LUTC PKT 07-06-2009
City of Federal Way
City Council
Land Use/Transportation Committee
July 6, 2009
5:30 p.m.
City Hall
Council Chambers
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMITTEE BUSINESS
Topic
A.
B.
Titlel Description
Approval of Minutes: June 15, 2009
Sherwood Forest School Zone Flasher
Grant Acceptance
BPA Trail at SW 356th Street Project
Acceptance
Presenter
LeMaster
Perez
Page
2
Action
or Info
Action
Action
c.
Perez
Action
Council
Date
NjA
7/21/2009
Consent
7/21/2009
Consent
Time
5 min.
5 min.
5 min.
4. OTHER
5. FUTURE MEETINGS; AGENDA ITEMS: Monday, July 20, 2009.
6. ADJOURN
Committee Members
Unda Kachmar, Chair
Jim Ferrell
Dini Duclos
City Staff
Cary M. Roe, P.E, Assistant City Manager/Emergency Manager
Darlene LeMaster, Administrative Assistant II
253-835-2701
G:ILUTCILUTC Agendas and Summaries 200917-06-09 LUTC Agenda.doc
City of Federal Way
City Council
Land Use/Transportation Committee
June 15,2009
5:30 PM
City Hall
City Council Chambers
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Kochmar and Committee Members Ferrell and Duclos
Staff Members in Attendance: Public Works Director Marwan Salloum, Assistant City Attorney Peter Beckwith,
Surface Water Manager Will Appleton, ESA & NPDES Coordinator Don Robinett, Senior Engineering Plans
Reviewer Ann Dower, Senior Planner Margaret Clark, Street Systems Project Engineer Brian Roberts, City Traffic
Engineer Rick Perez, and Administrative Assistant II Darlene LeMaster
1. CALL TO ORDER
Committee Chair Kochmar called the meeting to order at 5:30 PM.
2. PUBLIC COMMENT
There was no public comment.
3. BUSINESS ITEMS
A. Approval ofthe June 1,2009, LUTC Minutes
Forward
to
Council
N/A
Topic Title/Description
Committee approved June 1, 2009 LUTC minutes as presented.
Moved: Duclos Seconded: Ferrell Passed:
Unanimously, 3-0
B.
Pacific Highway South HOV Lanes Phase IV Condemnation Ordinance
6/]6/2009
Ordinance
There was no public comment. Brian Roberts presented information on this item.
Committee Member Duclos had concern over approving a blanket approval to move
forward to condemnation. Committee Member Ferrell was concerned with if the approval
to move forward with condemnation would prejudice any settlement negotiations. Mr.
Salloum offered to have staff present Council with a list of parcels for which no agreement
has been made. Discussion would take place during a future executive session regarding
only those parcels where all attempts to reach an agreement has been exhausted. Mr.
Roberts explained that if the project is to keep to its timeline of getting possession and use
of parcels needed for this project; staff and outside council must file the condemnation by
July 22, 2009. At present, there are five parcels where attempts to negotiate for possession
and lIse between the parcel owners and the City are not able to proceed any further. Mr.
Salloum noted that this topic had been discussed in the past, prompting an ordinance for
condemnation.
Committee forwarded Option #1 as presented provided that prior to any parcel
moving forward to condemnation, staff will brief the full Council in Executive
Session on the number of parcels moving forward to condemmltion and the specifics
involved with each parcel.
Moved: Duclos Seconded: Ferrell Passed:
Unanimously, 3-0
7107/2009
G \LUTc\LUTC Agendas and Summaries. 2009\06-1S.09-Minuresdoc
Land Usen-ransportation Committee
Page 2
c.
2010-2015 Transportation Improvement Project (TIP)
There was no public comment. Rick Perez presented information on this item. Chair
Kochmar inquired about what the status was with the reminder of the City Center Access
Project (CCAP) and will anything be happening with S 31 ih Street. Mr. Perez commented
that with the close of the CCAP, staff will be bringing forth any possible future plans,
projects and Comprehensive Plan Amendments to the LUTC and Council within the next
year. Committee Member Duclos asked that for future projects, staff involves the public
prior to involving any other agencies.
Committee forwarded Option #1 as presented.
Moved: Duclos Seconded: Ferrell
Unanimously, 3-0
Passed:
D.
NPDES Code Amendments and Manual Adoption
There was no public comment. Will Appleton presented information on this item. Mr.
Appleton also added the following handouts into record:
May 20, 2009 Planning Commission Meeting Minutes
Staff Report to the Planning Commission for the May 20,2009 Public Hearing
(including Exhibit A, "NPDES Code Amendments")
Planning Commission comments, past public comment and staff evaluations of the topic
were addressed in the presentation. Committee Member Ferrell asked how staff becomes
aware of illicit discharges into the storm water system. Mr. Appleton explained that most
incidents are either reported by a third party or are observed by staff when they are out in
the field. Committee Member Duclos asked if single family car washes were allowable.
Mr. Appleton answered that single family car washes, taking place on an impervious
surface (ie. concrete driveway or street) where car wash runoff enters the storm system are
not allowed under the NPDES permit or our existing regulations. Soapy water from
washing your car is considered an illicit discharge and is considered a code violation. To
date, staff has had great success in curbing residential car washes by making citizens aware
of water quality through public education and outreach. It has rarely become necessary to
have any illicit discharge taken to a code violation level, although that is an option when
corrections are not made in a timely manner. Chair Kochmar asked if there are plans to
treat storm water in the future. Mr. Appleton commented that treating storm water is very
cost prohibitive. Staffs approach has been to treat the issue at the source. Committee
Member Duclos expressed concern for residents that may not be able to wash their cars if
they can't wash their cars in their driveways. Mr. Robinett explained that there a few
options to car washing that are very affordable (ie. wash car on lawn or gravel, or at a coin
operated car wash). Mr. Appleton went through the lists of Prohibited (I 6.50.020) and
Allowable (16.50.030) Discharges being amended in the Revised City Code. Mr. Appleton
also further explained that staff has offered to meet further with other groups, ie. Master
Builders in attempt to give complete information and answer as many questions as possible
as to how these code amendments will affect future development/redevelopment in Federal
Way.
Committee forwarded Ordinance to first reading at the July 7,2009 with no
recommendation.
Moved: Ferrell Seconded: Duclos Passed:
Unanimously, 3-0
4. OTHER
G\l.VTC.l.UTC Agendas and Summaries 2009\06--J5-09-\1inuresdoc
June 15.2009
7/07/2009
Public
Hearing
7/07/2009
Ordinance
Land UsefTransportation Committee
Page 3
June 15, 2009
5. FUTURE MEETING
The next regular LUTC meeting will be Monday, July 6, 2009, at 5:30 PM in City Council Chambers.
6. ADJOURN
The meeting adjourned at 5:55 PM.
Attest:
Darlene LeMaster, Administrative Assistant II
COMMITTEE APPROVAL:
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
G\LUTC\LlJTC Agendas and Summaries 2009\06. J5-09-Minulesdoc
COUNCIL MEETING DATE: July 21, 2009
ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: School Zone Flashing Beacon Grant Acceptance
POLICY QUESTION: Should the City accept a grant of$7500 from the Washington State Traffic Safety
Commission to install additional school zone flashing beacons at Sherwood Forest Elementary School?
COMMITTEE: Land Use and Transportation
MEETING DATE: July 6,2009
CA TEGORY:
[gJ Consent
o
o Ordinance
City Council Business 0 Resolution
~
STAFF REPORT By: gi(;~p~~~;?;'f>'I:.,<::ityI~(lffi(;g!lgil1~~E_~
o Public Hearing
[gJ Other
DEPT: Public Works
Attachments: Memorandum to Land Use and Transportation Committee dated July 6, 2009.
Options Considered:
I. Approve acceptance of the grant.
2. Reject the grant.
STAFF RECOMMENDATION: Staff recommends Option 1 be forwarded to the July 21,2009 City Council
Consent Agenda for approval.
DIRECTOR ApPROVAL:
Cotine; I
CITY MANAGER ApPROVAL:
Comminee
Council
COMMITTEE RECOMMENDATION: Forward staff recommendation for Option 1 to the July 21,2009 City Council
Consent Agenda for approval.
Linda Kachmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move to approve acceptance of the Washington State Traffic Safety
Commission grant of$7500 to install school zonejlashing beacons at Sherwood Forest Elementary School. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
o APPROVED
o DENIED
o T ABLEDIDEFERREDINO ACTION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02/06/2006
COUNCIL BILL #
I ST reading
Enactment reading
ORDINANCE #
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
July 6,2009
Land Use and Transportation Committee
Brian Wilson, Interim City Manager
A/r7
Rick Perez, P.E., City Traffic Engineer ~n
ol/
School Zone Flashing Beacon Grant Acceptance
BACKGROUND:
The Washington State Traffic Safety Commission concluded from its own studies that driver compliance
with the 20 mile per hour school speed limit and collision history were improved when drivers were given
clear direction over when the school speed limit was in effect, and the best way to accomplish this was
through the use of flashing beacons ("Speed Limit 20 When Flashing") rather than the subjective "Speed
Limit 20 When Children Are Present". To help road agencies adopt this change, the Commission created
a grant program that provides 50% match up to $7500 for each location that flashing beacons are installed
at elementary schools. The grant would also require that the City provide education materials and
targeted enforcement at the added locations.
Staff has coordinated with Police and the School District to determine which schools were the highest
priority and concluded that the extension of 12th Avenue SW would create the most need at Sherwood
Forest Elementary. The cost estimate for installation is $15,000. The adopted budget allocates J;20,Ov{,
for school safety improvements in the Neighborhood Traffic Safety Program.
The City's grant application to the Traffic Safety Commission was successful. Staff requests approval of
grant acceptance.
cc: Project File
Day File
COUNCIL MEETING DATE: July 21,2009
ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: BPA Trail at SW 356th Street Pedestrian Crossing Final Project Acceptance and Retainage Release
POLICY QUESTION: Should the Council accept the BPA Trail at SW 356th Street Pedestrian Crossing Contract
constructed by R.D.Jones' Stop Experts, Inc. as complete?
COMMITTEE: Land Use and Transportation Committee
MEETING DATE: July 06,2009
CATEGORY:
rgJ Consent
D City Council Business
D Ordinance
D Resolution
D Public Hearing
o Other
~!~_I<'~~l:'.g~!~y:~il::!c__I>~~~:t::'I>:g:,~ity_T~(lf!i(;_~_~gi~~~~_JL______..DEPT: Public Works
ATTACHMENTS: Memorandum to the Land Use and Transportation Committee dated July 06,2009.
OPTIONS CONSIDERED:
1. Authorize final acceptance of the BPA Trail at SW Street Pedestrian Crossing Contract constructed
by R.D.Jones' Stop Experts, Inc., in the amount of$26,060.00 as complete.
2. Do not authorize final acceptance of the BPA Trail at SW 356th Street Pedestrian Crossing Contract
constructed by R.D.Jones' Stop Experts, Inc. as complete and provide direction to staff.
STAFF RECOMMENDATION: Staff recommends Option I be forwarded to the July 21, 2009 City Council Consent
Agenda for approvaL
CITY MANAGER ApPROVAL: L1.[J,jlllJ t,/JoIM
Committee
DIRECTOR ApPROVAL"
Council
Council
COMMITTEE RECOMMENDATION: Forward the above staff recommendation to the July 21, 2009 City Council
Consent Agenda for approval.
Linda Kochmar, Chair
Jim Ferrell, Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION: "I move approval of final acceptance of the BP A Trail at SW 356th Street
Pedestrian Crossing Contract constructed by RD. Jones' Stop Experts, Inc., in the amount of $26,060.00 as
complete. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACfION:
o APPROVED
o DENIED
o TABLEDIDEFERREDINO ACfION
o MOVED TO SECOND READING (ordinances only)
REVISED - 02106/2006
COUNCIL BILL It
I ST reading
Enactment reading
ORDINANCE It
RESOLUTION #
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
July 06. 2009
Land Use and Transportation Committee
Brian Wilson, Interim City Manager
Rick Perez, P.E., City Traffic Engineer A1!?
BPA Trail at SW 356lh Street Pedestrian Crossing - Project acceptance and Retainage Release
BACKGROUND:
Prior to release of retainage on a Public Works construction project, the City Council must accept the work as
complete to meet State Department of Revenue and State Department of Labor and Industries requirements. The
above-referenced contract with R.D. Jones' Stop Experts, Inc. is complete. The final construction contract
amount is $26,060.00. This is $2,345.40 below the $28,405.40 budget that was approved by City Council on
January 20,2009.
cc: Project File
K:\lUTC\2009\07-06-09 BPA Trail at SW356th Street Pedestrian Crossing - Project Acceptance.doc