LUTC PKT 04-06-2009
City of Federal Way
City Council
Land Use/Transportation Committee
April 6, 2009
5:30 p.m.
City Hall
Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. PUBUC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Action Council
Topic Title/Description Presenter Page or Info Date Time
A. Approval of Minutes: March 16,2009 LeMaster 2 Action N/A 5 min.
B. Resolution of Intent to Form North Lake Appleton 4 Action 4/21/2009 5 min.
Management District Number Two Consent
C. Public Works Surface Water Maintenance Appleton 15 Action 4/21/2009 5 min.
Heavy Equipment Trailer Replacement - Consent
Authorization to Bid
D. 20th Place SW - Emergency Slide Repair Roberts 17 Action 4/21/2009 5 min.
Consent
4. OTHER
5. FUTURE MEETINGS/AGENDA ITEMS: Monday, April 20, 2009.
6. ADJOURN
Committee Members
Unda Kochmar, Chair
Jim FetTe!!
Dini Dudos
City Staff
Cary M. Roe, P.E, Assistant Oty Manager/Emergency Manager
Darlene LeMaster, Administrative Assistant II
253-835-2701
G:ILl/TCILUTC Agendas and Summaries 200914-6-09 LUTC Agenda.doc
City of Federal Way
City Council
Land Use/Transportation Committee
March 16, 2009
5:30 PM
City Hall
City Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Kochmar and Committee Member Duclos
Council Members in Attendance: Council Member Burbidge
Staff Members in Attendance: Assistant City Manager Cary Roe, Director of Community Development Services Greg
Fewins, Deputy Public Works Director Ken Miller, Assistant City Attorney Peter Beckwith, Planning Manager Isaac
Conlen, City Traffic Engineer Rick Perez, Associate Planner Matt Herrera, Senior Planner Joanne Long-Woods and
Administrative Assistant II Darlene LeMaster
1. CALL TO ORDER
Committee Chair Kochmar called the meeting to order at 5:33 PM. Committee Member Ferrell was excused.
2. PUBLIC COMMENT
One public comment was received.
Sam Pace, South King County Association of Realtors - Mr. Pace is in support of local economic stimulus plan,
specifically extending the life of plats, especially short plats. Mr. Pace expressed concern for builders during
our current economic crisis as well as forecasted implications of this recession on the housing market once our
economic situation turns around Mr. Pace will email statement as well to be entered into record at Council
meeting on 31/7109.
3. BUSINESS ITEMS
Topic TitlelDescription
Forward
to Council
A. Approval of tbe Marcb 2, 2009 LUTC Minutes
N/A
Committee approved March 2, 2009 LUTC minutes as presented.
Moved: Duclos Seconded: Kocbmar Passed: Unanimously, 2-0
B.
2007-2008 Pavement Marking Contract Closeout
4/07/2009
Consent
Rick Perez presented information on this item. There was no public comment or discussion.
Committee forwarded Option #1 as presented.
Moved: Duclos Seconded: Kocbmar
Passed: Unanimously, 2-0
c.
Steel Lake Crest Preliminary Plat
4/07/2009
Consent
Joanne Long-Woods presented information on this item. There were two public comments.
H David Kaplan, Federal Way Resident - Mr. Kaplan is concerned that adding 29 homes with
this plat, without widening 28'h Ave S is an accident waiting to happen. Are residents aware of
the impacts this plat may have on traffic on 28'h Ave S. Can the widening of 28'h Ave S be moved
up into the six year TIP?
Brant Schweikl, Engineer for the developer - Mr. Schweikl thanked staff and commented that
the new code amendments will be an improvement and allow developers more flexibility in
developing some of the last remaining developable parcels in the city. Mr. Schweikf supports
approval of the Steel Lake Crest Preliminary Plat. 2
G:\LUTClLUTC Agendas and Summaries 2009\03-16-09-Minutes.doc
Land Useffransportation Committee
Page 2
March 16,2009
Assistant City Attorney Beckwith ascertained that because the item before the Committee is
whether or not to forward the Hearing Examiner's recommendation, Mr. Kaplan's testimony
may only be considered if he had brought this item forward earlier and it was part of the
information reviewed by the Hearing Examiner. Staff confmned that Mr. Kaplan had raised this
questions regarding 28th Ave S during the SEPA review and was part of the record of the
Hearing Examiner.
Deputy Public Works Director Miller commented on Mr. Kaplan's statement, saying that a left
turn lane on 28th Ave S was not warranted at the time of review. Through redesign, staff was
able to get around the site-distance issue. The widening of 28th Ave S can be evaluated in the
yearly review of the six-year TIP.
Council member Burbidge asked about driving access to the plat from Military Road. Mr.
Miller responded that because of the topography, the curve of Military Road and a bridge, that
vehicle access from Military Road was not considered; however, there will be a trail for
pedestrian access from the plat to Military Road.
Committee Member Duclos expressed concern over grading and filling and how long this plat
may be bare before homes would be built. Mr. Schweitkl noted that his client intends to sell this
project to one builder and feels that the lag time between the time the land is clear cut and the
time the land has homes built on it may be influenced by the time it takes to obtain the proper
permits.
Committee Member Duclos also commented on the Hearing Examiner citing case law, and
commenting that our code is too vague. Mr. Fewins answered that some of the code
amendments on the Council agenda for first reading on 3/17/09 address these codes. Once
enacted, this issue will be resolved. Staff is also carefully reviewing all other code for any other
code amendments that are needed to make the code more concise.
Mr. Fewins also noted that this plat will be held to the existing code and not the newly amended
codes as the code amendments are still being heard by the City Council.
Committee forwarded Option #1, to adopt the Hearing Examiner Recommendation :F:d
approve the Steel Lake Crest Preliminary Plat Resolution.
Moved: Duclos Seconded: Kochmar Passed: Unanimously, 2-0
4. OTHER
There was brief discussion on reducing paper in the LUTC agenda packet. Staff commented that it has reduced
paper at the Council level by not replicating information already distributed in the Committee agenda packets;
however, a continued effort will be made to reduce the amount of paper used whenever possible.
5. FUTURE MEETING
The next regular LUTC meeting will be Monday, April 6, 2009 at 5:30 PM in City Council Chambers.
6. ADJOURN
The meeting adjourned at 6:08 PM.
Attest:
Darlene LeMaster, Administrative Assistant II
COMMITTEE APPROVAL:
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
G:\LUTC\LUTC Agendas and Summaries 2009\03.16-09-Minutes.doc
3
COUNCIL MEETING DATE: April 21, 2009
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Resolution ofIntent to Form North Lake Management District Number Two
POLlCY QUESTION: Should the Council adopt a resolution of intention to form the North Lake Management
District Number 2 and set a public hearing date for the June 2, 2009 regular City Council meeting.
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: April 6, 2009
CATEGORY:
[gJ Consent
o City Council Business
o Ordinance
o Resolution
o
o
Public Hearing
Other
~TAFF ~PORT !!.Y: ~ill A.lP_~~!!> P.E"::LS~!f~ce ~ate~~anager_
Attachments: 1. North Lake LMD Petition
2. Resolution No.
Options Considered:
DEPT: Public Works
1. Adopt a resolution of intention to form the North Lake Management District Number 2, and set a public
hearing date for the June 2, 2009 regular City Council meeting.
2. Do not adopt a resolution of intention to create North Lake Management District Number 2.
STAFF RECOMMENDATION: Staff recommends Option 1.
CITY MANAGER ApPROVAL: th1l<
Committee
DIRECTOR APPROVAL:
Council
Council
COMMITTEE RECOMMENDATION: Forward staff recommendation for Option I to the April 21, 2009 City
Council Consent Agenda.
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move approval of a resolution of intention to form the North Lake
Management District Number 2 and set a public hearing date for the June 2, 2009 regular City Council
meeting "
(BELOW TO BE COMPLETED BY CiTY CLERKS OFFiCE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 0210612006
COUNCIL BILL #
1 ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
4
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
April 6, 2009
FROM:
Land Use and Transportation Committee
Cary M. Roe, P.E., Assistant City Manager, Chief Operations Officer, Emergency Manager Mrt
Will Appleton, P.E., Surface Water Manager~
Dan Smith, Water Quality Program Coordinator
Resolution ofIntent to Form Lake Management District Number Two (North Lake)
SUB.JECT:
BACKGROUND
Since incorporation in 2005, Surface Water Management (SWM) has been working with the residents living
adjacent to North Lake in the management of noxious freshwater aquatic weeds, including fragrant water lily,
purple loosestrife, yellow flag iris and narrow leaf cattail Because non-native plants have few natural controls in
their new habitat, they spread rapidly, out-compete native plant and animal habitats, and degrade recreational
opportunities. In addition, the presence of noxious freshwater weeds may lower values of lake front properties.
Through this period, SWM has been charged with administering a Washington State Department of Ecology
Aquatic Weeds Management Fund Grant procured for North Lake. The grant has allowed funding for the
program, which has included contractor management, annual aquatic plant surveys, herbicide treatments, manual
control and public educatirn. The five-year grant is set to expire December 3 I, 2009
In order to continue a long-term aquatic weed management program beyond December 2009, North Lake residents
submitted a signed letter on August 25, 2008 to the City Manager requesting assistance in forming a Lake
Management District (LMD). In subsequent North Lake Steering Committee meetings, agreement was reached
concerning the LMD scope, annual cost (see attached resolution1 boundary, duration, and assessment rate
structure for lakefront properties
On February 24,2008, a public meeting for the residents of North Lake was held to discuss LMD development
The meeting was well received with no opposition to the proposed plan. A petition (attached) to the City Council,
was signed by sixteen property owners affected by the LMD, including WeyerhaeuserCo. By this action, the
petition met the requirement set forth in RCW 36.61.030 (signed by ten landowners or owners of at least fifteen
percent of the acreage contained within the proposed LMD) and enables the Council to take action regarding the
formation of a North Lake LMD.
cc: Project File
Day File
K:\LUTC\2009\04-6-09 North Lake Resolution of Intent to form LMD.doc
5
Petition to the Federal Way City Council to Create a
Lake Management District for North Lake
We, the undersigned North Lake property owners, request that the Federal Way City Council
approve the creation of a Lake Management District (LMD) for North Lake pursuant to RCW
36.6l. The LMD funds will finance efforts to protect and enhance North Lake in terms of water
quality, recreational and aesthetic value.
L Purpose 0 f the Lake Management District:
· Form a Lake Management District that creates a funding source and an operational
program for all future designated aquatic plant management and water quality
management, maintenance and monitoring activities.
· Perform annual diver surveys to monitor changes in the aquatic plant community.
· Control, remove, and contain aquatic plants, including non-native populations at as
Iowa density as is environmentally and economically feasible, and at levels that will
not impact public safety or the beneficial uses of the lake.
· Reduce all other identified species of noxious weeds per the requirements of WAC
16-750, and further to levels that do not impact public safety, beneficial uses, or
ecology of the lake.
· Use appropriate aquatic plant control and treatment methods as needed for all other
problematic aquatic weeds, using the best available science to identify and understand
their effects on human, aquatic and terrestrial ecosystems prior to implementation.
· Control, improve, and monitor water levels and water quality_
· Continue public education to prevent the introduction of noxious weeds, nuisance
plants and non-native animal species to the lake; and to aid in the early detection of
aquatic weed re-infestations.
· Conduct a limited volunteer-driven water quality monitoring program that wi.. . ' 'd
lake health based on the collection of data, including but not limited to: water level,
temperature, Secchi depth, phosphorous and nitrogen.
· Conduct public education to reduce the amounts of non-point source pollutants
entering the lake, which can result in an increase in aquatic algae.
· Continue to involve the North Lake Community in the aquatic plant management
process.
The attached 2004 North Lake Integrated Aquatic Vegetation Management Plan
(IA VMP) and subsequent Annual Reports (2005-2008) include the basis for the annual
LMD work plan and LMD management goals. The LMD will reimburse the City for
costs incurred. by staff in providing aquatic vegetation program management tasks.
All management district lake improvement and maintenance activities described in RCW
36.61.020 may be considered in the LMD scope, including: (I) controlling or removing
aquatic plants and vegetation; (2) improving water quality; (3) controlling water levels;
(4) treating and diverting stormwater; (5) controlling agricultural waste; (6) studying lake
water quality problems and solutions; (7) cleaning and maintaining ditches and streams
entering the lake; (8) monitoring air quality; and (9) the related administrative,
6
North Lake LMD Petition
Pagelof4
engineering, legal, and operational costs, including the costs of creating the lake
management district
2. Boundary
The proposed boundary of the LMD would include all the property with lakefront on
North Lake, and two individual adjacent properties that have lake access deeds. See
attached map of proposed properties within the district.
3. Duration
The proposed duration of the LMD is 10 years.
4. Charges to property:
Annual rates and charges will be used to raise funds to support LMD activities.
The following is the formula of rates and charges proposed for establishment of the
assessment role for the LMD:
Assessment Category Rate Revenue ($)
Single Family Residential (RS9.6),
Lakefront property
Developed property (53 units) X $100.00 per unit $5,300
Vacant property (168 ft) X $0.70 per lakefront foot $118
Single Family Residential (RS9.6), ,
Non-Iakefront property with deeded ,
lake access $7~
Developed property (1 unit) X $75.00 per unit
Vacant property (1 unit) X $15.00 per unit $15 .
-I
Weyerhaeuser (RS9.6)
Vacant property (82 ft) X $0.70 per lakefront foot $57
Weyerhaeuser (CP-1)
Commercial property (3,714 ft) X $0.80 per lakefront foot $2,971
WOFW Public Boat launch Single annual assessment $4,000
TOTAL ANNUAL ASSESSMENT $12,536
The estimated maximum amount that is proposed for the LMD in 20 I 0 is $12,536.20.
An automatic increase based on the Seattle Consumer Price Index (CPl) will be included
in each annual billing after 2010 per approval by the North Lake Advisory Committee.
At no time is the increase to be more than five (5) percent per year. Total maximum
LMD rate revenue for the ten year LMD based on an annual five percent increase for
inflation is $157,678.98. Issuance of revenue bonds is not proposed.
7
North Lake LMD Petition
Page 2 of 4
The LMD budget and rates will be approved through a public hearing and a public vote
after the city councll adopts a resolution to form the LMD. Once approved by the public
and city council, the annual rates and charges may not be altered without another public
vote and city council approval with the exception of the CPI increase described above.
5. North Lake Management District Steering Conunittee
The volunteer North Lake Management District Steering Committee is proposed to
represent the interests of LMD property owners in the various neighborhoods around the
lake. City staff will work with the Steering Committee to develop the annual work plan.
The annual LMD work plan and budget will be forwarded by the Steering Conunittee for
implementation by the City's surface water utility. The Steering Committee will track
and review activities and expenditures by the City as well as outside contractors. City
staff will provide Steering Conunittee support including quarterly financial reports.
8
North Lake LMD Petition
Page 3 of 4
Signature of property owner
Full address
Parcel number (if known)
1.-
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23.
24.
9
North Lake LMD Petition
Page 4 of 4
North lake lMD Petition Signing Summary, February 24, 2009
Name of Property Owner Address Parcel Number Lot (SO FT) Lot
(acreage)
1 Timothy Cook 33041 38lh Ave. S 6143600150 23.280 0.53441568
2 Bruce Findt 32857 38th Ave S. 6143600075 20,160 046279296
3 Roger Hazzard 3610 S. 334th St. 6143600230 62,726 1 43993806
4 Don Vandenheuvel 3718 S. 334th St. 6143600190 95,832 2.19991939
5 Ross Bentson 33009 38th Ave. S. 6143600100 21,520 049401312
6 Lori Sechrist 32817 38lh Ave. S. 614360 0020 19,600 04499376
7 Terrance Thomas 33467 33rd PI. S. 6143600375 9,551 0.21925276
8 Wendy Honey 3800 S. 328th St. 152104 9123 62,291 1 4299522
9 Larry Flesher 33223 38th Ave. S. 6143600180 84,070 1.92991092
10 Julie Cleary 3312 S. 334th Sf. 614360 0255 46,1 73 105994739
11 Julie Cleary 3312 S. 3341h St. 6143600266 11,700 0.2685852
12 Chris Johnson 33403 33rd PI. S. 614360 0280 25,200 0.5784912
13 Debra Hansen 32805 381h Ave. S. 614360 0005 26,350 0.6048906
14 Jerry Heinz (for Weyerhaeuser) PO Box 9777 4420600010 10,557 024234649
Jerry Heinz (for Weyerhaeuser) PO Box 9777 7261200035 17,610 0.40425516
Jerry Heinz (for Weyerhaeuser) PO Box 9777 1521049178 1,591,246 36.5286432
Jerry Heinz (for Weyerhaeuser) PO Box 9777 1621049013 2,353,547 54.0280249
Jerry Heinz (for Weyerhaeuser) PO Box 9777 1621049036 20,165 046290774
Jerry Heinz (for Weyerhaeuser) PO Box 9777 442060 0025 15,557 0.35712649
Jerry Heinz (for Weyerhaeuser) PO Box 9777 442060 0030 29,900 0.6863844
Jerry Heinz (for Weyerhaeuser) PO Box 9777 442060 0040 17,000 0.390252 .
Jerry Heinz (for Weyerhaeuser) PO Box 9777 442060 0045 19,500 0.447642
Jerry Heinz (for Weyerhaeuser) PO Box 9777 442060 0050 13,700 0.3144972
---.,----
Jerry Heinz (for Weyerhaeuser) PO Box 9777 442060 0055 10,200 0.2341512
Jerry Heinz (for Weyerhaeuser) PO Box 9777 4420600060 9,300 0.2134908
Jerry Heinz (for Weyerhaeuser) PO Box 9777 442060 0065 7,600 0.1744656
Jerry Heinz (for Weyerhaeuser) PO Box 9777 4420600070 5,900 0.1354404
Jerry Heinz (for Weyerhaeuser) PO Box 9777 442060 0075 9,300 0.2134908
Jerry Heinz (for Weyerhaeuser) PO Box 9777 797820 0420 825,036 18.9395264
Jerry Heinz (for Weyerhaeuser) PO Box 9777 7978200470 23,844 0.54736286
Jerry Heinz (for Weyerhaeuser) PO Box 9777 797820 0480 25,370 0.58239372
Jerry Heinz (for Weyerhaeuser) PO Box 9777 797820 0515 38,591 0.885895
Jerry Heinz (for Weyerhaeuser) PO Box 9777 797820 0520 34,782 o 79845559
Jerry Heinz (for Weyerhaeuser) PO Box 9777 797820 0565 78,375 1.7991765
15 Charles Gibson 33461 33rd PI. S. 6143600380 22,645 0.51983862
16 Norman Kutscha 33021 38th Ave. S. 6143600120 22,640 0.51972384
17 Barry James 33449 33rd PI. S. 614360 0355 16,680 0.38290608
Total acreage signing: 131.5
Total acreage in LMD: 161,8
Percent acreage signing petition: 81%
10
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, to form North Lake Management District number 2,
declaring its intention to so, and setting a public hearing on the
formation of the proposed district.
WHEREAS, the City completed the attached 2004 North Lake Integrated Aquatic Vegetation
Management Plan (IA VMP) and subsequent Annual Reports (2005-2008) (together the "Plan")
(Exhibit A) which includes the basis for the annual LMD work plan and LMD management goals.;
and
WHEREAS, the Plan was initiated because of citizen interest in the long term protection of
North Lake; and
WHEREAS, North Lake contains significant natural resources including wetlands, and
supports many beneficial public purposes including recreation, water quality, stormwater protection,
aesthetics, and property value support; and
WHEREAS, pursuant to chapter 35.21 RCW and chapter 36.61 RCWa lake management
district may be formed to provide funding to support the maintenance and improvement oflakes; and
WHEREAS, the North Lake community has demonstrated support for the NLMD through
submittal of a petition calling for the formation of the of the NLMD (Exhibit B) pursuant to the
requirements of chapter 36.61 RCW; and
WHEREAS, the City of Federal Way is committed to a good faith effort to continuing these
activities through a North Lake Management District (NLMD); and
WHEREAS, the hearing notice requirements of chapter 35.61 RCW provide an opportunity
to evaluate property owner interests in the NLMD activities.
RES #
, Page 1
11
. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Intention to form the North Lake Management District. The City of Federal Way
City Council declares, by passing this resolution, its intention to conduct the activities required by
RCW 36.61 for the establishment of Lake Management District Number 2 (North Lake) (The
"NLMD" or the "District"). The nature of the proposed activity to be undertaken by the District is the
continued implementation of the North Lake Integrated Aquatic Vegetation Management Plan
(IA VMP). The estimated maximum amount of special assessments that is proposed for the LMD in
2010 is $12,536.20, which will be collected annually to finance the District activities, with the total
amount to be collected during the life ofthe District being $157,678.98, which includes an automatic
inflation increase based upon an annual increase for inflation not to exceed five percent in any given
year. The proposed duration ofthe District is ten years from the date such District is actually formed
by ordinance. The proposed boundaries of the District encompass all properties adjacent to North
Lake with lake front footage or with deeded lake access. The proposed rate structure is based on
equal charges for similar parcels. Undeveloped parcels with lake frontage will be charged $.70 per
lake front foot per year. Single family developed parcels will be charged $100 per year. Single family
developed parcels with deeded access will be charged $75 per year. Undeveloped parcels with
deeded access will be charged $15. Commercial property will be charged $.80 per lake front foot per
year. The Department ofFish and Wildlife parcel with a public boat launch will be charged $4,000
per year.
Section 2. Public Hearing. A public hearing conducted by the City of Federal Way City
RES #
, Page 2
12
Council shall be held on the formation of the proposed District: DATE: June 2nd, 2009
TIME: 7:00 pm or shortly thereafter
PLACE: City of Federal Way City Hall 33325 8th Ave South Federal Way, W A
Section 3. Establishment of Advisory Committee. If North Lake Management District
Number 2 is formed, the City of Federal Way City Council will establish a non-paid Advisory Board
of lake front property owners representative of the diversity among property owners around North
Lake to oversee the implementation ofthe Lake Management District program and to assist the City
of Federal Way in establishing annual budgets and work plans for the use of Lake Management
District revenues and expenditures. The Advisory Board will meet regularly as determined by the
Board, propose annual budgets for Lake Management District expenditures to the City of Federal
Way, educate its neighbors on Lake Management District issues, and submit annual reports of Lake
Management District activities to the City of Federal Way.
Section 4. Public Notice. The City of Federal Way Clerk is hereby directed to publish and
mail notices as required by RCW 36.61.
Section 5. Severability. If any section, sentence, clause or phrase ofthis resolution should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 6. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
RES #
, Page 3
13
Section 7. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section . Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this
day of
,2009.
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
RES #
, Page 4
14
COUNCIL MEETING DATE: April 21, 2001
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Public Works Surface Water Heavy Equipment Trailer Replacement - Authorization to Bid
POLICY QUESTION: Should Council give authorization for SWM staff to put out to bid for a Heavy Equipment
Trailer replacement?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: April 6, 2009
CATEGORY:
[8J Consent
D City Council Business
D Ordinance
D Resolution
D
D
Public Hearing
Otber
,
STAFF REpORT By: Will Annleton, P.E., Surface Water ManalTer < DEPT: Public Works
_ _1::r_____ ________Q.:______.._________.____..____________
Attacbments: Land Use and Transportation Committee memorandum dated April 6, 2009.
Options Considered:
L Authorize SWM staff to bid the Heavy Equipment Trailer, returning with a request for permission to
award the bid within the available budget to the lowest responsive, responsible bidder.
2. Do not authorize SWM staff to bid the Heavy Equipment Trailer.
STAFF RECOMMENDATION: Staff recommends option I.
CITY MANAGER APPROVAL: e/f/W{
Committee Council
DIRECTOR APPROVAL: ~itt~
Council
COMMITTEE RECOMMENDATION: Forward staff recommendation to the April 21, 2009 City Council Consent
Agenda for approval.
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move to authorize SWM staff to bid the Public Works Surface Water Heavy
Equipment Trailer Replacement and returning with a request for permission to award the bid within the
available budget to the lowest responsive, responsible bidder. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02106/2006
COUNCIL BILL #
1ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
15
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
April 6, 2009
Land Use and Transportation Committee
Cary M. Roe, P. E., Assistant City Manager, Chief Operations Officer, Emergency Manager f:?11'\..
Will Appleton, P.E., Surface Water Manager(~/
Public Works Surface Water Maintenance H~ Equipment Trailer Replacement-
Authorization to Bid
BACKGROUND:
Public Works Surface Water Maintenance Division purchased a 12 ton equipment trailer in 1994 and
gave it a replacement life of 12 years. This trailer can carry 17,000 Ibs. In 2003 a John Deere Backhoe
was purchased for SWM that weighed 16,800. This left only 200 lb. payload that the trailer could carry
when the backhoe was loaded on the trailer. Items such as road plates, extra buckets and drain pipe
must be brought out on a separate truck. The ramps on this old trailer had to be lengthened so the new
John Deere backhoe could be loaded without dragging the digging boom. The extra weight from
lengthening the loading ramps has been hard on the driver's backs lifting them into place for transport.
The 17,000 lb. payload is not enough to transfer the newer equipment that the crew rents during the
summer and equipment we want to purchase in the future.
The SWM staff wishes to replace the old Butler trailer with a new heavy equipment trailer that can carry
40,000 lbs. and uses a tilt deck instead of ramps to load equipment. This new payload capacity will
allow the SWM crew to leave the road plates loaded on the new trailer at all times and to carry extra
equipment and supplies when the backhoe is loaded. The tilt deck will allow the SWM crew to load all
types of equipment with no restrictions and load it safely, without the strain of lifting heavy loading
ramps.
Available Fundine::
The current reserve balance for the SWM Heavy Equipment Trailer is $18,679.00. During review of the
2009-2010 budget the Council approved $23,000.00 for the replacement of the equipment trailer. This
amount includes the $18,679.00 plus an estimated trade in or auction value of $4,321.00 for the old
Butler heavy equipment trailer currently used by the SWM department.
k:\lutc\2008\04-06-2009 SWM Tilt Trailer - Authorization to Bid.doc
16
COUNCIL MEETING DATE: April 21, 2009
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 20th Place SW Emergency Slide Repair
POLICY QUESTION: Should City Council authorize staff to submit grant applications to FEMA for project
reimbursement?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: April 6, 2009
CATEGORY:
[gJ Consent
o City Council Business
STAFF REpORT By: Brian Ro
D Ordinance
D Resolution
D
o
Public Hearing
Other
, .E., Street Systems Project Engineer
DEPT: Public Works
Attachments: Memorandum to the Land Use Transportation Committee dated April 6, 2009.
Options Considered:
1. Authorize staff to submit a public assistance grant funding application under disaster declaration 1817-
DR- W A for this project; and approve the transfer of $100,000 from unappropriated transportation capital
funds to the project.
2. Do not submit any public assistance grant funding application under disaster declaration 1817-DR-W A
for this project, and provide direction to staff.
STAFF RECOMMENDATION: Staff recommends forwarding Option I to the April 21, 2009 Council Consent
A enda for a roval.
CITY MANAGER APPRO V AL: ~
~om:nitteL
DIRECTOR APPROVAL:
Council
ommlttee
Council
COMMITTEE RECOMMENDATION: Committee recommends forwarding Option I to the April 21, 2009 Council
Consent Agenda for approvaL
Linda Kachmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move approval to authorize staff to submit a public assistance grant funding
application under disaster declaration 1817-DR-WAfor the 2(jh Place SW Emergency Slide Repair Project;
and approve the transfer of $100,000 from unappropriated transportation capital funds to the project. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/0612006
K:\counciI\agenda bills\2009\Grant Funding for 20th PI SW Emergency Slide Repair.doc
COUNCIL BILL #
I ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
17
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
April 6, 2009
TO:
Land Use and Transportation Committee
VIA:
Cary M. Roe, P.E., Assistant City Manager, Chief Operating Officer, Emergencye.AW\
Manage~/1.
Brian ~~, P.E., Street Systems Project Engineer
2(/h Place SW Emergency Slide Repair
FROM:
SURJECT:
BACKGROUND
On January 6, the embankment beneath the 30000 block of 20th Place SW slid. City street maintenance
crews stabilized the slide per the recommendation of a geotechnical engineer and closed the street to
traffic. Today a single lane is available for local and emergency vehicle traffic only. It will be necessary
to construct a retaining wall to stabilize the slide and allow permanent reconstruction of the roadbed.
On January 30, 2009 the President declared the severe winter storms of January 6 through 16, 2009 a
disaster for several western Washington counties, including King County. Declaration 1817-DR-WA
enables Federal Way to apply for Public Assistance for disaster-related repairs to its infrastructure.
Public Assistance is a matching program. 75% of eligible project costs are reimbursable. This includes
costs related to design, construction, construction management and project administration. Funds are
accessed by a grant application to the Federal Emergency Management Agency (FEMA}
Project Phase
Design
Construction
Estimated
Project Cost
$52,039
$318,750
Total $370.789
Possible
FEMA Grant
$39,029
$239,063
$278.092
Req uired
City Match*
$13,010
$79,687
$92.697
* The required City match funds will be transferred from the unappropriated transportation capital fund.
K:\LUTC\2009\04-06-09 Public Assistance Grant Application for 20th PI ~ Emergency Slide Repair.doc