PRHSPSC PKT 10-13-2009 (2)City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Tuesday, October 13, 2009 City Hall
5:30 p.m. Hylebos Conference Room
2.
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PENDING ITEMS
• Festivals
• NLC Providing Discount Pharmacy Services to Citizens
• Concept of Housing in South King County
• Maintaining the health of trees in the City — relating to invasive species; particularly English Ivy
NEXT MEETING — Tuesday November 10, 2009 5:30pm — Hylebos Conference Room
ADJOURNMENT
2009 Committee Members: Staff
Council Member Jeanne Burbidge, Chair Cary Roe, Director of Parks, Public Works & Emergency Mgmt.
Council Member Jim Ferrell Mary Jaenicke, Administrative Assistant II
Council Member Michael Park 253-835-6901
CALL TO ORDER
PUBLIC COMMENT — THREE (3) MINUTES
COMMISSION COMMENTS
APPROVAL OF SEPTEMBER 8, 2009 SUMMARY
COMMITTEE BUSINESS
Action
Topic
Title/Description
Presenter
Page
or Info
A.
Playground Replacement — Alderdale Park
Ikerd
7
Action
10/20/09 Council
B.
Playground Replacement — Steel Lake Annex, Sacajawea
Ikerd
11
Action
and Saghalie Parks
10/20/09 Council
C.
Purchase New Mower for West Hylebos Wetlands Park
Ikerd
17
Action
10/20/09 Council
D.
2nd Amendment for Landscaping Services at Dumas Bay
Ettinger
19
Action
Centre
10/20/09 Council
E.
Community Liaison Position
Hynden
21
Information
F.
Community in Schools and Human Services Division
Hynden
27
Information
Memorandum of Understanding
G.
Human Services Challenge Grant Award
Hynden
31
Information
H.
Animal Control Services
Stieben
49
Information
1.
Interlocal Cooperative Agreement between Auburn,
Neal
55
Action
Federal Way, Kent, Renton, Tukwila and The Port of
10/20/09 Council
Seattle, for the Valley Narcotics Enforcement Team
J.
Interlocal Agency Agreement with Seattle PD, WASPC
Neal
73
Action
(JAG) Grant, Gang Analyst
10/20/09 Council
K.
King County RSO Grant Funding Cost Reimbursement
Neal
81
Action
Agreement
10/20/09 Council
PENDING ITEMS
• Festivals
• NLC Providing Discount Pharmacy Services to Citizens
• Concept of Housing in South King County
• Maintaining the health of trees in the City — relating to invasive species; particularly English Ivy
NEXT MEETING — Tuesday November 10, 2009 5:30pm — Hylebos Conference Room
ADJOURNMENT
2009 Committee Members: Staff
Council Member Jeanne Burbidge, Chair Cary Roe, Director of Parks, Public Works & Emergency Mgmt.
Council Member Jim Ferrell Mary Jaenicke, Administrative Assistant II
Council Member Michael Park 253-835-6901
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, September 8, 2009
5:30 p.m.
SUMMARY
Committee Members in Attendance: Committee Chair Jeanne Burbidge and Committee members Mike Park and
Jim Ferrell
Council Members in Attendance: Linda Kochmar
Staff Members in Attendance: Interim City Manager, Brian Wilson, Amy Jo Pearsall, City Attorney, Interim Chief
Andy Hwang, Cary Roe, Public Works & Park Director, Human Services Manager Lynnette Hynden, CDBG
Coordinator Kolya McCleave, and Mary Jaenicke, Administrative Assistant II.
Guests: Fred Konkell, Chair Parks Commission, Grace Rawsthorne, Vice Chair Diversity Commission
Chair Burbidge called the meeting to order at 5:31p.m.
Public Comment: None
Commission Comments: None.
APPROVAL OF SUMMARY
Council member Ferrell moved to approve the August meeting summary. Council member Park seconded.
Motion passed.
BUSINESS ITEMS
Roof Replacement
Mr. Roe reported that a bid was sent out to replace three roofs. Two of the roofs are for the caretaker houses at the
West Hylebos Wetlands Park, and the third roof is the picnic shelter at Laurelwood Park. Bids were sent to ten
companies off of the small works roster. Those companies were allowed to provide bids on two options; Replace
with asphalt shingles or replace with a metal roof. Three companies responded. Staff compared the differences
between asphalt shingles and metal roofing. The decision was made to go with the metal roofing due to longer
durability, and less maintenance. A metal roof would also be more resistant to vandalism. The total cost for roofing
the three sites is $62,077.00.. This project will be funded out of the CIP account. Council member Park moved to
recommend that Council accept the bid from Chet's Roofing and authorize the Interim City Manager to
execute a contract for roof replacement in the amount of $62,077.00. Council member Ferrell seconded.
Motion passed.
800 MHz Project Update
Interim Chief Hwang stated that there has been an ongoing effort to enhance the MHz radio system. They have been
working with King County since 2007 to enhance the system. It was identified that there is low radio signal in
Federal Way. Earlier this year King County agreed that a new tower needed to be erected. It was a 6 million dollar
project. Since then, a radio maintenance program was started and the cost was split 50/50. All of the patrol and
portable radios were upgraded. During the upgrade, King County telecommunications sent a report stating that they
do not believe that a new tower is necessary, and that the low radio signal was due to a lack of maintenance on our
radios. The FWPD isnot in agreement with this and they are continuing to have discussions with King County
regarding the issue of the low radio signal.
Placement of "Safe City Federal Way" signs at desienated locations in the city
Interim Chief Hwang stated that the Police. Department is seeking approval to place the Safe City signs throughout
the City Of Federal Way. A total of 11 signs would go in the Safe City Zone and ten signs would be placed in
primary entrances into the City. Placing the signs will deter criminal activity, and the signs will inform the public
about the program. Volunteers are being trained to use the camera system. New poles will need to be installed for
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday September 8, 2009 Summary
Page 2
the signs. Three additional cameras will be installed at the Transit Center, and Sound Transit will pay for the costs
of the cameras. These will tie into the Safe City Cameras. Council Member Ferrell moved to accept the proposal
to place the "Safe City Federal Way" signs at the designated locations in the City. Council Member Park
Seconded. Motion passed.
Ms. Hynden introduced Kolya McCleave, the new CDBG Coordinator for the City of Federal Way
Martin Luther Kine Jr. Celebration - Update
Ms. Hynden stated that an article was placed in the Federal Way Mirror newspaper about a "call for action" to get a
Celebration Leader from the community. Approximately six to seven people contacted Ms. Hynden stating that they
were interested in participating in the event. No one has offered to be the Committee Chair, but Ms. Hynden feels
she can get a couple of people to co-chair. A meeting has been setup for Wednesday, September 9 at 6:00pn-L Each
City Commission has also been asked to provide two volunteers to participate on the committee.
Cancel the 2009 Valley Cities Counseling & Consultation Acquisition of a Communitv Facility Proiect and
Reallocate 2009 Capital Funds to the King County Housing Repair Program
Ms. Hynden reported that the City of Federal Way awarded 2009 CDBG funds to Valley Cities Counseling and
Consultation for the acquisition of a mental health clinic in Federal Way. Part of that agreement was that they would
leverage funds with the greater King County Consortium. Due to the downturn in the economy this did not occur,
and they could not raise the funds to match the dollars. They have returned the money back. There is $241,649 that
needs to be reprogrammed to another eligible CDBG capital project. These funds were combined with the 2010
capital funds. The Human Services Commission is recommending that those funds be allocated to the King County
Housing Repair Program. This program is designated to Federal Way residents, and the City of Federal Way utilizes
this program very well. Council member Park moved to allocate available 2009 CDBF capital funds to both
the 2009 and 2010 King County Housing Repair Program to serve eligible Federal Way residents. The King
County Housing Repair Program would provide low interest or forgivable loans for housing repair and
emergency grants for life threatening repair needs in owner occupied homes to qualified residents. Council
member Ferrell seconded. Motion passed.
2010 Community Development Block Grant CDBG Program
Ms. Hynden stated that this is an open and competitive process for agencies to apply for funding. The allocation of
2010 CDBG funds is based upon an estimate of Federal Way's 2010 CDBG funds. The exact grant amount will not
be known until the fall of 2009 and spring of 2010. Five applications were received. The following Capital projects
will receive 2010 CDBG funding: 1. Highline Community College - Small Business Development Center, 2.
Emergency Feeding Program — Facility Acquisition, 3. FUSION Transitional Housing — Facility Acquisition, and 4.
SKAC Industries Green Jobs — Capital Facility Improvement. The fifth application My Service Mind — meal site
kitchen renovation was not an eligible project per HUD. Ms. Hynden stated that Highline Community College —
Small Business Development Center was recently audited, and they may come back with findings, and that funding
may be returned. If any funds are returned, the Human Services Commission would like to work to develop an
eligible economic development project serving Federal way Residents. There is a contingency plan in place should
the amount of funding available increase or decrease. Council member Park asked if we should continue to
participate in the King County Consortium or manage our own CDBG program. Ms. Hynden answered that there is
interest in both ways, there is a value in both, and there are a lot of issues to look at. She plans on starting a detailed
analysis regarding this in the 6 months, and will come back to Committee. Council member Ferrell moved to
finalize the recommendation for the 2010 Community Development Block Grant (CDBG) Program, as
presented and the 2010 Planning and Administration Budget. It is further moved that the City Manage, or is
designee, be authorized to enter into the required agreements to carry out Federal Way's 2010 CDBG
program.
4
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday September 8, 2009 Summary
Page 3
Pending
Festivals — Interim City Manager Wilson has a meeting scheduled with Tom Pierson from the Federal Way
Chambers to discuss Festival Days.
H 1 N1 Flue Virus — this item was discussed at management team. Mr. Roe stated that there is a plan in place, and
this plan will be discussed at the next management team meeting. Interim City Manager Wilson would like some
time to prepare a presentation for Council, and would like to present it in October under emerging issues.
NEXT MEETING — October 13, 2009 5:30 p.m. in the Hylebos Conference Room
ADJOURNMENT - Meeting adjourned at 6:18 p.m
5
COUNCIL MEETING DATE: October 20, 2009 ITEM #:
......................_......
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PLAYGROUND REPLACEMENT — ALDERDALE PARK
POLICY QUESTION: Should an agreement to provide playground equipment be awarded to Northwest
Playground Equipment, Inc., to replace the playground system at Alderdale Park?
COMMITTEE: PRHSPS MEETING DATE: Oct. 13, 2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Stephen Ikerd, Parks & Facilities Manger DEPT: PROS
--- ---- - ....... P _ _... - .__ g _ ._.------- - - - —-----=- ----
Attachments: Memo, layout drawings.
Options: #1- Approve request to purchase the playground system with poured in place fall protection.
Total agreement amount; $97,312.00
#2 - Approve request to purchase the playground system without poured in place fall protection.
Total agreement amount; $46,200.00
#3 - Do not approve the purchase of the Playground system
STAFF RECOMMENDATION: Staff recommends Council approve option #1 and accept the quote from Northwest
Playground, Inc. and authorize the Interim City Manager to execute an agreement for the supply and installation
of playground equipment for Alderdale Park in the amount of $97,312.00.
CITY MANAGER APPROVAL: /Oa ,tt)5 DIRECTOR APPROVAL:
to Committee to Council o Committee To Council
COMMITTEE RECOMMENDATION: SEE ATTACHED MEMO
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of option #1 for the purchase of playground equipment from
Northwest Playground Equipment, Inc and authorize the Interim City Manager to execute an agreement for
the supply and installation of a playground system for Alderdale Park in the amount of $97,312.00 "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL Jt
❑ DENIED tsT reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02/06/2006 RESOLUTION 9
CITY OF
Federal Way
Parks and Facilities Division
Hate: October 13, 2009
To: PRHSPS Council Committee
From: Stephen Ikerd, Parks & Facilities Manager
Subject: Playground purchase
One of the Parks Commission work plan task was to inspect playgrounds and assist staff
with developing a priority list for replacements or upgrades. Five Park structures were
identified for consideration this year. Staff recommends moving forward with four
playground replacements in 2009 as one needs more evaluation.
Staff worked with two companies that the City has cooperative procurement authority
with. This procurement authority allows the City to work with each pre -approved
company to customize the playground system to fit into our existing footprints and lock in
approved WA State and U.S Communities discount rates. This method of selection
works best for this type equipment because each manufacturer has variables in its
features that are difficult to bid apples to apples.
Staff selected two companies that have been responsive in the past, have good quality
equipment, and included popular user features.
NW Playgrounds developed a new system for Alderdale Park and Sitelines Park and
Playground Products developed systems for Steel Lake Annex, Sacajawea and Saghalie
Parks.
NW Playgrounds: Alderdale Park
$42,000.00 — equipment, installation & tax
46,466.00 — poured in placed rubberized fall protection material & tax.
8,846.00 — 10% contingency
$97,312.00 - total agreement amount
Sitelines Park and Playground Products:
$11,200.00 — equipment, installation & tax for Steel Lake Annex Park
29,500.00 — equipment, installation & tax for Sacajawea Park
35,200.00 — equipment, installation & tax for Saghalie Park
42,590.00 — poured in placed rubberized fall protection material & tax for Saghalie only
11,849.00 —10% contingency
$130,339.00 - total agreement amount
Funding Sources:
$151,343.00 — 2009 balance of CIP funds for Playground Replacement and Upgrades.
- 138,595.00 — total of all 4 playground equipment systems including 10% contingency.
$12,748.00 — remaining balance CIP funds for Playground Replacement and Upgrades.
$254,793.00 — balance for area C mitigation improvement funds. (Alderdale and Saghalie)
- 89,056.00 - poured in place rubberized fall protection material in place of woodchips.
$165,737.00 — remaining balance of mitigation funds in area C
CC — Cary Roe: P.E., Parks & Public Works Director/Emergency Manager
0
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MW R ,
COUNCIL MEETING DATE: October 20, 2009 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PLAYGROUND REPLACEMENT - STEEL LAKE ANNEX, SACAJAWEA AND SAGHALIE PARKS
POLICY QUESTION: Should a purchase agreement to provide playground equipment be awarded to
Sitelines Park & Playground Products, to replace the playground system at Steel Lake Annex, Sacajawea
& Saghalie Parks?
COMMITTEE: PRHSPS MEETING DATE: Oct. 13, 2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
ST -AFF REPORT B: -S_t...e h --en I-k—r-d—, P__.a.._rk-s- -& Facilities Manger ....--an e -r -....- ----- -DEPT: PRCS
--_._._......-_ .. --__ ..................--
Attachments: Memo, layout drawings.
Options: #1- Approve request to purchase the playground system with poured in place fall protection.
Total agreement amount; $130,339.00
#2 - Approve request to purchase the playground system without poured in place fall protection.
Total agreement amount; $83,490.00
#3 - Do not approve the purchase of the Playground system
STAFF RECOMMENDATION: Staff recommends Council approve option #1 and accept the quote from Sitelines
Park and Playground Products and authorize the Interim City Manager to execute an agreement for the supply and
installation of playground equipment for Steel Lake Annex, Sacajawea & Saghalie Parks in the amount of
$130,339.00.
CITY MANAGER APPROVAL: '6! l M5 DIRECTOR APPROVAL: e'*`
to Conuninde I to Council to Comnuttee To Council
COMMITTEE RECOMMENDATION: SEE ATTACHED MEMO
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "1 move approval of option #1 for the purchase of playground equipment from
Sitelines Park and Playground Products and authorize the Interim City Manager to execute an agreement for
the supply and installation ofplayground equipment for Steel Lake Annex, Sacajawea & Saghalie Parks in the
amount of $130,339.00"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL ML #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) 11 ORDINANCE #
REVISED — 02/06/2006 RESOLUTION #
CITY OF
�.. Federal Way
Parks and Facilities Division
Date: October 13, 2009
To: PRHSPS Council Committee
From: Stephen ikerd, Parks & Facilities Manager
Subject: Playground purchase
One of the Parks Commission work plan task was to inspect playgrounds and assist staff
with developing a priority list for replacements or upgrades. Five Park structures were
identified for consideration this year. Staff recommends moving forward with four
playground replacements in 2009 as one needs more evaluation.
Staff worked with two companies that the City has cooperative procurement authority
with. This procurement authority allows the City to work with each pre -approved
company to customize the playground system to fit into our existing footprints and lock in
approved WA State and U.S Communities discount rates. This method of selection
works best for this type equipment because each manufacturer has variables in its
features that are difficult to bid apples to apples.
Staff selected two companies that have been responsive in the past, have good quality
equipment, and included popular user features.
NW Playgrounds developed a new system for Alderdale Park and Sitelines Park and
Playground Products developed systems for Steel Lake Annex, Sacajawea and Saghalie
Parks.
NW Playgrounds: Alderdale Park
$42,000.00 — equipment, installation & tax
46,466.00 — poured in placed rubberized fall protection material & tax.
8,846.00 — 10% contingency
$97,312.00 - total agreement amount
Sitelines Park and Playground Products:
$11,200.00 — equipment, installation & tax for Steel Lake Annex Park
29,500.00 - equipment, installation & tax for Sacajawea Park
35,200.00 — equipment, installation & tax for Saghalie Park
42,590.00 — poured in placed rubberized fall protection material & tax for Saghalie only
11,849.00 — 10% contingency
$130,339.00 - total agreement amount
Funding Sources:
$151,343.00 —2009 balance of CIP funds for Playground Replacement and Upgrades.
- 138,595.00 — total of all 4 playground equipment systems including 10% contingency.
$12,748.00 — remaining balance CIP funds for Playground Replacement and Upgrades.
$254,793.00 — balance for area C mitigation improvement funds. (Alderdale and Saghalie)
- 89,056.00 - poured in place rubberized fall protection material in place of woodchips.
$165,737.00 — remaining balance of mitigation funds in area C
CC — Cary Roe: P.E., Parks & Public Works Director/ErnergencyWnager
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COUNCIL MEETING DATE: October 20`h, 2009 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: PURCHASE NEW MOWER FOR WEST HYLEBOS WETLANDS PARK
POLICY QUESTION: Should Council approve staff to purchase a new mower with reserve funds for West Hylebos
Wetlands Park ?
COMMITTEE: PRHSPS MEETING DATE: 10/13/2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Ste hen Ikerd Parks & Facilities Mana er DEPT: PRCS
SUMMARYBACKGROUND:
History: West Hylebos Park property was added to the City's inventory without funding allocated for equipment. To date
caretakers have used a surplus mower from Celebration Park to complete the mowing at Hylebos. This mower has a motor
problem and needs to be taken offline. Staff demoed mowers, and solicited bids from various manufacturers.
Bid Result: (tax included)
• Airpro -Grasshopper Model #220 w/ 48' Duramax Deck, 20 hp Kohler air cooled engine. $7320.08
• H &H Supply- SCAG Freedom Z — Model 8900 w/ 48" Deck w/ anti scalp rollers, 20 hp. $5677.74
• Western Equipment - Toro Z master -G3 — w/ 48" Deck, 21 hp Kohler air cooled engine. $6477.13
During the demo and bidding process staff found H&H Supply and SCAG sales staff to be unresponsive and difficult to
communicate with. It was also discovered that parts could take a week or longer to obtain as they are warehoused in
California. We are recommending awarding Western Equipment the bid because they are second lowest, most responsive,
we already have their mowers in our system and parts are readily available in Kent. The purchase will be funded from the
fleet replacement reserve account as shown:
$5,539 reserve balance from the offline mower mentioned above in History.
939 from excess reserve balance.
Total required $6,478 this leaves an excess reserve balance of $32,211
OPTIONS: #1- Approve request to purchase the Toro mower.. #2 -Do not approve purchase of the Toro mower.
STAFF RECOMMENDATION: Staff recommends Council accept the bid from Western Equipment and authorize the City
Manager to execute a purchase agreement for the Toro G3 mower in the amount of $6,477.13
CITY MANAGER APPROVAL: 111I I4 /14* DIRECTOR APPROVAL: _r14fi< _
Committee Council Committee Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member- Committee Member
PROPOSED COUNCIL MOTION: "I move approval to accept the bid from Western Equipment and authorize the Interim City
Manager to execute a purchase agreement for the Toro G3 mower in the amount of $6,477.13
17
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL
ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
lsr reading
❑
TABLED/DEFERRED/NO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED
— 02/06/2006
RESOLUTION #
17
COUNCIL MEETING DATE: October 20, 2009 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: SECOND AMENDMENT FOR LANDSCAPING SERVICES AT DUMAS BAY CENTRE
POLICY QUESTION: Should the City Council authorize a second amendment to the landscaping service
contract from Trugreen Landcare, LLC?
COMMITTEE: PRHSPS MEETING DATE: October 13,
2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: ROB ETTINGER, DUMAS BAY CENTRE COORDINATOR DEPT: PRCS
Trugreen Landcare has been performing landscaping services for the Dumas Bay Centre since August 1, 2004.
A first amendment was processed on November 30, 2006 extending the term until November 30, 2009. There
was a miscalculation in the compensation fee schedule which resulted in a funding shortfall to complete this
contract to term. This second amendment adjusts the funding allocation to complete the original terms for
payment. The contract will maintain the expiration date of November 30, 2009.
Attachments: None
Options Considered:
Option 1— Approve the contract amendment
Option 2 — Do not approve the contract amendment
STAFF RECOMMENDATION: Staff recommends increasing the funding to complete the contract terms.
CITY MANAGER APPROVAL: . LAI" *d%i DIRECTOR APPROVAL: _ `'' l
Committee Council Committee Council
COMMITTEE RECOMMENDATION: OPTION
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval to amend the term of the contract for an additional year
and authorize execution of the amendment. "
19
(BELOW TO BE COMPLETED B Y CITY CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL #
❑
DENIED
1ST reading
❑
TABLEDIDEFERREDINO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED
-02/06/2006
RESOLUTION #
19
COUNCIL MEETING DATE: October 20, 2009 ITEM #:
....... .._.____ _____ __... ..........
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUILIECT: COMMUNITY LIAISON POSITION
POLICY QUESTION: THERE ARE NO POLICY QUESTIONS PENDING ON THIS ISSUE.
COMMITTEE: PRHS&PS MEETING DATE: October 13,
2009
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: Lynnette Hynden, Human Services Manager DEPT: Community Development
Services D artment
Attachments:
• Memorandum to Interim City Manager, Brian Wilson, dated September 29, 2009
Options Considered:
No action is requested at this time. Staff's intent is to share with Council Committee the proposed-,
administrative change to the Liaison Program It is staffs desire to become an "Inclusive City and expand
collaboration to all communities with barriers and limitations.
STAFF RECOMMENDATION: No action is required
CITY MANAGER APPROVAL:01 6w DIRECTOR APPROVAL:
Committee Council Committee Council
COMMITTEE RECOMMENDATION: I move approval of option
Jeanne Burbidge, Chair Jim Ferrell, Member Michael Park, Member
PROPOSED COUNCIL MOTION: `I move approval ofoption "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
11 APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE It
REVISED - 02/06/2006 RESOLUTION #
21
CITY Of-
Federal
fFederal Way
MEMORANDUM
TO: Brian Wilson, Interim City Manager
FROM: Lynnette Hynden, Human Services Manager
VIA: Greg Fewins, Community Development Services Director
DATE: September 29, 2009
RE: Cultural Liaison Program
One of the City of Federal Way's attributes is being known as a community for its
Cultural Diversity. As the city continues to examine the increased population growth the
magnificence of multiculturalism is widespread throughout its neighborhoods and
energetic businesses.
If we were to try and actualize the needs of each of these separate communities within the
City Of Federal Way, it would be nearly impossible without substantial increase in
resources. An Inclusive Community concept would be "responsive, innovative and
fiscally responsible in delivering quality services" to all residents. I believe to truly live
the City's Mission adopted by City Council, would mean to be wide-ranging in our
approach with a greater effort in reducing barriers for those with differences.
The National League of Cities has already done most of the leg work by providing a tool
kit on how to become engaged in working towards an inclusive community. Locally, the
cities of Renton and Auburn have actualized the model and moved forward to reaching
out to their residents. The City of Auburn has a Multicultural Roundtable and the City of
Renton formed a Cultural Community Liaison Committee. In both of these incidents
they found that providing limited services to one cultural or language was
counterproductive to creating an environment of building inclusiveness but rather creates
additional barriers to other groups depending on their differences.
Proposal:
Fuse the existing elements already reputable within the City Of Federal Way to create an
"Inclusive Community." The Liaison positions would be merged to one full-time
position. This position would be the liaison to the community at large. Identifying
groups by differences, whether it be language, cultural or ability, and finding within these
groups their natural leadership and by working with the leadership within these groups,
the city can then be more responsive and inclusive by reaching beyond what we have
been able to do before.
23
The primary duties and goals of this newly merged position would be twofold, looking
inward to the City Of Federal Way staff and what are.the needs of our employees to meet
their customer's needs (language barriers etc.) and then look outward to the communities
and begin the process of opening up communication, collaboration and accessibility to all
groups wishing to participate in local government and the larger community. The
Diversity Commission will be the fundamental action committee for the "cultural
roundtable" concept. The Community groups will work with the liaison and the
Diversity Commission to plan inclusive activities and build the linkages on common
interests while respecting differences.
There are no additional costs anticipated to realign the program, if the goal of the
program is to become an inclusive city seeking participation of all of its residents.
Shifting the paradigm from translation/interpretation services or direct service model,
which we do not provide at this point anyway due to cost limitations to a program that
will conceptually allow the communities with barriers to engage their own leadership
collaboratively to meet the needs.
Liaison Position:
The community outreach function of the Human Services Division. To improve and
maintain lines of communication for residents who might have barriers such as language,
culture or other limiting factors that without effective contact would limit the resident's
access to the services offered by the city.
• I have a vision to shift the position's function from the current level of providing
translating/interpretation services to developing community continuity without
boundaries. Equitable access will come from empowering and engaging
community leaders among the groups to connect with others.
• Also equally important is to promote the sense of community within groups but
larger as a part of a neighborhood and then the City at large. Leading groups to
becoming self sufficient, but working together.
• Staff the Diversity Commission — pivotal link to working within the community.
• I would like to see the city become a city of distinction for inclusion — we can
only do this by changing up the programming. Other groups are moving into the
community with equally as important needs.
• City of Renton has a group of identified leaders among ethnic groups that meet
and are coming together for community continuity — this is different than the
Diversity Commission — this would be to enhance community building but also
utilize the Diversity Commission more extensively.
24
• Developing community resources and service gaps to meet the needs of all of our
residents will take mobilization of the community. Building a volunteer bank of
interpreters and translators within their communities.
Please let me know if you have any questions or concerns regarding the above proposal
for reallocating funded positions to be more far reaching in this impacted economy.
25
COUNCIL MEETING DATE: October 20, 2009 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: COMMUNITY IN SCHOOLS AND HUMAN SERVICES DIVISION MEMORANDUM OF
UNDERSTANDING
POLICY QUESTION: THERE ARE NO POLICY QUESTIONS PENDING ON THIS ISSUE.
COMMITTEE: PRHS&PS MEETING DATE: October 13,
2009
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: Lynnette Hynden, Human Services Manager DEPT: Community Development
Services Dejartment ____ _
Attachments:
■ Memorandum of Understanding between CIS and EIS Division/City of Federal Way
Options Considered:
No action is requested at this time. Staff's intentions are to inform the Council Committee of a collaborative _
relationship between Communities In Schools of Federal Way and the City's Human Services Division which
will result in an MOU agreement which will further invest in continued collaboration. Both parties have a
common interest in supporting local schools, children, and families in need of human services.
STAFF RECOMMENDATION: No recommendation at this time.
CITY MANAGER APPROVAL: c,.L✓%/o.1� DIRECTOR APPROVAL: �.
Coaunittee com«i Committee cavapt
COMMITTEE RECOMMENDATION: I move approval of option
Jeanne Burbidge, Chair
Jim Ferrell, Member Michael Park, Member
PROPOSED COUNCIL MOTION: "I move approval ofoption
"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
IST reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED - 02/06/2006
RESOLUTION #
27
Memorandum of Understanding
For Use of City Facilities
THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into by the City of Federal Way
("City") and Communities In Schools of Federal Way ("CIS") for the use of City facilities.
Background
The City and CIS desire to enter into an agreement for the use of work space within the Human
Services Division of the City. The intended use of the space is to support a collaborative working
relationship between the parties. Specifically, CIS has created a resource database of human service
agencies that provide services in the City and both parties have a common interest in supporting local
schools, children and families in need of human services.
NOW THEREFORE the parties agree as follows:
1) The City's Responsibilities:
a) The City will provide office cubicle space for a part-time CIS employee at City Hall
located at 333825 8th Avenue, South.
b) The City will provide the CIS employee with use of the facsimile, and copy machines
that are available to Human Services Divisional staff.
c) The City will provide the CIS employee with a dedicated telephone line and access to
a computer.
2) CIS's Responsibilities:
a) CIS will provide the City with a part-time CIS employee who will work
collaboratively with the City's Human Services Division staff and who will provide
access to the CIS human services database.
b) The part-time CIS employee shall abide by all City policies and regulations regarding
the use of City facilities and equipment.
c) CIS recognizes that the use of City equipment or facilities pursuant to this MOU may
be subject to public disclosure laws.
d) CIS will provide the City with proof of insurance, listing the City as an additional
insured, in amounts satisfactory to the City prior to executing this MOU.
3) General Terms:
a) This MOU may be terminated by either party at any time with or without cause.
b) Each party agrees to defend, indemnify and hold the other party harmless from any
and all claims, demands, losses, actions and liabilities (including costs and attorney
29
fees) to or by any and all person or entities including, without limitation, their
respective agents, licensees, or representatives, arising from or resulting from, or
connected with this MOU to the extent caused by the negligent acts, errors, or omission
of that party or by breach of the MOU.
c) Contact Persons.
City of Federal Way
Lynnette Hynden
Human Services Manager
Communities In Schools
Tracy Oster, Executive Director
d) This MOU is effective upon the date that both parties have executed the MOU.
CITY OF FEDERAL WAY
DATE:
APPROVED AS TO FORM:
City Attorney, Patricia A Richardson
ATTEST:
City Clerk, Carol McNeilly, CMC
DATE:
30
COMMUNITIES IN SCHOOLS
W
COUNCIL MEETING DATE: October 20, 2009 [TEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: HUMAN SERVICES CHALLENGE GRANT AWARD
POLICY QUESTION: THERE ARE NO POLICY QUESTIONS PENDING ON THIS ISSUE.
COMMITTEE: PRHS&PS MEETING DATE: October 13,
2009
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution E Other
STAFF REPORT BY: Lynnette Hynden, Human Services Manager DEPT: Community Development
----._.—...... _- ...... --... — ------------------- -------------- ---- Services Department
Attachments:
■ Memorandum to Interim City Manager, Brian Wilson, dated September 29, 2009
■ Federal Way Senior Center Development Intentional Community and Network (ICAN) Project: Planning Summary
■ A Development Proposal for the Federal Way Senior Center
Options Considered:
No action is requested at this time. Staff's intent is merely to inform the Council Committee on staff's
decision to award the allocated/approved challenge grant funds to the Federal Way Senior Center for the purpose
of funding the feasibility study. In light of these economic times, the Human Services Division would like to
support and encourage the growth development of the Federal Way Senior Center's [CAN project.
STAFF RECOMMENDATION: No action required.
CITY MANAGER APPROVAL: 4 ti•1 t1VI DIRECTOR APPROVAL:
Committee Council Committee council
COMMITTEE RECOMMENDATION: I move approval of option
Jeanne Burbidge, Chair
Jim Ferrell, Member Michael Park, Member
PROPOSED COUNCIL MOTION: "I move approval ofoption
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
tsT reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED - 02/06/2006
RESOLUTION #
31
'ixin
01Y *F
Federal Way
MEMORANDUM
TO: Brian Wilson, Interim City Manager
FROM: Lynnette Hynden, Human Services Manager
VIA: Greg Fewins, Community Development Services irector
DATE: September 29, 2009
RE: Human Services Challenge Grant Award
Proposal:
Award the $10,000. Challenge Grant to the Federal Way Senior Center to support their
efforts in conducting a feasibility study for potential growth development of affordable
housing and a co-operative enterprise on their current location. Under account 001-7300-
089-562-10-410, CM -Add Challenge Grant, the Human Services 2009 Budget was
allocated $10,000.00 for supporting and challenging the community on a worthwhile
project to enhance the services offered by an agency. As the Human Services Divisional
Manager, I recommend that the city support my request to use this challenge grant in
such as manner as to award it to the Federal Way Senior Center for purposes of
supporting their development efforts — ICAN (Intentional Community and Network)
Project.
Background:
The Senior Center in Federal Way has been operating for over 30 -years. The seniors who
participate in their program enjoy continued benefit of activities designed for their
aptitude and ability in addition to the companionship shared by the community is
priceless. The rise of the senior population has become a challenge to agencies and other
institutions, therefore, the investment in continued support of the Senior Center is
necessary as more and more from the baby -boomer cohort continue to retire and are in
need services and activities. They represent an enormous asset to our community
because of their skills and experiences. Seniors are capable of optimizing their own
independence as well as promoting the growth of the larger community.
The Federal Way Senior Center intends to follow the ICAN Seniors model where they
will emphasis three principles: Intentional Community, Sustainability and
Intergenerational Partnerships. As you might recall the 5 -acre site where the Senior
Center currently is housed was a gift from the Lakeland Homeowners Club to the center
for purposes of development and having the security of serving seniors in South King
County for several more years to come. In order for the vision to be put into action
driven by their mission of having seniors of South King County play, learn and serve in
33
an environment of respect, support, empowerment and opportunity, the center is wanting
to move forward with their ICAN project in light of the down turn in the economy. The
planning and work efforts have got to move forward despite the bumps in the road.
While they do not have secured funding for the capital projects yet, it is more likely
attainable in the near future but first a feasibility study needs to occur.
The Federal Way Senior Center's unanticipated budget shortfall from their operating
budget due to the cuts and reduced funds from King County has impacted their ability to
continue on with the ICAN Project. As I explained in an earlier email, the budget
impacts from King County's decision to rescind their grant funds has put an additional
burden on the Senior Center. The feasibility study earmarked funds have been redirected
and now more than ever, the Senior Center needs community support to fund the
feasibility study in order to proceed with their current projected programming while
moving ahead with growth development for the center.
By awarding the challenge grant to the Federal Way Senior Center, the City Of Federal
Way is saying, we challenge other South King County Cities and private entities to
support the needed project for our seniors and development growth in our community.
Thank you for your consideration, I urge you to support this effort. If you have any
questions or concern, please do not hesitate to contact me.
34
Federal Way Senior Center Development
Intentional Community and Network Project (ICAN)
Planning Summary
Vision. We believe that seniors are one of our -society's great treasures of talent, wisdom
and volunteer service. Seniors thrive when we actively pursue our own self-care and
growth, engage in positive and productive relationships, and make a distinctive
contribution to our community. To this end, our Center strives to en a our members in
a rich array of recreational, learning and service -leadership oppo centered on
enhancing the well being of South King County seniors and th . r, amilies.
Mission. The Federal Way Senior Center is a co
King County to play, learn and serve in an envir
empowerment, and opportunity.
ICAN Purpose. To develop the Federal Way- e
that best support South King County's current and
support of the Center mission. ICAN will provide thre
sustainability of the Center:
• A long-term model for econo f the
• An environment that attracts Jbri
po
• Community partnershi s that ente
community life..
invife's.0--niors of South
and facilitiEs in ways
;ions of seniors in
vital to the
is well as volunteerism; and
members to the forefront of
ICAN Objectives. ederal Way Senior'- r is located on a five -acre site in
unincorporated SouthCoin —�" `We
the generous donation of this land by the
Lakeland Homeowners the envision three primary objectives of
ICAN: -
• ,serve _ pace ximately two acres)
o North el con ed in partnership with the Cascade Land
Conserv
reen sptax exemption and other benefits accrue to the Center
o ce t a accessible to surrounding neighborhood as well a Center
s, promoting community engagement
• Offer affordable senior housing
o Site accommodates 30 - 50 residential units consisting of studios,
one -bedroom and two-bedroom apartments
o On advisement and assistance of CLC, utilize TDR mechanisms to
attain appropriate zoning
o Units built to Universal Design specifications
o Units designed to accommodate Independent and Assisted Living
specs
135
o Placement and design fosters a community of residents that is
synergistic with the larger Center community
Construct new Center facility(ies) to meet core and specialized
areas/functions of the Center
o Core areas/functions:
• Commercial grade kitchens (primary and secondary)
• Dining facility seating up to 150 (meals available to residents,
Center members, and possibly the community at large)
■ Multi-purpose, subdividable meeting hall (multi -media
capable) seating up to 200
■ Administrative offices (approximately I a iement offices, l
clerical resource space, reception)
■ Meeting/activity rooms (2-4 mee ro seating 15-20)
■ Appropriate storage space � ==
o Specialized areas/functions (*exist' _
• Adult daycare (2 groups
• Overall facility be dagned to +
electron
Areas designe
effective parti
accommodate
Community Garden*
Community P 0
Bookstore*
Treasure Chest
Computer trainin a
bank
ns)*
es incorporate state of the art technologies in the areas of
and aging in place.
Wince the potential for rental of portions of the facility, i.e.
of space, security, etc.
To encourage integration in the community, Center amenities are available as
appropriate to the general community as well as to residents and members.
36
2
Intentional Community and Network (ICAN) for Seniors: A Development Proposal
Sponsored by the Federal Way Senior Center
Challenge. Seniors are the most rapidly growing segment of American society in general and King County in particular.
The needs of seniors in the coming decades will be unprecedented. In serving this aging population, our public institutions
will face staggering challenges for which we should be preparing now.
Opportunity. Our seniors represent an enormous societal asset of experience and skill. Seniors are capable not only of
organizing to promote their own independence and growth but also of serving the larger community. Research on aging
makes clear that when seniors are socially integrated and involved in meaningful activities, they experience a sense of
purpose and live longer and in better health. Ensuring that our seniors live enriching lives provides us with unbounded
opportunities to reap the benefits of their capacity for giving back to their communities.
One way to leverage the unique capacities of seniors is to create a comprehensive living environment that brings
together economic and community structures and services in support of healthy aging.
Proposal. The Federal Way Senior Center (FWSC) has a 30 -year history of promoting social integration, volunteer service
and empowerment of seniors in South King County. The Center is well-known in the community for this tradition,
demonstrated daily by a committed core of seniors who volunteer in the Center's food bank, hot meals program, adult
day-care and many other activities that benefit the community and bring purpose and engagement to our members' lives.
Building on this tradition, we propose developing an affordable housing and co-operative enterprise on the current site of
FWSC. This project will follow the ICANforSeniors model, emphasizing three interlocking principles:
Context.
• Intentional Community- Incorporates elements of a co-op housing model: cost-effective housing and service -
arrangements, economic participation, democratic member control, and service to the larger community.
• Sustainability- Physical buildings and grounds are environmentally sustainable through green building
technologies and protected open space.
• Intergenerational Partnerships- Ongoing partnerships with public and non-profit groups whose missions are
compatible with that of the co-op. Integration in and service to the larger community are reflected in
advisory board relationships and ongoing activities that benefit both seniors and targeted groups.
• Positive relationship with current landlord, Lakeland Homeowners' Association
• FWSC situated on 5 -acres, including space for expansion
• Open Space status with King County of a portion of the property
• Current contracts with City of Federal Way, King County
• Recent Recognition of FWSC by King County Executive Ron Sims
• Positive relationships with several major local corporations
• Annexation proposal by Federal Way
• Planning and other short-term budget requirements.
NCB September 30,32j009 P ? e. 1
A Development Proposal for the Federal Way Senior Center
4016 South 352nd Street
Auburn, WA 98001
August 24, 2007
The Federal Way Senior Center. is located in unincorporated South King County and
supports activities for senior citizens in the King and Pierce County areas including
Auburn, Edgewcwrl, Llys Moines, Federal Way, Kent, Milton, North Tacoma„ Pacific and.
nearby unincorporated areas.
Executive Director: Nathan Brown, Phi?
253.838:3604
nbro3-m-@areteresource.com
Attachments
Intentional Community and Network aC")far Seniors.: A Development Proposal,
sponsored by the Federal Way Senior Center
"Mobile -home -park -deal could force out seniors, 7'he Seattle Times, April 26, 2006
"Rising land values may squeeze them out" The ,Seattle Times, February 12, 2007
;`Seniors shoved aside by condo conversions" The Seattle Times, August 13, 2007
"A Grass -Roots Effort to Grow Old at Home" New York Times, August 14,. 2007
"Creating a Village to Foster a Child" New. York Tines, August 16, 2007
39
The. Future of the Federal Way Senior Center
The Federal Way Senior Center is amulti- service facility operated by and for seniors. It
has been in operation as a non-profit for over three.decades. Currently, the Center
operates a food bank, provides low-cost lunches to*seniors five days per week, provides
an adult day care, operates a computer-skillstraining program and makes its facility
available to other groups on the weekends, such. as the Samoan Church of Federal Way.
Last spring, Dr. Nathan Brown, the Center's newly hired. executive director, began
identifying ways to maximize the potential of thefacility, not just in terms. of expanding
and improving existing services, but in anticipating the rapidly grooving needs of seniors
in King County.
The Center is on a five -acre plot of land owned by the Lakeland Homeowners
Association (HOA). in the August 21, 2007 election, Federal Way lost its bid to annex.
the property on which the Center is located. Consequently, the property remains in
unincorporated King County. The HOA has indicated willingness to convey the property
to the Center as long as that conveyance includesassurance that the property will remain
in service to seniors as it has for the past 30 year -s. Given the size and location of the
property, it would make an ideal site to include affordable and law -income senior
housing—a growing need in South King County. In addition, nearly half of the site is
undeveloped and designated open -space, and any development of the Center would
maximize the asset of these natural areas.
The Cascade Land Conservancy (CLC) is actively assisting Dr. Brown in exploring the,.
potential for the land on which the Center is located to be developed for senior housing,
while preserving as much of the natural area as possible. One of the primary objectives
of this effort is. to establish an intentional community and network for seniors ([CAN)
incorporating opportunities for intergenerational partnerships, in addition to continuing
and expanding on the Center's tradition of service and volunteerism. (See attached
concept paper Proposal to Develop an Intentional Community and Networkfair Seniors –
IC14M..-14 Development Proposal].
The work of the CLC is welt -known in King County. Its endorsement of this .initiative
and its willingness to devOteresources to further exploration and planning for this
ambitious development is testament to the remarkable potential that lies in the Center as a
facility, a service. provider and a residential community. Dr. Brown is actively seeking
the support from corporations in close proximity to the Center, including Boeing and
Weyerhaeuser, some of which have made significant donations to the Center in past
years.
4 0 1.
The Deed in ICiaa County
King County residents who reach the age of 60 can now expect to live to nearly 85 years
of age. As life expectancy increases, programs and policies directed to the 60 and over
population must take. into account the needs of up to three generations of older adults:
Old, older old, and oldest old.
These older citizens are diverse in terms of health, social and economic status. The 65- to
74 -age groups tend to .be active, healthy, and independent, but those who are 85 years and
Gilder often face health problems and dependency issues.
In King County., we are currently focusing on the need toaddress disparities, so it is
important to note that health and income disparities across ethnic groups—which are.
already pronounced as our Dellums work has shown—will have a greater impact on
quality of life in the future as a more diverse cohort of King County residents ages into
the 60+ group:
In this first decade of the 21 s'Century, King County's 60+ populations are expected to
increase more than three percent of the total population to nearly 17 percent. But the
most dramatic increases are expected between now and 2025: the 60+ cohort will
represent a quarter of the County population, with the number of 85+ residents increasing
most dramatieallyuntil 2030.
The need for affordable housing for King County seniors is chronicle frequently in the.
Seattle press. [966 -attached news articles.] It should be noted, however, that despite this
recognized need, of -the S I S million that King County awarded for affordable and
supportive housing last February, not a dime. went to support affordable housing for
seniors.
The Status of Ding Cwmtx Involvement
Since: February, Becky Spithili has been exploring how King: County could seize the
opportunity to partner in Dr. Brown's ambitious vision for the Center. Since then, Becky
has met with King-Countystaff for advice on their experiences with White Center
development. In addition; in mid-June, Dr. Brown met with Becky, Tesia Forbes (OMB),
Cheryl Markham (Affordable Housing, Planning and Development), Allan Johnson
(Affordable Housing, Planning and Development), and Linda Wells (Aging Program
Coordinator) to discuss the future of the Center and to ask for recommendations about
how to move this initiative forward. De'Sean Quinn was kind enough to offer his advice
and consult on how best to advance this initiative relative to the political realities of King
County.
On July 2, 2007, Dr. Brown met with King County Department of Development Services
staff at its Renton facility to discuss development issues related to County regulations.
CLC King County Conservation Director, Kent Whitehead and CLC representative Erik.
41
Steffens, along with Becky Spithill, and King County Building Services Division (BSD)
staff, Jim Chan, Jarrod Lewis and Pereshteh Dchkordi attended this meeting. The
meeting provided a valuable and informative foundation for moving this project forward
in accordance with permitting and land use requirements. Members of the BSD staff
were extremely helpful, and both CLC and Dr. Brown carne away from that meeting
sensing that an important connection had been established.
On July 31, 2007 a group convened at the Center to explore issues related to the ICA?v
project. This group included CLC's Kent Whitehead and Stephen Reilly (Urban.
Conservation Project Manager); Paul Purcell, President of Beacon Development Group;
Kollin Min, Senior Program Director of Enterprise Community Partners; as well as Dr.
Brown and the President of the Senior Center Board. of Trustees, Glen Lee. The group
reached consensus that by utilizing transfer of development rights, the facility could be
expanded to include as :many as 40 units of housing.
Since then, Dr. Brown and the Center have :begun the process with the HOA to obtain
title to the land in order to provide:a secure basis fordevelopment planning. The CLC
staff is assisting:directly in this process.
The Outreach to Public. Officials and Others
Dr. Brown has.been diligent in his efforts. to engage. elected and other government
officials, as well as members of a variety of organizations in his vision for the Center.
Thus far, he has had productive and encouraging discussions with the following
individuals, each of whom has expressed his or her full support of the goals of the ICAN
initiative.-
Skip
nitiative:
Skip: Priest.(R)30th Legislative District
Mark Miloscia (D) 30" 1-4slative District
Pete van Reichbauer (King County Council Member)
Angelina Allen-Mpyisi, Human. Services Manager, Federal. Way
Ron Secreto, Human Resources Commission, Federal Way
Dini DuClos, CEO, Multi-Sem.-ce Center
Bob Darrigan, President, Federal Way Lions Club
Wayne Moritz; President, Greater Federal Way Kiwat" Club
The Next Steps
In the coming weeks, Dr. Brown plans to meet with State Senator Traci Eide, council
members from Federal Way and Auburn, as well as corporate leadership in the area. In
addition, Dr. Brown plans to meet with Rod Brandon and the CLC to discuss in greater
detail the future of the Center and how King County can partner in moving this initiative
forward.
:3
42
Currently, he is developing plans to organize and conduct a charrette that would provide
a collaborative forum to consider the future of the Center and the site on which it is
located. Dr. Brown pians to invite the CLC representatives, the Center'smembers, the
neighbors in the area, stakeholders, public officials (local, county and state), and potential
corporate sponsors. Dr. Brown may request support for this event from King County, in
any event, he hopes. that King County will be a visible presence at the eharrette.
Dr. Brown plans to draw on the experience of the ICAN project Steering Committee,
which is currently being.convened, in order to develop a detailed project management
planand benchmarks for the next several months. In the meantime, Dr. Brown
anticipates the following schedule of activities:
60- 90 days
Q Secure title to land from Lakeland Homeownees. Association
❑ Convene ICAN Steering committee, comprising expertise necessary to oversee this
project
❑ Outreach formally to corporations for support
Assess comprehensively community needs in the South King County area
❑ Contract for initial architectural renderings of the facility and the site
❑ Conduct a membership: informational meeting
0 Hold the ICAN Charrette
The Kole for King County and Others
As a non-profit located within unincorporated Ding County, the Center will look to the
County not only for its endorsement, but for assistance in dealing with the permitting
process that lies ahead: Based on previous communication withKing County staff, lh:
Brown expects that he. may able to identify sources of fiinding available through Kine;
County. He looks forward to working with King .County: staff to identify ways that the
County can partner in this exciting venture.
While funding for development (bricks and mortar) is not yet in place, the Center expects
to look to corporate fimders, state and federal funding and development financing. In
addition, once Dr. Brown completes the community needs assessment and .identifies a
comprehensive list of services (e.g. outpatient suite, food bank expansion, housing, Adult
education, expanded adult daycare, and expanded meals offerings), he will approach a
range of organizations that fund these kinds of services. A formal statement of support
from King County, as well as from our state representatives, would provide much needed
endorsement of the Center's proposal as Dr. Brown seeks to partner with Boeing,
Weyerhaeuser and others in creating the Center's future.
4
43
In closinu
This proposed initiative is far more than an abstract idea about establishing a facility that
will serve "the.elderly." The Center is an exbdog community of seniors with a 30 -year
tradition of service and independence. This project and the vision that drives it are based
on a dedication to creatively addressing our South King County senior's needs now and
in the fixture. The proposal presented here is based on Dr. Brown's .experience and
current knowledgeworidag not: only on behalf of the Center but as a psychologist who
has worked with the elderly. Creative approaches to productive and healthy aging are
being developed each and every day, and Dir. Brown will continue to identify how
innovative approaches could be used to shape the future of the Center. [See attached
articles: "A Grass -Roots Effort to Grow Old atRome," New York Times, August 14,
2007,- and "Creating a Village to Foster a Gild, New York Times, August 16, 2007.1
The Center's objective is not merely to render services to a passive cohort of elderly
citizens, but to empower our resourceful. and.civic-minded King County seniors to use
their talents and energies to serve others and to maximize their personal sense of meaning
in an intentional community. Therise, Ofthe :senior population represents- a challenge to
our institutions, to be sure, but it represents a tremendous opportunity for Ding County to
share in innovative ways not only to meet that: challenge, but to capitalize on it for all the
residents of King County;
44
Attachments
Intentional Communit'v and Network {ICARg for Seniors: A Development Proposal,
sponsored by the Federal WaySenior Center
"Mobile -home -parte deal could force out seniors" The Seattle Times, April 267 2.0.06
"Rising: land values may squeeze them out" The Seaule Times, February. 12, 2007
"Seniors. shoved aside by condo conversions" The Seattle Tinrnes, August 13, 2007
"A Grass -hoots Effort to Grow Old at Home lltew York Times; August 14, 2007
"Creating a Collage to Foster a Child" New York. Times, August 16, 2007
45
Intentional Community and Network OCAN) for Seniors: A Development Proposal
Sponsored by the Federal Way Senior Center
Challenge. Seniors are the most rapidly growing segment of American society in general and King County
in particular. The needs of seniors in the coming decades will be. unprecedented. In serving this aging
population, our public institutions will face staggering challenges for which we should be preparing now.
Opportunity. Our seniors represent an enormous societal asset of experience and skill_ Seniors are
capable not only of organizing to promote their own independence and growth but also of serving the larger
community. Research on aging makes clear that when seniors are socially integrated and involved in
meaningful activities, they experience a sense of purpose and live longer and in better health. Ensuring
that our seniors live enriching lives provides us with unbounded opportunities to reap the benefits of their
capacity for giving.baek to theireommunities.
One way to. leverage the anique'capa;cities of seniors is to create a comprehensive living environment that
brings together economic and community structures andservices in support of healthy aging.
Proposal. The Federal Way Senior.Center
(FWSC) has &.30 -year history of promoting social integrAtion,
volunteer service and empowerment of seniors in South Bing County. The Center is well-known in the
community for this tradition, demonstrated daily by a committed core of seniors who volunteer in the
. .
Center's food bank, hot meals program, adult dap -care and many other activities that benefit the
community and bring purpose and engagement to our members' lives_
Building on this tradition, we propose developing an affordable housing and co=operative enterprise on the
current site of FwsC. This project: will follow the IVAN for Seniors model, emphasizing three interlocking
principles:
intensional Community incorporates elements of a co-op housing model- cost-effective
housingg and service arrangements, economic participation, democratic member control, and
service to the larger community.
Sustainability- Physical buildings and. grounds are environmentally sustainable through
green building technologies and protected. open space.
Intergenerational Partnerships- Ongoing partnerships with public and non-profit groups
whose missions are compatible with that of the co-op. Integration in and service to the larger
community are reflected in advisory board relationships and ongoing activities that benefit
both seniors and targeted groups.
Context.
• Positive relationship with current landlord, Lakeland Homeowners' Association
• FVk'SC situated on 5 -acres, :including space for expansion
• Open Space status with ding County of a portion of the property
• Current contracts with City of Federal Way, King County
• Recent Recognition of FWSC by King County Executive Ron Sims -
Positive relationships with several major local corporations
Annexation proposal by Federal Way
• Planning and other short-term budget requirements.
NCB June 29, 2007 1 a ii ; l
46
47
SUBJECT: Animal Control Services
POLICY QUESTION: N/A
COMMITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: October 13, 2009
Council Committee - (PRHS&PS)
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Information Only
STAFF REPORT BY: JOHN STIEBEN ACTING COMMANDER DEPT: Police Department
Attachments:
1. PRHS&PS Staff Report
Options Considered:
1. N/A
STAFF RECOMMENDATION: N/A
CITY MANAGER APPROVAL:'�A DIRECTOR APPROVAL:
conmittee COUnC11 CO PR COUUC11
COMMITTEE RECOMMENDATION: PRHS&PS recommends Option
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move to
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
1ST reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 02/06/2006
RESOLUTION #
49
CITY OF FEDERAL WAY
MEMORANDUM
Date: October 13, 2009
To: Parks, Recreation, Human Services, and Public Safety Committee
Via: Brian J. Wilson, Interim City Manager
From: Andy J. Hwang, Acting Chief of Police
Subject: Animal Control Services
The purpose of this memorandum is to provide history and background information about City's Animal Control
Services to facilitate a Committee discussion of this topic. Upon the completion of the discussion, Council can
direct staff to pursuit any desired avenues and bring options back for future deliberation.
I. Background:
Thirty five of the 39 cities in King County contract with King County Animal Control (KCAL) to enforce
their animal control codes. Seattle, Renton, Des Moines/Normandy Park (joint service), and Medina are the
only King County cities that offer their own animal control services. The City entered into a standard
interlocal agreement (AG #90-19, the "Agreement") with King County in 1990, which provides that King
County is the designated Animal Control Authority who will issue and receive all animal license fees
generated in Federal Way and will provide the same level of animal control services that are provided
throughout King County. The Agreement also requires the City to adopt animal control codes that are
substantially the same as that of King County.
The Interlocal Agreement for animal control code enforcement delegates the power to enforce the city
animal control codes to King County, but does not divest the city's authority to issue a notice of violation
and court citations for any alleged violations.
II. King County Animal Control System:
The System covers over a 2,200 sq mile area that houses around 671,000 dwelling units with an estimated'
cat and dog population of 637,540 in 2008, of which .126,558 are licensed. This reflects a licensing rate of
approximately 20 percent. A citizen with animal control issues is encouraged to call KCAC directly. If 911
is called, they will be referred to KCAC. KCAC handled a total of 11,666 field service calls in 2008, 990 of
them being in Federal Way. According to KCAC this service has a value of $184,028 (for an average of
$185.88 per call).
As illustrated by Federal Way's call statistics, the total calls tracked decreased from 1293 in 2006 to 1276 in
2007 to 1026 in 2008. This represents a decrease of 21% over the three year period The number of
licensed pets actually increased from 8,749 to 9,155 during the same period
Because King County is providing the same services countywide, the level of service performed within any
local jurisdiction is often very limited Most jurisdictions share the same frustration with KCAC as we do.
The agency is understaffed and response times are often measured not in minutes or hours, but rather in
days. It is highly unlikely that this level of service will ever improve.
One way to improve service is to enter into an "enhanced service" contract. Under the Enhanced Service
Agreement, KCAC agrees to provide dedicated staff for the hours contracted within the jurisdiction.
According to Assistant Chief Karnofski, Auburn is extremely satisfied with the level of service they receive
Per American Veterinary Medical Association, dog populatio60 number of household x 0.534; and cat population=
number of household x 0.598.
and feel it is worth the $90,000 per year they pay. They have one full time employee from KCAC dedicated
to their city and he has been exceptionally responsive to their needs. The enhanced service contract is not
affected by the cost of sheltering animals since this is included in the contract. The Tukwila Police
Department has entered into a limited contract where they have an animal control officer ten hours per week
and the sheltering is still provided by KCAC.
In the most recent contact in preparation for this meeting, KCAC has indicated that they are looking to close
the animal shelter in Kent and the County Executive is exploring options as to whether King County can
financially remain involved in animal care and control. A large budget deficit has left the leaders of King
County looking for areas to cut cost and KCAC is an area facing intense scrutiny.
If KCAC continues to provide animal shelter and control services, they are proposing to increase the cost for
all suburban cities. Federal Way's additional cost would be $234,115 for the same level of service we are
currently receiving. The total annual contribution by Federal Way would be $508,765 ($274,650 revenue
for animal license fees in Federal Way in 2008 and $234,115 in additional cost to address the deficit by
King County).
III. City of Tacoma Animal Control Services:
In 2006 the City of Tacoma was forced to change their practices when the Humane Society of Pierce County
announced they were getting out of the business of animal control. The Humane Society maintains an
animal shelter but no longer has a field operations division. Tacoma formed their own Animal Control and
Compliance Section, which reports to the Police Department. This unit has a supervisor and four Animal
Control Officers (ACOS) and the unit provides coverage seven days per week, 16 hours per day. ACOS are
on call during non -duty hours and can respond if needed. They have access to the Humane Society anitnal
shelter so impounding animals after hours is not an issue. Pet licensing is handled through the city finance
office and after 4:00 p.m. the Humane Society sells licenses. Since Tacoma PD hired three of their five
employees from the Humane Society they were able to become operational immediately. In addition, they
purchased trucks from the Humane Society as well. Captain Miller estimated their shelter fees at
approximately $50,000 per month. Tacoma's average shelter cost per animal is $133 while Federal Way's
average shelter cost per animal is $233. Tacoma pays a fixed rate for each animal taken in by the Humane
Society Shelter but veterinary care often drives up their costs.
IV. Federal Way Statistics:
The following table shows the breakdown of licenses by type from 2006 to 2008. Based on the current
license fee schedule, the number of licenses would have generated $275k in revenues in 2008.
Dog
5,347
5,595
5,676
Cat
3,402
3,526
3,479
Total Licenses
8,749
9,121
9,155
V. Cost Estimate to Set up and Operate City Animal Control:
Based on the estimated animal population and the number of field service calls, staff believes a two person
field operation is needed to provide proper coverage and minimize impact on essential public safety
operations. Employing two animal control officers would allow the City to have coverage five days a week
from 7:00 a.m.-11:00 p.m The preliminary cost estimate for a two person animal control program is
outlined below.
St artup/Capital Costs: $85.000
51
One animal control truck with compartments ($25k); computer, software, and training for license
registration and violation tracking ($30k); four 800 MHz radios ($ l Ok); recruiting and training ($10k);
cages, traps, and field operation supplies ($5k); initial supply of tags, forms, and supplies: ($5k). This is a
total of approximately $85k.
Proiected Annual Operation Costs: $350,000 per year
✓ 2 Animal control officers, plus uniform, training, small equipment, and supply costs: $130,000
✓ i License clerk, plus ongoing office supplies (license form, tags, postage): $65,000
✓ Animal shelter contract with KCAC: $110,000
✓ Administrative hearing costs (assume $500/hearing, 10 hearings per year): $5,000
✓ 911 costs (assume 1,200 field service calls go to 911) $20,000
✓ Equipment: Special vehicle with cages, traps, radio, cell phone, laptop computer, temporary holding
cages/facility, annual M&O and replacement $20,000
Not included in the $350,000 estimate above are other optional services currently provided by County:
spaying/neutering vouchers, microchip ID inIPlant, door-to-door license canvassing, and public education.
Based on the cost and 2008 license counts, a breakeven operation will require the City to increase license
fee revenue by 30%. This could be done by increasing our efforts in getting more pets licensed through
various methods. Below is a chart showing what an increase in licensing rates would mean for City
revenue:
% of pets
licensed
20
25
30
35
40
Annual Revenue
$274,650
$355,245
$426,294
$497,343
$568,392
Another consideration for the City is to explore the possibility of creating a Valley Com/SCORE model with
Valley Cities, i.e. Auburn, Kent, Renton, etc. to provide animal services. The economies of scale will bring
additional savings to the City.
52
Attachment 1
Federal Way Calls for Service History
Type of Calls
2006
2007
2008
10043 Exotic Animal
1
0
1
10044 Trap Request
1
2
3
10045 Police Impound Asst
26
54
43
10046 Illegal Kennel/Hobby Kennel
0
1
0
10047 Cruelty
103
80
81
10048 Vicious
109
79
76
10049 Stray Dog Confined
169
158
96
10050 Stray Cat Confined
100
127
101
10051 Owners Dog Confined
14
17
6
10052 Owners Cat Confined
5
6
4
10054 DOA Dog
36
39
30
10055 DOA Cat
74
69
65
10056 Animal bite
36
32
45
10058 Barking Dog
16
6
8
10059 Patrol Request
265
280
231
10060 Trespass
59
37
31
10061 Injured Animal
55
80
56
10063 Leash Law Violation
9
8
1
10064 Loose Livestock
2
1
1
10065 DOA Wildlife/Livestock
3
4
4
10290 Call Referred to Sergeant
12
5
2
10450 Stray - Other animal confined
3
3
6
10452 Owners- Other animal confined
1
1
0
10458 Barking Dog petition
86
90
75
10090 Sergeant Approved Dispatch
0
1
0
10465 DOA other small animal
20
33
24
Total Services Calls
1205 1
1213 1
990
10062 Pet License Sale Request
5
4
1
10999 Information only call `
83
59
35
Total All Calls
1293
1276
1026
53
Attachment 2
I. Current License Fees
...........................................................................................
pe.................. ..........
............. -- ................................................ .......................................
.......... ......
...C...o.mments .................. I .................................................... ...........................
...
Cost
........... ...............
JuvenileUnder
.........................................
6 months of age; 6 months expiration
..................... .................................................... ...................................................
$5
.............. ............
a
Altered
. ....... ..
Proof required
....... ......
$30
Unaltered
red
................ ................ .................................
25 voucher fo on s s a / e
Includes $r savings spay/neuter
t
................................. .... . ............ V.-- ...... ... .....................
$90
- .....................
Senior
Proof that pet is altered and proof that owner is 65
Dog $20
years of age or older is required. License is good for
Cat $12
a
..............................................................
life of pet. Limited to three ... ...................
................................ per-ho.u.seholl ....................................................
Service Anin-al
Statement that owner has disability and animal is a
$0
..........................................
service animal.
................................................. .......................................... .....................................
....................
Penalties shall be assessed:
1. Dog leash law violations
a. First notice $25-00
b. Successive violations within one year $50.00
2. Civil penalties maximum $ 1,000.00
3. Animal abandonment $500-00
54
COUNCIL MEETING DATE: October 20, 2009 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Interlocal Cooperative Agreement between Auburn, Federal Way, Kent, Renton, Tukwila and
The Port of Seattle, for the Valley Narcotics Enforcement Team
POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department enter into an
Interlocal Agreement with the listed agencies for the Valley Narcotics Enforcement Team?
COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: Oct. 13, 2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Acting Chief of Police Andy_ Hwang _ _ _ DEPT: Police Department
Attachments:
1. PRHS&PS Memo
2. Interlocal Cooperative Agreement
6
Options Considered:
1. Accept Interlocal Agency Agreement
2. Reject Interlocal Agency Agreement
STAFF RECOMMENDATION: Staff recommends Option I.
CITY MANAGER APPROVAL: L�.L rAIt,j ,, /jIDMECTOR APPROVAL:
Committee Council Committee Council
COMMITTEE RECOMMENDATION: PRPS recommends Option
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Interlocal Cooperative Agreement between Auburn,
Federal Way, Kent, Renton, Tukwila and The Port of Seattle for the Palley Narcotics Enforcement Team, and
authorize Interim City Manager Brian Wilson to sign such Agreement"
(BELOW TO BE COMPLETED BY Cf TY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED 1ST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED -02/06/2006 RESOLUTION #
55
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: October 13; 2009
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Brian J. Wilson, Interim City Manager
FROM: Andy J. Hwang, Acting Chief of Police
SUBJECT: Interlocal Cooperative Agreement between Auburn, Federal Way, Kent, Renton,
Tukwila and The Port of Seattle, for the Valley Narcotics Enforcement Team
Background
The Valley Narcotics Enforcement Team (VNET) was established to create and maintain a multi -
jurisdictional team to effectively investigate and enforce the laws relating to controlled substances.
VNET has been in existence for some time and this Interlocal establishes an Agreement between
the listed jurisdictions.
Assigned personnel from each jurisdiction listed form an investigative team through VNET. The
Police Officer may also be assigned to DEA through a separate Agreement, which the City of
Federal Way, Federal Way Police Department as already approved and signed.
The Federal Way Police Department establishes and maintains the Officers salary, benefits, and
standard Department equipment.
1 56
June 17, 2009
INTERLOCAL COOPERATIVE AGREEMENT BETWEEN
AUBURN, FEDERAL WAY, KENT, RENTON, TUKWILA, AND
THE PORT OF SEATTLE, FOR THE
VALLEY NARCOTICS ENFORCEMENT TEAM
1. PARTIES
The parties to this agreement are the cities of Aubum, Kent,
Renton, Tukwila, Port of Seattle, and Federal Way.
The Valley Narcotics Enforcement Team is assigned to the Drug
Enforcement Administration (DEA) Task Force.
II. AUTHORITY
This Agreement is entered into pursuant to Chapters 10.93, 39.34,
and 53.08 of the Revised Code of Washington.
111. PURPOSE
The parties desire to establish and maintain a multi -jurisdictional
team to effectively investigate and enforce the laws relating to
controlled substances.
IV. FORMATION
There is hereby established a multi -jurisdictional team to be
hereafter known as the Valley Narcotics Enforcement Team ("VNET"),
the members of which shall be the cities of Auburn, Kent, Renton,
Tukwila, Port of Seattle and Federal Way. VNET has been in
existence for some time and this Agreement establishes an Inter -local
Agreement between the listed jurisdictions. The future admission or
elimination of a jurisdiction as a member of VNET may be
accomplished by an addendum to this agreement.
V. STATEMENT OF PROBLEM
The municipalities within the Puget Sound area have experienced
an increase in urbanization, and in population densities. The ability to
address drug abuse and the crimes associated to controlled
substances has stretched the resources of individual police
department specialty units.
Law enforcement efforts directed at dealing with narcotic issues
have, for the most part, been conducted by law enforcement agencies
working independently. A multi jurisdictional effort to handle specific
and complicated narcotic investigations will result in more effective
pooling of personnel, improved utilization of funds, reduced duplication
of equipment, improved training, development of specialized expertise,
Valley Narcotics Enforcement Team - Interlocal Agree57
ment - 1
June 17, 2009
and increased utilization/application of a combined narcotic
enforcement team. The results will be improved services for all of the
participating entities, increased safety for officers and the community,
and improved cost effectiveness.
VI. TEAM OBJECTIVES
The assigned personnel from each participating agency will form a
combined investigation team ("Team") through VNET. Each Police
Officer is assigned to the Team via this agreement, and to DEA
through individual agreements with .DEA. VNET shall also be available
to outside law enforcement agencies as outlined under mutual aid and
as approved by DEA.
The objective of the VNET shall be to provide enhanced and more
efficient use of personnel, equipment, budgeted funds, and training.
The combined Team or individual detectives shall respond as able and
as approved by the DEA Supervisor when requested by any of the
participating agencies.
VII. DURATIONITERMINATION
The minimum term of this Agreement shall be one (1) year,
effective upon its adoption. This Agreement shall automatically extend
for consecutive one (1) year terms without action of the legislative
bodies of the participating jurisdictions, unless and until terminated
pursuant to the terms of this Agreement.
A jurisdiction may withdraw its participation in VNET by providing
written notice of its withdrawal, and serving such notice upon each
Executive Board member of the remaining jurisdictions. A notice of
withdrawal shall become effective ninety (90) days after service of the
notice_on all participating members.
The VNET may be terminated by a majority vote of the Executive
Board. Any vote for termination shall occur only when the police chief
of each participating jurisdiction is present at the meeting in which
such vote is taken.
In the event that VNET withdraws its participation in the DEA Task
Force, this agreement will remain in effect as VNET operates
independently as it has done in the past.
VIII. GOVERNANCE
The affairs of the VNET shall be governed by an Executive Board
whose members are composed of the police chief, or his/her designee,
from each participating jurisdiction. A presiding officer shall be elected
by the Board to serve as Chair. Each member of the Board shall have
ss
Valley Narcotics Enforcement Team - Interlocal Agreement - 2
June 17, 2009
an equal vote and voice on all Board decisions. All Board decisions
shall be made by a majority vote of the Board members, or their
designees, appearing at the meeting in which the decision is made. A
majority of Board members, or their designees, must be present at
each meeting for any actions taken to be valid.
The Board shall meet monthly, unless otherwise determined by the
Board. The presiding officer, or any Board member, may call extra
meetings as deemed appropriate. The Chair shall provide no less
than forty-eight (48) hours notice of all meetings to all members of the
Board; PROVIDED, however, that in emergency situations, the Chair
may conduct a telephonic meeting or a poll of individual Board
members to resolve any issues related to such emergency.
IX. STAFF
The following Staff shall serve at the pleasure of the Board. Staff
may be removed for any reason by majority vote of the Board.
Team Supervisor: A Team Supervisor with the rank of Sergeant or
equivalent from his/her respective agency shall be appointed by the
Board. The VNET Supervisor shall act as the first level supervisor for
the team and shall report directly to the VNET Chair.
Office Manager: The VNET Office Manager shall be provided by
the City of Kent on a reimbursable basis and shall work under the
direction of the Board. The Office Manager reports directly to the
Team Supervisor and is responsible for unit accounting, reports, office
support, and other duties as appropriate.
Attorney: An attorney shall be a member of the Team. The King
County Prosecutor's Office shall select and interview candidates and
make a recommendation to the Executive Board. The Executive
Board will make the selection after considering the recommendation.
The attorney will be responsible for reviewing and filing cases, wire
orders, search warrants, the prosecution of forfeiture cases, and other
services as needed.
VNET Detectives: Each agency shall contribute one (1) full-time
commissioned officer to the Team.
Employees of Contributing Jurisdictions: The personnel assigned to
the Team shall be considered an employee of the contributing agency.
That agency shall be solely and exclusively responsible for the
compensation and benefits for that employee. All rights, duties, and
obligations of the employer and the employee shall remain with that
individual agency. Each agency shall be responsible for ensuring
Valley Narcotics Enforcement Team - Interlocal Agree59
ment - 3
June 17, 2009
compliance with all applicable laws with regard to employees and with
provisions of any applicable collective bargaining agreements and civil
service rules and regulations.
In cases where the DEA procedures do not apply, each individual
will follow the General Orders as specified by the home agency.
X. EQUIPMENT, TRAINING, AND BUDGET
Each participating jurisdiction shall acquire the equipment of its
participating VNET Detectives. Each jurisdiction shall provide
sufficient funds to update, replace, repair, and maintain the equipment
and supplies utilized by its participating VNET Detectives. Each
jurisdiction shall provide sufficient funds to provide for training of its
participating VNET Detectives.
The equipment, supplies, and training provided by each jurisdiction
to its personnel participating in the VNET shall be equal to those
provided by the other participating jurisdictions.
The Board shall be responsible for purchasing VNET equipment.
Property purchased using VNET funds or forfeited property shall
remain the property of the VNET unless the Board transfers it to a
participating jurisdiction. The Board will insure a record of the
transaction is maintained. The Board must approve any joint capital
expenditure for VNET equipment of $1,500.00 or more. Approval for
capital expenditures of less than $1,500.00 may be authorized by the
VNET Chair.
XI. FINANCIAL REQUIREMENTS
VNET utilizes a Fiscal Agent for all account transactions and
accounting. One of the participating jurisdictions will fulfill the
responsibility of Fiscal Agent.
The VNET operating budget relies primarily on three (3) funding
sources: State and Federal Grants, the participating agencies, and the
VNET assets forfeited at the state and federal levels.
Federal Grant funds are administered by the state and follow the
state budget cycle of July 1 through June 30 of the following year.
VNET shall request monthly reimbursements of expenses until the
awarded amount is exhausted. Once the Federal Grant has been
exhausted, forfeited assets will be used to pay expenses for the
remainder of the budget cycle.
VNET shall prepare a budget each year that estimates the grant
funds available, and each participating agency shall provide VNET with
60
Valley Narcotics Enforcement Team - Interlocal Agreement - 4
June 17, 2009
the annual cost to assign an officer or other approved personnel to the
unit. An agency's annual contribution is then divided by twelve (12)
and credited towards the monthly salary and benefits of the agency's
participating personnel. All other expenses are paid for by VNET
utilizing either Grant funds or forfeited assets. The Board shall agree
upon a date each year by which time it will notify the participating
agencies of each agencies' expected contribution.
The DEA contribution to VNET includes providing office space,
storage space, parking, and phone service at no cost.
X11. DISTRIBUTION OF SEIZURE FUNDS
The VNET Board provides oversight of seized and forfeited assets
via the Fiscal Agent. Forfeited assets may be distributed to
participating agencies when deemed appropriate by the Board. The
Board will endeavor to maintain adequate financial resources to fund
-ongoing-operations of the VNET. -
XIII. DISTRIBUTION OF ASSETS UPON TERMINATION
Upon termination of the VNET, each participating jurisdiction shall
retain sole ownership of the equipment purchased and provided to its
participating VNET members.
Any assets acquired with joint funds of the VNET shall be equally
divided among the participating jurisdictions at the asset's fair market
value upon termination. The value of the assets of the VNET shall be
determined by using commonly accepted methods of valuation. If two
(2) or more participating jurisdictions desire an asset, the final decision
shall be made by arbitration (described below). Any property not
claimed shall be declared surplus by the Board and disposed of
pursuant to state law for the disposition of surplus property. The
proceeds from the sale or disposition of any VNET property, after
payment of any and all costs of sale or debts of the agency, shall be
equally distributed to those jurisdictions participating in the VNET at
the time of dissolution. In the event that one (1) or more jurisdictions
terminate their participation in the VNET, but the VNET continues to
exist, the jurisdiction terminating participation shall be deemed to have
waived any right or title to any property owned by the VNET or to share
in the proceeds at the time of dissolution.
Arbitration pursuant to this section shall occur as follows:
a. The jurisdictions interested in an asset shall select one (1)
person (Arbitrator) to determine which agency will receive the
property. If the jurisdictions cannot agree to an Arbitrator, the
chiefs of the jurisdictions participating in the VNET upon
dissolution shall meet to determine who the Arbitrator will be.
Valley Narcotics Enforcement Team - Interlocal Agree61
ment - 5
June 17, 2009
The Arbitrator may be any person not employed by the
jurisdictions that desire the property.
b. During a meeting with the Arbitrator, each jurisdiction
interested in the property shall be permitted to make an oral
and/or written presentation to the Arbitrator in support of its
position.
C. At the conclusion of the presentation, the Arbitrator shall
determine which jurisdiction is to receive the property. The
decision of the Arbitrator shall be final and shall not be the
subject of appeal or review.
XIV. LIABILITY, HOLD HARMLESS, AND INDEMNIFICATION
It is the intent of the participating jurisdictions to provide services of
the
VNET without the threat of being subject to liability to one another and
to fully cooperate in the defense of any claims or lawsuits arising out of
or connected with VNET actions- -that --are brought- --against --the
jurisdictions. To this end, the participating jurisdictions agree to
equally share responsibility and liability for the acts or omissions of
their participating personnel when acting in furtherance of this
Agreement. In the event that an action is brought against any of the
participating jurisdictions, each jurisdiction shall be responsible for an
equal share of any award for or settlement of claims of damages,
fines, fees, or costs, regardless of which jurisdiction or employee the
action is taken against or which jurisdiction or employee is ultimately
responsible for the conduct. The jurisdictions shall share equally
regardless of the number of jurisdictions named in the lawsuit or claim
or the number of officers from each jurisdiction named in the lawsuit or
claim. This section shall be subject to the conditions and limitations
set forth in subsections A through G below.
A. Jurisdiction Not Involved In VNET Response.` In the event that
a jurisdiction or its personnel were not involved in the VNET
response to the incident that gives rise to a claim or lawsuit, and
judgment on the claim or lawsuit does not, in any manner,
implicate the acts of a particular jurisdiction or its personnel,
sudh jurisdiction shall not be required to share responsibility for
the payment of the judgment or award.
B. Intentionally Wrongful Conduct Beyond the Scope of
Employment. Nothing herein shall require, or be interpreted to
require indemnification or sharing in the payment of any
judgment against any VNET personnel for intentionally wrongful
conduct that is outside of the scope of employment of any
individual or for any judgment of punitive damages against any
individual or jurisdiction. Payment of any award for punitive
62
Valley Narcotics Enforcement Team - Interlocal Agreement - 6
June 17, 2009
damages shall be the sole responsibility of the person or
jurisdiction that employs the person against whom such award
is rendered.
C. Collective Representation and Defense. The jurisdictions may
retain joint legal counsel to collectively represent and defend
the jurisdictions in any legal action. Those jurisdictions retaining
joint counsel shall share equally the costs of such
representation or defense.
In the event a jurisdiction does not agree to joint representation,
the jurisdiction shall be solely responsible for all attorneys fees
accrued by its individual representation or defense.
The jurisdictions and their respective defense counsel shall
make a good faith attempt to cooperate with other participating
jurisdictions by,- including but- not- limited to,---providing--all
documentation requested, and making VNET members
available for depositions, discovery, settlement conferences,
strategy meetings, and trial.
D. Removal From lawsuit. In the event a jurisdiction or employee
is successful in withdrawing or removing the jurisdiction or
employee from a lawsuit by summary judgment, qualified
immunity, or otherwise, the jurisdiction shall nonetheless be
required to pay its equal share of any award for or settlement of
the lawsuit; PROVIDED, however, that in the event a jurisdiction
or employee is removed from the lawsuit and subsection (A) of
this section is satisfied, the jurisdiction shall not be required to
pay any share of the award or settlement.
E. Settlement Process. It is the intent of this Agreement that the
jurisdictions act in good faith on behalf of each other in
conducting settlement negotiations on liability claims or lawsuits
so that, whenever possible, all parties agree with the settlement
or, in the alternative, agree to proceed to trial. In the event a
claim or lawsuit requires the sharing of liability, no individual
jurisdiction shall be authorized to enter into a settlement
agreement with a claimant or plaintiff unless all jurisdictions
agree with the terms of the settlement. Any settlement made by
an individual jurisdiction without the agreement of the remaining
jurisdictions, when required, shall not relieve the settling
jurisdiction from paying an equal share of any final settlement or
award.
63
Valley Narcotics Enforcement Team - Interlocal Agreement - 7
June 17, 2009
F. Defense Waiver. This section shall not be interpreted to waive
any defense arising out of RCW Title 51.
G. Insurance. The failure of any insurance carrier or self-insured
pooling organization to agree to or follow the terms of this
section shall not relieve any individual jurisdiction from its
obligations under this Agreement.
XV. NOTICE OF CLAIMS, LAWSUITS, AND SETTLEMENTS
In the event a claim is filed or lawsuit is brought against a
participating jurisdiction or its employees for actions arising out of their
conduct in support of VNET operations, the jurisdiction shall promptly
notify the other jurisdictions that the claim or lawsuit has been initiated.
Any documentation, including the claim or legal complaints, shall
promptly be provided to each participating jurisdiction.
Anyr jurisdiction --or member_ who _fielieves .-or _knows --that another
jurisdiction would be liable for a claim, settlement, or judgment that
arises from a VNET action or operation, shall have the burden of
notifying each participating jurisdiction of all claims, lawsuits,
settlements, or demands made to that jurisdiction. In the everit a
participating jurisdiction has a right, pursuant to section XVI of this
Agreement, to be defended and held harmless by another participating
jurisdiction, the jurisdiction `having the right to be defended and held
harmless shall promptly tender the defense of such claim or lawsuit to
the jurisdiction that must defend and hold the other harmless.
XVI. PROCESSING OF CLAIMS.
A. Designation of Lead Jurisdiction.
There shall be a lead jurisdiction for processing a claim that is
filed with and against cities for alleged damages and injuries
that occur as a result of VNET activities. The lead jurisdiction
shall be the jurisdiction within which the VNET response
occurred; PROVIDED, that in the event the jurisdiction within
which the VNET response occurred did not participate in the
VNET response, the lead jurisdiction shall be the jurisdiction
within which the incident that required the VNET response
originated. In the event that a jurisdiction that was not involved
in the VNET response receives the claim, that jurisdiction shall
notify the other jurisdictions in accordance with Section XVII of -
this Agreement, and shall use its best efforts to determine who
is the appropriate lead jurisdiction.
B. Assistance of VNET Supervisor.
The VNET Supervisor shall assist the lead jurisdiction in
responding to a claim. The VNET Supervisor shall be
64
Valley Narcotics Enforcement Team - Interlocal Agreement - 8
June 17, 2009
responsible for gathering all records relating to the VNET
response. These records shall include, but are not limited to,
incident reports, notes, transcripts, photos, evidence logs,
recorded statements, documents from emergency dispatch
centers, and warrants from all jurisdictions that participated in
the VNET response. The VNET Supervisor shall also provide a
list of personnel who participated in the response and their
contact information. The VNET Supervisor, shall deliver all
copies of the records to the lead jurisdiction promptly upon
request.
C. Claims of $5,000 or Less.
i. Lead Jurisdiction Responsibilities.
The lead jurisdiction shall be responsible for working with
the Supervisor to gather records relating to the VNET
- response. The lead jurisdiction shall provide records to
its insurance provider and shall assist its insurance
provider in assessing liability for acts associated with the
claim. The lead jurisdiction shall notify the other
jurisdictions of any determinations as to liability. In
determining whether a claim should be paid, the lead
jurisdiction and its insurance provider shall, at a
minimum, consider the potential legal defenses to the
claim and the costs of defending the claim.
ii. Liability Determination — Apportionment of Damages.
The lead jurisdiction, with the assistance of its insurance
provider and risk manager, shall determine whether the
VNET is liable for damages set forth in a claim, and
whether the payment of the claim would be in the best
interest of the jurisdictions and/or the VNET. In the event
the lead jurisdiction determines that payment of a claim
is appropriate, such determination shall be final and
binding upon other jurisdictions and payment shall be
apportioned equally among all jurisdictions that
participated in the VNET response_ The insurance
provider for the lead jurisdiction shall provide full
payment to the claimant, and each jurisdiction that
participated in the response shall reimburse the
insurance provider for its equal share of such payment.
Prior to the payment of any claim, and as a condition of
such payment, the insurance provider providing payment
shall obtain from the claimant a complete and total
release of liability on behalf of all jurisdictions
65
Valley Narcotics Enforcement Team - Interlocal Agreement - 9
June 17, 2009
participating in the VNET and each and every officer,
agent, or volunteer of those participating jurisdictions.
In the event the lead jurisdiction determines that the
VNET is not liable for damages set forth in,a claim or that
the payment of the claim would not be in the best interest
of the jurisdictions and/or the VNET, the lead jurisdiction
shall notify the other jurisdictions of the determination,
and such determination shall be binding on the other
jurisdictions; PROVIDED, that another jurisdiction that
determines that payment is appropriate may pay such
claim in full, and shall not seek reimbursement from the
other participating jurisdictions.
iii. Letter From Insurance Adjusters.
In the event a lead jurisdiction, in conjunction with its
- - -- - _--insurarrmprovider, determines that -payment of a claim is
appropriate, the insurance provider shall provide each of
the participating jurisdictions with a letter stating the
determination and the bases for such determination.
D. Claims over $5,000.
I. Lead Jurisdiction Responsibilities.
The lead jurisdiction shall schedule a meeting with all
jurisdictions participating in the VNET to discuss the
claim and to determine the appropriate manner in which
to respond and/or defend the claim. The Board and
persons listed in Section XVII of this Agreement shall be
notified of the meeting.
XVII. PROCESSING OF LAWSUITS.
A. Notification to Other Jurisdictions.
In the event a jurisdiction is served with a lawsuit, that
jurisdiction shall provide notice and documentation of the
lawsuit to each of the other jurisdictions in accordance with
Section XVII of this Agreement.
B. Coordination of Initial Meeting.
The jurisdiction that initially receives a lawsuit shall schedule a
meeting with all of the jurisdictions participating in the VNET to
discuss the lawsuit and to determine the appropriate manner
within which to respond and/or defend the lawsuit. The Board
66
Valley Narcotics Enforcement Team - Interlocal Agreement - 10
June 17, 2009
and persons listed in Section XX of this Agreement shall be
notified of the meeting.
XVIII. NOTIFICATION OF CLAIMS AND LAWSUITS.
Section XVII of this Agreement requires that the jurisdiction
receiving a claim or lawsuit notify the other jurisdictions of the claim or
lawsuit and provide documentation of that claim or lawsuit to the other
jurisdictions. Nothing in this Agreement shall be deemed.a waiver by
any participating jurisdiction of the requirements set forth in Chapter
4.96 RCW, and the fact that a participating jurisdiction provides notice
or copies of a claim to another jurisdiction shall not be deemed
compliance with the requirement that a party who files suit against a
jurisdiction first file a claim with the jurisdiction in accordance with
Chapter 4.96 RCW. Moreover, nothing in this Agreement shall be
deemed acceptance of service of a lawsuit, and the fact that a
participating jurisdiction provides notice or copies of a lawsuit to
another_ jurisdiction shall not be deemed adequate service of such
lawsuit in accordance with the State or Federal Rules of Civil
Procedure or the Revised Code of Washington.
For the purposes of implementing Section XVII of this Agreement,
the following persons from each jurisdiction shall receive any required
notification or documentation:
Auburn:
Kent:
Auburn City Attorney
Kent City Attorney
25 West Main Street
220 4th Avenue South
Auburn, WA 98001
Kent, WA 98032
(253) 931-3030
(253) 856-5781
Auburn Police Chief
Kent Risk Manager
101 N. Division
220 4th Avenue South
Auburn, WA 98001
Kent, WA 98032
(253) 931-3080
(253) 856-5285
Auburn Human Resources
Kent City Clerk
Director/Risk Manager
220 4th Avenue South
25 West Main Street
Kent, WA 98032
Auburn, WA 98001
(253) 856-5728
(253) 931-3040
67
Valley Narcotics Enforcement Team - Interlocal Agreement - 11
June 17, 2009
Auburn City Clerk
Kent Police Chief
25 West Main Street
220 4t' Avenue South
Auburn, WA 98001
Kent, WA 98032
(253) 931-3039
(253) 856-5888
Federal Wav:
Federal Way City Clerk
P.O. Box 9718
Federal Way, WA 98063
Federal Way City Attorney
P.O. Box 9718
Federal Way, WA 98063
Renton:
Renton Risk Manager
1055 So. Grady Way
Renton, WA 98055
Port of Seattle:
CIAW:
Port of Seattle Claims Manager
Director of Claims
P.O. Box 1209
Canfield & Associates, Inc.
Seattle, WA 98111
451 Diamond Drive
Ephrata, WA 98823
Tukwila:
WCIA:
City Clerk
Claims Manager
City of Tukwila
WCIA
6200 Southcenter Blvd.
P.O. Box 1165
Tukwila, WA 98043
Renton, WA 98057
XIX. COMPLIANCE WITH THE LAW
The VNET and all its members shall comply with all federal, state,
and local laws that apply to the VNET.
XX. ALTERATIONS
This agreement may be modified, amended, or altered by
agreement of all participating agencies and such alteration,
68
Valley Narcotics Enforcement Team - Interlocal Agreement - 12
June 17, 2009
amendment, or modification shall be effective when reduced to writing
and executed in a manner provided for by this agreement.
It is recognized that during the course of operations, it may become
necessary to alter the terms of this Agreement to provide for efficient
operation of the VNET and to meet the goals of the VNET. It is further
recognized that the Board has the expertise necessary to provide for
the efficient operation of the VNET. To that end, the jurisdictions
agree that changes may be made to this Agreement, or addendums
added to this ,Agreement, without prior approval of the legislative
bodies of the jurisdictions__ on the condition that such changes or
addendums shall be effective only by a unanimous vote of all
members of the Board.
XXI. RECORDS
Each agency shall maintain records relating to work performed by
its employees assigned to the VNET when operating outside DEA
operations. The VNET office manager shall maintain records relating
to the operation of the VNET to the extent required by law. All records
shall be available for full inspection and copying by each participating
jurisdiction.
XXII. FILING
Upon execution hereof, this Agreement shall be filed with the city
clerks of the respective participating municipalities, and such other
governmental agencies as may be required by law.
XXIII. SEVERABILITY
If any part, paragraph, section, or provision of this Agreement is
held to be invalid by any court of competent jurisdiction, such
adjudication shall not affect the validity of any remaining section, part,
or provision of this Agreement.
XXIV. MUNICIPAL AUTHORIZATIONS
This Agreement shall be executed on behalf of each participating
jurisdiction by its duly authorized representative and pursuant to an
appropriate resolution or ordinance of the governing body of each
participating jurisdiction. This Agreement shall be deemed effective
upon the last date of execution by the last so authorized
representative. This Agreement may be executed by counterparts and
be valid as if each authorized representative had signed the original
document.
69
Valley Narcotics Enforcement Team - Interlocal Agreement - 13
June 17, 2009
By signing below, the signor certifies that he or she has the authority to
sign this Agreement on behalf of the jurisdiction, and the jurisdiction
agrees to the terms of this Agreement.
Mayor, City of Auburn
Date City Attorney, City of Auburn Date
City Clerk, City of Auburn Date
City Manager, City of Federal Way Date City Attorney, City of Federal Way Date
City Clerk, City of Federal Way Date
Mayor, City of Renton
Date City Attorney, City of Renton Date
City Clerk, City of Renton Date
Mayor, City of Tukwila
City Clerk, City of Tukwila
Mayor, City of Kent
City Clerk, City of Kent
Date City Attorney, City of Tukwila
Date
Date
Date City Attorney, City of Kent Date
Date
Chief Executive, Port of Seattle Date Port Counsel, Port of Seattle Date
71
Valley Narcotics Enforcement Team - Interlocal Agreement - 15
COUNCIL MEETING DATE: October 20, 2009 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Interlocal Agency Agreement with Seattle PD, WASPC (JAG) Grant, Gang Analyst
POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department enter into an
Interlocal Agreement with the Seattle Police Department to accept a portion of Seattle's WASPC (JAG)
Grant ($34,117) for .5FTE and Overtime -Funding for a Gang Analyst.
COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: Oct. 13, 2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Commander Kyle Sumpter DEPT: Police Department
Attachments:
1. PRHS&PS Memo
2. Interlocal Agency Agreement with Seattle PD, WASPC (JAG) Grant, Gang Analyst
Options Considered:
1. Accept Interlocal Agency Agreement
2. Reject Interlocal Agency Agreement
STAFF RECOMMENDATION: Staf//frecommends Option 1. J/(
CITY MANAGER APPROVAL: 41 S�R) ju) �� ����/'DIRECTOR APPROVAL:
Committee Council Co. Councir
COMMITTEE RECOMMENDATION: PRPS recommends Option —
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the Interlocal Agency Agreement, with the Seattle Police
Department, to accept a portion ($34,117) of the WASPC (JAG) Grant for .SFTE and Overtime Funding for a
Crime Analyst.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED -02/06/2006 RESOLUTION #
73
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: October 13, 2009
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Brian J. Wilson, Interim City Manager
FROM: Andy J. Hwang, Acting Chief of Police
SUBJECT: Interlocal Agency Agreement with Seattle PD, WASPC (JAG) Grant, Gang Analyst
Back round
The purpose of this agreement is to make the Federal Way Police Department eligible for a
maximum grant amount of $34,117 for .5 FTE and overtime funding reimbursement through
Seattle PD/WASPC for a Gang Analyst. The Funding source: Seattle PD is the recipient of an
$870,584 CTED via WASPC from the JAG funds. .
The grant funding constitutes one-time funding Targeting Gang Crime.
1 74
Interagency Agreement
2009 IA-CTED 3
Executed By
The Seattle Police Department (SPD), a department of the
City of Seattle hereinafter referred to as "SPD";
Department Authorized Representative: Lt. Steve Wilske
610 5' Ave.
P.O. Box 34986
Seattle, WA. 98124-4986
and
The Federal Way Police Department, an agency of the City of Federal Way,
hereinafter referred to as "FWPD";
Agency Authorized Representative: Commander Kyle Sumpter
33325 8m Ave. S.
P.O. Box 9718
Federal Way, WA. 98063
IN WITNESS WHEREOF, the parties have executed this Agreement by having their representatives affix
their signatures below.
FEDERAL WAY POLICE DEPARTMENT
(Signature)
Andy J. Hwang Acting Chief of Police
(Type or Print Name and Title)
SEATTLE POLICE DEPARTMENT
Date:
John Diaz, Interim Chief of Police
Authorized by:
Grant Program: Edward Byrne Memorial Justice Assistance Grant (JAG) Program, via State of Washington
Community, Trade & Economic Development (CTED) and the Washington Association ofSheriff's and Police Chiefs
(WASPQ
75
Interagency Agreement
Page 2 of 6
WHEREAS, the City submitted an application to the State of Washington Community, Trade & Economic
Development (CTED) via the Washington Association of Sheriff's and Police Chiefs (WASPC) on
June 8, 2009 to request Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds; and
WHEREAS, based on the City's successful application, CTED via WASPC has awarded $870,584 to the
City of Seattle from these JAG funds; and
WHEREAS, the ARRA grant funding constitutes one-time funding for Special Enforcement_, Intervention
and Prevention in Targeting Gang Crime; and
WHEREAS, multiple jurisdictions including the Cities of Seattle, Kent, Tukwila, Port of Seattle, Auburn,
Burien, Des Moines, Federal Way and the King County Sheriff's Office (KCSO) have many
prevention, intervention and suppression efforts coming together in 2009. These efforts provide a
comprehensive and meaningful platform from which to respond to the rise in gang violence, while
meeting the intended purpose of the stimulus money provided by the Federal Government. This
unprecedented collaboration brings all of the stakeholders together to provide support, resources and
accountability to those young people, and their families, struggling with the myriad of issues that
often lead youth into gangs; and
WHEREAS, the grant program funding will provide:
❖ A 0.5 FTE Gang Analyst; and
❖ Overtime -funding necessary to conduct pro -active and follow-up investigations in identified hot
spot areas.
NOW THEREFORE, the parties hereto agree as follows:
This Interagency Agreement contains seven Articles.
ARTICLE I. TERM OF AGREEMENT
The term of this Interagency Agreement shall be in effect from the date of execution until June 30,
2010, unless terminated earlier pursuant to the provisions herein.
ARTICLE II. DESCRIPTION OF SERVICES
Under the direction of SPD's Gang Lieutenant, who will function as the Coordinator of the Special
Gang Enforcement Taskforce, SPD officers along with FWPD officers will implement a
coordinated approach to reducing crime and related activities perpetrated by identified criminal
gangs in hot spot emphasis areas.
SPD will utilize Edward Byrne Memorial Justice Assistance Grant (JAG) Program funds provided
via WASPC/CTED to reimburse FWDP for a Gang Analyst and participating FWPD officers to
work on a pre -approved overtime basis, under the coordination of SPD's Gang Unit Lieutenant, to
conduct pro -active and follow-up investigations in identified hot spot areas. In order to be
reimbursable, SPD's Gang Lieutenant must approve overtime worked by FWPD police personnel in
advance.
76
Interagency Agreement
Page 3 of 6
ARTICLE III. OPERATIONAL STANDARDS
FWPD agrees to participate in the Special Gang Enforcement Taskforce and attend monthly
planning meetings of the group, and as necessary.
FWPD agrees to attend court proceedings relating to cases that arise from working on the Special
Gang Enforcement Taskforce at the employing jurisdiction's expense.
FWPD _agrees that informants aremanaged by the jurisdiction that the investigation arises out of.
To ensure timely quarterly statistical reporting to WASPC/CTED, APD agrees to maintain accurate
records pertaining to gang contacts, investigations and arrests that will be collected and forwarded
not less than monthly to Lt. Steve Wilske, Seattle Police Department, P.O. Box 34986, Seattle, WA.
98124-4986. (A Gang -Crime Data Reporting Form is included as Attachment 1 to this Agreement.)
FWPD also agrees to report progress toward completion of the following Outcome Performance
Measures on a monthly basis. Such reports should be forwarded by FWPD's Special Investigations
Unit Lieutenant, or as appropriate, to SPD's Gang Lieutenant Lt. Steve Wilske, Seattle Police
Department, P.O. Box 34986, Seattle, WA 98124-4986 for his review. Progress reports shall be
submitted by the 25h of each calendar month utilizing the forms provided by CTED/WASPC via
SPD.
FEQERAL WArPQ
1. Assist in evaluation/selection of gang education materials.
2. Presentation of materials to Multi -Family housing community groups.
3. Liaison with Criminal Intelligence Officers regarding gang analysis.
4. Administration/tracking/reporting on use of grant funds
ARTICLE IV. LIABILITY
FWPD agrees to indemnify and hold the City of Seattle, its employees, officers and agents and SPD
harmless from any and all losses, claims, actions, costs, expenses, judgments, subrogation or other
damages resulting from injury to any person (including injury resulting in death) or damage
(including loss or destruction) to property, of whatsoever nature, of any person arising out of or
incidental to the FWPD's participation in the Special Gang Enforcement Taskforce.
FWPD agrees that any and all work related injury or illness incurred by a FWPD employee while
working on this Special Gang Enforcement Taskforce shall be covered by the employee's
employing jurisdiction, the City of Federal Way.
Each jurisdiction participating as a member of the Taskforce shall assume liability for any and all -
personal injury, property damage, third party damage, or other damage resulting from a vehicle
collision that occurs while acting in furtherance of, participation in, or incidental to the Taskforce
and its mission.
Each jurisdiction participating as a member of the Taskforce shall be solely liable for any and all
claims, lawsuits, losses, costs, expenses, judgments, or other damages arising out of that
77
Interagency Agreement
Page 4 of 6
jurisdiction's employees' actions or inactions while working on the Taskforce. Therefore, liability .
of one Taskforce jurisdiction that arises out of acting in furtherance of the Taskforce and its mission
shall not automatically attach to any other participating jurisdiction based upon Taskforce
membership alone.
ARTICLE V. VENUE STIPULATION — DISPUTE RESOLUTION
This agreement shall be construed as having been made and delivered between the City of Seattle
and the City of Federal Way and the laws of the State of Washington shall be applicable to its
construction and enforcement. Any action at law, suit in equity, or judicial proceeding for the
enforcement of this agreement or any provision hereto shall be instituted in King County, Seattle,
Washington.
ARTICLE VI. REIMBURSEMENT
Personnel / Employee expenses (Non -overtime)
Requests for reimbursements related to personnel /employee expenses and fringe benefits shall be
submitted using the A-19 Form (Attachment 2), and shall be forwarded to SPD within the first
week of the month that follows the month for which reimbursement is requested. Such requests
shall include detailed back-up documentation and should be forwarded by FWPD's Special
Investigations Unit Lieutenant, or as appropriate, to SPD's Gang Lieutenant Lt. Steve Wilske,
Seattle Police Department, P.O. Box 34986, Seattle, WA 98124-4986 for his review, approval and
submission to the Department's Fiscal Section for payment processing. The maximum amount to
be paid under this section of the agreement shall not exceed Thirty Four Thousand and One
Hundred Seventeen Dollars ($34,117), which includes salary and benefit costs.
Overtime expenses
Each request for overtime reimbursement under this agreement shall be submitted using the
overtime reporting line on the A-19 Form, and shall include the name, rank, overtime compensation
rate, number of reimbursable hours claimed and dates for each officer for whom reimbursement is
sought. Each reimbursement request must be accompanied by a certification signed by an
appropriate supervisor within the FWPD that the request has been personally reviewed, that the
information described in this paragraph is accurate, and the personnel for whom reimbursement is
claimed were working on an overtime basis with the Special Gang Enforcement Taskforce.
Overtime reimbursement for FWPD personnel assigned to the Special Enforcement Taskforce will
be calculated at the usual rate for which the individual sworn officer's time would be compensated
in the absence of this agreement, excluding FICA and retirement benefits. .
Requests for reimbursements related to overtime expenses shall be submitted using the A-19 Form,
(Attachment 2), and shall be forwarded to SPD within the first week of the month that follows the
month for which reimbursement is requested. Such requests should be forwarded by FWPD's
Special Investigations Unit Lieutenant, or as appropriate, to SPD's Gang Lieutenant Lt. Steve
Wilske, Seattle Police Department, P.O. Box 34986, Seattle, WA 98124-4986 for his review,
approval and submission to the Department's Fiscal Section for payment processing. The
maximum amount to be paid under this section of the agreement shall not exceed five thousand
(5,000.00) Dollars per request. This amount may be renewed when exhausted at the discretion of
the SPD Gang Lieutenant.
78
Interagency Agreement
Page 5 of 6
ARTICLE VII. AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless_ in writing and signed
by authorized representatives of the parties hereto. The parties hereto expressly reserve the right to
modify this Agreement, by mutual agreement.
79
COUNCIL MEETING DATE: October 20, 2009 [TEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: KC RSO Grant Funding Cost Reimbursement Agreement
POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department accept the grant
funding, up to $92,700.46, from King County for the purpose of verifying addresses and residencies of sex
and kidnapping offenders in Federal Way?
COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: Oct. 13, 2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Acting Chief Andy Hwang _ DEPT: Police Department
-----------
Attachments:
1. PRHS&PS Memo
2. KC RSO Grant Funding Cost Reimbursement Agreement
Options Considered:
1. Accept Grant
2. Reject Grant
STAFF RECOMMENDATION: Staff recommends Option L
CITY MANAGER APPROVAL:,r 4J,Ito i DIRECTOR APPROVAL:
Committee Council
COMMITTEE RECOMMENDATION: PRPS recommends Option
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move that we accept the Agreement between the Federal Way Police
Department and King County Sheriffs Officer for Grant Funding for the purpose of verifying addresses and
residencies of sex and kidnapping offenders and authorize Acting ChiefAndy Hwang to sign such Agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED - 02/06/2006 RESOLUTION #
81
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: October 13, 2009
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Brian J. Wilson, Interim City Manager
FROM: Andy Hwang, Acting Chief of Police
SUBJECT: KC RSO Grant Funding
Background
The Federal Way Police Department (FWPD) is seeking grant funding from the King County
Sheriffs Department in support of the Federal Way Police Department's Registered Sex Offender
and Kidnapping Offender Address and Residency Verification Program. The grant is for
reimbursement of overtime expenses incurred while verifying current addresses and residencies of
sex and kidnapping offenders, up to a maximum amount of $92,700.46
FWPD will be partnering with King County Government in implementing multiple program
elements to ensure that sex offenders are in compliance under the guidelines of current laws. A
strong enforcement effort to apprehend and prosecute offenders will help improve the quality of
life for our citizens.
1 82
Cost Reimbursement Agreement
Executed By
King County Sheriff's Office, a department of
King County, hereinafter referred to as "KCSO,"
Department Authorized Representative:
Susan L. Rahr, Sheriff
King County Sheriff's Office
W-150 King County Courthouse
516 Third Avenue
Seattle, WA 98104
and
Federal Way Police Department, a department of King County, hereinafter referred to as
""Contractor,"
Department Authorized Representative:
Andy Hwang, Chief of Police
33325 8`" Avenue South
Federal Way, WA 98063
WHEREAS, KCSO and Contractor have mutually agreed to work together for the
purpose of verifying the address and residency of registered sex and kidnapping
offenders; and
WHEREAS, the goal of registered sex and kidnapping offender address and residency
verification is to improve public safety by establishing a greater presence and emphasis
by Contractor in King County neighborhoods; and
WHEREAS, as part of this coordinated effort, Contractor will increase immediate and
direct contact with registered sex and kidnapping offenders in their jurisdiction, and
WHEREAS, KCSO is the recipient of a Washington State Registered Sex and
kidnapping Offender Address and Residency Verification Program grant through the
Washington Association of Sheriffs and Police Chiefs for this purpose, and
WHEREAS, KCSO will oversee efforts undertaken by program participants in King
County;
NOW THEREFORE, the parties hereto agree as follows:
KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address
and Residency Verification Program funding to reimburse for expenditures associated
83
Cost Reimbursement Agreement
with the Contractor for the verification of registered sex and kidnapping offender address
and residency as set forth below. This Interagency Agreement contains eight (8) Articles:
ARTICLE I. TERM OF AGREEMENT
The term of this Cost Reimbursement Agreement shall commence on July 1, 2009
and shall end on June 30, 2010 unless terminated earlier pursuant to the provisions
hereof.
ARTICLE H. DESCRIPTION OF SERVICES
This agreement is for the purpose of reimbursing the Contractor for participation in
the Registered Sex and Kidnapping. Offender Address and Residency Verification
Program. The program's purpose is to verify the address and residency of all
registered sex and kidnapping offenders under RCW 9A.44.130.
The requirement of this program is for face-to-face verification of a registered sex
and kidnapping offender's address at the place of residency. In the case of
• level I offenders, once every twelve months.
• of level II offenders, once every six months.
• of level III offenders, once every three months.
For the purposes of this program unclassified offenders and kidnapping offenders
shall be considered at risk level I, unless in the opinion of the local jurisdiction a
higher classification is in the interest of public safety.
ARTICLE III. REPORTING
Two reports are required in order to receive reimbursement for grant -related
expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is
an "Address Verification Form" that the sex or kidnapping offender completes and
signs during a face-to-face contact. "Exhibit B" is an "Officer Contact Worksheet"
completed in full by an officer/detective during each verification contact. Both
exhibits representing each contact are due. quarterly and must be complete and
received before reimbursement can be made following the quarter reported.
Original signed report forms are to be submitted by the 5th of the month following
the end of the quarter. The first report is due October 5, 2009.
Quarterly progress reports shall be delivered to
Attn: Tina Keller, Project Manager
King County Sheriffs Office
401 Fourth Avenue
Kent, WA 98032
Phone: 206-205-7948
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Cost Reimbursement Agreement
Email: tina.keller@kingcounty.gov
ARTICLE W. REIMBURSEMENT
Requests for reimbursement will be made on a quarterly basis and shall be forwarded
to KCSO as soon as practical after the first of the month that follows each quarter
ending September 30th, December 31", March 31st, and June 30`x.
Overtime reimbursements for personnel assigned to the Registered Sex and
Kidnapping Offender Address and Residency Verification Program will be calculated
at the usual rate for which the individual's' time would be compensated in the
absence of this agreement.
Each request for reimbursement will include the name, rank, overtime compensation
rate, number of reimbursable hours claimed and the dates of those hours for each
officer for whom reimbursement is sought. Each reimbursement request must be
accompanied by a certification signed by an appropriate supervisor of the department
that the request has been personally reviewed, that the information described in the
request is accurate, and the personnel for whom reimbursement is claimed were
working on an overtime basis for the Registered Sex and Kidnapping Offender
Address and Residency Verification Program
:.,.Overtime and all other expenditures under this Agreement are restricted to the
following criteria:
1. For the purpose of verifying the address and residency of registered sex
and kidnapping offenders; and
2. For the goal of improving public safety by establishing a greater presence
and emphasis in King County neighborhoods; and
3. For increasing immediate and direct contact with registered sex and
kidnapping offenders in their jurisdiction
Requests for reimbursement from KCSO for the above non -overtime expenditures
must be accompanied by a spreadsheet detailing the expenditures as well as a
vendor's invoice and a packing slip. The packing slip must be signed by an
authorized representative of the Contractor.
All costs must be included in the request for reimbursement and be within the overall
contract amount. Over expenditures for any reason, including additional cost of sales
tax, shipping, or installation, will be the responsibility of the Contractor.
Requests for reimbursement must be sent to
Attn: Joe Lewis, Grant Administrator
King County Sheriffs Office
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Cost Reimbursement Agreement
516 Third Avenue, Room W-150
Seattle, WA 98104
Phone: 206-205-7900
Email: joe.lewis@kingcounty.gov
The maximum amount to be paid under this cost reimbursement agreement shall not
exceed Ninety Two Thousand Seven Hundred Dollars and Forty Six Cents
($92,700.46). Expenditures exceeding the maximum amount shall be the
responsibility of Contractor. All requests for reimbursement must be received by
KCSO by July 31, 2010 to be payable.
ARTICLE V. WITNESS STATEMENTS
"Exhibit C" is a "Sex/Kidnapping Offender Address and Residency Verification
Program Witness Statement Form." This form is to be completed by any witnesses
encountered during a contact when the offender is suspected of not living at the
registered address and there is a resulting felony"Failure to Register as a Sex
Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating
circumstances the witness is incapable of writing out there own statement, the
contacting officer/detective will have the witness write and sign the statement in their
own handwriting to contain; verbatim, the information on the witness form.
ARTICLE VI. FILING NON -DISCOVERABLE FACE SHEET
"Exhibit D" is the "Filing Non -Discoverable Face Sheet." This form shall be
attached to each "Felony Failure to Register as a Sex Offender" case that is referred
to the King County Prosecuting Attorney's Office.
ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING
Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian
Affairs funds that would be spent for identical purposes in the absence of the grant_
Overtime - To meet this grant condition, you must ensure that:
• Overtime exceeds expenditures that the grantee is obligated or funded to pay
in the current budget_ Funds currently allocated to pay for overtime may not
be reallocated to other purposes or reimbursed upon the award of a grant.
• Additionally, by the conditions of this grant, you are required to track all
overtime funded through the grant
ARTICLE VII. AMENDMENTS
No modification or amendment of the provisions hereof shall be effective unless in
writing and signed by authorized representatives of the parties hereto. The parties
hereto expressly reserve the right to modify this Agreement, by mutual agreement.
FederalWayCRA2009 grant Page 4 oF5 September 15, 2009
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a
Cost Reimbursement Agreement
IN WITNESS WHEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
Federal Way Police Department KING COUNTY SHERIFF'S
OFFICE
Andy Hwang, Chief of Police Susan L. Rahr, Sheriff
Date
Date
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