PRHSPSC PKT 11-10-2009City of Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Tuesday, November 10, 2009
5:30 p.m.
1. CALL TO ORDER
2. PUBLIC COMMENT — THREE (3) MINUTES
3. COMMISSION COMMENTS
4. APPROVAL OF OCTOBER 13, 2009 SUMMARY
5. COMMITTEE BUSINESS
City Hall I
Hylebos Conference Room
D.
Fisher Pond Building Demolition
Ikerd
21
Action
Topic
Title/Description
Presenter
Page
or Info
A.
Urban Forest Health
Chris
N/A
Information
Police Services
Carrel
11/17/09 Council
B.
Federal Way Community Center — Agreement to Use as
Gross
7
Action
G.
Dormitory Shelter
Hynden
49
11/17/09 Council
C.
Community Center Pool Chemical Vendor Contract
Feldman
15
Action
11/17/09 Council
D.
Fisher Pond Building Demolition
Ikerd
21
Action
11/17/09 Council
E.
Services Agreement for the Commons at Federal Way
Hwang
23
Action
Police Services
11/17/09 Council
F.
Human Services Challenge Grant Award
Hynden
31
Information
G.
Martin Luther King Jr. Celebration
Hynden
49
Information
H.
2010 Diversity Commission Work Plan
Hynden
65
Action
11/17/09 Council
I.
2010-2011 Human Services Commission 2 year work plan
Hynden
69
Action
11/17/09 Council
6. PENDING ITEMS
• Festivals
• NLC Providing Discount Pharmacy Services to Citizens
• Concept of Housing in South King County
• Maintaining the health of trees in the City — relating to invasive species; particularly English Ivy
7. NEXT MEETING — Tuesday December 8, 2009 5:30pm — Hylebos Conference Room
8. ADJOURNMENT
2009 Committee Members: Staff
Council Member Jeanne Burbidge, Chair Cary Roe, Director of Parks, Public Works & Emergency Mgmt.
Council Member Jim Ferrell Mary Jaenicke, Administrative Assistant II
Council Member Michael Park 253-835-6901
City of Federal Way
City Council
PARKS, RECREATION. HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, October 13, 2009
5:30 p.m.
SUMMARY
Committee Members in Attendance: Committee Chair Jeanne Burbidge and Committee members Mike Park and
Jim Ferrell
Council Members in Attendance: Linda Kochmar
Staff Members in Attendance: Interim City Manager, Brian Wilson, Amy Jo Pearsall, City Attorney, Interim
Deputy Chief Neal, Interim Commander Stieben, Public Works & Park Director Cary Roe, Community
Development Director Greg Fewins, Human Services Manager Lynnette Hynden, Parks and Facilities Manager
Steve Ikerd, Parks Supervisor Tim Dickinson, Dumas Bay Centre Coordinator Rob Ettinger, and Mary Jaenicke,
Administrative Assistant II.
Guests: Fred Konkell, Chair Parks Commission, Susan Honda, Chair Arts Commission, H. David Kaplan, Citizen
Chair Burbidge called the meeting to order at 5:34p.m.
Commission Comments: Ms. Honda invited the City Council to attend the Arts Alive Reception on October 20 at
6:00pm. She stated that the Arts Commission has been working hard, and will be creating a face book page to
increase communication. They are also working on a Public Arts Brochure.
Mr. Konkell encouraged the Committee to approve option 1 for the playground replacement projects. He stated that
although the poured in place fall protection is more expensive, it will increase longevity of the playground, cut down
on maintenance and improve safety.
APPROVAL OF SUMMARY
Council member Park moved to approve the September meeting summary. Council member Ferrell
seconded. Motion passed.
BUSINESS ITEMS
Playground Replacement - Alderdale
Mr. Ikerd stated that staff worked with the Parks Commission and has identified five playgrounds that need to be
replaced. They are moving forward to replace four playgrounds. They are recommending NW Playgrounds for
Alderdale Park. Funding sources for the new playground will come from the CIP funds for playground replacement
and area C mitigation improvement funds. Council member Ferrell moved to approve option #1 the request to
purchase the playground system with poured in place fall protection from Northwest Playground Equipment,
Inc. and authorize the Interim City Manager to execute an agreement for the supply and installation of a
playground system for Alderdale Park in the amount of $97,312.00. Council member Park seconded. Motion
passed.
Playground Replacement — Steel Lake Annex, Sacajawea and Saghalie Parks
Mr. Ikerd reported that staff is recommending Sitelines Park and Playground Products to replace the playground
equipment at Sacajawea, Steel Lake Annex and Saghalie Park. Saghalie Park would receive the poured in place fall
protection material, and Steel Lake Annex and Sacajawea Park will receive wood chips. Council member Parked
to approve option #1 the request to purchase the playground system with poured in place fall protection from
Sitelines Park and Playground Products and authorize the Interim City Manager to execute an agreement for
the supply and installation of playground equipment for Steel Lake Annex, Sacajawea and Saghalie Parks in
the amount of $130,339.00. Council member Ferrell seconded. Motion passed.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday October 13, 2009 Summary
Page 2
Purchase New Mower for West Hylebos Wetlands Park
Mr. Ikerd stated that when the City received the West Hylebos Wetlands Park property they did not have the
equipment to maintain the turf. They have been using a surplus mower from Celebration Park. The motor on that
mower has failed. Parks maintenance staff has demoed mowers and solicited bids from manufacturers. They are
recommending purchasing the Toro G3 mower from Western Equipment. The reserve balance from the mower
being taken offline is $5,539.00 and there is $939.00 from excess reserve balance. The mower will be primarily
used for the West Hylebos Park, but it could also be used at other sites. Council member Ferrell moved approval
to accept the bid from Western Equipment and authorize the Interim City Manager to execute a purchase
agreement for the Toro G3 mower in the amount of $6,477.13. Council member Park seconded. Motion
passed.
Second Amendment for Landscaping Services at Dumas Bay Centre
Mr. Ettinger stated that when the contract with Trugreen Landcare was amended in November of 2006 there was a
miscalculation in the compensation fee schedule, which resulted in a funding shortfall to complete the contract. He
is requesting to increase the contract in the amount of $5,000.00. Council member Park stated that he would like to
see more information in the packet. He wants to see the existing contract dollar amount. Mr. Ettinger reported that
we have been paying Trugreen Landcare $16,000 annually. This contract will expire on November 30, 2009. Parks
and Public Works Director Roe stated that we will be looking at options for 2010. We will either bid the contract
again, or look at doing it in-house. Council Member Park moved to amend the amount of the contract for an
additional $5,000.00 and authorize execution of the amendment. This contract will expire November 30, 2009.
Council Member Park Seconded. Motion passed.
Community Liaison Position
Ms. Hynden is proposing a realignment of some Employee positions that she has in her division. The title would be
Community Liaison. Ms. Hynden stated that she has been asked numerous times when is the City going to become a
community that is more inclusive. Ms. Hynden has been doing research and looking at what inclusive means. How
would this be a part of Federal Way? The underserved populations tend to have barriers, such as languages, culture,
age and abilities. Having a community that supports inclusiveness will speak to all residents, not just a few.
Creating an inclusive community would involve creating a language bank; this is something that has been needed and
has been suggested from people in the community. Ms. Hynden stated that we can encourage dialogue and be
inclusive by offering citizens feedback and enlist natural leaders in the community. Citizens would be on a panel and
work together based on common interests. This is similar to what Auburn and Renton currently have. Ms. Hynden
reviewed the demographics of Federal Way. Many of the cultures in the community groups that she works with want
to build an inclusive community and be accessible to all. They want their unique barriers to be seen as strengths.
Federal Way can formally become a City of Distinction via the National League of Cities. Ms. Hynden stated that
the benefits far outweigh the impact of any one group in the city. The Korean and Spanish language services that we
currently offer can be expanded in the language bank. The liaison would facilitate — they would not be a direct
service provider. They would pull people together and facilitate action within the community. Interim City Manager
Wilson stated that currently we have a .5fte Hispanic liaison and a .5 Korean liaison position. The Korean liaison
position has recently become vacant, which is what prompted this discussion. This would be a change from where
we have been, and we are looking for Council input on this recommendation. If Council decides to move forward in
this direction then it will be added to the mid -biennium budget. Council member Park stated that the National
League of Cities tried to implement this three years ago. There are a very significant number of Koreans and
Hispanics in Federal Way, which is why the liaison positions were created. He believes that we will not be moving
forward we will be taking a step backwards if we create a Community Liaison position. The level of service that we
have been providing to the Korean and Hispanic population would decrease. Council member Ferrell stated that he
agrees with Council member Park. Ms. Hynden stated that she has been getting requests for a Ukrainian liaison.
There are more people that have barriers than two prominent languages. Ms. Hynden stated that we are not just
looking at language barriers; we are looking at the elderly, developmentally delayed and baby boomers. Council
member Burbidge is interested in this proposal but she is also concerned about the fact that we have had a system in
place that has been providing services, and she does not want to make an abrupt change. She does not want a
decrease in the level of service. Interim City Manager Wilson stated that instead of focusing on the Korean and
Hispanic population, this position would be broader and it will be a different level of service to them. Council
member Ferrell is concerned that by trying to spread out the services that we will diffuse the value of the services.
Council member Kochmar stated that at some point we need to be able to provide services to all diverse groups.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday October 13, 2009 Summary
Page 3
Interim City Manager Wilson stated that currently there are two different models being applied. This Hispanic
liaison position is operating more similar to the proposal that was presented today. It is different than how the
services are being provided by the Korean liaison. He is recommending continuing with the program that we
currently have. He said that staff will need to come up with options to address the needs of the diverse Community.
Community in Schools and Human Services Division Memorandum of Understanding
Ms. Hynden reported that for the past year and a half she has developed a good relationship with the Community In
Schools non-profit group. She has been on their core team to build a database for the schools. The database is a
resource of human service agencies that provide services in the City of Federal Way. The City will provide office
space for the part-time Community In Schools employee. They will be able to exchange information about Human
Services and keep the database up to date. The budgetary impact is very minor. We will provide office space,
computer and a phone line.
Human Services Challenge Grant
Ms. Hynden stated that they are awarding the Challenge Grant to the Federal Way Senior Center. The City
earmarked $10,000 for a Challenge Grant to challenge the community to support human services. The Federal Way
Senior Center had an unanticipated budget shortfall from their operating budget due to the cuts and reduced funding
from King County. This has impacted their ability to continue with their ICAN project. This project has been in the
works for about two years. Council member Kochmar stated that the $10,000 was supposed to go to the food bank.
Ms. Hynden stated that the response from Mayors month of concern provided the food bank enough food to get them
through the holidays. Council member Kochmar stated that when the money was put in the budget, it was supposed
to go to the food bank to challenge the community to donate, and this was supposed to occur in January 2010. Ms.
Hynden stated that this money is in the 2009 budget. It is still budgeted as an ongoing item, and they can use the
$10,000 in 2010. Ms. Hynden stated that she met with the Multi -Service Center, and she specifically asked them,
and they stated that they could not take the money in 2009. There will be money for the food bank in 2010.
Council member Park was excused from the meeting at 6:45pm
Public Comment
H. David Kaplan is opposed to the City Of Federal Way having our own animal control. He stated that the City
needs to pool resources, and license fees would have to pay for it. If people are going to own animals, then the pet
owners need to pay for animal control.
Animal Control Services
Acting Commander John Stieben presented the information. Currently there are 39 cities in King County; 34 of
those cities contract with King County for animal control services. The city entered into an Interlocal Agreement
with King County in 1990. King County collects all of our pet licensing fees. We keep a very small part of that fee.
Almost $275,000 was collected in 2008 for pet license fees. Federal way has approximately 47,000 pets; almost
20% of those are licensed. There are three areas that King County animal control (KCAC) is in charge of licensing
services, field service and shelter service. These are the elements that need to be considered when thinking about
doing our own Animal Control. Based on the numbers provided by King County they responded to 991 calls in
2008. This is costing us approximately $185 per call. We have had a decrease in the number of calls for the past
three years. A lot of those calls are informational calls. KCAC response times are measured in days because the
agency is understaffed. Majority of their money goes to sheltering the animals and not field service. There has been
a lot of discussion about what King County is going to do. On September 23, Acting Commander Stieben attended a
work group meeting. Kurt Triplett, King County Executive did not say that King County was going to get out of
animal control services or close shelters and put it all on the cities. Acting Commander Stieben stated that if we
increase our licensing from the 19% range to the 25% percent range we could cover our own animal control in
Federal Way. King County has said that they are closing their main shelter in Kent by November 1, 2009. The
reason they are doing this is because of the Howard Hanson Dam, and the potential for flooding. King County has
stated that the City of Federal Way costs them about $500,000. That is for the licensing fees, field service and
shelter. The majority of the cost is for shelter. There are three options to consider: 1) Remain the status quo,
assuming that King County keeps doing what they have been doing. 2) Enhanced service. City of Auburn is
currently using this service and is satisfied. They have one full time employee from KCAC dedicated to their city.
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday October 13, 2009 Summary
Page 4
3) Setup and operate our own animal control. Based on the estimates the startup cost would be $85,000. Acting
Commander Stieben used the most expensive possible scenario when projecting what it would cost to maintain and
operate our own animal control services. The projected cost to operate and maintain the animal control could cost
$350,000 per year. The animal shelter is the biggest variable in the equation. The $350,000 a year includes a shelter
contract. We would not run our own shelter. Another option to consider would be the SCORE model. This is a
viable way to create an entire system that covers field operations and the shelter or just the shelter. It would be less
expensive to do the whole thing on our own. If we decide to take this on ourselves, we have to increase our licensing
fees, and increase the percentage of people licensing their pets. Acting Commander Stieben would like to see the
city take over the field operations and let King County maintain the shelters. Council member Kochmar stated that
she has met with Kurt Triplett, and that they are going to close the animal control facility. They are not going to
build a new one because it will cost 1.3 million, and they do not have the money. They are most likely going to
contract with the Humane Society of King County. The reason why the shelter costs so much is because over the
years the King County Council would not euthanize the animals, they would adopt them out. This is a very big issue
in the Seattle area. She stated our costs would be less, and we should be looking into the Pierce County Humane
Society sheltering the animals, and having our own Animal Control Officers. Acting Commander Stieben stated that
the King County Council has mandated that no more than 15% of the animals be euthanized. Interim City Manager
Wilson stated that based on where we are today, we are moving towards either a partnership, or doing something by
ourselves with a contract for shelter services. The field services would be brought in house. Council member
Burbidge stated that these seem like reasonable recommendations, and going forward and doing additional
evaluations makes sense. This will be put on a future Council agenda when they have more specifics.
Interlocal Cooperative Agreement between Auburn, Federal Way, Kent, Renton, Tukwila and the Port of
Seattle, for the Valley Narcotics Enforcement Team
Acting Chief John Neal, reported that Valley Narcotics Enforcement Team provides a good service in our
jurisdiction investigating and enforcing laws relating to controlled substances. There was no discussion. Council
member Ferrell moved to approve option 1, accept the Interlocal Agency Agreement. Council member
Burbidge seconded. Motion passed.
Interlocal Agency Agreement with Seattle PD, WASPC (JAG) Grant, Gang Analyst
Acting Chief John Neal stated that with this agreement the Federal Way Police Department will be eligible for
monies for gang enforcement. There was no discussion. Council member Ferrell moved to approve option 1,
accept the Interlocal Agency Agreement. Council member Burbidge seconded. Motion passed.
King County RSO Grant Funding Cost Reimbursement Agreement
Acting Chief John Neal stated that the RSO program provides for officers out of the CIS Unit to go out and verify
addresses of registered sex offenders within our jurisdiction. The amount of funding is $92,700.46. There was no
discussion. Council member Ferrell moved to approve option 1, accept the Grant. Council member Burbidge
seconded. Motion passed.
Pending
Interim City Manager Wilson commented that the Lodging Tax Committee is starting to receive more interests for
different events to come back to the City. There is interest in partnering with the City for some of the events. In the
past we have dedicated lodging tax money to assist with those events. The economic downturn has decreased the
amount of money in that fund. There will need to be some discussions on how to allocate those funds.
NEXT MEETING
December 8, 2009 5:30 p.m in the Hylebos Conference Room
ADJOURNMENT
Meeting adjourned at 7:26 p.m.
COUNCIL MEETING DATE: November 17, 2009 ITEM i#:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Federal Way Community Center - Agreement to Use as Dormitory Shelter
POLICY QUESTION: Should the City of Federal Way enter into an agreement with the American Red Cross,
allowing the Federal Way Community Center to be used as a dormitory shelter in times of emergency?
COMMITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: November 10, 2009
Committee
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Ra Gross Emer enc - Man ement Coordinator DEPT: Public Works
- ------ - ------------�' - ---g-- --g -------- -- - - __.. ------- -__.----... --- - --------....
Attachments: Memorandum to Parks, Recreation, Human Services and Public Safety Committee dated
November 10, 2009.
Options Considered:
1) Enter into an agreement with the American Red Cross, allowing the Federal Way Community Center to
be placed on the list for use as a possible dormitory shelter in times of emergency.
2) Do not enter into an agreement with the American Red Cross and provide direction to staff.
STAFF RECOMMENDATION: Staff recommends forwarding Option t to the November 17, 2009 City Council
Consent Agenda for approval.
CITY MANAGER APPROVAL: tl) ykjlai� DIRECTOR APPROVAL: G�
Committee Council Committee Council
COMMITTEE RECOMMENDATION: Committee recommends forwarding above staff recommendation to the
November 17, 2009 City Council Consent Agenda for approval.
Jeanne Burbidge, Chair Mike Park, Member Jim Ferrell, Member
PROPOSED COUNCIL MOTION: "I move to authorize the City of Federal Way to enter into an agreement with
the American Red Cross, allowing the Federal Way Community Center to be placed on the list for use as a
possible dormitory shelter in times of emergency. "
(BELOW TO BE COMPLETED B P CIT P CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLEDIDEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED — 02106/2006 RESOLUTION #
7
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 10, 2009
TO: Parks, Recreation, Human Services and Public Safety Committee
VIA: Brian Wilson, Interim City Manager
FROM: Ray Gross, Emergency Management Coordinatork
SUBJECT: Federal Way Community Center — Agreement toUse as Dormitory Shelter
BACKGROUND:
In January of 2009, information was learned from the Army Corps of Engineers, that a potential problem
with the Howard Hanson Dam could result in significant flooding of the Green River Valley until repairs
are made. If this flooding were to happen it has been projected that a large number of the evacuated
Green River Valley population will need temporary sheltering.
The Valley Cities, King County and the American Red Cross have been working on several sheltering
models and plans over the year. One plan is to have a mega dormitory shelter located at one of the large
facilities in Seattle, such as the Expo Center. As a back up to the mega shelter plan, the American Red
cross would like to have several smaller dormitory shelters that are located on both sides of the Green
River Valley, identified and ready to go.
The American Red Cross has approached the City of Federal Way requesting to enter into an agreement
(attached) with the City concerning the use of the Federal Way Community Center as a possible
dormitory shelter. The American Red Cross as part of the agreement would have to ask the City of
Federal Way for use of the Federal Way Community Center, of which, the City would have the ability to
deny use of the facility. Also as part of the agreement between the American Red Cross and the City of
Federal Way, the City would be able to invoice the American Red Cross the Community Center daily
$5,750 operating cost, regardless of if the emergency gets a Washington State or Presidential Declaration
of Emergency.
CC Project File
Day File
8
American Seattle Office Bremerton Office
Red Gros PO Box 3097 PO Box 499
Seattle, WA 98 t 14 Bremerton, WA 98337
Location: t900 25`h Ave S Location: 8 t 1 Pacific Ave
American Red Cross Serving Tel: 206-323-2345 Tel: 360-377-3761
King and Kitsap Fax:206-325-8211 Fax. 360-792-0498
Becoming a Red Cross Disaster Facility
Disasters can be widespread: earthquake... or local: apartment fire, flooding, brushfire...
On average, every 36 hours our Red Cross chapter is contacted to help people displaced from their homes by fire and natural
disasters. Several times each year a disaster facility must be opened when multiple families are affected.
Common Questions on the Use of Facilities in a Disaster
What could my facility be used for?
Depending on the disaster, the Red Cross may request a facility for use as a shelter, service center, field kitchen, headquarters,
warehouse, or other disaster response need. Using a facility for a shelter is by far the most common need.
Who sets up the facility? Who supplies the cots, blankets, meals and workers?
The Red Cross brings materials and trained staff and volunteers to setup, run and close the facility. The Red Cross provides
snacks, drinks and meals. For large disasters, the National Red Cross sends additional supplies and workers.
What type of building makes a good Red Cross facility?
The Red Cross prefers a facility with a large multipurpose room or gym, a kitchen, easy disability access, and separate male
and female restrooms. A dining area next to the kitchen and sleeping area, showers and laundry areas, are a plus. If a facility
does not have a generator it will not be precluded from use as a Red Cross Facility.
Does someone from my facility have to be there all the time?
The Red Cross does not require that you have someone at the facility, but the facility owner or management may.
May our people help in a shelter?
Under the direction of the Red Cross shelter manager, your staff is welcome to volunteer.
How does the Red Cross maintain control of the people in the facility?
The Red Cross posts and enforces rules: No pets, weapons, smoking, drinking, etc. People must check in and out.
If the facility is used as a shelter, the Red Cross will have at least two trained shelter workers onsite at all times with
cell phones. If security is an issue, the Red Cross calls the police or contracts with a security company (very rare).
Does the Red Cross have insurance?
The Red Cross insurance covers damage resulting from a facility's operation. The details are available upon request ina
Memorandum of Insurance. Once a facility opens, an official Certificate of Insurance can be requested; it will be sent by the
National. Red Cross Headquarters in about two days.
Who pays the costs?
To be frugal with donated money the Red Cross looks for facility owners to donate the use of their facility. The RedCross
may pay for certain extra costs that occur due to the Red Cross' use, such as extra trash removal.
How long is a facility open?
Commonly a King County shelter is open no more than three or four nights; but in a large disaster this could extend to several
weeks. This longer duration is often the case for service centers, field kitchens, headquarters, warehouses, etc.
Does the Red Cross need my entire building?
The facility is usually confined to several rooms; making it easier to control. You will work with a Red Cross facilityliaison
to decide which rooms, entry points, and parking areas that the Red Cross may use.
What if my facility is too busy or not available to be used when the Red Cross calls us?
You are under no obligation. The Red Cross understands that your facility may not be available; that's why we strive tohave
numerous facilities on our list. When a facility is needed, the Red Cross contacts several facilities, asking whichmight be
available, and chooses the one that is the best fit for responding to the disaster.
How will the information about facilities and contacts be used?
The Red Cross only reveals the name and address of open shelters and service centers to the public or media. Your contacts
and phone numbers will not be released. We may supply government emergency managers with the fist of potential
facilities in their area, with their written agreement that the list is confidential and may not be made public.
Become a Red Cross disaster facility
Contact American Red Cross serving King and Kitsap Counties 206-323-2345
Ask for Emergency Services concerning facility agreements.
T erl wv u7n 'nave a UJU
American
Red Cross
Together, we can save a fife
Statement of'Agreement
For Use of Facility
This Agreement is made and entered into between the governing board of
(school district, church, other organization) of County, state of Washington, and the American Red
Cross serving King and Kitsap Counties, chapter of The American National Red Cross (Red Cross), collectively "the
Parties."
Recitals
Pursuant to the terms of federal statutes, the Red Cross provides emergency services on behalf of individuals and
families who are victims of disaster.
(Official) is authorized to permit the Red Cross to use
(school district, church, other organization)'s buildings,
grounds and/or equipment required in the conduct of Red Cross disaster services activities, and wishes to cooperate
with the Red Cross for such purposes.
The Parties hereto mutually desire to reach an understanding that will result in making the aforesaid facilities of
(school district, church, other organization) available to the Red Cross for the
aforesaid use.
Now, therefore, it is mutually agreed between the Parties as follows:
1. The (school district, church, other organization) agrees that, after meeting its
responsibilities to its pupil/parishioners/members/clients, it will permit, to the extent of its ability and upon request
by the Red Cross, the use of its physical facilities by the Red Cross for disasters victims.
2. The Red Cross agrees that it shall use reasonable care in the conduct of its activities in such facilities.
3. The Red Cross and (school district, church, other organization) agree to provide
to each other, and update yearly, the point of contact information with each other by providing written notice, hand
delivered or mailed to the parties at their respective addresses set forth below, or at such other address of which
either party shall notify the other in accordance with the provisions hereof.
To: American Red Cross To:
Serving King and Kitsap Counties
Disaster Services—Logistics / MSS
PO Box 3097 -
Seattle, WA 98114-3097
(Location: 1900 25th Ave S) Attn:
4. At the time of a disaster, for each use of the facility, the parties agree to execute a Facility Agreement form.
The parties, acting through their duly authorized officers, have executed this Contract as of the Effective Date.
American Red Cross
Serving King and Kitsap Counties
Organization Chapter of the American National Red Cross
Signature of Responsible Authoritv/PresidenttGoverning Board
Print Name
Title
Effective Date Phone Number
Signature of Red Cross Disaster Operations Authority
Print Name
Title
Date
This Statement of Agreement is valid tl►&I terminated in writing btu either- par-ty
American Red Cross
Facility Agreement
DR#: and/or Name of Disaster:
Facility:
This agreement is made and entered into between ("Owner/Operator")
and the [Chapter of] The American National Red Cross (collectively "the Parties")
in order to provide physical facilities to support American Red Cross relief efforts for
[DISASTER RELIEF NUMBER OR NAME OF DISASTER].
A. As such, Owner/Operator agrees to:
1. Provide facilities, approximately square feet, known as
[OR IF USING A PORTION OF BUILDING CLEARLY INDICATE SPACE
PARAMETERS YOU WILL BE USING, ADD ATTACHMENT IF NECESSARY],
located at (City) (State) (Zip)
("Facility/Property") for the sum of $0.00 or $ per day/week/month, beginning on
for a period of days/weeks/months ("Term").
The Parties may extend the term by mutual agreement. Owner/Operator agrees to provide the
Red Cross with days prior written notice should Owner/Operator need to terminate this
Agreement for any reason.
2. Provide support to access appropriate telecommunications resources. The installation,
maintenance and removal costs of radios, telephones and related automation equipment will
be borne by the American Red Cross, unless specified otherwise:
3. Provide support to access utilities and other resources. Indicate which party will be
responsible for the cost of the following utilities, on a prorated basis, for utilities actually used
during the Term:
Water:
Furnishings:
Electricity:_
Other:
These/other costs are further specified as:
Gas:
A separate agreement must be executed between the Parties for use and or reimbursement for
any other Owner/Operator services, including, but not limited to, personnel.
B. Red Cross agrees:
The Facility/Property will be returned to the Owher/Operator in the same condition as it was
when occupied/acquired. Normal wear and tear is considered to be the responsibility of the
Owner/Operator.
Original to American Red Cross file Copy to Owner/Operator ;ate I of 2 American Red Cross F6621 (King-Kitsap version 2/28,12007)
American Red Cross
Facility Agreement
2. The [Chapter of ] The American National Red Cross agrees to
defend, hold harmless and indemnify the Owner/Operator against any legal liability in respect
to bodily injury, death and property damage to the extent arising from the sole negligence of
the said Chapter during its use under this Agreement of the property belong to the
Owner/Operator.
C. Both Parties agree to the following:
1. No modifications or changes will be made to the Facility/Property by the Red Cross
without the express written approval of the Owner/Operator.
2. Prior to occupancy, representatives of both Parties will inspect the Facility/Property and
will note any discrepancies and/or concerns on the inspection form attached to this
Agreement as Attachment 1 ("Facility Survey").
3. Prior to vacating the Facility/Property, representatives of both Parties will again inspect
the Facility/ Property to note any discrepancies and/or concerns on the release form
attached to this Agreement as Attachment 2 ("Release of Facility). Normal wear and tear
is considered to be the responsibility of the Owner/Operator.
4. Prior to occupancy, representatives of both Pdrties will document the food and supplies
inventory.
5. Prior to vacating the facility, representatives of both Parties will document the food and
supplies used by the Red Cross. The Red Cross agrees to replace and/or reimburse
for any foods or supplies that may be used by the Red
Cross in the conduct of its relief activities in said Facility/Property.
6. Other provisions as follows:
[FOR EXAMPLE, PARKING, ADA]
7. The American National Red Cross is a tax-exempt organization and generally is not
subject to federal, state or local taxes.
8. Contact persons/agents for both Parties are identified as follows. Additional contact
information may be included on a separate page and attached to this agreement:
Red Cross Representative: _
Organization/Owner/Operator:
Phone:
Phone:
The Parties, acting through their duly authorized officers, have executed this Agreement on the date, below.
The
Chapter of
The American National Red Cross _
By: Date: By:
Print Name:
Title:
Print Name:
Title:
Date:
Original to American Red Cross file Copy to Owner/Operator p1g? 2 of 2 American Red Cross F6621 (King-Kitsap version 2/28/2007)
Shelter FacilitySurve
amabasr fD
Directions Send To: King County. American Red Cross serving King and Kitsap Counties
Please print. Complete as thoroughly as possible. Emergency Services—Logistics t MSS
Insert "unknown" "none" or "X/A" if not applicable. PO Boz 3097Seattle, WA 98114-3097
Telephone numbers should include area codes. West Sound: American Red Cross serving King and Kitsap Counties
Add explanations at end of form or attach extra sheets. Emergency Services
For assistance e-mail logistics@seattleredcross.org or call: PO Box 499
King County: 206-720-5296 West Sound: 360-377-3761 Bremerton, WA 98337
Facility Information
Facility Name:
Governing Agency (such as school district fora school):
Facility Street Address:
City:
Mailing Address (if different):
GPS Location: Latitude:
Facility Main Phone Number:
State: WA
Zip Code:
County:
D Roadrunner
Longitude: Map Locator: ❑ Thomas Guide Page: Grid:
Facility E-mail:
Facility Website URL:
Faeility,Contaets Please include at least two contacts with after hours numbers.
To authorize facility use, call:. I To open facility, call: Alternate contact to open facility, call:
Name I
Title
Daytime phone number
.A ter-hours/emergency phone/pager number I
Other after -hour contact nu er I
Contact email address
Survey Completed By:
Name I Name
Daytime phone number I
A ter- ours/emergency p one pager number I
Ther after -hour contact number I
Contact email address
Title
Daytime phone number
A ter-hours/emergency p one pager number
Other after -hour contact number
Contact email address
Printed Name Ttt e Date Completed
Potential Sleeping Areas Only list rooms that you may allow to be used for dormitory -style sleeping areas with cots.
Large Room Types: Gym, Indoor Tennis Court, Multipurpose Room, Cafeteria, Meeting Room, Studios, Classroom, etc.
Sire: List the approximate usable square footage. (A 1000 soft. room with 200 sq.ft ofdisplav cases is listed as 800 sq.ft).
i Larqe Room Type (sleeping area) I Room Name I Number I Size (sa.ft) I CommentslFire Code Caoacitv/Floor Type (wood. carpet..) I
American Red Cross serving King and Kitsap Counties version 1-06 of National American Red Cross form 6564, rev 12-01
Soecialized Rooms Onlv check the rooms and equipment that you may allow to be used_
Room Type
Description
jCommentslLimitations -_—1
❑ Restroom
❑ Showers
❑ Clinic
; Number Sinks Number Toilets/Urinals Number Showers
Din an evacuation zone. For:
I I
I Total ADA Total ADA Total ADA
Other availability restrictions or limitations for use? []Yes []No
'
If Yes, list:
_
en's
FUnise
i
I
xlFamily L
the facility securable (fenced)? ❑Yes []No
(Such as, a school Nurse's Oce) Number of Beds:
❑ Laundry
INumber of Washers: Number of Dryers:
Number of parking spaces: Handicapped spaces:
❑ Kitchen
'
Type: ❑ Full commercial kitchen (large profession kitchen and appliances)
❑ Full residential kitchen (kitchen with full-size home appliances)
❑ Warming kitchen (used to store and reheat food made off-site)
❑ Partial kitchen
(gymnasium, multipurpose, kitchen, etc_) that can be used.
Equipment: ❑ Oven ❑ Warming Oven ❑ Refrigerator ❑ Sink
❑ Grill ❑ Microwave Oven ❑ Freezer ❑ Dish Washer
E] Stove. Number of Burners: ❑Gas [I Electric
❑ Eating
Type: ❑ Snack/Break Room Seating Capacity:
❑ Cafeteria Seating Capacity:
❑ Other: Seating Capacity:
Limitations on Facility Use
Is facility available year-round? []Yes []No
If No, list date restrictions:
Are areas to be used for shelter ADA accessible? []Yes ❑No
If No, list non -compliances:
s_❑InFacility is in an area designated as--
a flood plain: [1100 -year event. [1500 -year event.
[]Ina
❑Other: Number of stories: _
Din an evacuation zone. For:
Approx. vear(s) of construction:
Are some operations required to be performed by facility union or
Other availability restrictions or limitations for use? []Yes []No
contractor staff (such as food preparation)? []Yes []No
If Yes, list:
If Yes, list:
i
I
Facility and Grounds
Facility Construction
I Fire Safety
❑Wood Frame ❑Concrete []Brick []Metal ❑Prefabricated
jDoes the facility have fire sprinklers? []Yes ❑No
❑Other: Number of stories: _
Does the facility have fire alarm? []Yes ❑No
Approx. vear(s) of construction:
Does the facility have smokelfire detectors? []Yes ❑No
Grounds
Potential Sleeping Areas (givmnasiums, multipurpose rooms, etc.)
,Athletic fieid(s): Number: _ Total Size: sq.ft.
Are there windows in potential sleeping areas? ❑Yes ❑No
Athletic court(s): Number.- Total Size: sq -ft-
If Yes, are the windows safety glass? ❑Yes []NoIs
the facility securable (fenced)? ❑Yes []No
11f Yes, are there window covers/blinds? ❑Yes ❑No
Parking and Public Transportation
Facility Layout
Number of parking spaces: Handicapped spaces:
❑Attach a Facility Floor Plan (may be a simple drawing), label rooms
Is the facility near a bus route? ❑Yes []No
(gymnasium, multipurpose, kitchen, etc_) that can be used.
I Ifilifiac
Additional Information
14
2 of 2
Type/0escription
Comments
Electricity
Backup generator? ❑Yes []No Powers entire facility? ❑Yes []No
Gas
Type: []Natural Gas ❑Propane Source: ❑Municipal ❑Tank
Water
Type: []Municipal Water ❑Well ❑Other.
Sanitation
Type: []Municipal Sewer []Septic System []Other:
Telephones
Pay phones? []Yes ❑No
Trash Collection
Trash dumpsteO ❑Yes []No
Other (
List:
Additional Information
14
2 of 2
COUNCIL MEETING DATE: November 17, 2009 ITEM 9:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: COMMUNITY CENTER POOL CHEMICAL VENDOR CONTRACT
POLICY QUESTION: Should the Council approve the Community Center Pool Chemical Goods and Services
Amendment?
COMMITTEE: PRHSPS MEETING DATE: November 10, 2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: CRAIG FELDMAN, Community Center Aquatics Coordinator. DEPT: PRCS
The aquatics components at the Federal Way Community Center require chemicals to disinfect and balance the
water. Chemicals are administered through an automated delivery system and as attendance increases, the
chemical load increases. Actual 2009 bather loads have exceeded estimates which necessitated the purchasing of
more pool disinfectant than was originally anticipated. The new projected cost for the balance of 2009 for these
goods and services is $36,000.00, which is an increase of $6,000.00 over the original contract. As the contractor
believes there will be no increase to the unit price of their products, the anticipated cost for their Goods and
Services for 2010 is $36,000.00. The total for the amended contract is $72,000.00
Orca Pacific submitted the lowest per unit quote. This quote includes delivery, technical support and parts for
automated chemical delivery systems.
Attachments: Staff Report, Proposed Contract
Options Considered:
1. Approve the Community Center Pool Chemical Goods and Services Amendment
2 Decline the Community Center Pool Chemical Goods and Services Amendment
STAFF RECOMMENDATION: Staff recommends Council approval of Option 1.
CITY MANAGER APPROVAL: &+1YM I� � s DIRECTOR APPROVAL: 6w
to Committee to Council to Committee To Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of an amendment to the contract with ORCA Pacific Inc. and
authorize the Interim City Manager to execute an agreement for the supply and delivery of Pool Chemicals at the
Federal Way Community Center. Total amount of the contract is $72,000.00 "
(BELOW TO BE COMPLETED BYCITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
15T reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 02/06/2006
RESOLUTION #
15
CITY OF
Federal Way
PARKS, RECREATION AND CULTURAL SERVICES
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: November 9, 2009
TO: Parks, Recreation, Human Services & Public Safety Committee
FROM: Craig Feldman, Aquatics Coordinator
VIA: Brian Wilson, Interim City Manager,
SUBJECT: Pool Chemical Quotes
Quotes were submitted from three vendors. The quote provided is a per unit cost and staff
anticipate amount needed. based on previous year's chemical use, anticipated attendance and
expected price increase for chemicals. The cost of items per unit -is as follows:
Orca Pacific:
Liquid Chlorine - 55 gallon carboy
$119.85
Buffered Muriatic Acid -15 gallon carboy
$69.05
Buffered Muriatic Acid -1 gallon bottles
$6.60
Sodium Bicarbonate - 50 Ib bag
$19.95
Calcium Chloride - 50 lb bag
$22.95
Dry Chlorine 100 Ib bucket
$205.57
Freight - Shipping
No charge
Aqua Quip:
Liquid Chlorine - 50 gallon Carboy
$179.10
Buffered Muriatic Acid -15 gallon Carboy
$89.99
Buffered Muriatic Acid -1 gallon bottles
Not available
Sodium Bicarbonate — 50 Ib bag
$53.10
Calcium Chloride — 50 Ib bag
$41.40
Dry Chlorine - 25 Ib bucket
$89.99
Freight - Shipping
No charge
Aqua Rec's Swimming Hole and Fireplace Shop:
Liquid Chlorine - 53 gallon carboy
$289.99
Buffered Muriatic Acid -15 gallon carboy
$105.99
Buffered Muriatic Acid -1 gallon bottles
Not available
Sodium Bicarbonate — 50 Ib bag
$47.99
Calcium Chloride — 50 Ib bag
$42.99
Dry Chlorine 100 ib bucket
$499.00
Freight - Shipping
$100.00
16
CITY Of CITE HALL
3 attt .A.anue South - PO Box 9,713
Federal Way Federal L"ay. V ` A 93063-9713
oz�k�83 7009
AMENDMENT NO. I
TO
GOODS AND SERVICES AGREEMENT
FOR
COMMUNITY CENTER POOL CHEMICALS
This Amendment ("Amendment No. 1") is made between the City of Federal Way, a Washington municipal
corporation ("City"), and ORCA Pacific, Inc, a Washington Crporation, ("Contractor"). The City and Contractor
(together "Parties"), for valuable consideration and by mutual consent of the parties, agree to amend the original
Agreement for Goods and Services, ("Agreement") dated effective 2"d Day Of January 2009, as follows:
1. AMENDED TERM. The term of the Agreement, as referenced by Section 1 of the Agreement and any prior
amendments thereto, shall be amended and shall continue until the completion of the Services, but in any event no
later than December 31, 2010 ("Amended Term").
2 AMENDED COMPENSATION. The amount of compensation, as referenced by Section 4 of the
Agreement, shall be amended to change the total compensation the City shall pay the Contractor and the rate or
method of payment, as delineated in Exhibit "B - i ", attached hereto and incorporated by this reference. The
Contractor agrees that any hourly or flat rate cgarged by it for its services contracted for herein shall remain locked
at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. Except as otherwise
provided in an attached Exhibit, the Contractor shall be solely responsible for the payment of any taxes imposed by
any lawful jurisdiction as a result of the performance and payment of this Agreement.
3. GENERAL PROVISIONS. All other terms and provisions of the Agreement, together with any prior
amendments thereto, not modified by this Amendment, shall remain in full force and effect. Any and all acts done by
either Party consistent with the authority of the Agreement, together with any prior amendments thereto, after the
previous expiration date and prior to the effective date of this Amendment, is hereby ratified as having been
performed under the Agreement, as modified by any prior amendments, as it existed prior to this Amendment. The
provisions of Section 14 of the Agreement shall apply to and govern this Amendment. The parties whose names
appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding
on the parties of this contract.
[Signature page follows]
17
AMENDMENT - t - 10/13/09
CITY Of CITY HALL
Federal i, / Feder cVVayk VVA SC-63-outh • 18 Box 9' 18
&10lilFf i=edea '^.'aFP !':a. 9sC53-718
2J�r &35-70:D0
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY ATTEST:
By:
Brian Wilson, Interim City Manager City Clerk, Carol McNeilly, CMC
DATE:
ORCA PACIFIC, INC.
By:
Printed Name:
s
Title:
DATE:
STATE OF WASHINGTON )
) ss.
COUNTY OF
APPROVED AS TO FORM:
City Attorney, Patricia A Richardson
On this day personally appeared before me to me known to be the
of that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for
the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument
and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of
200_.
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
18
AMENDMENT -2- 10/13/09
CITY OF ^� CITY HALL
Fed a ra l Way Federal
8U� . ienae 30.63-OUth - 1 Box 9' i 3
Federal `.'•lak, } s '. yov53-9? 18
1253! 835-7000
EXHIBIT B-#
ADDITIONAL COMPENSATION
1. Total Compensation: In return for the Additional Services, the City shall pay the Contractor an additional
amount not to exceed Forty Two Thousand and 00/100 Dollars ($42,000.00). The total amount payable to
Contractor pursuant to the original Agreement, all previous Amendments, and this Amendment shall be an amount
not to exceed Seventy Two Thousand and 00/100 Dollars ($72,000.00).
19
AMENDMENT - 4 - 10/13/09
COUNCIL MEETING DATE: Nov 17, 2009 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: FISHER POND BUILDING DEMOLITION
POLICY QUESTION Should the City accept the demolition bid and authorize the Interim City Manager to enter
into a contract with the successful bidder?
COMMITTEE: PRHSPS
MEETING DATE: Nov 10, 2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other:
STAFF REPORT BY: Stephen Ikerd'Parks & Facilities Mang er DEPT: PRCS
- _._..__._...........- -�-- - --- ..--------..._.._....... _._._._.._ .. ----- -
..... ........... _---l.- ----------._..__..---- _.._._._...
History: The Historical Society moved out of the Fisher Pond house in June of 2009, and since then it's been vacant.
Federal Way Police have used it for some training purposes. The house has been experiencing vandalism and is currently
boarded up. Due to the isolated setting, poor condition and infrastructure; it is recommended that the buildings be
properly demolished and the site graded and seeded.
Bid Result: I i companies from the Small Works Roster were invited to bid and 3 responded_ William Dickson was the
lowest responsive bidder and has performed other similar work for the Federal Way Community Development
Department.
• William Dickson Construction - $20,326.00 +1930.97 tax = total bid amt $22,256.97
• Rush Commercial Construction - $23,590.00 + 2241.05 tax = total bid amt $25,831.05
• Hoffman Construction - $28,221.00 + 2167.99 tax = total bid amt $30,388.99
This project will be funded out of a UP account for Major Facility Rehabilitation. The current balance is: $119,923.00 -
22,256.97 demolition bid amount
+ 2,225.00 10% contingency
$24,481.97 total pay out authority; leaving a remaining CIP balance of $95,441.03
!?_&ons Considered: #1 Do demolish the Fisher Pond buildings #2 Do not demolish the buildings
STAFF RECOMMENDATION: Staff recommends Council accept the bid from William Dickson Construction and authorize
the Interim City Manager to execute a contract for demolition in the amount of $22,256.97 plus 10% contingency for a total
amount of $24,481.97
CITY MANAGER APPROVAL: at ft m 4�^tf DIRECTOR APPROVAL:
t; Committee to Council to Committee To Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval to accept the demolition bid from William Dickson Construction and
authorize the Interim City Manager to execute a contract for services in the amount of $22,256.97 plus 10% contingency
for a total amount of $24,481.97
(BELOW TO BE COMPLETED 8YC(TYCLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
IST reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED — 02/06/2006 21
RESOLUTION #
SUBJECT: Services Agreement for The Commons at Federal Way Police Services
POLICY QUESTION: Should the City of Federal Way, Federal Way Police Department allow ratification of the
Service Agreement between the City Of Federal Way and Steadfast Commons II, LLC for police services at The
Commons Federal Way for the term on January 1, 2010 to December 31, 2010?
COMMITTEE: Parks, Recreation, Human Services and Public Safety
Council Committee - (PRHS&PS)
MEETING DATE: November 10,
2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: SANDY TUDOR, LIEUTENANT DEPT: Police Department
Attachments:
1. PRHS&PS Memo
2. The Commons at Federal Way Police Service Agreement
Options Considered:
1. Accept The Commons Agreement
2. Reject Agreement
STAFF RECOMMENDATION: Staff recommends Option 1 — to enhance safety and security at the Mall
CITY MANAGER APPROVAL: ,4'wl'-,
Iq'41 `O" DIRECTOR APPROVAL: of
Co(nntittee Council Comm ee Council
COMMITTEE RECOMMENDATION: PRHR&PS recommends Option _
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of entering into the Services Agreement with Steadfast
Commons II, LLC for Police Services for The Commons at Federal Way and authorize Interim City Manager
Brian Wilson to sign such Agreement. "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED -02/06/2006 RESOLUTION #
23
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: November 10, 2009
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Brian J. Wilson, Interim City Manager
FROM: Andy Hwang, Acting Chief of Police
SUBJECT: Acceptance of the Interlocal Agreement Between the City of Federal Way and the
Commons Mall Management Company.
Background
Officers who are assigned to work at the Commons Mall are commissioned police officers
providing full law enforcement and security services for the Commons Mall property. The Mall
Resource Officers provide the opportunity for increased safety and security for patrons and
businesses which enhances the environment for greater commerce, increases public perception of
safety, and broadens our outreach and visibility in the community.
The original Commons Mall agreement was first set in 1999 and has been renewed by both parties
each year. The term of this Interlocal Agreement is for one year, commencing January 1, 2010.
Thereafter, this Agreement shall come up for renewal again in 2011. This agreement has been
reviewed and approved by the legal departments of both parties and is ready for final signatures.
1 24
CITY OF CITY HALL
f332� 8t€3 A,,,P-n S e mA.- ^ PO Box 37 €P
Federal Way
Federal Way. V,4k 38083-3718
i^53 0:5 7Q�ir
i vcom
SERVICES AGREEMENT
FOR
THE COMMONS AT FEDERAL WAY POLICE SERVICES
This Professional Services Agreement ("Agreement") is in. between the City of Federal Way, a Washington
municipal corporation ("City"), and Steadfast Commons II, LLC, a Delaware limited liability company
("Owner"), owner of the Commons at Federal Way ("Property"). The City and Owner (together "Parties") are
located and do business at the below addresses:
STEADFAST COMMONS II, LLC:
Lisa Whitney
1928 S. Commons Suite B
Federal Way, WA 98003
253-839-6156 (telephone)
lwhitney@steadfastcompanie,s.com
The Parties agree as follows:
CITY OF FEDERAL WAY:
Andy Hwang, Acting Chief of Police
33325 8' Ave S
P.O. Box 9718
Federal Way, WA 98063-9718
(253) 253-835-6701 (telephone)
(253) 253-835-6739 (facsimile)
Lynette.allen@citt off ederaIway.com
1. SERVICES. The City shall perform the services more specifically described in Exhibit "A", attached hereto and
incorporated by this reference ("Services").
2. TERM. The term of this Agreement shall be for one year commencing on January ls`, 2010.
3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other
party thirty (30) days written notice at its address set forth set forth at the beginning of this Agreement. Either Party may
terminate this Agreement immediately if the other Party defaults or materially breaches the Agreement.
4. COMPENSATION. In return for the Services, the Owner shall pay the City fifty percent of the cost of the
salaries and benefits of each officer assigned to the Property for the time periods that they are assigned there. The numbers
of hours and total rate shall be as set forth in Exhibit "B" attached hereto and incorporated by this reference
("Compensation"). The City shall invoice and the Owner shall remit one twelfth of the total yearly compensation on a
monthly basis. From time to time the Parties shall agree on any adjustment in rates.
5. INDEMNIFICATION.
5.1 Owner Indemnification. The Owner agrees to release, indemnify, defend, and hold the City, its elected
officials, officers, employees, agents, representatives, and volunteers harmless from any and all claims, demands, actions,
suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses,
fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons or entities,
including, without limitation, their respective agents, licensees, or representatives; arising from, resulting from, or in
connection with this Agreement or the performance of this Agreement to the extent caused by the negligent or intentional
acts, errors, or omissions of the Owner, except for that portion of the claims caused by the City's sole negligent or
intentional acts, errors, or omissions.
5.2 City, Indemnification. The City agrees to release, indemnify, defend and hold the Owner, its officers,
directors, shareholders, partners, employees, agents, and representatives harmless from any and all claims, demands,
actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities,
losses, fines, fees, penalties expenses, attorney's fees, costs, T#or litigation expenses to or by any and all persons or
crr"Irr'r-Cr At-nCC1k4-CAF1r
CITY OF CITY HALL
33325 AM Aaenve SauC� - PO Bole 3718
Fedlul 0 Way Fed
eraI Way: VVA 93063-9735
(253) 8a&7000
iSw wUfyw,"locklaiwaycimrf
entities, including without limitation, their respective agents, licensees, or representatives, arising from, resulting from or
connected with this Agreement to the extent caused by the negligent or intentional acts, errors, or omissions of the City,
except for that portion of the claims caused by the Owner's sole negligent or intentional acts, errors, or omissions.
5.3 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement
with respect to any event occurring prior to such expiration or termination.
6. INSURANCE. The City agrees to carry as a minimum general liability insurance in the amount of at least
$1,000,000 single limit and $2,000,000 aggregate, which includes property liability. City shall provide certificates of
insurance, concurrent with the execution of this Agreement, evidencing such coverage and, at Owner's request, furnish
copies of all insurance policies and with evidence of payment of premiums or fees of such policies. The provisions of this
Section shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such
expiration or termination.
7. CONFIDENTIALITY. All information regarding the City obtained by Owner in performance of this Agreement
shall be considered confidential. Breach of confidentiality by the Owner will be grounds for immediate termination. If
the City notifies the Owner of a public disclosure request, and the Owner believes records are exempt from disclosure, it
is the Owner's responsibility to make determination and pursue a lawsuit under RCW 42.56.540 to enjoin disclosure. The
Owner must obtain the injunction and serve it on the City before the close of business on the tenth business day after the
City sent notification to the Owner. It is the Owner's discretionary decision whether to file the lawsuit. If the Owner does
not timely obtain and serve an injunction, the Owner is deemed to have authorized releasing the record. If the City has
notified the Owner of a public disclosure request, and the Owner has not obtained an injqnction and served the City with
that injunction by the close of business on the tenth business day after the City sent notice, the City will then disclose the
record unless it makes an independent determination that the record is exempt from disclosure. Notwithstanding the
above, the Owner must not take any action that would affect (a) the City's ability to use goods and services provided
under this Agreement or (b) the Owner obligations under this Agreement. The Owner will fully cooperate with the City in
identifying and assembling records in case of any public disclosure request.
8. INDEPENDENT CONTRATOR. The Parties intend that the City shall be an independent Contractor and that
the City has the ability to control and direct the performance and details of its work, the Owner being interested only in
the results obtained under this Agreement. The Owner shall be neither liable nor obligated to pay City sick leave,
vacation pay or any other benefit of employment, nor to pay any social security or other tax which may arise as an
incident of employment.
9. GENERAL PROVISIONS.
9.1 Interpretation and Modification. This Agreement, together with any attached Exhibits, contains all of the
agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or
agreements, whether oral or written, shall be effective for any purpose. Should any language in any of the Exhibits to this
Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. The
respective captions of the Sections of this Agreement are inserted for convenience of reference only and. shall not be
deemed to modify or otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is
declared invalid, inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and
such other provisions shall remain in full force and effect. No provision of this Agreement, including this provision, may
be amended, waived, or modified except by written agreement signed by duly authorized representatives of the Parties.
9.2 Assignment and Beneficiaries. Neither the Owner nor the City shall have the right to transfer or assign, in
whole or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If
the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and
effect and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and
obligations of the Parties shall inure to the benefit of and be binding upon their respective successors in interest, heirs and
assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other
person or entity shall have any right of action or interest in this2AIgreement based on any provision set forth herein.
CITY OF CITY HALL
3332 3th AYenc>? SUut^: - PO Box 9718
Federal Wa y F=ederal Way, VVA 98063-9736
{253 8a5-7000
4avvw S::y U. 6�.:�T2JIWdi� cor..'F
9.3 . Enforcement. Time is of the essence of this Agreement and each and all of its provisions in which
performance is a factor. Any notices required to be given by the Parties shall be delivered at the addresses set forth at the
beginning of this Agreement. Any notices may be delivered personally to the addressee of the notice or may be deposited
in the United States mail, postage prepaid, to the address set forth above. Any notice so posted in the United States mail
shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the terms of this
Agreement are not intended to be exclusive, but shall be cumulative with all other remedies available at law, in equity or
by statute. The failure of a Party to insist upon strict performance of any of the covenants and agreements contained in this
Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a
waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and
effect. Failure or delay of a Party to declare any breach or default immediately upon occurrence shall not waive such
breach or default. Failure of a Party to declare one breach or default does not act as a waiver of the City's right to declare
another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the laws of
the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this Agreement,
the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules and
jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an
alternative process. If either Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its
legal costs and attorney's fees and expenses incurred in defending or bringing such claim or lawsuit, including all appeals,
in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be
construed to limit the Parties' rights to indemnification under Section 5 of this Agreement.
E 9.4 Execution. Each individual executing this Agreement on behalf of the City and Owner represents and
warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the Owner or the
City. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and with
the same effect as if all Parties hereto had signed the same document. All such counterparts shall be construed together
and shall constitute one instrument, but in making proof hereof it shall only be necessary to produce one such counterpart_
The signature and acknowledgment pages from such counterparts may be assembled together to form a single instrument
comprised of all pages of this Agreement and a complete set of all signature and acknowledgment pages. The date upon
which the last of all of the Parties have executed a counterpart of this Agreement shall be the "date of mutual execution"
hereof.
[Signature page follows]
MA
cPVVECPc At -,1D Pr%41PArT - 2 -
CITY or- CIT Y HALL
13325 8th k4envie c..,wt • PO Box 3798
Federal Way iede: aE 11 a}, VVA 98063-9718
1253;4835-70DO
isww s,,!),a3 dvfa4v1sr com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
CITY OF FEDERAL WAY
By:
Interim City Manager, Brian Wilson
DATE:
STEADFAST COMMONS II, LLC
By:
Printed Name:
Title:
DATE:
STATE OF WASHINGTON)
) ss.
COUNTY OF )
ATTEST:
City Clerk, Carol McNeilly, CMC
APPROVED AS TO FORM:
City Attorney, Patricia A Richardson
On this day personally appeared -before me to me known to be the
of that executed the foregoing
instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation,
for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this day of )200—.
Notary's signature
Notary's printed name
Notary Public in and for the State of Washington.
My commission expires
28
cnnXrrrcr nr_nUU?k4_VXT'r n
44 C1TY or CIT` HALL.
WK . 6th Avenue South • Pty Bax 9718
41,
Fedealocal Way
edaraE Waa?. YVA 98053-9738
i 5�; oi5't0xi
t6'irlW!;%:)Yf..f0d 7NtW<ii C'�!:i
EXHIBIT "A"
SERVICES
l . The City will provide to the Property three (3) full time, experienced police officers ("Contract
Officers") to provide security (in addition to other policy duties) for the Property, its businesses,
tenants, and customers. The Contract Officers will work in conjunction with private security or
other police agency representatives employed by the Owner at the Property or any of the Property's
stores or tenants. Contract officers will combine foot patrol and vehicle patrol of the Property,
including its parking lot and perimeter, with office, booth, or kiosk fixed positions to provide
security, visibility, and police services. Contract Officers will lose no benefits, assignment, training,
or promotional opportunities due to the Agreement. Contract Officers will be assigned in one (1)
year increments, but may be rotated to address City needs or Owner interests.
2. The Property will be considered by the City as a mini -beat within the general geographical dispersal
structure of the City, placing it as a section within a regular beat. The regular beat officer, in which
the Property mini -beat exists, will provide presences and response capabilities consistent with
general beat management strategies. The Property's coverage by the regular beat officer will not be
reduced by the presence of the Contract Officers or by the use of other police agency representatives
or private security staff or agency representatives in the Property or in individual stotes. All
supplemental police services will remain unaffected by the coverage provided for in this Agreement.
3. During assigned periods, the Contract Officers will respond to police or public safety incidents. If
the matter can be resolved by the Contract Officers expediently, no general assignment or
specialized assignment officers will need to respond. If needed, as determined by the City, other
officers will be dispatched as in the resolution of any similar matter through the City. If the incident
requires extended investigation or follow-up investigation away from the Property, or prisoner
transportation general assignment officers will relieve the Contractor Officers to allow them to
resume the Contract Officer duties as soon as practical.
4. The City will retain control over the Contract Officers and the Contract Officers will work under the
general and direct supervision of the Federal Way Police Department and the City. The Contract
Officers will work in a full duty status while on duty as in any Police Department duty assignment,
and will adhere to departmental policies and procedures. Contract Officers will be in uniform during
duty hours and will be provided with regularly used police equipment including vehicles and radios.
The City may at its option also provide bicycles, computers, or other equipment.
5. The Owner may provide office space, a public access kiosk, or other facilities. Property
Management may coordinate the security efforts of the Contract Officers on a day-to-day basis,
consistent with City policy, to assure continuity, coverage, and coordination of efforts; provided that
in the event of a conflict between any direction from the Owner or its agents and the City, the City
direction shall control.
6. Contract Officer absences due to illness, time off, or training will be replaced by general assignment
police officers, to maintain a continuity of coverage, when the absence will result in no Contract
Officer being on duty at the Commons Mall for that day. The number of shifts shall be set in Exhibit
B Compensation, and may be reduced based on the level of compensation actually provided to the
City. Specific hours of coverage will be established by the City in conjunction with the Property
management.
29
CGDX/T0T7C Ar_V1Q1PX=Xf'r 1� .
CITY OF C -JW HALL
3332: 6th Avenue SoM - PO Box 3718
-Fed%:[Fede: l k1ia , Abk 98063-9716
(253.1 8a5 -70:x0
<Svvw U.1yott'dtfztrway'CM t
EXHIBIT "B"
COMPENSATION
In 2010 the City will provide the Contract Officers for a total of eleven (11) ten-hour shifts per week. The 2010
rate (50% of the cost to the City) for this coverage is a total of One Hundred and Thirty Seven Thousand, Six
Hundred and Forty Five and No/ 100 Dollars ($137,645.00) per year or Eleven Thousand Four Hundred and
Seventy and 42/100 Dollars ($11,470.42) per month.
30
CFRVTCF..q ACTRFEWNT - 6 -
COUNCIL MEETING DATE: November l7, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: HUMAN SERVICES CHALLENGE GRANT AWARD
POLICY QUESTION: THERE ARE NO POLICY QUESTIONS PENDING ON THIS ISSUE.
ITEM #:
COMMITTEE: PRHS&PS MEETING DATE: November 10,
2009
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: Lynnette Hynden, Human Services Manager DEPT: Community Development
Services Department
Attachments:
Memorandum to Council Committee dated: October 26, 2009
■ Agenda Bill from PRHS&PS Committee Dated October 13, 2009
Options Considered: a
No action is requested at this time. Staff's intent is merely to inform the Council Committee on staff's
misinterpretation on the Challenge Grant Funding and request continued support for the previous decision to
allocated challenge grant funds in the 2009 budget to the Federal Way Senior Center for the purpose of funding
the feasibility study. In light of these economic times, the Human Services Division would like to support and
encourage the growth development of the Federal Way Senior Center's ICAN project.
STAFF RECOMMENDATION: No action required.
CITY MANAGER APPROVAL: ,6,kliliwi /o/.-7/6" DIRECTOR APPROVAL:
Committee Council Committee Council
COMMITTEE RECOMMENDATION: I move approval of option
Jeanne Burbidge, Chair Jim Ferrell, Member Michael Park, Member
PROPOSED COUNCEL MOTION: "I move approval ofoption
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE,
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED -02/06/2006 RESOLUTION #
31
(31Y ai
Federal Way
MEMORANDUM
TO: Park, Recreation, Human Services and Public uncil Committee
FROM: Lynnetteden, Human Services Manager
VIA: Greg FewF,2(009
Community Development Service irector
DATE: October 2
RE: Human Services Challenge Grant Award
Background:
On October 13, 2009 staff presented the attached proposal for allocating the Human
Services Challenge Grant and during the presentation, a mistake was made when
representing that the Human. Services Challenge Grant is funded as an ongoing budget
item. In fact, in the 2009 budget the Challenge Grant was only allocated as a one-time
expense.
Proposal:
Staff continues to support the decision to award the $10,000. Human Services Challenge
Grant to the Federal Way Senior Center as previously outlined.
Under account 001-7300-089-562-10-410, CM -Add Challenge Grant, the Human
Services 2009 Budget was allocated $10,000.00 for supporting and challenging the
community on a worthwhile project to enhance the services offered by an agency.
As the Human Services Divisional Manager, I searched for any sort of formalized
guidelines attached to the funding and found none. Second, I only considered already
funded and contracted programs who meet the basic needs of our residents. Finally, I
sought out looking for an agency that has had significant impacts to their services
delivery by no fault of their own, but is in need of immediate funding through 2009.
There were agencies that could not get the money "out to the residents" by end of the
year and declined participation. However they would be open for future, 2010 funding
year should funds be allocated and/or carried forward. There were other programs that.
were not considered because they would have been considered a new contract and or new
program. The previously discussed programs were all screened by the Human Services
Commission during the funding cycle and determined to be appropriate. Therefore, to
fund a non -funded agency would have required a more thorough funding application
processes.
33
Therefore, the deciding factor was directed towards the agency who was impacted by the
loss of funds from King County which resulted in a significant impact to our vital Senior
Services and the Federal Way Senior Center.
Future Action Recommendation:
Staff will recommend that any remaining Human Services Program dollars not allocated
or spent at end of 2009 be carried forward to 2010 specifically for the 2010 Human
Services Challenge Grant.
Staff will also begin to prepare a new program request for the budget process in 2010 for
2011/12 which will set out guidelines and allocation process for an on-going budget line
item. The Challenge Grant would then be allocated as an ongoing budget item with
program details and flexibility.
If you have any questions, please do not hesitate to contact me at
l��rt.lE_hynzerk'r.4ityt7ffecleralwct).Mor 253-835-2650.
34
COUNCIL MEET'[NG DATE: October 20, 2009 [TEM 1t:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUMCt: HUMAN SERVICES CHALLENGE GRANT AWARD
POLICY QUESTION: THERE ARE NO POLICY QUESTIONS PENDING ON THIS ISSUE.
COMMITTEE: PRHS&PS MEETING DATE: October 13,
2009
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: Lynnette Hynden, Human Services Manager DEPT: Conumunity Development
Services Department
Attachments:
Memorandum to Interim City Manager, Brian Wilson, dated Septeinb r 29,-2009
Federal Way Senior Center Development Intentional Community and Network ([CAN) Project: Planning Summary
• A Development Proposal for the Federal Way Senior Center
Options Considered:
No action is requested at this time. Stafrt intent is merely to inform the Council Committee on staff's
decision to award the allocated/approved challenge grant funds to the Federal Way Senior Center for the purpose
of funding the feasibility study. In light of these economic times, the Human Services Division would like to
support and encourage the growth development of the Federal Way Senior Center's [CAN project.
STAFF REQommENDATION: No action re wired_
CITY MANAGER APPROVAL: D DIRECTOR APPROVAL: r•�
eowmi to Counal eommia— coup l
COMMITTEE RECOMMENDATION: !move approval of option
Jeanne Burbidge, Chair
Jim Ferrell, Member Michael Park, Member
PROPOSED COUNCIL MOTION: `I move approval ofoption "
32
35
(BELOW TO BE COMPLETED BY CITP CLERKS OFFICE)
COUNCIL ACTION:
❑
APPROVED
COUNCIL BILL A
❑
DENIED
1'irading
❑
TABLEWDEFERRED WO ACTION
Enactment reading
❑
MOVED TO SECOND READING (ordrha.. only►
ORDINANCE X
REVISED -02/06/2006
RESOLUTIOWN
32
35
4k
C1IY OF
Federal Way
MEMORANDUM
TO: Brian Wilson, Interim City Manager
FROM: Lynnette Hynden, Human Services ManageAic�
VIA: Greg Fewins, Community Development Serector
DATE: September 29, 2009
RE: Human Services Challenge Grant Award
Proposal:
Award the $10,000. Challenge Grant to the 'Federal Way Senior Center to support their
efforts in conducting a feasibility study for potential growth development of affordable
housing and a co-operative enterprise on their current location. Under account 001-7300
089-562-10-410, CM -Add Challenge Grant, the Human Services 2009 Budget was
allocated 110,000.00 for supporting and chaltenging the community on a worthwhile
project to enhance the services offered by an agency_ As the Human Services Divisional
Manager, I recommend that the city support my request. to use this challenge grant in
such as manner as to award it to the Federal Way Senior Center for purposes of
supporting their development efforts — [CAN (Intentional Community and Network)
Project.
Background:
The Senior Center in Federal Way has been operating for over 30 -years- The seniors who
participate in their program enjoy continued benefit of activities designed for their
aptitude and ability in addition to the companionship shared by the community is
priceless. The rise of the senior population has become a challenge to agencies and other
institutions, therefore, the investment in continued support of the Senior Center is
necessary as more and more from the baby -boomer cohort continue to retire and are in
need services and activities. They represent an enormous asset to our community
because of their skills and experiences. Seniors are capable of optimizing their own
independence as well as promoting the growth of the larger community_
The Federal Way Senior Center intends to follow the ICANSeniors model where they
will emphasis three principles: Intentional Community, Sustainability and
Intergenerational Partnerships. As you might recall the 5 -acre site where the Senior
Center currently is housed was a gift from the Lakeland Homeowners Club to the center
for purposes of development and having the security of serving seniors in South King
County for several more years to come. In order for the vision to be put into action
driven by their mission of having seniors of South King County play, learn and serve in
33
36
an environment of respect, support, empowerment and opportunity, the center is wanting
to move forward with their [CAN project in light of the down turn in the economy. The
planning and work efforts have got to move forward despite the bumps in the road.
While they do not have secured funding for the capital projects yet, it is more likely
attainable in the near future but first a feasibility study needs to occur_
The Federal Way Senior Center's unanticipated budget shortfall from their operating
budget due to the cuts and reduced funds from King County has impacted their ability to
continue on with the [CAN Project. As I explained in an earlier email, the budget
impacts from King County's decision to rescind their grant funds has put an additional
burden on the Senior Center. The feasibility study earmarked funds have been redirected
and now more than ever, the Senior Center needs community support to fund the
feasibility study in order to proceed with their current projected programming while
moving ahead with growth development for the center.
By awarding the challenge grant to the Federal Way Senior Center, the City Of Federal
Way is saying, we challenge other South King County Cities and private entities to
support the needed project for our seniors and development growth in our community.
Thank you for your consideration, I urge you to support this effort. If you have any
questions or concern, please do not hesitate to contact me.
34
37
Federal Way Senior Center Development
Intentional Community and Network Project (ICAN)
Planeing Summary
Vision. We believe that seniors are one of our society's great treasures of talent, wisdom
and volunteer service. Seniors thrive when we actively pursue our own self-care and
growth, engage in positive and productive relationships, and make a distinctive
contribution to our community. To this end, our Center strives to cqffige our members in
a rich array of recreational, learning and service -leadership oppo centered on
enhancing the well being of South King County seniors and i ilies.
Mission. The Federal Way Senior Center is a
King County to play, learn and serve in an en
empowerment, ai►d opportunity.
ICAN Purpose. To develop the Federal Way SM
that best support South King County's current and
support of the Center mission. ICAN will provide
sustainability of the Center:
A long-term model for
Community par
community life.
[CAN Objectives.
unincorporated South
Lakeland Homeowners
[CAN.-
of South
in ways
ons of seniors in
vital to the
Is well as volunteerism; and
members to the forefront of
Fir is located on a five -acre site in
(the generous donation of this land by the
envision three primary objectives of
nately two acres)
in partnership with the Cascade Land
tax exemption and other benefits accrue to the Center
E! accessible to surrounding neighborhood as well a Center
promoting community engagement
• Offer affordable senior housing
o Site accommodates 30 - SO residential units consisting of studios,
one -bedroom and two-bedroom apartments
o On advisement and assistance of CLC, utilize TDR mechanisms to
attain appropriate zoning
o Units built to Universal Design specifications
o Units designed to accommodate Independent and Assisted Living
specs
[35
38
o Placement and design fosters a community of residents that is
synergistic with the larger Center community
Construct new Center facility(ies) to meet core and specialized
areas/functions of the Center
o Core areas/functions:
• Commercial grade kitchens (primary and secondary)
• Dining facility seating up to ISO (meals available to residents,
Center members, and possibly the community at large)
• Multi-purpose, subdividable meeting hall (multi -media
capable) seating up to 200
• Administrative offices (approximately a ement offices,1
clerical resource space, reception)
• Meeting/activity rooms (2-4 mee ro eating 15-20)
• Appropriate storage space
o Specialized areas/functions (*exi '
• Adult daycare (2 groups
• . Overall facility he dA6,,M r.
electro
Areas designe
effective partitio
accommodate/
Community Garden*
Community P (fo
Bookstore*
Treasure Ch
Computer trainin ab
es incorporate state of the art technologies in the areas of
and. aging in place.
nce the potential for rental of portions of the facility, i.e.
of space, security, etc
To encourage integration in the community, Center amenities are available as
appropriate to the general community as well as to residents and members.
36
2
39
- -- —1
Intentional Community and Network (IIAN)for Seniors: A Development Proposal
Sponsored by the Federal Way Senior Center
Challenge. Seniors are the most rapidly growing segment of American society in general and King County in particular.
The needs of seniors in the coming decades will be unprecedented. In serving this aging population, our public institutions
will face staggering challenges for which we should be preparing now.
Opportunity. Our seniors represent an enormous societal asset of experience and skill. Seniors are capable not only of
organizing to promote their own independence and growth but also of serving the larger community. Research on aging
makes dear that when seniors are socially integrated and involved in meaningful activities, they experience a sense of
purpose and live longer and in better health. Ensuring that our seniors live enriching lives provides us with unbounded
opportunities to reap the benefits of thea capacity for giving back to their communities.
One way to leverage the unique capacities of seniors is to create a comprehensive living environment that brings
together economic and community structures and services in support of healthy aging.
Proposal, The Federal Way Senior Center (FWSQ has a 30 -year history of promoting social integration, volunteer service
and empowerment of seniors in South King County. The Center is well-known in the community for this tradition,
demonstrated daily by a co nmitted core of seniors who volunteer in the Center's food bank, hot meals program, adult
day-care and many other activities that benefit the community and bring purpose and engagement to our members` lives.
Building on this tradition, we propose developing an affordable housing and co-operative enterprise on the current site of
FWSC. This project will follow the /CAN for Seniors model, emphasizing three interlocking principles:
s 0
Context.
NCB
• Intentional Community- Incorporates elements of a co-op housing model: cost-effective housing and service
arrangements, economic participation, democratic member control, and service to the larger community.
• Sustainabr'hty- Physical buildings and grounds are environmentally sustainable through green building
technologies and protected open space.
• Intergenerational Partnerships- Ongoing partnerships with public and non-profit groups whose missions are
compatible with that of the co-op. Integration in and service to the larger community are reflected in
advisory board relationships and ongoing activities that benefit both seniors and targeted groups.
• Positive relationship with current landlord, Lakeland Homeowners' Assodation
• FWSC situated on S -aces, including space for expansion
• Open Space status with King County of a portion of the property
• Current contracts with City of Federal Way, "County
• Recent Recognition of FWSC by King County Executive Ron Sims
• Positive relationships with several major local corporations
• Annexation proposal by Federal Way
• Planning and other short-term budget requirements.
September 30,09
40
A DevelopmentPro posaI for the Federal Way Senior Center
40:15. South 352nd Sheet
-Auburn,. WA 980o_l
August 24, 2007
'Me Federal Vijay Senior Centeris located in unincorporated South icing County and
supports atctivities for sgzior citizens in tho King and Pierce County areas including
Auburn, Edgewood,. Des Moines; Federal Way, Kent,Milton, North Tacoma, Pacific arid
nearby unincorporated areas.
Executive Director. Nathan Brown_ PhD
253.8 8:3604
�aretex�esourcatxn
Attachments
IntenlivRgl C'amncuRity orrd Networ7E (TCAAq for Seniors: A D wetopment I opand,
sponsored by the Federal Way SeniocCe ntm
"Mobile-liome_,pa& deal could force out seniors" The S wde Times, Apri126, 2006
Rising land values may squeeze them out" The Seattle Tunes, February 12, 2007
"Seniors shoved aside by condo conversions- The: Seattle Tunes, August 13, 2007
"A Grass -Routs Effort to Grow Old. at time New York Times, August 14,. 2007
"Creatirug a VAIAge to Foster a Child" New. York 7 -tow, August 16, 20.07
39
41
The Fuftre.of the Federal War Senior Center
I he Federal Way Scaior Centex is a multi -service flcility operated by and for seniors_ it
has beenin operation as a non-profit for over 6reedecades-. Currently, the Center
operates a food flank, provides low-cost lunches to seniors five days M' week, provides
an adult day: care, operates a computer-skills-ftaing program and makes its. facility
available toother groups on the weekends, sucth:as the: Samoan Church of Federal Way.
Last spring, dr. Nathan Brawn, the Center's newlybircd.executive director, began
identifying ways to m"imize the potential of dce:facdity, not just in term of expanding
and improving existing services, but in anticipating the rapidly growing needs of seniors
in King County.
The Canter is on a five -a= plot of land owned by tihe iaaketand Homeowners
Association (HOA). Tn the August 21, 2Qb7 election, Federai Way lost its bid :to annex
the.tlyproperty remains in
property on which -the Center is located- Consequea , the
unincorporated King County, The HOA has indieat d .willingness to convey thc�propesty
to the Centra as long as -that wove yance iQdudes:ssstxance.that theptnperty will remain
in service to:serhious as it fres for the past 30 years: Given the size and location of the
property. it would -make an ideal site -to include affordable-a6d low income senior
housing.—a growing need in Sea& KingCounty+ In addition, nearly half of the site is
undeveloped and designated open -space, and any developitient of the Center would
maximize the asset of these natural areas.
The Cascade Laud Conservancy (CEO is actively assisting: Dr Brown in exploring the
potential for the land -on which the Center is located -to be.develgped for senior housing,
while preserving as mach o f the natural am. as pomibte. One of the primary Objectives
of this effort is.to establish an intentional- community and network for seniors.(ICAN)
incorporating opportunities for'- intergenetato- fps, in additionto. continuing
and expandingon the Center's tradition of service and.votynteeriim_ (See:attacthed
concept paper Proposal to Develop an Inteadowl eonvnrunitjy and Men wrk fir Seniors –
ICAAi,-14 Develaprnent Proposal].
111 work of the; CLC is well-known is Kang=Cou*. its endorsement of tris initiative
and its willingness -to devote res wcm to further exploration and planning for this
ambitious developiaexct is testamcw to the remarkable potential that lies in the Center as a
facility, a service. provider and a residential community. Dr. Brown is actively seeking
the support from corporations in dose proximity to the Center, including Boeing and
Weyerhaeuser; some ofwhich have made sigrtifteant donations to the Center inpast
40
42
The. Meed in King County
King County residents who reach the age of 60 can now expect to live to -nearly 85 years
of age, .As life expec icy. increases, progFatns and policies directed to -the 60 and over
population crus take into account the needs of up to three generations of older adults_
Old, older old, and, oldest okl:.
These older citizew aro diverse in terms of health, social and economic status.. The 65- to
74-agegroups tend to ire active, waltby, and independent, but those who are 85 yeats:and
older 6ftm f mhealth probtgwand dependency issues.
In King Coupty, we:ateeurrecttlyfec using on the need -to Wilms disparities, so it is
important to note drat health and income disparities across ethnic groups-which:a m.
already pronounced: as our Dellums work has shown---will"have a.greater impact on
quality of life in the future as a more divase cohort of King County residents ages into
the 60+ group.
In this first decade oftbk 21"Ceatusry, KingCouWs 60+ poptdaOons are expoded to
increase mom than.du a percent of the total popula&m-to nearly 17 percent. But -the
most dramatic. increases are expected between now and 2025: the 60+ cohort will
represent a quarter of the County population, with the nwnber of 85+ residents inawsicpg.
most dramatically 2030.
The need forme -housing for King_ Countysagors-is chronicled frequently is the
Seatthtpress. [See-atnuohod news articte&I It should be. noted, :however, that despite this:
rccoguiled need, OMe S115 million that icing County awarded for af%rdable and
Supportive, housing: last February.- not a dime. went to,
support affordablehousing, for
seniors.
The. Status of Khhz Cau my LsrolveMnt
Since: February, BeckySpithi0 I=: bow exploring how Kang County could seize the
opportunity to partner in Dr. Bnmvn s ambitious vision for the: Center. Since.then,Becky
has met'Waith Kittg'Countystaff for advice on their experiences- with White C4nter
development. in addition; in mid tune, Dr. Brown met with Becky,. Tesia Forte (OMB),
Cheryl Marklutm.(Afordable, Housing,. Planning and Development): Allan Johnson
(Affordable Flousing. Planning and Development), and Linda Wells (Aging Program
Coordinator) to discuss thefuture of the Center and to ask for recommendations about
how to move this initiative -forward. De'Sean Quinn was.kind enough to offer his advice
and consult on hoar best to advance, this initiative relative to the .political realities of King
County.
On July2, 2007, Dr, Brown met with King County Department of Development Services
staff at its Renton facility to discuss development issues related to County regolations_
CLC King County Conservation Director, Kent Whitehead and CLC representative Erik
41
43
Steffens, along with Becky Spithill, and King County Building Services Division (BSD)
staff, .dim Chan, Jart-od Lewis and Fereshteh Dehkordi attended this medm& The
meeting.provided a valuable and informative foundation for moving -this project forward
in accordance with permitting and band use reguirammts. Members of the BSD staff
were extremely helpful, and both CLC and Dr: Brown carne away from that meeting;
sensing that as important connection had been established.
On July 31, 2007 a.gwup c oavnod at the Centex to explore issues related to the ICAN
project. This group included CLC's Kent'�VhiM *cW sad Stephen Reilly (Urban
Conservation Project Manager); Paul hxcdl, President of Beacon Development Group,
Koltin Mea, Se Wor Program Dkcdwof Enteiprise.Comtnunity Partners; as well as:Dr.
Brown and the President ofthe:SeniorCeatear Board.ofTrustees, Glen Lee. The -coup
reached consensus that by utilizing:transf rofdevelopnteret.fghts, the facility could 'be
expanded to include as many as 40 units of housing.
Since: then, Dr Brown and:_theCenter have:begun the Process with the HOA. to obtain
title to the land -in order to pr mdaa secum basis for development planning. "The CLC
staff is assistutg:directlyin this prows.
The Outreach to Public O@M* noel Others
Dr. Browithas.bean diligent in-bis:cffam:to enga& elected stud gthex goverunent
officials, as well as members-ofa:of orgmizadons in his vision for -the Center.
Thus far, he:has:had Five as ctmuuxging discus ions with -the fcillowing
individuals, each of whom has encp rased his or her fust support of the goats of the. tCAN
initiative. -
Skip
nitiative:
Skip: Priest 30di Legislative District
Mark Miloscia (U) 3& Legislatin District
Pete van Reiebhsum (King Couaty Council Member)
Aunge hm Allen: Mpyisi, flumen Services Manager, Federal. Way ~
Ron Seereto, Human Resources Comnrissiotr, Federal Way
Dini DeClos, CSO, Multi-Ser�riiee Cooter
Bob Dartigan, Presidient. Fadmal Way Lions Club
Wayne Moritz; Pr+euident,G169W Federal Way Kiwata Club
The Next Stens
in the coming weeks, Dr. Brown plans to greet with State Senator Traci. Eide, council
members from Federal Way and Auburn, as well as corporate leadership in the area. In
addition; Dr. Brown pleas to meet with Rod Braeidon and the CLC to discuss in. greater
detail the future of the Center.aud.how icing County can partner in moving this initiative
forward.
42
44
Currently, he is developing plans to organize and conduct a charrette that would provide
a collaborative forum to consider the future of the Canter and the site on which it is
located. Dr.. Brown plans to invite the CLC representatives, the Cen.ter's members, tate
neighbors in the area, stakeholders, public officials (local, county and state), and potential
corporate sponsors. Dr. Brown may request support for this event from King County; in
any event, he hopes. that King County will be a visible presence at the eharrette.
Dr. Brown plans to draw on the experienco of the (CAN project Steering. Committee,
which is currently being.eonvened, in order to develop a:dela led pcajectmadagetnent
planand benchmarks for the next several months, In the me:antimc, Dr. Brown
anticipates the following schedule of activities:
60- 40 days
El Se+cum title to land f -am EAWand tfomeowcaWs Association
O ConveneWAN Steering cam mince, comprising expertise necessary_ to oversee this
project
Outreach formally to corporations for support
.O. Assess ..comprehensively 'ty needs in -the South ming C:owty area
oommuar
O Contract fot initial architeckwd rend -site
renderings adcl�the
O Conduct a:membership:infom-Lational meeting
O Hold the IGAN Charrette
The: Role for Kinn County and Others
As a non-profit located within unincorporated King County, .the Center will look to the
County not only for its endorsement, but for assistance in dealing with the permitting
process that lies ahead. Based on previous communication with King Couatty stall€, Dr.
Bmwa expects that h e.may be able to identify sources of funding available. through King
County. He looks forwardtoworking with King County: staff to identify ways that the
County can partner in this exciting venture.
While funding for development (bricks and mortar) is not yet in plaice, the Center expects
to look to corporate funders, state and federal fiurding and development financing. In
addition, once Dr_ Brown completes the community needs assessment and identifies a
comprehensive list ofservices (e:g: outpatient suite, food bank expansion, housing, Adult
education, expanded adult daycare, and expanded meals offerings), he will approach a
Mtge of organizations that fund these kinds of services. A format statement of support
from Ding County, as well as from our state representatives, would provide much needed
endorsement of the Center's proposal as Dr. Brown -seeks to partner with Boeing,
Weyerhaeuser and others in creating the Center's future_
4
43
45
In-desin�
This proposed initiative is fas more dM -an Ashwa idea about:establishing a fImilitythat
will scree "the.elderly." The Ceuta is an OaAWO9 con MUN&y Of seniors with a 30 -year
tradition of service aW independence: Tliis.pioject4nd the 4ision that drives it are based.
on a dedication to cxeativdy addiessir%our South King Countysenicr's needs now and
in the future. 711, -proposal presented here is -based -on Dr. Browns c rieace and
current knowledge working nott only on behalf of the Center but as a psychologist Rho
has worked with the elderly, Creative approaches to -productive and healthy,agjag are
being developed each and every day, grid Dr. grown yell eoMxnue to.identify liow
innovative approaches could be to the
shape, fu we ofthe Comte . See attached
articles: "A Grass -Roots Effort to Grow Old at.-Hott�e,,' New York 7Imes, August 14,
2007; and "Creating a village to Foster: a (mid, New York Tunes, August -16, 2007.]
Toe Cenw—s.objecti've is not.mCo1Y to-i+cn kr service§ to a passive cohort ofeiderly
citizens, but to empower our resourc eW_aed.civic-minded King County segs to use
their talents -and energies to serve others and to. Vmaximi2c their personal sense of meaning
in an intentional community. Tlte:tise of 6e:senior pOPUlation its a challenge w
aur institutions, to be sure, but it:represents $tmmendous opportunityfor King.County to
share in innovative ways not only to meet that:c due ige, but to .
residents of Kin on it -for all the
b Y=
44
46
Attachuaems -
Intentiodal Corxratniev and 1VirinrJE (ICM for seneorst A Developmutt Proposal,
sponsored by the Federal way Scnior Center
"Mobitc-home-pada deal. could form out seniors" The Seattle Tnnes, April 26, 2006
"Rising: land values may squeeze them out" The Seattle Unwes, February 12, 2007
"Seniors:sboved aside by condo conversions" TWe-&atde Zones, August: d3, 2007
"A Grass4toots Effort -to _Grow 01d at Home New York Taxes, August 14, 2007
"CrOting-a Vidb e:to Foster a C.404"New rorir_2swes,.August 16, 2007
45
47
Intentional Carnmunity and Network (ICAN) for Seniors A Development Proposal
Sponsored by the Federal Way Senior Center
Challenge. Seniors are the most rapidly growing segment of American society in general and King County
in particular. The needs of seniors in the coming decades will be. unprecedented. Io serving this aging
population, our public institutions will face staggering challenges for which we aboutd: be preparing now_
Opportunity_ Our seniors represent an enormous societal asset of eiiperienee and skill.. Seniors_ are
capable not only of erganiz.4mgto pruasoie their own independence and growth but. also of the
contmwoity_ Research on aging maker, dear that when seniors are ao " larger
DIY integrated and involved in
weaningfui activi er. they experienoe: a sense of purpose and live longer and in better health. Ensuring
that our seniors live enrichinglives-provides me with unbounded opportunities to reap. the benefits oftheir:
rapacity f m giving.back to their mmmunities_
One way to leverage the tsacapscitiesofseniors.is to. -mate a compre onsive,livingenvironment that
brings togethereoonvmic anetcelaMmritystructum aadaervices in support of healthy aging.
Proposal. The Federal Way SeniorCenter
anMq has a 30 -year basborp.of promoting social integJMtioq,
volunteer service and empowerment otf seniors is South AUPKI. County- The. Center is well-known in the
community for this tradition..demonstrated daft by a committed core of seniors who volunteer in the
Center's food bank, l>Qt meals pr!ogragi, adult: daycare and .many other activities that benefit. the.. .
community and brbW purpose and engasemeat.to our members' lives_
Building on this tradition, we propose developing as affordable housing grid co-operative enterprise on the
current site of F WSG. ti'bis projectwa716o71,bw the ]if.AN for dors model, emphasizing three-intberLoclEing
principles:
Context.
NCB
fatenl ional Connmuaitg Incorporates elements of a co-op housing m►odeL- cost
c$ectoive
housing and aervioe arranrgements, economic participation. democratic Member control, and
aervice to the largero mmunity.
Sustainability- Physical buildings and:grocands are euvironnkentaliysustainable through
green buildingtoc hnologim and pmtected.open apace.
Ifl►t�rgenerettioiaal partaecshipa� Ongoing -partnerships with public and non-profit groups
whose missione are compatible with that of the co-op. Integration iia-andservice to-the:iarger
aummunity ane wffeeted.in advisory board relationships and oagoing activities that benefit
both seniors and targeted groups.
• Positive relationship with eurvent landlord. Lakeland Homeowners' Association
• FK'SC situated.on 5 acres, including space for expansion
Open Space status with Ifing County of a portion of the property
• Current contracts with City of Federal Way. WIW County
• Recent Recognition of FWSC by King County Executive iron Sinha
• Positive relationships with several major local corporations
• Anneiation proposal by Federal Way
• Planning and other short-term budget requirements.
June 29, 2007
46
48
Pial I
SUIMECT: Martin Luther King Jr. Celebration
POLICY QUESTION: THERE ARE NO POLICY QUESTIONS PENDING ON THIS ISSUE.
COMNQTTEE: PRHSPS MEETING DATE: November 10,
2009
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: LYNNETTE HYNDEN, HUMAN SERVICES MANAGER DEPT: Community Development
Services Department
Attachments:
• Memorandum to PRHS&PS Council Committee Dated October 26, 2009
• Letter from Louise Wessel — dated October 12, 2009
• Agenda Bill from PRHS&PS dated July 8, 2009.
Options Considered:
No action is requested at this time. Staff is updating the Council Committee on its progress to recruit and
assist in the reorganization of the MLK Celebration Community Committee.
STAFF RECOMMENDATION: Take no action at this time.
CITY MANAGER APPROVAL: ,64A/((Ih ��%2/4� DIRECTOR APPROVAL: = . -
Committee Council Committee Council
COMMITTEE RECOMMENDATION: "I MOVE TO APPROVE OPTION "
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of option "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE,
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED tsrreading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED -02/06/2006 RESOLUTION #
49
Federal Way
MEMORANDUM
TO: Parks, Recreation, Human Services, and Public Safety Council Committee
FROM: Lynnette S. Hynden, Human Services Manager
VIA: Greg Few'
l Community Development Services Department Director
RE: Martin Luther King Jr. Celebration
DATE: October 26, 2009
Background
The Martin Luther King Jr. (MLK) Celebration has been an annual event in Federal Way for
sometime. In July 2009, the Diversity Commission brought forward the issue and concern
regarding the continuation of the yearly MLK Celebration that the City of Federal Way has been
experiencing for over 15 years. With the decline in membership of the MLK Celebration
Community Committee over the years it has been in the hands of one volunteer to see the event
come to life each year.
A newspaper article was the largest draw to recruit volunteers for the committee. In addition,
other city commissions were asked to have at least two members from each commission join a
transition team comprised of city volunteers from commissions to help guide the reorganization of
the MLK Celebration Committee. The future of this committee seems to be within reach of
gathering some momentum based on a few responses from the newspaper article.
There was some interest from the community and they came to the first of what we hoped would
be many more meetings for the newly formed MLK Celebration Community Committee.
Pending Issue
The community faded away and the passion to drive the Martin Luther King Jr. Celebration in
2010 has also come and gone. Attached are Louise Wessel's notes outlining her efforts to do
what she could to bring the group together. From the second meeting attendance fell and interest
waived. The community committee has not regained any momentum_
51
The Diversity Commission at their October meeting pulled together a plan and their vision for the
2010 MLK Celebration and if found to be reasonable and acceptable will move forward by
working in subgroups to make sure this day does not pass without recognition.
Outcomes
The Diversity Commission is proposing the following to acknowledge MLK Day in Federal Way.
The first highlight will be an "art" contest — writing, poetry or art media of their choice that would
be displayed all month in January.
The second focus is a Day of Caring by doing a Food Drive in Federal Way.
The third showcase would be to work with the Historical Society to preserve the Community
Flame that could be displayed at City Hall for the duration of the Month of January. Also, with
this would be a citizen nomination for one or two category of recognizing unsung heroes in the
community that have prevailed through adversity_
These three events could be done at little or no cost for the purpose of continuing the recognition
of Martin Luther King Jr. in our community.
M
Oct. 12, 2009
Dear Lynnette
I'm turning the MLK Project back over to you.
I have put in about 60 hours of time and have been unable to get a large enough response from the
community to continue working on this project.
• Sept 9, 2009 meeting Helen Donovan (Toni) said she would be the chair of this committee if I would
be the Co-chair I agreed.
• Helen informed Lynnette she would not be able to chair the MLK Project. I said I would try.
• Spoke with Monda with the Americorp program she and her people will no be able to be there she
already has a service day set for the Jan. 18, 2010 so there will not be any one from this group
available. They will be missed.
• Sep. 21,2009 the first meeting attended by Patrick Osby, Justin Schmitter, Alene Gutierrez, Sonia
Sciscente and Louise Wessel.
• Sept.30.2009 i met with Tom Murphy the Superintendent of Federal Way School District. He wanted
to see the MLK Day to continue especially the Writing Project. He told me to go to see Diane Turner
for all the information I would need on the past events.
• Oct. 2, 2009 met with Diane Turner and told her of my hope for the continuing of the MLK Days. Tom
Murphy said he thought that the Federal Way Commons Mall would be a good place of the MLK Days.
Diane Turner also thought the Commons would be a great location. She sent me to see the General
Manager Gary Martindale he also thought the location of the mall would be a good event and sent me
to see Tiffany Archibald Marketing Director and told me that the time on Jan 18, 2010 was already
taken.
• Met with the Vice Principal Mr. Paul Nichol who give me great advice and put the MLK Event into the
schools log. This must be confirmed soon if it is to be used.
• Met with Tobby Dycus who is the drama teacher and he told me we could us the stage, sound -
equipment and lighting.
• Went to see Andy Hobbs At Federal Way Newspaper and he ran a internet and news paper
announcement. l have copies of both attached.
• I have walked the neighborhoods contacting people looking for volunteer support. The only person
who came to the meeting was Sonia Sciscente.
• Met with Diana Noble-Gulliford she gave good advice and is hoping MLK Day can continue.
• Spoke with both Linda Kochmar and Jeanne Burbidge they to hope this event will continue.
• Oct. 9, 2009, 1 had a meeting 6:OOP.M attended by Susan Honda from the Diversity Commission and
Karen Saunders with the Federal Way School District she was thEor Diane Turner who was ill.
• Justin Schmitter sent me an email, he is too busy to be part of the group.
• 1 received W email from Patrick Osby he had information from the MLK Foundation. I told him I
would not be involved any longer in this project because of the lack of volunteers, if he would like to
continue I have the information I have collected and would love to share with him.
• The only person who called was Verleene Riggins from the Pierce County Americorp and she and her
group are going to join the Tacoma Group.
Louise Wessel
53
Resident works to save Federal Way's Martin Luther King celebration - Federal Way Mirr... Page 1 of 1
BREAKING NEWS: Resident woks to save Federal WbYs Martin Luther Itthc oelebraeon
Wednesday. 10f]Y2009 GD? pm
FJULWMIj Election 2009�
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d� ACOMMONSENSE °"�" The past,
present,
ReTwea1c. 1im 3x6�omaneHkajLsoFaaaRr1May ,++, &future
nocorme a
Resident works to save Federal
VJWs Martin Luther King
celebration
ByANW MOB6a
Federal way Miner Edlor
Oct 08 2009.3:54 PM - UPGATEO
tawL LETTER POW sawn 11MRE
Federal VVay resident Louise Wessel hes stepped up
to fel a void as organker of the drys annual Menta
Luther King celebration.
Wassell is seekna vokmteers and pedbrm m to keep
Ore eved arwe. She has secured a vom. Decatur
High School. far one day the week of Jan. 18. 201M
The goal b to hold the eved for as marry days as
potsibleet a n*fww coal — and preferably no cost at
all. she said.
The eved first bunched in 1993. Ron Waker. who for 10 yaws
spearheaded mast of the evenrs oigenbafim, stepped dawn dlis
past su mler to purare Wier passions.
'We a huge undertaking' Walker said in a past report. 'Tfrera s just
so many dKered pieces dst have to come together
Get kr4olved
RHJITED aT0leea
F.aen■ nay 00,mr
■ An ware tr F.a.r w...t
11r nest Madan LOw KkQ Jr. Colrrr■xdtr CeNbratim CemraDse
L Wassel of -OW or e-m� C'lbrrassel� comm CIV FW oourcJ lumbers To dam more car
FaderN Way Moa Edtor Andy Hobbs an be reached at qftE@ftdMmkror&M or 211IS4284W
COMMENTM WLEO: We encourage an open etdw W of ideas in Ore PMM.ocat4evrs.com
camnnmty, but we ask you to /Wow our auidewles for respedirrg commm* standards. In a
nulshee, don't say any0•9 you wouldn't wart your masher to read.
So keep your conunerls:
■ C"
■ SnreR
■ Onk7Dlo
• Roe of prdi3f*
We askOret at PertkViinhi awn that wade by ill for an aooamt fs a eolple pmoees Qst
will take weals and helps Insp our oommadsAee of tolls, same„ and drive-by ogmmedars.
As a community oft weaattVia the community help by UdN Vm TW bUWR on each eonmretf r
8ley feel the convinert has misled the Mea. You an Woo use the up and down arrows at each
aanmento woos yourapkdon abort that pattladar conmterR
Wait to bell to sanefhkn but you dart wad t to bepubtdf Takto us orkaNy
Most Read Sbodes This wed* i Lad weeir
Federal way Nkror
• POC MafaO wm d■tentna whaOtsr Solara tAfa4ljudo dwelW tarrpadplr law
FEDERAL WY MIRROR
o t 9e 2000. 1021 AM - UP"Wa
• TM trem" wok Oow OotsbMttln• j A GU Vogt
FEDER&WAY MRROR
gap 292W9. 1020 AM- UFM`FID- 1C.Mmia
• lklasatl- vbkrxe viclkn rears lar her fife j Pedardsryr erar10 bbtaar
FEDERAL MY MRRM
Oct 022(109.800 PU
' TichkWoatdMMdk"IleaWooksbaMFedandWIVstudents
F@t19tAl wMY MRROR
Od 02 2009.11:00 AM
54
htti)://www.onwtocalnews.com/south kin2/fwm/news/63628762.html 10/7/2009
COUNCIL MEETING DATE:
ITEM !f:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
S UWECT: Martin Luther King Jr. Celebration
POLICY QUESTION: THERE ARE NO POLICY QUESTIONS PENDING ON THIS ISSUE.
COMMITTEE: PRHSPS
MEETING DATE: July 8, 2009
CATEGORY:
❑ Consent ❑ Ordinance
❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other
STAFF REPORT BY: LYNNETrE HYNDEN, HUMANSERvICES MANAGER DEPT: Community Development
Services Department
Attachments:
• Memorandum to PRHS&PS Council Committee Dated August 31, 2009
• Newspaper Article: Federal Way Mirror dated August 15, 2009
• Memorandum to PRHSPS Council Committee Dated lune 25, 2009
Options Considered:
No action is requested at this .time. Staff is updating the Council Committee on its progress to recruit and
assist in the reorganization of the MLK Celebration Community Committee.
STAFF RECOMMENDATION: Take no action at this time.
CITY MANAGER APPROVAL - DIRECTOR APPROVAL: ���[,��
« Coosa[ cbmMince camas
COMMITTEE RECOMMENDATION: '7 MOPE ToAPPROPEOPTlON "
Committee Chair Connlrittee Member Committee Member
PROPOSED COUNCIL MOTION: `7 move approval of option
-(B6LOWTOHECOMPLEIEDBYCITYCLERKS OFFICE)
COCOU.YC[L ACTION:
❑ APPROVED COUNCIL BILL #
Cl DENIED
Is, reading
❑ TABLED(DEFERREMNO ACTION Enactment reading
❑ MOVED TO SECOND READING &,din.= od,) ORDINANCE tt
REVISED-02/06!?006
RESOLUTION it
21
56
CITY of
Federal Way
MEMORANDUM
TO: Parks, Recreation, Human Services, and Public Safety Council Committee
FROM: Lynnette S. Hynden, Human Services ManagerAj
VIA: Greg Fewins, Community Development Services Department Director
RE: Martin Luther King Jr. Celebration
DATE: August 31, 2009
Background
The Martin Luther King Jr. (MLK) Celebrationhas been an annual event in Federal Way for
sometime. In July 2009, the Diversity Commission brought forward the issue and concern
regarding the continuation of the yearly MLK Celebration that the City of Federal Way has been
experiencing for over 15 years. With the decline in membership of the MLK Celebration
Community Comrnittee over the years it has been in the hands of one volunteer to see the event
come to life each year. This past year that one chairperson alerted the community that he could or
would no longer chair this community committee that has been dedicated to the yearly MLK
Celebration_ The Diversity Commission has provided a portion of its yearly funding to the MLK
Celebration Committee; however, it has been private donations raised independently by the MLK
Celebration Committee over the years that have kept the event going. It appeared as if the MLK
Celebration Committee has dissolved.
Pending issue
The issue is how to recruit new membership and leadership for the MLK Celebration Community
Committee where the committee can act independently of the city in order to allow for the private
fundraising that is necessary for the'continued community celebration of Martin Luther King, Jr.
The necessity to quickly revitalize the MLK Celebration Community Committee is what staff took
away from the lively discussion and suggestions presented at the July PRHS&PS Council
Committee meeting.
Staff followed up with Committee Chair Jeanne Burbidge and Council member Mike Park for
further clarification on their suggestions for membership recruitment and fundraising capacity for
the new committee. The attached Federal Way Mirror newspaper article was published and
23
57
Director Fewins made a presentation to a local community civic leadership group. Other
recruitment efforts have also been underway. The newspaper article has been the largest draw to
recruit volunteers for the committee. In addition, other city commissions were asked to have at
least two members from each commission to join a transition tearn comprised of city volunteers
from commissions to help guide the reorganization of the MLK Celebration Committee. The
future of this committee seems to be within reach of gathering some momentum based on a few
responses from the newspaper article. We will know more if the invitation is accepted to join the
Diversity Commission for an introductory meeting on September 90'. The city's commissions are
being encouraged to support and assist in the efforts of assuring the yearly program can move
forward, but the actual event would be the sole function of the community committee.
Outcomes
As a result of the newspaper article and the requests made to the established community groups,
there is some interest from the community to come and participate in the first of what we hope are
many more meetings for the newly formed MLK Celebration Community Committee. The date is
set for September 9, 2009, at 6:00 p.m. in the Council Chambers.
24
58
a 11 ro 1 -4 11
M-
COUNCIL MEETING DATE: July Z1, 2009 (TENT 11:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Martin Luther King Jr_ Celebration
POLICY QUESTION: SHOULD THE ONERSITY COMMISSION OBLIGATE -t-HE CWY ON THEIR 2010 WORKPLAN TO
BE T"E LEAD FINANCIER AND ORGANIZER OF THE MLK CELEBRATION?
COhfMITTEE: PRHSPS h'(EETING DATE' July 1.4, 2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: Lynnette Hynden, Human Services Manager DEPT: ConurimityDevelopment Services
Attachments:
• Memorandum to PRHSPS Council Committee, June 25, 2009
Options Considered:
l . Approve the recommendations as proposed in the memorandum of lune 25, 2009. The Diversity____.
Commission would only continue their participation in a supportuig rote for the MLK Celebration should
another private entity show interest and take the lead in organizing the event, including fundraising. The
2010 Work Plan .will not reflect this project as a priority for the Commission unless or until another
entity replaces the MLK Celebration Committee. In addition, the Council supports the preservation of
MLK Celebration artifacts, to include documents and Community Flame.
2. Do not approve the Diversity Commission's recommendations.
3. Amending the proposed recommendations as expressed in the lune 25, 2009, memorandum
STAFF RECOMMENDATION: Option It is recommended.
CITYNI.UX,kGERAPPROVAL: 1 YAA, DIRECTORAPPROVAL:
Camaiaee com cd Coamaiace Comaci1
COMMITTEE REQombamATIor : 'Forward option 01; approve the recommendations as proposed in the
memorandum of June 25.2009. to the fuU Council Consent agenda on July 21, 2009. "
Janne Burbidge Chair Jim Ferrell Member Mike Park Member
PROPOSED COUNCIL MOTION: `Y move approval ofoption #l; approve the recommendations as proposed in
the memorandum of June 25, 2009.
(BELOW W 8E COMPLETED 8r MT CLERKS OFFICE)
COUNCIL.- MON_ y
❑ ArFR(,%,ED COUPICMBILLN
OENIE11 V'madiwg
❑ 'rA61.Fb,0EFERRED/N0 ACrION Eaactawat reaJinc
❑ bi0Vt !! TU SFCO tN0 READING (ordinances only) ORDINANCE II
REVISED-01'fWW2006 RESOLUTION N
7 27
K `ffrversny Coam�:..vtr�(l:.ZGfN��gend, &0 wr 7uUC
61
®`div OF f
Federal Way
MEMORANDUM
TO: Parks, Recreation, Human Services and Public Safety Council Committee
FROM: Lynette S. Hynden, Human Services Manager on behalf of the Diversity Commissi
#___
VIA: Greg Fewins, Community Development Specialist Department Director
RE: MLK Celebration
DATE: lune 25, 2009
Backgrouad
The Martin Luther King Celebratio% has been an annual event in Federal Way for sometime. Over the
years, it has been Mr. Ron Walker and the MLK Celebration Committee that has been instrumental in
making the event consistent and readily available to the public. The MLK Celebration Committee is a
private community .based organization comprised of Mr. Walker and others he has recruited over the years
for the sole purpose of coordinating and sponsoring the MLK Celebration. While the Diversity
Commission has been involved with the Celebration, it has been Mr. Walker's tenacity and passion via the
MLK Celebration Committee that has kept the event alive and functioning. The Diversity Commission
has provided a portion of its yearly funding to the Celebration Committee, however, it has been private
donations raised independently by the MLK Celebration Committee over the years -that have kept the
event available and growing. This year, Mr. Walker announced, after a decade of working endless hours,
he was stepping down from the MLK Celebration Committee to pursue other interests. As a result, it
appears the MLK Celebration Committee dissolved. Mr. Walker continues to sit as a voting
Commissioner on the Diversity Commission.
Pending Issues
In early March, a -Diversity Commission exploratory sub group was formed to examine the feasibility of
the Commission taking the lead for the community's MLK Celebration by being the chief organizing
agency for the yearly event, minus the independent MLK Celebration Committee. After several months of
discussion two issues surfaced that appear to be barriers for the Commission to effectively organize a
yearly event
,v
First, there are significant budgetary restrictions. The Commission receives $4,000 from Council to
support their yearly work plan and operating costs and if that entire budget were allotted to the celebration
it would not cover the expenses of the MLK program as it has been developed by the MLK Celebration
8 28
62
Committee over the years. The Commission cannot conduct the "fund raising" efforts likened to what the
MLK Celebration Committee has done over the years because the Commission is a city entity_ If they
could, this last year, fundraising was very difficult for even the MLK Celebration Committee as their
usual private contributors indicated that 2009 would be the last year they would be able contribute.
Partners such as Weyerhaeuser, Community in Schools, local banks and even King County who in the
past has contributed did not this year. it can be assumed that the Commission can not anticipate King
County contributing funds in the near future due to the budgetary deficits they currently face as a result of
down tum in the economy.
Second issue that was raised is whether or not the Commission as a collective body is willing to organize
the yearly celebration. Such organization and coordination of these types of community celebrations takes
a dedication and passion that simply cannot be placed on a group which lacks that determination. A few
on the Commission felt that the city has defined its mission and directs the Diversity Commission to be
more active in community equity and by promoting awareness of such issues impacting all residents,
rather than consuming at best half of their year and all of their resources on one event. The Diversity
Commission would like to move forward in being more inclusive of others. [n addition, The MLK
Celebration Committee's passion and enthusiasm is not strongly shared by the entire Commission's
membership therefore the Commission would struggle to achieve a Celebration equal to those of past
yam -
Without the independent MLK Celebration Committee, the Commission would like a reprieve from
placing the celebration on their work plan as a yearly event. Preserving the artifacts that are symbolic of
the years in which Federal Way celebrated Martin Luther King is very important to the Diversity
Commission. One of the significant symbols is the community flame. This piece of art could be
displayed for many years in a public space_ The years of articles can be bound and archived. The
Commission would like permission from the Council to develop a comprehensive plan to store such
important artifacts.
At this time, the Commission seeks direction from the Council on how they see the Diversity
Commission's role in upcoming years as it pertains to the MLK Celebration.
Recommendations
1. The Diversity Commission recommends that they would only continue their participation in a
supporting role for the MLK Celebration should another private entity show interest and take the lead in organizing
the event, including fundraising. The 2010 Work Plan will not reflect this project as a priority for the Commission
unless or until another entity replaces the MLK Celebration Committee.
2. The Diversity Commission would also recommend that Council support the preservation of
previous MLK Celebration artifacts such as articles to memorialize the dedication of the joint
collaborations between the Diversity Commission and the independent MLK Celebration Committee.
The Commission especially would like to collaboratively work with the Art's Commission on the best
options available to publically display the Community Flame.
9 29
63
COUNCIL MEETING DATE: November 17, 2009 ITEM #:
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2010 Diversity Commission Work Plan
POLICY QUESTION: SHOULD THE CITY OF FEDERAL WAY ACCEPT THE DIVERSITY COMMISSION BUSINESS
PLAN FOR 2010?
COMMITTEE: PRHSPS MEETING DATE: November 10,
2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: LYNNETTE HYNDEN, .HUMAN SERVICES MANAGER DEPT: Community Development
--------------- ----- ------- ----------- -- -- ---- ------ --- --------- - --------
Services D artment
Attachments:
• Melnorancipm to PRHSPS Council Committee October 26, 2009
• 2010 Diversity Commission Work Plan.
Options Considered:
1. Recommend approval of the 2010 Diversity Commission Work Plan.
2. Amend and approve the proposed 2010 Diversity Commission Work Plan.
3. Do not recommend approval of the 2010 Diversity Commission Work Plan.
STAFF RECOMMENDATION: Option 1 is recommended. ,�
CITY MANAGER APPROVAL: -�tr` 404?7%J� ly
DIRECTOR APPROVAL: v^'f
Committee Council Committee Council
COMMITTEE RECOMMENDATION: "[MOVE TO APPROVE OPTION 11
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of option "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
I" reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
❑ MOVED TO SECOND READING (ordinances only)
ORDINANCE #
REVISED -02/06/2006
RESOLUTION It
65
City O
Federal Way
MEMORANDUM
Date: October 26, 2009
From . Lynnette S. Hynden, Human Services Manager
To: PRHSP uncil Committee �Wj
Via: Greg F) , Community Development Services Department Director
Subject: 2010 Diversity Commission Work Plan
Background
Each year the Diversity Commission develops their yearly work plan during a summer month retreat. This
year will be the Diversity Commission's first yearly work plan that runs consecutively with the budget cycle
and conforms to other city Commissions.
As reported last year, starting in 2010, the Diversity Commission, will begin developing their Work Plan to
commence each January.
At the Commission's August 2009 retreat, they developed and approved the attached proposed 2010
Work Plan. The primary activities of the plan include, but are not limited to, the following:
• Make recommendations, whenever necessary, to the City Council to ensure differences are
considered in the decision-making process. By working closely with the City government, the
Diversity commission can continue to promote and support the City's Diversity programs.
• Support and develop projects considered community tasks that promote the mission and purpose of
the Diversity Commission such as the Martin Luther King, Jr. annual event, food drive, community
projects and possibly a book drive or other "project" opportunities as they present themselves
during the year.
• Conduct outreach and public education efforts within the Federal Way community. Inform the
public, through various means, on the Diversity Commission's mission, purpose and activities in
Federal Way.
The Business Plan is attached for your review.
Diversity Commission Recommendations:
On October 10, 2009 the Commission approved staffs recommendation by adopting the attached Work
Plan.
Staff Recommendation:
Approve the 2010 Diversity Commission Work Plan, Option 1, and forward to the full Council under the
consent agenda for approval at the November 18, 2009 City Council Meeting.
66
City of Federal Way
Diversity Commission
2010 Work Plan
Purpose: Advises the City Council on policy matters involving the community's
cultural and ethnic differences, ensuring that these differences are considered in the
decision-making process.
Mission: To help Federal Way become a community that is united amidst diversity,
where each individual is respected, equally valued, equally needed, and equally cherished.
Equality is not sameness; it is equivalent value.
Brand Promise: The Diversity Commission is dedicated to helping Federal Way
become a city where all people have a feeling of belonging and shared community, where
there is equal access to information and resources for all, and where there are equal
opportunities for all.
1. Make recommendations, whenever necessary, to the City Council to ensure differences --
are considered iwthe decision-making process. By working closely with the City
government, the Diversity Commission can continue to promote and support the City's
Diversity programs.
Commissioners will make efforts to attend the monthly council committee meetings in order
to build relationships and diversity awareness. Members will take turns attending meetings to
provide possible comments or input on upcoming relevant policies as they pertain to
diversity issues.
2. Develop and support project(s) considered community tasks that promote the mission
and purpose of the Diversity Commission.
The Commission will support, organize, and provide community forum(s) to achieve the
Brand Promise. The promise to convey to the community is that the Diversity Commission is
interested in improving communication and providing opportunities to all for equal access to
information. The Commission plans on three forum(s), one per each quarter, and will delve
into topics considered relevant to the community. The purpose is to solicit feedback and
insight into the multicultural communities within Federal Way.
Other potential tasks the Commission will support are:
o Martin Luther King Community Celebration
o Book Drive
o Community Garden
o Food Drive/Community Service Projects
67
Diversity Commission
2010 Work Plan
3. Conduct outreach and public education efforts within the Federal Way community.
Inform the public, through various means, on the Diversity Commission's mission,
purpose, and activities in Federal Way_
Potential Tasks
• Community forums) that will provide a platform for Commissioners to listen and get
feedback from the residents of Federal Way.
• Other communication vehicles that might be explored include:
o Utilize media resources (i.e. Channel 21), the City's website, and other methods
to get the word out.
o Conduct community presentations to various civic organizations (i.e. Rotary,
Kiwanis, etc.) explaining the role of the City in support of a community united
amidst diversity.
o Create and distribute the diversity materials within the City of Federal Way to
ensure that equality is not sameness but equivalent value.
o Develop written articles for local newspapers that highlight success stories of
individuals/families being supported by the Diversity Commission work plan.
4. Develop partnerships with churches, human services agencies, schools, and other
potential stakeholders to increase coordination, marketing, and outreach efforts to
promote awareness and collaboration around diversity issues.
Create synergy with various communities leading to strong relationships and identification of
those communities' leaders.
Potential Tasks
• Explore other funding sources and opportunities for the Diversity Commission in
order to promote the Commission's purpose and mission.
• Explore efforts to increase collaborating and promoting joint efforts with other city
commissions and community partnerships that promote the mission and purpose of
the Diversity Commission.
68
COUNCIL MEETING DATE: November 17, 2009 ITEM #:
...... ...... ..... _.... -
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: 2010/2011 Human Services Commission Work Plan
POLICY QUESTION: SHOULD THE CITY OF FEDERAL WAY ACCEPT THE HUMAN SERVICES COMMISSION WORK
PLAN FOR 2010/2011?
COMMITTEE: PRHSPS MEETING DATE: November 10,
2009
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ . City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: LYNNETTE HYNDEN, HUMAN SERVICES MANAGER DEPT: Community Development
Services Department
Attachments:
• Memorandum to PRHSPS Council Committee October 26, 2009.
0 2010 and 2011 Human Services Commission Work Plan.
Options Considered:
1. Recommend approval of the 2010/2011 Human Services Commission Work Plan.
2. Do not Recommend approval of the 2010/2011 Human Services Commission Work Plan
3. Amend and approve the proposed 2010/2011 Human Services Commission Work Plan.
STAFF RECOMMENDATION: Option i is recommended.
CITY MANAGER APPROVAL: ,�,/,�fh, .�i DIRECTOR APPROVAL:
Committee Council Committee Council
COMMITTEE RECOMMENDATION: "[MOVE TO APPROVE OPTION "
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of option "
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE,
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
❑ MOVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED -02/06/2006 RESOLUTION #
CITY Y V :pCtil%:
Federal Way
MEMORANDUM
Date: October 26, 2009
From. Lynnette S. Hynden, Human Services Manag
To: PRHSPS oincil Committee
Via: Greg Few)W Community Development Services Director
Subject: 2010/2011 Human Services Commission Work Plan
Background
Each year the Human Services Commission develops an annual Work Plan that directs their activities for
the year. This year the Work Plan was delayed due to the delay by HUD in directing our CDBG dollars to
King County and then King County administering them to our city.
At the Commission's August 2009 retreat, they developed and approved the attached proposed 2010/2011
Work Plan. The recommended change to a two year work plan cycle coincides with the Commission's
primary function to make funding recommendations to Council. The Human Services General Fund grants
are awarded every two years. The GDBG program dollars are also awarded every two years. It is the
CDBG capital grants that are awarded yearly, however, timing of when we receive the final go ahead to
start the capital project funding is driven by the Federal Government and is not predictable.
Over the next two years, the proposed primary actives include, but are not limited to, the following:
• Make a recommendation whether the City of Federal Way should receive its CDBG - Community
Development Block Grant funds directly from HUD or remain a Joint Agreement City under the
King County Consortium umbrella for another 3 -year contracted term.
• Update the Human Services Divisional Consolidated Plan for 2011 _
• Conduct the 2010/11 CDBG program services and 2011 capital allocation process culminating in
funding recommendations to the City Council.
• Conduct the 2011/12 Human Services General Fund allocation process and make funding
recommendations to the City Council.
The Work Plan is attached for your review.
Human Services Commission Recommendations:
71
On October 19, 2009 the Commission approved staff's recommendation by adopting the attached Work
Plan.
Staff Recommendation:
Approve the 2010/11 Human Services Commission Work Plan, Option 1, and forward to the full Council
for approval at the November 20, 2009 City Council Meeting - Consent Agenda.
72
City of Federal Way
Human Services Commission
2010 and 2011 Work Plan
1. Make a recommendation to the City Council to determine the Community Development
Block Grant (CDBG) funding options. The recommendation will explore whether or not
to become a direct entitlement City or stay in the King County Consortium for three-
year contractual terms. This will have to be completed before the current contract
expires in 2011.
Tasks
• Review the preliminary evaluation of the proposed 2011/12 budget, as part of the
decision to become a direct entitlement City.
• Determine appropriate funding levels for staff salaries, expenses, and revenues.
• Review any proposed changes to the Joint Interlocal Agreement regarding the CDBG
program_
• Recommend to the City Council whether the City should become a direct entitlement
city or not.
• Update the City of Federal Way's Human Services Consolidated Plan and recommend
the final product be adopted by the City Council_
2. Conduct the 2011/12 CDBG public services and 2011 capital allocation process and
make funding recommendations to the City Council.
Tasks
• Review estimated funding available.
• Review and evaluate applications.
• Conduct applicant interviews as needed. ~
• Hold a public hearing on CDBG recommendations to obtain citizen input.
• Deliberate and make funding recommendations to the City Council.
• Develop survey for agencies to evaluate the CDBG application process and review the
results from the survey.
3. Conduct the 2011/12 Human Services Grant allocation process and make funding
recommendations to the City Council.
Tasks
• Review estimated funding available.
• Review and evaluate applications.
• Conduct applicant interviews as needed.
• Hold a public hearing on Human Services Grant recommendations to obtain citizen
input.
• Deliberate and make funding recommendations to the City Council.
73
Human Services Commission
2011 and 2012 Work Plan
Page 2
4. Review the contract performance of Human Services and CDBG recipients.
Tasks
• Review the quarterly reports submitted to the Human Services Division to evaluate the
contract performance of human service agencies and determine if performance goals
are being met.
• Invite and include funded agencies at monthly HSC meetings, which will allow
Commissioners to build relationships with grant supported programs.
S. Briefings for potential action or gain awareness on timely sub -regional, regional, and
federal trends and activities pertaining to CDBG and Human Services.
Task
• Receive monthly briefings from the Human Services Manager on participation,
activities, and action taken while representing either the City of Federal Way or South
King County.
6. Work closely with all levels of City government to promote continued support of the - ---
City's Human Services Program.
Task
• As necessary, attend the Parks, Recreation, Human Services, and Public Safety
(PRHSPQ Council Committee and City Council meetings.
7. Conduct outreach and public education efforts within the Federal Way community and
inform the public, through various means, on the human service activities in Federal Way.
Tasks
• Support two written articles for the local newspapers that highlight the success stories of
individuals/families being served through human service programs supported by the City.
• Work with human service agencies receiving support from the City to highlight the
City's support.
• Create subject matter committees that will have on-going dialogue with the community
and agency partners on topical issues impacting residents of Federal Way.
• Communicate to the local community and agencies the commission's desire to have
current and reliable data to continually assess Human Services delivery gaps in the
community.
74
PARKS, RECREATION, & PUBLIC SAFETY COMMITTEE
Agenda Packet Distribution
Full Agenda Packets: (19)
City Council (7)
Media (1)
Andy Hwang, Interim Chief
Bryant Enge, Asst. City Manager
Cary Roe, Parks and Public Works Director
Pat Richardson, City Attorney
Amy Jo, City Attorney
Carol McNeilly, City Clerk
Chief Wilson, Interim City Manager
Lynnette Hynden, Human Services
Kolya McCleave — CDBG Coordinator
PRCS Administrative Assistant
One extra Set
EMAIL
*Agenda only to:
Krystal Roe
Carol McNeilly
PACKET_DISTN
11/03/09