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AG 09-185RETURN TO: Mary Jaenicke CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP 1. ORIGINATING DEPT./DN: PRCS 2. ORIGINATING STAFF PERSON: CaxY Roe EXT: 6910 3. DATE REQ. BY: 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE) CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) PUBLIC WORKS CONTRACT SMALL PUBLIC WORKS CONTRACT PROFESSIONAL SERVICE AGREEMENT GOODS AND SERVICE AGREEMENT REAL ESTATE DOCUMENT ORDINANCE CONTRt1CT AMENDMENT (AG#): X OTHER _MEMORANDUM OF UNDERSTANDING MAINTENANCE AGREEMENT HUMAN SERVICES CDBG SF,CURITY DOCUMENT �E.G. BOND RELATED DOCUMEN'TS) RF,SOLUTION S. PROJECT NAME: DIVIDE THE COST OF THE ELECTRICITY AND ALARM SYSTEMS AT THE STEEL LAKE ANNEX BRICK BUILDING AND BARN 6. NAME OF CONTRACTOR: THE HISTORICAL SOCIETY OF FEDERAL WAY ADDRESS: PO Box 25430 F�l �7 3 TELEPHONE 206-412-5545 SIGNATURE NAME: �c.,rc.1� C. �.�+u� Z�-Y� TITLE_PxESIDEr1T 7. EXHIBITS AND ATTACHMENTS: sCOPE WORK OR SERVICES COMPENSATION INSURANCE REQUIREMENTS/CERTIFICATE ALL OTHER REFERENCED EXHIBITS PROOF OF AUTHORITY TO SIGN REQUIRED LICENSES PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: COMPLETION DATE: 7/31/2021 9. TOTAL COMPEi�TSATION $_NA (11vCL[1DE E�ENSES.41vD SALES 1'Ax IF ANY� (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDi1LES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: YES NO IF YES, MAXIMUM DOL;_AR AMOUNT: IS SALES TAX OWED YES NO IF YES, PAID BY: CONTRAC7'OR !7 CITY PURCHASING: PLEASE CHARGE TO: 10. CONTRACT REVIEW PROJECT MAI�TAC?ER DIRECTOR RISK MANAGEMENT (�F APPL1C.e,BLE) LAW INITIAL DATE REVIEWED d I1�TITIAL DATE APPROVED 11. CONTRACT SIGNATURE ROUTTNG SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS LAW DEPARTMENT SIGNATORY (cM ox Di�cTOx) CITY CLERK �ASSIGNED AG# I,e'SIGNED COPY RETURNED COMMENTS: INITIAL DATE SIGNED iD��'1-Oq .i��� 1i '�i i r �t1� 4/9 MEMORANDUM OF UNDERSTANDING BETWEEN THE HISTORICAL SOCIETY OF FEDERAL WAY AND THE CITY OF FEDERAL WAY, WASHINGTON THIS MEMORANDUM OF LTNDERSTANDING ("MOU") is made this day of September 2009 by and between the undersigned representatives of the City of Federal Way ("City"), a Washington Municipal Corporation, and the Historical Society of Federal Way ("Society"), a Washington not-for-profit organization. RECITALS: WHEREAS, the Society is a Washington not-for-profit organization that collects, preserves and interprets the history, ethnic heritage, and cultural history of Federal Way, Washington; and WHEREAS, the Society and the City entered into a lease agreement dated July 28, 2008 for lease of a portion of the Steel Lake Annex, also known as the brick building, for use by the Society; and WHEREAS, the City occupies a portion of the Steel Lake Annex, also known as the barn, for City purposes; and WHEREAS, the electricity and the alarm systems support both the brick building and the barn located at the Steel Lake Annex; and WHEREAS, the City and the Society agree to equitably divide the cost of these two shared services that both the City and the Society are benefitting from; NOW, THEREFORE, in consideration of the mutual agreements and covenants contained herein and for other good and valuable consideration, the receipt and sufficiency of which hereby are acknowledged, it is mutually agreed and covenanted, by and between the parties to this Agreement, as follows: 1. Commitment of the Society. The Society agrees to pay for the electricity to both the brick building and the barn. The Society further agrees to pay for any hardware maintenance and any additional service fees that may be needed on the primary alarm system in the brick house. 2. Commitment of the City. The City agrees to pay for the entire annual service charge for the alarm system, which covers both the brick building and the barn. The City further agrees to be responsible for the hardware maintenance of the barn components of the alarm system. 3. Term and Termination. The terms of this MOU shall commence on the date written above and shall continue until terminated on July 31, 2021 or upon termination of the Steel Lake Annex Lease dated July 28, 2008, whichever comes sooner. In the event the Steel Lake Annex Lease is renewed for ten (10) years as allowed in the lease, this MOU will also renew far ten (10) years. 4. Indemnification. The Society shall indemnify and hold harmless the City and its officers, boards, commissions, employees, agents, attorneys, and contractors from and against any and all liability, damages, and claims, (including, without limitation, reasonable fees and expenses of attorneys, expert witnesses and consultants), which may be asserted by reason of any act or omission of the Society, its employees, agents, or contractors, which may arise out of this MOU. The City shall indemnify and hold harmless the Society and its officers, boards, commissions, employees, agents, attorneys, and contractors from and against any and all liability, damages, and claims, (including, without limitation, reasonable fees and expenses of attorneys, expert witnesses and consultants), which may be asserted by reason of any act or omission of the City, its employees, agents, or contractors, which may arise out of this MOU. 5. Governing Law. This MOU shall be governed by and construed in accordance with the laws of the State of Washington (excepting any conflict of laws provisions which would serve to defeat application of Washington substantive law). IN WITNESS WHEREOF, the Society and the City have executed this Memorandum of Understanding as of the day and year first written above by their duly authorized representatives. CITY OF FEDERAL WAY APP OVED AS TO FORM: City Atto Patricia A. Richardson B f'LC a'�� 9 Director of P s, Public Works, Emergency Management, Cary M. Roe, P.E. 33325 8�' Ave S P.O. Box 9718 Federal Way, WA 98063-9718 ATTEST: City Clerk, Carol Ma eilly C C THE HISTORICAL SOCIETY OF FEDERAL WAY By: �-,2� C �r�..� President STATE OF WA HINGTON ss. COUNTY OF On this day personall a ared before me to me known to be the President of the Histon ociety of Federal ay that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and official seal �'��pRl L, �L"� o �,�.niss�o�, 2� �Vp F". R+ 0,�, S ��''�51-11 NG� (typed/p'rinted name of notary) Notary Public in and for t e S ate of Washington. My commission expires 2009. K:�agreementuvl0U�2009�I Society utilities