Council MIN 06-02-2009 Special/Regular
A Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING
Council Chambers - City Hall
JUNE 2, 2009
www.cityoffederalway.com
1. CALL MEETING TO ORDER
Mayor Dovey called the meeting to order at 5:29 p.m.
Councilmembers present: Mayor Jack Dovey, Deputy Mayor Eric Faison, Councilmembers
Jim Ferrell, Linda Kochmar, Mike Park, Jeanne Burbidge and Dini Duclos.
Staff present: Interim City Manager Brian Wilson, City Attorney Pat Richardson and City
Clerk Carol McNeilly.
2. EXECUTIVE SESSION
Mayor Dovey announced the Council would be adjourning to Executive Session to
evaluate the qualifications of applicants for public employment pursuant to RCW
42.30.110(1 )(g), for approximately 60 minutes. At 6:30 p.m. Mayor Dovey stated the
Council would continue in Executive Session for an additional 15 minutes. The Council
adjourned from Executive Session at 6:41 p.m.
3. ADJOURN
Mayor Dovey adjourned the meeting at 6:42 p.m.
Attest:
Approved by Council: June 16, 2009
City Council Minutes
June 2, 2009 Special Meeting
Page 1 of 1
A Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers - City Hall
JUNE 2, 2009
www.cityoffederalway.com
1. CALL MEETING TO ORDER
Mayor Dovey called the meeting to order at 7:00 p.m.
Councilmembers present: Mayor Jack Dovey, Deputy Mayor Eric Faison, Councilmembers
Jim Ferrell, Linda Kochmar, Mike Park, Jeanne Burbidge and Dini Duclos.
Staff present: Interim City Manager Brian Wilson, City Attorney Pat Richardson and City
Clerk Carol McNeilly.
2. PLEDGE OF ALLEGIANCE
Councilmember Kochmar led the pledge of allegiance.
3. PRESENTATIONS
a. OutQoinQ Commissioner - Arts Commission
Council member Burbidge presented Maggie Ellis a certificate of appreciation for serving
on the Arts Commission.
b. Certificate of Appointment - Arts Commission
Councilmember Burbidge presented Lorie Woods a certificate of appointment.
c. City Manaqer Emerqinq Issues / Introduction of New Emplovees
Interim City Manager Wilson stated there were not emerging issues or introductions.
4. CITIZEN COMMENT
Susan Honda is Chair of the Arts Commission. She spoke on behalf of the Commission
and encouraged the Council to keep the Parks Recreation & Cultural Services
Superintendent position.
Diana Noble-Gulliford stated her concerns with the Council re-allocating Utility Tax
revenues to the General Fund.
Donald Barovic complimented the City Managers Office for responding to his concerns in
a timely manner and providing information he requested.
City Council Minutes June 2, 2009 Page 1 of 5
Regular Meeting
Maureen Hathaway serves on the Arts Commission. She encouraged the Council to keep
the Parks Recreation & Cultural Services Superintendent position.
Betty Taylor thanked the Council and City for having an open door policy and meeting with
her to address her concerns.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of three
members and brought before full Council for approval; all a Councilmember for separate discussion
and subsequent motion
a. Minutes: May 19, 2009 Special & Regular Meeting APPROVED
b. Vouchers FEDRAC 5-26-09 APPROVED
c. Monthly Financial Report FEDRAC 5-26-09 APPROVED
d. ORDINANCE: Amending Red Light Photo Enforcement Penalty First Reading 5-19-09
APPROVED Ordinance 09-613
e. ORDINANCE: 2008 Comprehensive Plan Amendments First Reading 5-19-09
APPROVED Ordinance 09-614
f. ORDINANCE: Tacoma Department of Public Utilities, Water Division 1-year Franchise
Extension First Reading 5-19-09 APPROVED Ordinance 09-615
g. Community Center Building Generator Electrical Installation -Final Project Acceptance
and Retainage Release LUTC 5-18-09 APPROVED
h. Acceptance of Grant Funding for Transportation Improvement Projects LUTC 5-18-09
APPROVED
i. Bid Award: Easter Lake Flood Control Improvements and West Branch Joes Creek
Culvert Replacement Projects LUTe 5-18-09 APPROVED
j. Use Automation Fees to Upgrade Permit, Application, and Business License Tracking
System FEDRAC 5-26-09 APPROVED
k. Bid Award: Purchase and Installation of the Automatic License Plate Recognition
System (ALPR) FEDRAC 5-26-09 APPROVED
MOTION: Deputy Mayor Faison moved approval of the Consent Agenda.
Councilmember Kochmer second.
VOTE: Motion carried 7-0.
6. PUBLIC HEARING
North Lake ManaQement District
Surface Water Manager Will Appleton stated the purpose of the Management District is to
manage vegetation, educate the public and monitor water quality. The duration of the
district is ten-years. Maintenance for North Lake has been funded via grants; however,
with the formation of the Management District, assessments on lake front properties will
ensure funding for future maintenance. The estimated cost to maintain the lake is
$12,240.00 annually. Mr. Appleton reviewed the timeline if the city moves forward with the
creation of the district.
Citizen Comment:
Charles Gibson spoke in support of creating the North Lake Management District.
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Regular Meeting
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MOTION: Councilmember Kochmar moved to close the public hearing to accept
public comment regarding the formation of North lake Management District Number
Two, direct staff to prepare a resolution calling for the vote on the formation of said
Lake Management District for Council's consideration at the June 16, 2009 City
Council meeting. Councilmember Burbidge second
VOTE: Motion carried 7-0
Mayor Dovey closed the Public Hearing.
7. COUNCIL BUSINESS
a. CDBG-R (Recovery Act) Allocations
CDBG Coordinator Kelli O'Donnell reported the City is designated to receive $194,128.00
in Community Development Block Grant funding. The grant requires the City to submit an
application by June 5, 2009. The funds will be spent on street light improvements in
various parts of the City. The energy efficient LED lights will improve neighborhood safety
and the construction projects will create jobs in the City.
MOTION: Council member Burbidge moved to allocate the 2009 Community
Development Block Grant Recover Act Funds as presented, designating $174,715.
00 to the street lighting project in the vicinity of 17th Avenue S/20th Way S/20th
Avenue S between S324th Street to S 330th Street, and $19,413.00 to planning and
administration of the CDBG-R funds to be shared equally between the City and King
County. Expedite the public participation process in order to meet the June 5, 2009
deadline. It is further moved that the Interim City Manger, or his designee, be
authorized to enter into the required agreements to carry out Federal Way's 2009
CDBG-R program.
Councilmember Duclos second.
VOTE: Motion carried 7-0.
b. EnerQY Efficiency and Conservation StrateQY
ICMA Intern Scott Pingel stated the City is applying for an EECB Grant. If approved, the
City could receive up to $777,700.00 The application process requires the city to provide a
summary of potential projects that would be funded with the grant. Mr. Pingel reviewed the
proposed projects and stated that grant funds must be used within three-years.
MOTION: Council member Ferrell moved to direct staff to move forward with the
grant application. Councilmember Park second.
VOTE: Motion carried 7-0.
8. INTRODUCTION OF ORDINANCES
a. LonQ RanQe and BudQet Adiustment
An ordinance of the City of Federal Way, Washington, relating to Budgets and Finanee,
Revising the Adopted 2009-10 Biennial Budget.
Assistant City Manager Enge provided a summary of the budget amendments to the
2009-10 Budget. Recommendations include;
City Council Minutes June 2, 2009
Regular Meeting
Page 3 of5
. Layoffs off 11.88 FTE's (5.38 vacant, 6.5 filled)
. Hiring freeze of 4.0 FTE's
. Suspension of Cost of Living Adjustment for staff in 2010
. 2% wage and/or
. Capping the Annual Overlay Program funding at $1.4 million dollars.
. Deferring several Capital projects
City Clerk Carol McNeilly read the ordinance title into the record.
MOTION: Park moved to forward the Ordinance to second reading on June 16,
2009. Councilmember Duclos second.
VOTE: Motion carried 7-0
The Council discussed future funding options for the Communications and
Governmental Affairs Manager position, as this amendment funds the position on a
one time basis.
9. COUNCIL REPORTS
Councilmember Ferrell had no report.
Councilmember Kochmar reported on an upcoming Suburban Cities Association meeting
she will be attending.
Councilmember Duclos reported on an upcoming fund raiser sponsored by the Multi-
Service Center.
Councilmember Burbidge reported on upcoming community events and stated the next
PRHSPSC is June 9, 2009.
Councilmember Park reported on a meeting he attended where to discussion focused on
King County providing Mental Health Court Services.
Deputy Mayor Faison had no report.
Mayor Dovey reported the Puget Sound Regional Council Transportation 2040 report was
available for review. The Council will discuss Court Administration at a study session on
June 16, 2009.
10. CITY MANAGER REPORT
Interim City Manger Wilson announced the Council would be adjourning into Executive
Session for approximately 15 minutes to discuss the qualifications of applicants for public
employment pursuant to RCW 42.30.110(1 )(g).
11. EXECUTIVE SESSION
Eyaluation of qualifications of applicants for public employment RCW 42.30.110(1 )(9).
The Council. adjourned into Executive Session at 8:38 p.m. The Council adjourned from
Executive Session at 8:48 p.m.
City Council Minutes June 2, 2009 Page 4 of 5
Regular Meeting
12. ADJOURNMENT
With no additional business before the Council, Mayor Dovey adjourned the meeting
at 8:48 p.m.
Attest:
Approved by Council: June 16,2009
City Council Minutes June 2, 2009
Regular Meeting
Page 5 of5