Council I st Reading - February 17, 2009
Maximum Far;ade Length Requirement in Commercial City Council 2nd Reading - April 7, 2009
Zones - Amend the zoning code to allow churches in
all zones in response to the evolving nature of churches
and modify the community design guideline standards
related to maximum fac;:ade length to ensure good
design related to increased building heights
Home Occupations, Adult Family Homes, Social City Council 1 st Reading - February 17, 2009
Service Transitional Housing, Group Homes, Day City Council 2nd Reading - April 7, 2009
Cares, and Accessory Use - Amend the zoning code
for both consistency with state law and internal
consistency of the code
Hours of Operation - Amend the zoning code to Planning Commission Public Hearing -
expand the allowable hours of operation based on February 18, 2009
specific criteria LUTC Meeting - March 2, 2009
Emergency Recreational Vehicle Parking - Amend the Planning Commission Public Hearing -
zoning code to allow recreational vehicles (R V s) as a February 18, 2009
temporary dwelling on a residential lot where the LUTC Meeting - March 2, 2009
primary dwelling unit is unsafe to occupy by reason of
disaster or accident such as fire, wind, earthquake, or
other similar circumstance
Significant Trees, Vegetation Retention, Clearing, and LUTC Meeting - February 23, 2009
Grading - Proposed amendments to the zoning and City Council 1 st Reading - March 17, 2009
subdivision codes related to the preservation of
significant trees, vegetation retention, and site grading
Open Space and Park Dedication Amendments Related Study Sessions held with Planning Commission
to Parks Impact Fee - Amend the zoning code related and Parks Commission on January 7th and
to open space set-aside concurrently with adoption of a January 8, 2009, respectively. Committee of the
Parks Impact Fee Whole Meeting is scheduled for March 3, 2009
Traffic Impact Fee (TIF) - This would replace Planning Commission Public Hearing - March
Concurrency Mitigation with a new Transportation 18,2009
Impact Fee Program
Low Impact Development - Amend the zoning and The City has received and is in the process of
subdivision codes to incorporate Low Impact reviewing a draft LID plan prepared by AHBL
Development (LID) techniques. Consulting
Land Use/Transportation Committee (LUTC) Staff Report
2009 Planning Commission and Long Range Planning Work Program
Meeting Date: March 2, 2009
Page 2
Description Status
2005-2007 Shoreline Master Program Update- Staff prepared a Master Program Update and
Proposed amendments to the Shoreline Master recently received comments from the
Program for consistency with state law Department of Ecology (DOE). We are in the
process of evaluating these comments.
Shoreline Stringline Setback - Amend FWCC Chapter This is being addressed as part of the Shoreline
18, Article III to add flexibility in measuring the Master Program update.
shoreline stringline setback
Increase the Maximum Allowable Height in Planning Commission Study Session - April
Commercial Zones - Amend commercial use zone 2008
charts to reflect trends in the market place related to a
desire for increased building heights
Allow Off-Site Signs, Portable Signs, Banners, & Not Started - Note, this will be included in the
Kiosks - Adopt regulations to allow off-site signs in second phase for portable signs.
order to better publicize major events in our city, such
as the Federal Way Symphony concerts; Festival Days;
Red, White, and Blue Festival; Centerstage plays; Han
Woo Ri; etc. Also revisit regulations for portable signs
D. COMPREHENSIVE PLAN AMENDMENTS
The Federal Way City Code (FWCC) requires the City to accept applications for amendments to the
comprehensive plan on an annual basis. The following summarizes the status of these amendments:
1. 2008 Update - The City is presently working on the 2008 Comprehensive Plan Amendments.
This includes three site-specific requests (Federal Way Village, Nguyen, and Pacific Heights!
Granville) to amend the comprehensive plan and zoning map and housekeeping amendments to
various chapters of the comprehensive plan (at SEPA stage).
2. 2009 Update - The City received seven site-specific requests to amend the comprehensive plan
and zoning maps in September 2008. Five out ofthe seven requests are located within the SW
356th Subarea (not started).
3. 2011 Update - The existing deadline for the next major update to the comprehensive plan is
December 1, 2011. However, there is a bill in the legislature to extend the deadline to 2013.
E. OTHER LONG RANGE PLANNING RESPONSIBILITIES
The following describes reporting or monitoring work required by the state, county, or other agencies.
This is not part of the Planning Commission Work Program.
1. Prepare an annual report on building permit and other housing-related data to the Washington
Office of Financial Management, which is used to determine the population of the City as of April
1 st of each year.
2. Prepare an annual report on number of building permits broken out by type and achieved densities
of all residential development and floor area ratios of non-residential development to King County
to be used for the King County Benchmark and Annual Growth Information Reports, the Buildable
Lands Report, and annual reports prepared by the Puget Sound Regional Council (pSRC).
Land Use/Transportation Committee (LUTC) Staff Report
2009 Planning Commission and Long Range Planning Work Program
Meeting Date: March 2, 2009
Page 3
3. Provide information on an annual basis to King County on affordable housing, acres of parkland,
Urban Center activity, and miles of streets to be used as benchmarks in measuring how the City is
meeting the requirements of the Growth Management Act (GMA). This information is also
included in the King County Benchmark and Annual Growth Information Report.
4. Provide reports on Capacity Analysis and Reasonable Measures being undertaken to meet
planning targets to Buildable Lands and Land Use Manager, King County Suburban Cities.
5. Provide information on an annual basis on subdivision activity to King County.
6. Respond to surveys from University of Washington, PSRC, and other institutions.
7. Work on a City interdepartmental team to coordinate population projections and land use
allocations for the City and its related Transportation and Analysis Zones (TAZ's).
8. Participate in the King County Buildable Lands Team to allocate household targets.
9. Review proposed amendments to the King County Countywide Planning Policies and provide
information to the City Council for their feed back.
F. POTENTIAL 2009 PLANNING COMMISSION WORK PROGRAM/STAFF RECOMMENDATION
The Long Range Planning staff is comprised of 1.5 FTE' s in addition to some consulting assistance in
the past. At the present, the Department does not have any money for consulting services. However,
there is a potential this year for assistance from the Current Planning Staff for long range work
depending on the level of development activity.
Based on past experience, the long range planning staff s time is expected to be spent on the annual
comprehensive plan update process and reporting and monitoring work required by state law. In
addition, staff will be required to complete the Shoreline Master Program Update this year.
Given these resources, staff recommends the following Planning Commission Work Program. As in
the past, it is the staff s intention to complete the adopted work program by the end of the calendar
year; however, some items may have to be carried over to the 2010 Work Program if we are unable to
complete them in 2009.
1. The potential Work Program is organized as follows:
· Column One shows work that could be accomplished by the existing Long Range Staff, which
is comprised of 1.5 FTE's. Janet Shull's position is presently split between current and long
range planning responsibilities. For this year, the department proposes to shift Janet's current
planning responsibilities to the four remaining current planners in order to provide two FTE's
for long range planning efforts. Work shown in Column One includes the 2008 and 2009
Comprehensive Plan Updates, the Shoreline Master Program Update, and required reporting
and monitoring; all mandated items. It also includes work related to adopting a Parks Impact
Fee and related amendments to open space set aside, and amendments relating to adoption of
Low Impact Development regulations, which the City would like to complete, although they
are not mandated to do (shown in a darker shade of grey). The remaining item, the 2011
Comprehensive Plan Update, shown in gray will be started, time permitting.
Land Use/Transportation Committee (LUTC) Staff Report
2009 Planning Commission and Long Range Planning Work Program
Meeting Date: March 2, 2009
Page 4
· Column Two shows work that could be accomplished by the current planning staff. Work
shown in the first four rows will most likely be completed, given the current work load. The
remaining four items shown in gray are in priority order and will be completed, time
permitting. For the most part, amendments shown in this Column are relatively simple code
amendments.
· Column Three shows work that could be accomplished only with consulting work, in priority
order. However, even with some consulting services available, the last item, the 2720d Subarea
Plan, shown in grey, may not be able to be done due to lack of financial resources.
· Section F.2 lists other potential code amendments that could be substituted for items in
Columns Two or Three.
Based on 2.0 FTE'S
Complete the 2008
Comprehensive Plan Update
(Required)
Complete the 2009
Comprehensive Plan Update
(Required)
Complete the Shoreline
Master Program Update
(Required)
State Deadline: 12/01/2009
Grant Deadline: 06/04/2009
Potential Planning Commission Work Program
Based on Assistance From Current
. Planning
Amend expiration time limits for
approved plats and land use applications
Based on Consulting Assistance
Increase the maximum allowable
height in Commercial Zones
Explore options related to moving the
point of collection of all city-
administered impact fees to a date
closer to the end of the development
and building process
Allow Off-Site Signs, Portable
Signs, Banners, & Kiosks (Includes
Phase 2 Portable Signs)
Increase the SEP A flexible thresholds for Consider incentives for Sustainable
gross floor area and parking
Development Projects such as:
. Reduced parking requirements
. Flexible road standards
. Increased heights and floor
area ratios
. Increased density
. Reduced building setbacks
Monitoring and Reporting
(Required)
Amend FWCC Chapter 22, Article
XIII, Division 1 related to revising
the process for pennitting cell
towers and wireless facilities and
their development standards
Land Use/Transportation Committee (LUTe) Staff Report
2009 Planning Commission and Long Range Planning Work Program
Meeting Date: March 2, 2009
Page 5
Based on Assistance From Current
Planning
Based on Consulting Assistance
2. The following lists other potential new amendments for the 2009 Planning Commission Work
Program (not prioritized), which the LUTC and City Council may wish to substitute for other
items in Columns Two or Three:
· Delete the maximum allowable density for senior housing in the BC zone
· Amend FWCC Chapter 18, "Environmental Protection," to address carbon emissions
· Revise Community Design Guidelines
· Amend FWCC Chapter 22, "Zoning," to require design standards and development
requirements for essential public facilities
· Adopt a Crime Free Housing Initiative whereby the City can designate a property a nuisance
after repeat police visits to nuisance properties
· Develop subarea plans and corresponding development standards for the Neighborhood
Business zones
G. COMMITTEE OPTIONS
The LUTC and/or City Council may substitute items on the Potential 2009 Planning Commission Work
Program, or may modifY the priority order recommended by staff.
K:\2009 Code Amendments\PC & Long Range Work Program\LUTC\Staff Report.doc
Land Use/Transportation Committee (LUTC) Staff Report
2009 Planning Commission and Long Range Planning Work Program
Meeting Date: March 2, 2009
Page 6