FEDRAC MIN 08-25-2009Fecleral Way
City Council
nal Affairs Committee
MEETING SUMMARY
Committee Members in Attendance: Committee Chair Park, Committee Members Duclos and Committee
Member Faison
Councilmembers in Attendance: Mayor povey, Councilmember Burbidge, Councilmember Kochmar and
Councilmember Ferrell (arrived at 6:00 pm).
Staff Members in AtFendance: Interim City Manager Brian Wilson, Financial Services Administrator Bryant Enge, City
Attomey Pat Richardson, Finance Director Tho Kraus, Public Works Deputy Director Marwan Salloum, Public Works
Parks Director Cary Roe, Recreation Supervisor poug Neison, Economic Development Director Patrick Doherty,
Communications Governmental Affairs Manager Linda Farmer, City Clerk Carol McNeilly and Deputy City Clerk
Krystal Roe.
1. CALL TO ORDER 530 p.m.
2. PUBLIC COMMENT Bob Hitchcock addressed the Committee seeking support for an international grand
championship sand sculpting event to be held in 2010 (possibly September). After discussing the merits of the event
and the potential for financial commitments from the City, the Committee directed Mr. Hitchcock to present his
request through a public process forum. The topic will be discussed at the September 8 Lodging Tax Advisory
Committee and the September 15, 2009 Council meeting. The Council asked that Mr. Hitchcock come prepared
with financial facts and figures and attendance projections.
3. COMMITTEE BUSINESS
Placement
Topic Title/Description Council Date
A. Approval of Mlnuter. July 28, 2009 Meeting N/A
Motion second and carried to approve the minutes as presented. Carried 2- 0(Faison
recused).
B. Legislative Briefing:
Ms. Farmer presented the monthly report from Strategies 360. She noted the City did not
receive federal funding this year, but our chances look good for fiscal year 201 1.
Ms. Farmer also discussed grant funding opportunities including a"TIGER" grant. She is
researching whether or not any of the City's transportation projects meet the readiness
rec{uirements of the grant. She noted the project must also be of regional or national
importance.
Ms. Tylynn Gordon from Strategies 360 will be visiting Federal Way on September 15 and
would like to make a presentation at the Council meeting. Ms. Farmer was directed to set
up appointments with Councilmembers who might wish visit with Ms. Gordon in the
afternoon of the 15r", prior to the Council meeting.
C. Grant Funding for Transportation Improvement Projects:
N/A
Consent
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Mr. Salloum presented his staff report. He stated one of the major goals of this grant
program is to reduce the number of cars on the highway. Projects will be competitively
scored with a maximum number of 100 points awarded. Mr. Salloum remarked the City's
348T" at First Avenue South project will likely score the maximum number of points for
readiness (40) and the maximum number of points for city matching funds �20); bringing the
total number of points to 60 The remainin� 40 points may be more difficult to earn but staff
FEDRAC Meeting Summary
Auaust 25, 2009, Paqe 2 of 3
will work hard to present the grant funding request competitively.
Mr. Salloum proposed transferring $2 million from the SR 99 HOV Lanes Phase III project
which is constructed but has not been accepted by Council as complete.
If the grant is awarded to Federal Way, Mr. Salloum will return to Council for approval to
utilize the Phase III funds.
Motion second and carried to authorize staff to submit a grant funding application under the
2009 Urban Vitality Grant Program for the South 348th at First Avenue Intersection Improvement
Project. Carried 2- 0(Faison recused).
D. Washington State Archives Records Grant:
Motion second and carried to authorize staff to apply for grant funding for preservation of
essential records through the Washington State Archives Local Records Grant Program.
Carried 3 0.
E. Healthcare Innovatfon Project: Status Update:
Mr. Doherfy updated the Committee on the first meeting of the Innovation Project Advisory
Committee. The group plans to meet at least every-other month, although will hold
additionaf ineetings as needed. The goal is to present their findings and recommendations
to Council at the end of six months. If the findings are favorable, they would recommend
moving to Phase II which will likely require a financial contribution from the City. However, it
appears likely at this early stage that sponsorships could be available from local businesses
which may completely offset the City's financial obligation.
Committee Member Duclos commented that the process was stimulating and
encouraging.
F. Monthly Financial Report:.
Ms. Kraus presented the staff report and. noted the following revenue funds are currently on
target and favorable: Property Tax, Court Reven�e, General Recreation Revenue, and CD
Permits Fees.
She remarked that although interest earnings are also slightly up, a portion of the earnings
will likely be needed to pay for the banking fees.
The Community Center's summer camp program has been very successful as has the adult
and senior programming.
The following revenue funds were reported as being down: Sales Tox, Criminai Justice Tax,
Gambling Tax, Public Works Permit Fees, Franchise Fees and Fuel Tax.
Ms. Kraus discussed the mid-biennium and budget adjustment possibilities.
Regarding the Community Center, Mr. Roe and Ms. Kraus would like to look at adjusting the
2010 budget based on past performance versus comparing it to the business plan. She
remarked the Community Center is expected to come in on budget at the end of the
year, assuming a straight line. A$300,000 transfer to capital is likely.
The Committee moved approval of the monthly financial report and forwarded to the
September 1, 2009 Consent agenda. Carried 3- 0
G. Vouchers:
Motion second and carried to approve the vouchers as presented and forward to the
September 1, 2009 Consent agenda. Carried 3- 0.
H. RFP for State Lobbyist:
Ms. Farmer presented the staff report and recommended going out to bid immediately so
that a contract can be in place with plenty of time to prepare the City's annual legislative
agenda. Her proposed timeline would ensure a contract signature date in mid October,
2009.
Consent
o9ioiro9
N/A
Consent
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Consent
o9ro� ro9
Consent
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Motion second and carried to approve the issuance of an RFP and forward to the
September 1, 2009 Consent agenda. Carried 3- 0.
FEDRAC Meeting Summary
August 25, 2009, Page 3 of 3
I. ORDINANCE: Amending the Existing Interlocal Agreement with SCORE and Approving a
New Interlocal Agreement with the Cities of Des Moines, Renton, Auburn, and SCORE:
Mr. Enge presented the staff report and reviewed the options the SCORE board discussed
in order to come to this recommendation.
The worse-case scenario should the City of Des Moines default on their obligation is an
annual impact of $60,000 to the City ot Federal Way. However, this cost could be offset by
renting the beds previously used by Des Moines inmates to other cities. Mr. Enge clarified
that Des Moines would have no claim on the facility should they default.
In order to meet the bonding deadline, the proposed ordinance m�st be introduced and
enacted at the September 1, 2009 City Council meeting.
Motion second and carried to authorize placing approval of the proposed ordinance on
the September 1, 2009 City Council agenda for first reading and enactment. Carried 3- 0.
J. Energy Efficiency Grant (EECGB) Project Financing
Mr. Enge presented the staff report and described the projects recommended by the
energy consultant. Staff does not recommend pursuing the second option because of the
financial obligation and lack of return. The first option and third options are being
recommended for Council approval.
The Commiftee verbally concurred their preference for the aitemative on Issue No. 1;
proposed energy conservation measures. This alternative would seek a loan of $323,000
from the state rather than utilizing a portion of the $770,000 awarded through the Energy
Efficiency Grant.
Mr. Enge will return to Committee with a status report on the Community Energy
Conservation Expo and to provide more details on financial costs and project partners as
the planning moves forward.
Motion second and carried to approve staff recommends one, two and three and forward
to the September 1, 2009 Consent Agenda. Carried 3- 0.
4. OTHER: None
5. FUTURE AGENDA ITEMS: None discussed.
6. NEXT MEETING: Tuesday, september 22, 2009
Meeting adjourned at 6:52 p.m.
Attest:
ir�t �G__
Intro/Enact
Ordinance
09/O1/09
Consent
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COMMITTEE APPRO AL:
G��%�' L�;��d�P,/'lf� .�G
Mi a Dini Duclos Eric Faison
Co tee Chair Committee Member Committee Member