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Council PKT 03-03-2009 Special/Regular ~. Federal Way AGENDA March 3, 2009 FEDERAL WAY CITY COUNCIL SPECIAL & REGULAR MEETING Council Chambers - City Hall www.cityoffederalway.com SPECIAL MEETING/STUDY SESSION 5:30 P.M. 1. CALL MEETING TO ORDER 2. PARK IMPACT FEE DISCUSSION 3. EXECUTIVE SESSION Potential Litigation RCW 42.30.110(1 )(i) Property Acquisition Pursuant to RCW 42.30.110(1 )(b) 4. ADJOURN REGULAR MEETING 7:00 P.M. 1. CALL MEETING TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS a. City Manager Emerging Issues & Introduction of New Employees 4. CITIZEN COMMENT PLEASE COMPLETE A PINK SLIP & PRESENT IT TO THE CITY CLERK PRIOR TO SPEAKING. Citizens may address City Council at this time. When recognized by the Mayor, please come forward to the podium and state your name for the record. PLEASE LIMIT YOUR REMARKS TO THREE (3) MINUTES. The Mayor may interrupt citizen comments that continue too long, relate negatively to other individuals, or are otherwise inappropriate. 5. CONSENT AGENDA** Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: City Council February 17, 2009 Special & Regular meetings (page 3) b. Monthly Financial Report: December 2008 (page 10) c. Vouchers (page 26) d. Ordinance: Churches and Design Guidelines (LUTC 2-2-09 First reading 2-17-09) (page 57 ) Consent Agenda continued.... e. Ordinance: Adult Family Homes, Social Services Transitional Housing, Day Care and Home Occupation Code Amendments (LUTC 2-2-09 First reading 2-17-09) (page 107) f. Grant Funding for Transportation Projects (LUTC 2-23-09) (page 155) g. Bid Award: 2009 Asphalt Overlay Project (LUTC 2-23-09) (page 157) h. SCA TBD Agreement (LUTC 2-23-09) (page 162) i. Matching Grant from the AWC Employee Benefit Trust for Targeted Health Risks (FEDRAC 2-24-09) (page 173) j. L TAC Budget Approval (FEDRAC 2-24-09) (page 222) k. Five-Year Report on the City Center Multi-Family Tax Exemption (FEDRAC 2-24-09) (page 225) I. Potential "Regional Center" Designation for EB-5 Visa Foreign Investment in City Center (FEDRAC 2-24-09) (page 229) m. Resolution: Supporting City Employee Wellness Program (FEDRAC 2-24-09) (page 245) 6. COUNCIL BUSINESS a. Council Rules Amendments(page 251) b. Federal Lobbyist Professional Services Agreement (FEDRAC 2-24-09) (page 264) c. Council Annual Retreat Report Approval(page 276) d. City Center Access Project Update & Approval of the Recommended Altemative(page 296) . Project Background and Status . Open House Summary and Comments on Preferred Alternative . Open House Comments on De Minimus, Park Alternatives, De Minimus Process . Public Comment on City Center Access Project 7. INTRODUCTION AND FIRST READING OF ORDINANCE a. Amendments to the FWCC Regarding the City Center Multi-Family Tax Exemption Provisions (FEDRAC 2-24-09) (page 360) 8. CITY COUNCIL REPORTS 9. CITY MANAGER REPORT 10. EXECUTIVE SESSION Potential Litigation RCW 42.30.110(1 )(i) Property Acquisition Pursuant to RCW 42.30.110(1)(b) 11. ADJOURNMENT The Council may add items and take action on items not listed on the agenda. In an effort to "Think Green" We saved 5.500 sheets of paper by eliminating duplicate copies of the Consent Agenda supporting documents. COUNCIL MEETING DATE: March 3, 2009 ITEM #: Sa CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCIL MEETING MINUTES POLICY QUESTION: Should Council approve the draft minutes of the February Special and Regular Meetings? COMMITTEE: Not Applicable MEETING DATE: Not Applicable CATEGORY: ~ Consent D City Council Business D Ordinance D Resolution D D Public Hearing Other ~!~}!_~~.:l.>.Q~!_~y':..!'y~~:1.l!.P!.!.~~.~!.~._..._........ Attachments: Draft meeting minutes of the February 17, 2009 Special and Regular City Council Meetings. Options Considered: DEPT:lVotApplicabk ...............___.H._...........................___............__........__...._............._."....... 1. Approve the minutes as presented. 2. Amend the minutes as necessary. STAFF RECOMMENDATION: Staff recommends approving the minutes as presented. CITY CLERK ApPROVAL: N/A DIRECTOR ApPROVAL: N/A N/A Council Connnittee Council Connnittee COMMITTEE RECOMMENDATION: Not Applicable PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE MINUTES AS PRESENTED". (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # ~. Federal Way MEETING MINUTES February 17, 2009 FEDERAL WAY CITY COUNCIL SPECIAL MEETING Council Chambers - City Hall www.cityoffederalway.com SPECIAL MEETING / STUDY SESSION 5:30 P.M. 1. CALL TO ORDER Councilmember Kochmar called the meeting to order at 5:32 p.m. Councilmembers present: Linda Kochmar, Jim Ferrell, Jeanne Burbidge, Mike Park and Dini Duclos. Councilmember Kochmar excused Mayor Jack Dovey and Deputy Mayor Eric Faison. Staff present: City Manager Neal Beets, City Attorney Pat Richardson and City elerk Carol McNeilly. 2. TRAFFIC IMPACT FEES (TIF) Sarady Long, Senior Transportation Planning Engineer, reviewed the two methods the City currently uses to calculate Traffic Impact Fees (TIF). The City has been working with a consultant, Fehr & Peers/Mirai, to develop a draft TIF schedule. Staff wants to present the draft schedule for Council review and further direction. Don Samdahl of Fehr &Peers/Mirai reviewed the scope of work that had been completed and stated the maximum allowable fee the City could charge is $9,800. Staff presented two options for implementing TIF. The first option is to have one impact fee that is charged all areas in the city. The second option is to have two impact fees, one for development in the City Center area and one for all other areas of the city. Mr. Samdahl presented a draft impact rate for office building, retail and multi-family developments and compared them to the cities of Redmond, Puyallup, Auburn & Bellevue. Assistant City Manager Cary Roe reviewed the implementation schedule for the TIF and asked Council to provided direction on this item. City Council- February 17, 2009 Special Meeting Minutes Page 1 of2 The Council discussed the information and provided the following direction to staff: . Provide pro's & cons for a one-zone fee as well as a two-zone fee. . Provide additional information on other cities' TIF programs. . Bring back a recommendation after meeting with stakeholders. 3. EXECUTIVE SESSION The Council adjourned into Executive Session at 6:08 p.m. to discuss Potential Litigation per RCW 42.30.110(1 )(i) Councilmember Kochmar exited the Executive Session at 6:38 p.m. The Council adjourned from Executive Session at 6:40 p.m. 4. ADJOURNMENT Council member Kochmar adjourned the Special Meeting at 6:59 pm. Attest: Carol McNeilly, CMC, City Clerk Approved by Council: City Co unci/- February 17,2009 Special Meeting Minutes Page 2 of2 ~. Federal Way MEETING MINUTES February 17, 2009 FEDERAL WAY CITY COUNCIL REGULAR MEETING Council Chambers - City Hall www.cityoffederalway.com 1. CALL MEETING TO ORDER Councilmember Kochmar called the meeting to order at 7:00 p.m. Councilmembers present: Council members Linda Kochmar, Jeanne Burbidge, Michael Park, Dini Duclos and Jim Ferrell were present. Councilmember Kochmar excused Mayor Dovey and Deputy Mayor Faison. Staff present: City Manager Neal Beets, City Attorney Pat Richardson and City Clerk Carol McNeilly were present. 2. PLEDGE OF ALLEGIANCE Betty Taylor led the pledge of allegiance. 3. PRESENTATIONS a. City ManaQer EmerQinQ Issues & Introduction of New Employees City Manager Neal Beets had no emerging issues. b. Certificates of Appointment: Human Services Commission Councilmember Burbidge presented Certificates of Appointment to commissioners able to attend the meeting. c. Police Chief's Citizen Commendation Police Chief Brian Wilson presented Gary Lyon with a Police Chief Commendation Award. Mr. Lyon works for the US Postal Service and on November 15, 2008, he reported that an elderly woman on his route had not picked up her mail for several days. The Police responded to Mr. Lyons' report and discovered the woman had fallen in her home and had not been able to move for 10 days. Mr. Lyons actions saved the woman's life. City Council February 17, 2009 Regular MeetingMinutes Page 1 of4 d. Ceremonial SwearinQ-in of Police Officers Police Chief Brian Wilson introduced four new Federal Way Police Officers. City Clerk Carol McNeilly delivered the oath of office to police officers eolette Van Ruth, Ramon Franco, William Morrell and Steve Yu. 4. CITIZEN COMMENT Betty T avlor reported that last year she found an envelope containing a $10,000. check. She contacted the Federal Way Mirror in an effort to locate the owner of the check. The Mirror referred her to the Federal Way FW Police Department, who was able to locate the owner. Ms. Taylor thanked both organizations for their efforts in that matter ~ CONSENT AGENDA Items listed below have been previously reviewed in their entirety by a Council Committee of three members and brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by a Councilmember for separate discussion and subsequent motion. a. Minutes: February 3, 2009 Special & Regular Meeting. b. RESOLUTION: Grant Noise Variance to WSDOT (LUTC 2-2-09) Resolution No. 09-540 c. Cedar Creek Neighborhood Traffic Safety (NTS) (LUTC 2-2-09) d. Bid Award: S. 356th St. at SR 99 Intersection Improvements Project (LUTC 2-2-09) e. Project Acceptance & Retainage Release: 500 Gallon Above Ground Fuel Tank (LUTC 2-2-09) MOTION: Councilmember Park moved approval of the Consent Agenda. Council member Duclos second. VOTE: Motion carried 5-0. 6. INTRODUCTION & FIRST READING OF ORDINANCE a. ORDINANCE: Churches & DesiQn Guidelines (LUTe 2-2-09) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY WASHINGTON, RELATING TO ALLOWING CHURCHES IN ALL ZONING DISTRICTS, MODIFYING DEVELOPMENT STANDARDS FOR CHURCHES, MODIFYING THE COMMUNITY DESIGN GUIDELINES, AND MODIFYING THE HEIGHT STANDARD FOR DETACHED DWELLING UNITS IN THE SUBURBAN ESTATES ZONING DISTICT; AMENDING FEDERAL WAY CITY CODE (FWCC) CHAPTER 22 "ZONING," ARTICLE XI "DISTRICT REGULATIONS" SECTIONS 22-596 (SE), 22-601 (SE), 22-635 (RS), 22-671 (RM), 22-731 (BN), 22-754 (BC), 22-799 (CC- e), AND 22-812 (CC-F); ARTICLE XIX "COMMUNITY DESIGN GUIDELINES" SECTION 22- 1638 AND 22-1639; AND ADOPTING NEW ZONE USE CHARTS FOR THE BC, CC-F, CC-C, PO, OP AND CE ZONING DISTRICTS. City Clerk Carol McNeilly read the ordinance title into the record. MOTION: Councilmember Duclos moved to forward the ordinance to second reading and enactment on the March 3, 2009 City Council meeting consent agenda. Councilmember Burbidge second. VOTE: Motion carried 5-0. City Council February 17, 2009 Regular MeetingMinutes Page 2 of 4 b. ORDINANCE: Adult Familv Homes, Social Services Transitional HousinQ, Dav Care and Home Occupation Code Amendments (LUTe 2-2-09) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, AMENDING FEDERAL WAY CITY CODE (FWCC) CHAPTER 22 ZONING ARTICLE IIN SECTIONS 22- 603, 22-604, 22-633.5, 22-637, 22-638, 22-668.5, 22-669.5, 22-672, 22-673, 22-697,22- 724,22-726,22-727,22-754,22-759,22-760,22-799, 22-810, 22-811,22-812,22-830, AND 22-870. City Clerk Carol McNeilly read the ordinance title into the record. Councilmember Duclos recused herself from this item. MOTION: Councilmember Ferrell moved to forward the ordinance to second reading and enactment at the March 3, 2009 City Council meeting. Councilmember Burbidge second. VOTE: Motion carried 4-0. Council member Duclos recused. INTRODUCTION & ENACTMENT c. AN ORDINANCE of the City Council of the City of Federal Way approvinQ the formation of the South Correctional Entity Facility Public Development Authority and certain matters related thereto. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY APPROVING THE FORMATION OF THE SOUTH CORRECTIONAL ENTITY FACILITY PUBLIC DEVELOPMENT AUTHORITY AND CERTAIN MATTERS RELATED THERETO. City Clerk Carol McNeilly read the ordinance title into the record. MOTION: Councilmember Park moved approval and enactment of the ordinance. Councilmember Ferrell second. VOTE: Motion carried 5-0. Ordinance No. 09-603 7. CITY COUNCIL REPORTS Councilmember Duclos attended her first meeting of the Regional Public Information Network (RPIN) meeting on February 11, 2009. Councilmember Burbidge reported on a recent Puget Sound Regional eouncil Policy Board meeting. The next PRHSPS meeting is March 10, 2009. She announced upcoming community events at Knutzen Family Theatre. Councilmember Park reported on last weeks Hispanic Community meeting. The next FEDRAC meeting is or February 24, 2009. Councilmember Ferrell had no report. City Council February 17, 2009 Regular MeetingMinutes Page 3 of4 Councilmember Kochmar testified in Olympia last week in support of allocating 25 cents from an existing boat trailer tax to cleanup sea-lettuce in Dumas Bay and other areas. eouncilmembers will be meeting with State Legislatures this week. The Council will discuss the City Center Access project at their March 3, 2009 meeting. 8. CITY MANAGER REPORT Mr. Beets reported the Council would not be meeting in Executive Session. 9. EXECUTIVE SESSION Potonti:lI Litigation per RCW 42.30.110(1 )(i) Cancelled. 10. ADJOURNMENT With no further business before the Council, Councilmember Kochmar adjourned the meeting at 7:40 pm. ATTEST: Carol McNeilly, CMC, City Clerk Approved by Council: City Council February 17, 2009 Regular MeetingMinutes Page 4 of 4 COUNCIL MEETING DATE: March 3, 2009 ITEM#: ~.6 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: DECEMBER 2008 MONTHLY FINANCIAL REPORT POLICY QUESTION: Should the Council approve the December 2008 Monthly Financial Report? COMMITTEE: Finance, Economic Development and Regional Affairs Committee MEETING DATE: February 24, 2009 CATEGORY: ~ Consent D City Council Business D Ordinance D Resolution D D Public Hearing Other ~! ~.~~!_~J?2~!~Y..:_Il1.~.!S!13.:~~,._!"il:!.C1:!l:c.~_.Q.i.:.~_c._t.?!.~__._ Attachments: DEPT: Finance . December 2008 Monthly Financial Report Options Considered: 1. Approve the December 2008 Monthly Financial Report as presented. 2. Deny approval of the December 2008 Monthly Financial Report and provide direction to staff. STAFF RECOMMENDATION: Staff recommends approval of Option 1. CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: ~ Ik COWlcil COMMITTEE RECOMMENDATION: Forward approval of the December 2008 Monthly Financial Report to the March 3, 2009 City Council Consent Agenda. ex wud.. Mike Park, Chair /.t-;tL , I>inii5uclos,Member XJt . ric Faison, Member PROPOSED COUNCIL MOTION: "I move approval of the December 2008 Monthly Financial Report. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # ~ CITY OF ~ Federal Way December 2008 Monthly Financial Report GENERAL & STREET FUND OPERATIONS The overall operations of the combined General and Street Fund showed a negative result of $2.1 M through December. Overall revenue total $38.3M and is $1.8M or 4.4% below budget. The negative variance is due to Sales Tax ($945K), Building Pennits ($701K), and Interest Earnings ($449K). OPERATING REVENUES Property Taxes 6,665,097 9;006,922 9,122,267 9,213,312 91,045 i 1.0% Sales Tax 12,932,071 13,046,624 13,069,445 12,144,275 (945,170) ! -7.2% Criminal Justice Sales Tax 2,142,502 2,145,363 2,269,763 2,051,524 (236,239) , -10.4% Intergovernmental 2,375,291 2,506,309 2,396,026 2,434,732 36,706 , 1.5% Streamline Sales Tax 46,567 46,567 n/a leasehold Tax 2,026 7,254 2,026 5,712 3,666 i 161.9% Gambling Taxes 1,400,000 1,469,952 1,400,000 1,259,763 (140,217): -10.0% Court Revenue 966,535 1,217,114 996,625 1,507,363 506,556 50.9% Building Permits/Fees-CD 2,276,657 2,669,040 2.162,100 1,461,211 (700,669): -32.1% ROW Permits & Develop Svcs Fees-PW 475,719 499,392 463,399 461,652 (21,747) -4.5% Licenses 235,516 259,209 235,516 238,024 2.505 1.1% Franchise Fees 961,739 982,767 1,073,269 967,240 (106,029) -9.9% Passport Agency Fees 68,730 109,720 91,388 74,830 (16,558) -16.1% General Recreation Fees 599,310 619,446 600,915 775,243 174,328 29.0% Public Safety 1,002,777 1,082,506 1,072,695 1,046,350 (24,345) -2.3"1< dmin/Cash Management Fees 562,399 571,011 605,695 593,209 (12,486) -2.1 Interest Earnings 741,023 671,860 741,023 292,130 (448,893) -60.6% Mise/Other 225,563 269,494 240,750 272,865 32,115 13.3"1< n oin Transfers In: Utility Tax-Celebration Park 255,600 255,600 266,000 266,000 0.0% Utility Tax-Arts Comm/RW&B Festival 106,000 106,000 106,000 106,000 0.0% Utility Tax-Police Positions 700,000 700,000 728,000 726,000 0.0% Utility Tax-Street Bond Projects 264,275 264,275 321,592 321,592 0.0% Utility Tax-New Street Lights 112,091 112,091 116,014 116,014 0.0% Utility Tax-Camp Kilworth M&O 106,000 106,000 110,000 110,000 0.0"1< Utility Tax-General Fund Oper 1,238,728 1,238,726 1,761,946 1,761,946 0.0% Utility Tax-New Parks M&O 59,000 59,000 62,000 62,000 0.0% ~i, .ili.. OPERATING EXPENDITURES City Council 371,771 365,625 361,122 393,365 (12,263) -3.2% City Manager 1,499,027 1,371,461 1,719,459 1,646,919 70,540 4.1% Municipal Court 1,263,616 1,176,409 1,334,075 1,316,220 15,655 1.2OIc Economic Development 373,730 215,661 345,201 236,697 106,304 31.4% Management Services 1,917,520 1,763,045 2,062,656 2,036,175 26,463 1.3% Civil/Criminal legal Services 1,263,590 1,160,696 1,390,944 1,346,267 42,677 3.1"1< Comm. Development Svcs 3,941,033 3,643,665 4,325,029 3,626,741 696,266 16.10 J ail Services 1,555,626 1,565,165 1,624,022 1,647,628 176,394 9.7% Police Services 19,969,472 19,265,923 20,553,401 19,642,899 710,502 3.50 Parks and Recreation 3,949,583 3,710,973 4,007,944 3,752,425 255,519 6.4"1< Public Works 4,655,671 4,136,663 5,321,315 4,628,762 692,533 13.0% Operating Revenues over/(under) Operating Expenditures (2,223,570) 1,619,976 (3,164,512) (2,138,726) 1,025,787 -32.4% OTHER FINANCING SOURCES One- Time Transfers In 173,115 161,151 120,795 67,156 (33,639) -27.6"1< Grants & Other 161,751 203,506 129,171 61,387 (47,764) -37.0"1< Total Other Financing Sources 334,866 364,657 249,966 168,543 (81,423) -32.6% OTHER FINANCING USES City Manager Contingency 3,036,935 71,161 One- Time Transfers 1,496,000 1,330,000 Temporary Interfund loan to FWCC otal Ending Fund Balance $ 3,704,243 $ 7,743,671 $ DESIGNATED OPERATING FUNDS Through December, designated operating funds revenue total $23.IM and is $60K above the annual budget of $23.1M. Expenditures of $17 .8M is $715K below annual budget of $18.5M. The Utility tax of $lO.4M does not include the 1.75% for Proposition 1. New property tax revenue in December is the King County Expansion Levy, a 6-year levy for acquisition, development of open space, natural lands and city trail projects that support connections to regional trail systems. The initial distribution is $149K for 2008. OPERATING REVENUES I Intergovernmental 559,023 561,232 559,023 531,722 (27,301)1 -4.9% Utility Taxes 9,013,787 10,392,609 9,197,069 10,427,718 1,230,651 I 13.4% HoteUMotel Lodging Tax 175,100 191,691 180,354 188,834 8,479 4.7% Real Estate Excise Tax 4,800,000 4,898,537 3,300,000 2,590,310 (709,689) -21.5% FW Community Center-Transition 33,820 17,440 (199,64~)1 nl FW Community Center-Operations 1,248,117 906,125 1,663,407 1,463,763 -12.0% Red Light Photo Enforcement Program 50,000 141,174 91,174! 182.3% Property Tax - KC Expansion Levy 148,896 148,896 nl Dumas Bay Centre 623,529 518,464 634,711 494,270 (14o,441)! -22.1% Knutzen Family Theatre 77,745 96,312 77,955 106,851 28,896 ' 37.1% SWM Fees 3,710,104 3,650,974 3,604,132 3,495,892 (lo8,24o)! -3.0% Refuse Collection Fees 242,850 259,014 242,850 262,847 19,997 I 8.2% Interest Earnings 249,970 524,350 159,970 308,370 148,400 1 92.8% Miscellaneous/Other 4,000 25,002 4,000 3,334 (666)! -16.6% On oin Transfers In' I Utility Tax-Knutzen Theatre 125,495 125,495 129,260 129,260 1 0.0% - I Util~y Tax-Debt Service 1,347,483 1,347,483 1,343,633 913,333 (430,300)1 -32.0"10 Utility Tax-Arterial Streets 1 ,400,000 1,400,000 1,400,000 1,400,000 0.0% Utility Tax-New Community Center 492,923 492,923 528,348 528,348 0.0% ._~!i.ilII$I!:il!!laiiLill'!ii!irnW' ""iia~~~i!ilJ!~F ?!;ii,$tu1!lllH.!. Ii?! iil!$il>Z#IZilll( !It. OPERATING EXPENDITURES City Overlay Program 2,862,975 2,494,146 2,412,849 2,006,078 406,771 Utility Tax-Admin/Cash Mgmt Fees 57,449 57,449 59,747 59,747 (0) Solid Waste 364,890 336,588 375,060 370,718 4,342 HoteUMotel Lodging Tax 351,164 194,607 385,510 196,905 188,605 FW Commun~y Center Transition/Start Up 397,917 322,263 FW Community Center-Operations 1,396,921 1,331,909 2,061,761 2,012,522 49,239 rafflc Safety (Red Light Photo) 50,000 5,563 44,437 Debt Service 11,255,538 10,929,92? 1,201,830 1,195,133 6,697 Surface Water Management 3,080,245 3,037,900 3,278,195 3,252,809 25,386 Dumas Bay Centre 601,363 561,882 643,413 585,803 57,610 9.0% Knutzen Family Theatre 235,238 236,162 210,939 278,870 (67,931) -32.2% n oin Transfers Utility Tax-Celebration Park 255,800 255,800 266,000 266,000 0.00/0 Utility Tax-Community Center Oper. 492,923 492,923 528,348 528,348 0.0% Util~y Tax-Arts Comm/RW&B Festival 106,000 106,000 108,000 108,000 0.0% ,Utility Tax-Police Positions 700,000 700,000 728,000 728,000 0.0% Utility Tax-Street Bond Projects 264,275 264,275 321,592 321,592 0.0% Utility Tax-New Street Lights 112,091 112,091 116,014 116,014 0.0% Util~y Tax-Knutzen Family Theatre 125,495 125,495 129,260 129,260 0.0% Util~y Tax-Arterial Streets Overlay 1,400,000 1,400,000 1,400,000 1,400,000 0.0% Utility Tax-Camp Kilworth M&O 106,000 106,000 110,000 110,000 0.00/0 Utility Tax-Debt Service 1,530,300 1,530,300 nl Utility Tax-Transportation CIP 1,400,000 1,400,000 1 ,400,000 1,400,000 0.00/0 Utility Tax-General Fund Operations 1,238,728 1,238,728 1,761,946 1,761,946 0.0% Utility Tax-Community Center Debt Svc 917,183 917,183 913,333 913,333 0.0% Utility Tax-New Parks M&O 59,000 59,000 62,000 62,000 0.00/0 Operating Revenues over/(under) Operating Expenditures (5,207,549) (2,802,978) 4,550,916 5,326,281 775,369 17.0% OTHER FINANCING SOURCES One- Time Transfers In 5,733,805 5,733,805 OTHER FINANCING USES One~ Time Transfers Out/Other ENDING FUND BALANCE Arterial Street 15,105 388,954 15,1061 482,408 n/a Utility Tax 1,711,179 2,834,137 3,246,665 5,182,001 n/a Solid Waste & Recycling 115,936 138,508 144,298 173,319 n/a Hotel/Motel Lodging Tax 0 198,155 194,142 n/a FW Community Center 239,101 21,395 151,388 984 n/a Traffic Safety Fund 135,819 n/a Paths & Trails 34,923 35,369 44,892 193,195 n/a Debt Service Fund 1,462,083 2,089,658 2.777.461 1,763,666 n/a Surface Water Management 903,568 928,050 150,457 65,275 n/a Dumas Bay Centre Operations 30,000 (40,329) (84,946) (167,777) nla Knutzen Family Theatre 17 ,096 55,348 87,539 38,503 n/a Total Endln Fund Balance $ 4,528,993 $ 6,649,245 $ 6,532,861 $ 8,061,535 n/a Real Estate Excise Tax Compared to 2007, collections are down $2.3M or 47%. December's receipt of $100K is $83K below December 2007's activity. December's collection of $100K is $105K below December 2008 Budget. Compared to 2008 annual Budget, collections are down $710K or 21.5%. Total number of sales in 2007 was 1,835 of this, 57 were major sales (sales greater than $lM). Total number of sales in 2008 was 941 of this, 29 were major sales. Compared to 2007, 2008's total major sales decreased $146M or $894K in Real Estate Excise Tax. December 2008 activities include 125 real estate transactions, of which 75 were tax exempt. Significant transactions in December 2008 include the sale of Cash & Carry on 344th St ($2.8M) and a business building on Getaway Center Blvd ($2.5M). Sales Tax Compared to 2007, sales tax revenues are down $904K or 6.9%. December sales tax collection total $734K, which is $342K or 31.8% below 2007's December sales tax of $l.IM. Compared to 2008 annual budget, sales tax revenues are down $945K or 7.2%. Thru December, the City received $46K of Streamline Sales Tax Mitigation payment. The decrease in overall sales revenues is due to the decrease in construction activities and retail trade. Jan $ 693,595 $ 227,769 $ 590,477 (103,118)1 -14.90/0 [ $ 362,708 159.2% Feb 219,522 227,410 511,905 292,383 1 133.2% 1 284,495 125.1% Mar 626,241 302,216 162,401 (463,839)1 .74.1%1 (139,815) -46.3% Apr 506,747 344,145 144,395 (362,352)1 -71.5%1 (199,750) -58.0% May 484,527 295,282 134,252 (350,275)1 -72.3%1 (161,030) -54.5% Jun 520,650 343,936 130,736 (389,914)1 -74.9%1 (213,200) -62.0% Jul 407,081 271,423 223,161 (183, (48,262) -17.8% Aug 293,865 251,639 140,235 (153,630) (111,404) .44.3% Sep 307,526 356,746 1 112,732 (194,793) (244,014) .68.4% Oct 353,373 208,271 1 287,107 (66,267) 78,836 37.9% Nov 302,465 265,674 ' 52,763 (249,702) (212,911) -80.1% [Rc 182,946 ! 205,487 100,146 (82,800) 1 (105,341) .51.3% Annual Total 1 $4,898,537 [ $3,300,000 1 $2,590,310 $(2,308,228), (709,689) .21.5 Jan Feb War Apr Way Jun JJl Aug Sep Oct ttv $ 994,523 $ 997,634 $ 1,014,466 1 $ 1,393,323 1 911,140 1 909,258 1 1,142,0191 883,361 964,231 1,071 1,077,5'[1 1,036,1711 1,007,421 1 733,798 i $12,144,2751 $ 1,375,199 1,379,500 946,695 949,656 959,014 962,014 1,130,690 1,134,227 1,007,794 1,010,946 1,026,816 1,030,028 1,197,478 1,201,224 1,108,619 1,112,087 1,059,202 1,002,515 1,166,530 1,170,179 ---..--.....-.- --..-- ~ 1,076,008 1,079,435 Annual Total $13,048,624 $13,089,445 Sales Tax bv SIC Code Retail sales continue to remain the largest source of sales tax revenue, accounting for 54% of all sales tax collections which includes General Merchandise Stores, Motor Vehicle & Parks Dealer, Building Material/Garden, and Miscellaneous Store Retailers. Annual retail sales tax collection is below by $305K or 4.4% below annual 2007. The decrease is due to decreases in Building Materials/Garden ($118K), Motor Vehicle and Parts Dealer ($ 134K) offset by an increase in Misc. Store Retailers and Nonstore retailers ($36K). Services industry accounts for 21 % of the total sales tax collections which includes Food Services/Drinking Places, Professional/Scientific/Tech, and Repair/Maintenance. On an annual basis, services sales tax is down by $34K or less than 1.3% compared to 2007. 19,944 2.0% $ 16,832 1 1.7% 18,125 1.3% 13,823 1 1.0% (35,554) .3.8% (38,516)1 -4.1% (49,756) .5.2% (52,756l!_ .5.5% 11,329 1.0% 7,7921 0.7% (124,434) -12.3% (127,585)1 -12.6% (62,584) -6.1% (65,797)1 -6.4% (126,037) .10.5% (129,783)1 -10.8% (31,092) -2.8% (34,560)1 -3.1% (23,032) .2.2% (26,344J! -2.5% (159,!09) -13.6% (162,758)1 .13.9% ---...-..- .-.... (342,270) -31.8% (345,637)1 -32.0% (904,349) -6,9% $ 1945,170)1 .7.'!, Retail Trade $ (304,908)1 -4.4% Services (33,805) -1.3% OlnslrucVOlnlract (607,497)[ -32.4% Wlolesaling 60,891' 11.2% TranspJutiIiIy 14,954 I 189.0% klfonration 64,639 i 12.9% Mmufacturing (45,78111 -17.1% Governrrent (12,723)' -18.6% FUl/kls/Real Estate (28,145) -7.8% Other 28,7621 16,656 (12,106), -42.1% Annual Total $13,048,624 $12,144,275 $ (904,349)1 -6.9% Information accounts for 5% of the total sales tax collections, which includes Telecommunications, Publishing and Motion Picture/Sound Record. Annual information activity up by $65K or 12.9% compared to 2007. The increase is due to an increase in Telecommunications of $44K. Construction and contracting activity, which accounts for 10% of sales tax collections, is down $607K or 32.4% from 2007's activity. Sales tax received annual on major City projects total $34K or 2% of total construction and contracting activity. Wholesale trade accounts for 5% of the total sales tax collections_ Annual wholesaling activity is up $61 K or 11.2% above 2007 annual. The increase is due to increase in Durable goods of$39K and Nondurable goods of$24K. Manufacturing activity accounts for 2% of the total sales tax collections is down by $46K or 17.1 % when compare to 2007 annual. Manufacturing activity includes Wood product manufacturing, printing/related support, and furniture/related products. The majority of the decrease is due to decrease in activity of wood product manufacturing ($67K) offset by increases in various other manufacturing activities. Of the $67K decrease, $65K is due to a major wood product manufacturing overall gross revenues decreasing from 2007 to 2008 resulting in lower sales tax remittance to the City. Government activity shows a decrease of $12K or 42.1% compared to 2007's activity mainly due to nonclassifiable establishment ($18K). Sales Tax bv Area The City's largest retail center, South 348th, which generates 12.3% of the City's sales tax, is showing a decrease of$120K or 7.5% compared to the year 2007. The decrease is due to decrease in Retail Building Materials ($99K) and Retail General Merchandise ($12K). The Commons annual activity show a decrease of $64K or 5.8% compared to 2007. The decrease from 2007 consists of a decrease in General Retail Merchandise ($49K) and Retail Eating & Drinking ($18K). Major Auto Sale's collection total $305K and is $96K or 23.9% below 2007. This is due to overall decrease in Auto sales in comparison to 2007. S. 312th to S. 316th tax collections are up by $65K or 7.9% compared to the prior year. The increase from 2007 is due to General Retail Merchandise increase of $72K offset by a decrease in Automotive Repair of$3K, Retail Food Stores of$2K, and Real Automotive/Gas of$2K. Pavilion Center tax collections shows an decrease of $4K or less than 1% compared to the prior year. Hotel & Motels tax collections show an increase less than $IK or less than 1 % from the prior year. Federal Way Crossings tax collection is up by $26K or 10.8% compared to the prior year. Gambling Tax Gambling tax collection through December is $1.3M. In comparison to 2007 annual collection, 2008's tax collection is $230K or 15.4% below the same period. Compared to 2008 annual budget, gambling revenues are down $140K or 10.0%. Jan 218,118 171,219 Feb 120,749 94,611 Mar 23,530 100,383 Apr 228,568 161,324 May 36,079 85,311 Jun 186,964 150,151 Jul 34,454 113,342 Aug 211,381 105,484 Sep 29,788 103,920 Oct.--.---. _...-...--1"33:1.15- --.-.-..--1"38,761 Nov 104,609 99,998 Dee 162,598 75,495 Annual Total $ 1,489,952 $ 1,400,000 104,699 142,126 8,543 213,395 24,498 129,404 104,915 103,934 110,993 1111;.155 91,959 44,162 $ 1,259,783 $ (113,419) -52.0% 21,377 17.7% (14,987) -63.7% (15,173) -6.6% (11,580) -32,1% (57,560) -30.8% 70,461 204.5% (107,446) -50.8% 81,205 272_6% .......................-.. --.-- 48,040 36.1% (12,650) -12.1% (118,436) -72.8% $ (230,169) -15.4% (66,521) 47,514 (91,840) 52,071 (60,812) (20,747) (8,427) (1,549) 7,073 42,394 (8,039) (31,333) $ (140,217) -38.9% 50.2% ----=-91~5% 32.3% -71.3% -138% -7.4% -1.5% 6.8% ._-_.---.36:6o/~ -8.0% -41.5% -10.0% Hotel/Motel Lodging Tax Hotel/Motel lodging tax collections through December total $189K. Compared to 2007, the lodging tax is $3K or 1.5% below the same period. Compared to 2008 annual Budget, lodging tax is $8K or 4.7% above budget. HotellMotellodging tax shows a decrease of$3K from 2007 but an increase in Hotel sales tax ofless than $lK when compared to 2007. The reason for the difference is the months in which we capture the details for each type of hotel receipts. For sales tax, we have a one month lag when compared to HotellMotel Lodging tax. When the one month lag is included in the sales tax, overall hotel/motel sales tax have decreased $3K which is consistent with the hotel/motel lodging tax. The Department of Revenue remitted $IIK too much to the City in their September payment. The error was corrected by decreasing the October and December payments. Jan 14,985 3,364 Feb 1 14,907 1,094 7.9% Mar 1 7! 11,171 (766) -6.4% Apr 12,545 10.613 i 14,266 3,653 34.4% May 15,638 17,273 ! 17,107 9.4% (165) -1.0% Jun 13,241 12,814 13,684 3.3%' 870 6.8% Jul 10.427 13,287 16,160 55.0% 2,873 21.6% ----~~-- 24.090 18,1551 20,201 -16.1% 2,046 11.3% -r---.- Sep 20.376 15,802 i 29,471 44.6%1 13,669 86.5% Oct 22,461 23,433 . 12,150 -45.9% (11,282) -48.1% Nov 17,735 17,015 15,123 -14.7% (1,892) -11.1% Dee 14,136 14,592 9,60 -32.0% (4,985) -34.2% Annual Total $ 191,691 $ 180,354 I $ 188,834 -1.5% $ 8,479 4.7% Utility Tax (Total 7.75%) Utility taxes received through December total $13.5M (includes Proposition 1 utility tax revenues), and is above 2007 annual collections by $673K or 5.3%. Compared to annual budget, utility tax revenues are above 2008 budget by $1.7M or 14.3%. Compared to annual 2007, Electricity is up $385K or 8.9%, Gas is down $102K or 4.7%, Cable is up by $6K or 0.4%, and Cellular phone is up $339K or 12.3%. Phone is up $52K or 4.3% from 2007 mainly due to the increase in the Utility tax by 1.75% for Proposition 1. September 2008 collections of $905K are $89K below September 2007 collections due to a major phone company reporting back taxes for February through June 2007 in September 2007. $ $ 939,795 1,205,190 359,826 Feb 1,129,439 932,623 1 ,263,500 134,061 11.9% Mar 1,173,418 1,236,265 1,472,457 299,038 25.5% Apr 1,233,143 1,096,194 1,267,412 34,270 2.8% May 1,063,946 1,024,759 1,107,223 43,278 4.1% 1,368,982 6,0751 .--.,--.. ",----- Jun 950,406 787,336 1,142,902 192,496 Alone 1,256,814 51,8121 ........................._..__..._.M_ --. Jul 940,312 954,911 994,888 54,576 Celular 3,084,056 338,7681 Aug 914,481 828,254 970,773 56,292 142, Pager 548 42 i Sep 994,042 713,011 905,271 (88,771) -8.9% 192, SM.l 261,561 (8,289)! Oct 983,515 984,431 1,011,662 28,147 2.9% 27, Tax Rebate (5,588) (9,528) (3,940li Nav 1,006,830 989,907 1,015,331 8,501 0.8% 25,423 2.6% Annual Total $ 12,796,461 $13,469,137 $ 672,680 i Dee 1,561,566 1295,082 1,112,530 (449,036) -28.8% (182,552) -14.1% Annual Total $12,796,461 $11,782,569 $ 13,469,137 $ 672,680 5.3% $1,686,570 14.3% Update on Proposition 1 The following table provides a comparison of utility tax revenue collections at the 6.00% rate and the revenue collections at 1.75% for on-going Proposition 1 funding. The 2008 annual Prop 1 revenues of$3.0M is $638K or 21.0% above 2007 Prop 1 collections. This is primarily due to not implementing Prop 1 utility tax until March 2007 (accounts for a total of$557K of the variance). Annual Prop 1 tax collections is $456K over total budgeted amount of$2.6M for a total of$3.0M_ January 845,364 $ 845,364 $ 933,051 $ 272,140 $ 1,205,190 $ 87,686 10.4% $ 272,140 100.0% February 1,129,439 1,129,439 978,194 285,307 1,263,500 (151,246) -13.4% 285,307 100.0% March 944,978 228,441 1,173,418 1,139,966 332,490 1,472,457 194,989 20.6% 104,050 31.3% Apra m_~'_'.'_"'W 'OVA" -- 2.6% 9,743 3.4% 956,696 276,447 1,233,143 981,222 286,190 1,267,412 24,527 May 825,015 238,931 1,063,946 ,," ""__m'~"m 32,190 3.9% 11,087 4.4% 857,205 250,018 1,107,223 June 735,765 214,641 950,406 8B4,827 258,075 1,142,902 149,062 20.3% 43,434 16,8% ,~_,_~'w_,~ow~,w, ~~,~~ 5.8% 12,282 5.5% July 727,942 212,370 940,312 770,236 224,652 994,888 42,294 .... ............----..--.- .-............"........................ ___.____m____... 6.2% 12,711 5.8% August 707,985 206,496 914,481 751,566 219,207 970,773 43,581 Septerrber "o~'..m.........'..__c_".w_w__ ----~-:.8.9% (20,045) -9.8% 769,581 224,461 994,042 700,855 204,416 905,271 (68,726) October 761,389 222,126 983,515 783,222 228,440 1,011,662 21,833 2.9% 6,314 2.8% Noverrber _~'~.A.,..W,W""__A'wm' ww.ww 0.8% 1,920 0.8% 779,481 227,349 1,006,830 786,062 229,268 1,015,331 6,581 _vm__"'mm'__mn.'~ ,'v"m, - ~- ,.__._--_._~ -40.4% Decerrber 1,208,974 352,592 1,561,566 861,314 251,216 1,112,530 (347,660) -28.8% (101,376) Annual Total $ 10,392,609 $ 2,403,852 $12,796,461 $10,427,721 $ 3,041,419 $ 13,469,137 $ 35,112 0.3% $ 637,566 21.0% Annual Budget $ 9,013,787 $ 2,022,500 11,036,287 $ 9,197,069 $ 2,585,500 $ 11,782,569 nfa nfa nfa n1a Annual prop 1 expenditures total $2.5M or 90.5% of the $2.8M budget. The negative 2008 budgeted ending fund balance of $210K is for SafeCity startup appropriated in 2007. These monies were carried forward to 2008 and will use ending fund balances from 2007_ Life to date Prop 1 Utility tax Collections total $5.4M and life-to-date expenditures total $4.3M resulting in ending fund balance of $1.2M for Prop 1. $ - $ - $ 206,223 $ 272.140 $ 272,140 "?39,381 1 204,650 2115,307 285,307 228,439 271,279 332,490 560,929 251,3~ 276,447 240,543 286,190 562,637 219,045 238,931 224,867 250,018 488,949 . .1117,9{)2 214,641 172,769 .. ..' 258,075 472,716 182,801 212,370 209,540 ~4,652 437,022 170,082 206,496 181,747 m2],9,J07 425,703 175,237 224,461 156,459 204,:416 428,877 193,960 222,126 216,018 . 2211,4.~.(} 450,565 191,45:4 227,349 217,220 229,268 456,617 211,262 352,592 284,185 603,808 .1,372,221 1,300,020 1,913,281 1,700,255 3,000,275 253,450 252,495 .':1&1; 15iYfJti625,&7't. t ,552';5t5f 61,794 . 47,947 70,807 c., .180,548 . 31,281 58,799 . 39,066 71,437 97,838 afilIl11)\}!}!111'0_r' 35,300 41,708 37,500 146,644 m.!10,562 167,777 . .77,782 State Shared Revenue Annual distribution of $5.4M is below 2007's activity by $208K or 4.3%. The unfavorable variance is due to a decrease in Fuel Tax, Local Criminal Justice Sales tax and Liquor Profits tax. Liquor Profits Tax Liquor Excise Tax _............_-..._~.__._-- Grim Just - FlJpulation Grirrinal Just Hgh Grirre Local Grim Just Sales Tax Fuel Tax' 00- Oties Annual Total 632,990 394,221 83,759 186,959 2,145,383 2,096,663 19,988 $ 5,559,964 (42,346) : 424,648 ! 30,427 --.-..--.---"'....-.--.- 88,365 ! 4,606 ! 195,713 ! 8,754 2,051,524 ! (93,860) I 1,985,310 I (111,353)1 -.-..-.-......---."f--.-- 15,735 I (4,253)! $ 5,351,939 i $ (208,025) 5.7% 9.7% -4.8% -6.1% -29.9% -4.3% . Fueltax is included in both general/street, designated operating funds, and transportation CIP Permit Activity Annual building permit activity is below 2007's annual activity by $1.2M or 44.9%. Compared to 2008 annual budget estimates, permit activity is down $701K or 32.1 %. The negative variance is partially due to an agreement with Sound Transit to waive permit fees ($170K), unclaimed building permits that have been approved and are ready to be picked up by builders ($572K) and the City is no longer charging a new plan check fee under basic plan review for multifamily building permits ($30K). From the unclaimed permits of $572K, a single large permit of $408K is considered to still be viable and will be picked up by the client. The remaining variance is due to the slowing economy. Community Development's positive expenditure variance of $698K is mainly due to under spending of one-time programs ($513K) such as: design review, nuisance abatement, permits system improvement, graffiti abatement, shoreline master plan, abatement program, human services program, and the organization capacity-building program Jan 186,857 123,482 103,926 , (82,931 ) -44.4% (19,557) -15.8% Feb 284,798 171 ,455 153,553 (131,246) -46.1% (17,903) -10.4% Mar 269,618 181,944 102,894 (166,724) -61.8% (79,051) -43.4% Apr 303,057 236,514 157,200 (145,858) -48.1% (79,314)' -33.5% May 226,214 212,521 156,337 (69,877) -30.9% (56,184)' -26.4% Jun 263,124 219,014 129,521 , (133,603) -50.8% (89,493) -40.9% Jul 179,257 169,520 145,825 i (33,432) -18.7% (23,695) i -14.0% Aug 157,371 207,467 149,118 : (8,253) -5.2% (58,350); -28.1% ~E_ 102,168 151,155 _~~5~5~6:l (16,642) -16.3% (65,62~)1 -43.4% Oct 215,739 181,743 1~1,05!lj (114,681) -53.2% (80,6~)L -44.4% Nov 304,823 170,542 83,398 . (221,425) -72.6% (87,143)[ -51.1% -- --I Dee 196,014 156,743 112,856 : (83,158) -42.4% 43,887)' -28.0% Annual Total 2,689,040 2,182,100 1,481,211 (1,207,829) -44.9% (700,889) -32.1% Right-of-way permits and development services fees is down by $38K or 7.6% when compared to 2007's annual activity. Right-of-way permits issuance has been stable but all other permits such as residential, commercial and plats are down due to economic conditions in the market place. Owners are not developing on news plats since there is a surplus of new homes and new lots. This is also the same for the commercial market, there is an excess of existing office space and banks are more stringent on lending monies. Public Works Operations annual expenditures total $4.6M and is $693K or 13% below budget estimates. The favorable variance is mainly due to savings found in salaries/benefits for the vacant Public Works director position in 2008, ongoing Charges for Services such as Utility ($94K), Rental of Furniture ($18K), and Repairs/Maintenance ($100K), and Professional/Consulting Contracts ($113K). Other savings were noted in the one-time programs ($303K) such as traffic impact fee analysis/traffic count program, wire left, Dumas bay sea-lettuce clean-up, 2008 pooled monies for Emergency Management and Joint Emergency Operations Center money. 33,025 31,646 40.6% 14,780 46.7% 50,655 40,330 -33.1% _(l',~45) -16.0% 21,834 39,250 . 25.6% (1_1!834 ) -30.1% 59,623 32,3131- 43.1% 53,005 164.0% 39,068 38,736 , -21.4% _ _<,8~046) -20.8% 36,329 41,3721 - -7.6% (7,790) -18.8% 64,193 37,592 L -60.5% (1 ~,_204) -32.5% 26,372 46,553 ' 101.0% 6,446 13.8% t (979) -2.8% 3,082 34,875 999.7% 72,179 3~:l!l~, -42.2% 6,358 18.0% 8,370 37,032 . 121.5% (18,491) -- -49.9% 84,664 68,311 -62.5% (36,548) -53.5% -- I Annual Total 499,392 483,399 -7.6% (21,747) -4.50/0 Police Department Expenditures through December total $19.8M and is $711K or 3.5% below the annual budget of $20.6M. The favorable variance is due to savings for salarieslbenefits offset by overage in Overtime and supplies. Through December, City overtime is 9% or $80K above last year. There is a 11 % decrease in overtime for contracted services and traffic school. When the decrease from the billable overtime is included, the total overtime increased $69K or 7%. Overtime for the month of December overtime was primarily due to absences caused by sick leave, contracted language regarding holiday time off, and unanticipated administrative leaves. The Police Department is continuing their emphasis towards patrolling parks, which required overtime. 119,252 $ 50,399 I 73% $ 85,363 251.9% Training $ 55,706 60,755 5,049 9% 64,247 (2,496) ! -4% 31,397 95.6% Court 28,307 33,942 5,635 20% 100,016 27,346 i 38% 64 ,249 179.6% F~ld Oper 638,339 712,296 73,957 12% 76,954 5,0691 7% 41,573 117.5% 86,482 17,082 : 25% 52,324 153.2% Other 138,687 133,787 (4,900) -4% 65,703 (18,864). -22% 24,080 57.9% City Portion 861,039 940,780 79,741 9% 92,307 10,3371 13% 51,962 128.8% Contract/Grant 52,774 54,914 2,139 4% 95,766 (69)! 0% 48,597 103.0% Traffic School 46,447 33,338 (13,109) -28% 90,718 (10,454)' -10% 40,923 82.2% Billable 99,221 88,251 (10,970) -11% $ 79,262 82,237 43,225 110.8% Grand Total $ 960,261 $1,029,032 $ 68,771 7% $ 84,507 74,469 (10,039) -12% 32,875 79.0% $ 83,397 80,883 (2,514)i -3% 39,836 97.0% $ 960,261 $1,029,032 $ 68,771 7% 556,405 117.7% Jail Services Jail Services through December is $1.6M and is below the annual budget estimate of $1.8M by $176K. The City currently uses City of Fife, City of Enumclaw, King County, and Yakima County for Jail Services. All payments are accounted for in 2008 for each of these cities for all 12 months of service. Court Municipal Court annual expenditures of $1.3M is $16K or 1.2% below estimates. The favorable variance is due to decrease in various line items. Excluding probation through December revenue is up $299K or 26.8% compared to annual 2007. The revenue increase is due to the state legislature increased the fine amounts for traffic and non-traffic infractions in July of 2007 and the court authorizing certain payments via credit card transactions, the increase in fine amounts for most infractions, and the change in court policy in respect to deferred findings. In addition, Court has started online payments, which streamlined citation payments without having the offender come to the court. Total filings have increased from 15,544 in 2007 to 18,579 in 2008; a 19.5% increase of 3,035. January $ 74,292 $ 64,393 $ 116,642 $ 42,350 570%1 $ 52,249 81.1% February 71,310 61,300 120,754 49,445 69.3%: 59,454 97.0% av~ Penakies $ $ 23,135 $ 8,231 55.2% Mlrch 92,354 89,397 113,512 21,158 22.9%1 24,116 27.0% Traffic & Non-Parking 726,558 975,212 248,655 34.2% Apr~ 77,727 61,510 105,654 27,927 359%1 44,144 71.8% Parking Infractions 46,312 79,585 33,272 71.8% Mly 79,456 71,523 144,650 65,195 821'1'0! 73,127 102.2% llUl & Other llisd 85,986 61,205 (24,781) -28.8% June 96,805 89,729 105,540 8,735, 9.00101 15,812 17.6% O"ilTinal Traffic llisd 30,700 6,730 (23,970) -78.1% Ju~ 90,014 72,981 121,874 31,860' 354%: 48,893 67.0% OilTinal Costs 53,212 84,874 31,662 59.5% --..-.-.-.-..........-............. .... ........-....--............- -::::..j.-....-..--;. m..........__._........ _...._.__ August 97,385 72,705 119,814 22,429 230%! 47,109 64.8% ... .....--....----... 24.0% Interest I Other IlIisc 34,801 43,163 8,361 Septerrt>er 101,982 69,407 120,299 18,316. 18.0% 50,891 73.3% O"ilTinal Conv Fees 22,852 22,234 (617) -2.7% (10,549)! --.--.-. -.-...-.--......-..... ...---.- October 122, 70,041 112,056 42,015 60.0% Shared Court Costs 39,500 48,940 9,441 23.9% Noventer 120, 92,970 92,227 {28,719)i -237% (743) -0.8% Services & O1arges 60,654 68,912 8,258 13.6% Decenter 90,603 74,869 140,968 50,365 . 556'1'0! 66,099 88.3% Subtotal $ 1,115,479 $1,413,990 $ 298,511 26.8% Subtotal $1,115,479 $ 890,825 $1,413,990 $ 298,511 . 26.8'/0! 523,165 58.7' Probation Services 101,635 93,373 (8,262) -8.1% Probation Svcs 101,635 108,000 93,373 (8,262)! -8.1%: (14,627) -13.5% Annual Total 1,217,114 $1,507,383 $ 290,269 23.8% Annual Total $1,217,114 $998,825 $1,507,383 $290,269 I 23.8'10! $ 508,558 50.9% Traffic and non-parking fines total $975K and is $249K or 34.2% above annual 2007. Parking infractions total $80K and is $33K or 71.8% above annual 2007. DUI and other misdemeanors total $61K and is $25K or 28.8% below annual 2007. Criminal costs tota-l $85K and is $32K or 59.5% above annual 2007. Criminal Conviction Fees total $22K and is below annual 2007 by less than $IK_ Traffic Safety/Red Light Photo enforcement Traffic Safety fund has been added to Designated Fund Summaries to account for Red Light Photo Enforcement, which started on August 15th of 2008 for a 30-day warning period and actual citations started on September 15th. The City has received 3 Ih months of revenues, totaling $141K which is net of payments made to American Traffic Solution for the months of October through December. The contract with American Traffic Solutions does not require the City to pay for the first 3-month ramp up period. Parks & Recreation Overall parks operations expenditures, including administration, park planning, parks maintenance and general recreation, through December total $3.8M and is $256K or 6.4% below the annual budget of $4.0M. The expenditure savings are due to salaries/benefits, charges for services, and one-time programs (Arts Commission, Field Lighting, and wire theft) offset by overage in seasonal/temporary/overtime. General Recreation and Cultural Services Direct program expenditures total $894K or 90% of the total annual budget of $993K not including indirect costs. Including indirect administration costs, recreation expenditures total $1.2M and are 93.8% of the total annual budget of $l.3M. Recreation fees total $815K and are 137% of the total annual budget of $595K. Recreation fees have recovered 91.2% of direct program costs and is 31.3% above the annual budgeted recovery ratio of 59.9%. Considering indirect administration costs, the recovery ratio is reduced to 66% or 20.8% above the annual budgeted recovery ratio of 45.2%. General Recreation revenues of $775K are $174K above annual budget of $601K. Compared to 2007 revenue of $619K, General Recreation showed an increased of$156K mainly due to Spring/Summer Camp attendance. The increase in attendance is due to increase in publicity. In 2007, an average of 80-100 children per week attended Spring/Summer compared to an average of 170 children per week in 2008. The table below is a comparison of budgeted versus actual subsidy and recovery ratio by program. DUMAS BAY CENTRE Dumas Bayc;entre 634,711 643,413 8,702" ~, 98.6% 494,270 585.803 91,533 84.4% (82,831) Knutzen Family Theatre 77,955 210,939 132.984" i 37.0% 106,851 : 278,870 172,020 38.3% (39,036 GENERAL RECREATION Steel Lake Aquatics _ Arts & SPec:~"'-Events Youth Athletics Adult Athletics COmmuni!y .~ecreation Recreation Ine Youth Commission Red, White.&. Blue" Senior Services Subtotal Administration 1 TOTAL GENERAL RECREATION 1 $ 1 TOTAL FW COMMUNITY CENTER I $ 20,360 i 284,900 : 178,612 [ 143,070 ; 147-:-313 ' 63,966 I _.~~()(); 41,550 111,~:!.7 . $ 992,797 $ 322,914 : 594,915 I $ 1,315,711 $ 1,553,407 I $ 1,901,761 $ $ 2,000 93,000 42,450 203,875 124,000 48,850 500 21,500 58,740 694,916 1 TOTAL DUMAS BAY CENTRE Arts Commission GRAND TOTAL 1$ 18,360 ' 191,9()()t 136,162 I (6(),805)i 23,313t- 15,116 ' 1,300 --t-- 20,05() I 52.487 : 397,882[- 322,914 I 720,796 i 238,354 I 9.8% 32.6% 23.8% 142.5% 84.2% 76.4% 27.8% 51.7% 52.8% 59.9% $ nla 46.2%1 $ 87.5%1 $ 54,904 154,726 44,237 -i 146,535 ; 289,996 36,763 , 19,007 26,807 +_ 41,815 '. 814,790 : $ 82,160 42,061 (30,705) (74,158) 38,453 (18,590) 19,946 54,558 78,903 340,654 $419,667 I 688,176 I $ 141,686 I 4,250 $ 1,106,086 814,790 I $ 1,398',763 : $ 601,121 I $ 3,558 I 2,818,231 ; $ 864,673 .._ 1,375 4,087,333 $ 263,553 I (2,183) $ 1,269,101 273.4% 65.3% 51.3% 126.5% 134.4% 48.9% 4559.9% nla 43.4% 91.2% $ nla 66.0%1 70.4%1 nI 109,!?9 94,100 (30,1(}0) 97,471 ." (~~,336) 19,890 104 (2,071) 318,980 (17,740) $301,240 1 ($349,821)1 Knutzen Family Theatre revenues and expenditures are both above budget while Dumas Bay Center revenues and expenditures are below budget. Dumas Bav Centre Dumas Bay Centre operating revenue of $494K is below by $140K or 22.1% compared to annual budget of $635K. The negative variance in revenues is due to decrease in overnight rentals in 2008 compared to 2007. Operating expenditures through December total $586K, which is $58K or 9.0% below the annual budget of $643K. Part of the savings is due to shifting of staff from Dumas Bay to Knutzen Family Theatre, savings found in supplies for food & beverages, utility savings, and temporary help. Dumas Bay Centre has recovered 84.3 % of its operating expenses. Ending fund balance for DBC is a negative $168K, which includes negative fund balance from previous years. Knutzen Familv Theatre Operating revenue of $1 07K is above annual budget of $78K by $29K or 37.1 %. Operating expenditures through December total $279K, which is $68K or 32.2% above the annual budget of $211K. The over-spending in expenditures is partially due to moving 0.25 FTE expenditures and not the budget from Dumas Bay to Knutzen Theatre. The remaining variance is due to over-spending for repair/maintenance. Knutzen Theatre has recovered 38.3% of its operating expenses. KFT ending fund balance is a positive $39K. Federal Way Communitv Center The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and designated utility tax transfer. The facility opened early March with a grand opening on March 31, 2007. Beginning Fund Balance $ 55,273 $ 55,273 $ 21,395 $ 21,395 n/a n/a -~-_. Revenues $ --...------ _._~-- -16.1% Admissions $ 962,250 $ 614,712 $1,183,407 992,900 $_..1190,507) Youth Athletic Programs 15,750 - 19,000 30,996 11,996 63.1% OEen Gymllndoor Playground 500 - 1,000 (1,000) -100.0% Aquatics Programs-Lessons/Classes 76,180 96,750 148,000 167;232 (40,768) -27.5% Childcare Fees 19,832 8,018 10,000 _~.c>I~_ (4,921) -49.2% Fitness Training Fees 14,625 6,890 5,000 1 !c8_~~. 12,855 257.1% ----- .---- Towel/equipment Rentals 4,570 - 8,000 5,264 (2,736) -34.2% Pool Rentals/Competitive-Lap Lanes ...18,300. 31,569 36,000 w2O,752 (15,248) -42.4% Rentals .. -. 113,106 111,973 213,000 ..-. 178,052 (34,948) -16.4% Merchandise Sales 14,405 ~.. --,--_.~ (6,595) -31.4% -- -- 11,954 2,628 21,000 -- .-.. ConCE!~sionsNending 11 050 7,913 19,000 _. 2.~5~ 4,587 24_1% Interest Earnings/Other Misc Revenues - 25,672 - 2,639 2,639 n/a Total Revenue _~48,117 906,125 1,663,407 .1,~98, 763 _ J~64,644) -15.9% _w Expenditures - ---.--- -'--". --. ------- ---------- Personnel Costs _8.~()c~~Cl 783,260 1,232,385 1!!ll.~737_ 46,648 3.8% .-. 00 Supplies 99,940 129,066 133,254 171,973 (38,719) -29.1% Other Services & Charges 128,693 60,072 171,591 ..J.1!5.()~~ 56,536 32.9% _w ...... Utility_~~____ww____ . 00_165,751 248,776 381,000 379,4;!? 1,574 0.4% Intergovernmental 1,029 9,741 2,000 17,387 --. (15,387) -769.4% C<.lpital 16,500 5,085 22,000 - 22,000 100.0% -'--_.-- ....-- -.--..-.-- .. .______n_ ------ Intemal Service Charges 104,678 95,909 119,531 119,421 110 0.1% Total Expenditures 1,3.9~.~2! 1,331,909 2,061,76_'!.. 1,9a.8~~1l 72,763 3.5% _..~. -- ---- Operating Rev Over / (Under Exp) - __.___1_ ------ 48.2% (148,804)1 (425,784) (398,354) (590,235) (191,881) I Other Sources -+--- --- - -,-_._-----~------ .-- . ..' ~~~f6t n/a Transition Revenue 17,440 - - - Transfer In from General Fund ._ 30,()()()L 30,000 - .uo_ _ - - n/a - ----- Transfer In from NCC CIP Fund 173,805 I 173,805 - - - n/a Transfer In from Utax Fund 492,923 . 492,923 528,348 528,3~8 - 0.0% Total Other Sources - 730;S41f! "714,168 528,348 528,348 0.0% - - .. ....-. -..i------~~ _____w uo..__.____ I. -- - Other Uses ._._n. Transition/Startup Costs ._.____u _m. 39'7,917 i _n n/a 322,263 - - - Other~ervices/Charges ~ j - - 2:3, ~?f) ~_.._- moo 397,917t -- c. "(23,526) Total Other Uses 322,263 - 23.5~~ n/a ..---- --- ----nut Net Income 183,827 i (33,878 129,994 (85,413) (215,407 -165.7% Endin~ Balance $ 239,101 !$ 21,395 $ 151,388 $ (64,016) $ (215,404 -142.3% Temporarv Interfund Loan - ! - - 65,000 (65,000 n1a EndinQ Fund Balance 239,101 21,395 151,388 984 :i> , -99.4% *2007's revenues & expenditures are only for 9 months Federal Way Community Center (continued) The operating revenue budget includes $1.7M in user fees/program revenue and $528K contribution from utility tax. Through December, operating revenues total $1.4 M and is $265K or 15.9% below YTD projections. The towel rental program started in December 2008, which generates minimum amount of revenue - the majority of the revenue reported for toweVequipment rental is for wall-climbing equipment rentals. Through December, operating expenditures total $2.0M and is $75K or 3.6% below YTD budget estimates. Federal Way Community Center has recovered 70% of operating expenditures compared to the budgeted recovery ratio of 87%. City's contribution of $528K for the Community Center was scheduled to annually provide $398K for maintenance/operations and $130K for capital reserves. Through December 2008, $588K is needed to cover maintenance and operations and is $190K over the projected annual contribution of $398K. Through December, the Community Center is using 100% of their capital reserves for on-going operations plus an additional $65K temporary interfund loan from the General fund to cover the deficit ending fund balance of a negative $64K, which will be repaid in 2009 from Community center operations. The Federal Way Community Center currently has $500K in their capital construction budget. Planned capital expenditures include the following: building security/CCTV ($30K), improve sound system ($70K), community center outdoor furniture ($45K), outdoor playground/equipment ($30K), miscellaneous operating equipment ($33K), cafe construction ($112K), marketing plan ($50K), enhancements ($llK), and unallocated construction ($119K)_ Other Departmental Variances City Council annual expenditures total $393K is $12K above estimates mainly due to over-expenditure in Association Dues. City Manager annual expenditures of $1.6M is under annual budget by $71K mainly due to under-spending of the Green City Strategic Plan (one-time program) in 2008. Economic Development annual expenditures of$237K is below annual by $108K mainly due to under-spending of Downtown Redevelopment & Economic Development one-time program in 2008. Management Services annual expenditures of $2.0M is $26K below estimate due to under-spending of one-time programs offset by over-spending in election services. Law annual expenditures total $l.3M and is $43K below estimates mainly due to under-spending in one-time monies offset by over-spending in on-going items. DEBT SERVICE Under RCW 39.36.020 (2), The City Council may approve bond issues not to exceed 1.5% of the City's assessed valuation. In addition, the public may vote to approve bond issues for general government in an amount not to exceed 2.5% of the value of all taxable property within the City. The City's outstanding total general obligation debt is $19.1M at December 31, 2008_ This leaves the City with a remaining debt capacity without voter approval of $135.8M and an additional $98.3M that can be accessed with voter approvaL The voter-approved capacity is generally referred to as unlimited tax general obligation debt, which requires 60% voter approval and the election must have a voter turnout of at least 40% of those who voted in the last State general election. With this vote, the voter approves additional property tax can be levied above and beyond the constitutional and statutory caps on property tax. In addition to these general-purpose debt capacities, RCW 39.36.030(4) also allows voters to approve park facilities and utility bond issues; each limited to 2.5% of the City's assessed valuation. Therefore, legally the City can issue up to a total of7.5% of the City's assessed valuation in bonds for $725.3M. The Public Works Trust Fund Loans are the obligation of the Surface Water Utility, backed by the rates collected from users, and are not considered as the City's general obligation debts nor are they subject to the limitation of indebtedness calculation. The tables below show the available debt capacity for the City and schedule of outstanding debt as of December 31, 2008. COPs outstanding Bonds outstanding REMAINING DEBT CAPACITY General Purooses Excess Levy Excess Levy Total Councilmanic Excess Levy Open Space Utility Debt (Limited GO) (Unlimited GO) and Park Purposes CaDacitv $ 147,377,835 $ (147,377,835) 245,629,725 245,629,725 245,629,725 $ 736,889,175 7,592,403 7,592,403 (] 9, 138,000) (19,138,000) $ 135,832,238 $ 98,251 ,890 $ 245,629,725 $ 245,629,725 $ 725,343,578 $ 234,084,128 DESCRIPTION AV= $ 9,825,189,003 (A) 1.50% 2.50% Add: Cash on hand for debt redemption (B) Less: GENERAL CAPACITY (C) (A) Final 2008 Assessed Valuation (B) Fund balance of$I,763,666 in debt service prefunding balance and $5,828,737 in utility tax fund (does not include earmarked Prop I monies). (e) Combined total for Councilmanic, and Excess Levy capacities. OUTSTANDING GENERAL OBLIGATION DEBT - As of Dee 31, 2008 Amount Outstanding Outstanding Funding Maturity Interest Originally Debt as of Amount Debt as of Callable Callable Description Purpose Source Date Rate Issued ] 2/31/2007 Redeemed 12/31/2008 Date Amount GeneralOblt ation Bonds: 2000 Valley Comm (911 REET I-Oec-15 5.31 2,551,600 ],595,000 (167,000) 1,428.000 1-0ec-1O 1,069,000 Limited Oispatch)-Center Bldg & Equipment 2003 Community Center Utax I-Oec-33 4.67 15,000,000 13,910,000 (300.000) 13,610,000 1-0ec-13 11,955,000 Limited 2006 G.O. AMC Theatre Site 28-0ec-09 3.53 4,100,000 4,100,000 4,100,000 Bonds Acquisition Total General Obli ation Debt $ 21651600 $ 19605000 $ 467 000 $ 19 138000 Publtc Works Trust Fund Loan: PWTL SWM CIP-Kius SWM ]-Jul-]4 1.00 1,555,440 603,676 (86.239) 5] 7,437 C orner Project PWTL SWM CIP-SeaTac SWM 1-Jul-]9 1.00 2,475,000 1,153,436 (96.120) 1,057,317 Mall Detention Pro.. Subtotal PWTFL 4,030,440 1,757,112 (182,359) 1,574,753 Grand Total $ 25,682,040 $ 21,362,112 $ (649,359) $ 20,7]2,753 CASH & INVESTMENTS Overall investment interest annual through December 2007 compared to annual through December 2008 decreased by $596K. The unfavorable variance is due to the decrease in interest rates for the overall market. Another contributing factor to the decrease in interest is due to the increase in banking fees, which is paid from interest earned. The banking fees in 2007 were $43K and in 2008 $59K. The increase in the banking fees is due to adding online permitting, Federal Way Community Center, and the Court. Another factor is the increase in the volume of total sales on credit cards from $1.4M in 2007 to $2.2M in 2008. Interest rates have also decreased from December 2007 to December 2008 from 4.56% to 1.82%. The following table shows the in-house investment activity schedule and their related yields and comparison to benchmark. Per policy, the basis used by the City to determine whether market yields are being achieved is the range between the average 6- month US Treasury Bill (0.24%) and the State Investment Pool (1.82%). The average portfolio yield is 1.93%, which is slightly above the two benchmarks. US T-BOND 912828LP/GP9 08/10/07 $1,000,000 1,012,723 4/30/2009 4.50% Subtotal In-House Investments $1,000,000 1,012,723 10 4.50% 0.24% State Investment Pool 58,412,051 1 da 1.82% The total invested balance at the end of December is $59.42M, which includes $58.4IM in the state investment pool, and $1.0IM in-house investment purchases. The state pool is composed of Agency Callables (1.94%), Treasury Securities (0.39%), agency coupons (5.61%), interest bearing bank deposit (12.74%), agency floating rate notes (27.68%), agency variable rate notes (9.06%), discount notes (33.23%) and certificates of deposit (9.35%). The City's total investment portfolio is made up of98% State Pool, and 2% In-House Investments. SIP Average Invested Balance by Type December 2008 Agency Roating Rate Notes 27.68% Interest Rates Comparison For the Month of December 2008 Agency Variable Rate Notes 9.06% 6.0% 5.0% 4.0% r;_n ... . nn_n~ III 6 Month T-BiII I_ State Investment Pool !lilln-hOUse Investment ! _ Portfolio Average L__........._.. ....___..__.___ Dscount Notes 33.23% 3.0% 2.0% 1.0% 0.0% Agency Callables 1.94% Cert~icates of DepOSIt. 9.35% 2003 2004 2005 2006 2007 2008 FUND SUMMARY Special Revenue 102 Arterial Street 103 Utility Tax (0) .106 Solid Waste & Recycling 107 Special Contracts/Studies Fund !09 Hotel/Motel Lodging Tax 11 0 2% for the Arts 111 Federal Way Community Center .112 Traffic Safety Fund 119 CDBG 120 Path & Trails 388,955 3,480,872 138,508 282,245 198,155 293 21,395 2,099,531 13,533,140 405,528 6,575 192,892 2,006,079 10,673,824 370,718 16,032 196,904 93,452 2,859,316 34,811 (9,457) (4,012) 482,408 6,340,188 173,319 272,788 194,142 293 984 135,819 1,992,111 141,382 192,918 157,826 2,012,522 5,563 173,272 GENERAL & STREET FUND RESULT OF 2008 OPERATIONS 1)tW'\xAld. (!, M~'N1 I U1Yl.U\f -\1> {~4:-- - r ~ j \")..t\ I ....../1 ""'f r 2008 Budget vs Actual YND Est vs Actual GENERAL & STREET FUND Annual YND Favorable (Unfavorable) Favorable (Unfavorable) Summary of Sources & Uses Budget Estimate Actual $ % $ % Beginning Fund Balance________ $ 8,009,050 $ 8,009,050 $ 8,009,050 $ - 0.0% $ - 0.0% - -- -'---- ---- OPERATING REVENUES I Property Taxes._.__________ 9,122,267 9,100,332 i 9,213,312 91,045 1.0% _ 112,980 1.2% Sales Tax & Sales Tax Mitigation 13,089,443 I 12,595,2431-1~.190,862 (898,581 ) -6~9% (404,381) -3.2% Criminal Justice Sales Tax 2,289,763 J 2,168,628 I 2,051,524 (238,239) -10.4% (117,104) -5.4% -_._~. Intergovernmental -- ... 2,398,026 I 2,493,905 ~__~2434?32 36,706 1.5% (59,173) -2.4% Leasehold Tax 2,.026. 4,249 i 5,712 3,686 181.9% 1,463 34.4% Gambling Taxes 1,400,000 1,350,548 I 1,259,783 (140,217) -10.0% (90,765) -6.7% -_._,,_.._._~---~ 1,462,091 1._ 1 ,507,3~~ Court Revenue 998,825 508,558 50.9% 45,292 3.1% ---- --.-- Building Permits/Fees-CD 2,182,100 f 1,600,929 I 1,481,211 (700,889) -32.1% (119,718) -7.5% ROW Permits & Dev Svcs Fees-PW 483,399 i 521,276L_ 461,652 (21,747) -4.5% (59,624) -11.4% .---.-.--.-----.---- Licenses 235,518 233,345 I 238,024 2,506 1.1% 4,679 2.0% -- .- ------- i Franchise Fees 1,073,269 971,241 967,240 (106,029) -9.9% (4,001 ) -0.4% -...-- I - General Recreation Fees 600,915 658,718 i 775,243 174,328 29.0% 116,525 17.7% Public Safety ---. I 940,935 T 1,072,695 1,048,350 ~24,~~1 -2.3% 107,415 11.4% ~~,!!!~~ash Management Fees 605,6~_?1 593,209 I 593,209 (12,486) -2.1% - 0.0% Interest Earnings 741,023 1 364,274 I 292,130 (448,893) -60.6% (72,144) -19.8% ---..-. .----... 332,138 ! 37~~~+~~=34?::.~J_ -- Mise/Other 15,557 4.7% (23,784) -6.4% --_..-_._,--,,--~_._--,-_._-~ ---.------- Onaoina Transfers In: I - I Utility Tax-Cele_~~C'l!!.o.'1_~C'lrk 266,000 L 266,000 t -...--..----- 266,000 - 0.0% - 0.0% --~----,_._._._--- --.. Utility Tax-Arts Comm/RW&B 108,000 ;--108,000'. 108,000 0.0% - 0.0% ---.-.-.-.. 728,000"1----728,000 I 728,000 -- ----..---,-:- - Utility Tax-Police Positions 0.0% - 0.0% -- .----- ~~~~~~~:~~~ I ~~~:~~~F.~~~i:~f~ ---- .-.----.-- . Utility Tax-Street Bond Proi.e_ct~.____ - 0.0% - 0.0% _.--_.--- -- Utility Tax-Ne~~tre~t_ Lights - 0.0% - 0.0% 110,000 T-- 110,000 I 110,000 ----.--.----.- ---..--- _U.!i~~~!ax-Camp Kilworth M&O - 0.0% - 0.0% Utility Tax-General Fund Oper 1 ,761,946t 1,761 ,946 -t-.!.?~!, 946 .---..--.-- I-~- - 0.0% 0.0% -.'.--- - f-----.-- _!-ltility Tax-Prop 1 Voter Package 2,585,500 2,269,584 -J 2,269,584 (315,916) -12.2% - 0.0% . I -~.- _.,-,_._- Utility Tax-New Parks M&O 62,000 62,000 I 62,000 - i 0.0% - 0.0% Total Operating Revenues 42,686,154 41,173,538 40,611,198 (2,074,956) 4.9% (562,340) -1.4% OPERATING EXPENDITURES . i _._.__ ____...__n______ -------- ---381:1221-395,9641-= 393,385 City Council ---~(!.~~~~) -3.2% 2,579 0.7% "'-"'-'~"'-"._. --- -.-...---- -----.~._---,~~ ._~_.- -. City Manager __1,766,459 1,784,851 J-.!'ZQ~~ 62,901 3.6% 81,29tt 4.6% --..- -..----.-- ".'. ___na_._ lIII.u~i~iPCl!.f.ourt ______."... 1 ,478,398 1 ,481,375 ~ 1,460,799 17,599 1.2% Economic Development 345,201 345,214 ~ 236,897 108,304 31.4% ____,,_l~~;l~.L~- 3l~ _-.___00__- -...,,--.. Management Services 2,104,366 2,131,496 2,078,657 25,709 1.2% -----~~~~~ -c------..-.-- -----. gi.YJ!,~!iminal Legal Services __!'~Q4,243 1,573,460 1,565,028 39,215 2.4% 8'~#1 0.5% --~---- ---~QQ.'.9-~.t= 690,417 ----f0OJ. ~mm. Developme.n~~.Y.~_ 4,415,580 4,405,003 _1.'.?142~ 15.9% ---.----- .~_._---" _....J17,096u.... - -O'.~ Police & Jail Services .~.~'.?Q.o,704 23,362,752 23,379,848 1,120,856 I 4.6% --..-..-.' --.----- ---.- -~._. Parks and Recreation 4,105,782 4,011,119 3,848,766 257,016 i 6.3% ____lEg353 i 4.0% _.~-_.._-._._-------------_.- ---.-.-.-.-- I Public Works 5,321,315 5,183,741 4,628,782 692,533 i 13.0% 554,959 i 10.7% Total Operating Expenditures 46,023,170 44,674,975 43,010,306 3,012,864 6.5% 1,664,669 3.7'% Operating Revenues over/(under) i I i Operating Expenditures (3,337,016) (3,501,437) (2,399,108) 937,908 i -28.1 % 1,102,329 -31.5% I ~.. OTHER FINANCING SOURCES i 00"____00_____- _._'____.u..__..___ ."...----'-.- -_.,',----- One-Time Transfers In 120,795 120,795 87,156 (33,63~__::~L~~ ._,,_.(33,639) I -27.8% ._-_._----_._._._------~- ------ .---- -. Grants & Other 129,171 2,500 81,387 (47,784) -37.0% 78,887 3155.5% Total Other Financing Sources 249,966 123,295 168,543 (81,423) -32.6% 45,248 36.7% OTHER FINANCING USES I I I ----....-.-..---.---- ____._,.,_________.---L-____ I I ---r-------.-...----.- City Manag~~.Contingency 3,036,~A?~____~~ _71,181 ~~5,75!+-___~~ __~989 I _...E.4~ Interfund Loan to FWCC - i - 65,000 (65,000) l----__!lI_C1 ____.(65,000)1 n/a --_'__00- .._ ---'-'--r-- Other - I - - - : n/a - n/a Total Other Financing Uses 3,036,935 86,170 136,181 2,900,754 95.5% (50,011) -58.0% ENDING FUND BALANCE i I -'--.-'-.-- ----. -.---.---- __'0"_'..'--'- f----- Interfund Loans 10,000 1.9..000. ---~QQ.Q - 0.0% - 0.0% - --_.,-...._.,--------- ___m_u .-------.- --.. Unreserved 1,875,065 4,534,738 5,632,304 3,757,239 200.4% 1,097,566 24.2% Total Ending Fund Balance $1,885,065 $ 4,544,738 $ 5,642,304 $ 3,757,239 199.3% $ 1,097,566 24.2'% COUNCIL MEETING DATE: March 3, 2009 ITEM #: J5 .~. m ......................._..__.__...~...._..._.._.._..._.._.._......._.............. . .... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: VOUCHERS POLICY QUESTION: Should the City approve the vouchers in the total amount of $2,168, 701.00 COMMITTEE: Finance, Economic Development, and Regional Affairs Committee MEETING DATE: February 24,2009 CATEGORY: ~ Consent o City Council Business D Ordinance D Resolution D D Public Hearing Other STAFF REpORT By: Tho Finance Director DEPT: Finance I, the undersigned, do hereby certify under penalty of peIjury that the materials have been furnished, the services rendered, or the labor performed as described herein and that the claims are just and due obligations against the City of Federal Way, Washington, and that I am authorized to authenticate and certify said liens. c<Zf/lDl.rlttf!J/ Finance Director Attachments: Voucher List Options Considered: NA STAFF RECOMMENDATION: NA CITY MANAGER ApPROVAL: DIRECTOR ApPROVAL: en,- ,,(~ Committee Council COMMITTEE RECOMMENDATION: "] move approval of the vouchers andforward to the March 3, 2009 Council Meetingfor approval." ~~ Committee Chair ~ l5Y\..I PROPOSED COUNCIL MOTION: "] move approval of the vouchers pursuant to RCW 42.24." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COllNCII. ACTION: o APPROVED o DENIED o T ABHD/DEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COllNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # City of Federal Way - Accounts Payable Check List Bank of America Page 1 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 20309 2/312009 010465 PETTY CASH - WITNESS FEES, 100.95 2/312009 FEBRUARY 2, 2009 MC-REPLENISH JURY FUNDS 100.95 209135 1/15/2009 011134 STENDER ZUMWALT, PLLC, 29,250.00 lnJ2009 101 CM-AG08-159 1/09 PUBLIC DEFEND 29,250.00 209138 1/22/2009 010711 SIVER, CATRIONA 200.00 1/20/2009 SIVER 2009 PD-BKGRND INVEST. INDIANA SIVE 200.00 209278 1/30/2009 000109 ACTIVE SECURITY CONTROL (DBA), 1,020.66 1/14/2009 14257 PKM-PADLOCKS 673.49 1/2/2009 14254 PKM-REKEYABLE PADLOCKS 249.83 1/13/2009 14256 DBC-LOCK CYLINDERS 44.43 1/2/2009 14252 PKM-REKEYABLE PADLOCKS 52.91 209279 1/30/2009 009556 ADVANCING LEADERSHIP, 2,500.00 12/9/2008 1210 MSHR-ADVANCING LEADERSHIP 2009 2,500.00 209280 1/30/2009 000568 AGRI SHOP INC, 475.16 1/5/2009 1494/1 PKM-REPAIR TO STIHL BLOWERIINV 30.29 1/9/2009 1559/1 PKM-AIR CLEANERISPARK PLUGIINV 39.74 1/5/2009 1493/1 PKM-SPARK PLUGS, FILTERS, AIR 278.24 1/5/2009 1490/1 PKM-BIB OVERALLS/PRESNELL IINV 108.99 1/5/2009 1491/1 PKM-KEY SUPPLlESIINV#1491 17.90 209281 1/30/2009 000475 ALARM CENTERS/CUSTOM SECURITY, 450.00 1/20/2009 628511 CHB:2/09-4/09 ALARM MNTR SVC- 75.00 12/22/2008 623864 PKCP- 1 ST QTR 09 ALRM MNTR-BLD 120.00 12/22/2008 623863 PKCP-l ST QTR 09 ALARM MTRISVC- 120.00 12/22/2008 623861 DBC-1 ST QTR 09 ALRM MNTR SVC 2 75.00 12/22/2008 623862 PKKFT-1ST QTR 09 ALRM MNTR SVC 60.00 209282 1/30/2009 001110 AMAYA ELECTRIC, 1,439.60 1/20/2009 8055-18 DBC-MOUNT LIGHT FIXTURES 1,439.60 209283 1/30/2009 005287 AMERICALL COMMUNICATIONS &, 194.21 1/21/2009 06416-0109 SWM-AFTER HR CALL-OUT SVC COST 97.11 1/21/2009 06416-0109 SWM-AFTER HR CALL-OUT SVC COST 97.10 209284 1/30/2009 009898 AMERICAN JUDGES ASSOCIATION, 150.00 1/16/2009 01/16/09 MC-MEMBERSHIP RENEWAL AJA ASSO 150.00 209285 1/30/2009 011250 ARNOLD, RACHEL 100.00 1/21/2009 ARNOLD-2009 2009 MLK CONTEST WINNER-RACHEL 100.00 209286 1/30/2009 001233 AT&T BUSINESS SERVICE, 62.57 1/6/2009 0305983151 001 IT-LONG DISTANCE SVC 28.78 1/6/2009 0305983151001 IT-LONG DISTANCE SVC 31.29 1/6/2009 0305983151001 IT-LONG DISTANCE SVC 2.50 209287 1/30/2009 010576 AUDIO VISUAL MEETING SOLUTIONS, 599.50 1/21/2009 44-44436 CD/HS-MLK EVENT SANYO LCD PROJ 599.50 209288 1/30/2009 000004 AWC-ASSOC OF WASHINGTON CITIES, 1,057.00 12/11/2008 2009 ANNUAL FEE MSHR-AWC DRUG/ALCOHOL TESTING 145.00 12/11/2008 2009 ANNUAL FEE MSHR-AWC DRUG/ALCOHOL TESTING 912.00 209289 1/30/2009 000792 BARRY'S TRUCKING & LANDSCAPING, 1,613.20 1/20/2009 216308 PKM-1/09 356TH PK L T, 348TH, A 1,613.20 209290 1/30/2009 002945 BEVERLY'S HAPPY KEYBOARDS, 125.00 1/10/2009 JANUARY 10, 2009 PKKFT-PIANO TUNING SVC 125.00 209291 1/30/2009 007163 BIDDLE CONSULTING GROUP INC, 459.00 1/13/2009 32245 HR OPAC TESTING SW ANNUAL MAIN 459.00 209292 1/30/2009 001630 BLUMENTHAL UNIFORM CO INC, 2,872.06 1/8/2009 721845 PD-J MCCONNELL UNIFORMS & ACCE 185.25 1/16/2009 721884 PO-STRAY UNIFORMS & ACCESSORIE 99.51 1/912009 722875 PD-J HAGLAN UNIFORMS & ACCESSO 185.25 1/16/2009 723479 PD-RIGGLES UNIFORMS & ACCESSOR 99.51 1/2/2009 721472 PD-R GUILLERMO UNIFORMS & ACCE 185.25 1/9/2009 719162-02 PD-J BUNCH UNIFORMS & ACCESS OR 10.36 1/9/2009 720855 PD-S SWANSON UNIFORMS & ACCESS 100.00 1/9/2009 712727-02 PD-B HURST UNIFORMS & ACCESSOR 20.71 1/9/2009 718251-01 PD-M KRASNOVID UNIFORMS & ACCE 43.59 1/2/2009 721384 PD-S NEAL UNIFORMS & ACCESSORI 100.00 1/5/2009 721610 PD-J JIMINEZ UNIFORMS & ACCESS 200.00 Bank of America Page 2 of 29 Check No. Date Vendor InllDate Inlloice Description Amount Check Total 1/6/2009 719162-01 PD-J BUNCH UNIFORMS & ACCESS OR 98.10 1/7/2009 719757 PD-MAG & CUFF HOLDER UNIFORMS 54.50 1/9/2009 712934 PD-RUBBER CLUTCHES UNIFORMS & 9.81 1/13/2009 721994-01 PD-C VANDYKE UNIFORMS & ACCESS 94.72 1/6/2009 719162-01 PD-J BUNCH UNIFORMS & ACCESSOR 20.66 1/6/2009 721994 PD-C VANDYKE UNIFORMS & ACCESS 277.78 1/16/2009 724509 PD-C VANDYKE UNIFORMS & ACCESS 359.83 1/16/2009 713344 PD-BUNK UNIFORMS & ACCESSORIES 116.47 1/16/2009 722162 PD-MISC UNIFORMS & ACCESSORIES 277.95 1/16/2009 723482 PD-WHISTLES UNIFORMS & ACCESSO 27.23 1/16/2009 723720 PD-C VANDYKE UNIFORMS & ACCESS 305.58 209293 1/30/2009 011247 BRADLEY, JEBORAH 50.00 1/21/2009 BRADLEY-2009 2009 MLK CONTEST WlNNER-JEBORA 50.00 209294 1/30/2009 009234 BSM WIRELESS, INC, 1,699.90 1/5/2009 JANUARY 5, 2009 PS-RESPONSE CNTR MONITORING RE 1,699.90 209295 1/30/2009 011252 CALDWELL, BRITTANY 100.00 1/21/2009 CALDWELL-2009 2009 MLK CONTEST WlNNER-BRITTA 100.00 209296 1/30/2009 003093 CASCADE COMPUTER MAINTENANCE, 2,162.56 12/11/2008 9142005 IT-l/09 PRINTER MAINTENANCE 540.64 1/12/2009 9142870 IT-2/09 PRINTER MAINTENANCE 540.64 12/11/2008 9142005 IT-l/09 PRINTER MAINTENANCE 54.06 1/12/2009 9142870 IT-2/09 PRINTER MAINTENANCE 54.06 12/11/2008 9142005 IT-l/09 PRINTER MAINTENANCE 486.58 1/12/2009 9142870 IT-2/09 PRINTER MAINTENANCE 486.58 209297 1/30/2009 007714 CERTIFIED FOLDER DISPLAY SVC, 10,911.29 12/5/2008 08-0056120 CM/ED-09 DISTRIBUTION SERVICE 10,911.29 209298 1/30/2009 003752 COASTWlDE SUPPLY DBA, 1,626.37 1/7/2009 T2014132 PKDBC-JANITORIAL SUPPLIES 675.15 1/15/2009 T2017548 PKDBC- JANITORIAL SUPPLIES 256.69 1/12/2009 T2076027 PARKS-CITY HALL-JANITORIAL SUP 694.53 209299 1/30/2009 002935 COMMISSION ON ACCREDITATION, 4,863.00 12/16/2008 35965 PD-CALEA 2009 1ST INSTALLMENT 4,863.00 209300 1/30/2009 010910 COMMUNITIES IN SCHOOLS, 2,500.00 1/14/2009 01142009 CM-2009 COMMUNITIES IN SCHOOLS 2,500.00 209301 1/30/2009 010303 COOL GUY GEAR LLC, 2,190.90 1/20/2009 22352 PD-ARMORED VEST5- BVP GRANT 2,190.90 209302 1/30/2009 008445 COPIERS NORTHWEST INC, 2,075.21 1/13/2009 47482 IT-PRINTERITONER SUPPLIES 75.98 1/9/2009 47463 IT-PRINTERITONER SUPPLIES 262.40 1/9/2009 47453 IT-PRINTERITONER SUPPLIES 595.46 1/9/2009 47463 IT-PRINTERITONER SUPPLIES 262.41 1/912009 47453 IT-PRINTERITONER SUPPLIES 595.46 1/13/2009 47482 IT-PRINTERITONER SUPPLIES 75.98 1/9/2009 47453 IT-PRINTERITONER SUPPLIES 132.33 1/912009 47463 IT-PRINTERITONER SUPPLIES 58.31 1/13/2009 47482 IT-PRINTERITONER SUPPLIES 16.88 209303 1/30/2009 000721 CORLISS RESOURCES INC, 807.35 1/9/2009 201010 PWST-GRAVEL-MRS STONE ROAD 376.25 1/14/2009 201403 PWST-READYMIX - EVIDENCE BLDG 431.10 209304 1/30/2009 009947 CORTINAS, SYLVIA 93.62 1/13/2009 08 CORTINAS M5-2008 UTILITY TAX REBATE 93.62 209305 1/30/2009 011183 CRIMINALlSTICS. INC, 777.20 1/5/2009 26344 PD-CANINE SYSTEM 777.20 209306 1/30/2009 008766 CRYSTAL CARPET CARE, 1,221.00 1/8/2009 1809 DBC-APPLlCA TION OF MICRO BAN M 115.00 1/5/2009 1509 DBC-CARPET CLEANING 175.00 1/512009 1509 KFT-CARPET CLEANING 931.00 209307 1/30/2009 007552 D J IMPRINTS, 254.22 1/19/2009 226081 FWCC-PT & COMPANY SHORT SLEEVE 254.22 209308 1/30/2009 000168 DAILY JOURNAL OF COMMERCE INC, 948.00 1/3/2009 3212570 PW/ST-ADS FOR S 356TH ST IMPRO 364.00 1/3/2009 3212570 PW/ST-ADS FOR S 356TH ST IMPRO 364.00 Bank of America Page 3 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/5/2009 98298 CM/ED-09 NEWSPAPER SUBSCRIPTIO 220.00 209309 1/30/2009 003472 DAY WIRELESS SYSTEMS INC, 76.30 1/7/2009 148802 PD-INSTALL WIRELESS SYSTEM 76.30 209310 1/30/2009 004461 DESTINATION HARLEY-DAVIDSON, 1,821.92 1/8/2009 96039128 PD-MOTORCYCLE REPAIRS/SERVICE- 1,705.23 1/8/2009 96039124 PD-MOTORCYCLE REPAIRS/SERVICE- 116.69 209311 1/30/2009 011175 DESTINATION MEDIA ALLIANCE, LL, 6,575.00 1/5/2009 2009 CM/ED-ADV IN 2009 WASH. STATE 6,575.00 209312 1/30/2009 005922 DEX MEDIA WEST, 495.83 1/6/2009 103090420 PKDBC-1/09 DIRECTORY ADS- 495.83 209313 1/30/2009 005275 DMCJA, 1,500.00 1/7/2009 2009 DMCJA DUES-1 MC-2009 DMCJA DUES- DAVID LARS 750.00 1/7/2009 2009 DMCJA DUES MC-2009 DMCJA DUES MICHAEL MOR 750.00 209314 1/30/2009 008039 DMX MUSIC, 56.35 1/1/2009 A139308 IT- ALL DIGITAL MUSIC 56.35 209315 1/30/2009 005341 DODD, ESCOLASTICA ROSA 553.27 1/9/2009 01/09/09 MC-INTERPRETER SVCS 198.10 1/6/2009 01/06/09 MC-INTERPRETER SVCS 194.57 1/13/2009 01/13/09 MC-INTERPRETER SVCS 160.60 209316 1/30/2009 011223 DOVICH ELECTRIC, 68.00 1/812009 08-100853 REFUND CD-DOVICH PERMIT REFUND 68.00 209317 1/30/2009 010030 ECOLAB INC, 202.64 1/4/2009 8006602 DBC-DISHWASHER RENTAL 202.64 209318 1/30/2009 001294 ENTERPRISE SEATTLE, 10,000.00 1/12/2009 2673 EM/ED-09 PUBLIC SECTION PARTNE 10,000.00 209319 1/30/2009 000328 ERNIE'S FUEL STOPS (DBA), 10,284.81 1/15/2009 0301091 MSFL T-1/1/09-1/15/09 FUEL FOR 1,875.88 1/15/2009 0301092 PD-1I1-1/15/09 FUEL FOR POLICE 563.53 1/15/2009 0301092 PD-1/1-1/15/09 FUEL FOR POLICE 7,845.40 209320 1/30/2009 008581 FBI-LEEDA, 50.00 1/1/2009 7737 PD-FBI LEEDA DUES B WILSON 50.00 209321 1/30/2009 000217 FEDERAL EXPRESS CORPORATION, 17.94 1/16/2009 9-055-15222 MS-FEDEX PASSPORT DOCUMENTS 8.97 1/9/2009 9-046-63620 MS-FEDEX PASSPORT DOCUMENTS 8.97 209322 1/30/2009 000229 FEDERAL WAY CHAMBER COMMERCE, 1,000.00 1/7/2009 8567 CC-1/7/2009 JANUARY CHAMBER LU 80.00 1/7/2009 8567 CM-1/7/2009 JANUARY CHAMBER LU 100.00 1/5/2009 8562 CM-SPONSORSHIP OF 2009 STATE 0 750.00 1/6/2009 1834 CM-2009 ECONOMIC FORECAST BREA 70.00 209323 1/30/2009 011222 FEDERAL WAY LIONS, 500.00 1/14/2009 JANUARY 14, 2009 PD-GHARITY BASKETBALL DONATION 500.00 209324 1/30/2009 001183 FEDERAL WAY PUBLIC SCHOOLS, 150.00 1/20/2009 28631 DBC-RENTAL DEPOSIT REFUND 150.00 209325 1/30/2009 010585 FELKINS, SCOT 500.00 1/23/2009 MLK 2009 CD/HS-09 MLK EVENT SOUND TECHN 500.00 209327 1/30/2009 005213 FIFE PRINTING, 849.77 1/7/2009 18968 MC-DUI JUDGEMENT & SENTENCE PR 849.77 209328 1/30/2009 008860 FOOD SERVICES OF AMERICA, 3,627.80 1/15/2009 9961356 PKDBC-CATERING SUPPLIES 594.51 1/8/2009 9943843 PKDBC-CATERING SUPPLIES 1,578.67 1/21/2009 9973519 PKDBC-CATERING SUPPLIES 1,454.62 209329 1/30/2009 004566 G&M HONEST PERFORMANCE, 68.04 1/17/2009 119647 MS-FLEET-RETAIL AUTOMOTIVE PAR 68.04 209330 1/30/2009 011098 GALLAGHER, PETER 200.00 1/8/2009 JAN-MARCH 2009 PRCS-ART EXHIBITION SVC 200.00 209331 1/30/2009 010940 GOODYEAR WHOLESALE TIRE CNTR, 1,403.35 1/5/2009 128832 PD-VEHICLES TIRES 1,403.35 209332 1/30/2009 004824 GOS PRINTING CORPORATION, 362.60 1/16/2009 72072 PD-PRINTING SERVICES-MENTAL HE 215.69 1/16/2009 72088 PD-PRINTING SERVICES-TRAINING 146.91 209333 1/30/2009 002547 GRAINGER INC, 117.45 1/8/2009 9813708972 PARKS-FACILITY MAINT SUPPLlES- 117.45 Bank of America Page 4 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 209334 1/30/2009 003596 HANSEN INFORMATION TECH INC, 4,671.87 10/17/2008 P-2120-00H1 M&O-1/09-12109 HANSEN ANNUAL S 2,671.87 10/17/2008 P-2120-00H1 M&O-1/09-12109 HANSEN ANNUAL S 2,000.00 209335 1/30/2009 010587 HARRIS, ELANOR L 100.00 1/23/2009 MLK 2009 CD/HS-09 DIVERSITY .COMMISSION 100.00 209336 1/30/2009 011236 HI AMP ELECTRIC, 466.50 1/15/2009 09-100037 REFUND CD-REFUND DUPLICATE FEES 3.00 1/15/2009 09-100037 REFUND CD-REFUND DUPLICATE FEES 3.00 1/15/2009 09-100037 REFUND CD-REFUND DUPLICATE FEES 460.50 209337 1/30/2009 001431 ICON MATERIALS INC, 822.96 1/12/2009 50-1247390 PWST-ASPHAL T MIX 822.96 209338 1/30/2009 000016 IKON OFFICE SOLUTIONS, 151.41 1/5/2009 5010275974 IT- ALL 1/09 FAX MAl NT. 7.57 1/5/2009 5010275974 IT- ALL 1/09 FAX MAINT. 75.71 1/512009 5010275974 IT- ALL 1/09 FAX MAl NT. 68.13 209339 1/30/2009 008097 IMWRF, 100.00 12/12/2008 237 PD-ACAP JOB FAIR 100.00 209340 1/30/2009 007109 INTERCOM LANGUAGE SVCS, 1,055.45 1/15/2009 09-017 MC-INTERPRETER SERVICES 1,055.45 209341 1/30/2009 009345 INTERNATIONAL COUNCIL OF, 100.00 1/16/2009 1198091 CM/ED-1/1/09-3/31/2010 MEMBERS 100.00 209342 1/30/2009 005893 J & K PLUMBING INC, 177.89 1/212009 10961 PKDBC-PLUMBING SERVICES-TOILET 177.89 209343 1/30/2009 005656 JIM'S DETAIL SHOP, 70.85 11712009 13164F PO-POLICE CAR DETAIL- DETECTIV 70.85 209344 1/30/2009 011255 KIM, YOUNGHEE 208.00 1/20/2009 01/20/09 PO-INTERPRETER SVCS 1/20/09 208.00 209345 1/30/2009 000125 KING COUNTY FINANCE DIVISION, 1,048.00 12/19/2008 1511860 IT-1/09 NET SVCS 262.00 12/19/2008 1511860 IT-1/09 NET SVCS 419.20 12/19/2008 1511860 IT-1/09 NET SVCS 104.80 12/19/2008 1511860 IT-1/09 NET SVCS 262.00 209346 1/30/2009 000201 KINKO'S INC, 345.73. 1/18/2009 515100005138 CDHS-COPY/PRINTING SVC 76.51 1/20/2009 515100005145 PO-RECRUITMENT BROCHURE-CATRIO 269.22 209347 1/30/2009 002128 KLEINS COMMERCIAL DOOR SERVICE, 811.30 1/8/2009 2327 DBC-DOOR ALARMS FOR DBC-INSTAL 811.30 209348 1/30/2009 005064 KOCHMAR,L1NDA 13.56 1/28/2009 KOCH MAR 2009 CC-1/09 CELL REIMB KOCH MAR 13.56 209349 1/30/2009 001456 KUSTOM SIGNALS INC, 283.40 1/12/2009 379599 POLICE EQUIPMENT-REPLACEMENT, 283.40 209350 1/30/2009 001963 LAKESIDE INDUSTRIES INC, 733.06 1/14/2009 12023278MB PWST-EZ ST 50# BAGS 733.06 209351 1/30/2009 003348 LASER TECHNOLOGY INC, 654.01 11712009 53725 RI PO-HOLSTERS SCHL ZONE SAFETY W 654.01 209352 1/30/2009 010579 LASKO, EMMA JONELLE 100.00 1/19/2009 01/19/09 2009 PEOPLE'S CHOICE AWARD- LA 100.00 209353 1/30/2009 011245 LEE, JESSIE DABIN 50.00 1/21/2009 LEE-2009 2009 MLK CONTEST WINNER-JESSIE 50.00 209355 1/30/2009 011219 LONGLEY, PAT 100.00 1/19/2009 01/19/09 2009 PEOPLE'S CHOICE AWARD- LO 100.00 209356 1/30/2009 005339 LOWE'S HIW INC, 410.06 1/912008 09228 PARKS-SUPPLlES-MAGLlTE, FLASHL 64.07 1/9/2009 01075 PARKS-GRND MNT. BOARDWALK REPA 30.49 1/15/2009 13403 PW-SPOTLlGHTS FOR WORK TRUCKS 21.73 1/12/2009 09268 PD-SUPPLlES-KOBAL T 4 GAUGE 12' 28.31 1/22/2009 14365 PO-CLEANING SUPPLlES- SHOP VAC 117.71 1/512009 01946 PWST-REPAIR/MAINTENANCE SUPPLI 9.55 11712009 14348 PARKS-FAG-HEAT TAPE FOR CHASES 99.10 1/8/2009 14553 PARKS-FAC-HEAT TAPE FOR CHASES 39.10 209357 1/30/2009 002405 M LEE SMITH PUBLISHERS LLC, 347.00 7/29/2008 12878577-R1 LAW-2/09-10/09 WA EMPLOYMENT 347.00 Bank of America Page 5 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 209358 1/30/2009 011251 MAHONEY. BECKY 100.00 1/21/2009 MAHONEY-2009 2009 MLK CONTEST WINNER-BECKY 100.00 209359 1/30/2009 001004 MAILMEDIA DBA IMMEDIA. 5,503.59 1/28/2009 57835PA PRCS-SPRING 2009 REC. BROCHURE 5,503.59 209360 1/30/2009 009433 MAKSIMOV. YURI 127.50 2/20/2009 01/20/09 MC-INTERPRETER SERVICES 127.50 209361 1/30/2009 004182 MCDONOUGH & SONS INC, 453.72 1/13/2009 161894 PARKING LOT CLEANING SVCS ON J 453.72 209362 1/30/2009 005176 MERINO STRAWE, BETTY 324.60 1/20/2009 01/20/09 MC-INTERPRETER SERVICES 156.05 1/13/2009 01/13/09 MC-INTERPRETER SERVICES 168.55 209363 1/30/2009 001793 MICROFLEX INC. 300.00 1/12/2009 00018312 MSA-TAX AUDIT PROGRAM- 300.00 209364 1/30/2009 003170 MODERN SECURITY SYSTEMS INC, 107.75 12/25/2008 48906 PKM-1ST QTR 2009 FIRE MONITOR 107.75 209365 1/30/2009 008029 MONTES DE OCA RICKS, MARIA 218.70 1/9/2009 01/09/09 MC-INTERPRETER SERVICES 109.35 1/14/2009 01/14/09 MC-INTERPRETER SERVICES 109.35 209366 1/30/2009 002014 MOORE WALLACE. 868.98 1/5/2009 020739080 MSF-TIME SHEETS 868.98 209367 1/30/2009 001052 NAPA AUTO PARTS. 59.69 1/6/2009 008650 MSFL T-REPAIR SUPPLIES 31.15 1/5/2009 008512 MSFL T-REPAIR SUPPLIES -28.54 1/5/2009 008512 MSFL T-REPAIR SUPPLIES 28.54 1/5/2009 008512 MSFL T-REPAIR SUPPLIES 28.54 209368 1/30/2009 003089 NATIONAL LEAGUE OF CITIES INST, 6,697.00 1/20/2009 45051 CC - 2009 NLC DUES 6,697.00 209369 1/30/2009 004445 NATIONAL SAFETY INC, 943.99 1/5/2009 0241939-IN PKM-SAFETY EQUIPMENT FOR STAFF 472.00 1/5/2009 0241939-IN PKM-SAFETY EQUIPMENT FOR 471.99 209370 1/30/2009 003826 NATW, 50.00 1/15/2009 WA266 PD-NATW2009 RENEWAL 50.00 209371 1/30/2009 000043 NEW LUMBER & HARDWARE COMPANY, 845.80 1/6/2009 233310 PARKS-GRND MNT-SUPPLlES 109.48 1/13/2009 233538 PARKS-GRND MNT. SUPPLIES 119.90 1/12/2009 233491 PARKS-GRND MNT-SUPPLlES 49.91 1/12/2009 233495 PARKS-GRND MNT SUPPLIES 5.61 1/14/2009 233556 PARKS-GRND MNT. SUPPLIES 29.23 1/6/2009 233323 PARKS-GRND MNT. SUPPLIES 38.95 1/21/2009 233779 FWCC-HARDWARE & SUPPLIES 15.69 1/14/2009 233551 PWST-SUPPLlES 70.16 1/13/2009 233536 PWST-SUPPLlES 75.50 1/13/2009 233534 PWST-SUPPLlES 17.64 1/21/2009 233778 FWCC-HARDWARE & SUPPLIES 77.22 1/6/2009 233327 FWCC-HARDWARE & SUPPLIES 55.82 1/20/2009 233731 PWST-SUPPLlES 11.76 1/2/2009 233358 PARKS-GRND MNT. SUPPLIES 119.45 1/13/2009 233526 PARKS-GRND MNT. SUPPLIES 11.15 1/8/2009 233394 PARKS-GRND MNT- SUPPLIES 11.90 1/21/2009 233777 PWST-SUPPLlES 26.43 209372 1/30/2009 000089 NEWS TRIBUNE. 162_00 12/29/2008 00495092 DBC-NEWS TRIB. SUBSCRIBE 52 WI< 162.00 209373 1/30/2009 000089 NEWS TRIBUNE, 132.00 1/512009 00295625 PKM-1/23/09-1123/10 ONE YEAR D 132.00 209374 1/30/2009 001391 NORTH COAST ELECTRIC COMPANY, 60.59 1/6/2009 S2620160.001 PWST-SMALL TOOLS/SHOP- 60.59 209375 1/30/2009 000708 NRPA-NAT'L REC & PARK ASSOC, 135.00 1/28/2009 2009 DUES PRCS-NRPA DUES 2009 135.00 209376 1/30/2009 003314 NWPAC. 100.00 1/14/2009 2009-01 PD-NWPAC 2009 DUES 100.00 209377 1/30/2009 003529 OCCUPATIONAL HEALTH SERVICES, 450_00 1/912009 308463-002 MS/HR- EMPLOYEE MEDtCAL- JOSEP 75.00 Bank of America Page 6 of 29 Check No. Date Vendor Inv Oate Invoice Oescription Amount Check Total 1/9/2009 306293-002 MS/HR- EMPLOYEE MEDICAL-MICHAE 75.00 1/9/2009 306393-002 MS/HR- EMPLOYEE MEDICAL- CLINT 75.00 1/9/2009 306292-002 PS-PRE-EMPL PHYICAL EXAM 75.00 1/9/2009 306392-002 MS/HR- EMPLOYEE MEDICAL- SCOTT 75.00 1/9/2009 306210-002 MS/HR- EMPLOYEE MEDICAL-JAMES 75.00 209376 1/30/2009 011162 OCHEAMI. 400.00 1/26/2009 2009 MLK CO/HS - OIVERSITY COMMISSION M 400.00 209379 1/30/2009 001691 ON-HOLO CONCEPTS INC. 228.00 1/1/2009 217474 ALL- PHONE SYSTEM ON-HOLD MUSI 226.00 209380 1/30/2009 000504 ORIENTAL GARDEN CENTER. 104.83 1/5/2009 30407 PKM-CHAINSAW MAINT 104.83 209382 1/30/2009 011161 PACIFIC COAST SALES & SERVICE. 5.316.98 1/20/2009 FOCS159175 MSFL T-LOFIWASH & VACIWlPER BLA 45.18 1/20/2009 FOCS159175 MSFL T-LOFIWASH & VACIWlPER BLA 18.70 1/20/2009 FOCS159179 MSFLT-LOFIWASH & VAC/REPAIRISV 45.18 1/14/2009 FOCS159081 MSFLT-LOF/INSIDE DOOR HANDLE R 47.10 1/20/2009 FOCS159194 MSFLT-LOFIWASH & VAC/REPAIR/SV 45.16 1/20/2009 FOCS159194 MSFL T-LOFIWASH & VAC/REPAIRISV 17.44 1/20/2009 FOCS159161 MSFL T-LOFIWASH & VAC/REPAIRISV 17.44 1/14/2009 FOCS159081 MSFL T-LOF/INSIDE DOOR HANDLE R 99.07 1/20/2009 FOCS159175 MSFLT-LOFIWASH & VACIWlPER BLA 17.44 1/20/2009 FOCS159179 MSFL T-LOFIWASH & VAC/REPAIRISV 17.44 1/20/2009 FOCS159160 MSFL T-LOFIWASH & VAC IREPAIR/S 17.44 1/212009 301205 MSFL T-WlPER BLADElREPAIR/SVC 32.28 1/2/2009 301205 MSFL T-WlPER BLADElREPAIRISVC 32.29 1/15/2009 301262 MSFL T-WlPER BLADElREPAIRISVC 20.50 1/20/2009 FOCS159181 MSFL T-LOFIWASH & VAC/REPAIRISV 45_18 1/2/2009 301205 MSFL T-WlPER BLADElREPAIRISVC 32.29 1/20/2009 FOCS159180 MSFL T-LOFIWASH & VAC/REPAIRISV 45.18 1/5/2009 FOCS158900 PD-LOF/BRAKES/REPAIRISVC 19.62 1/2/2009 FOCS156844 PO-TRANS CHECK/REPAIRISVC 72.55 1/6/2009 FOCS158925 PO-MOUNT (4) TIRES/C SVC REPAI 26.30 1/7/2009 FOCS156951 PO-LOFt REPAIRISVC 35.41 1/7/2009 FOCS158960 PO-BATTERY REPAIR/SVC 136.66 1/15/2009 FOCS159124 PD-LOF/MOUNT TIRES REPAIRS/SVC 56.46 1/20/2009 FOCS159191 PO-BRAKES/MOUNT TIRES REPAIR/S 64.09 1/6/2009 FOCS158925 PO-MOUNT (4) TIRES/C SVC REPAI 43.38 1/21/2009 FOCS159230 PO-REPL RR BAD TIRE & BOL TI RE 37.06 1/21/2009 FOCS159240 PD-LOF/ REPAIRISVC 35.41 1/5/2009 FOCS156900 PD-LOF/BRAKES/REPAIRISVC -19.62 1/16/2009 FOCS159147 PO-REC MTNC/LOFIWlPER BLADE RE 16.70 1/16/2009 FOCS159149 PO-LOFI REPAIRS/SVC 39.95 1/20/2009 FOCS159191 PO-BRAKES/MOUNT TIRES REPAIRIS 448.93 1/15/2009 FOCS1590999 PO-TIRE RR REPAIRS/SVC 19.57 1/15/2009 FOCS159132 PO-TIRE REPAIRS/SVC 14.12 1/16/2009 FOCS159145 PO-LH HEAO & PARK LITE RPLC R 52.90 1/12/2009 FOCS159046 PO-LOF/FUEL FILTER REPAIR/SVC 67.74 1/13/2009 FOCS159070 PO-LOFt REPAIR/SVC 39.95 1/13/2009 FOCS159077 PO-LOFt REPAIRlSVC 39.95 1/14/2009 FOCS159096 PD-REPL DPFE SENSOR/SER BEL TIT 74.90 1/14/2009 FOCS159096 PO-REPL DPFE SENSOR/SER BEL TIT 152.60 1/9/2009 FOCS159007 PO-LOFIWlPER/LUG NUTS/FUEL FIL 71.78 1/14/2009 FOCS159082 PD-LOF/RPLC MOTOR MOUNT REPAI 46.58 1/14/2009 FOCS159082 PD-LOF/RPLC MOTOR MOUNT REPAI 279.93 1/5/2009 FOCS156902 PO-C SVCIWlPER BLADElLUG 177.26 1/7/2009 FOCS156941 PD-RPLC WIPER ASSEMBLY 1 REPAI 67.71 1/9/2009 FOCS159007 PO-LOFIWlPER/LUG NUTS/FUEL FIL 16.70 1/5/2009 FOCS156902 PO-C SVCIWlPER BLADElLUG 16.70 1/6/2009 FOCS156925 PO-MOUNT (4) TIRES/C SVC REPAI 76.97 1/7/2009 FOCS156952 PO-MOUNT (4) TIRES/LOF/BULB RE 43.38 1/15/2009 FOCS159127 PO-PICK UP FEElREPL BAD TlREI 4.53 1/20/2009 FOCS159146 PO-TIRE RR REPAIRS/SVC 19.57 1/20/2009 FOCS159162 PO-TIRE REPLC REPAIRS/SVC 19.57 1/15/2009 FOCS159124 PO-LOF/MOUNT TIRES REPAIRS/SVC 39.14 Bank of America Page 7 of 29 Check No. Date Vendor I nv Date Invoice Description Amount Check Total 1/15/2009 FOCS159125 PD-LOFIWIPER BLADES/ REPAIRS/S 18.70 1/15/2009 FOCS159125 PD-LOFIWIPER BLADES/ REPAIRS/S 67.49 1/8/2009 FOCS158989 PD-REINTALL HEADLIGHT REPAIRIS 38.54 1/15/2009 FOCS159119 PD-RECOMM MTNC/BRAKES/ROTORS 18.70 1/15/2009 FOCS159119 PD-RECOMM MTNC/BRAKES/ROTORS 316.11 1/5/2009 FOCS158902 PD-C SVCIWIPER BLADE/LUG 61.80 1/7/2009 FOCS158952 PD-MOUNT (4) TIRES/LOF/BULB RE 37.78 1/8/2009 FOCS158793 PD-LOF/BULB/ REPAIRlSVC 44.11 1/5/2009 FOCS158900 PD-LOF/BRAKES/REPAIR/SVC 194.10 1/5/2009 FOCS158900 PD-LOF/BRAKES/REPAIR/SVC 45.18 1/5/2009 FOCS158902 PD-C SVCIWIPER BLADE/LUG 85.24 1/5/2009 FOCS158874 PD-TIRE (5) REPAIRlSVC 97.83 1/5/2009 FOCS158895 PD-BATTERY /REPAIR/SVC 156.25 1/5/2009 FOCS158899 PD-CK ENG L1GHT/REPAIRlSVC 72.55 1/9/2009 FOCS159007 PD-LOFIWIPER/LUG NUTS/FUEL FIL 61.04 1/21/2009 FOCS159198 PD-PICK UP COOLING CHECK REPAI 4.53 1/16/2009 FOCS159147 PD-REC MTNC/LOFIWIPER BLADE RE -221.97 1/14/2009 FOCS159101 PD-ROTOR/LATCH CABLE REPAIRS/S 85.02 1/14/2009 FOCS159101 PD-ROTOR/LATCH CABLE REPAIRSlS 41.94 1/20/2009 FOCS159218 PD-RH TURN BULB /REPAIRS/SVC 6.37 1/16/2009 FOCS159147 PD-REC MTNC/LOFIWIPER BLADE RE 221.97 1/14/2009 FOCS159096 PD-REPL DPFE SENSOR/SER BEL TIT 257_21 1/19/2009 FOCS159172 PD-LOF/ REPAIRS/SVC 35.41 1/20/2009 FOCS159190 PD-TIRE LR REPAIRS/SVC 19.57 1/21/2009 FOCS159232 PD-LOF/ REPAIRlSVC 39.95 1/13/2009 FOCS159072 PD-LOF/ REPAIRlSVC 39.95 1/15/2009 FOCS159119 PD-RECOMM MTNC/BRAKES/ROTORS 231.34 1/16/2009 FOCS159147 PD-REC MTNC/LOFIWIPER BLADE RE 221.97 1/14/2009 FOCS159096 PD-REPL DPFE SENSOR/SER BEL TIT -74.90 1/12/2009 FOCS159046 PD-LOF/FUEL FILTER REPAIRlSVC 18.70 1/5/2009 FOCS158900 PD-LOF/BRAKES/REPAIR/SVC 19.62 1/14/2009 FOCS159096 PD-REPL DPFE SENSOR/SER BEL TIT 74.90 209383 1/30/2009 011249 PALMER, JEVOY 50.00 1/21/2009 PALMER-2009 2009 MLK CONTEST WlNNER-JEVOY 50.00 209384 1/30/2009 000885 PARKER PAINT MANUFACTURING CO, 14.68 7/17/2008 072351 -CREDIT-CDB-PAINT SUPPLIES -106.63 1/22/2009 22244153 CDB-PAINT SUPPLIES 48.20 1/7/2009 22243986 CDB-PAINT SUPPLIES 35.12 1/8/2009 22243999 CDB-PAINT SUPPLIES 8.39 1/5/2009 22243963 CDB-PAINT SUPPLIES 15.26 1/6/2009 22243974 CDB-PAINT SUPPLIES 14.34 209385 1/30/2009 001093 PEN DEL TON CONSULTING, LLC, 693.40 1/20/2009 CC-2009 COUNCIL CC - 2009 COUNCIL CHAMBER RETR 693.40 209386 1/30/2009 001166 PETTY CASH - FWCC, 202.94 1/14/2009 FWCC-1114/09 PRCS-ORANGE JUICE FOR JINGLE B 13.50 1/14/2009 FWCC-1/14/09 PRCS-FEDERAL WAY POST OFFICE, 7.90 1/14/2009 FWCC-1/14/09 PRCS-FOOD FOR PRESCHOOL 10.44 1/14/2009 FWCC-1I14/09 PRCS-MILEAGE REIMBURSEMENT 77.88 1/14/2009 FWCC-1/14/09 PRCS-ICE CREAM FOR SENIOR ICE 14.58 1/14/2009 FWCC-1/14/09 PRCS-PARKING AT WESTLAKE CENTE 17.00 1/14/2009 FWCC-1/14/09 PRCS-NARROWS BRIDGE TOLL FOR S 4.00 1/14/2009 FWCC-1/14/09 PRCS-MONORAIL TOLL FOR SENIOR 2.00 1/14/2009 FWCC-1/14/09 PRCS-PARKING FOR FRIENDSHIP TH 10.00 1/14/2009 FWCC-1/14/09 PRCS-MILEAGE REIMBURSEMENT 45.64 209387 1/30/2009 010465 PETTY CASH - WITNESS FEES, 587.82 1/16/2009 JANUARY 16, 2009 MC-REPLENISH JURY FUND 587.82 209388 1/30/2009 010700 PETTY CASH - WITNESS FEES, 775.23 1/16/2009 JANUARY 16, 2009 MC-REPLENISH JURY FUND 775.23 209389 1/30/2009 002557 PETTY CASH FUND-PARKS MAl NT, 262.34 1/612009 PKM-01/06/09 PKM-PETTY CASH/MILEAGE/DICKINS 3.08 1/22/2009 PKM-1/22/09 PKM-PETTY CASH/MILEAGE FOR DIC 11.00 1/6/2009 PKM-01/06/09 PKM-PETTY CASH12009 PLANNER/PR 39.01 1/22/2009 PKM-1/22/09 PKM-PETTY CASH/PITCHERS FOR SE 31.59 Bank of America Page 8 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/6/2009 PKM-01/06/09 PKM-PETTY CASH/PAPER PRODUCTS 22.66 1/6/2009 PKM-01/06/09 PKM-PETTY CASH/PESTICIDE 75.00 1/22/2009 PKM-1/22/09 PKM-PETTY CASH/DINNER FOR PARK 80.00 209390 1/30/2009 006241 PETTY CASH-POLICE DEPT; 439.02 1/8/2009 PD-01/08/09 PD- TOLL PD FOR NARROWS- 4.00 1/8/2009 PD-O 1/08/09 PD-FOOD:MAIT TEAM FOR- 54.62 1/8/2009 PD-O 1/08/09 PD-GUILD HOLIDAY DINNER- 96.00 1/812009 PD-O 1/08/09 PD-PARKING:MEETING AT- 20.95 1/8/2009 PD-O 1/08/09 PD-PARKING FOR PRESS- 13.00 1/8/2009 PD-01/08/09 PD-CIS CLOTHING ALLOWANCE- 78.85 1/8/2009 PD-01/08/09 PD-CIS CLOTHING ALLOWANCE- 57.75 1/8/2009 PD-01/08/09 PD-MILEAGE REIMBURSEMENT- 15.52 1/8/2009 PD-01/08/09 PD-SHOE TRACTIONNAKTRAX- 65.17 1/8/2009 PD-01/08/09 PD-CELLPHONE CHARGER- 16.34 1/8/2009 PD-01/08/09 PD-JUMPER CABLES:CMDR PATROL- 16.82 209391 1/30/2009 000808 PLATT ELECTRIC SUPPLY, 318.72 1/7/2009 5516433 CHs-ELECTRICAL SUPPLIES 257.68 1/7/2009 5512776 CHB-ELECTRICAL SUPPLIES 61.04 209392 1/30/2009 011253 POLUS, DANINE 25.00 1/21/2009 POLUS-2009 2009 MLK CONTEST W1NNER-DANINE 25.00 209393 1/30/2009 011225 PRINCE, DAVID 185.25 1/12/2009 PRINCE 2009 PD-BOOT ALLOW. D PRINCE 185.25 209394 1/30/2009 011172 PUBLIC GRANTS & TRAINING, 250.00 1/13/2009 15596682 PD-REG FEE:GRANT WRITING- 250.00 209395 1/30/2009 000120 PUGET SOUND CLEAR AIR AGENCY, 40,544.00 1/12/2009 09 030S CM/CC - CALENDAR YEAR 2009 PUG 40,544.00 209396 1/30/2009 000051 PUGET SOUND ENERGY INC, 76,390.06 1/20/2009 PARKS 2009 01 DBC-200901 3200 DASH PT (67%)- 1,335.58 1/20/2009 PARKS 2009 01 PKKFT-200901 3200 DASH PT (33% 657.82 1/20/2009 PARKS 2009 01 PKF-200901 600 S 333RD ST. EVI 752.98 1/20/2009 PARKS 2009 01 CHB-200901 33325 8TH AVE S- 18,421.87 1/20/2009 PARKS 2009 01 PKF-200901 31104 28TH AVE S HA 258.94 1/20/2009 PARKS 2009 01 PKM-200901 31132 28TH AVE STLK 1,564.03 1/20/2009 PARKS 2009 01 PKM-200901 876 S 333RD STREET 145.49 1/20/2009 PARKS 2009 01 FWCC-200901 876 S 333RD STREET 17,276.63 1/20/2009 PARKS 2009 01 FWCC-200901 876 S 333RD STREET 21,347.99 1/20/2009 PARKS 2009 01 PKF-200901 2410 S 312TH BRICK 60.75 1/20/2009 PARKS 2009 01 PKF-200901 31104 28TH AVE S HA 53.51 1/20/2009 PARKS 2009 01 PKM-200901 31132 28TH AVE STLK 790.63 1/20/2009 PARKS 2009 01 PKF-200901 600 S 333RD ST. EVI 867.29 1/20/2009 PARKS 2009 01 PKCP-200901 S 324TH BLDG A- 475.13 1/20/2009 PARKS 2009 01 PKCP-200901 S 324TH BLDG B- 1,071.70 1/20/2009 PARKS 2009 01 DBC-200901 3200 DASH PT (67%)- 3,119.27 1/20/2009 PARKS 2009 01 PKKFT-200901 3200 DASH PT (33% 1,536.35 1/20/2009 PARKS 2009 01 PKF-200901 32730 17TH AVE ALDE 10.00 1/20/2009 PARKS 2009 01 PKM-20001 SAC PARK RR LIGHTS 2,547.53 1/20/2009 PARKS 2009 01 PKF-200901 1ST AVE & CAMPUS DR 42.54 1/20/2009 PARKS 2009 01 PKF-200901 31207 28TH AVE PARK 10_39 1/20/2009 PARKS 2009 01 PKF-200901 34915 4TH AVE MARKX 12.21 1/20/2009 PARKS 2009 01 PKF-200901 7TH AVE HISTORICAL 8.07 1/20/2009 PARKS 2009 01 PKF-200901 21ST AVE SWLAKOTA 349.36 1/20/2009 PARKS 2009 01 PKF-200901 2645 S 312TH SEWER 14.83 1/20/2009 PARKS 2009 01 PKF-200901 2700 SW 340TH ALDER 10.00 1/20/2009 PARKS 2009 01 PKF-200901 28156 24TH PL HERIT 10.00 1/20/2009 PARKS 2009 01 PKF-200901 33914 19TH AVE SAG 2,019.47 1/20/2009 PARKS 2009 01 PKF-200901 34915 4TH AVE PAllS 10.00 1/20/2009 PARKS 2009 01 PKM-200901 2410 S 312TH WOODSH 235.21 1/20/2009 PARKS 2009 01 PKM-200901 2410 S 312TH STORAG 15.87 1/20/2009 PARKS 2009 01 PKF-200901 2645 S 312TH ANX-RR 862.19 1/20/2009 PARKS 2009 01 PKF-200901 7TH AVE HISTORICAL 30.20 1/20/2009 PARKS 2009 01 PKF-200901 STLK STREET L1GHTS- 23.41 1/20/2009 PARKS 2009 01 PKM-200901 2410 S 312TH BEACH 442_82 209397 1/30/2009 000139 PUGET SOUND FINANCE OFFICERS, 10000 Bank of America Page 9 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/29/2009 2009 DUES MSF-2009 PSFOA DUES 100.00 209398 1/30/2009 008701 PUGET SOUND SERVICES, 3,800.00 12/31/2008 0246 FWCC-01/09 JANITORIAL 3,800.00 209399 1/30/2009 007837 QUARTERMASTER, 39.32 1/8/2009 P642884601025 PD-HATS WITH PATCHES 39.32 209400 1/30/2009 000202 QWEST, 107.07 12/29/2008 253-874-o644740B IT-MC-1/09 FAX MACHINE JUDGES 48.67 1/4/2009 253 835-0579 886R IT-MC-1/09 FAX MACHINE JUDGES 25.86 12/25/2008 253-942-7800 452B IT-1/09 PHONE/DATA SVC 1.63 12/25/2008 253-942-7800 452B IT-1/09 PHONEIDATA SVC 16.27 12/25/2008 253-942-7800 452B IT-1/09 PHONE/DATA SVC 14.64 209401 1/30/2009 011246 REYNOLDS, LAUREN 50.00 1/21/2009 REYNOLDS-2009 2009 MLK CONTEST WINNER-LAUREN 50.00 209402 1/30/2009 011231 RICHARDS, REBECCA E 50.00 1/13/2009 553075 PRCS-CLASS FEE REFUND 50.00 209403 1/30/2009 004805 ROBINSON, TOM 500.00 1/19/2009 ROBINSON 2009 PD-CLOTHING ALLOW. T. ROBINSON 500.00 209404 1/30/2009 011257 RODRIGUEZ, SHELDON 189.00 1/29/2009 RODRIGUEZ 2009 PD-BooT ALLOW. S. RODRIGUEZ 189.00 209405 1/30/2009 005508 SAFAROVA-DOWNEY, ALMIRA 452.51 1/6/2009 01/06/09 MC-INTERPRETER SVCS 151.91 1/9/2009 01/09/09 MC-INTERPRETER SERVICES 175.30 1/13/2009 01/13/09 MC-INTERPRETER SERVICES 125.30 209406 1/30/2009 003726 SAFEWAY STORE #1555, 15.69 1/9/2009 1669078 PRCS-F DUB SPORT NIGHT SUPPLlE 15.69 209407 1/30/2009 010571 SCHOLL, ANNETTE 500.00 1/2/2009 SCHOLL 2009 PD-CLOTHING ALLOW. A SCHOLL 500.00 209408 1/30/2009 009640 SEATTLE SCENIC STUDIOS, 1,917.99 10/31/2008 4200.394 PKKFT-I HATE HAMLET SCENE 417.99 10/31/2008 4200.395 PKKFT-I HATE HAMLET SCENE 1,500.00 209409 1/30/2009 003012 SEATTLE'S CONVENTION &VISITORS, 135.00 1/10/2009 12881 CM/ED - VISITORS GUIDE LISTING 135.00 209410 1/30/2009 011248 SEO, JUHUI 50.00 1/21/2009 SE0-2009 2009 MLK CONTEST WlNNER-JUHUI 50.00 209411 1/30/2009 007440 SERON MANUFACTURING CO, 106.78 1/13/2009 9457 PRCS - AQ FWCC - FINGER GRIP P 106.78 209412 1/30/2009 001988 SERVICE LINEN SUPPLY, 22.77 1/5/2009 105/3920 PRCS-L1NEN SERVICE 22.77 209413 1/30/2009 002683 SIX ROBBLEES' INC, 2,449.94 1/6/2009 2-424966 PWST-MINOR EQUIP & CHAINS- 2,449.94 209414 1/30/2009 001014 SKCSRA-SOCCER REFEREES ASSOC, 1,740.00 1/20/2009 JANUARY 20, 2009 PRCS-SOCCER REFEREE SERVICES 1,740.00 209415 1/30/2009 011224 SMITH, LONNIE 150.00 1/15/2009 28596 DBC-RENTAL DEPOSIT REFUND 150.00 209416 1/30/2009 011062 SOUND HARLEY-DAVIDSON, 313.87 12/3/2008 13673 PD-DISCONNECT HARNESS 313.87 209417 1/30/2009 004963 SOUND PUBLISHING INC, 434.05 1/3/2009 164958B PWST-RFB 356TH/99 INTERSECTION 307.15 1/7/2009 168202 CDPL-FWM 1487 LEGAL NOTICE 126.90 209418 1/30/2009 003697 SOUND SAFETY PRODUCTS INC, 372.23 1/12/2009 3179990-01 PWST-UNIFORM CLOTHING FOR ROLF 336.48 1/12/2009 3179993-01 PWST-UNIFORM CLOTHING FOR ROLF 35.75 209419 1/30/2009 010008 SOUTH KC CULTURAL COALITION, 25.00 11/25/2008 2009 DUES PRCS-2009 SK CULTURAL COALlTIO 25.00 209420 1/30/2009 003600 SPILLMAN TECHNOLOGIES INC, 34,531.20 1/13/2009 18216 PD- SUMMIT IMAGING MAl NT. MODU 6,970.55 1/13/2009 18216 PD- RECORDS MGMT MODULE ANNUA 842.57 1/13/2009 18216 PD- TRAFFIC INFO. MODULE ANNUA 893.80 1/13/2009 18216 PD- PRC-CAD MOULE ANNUAL MAINT 3,967.60 1/13/2009 18216 PD PROPERTY EVIDENCE MODULE AN 505.76 1/13/2009 18216 PD- HUB MODULE ANNUAL MAl NT. 15,162.99 1/13/2009 18216 PD- EVIDENCE BARCODE INTERFACE 514.48 Bank of America Page 10 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check T olal 1/13/2009 18216 PD- EVIDENCE AUDIT INTERFACE M 514.48 1/13/2009 18216 PD- STATE LINK MODULE ANNUAL M 2,104.79 1/13/2009 18216 PD- LICENSES /PERMITS MODULE A 505.76 1/13/2009 18216 PD- PERSONNEL MGMT MODULE ANNU 1,263.31 1/13/2009 18216 PD- FINGERPRINT INTERFACE MODU 1,285.11 209421 1/30/2009 009766 SPORTSMAN'S WAREHOUSE, 293.52 1/9/2009 150-01324 PKM-2 PAIR WORK 293.52 209422 1/30/2009 007120 ST JOSEPH'S MEDICAL CENTER, 95.25 1/20/2009 28630 DBC-RENTAL DEPOSIT REFUND 95.25 209423 1/30/2009 000308 SUBURBAN CITIES ASSOCIATION, 41,923.00 1/1/2009 1409 CC - 2009 SCA DUES 41,923.00 209424 1/30/2009 000341 SUNRISE SELF STORAGE, 550.00 1/1/2009 24890 PD-STORAGE UNITS RENTAL FEES-U 550.00 209425 1/30/2009 007710 SUPERIOR LINEN SERVICE, 60.03 1/12/2009 27741 DBC-L1NEN SVCS 28.87 1/5/2009 25712 DBC-L1NEN SVCS 31.16 209426 1/30/2009 009523 SYSTEMS FOR PUBLIC SAFETY, 322.16 1/5/2009 11494 PD-R & R FUEL PUMP 201.35 1/212009 11485 PD-REPLACE DASH LIGHT 80.54 1/5/2009 11492 PD-ADJUST RIFLE RACK 40.27 209427 1/30/2009 007292 TACOMA COMMUNITY COLLEGE, 100.00 1/5/2009 APRIL 10, 2009 PD-TCC JOB FAIR 4/10/09 100.00 209428 1/30/2009 010045 TAYLOR, RICHARD 179.47 1/13/2009 08 TAYLOR MS-2008 UTILITY TAX REBATE 179.47 209429 1/30/2009 011186 THE WIDE FORMAT COMPANY, 238.79 1/8/2009 35534 IT- KIP 2000 SCANNER/PLOTTER M 48.04 1/8/2009 35534 IT- KIP 2000 SCANNER/PLOTTER M 190.75 209430 1/30/2009 009215 THISTLE THEATRE, 850.00 1/6/2009 1450 PKKFT-AESOP'S FABLES 850.00 209431 1/30/2009 009280 THUNDERING OAK ENTERPRISES INC, 1,253.50 1/12/2009 2596 PKM-TREE REMOVAL@3224116TH SW 566.80 1/12/2009 2597 PKM-PRUNIG HAZARDOUS TREES @33 686.70 209432 1/30/2009 001424 THYSSENKRUPP ELEVATOR INC, 195.60 1/1/2009 840518 CHB-1/09 ELEVATOR SERVICE 195.60 209433 1/30/2009 008902 TRI-CITY MEATS, 723.54 1/9/2009 221562 PKDBC-CATERING SUPPLIES 147.33 1/13/2009 221658 PKDBC-CATERING SUPPLIES 239.07 1/20/2009 221842 PKDBC-CATERING SUPPLIES 306.24 1/9/2009 221561 PKDBC-CATERING SUPPLIES 30.90 209434 1/30/2009 005767 TUMWATER POLICE GUILD, 340.00 1/21/2009 02/20/09 PD-CANINE CLASS-SCOTT ORTA 170.00 1/21/2009 02l20/09A PD-CANINE COURSE-MATT NOVAK 170.00 209435 1/30/2009 002426 UNITED GROCERS CASH & CARRY, 835.07 1/16/2009 131201 PKDBC-CATERING SUPPLIES 109.52 1/17/2009 131628 PKDBC-CATERING SUPPLIES 34.97 1/13/2009 130497 PKDBC-CATERING SUPPLIES 121.25 1/20/2009 132356 PKDBC-CATERING SUPPLIES 65.66 1/212009 127722 PKDBC-CATERING SUPPLIES 37.92 1/21/2009 132519 PKDBC-CATERING SUPPLIES 42_30 1/19/2009 132011 PKDBC-CATERING SUPPLIES 129.54 1/20/2009 132226 PKDBC-CATERING SUPPLIES 147.30 1/3/2009 127977 PKDBC-CATERING SUPPLIES 70.88 1/6/2009 128686 PKDBC-CATERING SUPPLIES 30.50 1/8/2009 129139 PRCS-COOKING CLASS SUPPLIES 45.23 209436 1/30/2009 003837 UNITED PARCEL SERVICE, 12.25 1/10/2009 0000f6588v029 PD-DOCUMENT DELIVERY SERVICE 12.25 209437 1/30/2009 005019 UNITED RENTALS NORTHWEST INC, 43.80 1/912009 78991230-001 SWM-PUMP RENTAL RELATED TO FLO 43.80 209438 1/30/2009 010699 US BANK, 1,550.00 9/25/2008 2235482 MSF-US BANK CUSTODIAL AGENT FE 1,550.00 209439 1/30/2009 005715 USA MOBILITY WIRELESS, 47.32 1/212009 S6163838A IT-1/09 PAGER LEASE 22.71 Bank of America Page 11 of 29 Check No. Date Vendor I nv Date Invoice Description Amount Check Total 1/2/2009 S6163838A IT-1/09 PAGER LEASE 24.61 209440 1/30/2009 011230 VANDELAC, DENNIS 55.00 1/6/2009 549467 PRCS-SWlM PROGRAM REFUND 55.00 209441 1/30/2009 011065 VELLlNG, FRANCES 200.00 1/13/2009 JAN - APRIL 2009 PRCS-ARTWORK EXHIBITION SVC 200.00 209442 1/30/2009 001124 VERIZON WIRELESS, 103.13 1/12/2009 0725782413 PD-1/09 BAIT CAR WIRELESS 37.52 1/13/2009 0726238699 IT-PD-1/09 BOMB SQUAD CELLULAR 65.61 209443 1/30/2009 011244 VICTOR, EMILY 25.00 1/21/2009 VICTOR-2009 2009 MLK CONTEST WINNER-EMILY 25.00 209444 1/30/2009 006857 VP CONSULTING INC, 5,830.00 1/1/2009 00008620 LASER FICHE STANDARD SERVER LSA 1,450.00 1/1/2009 00008620 LF RETRIEVAL USER LSAP (QTY 25 1,250.00 1/112009 00008620 LASERFICHE WEBLlNK LSAP (QTY 1 1,590.00 1/112009 00008620 LF FULL USER LSAP (QTY 8) 1.040.00 1/1/2009 00008620 LF SNAPSHOT LSAP (QTY 25) 500.00 209445 1/30/2009 007607 WA CITIES INSURANCE AUTHORITY, 388,108.00 12/24/2008 0935 RM-PROP INS 1/1/09-12/31/09 9,271.00 12/24/2008 0935 RM-BOILER INS 1/1/09-12/31/09 2,666.00 12/24/2008 0935 RM-PROP INS 1/1/09-12/31/09 37,084.00 12/24/2008 0935 RM-AUTO INS 1/1/09-12/31/09 8.145.00 12/24/2008 0935 LAW-LIABILITY INS 1/1109-12/31 125,340.00 12/24/2008 0935 LAW-LIABILITY INS 1/1/09-12/31 204,502.00 12/24/2008 0935 RM-CRIMElFIDELlTY INS 1/1/09-1 1.100.00 209446 1/30/2009 003528 WA STATE CRIMINAL JUSTICE, 300.00 1/29/2009 12032008-1 PD-CJTC RENTAL AGREEMENT 300.00 209447 1/30/2009 009277 WA STATE DEPT OF AGRICULTURE. 132.00 1/9/2009 2009-PESTICIDE PWSWM-2009 PESTICIDE LICENSE R 33.00 1/9/2009 2009-PESTlCIDE PWSWM-2009 PESTICIDE LICENSE R 33.00 1/9/2009 2009-PESTICIDE PWSWM-2009 PESTICIDE LICENSE R 33.00 1/9/2009 2009-PESTlCIDE PWSWM-2009 PESTICIDE LICENSE R 33.00 209448 1/30/2009 008024 WA STATE EMPLOYMENT SECURITY, 13.50 1/9/2009 09-01459-RDU-L5 PD-EMPLOY. BKGRND CHECK 13.50 209449 1/30/2009 001208 WA STATE GENERAL ADMIN DEPT. 1,500.00 1/27/2009 18-1-50063 MSF-2009 WA ST. CONTRACT CO-OP 750.00 12/30/2008 16-1-40349 PD-WA ST. CONTRACT ADMIN FEE 750.00 209450 1/30/2009 011243 WALKER, JULIA 25.00 1/21/2009 WALKER-2009 2009 MLK CONTEST WINNER-JULIA 25.00 209451 1/30/2009 004231 WASHINGTON NAFTO. 240.00 1/28/2009 DAVIS REGISTER PD-NAFTO CONF. ERIC DAVIS 140.00 1/29/2009 KLlNGELE REGISTER SWR-1/09-3/09 YARD WASTE PROG. 100.00 209452 1/30/2009 000783 WASTE MANAGEMENT, 21.45 2/112009 0852331-1055-1 SWR-1/09-3/09 YARD WASTE PROG. 21.45 209453 1/30/2009 000783 WASTE MANAGEMENT, 20.82 1/1/2009 0842345-1055-4 SWR-2009 YARD WASTE PROGRAM 20.82 209454 1/30/2009 005565 WELCOME COMMUNICATIONS, 286.94 1/8/2009 6392 IT-(5) BLACK BERRY CHARGERS- 76.03 1/8/2009 6392 IT-(10) BLACK BERRY CASES- 195.66 1/8/2009 6392 Freight 15.25 209455 1/30/2009 003500 WESCOM COMMUNICATIONS, 196.20 1/8/2009 19006 PD-CALlBRATE RADAR SYSTEM 98.10 1/8/2009 19007 PD-CALlBRATE RADAR SYSTEM 98.10 209456 1/30/2009 000076 WFOA, 200.00 1/29/2009 HORTON DUES MSF-WFOA DUES H. HORTON 50.00 1/6/2009 4150 MSF-WFOA DUES KRAUS,TURLEY,HUY 150.00 209457 1/30/2009 002087 WHITMAN GLOBAL CARPET CARE, 1,489.00 1/19/2009 37707 CHB-CARPET CLEANING SVC 1,489.00 209458 1/30/2009 005697 WORK-SPORTS & OUTDOORS, 783.89 1/5/2009 14225 PWST-RAINGEAR LYBECK 112.38 1/5/2009 14223 PWST-BOOTS - LYBECK 166.15 1/5/2009 14224 PWST-VVORK CLOTHES - B LYBECK 376.39 1/19/2009 14253 PW-CLOTHING ALLOWANCE JOHN GIG 128.97 Bank of America Page 12 of 29 Check No. Dale Vendor Inv Date Invoice Description Amount Check Total 209459 1/30/2009 010020 WSAPT, 175.00 1/1/2009 WSAPT 09 FERNANDEZ CDB-09 MEMB RENEWAL-FERNANDEZ 35.00 1/1/2009 WSAPT 09 BAKER CDB-09 MEMB RENEWAL- BAKER 35.00 1/1/2009 WSAPT 09 CIMMER CDB-09 MEMB RENEWAL - CIMMER, 35.00 1/1/2009 WSAPT 09 VAN TROJEN CDB-09 MEMB RENEWAL-VAN TROJEN 35.00 1/1/2009 WSAPT 09 SKIDMORE CDB-09 MEMB RENEWAL-SKIDMORE 35.00 209460 1/30/2009 001697 WSCPA, 245.00 1/29/2009 TIROUX REGISTER PD-WSCPA CONF. L TIROUX 245.00 209461 1/30/2009 000103 WWC OF ICC, 60.00 1/1/2009 VI/INlCC 09 FERNANDEZ CDB-09 MEMB RENEWAL-FERNANDEZ 10.00 1/1/2009 VI/INlCC 09 LEE CDB-09 MEMB RENEWAL - LEE 10,00 1/112009 VI/INlCC 09 WILSON CDB-09 MEMB RENEWAL-WILSON 10.00 1/1/2009 VI/INlCC 09 SPROUL CDB-09 MEMB RENEWAL-SPROUL 10.00 1/1/2009 VI/INlCC 09 SZPEK CDB-09 MEMB RENEWAL - SZPEK, 10.00 1/1/2009 VI/INlCC 09 VAN TROJEN CDB-09 NEW MEMBERSHIP - VAN TR 10.00 209462 1/30/2009 011232 YEAGER, KELLY 31.78 1/13/2009 553074 FWCC-MEMBERSHIP FEE REFUND 31.78 209464 1/30/2009 009422 FERRIES, DOROTHY 192.36 1/13/2009 08 FERRIES MS-2008 UTILITY TAX REBATE -0.90 1/13/2009 08 FERRIES MS-2008 UTILITY TAX REBATE 193.26 209465 1/30/2009 011161 PACIFIC COAST SALES & SERVICE, 317.75 1/15/2009 FOCS 159121 PD-LOF/BRAKES /REPAIRS/SVC 249.73 1/21/2009 FOCS159224 PD-CK ENG LIGHT/ REPAIRS/SVC 68.02 209467 1/30/2009 000069 WABO-WA ASSOC BLDG OFFICIALS, 150.00 12/1/2008 7629 09 CDB-09 R.L. BAILEY MEMBERSHIP 150.00 209468 2/13/2009 000332 ABC LEGAL MESSENGERS INC, 149.50 1/31/2009 MMF018634 LAW, MNTHL Y SRV CHRG; INV# MMF 65.50 1/31/2009 20037421 LAW; BULK DEL & OFF ROUTE-CODE 18.50 1/31/2009 MMF018634 LAW; MNTHL Y SRV CHRG; INV# MMF 65.50 209469 2/13/2009 000109 ACTIVE SECURITY CONTROL (DBA), 749.49 1/22/2009 14260 PWSWM-REPAIR & MAINTENANCE SUP 249.83 1/23/2009 14262 PKM-PADLOCKS 499.66 209470 2/13/2009 010747 AEDEC INTERNATIONAL INC, 484.00 1/2/2009 14366 PD-PROSTRAINT SEAT 484.00 209471 2/13/2009 010035 AERO STICH RIDERWEAR, 1,077.00 12/9/2008 282980-1 PO-TRAFFIC UNIFORMS HODGE 1,077.00 209472 2/13/2009 000568 AGRI SHOP INC, 985.71 1/21/2009 1688 PKM-2 CYCLE ENGINE OIL 985.71 209473 2/13/2009 009195 AKELA SECURITY INC., 4,075.00 2/2/2009 5305 MC-AG06-021 COURT SECURITY - 4,075.00 209474 2/13/2009 009764 ALL ACCESS PRINTING & MAILING, 1,399.73 1/23/2009 15675 MSHR-BUSINESS CARDS 181.11 1/28/2009 15674 MSHR-BUSINESS CARDS 1,218.62 209475 2/13/2009 001110 AMAYA ELECTRIC, 4,096.23 1/20/2009 8055-14 PARKS-AG06-014 ELECTRICAL SERV 1,187.61 1/20/2009 8055-15 PW-SNOW PLOW AREA LIGHTING 1,305.63 1/20/2009 8055-16 PW-SNOW PLOW AREA LIGHTING 1,602.99 209476 2/13/2009 005287 AMERICALL COMMUNICATIONS &, 132.91 1/21/2009 06417-0109 PKM-AFTER HR CALL-OUT SVC ACCO 132.91 209477 2/13/2009 011148 AMERICAN TRAFFIC SOLUTIONS INC, 19,637.50 1/31/2009 INVOOO01497 MC-l/09 RED LIGHT PHOTO AG08-1 19,637.50 209478 2/13/2009 011269 ANDERSON,SHARON 3.00 1/28/2009 559882 PRCS-CLASS FEE REFUND 3.00 209479 2/13/2009 005833 ANNA'S PARTY RENTALS, 228.48 1/9/2009 13668 FWCC-BIGGEST LOSER EVENT 228.48 209480 2/13/2009 000190 APA-AMERICAN PLANNING ASSOC, 230.00 12/15/2008 084901-081207 CD-D BARKER APA 2009 DUES 230.00 209481 2/13/2009 010530 ARAMARK UNIFORM SERVICES, 151.57 1/12/2009 655-4053471 FWCC-FLOOR MATS SVC 77.99 11/17/2008 655-3950747 FWCC-FLOOR MATS SVC 73.58 209482 2/13/2009 003649 ARBUTHNOT,STEVEN 1,008.00 1/13/2009 ARBUTHNOT 2009 MSHR- TUITION REIMB ARBUTHNOT 1,008.00 Bank of America Page 13 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 209483 2/13/2009 005587 AVAYA INC, 2,459.04 2/1/2009 2728396806 IT-2/09 ALL PBX MAINT 38.30 2/4/2009 2728414229 IT-1/09 ALL PBX MAINT 84.64 2/1/2009 2728396806 IT-2/09 ALL PBX MAINT 344.76 2/4/2009 2728414229 IT-1/09 ALL PBX MAl NT 761.81 2/4/2009 2728414229 IT-1/09 ALL PBX MAl NT 846.46 2/1/2009 2728396806 IT-2/09 ALL PBX MAl NT 383.07 209484 2/13/2009 010806 BAYSIDE EMBROIDERY, 111.52 1/23/2009 0305466 CD-JACKETS SCREEN PRINTED 111.52 209485 2/13/2009 001630 BLUMENTHAL UNIFORM CO INC, 1,146.31 1/19/2009 724712 ADAMS, R - BOOT ALLOWANCE 100.00 1/27/2009 726489 DURELL- BOOT ALLOWANCE 185.25 1/28/2009 726840 BUSTER-BOOT ALLOWANCE 200.00 1/28/2009 726832 SANT- BOOT ALLOWANCE 100.00 1/29/2009 719536-01 TAN, JEDIDIAH- NEW HIRE UNIFOR 34.83 1/21/2009 719536 TAN-NEW HIRE UNIFORM-ACADEMY 526.23 209486 2/13/2009 011289 BOWMAN, JASON 780.00 2/5/2009 JANUARY 2009 FWCC-AG09-015 PERSONAL TRAINER 780.00 209487 2/13/2009 011279 BOYKO, VITAllY 35.50 2/6/2009 09-100329 REFUND CD-BOYKO ELECT. PERMIT REFUND 35.50 209488 2/13/2009 011268 BRATHWAITE, KELLlE 50.00 1/28/2009 559883 PRCS-CLASS FEE REFUND 50.00 209489 2/13/2009 004919 BRATWEAR, 842.12 1/6/2009 313690 PO-JUMPSUIT JACKET NEW HIRE 273.09 1n /2009 313601 PO-JUMPSUIT JACKET NEW HIRE 322.05 1/14/2009 313585 PO-MOTORCYCLE SMNR PANTS BRANC 246.98 209490 2/13/2009 011272 CALHOUN, ANITA 11.12 1/20/2009 556102 PRCS-CLASS FEE REFUND 11.12 209491 2/13/2009 011282 CALKINS, NICHOLE 972.00 1/31/2009 JANUARY 2009 FWCC-AG09-16 PERSONAL TRNG SVC 972.00 209492 2/13/2009 003950 CAR TOYS INC, 53.96 1/21/2009 01219FWDCDQ PO-VAN EQUIPMENT 53.96 209493 2/13/2009 011277 CARPENTER,GORDON 360.00 2/2/2009 JANUARY 2009 PKKFT-CHOREOGRAPHY-I HATE HAML 360.00 209494 2/13/2009 000991 CASCADE COFFEE INC, 52.00 1/19/2009 20566498 MSMD-COFFEE & COFFEE SUPPLIES 52.00 209495 2/13/2009 011081 CASE POWER & EQUIPMENT, 3.74 1/14/2009 E63437 PWSWM-REPAIR & MAINTENANCE SUP 3,74 209496 2/13/2009 007368 CHIEF SUPPLY CORPORATION, 405.44 1/12/2009 248039 PO-PRISONER RESTRAINT CHAINS 405.44 209497 2/13/2009 005657 CHOICEPOINT BUSINESS AND, 96.00 11/30/2008 ABOOO1902923 PD-(11/08) AUTO TRACKXP SVCS 60.00 12/31/2008 ABOOO1916047 PD-(12/08) AUTO TRACKXP SVCS 36.00 209498 2/13/2009 009643 CIPALLA COMMUNICATIONS INC. 3,730.00 11/28/2008 FW-08-0011-DC CM-AG08-083 MEDIA OUTREACH- 1,460.00 2/3/2009 FW-09-0001-A CM-AG09-017 TOURISM MARKETING 260.00 12/26/2008 FW-08-012-A CM-CIPALLA GRAPHICS SVCS 2,010.00 209499 2/13/2009 000011 CITY OF AUBURN, 6,000.00 1/16/2009 09-020872 PD-2009 VSRT TRNG, VEHICLE MAl 6,000.00 209500 2/13/2009 000951 CITY OF FEDERAL WAY, 2.757.19 1/23/2009 AG008-124 #1 PWEOC-AG08-124 FUEL TANK & PAD 2,757.19 209501 2/13/2009 003551 CITY OF KENT, 75.00 2/10/2009 PURCELLA REGISTER PO-BIKE SAFETY TRNG PURCELLA 75.00 209502 2/13/2009 003752 COASTWlDE SUPPLY DBA, 3.956.41 1/22/2009 T2020142 CHB-JANITORIAL SUPPLIES 1,057.79 1/13/2009 W2013086-1 FWCC-JANITORIAL SUPPLIES 175.74 12/17/2008 W2008825 FWCC-JANITORIAL SUPPLIES 334.54 12/15/2009 W2007175-1 FWCC-JANITORIAL SUPPLIES 139.78 1/14/2009 W2016726 FWCC-JANITORIAL SUPPLIES 944.65 1/5/2009 W2013086 FWCC-JANITORIAL SUPPLIES 703.97 1/14/2009 W2013086-2 FWCC-JANITORIAL SUPPLIES 87.87 12/16/2008 W2008989 FWCC-JANITORIAl SUPPLIES 512.07 Bank of America Check No. Date 209503 2/13/2009 209504 2/13/2009 209505 2/13/2009 209506 2/13/2009 209507 2/13/2009 209508 2/13/2009 209509 2/13/2009 209510 2/13/2009 209511 2/13/2009 Vendor 010570 007591 010910 002863 008381 011071 008445 000721 000063 Inv Date COLLISION ANALYSIS &, 1/29/2009 09-005 COMMERCIAL SPACE ONLINE INC, 1/1/2009 71976 COMMUNITIES IN SCHOOLS, 1/22/2009 JANUARY 22,2009 COMPLETE COLLISION CENTER, 10/13/2008 7679 1/30/2009 7806 CONOCOPHILLlPS FLEET, 1/26/2009 870165123901 COOPER, STEVE 2/2/2009 JANUARY 2009 COPIERS NORTHWEST INC, 1/29/2009 47771 1/29/2009 47785 1/22/2009 INV188492 1/29/2009 47785 1/22/2009 INV188492 1/29/2009 47771 1/22/2009 INV188492 1/29/2009 47771 1/29/2009 47785 CORLISS RESOURCES INC, 1/21/2009 201865 1/13/2009 201273 1/23/2009 202116 1/22/2009 201948 1/29/2009 202435 1/23/2009 202117 CORPORATE EXPRESS OFFICE, 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 1/31/2009 93241427 Invoice Page 14 of 29 Description Amount Check Total 300.00 PO-CRASHZONE SOFTWARE TRNG 300.00 100.00 CM/EO - PROPERTY DATABASE SERV 100.00 500.00 PO-LITERACY BREAKFAST SPONSOR 500.00 3,251.18 RM-OFF MIRIKAWA-PS6052; RM-PS; 1,209.74 RM-OFF OTTO-PS525;RM-PS; RISK# 2,041.44 63.11 PO-FLEET FUEL 63.11 500.00 PKKFT-I HATE HAMLET LIGHTING 0 500.00 1,154.72 IT-PRINTERITONER SUPPLIES 18.07 IT-PRINTERlTONER SUPPLIES 45.56 IT-PRINTERITONER SUPPLIES 51.84 IT-PRINTERITONER SUPPLIES 205.02 IT-PRINTERITONER SUPPLIES 233.28 IT-PRINTERlTONER SUPPLIES 81.33 IT-PRINTERITONER SUPPLIES 233.28 IT-PRINTERITONER SUPPLIES 81.32 IT-PRINTERITONER SUPPLIES 205.02 1,512.59 SWM-PEA GRAVEL 20TH AVE S 154.09 SWM-308TH & 14TH QUARRY SPALLS 139.40 PWST-20TH AVE SW (FEMA) 192.59 PWST-20TH AVE SW(FEMA) 305.20 PWST-CONCRETE - COMMUNITY BLDG 454.75 PWST-20TH AVE SW (FEMA) 266.56 6,298.64 JAN 2009 OFFICE SUPPLIES CORP. 144.56 JAN 2009 OFFICE SUPPLIES CORP. 103.32 JAN 2009 OFFICE SUPPLIES CORP. 69.51 JAN 2009 OFFICE SUPPLIES CORP_ 165.15 JAN 2009 OFFICE SUPPLIES CORP. 62.87 JAN 2009 OFFICE SUPPLIES CORP. 196.82 JAN 2009 OFFICE SUPPLIES CORP. 66.29 JAN 2009 OFFICE SUPPLIES CORP. 267.05 JAN 2009 OFFICE SUPPLIES CORP. 94.31 JAN 2009 OFFICE SUPPLIES CORP. 190.80 JAN 2009 OFFICE SUPPLIES CORP. 726.21 JAN 2009 OFFICE SUPPLIES CORP. 147.36 JAN 2009 OFFICE SUPPLIES CORP. 773.68 JAN 2009 OFFICE SUPPLIES CORP. 108.90 JAN 2009 OFFICE SUPPLIES CORP. 34.60 JAN 2009 OFFICE SUPPLIES CORP. 18.22 JAN 2009 OFFICE SUPPLIES CORP. 194.35 JAN 2009 OFFICE SUPPLIES CORP. 140.68 JAN 2009 OFFICE SUPPLIES CORP. 123.54 JAN 2009 OFFICE SUPPLIES CORP. 28.30 JAN 2009 OFFICE SUPPLIES CORP. 1,251.57 JAN 2009 OFFICE SUPPLIES CORP. 219.90 JAN 2009 OFFICE SUPPLIES CORP. 25.73 JAN 2009 OFFICE SUPPLIES CORP. 152.26 JAN 2009 OFFICE SUPPLIES CORP. 141.77 JAN 2009 OFFICE SUPPLIES CORP. 30.89 JAN 2009 OFFICE SUPPLIES CORP. 51.95 JAN 2009 OFFICE SUPPLIES CORP. 53.40 JAN 2009 OFFICE SUPPLIES CORP. 25.06 JAN 2009 OFFICE SUPPLIES CORP. 59.38 JAN 2009 OFFICE SUPPLIES CORP. 172.62 JAN 2009 OFFICE SUPPLIES CORP. 127.28 Bank of America Page 15 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/31/2009 93241427 JAN 2009 OFFICE SUPPLIES CORP. 126.35 1/31/2009 93241427 JAN 2009 OFFICE SUPPLIES CORP. 108.90 1/31/2009 93241427 JAN 2009 OFFICE SUPPLIES CORP. 95.06 209512 2/13/2009 000771 COSTCO/HSBC BUSINESS SOLUTIONS, 3,381.54 1/26/2009 JANUARY 2009 DBC-BATTERIES, CATERING SUPPLI 401.32 1/26/2009 JANUARY 2009 PD-BATTERIES, EVIDENCE BAGS, S 1,096.32 1/26/2009 JANUARY 2009 CM-LEGISLATIVE BREAKFAST 19.53 1/26/2009 JANUARY 2009 FWCC-RESALE ITEMS 496.23 1/26/2009 JANUARY 2009 FWCC-RESALE ITEMS 109.12 1/26/2009 JANUARY 2009 FWCC-RESALE ITEMS 470.07 1/26/2009 JANUARY 2009 FWCC-RESALE ITEMS 305.53 1/26/2009 JANUARY 2009 FWCC-RESALE ITEMS 152.21 1/26/2009 JANUARY 2009 FWCC-COMMUNITY HEALTH FAIR 167.77 1/26/2009 JANUARY 2009 DBC-BATTERIES, CATERING SUPPLI 143.92 1/26/2009 JANUARY 2009 CM-LEGISLATlVE BREAKFAST 19.52 209513 2/13/2009 009907 CRAFT, RICK 789.53 1/19/2009 848 PD-VEHICLE BUMPER GRAPHICS 381.15 1/19/2009 848 PD-VEHICLE BUMPER GRAPHICS 408.38 209514 2/13/2009 009240 CROUCH, KELLY 1,008.00 2/6/2009 CROUCH 2009 MSHR-TUITION REIMB K. CROUCH 1,008.00 209515 2/13/2009 006792 CUMMINS NORTHWEST, 8,959.42 1/13/2009 001-69349 PARK-FWCC GENERATOR; FEDERAL W 8,959.42 209516 2/13/2009 010015 CUTHBERT, GAIL 1,922.80 2/212009 JANUARY 2009 -FWCC-AG07-085 FITNESS TRAININ 1,922.80 209517 2/13/2009 000854 D J TROPHY, 95.38 2/5/2009 00226048 PRCS-NAME BADGES ARTS COMM. 95.38 209518 2/13/2009 000168 DAILY JOURNAL OF COMMERCE INC, 748.80 1/24/2009 3213227 PWST-2009 ASPHALT OVERLAY PROJ 748.80 209519 2/13/2009 003472 DAY WIRELESS SYSTEMS INC, 333.40 1/7/2009 37942 PD-CELL ANTENNA 257.10 1/20/2009 148998 PD-BLUETOOTH WIRING 76.30 209520 2/13/2009 005922 DEX MEDIA WEST, 280.95 1/21/2009 200565236 PKKFT-1/09 DIRECTORY ADS- 280.95 209521 2/13/2009 005341 DODD, ESCOLASTICA ROSA 148.10 2/3/2009 02/03/09 MC-INTERPRETER SVCS 148.10 209522 2/13/2009 011055 DONNA LONGWELL & ASSOC., 297.00 1/26/2009 JANUARY 26, 2009 PRCS-PACIFIC SCIENCE CNTR TRIP 297.00 209523 2/13/2009 009921 DORIS M WALKINS, ATTORNEY AT, 250.00 1/27/2009 JANUARY 27,2009 CM-AG09-004 CONFLICT DEFENDER 250.00 209524 2/13/2009 000939 DS WATERS OF AMERICA, LP, 127.14 1/1/2009 010929241345236069 FWCC-BOTTLE WATER 47.04 1/1/2009 010929241345236069 FWCC-BOTTLE WATER 80.10 209525 2/13/2009 008040 DWAYNE LANE'S DODGE, 24,709.41 2/10/2009 FEBRUARY 10, 2009 PD-2009 DODGE #2B3KA43T39H5720 24,709.41 209526 2/13/2009 010899 DYCUS, KRISTIN 400.00 2/2/2009 JANUARY 2009 PKKFT-I HATE HAMLET COSTUMER 400.00 209527 2/13/2009 011294 DYNAMIC ARTISTS, 1,580.00 2/12/2009 FEBRUARY 14, 2009 PRCS-AG09-026 CONCERT PERFORMA 1,580.00 209528 2/13/2009 011256 EAGLE HYDRAULICS INC, 182.02 1/212009 PINV3427 MSFL T-PLOW TRUCK CYLINDER 182.02 209529 2/13/2009 006177 EARL, SHARYN LYNN 900.00 1/15/2009 09001 PRCS-SPRING 09 REC BROCHURE PH 900.00 209530 2/13/2009 011287 ELLAYENN'S LLC, 1,223.00 2/9/2009 02-73943 REFUND PW-02-73943 INSPECT. BOND REFU 2,000.00 2/9/2009 02-73943 REFUND PW-02-73943 INSPECT. BOND REFU -1,154.00 2/9/2009 02-73943 REFUND PW-02-73943 INSPECT. BOND REFU 377.00 209531 2/13/2009 007283 EMERALD AIRE INC, 1,601.21 1/21/2009 12674 CHB-INSTALL CONTACTORS IN RTU 1,601.21 209532 2/13/2009 001046 EQUIFAX CREDIT INFORMATION SVC, 20.97 1/21/2009 4250530 PD-(1/09) CREDIT REPORTS 20.97 209533 2/13/2009 000328 ERNIE'S FUEL STOPS (DBA), 9,189.75 1/31/2009 0301995 PD-FUEL CHARGES 1/15 TO 1/31/0 672.67 ... . u_ .________~ Bank of America Page 16 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/31/2009 0301995 PD-FUEL CHARGES 1/15 TO 1/31/0 8,517.08 209534 2/13/2009 000328 ERNIE'S FUEL STOPS (DBA), 2,498.64 1/31/2009 0301994 MS-FLEET FUEL CHARGE 1/15 TO 1 2,498.64 209535 2/13/2009 002899 ESA ADOLFSON, 560.56 12/15/2008 83375 CD-RECEIPT 02-59026 PERMIT 04- 280.28 12/15/2008 83373 CDENPR:02-05331 NORTHLKlRESDTL 280.28 12/15/2008 83373 CDENPR:NORTHLKlRESDTL SOUTH- 280.28 12/15/2008 83375 CD-RECEIPT 02-59026 PERMIT 04- 280.28 12/15/2008 83375 CD-RECEIPT 02-59026 PERMIT 04- -280.28 12/15/2008 83373 CDENPR:NORTHLKlRESDTL SOUTH- -280.28 209536 2/13/2009 011125 ESE CORPORATION, 57,349.45 1/23/2009 AG08-124 #1 PWEOC-AG08-124 FUEL TANK & PAD 60,106.64 1/23/2009 AG08-124 #1 PWEOC-AG08-124 FUEL TANK & PAD -2,757.19 209537 2/13/2009 011266 EVANS, BRITTANI 100.00 2/1/2009 EVANS-2009 2009 MLK CONTEST WINNER-EVANS 100.00 209538 2/13/2009 001131 EVERGREEN AUTO ELECTRIC INC, 195.79 1/23/2009 14891 MS-FLEET VEHICLE MAINTENANCE & 195.79 209539 2/13/2009 001748 EVERSON'S ECONO-VAC INC, 4,261.82 1/30/2009 062503 SWM-AG08-061 MAINT/SERVICE- 4,261.82 209540 2/13/2009 011254 EXTENT STUDIO PRODUCTIONS CO., 100.00 1/18/2009 MLK-2009 CD/HS - DIVERSITY COMMISSION M 100.00 209541 2/13/2009 005820 FASTSIGNS, 469.45 1/21/2009 370-13753 PKM-PET STATION SIGNSIINV#370- 45.24 1/16/2009 370-13736 PKM-NO PARKING SIGNS & NO MOTO 424.21 209542 2/13/2009 000217 FEDERAL EXPRESS CORPORATION, 41.15 1/30/2009 9-072-46815 CDHS-FEDEX DOC TO KC HOUSING & 5.87 1/30/2009 9-072-46815 MS-FEDEX PASSPORT DOCS 17.94 1/23/2009 9-064-12014 MS-FEDEX PASSPORT DOCS 17.34 209543 2/13/2009 000229 FEDERAL WAY CHAMBER COMMERCE, 2,250.00 8/1/2009 5789 CM/ED - MAINTAIN TOURISM WEBSI 250.00 11/1/2009 5792 CM/ED - MAINTAIN TOURISM WEBSI 250.00 12/1/2009 5793 CM/ED - MAINTAIN TOURISM WEBSI 250.00 2/1/2009 6478 CM/ED - MAINTAIN TOURISM WEBSI 250.00 1/1/2009 6452 CM/ED - MAINTAIN TOURISM WEBSI 250.00 9/1/2009 5790 CM/ED - MAINTAIN TOURISM WEBSI 250.00 10/1/2009 5791 CM/ED - MAINTAIN TOURISM WEBSI 250.00 12/20/2008 1818 PD-SPONSORSHIP - FW CHAMBER 500.00 209544 2/13/2009 002571 FEDERAL WAY CHORALE, 1,000.00 2/2/2009 CM-ED TOUR GRNT 08 CM/ED - TOURISM ENHANCEMENT GR 1,000.00 209545 2/13/2009 004690 FEDERAL WAY NUTRITION SERVICES, 286.75 1/31/2009 2434 PS-1/09 OFFICER LUNCHES 286.75 209546 2/13/2009 001893 FEDERAL WAY SCHOOL DISTRICT, 7,767.03 2/10/2009 SIF-JANUARY 2009 MSF-JAN 09 SCHL IMPACT FEES 7,766.00 2/10/2009 SIF-JANUARY 2009 MSF-JAN 09 SCHL IMPACT FEES 1.03 209547 2/13/2009 010851 FEHR & PEERS, 30,041.77 11/17/2008 6001 0-5 TRAFFIC IMPACT FEES 9,295.00 12/10/2008 60499-6 TRAFFIC IMPACT FEE FROM 11/1/2 13,487.18 1/12/2009 61203-7 TRAFFIC IMPACT FEES 7,259.59 209548 2/13/2009 011261 FElDER, KENDAL 25.00 2/1/2009 FEIDER-2009 2009 MLK CONTEST WINNER-FElDER 25.00 209549 2/13/2009 001686 FIRST CHOICE BUSINESS MACHINES, 235.44 1/22/2009 09029346319 IT-CD COPIER RPR,MNT,SUP 235.44 209550 2/13/2009 008895 FITZPATRICK, MARION 182.81 1/21/2009 FITZPATRICK-2009 FITZPATRICK, MARION UTlL TAX R 182.81 209551 2/13/2009 010414 FLEETPRIDE, 14.47 1/23/2009 30548366 MS-FLEET VEHICLE MAINTENANCE & 14.47 209552 2/13/2009 002664 FLEX-PLAN SERVICES INC, 1,096.80 1/31/2009 132990 MSHR-FLEX PLAN ADM SVCS 1,096.80 209553 2/13/2009 008860 FOOD SERVICES OF AMERICA, 1,621.62 1/29/2009 1013512 DBC-CATERING SUPPLIES 27.07 1/28/2009 109481 DBC-CATERING SUPPLIES 1,568.24 1/29/2009 1013692 DBC-CA TERING SUPPLIES 26.31 Bank of America Page 17 of 29 Check No. Dale Vendor Inv Date Invoice Description Amount Check Total 209554 2/13/2009 011278 FOX, GINA 300.00 1/21/2009 NOV-FEB 2009 PKKFT-I HATE HAMLET STAGE MGMT 300.00 209555 2/13/2009 009242 FSH COMMUNICATIONS LLC, 80.00 2/1/2009 000259158 IT-2/09 FSH PAYPHONE SVCS 80.00 209556 2/13/2009 006609 GANG PREVENTION SERVICES, 200.00 1/29/2009 HAG LAN REGISTER PD-GANG TRNG J. HAGLAN 200.00 209557 2/13/2009 010940 GOODYEAR WHOLESALE TIRE CNTR, 2,592.13 1/29/2009 129483 PD-TIRES 2,592.13 209558 2/13/2009 004824 GOS PRINTING CORPORATION, 412.92 1/28/2009 72167 PD-EVIDENCE STICKERS 412.92 209559 2/13/2009 001992 GOSNEY MOTOR PARTS, 210.39 1/22/2009 414423 MS-FLEET VEHICLE MAINTENANCE & 210.39 209560 2/13/2009 002547 GRAINGER INC, 1,744.62 1/7/2009 9812622190 FWCC-LAMP,FAUCET, HEX SET 12.73 1/6/2009 9811803908 FWCC-HYGROITHERMOMETER 86.37 1/15/2009 9818735657 PWSWM-SAFETY SUPPLIES & EQUIPM 109.87 1/2/2009 9809758460 FWCC-MOTOR STARTER 560.81 1/7/2009 9812622190 FWCC-LAMP,FAUCET, HEX SET 454.05 1/13/2009 9816311758 FWCC-LAVATORY FAUCET 446.85 1/6/2009 9811350546 FWCC-BALLAST & LAMP 73.94 209561 2/13/2009 010738 GREEN EFFECTS, INC, 328.53 1/30/2009 25664 PARK-AGOB-067 LANDSCAPING MAIN 69.45 1/26/2009 25665 PARK-AGOB-067 LANDSCAPING MAIN 259.08 209562 2/13/2009 003831 GSR POLYGRAPH SERVICES, 150.00 1/31/2009 09-001 PD-POL YGRAPH EXAMS 150.00 209563 2/13/2009 003841 HEAD-QUARTERS PTS, 572.25 2/1/2009 20680 PARKS-AG06-052 PORTABLE TOILET 572.25 209564 2/13/2009 010371 HENSING, ANDREW 1,125.00 1/28/2009 HENSING 2009 PD-TUITION REIMB HENSING 1,125.00 209565 2/13/2009 001487 HEWLETT-PACKARD COMPANY, 17,165.32 1/27/2009 45523938 RR-PH I MONITOR- 3,904.38 1/27/2009 45523938 RR - PH I PC- 13,260.94 209566 2/13/2009 010664 HOLYCROSS LUTHERAN CHURCH, 150.00 1/30/2009 28744 DBC-DAMAGE DEPOSIT REFUND 150.00 209567 2/13/2009 002477 HOME DEPOT-DEPT 32-2500780030, 65.30 1/28/2009 JANUARY 2008 PWST-BOL T CUTTER 65.30 209568 2/13/2009 009785 HOWARD, TODD 250.00 1/13/2009 073 CM-AG09-003 CONFLICT DEFENDER 250.00 209569 2/13/2009 008989 HOWELL, ADAM 275.00 2/6/2009 HOWELL 2009 PD-POLlCE PHOTOGRAPHY TRNG HOW 275.00 209570 2/13/2009 011265 HUNTER, ANISSA 50.00 2/1/2009 HUNTER-2009 2009 MLK CONTEST WINNER-HUNTER 50.00 209571 2/13/2009 003256 HURLEY ENGINEERING COMPANY, 3,650.96 1/22/2009 19751 BOILER ROOM REPAIR-DBC 3,650.96 209572 2/13/2009 002898 IACP, 360.00 1/27/2009 1571038 PD-IACP 2009 DUES MCALLESTER 120.00 1/21/2009 1569008 PD-IACP DUES BRIAN WILSON 120.00 1/20/2009 1572795 PD-IACP 2009 DUES HWANG 120.00 209573 2/13/2009 001431 ICON MATERIALS INC. 164.59 1/16/2009 50-1249157 PWST -20TH AVE SW (FEMA) 164.59 209574 2/13/2009 001240 INRO CONSULTANTS INC, 286.50 1/29/2009 23441 IT-EMME SOFTWARE SUPPORT 2009 286.50 209575 2/13/2009 010737 INTERWEST DEVELOPMENT NW INC, 131.20 1/23/2009 201757863 PKM-GARDEN BLEND SOIL TO FRENC 68.69 1/22/2009 201757856 PKM-GARDEN BLEND SOIL TO FRENC 62.51 209576 2/13/2009 004300 ITE-WASHINGTON STATE SECTION, 20.00 1/26/2009 ITE MEMBERSHIP PWTR-ITE MEMBERSHIP/JESSE HANN 20.00 209577 2/13/2009 009079 J AND Y INVESTMENT LLC, 550.00 2/12/2009 FEBRUARY 2009 MIS-AG05-126 WlFI SITE LEASE 7 275.00 2/12/2009 JANUARY 2009 MIS-AG05-126 WlFI SITE LEASE 7 275.00 209578 2/13/2009 009717 JET CITY LABEL, 52.00 2/3/2009 35413 PD-JETWAX PRINTER RIBBONS 52.00 Bank of America Page 18 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 209579 2/13/2009 009765 JM BUSINESS ASSOCIATES. 378.00 2/2/2009 JANUARY 31.2009 PRCS-ARC BABYSITTERS TRNG COUR 378.00 209580 2/13/2009 010838 JOHNSON. STEPHEN G 1,187.50 1/22/2009 JANUARY 22. 2009 CM-AG09-001 CONFLICT DEFENDER 687.50 1/30/2009 JANUARY 30, 2009 CM-AG09-001 CONFLICT DEFENDER 500.00 209581 2/13/2009 005934 K P TRANSLATION SERVICES, 1,387.80 1/6/2009 01/06/09 MC-INTERPRETER SVCS 216.30 1/20/2009 01/20/09 MC-INTERPRETER SVCS 216.30 1/13/2009 01/13/09 MC-INTERPRETER SVCS 216.30 1/9/2009 01/09/09 MC-INTERPRETER SVCS 306.30 1/23/2009 01/23/09 MC-INTERPRETER SVCS 216.30 1/27/2009 01/27/09 MC-INTERPRETER SVCS 216.30 209582 2/13/2009 011004 KEIRSEY, CINDY 119.45 1/28/2009 KEIRSEY-2009 CD-BOOT ALLOWANCE- CINDY KEIRS 119.45 209583 2/13/2009 004770 KENYON DISEND, PLLC. 1,878.86 12/31/2008 10877 LAW-AG 07-082 LEGAL SERVICES- 1,878.86 209584 2/13/2009 000125 KING COUNTY FINANCE DIVISION, 52,309.22 1/26/2009 1515253 IT-2/09 NET SVCS 419.20 1/26/2009 1515253 IT-2/09 NET SVCS 262.00 1/26/2009 1515577 PD-{12/08} KING CO JAll- 51,261.22 1/26/2009 1515253 IT-2/09 NET SVCS 104.80 1/26/2009 1515253 IT-2/09 NET SVCS 262.00 209585 2/13/2009 005568 KING COUNTY FLEET ADM DIVISION, 387.77 1/31/2009 204243 DBC-'VIDEO SURVEilLANCE" SIGN 387.77 209586 2/13/2009 003898 KING COUNTY RADIO, 8,434.17 1/20/2009 2009-01-20 IT-PD-RADIO MAl NT/REPAIR 8,259.90 1/20/2009 00417492 IT-PD-RADIO MAl NT/REPAIR 174.27 209587 2/13/2009 000201 KINKO'S INC, 151.32 1/29/2009 515100005177 PWST-PRINTING SVCS 129.61 1/28/2009 515100005173 SWR-MF RECYCLING lETTER 21.71 209588 2/13/2009 002128 KlEINS COMMERCIAL DOOR SERVICE, 372.44 1/22/2009 2333 DBC-REPLACE DOOR GLASS 372.44 209589 2/13/2009 011283 KNIGHT, CHRISTOPHER 960.00 1/31/2009 JANUARY 2009 FWCC-AG09-019 PERSONAL TRNG SV 960.00 209590 2/13/2009 005064 KOCH MAR, LINDA 13.56 2/6/2009 FEBRUARY 2009 CC-2/09 CELL REIMB KOCH MAR 13.56 209591 2/13/2009 007278 KRUSEY, K.C (CASEY) 275.00 2/6/2009 KRUSEY 2009 PD-POLlCE PHOTOGRAPHY TRNG KRU 275.00 209592 2/13/2009 009841 KUMAR, KEN 285.30 1/28/2009 02-67157 REFUND PW-02-67157 REFUND MAINT BOND -253.80 1/28/2009 02-67157 REFUND PW-02-67157 REFUND MAl NT BOND 539.10 209593 2/13/2009 011267 KWON, HOJAE 100.00 2/1/2009 KWON-2009 2009 MlK CONTEST W1NNER-KWON 100.00 209594 2/13/2009 000096 LAKEHAVEN UTILITY DISTRICT, 2.873.69 1/23/2009 1014202 PARKS-FAC NOV/DEC SEWER CHARGE 24.14 2/6/2009 460602 PARKS-FAC-NOV/DEC SEWER CHARGE 147.02 2/6/2009 2832301 PARKS-FAC-NOV/DEC WATER CHARGE 16.44 2/6/2009 3278301 PARKS-FAC-NOV/DEC WATER CHARGE 16.44 2/6/2009 460602 PARKS-NOVIDEC WATER CHARGE 148.43 2/6/2009 2049903 PARKS-FAC-NOV/DEC WATER CHARGE 16.44 1/23/2009 2906301 PARKS-FAC-NOV/DEC WATER CHARGE 142.20 1/23/2009 3059601 PARKS-NOV/DEC WATER CHARGE 18.22 2/6/2009 2984001 PARKS-FAC-NOV/DEC WATER CHARGE 17.33 1/23/2009 1014202 PARKS-FAC NOV/DEC WATER CHARGE 59.69 1/23/2009 2592802 PARKS-FAC NOV/DEC WATER CHARGE 16.44 1/23/2009 2781501 PARKS-NOVIDEC WATER CHARGES 16.44 1/9/2009 3461301 PARKS-FWCC-SEWER CHARGE OCT/NO 1.58970 1/9/2009 3461301 PARKS-FWCC WATER CHARGE OCT/NO 440.52 1/9/2009 3474301 PARKS-FWCC-WATER CHARGE OCT/NO 18.26 1/9/2009 3474201 PARKS-FWCC-WATER CHARGE OCT/NO 180.34 1/23/2009 3131501 PARKS-FAC- STREET LIGHT CHARGE 5.64 209595 2/13/2009 003348 LASER TECHNOLOGY INC. 4,794.14 Bank of America Page 19 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/16/2009 53912 RI PD-L1DAR UNITS (WSTSC GRANT) 4,794.14 209596 2/13/2009 004052 LEED, 43.25 1/21/2009 01210905 PD-STREAMLlGHT SL20 CHARGERS 43.25 209597 2/13/2009 003474 LEIRA (LAW ENFORCEMENT INFO), 750.00 1/27/2009 2009 CFW DUES PD-2009 LEIRA MEMBERSHIP DUES 750.00 209598 2/13/2009 005339 LOWE'S HIW INC, 136.01 1/26/2009 01718 PWST-FESTIVAL LIGHTS 32.63 1/13/2009 01214 PARKS-BATTERIES, SILICONE, DEN 103.38 209599 2/13/2009 004182 MCDONOUGH & SONS INC, 3,919.17 1/30/2009 162022 PWST-AG09-008 1/09 STREET SWEE 3,919.17 209600 2/13/2009 006008 MCLOUGHLIN & EARDLEY CORP, 6,524_41 1/1/2009 0089916-IN PD-ADJ WALL TRUNK SETUP 127.40 1/1/2009 0089921-IN PD-ARMREST,SETUP EQUIP 713.03 1/1/2009 0089977-IN PD-OSP ECON BAR 1,500.00 1/1/2009 0089978-IN PD-OSP ECON BAR 1,500.00 1/1/2009 0089639-IN PD-TRUNK RADIO TRAY MOUNT 187.20 1/1/2009 0089919-1 N PD-ADJ WALL TRUNK SETUP 127.40 1/8/2009 0090376-IN PD-MIRRORBEAM CHARGER 228.75 1/1/2009 0089638-1 N PD-TRUNK RADIO TRAY 187.20 1/1/2009 0089137-IN PD-SIREN, STROBE, DOME LITE 875.64 1/1/2009 0089140-IN PD-3 OUTLET BOX 875.64 1/27/2009 0091228-IN PD-INTERFACE MODULE 202.15 209601 2/13/2009 010256 MCMASTER-CARR, 66.66 1/22/2009 20070010 FWCC-MAINT/REPAIR MATERIAL 66.66 209602 2/13/2009 005176 MERINO STRAWE, BETTY 131.05 1/27/2009 01/27/09 MC-INTERPRETER SVCS 131.05 209603 2/13/2009 008029 MONTES DE OCA RICKS, MARIA 340.55 1/29/2009 01/29/09 MC-INTERPRETER SVCS 109.35 2/3/2009 02/03/09 MC-INTERPRETER SVCS 121.85 1/28/2009 01/28/09 MC-INTERPRETER SVCS 109.35 209604 2/13/2009 003352 MOTOROLA INC, 33,954.96 2/4/2009 13717797 PD RR - PATROL CAR MOBILE RAD 395.67 2/4/2009 13717797 PD RR - PATROL CAR MOBILE RADI 3,850.43 2/4/2009 13717797 PD RR - PATROL CAR MOBILE RAD 762.40 2/4/2009 13717797 PD RR - VRM DATA CABLE- 154.02 2/4/2009 13717797 PD RR - PATROL CAR MOBILE RAD 154.02 1/28/2009 13716732 PD RR PORTABLE RADIO, MICROPHO 373.33 1/28/2009 13716732 PD RR PORTABLE RADIO 100V SING 427.83 1/28/2009 13716732 PD RR PORTABLE RADIOS- 9,134.04 1/28/2009 13716732 PD RR PORTABLE RADIO SMARTZONE 6,417.38 2/4/2009 13717797 PD RR - PATROL CAR MOBILE RAD 35.94 2/4/2009 13717797 PD RR - VRM ANTENNA- 37.87 1/28/2009 13716731 PD-RR VRM ANTENNAS- 77.83 1/28/2009 13716731 PD-RR VRM CABLES- 333.54 1/28/2009 13716731 PD-RR VEHICLE RADIO MODEMS- 5,199.30 2/4/2009 13717797 PD RR - PATROL CAR MOBILE RADI 3,842.71 2/4/2009 13717797 PD RR - PATROL CAR MOBILE RA 1,108.92 1/28/2009 13716732 PD RR PORTABLE RADIO 2 YEAR RE 457.80 1/28/2009 13716732 PD RR PORTABLE RADIO BATTERY- 517.70 2/4/2009 13717797 PD RR - PATROL CAR MOBILE RAD 184.82 2/6/2009 76265102 PD - VEHICLE RADIO MODEM REPAI 489.41 209605 2/13/2009 011264 MUNDY, AARON 50.00 2/1/2009 MUNDY-2009 2009 MLK CONTEST WINNER-MUNDY 50.00 209606 2/13/2009 000955 MUTUAL MATERIALS COMPANY, 51.25 1/15/2009 379884 PWSWM-REPAIR & MAINTENANCE SUP 51.25 209607 2/13/2009 008706 NANAVICH, ROSE 195.47 1/12/2009 NANA VICH-2009 NANAVICH, ROSE-UTIL TAX REBATE 195.47 209608 2/13/2009 003868 NATIONAL BARRICADE COMPANY INC, 498.13 1/19/2009 220922 PD-SIREN/L1GHT CONTROLLER 498.13 209609 2/1312009 000043 NEW LUMBER & HARDWARE COMPANY, 880.66 2/6/2009 234177 PARKS-CELEB PK-PAINT, BRUSHES, 164.66 1/26/2009 233885 PARKS-CELEB PK BLDG- PLUMBING 32.55 2/2/2009 234044 PARKS-CELEB PK BLDG- PLUMBING 33.66 J Bank of America Page 20 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 2/4/2009 234112 PARKS-CELEB PK BLDG- CLOTHS, S 17.45 2/2/2009 234052 PWST-SIDINGrrRIM 11.75 1/21/2009 233750 PARKS-CELEB PK-SANDING BLOCK, 28.41 1/26/2009 23387 PARKS-CELEB PK-TAPE, BOOTS, MI 96.28 2/5/2009 234150 PARKS-FWCC-PAINT/BRUSHES, SEAL 66.48 1/29/2009 233977 PARKS-FWCC-CVG CLEAR FIR 61.21 1/15/2009 233653 PARKS-FAC-BATTERY, GLOVES, SCR 56.00 1/16/2009 233648 PARKS-FAC-MISC SCREWS/BOLTS, 48.11 1/15/2009 233608 PARKS-FAC. MISC SCREWS/BOLTS, 15.12 1/29/2009 233948 PWST-SLEDGE HAMMER 58.84 1/30/2009 233987 PWST-LOBBY BROOM 41.15 1/13/2009 233516 PARKS-FAC-GRND MNT- CONCRETE 26.07 2/5/2009 234145 PW-SWM-CEMENT 18_57 2/9/2009 233768 PWSWM-MISC SCREWS/BOLTS 32.49 1/7/2009 233362 PARKS-FWCC-MISC SCREWS/BOLTS, 24.80 2/2/2009 234030 PW-SWM-RAKE 47.06 209610 2/13/2009 000959 NORSTAR INDUSTRIES INC, 4,250.84 1/27/2009 43274 PWST-MISC MINOR EQUPMENT- 39.08 1/27/2009 43277 PWST-MINOR EQUIP, MISC- 4,211.76 209611 2/13/2009 011258 NORTHERN SAFETY CO INC. 544.50 1/20/2009 P233184601012 PWSWM-SAFETY EQUIPMENT/SUPPLlE 544.50 209612 2/13/2009 . 003736 NORTHWEST TOWING INC, 192.93 1/6/2009 403262 PD-VEHICLE TOWING SVCS 192.93 209613 2/13/2009 010428 NORTHWEST WIRE ROPE AND. 58.23 1/23/2009 50028368 PWST-MISC MINOR EQUIPMENT- 58.23 209614 2/13/2009 003529 OCCUPATIONAL HEALTH SERVICES, 163.00 1/20/2009 1844-152 PD-PERIODIC EXAM 163.00 209615 2/13/2009 000007 OFFICEMAX CONTRACT INC, 121.25 1/31/2009 JANUARY 2009 DBC-OFFICE SUPPLlES-OFFICEMAX 3.11 1/31/2009 JANUARY 2009 DBC-OFFICE SUPPLlES-OFFICEMAX 116.03 1/31/2009 JANUARY 2009 DBC-OFFICE SUPPLlES-OFFICEMAX 2.11 209616 2/13/2009 011262 OLUFSON, CARSTEN 25.00 2/1/2009 OLUFSON-2009 2009 MLK CONTEST WlNNER-OLUFSO 25.00 209617 2/13/2009 007444 ORCA PACIFIC INC, 2,408.94 1/15/2009 037372 FWCC-AG09-020 POOL CHEMICALS M 821.86 1/8/2009 037302 FWCC-AG09-020 POOL CHEMICALS M 944.60 1/22/2009 037451 FWCC-AG09-020 POOL CHEMICALS M 642.48 209618 2/13/2009 000504 ORIENTAL GARDEN CENTER. 93.61 1/13/2009 30483 PKM-REPAIR BLOWER 93.61 209619 2/13/2009 001691 OTAK INC, 157.50 1/20/2009 010984159 CD-CFC WETLAND MONITORING OVER 157.50 1/20/2009 010984159 CD-CFC WETLAND MONITORING OVER -157.50 1/20/2009 010984159 CD-CFC WETLAND MONITORING OVER 157.50 209620 2/13/2009 011161 PACIFIC COAST SALES & SERVICE, 2,283.76 2/3/2009 FOCS159427 PO- TIRES 82.62 2/3/2009 FOCS159347 PO-TIRE REPAIR 58.70 1/26/2009 FOCS159294 PO-WIPER BLADES 18.73 1/26/2009 FOCS159294 PO-BRAKE SERVICE 58.86 1/26/2009 FOCS159300 PO-DIAGNOSTIC INSP 34.01 1/30/2009 FOCS159383 PD-WlPER BLADES 18.70 2/3/2009 FOCS159401 PO-TIRE REPAIR 19.57 1/26/2009 FOCS159294 PD-LOF 42.30 1/26/2009 FOCS159299 PD- TIRE REPAIR 19.57 1/30/2009 FOCS159383 PO-LOF 123.29 1/30/2009 FOCS159383 PO-TIRE REPAIR 16.30 2/2/2009 FOCS159378 PO-LOF 35.41 1/23/2009 FOCS159284 MSFLT-TIRE BALANCE 56.46 11/25/2008 FOCS157996 PO-BATTERY 2.00 10/29/2008 FOCS157302 PO-BRAKE SERVICE 213.76 10/29/2008 FOCS157302 PO-LOF 40.91 11/25/2008 FOCS157996 PO-BATTERY 132.32 2/2/2009 FOCS159150 MSFL T-ELECTRICAL WORK 102.19 2/2/2009 FOCS159150 MSFL T-LOF 293.66 Bank of America Page 21 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/21/2009 FOCS158723 MSFLT-TRANSMISSION WORK 885.59 1/27/2009 FOCS159319 MSFL T-TUNE-UP 8.72 2/2/2009 FOCS159150 MSFL T-HEATING/COOLlNG SERVICE 20.09 209621 2/13/2009 011276 PAINE, ERIC 250.00 2/2/2009 JANUARY 23. 2009 PKKFT-VIDEO PRODUCTION 250.00 209622 2/13/2009 011260 PALMER, JASON 100.00 2/4/2009 PALMER-2009 2009 MLK CONTEST WINNER-PALMER 100.00 209623 2/13/2009 011259 PALMER, JEVAUGHN 100.00 1/21/2009 PALMER-2009 2009 MLK CONTEST WINNER-PALMER 100.00 209624 2/13/2009 008857 PANTOVA, GABRIEL 218.29 1/26/2009 PANTOJA-2009 PANTOJA-GABRIEL UTIL TAX REBAT 218.29 209625 2/13/2009 006440 PAPE MACHINERY INC, 1,894.47 1/21/2009 2123663 MS-FLEET VEHICLE MAINTENANCE & 734.44 1/21/2009 2123664 MS-FLEET VEHICLE MAINTENANCE & 1,160.03 209626 2/13/2009 001814 PARAMETRIX INC, 159,550.49 1/13/2009 03-48432 PWST-AG05-181 S 348TH ST. AT 1 3,018.64 10/30/2008 03-48336 PWST-AG05-181 S 348TH ST. AT 1 19,600.92 9/3/2008 03-48255 PWST-AG05-181 S 348TH ST. AT 1 4,012.36 12/8/2008 03-48386 PWST-AG05-181 S 348TH ST. AT 1 4,978.33 2/5/2009 03-48443 PW-AGOB-007 CITY CNTR ACCESS- 126.586.08 1/23/2009 04-10630 PW AG06-081-ENGINEERING REVIEW 1,354.16 209627 2/13/2009 000885 PARKER PAINT MANUFACTURING CO, 147.56 2/4/2009 22244304 CD-PAINT AND SUPPLIES 147_56 209628 2/13/2009 011271 PAZ, GABRIEL 50.00 1/20/2009 556101 PRCS-CLASS FEE REFUND 50.00 209629 2/13/2009 010613 PETEK, PHD, THOMAS C 300.00 1/31/2009 7537 PD-PRE-EMPLOY. EVALUATION 300.00 209630 2/13/2009 009040 PETERSON, NICK 972.69 1/28/2009 PETERSON 2009 PD-TUITION REIMB PETERSON 972.69 209631 2/13/2009 010580 PETTY CASH - CM, 378.19 2/4/2009 CM-2/4/09 CM/ED - SUPPLIES FOR VIDEO CAM 46.86 2/4/2009 CM-2/4/09 PW/AD - LUTC MEETING SNACKS 5.00 2/4/2009 CM-2/4/09 IT - ITEMS FOR PC REPAIR 15.24 2/4/2009 CM-2/4/09 PW/SWR - PARKING REIMBURSEMENT 8.00 2/4/2009 CM-2/4/09 CM - COUNCIL BUSINESS LUNCH WI 18.33 2/4/2009 CM-2/4/09 MC - MILEAGE REIMBURSEMENT FOR 21.20 2/4/2009 CM-2/4/09 PW - SNOW/ICE DEBRIEF SNACKS 32.18 2/4/2009 CM-2/4/09 HR - FISH DRAWING GIFT CARDS F 25.00 2/4/2009 CM-2/4/09 CC - MILEAGE REIMBURSEMENT FOR 66.00 2/4/2009 CM-2/4/09 CC - MILEAGE REIMBURSEMENT FOR 18.30 2/4/2009 CM-2/4/09 CM - FRAMES FOR SNOW/ICE CERTI 27.20 2/4/2009 CM-2/4/09 CM - MILEAGE REIMBURSEMENT FOR 20.94 2/4/2009 CM-2/4/09 CD - PARKING REIMBURSEMENT FOR 26.00 2/4/2009 CM-2/4/09 PRCS - WATER FILTER FOR OFFICE 35.96 2/4/2009 CM-2/4/09 CD - OFFICE SUPPLIES 11.98 209632 2/13/2009 002557 PETTY CASH FUND-PARKS MAINT, 257.23 2/6/2009 PKM-2/6/09 PKM-PHOTO PAPER/BARBER 38.06 2/6/2009 PKM-2/6/09 PKM-BACKFLOW LICENSE RENEWAU 42.00 2/6/2009 PKM-2/6/09 PKM-WORK PANTS/PEREZ 47.85 2/6/2009 PKM-2/6/09 PKM-CORDLESS DRILL REPAIR 40.12 2/6/2009 PKM-2/6/09 PKM-PETTY CASH FUND OVERAGE PE -0.80 2/6/2009 PKM-2/6/09 PKM-LUNCH PER DIEM/NEIFFER 30.00 2/6/2009 PKM-2/6/09 PKM-LUNCH PER DIEMITHOMAS 30.00 2/6/2009 PKM-2/6/09 PKM-LUNCH PER DIEM/LYBECK 30.00 209633 2/13/2009 009308 PETTY CASH-MS, 115.96 2/2/2009 MS-02/02/09 PW/SWR: PARKING - LHWMP MTG 8.00 2/2/2009 MS-02/02/09 PW/SWR: WESTERSIDE COORD MTG 12.03 2/2/2009 MS-02/02/09 CDIBL: BAILEY MILEAGE - WABO 44.99 2/2/2009 MS-02/02/09 IT CJIS AUDIT POSTAGE 16.50 2/2/2009 MS-02/02/09 CDIBL CAMERA BATTERIES 9.25 2/2/2009 MS-02/02/09 CDIBL: ICC CHAPTER MTG FERNAN 20.00 2/2/2009 MS-02/02/09 CD: CAMERA BATTERIES 5.19 209634 2/1312009 006241 PETTY CASH-POLICE DEPT. 481.66 Bank of America Page 22 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 2/412009 PD-2/4/09 PD-COFFEE:VOLUNTEER- 53.91 2/4/2009 PD-2/4/09 PD-COFFEE:VOLUNTEER- 45.46 2/4/2009 PD-2/4/09 PO-TACTICAL TAILOR- 5.44 2/4/2009 PD-2/4/09 PO-VELCRO TAPE FOR- 9.89 2/4/2009 PD-2/4/09 PO-TRAINING SUPPLlES- 11.40 2/4/2009 PD-2/4/09 PO-TOLL FEES FOR WARRANT- 4.00 2/4/2009 PD-2/4/09 PD-STAMPS:MAILlNG COVERT- 8.40 2/4/2009 PD-2/4/09 PO-PARKING FEES FOR- 11.00 2/4/2009 PD-2/4/09 PO-ADAPTER FOR TOTAL STATION- 8.71 2/4/2009 PD-2/4/09 PO-SHOP TOWELS FOR- 17.42 2/4/2009 PD-2/4/09 PO-CLEANING SUPPLlES- 19.03 2/4/2009 PD-2/4/09 PD-BLUETOOTH DEVICES FOR- 97.74 2/4/2009 PD-2/4/09 PO-ELECTRICAL CORD, PLUGS- 93.02 2/4/2009 PD-2/4/09 PO-ELECTRICAL CORD, PLUGS- 96.24 209635 2/13/2009 003537 PIERCE COUNTY SECURITY INC, 1,275.00 2/5/2009 187765 PARKS-AG06-056 PARK CLOSING & 150.00 2/5/2009 187547 PARKS-AG06-056 PARK CLOSING & 150.00 2/5/2009 187661 PARKS-AG06-056 PARK CLOSING & 150.00 2/5/2009 187708 PARKS-AG06-056 PARK CLOSING & 175.00 2/5/2009 187712 PARKS-AG06-056 PARK CLOSING & 150.00 2/5/2009 187760 PARKS-AG06-056 PARK CLOSING & 250.00 2/5/2009 187609 PARKS-AG06-056 PARK CLOSING & 250.00 209636 2/13/2009 000808 PLATT ELECTRIC SUPPLY, 109.89 1/15/2009 5564037 FWCC-ELECTRICAL SUPPLIES 109.89 209637 2/13/2009 008107 PRINT SOLUTIONS & CONSULTING, 2,717.05 1/25/2009 7654 PWTCIP-CCAP NEWSLETTER- 2,717.05 209638 2/13/2009 010845 PRIORITY PRINT MANAGEMENT INC, 49.60 1/30/2009 00025551 PWSWR-PRINTlNG SERVICES- 49.60 209639 2/13/2009 000512 PUGET SOUND BUSINESS JOURNAL, 174,00 1/23/2009 4000491551 CM/ED - NEWSPAPER ADVERTISING, 174.00 209640 2/13/2009 000051 PUGET SOUND ENERGY INC, 35,224.82 1/28/2009 PWTR 2009 01 PWTR-200901 21ST AVE SW& DASH 80.51 2/6/2009 131-066-1002 PWST-12/08 ELECT - NON METERED 15,255.96 1/28/2009 PWTR 2009 01 PWTR-200901 SW 308TH ST & 4 AV 10.00 1/28/2009 PWTR 2009 01 PWTR-200901 SW 324TH & 11TH PL 327,94 1/28/2009 PWTR 2009 01 PWTR-200901 SW 340TH & HOYT R 221.72 1/28/2009 PWTR 200901 PWTR-200901 S 304TH & MILITARY 105.64 1/28/2009 PWTR 2009 01 PWTR-200901 S 312TH & 23 AVE S 283.21 1/28/2009 PWTR 2009 01 PWTR-200901 S 320 SET & 32RD A 394.79 1/28/2009 PWTR 2009 01 PWTR-200901 35106 21ST AVE SW- 62.65 1/28/2009 PWTR 2009 01 PWTR-200901 35202 ENCHANT PKWY 371.31 1/28/2009 PWTR 2009 01 PWTR-200901 HWY 509 & 21ST AVE 30.45 1/28/2009 PWTR 2009 01 PWTR-200901 33220 ST WAY S - 69.61 1/28/2009 PWTR 2009 01 PWTR-200901 34801 16TH AVE S- 132.88 1/28/2009 PWTR 2009 01 PWTR-200901 35007 ENCHANTED PK 195,11 1/28/2009 PWTR 2009 01 PWTR-200901 30800 PAC HWY S- 66.79 1/28/2009 PWTR 200901 PWTR-200901 32731 HOYT RD FLAS 10.28 1/28/2009 PWTR 2009 01 PWTR-2009013318SW346TH PLAC 42.78 1/28/2009 PWTR 2009 01 PWTR-200901 21ST AVE SW & SW 3 176.13 1/28/2009 PWTR 2009 01 PWTR-200901 29600 PAC HWY S SI 167.64 1/28/2009 PWTR 2009 01 PWTR200901 2999 SW314TH ST- 112.97 1/28/2009 PWTR 2009 01 PWTR-200901 S 316TH & PAC HWY 94.98 1/28/2009 PWTR 2009 01 PWTR-200901 1790 SW 345TH PLAC 253.41 1/28/2009 PWTR 2009 01 PWTR-20090118TH AVE & S 312 S 107.56 1/28/2009 PWTR 2009 01 PWTR-200901 S 296TH PL & MILlT 36.93 1/28/2009 PWTR 200901 PWTR-200901 S 322ND & 23 AVE S 310.03 1/28/2009 PWTR 2009 01 PWTR-200901 S 336TH ST & PAC H 967.21 1/28/2009 PWTR 200901 PWTR-200901 SW312TH ST & DASH 148.24 1/28/2009 PWTR 200901 PWTR-200901 SW 340TH ST & 35TH 82.43 1/28/2009 PWTR 2009 01 PWTR-200901 S 333ST & 1ST WAY- 80.45 1/28/2009 PWTR 2009 01 PWTR-200901 S 314TH & 20TH AVE 201.29 1/28/2009 PWTR 2009 01 PWTR-200901 S 320TH & PAC HWY 1,017.99 1/28/2009 PWTR 2009 01 PWTR-200901 SW CAMPUS DR & 6TH 73.76 Bank of America Page 23 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/28/2009 PWTR 200901 PWTR-200901 35896 PAC HWY S- 245.48 1/28/2009 PWTR 2009 01 PWTR-200901 S 322N ST & 23 AVE 144.53 1/28/2009 PWTR 2009 01 PWTR-200901 NE CRNR S 312TH & 237.04 1/28/2009 PWTR 2009 01 PWTR-200901 3420 SW343RD ST- 35.02 1/28/2009 PWTR 2009 01 PWTR-200901 34836 WEYHR WAY S- 89.31 1/28/2009 PWTR 2009 01 PWTR-200901 35600 PAC HWY S- 119.17 1/28/2009 PWTR 200901 PWTR-200901 33099 HOYT RD SW- 401.14 1/28/2009 PWTR 2009 01 PWTR-200901 33325 8TH AVE- 176.43 1/28/2009 PWTR 2009 01 PWTR-200901 33405 6TH AVE S- 58.87 1/28/2009 PWTR 2009 01 PWTR-200901 31020 14TH AVE S- 46.69 1/28/2009 PWTR 2009 01 PWTR-200901 32400 STATE RT 99 472.18 1/28/2009 PWTR 200901 PWTR-200901 32932 7TH CT SW- 24.30 1/28/2009 PWTR 200901 PWTR-200901 2510 SW 336TH STRE 10.00 1/28/2009 PWTR 2009 01 PWTR-200901 28516 24TH AVE S- 30.37 1/28/2009 PWTR 2009 01 PWTR-200901 30400TH PAC HWY S- 65.04 1/28/2009 PWTR 2009 01 PWTR-200901199 SW311TH PLACE 231.67 1/28/2009 . PWTR 2009 01 PWTR-200901 21ST AVE SW & SW 3 440.59 1/28/2009 PWTR 2009 01 PWTR-200901 21 ST AVE SW & SW 3 134.61 1/28/2009 PWTR 200901 PWTR-200901 SWCRNR S 312TH & 345.14 1/28/2009 PWTR 200901 PWTR-200901 1403 SW312TH ST P 10.00 1/28/2009 PWTR 2009 01 PWTR-2009011414S 324TH ST.- 71.83 1/28/2009 PWTR 2009 01 PWTR-200901 S288TH & 18TH AVE 141.18 1/28/2009 PWTR 2009 01 PWTR-200901 S 320TH & 23 AV S- 561.67 1/28/2009 PWTR 2009 01 PWTR-200901 S 282ND & MILITARY 195.49 1/28/2009 PWTR 2009 01 PWTR-200901 S 348TH ST & PAC H 211.92 1/28/2009 PWTR 2009 01 PWTR-200901 STAR LK RD & MILlT 62.26 1/28/2009 PWTR 2009 01 PWTR-200901 34010 20TH AVE- 172.55 1/28/2009 PWTR 2009 01 PWTR-200901 727 S 312TH ST- 280.91 1/28/2009 PWTR 2009 01 PWTR-200901 824 SW361TH ST- 287.60 1/28/2009 PWTR 2009 01 PWTR-200901 S 320TH & WEYHR WA 346.86 1/28/2009 PWTR 2009 01 PWTR-200901 34800 21ST AVE SW- 109.91 1/28/2009 PWTR 2009 01 PWTR-200901 35654 9TH AVE SW- 26.42 1/28/2009 PWTR 2009 01 PWTR-200901 35909 1ST AVE SW F 10.10 1/28/2009 PWTR 2009 01 PWTR-200901 33401 38TH AVE S- 261.34 1/28/2009 PWTR 2009 01 PWTR-200901 33507 9TH AVE- 170.81 1/28/2009 PWTR 2009 01 PWTR-200901 34018 PAC HWY S- 90.20 1/28/2009 PWTR 2009 01 PWTR-200901 31455 28TH AVE S- 173.08 1/28/2009 PWTR 2009 01 PWTR-200901 32400 STATE RT 99 150.94 1/28/2009 PWTR 2009 01 PWTR-200901 32400 STATE RT 99 162.82 1/28/2009 PWTR 2009 01 PWTR-200901 2510 S 336TH ST- 37.06 1/28/2009 PWTR 2009 01 PWTR-200901 2613 S 275TH PLACE 35.85 1/28/2009 PWTR 200901 PWTR-200901 3113 27TH AVE SW- 147.88 1/28/2009 PWTR 200901 PWTR-200901 1405 S 312TH ST.- 180.84 1/28/2009 PWTR 200901 PWTR-200901 21ST AVE S GRID RO 142.30 1/28/2009 PWTR 2009 01 PWTR-200901 21 ST AVE SW & 356T 129.19 1/28/2009 PWTR 2009 01 PWTR-200901 SW 308TH & 2ND AVE 10.00 1/28/2009 PWTR 2009 01 PWTR-200901 VARIOUS SIGNALS- 34.14 1/28/2009 PWTR 2009 01 PWTR-200901 1300 S 344TH ST- 38.63 1/28/2009 PWTR 2009 01 PWTR-200901 S 3484TH HOV LANE- 413.73 1/28/2009 PWTR 2009 01 PWTR-200901 HOYT RD & 340TH- 136.49 1/28/2009 PWTR 2009 01 PWTR-200901 S 288TH ST & PAC H 755.61 1/28/2009 PWTR 2009 01 PWTR-200901 S 336TH ST & WEYHR 271.14 1/28/2009 PWTR 2009 01 PWTR-200901 S 316TH & 20TH AVE 106.61 1/28/2009 PWTR 2009 01 PWTR-200901 SR 161 & 356TH NE 375.18 1/28/2009 PWTR 2009 01 PWTR-200901 36600 PAC HWY S- 10.75 1/28/2009 PWTR 2009 01 PWTR-200901 491 S 338TH ST- 76.65 1/28/2009 PWTR 2009 01 PWTR-200901 8TH AVE S & DASH P 74.83 1/28/2009 PWTR 2009 01 PWTR-200901 33800 WEYHR WAY S- 370.25 1/28/2009 PWTR 2009 01 PWTR-200901 3611116TH AVE S- 115.79 1/28/2009 PWTR 200901 PWTR-200901 36201 MILTON RD- 263.68 1/28/2009 PWTR 200901 PWTR-200901 31910 GATEWAY CNTR 81.31 1/28/2009 PWTR 200901 PWTR-200901 32000 PAC HWY S- 433.73 1/28/2009 PWTR 2009 01 PWTR-200901 33645 20TH PLACE- 415.77 1/28/2009 PWTR 2009 01 PWTR-200901 31200 STATE RT 99 544.32 Bank of America Page 24 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 1/28/2009 PWTR 2009 01 PWTR-200901 31600 STATE RT 99 158.67 1/28/2009 PWTR 2009 01 PWTR-200901 31847 PAC HWY S- 389.86 1/28/2009 PWTR 2009 01 PWTR-200901115TH ST S & 316ST 10.10 1/28/2009 PWTR 2009 01 PWTR-200901 23RD AVE S & S 317 385.58 1/28/2009 PWTR 2009 01 PWTR-200901 23RD AVE S & 320TH 323.98 1/28/2009 PWTR 2009 01 PWTR-200901 1TH WAY S & 334TH 41.41 1/28/2009 PWTR 2009 01 PWTR-200901 1 ST WAYS & 336TH 109.50 1/28/2009 PWTR 2009 01 PWTR-200901 1ST AVE S & S 330T 87.29 1/28/2009 PWTR 2009 01 PWTR-200901 CRNR S 316TH ST & 107.49 1/28/2009 PWTR 2009 01 PWTR-200901 PAC HWY S & S 330T 100.99 1/28/2009 PWTR 2009 01 PWTR-200901 SW 329TH WAY & HOY 10.10 209641 2/13/2009 011281 PUHRMANN, AUTUM M. 780.00 1/31/2009 JANUARY 2009 FWCC-BIGGEST LOSER TRAINER 780.00 209642 2/13/2009 009993 QUALITY BILLIARD SERVICE, 462.40 1/12/2009 JANUARY 12, 2009 FWCC-POOL TABLE REPAIRS 231.20 1/12/2009 JANUARY 12, 2009 FWCC-POOL TABLE REPAIRS 231.20 209643 2/13/2009 007837 QUARTERMASTER, 25.14 1/21/2009 P642884801033 PD-WOOL CAPS 25.14 209644 2/13/2009 000202 QWEST, 2,711.61 2/4/2009 206-Z04-0609472B IT-1/09 PHONE/DATA SVC 131.54 1/29/2009 253-874-0644740B IT-MC-2/09 FAX MACHINE JUDGES 48.42 1/25/2009 253-942-7800 452B IT-PHONE/DATA SVC 1.61 2/4/2009 206-Z04-0609472B IT-1/09 PHONE/DATA SVC 1,315.40 1/25/2009 253-942-7800 452B IT-PHONE/DATA SVC 16.20 2/4/2009 206-Z04-0609472B IT-1/09 PHONE/DATA SVC 1,183.86 1/25/2009 253-942-7800 452B IT-PHONE/DATA SVC 14.58 209645 2/13/2009 006042 R & T HOOD & DUCT SERVICES, 169.76 1/14/2009 56330 FWCC-SERVICE SUPPRESSION SYSTE 169.76 209646 2/13/2009 010187 RASOR, EVA EDLA 804.00 1/31/2009 JANUARY 2009 FWCC-AG07-095 EXERCISE TRAININ 804.00 209647 2/13/2009 006266 REGO, BRIAN 186.75 1/26/2009 REGO 2009 PD-BOOT ALLOW. B REGO 186.75 209648 2/13/2009 001299 REPROGRAPHICS NORTHWEST, 622.04 1/19/2009 03-333022 PWST-2009 OVERLAY RFB BOOKS 622.04 209649 2/13/2009 011293 ROBINSON, AMBER 66.94 2/9/2009 566197 FWCC-REFUND OVERPAYMENT 28.77 2/9/2009 566198 FWCC-REFUND OVERPAYMENT 38.17 209650 2/13/2009 008954 ROSE, HOLLY 114.07 2/2/2009 ROSE 2008 PRCS-I HATE HAMLET PROPS MATL 114.07 209651 2/13/2009 011273 RYGEL, JENNIFER 10.00 1/20/2009 556110 FWCC-REFUND NOVIDEC 08 FEE 10.00 209652 2/13/2009 006657 S C I INFRASTRUCTURE LLC, 223,670.37 1/25/2009 AG07-065 #21 PWST-AG07-065 PAC HWY S HOV PH 223,670.37 209653 2/13/2009 009327 SABBAGH, EMILY 478.85 1/28/2009 02-27839 REFUND PW-02-27839 REFUND MAl NT. BOND 478.85 209654 2/13/2009 011288 SACHAR, ANISHA & VIKAS 3,269.50 2/5/2009 06-103334 REFUND CD-REFUND OVERPMY 06-103334 35.00 2/5/2009 06-103334 REFUND CD-REFUND OVERPMY 06-103334 1,228.10 2/5/2009 06-103334 REFUND CD-REFUND OVERPMY 06-103334 1,751.20 2/5/2009 06-103334 REFUND CD-REFUND OVERPMY 06-103334 91.20 2/512009 06-103334 REFUND CD-REFUND OVERPMY 06-103334 164.00 209655 2/13/2009 005508 SAFAROVA-DOWNEY, ALMIRA 300.60 2/3/2009 02/03/09 MC-INTERPRETER SVCS 150.30 1/27/2009 01/27/09 MC-INTERPRETER SVCS 150.30 209656 2/13/2009 003726 SAFEWAY STORE #1555, 85.89 1/22/2009 1669087 PRCS-F-DUB MOVIE NIGHT 25.47 1/9/2009 1669078 PRCS-F-DUB SPORT NIGHT 15.69 1/26/2009 1669090 PRCS-PICKLEBALLERS BREAKFAST 44.73 209657 2/13/2009 010523 SBS OF AMERICA, 6,363.98 2/1/2009 22109 PARK-AG07-194 CHB JANITORIAL S 5,683.98 2/1/2009 22111 PARK-AG07-194 PS JANITORIAL SV 60.00 2/1/2009 22110 PARK-AG07-194 PKM JANITORIAL S 620.00 Bank of America Page 25 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 209658 2/13/2009 001988 SERVICE LINEN SUPPLY, 102.04 2/2/2009 202/4990 PRCS-lINEN SERVICE 24.10 1/26/2009 126/9053 PRCS-lINEN SERVICE 28.78 1/19/2009 119/4020 PRCS-lINEN SERVICE 22.77 1/12/2009 112/8491 PRCS-lINEN SERVICE 26.39 209659 2/13/2009 005771 SETINA MANUFACTURING COMPANY, 5,006.16 1/19/2009 08439 PD-FENDER WRAPS 5,006.16 209660 2/13/2009 005497 SKINNER, BILL 1,008.00 1/28/2009 SKINNER 2009 PD-TUITION REIMB SKINNER 1,008.00 209661 2/13/2009 011263 SMITH, INGRID 25.00 2/1/2009 SMITH-2009 2009 MLK CONTEST WINNER-SMITH 25.00 209662 2/13/2009 010581 SOUND ALLIANCE, 22.70 1/30/2009 28743 DBC-DAMAGE DEPOSIT REFUND 22.70 209663 2/13/2009 011062 SOUND HARLEY-DAVIDSON, 25,647.45 12/30/2008 93090 PD-TOUR PAK, BACK REST 1,485.16 1/21/2009 92440 PD-QUICK DISCONNECT HARNESS 282.95 12/31/2008 93112 PD-2009 FLHTP #lHD1FMM149Y6377 17,154.37 1/21/2009 92451 PD-INSTALL NEW BIKE SETUP EQUI 6,055.57 1/21/2009 93091 PD-HEATED GRIP,E-THROT 669.40 209664 2/13/2009 004963 SOUND PUBLISHING INC, 2,451.93 1/14/2009 173736A PWST-FWM 1490 LEGAL NOTICES 57.68 1/21/2009 173736B PWST-FWM 1490 LEGAL NOTICES 57.68 1/24/2009 177407 CM/ED - NEWSPAPER ADVERTISING, 50.47 1/10/2009 169323 MSC-ORDINANCE LEGAL NOTICES 242.26 1/10/2009 168428 MSC-HUMAN SVCS VOLUNTEER AD 126.40 1/14/2009 173739 PWTR-LEGAL NOTICE HEARING CANC 79.31 1/28/2009 178236 CD-LUA & ODNS LEGAL NOTICES 201.88 1/24/2009 177411 CDPL-LUA LEGAL NOTICE 122.57 1/17/2009 175164 CDPL-LUA LEGAL NOTICE 196.11 1/21/2009 175637 CDPL-LUA LEGAL NOTICE 1,227.57 1/10/2009 168941 SWR-GO GREEN AD 90.00 209665 2/13/2009 003697 SOUND SAFETY PRODUCTS INC, 287.65 1/31/2009 3181310-0001-03 PWST-UNIFORM CLOTHING- 287.65 209666 2/13/2009 004910 SPACESAVER NORTHWEST, 168.11 1/29/2009 505821 CD-LASER PRINT COLOR-CODED LAB 168.11 209667 2/13/2009 001618 SPEEDY GLASS - TACOMA, 259.17 1/19/2009 9172-1257875 PD-WlNDSHIELD 259.17 209668 2/13/2009 004701 SPRINT, 10,112.07 1/28/2009 400102318-086 IT-l/09 CELLULAR AIRTIME 3,692.94 1/18/2009 796588811-014 IT-l/09 CELLULAR AIRTIME 1,565.34 1/28/2009 400102318-086 IT-1/09 CELLULAR AIRTIME 3,408.86 1/18/2009 796588811-014 IT-1/09 CELLULAR AIRTIME 1,444.93 209669 2/13/2009 009566 STAPLES BUSINESS ADVANTAGE, 652.97 1/31/2009 8011712585 JAN 2009 STAPLES OFFICE SUPPlI 7.90 1/31/2009 8011712585 JAN 2009 STAPLES OFFICE SUPPlI 270.61 1/31/2009 8011712585 JAN 2009 STAPLES OFFICE SUPPLI 332.24 1/31/2009 8011712585 JAN 2009 STAPLES OFFICE SUPPLI 30.50 1/31/2009 8011712585 JAN 2009 STAPLES OFFICE SUPPLI 11.72 209670 2/13/2009 011134 STENDER ZUMWALT, PLLC, 29,250.00 2/6/2009 102 CM-AG08-159 2/09 PUBLIC DEFEND 29,250.00 209671 2/13/2009 011270 STREETER,CRYSTAL 43.05 1/29/2009 560172 FWCC-REFUND NOV 08 PAYMENT 43.05 209672 2/13/2009 011221 STRONG, GABRIELLE 200.00 1/18/2009 MLK-2009A CD/HS - DIVERSITY COMMISSION M 200.00 209673 2/13/2009 005616 STUDIO EAST, 1,70000 11/24/2008 2565 PKKFT-"GOLDILOCKS" PRODUCTION 1,700.00 209674 2/13/2009 007710 SUPERIOR LINEN SERVICE, 28.87 1/26/2009 31856 DBC-L1NEN SERVICE 28.87 209675 2/13/2009 002521 SUPERLON PLASTICS INC, 2,966.19 1/15/2009 09F0104 PWSWM-REPAIR & MAINTENANCE SUP 2,966.19 209676 2/13/2009 007990 SYMBOLARTS LLC, 42.50 1/7/2009 0104762-IN PD-BADGES 42.50 Bank of America Page 26 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check Total 209677 2/13/2009 009523 SYSTEMS FOR PUBLIC SAFETY, 7,287.30 1/14/2009 11535 PD-INSTALL PIT BARS 241.62 1/14/2009 11531 PD-INSTALL PIT BARS 241.62 1/14/2009 11532 PD-INSTALL PIT BARS 241.62 1/21/2009 11557 PD-INSTALL PIT BARS 250.18 1/15/2009 11547 PD-INSTALL PIT BARS 241.62 1/21/2009 11565 PD-INSTALL PIT BARS 250.18 1/21/2009 11537 PD-INSTALL PIT BARS 258.53 1/15/2009 11548 PD-INSTALL PIT BARS 241.62 1/15/2009 11550 PD-INSTALL PIT BARS 241.62 1/19/2009 11564 PD-INSTALL PIT BARS 250.18 1/16/2009 11558 PD-INSTALL PIT BARS 241.62 1/14/2009 11516 PD-INSTALL PIT BARS 241.62 1/14/2009 11527 PD-INSTALL PIT BARS 241.62 1/15/2009 11543 PD-INSTALL PIT BARS 241.62 1/29/2009 11613 PD-INSTALL PIT BARS 250.18 1/27/2009 11583 REPLC ALLEY LIGHT BULB 23.83 1/19/2009 11528 PD-RPLC VRM 206.46 1/29/2009 11583 PD-RACK BAR FOR RIFLE RACK 514.22 1/30/2009 11635 PD-INSTALL PRIORITY START 155.93 1/14/2009 11509 PD-REPLC ANTENNA 120.82 1/14/2009 11520 PD-INSTALL BATTERY BRAIN 194.78 1/30/2009 11629 PD-MOUNT RIFLE RACK 389.37 1/21/2009 11552 PD-REPLC SIREN 326.72 1/21/2009 11563 PD-MDC/USB REPAIR 83.39 1/21/2009 11566 PD-REPLC FUSE HOLDER 41.70 1/21/2009 11576 PD-INSTALL BATTERY BRAIN 239.34 1/21/2009 11572 PD-REPLC SPOTLIGHT HANDLES 75.97 1/29/2009 11625 PD-INSTALL BATTERY CHRGER IN T 239.33 1/29/2009 11626 PD-INSTALL STOP STICKS 197.62 1/29/2009 11628 PD-R & R RADIO 41.70 1/8/2009 11507 PD-DASH LIGHTS, OLF, WIPER BLA 510.10 1/19/2009 11553 PD-INSTALL BUTT PLATE 1.03 1/30/2009 11645 PD-REPLC OPTICOM UNIT 249.54 209678 2/13/2009 005215 TAB NORTHWEST, 822.30 1/22/2009 01-29160 MC-FILE FOLDERS AND LABELS 822.30 209679 2/13/2009 007292 TACOMA COMMUNITY COLLEGE, 190.00 1/29/2009 15915245 PD-SUPPORT STAFF TRNG- 95.00 1/29/2009 15915245 PD-SUPPORT STAFF TRNG- 95.00 209680 2/13/2009 000588 TACOMA PUBLIC UTILITIES, 445.16 1/27/2009 100048250 PKDBC/KFT-l/09 PUBLIC UTILlTIE 296.79 1/27/2009 100048250 PKDBC/KFT-l/09 PUBLIC UTILlTIE 148.37 209681 2/13/2009 011275 TEAMSTERS LOCAL 117, 150.00 1/30/2009 208745 DBC-DAMAGE DEPOSIT REFUND 150.00 209682 2/13/2009 011274 THE KING CENTER, 278.00 2/10/2009 MLK- BANNERS CD/HS - DIVERSITY COMMISSION M 278.00 209683 2/13/2009 010485 THEATRE PUGET SOUND, 90.00 1/15/2009 2009 DUES PKKFT-2009 TPS DUES 90.00 209684 2/13/2009 009280 THUNDERING OAK ENTERPRISES INC, 20,748.15 12/11/2009 2551 A PARK-AG08-172 W. CAMPUS TREE R 20.748.15 209685 2/13/2009 001424 THYSSENKRUPP ELEVATOR INC, 195.60 2/1/2009 871845 CHB-2/09 ELEVATOR SERV/MAINT 195.60 209686 2/13/2009 011048 TLROUX, LINDSEY 290 00 2/5/2009 TIROUX 2009 PD-CRIME ANALYSIS TRNG TIROUX 290.00 209687 2/13/2009 007381 TOM MATSON DODGE. 48.15 12/20/2008 DOCS306105 PD-OLF 48.15 209688 2/13/2009 007609 TRI DIM FILTER CORP, 602.93 1/21/2009 857538-1 FWCC-TRI DIM FILTERS 602.93 209689 2/13/2009 008902 TRI-CITY MEATS. 231.41 1/29/2009 222066 DBC-CATERING SUPPLIES 231.41 209690 2/13/2009 008074 TRUGREEN LANDCARE LLC, 144.59 12/31/2008 6347738 DBC-AG04-152:XX104 DBC LANDSCA 69.57 1/31/2009 6402715 DBC-AG04-152:XX104 DBC LANDSCA 75.02 Bank of America Page 27 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check T olal 209691 2/13/2009 002426 UNITED GROCERS CASH & CARRY, 545.90 1/28/2009 134356 DBC-CATERING SUPPLIES 91.92 1/23/2009 133158 DBC-CATERING SUPPLIES 112.81 1/29/2009 134541 PRCS-COOKING CLASS SUPPLIES 55.58 1/22/2009 132847 PRCS-COOKING CLASS SUPPLIES 65.13 1/29/2009 134542 DBC-CATERING SUPPLIES 51.09 1/24/2009 133394 DBC-CATERING SUPPLIES 80.87 2/4/2009 136316 PRCS-COFFEE & SUPPLIES 88.50 209692 2/13/2009 003837 UNITED PARCEL SERVICE, 15.45 1/17/2009 0000F6588V039 SWR-UPS RECYCLING BILL INSERTS 15.45 209693 2/13/2009 005019 UNITED RENTALS NORTHWEST INC, 32.70 1/29/2009 79329204-002 PWST-MACHINERY RENTAL 32.70 209694 2/13/2009 010489 UNITED STATES POST OFFICE, 3,057.99 2/2/2009 290062M PWSWR-SPRING '09 RECYCLING EVE 3,057.99 209695 2/13/2009 001805 VADIS NORTHWEST, 4,195.00 1/31/2009 16364 SWR-AG07-016 1/09 LITTER CONTR 4,069.15 1/31/2009 16364 SWR-AG07-016 1/09 LITTER CONTR 125.85 209696 2/13/2009 003563 VALLEY COMMUNICATIONS CENTER, 268,928.27 1/26/2009 0008250 PD-4TH QTR 08 EMERG. DISPATCH 2,978.10 1/26/2009 0008184 PD-(JAN/FEB 09)EMER DISPATCH S 264,930.17 1/26/2009 0008208 PD-1/09 MDT USER FEE- 1,020.00 209697 2/13/2009 001124 VERIZON WIRELESS, 100.00 1/9/2009 (SMS) 12/4/08-207193 PO-CELL TEXT WARRANT 100.00 209698 2/13/2009 000294 VILMA SIGNS, 2,043.75 1/6/2009 041 PO-MOTORCYCLE LOGOS 1,635.00 1/29/2009 057 PO-MOTORCYCLE LOGOS 408.75 209699 2/13/2009 000567 WA STATE DEPT OF ECOLOGY, 19,093.50 2/6/2009 LONG-WOODS REGISTER CD-1 SIGN REGISTRATION SERIALI 60.00 1/26/2009 2009-WAR045516 PWSWM-MUNICIPAL STORMWATER DIS 19,033.50 209701 2/13/2009 004258 WA STATE DEPT OF LICENSING, 945.00 1/26/2009 JAN 2009 PD-1/09 REMIT CPL FEES- 945.00 209702 2/13/2009 003825 WA STATE DEPT OF TRANSPORTATN, 4,017.15 1/13/2009 RE41 JA6248 L013 PWTR-AG07-177 CITY CNTR ACCESS 4,017.15 209703 2/13/2009 000280 WA STATE EMPLOYMENT SECURITY. 7,405.08 1/10/2009 601 223 538 MSRM-3RD QTR 2008 UI TAX 5,089.28 1/10/2009 601 223 538 MSRM-3RD QTR 2008 UI TAX 2,315.80 209704 2/13/2009 000340 WA STATE INFORMATION SERVICES, 846.13 1/31/2009 2009010173 IT-1/09 SCAN SERVICE 50.76 1/31/2009 2009010173 IT-1/09 SCAN SERVICE 423.07 1/31/2009 2009010173 IT-1/09 SCAN SERVICE 372.30 209705 2/13/2009 000061 WA STATE REVENUE DEPARTMENT, 13,666.91 1/31/2009 601-223-5385 MSF-1/09 REMIT SALES TAX DBC 2,762.63 1/31/2009 601-223-5385 MSF1/09 REMIT SALES TAX FWCC 1,180.10 1/31/2009 601-223-5385 MSF-1/09-REMIT EXC TAX (ROUNDI -0.02 1/31/2009 601-223-5385 MSF-1/09 REMIT SALES TAX 1,087.07 1/31/2009 601-223-5385 MSF-1/09 REMIT SALES TAX-FWCC 7,208.83 1/31/2009 601-223-5385 MSF-1/09 REMIT SVC TAXlPW STOR 93.25 1/31/2009 601-223-5385 MSF-1/09 REMIT SALES TAX 94.58 1/31/2009 601-223-5385 MSF-1/09 REMIT USE TAX- 73.49 1/31/2009 601-223-5385 MSF-1/09 REMIT SALES TAX DBC 3,929.61 1/31/2009 601-223-5385 MSF-1/09 REMIT SALES TAX DBC -2.762.63 209706 2/13/2009 006853 WAHl, PRAN 130.80 1/23/2009 01/23/09 MC-INTERPRETER SVCS 130.80 209707 2/13/2009 006007 WALKER ACE HARDWARE, 10.89 12/28/2008 004402 DBC-MAINT SUPPLIES 10.89 209708 2/13/2009 000303 WAPELRA, 200.00 1/8/2009 JANUARY 8. 2009 MSHR-TUITION REIMB ARBUTHNOT 200.00 209709 2/13/2009 000783 WASTE MANAGEMENT, 393.68 2/1/2009 0853881-1055-4 SWR-1/09 LITTER DISPOSAL SVCS 393.68 209710 2/13/2009 010537 WASTEQUIP MFG. CO., 2,146.22 1/21/2009 37116683 PWSWR-SUPPLI ES- 2,146.22 209711 2/13/2009 009995 WATER MANAGEMENT, 82.00 Bank of America Page 28 of 29 Check No. Date Vendor Inv Date Invoice Description Amount Check T olal 1/26/2009 77158 PWSWM-LABORATORY SERVICES- 82.00 209712 2/13/2009 007876 WELLS, GREGORY 2,100.00 1/27/2009 WELLS 2009 PO-FBI HAZARDOUS DEVICES TRNG 2,100.00 209713 2/13/2009 003500 WESCOM COMMUNICATIONS, 359.70 2/4/2009 19081 PD-CALlBRATE RADAR SYSTEM 98.10 1/12/2009 19018 PD-CALlBRATE RADAR SYSTEM 163.50 1/12/2009 19019 PO-CALIBRATE RADAR SYSTEM 98.10 209714 2/13/2009 003500 WESCOM COMMUNICATIONS, 218.00 1/26/2009 19062 PO-CALIBRATE RADAR SYSTEM 109.00 1/26/2009 19063 PO-CALIBRATE RADAR SYSTEM 109.00 209715 2/13/2009 003444 WEST CAMPUS CLEANERS, 724.59 2/3/2009 JANUARY 2009 PO-AG07-135 DRY CLEANING SVCS- 724.59 209716 2/13/2009 001798 WESTERN PETERBIL T INC, 445.63 1/28/2009 T457598 MS-FLEET-VEHICLE MAINTENANCE & 445.63 209717 2/13/2009 010636 WESTWATER CONSTRUCTION, 370.00 2/6/2009 S 348TH ST PWST-S 348TH ST HOV LANES, AG 370.00 209718 2/13/2009 002087 WHITMAN GLOBAL CARPET CARE, 789.00 1/21/2009 37738 FWCC-CARPET CLEANING SERVICE 789.00 209719 2/13/2009 010720 WlLOER, SAMANTHA 1,576.70 12/30/2008 WECFW9 SWR-AG08-044 RECYCLING PROGRAM 1,575.70 12/30/2008 WECFW9 SWR-AG08-044 RECYCLING PROGRAM 1.00 209720 2/13/2009 702334 WM DICKSON CO, 500.00 1/26/2009 09-100161 REFUND CD-05-01531 CHAO DEMO BOND 500,00 209721 2/13/2009 000119 WMCA-WA MUNICIPAL CLERKS ASSOC, 425.00 2/9/2009 MCNEILLY REGISTER MSC-WMCA CONF/ACADEMY MCNEILLY 425.00 209722 2/13/2009 009925 WOJCIECHOWSKI, STEPHEN PATRICK 21.00 1/19/2009 JANUARY 19, 2009 PRCS-AG07-094 MEDICAL TRAINING 21.00 209723 2/13/2009 005697 WORK-SPORTS & OUTDOORS, 332.30 1/28/2009 14209 PWST-CREWCLOTHING & FOOTWEAR- 166.15 1/28/2009 14210 PWST-CREW CLOTHING & FOOTWEAR- 166.15 209724 2/13/2009 009264 WS PACKAGING GROUP, INC., 226.40 1/26/2009 4672771 COB-SIGN MATERIAL 226.40 209725 2/13/2009 004777 Wl/CIA-WA VIOLENT CRIMES, 1,190.00 1/29/2009 DEYO REGISTER PO- HOMICIDE INVEST. TRNG DEYO 595.00 1/29/2009 CLARY REGISTER PD- HOMICIDE INVEST. TRNG CLAR 595.00 1093793 2/3/2009 009467 US BANK, 5,097.78 1/26/2009 JANUARY 2009 PO-LIGHT BULBS 59.05 1/26/2009 JANUARY 2009 PO-STENCILS PKING STALL NUMBER 64.99 1/26/2009 JANUARY 2009 PD-MGMT PUBLICATION SUBSCRIPT 99.00 1/26/2009 JANUARY 2009 PO-GLOCK PROF. ARMORER TRNG M. 150.00 1/26/2009 JANUARY 2009 PO-MANAGING PO DISCIPLINE S NE 466.38 1/26/2009 JANUARY 2009 PO-MANAGING PO DISCIPLINE S NE 465.00 1/26/2009 JANUARY 2009 PO-BULK OFFICE SUPPL Y.COM OR DE 32.30 1/26/2009 JANUARY 2009 PO-COMMAND STAFF RETREAT 26.28 1/26/2009 JANUARY 2009 PO-COMMAND STAFF RETREAT 91.94 1/26/2009 JANUARY 2009 PO-COMMAND STAFF RETREAT 18.95 1/26/2009 JANUARY 2009 PD-VOLUNTEER RECOGNITION GIFT 200.00 1/26/2009 JANUARY 2009 PO-VOLUNTEER RECOGNITION GIFT 200.00 1/26/2009 JANUARY 2009 PD-EXCIL TRNG R POTTS 128.00 1/26/2009 JANUARY 2009 PO-HANDLE CONFLICT SMNR K PON 199.00 1/26/2009 JANUARY 2009 PD-IALEFI 2009 DUES - SKINNER 55.00 1/26/2009 JANUARY 2009 PO-TRAFFIC CONES 214.97 1/26/2009 JANUARY 2009 PD-CABLE FOR DOG SNARE 30.00 1/26/2009 JANUARY 2009 PD-CITATION HOLDERS 120.92 1/26/2009 JANUARY 2009 PD-CIS SHIRTS 52.25 1/26/2009 JANUARY 2009 PD-BKGRND INVEST. INDIANA - SI 1,033.71 1/26/2009 JANUARY 2009 PD-IAPE 2009 DUES KRASNOVID 50.00 1/26/2009 JANUARY 2009 PD-PIO OFFICE FRAMING 157.09 1/26/2009 JANUARY 2009 PO-RECRUITING POSTER FRAMING 259.90 1/26/2009 JANUARY 2009 PD-FW CHAMBER LUNCH - SIVER 65.00 1/26/2009 JANUARY 2009 PO-RECRUITING BANNER 222.~9 1/26/2009 JANUARY 2009 PO-TRANSCRIPTION HEADPHONES 163.47 1/26/2009 JANUARY 2009 PO-STREET CRIME PROGRAM 395.00 ! ___________--------.J Bank of America Page 29 of 29 Check No. Dale Vendor Inv Date Invoice Description Amount Check Total 1/26/2009 JANUARY 2009 PD-MANAGING PD DISCIPLINE S NE 76.59 1094759 2/4/2009 009507 US BANK, 6,744.25 1/26/2009 JANUARY 2009 PRCS-MARKET ME NOW w.R. FLYERS 161.85 1/26/2009 JANUARY 2009 PRCS-ARGOSY CRUISES SR. TRIP 15.00 1/26/2009 JANUARY 2009 FWCC-ELlPTICAUTREADMILLS REPA 310.62 1/26/2009 JANUARY 2009 FWCC-BLOOD PRESSURE MACHINE 64.24 1/26/2009 JANUARY 2009 PRCS-TOBAGGANS - SLEDDING TRIP 78.41 1/26/2009 JANUARY 2009 SWR-WSRA DUES VAN ORSOW 300.00 1/26/2009 JANUARY 2009 FWCC-AFO CERTIFICATION FELDMAN 270.00 1/26/2009 JANUARY 2009 PRCS-ARGOSY CRUISES SR. TRIP 108.50 1/26/2009 JANUARY 2009 PRCS-MUSEUM OF FLIGHT SR. TRIP 52.00 1/26/2009 JANUARY 2009 PRCS-FANTASY LIGHTS SR TRIP 13.00 1/26/2009 JANUARY 2009 CM-LEGISLATIVE BREAKFAST 1/8/0 24.52 1/26/2009 JANUARY 2009 CM-CERTIFICATE FRAMING 49:05 1/26/2009 JANUARY 2009 PRCS-DINNER & MOVIE 1/16/09 48.00 1/26/2009 JANUARY 2009 CM-PROQUEST ARCHIVE SVC 9.95 1/26/2009 JANUARY 2009 LAW-WSAMA DUES 2009- 40.00 1/26/2009 JANUARY 2009 LAW-WSBA DUES 2009- 1,642.00 1/26/2009 JANUARY 2009 FWCC-RESALE ITEMS 78.48 1/26/2009 JANUARY 2009 LAW-WSAMA DUES 2009- 60.00 1/26/2009 JANUARY 2009 LAW-WSBA DUES 2009- 1,290.00 1/26/2009 JANUARY 2009 PRCS-PROGRAM FLYERS 463.52 1/26/2009 JANUARY 2009 PW-CCAP MITIGATION WORKSHOP 257.83 1/26/2009 JANUARY 2009 PRCS-JINGLE BELL DAY CAMP SKAT 162.00 1/26/2009 JANUARY 2009 PRCS-PRESCHooL SUPPLIES 50.44 1/26/2009 JANUARY 2009 PRCS-PRESCHOOL SUPPLIES 20.27 1/26/2009 JANUARY 2009 PRCS-JINGLE BELL DAY CAMP MOVI 378.00 1/26/2009 JANUARY 2009 FWCC-GROUP FITNESS LICENSING F 630.00 1/26/2009 JANUARY 2009 CC-COUNCIL MEETING 1/6/09 83.27 1/26/2009 JANUARY 2009 CM-LEGISLATIVE BREAKFAST 1/8/0 24.53 1/26/2009 JANUARY 2009 PRCS-DAUGHTERS NIGHT OUT SUPPL 58.77 1099491 2/9/2009 011218 US BANK, 8,723.46 1/26/2009 JANUARY 2009 SWM-DAY PLANNERS 114.41 1/26/2009 JANUARY 2009 CDHS-CERT TRNG SUPPLIES 856.69 1/26/2009 JANUARY 2009 CM-ICMA 2009 DUES N BEETS 1,168.00 1/26/2009 JANUARY 2009 CD-GRAFFITI SUPPLIES 37.44 1/26/2009 JANUARY 2009 CD-CABELA JACKETS 795.37 1/26/2009 JANUARY 2009 CM/CC-AWC REGISTERATION FARMER 120.00 1/26/2009 JANUARY 2009 CM-MANAGING TIME WORKSHOP- 75.00 1/26/2009 JANUARY 2009 IT -CALL BOX SPEAKER 50.96 1/26/2009 JANUARY 2009 PWEOC-EOC MESSAGE FORMS 598.42 1/26/2009 JANUARY 2009 PWEOC-EASEL 269.33 1/26/2009 JANUARY 2009 PARKS-UNIT A009 STORAGE TO 6/0 1,374.00 1/26/2009 JANUARY 2009 PARKS-DRAFTING SUPPLIES 49.00 1/26/2009 JANUARY 2009 MSHR-SERVICE AWARD FRAMES 136.25 1/26/2009 JANUARY 2009 CD-IAEI 2009 DUES SZPEK, SHREF 306.00 1/26/2009 JANUARY 2009 CM-ICMA WEBINAR - CITIZEN SURV 149.00 1/26/2009 JANUARY 2009 CM-CHAMBER SPONSSORSHIP 200.00 1/26/2009 JANUARY 2009 CM-OFFICE SPACE MARKETING CAMP 88.52 1/26/2009 JANUARY 2009 CM/CC-AWC REGISTERATlON FARMER 120.00 1/26/2009 JANUARY 2009 CM-ENTERPRISE SEATTLE ENGE 185.00 1/26/2009 JANUARY 2009 CC-ENTERPRISE SEATTLE REGISTER 165.00 1/26/2009 JANUARY 2009 CM/CC-AWC REGISTERATlON FARMER 240.00 1/26/2009 JANUARY 2009 PWEOC-D-STAR HAM RADIO UPGRADE 1,125.70 1/26/2009 JANUARY 2009 IT-ROLLER SCANNER 64.58 1/26/2009 JANUARY 2009 PARK5-FL FENCE LINE STRAW 34.79 1/26/2009 JANUARY 2009 CM-TRADE DEVELOP. ALLIANCE EVE 35.00 1/26/2009 JANUARY 2009 CM-ENTERPRISE SEATTLE REGISTER 165.00 1/26/2009 JANUARY 2009 PARKS-ISA DUES - T DICKINSON 200.00 Total Checks Issued 448 Total $2,089,603.59 Date 1/28/2009 2/5/2009 Vendor Pacific NW Title Company Pacific NW Title Company City of Federal Way Claims Paid Via Wire Transfer Description ROW Acq File #7fWinco Holdings ROW Acq File #II/Mosier Amount Paid 23,668.50 55,428.91 Total $ 79,097.41 COlfNCIL MEETlNG OATE: f'eblUdlY 17, 28El9 . MQ.~b~)-2l.:1:,)'1 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL ITEM #: .,._-- -,..-~_.. 5.0. SUBJECT: Amendments to Federal Way City Code (FWCC) Chapter 22 "Zoning," regarding expanding the zones where churches are allowed, church development standards, single-family residence height in the SE zone, and Community Oesign Guidelines. POLlCY QUESTION: Should the City approve amendments to the FWCC Chapter 22 "Zoning, .. regarding expanding the Zones where churches are allowed. and amending development standards for churches. single-family residence height in the SE zone. and Community Design Guidelines? COMMtTTEE: Land UsefTransportation Committee (LUTC) MEETING DATE: February 2, 2009 ~~GORY: .2I. Consent l2J Ordinance o City Council Business 0 Resolution STAFF REPORT By: Contract Senior Planner Jim Harris o Public Hearing o Other -- n_. _,_,___ ..._._. _...._____.__._..__._~.._..u___,_ ___~__.._.._._....___. _____......_.___..._._.,_.._..._.~.. ..__ .~ ....__ ..._ _ ._______~EP!:_f~~ltnity_Q~y.ti~emen!...~~_~~~____ Background: The proposed zoning code amendments pertaining to allowing churches in all zones and modifying the Community Design Guidelines standards related to maximum fayade length was included in the 2008 Planning Commission Work Program_ The amendments will allow churches as a new pennissible use in the Professional Office (PO), Office Park (OP). and Conunercia[ Enterprise (CE) zones; make consistent and clarify church development standards for all zones; change the maximum pennissible height for a single-family residence in the Suburban Estates (SE) zone to 30 feet for consistency with other single family residential zones; modify the Community Design Guide[ines in regard to building fayades which exceed [20 feet in length; and address other clarifications as deemed necessary_ The Planning Commission conducted a public hearing on January 7, 2009, and recommended that the City Council approve the proposed amendments as recommended by staff_ Attachments: (I) Draft Adoption Ordinance with Exhibit A - Proposed Amendments as Recommended by the Planning ;ommission; (2) Staff Report to the Planning Commission for the December 17, 2008, Public Hearing (postponed to January 7, A)09) (The staff report is located in a binder in the City Council offices.); and (3) Draft Minutes of the January 7,2009, Planning Corrunission Public Hearing. Please note that Options Considered: (I) Adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption Ordinance; (2) Adopt the Planning Commission's recommendation as modified by the LUTC; or (3) Do not adopt the amendments. STAFF RECOMMENOATlON: Staff recommends that the Council approve Option #1; adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption Ordinance_ CITY MANAGER ApPROVAL: ~ Council DtRECTOR ApPROVAL: hfI.f= Committee ~ Council COMMITTEE RECOMMENOATlON: Forward OPtiO~.OPt .the Planning Commission's recommendation as shown in Exhibit A to the Draft AdOP. tion Ordinance to full cr. u.eil .~Fnb,""'fJ 17, 2009, f., fn" "~ ' - \ ~ 7~ ' .. - I . \ / , ~-Lv--cJ:-<- ~) c[-<--~, ~/-.. _ . . Linda Kodunar, Chair .' im 'erell, Member Dini Duclos, Member PROPOSED COUNCtL MOTlON(S): 1 ST READING OF ORDINANCE (2/17/09): [move to fonvard the ordinance to a second reading for enactment on the March 3, 2009. consent agenda_ 2ND REAOtNG OF ORDINANCE (3/3/09): H[ move approval of the LUTC's recommendation to approve the code amendments. which are attached as Exhibit A to the Adoption Ordinance. .. (BELOW TO BE COMPLETED BY CITY CLERKS OFFfCE) ~()UNCIL ACTION: APPROVED t.J DENIED o T ABLEDIOEFERREDINO ACTION .9( MOVED TO SECOND READING (ordinances only) REVISEO - 0210611006 K:\1008 Code Amendments\Allowable Church ZoneslLUTC\Agenda BilLdoc COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # 3, \I'O~~= CITY OF FEDERAL WAY ORDINANCE NO. 08- AN ORDlNANCE OF THE ClTY COUNClL OF THE ClTY OF FEDERAL WAY, W AS HlNGTON, RELA TlNG TO ALLOWING CHURCHES IN ALL ZONING DlSTRICTS, MODlFYING DEVELOPMENT STANDARDS FOR CHURCHES, MODIFYING THE COMMUNITY DESIGN GUIDELINES, AND MODIFYING THE HEIGHT STANDARD FOR DET#CHED DWELLING UNITS.lN THE SUBURBAN ESTATES ZONING DlSTlCT; AMENDING FEDERAL WAY CITY CODE (FWCC) CHAPTER 22 "ZONING," ARTICL~\XI "DISTRICT REGULATlONS" SECTIONS 22-596 (SE), 22-601 (SE), 22-635 (RS), 22-671 (RM), 22-731 (BN), 22-754 (BC), 22-799 (CC-C), AND 22-812 (CC-F)~ ARTlCLE\o...XIX "COMMUNITY DESlGN GUIDELINES" SECTION 22-1638 AND 22-1639; AND ADOPTlNG NEW ZONE USE CHARTS FOR THE BC, CC-F, CC-C, PO, OP AND CE ZONING DlSTRICfS. WHEREAS, the City recognizes an increase in applications and requests to allow churches in all zoning districts; and WHEREAS, Federal Way City Code (FWCC) Chapter 22 "Zoning," does not currently permit church use in the Professional Office (PO), Office Park (OP), and Commercial Enterprise (CE) zoning districts; and WHEREAS, Federal Way City Code (FWCC) Chapter 22 "Zoning," Article XIX Community Design Guidelines currently prohibits some building facades from exceeding 120 feet in length; and WHEREAS, the adoption of other code amendments, including but not limited to, modifying the height standard for a dwelling unit in the SE zonmg district, and other amendments to allowing church use and church development standards will respond to the evolving nature of churches, result in consistent regulation across zoning districts and increase code efficiency; and WHEREAS, certain other code amendments will help implement the principal amendments or increase code efficiency, including but not limited to, adopting new or updated use zone charts; and WHEREAS, amendments to the Federal Way City Code (FWCC) text are authorized by FWCC Section 22-216 pursuant to Process VI review; and WHEREAS, an Environmental Determination of Nonsignificance (DNS) was issued for the proposal on November 22, 2008, and no comments or appeals were received and the DNS was finalized on December 22, 2008; and WHEREAS, the Planning Commission conducted a duly noticed public hearing on these code amendments on January 7, 2009, and forwarded a recommendation of approval to the City Council; and Ord No_ 09 - . Page I WHEREAS, the Land Userrransportation Committee of the Federal Way City Council considered these code .amendments on February 2, 1009, following which it recommended adoption of the text amendments as recommended by the Planning Commission; and WHEREAS, the City of Federal Way finds that the code amendments meet the intent of Chapter 36.70A RCW, Growth Management; and WHEREAS, the City of Federal Way finds that the code amendments will implement and are consistent with the Federal Way Comprehensive Plan; and are consistent with the intent and purpose of FWCC Chapter 22 "Zoning," to provide for and promote the health, safety, and welfare of the general public_ Now, THEREFORE, THE CITY COUNClL Of THE CITY Of FEDERAL WAY DOES HEREBY ORDAIN AS FOLLOWS: Section I. Findings. The City Council of the City of Federal Way makes the following findings with respect to the proposed code amendments. ^- The amendments will address current code deficiencies and serve the public interest by establishing specific and detailed regulations related to churches, structure height, and building fayade design_ B. As a result of both the evolving nature of churches as both a place to worship and a conununity gathering place, and the uniqueness of the PO, OP, and CE zoning districts, churches are now appropriate uses tor these zones and would be compatible with other permissible uses in these zoning districts. C These code amendments comply with Chapter 36.70A RCW, Growth Management. D. These code amendments are consistent with the intent and purpose of FWCC Chapter 22 "Zoning," and will implement and are consistent with the applicable provisions of the Federal Way Comprehensive Plan. E_ After full and careful consideration, the City Council of the City of Federal Way finds that the proposed code amendments will protect and will not adversely affect the public health, safety, or welfare. F. These code amendments are in the best interests of the residents of the City of Federal Way. Section 2. Conclusions. Pursuant to FWCC Sections 22-216 and 22-528, and based upon the Findings set forth in Section 1, the Federal Way City Council makes the following Conclusions of Law with respect to the decisional criteria necessary for the adoption of the proposed amendments: 1- The proposed FWCC text. amendments are consistent with, and substantially implement, the following Federal Way Comprehensive Plan goals and policies: Ord No_ 09 - . Page 2 LUPl Use residential design performance standards to maintain neighborhood character and ensure compatibility with surrounding uses. LUP4 Maximize efficiency of the development review process. LUP6 Conduct regular reviews of development regulations to determine how to improve upon the permit review process; 2_ The proposed FWCC text amendment bears substantial relationship to the public health, safety, and welfare because it provides for a variety of uses in the PO, OP, and CE zones by allowing churches, and provides consistent development standards for churches_ And 3_ Approval of the proposed code amendment would benefit the City as a whole as it would help ensure that churches are allowed in all zoning districts. The design standard modifications would help to ensure quality design of buildings and structures, while providing for a variety of design alternatives. In addition, modifying FWCC Chapter 22 to reduce the maximum permissible dwelling unit height in the SE zone; making development standards consistent for churches across zones; allowing churches in the PO, OP, and CE zones; and removing the l20-foot maximum fayade length standard will result in high quality development and consistent standards between zoning district and will provide churches the opportunity to locate in an any zoning district in the City_ Section 3. Amendment. FWCC Chapter 22 "Zoning," Article Xl "Oistrict Regulations" Sections 22- 596 (SE), 22-60 leSE), 22-635 (RS), 22-67l (RM), 22-731 (BN), 22-754 (Bq, 22-799 (CC-C), 22-812 (CC-F); and Article XIX, "Community Design Guidelines" Section 22-1638 and 22-1639 are amended; and new zone use charts are created as set forth in the attached Exhibit A. Section 4. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to any other persons or circumstances. Ord No. 09 - , Page 3 Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6_ Effective Date. This ordinance shall be effective five (5) days after passage and publication as provided by law_ PASSED by the City Council of the City of Federal Way at a regular meeting of the City Council on the day of ,2009. APPROVED: Mayor, Jack Dovey ATfEST: City Clerk, Carol McNeilly APPROVED AS TO FORM: City Attorney, Patricia A. Richardson FlLED WlTH THE ClTY CLERK: PASSED BY THE ClTY COUNClL: PUBUSHED: EFFECTlVE DATE: ORDlNANCE No: K:\2008 Code Amendments\Allowable Church Zones\LUTC\Adoplion Ordinance.doc Ord No. 09 - . Page 4 Section 302.4, "Weeds" All property shall be maintained free from weeds or plant growth in excess of 9" in yards and 24" in undeveloped areas. All noxious weeds shall be prohibited. Weeds shall be defined as all grasses, annuaLplants and vegetation, other than trees or sluubs provided; however, this term shall not include cultivated flowers and gardens_ Section 304.13, "Window, Skylight and Door Frames" Every window, skylight and door and frame shall be kept in sound condition, good repair and weather tight. Exhibit A FEDERAL WAY CITY CODE (FWCC) Chapter 22, "Zoning" Article XI District Regulations Sections 22-596 (SE), 22-601 (SE), 22-635 (RS), 22-671 (RM), 22-731 (BN), 22-754 (BC), 22-799 (CC-C), & 22-812 (CC-F) Article XIX Community Design GlJidelines Sections 22-1638 & 22-1639 Article XI District Regulations New Sections 22-75X (BC), 22-7XX (CC-C), 22-8XX (CC-F), 22-6XX (PO), 22-8XX (OP) & 22-87X (CE) K:\2008 Code Amendments\AlIowable Church Zones\LUTC\Exhibit A Cover Sheet.doc t:: .g U <U VI VI :s .S -5 ... 0 <.::. <U VI VI <U 0 s:: -0 s:: ro VI s:: g ~ ~ <U ... <U .s:: ..... B U <U :0 ;j VI <U s:: 0 N Ui en ~ <U E VI <U s:: ro .0 ... ;j .0 ;j VI <U -5 _5 -0 <U t: l~ ..: ~ -2 ::l l- f .x '" ... ~ '" :> ~ 9 ~ 0 E -0 -0 '" :> ~ E - 2 l- i ~ u: rn Z 0 1= u ~ Q ~ Z~ OV'J. N S:lJed S ilulJ{1ed p~llnb~~ ~mprul S JO l<la(~H ~aeJ~"o.) 101 '" ? ;; >- ~ ((pe~l ~P(S .3 " <X: IUOJ=I ~Z[S 101 SS:l:JOJd M.~(A:l~ p~Jlnb~~ S/lJOu. V111.~:ru '" -S ~ " (; -~ ... -,; N ... .;;; .~ ... ~ -5 ... 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"0 V :;:: c: u > N E v ..: 0 .., " v' ... -0 Ul 6 0 ;:) a- U 0 "" ..c Z 0 u 0 .... -:i ~ ::J g, ..c Y: () ;.. -,; .~ .. ~ FWCC Chapter 22, Article XIX Community Design Guidelines Sections: 22-1630 Purpose_ 22-1631 Administration. 22-1632 Applicability_ 22-1633 Definitions. 22-1634 Site design - All zoning districts. 22-1635 Building design - All zoning districts_ 22-1636 Building and pedestrian orientation - AU zoning districts. 22-1637 Mixed-use residential buildings in commercial zoning districts_ 22-1638 District guidelines_ 22-1639 Institutional uses_ 22-1640 Design criteria for public on-site open space. 22-1641 Design for cluster residential subdivision lots_ 22-1642 - 22-1650 Reserved. 22-1630 Purpose. The purpose of this article is to: (I) Implement community design guidelines by: a. Adopting design guidelines in accordance with land use and development policies established in the Federal Way comprehensive plan and in accordance with Crime Prevention Through Environmental Design (CPTED) Guidelines_ b. Requiring minimum standards for design review to maintain and protect property values and enhance the general appearance of the city. c_ Increasing flexibility and encouraging creativity in building and site design, while assuring quality development pursuant to the comprehensi ve plan and the purpose of this article_ d_ Achieving predictability in design review, bahinced with administrative flexibility to consider the individual merits of proposals_ e. [mproving and expanding pedestrian circulation, public open space, and pedestrian amenities in the city. (2) [mplement Crime Prevention Through Environmental Design (CPTED) principles by: a_ Requiring minimum standards for design review to reduce the rate of crime associated with persons and property, thus providing for the highest standards of public safety_ b. CPTED principles are functionally grouped into the following three categories: I. Natural Surveillance_ This focuses on strategies to design the built environment in a manner that promotes visibility of public spaces and areas. 2. Access Control. This category focuses on the techniques that prevent and/or deter unauthorized and/or inappropriate access. 3. Ownership. This category focuses on strategies to reduce the perception of areas as "ownerless" and, therefore, available for undesirable uses. c. CPTED principles, design guidelines, and performance standards will be used during project development review to identity and incorporate design features that reduce opportunities for criminal activity to occur. The effectiveness of CPTED is based on the fact that criminals make rational choices about their targets_ In general: 1_ The greater the risk of being seen, challenged, or caught, the less likely they are to commit a cnme_ Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12/17/08 2. The greater the effort required, the less likely they are to commit a crime_ J. The lesser the actual or perceived rewards, the less likely they are to commit a crime. d_ Through the use of CPTED principles, the built environment can be designed and managed to e.nsure: I. There is more chance of being seen, challenged, or caught; 2. Greater effort is required; J. The actual or perceived rewards are less; and 4. Opportunities for criminal activity are mimmized_ (Ord. No_ 96-271, ~ 3, 7-2-96; Ord. No_ 99- 333, ~ 3, 1-19-99; Ord. No. 00-382, ~ 3, 1-16-01; Ord_ No_ 03-443, ~ 3, 5-20-03; Ord_ No_ 06-515, ~ 3,2-7-06; Ord. No_ 07-554, ~ 5(Exh_ A(l5)), 5-15-07) 22-1631 Administration. Applications subject to community design guidelines and Crime Prevention Through Environmental Design (CPTED) shall be processed as a component of the governing land use process, and the director of community development services shall have the authority to approve, modify, or deny proposals under that process. Decisions under this article will consider proposals on the basis of individual merit and will encourage creative design alternatives in order to achieve the stated purpose and objectives of this article_ Decisions under this article are appealable using the appeal procedures of the applicable land use process_ (Ord_ No_ 96-271, ~ 3,7-2-96; Ord. No_ 97-291, 93,4-1-97; Ord_ No_ 99-333,93, 1-19-99; Ord_ No_ 00-382, ~ 3, 1- 16-01; Ord_ No_ 03-443,93,5-20-03; Ord. No. 06-515,93,2-7-06; Ord_ No_ 07-554, ~ 5(Exh. A(15)), 5-15-07) 22-1632 Applicability. This article shall apply to all development applications except single-family residential, subject to Chapter 22 FWCC, Zoning. Project proponents shall demonstrate how each CPTED principle is met by the proposal, or why it is not relevant by either a written explanation or by responding to a checklist prepared by the city. Subject applications for remodeling or expansion of existing developments shall meet only those provisions of this article that are determined by the director to be reasonably related and applicable to the area of expansion or remodeling_ This article in no way should be construed to supersede or modify any other city codes, ordinances, or policies that apply to the proposal. (Ord_ No_ 96-271, ~ 3, 7- 2-96; Ord_ No_ 97-291, 9 3,4-1-97; Ord_ No_ 99-333,93, 1-19-99; Ord_ No_ 00-382,93, 1-16-01; Ord_ No_ 03-443, ~ 3, 5-20-03; Ord_ No. 06-515, 9 3,2-7-06; Ord_ No_ 07"554, ~ 5(Exh_ A(15)), 5-15-07) 22-1633 Definitions. (I) Active use(s) means uses that by their very nature generate activity, and thus opportunities for natural surveillance, such as picnic areas, extracurricular school activities, exercise groups, etc. (2) Arcade means a linear pedestrian walkway that abuts and runs along the facade of a building. It is covered, but not enclosed, and open at all times to public use. Typically, it has a line of COIUllU1S along its open side_ There may be habitable space above the arcade_ (3) Awning means a roof-like cover that is temporary or portable in nature and that projects from the wall of a building for the purpose of shielding a doorway or window from the elements. (4) Canopy means a permanent, cantilevered extension of a building that typically projects over a pedestrian walkway abutting and running along the facade of a building, with no habitable space above the canopy. A canopy roof is comprised of rigid materials. (5) Common/open space area means area within a development which is used primarily by the occupants of that development, such as an entryway, lobby, courtyard, outside dining area, etc_ (6) Natural surveillance means easy observation of buildings, spaces, and activities by people passing or livinglworkinglrecreating nearby. (7) Parking structure means a building or structure consisting of more than one level, above and/or below ground, and used for temporary storage of motor vehicles_ Church Use, Development Standards, and Conununity Design Guidelines - Code Amendments 12117/08 (8) Plaza means a pedestrian space that is available for public use and is situated near a main entrance to a building or is clearly visible and accessible from the adjacent right-of-way_ Typical features and furnishings include special paving, landscaping, pedestrian-scale lighting, seating areas, weather protection: water features, art, trash receptacles, and bicycle racks_ (9) Public on-site open space means a passive and/or active recreational area designed specifically for use by the general public as opposed to serving merely as a setting for the building. Such areas may include parks, gardens, plazas, entrance lobbies, arboretums, solariums, and bandstands, or an approved combination thereoC and may contain exterior and/or interior spaces. Such areas shall be easily accessible from adjacent public areas and available to the public at least 12 hours each weekday. Public on-site open space may be privately owned, but must be permanently set aside and maintained for the use and benefit of the public. (10) Right-of-way means land owned, dedicated or conveyed to the public, used primarily for the movement of vehicles, wheelchair and pedestrian traffic, and land privately owned, used primarily for the movement of vehicles, wheelchair and pedestrian traffic; so long as such privately owned land has been constructed in compliance with all applicable laws and standards for a public right-of-way. (II) Sight line means the line of vision from a person to a place or building. (12) Streetscape means the visual character and quality of a street as determined by various elements located between the street and building facades, such as trees and other landscaping, street furniture, artwork, transit stops, and the architectural quality of street-facing building facades_ (lJ) Streetscape amenities, as used in this article, means pedestrian-oriented features and furnishings within the streetscape, such as bench seats or sitting walls, weather protection, water features, art, transit stops with seating, architectural facade treatments, garden space associated with residences, pedestrian- scale lighting, landscaping that does not block views from the street or adjacent buildings, special paving, kiosks, trellises, trash receptacles, and bike racks. (14) Surface parking lot means an off-street, ground level open area, usually improved, for the temporary storage of motor vehicles_ (L 5 ) Transparent glass means windows that are transparent enough to permit the view 0 f acb vities within a building from nearby streets, sidewalks and public spaces. Tinting or some coloration is permitted, provided a reasonable level of visibility is achieved. Reflective or very dark tinted glass does not accomplish this objective. ( 16) Water feature means a fountain, cascade, stream water, water wall, water sculpture, or reflection pond. The purpose is to serve as a focal point for pedestrian activity. (Ord. No. 96-271, S 3, 7-2-96; Ord_ No. 99-333, ~ 3,1-19-99; Ord. No_ 00-382, S 3,1-16-01; Ord_ No_ 03-443, ~ 3, 5-20-03; Ord. No_ 06-515, S 3, 2-7-06; Ord. No. 07-554, ~ 5(Exh_ A(15)), 5-15-07) 22-1634 Site design - All zoning districts. (a) General criteria_ (I) Natural amenities such as views, significant or unique trees, creeks, riparian corridors, and similar features unique to the site should be incorporated into the design. (2) Pedestrian areas and amenities should be incorporated in the overall site design. Pedestrian areas include but are not limited to outdoor plazas, arcades, courtyards, seating areas, and amphitheaters. Pedestrian amenities include but are not limited to outdoor benches, tables and other furniture, balconies, gazebos, transparent glass at the ground floor, and landscaping. (3) Pedestrian areas should be easily seen, accessible, and located to take advantage of surrounding features such as building entrances, open spaces, significant landscaping, unique topography or architecture, and solar exposure_ (4) Project designers shall strive for overall design continuity by using similar elements throughout the project such as architectural style and features, materials, colors, and textures_ (5) Place physical features, activities, and people in visible locations to maximize the ability to be seen, and therefore, discourage crime. For example, place cafes and food kiosks in parks to increase Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12!1 ]108 natural surveillance by park users, and place laundry facilities near play equipment In multiple-family residential development. Avoid barriers, such as tall or overgrown landscaping or outbuildings, where they make it difficult to observe activity_ (6) Provide access control by utilizing physical barriers such as bollards. fences, doorways, etc., or by security hardware such as locks, chains, and alarms. Where appropriate. utilize security guards_ All of these methods result in increased effort to commit a crime and. therefore, reduce the potenhal tor it to happen_ (7) Design buildings and utilize site design that reflects ownership_ For example, fences, paving, art, signs, good maintenance. and landscaping are some physical ways to express ownership. Idenhfying intruders is much easier in a well-defined space_ An area that looks protected gives the impression that greater effort is required to commit a crime_ A cared-for environment can also reduce fear of crime_ Areas that are run down and the subject of graffiti and vandalism are generally more intimidating than areas that do not display such characterishcs. (b) Surface parking lots. (I) Site and landscape design for parking lots are subject to the requirements of Article XV[[ of this chapter. (2) Vehicle turning movements shall be minimized. Parking aisles without loop access are discouraged. Parking and vehicle circulation areas shall be clearly delineated using directional signage_ (3) Driveways shall be located to be visible from the right-of-way but not impede pedestrian circulation on-site or to adjoining properties. Driveways should be shared with adjacent properties to minimize the number of driveways and curb cuts. (4) Multi-tenant developments with large surface parking lots adjacent to a right-of-way are encouraged to incorporate retail pads against the right-of-way to help break up the large areas of pa vement. (5) See FWCC 22-1638 for supplemental guidelines_ (c) Parking structures (includes parking floors located within commercial buildings)_ (I) The bulk (or mass) ofa parking structure as seen from the right-of-way should be minimized by placing its short dimension along the street edge. The parking structure should include active uses such as retail, offices or other commercial uses at the ground level and/or along the street frontage_ (2) Parking structures which are part of new development shall be architecturally consistent with exterior architectural elements of the primary structure, including rooflines, facade design, and finish materials. (3) Parking structures should incorporate methods of articulation and accessory elements, pursuant to FWCC 22-1635(c)(2), on facades located above ground level. (4) Buildings built over parking should not appear to "float" over the parking area, but should be linked with ground level uses or screening_ Parking at grade under a building is discouraged unless the parking area is completely enclosed within the building or wholly screened with walls and/or landscaped berms. (5) Top deck lighting on multi-level parking structures shall be architecturally integrated with the building, and screened to control impacts to off-site uses. Exposed fluorescent light fixtures are not permitted. (6) Parking structures and vehicle entrances should be designed to minimize views into the garage interior from surrounding streets. Methods to help minimize such views may include, but are not limited to, landscaping, planters, and decorative grilles and screens. (7) Security grilles for parking structures shall be architecturally consistent with and integrated with the overall design. Chain-link fencing is not permitted for garage security fencing_ (8) See FWCC 22-1638(c)(4) for supplemental guidelines_ (d) Pedestrian circulation and public spaces_ (I) Primary entrances to buildings, ex.cept for zero lot line townhouse development and attached dwelling units oriented around an internal courtyard, should be clearly visible or recognizable from the Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12/17/08 right-of-way_ Pedestrian pathways from rights-of-way and bus stops to primary entrances, from parking lots to primary entrances, and pedestrian areas, shall be accessible and should be clearly delineated_ (2) Pedestrian pathways and pedestrian areas should be delineated by separate paved routes using a variation in paved texture and color, and protected. from abutting vehicle circulation areas with landscaping_ Approved methods of delineation include: stone, brick or granite pavers; exposed aggregate; or stamped and colored concrete. Paint striping on asphalt as a method of delineation is not encouraged. "- Figure I - Sec_ 22 - 1634 (d) Pedestrian pathways from R.O_W_ HtHHHlff$ffiJ- ~D, -~ - i I ~jsr- Figure 2 - Sec_ 22-1634 (d) Pedestrian connections (3) Pedestrian connections should be provided between properties to establish pedestrian links to adjacent buildings, parking, pedestrian areas and public rights-of-way. (4) Bicycle racks should be provided for aU commercial developments. (5) Outdoor furniture, fixtures, and streetscape elements, such as lighting, freestanding signs, trellises, arbors, raised planters, benches and other foons of seating, trash receptacles, bus stops, phone booths, fencing, etc_, should be incorporated into the site design_ (6) See FWCC 22-1638 for supplemental guidelines. (e) Landscaping. Refer to Article XVU of this chapter for specific landscaping requirements and for definitions of landscaping types referenced throughout this article_ (0 Commercial service and institutional facilities_ Refer to FWCC 22-949 and 22-1564 for requirements related to garbage and recycling receptacles, placement and screening. (I) Commercial services relating to loading, storage, trash and recycling should be located in such a manner as to optimize public circulation and minimize visibility into such facilities. Service yards shall comply with the following: Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12117/08 a_ Service yards and loading areas shall be designed and located for easy access by servIce vehicles and tenants and shall not dIsplace required landscaping, impede other site uses, or create a nuisance for adjacent property owners. b. Trash and recycling receptacles shall include covers to prevent odor and wind-blown litter. c_ Service yard walls, enclosures, and SImilar accessory site elements shall be consistent with the primary building(s) relative to architecture. materials and colors_ d. Chain-link fencing shall not be used where visible from public streets, on-site major dnve aisles, adjacent residential uses, or pedestrian areas_ Barbed or razor wire shall not be used. f~~lI\: -' - s~<;. 2~ - l(;~"': f. rIllS." ~ncJ: ~lorill9~ area, .: ~ ~- l.~",,~~IJ= - - ~~~ ," , .. J.i.;.:urc ..: - \~~. ~.~ - I (-ill .: It lOMi!tg :.ueAS (2) Site utilities shall comply with the following: a_ Building utility equipment such as electrical panels and junction boxes should be located in an interior utility room_ b. Site utilities including transformers, fire standpipes and engineered retention ponds (except biofiltration swales) should not be the dominant element of the front landscape area_ When these must be located in a front yard, they shall be either undergrounded or screened by walls and/or Type [ landscaping, and shall not obstruct views of tenant common spaces, public open spaces, monument signs, and/or driveways_ Church Use, Development Standards, and Corrununily Design Guidelines - Code Amendments 12/17/08 (g) Miscellaneous site elements_ (l) Lighting shall comply with the following: a. Lighting levels shall not spill onto adjacent properties pursuant to FWCC 22-954(c). b. Lighting shall be provided in all loading, storage, and circulation areas, but shall incorporate cut-off shields to prevent off-site glare. c. Lighting standards shall not reduce the amount of landscaping required for the project by Article XV([ of this chapter, Landscaping_ (2) Drive-through facilities, such as banks, cleaners, fast food, drug stores and service stations, etc_, shall comply with the following: a. Drive-through windows and stacking lanes are not encouraged along facades of buildings that face a right-of-way. If they are permitted in such a location, then they shall be visually screened from such street by Type III landscaping and/or architectural element, or combination thereof; provided, such elements ret1ect the primary building and provide appropriate screening_ b. The stacking lane shall be physically separated from the parking lot, sidewalk, and pedestrian areas by Type III landscaping and/or architectural element, or combination thereof; provided, such elements reflectthe primary building and provide appropriate separation. Painted lanes are not sufficient. c. Drive-through speakers shall not be audible off-site. d. A bypass/escape lane is recommended for all drive-through facilities_ e. See FWCC 22-1638(d) for supplemental guidelines. (Oed_ No. 96-271, ~ 3.7-2-96; Oed_ No. 99- 333,93,1-19-99; Oed_ No. 00-382, ~ 3,1-16-01; Oed_ No. 03-443, 9 3, 5~20-03; Oed_ No_ 06-515, ~ 3, 2-7-06; Oed_ No. 07-554, ~ 5(Exh. A(15)), 5-15-07) 22-l635 Building design - AU zoning districts. (a) General criteria_ (1) Emphasize, rather than obscure, natural topography. Buildings should be designed to "step up" or "step down" hillsides to accommodate significant changes in elevation, unless this provision is precluded by other site elements such as stormwatee design, optimal traffic circulation, or the proposed function or use of the site_ ril!_ur.: :; - :;c..::. .t~ - - (i'~:: (M; l:mphatiiZi....g 1\.1llfAllOpography (2) Building siting or massing shall preserve public viewpoints as designated by the comprehensive plan or other adopted plans or policies. (3) Materials and design features of fences and walls should reflect that of the primary building(s)_ (b) Building facade modulation and screening options, defined. Except for zero lot line townhouse development and attached dwelling units, all building facades that are both longer than 60 feet and are visible from either a right-of-way or residential use or zone shall incorporate facade treatment according to this section. Subject facades shall incorporate at least two of the four options described herein; except, Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12117/08 however, tacades that are solidly screened by Type I landscaping, pursuant to Article XVII of this chapter, Landscaping, may use facade modulation as the sole option under this section_ Options used under this section shall be incorporated along the entire length of the facade, in any approved combination_ Options used must meet the dimensional standards as specified herein; except, however, if more than two are used, dimensional requirements for each option will be determined on a case-by-case basIs: provided, that the gross area of a pedestrian plaza may not be less than the specified minimum of 200 square feet See FWCC 22-1638(c) for guidelines pertaining to city center core and city center frame. (I) Facade modulation. Minimum depth: two feet; minimum width: six feet; max.imum width: 60 feet. Alternative methods to shape a building, such as angled or curved facade elements, off-set planes, wing walls and terracing, will be considered; provided, that the intent of this section is met. ----:--:-:~:-::f- .-.'. ~. ~ ,...... -<.,0.-- J Figure 6 - Sec. 22 - 1635 (b) Incofpotating modulations (2) Landscape screening, Eight-foot-wide Type II landscape screening along the base of the facade, ex.cept Type IV may be used in place of Type U for facades that are comprised of 50 percent or more window area, and around building entrance(s)_ For building facades that are located adjacent to a property tine, some or all of the underlying buffer width required by Article XVU of this chapter, Landscaping, rna y be considered in meeting the landscape width requirement of this section_ to ~~ : 0 ~ lI< 0..r0 ~$'~ -0'4:0 0~ ~- . : ll':~*~~Jf- #;O~ .jf- 1; ~- Figure 7 - Sec_ 22 -1635 (b) Incorporating Iand$Caped buffers (3) Canopy or arcade_ As a modulation option, canopies or arcades may be used only along facades that are visible from a right-of-way_ Minimum length: 50 percent of the length of the facade using this option_ Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12/17/08 '-. ll"'~ ~ .( C-I,ec. ~~ 1iKJ<. Df- &~ ~ ~ Figure 8 - Sec. 22 - 1635 (b) Incorporating canopy/arcade (4) Pedestrian plaza. Size of plaza: Plaza square footage is equal to one percent of the gross floor area of the building, but it must be a minimum of 200 square feet. The plaza should be clearly visible and accessible from the adjacent right-of-way_ + I I ..I oil ~ z 2. "- ~ I'-O~1""6e Figure 9 - Sec. 22 - 1635 (b) IncofPorating pedestrian plaza (c) Building articulation and scale. (1) Except for zero lot line townhouse development and attached dwelling units, building facades visible from rights-of-way and other public areas should incorporate methods of articulation and accessory elements in the overall architectural design, as described in subsection (c)(2) of this section. Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12/17/08 ("~;{Ul:'t.:' .(.. )L:'-. ~~. I~J5 ~:.'~ fSulldng 1I11/collalbt> .~ --.-~.:. t' ~...' _~J ri;;Ufl.: II .'i....:.:2~ - I~:I:; (C I At::t;e $~ory (Ie m~n/"1 _. f@I- ~ .~~. Showcue wtndowt. ft'SUfe tl - Sec.!2 . 16H (c) Vcdlcallrcllis l..f\dsc..ping AttwQ(k-Muf.a1 ---ff5jm. Atw::blltctufal c..tures ~c:IUr&Ileal"'.$ MoIteNI ......Iions UndSColIM4IJlUb'c. ptazu Fi~urc 13. Sec. ~ .16lS (el (2) Methods to articulate blank walls: Following is a nonexclusive list of methods to articulate blank walls, pursuant to FWCC 22-1 564(u) and subsection (c)(l) of this section: a. Showcase, display, recessed windows; b. Window openings with visible trim material, or painted detailing that resembles trim; c. Vertical trellis(es) in front of the wall with climbing vines or similar planting; d. Set the wall back and provide a landscaped or raised planter bed in front of the wall, with plant material that will obscure or screen the wall's surface; e_ Artwork such as mosaics, murals, decorative masonry or metal patterns or grillwork, sculptures, relief, etc_, over a substantial portion of the blank wall surface. (The Federal Way arts commission may be used as an advisory body at the discretion of the planning staft); Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12/17/08 f. Architectural features sllch as setbacks. indentations, overhangs, projections, articulated cornices, bays, reveals, canopies. and awnings; g. Material variations such as colors, brick or metal banding, or textural changes; and h. Landscaped public plaza(s) with space for vendor carts, concerts and other pedestrian acti vities_ (3) See FWCC 22-1638(c) for supplemental guidelines_ (Ord. No. 96-271, ~ 3,7-2-96; Ord. No. 99-333, ~ 3, 1-19-99; Ord_ No. 00-382, 93,1-16-01; Ord_ No_ 03-443. ~ 3. 5-20-03; Ord_ No_ 06-515, ~ 3, 2-7-06; Ord. No. 07-554,9 5(Exh_ A(l5)), 5-15-07) 22-1636 Building and pedestrian orientation - All zoning districts. (a) Building and pedestrian orientation, for all buildings except zero lot line townhouse development and attached dwelling units_ (I) Buildings should generally be oriented to rights-of-way, as more particularly described in FWCC .22-1638. Features such as entries, lobbies, and display windows should be oriented to the right-of-way; otherwise, screening or art features such as trellises, artwork, murals, landscaping, or combinations thereof should be incorporated into the street-oriented facade_ . (2) Plazas, public open spaces and entries should be located at street comers to optimize pedestrian access and use. Figure 14 - Sec_ 22 - 1636 (a) Shared public spaces/plazas (3) All buildings adjacent to the street should provide visual access from the street into human services and activities within the building, if applicable. (4) Multiple buildings on the same site should incorporate public spaces (formal or informal)_ These should be integrated by elements such as plazas, walkways, and landscaping along pedestrian pathways, to provide a clear view to destinations, and to create a unified, campus-like development. (Ord_ No. 96- 271,93,7-2-96; Ord. No. 99-333, 9 3,1-19-99; Ord_ No_ 00-382,93,1-16-01; Ord. No. 03-443, ~ 3,5- 20-03; Ord. No. 06-515,93,2-7-06; Ord.No. 07-554, ~ 5(Exh_ A(15)), 5-15-07) 22-1637 Mixed-use residential buildings in commercial zoning districts. Facades of mixed-use buildings that front a public right-of-way shall meet the following guidelines: ( I) Residential component( s) shall contain residential design features and details, such as individual windows with window trim, balconies or decks in upper stories, bay windows that extend out from the building face, upper story setbacks from the building face, gabled roof forms, canopies, overhangs, and a variety of materials, colors, and textures. (2) Corrunercial component(s) shall contain individual or common ground-level entrances to adjacent public sidewalks. (3) Corrunercial and residential components may have different architectural expressions, but the facade shall exhibit a number of unifying elements to produce the effect of an integrated project (4) [fparking occupies the ground level, see FWCC 22-1634(c). Church Use, Development Standards, and Conununity Design Guidelines - Code Amendments 12117/08 J~ m ~I E~!!!! l-<iITU'C H-~_ ~'2-I..\;'(>l) Re1:.identlal QfOOf1d ..".1 '~C.llq. .U....e~.l~ (5) Landscaped gardens, courtyards, or enclosed terraces for private use by residents should be designed with minimum ex.posure to the right-of-way_ (Ord. No_ 96-271,93,7-2-96; Ord_ No. 99-333,93, 1- 19-99; Ord. No_ 00-382,93, 1-16-01; Ord_ No. 03-443, S 3, 5-20-03; Ord. No. 06-515, S 3,2-7-06; Ord. No_ 07- 554,9 5(Exh. A(15)), 5-15-07) 22-1638 District guidelines. In addition to the foregoing development guidelines, the following supplemental guidelines apply to individual zoning districts: (a) Professional office (PO), neighborhood business (BN), and community business (Be). (I) Surface parking may be located behind the building, to the side(s) of the building, or adjacent to the right-of-way; provided, however, that parking located adjacent to the right-of-way maximizes pedestrian access and circulation pursuant to FWCC 22-1634(d)_ (2) Entrance facades shall front on, face, or be clearly recognizable from the right-of-way; and shali incorporate windows and other methods of articulation. (3) Building entrances shall be architecturally emphasized and shall incorporate transparent glass_ (4) Ground floor entrances to retail sales or services shall incorporate plaza features or furnishings, and/or streetscape amenities, in a context-sensitive amount and combination, considering the scale of the retail use(s) and entrance(s) to the overall building or development, and the prox.imity and access to other existing plaza or streetscape features. (5) Ground-level mirrored or reflective glass is not allowed adjacent to a public right-of-way or pedestrian area. (6) If utilized, chain-link fences visible from public rights-of-way or adjacent properties, and not screened by Type I landscaping as defined by Article XVII, shall utilize vinyl-coated mesh, powder- coated poles, dark color(s), and architectural element(s) such as pole caps and/or decorative grid pattern. For residential uses only: (7) All significant trees within a 20-foot perimeter strip around the site shall be retained and/or replaced within the applicable required landscape buffer. (8) Landscaped yards shall be provided between building(s) and public street(s)_ Parking lots should be beside or behind buildings that front upon streets. (9) Parking lots should be broken up into rows containing no more than 10 adjacent stalls, separated by planting areas. (10) Pedestrian walkways (minimum six feet wide) shall be provided between the interior of the project and the public sidewalk. (II) Lighting fixtures should not exceed 20 feet in height and shall include cutoff shields_ } Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12I17/08 20' Figure 16 - Soc_ 22 - 1638 (a) (12) Principal entries to buildings shalI be highlighted with plaza or garden areas containing planting, lighting, seating, trellises and other features. Such areas shall be located and designed so windows overlook them_ Figure 17 - Sec. 22 - l638 (a) (13) Common recreational spaces shall be located and arranged so that windows overlook them. Figure 18 - Sec. 22 - 1638 (a) Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12117/08 (14) Units on the ground floor(when permitted) shall have private outdoor spaces adjacent to them so those exterior portions of the site are controlled by individual households. Figure 19 - Sec_ 22 - 1638 (a) (15) All new buildings, including accessory buildings such as carports and garages, shall appear to have a roof pitch ranging from at least 4: 12 to a maximum of 12: 12_ Figure 20 - Sec. 22 - L638 (a) (16) Carports and garages in front yards should be discouraged_ (17) The longest dimension of any building facade shall not exoeed 120 feet. Buildings on the same site may be connected by pedestrian vlalkways. Building facades that exceed 120 feet in length and are visible from an adiacent residential zone, right-of-way. public park. or recreation area shall incofl>orate a significant structural modulation (offset). The minimum depth of the modulation shall be approximately equal to 10 percent of the total length of the subiect facade and the minimum width shall be approximately twice the minimum depth_ The modulation shall be integral to the buildinp; structure from base to roofline. (18) Buildings should be designed to have a distinct "base," "middle" and "top." The base (typically the first floor) should contain the greatest number of architectural elements such as windows, materials, details, overhangs, cornice lines, and masonry belt courses_ The midsection, by comparison, may be simple. (Note: single-story buildings have no middle_) The top should avoid the appearance of a flat roof and include distinctive roof shapes including but not limited to pitched, vaulted or terraced, etc_ Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12/17/08 ~'~n'\~:1 - S..'X.': ).J - .(t~2i (:.,. (19) Residential design features, including but not limited to entry porches, projecting window bays, balconies or decks, individual windows (rather than strip windows), offsets and cascading or stepped roof forms, shall be incorporated into all buildings_ Window openings shall have visible trim material or painted detailing that resembles trim.. (20) Subsection ~ Uili12.} of this section shall apply to self-service storage facilities_ (b) Office park (OP), corporate park (CP), and commercial enterprise (CE). (I) Surface parking may be located behind the building, to the side(s) of the building, or adjacent to the right-of-way; provided, however, that parking located adjacent to the right-of-way maximizes pedestrian access and circulation pursuant to FWCC 22-16J4(d). (2) Entrance facades shall front on, face, or be clearly recognizable from the right-of-way. (3) Building entrances shall be architecturally emphasized and shall incorporate transparent glass_ (4) Ground floor entrances to retail sales or services shall incorporate plaza features or furnishings, and/or streetscape amenities, in a context-sensitive amount and combination, considering the scale of the retail use(s) and entrance(s) to the overall building or development, and the proximity and accessibility from the building to other existing plaza or streetscape features. (5) Ground-level mirrored or reflective glass is not allowed adjacent to a public right-of-way or pedestrian area_ (6) [f utilized, chain-link knces visible from public rights-of-way or adjacent properties, and not screened by Type [ landscaping as defined in Article xvn, shall utilize vinyl-coated mesh, powder- coated poles, dark color(s), and architectural element(s) such as pole caps and/or decorative grid pattern_ For non-single-family residential uses only: (7) Subsections ~ (ill} through ~ @}(l2l of this section shall apply. (c) City center core (CC-C) and city center frame (CC-F). (I) The city center core and frame contain transitional forms of development with surface parking areas_ However, as new development or redevelopment occurs, the visual dominance of surface parking areas shall be eliminated or reduced_ Therefore, parking shall be located behind building(s), with building(s) located between rights-of-way and the parking area(s), or in structured parking, and any parking located along a right-of-way is subject to the following criteria: a. In the city center core, surface parking and driving areas may not occupy more than 25 percent of the project's linear frontage along principal pedestrian right(s)-of-way, as determined by the director. b. In the city center frame, surface parking and driving areas may not occupy more than 40 percent of the project's linear frontage along principal pedestrian right(s)-of-way, as determined by the director. c_ A greater amount of parking and driving area than is specified in subsections (c)( 1)( a) and (b) of this section may be located along other rights-of-way; provided, that the parking is not the predominant use along such right-of-way, as determined by the director. (2) Principal entrance facades shall front on, face, or be clearly recognizable from the right-of-way, and/or from the principal pedestrian right-of-way, as determined by the director, for projects exposed to more than one right-of-way_ Church Use, Developmenl Standards, and Conununity Design Guidelines - Code Amendments 12/17/08 (3) Building facades shall incorporate a combination of facade treatment options as listed in FWCC 22-1635(b) and 22-1635(c)(2), to a degree that is appropriate to the building size, scale, design, and site context, and according to the following guidelines: a_ Principal facades containing a major entrance, or located along a right-of-way, or clearly visible from a right-of-way or public sidewalk, shall incorporate a variety of pedestrian-oriented architectural treatments, including distinctive and prominent entrance features; transparent glass such as windows, doors, or window displays in and adjacent to major entrances; structural modulation where appropriate to break down building bulk and scale; modulated roof lines, forms, and heights; architectural articulation; canopies; arcades; pedestrian plazas; murals or other artwork; and streetscape amenities. At least 40 percent of any ground level principal facade located along a right-of-way must contain transparent glass. Landscaping shall be used to define and highlight building entrances, plazas, windows, walkways, and open space, and may include container gardens, wall and window planters, hanging baskets, seasonal beds, trellises, vines, espaliered trees and shrubs, and roottop gardens. Landscaping should not block views to the building or across the site. Foundation landscaping may be used to enhance but not replace architectural treatments_ b. Secondary facades not containing a major building entrance, or located along a right-of-way, or clearly visible from a right-of-way or public sidewalk, may incorporate facade treatments that are less pedestrian-oriented than in subsection (c)(3)(a) of this section, such as a combination of structural modulation, architectural articulation, and foundation landscaping_ c. Principal facades of single-story buildings with more than 16,000 sq_ f1. of gross ground floor area shall emphaSize facade treatments that reduce the overall appearance of bulk and achieve a human scale. This may be accomplished through such design techniques as a series of distinctive entrance modules or "storefronts" framed by projecting, offset rooflines, and/or a major pedestrian plaza adjacent to the entrance_ (4) Pedestrian pathways shall be provided from rights-of-way, bus stops, parking areas, and any pedestrian plazas and public on-site open space to primary building entrances. Where a use fronts more than one right-of-way, pedestrian access shall be provided from both rights-of-way, or from the right-of- way nearest to the principal building entrance_ Multiple-tenant complexes shall provide pedestrian walkways connecting all major business entrances on the site_ Pedestrian pathways shall be clearly delineated by separate paved routes using a variation in color and texture, and shall be integrated with the landscape plan. Principal cross-site pedestrian pathways shall have a minimum clear width of six feet in the city center frame, and a minimum clear width of eight feet in the city center core, and shall be protected from abutting parking and vehicular circulation areas with landscaping_ (5) Drive-through facilities and stacking lanes shall not be located along, or in conjunction with, a building facade that faces or is clearly visible from a right-of-way, public sidewalk, or pedestrian plaza_ Such facilities shall be located along other, secondary facades, as determined by the director, and shall meet the separation, screening, and design standards listed in FWCC 22-1634(g)(2)(b), (c), and (d). (6) Above-grade parking structures with a ground level facade visible from a right-of-way shall incorporate any combination of the following elements at the ground level: a. Retail, commercial, or office uses that occupy at least SO percent of the building's lineal frontage along the right-of-way; or b. A IS-foot-wide strip of Type III landscaping along the base of the facade; or c_ A decorative grille or screen that conceals interior parking areas from the right-of-way. (7) Facades of parking structures shall be articulated above the ground level pursuant to FWCC 22- 1635(c)(I). (8) When curtain wall glass and steel systems are used to enclose a building, the glazing panels shall be transparent on 50 percent of the ground floor facade fronting a right-of-way or pedestrian area_ (9) Chain-link fences shall not be allowed. Barbed or razor wire shall not be used. (10) For residential uses, subsections ~ @}ffi} through fa*91 WQl}, WE+B Willi, ~ W(H}, €a1841 (a)(16), Wfl-6t ~), and ~ (ilil2} of this section shall apply_ Church Use, Development Standards, and Community Design Guidelines - Code Amendments \2111/08 (d) For all residential zones. ( I) Nonresidenttal uses_ Subsections ~ wru through ~ ~ and ~ (illlli through ~ @){J.2l of this section shall apply. (2) Non-smgle-family residential uses except for zero lot line townhouse residential uses and attached dwelling units. Subsections ~ Wil) through (a1fl-+-) fuK1.2.1 of this section shall apply. (3) Zero lot line townhouse residential uses and attached dwelling units. Subsections ~ (iiliill, fa*l-B Uili:..Ul through ~ ~, and ~ ~f this section shall apply. (Ord. No. 96-271, 9 3, 7-2-96; Ocd_ No_ 99-333, 9 3, 1-19-99; Oed. No_ 00-382, ~ 3, 1-16-01; Oed. No_ 03-443,93,5-20-03; Ocd_ No. 05- 506, ~ 3, 10-18-05; Oed. No_ 06-515,93,2-7-06; Ocd_ No. 07-554, ~ 5(Exh. A(15)), 5-15-07; Ocd_ No_ 07-559,9 J(Exh. A), 7-3-07) 22-1639 Io.stitutional uses. In all zoning districts where such uses are permitted the following shall apply: (I) FWCC 22-1634, 22-1635 and 22-1636. (2) FWCC 22-1638(a}(I), (a)(2), (a)(5) through ~ Will and WfA ~ through ~ (ili1Q}. (3) Building facades that exceed 120 feet in length and are visible from an adjacent residential zone, right-of-way or public park onecreation area shall incorporate a significant structural modulation (offset). The minimum depth of the modulation shall be approximately equal to 10 percent of the total length of the subject facade and the minimum width shall be approximately twice the minimum depth. The modulation shall be integral to the building structure from base to roofline_ (4) Roof design shall utilize forms and materials that avoid the general appearance of a "flat" roof. Rooflines with an integral and obvious architectural pitch are an approved method to meet this guideline. Alternative distinctive roof forms such as varied and multiple stepped rooflines, architectural parapets, articulated cornices and fascias, arches, eyebrows, and similar methods will be considered by the director; provided, that the roof design minimizes unintenupted horizontal planes and results in architectural and visual appeal. . (5) Alternative methods to organize and shape the structural elements of a building and provide facade treatment pursuant to FWCC 22-1635(b) and/or subsection (3) of this section will be considered by the director as part of an overall design that addresses the following criteria: a_ Facade design incorporates at least two of the options listed at FWCC 22-1635(b); b_ The location and dimensions of structural modulations are proportionate to the height and length of the subject facade, using FWCC 22-1635(b) and subsection (3) of this section as a guideline; c. Facade design incorporates a majority of architectural and accessory design elements listed at FWCC 22-1635(c)(2) and maximizes building and pedestrian orientation pursuant to FWCC 22-1636; and d. Overall building design utilizes a combination of structural modulation, facade treatment, and roof elements that organize and vary building bulk and scale, add architectural interest, and appeal at a pedestrian scale, and, when viewed from an adjacent residential zone, right-of-way, or other public area, results in a project that meets the intent of these guidelines. (6) The director may permit or require modifications to the parking area landscaping standards of FWCC 22-1638~ @1(21 for landscape designs that preserve and enhance existing natural features and systems; provided, that the total amount of existing and proposed landscaping within parking area(s) meets the applicable square footage requirement of Article XVU, Landscaping, and the location and arrangement of such landscaping is approved by the director. Existing natural features and systems include environmentally sensitive areas, stands of significant trees and native vegetation, natural topography and drainage patterns, wildlife habitat, migration corridors, and connectivity to adjacent habitats. (7) Lighting fixtures shall not exceed 30 feet in height and shall include cutoff shields. (Ord_ No_ 03- 443,93,5-20-03; Ord_ No_ 06-515,93;2-7-06; Oed. No_ 07-554, S 5(Exh_ A(15)), 5-15-07; Ord_ No. 07-559,9 3(Exh_ A), 7-3-07) Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12117/08 22-l640 Design criteria for public on-site open space. The following guidelines apply to public on-site open space that is developed pursuant to Article XI, DivIsion 8, of this chapter. All open space proposed under this section shall meet the definition of public on -site open space as set forth in this article and all of the following criteria: (I) The total minimum amount of open space that shall be provided in exchange for bonus height is . equal to 2.5 percent of the "bonus" floor area, in gross square feet; provided, that the total open space area shall not be less than 500 square feet. (2) The open space may be arranged in more than one piece if appropriate to the site context, as determined by the director. (3) The open space shall abut on, or be clearly visible and accessible from, a public right-of-way or pedestrian pathway. (4) The open space shall be bordered on at least one side by, or be readily accessible from, structure(s) with entries to retail, office, housing, civic/public uses, or another public open space. (5) The open space shall not be located on asphalt or gravel pavement, or be adjacent to unscreened parking lots, chain-link fences, or on-site blank walls, and may not be used for parking, loading, or vehicular access_ (6) The open space shall be sufficiently designed and appointed to serve as a major focal point and public gathering place. It shall include a significant number of pedestrian-oriented features, furnishings, and amenities typically found in plazas and streetscapes, and as defined in this article, such as seating or sitting walls, lighting, weather protection, special paving, landscaping, trash receptacles, and bicycle racks_ In \lddition, the open space(s) should provide one or more significant visual or functional amenity such as a water feature, artwork, or public restroom, and should allow for active uses such as vending, fanners' markets, live performing arts space, and art shows_ (Ord. No_ 96-271, ~ 3, 7-2-96; Ord. No_ 99- 333, ~ 3, 1-19-99; Ord. No. 00-382, ~ 3, L-16-01; Ord. No. 03-443, ~ 3, 5-20-03; Ord. No. 06-5L5, ~ 3,2- 7-06; Ord_ No_ 07-554, ~ 5(Exh_ A(t5)), 5-L5-07) 22-1641 Design for cluster residential subdivision lots. (a) Garages shall be provided for all residential lots ex.cept if the lot is in a multifamily zone_ (b) Front entryways should be the prominent feature of the home_ Attached garages should not compose more than 40 percent of the front facade of the single-famiLy home if the garage doors are flush with the front facade, or will be set back a minimum of five feet from the rest of the front facade. Detached garages should also be set back a minimum of five feet from the facade_ (c) [f garage access is provided from alleys, the front yard setback can be reduced to 15 feet. (d) Each dwelling unit shall be intended for owner occupancy. (Ord_ No. 01-381, 9 3, 1-16-01; Ord_ No_ 03-443, ~ 3, 5-20-03) 22-1642 - 22-1650 Reserved. K:\2008 Code AmendmenlS\Allowable Church Zones\LUTC\Community Design Guidelines.doc Church Use, Development Standards, and Community Design Guidelines - Code Amendments 12/17/08 ;! 6 rn. '"'l c:: f-< .g 0 u Z QJ Q '" '" ~ :s .E rn. 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E b ~ ~.= ',,0 <C <( ~~ ~ v ~ ,.."! -0 -l "3 1! t""- o :J ~ ~ ~- U 0 .. -; "a ~ I ~ 0 u ii D- '" U "0 t""- v 42 (; ~ ~ '" _5 '" '" .;, U "- 'Lo"- '" '" 0 Qj CIJ '" (j Cl -0 i:: 2 z x :; CIJ (J -0 CJ '" S.:l.:lEas oUIl(Jed <-- ~ z: <'5 00 6h 'u ~ P.:lJlObJH M N .... :r:: '" '" -;;; ~ ~ ~ " '" OJ Cl ... CIl G C;- o ~ 00 f- -2 u ;un\.:lIU\S :J ::1 <U :;! ~ oS "0 JO 1I1olJH '" 2 OJ c: 0 .9 0 N U -0 .r: -0 co JEJH ~ c t:: ::I '" 's .r: "," U -0 .... OJ .... I.. ~ >~~:: E '" ::l s:: P;UlObJH -~M"'" <( Cl .c '"0 . . t .~ is ....N("\l,("t U ;aNNN OJ "," I , I "'" '" ..8 0 X S~Of.L "'IIl~:rn :::---.0 U ::::> :2 ~V\\OOO ::::~<7<-;' 00 .c t- -NMN 0 U 00 CIJ -:N('4N 0 .... I ...::: ~ ",. ~ ::J N .. ",. .c N E- u ~ U 0 .t CITY Of FEDERAL WAY PLANNlNG COMMlSSION January 7, 2009 7:00 p.m. City Hall Council Chambers MEETlNG MINUTES Commissioners present: Merle Pfeifer, Lawson Bronson, Wayne Carlson, Sarady Long, and Tim O'Neil. Commissioners absent: Hope Elder and Torn Medhurst (both excused). Staff present: Community Development Services Director Greg Fewins, Planning Manager Isaac Conlen, Senior Planner Margaret Clark, Senior Planner Janet Shull, Contract Planner Jim Harris, Contract Planner Lori Michaelson, Interim Parks, Recreation, and Cultural Services Director Steve Ikerd, Assistant City Attorney Peter Beckwith, and Administrative Assistant E. Tina Piety. Chair Pfeifer called the meeting to order at 7:00 p.m. ApPROV AL OF MINUTES The minutes of November 19, 2008, were approved. AUDIENCE COMMENT None AoMINISTRA TlVE REpORT Me Fewins informed the Commission that the City Council as adopted the 2009/2010 budget. The Department will not know until February if we will have funds for contract planners, which would affect the Planning Commission Work Program. Staff plans to have the Work Program ready in February. This may be a two year Work Program because of the state mandated review/update of the comprehensive plan. COMMISSION BUSINESS PUBLlC HEARING Continued - Clearing, Grading, and Tree Retention Code Amendments Ms. Shull delivered the staff report. Staff met with the Master Builders Association on December 2, 2008, and received written public comments that were passed on to the Commissioners. Recently, staff distributed a second draft of the code amendments to interested parties for further review and comment Staff requested that the public hearing be continued to January 21, 2009, in order to incorporate any comments on the second draft. The hearing was opened to public comment Peter Townsend - He received a copy of the second draft of the code amendments, but is not sure why. He is not sure if the proposed amendments apply to property owners or developers. He does have concerns about trees and view corridors. What can a property owner do if a neighbor plants a tree that grows up to impede a view? Brant Schweikl. Schweikl and Associates. PLLC - He has reviewed the second draft He is still concerned about the 3: I slope issue. On his project, they have significant slopes. He stated that a K~\Planning Commissioo\lOO9\Meetmg Summary 01-07 -09 _doc Planning Conmmsion Minutes Page 2 January 7. 2009 3: I slope would require a rockery while a 2: I slope would not A 3: I slope would not leave any flat, usable land in a home's back yard. This is a significant issue because there is little flat land left in Federal Way. Otherwise, he applauds the staff for the proposal to allow mass grading. Commissioner 0' Neil commented that it is his understanding that the proposed amendments would not be retroactive and are intended for undeveloped lots. Ms. Shull agreed that the proposed amendments are intended for new development She also stated that the proposed amendments do not deal with view corridors and the city does not currently have any regulated view corridors. Commissioner O'Neil asked if there is a process for projects with unique circumstances. Ms. Shull replied that the proposed amendments include a modification process that projects with unique circumstances could utilize. Modification requests are typically done at the same time as the rest of the review process. Commissioner Carlson asked iJthe 3: 1 slope was chosen for aesthetic or stability reasons. Ms. Shull it is mainly for aesthetic and not necessarily for stability reasons. A 3: I slope can be landscaped more easily than a 2: 1 slope. The public hearing on the Clearing, Grading, and Tree Retention Code Amendments was continued to the Planning Commission meeting on Wednesday, January 21, 2009, in the City Hall Council Chambers. PUBLIC HEARlNG - Churches & Fa~ade Modulation Code Amendments Mr. Harris delivered the staff report. There are five proposed amendments relating to: church use and development standards; height in the Suburban Estates (SE) zone; and design guidelines, including fayade modulation. There are also some housekeeping amendments to make text consistent and clarifY church parking regulations. The proposed amendments include a change of the maximum permissible height in the SE zone from 35 to 30 feet This would make the height in the SE zone consistent with the maximum permissible height for single-family residences in other residential zones. The proposed amendments would allow churches in all zones. Currently they are not allowed in Commercial Enterprise (CE), Office Park (OP), or Professional Office (PO) zones. The City received one comment from Brooklake Church stating they are in support of the proposed amendments. The City has been recei ving requests to allow churches in existing tenant spaces, many of them in the OP and PO zoning districts where the use is not currently permitted. Churches are compatible with other permissible uses in the CE, OP, and PO zoning districts. They generate traffic at different times than retail and commercial uses, which results in better utilization of shared parking areas. Staff is also proposing some housekeeping amendments that would make regulations for churches consistent in all zones. The proposed amendments would require significant structural modulation (offset) for certain building facades which exceed 120 feet in length and are subject to the City's Community Design Guidelines. These are consistent with a previous code amendment adopted for institutional uses. As buildings become taller, building facades need to be longer. The hearing was opened to public comment. Kathryn Kleber, Keller Williams Realty - She is the real estate agent for The Center (former King County Courthouse). She has had a number of inquires and over 50 percent have corne from churches. This would be an excellent place for a church because it has a large event hall and over 54 parking spaces. However, the OP zone does not allow churches. For this reason, she supports the proposed amendments. K.\Planning Commisi1on'.!OO9\Meeting Sun.nary 01.o1-()q.doc Planning CommissIOn Minutes Page: 3 January 7, 2009 Commissioner Long asked If a parking analysis will be required t'Or churches in the office zones. Mr. Harris replied that a transportation management plan \\/111 be required. Commissioner Bronson moved (and it was seconded) to adopt the amendments as proposed. The motion passed unanimously. The public hearing on Churches and Fayade Modulation Code Amendments was closed. PUBLIC HEARING - Adult Family Homes, Social Service Transitional Housing, Day Care, Home Occupation Occupations, and Other Code Amendments Ms. Michaelson delivered the staff report. The proposed amendments address the following: · A request to amend regulations pertaining to social services transitional housing; · Regulations pertaining to adult family homes and family day care, for consistency with federal and state law related to these disabled populations; · Related changes and updates pertaining to commercial day care, home occupations, certain group homes; and · Other minor, non-substantive text amendments, in order to clarity, simplify, and improve readability. Adult family homes are not addressed in current code, but are allowed in practice. The proposed amendments are modeled after the current codes related to in-home day care. The proposal will codity City practice, clarity procedures, and comply with applicable laws. Adult family homes must be operated as part of a principal residential use. They must meet all state and local licensing, zoning, building, housing, and fire regulations that apply to the underlying type of housing. If the lot/structure is legally nonconforming, the adult family home may be approved through Process [[[ (otherwise no zoning process). City business license and state license applies. No more than two non-resident employees or workers are allowed and one off-street parking space is required for each worker. No exterior alterations related to the adult family home are allowed and any interior alterations must be customary to the residential use. ) Social Service Transitional Housing is temporary housing provided by non-profit social service agencies (i.e. emergency shelters, homeless shelters, domestic violence shelters, etc.). In the current code there are two "types." Type A where the maximum number of residents is consistent with the family definition and Type B where the number of residents is not consistent with family definition. Under the proposed amendments, this use will be permitted outright in all zones where residential use is permitted, if the number of residents does not exceed the maximum allowed under the FWCC definition of "family." If the number of residents exceeds the family definition, then the use mustbe approved under Chapter 22, Article Xl, "District Regulations" (use zone charts). References to Type A and B would be deleted as subcategories because they would no longer be necessary. Regulations would be tailored for density and separation requirements to address mixed-use as well as stand-alone developments. Mixed-use would include the same density limit as applies in multi-family residential zones. Stand-alone would include a determination of the number of residents as part of the existing case-by-case determination of density. The proposed amendments clarify that separation requirements apply only to stand-alone facilities, as it is not necessary between mixed-use developments. A note on the multi-family residential zone chart would state that the Social Service Transitional Housing must be in a multifamily complex (not a stand alone). The proposed amendments for day care would allow adults as well as children to be served in an in-home day care for some part of the 24-hour day. The proposed amendments would allow in-home day care serving up to 12 children or adults as an outright permitted use in any zoning district in conjunction with a permitted residential use. The proposed amendments clarify that the operator (owner or renter) must be a resident of the subject property where day care is located and they remove requirements pertaining to off- K\Planomg Commi~sion\2009\M<Xting Summary 0 1-07..09 doc Planning Comrrussion Minutes Page 4 January 7. 2009 street passenger loading area, fencing, and traffic mitigation for consistency with state regulations. The use zone charts pertaming to in-home day care tacillties for 12 or fewer attendees would be deleted and the remaining charts that pertain to facilities for 12 or more attendees would be retitled "Day Care Facilities, CommerciaL" Use process HI would apply to all commercial day care tacilities (those with 12 or more attendees) and a requirement would be added that the site be designed to reduce impacts on residential areas. In the proposed amendments, the existing "Class [" and "Class If" for home occupations are deleted from the definitions since Class IT is superseded by family day care and Class I becomes basic <'Home Occupations_" Changes to regulations include Clarification that the dwelhng unit where the business is located must be the business owner's primary residence and the business must be carried on by a resident family member. The proposed amendments allow deliveries by commercial vehicles weighing up to 26,000 lbs. gross vehicle weight rating (from the state definition) in place of the current 10,000 Ib limit. The subcategories <<[[A" and "liB" have no clear purpose, as the regulations are the same for both, so they are deleted, leaving "Type IT." A criterion is added to all charts for determining the number of residents and dwelling units_ Process I is established for determining the appropriate group home classification in certain cases (currently "director's discretion"). The proposed amendments state that the maximum number of group home residents is determined through the applicable review process. The hearing was opened for public comment and the following letter was read into the record: Planning Commissioners: 1/7/09 I am sorry for not being able to stay for public comment as I have another meeting to attend this evening. I would like to thank you for reviewing the Federal Way city codes for Transitional Housing and ask that you approve the suggested amendments to the code as presented. FUSION's transitional housing program has been serving homeless women and children since 1994. We hope that you will make the proposed changes to the city code to allow us to continue providing the services for those in need within our community. Thank you so much for your time and efforts on our behalf. Peggy LaPorte FUSION, Founder Commissioner Bronson noted that the proposed amendments for adult family homes state no exterior alterations, but what if they need to add a ramp for a wheelchair? Ms. Michaelson replied that alterations and improvements to comply with ADA needs would be allowed the same as any residential structure. Commissioner Carlson asked what if neighborhood covenants go against the Federal Fair Housing Act. Mr. Beckwith replied that would be between the covenant holders and the federal government and the court would decide. The City would not become involved in such a dispute. Commissioner Long asked in regards to traffic impact fees, would a family day care be exempt from traffic mitigation? Ms. Michaelson replied that she will have to check the RCW, but she believes the City cannot require traffic mitigation specifically for in-home family day cares, although it may apply to the underlying use. Commissioner Carlson moved (and it was seconded) to adopt the amendments as proposed. The motion passed unanimously. The public hearing on Adult Family Homes, Social Service Transitional Housing, Day Care, Home Occupations, and Other Code Amendments was closed. K:\Planning Conmss:ion\lOO9\.'vIeeting SummazyOt -07..()9.doc Planmng ComnU,stOll Minutes Page 5 January 7,2009 STUOY SESSrON - Park Impact Fee Ms. Clark delivered the staff report. A Park Impact Fee is paid by new development tor park-related facilities to serve new development and t(lr "system improvements." System improvements are park land acquisition: site Improvement; park plannmg. design, and engineering; and/or a facility/park outside the development that provides services to the community at large (e.g., community center or community park). The fee can be spent only for public facilities included in the City's capital facilities plan and comprehensi ve plan. In general all residential development is required to provide open space, with senior housing either exempt or on a case-by-case basis. Should all current open space requirements be replaced by a park impact fee (note that landscaping and required trees are not considered open space)? [fthe City wants open space required on-site; how much and what kind? Ms. Clark asked Commissioners if they think it is important to require some kind of open space on-site. Currently, City open space regulations vary depending upon the type of project (i.e. subdivisions, multi-family development, mixed-use development, etc.). There are different kinds of open space (i.e. recreational, passive, critical [environmental) areas, etC.). A park impact fee could be used as a stand-alone fee and/or combined with required on-site open space. Commissioner Bronson recalled seeing a parks study not too long ago. He asked how much land the City has to develop new parks. Does the City need more land or should we develop what we have and how much would it cost and who would pay. He does not think it would be fair to require a developer to pay a fee for a park that may be miles away from the development. Ms. Clark replied the City could require the park impact fee to be used in the park planning area the development is located in. Commissioner 0' Neil asked regarding standard plats, they are required to provide 15 percent open space or a fee-in-lieu. [s the water retention pond included? Ms. Clark replied the water retention pond is normally not part of open space. Commissioner O'Neil asked how would the fee-in-lieu impact the tree canopy requirement. Ms. Clark replied the tree canopy requirement is different, but trees can be placed in the open space. Commissioner O'Neil asked how the amount of the 15 percent is determined. Ms. Clark replied it could be a calculation based upon the appraised or assessed value of the property. Commissioner Carlson commented that he would like to see a distinction between recreational space and open space. He believes all residential projects should have some open space (for aesthetics and to 'soften' the appearance of the project), but it does not have to be recreational space. The City has a number of neighborhood and regional parks residents can use for recreation. He feels the recreational open space should be calculated per dwelling unit. Commissioner Bronson commenteQ that he had lived in neighborhoods in San Francisco where the homes had no, or tiny, yards, but plenty of neighborhood parks. He understands the desire for aesthetic open space, but if children cannot play in the open space, the funds would be better spent on a park children can play in. Commission Long asked if the park impact fee could be used to pay for improvements at existing parks. Ms. Clark replied that she believes it can. He then commented that he would rather have a well maintained, safe park that children can play in as opposed to "just" open space. Commissioner Carlson stated that the definifion for open space should include stormwater projects that use low impact development, such as a rain garden. Ms. Clark agreed. Chair Pfeifer how did the City arrive at the 15 percent open space requirement; is it a standard? Ms. Clark replied that the City adopted the code from another jurisdiction at the time of incorporation and the 15 percent open space requirement was in that code and has not been changed. Chair Pfeifer asked what are K:\Planning Comrrusiion\lOO9\Meetlng Sunmacy OI..()7 ..o9,doc Planning CommissIOn Minutes Page 6 January 7. 2009 other jurisdictions doing in regards to a park impact fee. Ms. Clark replied that a number of cities are going to the park impact fee system. There is a distinction between "system improvements" and "on-site improvements." Developers would provide on-site improvements (some greenery, some bufters) and then would pay towards the park impact fee. Chair Pfeifer asked how the park impact fee will be calculated. Ms. Clark replied that the Parks consultant is researching two calculation methods. Chair Pfeiter asked if current projects (such as the Federal Way Village and Symphony projects) would be grandfathered. Mr. Fewins replied that Federal Way Village is vested arid would not be affected and the Symphony project is not vested and could be affected. The study session on the Park Impact Fee was closed. ADDITIONAL BUSINESS Chair Pfeifer announced that Alternate Commissioner King resigned from the Commission in order to pursue other interests. AUDlENCE COMMENT None ADJOURN The meeting was adjourned at 9:00 p.m. KIPlann;ng Commis,;onl2009IMecling SunVna'1' 01-01-09.doc COCNClL MEEHNC DATE: fd,j,,!l.fY 17. '99<;1 Ma.yc,no).1--OtJ1 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL HEM #: ~ 0 .e... St:6JECT: Amendments to Federal Way City Code (FWCC) Chapter 22 "Zoning," regarding adult family homes, social service transitional housing, day care, home occupations, and related amendments. POLley QliESTlON: Should the City approve amendments to the FWCC Chapter 22 "Zoning. " regarding adult family. horne5'. social service transitional housing. da}' care. home occupations. and related amendments? COMMIITEE: Land Userrransportation Committee (LUTe) MEETING DATE: February 2,2009 Co\. TEGORY: % Consent I8J Ordinance o City Council Business 0 Resolution STAFF REPORT By: Contract Senior Planner Lori Michaelson o Public Hearing o Other .. _~.E.~:r~_C:9.~'!.l!i~!>~_Y_~~~P~~~~_~_~~i<:~~_.__ Background: The proposed amendment addresses a request to amend zoning regulations pertaining to social service transitional housing included in the 2008 Planning Commission Work Program, and other related topics, including adult family homes, family day care, commercial day care, home occupations, and group homes. The amendment will allow family-occupied social service transitional housing as an outright permitted residential use; update the code for consistency with federal and state law related to disabled populations such as in-home child care and adult family homes; allow adults as well as children to be served in in-home day care settings; and address other updates and clarifications as deemed necessary. The Planning Commission conducted a public hearing on January 7, 2009, and recommended that the City Council approve the proposed amendments as recommended by staff The Planning Corrunission recommendation is attached as Exhibit A to the adoption ordinance. Attachments: (I) Draft Adoption Ordinance with Exhibit A - Proposed Amendments as Recommended by the Planning Conunission; (2) Staff Report to the Planning Commission for the December 17,2008, Public Hearing (postponed to January 7, 2009) (the staff report is located in a binder in the City Council offices); and (3) Draft Minutes of the January 7, 2009, llanning Commission Public Hearing. Options Considered: (1) Adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption Ordinance; (2) Adopt the Planning Commission' s recommendation as modified by the LUTC; or (2) Do not adopt the amendments. STAFF RECOMMENDATION: Staff recommends that the Council approve Option # I; adopt the Planning Commission's recommendation as shown in Exhibit A e Draft Adoption Ordinance. ClTY MANAGER ApPROVAL: DIRECTOR ApPROVAL: &rJf Corrunittee Council COMMITTEE RECOMMENDATION: Forward Option # . adopt the Planning Commission's recommendation as shown in Exhibit A to the Draft Adoption Ordinance to full uncil, Fe!l1Y 17, 2009, for first reading. ~~::5r~::'- ~erreu~~::::r DiSt~~~~mber PROPOSED COUNClL MOTlON(S): , 1ST REAOlNG OF OROlNANCE (2117/09): [move to forward the ordinance to a second reading for enactment on the March 3.200~consentagenda. 2ND READlNG Of ORDINANCE (3/3/09): .'[ move approval of the LUTC's recommendation to approve the code amendments. which are attached as Exhibit A to the Adoption Ordinance. .. (BELOW TO BE COMPLETED BY CITY CLERKS OFF/CE) COUNCIL ACTION: o APPROVED OENlED J T ABLEOIOEFERREDINO ACTION Y. MOVED TO SECOND READING (ordinances on!J;J REVISEO - 02106/1006 COUNClL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # 3. \-,. O,\- K.\2008 Code AmendmcnlsIHome Oc & Adult Fanuly\LUrC'Agenda DIII.doc CITY OF FEDERAL WAY ORDINANCE NO. 09- AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASffiNGTON, RELATING TO ADULT FAMILY HOMES, FAMILY AND COMMERCIAL DAY CARE, SOCIAL SERVICE TRANSITIONAL HOUSING, HOME OCCUPATIONS, GROUP HOMES, ETC.; AMENDING FEDERAL WAY CITY CODE (FWCC) CHAPTER 22 ZONING ARTICLE I IN GENERAL SECTION 22-1; ARTICLE XIlI SUPPLEMENTARY SECTIONS 22-978, 22-979, 22-980, 22- 980.5, 22-1068, AND 22-1069; AND ARTICLE~XI DISTRICT REGULATIONS DIVISIONS 1 THROUGH 10 SEcnONS 22-603, 22-604, 22-633.5, 22-637, 22-638, 22- 668.5, 22-669.5, 22-672, 22-673, 22-697, 22-724, 22-726, 22-727, 22-754, 22-759, 22-760, 22-799,22-810, 22-811, 22-812, 22-830, AND 22-870. WHEREAS, the City recognizes the need to periodically modify the Federal Way City Code Chapter 22, <<Zoning," in order to conform to state and federal law, codify administrative practices, clarify and update zoning regulations as deemed necessary, and improve the efficiency of the regulations and the development review process; and WHEREAS, it is in the public interest for the City Council to adopt regulations allowing adult family homes in any zoning district in conjunction with a permitted residential use, as required by state law; establishing regulations for adult family homes similar to in-home day care; redefining "family child care home" to "family day care," modifying related regulations for legal consistency and expanding this use to allow adults as well as children; clarifying the development standards for commercial day care, including site design criteria to reduce impacts on adjacent residential areas; allowing family-occupied social service transitional housing as an outright permitted residential use, the same as any single family residential use; amending development standards for non-family-occupied social service transitional housing to address both mixed use and stand-alone developments in commercial zones; clarifying definitions, processes, and regulations pertaining to group homes, including but not limited to decisional criteria for determining the maximum number of residents; and allowing home occupations to utilize delivery vehicles as normally associated with residential uses; and WHEREAS, the adoption of other code amendments, including but not limited to, new and updated definitions, updates consistent with previous amendments or for internal consistency, and other clarifications and corrections will help implement the principal amendments, comply with applicable law, and increase code efficiency; and WHEREAS, this ordinance, containing amendments to the text of Chapter 22 "Zoning," of the Federal Way City Code (FWCC), has complied with Process VI review pursuant to FWCC Section 22-216; and J Ord No. 09 - . Page I WHEREAS, an Environmental Determination of Nonsignificance (DNS) was properly issued for the Proposal on November 29, 2008, and no comments or appeals were received and the DNS was finalized on December 29,2008; and WHEREAS, the Planning Commission properly conducted a duly noticed public hearing on these code amendments on January 7, 2009, and forwarded a recommendation of approval to the City Council; and the Land Useffransportation Committee of the Federal Way City Council considered these code amendments on February 2, 2009, and recommended adoption of the text amendments as recommended by the Planning Commission; Now, THEREFORE, THE CITY COUNClL OF TIlE CITY OF FEDERAL WAY DOES HEREBY ORDAlN AS FOLLOWS: . Section 1. Findings. The City Council of the City of Federal Way makes the following findings with respect to the proposed code amendments. A. These code amendments are in the best interest of the residents of the City and will benefit the City as a whole by codifying current city practices; addressing emerging land use issues; increasing code clarity; improving internal consistency and the efficiency of the development review process; and reducing regulatory requirements without adversely affecting the City. B. These code amendments support the public interest by reducing code conflicts, inconsistencies, or omissions relative to state law; promoting non-institutional housing opportunities for persons with impairments or other special needs; treating family-occupied social service transitional housing the same as any other residential use; and by applying similar regulations to similar uses. C. These code amendments comply with Chapter 36.70A RCW, Growth Management. D. These code amendments are consistent with the intent and purpose of FWCC Chapter 22 "Zoning," and will implement and are consistent with the applicable provisions of the Federal Way Comprehensive Plan. E. These code amendments bear a substantial relationship to, and will protect and not adversely affect, the public health, safety, and welfare. . F. These code amendments are in the best interests of the residents of the City of Federal Way. Section 2. Conclusions. Pursuant to FWCC Sections 22-216 and 22-528, and based upon the Findings set forth in Section 1, the Federal Way City Council makes the following Conclusions of Law with respect to the decisional criteria necessary for the adoption of the proposed amendments: I. The proposed FWCC text amendments are consistent with, and substantially implement, the following Federal Way Comprehensive Plan goals and policies: LUP4 Maximize efficiency of the development review process. Ord No. 09 - , Page 2 LUG3.l Provide a wide range of housing densities and types in the single-family designated areas. LUP 15 Protect residential areas from impacts of adjacent non-residential uses. LUP21 Allow and encourage a variety of multiple-family housing tyVes In designated commercial areas, especially in the City Center Core and City Center Frame areas. LUP28 Provide for a mix of commercial and residential in commercial areas and in limited, appropriate locations in commercial enterprise areas. LUPJO Ensure compatibility between non-residential developments and residential zones by regulating height, scale, setbacks, and buffers. 2. The proposed FWCC text amendment bears a relationship to the public health, safety, and welfare because it establishes development regulations for adult family homes not provided in current code; complies with statutory requirements for adult family homes and family day care homes; provides non-institutional residential and day care opportunities for adults with special needs; and de institutionalizes family-occupied social service transitional housing by treating it the same as any residential use. And 3. The proposed amendment is in the best interest of the residents of the City because it codifies current practice, updates the code relative to previous amendments, relaxes and simplifies codes where possible without adversely affecting the City, and increases the efficiency of the code and the development review process. Section 3. Amendment. FWCC Section 22-1, "Definitions," pertaining to "adult family home," "class and class II home occupations," "day care facility," "domestic violence shelter," "essential public facility," "family child care home," "group homes type n, II-A, II-B, and HI," "social service transitional ~lOusing" and "special needs housing;" Article XHI, "Supplementary," pertaining to sections 22-978 "Group Homes," 22-979 "Social Service Transitional Housing," 22-980 "Family Day Care," and 22- 980.5 "Adult Family Homes," 22-1068 "Horne Occupation" and 22-1069, "Class [[ Horne Occupation;" Article XI, "District Regulations," pertaining to Social Service Transitional Housing, sections 22-633.5, 22-669.5, 22-727, 22-760, and 22-811; Article XI, "District Regulations," pertaining to Day Care Facilities, sections 22-603, 22-604, 22-637, 22-638, 22-672, 22-673, 22-697, 22-724,22-754,22-799,22- 812, 22-830, and 22-870; and Article XI, "District Regulations," pertaining to Group Homes, sections 22- 668.5, 22-726, 22-759, and 22-810 are amended as set forth in the attached Exhibit A. Ord No. 09 - , Page 3 Section 4. Severability. The provisions of this ordinance are declared separate and severable. The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance, or the invalidity of the application thereof to any person or circumstance, shall not affect the validity of the remainder of the ordinance, or the validity of its application to any other persons or circumstances. Section 5. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. Section 6. Effective Date. This ordinance shall be effective five (5) days after passage and publication as provided by law. PASSED by the City Council of the City of Federal Way at a regular meeting of the City Council on the day of ,2009. APPROVED: Mayor, Jack Dovey ATTEST: City Clerk, Carol McNeilly ApPROVED AS TO FORM: City Attorney, Patricia A. Richardson FrLED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDlNANCE No: K:\2008 Code Amendments\Home Oc & Adult Family\LUTC\Adoption Ordinance J.doc Ord No. 09 - . Page 4 Exhibit A FEDERAL WAY CITY CODE (FWCC) Chapter 22, "Zoning" Article I, In General, Section 22-1, Definitions and Article XIII, Supplementary District Regulations Related to Adult Family Homes, Social Services Transitional Housing, Family Day Care, Group Homes, Home Occupations, and Other Amendments Article XI, District Regulations Related to Social Services Transitional Housing 22-978,22-979,22-980,22-980.5, 22-1068, 22-1069, 22-633.5 (RS), 22-669.5 (RM), 22-727 (BN), 22-760 (BC), & 22-811 (CC-F) Article XI, District Regulations Related to Day Care Facilities - Commercial 22-603 (SE), 22-604 (SE), 22-637 (RS), 22-638 (RS), 22-672 (RM), 22-673 (RM), 22-697 (PO), 22-724 (BN), 22-754 (BC), 22-799 (CC-C), 22-812 (CC-F), 22-830 (PO), & 22-870 (CE) Article XI, District Regulations Related to Group Homes Type II 22-668.5 (RM), 22-726 (BN), 22-759 (BC), & 22-810 (CC-F) C:\Documents and Settings\darlenel\LocaI Settings\ T ernporary Internet F iles\ContentOutlook\B6HST I 39\Altemate Exhibit A cover sheetdoc Proposed Amendments to FWCC Chapter 22, Article l, "Definitions" Adulc (ami/\: hOllle means a resIdential home for which a pecson is licensed to provide l2.t;.r31D_a.Lcare. special care. room, and board to mOTe than one, but not more than six. adults who arc not related bv blood ~~ill!!rrlli~_tQ.Jll<';...P.1::~f.~glli)I.I>..(;lglll~.PJ:9_~j_<1Ll!gJ.!lG..~~!.~if~.~.Lh~!!!!!llh~L9 f r~ig.!:nl?it!..~lll.~"tl!ltii1ll}!JY home mav be no more than the total of the residents being provided services, plus a tamil\-' that includes at least one service provider. Any limitation on the number of residcnts resulting from this definition shall DQU)e .:!Imlic;sLt~!.Jh~_.~!~!!Lit~Q\,-L<LQ!:.~y.~!JJJ.!~__~i!y.tl.Q!..Il.m~_15,I!)Kr~.:!~onab k aCQQmglo<1!!tiQ..Q.;sJo<1i~~!h!!;<1 persons in order to atlord such persons equal opportunity to use and eniov a dwelling as required bv the Fair Housing Amendments Act of 1988. 42 use 3604(0(3 )(b). This defi.nition shall not be applied to the extent that \\iould cause a residential structure occupied bv persons with handicaps, as defined in the Federal Fair Housing Amendments Act of 1988. to be treated differently than a similar residential structure occupied by other related or unrdatcd individuals. See FWeC 22-980.5. Class! home occupation means those home bllsinesses that qualify as home oocupations under this zoning chapter, except family ehild oare homes. Class [[ home occuptltio.'l means those family child oare homes that qualify under FWCC 22 1069. Day care facility, commercial means the temporary, nonresidential care of persons in a residence or other structure on a recurring basis. See FWCC Article XI. District Regulations. Domcstic violencc shelters means housing for adult 'Nomen or men and their dependent children, if any, who are 'lictirns of domestio Yliolence perpetrated by the spouse, domestic partner or significant other of the adult victim. Essential public facility is any facility or conveyance that which has the f<lllowing attributes: (1) k-is ~ typically difficult to site due to unusual site requirements and/or significant public opposition; (2) k-is Is a necessary component of a system, network, or program which provides a public service or good; (3) k-is ~ owned or operated by a unit of local or state government, ~ private or nonprofit organization under contract with a unit of government or receiving government funding, or private firms subject to a public service obligation; and (4) It meets a general andl{)r speoific category for facility types or individual facilities listed below in Meets the following definitions of either a Class (aR4 or a Class II essential public faoilities facility: a. Class [ facilities are those facilities: Facilities of a county, regional or state-wide nature~ Those essential publio facilities intended to serve a population base that extends significantly beyond the boundaries of the city. Class I facilities, and which may include several local jurisdictions or a significant share of the Puget Sound regional population. SucR facilities and may include, but are not limited to, the following: I. State or regional education facilities (except minor branch facilities), including:~ R,research facilities~l th Y!!niversity branch campuses~, tit: and ~ommunity colleges~~ 2. State or regional transportation facilities), including:~ blight and/or standard rail .lines~l H:- ~ommuter terminals~l tit: +!Tansit centers~,jv,. and PQark-and ride lots in residential zones~~ 3. State or regional correctional facilities~~ Text Amendments to Adult Family Homes, family Day Care, Commercial Day Care, and Others 12/08/08.. Amendt~d 12!17!08 4. Soltd waste handling facilities (large scale), including:. i-:- +transfer stations and;-it: R[ecycling center~:~ 5. Sewage treatment plants:~ 6. Power plants; b. Class [( facilities are those facillties: Facilities of a local nature. Those essential public facillties that are intended to meet the service needs of the local community. In many cases Class II le€al facilities are tyPically characterized by providing some type of in-patient care, aSSistance, or monitoring: Such facilities and may include, but are not limited to, the following: 1. Substance abuse facilities~~ 2. Mental health facilities~~ J. Group homes/special needs housing:~ 4. Local schools, including::-+, ~Iementary school~;> ti-:- Mmiddle school~;, and ffi.., Hhigh school~:~ 5. Social service transitional housing, including::-+' ggomestic violence shelter~-;-> ti-:- Hhomeless shelter~;, and ffi.., W~ork-release. Family ehikl day care heme means a business regularly providing care during part of the 24 hour day to 12 or fewer children persons, including children and/or adults, and the children, if applicable, of the day care provider, in the family abode of the person qr persons under whose direct care the children those receiving care are placed. Family day care includes family day care homes for children as defined by RCW 35.63.170 and in home day care for adults. See FWCC 22-980. Group homes type [[ means housing for juveniles under the jurisdiction of the criminal justice system. Such groups include This definition includes housing for state-licensed group care homes or halfway homes for juveniles which provide residence in lieu of sentencing or incarceration, halfway houses providing residence to juveniles needing correction., or halfway homes for those selected to participate in state-operated work release and pre-release programs; but excludes full-time detention facilities. Any limitation on the number of residents resulting from this definition shall not be applied to the extent it would prevent the city from making reasonable accommodations to disabled persons in order to afford such persons equal opportunity to use and enioy a dwelling as required by the Fair Housing Amendments Act of 1988, 42 USC 3604(0(3 )(b). This definition shall not be applied to the extent that would cause a residential structure occupied by persons with handicaps, as defined in the federal fair housing amendments act of 1988, to be treated differently than a similar residential structure occupied by other related or unrelated individuals. Group homes are divided int-o the following types: See FWCC 22-978 and FWCC Article XL District Regulations. The director of community development services shall ha'lc the discretion to classify a group home proposing to serve juveniles convicted of the offenses listed under group home type III in this section as a group home type m, and any such home shall be sited according to the regulations contained 'Nithin type IH classification. Group homes type II A: Maximum number of 12 residents including resident staff. Group homes type II B: Thirteen or morc residents including residential staff. Maximum number to be determined on a case by case basis. The limitation on the number of residents in a group home type II shall not be applied if it prohibits the city from making reasonable accommodations to disabled persons in order to afford such persons equal opportunity to use and enjoy a dwelling as required by the Fair Housing t\mendments Act of 1988, '12 use 3601(t)(J)(b). }- Group homes type [[I means housing for adults that have been convicted of a violent crime against a person or property, 6f have been convicted of a crime against a person with a sexual motivation, or have been convicted or charged as a sexual or assaultive violent predator. +lwse This category includes Text Amendment; to Adult Family Homes, Family Day Care, Commercial Day Care, and Others I ::!:OS!OS - Amended 12f17!08 housing for individuals are under the jurisdiction of the criminal justice system,-Bf individuals who have entered a pre- or post-charging diversion program....QI... Such groups involve individuals selected to participate in state-operated work/training release and pre-release programs or similar programs; but excludes= Such category does not include full-time detention facilities. Social service transitional housing means facilities other than offices and group homes as defined in this chapter, operated by a nonprofit social ser'lice agcncy, licensed as required by the state, providing temporary and transitional housing to individuals on an as-needed basis, operated by a nonprofit social service agency, licensed as required by the state, including, but not limited to, emergency shelters, homeless shelters, domestic violence shelters, and other such crisis intervention facilities; but excluding offices and group homes as defined in this chapter. Any limitation on the number of residents in social service transitional housing shall not be applied if it prohibits the city from making reasonable accommodations to disabled persons in order to afford such persons equal opportunity to use and enioy a dwellin~ as required by the federal fair housing amendments act of 1988, 42 use 3604(0(3 )(b). This definition shall not be applied to the extent that would cause a residential structure occupied by persons with handicaps, as defined in the federal fair housing amendments act of 1988, to be treated differently than a similar residential structure occupied by other related or unrelated individuals. This classification includes domestic violenoe shelters as defined herein, except that such shelters wherein the t-otal number of residents does not exceed the maximum number allowed under the "family" definition may be permitted outright in all residential ~ (I) Type l\: Maximum number of rcsidents t-o be consistent with the maximum number of unrelated adults allo'Nedunder the zoning definition of family. (2) Type B: fLll social service transitional housing not meeting the definition of "Type l\," abo';:e. Maximum number to be determined on a case by case basis. The limitation on the number of residents in social service transitional housing shall not be applied if it prohibits the city from making reasonable accommodations to disabled persons in order to afford such persons equal opportunity to use and enjoy a dwelling as required by the Fair Housing Amendments "^LCt of lng, 12 use 3601(f)(3)(b). See FWCC 22-979 and FWCC Article XI, District Regulations. . Special needs housing means housing not specifically defined by this chapter, and which will be processed under the classification most closely related to the proposed use, as determined by the director of community development seryiccs. K:-"~OOS C{Jde Amendolt;ot>\Home 0:: & Adult Family\L.I.!TCSection n-Ldoc Tcxt Amcndmcnts to Adult Family Homes, family Day Carc, Commercial Day Care, and Others I :UOS!OS -- Amended 12/17/08 Proposed Amendments to FWCC Chapter 22. At,tide XIH, "Supplementary" 22-978 Group homes, A group home type [[ proposing to serve iuveniles convicted of the offenses listed under group home type [[[ must be approved under process I to be treated as a group home type II and not a group home type [[I. The maximum number of residents permitted in a group home will be determined on a case by case basis through the applicable review process. 22-979 Social service transitional housin2:. Notwithstanding any provision to the contrary, social service transitional housing where the total number of residents does not exceed the maximum number allowed under the definition of "family" may be permitted outright in all zones where residential use is permitted. Any social service transitional housing that exceeds the maximum number of residents allowed under the definition of "family" must be approved under FWCC Article XI; District Regulations. 22-980 Family day care. Family day care is permitted in conjunction with any residential use in any zoning district provided it meets all of the following criteria: . (1) The use must be operated as part of a principal residential use. (2) The use must be licensed by the state, if required. Family child day care homes as defined by RCW 43.215.0 lO must be licensed by the state department of social and health services. (3) All city licensing, zoning. building. housing, and fire regulations applicable to the underlying type of housing in which the use exists (i.e., single family residence, multifamily residence, etc.) must be met. (4) Lot size. building size. setbacks, and lot coverage must conform to those applicable to the zoning district. If the lot or structure is legallv nonconforming the family day care may be approved through process [[[ review. (5) No more than two persons who are not residents of the dwelling unit may be employed or work at the family day care at anyone time. (6) One off-street parking space must be provided for each nonresident employee or worker in addition to the spaces required by the zoning district for the residential use. A residential driveway may be used for this purpose. (7) The city may require an on-site passenger loading area. depending on the number and nature of the attendees and the extent and nature of existing street improvements. If located on a principal arterial street, an off-street passenger loading area must be provided. This requirement is waived for family child care homes if the department of early learning licensor certifies the home as providing a safe passenger loading area. (8) No exterior alterations are allowed to accommodate the family day care home, including slgnage. (9) Only those interior alterations customary to residential use shall be made. (lO) The applicant shall provide documentation that residents living immediately adjacent to the proposal have been notified of the proposal. or the applicant may provide stamped and addressed envelopes of the residents livihg immediately adjacent to the proposal and the city will notify the neighbors. (II) The family day care may be required to limit its hours of operation to reduce impacts on nearby residential uses. Text Amendments to Adult Family Homes, family Day Care, Conunercial Day Care, and Others 12/08i08 - Amended 12/17/08 22-980.5 Adult familv homes. Adult family homes are residential uses that are permitted in any zoning district where residential uses are permitted provided that they meet all of the following criteria: ( I) The use must be operated as part of a principal residential use. (2) The use must be licensed by the state, if required. (3) All city licensing, zoning, building, housing, and fire regulations applicable to the underlying type of housing in which the use exists (i.e., single family residence. multifamily residence. etc.) must be met. (4) Lot size, building size, setbacks, and lot coverage must conform to those applicable to the zoning district of the subject property. If the lot or structure is legally nonconforming, the adult family home may be approved through process [[I review. (5) No more than two persons who are not residents <lfthe dwelling unit mav be employed or work in the adult family home at anyone time. (6) One off-street parking space must be provided for each nonresident employee or worker in addition to the spaces required by the zoning district for the residential use. (7) No exterior alterations are allowed to accommodate the adult family home. including signage. (8) Only those interior alterations customary to residential use shall be made. 22-1068 Class [h({ome occupation. W ill A Glass--I. home occupation is permitted if it meets all of the following requirements: fB W The dwelling unit in which the business is located must be the primary residence of the business owner. (h} It The business is must be carried on exclusi'/cly by a family memberw who resides in the dwelling unit~~ ~ (U k-flas The use must have no outside storage, exterior indication, or.outside activity~~ f-4 @ It uses no The use must not involve those heavy equipment, power tools, or power sources which are not common to a residence; residential use. ~ W It has no pickup or delivery by commercial '.'ehicles. The use must not involve any pickups or deliveries by commercial vehicles over 26.000 pounds gross vehicle weight rating (GVWR) as defined in RCW 46.25.010. ~ (Q1t-dee5 The use must not include more than four persons per day corning to the subject property for goods or services~~ (4t W It creates no The use must not create any noise, dust, glare, Vibration, odor, smoke, or other impact adverse to a residential area. (b) ^ Class I (2) A home occupation which does not meet the requirements of subsection ~ ill of this section may be approved using process HI, if: fB W It will not harm the character of the surrounding neighborhood; ~ (h} It will not include outdoor storage llflEIIor operation of building materials, machinery, commercial vehicles, building materials. or tools that which will be visible or audible from or have an effect on other properties; and f-4 (U It does not create a condition which injures or endangers the comfort, repose, health, or safety of persons. Text Amendments to Adult Family Homes, Family Day Care, Commercial Day Care, and Others 12/08/08- Amended 12ilt/OS 22 1069 Class [( home occHpatioR. This section is rescinded and relocated with amendments to new FWCC Section 22-980, "Family Day Care. " ^ family child care home, an in home child care home occupation, is permitted if it meets all of the follo'.ving requirements: (1) The use must be operated as part of a principal residential use of the subject property by a resident of the subject property. (2) This use must be licensed by the State Department of Social and Health Ser',ices (3) Lot size, building size, setbacks, and lot coverage conform t{) those applicable to the zoning district. [fthe lot is legal, noncontorming, it may be approyed through a process [[[ revie'N. (-4) Not more than two persons not a resident of the dwelling unit may '.'.'ork for the Class II home occupation at anyone time. (5) One off street parlcing space is provided for each nonresident employee in addition to the spaces required by the zoning district for the residential use. The residential drive'l.'ay is acceptable for this purpose. (6) The city may require an on site passenger loading area, depending on the number and nature of the attendees and the extent and nature of existing street improvements. if located on a major arterial street, an off street dropoff/pickup must be provided. (7) In residential zones, no exterior alterations are allo'Hed to accommodate the Class II home occupation, includingsignage. Only those interior alterations customary to residential use shall be made. (8) The applicantshall provide documentation that residents Ii'.'ing immediately adjacent to the proposal have been notified of the proposal or the applicant may pro'lide stamped and addressed envelopes of the residents living immediately adjacent to the proposal and the city 'Nil! notify the neighbors. (9) In addition to satisfying conditions (1) through (8) of this section, a family child care home may also be required to meet the following conditions: a. Hour of operation and maximum number of attendees may be limited by the city to reduce impacts on nearby residential uses. b. .^, six foot sight obscuring fence or '.'cgetation may be required by the city if it is determined that the proposal adversely affects neighbors. c. .^.dditional traffic information or mitigation measures may be required if the community development director or public works director determines that the proposal may ad'.'ersely affect intersections or streets in the area. 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'-' :>C t-- "., 0- e- N ..b 0- 0) Z " <5 m 0- '" N ~ co ~ x ~ e- '-0> 0- e- C') 0- o Z "E o V) v-. o ~ -0 o CITY Of FEDERAL WAY PLANNING COMMISSION January 7, 2009 7:00 p.m. City Hall Council Chambers MEETING MINUTES Commissioners present: Merle Pfeifer, Lawson Bronson, Wayne Carlson, Sarady Long, and Tim O'Neil. Commissioners absent: Hope Elder and Torn Medhurst (both excused). Staff present: Community Development Services Director Greg Fewins, Planning Manager Isaac Conlen, Senior Planner Margaret Clark, Senior Planner Janet Shull, Contract Planner Jim Harris, Contract Planner Lori Michaelson, Interim Parks, Recreation, and Cultural Services Director Steve Ikerd, Assistant City Attorney Peter Beckwith, and Administrative Assistant E. Tina Piety. Chair Pfeifer called the meeting to order at 7:00 p.m. ApPROV AL OF MINUTES The minutes of November 19, 2008, were approved. AUDlENCE COMMENT None ADMINISTRATlVE REpORT Mr. Fewins informed the Commission that the City Council as adopted the 2009/2010 budget. The Department will not know until February if we will have funds for contract planners, which would affect the Planning Commission Work Program. Staff plans to have the Work Program ready in February. This ma y be a two year Work Program because of the state mandated review/update of the comprehensi ve plan. COMMISSlON BUSINESS PUBLlC HEARING Continued - Clearing, Grading, and Tree Retention Code Amendments Ms. Shull deli vered the staff report Staff met with the Master Builders Association on December 2, 2008, and received written public comments that were passed on to the Commissioners. Recently, staff distributed a second draft of the code amendments to interested parties for further review and comment. Staff requested that the public hearing be continued to January 21,2009, in order to incorporate any comments on the second draft. The hearing was opened to public comment. Peter Townsend - He received a copy of the second draft of the code amendments, but is not sure why. He is not sure if the proposed amendments apply to property owners or developers. He does have concerns about trees and view corridors. What can a property owner do if a neighbor plants a tree that grows up to impede a view? Brant Schweikl, Schweikl and Associates, PLLC - He has reviewed the second draft. He is still concerned about the 3: I slope issue. On his project, they ha ve significant slopes. He stated that a K.\Plannlng Commisslon\200q\Meetlng Summary OI-01--09.doc Planmng CommissIOn MlIlutes Page 2 January 7. 2009 3: I slope \vould reqUIre a rockery while a 2: I slope would not. A 3: I slope would not leave any fiat, usable land in a home's back yard. This is a significant issue because there is little flat land left in Federal Way. Otherwise, he applauds the staff for the proposal to allow mass grading. Commissioner O'Neil commented that it is his understanding that the proposed amendments would not be retroactive and are intended for undeveloped lots. Ms. Shull agreed that the proposed amendments are intended for new development. She also stated that the proposed amendments do not deal with view corridors and the city does not currently have any regulated vicw corridors. Commissioner O'Neil asked if there is a process for projects with unique circumstances. Ms. Shull replied that the proposed amendments include a modification process that projects with unique circumstances could utilize: Modification requests are typically done at the same time as the rest of the review process. Commissioner Carlson asked if the 3: I slope was chosen for aesthetic or stability reasons. Ms. Shull it is mainly for aesthetic and not necessarily for stability reasons. A 3: 1 slope can be landscaped more easily than a 2: 1 slope. The public hearing on the Clearing, Grading, and Tree Retention Code Amendments was continued to the Planning Commission meeting on Wednesday, January 21,2009, in the City Hall Council Chambers. PUBLlC HEARlNG - Churches & Fa~ade Modulation Code Amendments Mr. Harris delivered the staff report. There are five proposed amendments relating to: church use and development standards; height in the Suburban Estates (SE) zone; and design guidelines, including favade modulation. There are also some housekeeping amendments to make textconsistent and clarify church parking regulations. The proposed amendments include a change of the maximum permissible height in the SE zone from 35 to 30 feet. This would make the height in the SE zone consistent with the maximum permissible height for single-family residences in other residential zones. The proposed amendments would allow churches in all zones. Currently they are not allowed in Commercial Enterprise (CE), Office Park (OP), or Professional Office (PO) zones. The City received one comment from Brooklake Church stating they are in support of the proposed amendments. The City has been receiving requests to allow churches in existing tenant spaces, many of them in the OP and PO zoning districts where the use is not currently permitted. Churches are compatible with other permissible uses in the CE, OP, and PO zoning districts. They generate traffic at different times than retail and commercial uses, which results in better utilization of shared parking areas. Staff is also proposing some housekeeping amendments that would make regulations for churches consistent in all zones. The proposed amendments would require significant structural modulation (offset) for certain building facades which exceed 120 feet in length and are subject to the City's Community Design Guidelines. These are consistent with a previous code amendment adopted for institutional uses. As buildings become taller, building facades need to be longer. The hearing was opened to public comment. Kathryn Kleber. Keller Williams Realty - She is the real estate agent for The Center (former King County Courthouse). She has had a number of inquires and over 50 percent have come from churches. This would be an excellent place for a church because it has a large event hall and over 54 parking spaces. However, the OP zone does not allow churches. For this reason, she supports the proposed amendments. f( '.Planning Commisslon\1009\Meeting SumnwyOl-07 -09.doc Planning Comnussion i'vlinutes Page 3 January 7, 2009 Commissioner Long asked if a parking analysis will be required for churches in the office zones. Me Harris replied that a transportation management plan will be required. Commissioner Bronson moved (and it was seconded) to adopt the amendments as proposed. The motion passed unanimously. The public hearing on Churches and Fa<;:ade Modulation Code Amendments was closed. PUBLIC HEAR[NG - Adult Family Homes, Social Service Transitional Housing, Day Care, Home Occupation Occupations, and Other Code Amendments Ms. Michaelson delivered the staff report. The proposed amendments address the following: · A request to amend regulations pertaining to social services transitional housing; · Regulations pertaining to adult family homes and family day care, for consistency with federal and state law related to these disabled populations; · Related changes and updates pertaining to commercial day care, home occupations, certain group homes; and · Other minor, non-substantive text amendments, in order to clarity, simplity, and improve readability. Adult family homes are not addressed in current code, but are allowed in practice. The proposed amendments are modeled after the current codes related to in-home day care. The proposal will codity City practice, clarity procedures, and comply with applicable laws. Adult family homes must be operated as part of a principal residential use. They must meet aU state and local licensing, zoning, building, housing, and fire regulations that apply to the underlying type of housing. If the lot/structure is legally nonconforming, the adult family home may be approved through Process ill (otherwise no zoning process). City business license and state license applies. No more than two non-resident employees or workers are allowed and one off-street parking space is required for each worker. No exterior alterations related to the adult family home are allowed and any interior alterations must be customary to the residential use. Social Service Transitional Housing is temporary housing provided by non-profit social service agencies (i.e. emergency shelters, homeless shelters, domestic violence shelters, etc.). In the current code there are two "types." Type A where the maximum number of residents is consistent with the family definition and Type B where the number of residents is not consistent with family definition. Under the proposed amendments, this use will be permitted outright in all zones where residential use is permitted, if the number of residents does not exceed the maximum allowed under the FWCC definition of "family." If the number of residents exceeds the family definition, then the use must be approved under Chapter 22, Article XI, "District Regulations" (use zone charts). References to Type A and B would be deleted as subcategories because they would no longer be necessary. Regulations would be tailored for density and separation requirements to address mixed-use as well as stand-alone developments. Mixed-use would include the same density limit as applies in multi-family residential zones. Stand-alone would include a determination of the number of residents as part of the existing case-by-case determination of density. The proposed amendments clarity that separation requirements apply only to stand-alone facilities, as it is not necessary between mixed-use developments. A note on the multi-family residential zone chart would state that the Social Service Transitional Housing must be in a multifamily complex (not a stand alone). The proposed amendments for day care would allow adults as well as children to be served in an in-home day care for some part of the 24-hour day. The proposed amendments would allow in-home day care serving up to 12 children or adults as an outright permitted use in any zoning district in conjunction with a permitted residential use. The proposed amendments clarity that the operator (owner or renter) must be a resident of the subject property where day care is located and they remove requirements pertaining to off- K:\Planning Convnission\lOO9\Meeting Sunmary 01-07 -09.doc Plannmg COlllmisslOll Minutes Page 4 January 7. 2009 street passenger loading area, fencing, and traffic mitigation tor consIstency with state regulations. The use zone charts pertaining to in-home day care facilities for 12 or fewer attendees would be deleted and the remaining charts that pertain to facilities for 12 or more attendees would be retitled "Day Care Facilities, CommerciaL" Use process [[[ would apply to all commercial day care facilities (those with 12 or more attendees) and a requIrement would be added that the site be designed to reduce impacts on residential areas. In the proposed amendments, the existing "Class [" and "Class U" for home occupations are deleted from the definitions since Class II is superseded by family day care and Class [ becomes basic "Home Occupations." Changes to regulations include clarification that the dwelling unit where the business is located must be the business owner's primary residence and the business must be carried on by a resident family member. The proposed amendments allow deliveries by commercial vehicles weighing up to 26,000 lbs. gross vehicle weight rating (from the state definition) in place of the current 10,000 Ib limit. The subcategories "[[A" and "[{B" have no clear purpose, as the regulations are the same for both, so they are deleted, leaving 'Type [[." A criterion is added to all charts for determining the number of residents and dwelling units. Process I is established for determining the appropriate group home classification in certain. cases (currently "director's discretion"). The proposed amendments state that the maximum number of group home residents is determined through the applicable review process. The hearing was opened for public comment and the following letter was read into the record: Planning Commissioners: 1I7/09 I am sorry for not being able to stay for public comment as I have another meeti~g to attend this evening. I would like to thank you for reviewing the Federal Way city codes for Transitional Housing and ask that you approve the suggested amendments to the code as presented. FUSION's transitional housing program has been serving homeless women and children since 1994. We hope that you will make the proposed changes to the city code to allow us to continue providing the services for those in need within our community. Thank you so much for your time and efforts on our behalf. Peggy LaPorte FUSION, Founder Commissioner Bronson noted that the proposed amendments for adult family homes state no exterior alterations, but what if they need to add a ramp for a wheelchair? Ms. Michaelson replied that alterations and improvements to comply with ADA needs would be allowed the same as any residential structure. Commissioner Carlson asked what if neighborhood covenants go against the Federal Fair Housing Act. Mr. Beckwith replied that would be between the covenant holders and the federal government and the court would decide. The City would not become involved in such a dispute. Commissioner Long asked in regards to traffic impact fees, would a family day care be exempt from traffic mitigation? Ms. Michaelson replied that she will have to check the RCW, but she believes the City cannot require traffic mitigation specifically for in-home family day cares, although it may apply to the underlying use. Commissioner Carlson moved (and it was seconded) to adopt the amendments as proposed. The motion passed unanimously. The public hearing on Adult Family Homes, Social Service Transitional Housing, Day Care, Home Occupations, and Other Code Amendments was closed. K:\Pltnning Commissfoo\1009\Meaiog Summary Ot -07-09.doc Planning Commission Minutes Page :) January 7, 2009 STUDY SESSlON - Park lmpact Fee Ms. Clark delivered the staff report. A Park Impact Fee is paid by new development for park -related facilities to serve new development and for "system improvements." System improvements are park land acquisition; site Improvement; park planning, design, and engineering; and/or a facility/park outside the development that provides services to the community at large (e.g., community center or commulllty park). The fee can be spent only for public facilities included in the City's capital facilities plan and comprehensive plan. In general all residential development is required to provide open space, with senior housing either exempt or on a case-by-case basis. Should all current open space requirements be replaced by a park impact fee (note that landscaping and required trees are not considered open space)? If the City wants open space required on-site, how much and what kind? Ms. Clark asked Commissioners if they think it is important to require some kind of open space on-site. Currently, City open space regulations vary depending upon the type of project (i.e. subdivisions, multi-family development, mixed-use development, etc.). There are different kinds of open space (i.e. recreational, passive, critical (environmental] areas, etc.). A park impact fee could be used as a stand-alone fee and/or combined with required on-site open space. Commissioner Bronson recalled seeing a parks study not too long ago. He asked how much land the City has to develop new parks. Does the City need more land or should we develop what we have and how much would it cost and who would pay. He does not think it would be fair to require a developer to pay a fee for a park that may be miles away from the development. Ms. Clark replied the City could require the park impact fee to be used in the park planning area the development is located in. Commissioner 0' Neil asked regarding standard plats, they are required to provide 15 percent open space or a fee-in-lieu. Is the water retention pond included? Ms. Clark replied the water retention pond is normally not part of open space. Commissioner O'Neil asked how would the fee-in-lieu impact the tree canopy requirement. Ms. Clark replied the tree canopy requirement is different, but trees can be placed in the open space. Commissioner O'Neil asked how the amount of the 15 percent is determined. Ms. Clark replied it could be a calculation based upon the appraised or assessed value of the property. !} Commissioner Carlson commented that he would like to see a distinction between recreational space and open space, He believes all residential projects should have some open space (for aesthetics and to 'soften' the appearance of the project), but it does not have to be recreational space. The City has a number of neighborhood and regional parks residents can use for recreation. He feels the recreational open space should be calculated per dwelling unit. Commissioner Bronson commented that he had lived in neighborhoods in San Francisco where the homes had nq, or tiny, yards, but plenty of neighborhood parks. He understands the desire for aesthetic open space, but if children cannot play in the open space, the funds would be better spent on a park children can play in. Commission Long asked if the park impact fee could be used to pay for improvements at existing parks. Ms. Clark replied that she believes it can: He then commented that he would rather have a well maintained, safe park that children can play in as opposed to "just" open space. Commissioner Carlson stated that the definition for open space should include storm water projects that use low impact development, such as a rain garden. Ms. Clark agreed. Chair Pfeifer how did the City arrive at the 15 percent open space requirement; is it a standard? Ms. Clark replied that the City adopted the code from another jurisdiction at the time of incorporation and the 15 percent open space requirement was in that code and has not been changed. Chair Pfeifer asked what are K:\Planning Commission\2009\Meetlng Summary OI-01-09.doc Planning CorrunlsslOo Mtnutes Page 6 January 7, 2009 other Jurisdictions doing In regards to a park impact fee. Ms. Clark replied that a number of cities are going to the park impact fee system. There is a distinction between "system improvements" and "on-site improvements." Developers would provide on-site improvements (some greenery, some buffers) and then would pay towards the park impact fee. . Chair Pfeifer asked how the park impact fee wiUbe calculated, Ms. Clark replied that the Parks consultant is researching two calculation methods. Chair Pfeifer asked if current projects (such as the Federal Way Village and Symphony projects) would be grandfathered. Me Fewins replied that Federal Way Village is vested and would not be affected and the Symphony project is not vested and could be affected. The study session on the Park Impact Fee was closed. ADDITIONAL BUSINESS Chair Pfeifer announced that Alternate Commissioner King resigned from the Commission in order to pursue other interests. AUDIENCE COMMENT None AOJOURN The meeting was adjourned at 9:00 p.m. K: \Planning Commisston\20<N\Meeting Summary 0 I -07-09 _doc COUNCIL MEETING DATE: March 3, 2009 ITEM #: 5 :t: ..............._...............______...____n.....__...__...........____.___ .__. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Grant Funding for Transportation Improvement Projects POUCY QUESTION: Should City Council authorize staff to submit grant applications for transportation improvement projects? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 23,2009 CATEGORY: [8] Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other Public Works Director DEPT: Public Works ST AFF REPORT By: MARW AN Attachments: Memorandum to the Land Use Transportation Committee dated February 23,2009. Options Considered: I. Authorize staff to submit a grant funding application under the 2009 PSRS - STP/CMAQ Regional and Countywide (Federal) Funding Program for the City Center Access Project, Phase 3 Improvements Project currently on the 6-year Transportation Improvement Plan 2. Do not submit any grant funding application under the 2009 PSRS - STP/CMAQ Regional and Countywide (Federal) Funding Program for these projects. -...... .......... . ... .... -.- .... ....... ............... ......_..._..._.......~__m..._ .. .....m._...... .._..._ .. ummn .._..........._......._......._ ...__. .... '. ............. no... ... ...___........._......_ ........................_ ..................... .......... ........_m. ST AFF RECOMMENDATION: Staff recommends forwarding Option 1 to the March 3, 2009 Council Agenda for a roval. CITY MANAGER ApPROVAL: tM-- ~ DIRECTOR ApPRO V AL: Committee Council COMMITTEE RECOMMENDATION: Consent Agenda for approval. Committee recommends forwarding Option I to the March 3, 2009 Council ~~ , Dini Duclos, Member ~~~ -. "--c ~/" (J--C~"------- , Linda K chmar, Chair '/ PROPOSED COUNCIL MOTION: "I move Jpproval to authorize staff to submit a grant funding application under the 2009 PSRS - STP/CMAQ Regional and Countywide TEA21(Federal) Fundi1)g Program for the City Center Access Project, Phase 3 Improvements Project. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVIS ED - 02/06/2006 K:\council'agenda bills\20093/03/09 City Center Access Project.doc COUNCIL BILL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: February 23,2009 TO: Land Use and Transportation Committee VIA: Cary M. Roe, P.E" Assistant City Manager, Chief Operating Officer, Emergency Manager Maryanne Zukowski, P ,E, FROM: SUBJECT: Grant Funding for Transportation Improvement Projects BACKGROUND This memorandum provides Council with tl).e current funding availability of new grant funding programs for transportation projects. Staff has evaluated all projects listed on the City's Six. Year Transportation Improvements Plan (TIP) and concluded that the following project will likely be competitive in the 2009 PSRC - STP/CMAQ Regional and countywide Competition funding cycle for allocation in 2010. 30% Design will be complete on this phase of the project January of 2010. Funds are available for obligation in 2010, Project (Funding Phase) Grant City Center Access Project, Phase 3 Final Design Construction Phase PSRC Regional /Countywide(Federal Funds) Estimated Project Cost Possible Grant Fund Required City Match $450,000 $4,350,000 $4,800,000 $3,200,000 $1,600,000 The $1.6M match may be funded by supplemental grant funds from other sources available late this summer (i.e.: Transportation Improvement Board and Congressional Earmarks). As oftoday the current earmark request is the same request at $3.2M and requires the same City match of $1.6M. With this grant, the earmark and City match request can be reduced. The current mitigation on this account collected to date from developers is approximately $1 OOk and there is currently $1 OOk in the Phase 2 portion of this project not utilized in contingency funds, ~ Fe'deral Way A u.s. Dep<s1menr or !,alSlJQlfotiOf, ~ Federal HIghway AdmlnlslJalton - ::7: w.hington 51"'. "II o.p.tmenl of ~atlon K:\LUTC\2009\02-23-09 Grant Funding for Transportation Projects.doc COUNc::.!L ~_~~!~g ..J?~~~=-~_~E.~~~~_~~~?__________________.._________.._____________________!!~~_~~_'1Q.:~--- CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2009 Asphalt Overlay Project Bid Award POLlCV QUESTION: Should the Council award the 2009 Asphalt Overlay Project to the lowest responsive, responsible bidder? COMMITTEE: Land Use and Transportation Committee MEETING DATE: February 23, 2009 CATEGORY: ~ Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ~TA!F ~~O!!! B~:_~~~~Il.~<!!!2~!1l, P.E-=-!.Pu~Ii~__W~ksJ?!E~~!Q~_ I 'DEPT: Public Works Attachments: Land Use and Transportation Committee memorandum dated February 23,2009. 9..P!!~I.!~_~~1!~1~~~ed:___________________________________________________._____________________________________ .____________ 1. A ward all Schedules of the 2009 Asphalt Overlay Project to Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of $1,747,402.95 and approve a 10% contingency of$174,740.00, for a total of$ 1,922, 142.95,_and authorize the City Manager to execute the contract 2. Reject all bids for the 2009 Asphalt Overlay Project and direct staff to rebid the project and return to Committee for further action. 3. Do not award the 2009 Asphalt Overlay Project to the lowest responsive, responsible bidder and provide direction to staff. STAFF RECOMMENDATION: Staff recommends Option I. CITY MANAGER ApPROVAL: ~ Committee ~ Council DIRECTOR ApPROVAL: COMMITTEE RECOMMENDATION: Place Option 1 on the March 3, 2009 Council Consent Agenda for approvaL ~.~ Dini Duclos, Member PROPOSED COUNCIL MOTION: "I move to award all Schedules of the 2009 Asphalt Overlay Project to Tucci and Sons, Inc., the lowest responsive, responsible bidder, in the amount of $1,747,402.95 and approve a 10% contingency of$174,740.00, for a total of$I,922, 142.95,_and authorize the City Manager to execute the contract." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACfION o MOVED TO SECOND READING (ordinances only) REVISED - 02106/2006 COUNCIL BILL 1# 1ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: February 23,2009 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chi Marwan Sallourn, P.E., Public Works Director ~. Jeff Huynh, Street Systems Engineer 2009 Asphalt Overlay Project Bid Award BACKGROUND: Five bids were received and opened on February 11, 2009 for the 2009 Asphalt Overlay Project; please see attached Bid Tabulation Summary. The lowest responsive, responsible bidder is Tucci and Sons, Inc. with a total bid of$1,747,402.95. 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UlUlUJ ..w.. >->->- M o . o G. .. ., ~ .. ., .. UlUlUJ ...... >->->- ~ ., i ~ UlUJUl UJWW >>> . i-a8 acc (ij~~ :s!3!w ...... COUNCfL MEETING DATE: March 3, 2009 ITEM #: 5 .b. .____....._........_......._u..__.____.....___.___..__...____..................._....................._m............__................_..__._._.__._.._..__._.__.....__....._....__.__._.__.._._~....__._._._._.__..._._...___._.._....__..._._.__.m___.__...__..___..___~._._.._._.__.____m_.__._m____._._..._..___....................__ .....__._u..._..__._ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SCA TBD AGREEMENT POLICY QUESTION: Should the Council approve the agreement for participating in the South County Area Transportation Board? COMMITTEE: Land Use and Transportation MEETING DATE: February 23, 2009 CATEGORY: [2J Consent o City Council Business o Ordinance o Resolution o [2J Public Hearing Other STAFF REpORT By: Rick Perez, P.E., Citv Traffic Engineer DEPT: Public Works .. ___._____________._._~L___._____ ______....______ ______ Attachments: I. Land Use and Transportation Memorandum dated February 23, 2009 2. 2009-2012 Agreement for the South County Area Transportation Board Options Considered: I. Approve the agreement 2. Do not approve the agreement and provide direction to staff CITY MANAGER ApPROVAL: ~ Committee ~ Council DIRECTOR APPROVAL: STAFFREcOMMENDATlON: Staffrecoffimends Option I. COMMITTEE RECOMMENDATION: Forward staff recommendation for Option I to the March 3, 2009 City Council Consent Agenda. ()--D {<--- Linda Kochriiar, Chair ~.~ Dini Duclos, Member PROPOSED COUNCIL MOTION: Transportation Board. " 'Proval of the 2009-2012 Agreement for the South County Area (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BlLL # 1ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: February 23, 2009 Land Use and Transportation Committee Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager ~ Rick Perez, P.E., City Traffic Engineer seA TBd Agreeement BACKGROUND: The South County Area Transportation Board (SCA TBd) is a group representing agencies in and around the South King County subarea with responsibilities for all modes of transportation within the area. It serves as a forum to promote cooperation within the subarea and a lobbying force with county, regional, and state agencies on transportation issues and policies. King County and Sound Transit have specifically identified subareas in its transit policies, and SeA TBd represents our subarea in those venues. The attached agreement is an update of past agreements. This year's agreement includes improved consistency between subarea groups on participation and voting rights. Councilmember Burbidge served on a subcommittee for this effort. cc: Project File Day File 2009-2012 Agreement for the South County Area Transportation Board Parties to Agreement City of Algona City of Auburn City of Black Diamond City of Burien City of Covington City of Des Moines City of Enumclaw City of Federal Way City of Kent City of Maple Valley City of Milton City of Normandy Park City of Pacific City of Renton City ofSeaTac City of Tukwila King County Muckleshoot Tribe Pierce County Pierce Transit Port of Seattle Puget Sound Regional Council Sound Transit Transportation Improvement Board Washington State Department of Transportation Washington State Transportation Commission Transmittal date to participating members for approval: December 30, 2008 THIS AGREEMENT is made and entered into by and among the CITY OF ALGONA, hereafter called "Algona"; the CITY OF AUBURN, hereafter called "Auburn"; the CITY OF BLACK DIAMOND, hereafter called "Black Diamond"; the CITY OF BURIEN, hereafter called "Burien"; the CITY OF COVINGTON, hereafter called "Covington"; the CITY OF DES MOINES, hereafter called --ues Moines"; the CITY OF ENUMCLA W hereafter called "Enumclaw"; the CITY OF FEDERAL WAY, hereafter called ~~Federal Way"; the CITY OF KENT, hereafter called "Kent"; the CITY OF MAPLE V ALLEY, hereafter called "Maple Valley"; CITY OF MIL TON, hereafter called "Milton"; the CITY OF NORMANDY PARK, hereafter called "Normandy Park"; the CITY OF PACIFIC, hereafter called "Pacific"; the CITY OF RENTON, hereafter called "Renton"; the CITY OF SEAT AC, hereafter called "SeaTac"; the CITY OF TUKWILA, hereafter called "Tukwila"; the MUCKLESHOOT TRIBE; KING COUNTY, a legal subdivision of the State of Washington, hereafter called "King County"; PIERCE COUNTY, a legal subdivision of the State of Washington, hereafter called ~'Pierce County; the PUGET SOUND REGIONAL COUNCIL, hereafter called the "PSRC"; the CENTRAL PUGET SOUND REGIONAL TRANSIT AUTHORITY, hereafter called "Sound Transit"; PIERCE TRANSIT; the WASHINGTON STATE DEPARTMENT OF TRANSPORT A nON, hereafter called "WSDOT"; the WASHINGTON STATE TRANSPORT A nON COMMISSION, hereafter called the "Transportation Commission"; the TRANSPORTATION IMPROVEMENT BOARD, hereafter called "TIB"; and the PORT OF SEATTLE. WHEREAS, the parties to this agreement recognize that multi-jurisdictional transportation plarming and coordinated transportation plans benefit their citizens; and WHEREAS, the South County Area Transportation Board (SCATBd) has effectively served as the central forum for information sharing, consensus building, and coordination to develop recommendations for transportation policies, projects and programs for the South King subarea; and WHEREAS, the King County Comprehensive Plan for Public Transportation - Long Range Policy Framework, adopted in 1993, divided Metro service into three geographic subareas tor the purpose of allocating new transit subsidy; and WHEREAS, the Six- Year Transit Development Plan, adopted in 1995, called for the three subarea transportation boards (the Eastside Transportation Partnership, South County Area Transportation Board, and SeaShore Transportation Forum) to review, refine, and recommend service priorities to the King County Executive; and WHEREAS, Sound Transit relies on the three subarea transportation boards to review and recommend Sound Transit plans and implementation of projects and services; and WHEREAS, the geographic subarea boundary area for the South King Subarea is the area represented on the attached map (Exhibit A); NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1.0 Purpose of Agreement The purpose of the Agreement is to provide for the continuation of the South County Area Transportation Board (SCA TBd) as the South forum for local governments to share intormation, build consensus, and coordinate among jurisdictions and agencies with the goal of providing advice on plans, programs, policies and priorities for regional transportation decisions. 2.0 Role of Subarea Transportation Boards I. The South County Area Transportation Board (SCA TBd) is the forum established for the South subarea of King County for elected officials to provide advice into the following decisions: a. The King County Metro six year transit development plan, and implementati\'n of transit service priorities b. Sound Transit plans and implementation of projects and services 2. The SCA TBd may also provi~e input on other countywide and regional transportaticn issues. 3. The three subarea transportation boards shall hold at least one joint meeting annually to address issues of mutual interest and concern and promote regional decisions. 2 3.0 Voting and Non-voting Members 3.1 The voting members ofSCA TBd and their voting rights shall be as follows: Votin!! Members Number of Reps. Votin ~ Rights Sound Metro Transit- Regional Other~ T ransie Competition 3 Algona l Yes Yes Yes Yes Auburn 1 Yes Yes Yes Yes Black Diamond 1 No Yes Yes Yes Burien 1 Yes Yes Yes Yes Covington I No Yes Yes Yes Des Moines 1 Yes Yes Yes Yes Enumclaw l No Yes Yes Yes Federal Way 1 Yes Yes Yes Yes King County 3 Yes Yes Yes Yes Kent 1 Yes Yes Yes Yes Maple Valley 1 No Yes Yes Yes Milton I Yes Yes Yes Yes Muckleshoot Tribe 1 Yes Yes Yes Yes Normandy Park 1 Yes Yes Yes Yes Pacific I Yes Yes Yes Yes Renton l No Yes Yes* Yes SeaT ac I Yes Yes Yes Yes --- Tukwila I Yes Yes Yes Yc-> Pierce County l No No No y;;,,; I ~__---.J 3.2 The non-voting members of SCA TBd shall be as follows: Non-Voting Member Number of Representatives Sound Transit 1 PSRC 1 WSDOT l TIB I Pierce Transit 1 Port of Seattle l Washington State Transportation Commission l Private sector representation (if approved by SCA TBd ) 1 I Reconunendations on Sound Transit capital and selVice plans and implementation 2 Reconunendations on Metro Transit selVice plans 3 Identification of projects for the regional competition, ifprescribed by the proceS'> approved by the King County members of the Tran~ortation Policy Board (*projects in Renton south of the Ctrlar River) 4 Other recommendations including: Recommendations to the PSRC on plans, policies and programs, such as input on alternatives, policies and criteria for the regional transportation plan; on studies and analyses conducted: on criteria; on funding policies: and on regional priorities_ Recommendations to the State Legislature, committees and commissions established by the Legislature, such as input on proposed legislation; on recommendations from commissions; and on transportation budgets and priorities_ Recommendations to WSDOT on peojects, policies, programs, priorities and funding, such as input on alternatives, funding. and priorities for major corridors; on lolling; on transportation demand management; on Commute Trip Reduction; on active traffic management; and on state transportation plans Recommendations to the State Transportation Commission, such as input on policies regarding tolling. preservation, capacity improvements and funding_ Recommendations to the federal delegation on federal legislation, such as input on reauthorization; and on funding priorities_ 3 3.3 A roll call vote shall be taken on recommendations from the subarea board regarding Sound Transit capital and service plans and implementation, Metro Transit service plans, and identification of projects for the regional competition, if prescribed by the process approved by the King County caucus of the Transportation Policy Board. The results shall be recorded by jurisdiction. 4.0 Representation and Conduct 4.1 The representation on the South County Area Transportation Board (SCA TBd) shall be as follows: I. Elected officials appointed for a one-year term from each of the participating counties and cities, in the number specified above. King County representation shall be a maximum of two Councilmembers and the King County Executive or his designee. 2. High level staff from WSDOT, Pierce Transit, the Port of Seattle and the PSRC; a South King subarea board member of Sound Transit; the Director of the TlB; and a representative designated by the Washington Transportation Commission. 3. A representative of a private sector group or groups as determined by SCA TBd. 4.2 Each participating member shall appoint an alternate. Designated alternates may vote in place of designated voting representatives in the absence of the designated representative. 4.3 On an annual basis, member jurisdictions shall inform the Lead Agency in writing of its representatives and alternates and provide the appropriate contact information for each. 4.4 The SCA TBd will be responsible for overall program direction, approving Technica~ A(1\i.:;(,.; Committee recommendations and providing direction for input on transportation decisions 4.5 The SCA TBd may establish its own bylaws and rules of procedures and may modify these as appropriate. Such bylaws and rules shall be consistent with the provisions of this Agreement and modifications to such bylaws and rules will not alter this Agreement 4.6 The SCA TBd may establish subcommittees as it determines appropriate. 4.7 With a simple majority of voting members as shown in Section 3.1, the SCA TBd can adopt resolutions, authorize correspondence, request studies, or provide other advisory input to member jurisdictions or regional and state activities, including plans policies, programs, projects or legislative issues. 4.8 Any voting member may request that a minority statement be included in communications or otherwise distributed with the adopted majority position. 5.0 Chair and Vice Chair 5.1 The chair and vice chair ofSCA TBd shall be representatives of a member county or city located within the subarea's geographic boundaries. The chair and vice chair shall be elected by a majority of the voting representatives from jurisdictions within the subarea's geographic boundaries. 5.2 The chair and vice chair shall be nominated by a nominating committee established in November of each year, and nominated in December of each year. 4 5.3 The chair and vice chair shall serve a term of one year from February 1 through January 31 of the following year. 5.4 The chair and the vice chair shall conduct the SCA TBd activities within adopted procedures and guidelines. The chair and vice chair are responsible for setting meeting agendas, ensuring fair opportunity for discussion, signing correspondence, and speaking on behalf of the SCA TBd. 6.0 Technical Advisory Committee (T AC) 6.1 Each member jurisdiction or agency shall appoint at least one planning, public works and/or intergovernmental staff person to the Technical Advisory Committee (T AC). Private sector groups shall not participate in T AC activities. Each member jurisdiction and agency is expected to contribute such staff as is necessary to accomplish the work program adopted by the SCA TBd. 6.2 The T AC shall provide technical assistance as requested by the SCA TBd and shall advise the SCA TBd and their respective members on emergent transportation issues, and be responsible for overall program development including drafting of the work program. The T AC shall also review consultant work, and coordinate its acti vi ties with adjacent jurisdictions, including the other subarea transportation forums. 6.3 When appropriate, the T AC will make recommendations for consideration of the SCA TBd. The TACs recommendations shall be arrived at by consensus of a majority of the TAC members present lfthe Technical Advisory Committee is unable to reach consensus on a particular issue, T AC members may present discussion questions or a dissenting opinion to the SCA TBd for considerati..n. 7.0 Lead Agency 7.1 King County will be the lead agency for the purposes of receipt of funds, contract administration, and disbursement of funds associated with consultant contracts and study-related expenses. King County shall appoint a staff member to serve as Project Manager for special projects King County shall also provide general administrative and program support for the SCA TBd. King County assumes wage and benefits cost of its staff performing Lead Agency responsibilities. 7.2 Lead Agency responsibilities include administrative and technical support for meetings and ongoing operations; collection, administration and distribution of dues; support to the chair and vice chair; preparation of correspondence and other materials; development and monitoring of work program; and coordination of consultant services or other special projects as directed by the SCA TBd. 8.0 Annual Work Program The SeA TBd may undertake activities consistent with its purposes and shall prepare an annual progress report and work program for the following year for submittal to its members. 5 9.0 Financing and Cost Sharing Guidelines 9.1 Yearly Dues -- Each member city will contribute $100.00 annually per vote awarded to remain members in good standing. The designated Lead Agency shaH not be required to pay yearly dues. This revenue shall be used for special events, including an annual joint meeting of the subarea transportation boards, public education, or other expenses authorized by the SCA TBd. 9.2 The following guidelines shall generally apply: 1. Annual Review of Financing: The SCA TBd shall determine by June 30 of each year whether an additional financial contribution will be requested of the SCA TBd jurisdictions. 2. Voting Members: If additional financial contributions are determined to be necessary, costs shall be shared among member jurisdictions other than King County by a method as determined by action of the SCA TBd. Unless agreed to otherwise, King County's share shall be limited to the costs of providing staff support. 3. Non-voting Members: The member agencies shall not be expected to make a direct funding contribution. 4. Modification to Agreement Required: A modification to this agreement specifying cost- sharing, purpose, scope of work and other details is required to obligate a member jurisdiction to funding participation. 10.0 Withdrawal of a Party from this Agreement Each party, for its convenience and without cause or for any reason whatsoever, may withdraw from participation in this Agreement by providing written notice, sent certified mail, return recei;<t cql!ird, to all of the other parties at least thirty (30) days in advance of the effective date of the withdrawal. A withdrawing party shall not be entitled to a refund of any payments to SCA TBd but shall make any contributions required to be paid to other parties under this Agreement for costs which r.ad been obligated prior to the effective date of the withdrawaL In the event a party withdraws, the remaining parties shall amend this Agreement as necessary to reflect changes in the named parties and cost and revenue allocations. In the event of withdrawal by a party, this Agreement shall terminate as to that party but shall continue in effect with respect to the remaining parties. However, the termination of this Agreement with respect to one or more parties shall not affect any of the parties' rights or obligations, including any rights or obligations of a withdrawing party, that are expressly intended to survive termination. Each party's funding to perform its obligations under the Agreement, beyond the current appropriation year, is conditional upon appropriation by the party's governing body of sufficient funds to support said obligations. Should such an appropriation not be approved for a future year, a party may exercise its right to withdraw as provided herein. 11.0 Duration This Agreement shall take effect upon being duly adopted by the governing bodies of all parties and executed by the authorized representatives of all parties; This Agreement shall remain in effect until all the tasks have been completed to the satisfaction of the SCA TBd or until such time as the participating members choose to conclude the program for other reasons, but in no case shall the program extend beyond December 31, 2012, unless terminated earlier or extended in accordance with Section 11.0. If all parties desire to extend this Agreement beyond December 31,2012, they shall 6 execute a Statement of Extension. In no event shall the Agreement be extended beyond December 31, 2014. 12.0 Termination All parties to this Agreement must agree to terminate this Agreement in order for such termination to be effective. If all parties desire to terminate this Agreement, they shall execute a Statement of Termination. Upon termination, no party shall be required to make any additional contributions. Any remaining funds shall be refunded to the parties to this Agreement according to Section 13.0. 13.0 Real and Personal Property The acquisition of real property is not anticipated under this Agreement Any personal property acquired pursuant to this Agreement shall be held by the Lead Agency. In the event this Agreement expires or is terminated in accordance with Section 11.0, any personal property other than cash shall remain with the Lead Agency. 14.0 Return of Funds At such time as this Agreement expires or is terminated in accordance with Section 11.0, any unexpended and uncommitted funds shall be distributed proportionately to those parties to this Agreement at the time of termination based on each party's percentage share of the original contribution. 15.0 Filing This Agreement shall be filed with the King County Department of Records and Elections. 16.0 Legal Relations 16.1 The parties shall comply with all applicable state and federal laws and regulations. 16.2 This Agreement is solely for the benefit of the parties hereto and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. No employees or agents of one party or any of its contractors or subcontractors shall be deemed, or represent themselves to be, employees of any other party. 16.3 Each party shall defend, indemnify and hold harmless the other party and all of its officials, employees, principals and agents from all claims, demands, suits, actions, and liability of any kind whatsoever which arise out of, are connected with, or are incident to any negligent acts of the first party, its contractor, and/or employees, agents, and representatives in performing the first party's obligations under this Agreement. The parties agree that their obligations under this paragraph extend to claims made against one party by the other party's own employees. For this purpose, the parties, by mutual negotiation, hereby waive any immunity that, as respects the other party only, would otherwise be available against such claims under the industrial insurance provisions of RCW Title 51. In the event either party incurs attorney's fees, costs or other legal expenses to enforce the provisions of this section, against the other party, all such fees, costs and expenses shall be recoverable by the prevailing party. 7 16.4 The provisions of this Section 16 shall survive and remain applicable to each of the parties notwithstanding any termination or expiration of this Agreement and notwithstanding a party's withdrawal from this Agreement. 17.0 Entirety and Modifications 17.1 This Agreement merges and supersedes all prior negotiations, representations and agreements between the parties relating to the subject matter hereof and constitutes the entire agreement between the parties. 17.2 This Agreement may be modified or extended only by written instrument signed by all the parties hereto. 18.0 Counterparts The signature pages of this Agreement may be executed in any number of counterparts, each of which shall be an original. 8 IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed and delivered by its duly authorized officer ta fth d t f; hb I t tu or represen Uve as 0 e a e set ort e ow I s sIgna reo City of AIgona City of Auburn City of Black Diamond By: By: By: Date: Date: Date: City of Burien City of Covington City of Des Moines By: By: By: Date: Date: Date: City of Enumblcaw City of Federal Way City of Kent By: By: By: Date: Date: Date: City of Maple Valley City of Milton City of Normandy Park By: By: By: Date: Date: Date: City of Pacific City of Renton City of Sea Tac By: By: By: Date: Date: Date: City of Tukwila King County Muckleshoot Tribe By: By: By: I Date: Date: Date: , Pierce County Pierce Transit Port of Seattle ~1 By: By: By: Date: Date: Date: Puget Sound Regional Council Sound Transit Transportation Improvement Bo"rd By: By: By: Date: Date: Date: Washington State Department of Washington State Transportation Transportation Commission By: By: Date: Date: 9 COUNCIL MEETING DATE: March 3, 2009 . ITEM#: '5. ,. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: MATCHING GRANT FOR TARGETED HEALTH RISKS POLICY QUESTION: Should the City pursue and accept a matching grant from the Association of Washington Cities (A We) Employee Benefit Trust in the amount of $1 ,250 to target identified health risks of employees? COMMITTEE: FEDRAC MEETING DATE: February 24, 2009 CATEGORY: II Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other ~!~~~!Q!!!~Y_:M~lE),_~~'?P~~g!l1,!:I.~I?~!.l_~~_~9~E?.~~..g_~~~~~t?~ DEPT: Human Resources A TT ACHMENTS: · A WC Employee Benefit Trust Matching Grant for Targeted Health Risks Application · Wellness Committee Planning Calendar - 2009 · Mission/ByLaws/Strategic Plan - City of Federal Way Wellness Committee · City of Federal Way: 33% Employees (105/323) and 29% Spouses (36/124) Management Report SUMMARYIBACKGROUND: The A WC Employee Benefit Trust provides a matching grant program to support programs targeting identified health risks for cities with ongoing wellness programs. Each year $1,250 is available with a lifetime maximum of $5,000. The City of Federal Way's Health Questionnaire data for 2008 showed the top three intervention targets for our organization's population are: stress, depression, and weight. In addition to other programming in2008, the City first offered Federal Way Community Center memberships to eligible employees at a cost of over $39,000 to address the identified health risks. The City seeks reimbursement through the matching grant ptogram for the annual maximum of$I,250. OPTIONS: 1. Approve the staff recommendation to accept a matching grant from the A WC Employee Benefit Trust in the amount of $1,250 to target identified health risks of employees and forward to the March 3, 2009 City Council Consent Agenda. 2. Deny approval to accept the matching grant from the A WC Employee Benefit Trust and provide staff with further direction. STAFF RECOMMENDATION: Option DIRECTOR ApPROVAL: ~ Committee Council CITY MANAGER ApPROVAL: COMMITfEE RECOM~T10N: 1 mo'~~~' &J.?CM6t ~ ~~~ Mike Park, Committee Chair .. udos, ommittee Member # Eric Faison, Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Committee recommendation to accept Option (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED COUNCIL BILL # I ST reading ,. I EMPLOYEE BENEFIT TRUST C'+i~F-ed€A""oJ \;'Jay City K\V~n\t)evb She I~ Wellness COOTl ator J:1...f-ness IA-\- ~ \e-hc (cvyel; I'IC1.fl;/ Title Matching Grant for Targeted Health Risks Application <P 0, 001 q t L g Address t==-eJ~i WaAj ~A~..q~3f'-911& Address j f;OZ)-or:.' ~~I"/("AJ. '. L..~. ~.'. _J / L Ii /; 1/ r J-O - r It! Jl,DIs-,~ '^t ,.l)~~ ./ ,/1)0 r II {IV Projected Total Wellness Buaget for Year / / Matching Funds Requested Overview ~l~berlj. shei~@ Ciry bF{edP-lM.lwc<-j' Ufl"-l Email APJ,Lm~ Je~ 3:J 5 Number of Full Time Employees ~-7 n-Number of Active Employees with AVYC JJO Trust Medical Purpose The purpose of this program is to provide support for programs targeting identified health risks in cities with ongoing wellness programs. Eligibility Matching Grants are for cities/entities that have participated in the AWC Wellness Program Incentive or that have an AWC-approved wellness program, and have purchased its employee health insurance through the AWC Employee Benefit Trust for at least six months. Matching Grant Awards Matching Grant awards will generally not exceed the following schedule and the total amount for all targeted health risk programs given to the city/entity generally will not exceed the specified amounts. Number of Employees 200+ 100-200 50-99 25-49 1-24 Annual Maximum $1,250 $1,000 $875 $625 $500 Total Maximum $5,000 $4,000 $3,500 $2,500 $2,000 Conditions of Participation · Matching Grant funds may be used only to support special programs for targeted health risks. They may be used to expand existing targeted risk programs, or support new targeted risk programs, and are not to be used for the maintenance of the city's basic ongoing AWC-approved wellness program. . . '. Examples of targeted risk programs that do qualify for a Matching Grant include educational campaigns, workshops, presentations, educational demonstrations, programs designed to enhance environmental support for healthy behaviors. . Risk areas to address may include stress, emotional health, exercise, weight, alcohol use, blood pressure, blood sugar, cholesterol, nutrition, safety, substance use, and tobacco use. Sample activities could include cholesterol education, weight management, blood pressure education, diabetes prevention and control, physical activity programs designed for the inactive employee, and stress management or mental health improvement programs. Other programs will be considered if a high-risk population is identified and the proposed program is designed to reduce the risk. . Examples of programs that do not qualify for a Targeted Risk Matching Grant include flu shots, health screenings, programs that are predominantly social in nature and do not contain an educational element, first aid and CPR classes. . When a city also has employees not insured by the AWC Trust, the Matching Grant funds are to be used only for Trust-insured employees. In cases where the structure of the activity does not allow costs to be identified solely for Trust-insured employees, the city must state its policy and explain how the eligibility enhances the benefits for Trust-insured employees. . Funds may be used for employee classes, consultant fees, participation incentives and program materials. Funds are not available to cover internal program costs. . Cities/entities must provide a 50% cash match for the grant. The grant award will match a city, not employee, contribution. . Grant monies will be paid upon receipt of invoices submitted by the city. . No more than 20% of the total maximum grant amount will be awarded in a given year. . For each year Matching Grant funds are received, the city shall submit wellness program participation rates and an annual Employee Health Survey. Matching Grant Application Evaluation Wellness programs that are structured to elicit high levels of employee participation, include employees in the program design, and clearly demonstrate management's support of the program will be given preference in the review process. Review of the application will also take into account status of the program to date, effective use of budget resources, and the proposed strategy to make the program self-sustaining. Application Deadline Applications must be submitted by December 31st to: Julie McDowell Association of Washington Cities 1076 South Franklin Street Olympia, WA 98501 iuliem~awcnet.orQ Applicants will be notified of grant awards within two weeks of the date the application is submitted. Matching Grant Payments Payments will be made for approved programs at the conclusion of each program, upon submission of receipts and program evaluations. Resources For information, forms, or assistance with your wellness program, visit our website at www.awcnet.orQ/wellness, or contact a Wellness Works staff member at (800) 562-8981, (360) 753-4137 or bye-mail as listed below: Julie McDowell, Health Promotion Coordinator, iuliem@awcnet.orQ Jon Smith, Health Promotion Specialist, ions@awcnet.orQ Jessica Galuska, Health Promotion Specialist, iessicaQ@awcnet.orQ , . .' AWC-Approved Wellness Program Criteria Please complete the checklists below to verify completion of the minimum program requirements. Section A Wellness Program Foundation The city must demonstrate a commitment to employee wellness by designating a wellness coordinator and wellness committee, supporting wellness coordinator and/or committee member training, adopting a wellness ordinance or resolution, and creating healthy workplace policies. ./" 1. A wellness coordinator and committee members have been a ointed. ./ 2. One or more wellness committee members have attended or plan to attend a worksite wellness ro ram trainin either in the current or revious ear. Please list below. Awe. lch lQ~ LJ 10 4 II 0 V 3. The Wellness Pro ram has been formal! ado ted b the cit council. 4. Describe workplace changes or policies that support your wellness program {Le., health club subsidies or discounts, wellness and educational opportunities during work day, incentives or recognition for healthy behaviors, nutrient listing near vending machines, etc. rre~ me.vwbershl -tv Fedex-o.l W Describe other evidence of the cit 's Ion Fu.nd 0 e '(( e~ Cl e,' I ill Pax-tl Ci Cl-D ~ \1'\ P'D q.. 0.. VVI S Section B Wellness Program Planning . 'u' The city must complete an annual program planning process that includes a wellness mission statement, program goals, an operating plan, and timeline. Include proposed Matching Grant programs in your plan. 1. A mission statement and oals have been develo ed for the wellness ro ram. 2. A Wellness Program Operating Plan & Timeline has been completed for the year. These forms are available at www.awcnetor /wellness. Section C Wellness Program Design The city must design a wellness program that includes six required program elements as listed below. When designing program elements consider all levels of programming for maximum impact including awareness/information, motivation, behavior change, and environment/cultural support (see Wellness Program Operating Plan form for descriptions). Please describe the following program design requirements in your Wellness Program Operating Plan. 1. Communication - A communication strategy has been designed to create a high level of /" program visibility and enhance participation among the city council, management, de artment directors and em 10 ees. 2. Health Screenings - The city will provide employee health screenings that include, at a ~ minimum, annual blood pressure checks, with quarterly follow-ups. AWC's HealthCheck Plus screenin ro ram will satisf this re uirement. 3. Physical Activity - The city will offer a physical activity program that takes place over ../' several weeks or sessions to allow employees to practice behavior change. Offering one of AWe's wellness cam ai ns will satisf this re uirement V 4. Health Care Consumer Education - The city will implement a program to teach em 10 ees how to make wise and efficient use of health care services. /' 5. Health Topic of Your Choice - The city will provide a health education program on the followin to ic: tJ t.rty I -h ~ . .. .. /" 6. Program Evaluation - The city will develop an evaluation plan using the following tools to measure proQram success: . Satisfaction surveys will be conducted. . Participation rates will be tracked. . A confidential employee health survey will be conducted annually to monitor health risk trends. With 50+ participants, A WC's HealthCheck Management Report will satisfy this requirement. . AWe Wellness Program Activity Report will be submitted at mid-year and year end. . Other evaluation methods: I Attachments Submit now - Please include the following attachments with your application. Wellness Program Operating Plan & Timeline Matching Grant Program Worksheet (last page of this application) Submit when completed - All items must be completed and submitted to AWe by January 15. V" Wellness ordinance or resolution Wellness or health-related policies -)\1,- Annual health survey results ~~ Evaluation results ~'-\ Wellness Program Activity Report (mid-year and year end) , Matching Grant Program Worksheet If you are applying for Matching Grant funds for more than one targeted risk program, please complete this information for each program separately. Include your Matching Grant programs in your overall operating plan, timeline, and evaluation. Identified Risk Factor: ~5\ c~\ \ (\C\c-h \/l-t ';j I stIes 5, L)e.pres'S I BY\ . Program Summary. Please include educational objectives and a detailed description of the program. ZC03W(.Ls-(l"e lsl-'{ear m, etM",l~y-ee. VVl",~loev:;h'lp +0 -f-{,,,, i=uJcc> wa.s acLop+ec1 We. ~iIQV€ +Lt..cd- Target Population. Describe the target population for this program, the number of employees you are targeting, and methods you will use to recruit them to participate. A lIed.... .e v\-\. l t)-l' -e 2>. We.- ~\Q..,\H': 0 e.v\ eN'\ 111:1\ I ~ ~v -e.t..u.f\O'fe n yV(CHK.- I~ 4-l1e\ (- (V\(~..r\.\..~hlP ~ ha.VL ~ \J'''::l~1 tLie ?-\.f fr MP.i Budget. Provide a detailed estimate of program costs. AWe will match the city's contribution. ~/ Y'~ pev8u(;i.~;r -> Employee Item Share City Share AWC Share Total pweL t: Mo\o'V-ee MetM.~h~D $ 0 $ QO;.350. $ IJ.SO.oo $ ~ \, (POO. ClO 11.:,0 e.vuoloYe~s e..t'\.V$lled ~ 1l1'?s-JeCt.. $ $ $ $ 1>0V (j, U a...vkr $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Program Budget: $ ,;U, (000 Amount of Match Grant Funds Requested: $ 1/2<;n. Revised 09/08 . ~ .. Wellness Committee Planning Calendar - 2009 January February March Biggest Loser - Starts Monday, Health check questionnaires National Nutrition Month: Jan. 5, 2009 and runs through . Done via mail sometime in Eat Green Celebration - Tuesday, March 24th, 2009 2009 March 17'h, 2009 . Cost is $25 . Healthy Potluck Lunch . Piggy-backing community Quarterly newsletter . Spam carving contest center contest . Before/After fitness testing . Nutrition Lecture Health Fair @ FWCC - Sat., Jan. 10,200910am-2pm . Health Care Consumer Education . Bio Impedance Test . Cholesterol Screening . Glucose Screening . Bone Density Screening . Blood Pressure . Guest Speaker - Joe Piscatella (How to Raise Healthy Kids) @ 11am . Group Fitness Demonstrations . Health Services Information April May June AWC Employee Health Academy AWC Wellness Games Quarterly newsletter April 14-16, 2009 Kickoff walkJlunch event . Physical Activity Program Biggest Loser - Starts Monday, . Shawna in charge April 6, 2009 and runs through . Possibly piggy-back the June 13th, 2009 relay for life event (find out . Cost is $25 date) . Piggy-backing community center contest . Before/After fitness testing . Nutrition Lecture July August September All Staff BBQ Amazing Race competition . Watermelon Eating Contest Teams of 2 - Entry fee (fundraiser) . Seed spiting contest Complete with Roadblocks, Detours, and Pitstops Reebok Triathlon October November December Healthy Worksite Summit Oct 7-8, 2009 "" -...... ~. Halloween Party w/Costume Contest Flu Shots (Oct. or Nov.) Quarterly newsletter Revised 12/10/08. .J" .... MISSIONIBYLA WS/STRATEGIC PLAN CITY OF FEDERAL WAY WELLNESS COMMITTEE Mission Statement: To create an environment supportive of positive health practices by maintaining a quality Wellness program that provides health education opportunities and healthy lifestyle encouragement to employees and their families. J, PURPOSE AND FUNCTION The Wellness Committee is comprised of individuals dedicated to promoting well employees by initiating functions that promote healthy lifestyles for employees. Functions can include, and are not limited to: seminars in stress reduction or health education, organized exercising, initiating social interaction between co-workers, acknowledging healthy lifestyles, etc. Foundation and Structure of the Wellness Committee Includes: A. City Support - The City provides monetary support for the employees' wellness program. B. Employee Involvement - Employees play an active roll in the employee weJlness program through volunteering on committees and through event participation. C. Management Involvement - City management plays an active roll in the employee wellness program by encouraging employee participation. D. Supportive Environment & Culture - The City takes steps to create an environment and work culture that is supportive of employee health. E. Cooperation and Integration - The wellness program works cooperatively with external organizations and has integrated weJlness with internal City functions/ departments. II. MEMBERSHIP This is a volunteer committee administered by City of Federal Way staff to promote physical and mental well being by offering various activities throughout the year. The committee maintains open communication with Management Team on upcoming activities and events. The committee strives to have at least one participant from each department. The committee encourages members of Management Team to participate as liaisons between the committee and staff, if full participation is not possible due to time constraints. A. Membership Participation ]. Any active employee of the City of Federal Way, regardless of employment status or job classification, can volunteer to serve on the committee. 2. Recruitment for new volunteers wilJ be ongoing by all current committee members and/or management team members. (The committee recognizes that new membership allows for fresh ideas as a well as additional support with activities and welcomes that opportunity.) 3. Members shall uphold the Duties of Members, as listed on page 2. Wellness Committee Mission/ByJaws/Strategic Plan Revised September] 5, 2005/nr Page] -., . . 4. Department of Public Safety members may hold a co-membership with another member of the Department of Public Safety, so that if one co-member is unable to fulfill the Duties of Members, the second co-member will fulfill those duties. 5. Officers of the committee shall be elected by the committee as a whole, once a year in October, and shall uphold the responsibilities as outlined in the Duties of Members, below. 6. A member with excessive absences (three or more) and/or a lack of participation may be asked to resign. 7. Membership to the committee expires when the committee member withdraws from the committee by notifYing the Chair. Any member wishing to terminate their position shall do so in writing and is welcome to rejoin the committee at any time. B. Duties of Members Chairperson - One-year tenn · Arrange for meeting place · Prepare agenda and send to Secretary in time to distribute to members · Review previous minutes & materials for meeting · Conduct monthly meeting · If no volunteers, delegate member assignments for events · Send reminders prior to events Secretary - One-year term · Take and prepare minutes at meetings · Distribute agenda (as prepared by Chairperson) and minutes to committee members within one week of meeting · Maintain agenda and minutes to be passed on yearly Treasurer - Non-Elected Position · Monitor and maintain budget · Monitor and maintain revenue account · Process deposits/payments on behalf of committee · Monthly financial report at meetings · Prepare budget proposals as needed Members · Set the example for a healthy workplace · A ttend all wellness meetings and functions · Give advance notice of any meeting absence. Three or more absences may result in a request to resign from the committee. · Volunteer rotation of replenishing wellness store · V olunteer to lead at least one activity per year and complete duties for upcoming activities · Contribute ideas and suggestions for new and improved employee health promotion · Report on WeIlness events at department staff meetings · Encourage others to have a healthy lifestyle Wellness Committee Mission/Bylaws/Strategic Plan Revised September) 5, 2005/nr Page 2 ../ I . . III, ORGANIZATION/MEETINGS Committee members shall vote on all functions with associated costs to be sponsored by the committee and agreed upon dates and times for events. A. Meeting dates and times will be set at the beginning of each calendar year, but shall be no Jess than six (6) times per year. The length of each meeting shan not exceed 90 minutes, except by majority vote ofthe committee. B. Quorum will consist of a majority of the current, entire members IV. PROGRAM PLANNING/DESIGN Outreach - The wellness program is accessible and inclusive of all staff with efforts made to reach the highest percentage of employees possible that includes, but is not limited to, biannual surveys on employee needs and interests, newsletter articles, flyers, fun and educational activities to accommodate the various shifts, and programs at other City sites. Awareness-Building Information - The wellness program offers a variety of awareness-building information that promotes health that may include, but is not limited to, the we]lness library, magazines, Health Fair, Benefits Fair, Health Check Express, informational bulletins, and on-site training. Motivational Opportunities - The wellness program offers focused interventions and socia] events that provide employees with motivation to improve their health that may include, but is not limited to, A we Games, the quarterly fruit basket, the annual Hylebos and/or BP A trail walk, potlucks, etc. Health Management - The wellness program provides health management tools to improve employee health and health care decisions that may include, but is not limited to, the Health Fair, Hea]th Check Express, F]u Shots, and the wellness library, with a variety of books, audio's, and video's of various health issues. V, ANNUAL ACTIVITIES The Wellness Committee will decide upon a calendar of annual activities at the first meeting of the year, to be held in January. The annual activities may include, but are not limited to those noted above in Program P]anninglDesign. In addition, the committee contributes to employee's health and morale through the purchase of a quarterly fruit basket; awarded to the employee who demonstrates significant advances to a healthy lifestyle (i.e., loses weight, maintains an exercise program, stops smoking, etc.) and/or whose healthy lifestyle is an example to other employees. Nominations may come from any employee in the City. The committee also purchases cards and/or flowers for employees suffering from a serious illness or bereavement, and the committee may donate to special programs, such as the Back-to-Schoo] Supplies Drive. Wellness Committee MissionIBylawslStrategic Plan Revised September 15, 2005/nr Page 3 City of Federal Way: 330/0 employees (105/323) and 290/0 s'pouses (36/124) Management Report Prepared November 24, 2008 Filters Applied: Agency name = FEDERAL WAY, CITY OF Copyrighted Material, @ 2008 WebMO 'Table of Contents Table of Contents Introduction The City of Federal Way: 33% employees (105/323) and 29% spouses (36/124) Management Report Methodology Summary of Findings Population Overview Demographics Overall Health Status II 1 1 1 ') 1 1 ~ 1 Z 1i 2 10 12 14 16 l1i Economic Summary Excess Health Care Costs Financial Impacts of Risks Stratification Risk Factor Analysis Depression Stress Alcohol Use Blood Pressure Cholesterol Exercise 20 22 High Blood Sugar Nutrition Tobacco Use Weight Recommendations 24 26 28 30 Health Behavior Change Intervention Opportunity Index Endnotes 30 ,,') J", -33 Il Introduction --'-'-------.__._-----~--_._---------------_._-----------~---------" The City of Federal V\/ay: 330/0 ernployees (105/323) and 29010 spou (36/124) rvlanagernent Report This Management Report is a compilation of your population's data from the Health Questionnaire questionnaire. This report summarizes the health risks, health behaviors, medical and self-care patterns, and preferences of your population. The data focuses on modifiable health risk factors to help you to plan more cost-effective programming in order to better manage the health of your population. This report will also provide you important benchmark data, which displays average results from everyone who has completed the health risk assessment, from which to measure population health management results and allow you to measure changes in your population's health over time. Modifiab]e health risk factors cause 25% or more of your members' health care costs.1 Interventions that target these risk factors can reduce health care costs. This Management Report provides information on the severity and prevalence of these modifiable risk factors, as well as specific recommendations on how to mitigate those costs. This report also describes your population's demographics, summarizes health risks of the population, quantifies your population's readiness for change, and provides economic data that can help in the final decision-making process for your population health risk management (PHRM) program. By understanding the risk factors present in your employee population, you can plan interventions that target problem areas and mitigate costs associated with medica] claims, productivity, and absenteeism. rilethodology This Management Report is a summary of your popu]ation' s health risk assessment data, biometric data, and any clinical data that may have been provided. The questionnaire collects information on health status and asks participants about their health behaviors. The health risk assessment focuses on behavior-related risk factors that individuals can change to improve their health, such as proper diet, exercise, stress reduction, tobacco cessation, alcoho] moderation, preventive screenings, and more. Each participant's health risk assessment data was processed to produce an individualized Persona] Health Report, which is designed to increase personal awareness and encourage individuals to make health behavior changes. Health information is privileged, and during this process all participant information remains confidential. Results from the health risk assessment are processed and stored on a secure system. Paper-based Health Reports are sealed and returned to the participant in a confidential envelope. Internet-based participants are given a secure login code and required to create a personal password for security. Surnrnary of Findings . Number of Respondents: The following table summarizes the number of respondents who complete the health risk assessment. Respondents: Aug 19,2008 toNov 24, 2008 ]41 . Overall Health Risk Assessment Score (HRAS): The following table summarizes your . population's HRAS over time and versus benchmark figures, which are derived from book-of- business averages. The HRAS ranges from 0 to 100, with higher scores correlated to a , relatively healthy population. Average Score: Average Score: Aug 19,2008 to Nov 24, 2008 (Benchmark) 77.3 78.6 . Number of Risk Factors: Health care utilization, absenteeism, and presenteeism increase as the number of risk factors increases. On average, compared with their colleagues without risk factors, individuals with 3 or more risk factors will consume 4 times the health care spending, miss 2 more days of work, and have 3 additional visits to a physician in the next 12 months. The following table summarizes your populations' risk count profile: Count of Risks Perc~nt of Participants: Percent of Participants: Aug 19,2008 toNov 24, 2008 (Benchmark) Low (0-2) Medium (3-4) High (5+) 77.3% ]8.4% 4.3% 75.8% 19.3% 4.9% . Cost Implications: Based on the health risk factors present in your population, the following table summarizes the impact of health risks on health care-related costs. Cost Category Total Estimated Costs: Aug 19,2008 to Nov 24, 2008 Excess Modifiable Health Care Costs $197,130 Overall Expected Medical Costs $557,419 Time Away From Work Costs $103,344 Presentee ism Costs $891,547 2 . Intervention Opportunity Index: The Intervention Opportunity Index (101) is an index of the most financially valuable intervention targets. Based upon the 101, the following table summarizes the top three intervention targets for your population. 10] Stress Depression Weight Po~ulation Overview Den)oqraphics A group's demographic composition is strongly associated with specific patterns ofheaIth risk factors and behaviors. Age, ethnicity, and gender are key indicators of potential risk factors and are important guides for appropriate preventive health behavior interventions. Education level is also a major determinant in predicting health behaviors and suitable interventions. Addressing these differences in demographics and risk behaviors will maximize your wellness program results. Many risk factors that lead to chronic disease are more prevalent in certain demographic groups. For example: About 32 percent of cardiovascular disease deaths occur in people before age 75, which is close to the average life expectancy. I African-Americans tend to have more severe hypertension than Caucasians.2 · More women than men die of stroke.3 Physical inactivity is more prevalent among Hispanics as compared to African-Americans and American Caucasians.4 The following table shows the breakdown of respondents from your population who completed their health risk assessment. Total Population Aug 19, 2008 to Benchmark Nov 24, 2008 A veragc:s Participation Eligible Participants 447 N/A Actual Participants 141 945,149 Participation Rate 3 I .5% N/A Gender Male Participants 41.8% 44.2% Female Participants 58.2% 55.8% Age Average Age of Participants 41 43 Ethnicity Asian 5.7% 4.1% Black or African-American 0.7% 6.3% Hispanic or Latino 3.5% 5.4% Indian 0.0% 0.6% Native American, Eskimo or Inuit 0.7% 0.4% Native Hawaiian or other Pacific 1.4% 0.2% Islander White/Caucasian 85.8% 74.1% Multi-ethnic 1.4% 1.1% Other 0.0% 0.7% Unknown 0.0% 0.3% Did not respond 0.7% 6.9% 4 Total Population Aug 19,2008 to Benchmark Nov 24, :ZOO8 Averages Education Participants who are high school 1].3% ]4.6% graduates or less Participants with some college or 36.9% 27.4% vocational Participants who are college graduates 39.0% 34.2% Participants with post 12.8% 17.6% graduate/professional degree Did not respond 0.0% 6.2% ~ Overall Health Status The Health Risk Assessment Score (HRAS) is calculated for each individual completing the health risk assessment. The HRAS, which ranges from 0 to 100, is a measure of overall health based on both behavioral risk factors and existing conditions. This report is organized to help you improve the health and HRAS of your population. Throughout the report, each risk factor will be addressed in greater detail with ideas for recommended interventions. The following graph shows the distribution of scores for the population. Percent of Participants by HQ Score 6 Economic Surnrnar\l --_..:.~-----_._--,--,--_.__._-_._---~,..__._- Excess Health Care Costs A study by the independent Health Enhancement Research Organization (HERO) evaluated the association between modifiable risk factors and medical expenditures. The results of this study showed that a significantly higher level of medical expenses were associated with 7 out of 10 health behaviors evaluated. Self-reported depression, high stress levels, and high blood glucose levels were risk factors associated with the greatest medical costs, Other risk factors that contributed to high expenditures were body weight, tobacco use, high blood pressure, and physical inactivity .1,2 The following table lists the health risks present in the City of Federal Way: 33% employees (105/323) and 29% spouses (36/124) population based on the answers from the health risk assessment questionnaire and provides a detailed estimate of excess health care costs that may be avoided if these risk factors are reduced. Aug 19,2008 to Nov 24, 2008 Health Risk Per Person Excess Health Care Spending Participants with Risk Total Excess Health Care Factor For Risk Factor Factor Spending Depression $1,824 37 $67,488 Stress $1,125 87 $97,875 High Blood Sugar $902 4 $3,608 Obese $541 34 $18,394 Tobacco Use $350 12 $4,200 High Blood $306 N/A N/A Pressure Cardiovascular $265 21 $5,565 Exercise Notes: Guidelines used in the HERO study are different than current national guidelines. References to "excess health care costs" in this report are calculated using participants that are "at risk" using HERO guidelines where possible. As such. the "Participants \1'ith Risk Factor" figures above will vary from other, more current, definitions of "at risk" shown in this report. Excess spending has been adjustedfor inflation using the Medical Care CPJ. Financial In1pacts of Risks Stratification An additional way to look at the financial impact related to health risks is to use a model proposed by the University of Michigan, which correlates the number of health risk factors an individual has with their expected health-related expenditures. In this methodology, participants are categorized into one of three risk stratifications: Low risk is comprised of participants with 0-2 risks; Medium Risk is comprised of participants with 3-4 risks; and High Risk is comprised of participants with 5 or more risks. In the following three tables, expenditures related to medical costs, time away from work (absenteeism, short-term disability, etc), and presenteeism are summarized using this methodology.3.4.5 Aug 19,2008 to Nov 24;200lt Risk Level (Number of Risk Factors) Medical Costs Low (0-2) Expected Per Person Costs Number of Participants Total Expected Costs $3,379 $5,316 109 26 $368,3 II $138,216 Time Away From Work Costs $8,482 6 $50,892 Presentee ism Costs Notes: Financial impacts are based on various study outcomes (please see endnotes for specific studies). It should be expected that your actual cost impacts wi/J vary due to differences in underlying population demographics, changes in treatment protocols / costs since the studies were conducted and numerous other factors. As such. the above figures should be considered as projections and only generaJ/v indicativeldirectional of cost changes. The above categorization of risks is consistent with the University of Michigan methodology. and varies from the HERO study As such. the two methodologies should not be directly compared Cost impacts have been adjusted for inflation using the Medical Care CPl. 8 _~isk Factor Analysis Often, people are unaware of their health status and their risks for chronic illness. Improving individual health awareness will help improve overall health status and.,decrease health care costs. The following pages summarize risk factors associated with chronic disease and illness and identify areas of improvement for participants in your organization. This information is important when deciding on targeted interventions unique to your population. 9 Depression Major depressive disorder is the leading cause of disability in the u.s. for ages 15--44.1 In any given I-year period, 9.5 percent of the population, or about 20.9 million American adults, suffer from a depressive illness.2 Depression is a serious medical condition that is often undiagnosed and untreated. Left untreated, depression is as costly as heart disease, which costs nearly $431.8 billionY The U.S. economy spends over $52.9 billion in absenteeism, lost productivity, and direct treatment costs related to depression.4 Individuals who report at least one leading indicator of depression or multiple lesser symptoms of depression are classified as at-risk for emotional health. The following table summarizes key statistics about the proportion of your population experiencing various depression symptoms Depressioll Symptom Percellt Percent Aug 19,2008 to Nov 24, (Bellchmark) 2008 At-risk for emotional health 26.2% 21.6% Feelings of hopelessness or guilt 9.9% 8.5% Loss of appetite, weight gain/loss 17.0% 12.7% Decreased energy/fatigue 29.8% 24.4% Persistent sadness 9.2% 8.1% Insomnia/oversleeping 17.0% 16.5% Difficulty concentrating! making decisions 17.7% 11.1% Persistent or troublesome anxiety 14.9% 11.0% Felt down, depressed or hopeless ]9.9% 13.7% Felt little interest or pleasure in doing things 13.5% 13.4% Recornmended interventions . Discuss services provided by your Employee Assistance Program. Provide literature and education on the common signs of depression. Provide confidential resources for treatment options. Provide support groups. Encourage regular physician visits for physical exams and proper screenings. Support behavior change through targeted intervention to highest risk individuals. Encourage use ofWebMD's Anxiety, Depression, and Stress condition centers, if available. Resources National Mental Health Association 10 . American Psychological Association Depression and Bipolar Support Alliance National Alliance for the Mentally III . 11 Stress Stress is found in all aspects of our lives, including work and family. High levels of stress have a major impact on employee health, morale, and productivity. It is estimated that 54% of annual working days lost can be attributed to workplace stress.! Due to fast-paced work environments, it is no surprise that 43% of all adults suffer adverse health effects from stress.2 Individuals are identified as at-risk for stress based on the number and severity of stress events experienced in the last year, general satisfaction levels, and the availability of a support system. The following table summarizes key statistics about the proportion of your population at-risk for stress or experiencing specific stressors. Stress Risk Factor Percent Percent Aug 19,2008 to Nov 24, 2008 (Benchmark) At-risk for elevated stress 61.7% 52.8% -- Problem with a friend, co-worker or supervisor 45.4% 25.1% Death of a loved one 14.2% 16.7% Divorce/separation 85% 4.8% Problems with fmances 37.6% 28.9% Job loss/fear of job loss 17.0% 15.2% Job stress 54.6% 46.1% Moving/relocation 135% 12.5% Problem with health 27.7% 16.9% Not satisfied with job 10.6% 6.9% Not satisfied with life 7.1% 5.0% Stress has affected health or well-being 38.3% 28.6% Does not receive support from family and/or friends 4.3% 3.6% Does not often use stress reducing techniques 14.2% 18.1% Violence 4.3% 1.3% Recommended interventions Offer exercise programs and other classes that promote stress reduction. Support behavior change through targeted intervention to highest risk individuals. Discuss services provided by your Employee Assistance Program. Provide literature on reducing stress. Offer support groups. Encourage participants to take vacation days. 12 · Encourage use ofWebMD's Stress condition center, if available. Resources The National Institute for Occupational Safety and Health American Heart Association · American Psychological Association 13 Alcohol Use According to the National Institute on Alcohol Abuse and Alcoholism, excessive drinking by employees costs employers worldwide billions of dollars each year in absenteeism, lost production, and insurance costS.,,2 In 2001, alcohol abuse resulted in over $9.7 billion in health care expenditures.3 The recommended limits of alcohol consumption are no more than 2 drinks per day for men and no more than I drink per day for women. The following table summarizes key statistics about the proportion of your population with risky alcohol-related behaviors. Alcohol-Related Risk Factor Percent Percent Aug 19, 2008 to Nov 24, 2008 (Bel'lchmark) Men> 2 drinks per day 3.4% 1.6% -. .-- Women> 1 drink per day 6.1% 2.8% Binge drinking 17.0% 20.8% Drunk driving 5.7% 2.6% - Riding with drunk driver 0.7% 3.2% Felt should cut down on drinking 4.3% 5.4% Been annoyed by criticism of drinking 35% 1.6% Felt bad or guilty about drinking 4.3% 3.3% Had a drink first thing in the morning 1.4% 0.8% Alcohol is a risk factor for · Cirrhosis of the liver Gastric ulcers Colorectal cancer Hepatitis Recornrnended interventions Discuss services provided by your Employee Assistance Program. Establish and enforce alcohol policies within your work place. Help employees learn about alcohol alternatives in social situations. Take advantage of National Alcohol Awareness Month (April). Support behavior change through targeted intervention to highest risk individuals. 14 Resou n:es · National Institute on Alcohol Abuse and Alcoholism National Center on Addiction and Substance Abuse · Alcoholics Anonymous National Clearinghouse for Alcohol and Drug Information 15 Blooel Pressure High blood pressure (hypertension) is one of several risk factors associated with cardiovascular disease (CVD), which is the cause of every I in 2.8 deaths.' CVD claims more lives annually than all cancers combined and costs over $116.4 billion in lost productivity due to morbidity and mortality .2,3 The following table summarizes key statistics about the proportion of your population reporting prehypertension or hypertension. Blood Pressure Risk Factor Percent Percent , Aug 19, 2008toNov24,<2008 (Benchmark) Prehypertension (Systolic> = /20 and < /40 mgHG. or diastolic> = 80 and < 90 mgHg, or told their blood pressure was 24.8% 32.4% "moderately high'~ Hypertension (Systolic> = /40 mgHG. or diastolic> = 90 mgHg, 2.8% 8.0% or told/heir blood pressure was "high'~ Unknown Blood Pressure (Respondent does no/ know their 7.1% 4.6% blood pressure level) Hypertension is a risk factor for · Diabetes Stroke Heart disease · Kidney disease Prehypertension Risk Factors Include · Obesity · Sedentary lifestyle High-sodium diet Alcoholism Recommended interventions Offer exercise programs at the workplace. Set up an exercise incentive program for your participants. Provide a resource list of stress relief programs offered in the community. 16 . Support behavior change through targeted intervention to highest risk individuals. Encourage regular physician visits for physical exams and proper screenings. Encourage usage of W ebMD' s exercise, diet, and hypertension resources, if available. Engage your population through WebMD's Health Coaching services, if available. . . Resources · American Heart Association · American Stroke Association · Centers for Disease Control and Prevention (CDC) National Cancer Institute 17 Cholesterol Of the u.s. population over the age of20, 105.2 million have elevated cholesterol levels.' High cholesterol levels are a major risk factor for developing heart disease. In 2006, heart disease alone accounted for nearly $394 billion in medical expenses and lost productivity.2 Each year, over one million Americans have heart attacks and one-half of these occurrences are fatal. 3 High- fat diets, obesity, lack of physical activity, and smoking are all major contributors to high cholesterol levels. Making lifestyle changes can often control cholesterol levels. Empowering your members to make needed lifestyle changes to lower their cholesterol will reduce health care costs. The following table summarizes key statistics about the proportion of your population with borderline or high cholesterol levels. Cholesterol Risk Factor Percent Percent Aug 19,2008 to Nov 24, 2008 (Benchmark) Borderline cholesterol (Total cholesterol between 200 and 240 mg/dL or LDL between /30 and 159 mg/dL, or HDL between 40 and 12.8% 16.6% 60 mg/dL, or told that their cholesterol was "moderately high'~ High Cholesterol (Total cholesterol> 240 mg/dL or LDL >= /60 mg/dL, or HDL < 40 mg/dL, or told that their cholesterol was 5.0% 4.4% "high '~ Unknown Cholesterol (Respondent does not know their 17.7% 17.3% cholesterol level) High cho!esterol is a risk factor for · Heart disease Stroke · Obesity Recom mended interventions Offer reliable resources, such as access to dietitians, literature, and web sites. If your company has a cafeteria, offer heart-healthy menu selections. · Offer healthy choices in your company's vending machines. · Support behavior change through targeted intervention to highest risk individuals. Offer exercise programs at the workplace. Encourage usage ofWebMD's exercise, diet, and cholesterol resources, if available. Engage your population through WebMD's Health Coaching services, if available. 18 Resources . National Heart, Lung, and Blood Institute u.s. Department of Health and Human Services American Heart Association U.S. Food and Drug Administration . . 19 Exercise Given the numerous health benefits of regular physical activity, the hazards of being physically inactive are clear and costly. Physical inactivity is a major cause of unnecessary illness and premature death. It is estimated that physical inactivity costs the United States $24 billion annually, which is 2.4% of U.S. health care expenditures.1 A physically active person exercises on most or all days of the week at moderate to high intensities. The American College of Sports Medicine recommends 30 minutes per exercise session most days of the week, with at least 3-5 sessions of aerobic activity and at least 2 sessions of strength training. The following table summarizes key statistics about the proportion of your population who report inadequate levels of physical activity: Exercise-Related Risk Factor Percent Percent Aug 19,2008 to Nov 24,2008 (Benchmark) Cardiovascular Exercise (<3 sessions/week or <90 41.8% 52.4% minutes/week) Strength Training (<2 sessions/week or <60 minutes/week) 58.9% 64.7% No Excercise (0 cardiovascular sessions/week and 0 strength 12.8% 13.9% training sessions/week) Regular physical activity Reduces the risk of heart disease, diabetes and cancer · Reduces blood pressure Helps control weight. Reduces depression Regular strength training · Increases metabolism Reduces the risk of injury and back pain Helps to "prevent osteoporosis by increasing bone density Recommended interventions Set up corporate discounts with local fitness facilities. Start a walking club. Offer exercise programs at the workplace. 20 . Provide incentives for participating in regular physical activity. Encourage usage ofWebMD's exercise resources, if available. Engage your population through WebMD's Health Coaching services, if available. . Resources American College of Sports Medicine · American Council on Exercise · American Heart Association ~1 High Blood Sugar According to the American Diabetes Association, diabetes alone represents 11 % of tne us health care expenditure.! Diabetes also accounts for 88 million disability days, and 176,000 cases of permanent disability were caused by diabetes, at a cost of $7.5 billion. I Lost productivity attributed to diabetes resulting from lost workdays, permanent disability, and premature mortality is estimated at $40 billion.2 Type 2 diabetes affects individuals of all ages, but it is most common in people over age 40. High-risk people are also more likely to be overweight and to have high blood pressure and high cholesterolY Prediabetes is a classification of people who have glucose levels that are higher than normal, but not high enough to be diagnosed with diabetes. The following table summarizes key statistics about the proportion of your population experiencing various glucose-related risks. High Blood Sugar-Related Risk Factor Percent Percent Aug 19,2008 to Nov 24, 2008 (Bencllmark) Diabetes Type I N/A 0.9% Currently Receiving Treatment for Type I N/A 0.7% Diabetes Type n 4.3% 3.9% Currently Receiving Treatment for Type n 3.5% 3.2% High Glucose Levels (Fasting blood sugar >126 mg/dl) 0.7% 0.9% Prediabetic Glucose Levels (Fasting blood sugar 101-126 2.8% 3.6% mg/dl) Unknown Blood Sugar (Respondent does nol know their blood 78.0% 83.6% sugar level or reported a non-fasting value) Diabetes complications include Kidney disease · Vision impairment · Cardiovascular disease Stroke · High blood pressure Prediabetes risk factors include Obesity Sedentary lifestyle 22 · Family history of diabetes · Ethnicity Age · Birth ofa baby weighing nine or more pounds Recommended interventions Support behavior change through targeted intervention to highest risk individuals. · Provide awareness material via self-help books, videos, and audio cassettes. Offer exercise programs at the workplace. · Recommend annual exams and screenings. · Provide incentives for participating in regular physical activity and diet programs. Offer diabetes classes at the workplace. Encourage usage ofWebMD's exercise and diet resources, if available. · Engage your population through WebMD's Health Coaching services, if available. Resources American Diabetes Association Joslin Diabetes Center American Dietetic Association National Institute of Diabetes & Digestive & Kidney Diseases 23 Nutrition The typical American diet is high in fat, calories, and sugar. According to the Centers for Disease Control and Prevention (CDC), an estimated 66% of adults are overweight or obese.l Poor nutrition raises an individual's risk for many chronic diseases. For example, one-third of all cancers are attributable to poor diet, physical inactivity, and being overweight.2 The following table summarizes key statistics about the proportion of your population who do not meet the national guidelines and recommendations for five major food groups. Nutrition-Related Risk Factor iler:ten t Percent Aug 19, 2008 to Nov 24,2008 (BencbID3rk) < 6 servings of fruits and vegetables per day 95.7% 94.7% < 4 servings of whole grain foods per day 81.6% 84.0% < 3 servings of proteins per day 58.2% 62.8% -- < 3 servings of low-fat dairy per day 70.9% 76.5% > I serving of fat per day 51.8% 43.1% Poor nutrition is a risk factor for . Cancer . Cardiovascular disease Diabetes High blood pressure High cholesterol . Osteoporosis Obesity Recommended inteE'ventions Offer reliable resources, such as access to dietitians, literature, and web sites. · If your company has a cafeteria, offer heart-healthy menu selections. · Offer healthy choices in your company's vending machines. Take advantage of national observances to promote heart-healthy activities. Support behavior change through targeted intervention to highest risk individuals. Have members analyze their diets with the help of a dietitian or inexpensive computer software. 24 Encourage usage ofWebMD's diet resources, if available. Engage your population through WebMD's Health Coaching services, if available. Resou f'ces · American Dietetic Association U.S. Food and Drug Administration · U.S. Department of Agriculture · Local dietitians 25 Tobacco Use Each ye<:1r in the United States, the adverse health effects from cigarette smoking account for an estimated 438,000 deaths, or nearly I of every 5 deaths. I The Centers for Disease Control and Prevention (CDC) reports that smoking causes about 90% of lung cancer deaths in women and alrnost 80% oflung cancer deaths in men.2 Smokers miss more days of work due to illness and cost $92 billion in productivity losses annually.,.3 The following table summarizes key statistics about the proportion of your population reporting current and former tobacco use. Tobacco Use-Related RiskFactor Percent Percent AlIg 19, ~ij08t() Nov24, 2008 (Benchmark) Participants who use cigarettes 7.1% 10.0% Participants who use pipes 0.7% 0.2% Participants who use cigars 0.7% 1.1% Participants who use smokeless tobacco 0.7% 1.3% -- Participants who are regularly exposed to secondhand 4.3% 10.1% smoke Snloking is a risk factor for High blood pressure Cancer Heart disease · Depression Psychological stress Stroke Emphysema · Chronic bronchitis Recommended interventions Offer smoking cessation classes. Offer stress reduction classes. Offer reimbursement for smoking cessation products. Provide resource list of community-based services. 26 Support behavior change through targeted intervention to highest risk individuals. Encourage usage ofWebMD's smoking cessation programs, if available. Engage your population through WebMD's Health Coaching services, if available. Resou rces . . American Cancer Society AmericanLung Association National Cancer Institute . 27 Weight BMI is a measurement used to determine a person's lean body mass and body fat. It is calculated using a mathematical formula based on a person's height and weight. BMI equals weight in kilograms divided by height in meters squared (BMI = kg/m2). A BMI of 25 to 30 is classified as overweight. 30 or greater is considered obese. Obesity and excess weight contribute greatly to various chronic diseases and conditions that result in over $117 billion in direct and indirect medical costs. I According to the Centers for Disease Control and Prevention (CDC), an estimated 65% of adults are overweight or obese.2 The following table summarizes key statistics about the distribution ofBMI values in your population. , ' Weight..RelatedRisk Fa~tor Perce.nt Percent Aug 19,2008 to Nov24, 2008 (BenchlJlark) Underweight (BM] < /85) 0.7% 1.3% Ideal Weight (BM] >= /8.5 and < 25) 45.4% 36.1% Overweight (BM] >= 25 and < 30) 29.8% 34.7% Obese (BM] >= 30) 24.1% 27.8% Overweight or obesity are risk factors for Increased strain on the heart High blood pressure High cholesterol Diabetes Stroke Certain kinds of cancer ReCOin mended interventions Offer reliable resources, such as access to dietitians, literature, and web sites. If your company has a cafeteria, offer healthy menu selections. Offer healthy choices in your company's vending machines. Support behavior change through targeted intervention to highest risk individuals. Provide health information materials to members. Offer exercise programs at the workplace. 28 Encourage usage of W ebMD' s weight, exercise, and nutrition programs, if available. · Engage your population through WebMD's Health Coaching services, if available. Resources American Dietetic Association · American Heart Association Centers for Disease Control and Prevention (CDC) 29 Recommendations Health Behavior Change In any group, individuals will not feel the same about changing their personal behavior for health reasons. The questionnaire assesses an individual's stage ofreadiness for change for various lifesty Ie factors, to determine where an individual stands on modifying his or her behavior. The Stages of Change Model, also known as the Transtheoretical Model (TTM), provides a framework for explaining how behavior change occurs. The TTM postulates that behavior change occurs in stages over time and acknowledges that not everyone is ready to immediately adopt the desired behavior. I This model is useful in tailoring your wellness interventions by using specific approaches for each stage. The goal is to move an individual along the stages-of- change continuum toward permanent change. The TTM continuum categorizes people into five different stages: pre-contemplation, contemplation, preparation, action, or maintenance. The TIM also accounts for the fact that behavior change is a process in which individuals are at various stages of readiness to change and can enter and exit at any point. Some people may repeat a stage several times. These stages are defined in the following chart. Stages of Readiness to Change Stai!e .. Definition. Pre-contemplation Individual does not think he/she has a need for change. Contemplation Individual has plans to take action towards change within the next 6 months. Preparation Individual intends to change within the next month. Action Individual has realized the importance of change and has practiced the new behavior for less than 6 months. Maintenance Individual has practiced the new behavior for 6 months or more. 30 Health Behavior Change Continued Knowing where your population stands along the continuum of change for each risk factor can improve the effectiveness of interventions designed to reduce behavior and lifestyle-related risks. Individuals, especially those at high risk, must receive the appropriate message in the right frequency to respond positively to interventions. Education can be arranged to reach those who have yet to realize the importance of change or have no desire to change. Targeted interventions can be planned to help move individuals through the stages of change until the desired behavior is achieved and risks are reduced. The following chart summarizes the Stages of Readiness to Change for your population. The stages have been grouped into two categories: precontemplation!contemplation and preparation! action/maintenance. Risk Factor & State of Challge Percent Percent Aug 19, 2008 to Nov 24,2008 (Benchmark) Reduce Alcohol PIC N/A 73.0% P/A/M N/A 27.0% Improve Cardiovascular Exercise PIC 35.6% 46.1% P/AIM 64.4% 53.9% Improve Strength Training PIC 53.0% 54.8% P/AIM 47.0% 45.2% Stress Management PIC 44.8% 60.5% PIAIM 55.2% 39.5% Lose Weight PIC 27.3% 32.3% PIAIM 72.7% 67.7% Improve Diet PIC 28.3% 38.1% -- P/A/M 71.7% 61. 9% Get Current with Preventive Screenings or Exams PIC 61.1% 58.8% PIAIM 38.9% 41.2% Manage Substance Use PIC N/A 87.0% P/A/M N/A 13.0% Improve Blood Pressure PIC N/A 51. 9% P/AIM N/A 48.]% . Improve Cholesterol PIC N/A 35.5% P/A/M N/A 64.5% Quit Tobacco PIC N/A 78.2% P/A/M N/A 21.8% Note. This data is presented only for the participants who report each riskfactor. Those who do not exhibit the risk factor or chose not to answer the Lifestyle Choices questions on the health risk assessment questionnaire are not included. 31 Intervention Opportunity Index The Intervention Opportunity Index (101) is a calculation developed to rank the health risk factors for an organization's population based on the probability that risk reduction intervention will have an impact on excess health care costs. / I The 101 is an index of potential financial impact of investment in intervention targets. The 101 is derived from the f0llowing factors present in your population: . Excess health care spending attributable to each risk factorl Prevalence of the risk f~ctor in the target population Stage of feadiness for change of each individual with the risk factor . The 101 equals the excess health care cost for each listed risk factor in your organization's current population multiplied by a weighting factor fOf the stage of readiness to change fOf each individual found to have the risk factor. The product of this calculation is then summed for all such individuals with the risk factor. Therefore, the 101 ranks the risk factors in order that the organization will likely have the greatest impact in modifying these excess cost factors using risk reduction interventions. The following table lists the Intervention Targets in rank order of importance. Intervention Target Intervention Opportunity Index Stress 0.4 964 Depression 0.2907 Weight 0.1469 Inactivity 0.0356 Tobacco 0.0164 High Blood Sugar 0.0140 Note: When the intervention target is not staged per Transtheoretical Model, the stage of readiness to change is considered neutral. According to the 101, the top three intervention targets for your organization's population are: 1. Stress 2, Depression 3. Weight ~') jL Endnotes Introduction Anderson, et al. "The Relationship between Modifiable Health Risks and Health Care Expenditures." American Journal of Health Promotion. 15(1); 2000: 45-52. Executive Summary Goetzel, R., et at "The Relationship between Modifiable Health Risks and Health Care Expenditures: An Analysis ofthe Multi-Employer HERO Health Risk and Cost Database." Journal of Occupational and Environmental Medicine. 1998; 40(10): 843-854. Population Overview - Demographics Minino, A M., Heron, M.P., & Smith, B.L. "Deaths: Preliminary data for 2004." National Vital Statistics Report. 2006; 54: 1-49. 2 American Heart Association. "Am I at Risk?" Retrieved on February 27, 2007: <http:// \VWW .americanheart.org/presenter. ihtml ?identificr=214 2> 3 American Stroke Association. "Impact of stroke." Retrieved on February 27, 2007: <http://\.vVvw .strokeassociation.org/presenter. ihtml ?identi ficr= 1 033> 4 Kruger J., Ham, S., & Koh, H. "Trends in Leisure-Time Physical Inactivity by Age, Sex, and Race/Ethnicity --- United States, J 994--2004." Morbidity and Mortality Weekly Report. 2005; 54(39): 99]-994. Economic Summary - Excess Health Care Costs Whitmer, W~, Goetzel, R., & Anderson, D. "The HERO Study on Risks and Costs: Research Findings." The Art of Health Promotion. 1999; 2(6). 2 Anderson, etal. "The Relationship between Modifiable Health Risks and Health Care Expendityres." American Journal of Health Promotion. 2000; 15(1): 45-52. 3 Edington. "Emerging Research: A View from One Research Center." American Journal of Health Promotion. 2001; 15(5): 341-349. 4 Wright, Beard, Edington. "Association of Health Risks With the Cost of Time Away From Work." Journal of Occupational and Environmental Medicine. 2002; 44(12): 1126-1134. 5 Burton, Chen, Conti, Schultz, Pransky, Edington. "The Association of Health Risks With On-the-Job Productivity." Journal of Occupational and Environmental Medicine. 2005; 47(8): 769-777. . Risk Factor Analysis - Depression 33 The World Health Organization. The World Health Report 2004: Changing History. 2004. Retrieved on March 5, 2007: <http://\\'ww.who.int/whr/2004/en/report04 en.pdt> 2 Robins, L.N. & Regier, D.A. (Eds). Psychiatric Disorders in America, the Epidemiologic Catchment Area Study. New York: The Free Press, 1991. 3 American Heart Association. "Heart Disease and Stroke Statistics-2007 Update Report from the American Heart Association Statistics Committee and Stroke Statistics Subcommittee." Circulation. 2007; 115. <http://circ.ahaiournals.org/cgi/content/full/ CIRCULATIONAHA.I06.179918#SEC19> 4 Greenberg, P.E., Kessler, R.e., Birnbaum, H.G., Leong, S.A., Lowe, S.W., Berglund, P.A., Corey-Lisle, P.K. "The Economic Burden of Depression in the United States: How Did It Change Between 1990 and 20007" Journal of Clinical Psychiatry. Dec 2003; 64:12. Risk Factor Analysis - Stress 1 Elkin AJ, Rosch P J (1990). Promoting mental health at the workplace: the prevention side of stress management. Occupational Medicine: State of Art Review, 5(4): 739-754. 2 American Psychological Association. "How Does Stress Affect Us?" Retrieved on March 6, 2007: <http://w,^T\v.apahelpcenter.org/articles/anicle.php?id=11> Risk Factor Analysis - Alcohol 1 U.S. Department of Health and Human Services" I Oth Special Report to the U.S. Congress on Alcohol & Health.", June 2000 <http://pubs.niaaa.nih.gov!publications/ 1 Oreportlchap06c. pdt> 2 Report prepared for the Alcohol, Drug Abuse, and Mental Health Administration, U.S. Department of Health and Human Services. DHHS Pub. No. (ADM) 81-1179. Rockville, MD: Alcohol, Drug Abuse, and Mental Health Administration. Alcohol Alert. 1981. Retrieved on February 28,2007: <http://pubs.niaaa.nih.l2ov/publications/aaSl.htm> 3 U.S. Department of Health and Human Services (CDC). "National Expenditures for Mental Health Services and Substance Abuse Treatment 1991-2001, Chapter 5: Substance Abuse Treatment Expenditures, 2001." (2005). Retrieved on February 27, 2007: <http://www .samhsa.gov /spendingestimates!chapter5 .aspx> Risk Factor Analysis - Blood Pressure American Heart Association. "Cardiovascular Disease Statistics." Retrieved on February 27, 2007: <http://v.rvv'w.americanheart.org/presenter . ihtml ?identifier=44 78> 2 National Heart Lung and Blood Institute. "Morbidity and Mortality: 2004 Chartbook on Cardiovascular, Lung, and Blood Disease." Bethesda, Maryland: National Institutes of Health, Public Health Service. (2004). <http://\v\\T\v.nhlbi.nih.goviresourccs/docs/ 04 chtbk.pdf/'> 34 Risk Factor Analysis - Cholesterol American Heart Association. "Statistical Fact Sheet - Risk Factors 2007 Update: High Blood Cholesterol and Other Lipids - Statistics." Retrieved on February 27, 2007: <http://wv-/\,.,, .americanheart.orgl downloadable/heartl 11685 5 3 5 783 3 6CHOL07. pdt> 2 American Heart Association. "Centers for Disease Control and Prevention Heart Disease & Stroke Prevention." Retrieved on February 27, 2007: <http://www.americanheart.org/ presenter. ihtml?identifiel=30 10 152> 3 American Heart Association. "Heart Attack and Angina Statistics." Retrieved on March 6, 2007: <http://vv'\\-w.americanheart.org/presenter.jhtml?identifier=4591 > Risk Factor Analysis - Exercise Pratt, M., Macera, A., & Wang, G. "Higher direct medical costs associated with physical inactivity." The Physician and Sportsmedicine. 2000; 28: 63-70. Risk Factor Analysis - Glucose American Diabetes Association. "Direct and Indirect Costs of Diabetes in the United States." Retrieved on February 15, 2007: <http://wwv,,.diabetes.org/diabetes-statistics/ cost-or-diabetes- in-us. i sp> 2 American Diabetes Association. "Economic Costs of Diabetes in the U.S. in 2002." Diabetes Care. 2003; 26; 917-932. 3 American Diabetes Association. "Resources for Professionals: Type 2 Diabetes." Retrieved on February 15, 2007: <http://vv'\\:w.diabetes.org/for-health-professionals-and- scientists/resources. isp> 4 American Diabetes Association. "Weight Loss Matters." Retrieved on February 15, 2007: <http://www.diabetes.org/weightloss-and-exercise/weightloss. isp> Risk Factor Analysis - Nutrition National Center for Health Statistics (CDC). "Prevalence of Overweight and Obesity Among Adults: United States, 2003-2004." Retrieved on February 15,2007: <http:// www.cdc.go../nchs/products/pubs/pubd/hestats/overweightlovefwghtadult03.htm> 2 National Education Association Health Information Network. "Physical Activity and Nutrition: NEA Members and Other Adults." Retrieved on February 28, 2007: <http:// WW\V .neahin .om/programs/phvsicaliadults.htm> Risk Factor Analysis - Tobacco Use Centers for Disease Control and Prevention. "Annual Smoking-Attributable Mortality, Years of Potential Life Lost, and Productivity Losses-United States, 1997-2001." Morbidity and Mortality Weekly Report. 2005; 54(25): 625-628. 35 2 U.S. Department of Health and Human Services (CDC). "Health Effects of Cigarette Smoking." Retrieved on February 28, 2007: <http://www.cdc,gov/tobacco/ data statistics/F actsheetslhealth effects.htm> 3 Halpern, M., Shikiar, R., Rentz, A.M., & Khan, Z. "Impact of smoking status on workplace absenteeism and productivity." Tobacco Control. 2001; 10(3): 233-238. Risk Factor Analysis - Weight U.S. Department of Health and Human Services (CDC). "Overweight and Obesity: At a glance." (2007). Retrieved on February 28, 2007: <http://W\vw.surgeongeneral.gov/ topics/obesity /calltoaction/fact glance.htm> 2 National Center for Disease Statistics (CDC). "Prevalence of Overweight and Obesity Among Adults: United States, 2003-2004." Retrieved on February 15,2007: <http:// wvvw .cdc. gov Inchs/products/pubs/pu bdlhestats/ overweight! overwght adul t 03 .htm> Recommendations - Health Behavior Change Prochaska, 1. 0., & Velicer, W.F. "The Transtheoretical Model of Health Behavior Change." American Journal of Health Promotion. 1997; 12: 38-48. Recommendations - Intervention Opportunity Index Anderson, et. al. "The Relationship between Modifiable Health Risks and Health Care Expenditures." American Journal of Health Promotion. 2000; 15(1): 45-52. Parameters: Organizational Unit . A WC Actives Program Start Date 1 Aug 19,2008 Program End Date 1 Nov 24, 2008 Program Start Date 2 N/A Program End Date 2 N/A Organization Name City of Federal Way: 33% employees (105/323) and 29% spouses (36/124) Number Eligible 447 Period 1 Survey Name Health Questionnaire Number Eligible 0 Period 2 HRA Completed Via ALL Agency name FEDERAL WAY, CITY OF User status ALL Coverage status ALL 36 COUNCIL MEETING DATE: March 3, 2009 ITEM#: S.:T. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: 2009-2010 L T AC BIENNIAL BUDGET POLICY QUESTION: Should the City approve the 2009-2010 LTAC biennial budget? COMMITTEE: Finance, Economic Development and Regional Affairs MEETING DATE: February 24, 2009 CATEGORY: IZI Consent o City Council Business o Ordinance o Resolution o o Public Hearing Other .~_!~.~!~~2~!.~X.:!:m~!'lE.X~~'..~~~!1.~~.~.Q~~~!~Pl!l~?!!.\~~.i~!~?!.......__._...___~~_~!..~....~~~..~~~?~~m._..._....__._.._._........_._ ATTACHMENTS: 2009-2010 LTAC Biennial Budget ,......... ..............-.....................................................................................-...............................--........................................................................--...............................--....................--........................................-.............--...--.---............-...-...................-......--......................--......-.-.-..--......--............. SUMMARYIBACKGROUND: On December 9, 2008 the Lodging Tax Advisory Committee (LTAc) recommended 2009-2010 biennial work plan and budget for tourism-promotion programs, based on estimated program expenses and lodging tax revenues. The attached table summarizes the budget's expenses by program and revenues. After receiving a total of $188,834 in lodging tax revenue for 2008, this recommended budget estimates lodging tax revenue for 2009 and 2010 of$180,000. Additional revenue from interest and other sources increases that figure to $186,750 for both years. This conservative revenue projection prompted the LTAC to recommend several cost saving changes in order to better align with its mission and anticipated needs for 2009-2010. The on-going program expenditures of$186,750 matches exactly the projected revenue for 2009. Under the On-Going Expenditures, only minor adjustments are proposed. A reduction of $5,000 in the TEG program was implemented, and $15,000 has been set aside for funds dedicated each year specifically to bid on national/international aquatic events. With 2009 and 2010 contributions, the balance for this fund will total $130,000. In addition, the on-going program now includes expenditures covering professional services such as marketing, graphic design and printing. In the past these expenses have been covered in the one-time expenditures budget using carry-forward funds. Starting in 2009, a limited number of programs will be categorized as one-time expenditures. The following projects represent one-time expenses allocated in the 2009-2010 budget. 1. Development and printing of a themed tourism brochure focusing on the City's gardens and the West Hylebos Wetlands. Both the Weyerhaeuser Pacific Rim Bonsai Collection and the Rhododendron Species Botanical Garden are considered to be world-class caliber and represent two of the City's main venues for attracting out-of-town visitors. The West Hylebos Wetlands currently maintains a unique standing among Puget Sound's natural preserves and attracts a fair share of naturalists regionally. However, the potential of its becoming a destination attraction could be realized with proper marketing materials and publicity. Funding of$12,000 has been set aside for the development and production of brochures focusing on the gardens and the West Hylebos. 2. LTAC allocated funding for the major festivals organized by the City from its carry-forward of previous years. These one-time expenditures include Ran Woo-Ri, Women's Triathlon, and Buds & Blooms. Buds & Blooms, the most newly created festival, will continue to receive 2008 level of support at $23,000 for both 2009 and 2010. Ran Woo-Ri will receive $15,000 both years, down from $25,000, while the Women's Triathlon will receive $13,500 in 2009 and $10,000 in 2010. OPTIONS: 1. Approve the proposed 2009-2010 LTAC program and budget, as recommended by LTAC and forward as a City Council consent agenda item on 3/3/09. 2. Amend the proposed 2009-2010 LTAC program and budget as directed and forward with amendments as a City Council consent agenda item on 3/3/09. STAFF RECOMMENDATION: Staffr ends Option 1. CITY MANAGER ApPROVAL: (:!:!J DIRECTOR ApPROVAL: Council COMMITTEE RECOMMENDATION: HI move approval of Option 1- . J0L0~ Committee Chair (2L:-~ Committee Member W..OO,:::> HI move approval of w~ PROPOSED COUNCIL MOTION: recommended by FEDRAC. " as (BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # N o o -I-oOS:)> o CD 0 CD a. m ::!. CD III a. 3. 0- 3. 3 3 G) 3. !!!. ;ilL ~ 5' (f) ~ 0- 5. 5' 'g m. a -. ~ CD ~ 10 -. m CD m5.Cil Q) -1O~1O::l CD ::l -. ::T"'O 0- o a: g -."'0 a iil (f) 3 ~_~a o-g.CD~ CD 0 (f) ?< ::T -, < - -ZCD c:0'1i) ~!!l.~o _CD~Oo. 3 o' - *' 3 _. 0 Ill"" CD::lCDo Ill!e.~ 3.~.g>- ~ I/O=e JD I/OQg,~ 3-g.;a: a 3'3mCD Illa~o ~"'O~~ S:~3::T 1>> -. Q) ~ (1) - ~ ~~g III ~CD 3m3 a. CDo. CD~1ll I/O g.~ 3. ::l (f) .0 10 S' _ r+"'C c: mo III g5- ~~ ~ ijl ~ 5.1/0 -< ~ ~ ~~. () CD "" OJ 5. "" ~ Ill-o "" ~ g "'0 /D' ~ ~~~~~~~ -69-EA~-Jo.-lo.~t\J-lo.,,-> (J),/>, 01 0 Cl101 woo 01 ooowoo","",ooo 00000001000 0000000000 ~~~r~ ~~ ~~C:;;OOOO1~~~~ OOOWOOWo.oo 0000000000 0000000000 :c;;o-l o CD ::!. -mill CD....- -1ll::T g!:;O' ::l III ::l -::l;;o :J. iit CD 0- _' c: 0 3 ='00- o ::l c: ~=t...., Q'glfl 0-=.3 "" 0 CD o ::l ::l 0-..- ::TO c: "" CD 3 III "'0 ~ ~ ~~Cll _.....~_N NO 0.....010.0 001000 00000 ~ ~ ~~Cll _.....~_N NO 0.....010.0 001000 00000 -1-0 OJ m;:o o "" III X CD or .2. iii'" CD ~ -CD ::l !). NN 0 ::l ::l CD 00 CD m c: a. .....0 CD CD o <D m ~ ~ ~ ~~ ..... w ..... ..... 0 0 0 01 01 0 0 0 00 0 0 0 00 0 ~O 0 00 0 00 a~ CD < CD CD m ::l _C: CD ... COUNCIL MEETING DATE: March 3, 2009 ITEM #: 5. 'l.. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Five-Year Report on City Center Multi-Family Tax Exemption POLICY QUESTION: Review of required five-year report on the City Center multifamily tax exemption. COMMITTEE: FEDRAC MEETING DATE: 2/24/09 CATEGORY: IZI Consent D City Council Business D Ordinance D Resolution D D Public Hearing Other STAFF REpORT By: PATRICK DOHERTY DEPT: CITY MANAGER Attachments: Memo to FEDRAC. Summary/Background: Please see attached memo. Options: 1. Continue the program as currently provided for in FWCC 14, Article VII. No action required. 2. Modify provisions of the program per Council direction. Staff would prepare corresponding code amendments for review and action. 3. Revoke the program. Staff would prepare the corresponding ordinance revoking the program. STAFF RECOMMENDATION: Option 1. CITY MANAGER ApPROVAL: DIRECTOR APPROVAL: ..<_. '" ~l COMMITTEE RECOMMENDATION: "I move to recommend approval of Option J and place on City Council consent agenda on 3/3/09. " l2N- ().1~ Committee Chair a~~ Committee Member b-W)\Ob ~~ernber ~~ PROPOSED COUNCIL MOTION: "I move to approve Option J, as recommended by FEDRAC. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLED/DEFERREDfNO ALIION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # ,~ Federal Way DATE: February 12,2009 TO: Michael Park, Chair Finance, Economic Development & Regional Affairs Committee FROM: {J(!atriCk Doherty, Economic Development Director VIA: Ncal Bcets, City Manager 1(ij SUBJECT: Five-Year Review and Report on Multifamily Tax Exemption in City Center BACKGROUND On February 18, 2003 the City Council adopted Ordinance 03-380, amending FWCC 14 (14- VII) to include a ten-year partial property tax exemption to new multifamily construction of over 4 units, pursuant to RCW 84.14.005. According to 14-242, a review shall be conducted five years after the effective date of the ordinance adoption. The review may include, but is not limited to, the number of dwelling units granted property tax exemption under this program, trends of multifamily development in the city and region, review of the administrative processes and procedures, as well as any public comments. USE OF THE PROVISION Since adoption of the multifamily housing tax exemption program, the City Council has received and approved one application for multifamily property tax exemption: "Symphony," submitted by United Properties (RES #08-522). The project will produced approximately 900 new multifamily units in the City Center Core. A minimum of 20% of the total units will be affordable to moderate-income units. The construction schedule of the project has been delayed due to the recent financial credit crunch; however, the developers have been actively seeking investors from throughout North American and abroad in order to attempt to break ground in 2009. Other than the Symphony project, the City has received no other development proposals that could qualify for the multifamily tax exemption. However, given the numerous developer inquires that staff has received it is clear that the tax exemption program represents an attractive incentive for developers. Nevertheless, given the continued downturn in the national housing market, worldwide credit crunch and general economic slow-down, new housing construction will likely remain flat for the foreseeable future. Therefore, even this tax incentive may not be sufficient to produce new housing until the housing market improves. COMPARISON WITH OTHER COMMUNITIES From 2002-07, a total of 12 cities in Washington have adopted the tax exemption program. In" King County alone, five cities offer the program. As more municipalities offer the tax exemption program, the expectation also increases that it constitutes one of the basic development Memo re MF Tax Exemption 2/12/09 Page 2 incentives offered by local municipalities. In fact, while the exemption enacted by City Council created a distinct competitive edge for Federal Way in 2003, now the exemption merely keeps Federal Way on a level playing field with many other jurisdictions in the region. ISSUES/CONCERNS With respect to the issue of demand for school, library and the fire/emergency medical services, the amount of property taxes generated even during the partial exemption period is still expected to outweigh the demand of these services. Regarding demand for school services, in 2002, staff found that an average of 0.052 school-aged children per unit were generated in new mixed-used and multifamily buildings in Bellevue, Renton and Seattle, similar to those expected in the Federal Way City Center. This average is much lower than the City-wide average student-generation factor (used in the 2001 Federal Way School Capital Facilities Plan) of 0.1783 student per unit. In addition, the increment in property tax revenue that would derive from a redevelopment's land value and commercial component should off-set the cost of this nominal demand for services in the initial ten-year exemption period, with the substantial tax revenue benefit accruing to the school district after that time. Similarly, regarding demand for fire and emergency medical services, a survey was conducted of newly constructed multifamily and mixed-use buildings in Seattle, Bellevue and Renton. Anecdotal information from the respective fire departments indicated no to very low demand for service during a building's first 10 years of service (other than false alarms during initial tenant improvements). This may be due to these buildings' compliance with the most advanced fire/life safety codes, being new and having little wear in their systems, and housing socioeconomic populations often paying top-of-the-market rents and who may be observing reasonably safe domestic behaviors. Again, the incremental tax revenue even during the ten-year exemption period is expected to cover the costs associated with the minimal demand for services generated by these newer buildings, with the full tax revenue benefit accruing after that time and as the building ages and may see increased demand for services. PUBLIC COMMENTS During the City Council's original consideration of this program, staff made contact with School representatives from Federal Way Public Schools (FWPS), South King Fire and Rescue (SKFR), and King County Libraries. Concerns were raised about impacts to their respective services, which led to the detailed analysis summarized above. Upon presentation of these general findings, each of these jurisdictions took a neutral stance on the program, expressing no opposition. Since that time the FWPS Board passed in 2006 Resolution No. 2006-22, requesting the revocation of this tax exemption program, citing concerns over fairness, impacts to services, etc. At its 10/28/08 and 11/12/08 meetings the FWPS Board discussed its previous resolution and chose to take no additional action with respect to that resolution, which consequently still stands. After a presentation by City staff to the SKFR Board on January 22, 2009, the Board continued to express a neutral stance with regard to this program. Memo re MF Tax Exemption 2/12/09 Page 3 CONCLUSIONS REGARDING THE MF TAX EXEMPTION PROGRAM The general conclusions to be made are as follows: 1. Only one project has been approved for the tax exemption to date and has not yet been built. Therefore, there are very few data upon which to base any solid empirical conclusions regarding actual impacts. 2. However, generally speaking with regard demand for services is that it is expected that the immediate increment in tax revenues accruing from the increased assessed land value and the value of the commercial component in city center mixed-use projects should compensate sufficiently for the marginal increase in demand for services. Upon expiration of the 10-year exemption period, the full increase in tax revenue from such projects will accrue to the benefit of all taxing districts, with the bonus that these revenues should far exceed actual demands for respective services over the long term. 3. Notwithstanding the slow-down in regional housing projects, the program still appears to be an attractive incentive to developers and, in fact, may have become the a "standard practice" incentive for redeveloping urban centers in the region with which Federal Way competes for investment. CODE CHANGES TO COINCIDE WITH RCW AMENDMENTS Lastly, in 2007 the State Legislature amended RCW 84.14, where the Multifamily Tax Exemption provisions are codified, to provide incentives for the production of affordable housing. Those amendments changed the tax exemption period from a si,mple ten-year period to either eight years if a project provides no affordable housing or up to 12 years if the project includes up to 20% of its units as affordable housing. The amendments include a series of corresponding definitions and references throughout the Section. The Federal Way City Code has not yet been amended to reflect these State changes since the mandatory five-year review and report was pending and it was deemed most appropriate to wait for this time to both report and offer any needed code changes. As such, a companion Ordinance provides for all the necessary FWCC amendments to bring the City's code provisions into full compliance with RCW 84.14. OPTIONS 1. Continue the program as currently provided for in FWCC 14, Article VII. No action required 2. Modify provisions of the program per Council direction. Staff would prepare corresponding code amendments for review and action. 3. Revoke the program. Staff would prepare the corresponding ordinance revoking the program. COUNCIL MEETING DATE: March 3, 2009 ...................~'J:'~.~.~-=-2.~1.= CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Potential "Regional Center" Designation for EB-5 Visa Foreign Investment in City Center POLICY QUESTION: Should the City of Federal Way join in an application to the US-CIS for designation ofa "Regional Center" in the Federal Way City Center to allow EB-5 Visa foreign investment? COMMITTEE: FEDRAC MEETING DATE: 2/24/09 CATEGORY: I:8J Consent o City Council Busiuess o Ordinance o Resolution o o Public Hearing Other STAFF REpORT By: PATRICK DOHERTY DEPT: CITY MANAGER Attachments: Memo to FEDRAC. Summary/Background: Please see attached memo. Options: 1. Authorize the City Manager to apply to US-CIS on behalf of the City of Federal Way for EB-5 "Regional Center" designation in conjunction with Twin Development, expanding that area to encompass the LIFT Revenue Development Area in the Federal Way City Center, and to expand up to $15,000 in legal and other professional services, plus application fees. 2. Take no action. STAFF RECOMMENDATION: Option 1. CITY MANAGER ApPROY AL: DIRECTOR APPROY AL: ~) ~ COMMITTEE RECOMMENDATION: HI move to recommend approval of Option J and place on City Council consent agenda on 3/3/09. " ~(Jlt;Pdv Committee Chair dI~ Committee Member ~ c;[~ber ~~ PROPOSED COUNCIL MOTION: HI move to approve Option J, as recommended by FEDRAC. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # I ST reading Enactment reading ORDINANCE # RESOLUTION # ,~ Federal Way DATE: February 12,2009 TO: Michael Park, Chair Finance, Economic Development & Regional Affairs Committee FROM: ~Ck Doherty, Economic Development Director VIA: Neal Beets, City Manager&.. SUBJECT: Consideration of ApplicatlOn to US-CIS for "Regional Center" Designation in the Federal Way City Center BACKGROUND The federal government has instituted revisions to the traditional "foreign investor visa" that has allowed investors to open a business with a certain dollar amount of investment (usually $1 million) in exchange for U.S. residency ("green card"). The revisions over the past few years to this EB-5 visa have allowed foreign investors to invest the same amount of money in development projects, ranging from urban redevelopment projects to factories, in designated "regional centers." "Regional centers" are areas that the US Citizenship and Immigration Services (formerly INS, now known as "US-CIS") determines are in need of investment and job creation, pursuant to receipt of an application for such status. Applicants can be private entities or governmental jurisdictions. And the areas eligible for consideration can range in size from a single development site to an entire state. Examples of "regional centers" in Washington include an area south of the sports stadiums in Seattle ("SoDo"), the Nalley Valley industrial area in Tacoma, and Whatcom County. Even larger regional centers" include the entire states of Alabama and Vermont. Projects eligible for foreign investment in these locations have ranged from urban redevelopment projects to assisted living facilities to poultry-processing plants. Investors in urban redevelopment projects, such as would be contemplated in the Federal Way City Center, would essentially purchase shares in the project as individual project investors. No guaranteed return is permissible. The operating assumption is that the investment is a typical free-market risk, with the potential for healthy capital gain, but also loss. In addition, each investment of$l million is supposed to generate directly or indirectly approximately 10 jobs in the "regional center." Please see the attached information regarding EB-5 Regional Centers. Memo re Regional Center Designation 2/12/09 Page 2 of2 PROPOSAL An investment group, called "Twin Development" currently holds a contract on the former Azteca site at Gateway Center. Their intention is to develop a highrise hotel-residential-retail project on that site, together with underground parking and a public plaza leading up from 23rd Avenue South. This project was submitted in response to last year's Request for Concepts for City Center Redevelopment. Twin Development is currently preparing an application to submit to US-CIS to designate that site as a "regional center." They have engaged the services of the law firm of Adorno Yoss Caley Dehkhoda & Qadri of Bellevue, who have experience in these matters, to prepare the application. Likewise, they have engaged the services of an economist to prepare the requisite economic-impact analysis required of the application. While Twin Development is certainly free to pursue this application on its own with little involvement by the City (other than a rather perfunctory letter of support), staff believes it is appropriate for the City Council to consider whether the City should join Twin Development as a co-applicant and propose "regional center" designation of the LIFT -designed "Revenue Development Area" (RDA) that comprises the majority of the City Center. The reason for choosing this area is that economic and financial data have already been generated for this area, and the State has already granted the LIFT award for this area in recognition that this area is in need of redevelopment, which coincides well with one of the "regional center" designation criteria. In order for the City to join this "regional center" designation application, the City Council could authorize the City Manager to join the application on the City's behalf and to engage the necessary legal and economic-analysis services (which could be the same as those used by Twin Development if deemed appropriate) at an approximate total cost of $10-15,000. This expenditure would be covered by the approximately $100,000 previously set aside by City Council from the City Center Redevelopment Fund for professional services related to City Center redevelopment. Once the application is submitted, it's likely that it will take from six to nine months for US-CIS to process. OPTIONS I. Authorize the City Manager to apply to US-CIS on behalf of the City of F ederal Way for EB-5 "Regional Center" designation in conjunction with Twin Development, expanding that area to encompass the LIFT Revenue Development Area in the Federal Way City Center, and to expand up to $15,000 in legal and other professional services, plus application fees. 2. Take no action. ...... l: L. Q)~ .!CI)E~ l: ::::s c. IV' ~l:.2~ Q) Q) '" '~~ > CD __ ~ Q) L. ()~c<C m a Q) aLL. a >. ~ - ~ CIJ "C If ~ <( o 0::: a a I() "0 s::: Q) C) Q) ..J a 4z ,LLJ..lcr"R cct~i' C/) 'cp~'- ~ S'^'19l" ,; (II') , " "" C/) S AVSZ 0.> ,.:.:: CO,.:.:: ...J lo... CO 0.>0.. 0.> ...... (f) S ld ~ ~ /'" ! i l ~ ":> c o .......,.:=.: ~a... .oC'l':l 0.>0.. Q) o ~ I- N,(f) I/) tI> ~ CD C ~o ro; ;:.!!l dc c tI> I/) >-tI> .o~ c. 'Uti> tI> ~ "c.b? CDJ:: c. c. E~ 00> g m m>- "'c. ';;'E mVi E '" .!a ~ J::c I-m ~ EB-5 REGIONAL CENTERS Introduction: How Thev Qualifv: The EB-5 Green Card was created in the 1990s by what was INS in order to create employment in the United States by attracting foreign investment 'in exchange for' lawful permanent resident status. While typically an investment of at least $1 million is required, under certain limited circumstances, a reduced investment of $500,000 is acceptable. One of these circumstances is a qualifying investment in a government-approved Regional Center investment program. The various EB-5 Regional Center Investment Programs are designed to enable foreign investors to qualify for permanent residence in the United States (i.e. a "green card") by investing $500,000 in a Regional Center. In addition to the investment itself, each regional center has some form of 'application' or 'participation' fee, which can be up to $50,000. The USCIS also charges application fees for the green card application. In many cases, there will also be additional legal fees. In all cases, the Regional Center and a private management company set up an investment entity as a limited partnership or limited liability companies. The investment entity either acquires an ownership interest in some type of asset (such as real estate) or the entity makes low interest loans to government or private borrowers. Prior to investing, any prospective foreign investor should review the prospectus with detailed information about the investment. It is always advisable to have this information carefully reviewed by specialists in business law and accounting. The various Regional Centers Investment Programs have widely different philosophies. Some focus on maximizing the return on the investment. Some focus on ensuring a return of the investor's $500,000 investment. Some focus on ensuring an exit strategy as soon as possible. The current law authorizing the EB-5 Regional Center Investment Program is set to expire on September 30, 2008. Most authorities expect the U.S. government to reauthorize the program, but with the current political climate it is unclear whether reauthorization will occur before or after the sunset date. Reauthorization bills have been introduced into Congress as parts of other pieces of legislation and are still pending. The authorization to extend another five years has already passed the U.S. House of Representatives and it is widely expected to pass the Senate and be signed by the President prior to expiration. As part of the application process, the promoter must clearly define the regional area where the businesses will be located. If the promoter seeks a minimum investment ofUSD 500,000 instead of the standard $1 M, he must demonstrate that the region is either a Targeted Employment Area 1lPage (population greater than 20,000 with unemployment rate 150% of the national unemployment rate) or a Rural Area (geographic area outside of a Metropolitan Statistical Area or the outer boundary of a city with a population more than 20,000). Job creation methodology/model should be supported by sound and accepted economic forecasting tools for the specific geographical focus ofthe Regional Center. In the past IRCU has accepted Impact Analysis for Planning (IMPLAN),RegionalInput-Output Modeling System RIMS II, and other generally accepted economic models. Requirements: I. Invest US $500,000 in a USCIS approved "Designated Regional Center" 2. The investor must have a minimal policy-making role (the limited partnership role offered by most Regional Centers will qualify) 3. The investment must directly or indirectly create 10 U.S. jobs Annual Quota: The EB-5 visa program has an almual maximum of 10,000 visas issued per year. 5000 of these visas are reserved for the Regional Center Pilot Program. Legal Issues: Because Regional Center investors place their money in a fund previously approved by the USCIS for the job creation al1d other requirements ofthe EB-5 visa, many of the legal issues in a standard program filing - such as demonstrating a qualified commercial enterprise, projecting 10 U.S. job creation, etc., are eliminated or greatly simplified. Nonetheless, issues remain: Lawful Source of Funds: The investor must document that the capital invested has been legally obtained. The investor must submit, alnong other things, tax returns for the previous 5 years, or equivalent documentation to show that the investor has sufficient lawful sources for the capital invested. Gifts as a source of the capital (for example a parent gifts USD 50,000 to a child to help the child obtain resident status in the U.S.) is acceptable. Loans in some circumstances may also be acceptable. Removal of Conditions: To remove the "conditional" naturc of the initial Green Card, the investor must prove that it has invested the required amounts in the USCIS-approved regional ccnter, that that commercial enterprise was established, that it created directly or indirectly 10 full-time jobs, that you have continuously maintained this investment during the 2 year period and, if some of the jobs you count toward the 10 are indirectly created, that the regional center is still approved by USClS. Tax Issues : The United States charges income tax on all US citizens and permanent residents based on worldwide income. Treaties and various exemptions eliminate some but not all of the risk of double taxation. Each state of the United States has its 0\'.11 tax system. Investors should consider the tax effects of becoming a US resident before investing. As a general rule, if you are moving all of your assets to the US you will not have a problem with double taxation. If you will 2lPage , ' continue working or investing in your home country after moving to the US, a trip to your tax advisor is in order. Grounds of Excludability: EB-5 visa applicants are subject to the same bars against entry as are other intending U.S. immigrants. Grounds for denying a visa include: 1. Overstay of prior U.S. visa of more than six months 2. Prior criminal conviction 3. Communicable illness (AIDS, infectious tuberculosis, syphilis, etc.) 4. Membership in a Communist or any totalitarian party 5. lllegal export of sensitive U.S. teclmology, goods, or information 6. Money Laundering 7. Terrorist Activities 8. Sexual Abuse of Minors Waivers are available for most of these bars, although they can be difficult to obtain 3lPage j LIST OF ACTIVE EB-5 REGIONAL CENTERS In alphabetical order by state, the Regional Centers deemed "active" include: ALABAMA Alabama Center for Foreign Investment Regional Center Address: RSA Union, 100 North Union Street, Suite 682, Montgomery, AL 36104 Phone/Fax: (334) 954-3111/(334) 954-3112 Website: http://www.eb5alabama.com Geographic Area: State of Alabama. Focus of ExportlEconomic Growth Activity: Heavy and light manufacturing; agriculture; high technology; construction; hospitality, resort and service industries (hotels, restaurants, resorts, golf courses, entertainment, and the like); schools, health care facilities, and infrastructure; and cruise line support services. Point of Contact: Ronald Drinkard, Executive Director; Boyd Campbell, General Counsel CALIFORNIA California Consortium for Agricultural Export Address: 333 Grand Avenue, 25th Floor, Los Angeles, CA. Phone/Fax: (213) 892-6367/(213) 892-2267 Website: http://www.ccax.com/ Geographic Area: Nine Counties in Central California known as the San Joaquin Valley. Focus of ExportlEconomic Growth Activity: An agricultural investment program purchasing and converting fallow or row crop lands into permanent commercially viable fruit and/or nut trees and grape vines for the domestic and export markets, wineries, and elevator platform machinery manufacturing. Point of Contact: Susan Spencer, President; Kelly Spencer, Director of Marketing & Investor Relations Page 10f9 CMB Export LLC Address: Corona Professional Center, 400 S. Ramona Avenue, Suite 212AA, Corona, CA 91719 Phone/fax: 800-238-8022 Website: http://www.cmbeb5visa.com/ Geographic Area: The development area is related to former military bases located in the counties of Sacramento, San Bernardino and Riverside, CA. Focus of Export/Economic Growth Activity: Export activity related to development of military bases; air cargo, sea port development as export centers. Point of Contact: Patrick F. Hogan, President, CMB Export LLC., 4507 49th Avenue, Moline, Illinois 61265 ; Attorney, Lincoln Stone (Stone and Grzegorek, LLP) New Los Angeles Film Regional Center Address: CanAm Enterprises, LLC, c/o Address: CanAm Enterprises, LLC, c/o Thomas Rosenfield, 32 Court Street, Suite 1501, Brooklyn, NY 11201 Geographic Area: All projects will be located within the set of contiguous census tracts in Los Angeles County designated as a targeted employment area (TEA) by the California Employment Development Department (EDD) acting as the designated state agency by the Governor of the State of California Focus of Export/Economic Growth Activity: Investments in the motion picture and television industry in Los Angeles County, California. Point of Contact: Thomas Rosenfield New Southeast Los Angeles Regional Center (SELARC) Address: SELARC Development, LLC, c/o Lincoln Stone, Stone & Grezegorek, LLP, 800 Wilshire Blvd., Suite 900, Loss Angeles, CA 90017 Geographic Area: City of Vernon Focus of Economic Growth Activitv: Food products, apparel manufacturing, transportation and warehousing, household furniture and furnishings. Point of Contact: David B. Brearley, Esq. Page2of9 DISTRICT OF COLUMBIA, (WASHINGTON, DC) Capital Area Regional Center Address: 888 16th Street, NW, Suite 800, Washington, DC 20006 Phone/Fax: (202) 349-9848; (202) 355-1399 Geographic Area: Legal boundaries of the District of Columbia (Washington, DC) and the contiguous adjacent areas of Montgomery and Prince Georges Counties in Maryland, Arlington and Fairfax counties in Virginia, and the city of Alexandria, VA. Focus of Economic Growth Activity: Mixed hotel, retail, office and residential space; a soccer stadium; conference center space, and industrial space. Point of Contact: Michael R. Sears; John Tung Website: www.eb5dc.com HA WAil Hawaii, Department of Business, Economic Development & Tourism (Note: USCIS reports that this previously designated ref!ionalcenter is now under suspension based on a USCIS- issued "Intent to Terminate, 1/ with an open period of time in which to res/Jond with evidence, data and documentation necessary for reinstatement to avoid a final Action to Terminate 7 Address: DBEDT, No. I Capitol District Bldg, 5th Floor, Diamond Head Wing, 250 South Hotel Street, Honolulu, HI 96813 Phone/Fax: 808-586-2355, ext. 3033/808-586-2377 Website: http://www.hawaii.gov/dbedt Geographic Area: Within the State of Hawaii Focus of Export/Economic Growth Activity: Tourism (Hawaii's major export); industries identified as export-related. Point of Contact: Christopher Baron, email: cbaron@dbedt.hawaii.gov IOWA Iowa Department of Economic Development (IDED) Page 3 of9 Address: 200 East Grand Avenue, Des Moines, Iowa 50309 Phone/Fax: (515)242-4700/(515)242-4809 Website: http://www.iowalifechanging.com/ Geographic Area: 77 Rural and Small Urban Counties in Iowa. Focus of Economic Growth Activity: Dairy farming Point of Contact: Mr. Michael T. Blouin, Director, IDED KANSAS Kansas Biofuel Regional Center, LLC Address: Kansas Biofuel Regional Center, LLC, 915 Wilshire Boulevard, #2050, Los Angeles, CA 90017 Phone/Fax: (213) 380-2828/(213) 380-0570 Geographic Area: Twenty-one (21) counties located in the southwest region of the State of Kansas. Focus of Economic Growth Activity: Building and operation of fuel grade ethanol production facilities within the geographic bounds of the regional center. Point of Contact: Justin M. Lee and Thomas E. Kent, Esqs. LOUISIANA Mayor's Office of Economic Development (New Orleans) Address: 1515 Poydras Street, Suite 1150, New Orleans, LA 70112 Phone/Fax: 504-658-0919 Website: http://www.nobleoutreach.com/ Geographic Area: Orleans Parish and the City of New Orleans Focus of Export/Economic Growth Activity: Leasehold Improvements to Fixed Asset Commercial Buildings Sector; Mobile Medical Services Facilities Sector; Commercial Lodging, Hotels, and Hospitality Sector; Mixed-use Real Estate Construction-Reconstruction Sector; Mixed-use Residential Lease and Rental Properties Sector; Arts and Sciences Industry Sector; Page4of9 Harbor Facilities Sector; Gaming and Casinos Sector; and Marine Sector (Commercial Fishing, Processing, Packing, and Shipping Facilities) Points of Contact: Chase Story, International Liaison, 504-658-0919; Bart Hungerford & Timothy Milbrath, NobleOutreach (30 I) 948-0326 NEVADA Unibex Global Corporation (Note: USCIS report that this is regional center is currently pendinf! re-affirmation as of October 19, 20077 Address: 1201 Eleanor Avenue, Las Vegas, NV 89106 Phone/Fax: (702) 646-7068/(702) 646-7561 Geographic Area: Within UBC's master-planned business center in North Las Vegas, Nevada. Focus of Economic Growth Activity: International trade, distribution, tourism and export trade, including Southwest Indian art Point of Contact: Otis R. Harris, Chairman and CEO, UGC; Karen Sit Dorfman (702) 388-6649 PENNSYL VANIA Philadelphia Industrial Development Corporation Address: 2600 Centre Square West, 1500 Market Street, Philadelphia, PA 19102-2126 Phone/Fax: (215)496-8020; (215)977-9618 Website: http://www.pidc-pa.org/; http://www.canamenterprises.com/ Geographic Area: Philadelphia County, P A Focus of Economic Growth Activity: Tourism convention and visitor services through the hotel, restaurant and hospitality industry; commercial office space renovation and leasing; merchandise import and export sales; investment in high-tech start up companies as well as information and bio-tech enterprises; and trucking and warehousing and transportation enterprises. Point of Contact: Peter Longstreth, President; Thomas Rosenfeld, Attorney Pennsylvania Department of Community & Economic Development Regional Center Address: Department of Community and Economic Development, Harrisburg, P A 17120 Page 5 of 9 Phone/Fax: 718-624-7850 Website: http://www.newpa.comJ Geographic Area: The contiguous geographic area encompassing the following 23 counties of western Pennsylvania: Erie, Crawford, Mercer, Venango, Lawrence, Butler, Clarion Beaver, Armstrong, Allegheny, Indiana, Westmoreland, Washington, Greene, Fayette, Somerset, Cambria, Blair, Bedford, Warren, Forest, Jefferson and Clearfield. Also, within the above defined contiguous geographic area, the delineated Targeted Employment Areas (TEAs) within the Pittsburgh, Pennsylvania Standard Metropolitan Statistical Area (SMSA); delineated TEAs within the city of Pittsburgh; and delineated TEAs within the Erie and Johnstown, Pennsylvania SMSAs. Focus of ExportlEconomic Growth Activity: Concentrating on financing projects and developing commercial enterprises in the following eight target industries: Tourism and hospitality; technology; transportation; manufacturing and trade; health services; agriculture and food production; higher education; and leasehold improvements to commercial office & mixed-use spaces. Points of Contact: Dennis Yablonsky, Secretary or James Rowley, Deputy Secretary Dept. of Community & Economic Development; Thomas Rosenfeld, Esq., President and Chief Executive Officer, CanAm Enterprises, LLC. SOUTH DAKOTA South Dakota International Business Institute Dairy Economic Development Region (SDIBI-DEDR) Address: 711 East Wells Avenue, Pierre, South Dakota 57501-3369 Phone/Fax: (605)773-5032; (605)773-3256 Website: http://www.sd-exports.org/eb-5 Geographic Area: The 44 rural counties in eastern South Dakota. Focus of Export/Economic Growth Activity: Projects to date have included agricultural-related development, in particular establishing dairy farms and a beef processing plant. Point of Contact: Mr. Joop Bollen TEXAS/OKLAHOMA Southwest Biofuels Regional Center, LLC (SWBRC) Address: 925 Wilshire Blvd, Suite #2050, Los Angeles, CA 90017 Page 6 of 9 Phone/Fax: (213) 380-2898/(213) 380-0570 Geographic Area: The contiguous geographic area encompasses the 40 counties located in the northwest region of Texas, to include Dallam, Sherman, Hansford, Lipscomb, Ociltree, Hartley, Moore, Hutchinson, Roberts, Hemphill, Oldham, Potter, Carson, Gray, Wheeler, Deaf Smith, Randall, Armstrong, Donley, Collingsworth, Parmer, Castro, Swisher, Briscoe, Hall, Childress, Hardeman, Bailey, Lamb, Hale, Floyd, Motley, Cottle, Foard, Cochran, Hockley, Lubbock, Crosby, Dickens, and King counties, and 9 counties located in the western region of the State of Oklahoma, to include Cimarron, Texas, Beaver, Ellis, Roger Mills, Beckham, Greer, Harmon, and Jackson. Focus of Export/Economic Growth Activity: The development and operation of fuel grade ethanol production facilities. Point of Contact: Justin M. Lee, President and CEO Global Century Development Group I, LP (Global Century) Address: 11205 Bellaire Blvd. Suite B-33, 77072-2545, Houston, TX Geographic Area: The contiguous geographic area of Houston's Chinatown encompassing the Tax Increment Reinvestment Zone # 15 (TIRZ), a 60-block area bounded by Preston Street on the North, Dowling Street on the East, St. Joseph parkway on the South, and Chartres Street on the West. Focus of Export/Economic Growth Activity: Concentrating on financing and developing commercial and mixed-use real estate in the following five target industries: hotel and hospitality; retail; mixed use residential; commercial office; restaurant & entertainment Points of Contact: Mr. Dan Nip, President, Global Century Development Group-I, LP; H. Richard Sindelar III, Esq., Tindall & Foster, P.C. VERMONT Vermont Agency of Commerce and Community Development Address: National Life Bldg., Drawer 20, Montpelier, VT 05620 Phone: (802) 828-5202 Website: http://www.dca.state.vt.us/indexnew .html Geographic Area: State ofVefffiont Focus of Export/Economic Growth Activity: Export-related companies; tourism, hospitality and commercial resorts development. Page 7 of 9 Point of Contact: John Kessler, General Counsel WASHINGTON The Gateway Freedom Fund/AKA: Golden Rainbow Freedom Fund Address: 18034 13th Street, Seattle, W A 98177 Phone/fax: 206-624-5622 Geographic Area: 1) As Golden Rainbow Freedom Fund, air cargo and manufacturing facility in Jackson County, Oregon; 2) As Gateway: City of Seattle Neighborhood Reinvestment Area in Seattle, Washington Focus of ExportlEconomic Growth Activity: Air and ocean cargo facilities; and manufacturing; warehouses. Point of Contact: Henry Liebmann, Attorney Whatcom Opportunities Regional Center, Inc. (WORe, Inc.) Address: P.O. Box 2803, Bellingham, W A 98227; 1305 11 th Street, Suite 301, Bellingham, W A 98225 Phone: 360-201-3933 Website: http://www.worc.biz! Geographic Area: The legal boundaries which constitute Whatcom County, Washington. Focus of Economic Growth Activity: Capital investments and job creation in assisted living facilities for the elderly within Whatcom County. Point of Contact: Rob Pochert, CEcD, EDFP, Executive Director; K. David Andersson, Attorney Aero-Space Port International Group [ASPI Group] {Note: USCIS report that this is regional center is currentlv pending re-affirmation as of October 19. 20071Address: 512 Strander Boulevard. Tukwila. WA 98188;Phone/fax: 206-241- 8000; 243-3000Website: http://www.aspifJroup.com/ Geographic Area: Within ASP I Group. located at Grant Countv International Airport in Moses Lake Page 8 of9 Focus of Export/Economic Growth Activity: High tech, agricultural and other export products to Europe and Pacific Rim countries through international air cargo facilities. Point of Contact: Andy Chen, Executive Vice President & CFO; Kim Foster, Corporate Counsel WISCONSIN Metropolitan Milwaukee Association of Commerce (MMAC) Address: 756 N. Milwaukee Street, Milwaukee, WI 53202 Phone/fax: 414-287-4100 Website: http://www.mmac.org/ Geographic Area: The seven (7) counties of southeastern Wisconsin: Kenosha, Milwaukee, Ozaukee, Racine, Walworth, Washington, and Waukesha (including Targeted Employment Areas within the cities of Racine and Milwaukee, Wisconsin. Focus of Export/Economic Growth Activity: Business and professional services; financial activities and business process services; health services and medical technology; manufacturing; printing and printing support; wholesale trade and distribution; and hospitality and entertainment. Point of Contact: Timothy R. Sheehy, President; Peter Beitzel, Vice President Metropolitan Milwaukee Assoc. of Commerce Page 9 of 9 ~ COUNCIL MEETING DATE: March 3, 2009 .._!!~~.~_:__5-=-_~_ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: COUNCIL RESOLUTION SUPPORTING CITY EMPLOYEE WELLNESS PROGRAM POLICY QUESTION: Should the City adopt the attached resolution supporting the City Employee Wellness Program? COMMITTEE: FEDRAC MEETING DATE: February 24, 2009 CATEGORY: ~ Consent D City Council Business D Ordinance [gj Resolution D D Public Hearing Other _~!~!._.~!._<;:!~l.:~Y..=.._M~..M~P'~~g!3.:!'..!!~~~!:l.._~~.~~l!~~~~.P.i!.~~~_m.._ ATTACHMENTS: · Proposed Resolution · 2/17/09 letter from A WC Health Promotion Coordinator · 2/23/09 e-mail from A WC Health Promotion Coordinator DEPT: Human Resources SUMMARYIBACKGROUND: The A WC Employee Benefit Trust provides a matching grant program to support programs targeting identified health risks for cities with ongoing wellness programs. One requirement to receive funding is that the wellness program has the formal support of the City's legislative body. While the City's wellness program fulfilled many of the other requirements, there is no record of formal Council action in support of the wellness program. The resolution is modeled after other cities' resolutions and satisfies the matching grant requirement. The City has preliminary approval for $1,250 pending Council approval of this resolution and acceptance of the grant. OPTIONS: 1. Adopt the resolution supporting the City Employee Wellness Program as required for the matching grant from the A WC Employee Benefit Trust to target identified health risks of employees and forward to the March 3, 2009 City Council Agenda. 2. Deny approval to adopt the resolution supporting the City Employee Wellness Program and provide staff with further direction. STAFF RECOMMENDATION: Option 1. CITY MANAGER ApPROVAL: ~ ~ DIRECTOR ApPROVAL: '(\J.J{w/) Committee ~ Council COMMI~m~NDATION: "I move to a Mike Park, Committee Chair ini Duc os, Committee Member ~E' F 'c . M b nc alson, oIDIDlttee em er PROPOSED COUNCIL MOTION: "] move approval of the Committee recommendation to accept Option D. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # 1111 ASSOCIATION OF WASHINGTON CiTiES w ~ {!jjunedJ (!;in CRy I ) ~ 1076 Franklin Street SE . Olymp.ia, WA 98501-1346 360-753-4137. Toll Free: 1-800-562-8981 . Fax: 360-753-0149. Insurance Services Fax: 360-753-0148 , 0'. www.awcnet. 0 r g February 17, 2009 Ms. Kimberly Shelton City of Federal Way PO Box 9718 Federal, WA 98063-9718 Dear Kimberly: I am pleased to inform you that Federal Way's proposal for the 2009 Matching Grant for Targeted Health Risks has been approved for funding by the AWC Employee Benefit Trust. The amount of the grant is $1,250. I am glad to see Federal Way beginning to access AWe's Matching Grant funds. For future applications, please note the minimum Wellness Program Planning requirements include a Wellness Program Operating Plan which contains program goals, objectives and marketing strategy. Awe provides a form that may be use for this purpose (see c.opyattached). Though your Planning Calendar gives a complete picture of your program offerings and the timeline, it is missing a few components that are contained in AWe's form. For your 2010 grant application, please submit the AWC Operating Plan form or include the missing components in your own format. To receive the matching funds, you may either submit invoices as they are received or you may submit them on a periodic basis. AWC will pay 50% of invoice amounts, either to the vendor or the City of Federal Way. Please be aware that AWC Matching Grant payments may only apply toward FWCC memberships for employees insured by an AWC Trust medical plan. Federal Way's current matching grant limit is $1,250 per year and $5,000 total. Our records indicate that Federal Way has a remaining balance of $5,000. Your 2009 grant will be deducted from this balance as payments are made. You have done an excellent job of maintaining a strong wellness program that meets the needs of Federal Way employees. Keep up the good work. We appreciate all of your efforts to promote employee health. Please give me a call if you have any questions regarding your grant. I look forward to continuing to work with you and your committee in the years ahead. February 17, 2009 Ms. Kimberly Shelton Page Two Sincerely, (/-~'\ " C\--J (, ~Ut4,_::)d'tt4 ,/ Julie McDowell Health Promotion Coordinator /JM cc: Mayor Jack Dovey Neal Beets, City Manager Mary McDougal From: Sent: To: Cc: Subject: Attachments: Julie McDowell [juliem@awcnet.org) Monday, February 23, 2009 3:49 PM Mary McDougal Kimberly Shelton Formal Adoption of Wellness Program image001.jpg Mary- After further review of the City of Federal Way's application for an AWC Matching Grant for Targeted Health Risks, it has come to my attention that perhaps the wellness program has not been formally adopted by the city council. This is a required component both for the Matching Grant and the AWC WellCity Award. These requirements are in place based on a recommendation by the State Auditor's Office. Several years ago AWC received a letter from the State Auditor's Office recommending that a city wellness program be "formally approved by the city's legislative body." It stated "the program should provide guidance regarding the nature of allowable activities and incentives." Based on this recommendation and worksite health promotion industry best practices, AWC recommends cities develop wellness policies and ask the city council to adopt a wellness resolution or ordinance. This will help to establish a firm foundation for an on-going wellness program and ensure the city has complied with the State Auditor's Office recommendation. In order to meet this one outstanding requirement for both the 2009 Matching Grant for Targeted Health Risks and the 2009 WellCity Award, please provide a proposed timeline for the formal adoption of your wellness program by city council. If this outstanding requirement can be completed by the end of April, we will accept the resolution/ordinance for your 2009 Matching Grant and WellCity Award applications. If you are not able to complete this requirement by that time, please plan to reapply in 2010, with all requirements satisfied. Please let me know if I can offer any further assistance. Julie McDowell Health Promotion Coordinator (360) 753-4137 iuliem@awcnet.org www.awcnet.org 1 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, SUPPORTING THE CITY EMPLOYEE WELLNESS PROGRAM. WHEREAS, the City Council ofthe City of Federal Way recognizes that employee health is related to lifestyle decisions and many illnesses and injuries can be prevented by positive individual health practices; and WHEREAS, the City Council of the City of Federal Way further recognizes that improvements to employee health, achievable through active workplace health promotion programs and activities, can result in better morale, reduced absenteeism, and enhanced productivity and performance; and WHEREAS, the City Council wishes to support the City Employee Wellness Program aimed at preventing illnesses and injuries and promoting better morale, reduced absenteeism and enhanced productivity and performance among City Employees. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. The City of Federal Way City Council hereby expresses its support ofthe City of Federal Way Employee Wellness Program. Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or RES # , Page 1 unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Corrections. The City Clerk and the codifiers ofthis resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, 31""cl. WASHINGTON this ~ day of March, 2009. CITY OF FEDERAL WAY MAYOR, JACK DOVEY ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: RES # , Page 2 COUNCIL MEETING DATE: March 3, 2009 ITEM #: l.oo..... CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: PROPOSED MODIFICATIONS TO THE CITY COUNCIL RULES OF PROCEDURE. POLICY QUESTION: SHOULD THE CITY COUNCIL ADOPT THE PROPOSED MODIFICATIONS TO THE CITY COUNCIL RULES OF PROCEDURE THAT INCLUDE PURCHASING ADDITIONAL INSURANCE WHEN RENTING A VEHICLE ON CITY BUSINESS, THE RECRUTMENT AND/OR APPOINTMENT AND INTERVIEW OF APPLICANTS FOR CITY BOARDS AND COMMISSIONS, AND DEFINING THE NUMBER OF TIMES FOR ADVERTISING SAID RECRUITMENT. COMMITTEE: N/A MEETING DATE: CATEGORY: o Consent x City Council Business Ordinance o Resolution o o Public Hearing Other STA!",! REPOR!J~Y: PATRICIA R!~!!~~2~S.!IY ATTQ,~EX__,_,_..__.__.______.__~EPT:~~~_____..__ The proposed modification to Rule 16.10 for the purchase additional insurance when renting a vehicle is necessary with the change of insurance carriers. The proposed modifications to Rules 20.9, 20.10, and 20.12 are intended to reflect Council's discussion at the Retreat regarding the recruitment and/or appointment and interview of applicants for City boards and commissions. Attachments: Proposed modifications to Rules 16.10,20.9,20.10 and 20.12. Options Considered: 1. Approve the proposed modifications to City Council Rules of Procedure. 2. Modify the proposed modifications to the City Council Rules of Procedure. STAFF RECOMMENDATION: Follow Council direction CITY MANAGER APPROVAL: -&--~ DIRECTOR APPROVAL: COMMITTEE RECOMMENDATION: N/A Committee t~ Council Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "] move approval of the proposed modifications to Council Rules 16.10, 20.9, 20.10 and 20.12. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o T ABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL RULES OF PROCEDURE 2009 AMENDMENTS SECTION 16. COUNCIL TRAVEL AND EXPENSES 16.1 PURPOSE AND ADMINISTRATION The objectives of this policy are to provide elected officials who incur authorized travel, subsistence, registration and related expenses while on city business, reasonable and timely mechanisms for the reimbursement and/or the advancement of such necessary expenditures. It is also recognized that City payment for business related food and beverage for non-travel purposes will be incurred by the City Council wherein reimbursement will be provided. This policy statement also serves to provide guidelines by which to determine whether or not expenditures by the City Council may be reimbursable to the Council Member, and by which to determine refreshments and related costs served or made available at meetings involving volunteers and other quasi-employees are legitimate City expenditures. Claimants have the responsibility for becoming knowledgeable about authorized expenditures and the documentation requirements. Care must be taken to avoid unnecessary or excessive expenditures and those not directly and reasonably related to the conduct of City business. 16.2 DOCUMENTATION Except for per diem allowances, no claim for reimbursement shall be paid unless it is accompanied by a bona fide vendor's receipt. Such receipts should show the date, a description of the purchase, vendor identification and amount paid. 1 16.3 CLAIMS Claims for reimbursement shall contain the following: (1) The name of the person who consumed the goods or used the service for which reimbursement is requested, whether it be for meals, lodging, transportation or any other purpose; and (2) A description of the event, occasion or circumstances related to the claim and the public policy or public purpose served. 16.4 MEALS Meal costs must be incurred directly by the claimant; direct billing to the City by a restaurant is prohibited except by way of an authorized City credit card. Reasonable payment for table service at a restaurant, commonly referred to as a tip, is reimbursable as a reasonable and necessary cost for such service. 16.5 PER DIEM SCHEDULE OF REIMBURSABLE MEAL COSTS The reasonable cost of necessary meals while conducting City business is authorized for reimbursement. All City officials claiming reimbursement for meals consumed while on City business shall be entitled to reimbursement not to exceed the per diem rate as established by the City Manger and modified from time to time. Notwithstanding the foregoing index, actual meal costs may be claimed when they are part of a regularly scheduled business event such as training seminar, professional meeting, or other business meeting. If the costs of meals for persons other than the claimant are included, unless otherwise approved by the City Manager or designee, those persons must be entitled to meal reimbursement in their own right and they shall be listed by name and title in claim documentation. 2 16.6 EXPENDITURES NOT INCLUDABLE AS ACTUAL MEAL COSTS Unauthorized expenditures include, but are not limited to: (1) Liquor. (2) Expenses of a spouse or other persons not authorized to receive reimbursement under this policy. 16.7 TRAVEL Reimbursement for reasonable costs of business travel is authorized. General guidelines are as follows. 16.8 CITY VEHICLE Out-of-the-area costs of vehicle operation are authorized, such as gas, oil, tires and necessary repairs. 16.9 PERSONAL VEHICLE Expenses shall be reimbursed for travel within a 300 mile radius of the City at such rate per mile as shall be established from time to time by the City Manager in hislher discretion, but not to exceed the then current maximum rate allowed by the United States Internal Revenue Service for reimbursement of such expenses for purposes of business travel expense deductions. Trips beyond this limit will be reimbursed at the lower of a) the established rate per mile, or b) the lowest available (other than non-refundable) airfare obtainable by the City's Finance Staff plus mileage reimbursement at the then current City rate, based upon the estimated distance between the airport and the destination. Incidental travel costs such as parking, ferry or bridge tolls are reimbursable as they would be if a City vehicle was provided. 16.10 RENTAL VEHICLE The cost of vehicle rental is considered an exception to this policy and must be approved by the Mayor or designee in writing. The rental of the vehicle must include the option for additional insurance coverag:e offered on the rental ag:reement. 16.11 AIR TRAVEL Arrangement for air travel on City related business shall be arranged as outlined below: 3 (1) Whenever feasible, the need for air travel arrangements should be provided at least 5 weeks in advance of the departure date. (2) The authorized procurer will arrange for air travel based on the lowest available (other than non-refundable) airfare for a regularly scheduled flight which reasonably accommodates the time of travel requested, and the destination as specified. (3) The authorized procurer will purchase the tickets at the time the rate is quoted and the Council Member will be advised of the arrangements for acquiring the tickets. (4) If personal travel is combined with business related travel, the traveling Council Member shall be responsible for paying the increase in airfare necessary to accommodate the personal part of the flight. The City shall only pay the lowest available (other than non-refundable) airfare for the round trip between the Seattleffacoma airport and the business related destination. Such payment for a personal travel shall accompany the City's payment to the vendor for the tickets whenever feasible. (5) If changes in travel plans occur that are the result of City business requirements, (i.e. delays in departure, cancellations, extended stays, or revised itinerary) any associated costs shall be paid by the City. However, all increase in cost of travel due to changes for personal convenience will be borne by the Council Member. (6) Officials who obtain airline tickets on their own will be reimbursed based on the lower of: a) Actual out-of-pocket cost paid for the airline tickets or alternate means of transportation (substantiated by a receipt); or b) the lowest (other than non- refundable) airfare available for their time of travel, unless an exception is granted in writing by the Mayor or designee. In this case, the official must pay the cost of the travel and seek reimbursement along with all other travel expenses. Direct billing of airfare to the City is allowed only if ordered by the City Staff, as may be authorized by the City Manager. 16.12 FIRST CLASS AIR TRAVEL First class air travel is not authorized. 4 16.13 OTHER TRAVEL EXPENSES Miscellaneous travel costs such as bus, taxi, bridge or other tolls, parking, ferry, porter, bellman and the like (not including any maid service) are authorized by a listing of same as provided by the reimbursement form. Payment of a reasonable amount for porter service, bellman service and the like is considered to be a necessary payment for such service and, therefore, reimbursable. 16.14 VENDOR'S RECEIPT A vendor's receipt will be required only when the single item cost of this type expense exceeds $10.00. Local parking, ferry and bridge tolls may be reimbursed through the Petty Cash system, subject to the Petty Cash Guidelines. 16.15 OUT-OF-STATE OR OVERNIGHT TRAVEL To be eligible for any City reimbursement for out of state and/or overnight travel expense, the one way travel distance must be greater than 50 miles from City or home. 16.16 ACCOMMODATIONS Reasonable hotel/motel accommodations for officials are acceptable and will be reimbursed at a maximum of the single room rate. A vendor's receipt for this category is required for all claims. Direct billing of hotel/motel charges is not allowed unless by way of an authorized City credit card. 16.17 INCIDENTAL EXPENSES Includes all reasonable and necessary incidental expenses and includes, but is not limited to, the following: 16.17.1 ALLOWABLE INCIDENTAL EXPENSES Laundry expenses if away from home four (4) or more calendar days. Baggage checking. Business telephone and postage expenses. Personal telephone calls home, if away from home for more than a 24 hour duration, are considered a business telephone expense. 5 16.17.2 NON-ALLOWABLE INCIDENTAL EXPENSES Personal entertainment. Theft, loss or damage to personal property. Expenses of a spouse, family or other persons not authorized to receive reimbursement under this policy Barber or beauty parlor services. Airline and other trip insurance. Personal postage, reading material, telephone calls. Personal toiletry articles. 16.18 NON- TRAVEL FOOD AND BEVERAGE REIMBURSEMENT POLICY Reimbursable expenses are subiect to the followin2: (1) Meals consumed by the City official during meetings and other functions which conduct official City business or serve to benefit the City of Federal Way are reimbursable to the official. (2) Generally, the City will not incur costs for refreshments, and other related items, for meetings or functions held in the normal course of business or that are attended solely by City officials. However, such meetings or functions wherein a municipal function, public purpose, or City program is served or furthered, and wherein the City Council has expressly approved the meeting as such, the City may incur such costs directly or as a reimbursement to employees who have incurred such costs on behalf of the City. (3) Refreshments purchased solely for personal entertainment are not a legitimate City expense. . 16.19 CEREMONIES AND CELEBRATIONS (1) Reasonable expenses, including food and beverage, associated with commemorating a dedication or an unveiling; special awards and recognitions of employees or quasi-employees; 6 meetings or ceremonies with or involving officials from other governmental entities, including sister cities are recognized as serving a public purpose are legitimate City expenditures. (2) Private celebrations rather than public celebrations are not generally considered as serving a public purpose. Refreshment, food and beverage related costs would therefore not be recognized as legitimate City expense. (3) Support of a local "event" or celebration may not take the form of a gratuitous contribution of public funds to a private person, committee or organization. Expenditure of public funds on a publicly sponsored event requires the existence of a recognizable public purpose that relates to the City's existence, proper authorization from the legislative authority for such public sponsorship, and a reasonable relationship between the amount of the City's expenditure and the "public" nature of the event. 16.20 MEAL REIMBURSEMENT FOR NON-CITY OFFICIALS Council Member claims for the reimbursement of meal costs for non- city employees and non-city officials shall be documented and approved by the Mayor or designee. The documentation must identify: (1) The names of the individual or individuals being hosted; (2) Their official title or capacity as it related to City business; (3) The nature of the topic or topics discussed, nature of the occasion, what public purpose or public policy was served; and (4) How this activity was an appropriate way to carry out that purpose or policy. 16.21 CLAIMS AND APPROVAL PROCEDURE All claims shall be submitted for reimbursement using the form provided by the City Finance Department. Travel and subsistence expenses except for incidental and minor costs will not be paid from any Petty Cash Fund, unless it is in compliance with petty cash policy adopted by the City. 16.22 Special approvals required by this policy shall be obtained by Council Members, from the Mayor or designee. 7 16.23 16.24 16.25 16.26 16.27 Claims may include the reimbursable costs of other City officials who would be entitled in their own right to claim business expenses. Claims of Council Members must be approved by the Mayor or hislher designee. Exceptions to the expense rules for unusual circumstances may be approved at a regular City Council meeting by a majority vote of the Council Members present at the meeting. In preparation of the City's budget, Council Member travel and training expenses shall be anticipated and included in budget appropriations to reflect the planned Council attendance at annual conferences of municipal officials, such as the National League of Cities or Association of Washington Cities. Meetings, conventions or training programs that require expenditure of funds to be reimbursed or paid on behalf of Council Members, and that are not anticipated at the time of budget adoption, must be approved by the Mayor or designee. REPORT A report, oral and/or written as appropriate, shall be made to the Council at a regularly scheduled Council meeting as soon as practical, following said conference, seminar or training, in order that the full Council may benefit from the training experience received by the Council Member who attended. A record of such reports shall be maintained by the City Clerk. The Mayor shall make an annual State of the City report, orally or in writing, to be available to the public during the first quarter of each year. The City Manager shall provide an Executive Summary following each City Council retreat which shall be made available to the public. CITY ADVISORY COMMITTEES SECTION 20. 20.1 Federal Way's commissions, committees and task forces provide an invaluable service to the City. Their advice on a wide variety of subjects aids the Mayor and Council Members in the decision-making process. Effective citizen participation is an invaluable tool for local government. 8 20.2 These advisory bodies originate from different sources. Some are established by ordinance while others are established by motion of the City Council. It is at the discretion of the Council as to whether or not any advisory body should be established by ordinance. 20.3 Federal Way advisory bodies bring together citizen viewpoints which might not otherwise be heard. Persons of wide-ranging interests who want to participate in public service but not compete for public office can be involved in governmental commissions, committees and task forces. These bodies also serve as a training ground or stepping stone for qualified persons who are interested in seeking public office. 20.4 As Federal Way advisory bodies have been formed since incorporation, the adoption of uniform rules of procedure is necessary to assure maximum productivity. The following policies govern the City's advisory groups; some of these advisory groups may have more specific guidelines set forth by ordinance, resolution, the Federal Way City Code, or at times by state law. 20.5 Every advisory body, when it is formed, will have a specific statement of purpose and function, which will be re-examined periodically by the City Council to determine its effectiveness. This statement of purpose is made available to all citizen members when they are appointed. 20.6 The size of each advisory group is determined by the City Council and the size is related to its duties and responsibilities. Another determination to be made prior to formation, is the cost impact for City staffing a proposed advisory body. 20.7 The Council may dissolve any advisory body that, in their opinion, has completed its working function or for any other reason. 20.8 Members and alternate members of all advisory bodies are appointed by majority vote of the Council Members during a regularly scheduled meeting. 20.9 For new applicants respondin2 to the advertisement +!he Council Committee of the Whole willshall be convened to review the applications, interview the applicants and recommend Citizen Advisory Committee appointments to the City Council. Any Council Member who shall attend the public interview session shall be eligible to vote on the recommendation to be made to the full Council. A quorum of three (3) Council Members shall be required to forward any recommendation to the full Council. The full City Council shall 9 20.10 20.11 20.12 20.13 20.14 vote on the appointments to the Citizen Advisory Committee at a regularly scheduled Council meeting unless the appointment is made under Section 20.12. The City Council will not interview applicants already serving: in the position. and may approve reappointment of citizens wishing seeondadditional terms subject to any limits established by ordinance or other laws without conducting public recruitment or interview. Council Members will raise any concerns about any recommendation prior to the City Council meeting that is scheduled for the approval of the appointment. Vacancies will beaf'e advertised not more than three times or less so that any interested citizen may submit an application. Council Members are encourag:ed to solicit applications from Qualified citizens. In the event there are insufficient number of applications to fill the vacancies. the Mayor will solicit new appointments and notify the City Clerk. The City Clerk will notify Council members of the proposed appointment(s). Any Council member may contact the City Clerk to reQuest the interview process as set forth in Rule 20.9. If no Council member reQuests the interview process. the Mayor will appoint said new applicants and announce the. appointment at a reg:ular City Council meeting:. Applicants must be citizens of the City of Federal Way if required by the Federal Way City Code or if required by the City Council. Couneil Members are eneouraged to solieit applieations from qualified eitizens. Applications shall be available from the Office of the City Clerk. Lengths of terms vary from one advisory body to another, but in all cases overlapping terms are intended. On special work task forces, where a specific project is the purpose, there need not be terms of office. Newly appointed members will receive a briefing by the commission, committee or task force chairperson and/or City staff, regarding duties and responsibilities of the members of the advisory body. This will include a review of the City of Federal Way Ethics Code. Each newly-appointed member will receive an information packet which will include a Certificate of Appointment signed by the City Council, a commission, committee or task force membership list, responsible City staff member, statement of purpose for the advisory body which may include an ordinance, resolution, bylaws, or annual work program and a copy of the City of Federal Way Ethics Code. 10 20.15 20.16 20.17 20.18 20.19 20.20 20.21 20.22 20.23 All advisory bodies will be responsible for adopting their operating policies consistent with the establishing resolution or ordinance. All meetings of advisory bodies are open to the public in accordance with the public meeting laws of the State of Washington which requires a minimum 24-hour advance notice; no advisory committee will schedule a meeting earlier than 7:00 a.m. The number of meetings related to business needs of the advisory group may be set by the individual body, unless set forth in a resolution or ordinance. Notice of all meetings, including date, time, place and principal subjects to be discussed will be published in accordance with the public meetings laws of the State of Washington and the policies ofthe City of Federal Way. The advisory body chairperson will be responsible for coordinating the meeting agendas with the appropriate City support staff. Minutes will be kept of all meetings in accordance with the public meeting laws of the State of Washington. The appropriate City support staff will be responsible for preparation of the minutes of each advisory committee meeting. Excessive absenteeism, excluding illness or required travel, is cause for the removal of an advisory body member. Three (3) consecutive absences will be considered resignation from the body unless prior to the third absence, the member has requested, and been granted, an excused absence. The advisory body granting the excused absence will determine the validity of the request. Members may resign at any time their personal circumstances change to prevent effective service. Members may be removed, from any advisory committee, prior to the expiration of their term of office, by a majority vote of the City Council. A quorum for conducting business is a simple majority of the membership of the advisory body. All members of advisory bodies should be aware of the need to avoid any instance of conflict of interest. No individual should use an official position to gain a personal advantage. 11 20.24 20.25 20.26 20.27 20.28 Lobbying efforts by any advisory bodies on legislative, or political, matters should first be checked for consistency with existing City policy by contacting the City Manager's office. In the event a position is taken that differs from that of the City's policy, an advisory body acting as an official body ofthe City of Federal Way, cannot represent that position before another body, i.e., the State Legislature or the King County Council. An individual member is free to voice a position, oral or written, on any issue as long as it is made clear that he or she is not speaking as a representative of the City of Federal Way, or as a member of his or her commission, committee or task force. Members of advisory bodies are encouraged to attend City Council meetings to keep abreast of Council actions. The City Council transmits referrals for information or action through the City Manager to the advisory groups. These advisory groups transmit findings, reports, etc., to the City Council through the City Manager. While the City staffs role is one of assisting the commission, committee or task force, the City staff members are not employees of that body. The City staff members are directly responsible to his or her Department Director and the City Manager. Annually, each advisory committee shall develop a work program for the City Council's consideration and approval. The City Council may amend the committee's work program. K:\CM:\Council Rules\2009\sections 16 & 20 redlined (2) 12 COUNCIL MEETING DATE: March 3,2009 .....__._".___.........._"_IT~~ #~._J~~ b . CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: FEDERAL LOBBYING CONTRACT POLICY QUESTION: SHOULD THE CITY OF FEDERAL WAY APPROVE A FEDERAL LOBBYING CONTRACT WITH STRATEGIES 360? COMMITTEE: FINANCE, ECONOMIC DEVELOPMENT, REGIONAL AFFAIRS CATEGORY: ~ C8RseRt MEETING DATE: 2.24.09 ~ City Council Business D Ordinance D Resolution D Public Hearing D Other _~!A!'~~~Q~T ~Y..:_LINl2A.!:~!?~?..fQ~.:._~..Q2-~ AFFAIRS ~GR:_...._._.____...._.~.~~~: Ci~_.~an~~:r's ~.~~._ Overview Since 2005 the City of Federal Way has retained an outside ftrm to provide representation in Washington, D.C., primarily for transportation projects. Since that time, the City and its contract lobbyist have procured $9.1 million for the Triangle project with another $1.2 million pending in the Fiscal Year 2009 omnibus. To the best of our knowledge, the City has not directly received federal funding for transportation projects before retaining a lobbying ftrm. It is indispensible to have on-the-ground and daily representation on City issues with our Members and, sometimes more importantly, with the high-level, career staff in the Members' offIces. It is equally important to have staff available to sift through hundreds of documents generated by the federal government on a weekly basis in addition to being present in the Members offIces hearing the thoughts about how Members are planning to act on any given issue as it arises. The City's contract with its original lobbying ftrm expired on 12.31.08. The City issued an RFP on 2.4.09 and received 12 responses. Three ftnalists were selected and interviewed on 2.20.09. The top ftrm selected, Strategies 360, met the following selection criteria: · Responsiveness of the written proposal to the City's Scope of Services . Price · Proven history of successfully completing contracts of this type and meeting deadlines. If approved by the City Council on March 3, 2009, staff would seek to sign a contract as soon as possible. The contract would run roughly from early- to mid-March 2009 to August 2010. (The City has historically done contracts on a calendar year basis, but lobbying work is at a peak during the December timeframe.) The cost of the contract would not exceed $70,000 per year. Strategies 360 has proposed a flat fee of $5,000 per month in addition to travel costs and minimal expenses. Attachments: . Scope of Services from the RFP . Proposal from Strategies 360 Options Considered: 1. Approve a contract with Strategies 360. 2. Provide direction to staff on an alternate course. STAFF RECOMMENDATION: Approve option 1. CITY MANAGER ApPROVAL: ~il DIRECTOR ApPROVAL: 'fdSV'v PROPOSED COUNCIL MOTION: HI move approval of (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY REQUEST FOR PROPOSALS FEDERAL LOBBYIST SCOPE OF SERVICES CONTRACTOR will provide the City with comprehensive federal representation and will work with City elected officials and staffto develop and implement both a short-term and long range federal relations strategy in support of City projects, policies and programs that are influenced or supported by federal policies and funding. Specifics include: Key Federal Priorities In consultation with the City Council and City Staff, develop and implement a strategy to secure federal funding and policy support for the following key federal priorities in 2009: · Transportation Funding. Coordinate and advocate for funding from the reauthorization of the Federal Transportation Reauthorization Bill and through the yearly appropriations process* for two major transportation projects: < o The Triangle: 1-5/ SR 161 / SR 18 interchange improvements o City Center Access Project: Freeway interchange improvements at S. 320th and 1- 5, and a new freeway interchange constructed at S. 312th S1. and 1-5. · Economic Stimulus Funding. Coordinate and advocate for Economic Stimulus funding for Federal Way for a variety of projects. The seven projects on the City's current list and their requested amounts are (in no particular order): o Triangle Project: 1-5/SR 161 Ramps ($34M) o S. 348th at 1st Ave S. intersection improvements ($3.5M) o Street light improvements: 17th Ave S. and 20th Way S. to S. 324th Street and S. 330th ($180K) o Easter Lake Flood Control Improvements ($728K) o Pacific Highway South HOV Lanes Phase IV ($3M) o Parking garage, property demolition, grading and clearing for Performing Arts Center ($5M) o City Center Access Project Phase 3: Turn lanes for 1-5 Southbound off-ramp ($2.65M) · Federal Support for Select Programs. Seek federal support through policies, regulation or funding for issues of concern to Federal Way including but not limited to: local law enforcement and crime prevention (COPS, etc.), and human services (CDBG, etc.). · Grant Opportunities. Assist City Departments with identifying grant opportunities in support of City priorities, including but not limited to: the arts, emergency management (particularly in the area of communications), economic development, human services, open space, law enforcement, environmental and energy conservation, and others. Administration and Communication In consultation with the City Manager's office, develop and implement a strategy to keep the City of Federal Way and the Washington Congressional Delegation in touch through 2009. Pursuant to this, the CONTRACTOR shall: · Coordinate at least one visit per year of City of Federal Way officials to Washington, D.C. for lobbying purposes. · Coordinate at least one visit per year by the CONTRACTOR to the City of Federal Way to present at a mutually-agreed upon City Council meeting. · Design and implement an outreach plan to bring Members of Congress and Congressional staffto Federal Way for further discussion and education on the needs and opportunities for federal support of the Federal Way's priorities. · Provide updates, strategy development and coordination via regular email communications, phone calls and conference meetings with City staff, including phone conference presentations at the Finance, Economic Development And Regional Affairs City Council Committee when appropriate (meets 4th Tuesday ofthe month at 5:30 p.m.) · Provide regular status reports (emai1 is acceptable) preferably every other week but at least monthly; and a comprehensive written report at the end of each Session of Congress summarizing accomplishments and recommending goals and strategies to guide the City and the CONTRACTOR in the next Session of Congress. * FY 2010 appropriations forms for Sens. Murray and Cantwell and Rep. Smith will be completed and delivered to their offices by City staff by the February and early March 2009 deadlines. The CONTRA CTOR will be responsible for follow up once the contract period begins. PROVIDING STRATEGIC, COMPREHENSIVE REPRESENTATION TO THE CITY OF FEDERAL WAY Strategies 360 is uniquely positioned to provide the City of Federal Way with unparalleled federal government relations services. Our unique approach of merging world-class teams in Washington, DC and Washington State provides our client partners with access to the federal government and the Washington State . Congressional delegation, as well as ongoing access and communication with our Seattle-based staff to keep you informed of progress, We are a Washington state firm with a history of serving both public and private sector clients with a deep understanding of both the needs and operating environment the City faces. Strategies 360 brings extensive experience working with Congress and federal agencies to get results for our clients. Successful government relations involves much more than marching into a DC office and making your wishes known. We develop and execute integrated and comprehensive strategies tailored to the unique needs and demands of each case and each client. We offer clients a full range of complementary services - lobbying, public policy, public affairs, strategic business development and marketing services. We are a boutique government relations company with an elite clientele, offering our client-partners a refreshingly original public policy perspective. While some larger firms take pride in stacking clients like chord wood, we've earned our reputation for superior service through regular communication with, and constant attention to, each of our clients and their specific needs. With more than 100 years of combined experience working in and with Congress and federal agencies, our team can call upon relationships built on a solid, longstanding foundation of trust and honest interaction. Strategies 360 has the "two Washingtons" well-covered, with an experienced, robust, deeply-connected federal relations team of Tylynn Gordon and Dean Meinen in Washington, DC, and Ron Dotzauer, Eric Sorenson and Matt Steuerwalt in Seattle. POLICY SUPPORT e believe that effective representation is a daily task, and that Wachieving policy outcomes is the best measure of success. The City of Federal Way has identified a need for funding and policy support for key city priorities such as transportation, economic stimulus, and community development Our efforts would focus on building support for the specific requests the City has identified by leveraging our existing long-term relationships with the Washington State Congressional delegation, Congressional committee staff, the Obama administration, and career program staff in Washington DC. The Congressional stimulus conversation is likely to be finished by the time the City awards this contract; . Strategies 360 . 3300 M Street, NW . Suite 200 . Washington, DC 20007 . 202.333.2234 . [ 1 ) Ati)- ) our unique ability to also work with state policy-makers may be a decisive factor in achieving your goals. Our practice spans three other Northwestern states and a diverse client list, enabling us to identify and forge strategic alliances in support of the City's policy goals. The members of the S360 team have worked with every Congressional office in the region and numerous Federal agencies. We are extremely familiar with the legislative regulatory rule-making processes and understand how these processes are intertwined. We recognize the need to take both a "bottoms-up" and a "top-down" approach to Federal decision-making. While it is often important to contact and communicate with leadership, it is also important to engage career personnel so that everyone in the decision-making chain of the federal government is aware of and understands the City's needs. Finally, we believe our clients are the most compelling messengers. Working to identify the very best opportunities to have the City speak directly with Federal policy-makers in Washington DC and in Federal Way, S360 will provide preparation and support to ensure these meetings successful. CLIENT COMMUNICATION Strategies 360 is deeply committed to frequent and interactive communications with our clients. Accessible via phone and email, the S360 team maintains constant communication with our clients, Additionally, we provide monthly client memos detailing the work undertaken and progress achieved. Regular communication ensures that the City and the S360 team are coordinating efforts and are up-to-date on the relevant issues. We encourage our clients to contact us at any time and without reservation. Our presence in both Washington, DC and Washington State guarantees someone is always available to assist our clients. In addition, we seek to work cooperatively with any other consultants the City of Federal Way may have to ensure consistent representation of the City by various parties including, but not limited to, state and local 'representation, representatives to associations and organizations, and attorneys. PROPOSED OUTLINE OF TASKS · Draft strategic plan and timeline within 15 days of awarding of contract · Work with delegation on 2009 Federal Appropriations request · Strategies 360 will conduct thorough research, identifying federal programs and grants that will meet the funding needs of the City of Federal Ways' priority projects · Draft a talking points memo of the positive impact and advantages of funging the City's proposed projects · Plan annual visits for City of Federal Way to Washington, DC, including meetings with Washington State Congressional Delegation and various federal agencies · Plan annual trips to the City of Federal Way for S360 team members to present plans and accomplishments on securing funding for the City's projects · Develop and implement strategy to secure federal funding on City's priorities through appropriations, grants and discretionary agency funding · Engage in regular communication with the City through e-mail, conference calls, daily legislative updates and monthly memos detailing S360's progress on the City's priorities and next steps . Strategies 360 · 3300 M Street, NW · Suite 200 . Washington, DC 20007 · 202,333.2234 . [2 ] 4fi) STRATEGIES 360: WHO WE ARE Strategies 360 believes that the key to a successful government relations campaign IS to integrate efforts in Washington, DC and Washington state - to support talented federal lobbyists with powerful in-state resources. We field a team that embodies this belief and will help Federal Way achieve success. The combined experiences of the S360 team provide unparalleled access to the Washington state congressional delegation as well as congressional decision-makers outside Washington State and the Pacific Northwest. WASHINGTON, DC TEAM . TYL YNN GORDON, SENIOR VICE PRESIDENT Tylynn serves S360 as senior vice president of federal relations. With experience in strategic consulting, government service, and political campaigns, Tylynn provides superior service to S360 clients. She has ties to current Democratic leadership, including Senate Finance Chairman Max Baucus, for whom she served as the former state finance director for fundraising operation. Her government service includes time as the deputy state auditor for the state of Montana where she developed legislative strategy and guided passage of 21 pieces of key legislation. TYlynn also founded an independent consulting firm that handled strategic planning, recruiting and grassroots lobbying efforts at the national level. There, she created grassroots strategies for organizations seeking federal legislation on rural broadband access and helped the Competitive Long Distance Coalition gain approval for their federal telecommunications initiative, She served on the campaigns of Senator Ben Nelson (D-NE) and Governor Kathleen Sebelius (D-KS) and maintains close ties with Senator Tim Johnson (D-SD) and Senator Jon Tester (D-MT). Tylynn's mastery of grassroots politics and her network of federal government contacts enable her to lend crucial insight to S360's clients. · DEAN MEINEN, VICE PRESIDENT Dean Meinen has 15 years of political and public policy experience. In addition to working in the U.S. House of Representatives, he worked in the United States Senate for eight years. As Senator Tim Johnson's Economic Development Director, he was instrumental in assisting businesses, universities, municipal leaders and Native American Tribes to achieve critical goals. Dean has extensive experience working through the legislative and appropriations process, as well as collaborating with Federal Agencies and Departments. Before working in Congress, Dean worked for grassroots organizations and political campaigns. His political experience includes successful campaign management, fundraising, organizing, and persuasion outreach. · LAUREN PICKERING UNSWORTH, FEDERAL RELATIONS ASSOCIATE A senior Political Science student at The George Washington University in Washington, DC- Lauren brings a lifetime of experience in western state and federal politics to the S360 team. Lauren worked as a Finance Assistant for Senator Max Baucus' (D-MT) 2008 campaign committee before coming to work for S360. After one year of college, Lauren took time off school to serve as the Political Director of the Montana Democratic Party during the 2006 campaign cycle to elect Jon Tester (D-MT) to the US Senate. As the Montana State Chair of Freedom's Answer, Lauren helped lead a national youth voter turnout movement while a senior in high school. . Strategies 360 . 3300 M Street, NW . Suite 200 . Washington, DC 20007 . 202.333.2234 . [3] df!f) , .... WASHINGTON STATE TEAM · RON DOTZAUER, S360 CO-FOUNDER & CEO Ron shapes and informs the public policy sector of Strategies 360 with his expertise in political strategy, keen instincts and vast network of contacts. He is widely recognized as one of the region's premier public affairs strategists. Ron began his political career in Clark County, serving as Clark County Auditor from 1974 to 1982. He has served both in public office and as a behind-the-scenes director for numerous successful Washington state Democratic campaigns including: Senator Henry M. Jackson, Governor Booth Gardner, and most recently, Senator Maria Cantwell. .. ERIC SORENSON, S360 CO-FOUNDER & PRESIDENT Eric brings his considerable knowledge and application of business practices to the business and marketing sectors of Strategies 360. He is regarded as one of the country's leading experts in marketing and helped to pioneer some of the most significant developments in retail and sales marketing over the last two decades. The foundation for Eric's business background was laid during the eight years he spent as . a marketing professor at the Kellogg School at Northwestern University. Eric has worked with a wide range of organizations worldwide to help improve their marketing practices and capabilities. His client list includes: Black & Decker, Bristol Myers Squibb, Cirrus, CVS, Coca Cola, Colgate Palmolive, Hallmark, Ito Yokado (Japan), Kodak, Kraft, Meiji (Japan), Microsoft, Quaker Oats, Redley (Brazil), S.C, Johnson, and Target Stores. · MATT STEUERWALT, SENIOR VICE PRESIDENT Matt recently joined S360 after four years serving as an advisor to Governor Gregoires on energy, climate change, telecommunications and financial institutions issues, He previously served her in a similar role for eight years in the state Office of the Attorney General. Matt has forged excellent relationships with local, state and federal officials and is equally effective with elected officials and agency staff thanks to his ability to understand complicated technical material and translate it for decision-makers. He brings over 18 years working in public policy to bear on behalf of the firm's clients, Although you will have access to the. full range of S360's resources, Ms. Gordon will be your primary representative in Washington DC, Mr. Steuerwalt will be your primary representative in Washington State. Mr. Sorenson will be responsible for administering the contract. - Strategies 360.3300 M Street, NW -Suite 200 - Washington, DC 20007. 202.333.2234- [4] ~ STRATEGIES 360 SUCCESS STORIES MEETING CHALLENGES. DELIVERING RESULTS. Our strategy all begins with a unique, in-depth understanding of our client's needs and ends with the leveraging of our relationships to achieve results. That's the Strategies 360 difference: we are not a lobbying factory, with a client list as long as Pennsylvania Avenue. Instead, we are a boutique public affairs firm, with deep roots in Washington State and cultivated relationships with key decision-makers in Washington, DC. At Strategies 360, we don't merely hear our clients-- we actually listen. To us, its not just a matter of understanding our client's wishes but instead, adopting their challenges as our own. We don't just point out opportunities and solutions: we act on them. Here are just a few examples of Strategies 360's successes with Washington State Communities in the 2007 federal legislative session: · Port of Tacoma Interchange Improvement - $980,000 The Port of Tacoma Interchange Improvement project will provide road and interchange improvements at the intersection of Interstate 5, Pacific Highway East, and Port of Tacoma Road, · Northwest Maritime Center- $441,000 This funding will support the efforts of the cityof Port Townsend and the Northwest Maritime Center to redevelop the former Thomas Oil Brownfield site. This initiative is aimed at revitalizing Port Townsend's National Landmark Historic District and creating new economic, tourist, educational, and recreational opportunities. · Mud Mountain Dam Construction - $2,340,000 These funds will be used to replace the 100-year old diversion dam on the White River, and will enable the Corps to meet ongoing fish passage needs. The money will also be used for operations of the current facility. . City of Fife, Washington - $3,720,000 These funds will be used forthe 70th Avenue East widening and Valley Avenue EastlSR 167 alternative. . City of SeaTac, Washington. $1,000,000 These funds will be used for improvements for South 154th Street in SeaTac; including sidewalks, bike lanes, curbs, gutters, and illumination. 2009 PROJECTS City of SeaTac, Washington - Main Street SeaTac project Steven's Hospital; Edmonds, Washington - Emergency Department funding project Port Hadlock; Jefferson County Washington - Waste Water System City of Spokane, Washington - Transportation appropriations projects . Strategies 360, 3300 M Street, NW' Suite 200' Washington, DC 20007' 202.333.2234' [5] -dfj} \ A COMPETITIVE RATE AND FEE SCHEDULE Should Federal Way wish to pursue federal relations with Strategies 360, we propose a fair and competitive fee per month to cover all professional services rather than an hourly fee for service. Out-of-pocket costs, including long distance charges, copying charges, postage or other delivery charges, reasonable travel costs, and necessary entertainment, shall be itemized and presented to Federal Way for reimbursement on a monthly basis. All expenses over $200 will be submitted for pre-approval. Strategies 360 is highly sensitive to the need for confidentiality. All information that may be acquired in connection with or as a result of work performed on behalf of Federal Way, would be kept in strictest confidence. Strategies 360 would not disclose any information designated by the City of Federal Way as proprietary or confidential. Strategies 360 warrants that there is no conflict of interest arising from its other contracts or other employment and the activities that would be performed on behalf of Federal Way. Strategies 360 would advise Federal Way if any such conflict arose. PROPOSED FliES Strategies 360 proposes a monthly retainer fee range of $5,000 per month for federal representation. All of Strategies 360's federal legislative and client services are included within this fee. Because of Strategies 360's business model, Federal Way will benefit substantially from the. full-service S360 teams on the ground in Washington DC, and in Washington State. We are excited about the prospect of working with the City of Federal Way, and confident that we will deliver significant value to the company. Please do not hesitate to contact us with any questions, . Strategies 360 . 3300 M Street, NW. Suite 200 . Washington, DC 20007 . 202.333.2234 . [6 ] Af!!il PARTIAL CLIENT LIST . City of Marysville, Washington . REC Silicon . Chelan PUD . Grant County PUD . Clipper Seafood . Puget Sound Energy . Sound Built . Tulalip Tribes . Voith Siemens Hydro Power Generation . US Ecology, Inc. . Clover Park School District . Apple Computers . City of Mukilteo, Washington . Washington State Department of Transportation . Waste Connections . Potelco . Stevens Hospital . Evergreen Hospital . Tetra Tech . City of Spokane, Washington . Strategies 360 . 3300 M Street, NW . Suite 200 . Washington, DC 20007 . 202.333,2234- [7] ~- \ CLIENT REFERENCES MARK QUEHRN Managing Partner - Perkins Coie One Bellevue Center 411 - 108th Avenue NE, Suite 1800 Bellevue, WA 98004 [425] 453-7307 mquehrn@perkinscoie,com TIM CULBERTSON General Manager - Grant County Public Utility 30 C Street SW Ephrata, WA 98823 [509] 793-1400 DAVID DYE Chief Operating Officer/Deputy Secretary- Washington State Department of Transportation PO Box 47300 Olympia, Washington 98504 [360] 705-7000 ED SCHILD Director Energy Production & Storage - Puget Sound Energy PO Box 97034 PSE-09 South Bellevue, WA 98009 [425] 462-3022 edward.schild@pse.com DAVID ROBISON Executive Director-Northwest Maritime Center 380 Jefferson Street Port Townsend, WA 98368 [360] 379-2629 JEFF BJORNSTAD Chief of Staff - Senator Patty Murray 173 Russell Senate Office Building Washington, DC 20510 [202] 224-2621 GEORGE BEHAN Chief of Staff - Representative Norm Dicks 2467 Rayburn House Office Building Washington, DC 20515 [202] 225-5916 JACK KIRKMAN Vice President & Chief Development Officer- Stevens Hospital 21601 76th Avenue, West Edmonds, WA 988026 [425] 640-4009 jkirkman@stevenshospital.org . Strategies 360 . 3300 M Street, NW . Suite 200 . Washington, DC 20007 . 202.333.2234 . [8] ". COUNCIL MEETING DATE: March 3, 2009 m._______.__._____.__._....___._..~~~_~: \Q~_c_. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: CITY COUNCIL ANNUAL RETREAT REpORT POLICY QUESTION: Should the Council approve the City Council Annual Retreat Report? COMMITTEE: Not Applicable CATEGORY: o Consent [8J City Council Business MEETING DATE: Not Applicable o Ordinance o Resolution o o Public Hearing Other ~!~!':~_~:!_<?~!_.~y...:~_~l~_<?~.!.~!..Ci!Y._~~.~g.~~_.._..._...____ Attachments: 1. City Council Retreat Report Options Considered: 1,. Approve the City Council Annual Retreat Report. 2. Direct staff to revise the City Council Annual Retreat Report. DEPT: City Manager's Office STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER ApPROVAL: /7J;iii) p~; DIRECTOR ApPROVAL: ~ ( o/~!!, ....~_m (~e lElil COMMITTEE RECOMMENDATION: N/A Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: H] move approval of the City Council Annual Retreat Report. ... (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERREDINO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # PENDLETON CONSULTING, L.L.c. MICHAEL R. PENDLETON Ph.D. THE 34225 BRIDGEVIEW DR. N.E. KINGSTON, WASHINGTON 98346 Phone (360) 638-1179 Fax (360) 638-1779 Cell (360) 271-0359 e-mail: mpendleton@telebyte.com pendletonconsultingIlc@msn.com www.pendleton-consulting.com FEDERAL WAY CITY COUNCIL ANNUAL RETREAT January 31st, 2009 Summary Report Introduction The Federal Way City Council held their annual retreat on January 31st, 2009 at the Federal Way Community Center in Federal Way , Washington. As 2009 begins the City of Federal Way like most communities across America is providing services to its citizens in the context of serious economic challenges. Sound fiscal policies and a diligent approach to fund management has enabled the city to avoid many of the problems currently facing other cities. One reason for this success has been a forward-looking approach to policy leadership by the City Council. The annual retreat serves as one tool for the City Council to plan for future demands and opportunities. The 2009 City Council retreat was based upon pre-treat interviews, to establish the following agenda to the discussions during the retreat: 1. 2008 Accomplishments 2. The Performing Arts Center 3. Council Protocols and Process 4. Economic Development 5. Budget 6. Council Goals The following report is a summary of the discussions and outcomes of the retreat: 1 2008 Accomplishments The first discussion module focused upon reviewing 2008 and identifying the City accomplishments during that period. Thirty-one major accomplishments were identified and are listed in Appendix Two in this report. Performing Arts Center The next discussion focused upon a performing arts center (PAC) in Federal Way. For some time there has been an interest in the Federal Way community in establishing a performing arts center. Community groups and citizens have expressed an increasing desire for the city to move forward on this project. While the City Council has been involved at the individual level in the discussions and efforts to establish a performing arts center, and has approved as a Council two legislative agendas seeking PAC funding from the state legislature, there has yet to be a clear decision to implement a defined process to come to a decision about a center in Federal Way. Participants discussed numerous issues and themes that surround constructing and operating a performing arts center. Participants discussed several examples of PAC's in other communities and how they were configured, their impact on the community, particularly the role a PAC can play in economic development. Early in the discussion it was noted that there is a need in Federal Way for a conference center as well as a PAC and it would be productive to consider a combined facility otherwise known as a P AC-CC. While most participants acknowledged the value of a P AC-CC, several concerns were noted and discussed. The cost and scope of a P AC-CC was raised and discussed. Various ways to fund such a center were noted and discussed (See Appendix Four). There was a particular concern with the city's role in the project particularly as it relates to both funding construction and the operation of such a facility. Some participants were clear that they did not want the city to 2 fund the center but to playa leading role on facilitating the process by which a center is ultimately constructed through community partnerships. Participants discussed the potential location of a P AC-CC. It was noted that the downtown area seemed to be the most favorable location. The need for downtown development, the impact on economic development and availability of land was discussed. While it was also noted that other sites in the city might be available, the majority of participants expressed their interest in locating the P AC-CC somewhere in the downtown area. As the discussion progressed it became clear that numerous questions remained unanswered and that there was a need for additional information. After a long discussion the participants agreed to the following: Agreement One: The facility and operation model should include both a Performing Arts Center and a Conference Center otherwise known as a joint P AC-CC model. Agreement Two: The P AC-CC should be located on a downtown site. Agreement Three: There is a need for more data and information before the city can fully commit to the construction of a P AC-CC. Such information includes but is not limited to the role of the city, the costs-financing options, location(s), operation and maintenance, and potential impact on economic development. Agreement Four: The staff will come back to the City Council with a pre-development process that will reflect agreements one through three above and will lead the City Council through a decision making process to determine the what, where, and how of building a PAC-CC in Federal Way. Council Protocols and Process The participants next discussed a series of protocols and process used by the Council to conduct Council business. This discussion module is a common 3 area for most Council's to review during an annual retreat to sharpen their approach to conducting business. Meeting time management. Participants briefly discussed the importance of sharing the" air time" during council meetings. It was noted that while the Council is generally very good about sharing time, during hot issues there can be a tendency to forget and to dominate discussion. Roberts Rules. Participants affirmed that the meetings are and shall continue to be governed by Roberts Rules of Order. Courtesy. Participants all agreed that this Council is courteous to each other and the public and feel that is important to stress courtesy as leaders in the community . E-mail. Participants discussed the use of e-mail in communicating with each other and the public. While e-mail is an effective way to communicate public officials must be aware of the importance following open public meetings regulations. It was agreed that in general the Council is very good about their use of e-mail. It was noted that it is important not to use the "reply to all" function as it can result in deliberation of the full body and therefore fall under the open public meetings act. "No surprise agreement". Participants discussed the importance of giving both each other and staff a "heads-up" on emerging issues as they are encountered. Participants agreed to give staff a call, when possible, prior to public meetings if Council Members intend to ask staff to either present and/ or comment on questions/issues during the meeting. Commission appointment process. Participants discussed the process the Council uses to recruit and appoint citizens to city boards and commissions. It was noted that there is really little need for the Council to re-interview existing commission members in advance of routine re-appointment to their existing position on city commissions. It was also noted that at times there are no new applicants for open commission positions and there is a need for the Mayor and 4 Council Committee Chair to go out to the community and recruit new commission members. After a discussion the participants agreed to the following: Agreement Five: When there are new applicants for city commission positions the existing Council interview and appointment process will be followed. Agreement Six: If there are open positions and no new applicants the Mayor and Council Committee Chair are authorized to recruit new members. The above existing process of interview and appointment will be utilized for these new members. Agreement Seven: The Council will not be required to interview those members of existing city commissions prior to the standard re-appointment process. Staff Presentations. Participants next discussed the staff presentations given at city-sponsored meetings. It was noted that generally the presentations are very good but on occasion there could be a better use of power point and bullet points to aid in the presentations. After a discussion the participants agreed to the following: Agreement Eight: Staff will regularly use media technology to aid in presentations such as power points, summary sheets, etc. Agreement Nine: Council members will make every effort to contact staff in advance of presentations, meetings etc. to advise of questions and/or points that Council member expect to be addressed during meetings. Staff vs. Council setting direction. Participants discussed the role of Council and Staff in setting the direction for the city. It was noted that at times it appears that Staff and not Council is setting agenda's for meetings etc. It was noted that there are times that staff see things that need to be addressed and/ or are required to bring things to the Council because of law and or timing on 5 projects etc. It was also noted that Council Members who chair committees must review and approve all agenda's prior to the meeting. It is important for the staff to check in with committee chairs and/ or Mayor prior to placing any item on Council agendas. Community outreach meetings. Participants next discussed the Mayors past" town meetings". It was noted that these are important efforts but perhaps they are scheduled to frequently and/ or could be better attended. The Mayor noted that he has already planned to cut the meetings back to one per quarter. The Mayor also stressed that any Council Member is invited to attend and participate as well. City neighborhoods. Participants next discussed the possibility and merits of defining specific neighborhoods within the city. Such an approach might help with emergency preparedness and other issues. After a discussion it was noted that such an initiative might be a better as a future city goal (see below). City newsletter and communication. Participants next discussed the use of the city newsletter and ways to communicate with citizens. It was noted that it would be good to include in the newsletter the weekly "Fast Facts" that is prepared by the City Manager. In addition it was noted that from time to time it might be good for the City Manager to write an editorial for the newsletter. Economic Development The next major discussion module focused on economic development in Federal Way. Incubator approach to economic development. It was noted that economic development has been an important issue for sometime. It was suggested that while current efforts are good, there might be a need to adjust the approach to include an "incubator" philosophy. Such an approach would include a city-led approach to supporting the development of new ideas and 6 start-up support services for businesses. Such an effort could be coordinated with other community partners such as the community college, banks and other businesses in the city. The intent would be to encourage the development of new ideas and innovations to include assistance with initial start-up demands. After a discussion the participants agreed to the following: Agreement Ten: Staff will schedule a Council study session on the "incubator" approach to economic development in the city. General Economic Development. Participants next discussed a wide range of economic development topics. It was noted that there are a number of vacant buildings downtown and that it might be important to understand if these properties will be coming for sale. The importance of "pocket business areas" throughout the city was discussed. It was also noted that it would be important to recruit a public entity downtown that employs people in such areas as utilities or schools. Finally it was noted that there is little green space or parks downtown and that purchasing property for a green space area downtown would contribute greatly to the nature and attractiveness of the downtown area. Budget The next discussion module focused on the city budget. Staff presented a brief overview of key budget issues (See Appendix Five). It was noted that the books on 2008 were not yet closed making projections into the future difficult. It as noted that current preliminary data suggest the city revenue for 2008 will be about six hundred fifty thousand less than projected. However it was quickly noted that costs for 2008 are estimated to be about two million less than projected, suggesting an estimated savings of about 1.35 million dollars. Participants agreed that a conservative approach to budgeting combined with an emphasis on efficiency has served the city well. It was noted however, that the national economy is proving to decline in alarming ways and that it may be a time before improvements in the larger 7 economy will occur. Participants agreed to continue to monitor expenditures and revenues for 2009 and make adjustments as necessary. The importance of creating a "soft landing" in 2011 and 2012 was noted along with a hope that and negative impact on staff can be minimized. After a long discussion the participants agreed to the following: Agreement Eleven. The Council finance committee (FEDRAC) will monitor city projects and the city budget and will report on a frequent basis to the Council as a whole on the status of both revenues and expenditures to facilitate immediate action should it be required. Council Goal Setting In the last major discussion section the City Council identified their top goals for the future. The following process was used to set these initiatives: 1. Silent writing of two top initiatives 2. Round robin listing of initiatives 3. Round robin discussion and clarification of initiatives 4. Pair comparison voting methodology Based upon this process the following top five goals were identified: 1. Expand economic development downtown using innovative approaches. 2. Develop fiscal management methods to save money for the city. 3. Explore and develop a small business development center. 4. Implement an economic development project downtown by year-end. 5. Take the next steps in the pre-development process for a combined performing arts center and conference center. In addition to the above top five goals seven additional goals were identified. See appendix three. 8 Appendix One Retreat Participants Mayor Jack Dovey Deputy Mayor Eric Faison Council Member Jeanne Burbidge Council Member Dini Duclos Council Member Jim Ferrel Council Member Linda Kochmar Council Member Mike Park City Manager Neal Beets Note: Numerous City Staff Attended In Support Of The Retreat Discussions Facilitator Michael Pendleton 9 Appendix Two 2008 Accomplishments 1. Adopted 2009 Budget to include adding $1 million to the existing $2.1 million rainy day fund 2. Completed and/ or started several public works projects 3. Participated in the regional jail process 4. Moved forward on the downtown development process 5. Participated in numerous regional committees 6. Participated in the Safe Cities program and in acquiring several police officers pursuant to Proposition 1 7. Engaged in numerous human services collaborations 8. Participated in successful food drive 9. Managed the challenges of numerous snow storms to keep roads cleared 10. Emergency management generator and light system established 11. Hired several new key staff members 12. Continued to be responsive to the community 13. Established a "one stop" permitting center 14. Conducted an annual follow-up with stakeholders on permitting process 15. Was a leader in bringing light rail to Federal Way 16. Successfully lobbied federal and state leaders 17. Enhanced a monthly financial reporting system 18. Acquired state transportation funds to support public works projects 19. Community clean up through effective code enforcement 20. Public safety efforts resulting in a lowering crime rate 21. Conducted city center access studies 22. City Television videos won two awards 23. Established a cold weather voucher program 24. Downtown funds through LIFT 10 25. Appointed an new municipal judge 26. Established the Celebration Park maintenance building 27. Successful collaboration with Historical Society on building 28. Worked successfully with other jurisdictions (water, fire, etc.) 29. Participated in a National Citizen Survey 30. Completed performing arts center study 31. Mountain climb in Korea 11 Appendix Three Other Goals Nominated In Order of Priority . Establish a program to prevent youth violence and gangs . Establish more downtown green space and park(s) . Recruit a public entity employer for downtown . Establish" green projects" with city to attract federal funds . Develop a strategy to implement a neighborhood(s) program . Establish an urban forestry and community garden(s) program . Establish a homeless center to provide long term help to homeless 12 Appendix Four PAC Retreat Handouts P ACC Project Cost Estimates & Funding Plan, 1/31/09 Neal Beets 5. PACC Project Total $35M-$55M [Reasons for range: . Whether land will be donated or must be paid for and, if paid for, then its sales price. . Uncertainty about number of parking spaces required, whether parking structure is above-ground or below-ground, and whether parking costs' will be shared with others and, if so, the cost split. . Uncertainty about how inflation and the health of the economy will affect construction costs.] 6. Key P ACC Construction Elements (dollars are approximate): 1. Bricks and Mortar: ~$20M-25M (depending on construction bids) 2. Parking Garage: ~$10M (depending on number of spaces, whether above- ground or below-ground, on construction bids, and on whether costs can be shared) 3. Soft Costs: ~$5M (depending on project scope and contractors selected) 4. Fixtures and Furnishings: ~$5M (depending on project scope and F&F selections) 5. Land: ~$5M (depending on parcel size, location, and whether donated or not) 6. Inflation and Other Contingencies: ~$5M (depending on national economy, and quality of design and construction work) 7. Project Funding Plan: 1. City: $15M-$20M. . Beginning in 2011, $925K REET set aside per year that would support a bond for $15M-$20M (depending on the lending climate at the time). . Note: Estimating total REET collected in 2011 to be at least $3.2M, then $925K would have no impact on other capital programs. (2007 actual REET was $4.8M; estimated REET for 2008 is $2.8M.) 2. State: $12M-$15M. 13 . Beginning in 2011, ~$825K per year in repurposed state taxes that are currently supporting bonds for projects in Seattle that would be used to support a bond for $12M-15M. . Note: Depends on outcome of KC Financing Task Force, that Senator Eide Co-Chairs, and on State Legislature approval. 3. Grants: $5M-$7M. . BF A, 4Culture, NEA 4. Private Contributions (individual and corporate): $2M 5. Naming Rights: $lM 6. LIFT: $OM-$10M 14 P ACC Operating Cost Estimates, Funding Plan, Economic Impact, and Sites, 1/31/09 Neal Beets Estimated Operating Cost Shortfall: $250Kjyr. Uohnson estimate] Plan Addressing Shortfall: 1. Private Entity Operates PACC, especially in conjunction with a Convention Center and Hotel, under City Council direction to operate as close to balanced as possible given School District needs and other civic requests that Council mayor may not want to approve to use the P ACC for reduced rates. 2. Capital Endowment, funded by the City or the grassroots group, the principal from which endowment is not touched and the annual earnings from which are dedicated to cover any operating shortfalls. 3. Operating Grants: 4Culture, ArtsFund, foundations. 4. Repurpose Utility Tax dollars currently used for Capital. (Approx. $4M- $6M per year in utility tax is used for Capital.) 8. P ACC + Conference Center Economic Impact Uohnson estimates] 2. P ACC directly causes $4.3Mj yr in new spending, 60 new jobs, $l.4Mj yr in new payroll earnings, and $391Kj yr in new sales taxes ($280Kj yr for state, $74Kjyr for county, $37kjyr for city). a. In addition, P ACC indirectly causes and induces an additional $l.7M/yr in new spending through re-spending of new direct dollars as they work their way through the local economy. 3. When a Conference Center is factored in, then in addition to #1, the Conference Center causes $10.lMjyr more in direct spending, 141 more new jobs, $3.3Mj yr more in new payroll earnings, $921Kj yr more in new sales taxes ($658Kjyr for state, $116Kjyr for county, and $86Kjyr for city). a. In addition, the Conference Center indirectly causes and induces an additional $3.9Mjyr more in new spending through re-spending of new, direct dollars as they work their way through the local economy. 5. Potential P ACC Sites Downtown 1. Symphony Project (old AMC Movie Theater site; City owned but under contract 2. area around Hillside Plaza 3. area around To Foods 4. area around Paldo Plaza 5. area around the former Azteca 6. Truman Hi h School in no articular order Not Downtown 1. Federal Way Village 2. Dumas Ba 3. Lakota MS 4. Federal Wa 5. Cit ark HS 15 Appendix Five Budget Handouts Direction Staff Is Operating Under regarding the Expenditure of the $500K in State Funding regarding Pre-Construction Costs for a P ACC Neal Beets Background: Under last year's 2008 Legislative Agenda, where a PAC was identified as a City legislative priority, the Legislature made $500K available for "pre-construction" work on a Federal W ay PAC. The question has arisen about how and when that money can or must be spent. First, in the summer of 2008, the Council directed staff not to spend any of the money until Council approved a PAC site. Since we don't have a Council- approved PAC site, none of the money has been spent. We have not sought engineering or architectural firms to perform pre-construction work because we don't know the site they are to work on. Second, we have received different advice and direction from CTED about the expenditure of the $500,000. Here is the most recent and, I think, definitive word. Under the City's contract with CTED, the state agency through which such state money is disbursed, we have until June 30, 2011 to spend this money on pre- construction work. Importantly, this assumes the State Legislature continues to re-budget and re-appropriate such state grant money to CTED each year because, technically, such state appropriations expire at the end of each state fiscal year Gust as city council appropriations expire at the end of our fiscal year unless renewed in the next budget). Thus, if the Legislature were not to carry forward these CTED dollars (for the first time in Washington history), then the $500,000 would go away on June 30, 2009. But, assuming the state Legislature re-appropriates the money in this legislative session, then we have until June 30, 2010 to spend the money; and if the money is not spent by June 30, 2010, and if the State Legislature re- appropriates this funding in 2010, then we have until June 30, 2011 to spend the funds. Unless it is revised, our contract with CTED says the $500,000 has to be spent by June 30, 2011. 16 H the National Economy Worsens..... Neal Beets Economic Indicators We Follow Volatile Sales tax receipts REET receipts Contract bids Labor costs - esp. wages, health care Not as Volatile Property tax receipts Utility tax receipts Publications we monitor Bureau of Labor Statistics Association of Washington Cities Government Finance Officers Association International City Management Association Washington City Management Association Budget Strategies To Address Financial Distress (subject to Council direction, in approximate order of how I think of them) Reduce, eliminate more program costs - on-going More stringent than usual Carry-Forward process Freeze hiring Unpaid employee furloughs Freeze or reduce pay (e.g., 32hrj4day workweek and pay) Freeze, reduce or eliminate Capital Projects that are supported by Utility Taxes (approx. $4M-$6M per year) Lay-off employees Provide incentives for early retirement Spend down $3.1M Rainy Day Fund Spend down $1.3M CM Contingency Spend down $6.6M Development Fund Spend down $3M Strategic Reserves Process To Modify City Budget Outside the Normal BienniumjMid- Biennium Budget Process . City Attorney Pat Richardson, CFO Bryant Enge, Finance Director Tho Kraus: Council can modify the budget by ordinance and resolution at any time, with appropriate public notice. Staff Check-Ins with City Council re Budget, Financial Distress Issues Monthly Financial Report distributed to all Council members and FEDRAC reviews and Council approves Budget Carry-Forward Process 17 Council Retreat Process Council Study Sessions Council Approves/Disapproves Contract Awards Council Approves/Disapproves Capital Project Design Progress 18 COUNCIL MEETING DATE: March 3,2009 ITEM #: d. CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT City Center Access Project - Approval of the Recommended Alternative Policy Question: Should the City Council approve the recommendations of the staff, Core Support Team, and the Council Advisory Team of the Public Stakeholders to drop Alternative 2 at S 324th Street from consideration in the Environmental Assessment (EA) and proceed with design refinements to Alternative 1 at S 3 12th Street? COMMITTEE: N/A MEETING DATE: N/A CATEGORY: D Consent I:8J City Council Business D Ordinance D Resolution D D Public Hearing Other STAFF REpORT By: Manne Zukowski, P.E., Senior Traffic En DEPT: Public Works Attachments: . Staff memorandum to City Council regarding project background and updat dated March 3, 2009. . Staff memorandum to City Council regarding approval ofthe recommended alternative dated March 3,2009. Options Considered: 1. Approve the staff and support team recommendations to drop Alternative 2 at S 324th Street from consideration in the Environmental Assessment (EA) and proceed with design refinements to Alternative 1 at S 312th Street. 2. Keep Alternative 2 with further environmental evaluations with scope and budget increase. 3. Provide alternative direction to staff. STAFF RECOMMENDATION: Staff recommends Option I. CITY MANAGER APPROVAL: ('l / A Committee ~ Council DIRECTOR APPROVAL: ~/A. Committee Council COMMITIEE RECOMMENDATION: N/A Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member PROPOSED COUNCIL MOTION: (BELOWTO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLED/DEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/0612006 COUNCIL BILL # 1sT reading Enactment reading ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM March 3, 2009 City Council Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager ~ Maryanne Zukowski, P.E. Project Manager City Center Access Project (CCAP) Phase 2 Environmental Assessment (EA) A. City Center Access Project: - Information · Project Background and Status . Open House Summary and Comments on Preferred Alternative . Open House Comments on De Minimus - Park Alternatives - De Minimus Process DATE: TO: VIA: FROM: SUBJECT: BACKGROUND: 2003 to 2005 The City of Federal Way, in conjunction with project partners, Washington State Department of Transportation (WSDOT), Federal Highways Administration (FHW A), Puget Sound Regional Council (PSRC), and the additional supporting agencies (the "Core Support Team") performed a feasibility study to determine viable access solutions to the safety issues and the congestion at the interchange of S 320th Street and Interstate 5 (access to Federal Way City Center). The interchange is experiencing significant congestion many hours of the day and is currently at capacity. If a successful and viable access solution is found, Federal Way will proceed in developing an Interchange Justification Report (IJR) to submit to WSDOT. With City and State approval, the report would go to the FHW A. An IJR is the initial step required by FHW A before changing an interstate highway interchange From 2003 to early 2005 Council, the Core Support Team, and the Public Stakeholder Team approved moving forward 2 alternatives for further study from 47 alternatives approved through screening at milestones as shown in the funnel chart to the right. From mid 2005 to 2007 staff completed a draft IRJ and this document was reviewed and approved to proceed by WSDOT and FHW A. In May of 2007, City Council approved authorization to proceed with Phase II of the City Center Access Project, Final Interchange Justification Report (IJR) and Environmental Assessment (EA). With this approval, Council requested review of the Draft Public Involvement and Communications Plan (PICP) and notification of Consultant Contract Award. Below is the Project's Updated Milestone Schedule. To date the following activity milestones have been completed . February 2007 - October 2007 July 2007 July 2007 - November 2007 July 2007 - October 2007 Staff prepared Contract Scope Council Approved Draft PICP Stakeholder Recruitment WSDOT and FHW A contract coordination and approval of the scope of work Advertised for Consultants Interviewed Consultants Consultant Negotiations Contract Award Public Scoping Open House "Public Scoping Comments" Community Briefings "What we found" Open House Scoring and selection of the Preferred Alternative LUTC Briefing Open House/Next Steps Community Briefings Open House Comments on Preferred Alternative . . . . July 2007 September 2007 October 2007 - December 2007 December 2007 - January 2008 April 2008 . . . . . August - September 2008 November 2008 December 2008 . . . January 2009 January 2009 February 2009 . . The following are the next scheduled milestones: . February 2009 . March 2009 . July 2009 . August 2009 . November 2009 . December 2009 . January 2010 LUTC presentation on Open House Comments Council Approval of Preferred Alternative moving forward Complete Draft Discipline Reports City/WSDOT/FHW A review Review of EA by Agencies Finalize EA EA and Access Public Hearings and 30 day comment period Attachment: FHW A recognition letter CCAP Phase 2 EA; - Open House Summary and Comments on Preferred Alternative - Information An Open House was held on February 11,2009 from 4:00 to 7:00 PM at Truman High School. This open house was just one of a series of open houses, community briefings, and public engagement in this project since 2003. A presentation and question and answer session was a portion of this venue, and there were two major themes to the Open House, Agenda Item B summarizes the public comments on the recommendation of Alternative I North City Center at S 3 12th Street. Public notification of the Open House carried many pathways: o 12 signs in the area o Variable Message Sign o Direct mailing to the study areas o List serve email distribution o Ads in English, Hispanic, and Korean Media o Press releases o Stories in newspapers o TV 21 Advertising o Direct mailing to Agencies and Legislators o Posters at 15 locations for minority and low income notifications o WSDOT and City of Federal Way Web pages Public Comment on the recommendation of Alternative 1 North City Center at S 312th Street. Comment forms carried the following questions: 1. What do you think about the alternative screening results? 2. Please share your input regarding the preliminary preferred alternative. 3. Do you have any comments regarding Section 4(t) & 6(t) process and preliminary [mdings? 4. Please share any additional thoughts or concerns. A summary of Open House comments is provided as an attachment. Attachments: Open House Summary draft City Center Access Project - Open House Comments on De Minimus - Park Alternatives - De minim us Process A workshop for addressing the Federal Requirements for potential impacts to Steel Lake Park was held on Thursday January 22, 2009. Please also visit the Parks Mitigation web page for the City Center Access Project at http://www.cityoffederalway.comlPage.aspx?page=1508 to follow the progress. The City of Federal Way public works, planning, and parks staff, as well as Parks and Recreation Commissioners, public stakeholders, members of Steel Lake Management Advisory Committee, and consultants met to discuss Steel Lake Park and specifically the Section 4(t) and 6(f) issues with regard to impacts and mitigation opportunities. The following is a summary of issues identified and preliminary mitigation opportunities intended for follow up: 1. Section 4(t) and 6(t) Applicability and Process. The group reviewed the Section 4(t) and 6(t) Applicability of Steel Lake Park. Section 4(t) applies to the north and south portions of Steel Lake Park. Section 6(t) applies to the south portion of Steel Lake Park. Section 4(f) of the Department of Transportation Act of 1966 (49 USC Section 303) prohibits the Federal Highway Administration (FHW A) from approving a project or program that uses land from a significant public park, recreation area, wildlife or waterfowl refuge, or historic site unless: The project will have no more than a "De minimis impact"; or there is no feasible and prudent avoidance alternative to the use of the land, and the project includes all possible planning to minimize harm to the property. Section 4(t) Process: A de minimis impact may be determined if: 1. The transportation use of the Section 4( t) resource, together with any impact avoidance, minimization, and mitigation or enhancement measures incorporated into the project, does not adversely affect the activities, features, and attributes that qualify the resource for protection under Section 4(t); 2. The official(s) with jurisdiction over the property are informed ofFHW A's intent to make the de minimis impact finding based on their written concurrence that the project will not adversely affect the activities, features, and attributes that qualify the property for protection under Section 4(t); and 3. The public has been afforded an opportunity to review and comment on the effects of the project on the protected activities, features, and attributes of the Section 4(f) resource. Section 6(t) Process: Section 6(t) directs the National Park Service (NPS) to assure that replacement lands of equal value, location and usefulness are provided as conditions to approval of land conversion. Therefore, the NPS must approve any conversion of property acquired or developed with assistance under this act. The general requirements for obtaining approval are: 1. Prepare documentation which includes a description of the proposed action, alternatives to the proposed action, environmental impacts and a list of agencies and individuals contacted. 2. Obtain an appraisal of the outdoor recreation property, and identify and obtain an appraisal of the proposed replacement property. 3. Prepare a conversion package for presentation by Federal Way parks to Recreation and Conservation Funding Board (RCFB). Include a letter requesting approval of the conversion. - Section 6(t) directs the NPS to assure that replacement lands are of equal value, location, and usefulness as impacted lands. 4. RCFB will send an amendment approving the conversion to Federal Way parks 5. F ederal Way parks will execute the amendment After the conversion is approved the properties may be exchanged. 2. Existing Steel Lake Park Issues and Potential Impacts - discussion The group first identified and discussed the current Steel Lake Park character, context, issues, and needs. They also discussed existing roadway and traffic characteristics along S. 312th Street. They then reviewed preliminary plans that showed the worst-case cut/fill requirements within park property and future traffic volumes and discussed the roadway configuration to identify potential impacts. The team then brainstormed ideas, concepts, design refinements, and enhancement measures that would avoid, minimize, or mitigate those impacts. Recreation Use - Field #5: Issues and Potential Impacts: Steel Lake Park is divided into two parts by S 3 12th Street. The northern portion of the site is oriented toward passive recreation activities, with Steel Lake being the dominant feature. This site contains a beach, swimming area, fishing pier, multiple picnic areas with one picnic shelter, a restroom/concession building, boat launch, basketball court, sand volleyball courts, and a large meadow with many large trees of varied species. The portion south of S 312th Street (often referred to as "Steel Lake Annex") functions as the active recreation area with mostly scheduled and organized sport activities. It contains two lighted softball fields, an artificial turf soccer field, a skate park, concession/restroom building, small playground for preschool age children ("Funland"), maintenance barn and an older brick house that is currently used for preschool classes. The Historic society plans to use the older brick house. . The project must consider the dimensions and use of North Park Field #5 - Field #5, a small ball field, is located at the southeast corner of the north park. The field is used for modified soccer, t-ball and softball, and general family use. Steel Lake Little League's scheduled use is between March and June, Boys and Girls club's scheduled use is between Apr and June, and young children use the field for modified soccer between Aug and Nov. The field size is 90 yards by 60 yards and it appears that the widening could affect the field. . Drainage is poor on Field #5 - as it is today, the field does not drain well. . Rentals seem to like the area in and around Field #5 - it is protected and separated from the rest of the park. The trees help make the area a desirable place to use. Can this area continue to function if the roadway is widened into the park? How would a 5- to 7- foot wall affect the field use versus a row. of trees? . No impacts to recreational use on the south side were identified. Possible solutions: 1. Minimize the footprint of the road near Field #5 - use retaining walls, locate the sidewalk on the north side of the retaining wall, create a landscaped buffer, reorient the field and fix the drainage problems. 2. Redesign the field in its current location. 3. Relocate the field somewhere within the park The group agreed to work on # 1 minimizing the footprint and further develop the design to ensure that the field functions as it does today. Parking and Vehicle Access: The park is located at the intersection of two minor arterial streets, S 312th Street and 28th Avenue South. Access to both the north and south portions of the park is from S 312th Street. There is no curb or sidewalk along the perimeter of Steel Lake Park, although there is a wide shoulder in some locations. The existing roadway section includes one 11' to 12' lane in each direction, 8' shoulders, a ditch on the north side, and a ditch on the south side as the road approaches 28th Avenue SE. The new roadway section would include two 12' lanes in each direction, an 11' center turn lane, and a 12' sidewalk with street trees on both sides. Existing ROW along S 312th Street is 60-feet wide; the new section of ROW would be 82-feet wide. Current traffic volumes on S. 312th Street are 870 vehicles per hour (vph). Without the project, in 2035 volumes will be 1,000 vph. With Alt 1, in 2035 the volume will be 2,300 vph. A road with comparable volumes would be S 312th Street west of Highway 99 where volumes are about 20,000 vehicles per day. The north park has a central parking lot with a loop road that provides two access points (an entrance located at about mid-block and an exit located about a quarter-block east of 24th Avenue South). The loop road has a one-way entry into the park, widens into two lanes as it nears the parking lot, and narrows back to one-way again as it exits the parking lot at S 312th Street. The south park has three vehicle access points. Two of the access points are located mid-block. The first provides access to the maintenance barn and brick house, the second provides ingress and egress access to the parking lot. A third provides ingress and egress access to the parking lot and is located about 300-feet west of 28th Avenue South. Issues and Potential Impacts: . When parking is at capacity, park users will park their cars on the street even though there is no designated on-street parking. The City periodically enforces the no parking restrictions. Illegal parking can also occur in the fire lane. . At times, parking has been an issue and The City has had to close the park because of parking overflow and overcrowding in specific locations. This occurs most frequently during peak times and summer weekends. There is a concern that adding parking would further overwhelm park capacity during peak times. Currently the parking supply is in balance with the amount of recreational amenities available at the park. . If the south parking lot is full because of a scheduled soccer game, players will cross at S 312th Street to park at the north parking lot and cross the street as a pedestrian to play their game. . The limited number of access points creates additional issues such as increased brake lights and at peak traffic times (4pm to 6pm), eastbound traffic impacts the ingress/egress into the park that can have an effect on programmed athletic events. Possible solutions: 1. Consolidate single access into the north and south parks. Pedestrian overpass only Pedestrian underpass Pedestrian at-grade 2. Opposite one-way loops into both north and south parks. At-grade pedestrian crossing Pedestrian overpass Pedestrian underpass 3. Vehicle and Pedestrian Undercrossing to connect both the north and south parks. Other issues were identified with this possible solution, such as added impacts to the recreational uses at the parks from the footprint, and visual quality issues. The group agreed to look at the benefits of solution # 1 - consolidate access with either a pedestrian underpass or an at-grade crossing, and solution #2 - opposite one-way loops with an at-grade pedestrian crossing. More information with regard to the impacts and design layout of a combined vehicle/pedestrian undercrossing was requested, but the group agreed not to pursue until further information is available. The pedestrian overpass solution was discussed at length, but the group agreed not to pursue that option since an overpass would extend deep into each portion of the park. It was estimated that there would need to be 500-feet of ramp, which among other issues, would make the overcrossing walk too long and most people would not take it. Pedestrian Access/Crossings: Crossings occur at various locations but the trees, ditches, and fence on the south side help to funnel pedestrians to the crosswalk. Pedestrian traffic along S 312th Street is currently low because there are no sidewalks. There are nearby Alzheimer residents with ADA needs (scooters) that use the street to access the park, because of no current pedestrian infrastructure in place today. Issues and Potential Impacts: . With the project there will be a wider street to cross and more traffic. There will be some gaps because of the signal at 23rd Avenue South and 28th Avenue South. . When the south parking lot is full park users will drive across S 312th Street to park at the north park and run across the street to play their game. . If the sidewalk meanders too much a person might bypass if their sole purpose is transportation. The meandering sidewalk should connect with the internal sidewalk/circulation. This would be an added benefit and amenity. . We need to consider the future Master Plan - the Parks and Recreation Commission need to know the status of the project before they can move forward with their park planning efforts. The project needs to be aware of the big picture as well so it can be designed to fit in with the parks future plans. . Questions to be asked include: Will a meandering trail fit in with the park plan, or will it be an impact? How can the city center access project include elements that are consistent with the master plan? Will the meandering trail be the beginning of the trail system within the park? . The sidewalks must connect to the pedestrian crossing. . The sidewalks need to be convenient with the parking lots. Possible solutions: The team agreed to pursue the following design refinements. . There will be 12-foot sidewalks on both sides, and street tees embedded in the sidewalk. . The sidewalk on the north side will be close to the road adjacent to field #5. It will meander through the treed area, meet the parking lot at the south end, and meander through the grassy area. As it approaches 24th Avenue South it will move closer to the roadway so it meets at the intersection. The sidewalk will be adjacent to the road where trees are thickest. . Sidewalk proposed in front of existing homes will be modified (4 to 5 feet in width) with no planter or utility strip in order to preserve existing home structures. . South Park sidewalk - given the more organized personality of the south park the team agreed to keep the sidewalk adjacent to the road and avoid it meandering through the park. 3. 6f Replacement Properties discussion The work group team went on to discuss possible replacement properties for a 6f discussion. Six properties were proposed. 4. Next Steps following the Workshop Items were presented to the Core Team and the Public Stakeholder Team for comment. Core Team recommendations: 100% consensus on all forms of mitigation shall be reviewed by the public for comment. One (1) mitigation plan will be selected by the Parks Work group on March 10, 2009 taking into account committee and public comment. 100% consensus on the three (3) properties for conversion that will remain for public comment; two (2) properties will be selected for appraisals by the Parks Workgroup on March 10,2009 taking into account committee and public comment. Pubic Stakeholder Team The team is forwarding on all forms of mitigation shall be reviewed by the public for comment. Two (2) members of the Public Stakeholder Team wished to eliminate the combined vehicle and pedestrian and modified park access from public comment. One (1) mitigation plan will be selected by the Parks Work group on March 10,2009 taking into account committee and public comment 100% consensus on the three (3) properties for conversion that will remain for public comment; two (2) properties will be selected for appraisals by the Parks Workgroup on March 10, 2009 taking into account committee and public comment.. March 10th 2009 the workgroup will choose the final mitigation plan and two replacement properties for the appraisal work. The Federal Way Mirror was invited to the workshop and published a detailed story on this process to the public. The media will be invited to the follow up workshop in the final section of mitigation and properties. An Open House was held on February 11,2009 from 4:00 to 7:00 PM at Truman High School. 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C4JTI)f ~ ACCESS PROJECT ~ffi) -AT-GRADE PEDESTRIAN CROSSING -TWO-WAY VEHICLE ACCESS DRIVEWAYS J I 1 t.J&l~k 1-1 IJ 1 I l L.....A. ~~ i'..,%: .,. ., ~ \ .,. ., ~~ '\ 'Iii" '\ .,. .,. ., ., '% ~ ~ ~. '\, \ ""~. "', " , .,. % ~. ., "'. ",. 'li.. "'* ~ =z; Washington State "II Department of Transportation A u.s. Department of Transportation t....f!i7 Federal Highway Administration CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: March 3, 2009 City Council Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Managere<... Maryanne Zukowski, P.E., Senior Traffic Engine~C Ci Center Access Pro' ect - A roval of the Recom ded Alternative BACKGROUND: In December of 2008, the Core Support Team for this project as represented by the Washington State Department of Transportation (WSDOT), the Federal Highway Administration (FHWA), King County, Sound Transit, and the staff of the City of Federal Way recommended Alternative 1 North City Center locate access to 1-5 at S 312th Street. The team had 100% consensus based upon the scoring and screening of the three (3) alternatives. A summary of those meeting minutes are attached ALTllRNA1'fVIIS ec_.8_ MIllO ENDORSEIIEHT FOR CITY CENTER PHASE, - ALTERNATIVES SCREENING CRITERIA OVERALL SCREeNING CRITERIA RATING SUMMARY The overall ratings fur all criteria are shown in the following table. Each alternative has different transportation system and environmental impacts and benefits shown in the summary table. A sum of all + and ..... ratings without weighting the criteria results In. the following flnallJC<lteS: · No-Build Alternative- + 7 · Alternative 1-+ 14 · Alternative 2--- + .10 This does not neeessari1y mean that Alternative 1 is the best overall alternative since so~e crtteria may be more important than others. The intent of this screening process is to provide teclmical information and a discussion tool for the Core Team, Stakeholder Team, and Federal Way City Council to reach consensus on a preferred alternative. In December of2008, the Public Stakeholder Team, the Council appointed advisory team for this project as represented by the following members that participated in the final evaluations, and the staff of the City of Federal Way recommended Alternative 1 North City Center locate access to 1-5 at S 312th Street. The team had 100% consensus based upon the scoring and screening of the three (3) alternatives. One (1) team member recommended building both build alternatives. · Dorothy Ascheman - resident on S 312th Street · Bob Griebenow - representing business and a member of the Chamber · Jerry A. Heinz - representing Weyerhaeuser . H David Kaplan - reside.nt · Andy Hwang - representing the City of Federal Way Police Department · South King Fire Department · Don Perry - representing Lakehaven Utility · Sandy Paul-Lyle - prior resident and Phase 1 team member · Don Denckla - representing Belmor Park · Gary Martindale - representing the Commons · John Ribary - resident A summary of those meeting minutes are attached. Also attached are support letters for the recommended Alternative at S 312th Street from: · South King Fire and Rescue · The Federal Way Commons · Belmor Mobile Home Park · Lakehaven Utility District . Weyerhaeuser 2 August 2008 through February 2009, Community Briefings were held to take specific comments regarding the alternatives. Those meeting summaries can be found on the project web page at http://www.cityoffederalway.comlPage.aspx?page= 1429 Main themes of comments from the lriefmgs are: Concerns of additional traffic impacts, impacts to Steel Lake and Steel Lake Park, and property impacts to include cultural resources, if found. Currently we are in the progress of addressing mitigation solutions to impacts from the project and the planned program projects that are adopted in our comprehensive plans and approved 6-year Transportation Improvement Plan (TIP). February 11, 2009 the last in a series of Open Houses was held and that event summary is attached Today, we are recommending dropping Alternative 2 South City Center at S 324th Street from the Environmental Assessment (EA) process which should conclud~ in January of 2010 with a Public Hearing and thirty (30) day comment period, as well as move forward with design refmements to the Alternative 1 North City Center. Attachments: Core Team Meeting Summary dated December 2, 2008 Stakeholder Meeting #9 Summary dated December 5, 2008 Support letters approval of Alternative 1 from:200 South King Fire and Rescue The Federal Way Commons Belmor Mobile Home Park Lakehaven Utility District Weyerhaeuser Puget Sound Regional Council Draft Open House Summary of Comments February 11, 2009 Federal Way Chamber of Commerce - Briefing Details 3 ~ Federal Way CITY CENTER ACCESS PROJECT CORE TEAM MEETING Tuesday, December 2, 2008 10:00AM - 12:00PM Patrick Maher Room PRESENTERS: John Perlic, P.E., Senior Project Manager, Paramebix Maryanne Zukowski, P.E., Senior Traffic Engineer, aty of Federal Way AlTENDEES: Tony Basha, WSDOT Ken Miller, COFW Rick Roberts, WSOOT Celine Vogler, WSDOT Rick Roberts, WSOOT Daryl Wendle, Parametrix Steve Chestnut, WSDOT Kelly Dugar, COFW Kurt Sielbach, WSDOT Brian Hasselbach, DOT Benjamin Smith, Sf AlTENDEES in audience: Jerry A. Heinz, Weyerhaeuser-Public Stakeholder Bob Griebenow, ABAM - Public Stakeholder Meeting Summary 1. Introductions The meeting began at 10:03am. Ms. Zukowski informed the team that a repr~ntative from King County would not be present at the meeting. All attendees introduced themselves then the meeting opened with Ms. Zukowski presenting a summary of the last public open house. 2. Public Meeting Summary and Debrief Ms. Zukowski presented a PowerPoint presentation of the open house event held at the Commons Mall. A summary of the Comments and questions from the open house were included in the presentation. Mr. Miller commented he liked using the Commons mall as a venue for the event and asked if it would be used again for future upcoming public open houses. Mr. Perlic responded that while 1 he agreed the Commons Mall worked out well, other venues will be considered for future public open houses. Mr. Basha asked if there were any comments about wetlands or the other environmental findings presented at the open house. Mr. Perlic answered that the environmental display boards were viewed but there were not many questions about them. It was noted, though, that alternative 1 would have greater impacts to wetlands than the other alternatives. Attendees were primarily interested in the. traffic visualizations and property acquisition information. Ms. Zukowski added that while there was some interest in the information regarding the bogs and wetlands, questions about impacts to property east of 1-5 were more common. 3. Review of Draft Alternatives Screening Memo Mr. Perlic stated he wanted to quickly walk through the summaries in the screening memo that tallied the ratings that begins on page 32. Any changes that were made stemmed from the comments from the previOUS Core team and Stakeholder's team meetings. He added that the totals of plusses and minuses were added up but only to best illustrate the overall view of how each of the alternatives were rating thus far. The totals for the alternatives were no build at a total of +7, alternative 1 at a total of +14 and alternative 2 at +10. Weighting was not used for the updates to the memo as was also the case in previous drafts of the document. The following is a summary of the criteria that were reviewed by the team and includes updated comments and ratings information: Transportation Traffic congestion/operations: . Compatibility with Freeway Operations Freeway operations and traffic flow are much better alternative 1, the S 312th Street option. With the added ramp improvements at S S 312th Street the congestion clears up and improves freeway flow. Alternative 2 is also an improvement, but not quite as strong as alternative 1 so it is rated slightly lower. Safety increases also as there are fewer accidents with less potential for rear-end traffic collisions due to stopped or slow traffic and fewer back ups. . Impact on Local Traffic Operations/Degreeof Congestion Local network operations are improved with alternative 1. There are significantly lower local system delays with alternative 1, which also drives the improvements to freeway operations. 2 . Effect on Weekend Traffic Congestion Alternative 2, S 324th Street was rated slightly better than "alternative 1. The Saturday traffic analysis was slightly better for alternative 2 due to better access and circulation as both ramps are near the mall area which improves circulation of shopping traffic on the weekends around the S 324th Street area. Safety: . Impact on Freeway Safety Alternative 1 was rated slightly higher than alternative 2 due to the reduction of traffic congestion backing up onto 1-5 that would occur with the addition of the. bridge at S 312th Street. . Impact on Local Safety Alternative 1 is rated to be better than Alternative 2 due to the improvements to freeway operations. Access/Circulation: . Connectivity with and Circulation within the City Center Alternative 1 is rated higher than alternative 2 as it provides better balance and distribution of traffic. Alternative 1 opens up traffic on the north end of the city center whereas alternative 2 opens up the south end of the dty center and traffic still needs to get up to the northern end of the city center area. . Compatibility with Non-Motorized Modes Alternative 2 was rated slightly higher due to two new connections across 1-5. Design/Construction: . Ability to Meet Design Standards _ .Both alternatives currently meet design standards. Neither of the alternatives shows any significant design deviations and as such, both have high ratings. 3 Natural Environment: Plants and Animals . Impact to Threatened or Endangered S~ies Neither alternative has a direct impact to threatened or endangered species. Alternative 1 has a rating of least impact as it is farther away. There is a small' chance for stormwater to head into various branches of Hylebos. Alternative 2 is closer to those so it received a lower rating. Water Resources: . Wetlands Wetlands receive a double-minus for alternative 1. Alternative 1 has about 3 acres of impact and alternative 2 has -about half of that space impacted. Mr. Perlic reminded the team that this version of the screening memo features a. first, rough cut of the design drawings and meets design standards. A design refinement phase will be the next step in the project to minimize wetlands - impacts no matter which alternative is chosen. _ Air: . Impact on Air Quality Air Quality was related to the change in traffic. There are fewer delays in the local systems and air quality improves with alternative 1 more than with alternative 2 so it receives a higher rating than alternative 2. Human Environment: . Property Acquisitions and Displacements Property acquisitions and displacements are about the same for both alternatives. Alternative 2 has slightly higher impacts as 2 to 4 displacements will affect Selmor Mobile Home Park. 16 to 17 properties preliminarily identify as affected. Those numbers are common to both alternatives. Neighborhoods: . Environmental Justice Alternative 1 has a higher rating as alternative 2 has impacts to Selmor Park. 4 To summarize, Mr. Perlic pointed out that the overall ratings for each of the three main categories show a higher benefit for alternative 1. The team was then asked for any comments prior to selecting a preferred alternative recommendation. Mr. Roberts noted that freight mobility rating was the same for each alternative and under circulation within the city is rated as a double plus for alternative 1 and a single plus for alternative 2. Mr. Roberts felt those should have the same rating. Mr. Perlic agreed as both alternatives improve freight mobility. Alternative 2 is closer to freight destinations in the south end of the city, which could improve its rating in freight mobility, but it is subjective. Team asked why alternative 1 had a minus rating under constructability. Ms. Zukowski answered that the minus was given due to the direct access ramps at S 317th Street. Cut and cover would be needed at S 317th Street. for the abutments below which affected the constructability rating. Mr. Perlic added it could include a temporary signal to make those improvements. Ms. Zukowski asked Mr. Roberts if he thought the freight mobility rating should change, but Mr. Roberts answered no after hearing Mr. Per/ie's response. Next, the team went around the table stating their recommendation and reasons why. Mr. Roberts started first recommending alternative 1 due to improved circulation in the north end of the city, safety and mobility. Mr. Basha stated he wanted to make sure alternative 1 didn't have a fatal flaw in the natural environment compared with alternative 2. Ms. Zukowski added the bog could prove to be difficult to the permitting process. Both alternatives impact the bog area, but alternative 2 has a higher impact. Mr. Per/ic stated the bog would be examined further as designing for the preferred alternative gets better defined. Mr. Basha then chose alternative 1, but has reservations about the bog being permittable, possibly creating a fatal flaw. Mr. Basha also asked about future meetings with the Recreation Conservation Office (RCO) regarding 4(f) and 6(f) issues. Ms. Zukowski answered that once an alternative was selected then work would resume on the 4(f) and 6(f) process. Mr. Perlic added that the process would involve establishing a mitigation plan with the COFW before moving fOlWard. Ms. Vogler chose alternative 1. Her concerns, however, were how the Puyallup tribe would react to the permitting process should alternative 1 be chosen. Ms. Zukowski stated the Puyallup tribe requested a briefing after an alternative has been chosen and that would happen in January 2009 to work through any issues they may have. Mr. Smith chose alternative 1 based on how it will impact transit and freeway operations. Mr. Hasselbach chose alternative 1 taking into consideration Mr. Basha's environmental and permitting concerns and due to improved traffic circulation. Mr. Sielbach chose alternative 1, but also with the same permitting and environmental concerns previously mentioned. Mr. Chestnut stated he is in favor of alternative 1 for some of the same reasons as 5 other team members, such as safety and improved circulation, but also becau,se , of interchange spacing. There is more distance between alternative 1 and S 320th Street. Mr. Miller felt that travel time, safety, delays and level of service would be most improved with alternative 1. He also stated that in regards to the Purpose and Need for the project, alternative 1 is the. best selection. There was a unanimous consensus amongst the team to recommend alternative 1 as the preferred alternative. Ms. . Zukowski then let the team know that they were welcome at the upcoming stakeholder's team meeting, Friday, December 5th if they wanted to attend. The meeting adjourned at 11:20am. Next Stakeholder Team meeting-December 5, 2008 (7:30am-8:30am) January Core Team Meeting Cancelled - next meeting on Tuesday February 2, 2009 6 A Federal Way CITY CENTER ACCESS PROJECT STAKEHOLDERS TEAM MEETING #9 "Selecting the Preferred Alternative" Friday, December 5th, 2008 7:30AM - 9:30AM Oty Hall Council Chambers Meeting Summary PRESENTERS: John Perlic, P .E., Senior Project Manager, Parametrix Maryanne Zukowski, P.E., Senior Traffic Engineer, City Of Federal Way ATTENDEES: Marwan Salloum, COFW H. David Kaplan John Ribary Kirsten Hauge, PRR Kelly Dugar, COFW Sandy Paul Andy Hwang, COFW Don Denckla Bob Griebenow, Berger/Abam Dorothy Ascheman Jerry A. Heinz, Weyerhaeuser Don Perry, Lakehaven Gary Martindale, The Commons Mall The Stakeholder group represents a wide and full range of interests and expertise. That experience ranges from former City Council members, ex-City Managers, City staff, Public Safety & Fire Department representatives, business owners, private interest groups, and citizens. Summary: The meeting commenced at 7:35am with the introductions of all attendees. Ms. Zukowski opened the meeting by showing the team the first part of a PowerPoint summary presentation, including photos, about the public open house on held on November 12th. She added that not all the design visualizations are complete, but the ones that are have been posted to the webpage. Traffic simulations have also been added to the webpage. Ms. Hauge then reviewed the rest of the open house summary regarding feedback and comments received from the public about each alternative. Mr. Kaplan stated that some of the people he spoke with at the open house were not aware that a bridge at S 312th Street was already part of the city's comprehensive plan. Mr. Denckla asked if there were other agency or city endorsements on a preferred alternative similar to the endorsement received from South King Fire and Rescue supporting alternative 1. Ms. Zukowski answered no other endorsements had been submitted. Ms. Zukowski noted that a lot of members from the stakeholder's team were present to help answer questions from the public and extended her thanks for everyone's participation at the open house. Mr. Perry asked if the total of the costs given for each alternative, $283 million for alternative 1 and $279 million for alternative 2 reflected other costs of construction such as engineering and rights of way. Mr. Kaplan agreed that those costs should be a part of any final cost estimates. Mr. Perlic and Ms. Zukowski answered that they did not, but those figures will be prepared for the selected preferred alternative. Mr. Perlic distributed copies of those estimates to the team for their review. Ms. Zukowski and Mr. Perlic added that cost could 'not be considered a deciding factor in selecting an alternative per the state and federal policies; environmental impacts were to be considered deciding factors. Ms. Zukowski then asked the team to go around the table and give their opinion on a preferred alternative. Mr. Ribary asked if a written selection would also be necessary and Ms. Zukowski answered that it would not be required, but that it was up to each person to make that decision and were welcomed to submit one if they would like to do so. Each team member was given a handout of three questions to consider when selecting a preferred alternative prior to the meeting: 1. Do you agree with the process that we have provided for you for the selection of a preferred alternative to be evaluated in a full Environmental Assessment (EA) in the EA process? 2. Do you agree with the scoring and moving forward Alternative 1-North City (S 312th Street)? 3. Do you have any other issues or concerns that need to be provided for formal documentation purposes and public presentation? The following answers from the team were all stated in response to these questions and are summarized in the same order. Mr. Heinz started the team responses. His responses were as follows: Yes, absolutely in support of the process. Yes in support of moving forward with alternative 1. It doesn't come out clearly what the impacts will be to the Steel Lake area in both alternatives. If they didn't occur with both alternatives, our (Weyerhaeuser's) position might change in supporting alternative 1. Weyerhaeuser supports recommending Alternative 1, primarily because of transportation impacts. Alternative 2 would have positive impacts for Weyerhaeuser, but would also include more traffic coming through the campus and an arterial running through the campus. That said, Weyerhaeuser supports alternative 1. Mr. Griebenow's responses: I definitely agree with the process. Yes, I agree with the scoring. There doesn't seem to be an overwhelming response by the team to either alternative. Alternative 1 seems to be the best and most direct access to the freeway for residents on the west side of S 312th Street. Also, development on the north side of the city center would be opened up for future opportunities. I would, however, like to hear more points of view in reference to alternative 2. I ask the question, is the outcome of either alternative worth nearly $300 million dollars? Ught rail was not included in the rating and evaluation of either alternative as we don't have information about the future of light rail at this time and I would like to have learned how that would affect the city. My recommendation is for alternative 1. Mr. Denckla's responses: I agree with the scoring. I support alternative 1. Belmor Park is a passive community with immediate access to everything we need. We've witnessed bad traffic, accidents and losses at the crosswalk outside Belmor. There are emergency service vehicles coming in frequently and the less (additional) traffic we have on S 324th Street, the better. We support alternative 1. Mr. Kaplan's responses: The process is fine and I support alternative 1, much to my surprise. I feel very strongly that if alternative 1 is constructed, the City Of Federal Way must be responsible for all the mitigation around the Steel Lake area. All the streets, sidewalks, everything must be maintained by the city. Since the widening of S 312th street is already a part of the City Of Federal Way's comprehensive plan, it makes sense to consider alternative 1 as a part of that since building that bridge- -__ has been on the city's books for over 50 years. I am very concerned that a proper environmental assessment and more mitigation still need to be done. I guess 111 be a part of that committee too. Mr. Martindale's responses: I support the process and support alternative 1. I am opposed to alternative 2 primarily because the purpose of the project is to alleviate traffic around the city center, particularly on S 320th Street. I believe more people would do business and shop in the city center if they would not have to fight the traffic congestion on S 320th Street. Residents north of the city center have to either use the S 27200 Street exit or the S 320th Street exit and that puts unnecessary traffic where it doesn't need to be, around the mall property. Alternative 1 would take care of a lot of those issues. Also, more work would need to be done to S 324th Street if alternative 2 was chosen and that would seriously impact the mall's ability to perform effectively. I am not sure if either alternative is the best choice because of the cost, but if one is going to be done, I am in support of alternative 1 and strongly opposed to alternative 2. Mr. Hwang's response: The process was good. The police department would like to focus on three areas, managing crime, response times and collision rate. Neither alternative will make a difference in managing crime. In terms of response time and having east to west access, the S 324th Street alternative would best meet that need. Collision rate is among our top five calls for service. Based on safety needs, alternative 1 is better to manage traffic and reduce the numbers of collisions. There would be more bottlenecks with alternative 2 is chosen. In terms of response time, crime rate and collision rate, the police department is in favor of alternative 1. Mr. Ribary's response: I agree with the process and have come to appreciate how complicated this part of the process is. I am in favor of alternative 1. While the process is fine, I do have issues with the criteria for the process not including visual impacts. It should have been obvious alternative 2 is fatally flawed. As moving the power lines along S 324th Street is prohibitively expensive, alternative 2 can not be considered as a viable option. If we would have had both a preliminary planned view and an elevation view at the same time, maybe we could have foreseen some of the complications with the slope planned for alternative 1 sooner. I feel closer to the community as a result of this process and think the city is doing a responsible job. Ms. Zukowski added she does have early drawings of the east side of 1-5, but they are not yet ready for public viewing. Ms. Paul's response: The process is awesome but very complex. I wish more citizens would get involved and better understand the process. I spend a lot of time explaining the process to my friends and family and now they understand it better. One of my biggest complaints is that other highway transportation projects were built without vision. As soon as they are finished, they are obsolete. We really need more vision as to what the city's needs will be in 25 years. In a perfect world, I would choose to build both options. I supported alternative 2 from the beginning and still do, but also support alternative 1. It will only get more expensive the longer we wait. I really think we should build both alternatives regardless of cost. By the time one alternative is built, it will be obsolete upon completion. Ms. Zukowski stated that building both alternatives at one time was an original option but is not at this time. It was eliminated because of the other alternatives. Mr. Perry's response: The process is fine and the scoring is fine. I support alternative 1. The city bridge at S 312th Street has to be communicated to the public as already being part of the comprehensive plan. Alternative 1 would open the north side of the city and we need another east-west route other than S 320th Street. We have always supported the S 312th Street option for access to Lakehaven's water mains. The cost is a lot of money and is this the best way to spend $300 million dollars? That said I don't see another option for the city. I wish you luck. Lakehaven supports alternative 1 versus alternative 2. The entire utility district is valued at less than $300 million dollars, to put this into perspective. Ms. Ascheman's response: The process has been excellent. I live right off of S 312th Street. There are older homes in the community and the responses I am hearing is from my older neighbors is that they don't care as they won't be around at the time the new alternative opens. They have to consider what will happen for their children and grandchildren. I'd rather see a new alternative somewhere else, but it makes sense if the money is available it should be built there (on S 312th Street). Cost wise and common sense wise, I don't like it but support alternative 1. When the team was finished Ms. Zukowski asked if anyone had any other questions. Mr. Ribary asked if the city had $300 million dollars for the project and how will funding happen. Ms. Zukowski answered that we needed to go through the environmental process before asking for any funding and explained the next steps in the process. She added that the cost for the entire project will not come solely from the City of Federal Way. The intent is not to burden the citizens with paying for this project. Ms. Zukowski stated that this could be the last stakeholder's meeting. More community briefings will be scheduled and the week of February 9th, 2009 is the date of the next open house. She invited the team members to contact her if they were interested in participating in coordinating that meeting. Team members were also invited to come and audience future core team meetings as well. Ms. Zukowski went on to say that another meeting could be set up before the next open house to keep the team informed and further understand the process. Mr. Kaplan stated that citizen participation should be a part of the mitigation process also. Ms. Zukowski told the team their participation has been an important part of the process and that everyone has done an excellent job and is receiving national attention for their efforts. She asked if there was anything that could have been done better, to please let her know. The meeting adjourned at 8:45am January Core Team Meeting Cancelled - next meeting on Tuesday, February 3, 2009 (10:00am - 12:00pm) A I!: (I/InAAl~A-f_ o U.S. Department of Transportation Federal Highway Administration Washington Division Suite 501 Evergreen Plaza 711 South Capitol Way Olympia, Washington 98501-1284 (360) 753-9480 (360) 753-9889 (FAX) http://www.fhwa.dot.govlwadiv February 17,2005 HFO-W A.7/ 560 Cary Roe, P .E. Public Work Director City of Federal Way 33325 81h Ave. S. P.O. Box 9718 Federal Way, WA 98063-9718 RECEIVED FEB 2 2 2005 fEDEAALWAYPUBUCWORKS ADMINISiRATIONDIVISION Federal Way City Center Access Study Dear Mr. Roe: The Federal Highway Administration (FHW A) would like to recognize the outstanding work performed by the City of Federal Way on the City Center Access Study. Because of our involvement in the process, the FHW A can say, with all honesty, that this project was one of the most organized and best managed studies of this nature we've witnessed. FHW A is impressed with the process that was followed, especially the public involvement portion. The project team, managed by Maryanne Zukowski, did an amazin~job of balancing and organizing all the information from two work groups. This project IS a great example of a Context Sensitive Solutions approach. While it adhered to governmental regulations and polices, it also took into consideration the public's concerns and desires. Knowing this was one part of a larger process to get a final project built, the project team also did an excellent job of incorporating other factors, such as the National Environmental Policy Act and the FHW A Access Decision Point Policy. This study is truly a great example of the results that can be achieved when you get the right partners to the table and work cooperatively. However, it can't be done effectively without a great manager and supporting team. So please congratulate your staff and CH2M Hill for a job well done. Sincerely, ~'11L.~ DANIEL M. MATHIS, P.E. Division Administrator ~ \)'J..n 4.[)b . ,- ; . iJ)iJ)iJ). A Dlli.kiliJlfJiiltfl. blt.fJ City of Federal Way Attn: Neal Beets, City Manager 33325 8th Avenue South P.O. BOX 9718 Federal Way, WA 98063-9718 November 26th, 2008 Mr. Beets, Let me first take the time to thank you and the City of Federal Way for inviting South King Fire & Rescue to participate in the City Center Access project, Stakeholders Committee. Our community can only benefit from the mutual respect and cooperation developing between the City of Federal Way and its Fire Department. Maryanne Zukowski has been a very patient leader while coordinating a committee made up of persons with very diverse backgrounds, ideas and interests. In addressing our preference of the three alternatives available for the City Center Access, South King Fire & Rescue took into account traffic congestion, freeway access points, response routes and response times to identify which of the alternatives best suited emergency services for our community. In addition, the department is looking at possible locations for a new training center and incorporated available property sites into our decision making process. With that said, South King Fire & Rescue would prefer the choice of Alternative 1 with freeway on and off ramps located on a new overpass at South 312th Street. This choice )Yould allow for a more raJ>id concentrated response to the city center areas and cut response times to the neighborhoods east of Interstate 5. Another eastlwest roadway crossing Interstate 5 would be a valuable tool in our efforts to reach our citizens in need. Again, we thank you for the opportunity to participate in this decision. Please let me know if you have additional questions or ways that we can provide assistance. Sincerely, ...... Michael Knorr, Deputy Chief RECEIVED Cc: Maryanne Zukowski Fire Chief Allen Church DEe 0 2 il!! ) CITY OF FEDERAL WAY 3 I 6 I 7 1st A V E N U E sou T H . FED E R AL WAY, WAS H I N G TON 9800 3QId'1 MANAGER'S OFFICE Seattle: 253/839.6234 Tacoma: 253/927.3118 fax: 253/529-7204 An Equal Opportunity Employer RECEIVED ;"J :~ /l COMt AT FEDERAL WAY ; PUBLIC WORKS DEPft.RTMENT January 23, 2009 Maryanne Zukowski, PE City of Federal Way Public Works Department 33325 8th Avenue S POBox 9718 Federal Way, WA 98063-9718 Re: City Center Access Project Dear Maryanne: It has been a pleasure and a privilege to serve as a member of the Public Stake Holder Team for the City Center Access project. There was a great deal of hard work and careful thought that went into this project culminating into what I feet is the right choice for additional access to and from 1-5 for our City. The final option that our stake holder group felt comfortable in recommending is A1temative 1, which would run through Steel Lake Park. ~rom the perspective of mall ownership, this is the only altemative that we feel M'can sUpPOrt/arid Wtioleheartedly agree with the stakeholder group's recommendation~ .. . ., : . The other option that was considered, known as Alternative 2, would be at S 324lh Street, which in fact more or less borders the south property line of The Commons. Though it would seem that mall ownership would embrace the opportunity to have tnlffic drop right down into the maH, that is actuaNy quite the contrary. we have seriOl.Isconcems abOut Alternative 2 as follows: . To add this'alternative,S324lh Street WOUld netMito be widened which would significantly impact the man properly , (i) Inost probably necessitating the relocation of the two detention ponds) on mall property, (Ii) \VOuld most 6kely require a taking of a portion of the maN parking lot threatening the mall's parking ratios which are alreadyb8rely above the required level, (ii)would be nnpaded by the Bonnevl11ePower easement that parallels the mall's~uthern border, (iv) woukl seriouslJ impact traffic to the trailer park (mostly OCCUpied by seniorS) south of S 324 h Street adjacent the exiSting park and ride.. .... ...... .... .... . It is our understanding that the reason for the City Center A~ project~ to alleviate traffic congestion.on the CBO of the City. If that is in fac::t the case then placing the new access at S 324 Street will do nothing to alleviate the comm(Jter traffic that comes to S 320t/1 Street to access 1-5. Those commuters north ()f$ 320lh Street that currentfy drive south to S 320th Street 10 access 1-5 WOuld.. . co~~~do~ . . With Alternative 2 we believe that more non essential (commuter) traffic would frequentS 324th Street further congesting the traffic around the mall and discouragir19 those that want to cOri'Ie to. shop. . .. Implementation. of A1tematiVe 1 would certainly carry some challenges with it 8$ well especially since it would in essence dissect Steet Lake Park, and it would also require relocation ()fsome utility supply lines. However, it is our feeting that these issues as well as condemnation of private 1928-B S Commons Federal Way, WA 98003 tel 253-839-6156 fax 253-946-1413 www.tcafw.com Page 2 Letter: Maryanne Zukowski Re: City Center Access property to make way can be mitigated more easily than if Altemative 1 is utilized. And, as noted above, it is our feeling that Altemative 1 will also take a noticeable amount of non essential (commuter) traffic off of S 320th Street and surrounding streets and redirect it to the north at S 312th Street. The commuters will like another option for access, which should speed up their commute and those wanting to conduct business or shop in the ceo will be able to do so with less congestion. This would be a win- win for all concemed. We trust that the Core Team will agree with the Public Stake Holder Team's recommendation and proceed with their endorsement of Altemative 1 to the Federal Way City Council. { artindale, SCLS, SCSM Manager - The Commons at Federal Way Is! January 23,2009 BELMOR MOBILE HOME PARK fD) ~ rr; ~ D WI rE ~ Golf & Country Cll,lb .. IIU~ JAN 2 7 20..09 I~ 2101 South 32~ Street L ' Federal Way, Washington 98003-8506 City Clerk;SO'((:;E;-' ~ 38 6865 of Feder~ ,. Phone: 253) 838-0517 . FAX: f~3) 8 -IiIIF ... ..J e-mail: belmorfW@blpk.com vcr AlJULTSAGE55ANDOLDER ~ RofJ ~IL Maryanne Zukowski and Federal Way City Council City of Federal Way P. O. Box 9718 Federal Way, WA 98063 Re: City Center Access Project Good Day,' Both management and residents of Belmor Park urge you to approve the plan for this access to be constructed at S. 312th Street. If the S. 324th Street plan was constructed, it would further congest 'our access to and egress from Belmor Park. There are times that we have to wait as long as five minutes to enter or leave our property due to excess .traffic at this time and the addition of more traffic would be overwhelming to outlives. In addition, the proposed plan for the S. 324th Street route would eliminate three or four senior families' homes. Affordable senior housing is short and should be protected at all cost. We urge you to move forward with the project at th~ 31ih site as was the consensus of those on the Public Stakeholder Team who researched the pros and cons of the project. They did a good job and I trust that you will follow their lead, see the advantage ofthe 3lih access and approve construction at that location. Yours truly,. ./).......... _ /). ~ A, 16 ,J:~I ~-,~ N~~ EVANS. Resident Manager CC: Stephen A. Hynes, Owner Blaine Burnett, U. S. Manager David Best, Community Club President nle LAKEHAVEN UTILITY DISTRICT 31627 - 1st Avenue South · P.D. Box 4249 · Federal Way, Washington 980634249 Federal Way: 253-941-1516 · Tacoma: 253-927-2922 www.lakehavenorg January 27,2009 City of Federal Way Attn: Neal Beets, City Manager 33325 8th Avenue South P.O. Box 98063-9718 Subject: City Center Access Project Dear Neil; Lakehaven Utility District has been an active member ofthe City Center Access Project Public Stakeholder Team since the City Center Access Project began in 2003. The Public Stakeholder Team was formed as an advisory group to provide input to the City Council regarding safety and access issues associated with alternative locations for entry to the City Center . We believe that our community can benefit greatly from the mutual planning for future infrastructure needs in this vital area and thank the City for the opportunity to participate. After evaluating the three alternatives proposed for access to the City Center, Lakehaven agrees with the consensus of the advisory team to move forward on Alternate I: North City Center access at S. 31th Street. We believe Alternate I is consistent with our overall utility requirements and will minimize the impact to current and future infrastructure within the local area. Alternate II impacts both the District's existing facilities and future infrastructure plans significantly. Again, we thank you for the opportunity to participate in this decision. Please call Don Perry at 253-946-5405 if you have additional questions or seek additional assistance. Sincerely, ,7 //uft' ~ /~..'.'......." __ /4,'h ,~, /"" :':- ./ ,-. r ~/y _ L~/~:~ Charles Gibson President, Board of Commissioners Lakehaven Utility District Charles Gibson Commissioner Donald L.P. Miller Commissioner Ronald E. Nowicki Commissioner Ed Stewart Commissioner BeverlyJ. Tweddle Commissioner Maryanne Zukowski From: Sent: To: Subject: Heinz, Jerry [jerry. heinz@weyerhaeuser.comJ Sunday, February 01, 2009 10:43 PM Maryanne Zukowski Federal Way 1-5 City Center Access Project Maryanne, Thank you for the opportunity to recap in writing, my comments on this subject at our last Public Stakeholder meeting. I am impressed with the diligence being devoted to ensuring public input is received and incorporated into the decision process. Comments that follow represent my personal thoughts. They do not represent an official Weyerhaeuser position or statement because I did not assemble Weyerhaeuser leadership to develop and approve an official position and statement. My thoughts noted below are based on informal conversation with a number ofWeyerhaeuser leaders knowledgeable about this project and Weyerhaeuser's Federal Way campus. Overall, we believe both options are needed and will significantly improve traffic on 320th for all who drive in that area. Regarding Weyerhaeuser specifically, we believe both will provide traffic improvement to our campus employees and visitors, but for different reasons: North due to offloading traffic on arterials that will move non-Weyerhaeuser traffic away from 320th and Weyerhaeuser; South because it will provide very direct access to I from 1-5 and our campus. Considering from a perspective of "what is best for the general public" we feel the North alternative is best, because although it will affect a small number of homeowners and the Steele Lake Park roadway, these negative impacts appear to be much less significant than the South Alternative impact on homeowners. We are aware of the various consulting and other analyses that suggest the North Alternative is somewhat more effective at addressing the anticipated future traffic volumes than the South Alternative. We also note that an overpass on 314th, along with widening of 314th is already planned as a separate project, so - much of the negative impact to the public from the North Alternative is not really from the North Alternative, it is from another project. Thus the true impact of the North Alternative appears to be significantly less than that of the South Alternative, and the benefit greater. We are concerned that while 1-5 freeway access to I from our campus will be improved, the overall traffic impact to our campus employees and visitors will be significantly negative, due to expansion of 32nd Avenue, addition of a roundabout right in the middle of our East Campus complex, and - due to the direct connection to a new 15 entrance I exit from the above roadway areas. Last, we understand most other impacts, while different, are not significantly different enough between alternatives, to be instrumental to a decision. Summary, we believe the North Alternative will do a better job of addressing the transportation issues, with less negative impact to both the public and Weyerhaeuser. For these reasons, we recommend (and if voting, we would vote for) the North Alternative. Thanks again for the opportunity to give input. If you have any questions, please don't hesitate to contact me. Jerry Heinz Director, Facilities Management Office: 253-924-5723 II Mobile: 206-330-6031 NOTICE: This communication (including all attachments) may contain privileged or other confidential information. If you are not the intended recipient, or believe that you have received this communication in error, please do not print, copy, retransmit, disseminate, or otherwise use the information. Also, please indicate to the sender that you have received this email in error, and delete the copy you received. Thank you. 1 A. Weyerhaeuser The future is growing ,. Corporate Headquarters PO Box 9177 Federal Way WA 98063-9177 Tel (2531924 2345 rt:~fiL" February 17,2005 The Honorable Dean McColgan, Mayor Mr. David Moseley, City Manager ........Mr. Cary Roe, Director of Public Works City Hall 33325 8th Ave S PO Box 9718 Federal Way, WA 98063-9718 A ECE\VED FEB 2 Z 20B5 fEDERALWAY PUBUCWORKS ADMINISTRA1'IONDlVISION Dear Gentlemen: The City of Federal Way held an open house on February 3, 2005, for the public to review the two remaining options to improve transportation access to Federal Way's city center. Weyerhaeuser would like to respond to the City Center Access Study Team and the City of Federal Way on how those options will impact the company's campus. We believe the South 324th Street bridge crossing option would significantly increase traffic on Weyerhaeuser Way South, particularly during peak commute hours. Additionally, the traffic flow would end at 320d Avenue South or Weyerhaeuser Way South, which will require traffic to merge on to 320th or 336th. These streets already are overcrowded. This option would take fewer vehicles off of South 320th, would also require use of some part ofWeyerhaeuser's property behind the company's technology center, and would disrupt our walking trails, all of which is a concern to us. In our view, the South 31 ih street option provides the potential to enhance a street grid that can eventually connect to Hi~hway 167. Traffic moving south from Seattle could exit at Soutp 312th or the South 31 i car pool lane, taking vehicles offofI~S prior to reaching South 320th where the City Center Access Study Team improvements are targeted. We appreciate your consideration ofWeyerhaeuser's concerns. Please feel free to contact Jan Gibson, Weyerhaeuser Facilities Director, at 924-4442 if you have any questions or concerns. S~inC~ereIY' ." , .....,,:::~ Debra Hansen Vice President Weyerhaeuser Business Services Puget Sound Regional Council . February 11,2009 The Honorable Patty Murray 173 Russell Senate Office Building Washington, D.C. 20510 The Honorable Maria Cantwell 515 Dirksen Senate Office Building Washington, D.C. 20510 The Honorable Adam Smith 2402 Rayburn House Office Building Washington, D.C. 20515 Dear Senators Murray and Cantwell and Congressman Smith: On behalf of the Puget Sound Regional Council I am writing to encourage consideration of the City of Federal Way's 2010 federal funding requests to address capital infrastructure needs and aid our local economy. Federal Way is building partnerships with the local community, the state and the federal government. With your help, the city will be able to obtain federal funding of$3.2 million that can be invested in the City Center Access Project, Phase 3. This project is important to helping to move overall regional economy, and it is consistent with the region's growth strategy and transportation planning. Partnering in support of this project will complete a major transportation and economic development initiative for Federal Way, which is important to the wider region. Working in partnership with the people of Federal Way and the rest of the region, the city is creating a vision and strategy that not only attends to community needs today, but is also building a foundation for the future. Thank you for your consideration of this important federal funding request. 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I'-.) - ~ C/) ~ p I>> 3 o o :::J o (1) 3 ~ )>()~ n- n-t rn-< ."g V\(} ~ ~ '"'CmtD :xJZDJ e-t- ?im~ -1::0,< OJ .... -. !l -. ::J CC en c 3 3 Q) ~ ~ Federal Way CI Y CENTER ACCESS PROJECT Open House Summary -DRAFT February 11, 2009 Project Partners: Federal Highway Administration, Washington State Department of Transportation, King County Road Services Division, King County METRO, Pierce Transit, Sound Transit, Puget Sound Regional Council, City of Federal Way Public Stakeholder Team Overview The third open house for Phase II of the City Center Access Project was held on Wednesday, February 11, 2009, from 4 to 7 p.m. at Truman High School. A presentation was offered at 5:30 p. m. with an opportunity for questions at the close of the presentation. Approximately 103 community members attended the open house to learn more about the project, review and comment on the information shared, and ask questions of the project team. The purpose of this open house was to present the recommendation for a preferred alternative and share new visual simulations of proposed future improvements. The project team also provided information on plans to comply with the Section 4(f) and 6(f) requirements for any potential use or conversion of park property associated with project improvements and encouraged comment on the de minimus process and preliminary finding. Other public meetings for the project during Phase II included the Public and Agency Scoping open house on April 9, 2008, an open house on November 12, 2008 as well as briefings with community and neighborhood associations. The project's Public Stakeholder team also meets on an ongoing basis to advise the project from a community perspective. At the February 11th open house, attendees were asked to sign in upon arrival and then received a guide to the open house and comment form, as well as Title VI forms. Display boards were arranged in stations around the room and project team members were assigned to specific stations to provide details and answer specific questions. The display boards included information on the project alternatives, screening process and preferred alternative recommendation, traffic analysis results and simulations, key environmental findings and the Section 4(f) and 6(f) process. In addition there was a Design Visualization and detailed maps for each of the build alternatives. Open house attendees had the opportunity to provide comment via comment forms, or by talking with a member the project team. In addition, the public could provide comments by email.mail. or the project hotline. To advertise the event to both interested parties and a wide array of Federal Way residents, the, City of Federal Way mailed newsletters with open house announcements, issued two press releases, distributed e-mail invitations, issued display ads in area newspapers, placed posters and newsletters at key community locations, posted signs and variable message boards around the city and announced the meeting on the city and Washington State Department of Transportation Web page. The following highlights the advertising efforts and feedback received. Verbatim public comment follows as received by individuals. Public attendees discussing Alternatives with staff. Comment Form Station Overview Presentation Traffic simulations ADVERTISEMENTS The City of Federal Way advertised the open house through a variety a methods. Advertisements included translated statements in Russian, Korean, and Spanish with a phone number listed for an appropriate translator for non-English speaking community members to call and get more information about the open house. Approximately 4,650 residents, property owners and businesses in Federal Way received newsletters with open house announcements. In addition, e- mail notices were distributed to the project Iistserv. Other advertising is listed below: · TV 21 (local access channel) display ad · Newsletters distributed to community organizations, libraries, service providers, and businesses · Press release distributed to media outlets · Notice on City project Website and WSDOT Website · Invitations mailed to elected officials · Variable Message Signs at key City intersections · 12 signs posted along City roadways · Posters at community locations and The Commons · Display Ads in various newspapers · Press releases to local publications Display ads to announce the open house were placed in the following papers: Newspaper/Media Outlet Advertisement Insertion Date(s) Federal Way Mirror 1/28/09 The News Tribune 2/02109 Media Hankook (Korean weekly) 1/31/09 Womens No. 1 (Korean weekly) 1/31/09 The Korean Daily 1/31/09 La Raza (Hispanic publication) 1/30/09 & 2/6/09 COMMENT SUMMARY COMMENT SOURCES 2-Email & electronic comment form 42-0pen House comment forms 0- Hardcopy mail O-Phone 3-lnformal open house comment (i.e. anonymous flip chart notes) Total number of formal comments submitted: 44 Agencies and organizations providing comment: Title VI forms returned:. COMMENT HIGHLIGHTS The following is an overview of the 44 public comments received between February 11th and 17'h. While a full record of verbatim comments is provided in Appendix A, this section lists the common themes, divergent points of interest, as well as new ideas by topic. Direct quotes from interested parties are italicized to highlight the tone of the comments. Pedestrian safety . Concern for gang activity and crime in proposed underpass area. . Increased traffic volumes on 312'h St. are dangerous to pedestrians near Steel Lake Park and on surrounding residential streets . Support for improved sidewalks, bike lanes and safe pedestrian crossing. · "If it is chosen we need a tunnel for safe crossing access to streets from neighborhoods. " · "I am very pleased that Alt. 1 is the preferred alternative! It will improve public safety, improve 31 ih with sidewalks and bike lanes and a safe crossing, which does not currently exist. " Section 4(f) & 6(f) Options . Support for pedestrian undercrossing option. · "I would prefer options C or 0 for routing pedestrians under the 31 ih roadway to minimize injuries and maximize traffic flow. " · "Of the pedestrian management plans using 31 ih plan c or d (especially OJ are much safer and would facilitate traffic flow while minimizing pedestrian injuries. " Alternatives . Provide more information on the pros and cons of each alternative and why Alternative #1 is the preliminary preferred alternative. . Alternatives may relieve freeway congestion but just lead to congested arterials. . Mixed opinions on best option to improve access to Federal Way City Center. . · "Traffic from freeway onto S 324th (Alternative 2) would lead people right to the commons mall, where they need the business, better for the city. " · "I feel that we would get better access with #2-i.e. Park and ride, Commons, Celebration Park and Hwy 99 to the west and east of 1-5 would have better access to Weyerhaeuser and the other businesses east of 1-5. · "I don't agree with the 312"' plan at all. To destroy our park and put our children's lives in danger. Kids will not use the cross walks! How about the impact on the lake and neighborhoods. " · "Option #1 most aggressively appeases impact to larger community. " · "I do feel for the residents west of the proposed interchange, but mobility needs to be increased into the city. " · "Alt. 1 will move traffic from Tacoma and Military Rd to City Center!" · "As one who lives on 26h Ave and 311th St, I'm not particularly thrilled with the notion that the next blocks is going to become a heavily used freeway exit- although it may prove convenient to me for freeway access. Both alternatives appear to include 312"' St, so there isn't much I can say about it." · "I support both alternatives build both so the project is not obsolete at the grand opening. " · "Alternative # 2 provides two bridges over 1-5, one at South 312th and the bridge interchange at South 324th providing more relief to South 320th. It lessens the impact on our Steele Lake Park and neighborhoods on either side of 1-5, provides another route to the large Park and Ride lot, better access to Celebration Park, The Commons, the other businesses near our City Hall, and provides another alternative to businesses that are in and around the Weyerhaeuser complex. " Traffic . Area residents concerned about increased traffic through neighborhoods near 312th Street. · "Keep traffic and commercial areas away from parks and residential areas. " · "I do not like the idea of more traffic affecting my ability to turn east on 312"' (take a left). " . Several attendees inquired about proposed traffic lights and additional transportation improvements. . "We need more yellow turn lights on our intersections like there is on 312"'/Pac Hwy. It is especially needed at the intersection turn (with) the oriental garden and the high school and 304th Sf." . Look at other options to improve traffic flow (i.e. bus pull-outs, bicycle barriers and synchronized lights). . Keep traffic limited to commercial areas (i.e. 324th Alternative). Environmental . Opposition to 31ih Street alternative due to impacts to Steel Lake Park. . Concern regarding impacts to air quality and wetlands. . Pleased that a minor design change to Alternative #1 resulted in avoiding impacts to bog wetland. Public Process . The City should hold a public vote to determine the best alternative. . Give greater consideration to concerns of surrounding neighbors to the park. . Area residents wanted to receive greater notification of project meetings and activities. · "I think most the public was not aware of the process as it was taking place. " Property Impacts . Concern regarding impacts to property value and neighborhood quality. · "The cost and impact to the 10 homes on South 312"' Street would be much lower with realignment to the north only impacting 1 home" · We have been improving our condo units over the last 10 years by adding special assessments...totally around 2 million dollars.... The north Alt. will bring in more loud traffic and crime. " Parking · Concern for loss of parking at Steel Lake Park. · Increase in parking on residential streets. · Request for a parking garage to accommodate Steel Lake Park visitors. Other · Concern that selection of preferred alternative is pre-determined. · Population growth assumptions may need to change given economic climate. OTHER COMMENTS/QUESTIONS The following comments were written on a flip chart near the comment station: · I would prefer plan 2 - the off ramp south of the mall rather than routing traffic through our only lake park in Federal Way. - Susan Pearson · Of the pedestrian management plans using 31 ih plan c or d (especially D) are much safer and would facilitate traffic flow while minimizing pedestrian injuries. · Go to the no build (no change) option. There will be too much traffic at Steel Lake Park. The transportation delay times are not so important as a livable city and we need a good park and Steel Lake. Open house attendees also had the opportunity to ask questions of the project team following the 5:30 p.m. presentation. The questions asked after the presentation are listed below to highlight areas of interest. · How much will the project cost? Will property taxes increase? · Will the widening affect the skate park? · What type of mitigation is being considered for neighborhoods on the east side of 1-5 due to increased traffic? It makes more sense to put the access ramp in a commercial area. · What will happen when cars exiting at 312th St. reach Highway 99 South and other cross streets? Will traffic lights be installed? People will cut through the residential areas. . How many cars/day do you anticipate using 312th? . People park on 31 ih St. to use Steel Lake Park. There is a significant parking deficiency. Are there plans to correct traffic circulation around the park? · People use both sides of the park. Will there be a pedestrian bridge to connect the park? · Where will 312th St improvements end? At Military Rd.? · Are there plans to widen Military Rd? · Did I hear correctly that there is currently no parking on 312th? If so, the law is not enforced. . Are there plans for a stoplight at 31ih St and 28th Ave? Existing and future traffic on 28th Ave creates problems with access in and out of my driveway. · What property will be bought to mitigate loss of Steel Lake Park? I think some of the options affect my house. · Steel Lake is the most versatile park in Federal Way - why would you put a major thoroughfare through the park? · People will continue to park in front of adjacent residences to Steel Lake, especially if you get rid of side street parking. . Why dump all traffic onto Military Rd.? · What are the plans to use the property around the transit center? · I would like to know more about the plans for accommodating pedestrians and bicyclists. Appendix A: Verbatim Comments No Freeway ramps at 312th. What makes cars slow down? Pedestrians, buses and bicycles. So let's reduce pedestrians, buses and bicycles to improve traffic flow. Let's build sidewalk barriers to improve traffic flow. Let's give the right of way to vehicles to improve traffic flow. Let's reduce crosswalk use to improve traffic flow. Let's build and enforce bus pullouts to improve traffic flow. Let's build bicycle barriers and enforce speed limits to improve traffic flow. Let's synchronize lights to improve traffic flow. Let's stop wasting time, energy, resources and money before we build freeway ramps to our residential driveways. I am willing to volunteer! Please contact me. Name: Laurie Hagedorn 1. What do you think about the alternative screening results? I do not like Alternative #1. I feel that we would get better access with #2 i.e. Park and ride. Commons, Celebration park, and Hwy 99 to the west and east of 1-5 would have better access to Weyerhaeuser and the other businesses east of 1-5. Also it would integrate the existing ramps of the S. 320th interchange. 2. Please share your input regarding the preliminary preferred Alternative. I like the 312th bridge over 1-5 without the on/off ramp there. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? The only concern 1 have for Steel Lake Park is pedestrian safety. Name: Gordon Elley 1. What do you think about the alternative screening results? A1t. #1 North 31 ih too much traffic dumped on 312th endangering park attendees, loss of park usage, parking - a mess. I do not think enough planning has been taken, at least from answers given today. Freeway access/exist should be located @ and to travel on 324th St. Put an underpass @ elderly trailer park. Traffic from freeway onto S 324th would lead people right to the commons mall, where they need the business, better for the city. 2. Please share your input regarding the preliminary preferred Alternative. Put in on S 324th. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Presenters did not appear to know the information they should, especially when they know they will be faced with questions from the effected. Name: Anonymous 1. What do you think about the alternative screening results? No on Alternative 1 -(S 31ih St) Ok on Alternative 2 - (S 324th St) 2. Please share your input regarding the preliminary preferred Alternative. What's there to say? Make a great "jewel" area of the city a traffic alternative? I say No! It seems to be a no-brainer to choose a location with no water feature and little, if any pedestrian traffic. 4. Please share any additional thoughts or concerns. I was told at a previous meeting that this is all because the "mdp" from 1950-something shows a 312'h overpass - so..maps and times change!! I bet the commons wasn't on an early map of Federal Way...or the Transit Center... or Truman High School where we are meeting... or... Name: Debbie O'Neal 1. What do you think about the alternative screening results? Don't like the way it was handled with no public vote. Unfair to current residents definitely impacted by your decision. I was never notified of your meetings with Steel Lake homeowners. Many residents were not informed. 2. Please share your input regarding the preliminary preferred Alternative. Will need stop lights on 2ath entrance and exit to Steel Lake Park. Fire lane access between 22nd at Park exit will be used much more and damage "quiet" residential street of 30ath street. Five lane is already improperly used. "Underpass" for pedestrian crossing will cause increase in crime and gang presence. Park as is needs increased enforcement by police department which already is short on man power. Name: Carol Otto 1. What do you think about the alternative screening results? There was no alternative. The presentation was focused on the 312'h street only. The speakers talked as if that is a done deal. 2. Please share your input regarding the preliminary preferred Alternative. It was talked about as if it was preferred. It was talked about as if it was the only. 4. Please share any additional thoughts or concerns. The sidewalk ideas won't help at all. The kids will J-walk because they're kids and the undertunnel will cause people to get raped or mugged because of the bad types of people already hanging around the skatepark. Name: Anonymous 1. What do you think about the alternative screening results? Not enough information is provided on the pro's and con's of each alternative. Very little information was provided on why Alt. 1 was chosen. 2. Please share your input regarding the preliminary preferred Alternative. I live on 22nd Ave South. I do not like the idea of more traffic affecting my ability to turn east on 312'h (take a left). In regards to Steel Lake Park I could care less that Alt. 1 will take a tiny strip-those trees are ugly anyway. So long as you do NOT increase my property tax I'd go so for Alt. 1 just to spite everyone else who wants Alt 2. I also would like the benefit of quick freeway access that way I could get rid of my mannequin-however I still might put her in my car every now and then for "old times sake" Bottom Line - Do whatever the hell you want so long as it does not cost me tax money. If you charge me for it then I am an advocate for Nothing. Name: Brad Detters 1. What do you think about the alternative screening results? I don't think that the comment and concerns of the surrounding neighbors of the park were given due consideration. 2. Please share your input regarding the preliminary preferred Alternative. We don't like it but it is chosen we need a tunnel for safe crossing access to streets from neighborhoods. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? You can't replace what you are taking away. 4. Please share any additional thoughts or concerns. Keep traffic and commercial areas away from parks and residential areas. Name: Anonymous 1. What do you think about the alternative screening results? Same as before. 2. Please share your input regarding the preliminary preferred Alternative. Same as before-I support both alternatives build both so the project is not obsolete @ the grand opening. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Same as before. Name: Anonymous 1. What do you think about the alternative screening results? I think minds were made up before the screening even took place. 2. Please share your input regarding the preliminary preferred Alternative. We were told there would be an additional 10,000 cars a day using an expanded 312th. To cut Steel Lake Park in half with that many cars is irresponsible. 4. Please share any additional thoughts or concerns. If Federal Way is estimated to have 100,000 people by 2020, a major road through a fark that will have additional usage doesn't make sense. Do any of the decisions makers live in the 312' area? Name: Anonymous 1. What do you think about the alternative screening results? I am very pleased that Alt. 1 is the preferred alternative! It will improve public safety, improve 312th with sidewalks and bike lanes and a safe crossing, which does not currently exist. Kids currently have no crossing or sidewalks along 312'h! Alt: 1 will move traffic from Tacoma and Military Rd to City Center! 2. Please share your input regarding the preliminary preferred Alternative. I like "Option D" access to the park for several reasons: It provides nice wide pedestrian path with cars, so pedestrians don't have to walk under alone. In other words, drivers can help monitor pedestrian activity and help keep kids safe. Eliminates a traffic light that would otherwise stop 312th traffic. Very nicely joins a currently disjointed park! 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Not real clear in the questionnaire what these are. Might need to be more clearly spelled out in future "comment forms." 4. Please share any additional thoughts or concerns. I am very pleased to hear that a minor design change to Alt. 1 was done to save the bog wetland. Alt 1 is by far the best option for the future of Federal Way! Name Scot t Chase 1.What do you think about the alternative screening results? I think that alternative #2 makes much more sense. How much does Weyerhaeuser have to do this. They don't want it, they pay big bucks to the City -the + for Alt. 2 vs. ++ for Alternative #1 seems backward - cost is less for 2. 2. Please share your input regarding the preliminary preferred alternative. I think it is weighed towards Alt. #1 by reasons that are political because it makes sense why #1 is preferred over #2! 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Buying property? This hurts the whole area and property values. #2 does much less to impact homes, parks, etc. Quality of life. 4. Please share any additional thoughts or concerns. When it costs less, impacts less. Why would we go with #1? Go with the commercial side - listen to the people that live around that area. Name: Anonymous 1. What do you think about the alternative screening results? As one who lives on 26th and 311th, I'm not particularly thrilled with the notion that the next blocks is going to become a heavily used freeway exit -although it may prove convenient to me for freeway access. Both altematives appear to include 312lh, so there isn't much I can say about it. 2. Please share your input regarding the preliminary preferred alternative. Unless there are improvements in the flow at 31ih/Pac Hwy and 320/Pac Hwy, these alternatives will work for getting cars off of 1-5, but only to have the congest off-freeway. It seems that the whole transportation plan is to have speedy freeways but congested arterials. You're just delaying the frustration factor by 5 minutes. 4. Please share any additional thoughts or concerns. The growth assumptions are based on continued population growth because of an economic bull market. Should this bear market prove to be a full-fledged depression that lasts for 2 to 7 years, such projections will be erroneous. As it is, the only businesses thriving in our city are poverty stores such s the Dollar Store and Wal-Mart. 31ih by Pac Hwy is already ghetto-like. How will that be improved with this road expansion? We need sidewalks on our streets- not just on 31ih!! We need more yellow turn lights on our intersections like there is on 312lh/Pac hwy. It is especially needed at the intersection turn oriental garden and the high school and 304lh Name: Anonymous 4. Please share any additional thoughts or concerns. Please do the traffic impact studies on the impacts to the smaller, local residential access streets the little grid roads. And please explain the traffic calming/mitigation measures to keep car traffic on the "main- arterials" . Name: Jacquelyn Whalen 1. What do you think about the alternative screening results? 1 think most the public was not aware of the process as it was taking place. Time for comments is pretty well passed. The decision has already been made. 2. Please share your input regarding the preliminary preferred alternative. I've heard all the facts (?) and I still believe that a freeway exit will endanger Steel Lake Park and its users. All side streets will be highly impacted and there is no way that will be mitigated. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? What about wetlands at west end of the lake where water goes out? Could city purchase that to save more of the lake? 4. Please share any additional thoughts or concerns. Has air quality been addressed in any real way? The park is the "jewel" of the community as agreed by your spokesperson. How can you take any chances of destroying it? Name: Anonymous 1. What do you think about the alternative screening results? Shocked -I am shocked! I can't believe Fed Way would alter the only "Oasis" the city has! This makes no sense. My ih graders could make a more educated plan! 2. Please share your input regarding the preliminary preferred alternative. Plan #2 makes much more sense? There is no Lake at 324th! 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Leave the park alone! Why fix something that doesn't need to be fixed? (Or tampered with) 4. Please share any additional thoughts or concerns. Ms. Zukowski is very rude! I was appalled with her lack of attention to our concerns! Everyone wants the answers don't pawn us off on someone else! You act like you know-answer our questions when they are asked! Unbelievable! Ms. Z is rude! She is arroaant! Who is she anyway? Rather...who does she think she is? Name: Anonymous 1. What do you think about the alternative screening results? I think that the alternatives should have been put up for vote. The city of Seattle did the same with AWV options. 2. Please share your input regarding the preliminary preferred alternative. I like the alternative. As a commuter to Military Rd. S, I feel that this will give me more options to get home and avoid the long delays on the SB 1-5 offramp to 320th. 4. Please share any additional thoughts or concerns. I do feel for the residents west of the proposed interchange, but mobility needs to be increased into the city. Name: Anonymous 1. What do you think about the alternative screening results? It stinks -let the people's voices be heard. 2. Please share your input regarding the preliminary preferred alternative. I don't agree with the 312th plan at all. To destroy our park and put our children's lives in danger. Kids will not use the cross walks!! How about the impact on the lake and neighborhoods. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Leave our park alone. It's the peoples not yours. How much money are you getting for this idea. 4. Please share any additional thoughts or concerns. The engineer Zukowski-did not answer one question to the crowd but said talk to this one or that. This whole thing is a joke do you think we are stupid. Name: Anonymous 1. What do you think about the alternative screening results? Weill think you should use the 317th exit and the 320th exit as do to the park and schools and elderly home won't be impacted then. 2. Please share your input regarding the preliminary preferred alternative. Don't use alternative 1 no-no-no! 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Everything in do time. 4. Please share any additional thoughts or concerns. Most all here are concerned because we are seniors and don't want to have our taxes upped or lose our homes. We love things the way they are, but know things need to change somewhat. You need to listen to use. All. Name: Buck and Rhonda Pettignew 4. Please share any additional thoughts or concerns. My concern is traffic problems that will begin when 32nd Ave South runs to 320th. I am afraid traffic will increase on 316th South 32nd South to Military Roads 316th street is residential. Name: Donald Anderson 1. What do you think about the alternative screening results? I do not think alternative #2 impacts people, park activities, etc. as much as Steel Lake Park. Why not keep traffic in a commercial area. 2. Please share your input regarding the preliminary preferred alternative. #2 is the "people's" choice clearly. Please hear that! 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? We like our park just the way it is. Why move park property when the established property is preferred. 4. Please share any additional thoughts or concerns. I have been to all the meetings and I have never met any people who opposed Alt. #2. Who opposes Alt. #2.? Name: Anonymous 2. Please share your input regarding the preliminary preferred alternative. 31ih option-the small neighborhood accessed at 24th Ave S. will be trapped during peak traffic hours. Please consider extending 24th Ave S to 308th to provide an alternative exit. Name: Steve and Sue Smith 2. Please share your input regarding the preliminary preferred alternative. You need to put the ramp at 288th. Don't dump all the traffic in 8 blocks, 312, 317, 320! Why ruin a lovely park and surrounding homes with this poorly thought out plan. You need to go back ot the drawing board. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Don't try to make Federal Way the "Bellevue South" let us be Federal Way if we wanted to live in a "Bellevue" we would move. Name: Anonymous 2. Please share your input regarding the preliminary preferred alternative. I would prefer (both my husband and I) would like plan 2 South of the Commons versus ruining the off ramp and a five lane highway. These are our cities only lake front park! 4. Please share any additional thoughts or concerns. If the council decides to go through the park I would prefer options C or D for routing pedestrians under the 31ih roadway to minimize injuries and maximize traffic flow. Please let us know of all meetings where we will have an opportunity to say what we want. Name: John and Susan Pearson 2. Please share your input regarding the preliminary preferred alternative. I think we should drop the project and go back to no build. The change in transportation times is not worth ruining Steel Lake Park's atmosphere. Aren't we supposed to be encouraging public transportation over individual cars? When I look at a 4 or 5 lane road on 31ih, with or without a pedestrian tunnel (which will be a real crime draw) I feel that building the road exits at 312th is a mistake and that it should be left alone. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Since it looks like the land on the S. side of 31ih at Steel Lake Park is partial wetland, it probably doesn't matter which alternative site you choose. But hopefully, the alternate site will be usable for recreation or, in an area where there is not already a lot of open space. You need to "spread" open space out around the city. 4. Please share any additional thoughts or concerns. Interested in traffic, noise, etc. on Military Rd north of 31ih and details of Alt. 1 development. Name: Peggy O'Conner 1. What do you think about the alternative screening results? They are interesting however there is not that much time changed in the commute from the north or south alternative. 2. Please share your input regarding the preliminary preferred alternative. We live in Chelsea Court Condos on 31 ih and would not like the North Alternative. We have been improving our units over the last 10 years by adding special assessments onto our units totally around 2 million dollars. Each unit over (100 units) has paid an additional $10,000 to improve our condos. The north Alt. will bring in more loud traffic and crime. Please do not build the North Alt. We vote for the South. You may contact Targa Real Estate. Michael P. he can give you exact #'s. We just resided, painted, new roof, etc. this year. Please do not let our money go to waste. It is a nice neighborhood now that we have been cleaning it up. 4. Please share any additional thoughts or concerns. We are also concerned about the environmental impacts to Steel Lake and the Parks nearby. Name: Anonymous 4. Please share any additional thoughts or concerns. Is the water quality consistent for Lake Dolloff assuming 31ih crosses over to near Military. Name: Anonymous City Center Access Project 2/11/09 We live on the east side of 1-5 on South 312th Street. Please change the alignment of proposed South 312th Street to behind our houses to the north of the existing South 312th Street right of way. This would avoid the city having to purchasing our 5 homes and partial right of way purchases of 5 other homes on South 312th Street. There would be less cost for the right of way because it is vacant land with only 1 older home. This alignment would have better line of sight on Military Road than South 31ih Street at Military Road. South 31ih Street could be opened up back to 32nd Ave. South instead of out to Military Road. The owner said he wants to sell all three parcels and his home. The cost and impact to the 10 homes on South 312th Street would be much lower with realignment to the north only impacting 1 home that wants to sell anyway. It seems like a no brainer. Please save our neighborhood. Name: Anonymous 1. What do you think about the alternative screening results? Poor. There were many questions re concern about 312 and Steel Lake Park. Alternative #2 would eliminate these concerns. 2. Please share your input regarding the preliminary preferred alternative. Alternative #2 is far better than Alternative #1. 4. Please share any additional thoughts or concerns. If the city would restrict not construction traffic and Steel Lake Park congestion would be minimized. Let people settle somewhere where there is more room!! Name: RD Anberson 2. Please share your input regarding the preliminary preferred alternative. Alt. #1 put traffic to and from 1-5 underground past Steel Lake Park. Local traffic to the park and 28th on the surface on top of tunnel. Foot traffic can then cross road as easily as now without the mugging and graffiti danger of foot traffic tunnel. Name: Glenn Spalding 1. What do you think about the alternative screening results? 312th off ramp is unacceptable. 2. Please share your input regarding the preliminary preferred alternative. Plan 2 is acceptable. Plan 1 at 31ih is unacceptable! Off ramp at 312 is unacceptable creating unreasonable environmental impact! Mitigation efforts are futile. Name: John A. Pearson 4. Please share any additional thoughts or concerns. Would prefer a reconsideration of the 324th project. Looks more feasible, less of property and park. More growth is to S. end of Federal Way. Name: Lynda Jenkins 1. What do you think about the alternative screening results? Build a parking garage on the property that you would use for flat land parking or additional parking. Preferably 4 levels. Name: Anonymous. 1. What do you think about the alternative screening results? Have meetings where Ms. Zukowski starts answering questions or is she over her head? 2. Please share your input regarding the preliminary preferred alternative. Provide all information about your social re-engineering with sec 9 of RCW 36.70A. You don't think we believe you're unaware of it like Ms. Zukowski. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Have Ms. Zukowski stop labeling citizens. She said in the presence of witness, we had the meeting here for all of the angry people. 4. Please share any additional thoughts or concerns. If I were you, perpetrating this hoax (we haven't decided yet) I'd be ashamed of myself. For all you legacy builders - you've built it! Name: Calara McArthur **1 don't do anything anonymously!! 1. What do you think about the alternative screening results? The people who live east of 1-5 in unincorporated King County will be shouldering the burden of this project. Don't put on/off ramps @ 31zth. Leave the intersection or interchanges out of the neighborhood and build it on 324th closer to Weyerhaeuser and all of those businesses. 2. Please share your input regarding the preliminary preferred alternative. Don't approve Alt. 1. It provides only 1 bridge or additional access point into the City of Federal Way. Alt. 2 provides 2 access points into the city. Don't let Weyerhaeuser push you into Alt. 1. What about the transient problems we have near our on/off ramps? (Pan handlers) Name: Anonymous 1. What do you think about the alternative screening results? I would like to see a public poll on the number of folks in favor of each. It sounds like there are a lot of folks opposed to 31zth. This sounds like there are a lot of folks opposed to 31zth. This sounds like a poor plan for accommodating parking at Steel Lake. 2. Please share your input regarding the preliminary preferred alternative. Dash pt Rd. 312'fi backs up badly at rush hour and would need to be improved for traffic flow. Also, a trust would need to be put up for impact to Mirror Lake which currently as a private park cannot access public funds. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? Do not any options A-D as I believe a traffic light is needed. 4. Please share any additional thoughts or concerns. Option 2 looks like a seamless option, easy to implement with less impact to current residences. Why was this dismissed in favor of Option 1 ??? Name: Anonymous 1. What do you think about the alternative screening results? I think option 2 is the best option - Steel Lake Park is the jewel of Federal Way. The 1st option destroys the area around the park by creating massive traffic around the lake and dumping all kinds of traffic into neighborhoods on both sides of the express way. 2. Please share your input regarding the preliminary preferred alternative. Its crap -Weyerhaeuser obviously influenced the City's decision in order to avoid having the exit close to their land - when have you ever seen a main exit from the expressway that dumps traffic into neighborhoods of houses. 3. Do you have any comments regarding the section 4f and 6f processes and preliminary findings? No. how could the #1 be the favorite option when almost everyone at the open house is upset and horrified by the prospect of the horrible impacts to Park and the City this will have. 4. Please share any additional thoughts or concerns. Why isn't there a more appropriate exit around 336 - Look at exits everywhere they don't dump traffic into neighborhoods like option 1 does. 316th absolutely should be tumed into a dead end street at 32nd street or else there will be a constant stream of traffic cutting through the neighborhood. 316th is an undeveloped road with a blind curve right next to our house, it can't handle a lot of traffic. Name: Joyce Honeycutt and Jim Honeycutt 4. Please share any additional thoughts or concerns. Storm water issues and the field running from 312lh to the lake is chronically flooded now because of poor drainage. Will expanding 31ih exacerbate the problem? There is also a lot of water flow from the ball field down to the parking lot. Name: Anonymous 1. What do you think about the alternative screening results? Prefer option #1. City/State looked at Alt. various options. Must choose best option for larger community. 2. Please share your input regarding the preliminary preferred alternative. Prefer option #1, most aggressively appeases impact to larger community. 4. Please share any additional thoughts or concerns. City/State must take into account needs of larger community. Name: Jamaal Cowan Flip Chart Notes . I would prefer plan 2 - the off ramp south of the mall rather than routing traffic through our only lake park in Federal Way. - Susan Pearson . Of the pedestrian management plans using 312th plan cor d (especially D) are much safer and would facilitate traffic flow while minimizing pedestrian injuries. . Go to the no build (no change) option. There will be too much traffic at Steel Lake Park. The transportation delay times are not so important as a livable city and we need a good park and Steel Lake. Electronic Comments Maryanne - Thank you for the presentation and displays you provided at last nights public meeting, we found it very interesting and agree that North City Alternative #1 looks to be the best choice. Today we went to Steel Lake Park to observe the area of change and have the following question. - Thanks, Pete & Kathy Stobart Why don't we take advantage of the natural valley, between 23rd and 28th Avenues, in which most of Steel Lake Park exists. If the new 312th were to bridge between 23rd and 28th Avenues we would gain a number of advantages. The new 312th could also maintain a common level between 23rd & 28th Avenues without restricting anyone's view. I expect it would cost more to build the bridge but the benefits are real. - The 'under bridge' part of the existing 312th would become part of the park and offer the following benefits, and solve a number of the questions we heard last night. - There would be a small increase in the size of the park. - Both sides of the park would be joined into a single contiguous whole. - The area could provide space for additional parking helping alleviate parking problems both inside and outside of the park. - Natural traffic and pedestrian underpass options would become available. - Park pedestrian traffic would not be exposed to the traffic flow along the new 312th. - etc. Name: Pete & Kathy Stobart Dear Council, I attended the open house for the Access Federal Way project tonight and am convinced that Alternative #1 is a BAD alternative. It only provides the city with one additional option to enter the city and that is South 312th Street bridge and interchange. Alternative # 2 provides two bridges over 1-5, one at South 312th and the bridge interchange at South 324th providing more relief to South 320th. It lessens the impact on our Steele Lake Park and neighborhoods on either side of 1-5, provides another route to the large Park and Ride lot, better access to Celebration Park, The Commons, the other businesses near our City Hall, and provides another alternative to businesses that are in and around the Weyerhaeuser complex. Currently, for the businesses that are off of SR18 and Weyerhaeuser Way interchange the only option for patrons is SR 18. The new 324th interchange proposal would give drivers another viable option to enter our city core or get to their place of work easier. I hope that Weyerhaeusers influence does not force you one way or the other on making this decision. This is a great opportunity for our city and I hope that we choose the best option for the right reasons. Name: Gordon Elley .............._....................__._.....____......................._.._..........................._......._.... ............._...._...__.._..._... ........._._.._....._.. .................._.._.._..............._................................................._.........m..__.__....... COUNCIL MEETING DATE: March 3, 2009 ITEM#: 1.Q. .........-....--.....--....-.................--.............-..........--.-......-.-........ CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AMENDMENTS TO CITY CENTER MUL TIFAMIL Y TAX EXEMPTION PROVISIONS POLICY QUESTION: Should the City Council adopt an Ordinance amending the City Center Multifamily Dwelling Unit Limited Property Tax Exemption (FWCC 14, Article VII) to incorporate State RCW provisions relating to affordable housing? COMMITTEE: FEDRAC MEETING DATE: 2/24/09 ' CATEGORY: D Consent [8J Ordinance D Public Hearing D City Council Business D Resolution D Other ~!~!!~!Q~T B~:_,,!'..~!rt~~~~h~!!Y!~~~E:~~i.~pev~!~p~~~!.R~E~<?,~.~~---,.~~~!: ~~~~~ag,~~,..,,, Attachments: Proposed Ordinance BACKGROUND In 2007 the State Legislature amended RCW 84.14, where the Multifamily Tax Exemption provisions are codified, to provide incentives for the production of affordable housing. Those amendments changed the tax exemption period from a simple ten-year period to either eight years if a project provides no affordable housing or up to 12 years if the project includes up to 20% of its units as affordable housing. The amendments include a series of corresponding definitions and references throughout the Section. The Federal Way City Code (Chapter 14, Article VII) has not yet been amended to reflect these State changes since the mandatory five-year review and report was pending and it was deemed most appropriate to wait for this time to both report and offer any needed code changes. As such, the attached proposed Ordinance provides for all the necessary FWCC amendments to bring the City's code provisions into full compliance with RCW 84.14. Options Considered: 1. Approve the proposed Ordinance amending FWCC to reflect RCW 84.14 amendments relating to affordable housing. 2. Reject the proposed Ordinance. STAFF RECOMMENDATION: Option 1. CITY MANAGER APPROVAL: DIRECTOR APPROVAL: ~il COMMITTEE RECOMMENDATION: JU./--CM-Coet1 Committee Chair Jt;,fLL. , ~ Committee Member 000\00 Y~ember ftU~ PROPOSED COUNCIL MOTION(S): 1sT READING OF ORDINANCE (DATE): I move to forward the ordinance to a second readingfor enactment on the 3/17/09 consent agenda. 2ND READING OF ORDINANCE (CONSENT AGENDA DATE): "I move approval of (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: o APPROVED o DENIED o TABLEDIDEFERRED/NO ACTION o MOVED TO SECOND READING (ordinances only) REVISED - 02/06/2006 COUNCIL BILL # 1 ST reading Enactment reading ORDINANCE # RESOLUTION # ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, LIMITED PROPERTY TAX EXEMPTION; AMENDING ARTICLE VII, CHAPTER 14, MULTIFAMILY DWELLING UNIT LIMITED PROPERTY TAX EXEMPTION (ORDINANCE NO. 03-380) WHEREAS, in 1995 the Washington State Legislature adopted Chapter 84.14 RCW, to encourage increased residential opportunities in cities required to plan under the Growth Management Act, by providing for special property tax valuations for eligible multifamily housing in targeted urban, residential areas; and WHEREAS, on February 18,2003 the Federal Way City Council approved Ordinance 03-380 amending Chapter 14 of the Federal Way City Code by adopting Article VII adding provisions allowing a limited property tax exemption for structures containing multifamily units in the City Center-Core and City Center-Frame zones; and WHEREAS, in 2007 the Washington State Legislature amended Chapter 84.14 RCW, adopting provisions to encourage affordable housing in projects for which the limited property tax exemption would be applicable; WHEREAS, in adopting Ordinance 03-380 the Federal Way City Council included FWCC 14-242 requiring a five-year review and report, required after the end of the 2008 calendar year; and WHEREAS, no changes to FWCC Chapter 14, Article VII have been enacted to date reflecting the housing-affordability provisions ofRCW 84.14, in anticipation of the above-cited five- year review and report, now being considered. ORD# , PAGE I REV 12/08 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Chapter 14. Article VII. Section 231 shall be amended as follows: 14-230 Purpose. As provided for in Chapter 84.14 RCW, the purpose of this article is to provide limited, 10-year exemptions from ad valorem property taxation for qualified new multifamily housing constructed in the city center core and frame zones, in order to: (1) Accomplish the planning goals of the Growth Management Act, Chapter 36.70A RCW, and the City of Federal Way Comprehensive Plan, specifically.Goals CCP 9 and 10; and/or (2) Encourage residential opportunities, including affordable housing. within the city center core and frame residential targeted area; and/or (3) Stimulate new construction of multifamily housing in the city center core and frame to increase housing opportunities; and/or (4) Assist in directing future population growth into the city center core and frame, thereby reducing development pressures on single-family residential neighborhoods; and/or (5) Achieve development densities that are more conducive to transit use in the city center core and frame; and/or (6) Promote community development and city center core and frame revitalization, in fulfillment ofthe Comprehensive Plan City Center "Vision." (Ord. No. 03-438, S 2, 2-18-03) 14-231 Definitions. In construing the provisions of this article, the following definitions shall be applied: fB Assessor means the King County assessor. ~ Director means the director of the F ederal Way community development services department, or any other city office, department or agency that shall succeed to its functions with respect to this article, or his or her authorized designee. ~ Multifamily housing means a building or townhouse having four or more dwelling units designed for permanent residential occupancy. ~ Owner means the property owner of record. ~ Permanent residential occupancy means multifamily housing that provides either rental or owner occupancy for a period of at least one month. This excludes hotels and motels that predominantly offer rental accommodation on a daily or weekly basis. f6j Residential targeted area means the city center core and frame zones, as designated by the city council pursuant to this article. (Ord. No. 03-438, S 2, 2-18-03) Affordable housing means the definition provided for in RCW 84.14.010. Household means the definition provided for in RCW 84.14.010. Low-income household means the definition provided for in RCW 84.14.010. Moderate-income household means the definition provided for in RCW 84.14.010. High cost area means the definition provided for in RCW 84.14.010. ORD# , PAGE 2 REV 12/08 14-233 Tax exemption- Duration - Valuation - Exceptions. fa} ill Exemption, duration of. The yalue of impro'y'ements qualifying under FWCC 14 231 is exempt from ad valorem property taxation for 10 successive years begin..1ing January 13t of the year immediately following the calendar year of issuance of the final certificate of tax exemption. The value of new housing construction. conversion. and rehabilitation improvements qualifying under this chapter is exempt from ad valorem property taxation. as follows: (a) For properties for which applications for certificates of tax exemption eligibility are submitted under chapter 84.14 RCW before July 22. 2007. the value is exempt for ten successive years beginning January 1 of the year immediately following the calendar year of issuance of the certificate; and (b) For properties for which applications for certificates of tax exemption eligibility are submitted under chapter 84.14 RCW on or after July 22.2007. the value is exempt: (i) For eight successive years beginning January 1st ofthe year immediately following the calendar year of issuance of the certificate; or (ii) For twelve successive years beginning January 1st of the year immediately following the calendar year of issuance of the certificate. if the property otherwise qualifies for the exemption under this chapter and meets the conditions in this subsection. For the property to qualify for the twelve-year exemption under this subsection. the applicant must commit to renting or selling at least twenty percent of the multifamily housing units as affordable housing units to low and moderate-income households. and the property must satisfy that commitment and any additional affordability and income eligibility conditions adopted by the local government under this chapter. In the case of projects intended exclusively for owner occupancy. the minimum requirement of this subsection may be satisfied solely through housing affordable to moderate- income households. Will Limits on exemption. The exemption does not apply to the value ofland or to the value of nonhousing improvements not qualifying under FWCC 14-234, nor does the exemption apply to increases in assessed valuation of land and nonqualifying improvements. This article also does not apply to increases in assessed valuation made by the assessor on nonqualifying portions of building and value of land, nor to increases made by lawful order of a county board of equalization, the Department of Revenue, or a county, to a class of property throughout the county or specific area of the county to achieve the uniformity of assessment or appraisal required by law. (Ord. No. 03-438, S 2, 2-18-03) 14-236 Application review- Approval- Required findings -Issuance of conditional certificate - Denial - Appeal. (aD The director may approve an application if he or she finds that: (+f!) A minimum of four new units are being constructed; , PAGE 3 REV 12/08 ORD# (~b.) The proposed project is or will be, at the time of completion, in conformance with all approved plans, and all applicable requirements of the Federal Way City Code or other applicable requirements or regulations in effect at the time the application is approved; (~) The owner has complied with all of the requirements of this article, including but not limited to project eligibility requirements contained in FWCC 14-234 and application requirements contained in FWCC 14-235; and (44) The project site is located within a designated residential targeted area. ~) If applicable. the proposed multiunit housing proiect meets the affordable housing requirements as described in FWCC 14-233; (132) The director shall deny an application if the foregoing criteria are not met. (el) If the application is approved, the owner shall enter into a contract with the city, approved by the city council, regarding the terms and conditions of the project under this article. (64) Following council approval of the contract, the director shall issue a conditional certificate of acceptance of tax exemption. The conditional certificate shall expire three years from the date of approval unless an extension is granted as provided in FWCC 14-238. (e~) If the application is denied, the director shall state in writing the reasons for the denial and send notice of denial to the owner's last known address within 10 days of the denial. (fQ) An owner may appeal a denial of a tax exemption application to the city council by filing a notice of appeal with the city clerk within 30 calendar days of receipt of notice of the denial. The appeal before the city council shall be based upon the record before the director, and the director's decision will be upheld unless the owner can show that there is no substantial evidence on the record to support the director's decision. The city council's decision on appeal is final. (Ord. No. 03-438, ~ 2, 2-18-03) 14-239 Final certificate- Application - Issuance - Denial - Appeal. (aD Upon completion of the construction as provided in the contract between the owner and the city, and upon issuance of a temporary certificate of occupancy, or a permanent certificate of occupancy if no temporary certificate is issued, the owner may request a final certificate of tax exemption. The owner shall file with the director such information as the director may deem necessary or useful to evaluate eligibility for the final certificate, which shall at a minimum include: (-l-~) A statement of expenditures made with respect to each multifamily housing unit and the total expenditures made with respect to the entire property; (~b.) A description of the completed work and a statement of qualification for the exemption; (3-c) If applicable. a statement that the proiect meets the affordable housing requirements as described in FWCC 14-231; (~A statement that the work was completed within the required three-year period or any approved extension. (132) At the time of application for final certificate under this section, the owner shall pay to the city a fee of $50.00 to cover the city's administrative costs. (el) Within thirty days of receipt of all materials required for a final certificate, the director shall determine whether the completed work. and the affordability of the units. is consistent with the contract between the city and owner, whether all or a portion ofthe completed work is qualified for exemption under this article and, if so, which specific improvements satisfy the requirements of this article. ORD# , PAGE 4 REV 12/08 (d1) If the director determines that the proj ect has been completed in accordance with the contract between the owner and the city and the requirements of this article, the city shall file a final certificate of tax exemption with the assessor within 10 days of the expiration of the 3D-day period provided under subsection (c) of this section. (e~) The director is authorized to cause to be recorded, or to require the owner to record, in the real property records of the King County department of records and elections, the contract with the city required under FWCC 14-236, or such other document(s) as will identify such terms and conditions of eligibility for exemption under this article as the director deems appropriate for recording. (~) The director shall notify the owner in writing that the city will not file a final certificate if the director determines that the project was not completed within the required three-year period or any approved extension, or was not completed in accordance with the contract between the owner and the city and the requirements of this article, or. if applicable. the affordable housing requirements as described in FWCC 14-233 were not met or the owner's property is otherwise not qualified for the limited exemption under this article. (gl) The owner may appeal the director's decision to the hearing examiner by filing a notice of appeal with the city clerk within 14 calendar days after issuance of the notice of the denial. The appeal before the hearing examiner shall follow the provisions for appeal contained in FWCC 22- 397 through 22-406. The owner may appeal the hearing examiner's decision to the King County superior court according to the procedures contained in RCW 34.05.510 through 34.05.598, as provided in RCW 84.14.090(6), within 30 days of notification by the city to the owner of the decision. (Ord. No. 03-438, S 2, 2-18-03) 14-240 Annual certification. (al) Within 30 days after the first anniversary of the date the city filed the final certificate of tax exemption and each year thereafter, for a period of 10 years, the property owner shall file a certification with the director, verified upon signed affirmation under penalty of perjury under the laws of the state of Washington. The certification shall contain such information as the director may deem necessary or useful, and shall at a minimum include the following information: (+~) A statement of occupancy and vacancy of the multifamily units during the previous year; (~Q) A certification that the property has not changed use and. if applicable. that the property has been in compliance with the affordable housing requirements as described in FWCC 14-233 since the date of filing of the final certificate of tax exemption, and continues to be in compliance with the contract with the city and the requirements of this article; (~) A description of any improvements or changes to the property made after the filing of the final certificate or most recent certification, as applicable. (62) Failure to submit the annual certification may result in cancellation of the tax exemption. (Ord. No. 03-438, S 2, 2-18-03) ORD# , PAGE 5 REV 12/08 14-241 Cancellation of tax exemption- Appeal. (aD If at any time the director determines that the property no longer complies with the terms of the contract or with the requirements of this article, or the use of the property is changed or will be changed to a use that is other than residential, or if the owner intends to discontinue compliance with the affordable housing requirements as described in FWCC 14-233. or the property for any reason no longer qualifies for the tax exemption, the tax exemption shall be canceled and additional taxes, interest and penalties imposed pursuant to state law. (b2) If the owner intends to convert the multifamily housing to another use or intends to discontinue compliance with the affordable housing requirements as described in FWCC 14-233. the owner must notify the director and the King County assessor within 60 days of the change in use. Upon such change in use, the tax exemption shall be canceled and additional taxes, interest and penalties imposed pursuant to state law. (e1) Upon determining that a tax exemption shall be canceled, the director shall notify the property owner by certified mail, return receipt requested. The property owner may appeal the determination by filing a notice of appeal with the city clerk, within 30 days after issuance of the decision by the director, specifying the factual and legal basis for the appeal. The appeal before the hearing examiner shall follow the procedures set forth in FWCC 22-397 through 22-406. At the appeal hearing, all affected parties may be heard and all competent evidence received. The hearing examiner shall affirm, modify, or repeal the decision to cancel the exemption based on the evidence received. The hearing examiner shall give substantial weight to the director's decision to cancel the exemption, and the burden of proof and the burden of overcoming the weight accorded to the director's decision shall be upon the appellant. An aggrieved party may appeal the hearing examiner's decision to the King County superior court in accordance with the procedures in RCW 34.05.510 through 34.05.598, as provided in RCW 84.14.110(2), within 30 days after issuance of the decision ofthe hearing examiner. (Ord. No. 03-438, ~ 2, 2-18-03) SECTION 2. Severability. Should any section, subsection, paragraph, sentence, clause, or phrase of this chapter, or its application to any person or situation, be declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this chapter or its application to any other person or situation. The City Council of the City of Federal Way hereby declares that it would have adopted this chapter and each section, subsection, sentence, clauses, phrase, or portion thereof, irrespective of the fact that anyone or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional. ORD# , PAGE 6 REV 12/08 SECTION 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any references thereto. SECTION 4. Ratification. Any act consistent with the authority and prior to the effective date of this ordinance is hereby ratified and affirmed. SECTION 5. Effective Date. This ordinance shall take effect and be in force thirty (30) days from and after its passage and publication, as provided by law. PASSED by the City Council of the City of Federal Way this ,2009. day of CITY OF FEDERAL WAY MAYOR, JACK DOVEY ATTEST: CITY CLERK, CAROL MCNEILLY, CMC ORD# , PAGE 7 REV 12/08 ~ APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO.: ORD# , PAGE 8 REV 12/08 ~