Council PKT 12-01-2009 Special/RegularCITY OF
Federal Way
AGENDA
FEDERAL WAY CITY COUNCIL
SPECIAL REGULAR MEETING
Council Chambers City Hall
December 1, 2009
www. cityoffederalway. com
SPECIAL MEETING 6:00 PM
1. CALL MEETING TO ORDER
2. EXECUTIVE SESSION
a. Collective Bargaining pursuant to RCW 42.30.140(4)(b)
b. Potential Litigation pursuantto RCW 42.30.110(1)(i)
3. ADJOURN
REGULAR MEETING 7:00 PM.
1. CALL MEETING TO ORDER
2. PLEDGE OF ALLEGIANCE
3. PRESENTATIONS
a. Oath of Office Police Officer
b. City Manager Emerging Issues Introduction of New Employees
4. CITIZEN COMMENT
PLEASE COMPLETE A P/NK SLIP PRESENT /T TO THE CITY CLERK PRIOR TO
SPEAK/NG.. When recognized by the Mayor, come forward to the podium and state your name
for the record. PLEASE LIMIT YOUR COMMENTS TO THREE (3) M/NUTES. The Mayor may
inferrupt comments that exceed three minutes, relate negatively to other individuals, or are
otherwise inappropriate.
5. CONSENT AGENDA
Items listed below have been previously reviewed in their entirety by a Council Committee of three
members and brought before full Council for approval; all items are enacted by one motion. Individua!
items may be removed by a Councilmember for separate discussion and subsequent motion.
a. Minutes: November 17, 2009 Special and Regular Meeting page 4
b. VOUChers ...page 11
c. Monthly Financial Report ...page 42
d. Council Bill #513 ORDINANCE North Lake Mgmt. District Assessment Roll
Public Hearing .page 56
e. Pacific Highway S HOV Phase IV Qwest Joint Construction Agreement page
62
Page 1 of 3
Consent Agenda Continued...
f. Pacific Highway S HOV Phase IV 100°/a Design and Authorization to Bid ...page
83
g. On-Call Vactor and Jet Rodding Services Contract Extension ...page s5
h. Update 2009 Planning Commission Work Program: Code Amendment Relating
to the Size of Health Clubs in the Neighborhood Business Zone ...page s7
i. Request for Direction to Apply for a GMA Update Grant from the Department of
Commerce ...page 96
j. Award RFP: Printer and Copier Maintenance and Supplies ...page 9�
k. Support Joint Underwriting Association Legislation ...page �02
I. Federal Way Energy Efficiency and Conservation Strategy...page �o�
m. Draft 2010 Legislative Agenda,..page ��s
n. King County Directors' Association Intergovernmental Cooperative Procurement
Agreement ...page 125
o. RESOLUTION: MRSC Rosters- Amend Purchasing Poticies and Authorize
Agreement with MRSC ...page 128
6. PUBLIC HEARING
a. 2009/2010 Mid-Biennial Budget Adjustment, Revenue Sources, Property Tax
Rate
Staff Presentation
Public Comment 3 Minute Limit
Introduction/First Reading of Budget Ordinances
1. Council Bill #514: 2009-2010 Mid-Biennial Budqet Adiustments ...page 1so
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,
RELATING TO BUDGET AND FINANCE REVISING THE ADOPTED 2009-2010 BIENNIAL
BUDGET (AMENDING ORDINANCE NOS. 08-589, 09-612, 09-616, AND 09-632)
2. Council Bill #515: 2010 Propertu Tax Ordinance ...page �ss
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,
FIXING THE PROPERTY TAX AMOUNT FOR THE YEAR OF 2010.
7. COUNCIL BUSINESS
a. RESOLUTION: Transition to Mayor/Council Form of Government Election Dates
...page 172
b. City Manager Recruitment Agreement page 180
c. RESOLUTION: Fee Schedule Amendment page 195
d. Proposed Lise Kim Settlement Agreement page 210
e. LTAC Budget Amendment ...page 2�6
f. 2010 Fleet Maintenance (Non-Police Vehicles) Contract ...page 221
g. Police Vehicle Maintenance Contract ...page 224
h. Solid Waste and Recycling Services Contract page 244
8. INTRODUCTION FIRST READING OF ORDINANCES
a. Council Bill #516: Notifv the Secretarv of State about the Chanae of Govemment
...page 255
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON
RELATING TO ESTABLISHING AN EFFECTIVE DATE FOR THE REORGANIZATION OF THE
FORM OF GOVERNMENT TO THE MAYOR-COUNCIL FORM OF GOVERNMENT UNDER
Page 2 of 3
CHAPTER 35A.12 RCW, AND DIRECTING THE CITY CLERK TO FILE ORDINANCE WITH THE
SECRETARY OF STATE.
b. Council Bill 517/VoiceStream PCS Itl Corporation (T-Mobile) Franchise
Amendment ...page 260
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON,
AMENDING ORDINANCE NO. 03-447 AND THE NONEXCLUSIVE FRANCHISE GRANTED
THEREIN TO T-MOBILE W EST CORPORATION FORMERLY KNOWN AS VOICESTREAM PCS 111
CORPORATION, TO OCCUPY RIGHTS-OF-WAY OF THE CITY OF FEDERAL WAY,
WASHINGTON, WITHIN THE SPECIFIED FRANCHISE AREA FOR THE PURPOSES OF
INSTALLATION, OPERATION, MAINTENANCE AND REPAfR OF ITS WIRELESS
COMMUNICATIONS FIXTURES AND RELATED EQUIPMENT, CABLES ACCESSORtES AND
IMPROVEMENTS.
c. Council Bill #518/Code Update: Claims Against Citv ...page 279
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON
RELATING TO CLAIMS AGAINST THE CITY; AMENDING FW RC 1.20. (AMENDING ORDINANCE
NO. 91-88).
d. Council Bill #519/ Declaration of Substantial Need ...page 284
AN ORDtNANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON, MAKING A
DECLARATION OF SUBSTANTIAL NEED FOR PURPOSES OF THE SETTING THE LIMIT FACTOR FOR
THE PROPERTY TAX LEVY FOR 2010.
9. COUNCIL REPORTS
10. CITY MANAGER REPORT
11. EXECUTtVE SESSION
a. Collective Bargaining pursuant to RCW 42.30.140(4)(b)
b. Potential Litigation pursuant to RCW 42.30.110(1)(i)
12. ADJOURNMENT
The Council may add items and take action on items not listed on the agenda.
Page 3 of 3
MEETING DATE: December 1, 2009
ITEM# S.a.
CITY OF FEDERAL WAY
City Council
AGENDA BILL
SUBJECT: CITY COUNCIL MEETING MINUTES
CATEGORY:
CONSENT ORDINANCE
RESOLUTION PUBLIC HEARING
CITY COUNCIL BUSINESS OTI�ER
BUDGET IlVIPACT:
Amount Budgeted:
Expenditure Amt.:
Contingency Req'd:
ATTACHMENTS: Minutes from the November 17, 2009 City Council Special Meering, Minutes from the November 17, 2009
Regular Meeting.
SUMMARYBACKGROUND:
The City Council meeting minutes are a permanent record pursuant to RCW requirements.
CITY COUNCIL COMMITTEE RECOMMENDATION: N/A
Options Considered:
1. Approve the minutes as presented.
2. Amend the minutes as necessary.
PROPOSED MOTION: "I move approval of the November 17, 2009 City Council Regular and Special Meeting Minutes as
presented."
CITY MANAGER APPROVAL: n/a
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED
DEPTIED
TABLED/DEFERRED/NO ACTION
MOVED TO SECOND READING (ordinances only)
COUNCIL BILL
1 reading
Enactment reading
ORDINANCE
RESOLUTION
CITY OP
Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING
Council Chambers City Hall
November 17, 2009 5:30 pm
www. cityoffederal wa y. com
1. CALL MEETING TO ORDER
Mayor povey called the meeting to order at 5:35 pm
Councilmembers present: Mayor Jack Dovey, Deputy Mayor Eric Faison, Councilmembers Jim
Ferrell, Jeanne Burbidge, Linda Kochmar, Mike Park and Dini Duclos.
Staff present: Interim City Manger Brian Wilson, City Attomey Pat Richardson and City Clerk
Carol McNeilly.
2. TRANSITION 1'O MAYOR COUNCIL FORM OF GOVERNMENT
City Attorney Pat Richardson stated King County Elections Office provided information regarding
our current change of government ballot item. They stated the election results would be certified
by November 24, 2009. The next steps for the Council are to adopt an Ordinance that includes
the election results to notify the Secretary of State of the change in form of govemment. They also
need to adopt a Resolution notifying King County Elections Office of the dates for the primary and
general elections. King County has established the 2010 election dates as February 9, April 27,
August 17 and November 2. The Elections Office will identify a three-day filing period for
candidates who wish to run for office. If there are more then finro candidates, then a primary
election will be conducted followed by a general election.
Under the new Mayor-Council form of govemment, the City Code would need to amend the
FW RC to formally identify:
City Departments;
Positions the Mayor is authorized to make appointments to;
Criteria for each position;
Compensation for each position
Documents such as the City's purchasing policies and Council Rules of Procedure will need to
be revised to identify the Mayor as they currently give authority of the City Manager.
The Council asked clarifying questions of Ms. Richardson.
3. EXECUTIVE SESSION
The Council adjoumed to Executive Session at 6:20pm for approximately thirty minutes to
discuss Collective Bargaining pursuant to RCW 42.30.140(4)(b), Potential Litigation pursuant
RCW 42.30.110(1)(i) and Real Property Acquisition pursuant to RCW 42.30.110(1)(c). The
Council adjourned from Executive Session at 6:50 p.m.
City Council Minutes- November 17, 2009 Special Meeting Page 1 of 2
3. ADJOURN
With no further business on the agenda, Mayor povey adjourned the meeting at 6:50 p.m.
Attest:
Carol McNeilly, CMC, City Clerk
Approved by CounciL
City Council Minutes- November 17, 2009 Special Meeting Page 2 of 2
CITY OF
Federat Way
MINUTES
FfDERAL WAY CITY COUNCIL
REGULAR MEETING
Council Chambers City Hall
November 17, 2009 7:00 PM
www. cityoffederalway. com
1. CALL MEETING TO ORDER
Mayor povey calied the meeting to order at 7:00 pm.
Councilmembers present: Mayor Jack Dovey, Deputy Mayor Eric Faison, Councilmembers
Jim Ferrell, Jeanne Burbidge, Linda Kochmar, Mike Park and Dini Duclos.
Staff present: Interim City Manger Brian W ilson, City Attomey Pat Richardson and City Clerk
Carol McNeilly
2. PLEDGE OF ALLEGIANCE
Jacinda Howard, Federal Way Mirror Reporter, led the pledge of allegiance.
3. PRESENTATIONS
a. Certificates of Appointment Lodqinq Tax Advisorv Committee
Mayor povey presented Rose Ehl, Carrie Wells, Mike Dunwiddie and W. Allen King
with their certificates appointment.
b. Citv Manaaer Emerqinq Issues Introduction of New Emplovees
Interim City Manager Wilson reported the City has entered into an agreement with
Sound Transit
4. CITIZEN COMMENT
Bob and Sue Celski stated their son JR is a member of the 2010 USA Olympic Speed
Skating Team. He is currently recovering from a recent injury but is getting back on the ice
so he can compete in the Olympics in Vancouver, BC in February 2010.
Martin Moore encouraged the City to look into a campaign contribution limitation with the
upcoming elections in 2010.
City Council Minutes November 17, 2009 Regular Meeting Page 1 of 4
5. CONSENT AGENDA
ltems listed be/ow have been previously reviewed in their entirety by a Council Committee of three members and
brought before full Council for approval; all items are enacted by one motion. Individual items may be removed by
a Councilmember for separate discussion and subsequent motion.
a. Minutes: October 20, 2009 Special Meeting, October 20, 2009 Regular Meeting,
November 3, 2009 Special Meeting and November 3, 2009 Regular Meeting
APPROVED
b. Council Bill #511:ORDINANGE Personal Wirefess Service Facility APPROVED
Ord. 09-633
c. Council Bill #512 ORDINANCE 2009 Housekeeping Budget Adjustment APPROVED
Ord. 09-632
d. 2009 Asphalt Overlay Project Project Acceptance and Retainage Release
APPROVED
e. Community Center Pool Chemical Vendor Contract APPROVED
f. Fisher Pond Building Demolition APPROVED
g. Federal Way Community Center Agreement to Use as Dormitory Shelter
APPROVED
h. Services Agreement for the Commons at Federal Way Police Services APPROVED
i. 2010 Diversity Commission Work Plan APPROVED
j. 2010-2011 Human Services Commission 2 year work plan APPROVED
MOTION: Deputy Mayor Faison moved approval of the consent agenda.
Councilmember Duclos second.
VOTE: Motion carried 7-0.
6. PUBLIC HEARING
a. 2009/2010 Mid-Biennial Budqet Adiustments
Interim City Manager Brian Wilson stated the proposed mid-biennial adjustment maintains
the City's current service IeveL It includes changes in staffing levels and changes in fund
allocations.
ICM Wilson stated one time funding sources for 2009 total $1,650,000. He recommends
allocating $1,320,000 in one time costs for: 2010 election costs, refunding the brokerage
of Natural Gas, 2010 arterial overlay and 2010 defer wage adjustments. ICM Wilson
reviewed the projected changes in revenue sources for 2010. He reviewed the
recommended sta�ng changes which include:
Police eliminating a Records Specialist position, eliminating a Community
Services Supervisor position and freezing a Records Specialist position.
Public Works eliminating a Tra�c Engineer position and freezing a Streets
Manager position.
Community Development eliminating a Senior Planner position and reducing
the Volunteer Tech position by 10 percent.
Information Technology reducing an IT Tech II position by 40 percent.
ICM Wilson stated the 2010 revenue projections include a 1% property tax increase
totaling $74K.
Mayor povey called for public comment. None was provided. The Council asked
City Council Minutes November 17, 2009 Regular Meeting Page 2 of 4
clarifying questions of Mr. Wilson. Mayor povey closed the public hearing until
December 1, 2009.
COUNCIL BUSINESS
a. Transition to Mavor Council Form of Govemment Election Dates for Mavor
City Attorney Pat Richardson stated the King County Elections Office p�ovided the general
election dates for 2010, they are Apri127, August 17 or November 2. If the Council selects
April 27, for the general election, the primary election would occur on February 9. The
Council would need to approve and submit a Resolution to the King County Elections
Office before December 9,2009.
MOTION: Mayor povey moved to conduct the General Election on November 2,
2010. Councilmember Park second.
VOTE: Motion failed 2-5, Deputy Mayor Faison and Councilmember's Burbidge,
Duclos, Ferrell and Kochmar dissenting.
MOTION: Mayor povey directed staff to bring this item back at the December 1, 2009
meeting. Councilmember Duclos second.
VOTE: Motion carried 7-0.
b. City Manaqer Recruitment
Human Resources Director Mary McDougal stated the City entered into an agreement
with Prothman Company for the City Manager recruitment. With the ballot measure to
change the form of government close to passing staff is seeking direction from Council if
they should terminate the agreement or simply hold off. The Council directed staffto hold
off from taking any action regarding the agreement at this time.
c. Creation of King Countv Transportation Benefit District
ICM Wilson stated the City received a letter from King County Executive Kurt Triplett
asking jurisdictions fo submit a letter stating their position on creation of a Transportation
Benefit District (TBD) for King County.
MOTION: Faison moved
Transportation Benefit
Burbidge second.
to direct staff to begin researching establishment of a
District for the City of Federal Way. Councilmember
After Council discussion, Deputy Mayor Faison withdrew the motion.
Councilmember Burbidge concurred.
INTRODUCTION AND FIRST READING OF ORDINANCES
a. Council Bill 513 North Lake Manaaement District Assessment Roll Public Hearinct Date
An ordinance of the City Council of the City of Federal Way, Washington, amending Ordinance
09-622 regarding the creation of the Lake Management District Number 2 for North Lake by
rescheduling the public hearing on the assessment roll for the district.
Surface Water Manager Will Appleton stated this ordinance sets a public hearing date for
December 15, 2009.
The City Clerk read the ordinance title into the record.
City Council Minutes November 17, 2009 Regular Meeting Page 3 of 4
MOTION: Councilmember Kochmar moved to forward the ordinance to second
reading and approval on December 1, 2009. Councilmember Duclos second.
VOTE: Motion carried 7-0
9. COUNCIL REPORTS
Councilmember Duclos reported on upcoming meetings she plans on attending.
Park reported on upcoming meetings he plans on attending and the next FEDRAC meeting is
November 24.
Councilmember Kochmar reported on recent reappointments for Councilmember's to King
County Committees.
Councilmember Burbidge reported the next PRHSPS meeting is December 8. She attended a
Veterans Day Celebration sponsored by the FW Historical Society. She also attended an
event called "I Celebrate You". The Knudsen Family Theatre will be presenting Jack and the
Bean Stalk.
Mayor povey stated the LTAC recommended funding the Sand Castle Event.
Councilmember Ferrell and Deputy Mayor Faison had no report
10. CITY MANAGER REPORT
ICM Wilsori reported a suspect in the shooting of Police Officer Timothy Brenton was now
in custody.
11. EXECUTIVE SESSION
The Council recessed at 8:50 pm for a 5 minutes, then adjoumed to Executive Session at
8:55 p.m. for approximately 40 minutes to discuss Collective Bargaining pursuant to RCW
42.30.140(4)(b), Potential Litigation pursuant to RCW 42.30.110(1)(i) and Real Property
Acquisition pursuant to RCW 42.30.110(1)(c). The Council adjoumed from Executive Session
at 9:3Q pm.
12. ADJOURNMENT
With no further business before the Council, Mayor povey adjoumed the meeting at 9:30 pm.
Attest:
Carol McNeilly, CMC, City Clerk
Approved by Council:
City Council Minutes November 17, 2009 Regular Meeting Page 4 of 4
COUNCIL MEETING DATE: December l, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
Item: 5b
AGENDA BILL
SUS.TECT: VOUCHER5
POLICY QUESTION Should the City approve the vouchers in the total amount of $2,179, 468. 79
COMMITTEE: Finance, Economic Development, and Regional Affairs Committee
CATEGORY:
Consent
City Council Business
STAFF REPORT BY: Tho Kr�
Ordinance
Resolution
Finance Director `1
1VIEETIIVG DATE: November 24, 2009
Public Hearing
Other
DEPT: Finance
I, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services
rendered, or the labor performed as described herein and that the claims are just and due obligations against the
City of Federal Way, Washington, and that I am authorized to authenticate and certify said liens.
Finance Director
Attachments: Voucher List
Options Considered: NA
STAFF RECOMMENDATION: NA
CITY MANAGER APPROVAL:
COMMITTEE RECOMMENDATION:
7�S I �DIRECTOR APPROVAL:
Comrruttee ouncil
"I move approval of the vouchers and forward to the December 1, 2009 Council Meeting for approval.
Committee Member
Committee Member
PROPOSED COUNCIL MOTION "I move approval of the vouchers pursuant to RCW 42.24.
(BELOW TO BE COMPLETED BY CITYCLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1sT reading
TABLED/DEFERRED/NO ACTION Enactment readiug
MOVED TO SECOND READING (ordinances ondy) ORDINANCE
REVISED— 02/06/2006 RESOLUTION
City of Federal Way
Claims Paid Via �re Transfer
Date Vendor
11/6/2009 Pacific Northwest Title
11/2/2009 Department of Revenue
Description
ROW FILE tl25/Albertsons
UNCLAIMED PROPERTY REMIT 2009
Totai
AmouM Paid
10,762.15
31,100.00
41,862.15
K:\FINWcctsPay\CHECKRUN\Claims Paid by EFT
Page 1
City of Federal Way Accounts Payable Check List
Bank of America Page 1 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Chedc Total
213958 10/16/200' 000588 TACOMA PUBLIC UTILITIES, 600.23
9l23/2009 100048250 DBC/KFT-9/09 PUBIIC UTILITIES- 400.17
9/23/2009 100048250 DBC/KFT-9/09 PUBLIC UTILITIES- 200.06
213959 10/19/200' 005139 WA STATE DEPT OF RETIREMENT, 1,628.35
10/19/2009 OPT SERV#00321295 CC-OPT SERV 00321295 FAISON 1,628.35
213960 10l21/200' 000051 PUGET SOUND ENERGY INC, 54,704.01
9/21/2009 PARKS 2009 09 PKF-200909 SAC PARK RR FIELD L 1,860.63
9/21/2009 PARKS 2009 09 PKF-2009091 ST AVE CAMPUS DR 33.39
9/21/2009 PARKS 2009 09 PKM-200909 2410 S 312TH BEACH 298.48
9/21/2009 PARKS 2009 09 PKM-200909 2410 S 312TH STORAG 16.02
9/21/2009 PARKS 2009 09 PKM-200909 2410 S 312TH WOODSH 91.18
9/21/2009 PARKS 2009 09 PKF-200909 2645 S 312TH ANX-RR 1,107.48
9/21/2009 PARKS 2009 09 PKF-200909 2645 S 312TH SEWER 10.00
9/21/2009 PARKS 2009 09 PKF-200909 2700 SW 340TH ALDER 10.00
9/21/2009 PARKS 2009 09 PKF-200909 281561/2 24TH HERI 15.55
9/21/2009 PARKS 2009 09 PKF-200909 31104 28TH AVE S HA 30.66
•9/21 /2009 PARKS 2009 09 PKF-200909 31104 28TH AVE S HA 21.81
9/21/2009 PARKS 2009 09 PKM-200909 31132 28TH AVE STLK 357.67
9/21/2009 PARKS 2009 08 PKM-200909 31132 28TH AVE S ST 46.96
9/21/2009 PARKS 2009 09 PKM-200909 31207 28TH AVE SKAT 10.00
9/21/2009 PARKS 2009 09 DBC-200909 3200 SW DASH PT ROA 1,209.03
9/21/2009 PARKS 2009 09 PKKFT-200909 3200 SW DASH PT R 595.51
9/21/2009 PARKS 2009 09 DBC-200909 3200 SW DASH PT ROA 323.46
9/21/2009 PARKS 2009 09 KFT-200909 3200 SW DASH PT ROA 159.32
9/21/2009 PARKS 2009 09 PKF-200909 3273017TH AVE SW A 10.00
9/27/2009 PARKS 2009 09 CHB-200909 33325 8TH AVE Z0045 15,015.78
9/21/2009 PARKS 2009 09 PKF-200909 3391419TH AVE SAG 3,264.23
9/21/2009 PARKS 2009 09 PKF-200909 34915 4TH AVE MARKX 12.14
9/21/2009 PARKS 2009 09 PKF-200909 34915 4TH AVE S PAL 10.00
9/21/2009 PARKS 2009 09 PKF-200909 600 S 333RD EVID. B 505.16
9/21/2009 PARKS 2009 09 PKF-200909 600 S 333RD EVID BL 58.84
9/21/2009 PARKS 2009 09 FWCG200909 876 S 333RD Z00280 14,725.84
9/21/2009 PARKS 2009 09 FWCC-200909 876 S 333RD 000845 7,536.81
9/21J2009 PARKS 2009 09 FWCC-200909 876 S 333RD ST. LI 100.06
9/21/2009 PARKS 2009 09 PKCP-200909 S 324TH BLDG A- 3,849.22
9/21/2009 PARKS 2009 09 PKCP-200909 S 324TH BLDG B- 2,690.39
9/21/2009 PARKS 2009 09 PKF-200909 7TH AVE HISTORICAL 29.89
9/21/2009 PARKS 2009 09 PKF-200909 7TH AVE HISTORICAL 8.07
9/21 /2009 PARKS 2009 09 PKF-200909 21 ST AVE LAKOTA RR 867.32
9/21/2009 PARKS 2009 09 PKF-200909 2410 S 312TH STLK S 23.71
213961 10/23/200' 011640 WA STATE REVENUE DEPARTMENT, 7,059.30
10/23/2009 4102 PKM-TREE REMOVAL REMIT TO DOR 1,059.30
213962 10/23/200� 011640 WA STATE REVENUE DEPARTMENT, Zg2,gp
10/23/2009 4103 PKM-TREE REMOVAL REMIT TO DOR 262.80
213963 10/23/200' 011640 WA STATE REVENUE DEPARTMENT, g7g,pp
10/23/2009 4137 PKM-TREE REMOVAL REMIT TO DOR 876.00
213964 10/30/20a 000083 AARO INC DBA THE LOCK SHOP, 23.65
10/8/2009 65631 FWCGLOCKSMITH SERVICES 23.65
213965 10/30/200' 011322 ABELLA, C. ANGELO 133.00
10/20/2009 10/20/09 MC-INTERPRETER SVCS 133.00
213966 10/30l200� 011760 AFT SEATTLE, 1,782.40
10/22/2009 30762 DBGREFUND DEPOSIT OVERPAY 1,782.40
213967 10/30/200' 000568 AGRI SHOP INC, 69.38
10l13/2009 6769 PWST-DRIVE LINK 69.38
213968 10/30/200' 000475 ALARM CENTERS/CUSTOM SECURITY, 240.68
9/23l2009 664645 PKKFT-ALARM SERVICE/MAINT- 180.68
9/27/2009 2921038-000 PKKFT-Q4 2009 ALRM MNTR SVC 60.00
213969 10/30/200' 008730 ALL SAINTS LUTHERAN CHURCH, 1,549.03
10/22/2009 30766 DBGREFUND CANCLE CONTRACT 1,549.03
213970 10/30/200' 001110 AMAYA ELECTRIC, 1,811.46
9/30/2009 8160-1A PKM-INSTALL 50AMP RECEPTACLE A 1,004.31
Bank of America Page 2 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Chedc Total
9/30/2009 8160-5 PKM-RUN NEW 40AMP OVEN/RANGE 807.15
213971 70/30/200� 005287 AMERICALL COMMUNICATIONS 8, �27,25
10/21/2009 D641&1009 SWM-AFTER HR CALL-OUT SVC COS' 63.63
10/21/2009 D6416-1009 SWM-AFTER HR CALL-OUT SVC COS' 63.62
213972 10/30/200' 001522 AMERICAN RED CROSS, 126.00
9/30/2009 10024689 FWCC-FIRST AID/CPR TRAINING 126.00
213973 10/30/200' 011148 AMERICAN TRAFFIC SOLUTIONS INC, 20,903.00
9l30/2009 INV00002370 MG9/09 RED LIGHT PHOTO 20,903.00
213974 10/30/200' 001378 APPLIED INDUSTRIAL, �g7,�
9/30/2009 42414446 FWCC-ROD END BEARING 39.73
9/30/2009 42414447 FWCC-INDUSTRIAL VALVES 147.93
213975 10/30/200' 010530 ARAMARK UNIFORM SERVICES, 84.73
10/5l2009 655�526084 FWCGFLOOR MATS SVC 84.73
213976 10/30/200' 007158 ARCHIVES NORTHWEST LLC, 515.17
9/30/2009 0004452 PD-(9/09) STORAGE FEE 515.17
213977 10/30/200' 001233 AT&T BUSINESS SERVICE, gq.�3
10/6/2009 030 598 3151 001 IT-LONG DISTANCE SVC 32.07
10/6/2009 030 598 3151 001 IT-LONG DISTANCE SVC 29.50
70/6/2009 030 598 3151 001 IT-LONG DISTANCE SVC 2.56
213978 10/30/200' 001604 BALL, GIGI Y 102.20
10/20/2009 10/20/09
213979 10/30/200' 703199 BARGHAUSEN ENGINEERING,
10/8/2009 02-46825 REFUND
213980 10/30/200+ 001790 BARGREEN ELLINGSON INC,
9/24/2009 5875970
10/19/2009 5897250
213981 10/30/200' 000792 BARRY'S TRUCKING LANDSCAPING,
10/20/2009 42856
273982 10/30/200' 010185 BIRD, FERESIKA S
10/13/2009 10/13/09
213983 10/30/200' 001630 BLUMENTHAL UNIFORM CO INC,
10/5/2009 772028
9/29/2009 771005
213984 10l30/200' 011755 BRADLEY, DENNIS
10/7/2009 684215
213985 10/30/200' 004866 BRIM TRACTOR COMPANY INC,
10/5/2009 WM05991
10/5/2009 WM05997
9/18/2009 IM31995
9/30/2009 IM31899
9/8/2009 IM31631
213986 10l30l200' 008263 BUDGET PRINTING,
10/7/2009 17506
213987 10/30l200' 003093 CASCADE COMPUTER MAINTENANCE,
10l1/2009 9149164
10lT/2009 9149164
10/7/2009 9149164
213988 10/30/200' 011328 CECCANTI INC,
9/30/2009 AG09-035 #6
9/30/2009 AG09-035 #6
213989 10l3U/200� 004676 CENTERSTAGE THEATRE ARTS,
10/12/2009 OCTOBER 12, 2009
10/12/2009 OCTOBER 12, 2009
213990 10/30/200� 004359 CENTURY SQUARE SELF-STORAGE,
10/22/2009 7312
213991 10/30l200' 011480 CHESAPEAKE REALTY ADVISORS LLC,
10l26/2009 OCTOBER 30, 2009
213992 10/30/200' 008799 CHRISTIE LAW GROUP, LLC,
10l6/2009 2607
10/6/2009 2610
10/6/2009 2612
213993 10/30/20a 010360 CITY OF FEDERAL WAY,
MGINTERPRETER SVCS
CD-02-46825 REFUND 70% BOND
FWCC-BEND BURNER VALVE
DBC-CATERING SUPPLIES
PKM-10/09 356TH PK LT, 348TH,
MC-INTERPRETER SVCS
MESHKOFF-BOOT ALLLOWANCE
ROGERS, D'ANDRE- PANTS
PRCS-REFUND PREMIUM PARTY PAC
MSFLT-REPAIR HYDRAULIC LEAK
MSFLT-SWITCH PRES GASKET
MSFLT-RETURN SUPPORT PART
MSFLT-TIE ROD SUPPORT
MSFLT-SUPPORT PART
MSHR-$USINESS CARDS
IT-PRINTER MAINTENANCE
IT-PRINTER MAINTENANCE
IT-PRINTER MAINTENANCE
PWST-AG09-035 S 356TH INTERSEC
PWST-AG09-035 S 356TH INTERSEC
PARKS-AG09-148 KFT MANAGEMENT•
PARKS-AG09-148 KFT MANAGEMENT•
SWR-STORAGE RENTAL; INVOICE NC
CM-AG09-109 CITY CNTR REDEVELO
LAW-AG08-026 PSA LEGAL SVC-
LAW-AGO&026 PSA LEGAL SVC�
LAW-AG08-026 PSA LEGAL SVC-
102.20
814.74
814.74
107.15
51.52
55.63
7 ,620.60
1,620.60
104.40
104.40
243.75
200.00
43.75
50.00
50.00
1,612.27
684.16
410.51
-263.41
299.94
481.07
128.77
128.77
1,046.82
52.34
523.41
471.07
327,401.36
344.642.02
-17,240.66
5,429.33
5,833.33
-404.00
750.00
750.00
3,899.70
3,899.70
4,617.00
3,632.00
715.00
270.00
2,059.81
Bank of America Page 3 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/21/2009 CK #1124 CD-WABO SHORT COURSE-BAILEY 105.00
10/21/2009 CK #1124 CD-WABO SHORT COURSE-BAILEY 280.14
10l21/2009 CK #1124 CD-WABO SHORT COURSE-BAILEY 314.12
70/26/2009 CK #1721 PD-IACA/AACA CONF. CROUCH 160.00
70/26/2009 CK #1721 PD-IACA/AACA CONF. CROUCH 577.51
10/22/2009 CK #1120 PD-NW GANG CONF. C WALKER 225.00
10/22/2009 CK #1120 PD-NW GANG CONF. C WALKER 398.04
213994 10/30/20a 005817 CITY OF FIFE, 22,953.00
10/9/2009 0005208 PD-(9l09) JAIL SVCS AG01-72- 22,953.00
213995 10/30/200' 003752 COASTIMDE SUPPLY DBA, 122.64
10/2/2009 T2113564 DBC-JANITORIAL SUPPLIES 122.64
213996 10/30/200' 001969 CODE PUBLISHING COMPANY INC, 960.86
10/15/2009 34069 MSGCODIFICATION SERVICES 860.86
213997 10/30/200� 004769 COLSON, MARIA B 132.20
10/16/2009 10/16/09 MC-INTERPRETER SVCS 132.20
213998 10/30/200' 011329 COLUMBIA BANK, 17,240.66
9/30/2009 AG09-035 #6 PWST-AG09-035 S 356TH INTERSEC 17,240.66
9/30/2009 AG09-035 #6 PWST-AG09-035 S 356TH INTERSEC 17,240.66
9/30/2009 AG09-035 #6 PWST-AG09-035 S 356TH INTERSEC -17,240.66
273999 10/30/200' 008�445 COPIERS NORTHWEST INC, 149.52
10l7/2009 51878 IT-PRINTER/TONER SUPPLIES 14.95
10/7/2009 51878 IT-PRINTER/TONER SUPPLIES 67.28
1017/2009 51878 IT-PRINTERITONER SUPPLIES 67.29
214000 10/30/200' 000721 CORLISS RESOURCES INC, 7,943.89
10/6/2009 226071 PWST-CONCRETE SUPPLIES 600.94
10/5/2009 225816 PWST-CONCRETE SUPPLIES 180.28
10/7/2009 226171 PWST-CONCRETE SUPPLIES 603.12
10/8/2009 226279 PWST-CONCRETE SUPPLIES 559.55
214001 10/30/200' 005633 COSTUME GALLERY, 1,331.02
10/21/2009 1100216 PRCS-COSTUMES FOR DANCE RECII 1,331.02
214002 10/30l200' 000854 D J TROPHY,
8/25/2009 227573
7/1/2009 227467
9/25/2009 227739
214003 10/30l200' 009241 DAVIS GRIMM PAYNE MARRA INC,
10/31/2009 25E142 00001
214004 10/30/200' 004461 DESTINATION HARLEY-DAVIDSON,
8/12/2009 96087088
214005 10/30/200� 005922 DEX MEDIA WEST,
10/6/2009 103090420
214006 10/30/200� 005341 DODD, ESCOLASTICA ROSA
10/13/2009 10/13/09
10/20/2009 10/20/09
10/16/2009 10/16/09
10/20/2009 10/20/09
214007 10l30/200' 000939 DS WATERS OF AMERICA, LP,
10/1/2009 100929241185236041
10/1/2009 100929241345236069
10/1l2009 100929241345236069
10/1/2009 100929241345236069
214008 10/30/200' 000570 EAGLE TIRE AUTOMOTIVE (DBA),
10/16/2009 1070905
10/5l2009 1070699
10l5/2009 1070699
10/5/2009 1070699
10/5/2009 1070699
10/5/2009 1070699
10/2/2009 1070647
10/9/2009 1070775
10/17/2009 7070916
10/17/2009 1070927
10/19/2009 1070950
10/13/2009 1070838
FWCC-STAFF SHIRTS
FWCC-SWIM TEAM RIBBONS
FWCGSTAFF SHIRTS
CM W.B. INVESTIGATION COSTS
PD-INSTALL EASY CLUTCH
PKDBC-10/09 DIRECTORY ADS
MC-INTERPRETER SVCS
MC-INTERPRETER SVCS
MC-INTERPRETER SVCS
MC-INTERPRETER SVCS
PKCP-WTR/CLR RNTL ACCT#2724118
FWCC-WATER STOCK FOR RESALE
FWCC-WATER STOCK FOR RESALE
FWCC-WATER STOCK FOR RESALE
PD-BRAKE SERVICEFLEET
PD-ELECTRICAL WORK
PD-WIPER BLADES
PD-TRANSMISSION WORK
PD-LOF
PD-BATTERY
PD-LOF
PD-RADIATOR WORK
MSFLT-LOF
MSFLT-LOF
PD-ELECTRICAL WORK
PD-BATTERY
943.39
649.49
120.89
173.01
5,332.00
5,332.00
661.19
661.19
43.�
43.00
549.93
185.81
0.10
185.81
178.21
397.82
13.14
96.17
96.17
192.34
2,607.82
430.00
9.82
45.94
144.40
183.39
26.26
35.03
775.18
47.08
47.08
176.31
128.87
Bank of America Page 4 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/13/2009 1070838 PD-LOF 97.44
10/13/2009 1070838 PD-BRAKE SERVICE 296.33
10/15/2009 1070889 MSFLT-LOF 47.08
10/16/2009 1070895 PD-LOF 35.03
10/16/2009 1070905 PD-LOF 31.74
10/16/2009 1070905 PD-ELECTRICAL WORK 26.26
10/26/2009 1070951 PD-TIRE REPAIR 24.58
214009 10/30/200' 011128 ECKERT, STACY �,pg2,pp
10/28/2009 ECKERT 2009 PD-TUITION REIMB ECKERT 1,062.00
214010 10/30/20a 010030 ECOLAB INC, 203.07
10/11/2009 0545538 DBC-DISHWASHER RENTAL 203.07
214011 10/30l200' 006371 EICA REGION 1, 7.60
10/22/2009 30769 DBC-REFUND DEPOSIT 7.60
214012 10/30/200' 011133 ENGINUITY SYSTEMS, LLC, 415.00
10/1/2009 08022 PRCS-ENGINEERING CONSULTATIO� 415.00
214013 10/30/200' 001294 ENTERPRISE SEATTLE, 72,500.00
10/14/2009 2792 CM-AG09-154 HEALTHCARE INNOVAT 12,500.00
214014 10/30/200' 000328 ERNIE'S FUEL STOPS (DBA), �3,3g2.g5
10/15/2009 0319809 MSFLT-FUEL CHARGES 9/30-10/15/ 3,576.59
10/15/2009 0319810 PD FUEL CHARGES 9/30-10/75/09 9,023.36
10/15/2009 0319810 SIU FUEL CHARGES 9/30-10/15/09 762.90
214015 10/30/20a 002227 ETTINGER, ROBERT 142.23
10/22/2009 ETTINGER 2009 DBC-8/09-10/21l09 REIMB ETTING 142.23
214016 10/30/200' 001748 EVERSON'S ECONO-VAC INC, 4,878.74
10/6/2009 064060 SWM-AGO&061 MAINT/SERVICE- 307.50
9/29/2009 064031 SWM-AGO&061 MAINT/SERVICE- 4,571.24
214017 10/30/200' 011016 FALLS CREEK RETREAT CENTER, 638.23
9/30/2009 SEPTEMBER 30, 2009 PRCS-SMNR 09 CAMP WRINKLE 638.23
214018 10/30/200' 000217 FEDERAL EXPRESS CORPORATION, 16.62
10/9/2009 9-359-57584 MS-FEDEX PASSPORT DOCS 8.25
10/16/2009 9-367-69556 MS-FEDEX PASSPORT DOCS 8.37
214019 10/30/200' 000229 FEDERAL WAY CHAMBER COMMERCE, 100.00
10/21/2009 8699 CM-10/09 CHAMBER LUNCH 2O.00
10/21/2009 8699 CM-10109 CHAMBER LUNCH 60.00
10/21/2009 8699 CM-10/09 CHAMBER LUNCH 2O.00
214020 10/30/200� 010054 FEDERAL WAY MARKETPLACE, 6,430.25
10/13/2009 02-62611 REFUND PW-02-62611 REFUND PARTIAL BON 6,643.75
10/13/2009 02-62611 REFUND PW-02�2611 REFUND PARTIAL BON -213.50
214021 10/30/200' 004690 FEDERAL WAY NUTRITION SERVICES, 197.30
9/30l2009 2718 PD-9/09 OFFICER LUNCHES 197.30
214022 10/30/200' 007547 FEDERAL WAY SENIOR CENTER, 8,000.00
10l21l2009 1ST QTR 2009 CDHS-AG09-169 ADULT DAY CARE P 4,000.00
10/22/2009 2ND QTR 2009 CDHS-AG09-169 ADULT DAY CARE P 4,000.00
214023 10/30/200' 002955 FERRELLS FIRE EXTINGUISHER CO, 736.88
10/13/2009 13867 MSFLT-FIRE EXTINGUISHER 8 SERV 136.88
214024 10/30/200' 004366 FLOYD EQUIPMENT COMPANY DBA, gp,gg
10/15/2009 66051 PWST-REPAIR AND MAINTNENANCE 82.88
214025 10/30/200� 008860 FOOD SERVICES OF AMERICA, 4,532.61
8/21/2009 1533183 DBC-CATERING SUPPLIES 533.05
10l21l2009 1689412 DBC-CATERING SUPPLIES 1,223.22
10/16l2009 1678879 DBGCATERING SUPPLIES 1,802.71
10l7/2009 1655285 DBC-CATERING SUPPLIES 973.63
214026 10/30/200' 001669 FOSTER PEPPER SHEFELMAN PLLC, 1,078.00
8/25l2009 928017 CM/ED LEGAL SERVICES, RESOLU 210.00
10/2?J2009 932892 LAW-AG08-038 LEGAL SVG 821.50
10/22/2009 932912 LAW-AG09-139 LEGAL SERVICES- 46.50
214027 10/30/200' 001637 FRY'S WELDING INC, 187.18
10/2/2009 13794 PKM-SIGN FRAMElINV#13794 187.18
214028 10/30/200' 001478 GEOLINE POSITIONING SYSTEMS, 397.22
10/5/2009 303227 PD-PREMIER PRISM ASSY LG FLEX 397.22
214029 10/30/200' 010940 GOODYEAR WHOLESALE TIRE CNTR, 205.65
10l13/2009 136903 PD-TIRES DELIVERED TO EAGLE 205.65
Bank of America Page 5 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Chedc Total
214030 10/30/200' 004824 GOS PRINTING CORPORATION, 917.31
10/15/2009 73474 PD-SWORN DRY CLEAN FEMALE FRN 213.43
10/15/2009 73447 PD-DEFERRAL FRMS EVIDENCE ST 316.36
10/15/2009 73447 PD-DEFERRAL FRMS EVIDENCE ST 387.52
214031 10/30/200' 002574 GRAHAM DUNN, P.C., 23,354.50
10/13/2009 293651 LAW-SR99 HOV LANES PHASE IV- 6,748.50
10/13/2009 293653 LAW-SR99 HOV LANES PHASE IV- 4,480.00
10/13/2009 293654 LAW-SR99 HOV LANES PHASE IV- 2,835.00
10/13/2009 293656 LA1M-SR99 HOV LANES PHASE IV- 2,796.50
10/13/2009 293657 LAW-SR99 HOV LANES PHASE IV- 2,277.50
10/13/2009 293658 LAW-SR99 HOV LANES PHASE IV- 1,040.00
10/13J2009 293660 LAW-SR99 HOV LANES PHASE IV- 1,151.00
10/1312009 293661 LAW SR99 HOV LANES PHASE IV- 1,029.00
10/13/2009 293659 LAW SR99 HOV LANES PHASE IV- 997.00
214032 70/30/200' 002547 GRAINGER INC, 380.13
10/1/2009 9089406343 FWCGV BELTS 122.47
10/2/2009 9090579989 FWCGV BELTS 256.13
9/29/2009 9087490737 FWCGHOSE CLAMP 1.53
214033 10/30/200' 010738 GREEN EFFECTS, INC, 2,186.28
10/1/2009 28362 PARK-AG08-067 LANDSCAPING MAIN 2,186.28
214034 10/30l200� 001487 HEWLETT-PACKARD COMPANY, 76,543.26
10/16@009 46644266 RR PHASE IV PC- 14,335.74
10/16/2009 46644266 RR PHASE IV MONITOR PROMO HP L 2,207.52
214035 10/30/200' 007881 HODGE, THADDEUS 1,140.00
10/28/2009 HODGE 2009 PD-TUITION REIMB HODGE 1,140.00
214036 10/30/200' 011754 HOMAVAND, JOHN 125.10
10/16/2009 70/16/09 MC-INTERPRETER SVCS 125.10
214037 10/30/200' 003560 HUNTERS TREE SERVICE, 191.63
10/13/2009 2414 PWST- ARBORIST CONSULTATION S\ 191.63
214038 10/30/20a 011761 HUYNH, SANG 608.50
10/23/2009 02-78618 REFUND PW-02-78618 REFUND ROW 700.00
10/23/2009 02-78618 REFUND PW-02-78618 HUYNH ROW -91.50
214039 10/30/200' 000016 IKON OFFICE SOLUTIONS, 152.13
1015/2009 5012602842 IT-10/09 ALL FAX MAINT. 7.61
10/5l2009 5012602842 IT-10/09 ALL FAX MAINT. 76.07
10/5l2009 5012602842 IT-10/09 ALL FAX MAINT. 68.45
214040 10/30/200' 070737 INTERWEST DEVELOPMENT NW INC, 51.10
9l17/2009 60955 PKM-BLENDED PITRUN SOIL FOR AD 51.10
214041 10/30/200' 009063 IVAN ELDORABA, RADU 136.30
10/20/2009 10/20/09 MGINTERPRETER SVCS 136.30
214042 10/30/20a 010605 JACOBSON, ELIZABETH 581.40
10l22/2009 SEPTEMBER 2009 PRCS-BALLROOM DANCE CLASSES- 581.40
214043 10/30/200' 005656 JIM'S DETAII SHOP, 109.50
10/13l2009 13275F PD-REAR SEAT SANITiZAT10N BIOH 54.75
10/15/2009 13277F PD-BIOHAZARD CLEAN UP 54.75
214044 10/30/200' 001437 JOHN WILEY SONS INC, 130.00
10/13/2009 5523297 PKADM-LPI ONLINE ASSESSMENT LI 130.00
214045 10/30/200' 010838 JOHNSON, STEPHEN G 1,812.50
9/1/2009 SEPTEMBER 1, 2009 CM-AG09-001 CONFLICT DEFENDER 1,812.50
214046 10/30/200' 005934 K P TRANSLATION SERVICES, 1,081.50
8/21/2009 O8/21/09 MGINTERPREfER SVCS 216.30
9/8/2009 09/08/09 MC-INTERPRETER SVCS 216.30
9/15/2009 09/15l09 MGINTERPRETER SVCS 216.30
9M8/2009 09l18l09 MC-INTERPRETER SVCS 216.30
9/29l2009 09/29/09 MGINTERPRETER SVCS 216.30
214047 10/30/200' 011472 KARIVKI, PAUL 121.80
10/16/2009 10/16/09 MC-INTERPRETER SVCS 121.80
214048 10/30/200' 011255 KIM, YOUNGHEE 133.00
10/16/2009 10/16/09 MC-INTERPRETER SVCS 133.00
214049 10/30/200' 000125 KWG COUNTY FINANCE DIVISION, 113,516.64
10l19/2009 1545658 PWTR-9/09 BSC SIGN/MRKNGS MTN 97,270.15
10/19/2009 1545659 PWT-9/09 DISC INVSTGTN TRFFC- 0.20
Bank of America Page 6 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/19/2009 1545662 PWTR-9/09 BSC SIGN/MRKNGS MTN- 1,181.49
10/19/2009 1545664 PWT-9/09 DISC INVSTGTN TRFFC- 246.10
10/18/2009 1545664 PWf-9/09 DISC INVST FEMA REIMB 6,259.61
10/19/2009 1545664 PWT-9/09 DISC INVST NTS/SCHL 3,986.14
10/19/2009 7545664 PWST-9/09 DISC INVST TRFGOVER 381.95
10/19/2009 1545664 PWST-9/09 DISC INVST TRFG356T 3,376.95
10/19/2009 1545664 PW-9/09 -DISC INVST PANTHER LK 433.31
10/19l2009 1545664 PWST-9/09 DISC INVST SAFE CITY 353.76
10/6/2009 KC-ALGONA PWST-9/09 ALGONA TS-SOLID WAST 26.98
214050 10/30/200' 005568 KING COUNTY FLEETADM DIVISION, 1,658.47
10/8/2009 204586 PWST-9/09 KC FLEET-LUTE BLADE 109.98
10/15/2009 120008 MSFLT-REPAIR LANDING LEGS 119.25
10/8/2009 120008 MSFLT-MOWER REPAIRS 1,396.38
10/8/2009 120008 PWST-SHOP TOWELS, SUPPLIES 32.86
214051 10/30/200' 009001 KING COUNTY METRO TRANSIT, 13,134.24
10/1/2009 155526 PWTR-KC METRO ORCA PROGRAM 13,134.24
214052 10/30/200' 003898 KING COUNTY RADIO, 168.09
9/8/2009 00419976 IT-PD-RADIO MAINT/REPAIR 168.09
214053 10/30/200' 002128 KLEINS COMMERCIAL DOOR SERVICE, 341.64
9l22/2009 2397 PKKFT-DOOR REPAIR SERVICES 341.64
214054 10/30/200' 011762 KOCHUBEY, VITALIY 947.00
10/23/2009 02-78377 REFUND PW-02-78377 KOCHUBEY ROW 1,008.00
10/23J2009 02-78377 REFUND PW-02-78377 KOCHUBEY ROW -61.00
214055 10/30/200' 005773 KOREAN WOMEN'S ASSOCIATION, 1,016.57
10/12/2009 2ND QTR 2009 CDHS-AG09-084 WE ARE FAMILY PR 1,016.57
214056 10/30/200' 009492 KPG INC,
9/25/2009 94309
9/25/2009 94809
214057 10/30/200' 000096 LAKEHAVEN UTILITY DISTRICT,
10/9/2009 101
10/9/2009 101
10/9/2009 2814401
10/9/2009 3033601
10/9/2009 3088801
10/9/2009 3200201
10/9/2009 822402
10/9/2009 824102
10/9l2009 824102
10/9/2009 888103
10/9/2009 888103
10/9/2009 888202
10/9/2009 888302
10/9/2009 896402
10/9/2009 899802
10l9/2009 899802
PWST-AG09-039 352ND ST. EXTENS
PWST-AG09-059 20TH PL SLIDE RE
PARKS-STIK-WATER CHARGES JULY
PARKS-STLK-SEWER CHARGES JULY
PARKS-FAC- WATER CHARGES JULY�
PARKS-FAC-WATER CHARGES JULY/,
PWST-WATER CHARGES JULY/AUG
PWST-WATER CHARGES JULY/AUG
PARKS-FAC-WATER CHARGES JULY/,
PARKS-FAC-WATER CHARGES JULY/,
PARKS-FAC SEWER CHARGES JULY/,
PARKS-ST LK- WATER CHARGES JUL
PARKS-STLK- SEWER CHARGES JUL`
PARKS-FAC- SEWER CHARGES CON�
PARKS-WATER CHARGES JULY/AUG
PARKS-FAC-WATER CHARGES JULY/,
PARKS-FAC-WATER CHARGES JULY/,
PARKS-FAC-SEWER CHARGES JULY/.
1,414.01
1,143.40
197.40
244.94
2,581.12
701.84
293.96
530.54
3,502.20
131.14
94.36
60.42
56.78
22.22
44.52
16.44
1,181.02
1,364.30
2,557.41
214058 10/30/200' 004052 LEED,
10/17/2009 10170907
214059 10l30/200' 011752 LEONATO, EMELIO
10/1l2009 682594
214060 10/30/200' 004594 LIM, VANNARA S
10/76l2009 10/16/09
214061 10/30/200' 000630 LLOYD ENTERPRISES INC,
10/2/2009 134754
10/2/2009 134754
10l5/2009 134784
10/8l2009 134654
10/8/2009 134654
10/S/2009 134654
214062 10/30/200' 011219 LONGLEY, PAT
10/20/2009 OCTOBER 20, 2009
214063 10/30/200' 005339 LOWE'S HIW INC,
10/14l2009 02476
10/14/2009 02583
PD-HOLSTER-SWAT
FWCC-EVENT DEPOSIT REFUND
MC-INTERPRETER SVCS
PW/PKM-SAND AND CONCRETE
PW/PKM-SAND AND CONCRETE
PWST-CONCRETE MIX
PW/PKM-TOP SOIL CLEAN CONCRE
PWlPKM-TOP SOIL CLEAN CONCRE
PW/PKM-TOP SOIL 8 CLEAN CONCRE
PRCS-JURIED ART SHOW AWARD
PARKS-MISC HARDWARE
PARKS-SPRAY PAINT
11,023.20
125.64
125.64
aoo.00
200.00
134.10
134.10
273.81
23.83
42.49
102.00
61.69
21.90
21.90
150.00
150.00
556.74
6.45
11.54
Bank of America Page 7 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Chedc Total
10/15/2009 02657 PKM-FL BRIDGE REPAIR BANISTERS 223.53
10/12l2009 14622 PD-HALO SPOTLIGHT 35.42
10/9/2009 01869 PKM-CRACK FILLER 55.98
70/8/2009 14411 PKM-FL POND FENCE 39.16
10/8/2009 02503 PARKS-MAINT SUPPLIES 29.54
70/5/2009 14637 PD-COURT TRANSPORT SUPPIIES 10.53
10/5/2009 23344 FWCG2" LAM STEEL SHEETStSUPPL 7.93
70/5/2009 23344 FWCG2" LAM STEEL SHEETS/SUPPL 58.62
10/6/2009 14809 PARKS-KNOCK OUT DRILL BIT 43.77
10/7/2009 02346 PARKS-WINDEX REFILLS 26.18
10/7/2009 02379 PWST-B&S SMALL LOCK 3.46
10/7/2009 14432 PARKS-CATCH MAGNETIC 4.63
214064 10/30/200� 000960 MATTHEW BENDER COMPANY INC, 146.02
9/24/2009 91985013 LAW; WA. EMPLOYMENT RELS#11 146.02
214065 10/30/200� 005406 MAYBERRY, MITCHEL 816.00
10/21/2009 FALL 2009 PRCS-AG09-161 MARTIAL ARTS CLA 816.00
214066 10/30/200' 004182 MCDONOUGH SONS INC, 211.76
10/1/2009 161633A PARKS-AGO6-027-PARKING LOT CLE 105.88
10/10/2009 165722 PARKS-AGO6-027-PARKING LOT CLE 105.88
214067 10/30/200' 007034 MCFALL-BUTLER, KATHY 150.00
10/20/2009 OCTOBER 20, 2009 PRCS-JURIED ART SHOW AWARD 150.00
214068 10/30l200� 006008 MCLOUGHLIN EARDLEY CORP, 166.25
10/7/2009 0101585-IN PD-STROBE TUBE ASSY CABLE 166.25
214069 10/30/200� 000977 MEASUREMENT RESEARCH CORP, 38,758.00
7/21/2009 72309 PWST-AG09-031 PAVEMENT DISTRES 38,758.00
214070 10/30/200' 005176 MERINO STRAWE, BETTY 324.60
10/13/2009 10l13/09 MC-INTERPRETER SVCS 156.05
10/20/2009 10/20/09 MC-INTERPRETER SVCS 168.55
214071 10/30/20a 001793 MICROFLEX INC, 228.44
10/21/2009 00018856 MSA-TAX AUDIT PROGRAM 228.44
214072 10/30/200' 008029 MONTES DE OCA RICKS, MARIA 109.35
10l21/2009 10/21/09 MC-INTERPRETER SVCS 109.35
214073 10/30/200' 001052 NAPA AUTO PARTS, 42.58
9/30l2009 035558 MSFLT-REPAIR SUPPLIES 42.58
214074 10/30/200' 011173 NETIG, LLC,
LGSC-APC SINGLEMODE DUPLEX FI
59.40
59.40
10/5/2009 605139-01
214075 10/30/20a 000043 NEW LUMBER 8 HARDWARE COMPANY,
10/2/2009 240738
10/12l2009 240974
10/12/2009 240981
10/9/2009 240937
10f7/2009 240847
10/7l2009 240848
10/7/2009 240860
10/8/2009 240907
10/14Y2009 241064
9/1712009 240286
10/21 /2009 241281
10/15/2009 241093
10/16/2009 241151
10/13/2009 241033
10/13/2009 241034
214076 10/30l200� 001391 NORTH COAST ELECTRIC COMPANY,
10/8/2009 S3062294.001
10/5/2009 S3058138.001
214077 10l30/200' 011684 NORTHWEST GARDEN NEWS,
5/13/2009 22197
214078 10/30/200' 011751 NOW ENVIRONMENTAL SERVICES INC,
10/13/2009 09-0266
214079 10l30/200' 003529 OCCUPATIONAL HEALTH SERVICES,
10/8/2009 308293-003
10/19/2009 1844-167
PWST-MACHETE, GRASS WHIP
PARKS-MNT OFF-BRASS FITTINGS,
PWSWM- EXPANDING FOAM SEALAN'
PWSTWATER SPICKET
FWCC- MISC SCREWSBOLTS, PIPE,
PARKS-CELEB PK- BARREL BOLTS,
PWST-ROOFING MATERIAL
PARKS-CELEB PK- TIE PLATE
PWST-CLAMP W/SS SCREW
FWCGSHELVING
PWST-FLUORESCENT BULB, WD40 SI
PWST-MISC SCREWS/BOLTS
PARKS-FAG TITEBOND, COATED St
PWST- OUTLET TESTER
PWST-FLAGGING TAPE, PINK FLAG
PKM-ELECTRICAL SUPPLIES/INV#30
PKM-ELECTRICAL SUPPLIES/INV#30
CM/ED ADVERTISING, BUDS 8 BL
PKPL-PRE DEMO ASBESTOS INSPEC'
MSHR-HEPB VACCINE
PS-PRE-PLACEMENT PHYICAL EXAM
59.08
18.56
29.51
49.26
55.92
31.98
38.31
3.39
13.69
23.55
13.87
1.38
19.16
17.71
19.24
394.61
215.10
204.29
10.81
300.00
300.00
575.00
575.00
290.00
75.00
215.00
Bank of America Page 8 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
214080 10/30/200' 011414 OFFICE DEPOT, 29.42
10/14/2009 492038130001 SWR-PRINTING/LAMINATES 29.42
214081 10/30/200' 000891 OFFICE DEPOT CREDIT PLAN, ACCT# 60 106.11
10/15/2009 OCTOBER MC-PRINTER RIBBONS 106.11
214082 10/30/200' 004292 OLYMPIC SECURITY SERVICES INC, 2,662.80
9l30/2009 SI+pp22633 MC-AG09-162 9/09 COURT SECURIT 2,662.80
214083 10/30/20a 007444 ORCA PACIFIC INC, 1,588.45
10/1/2009 041303 FWCC-AG09-020 POOL CHEMICALS M 852.09
10/8/2009 041376 FWCC-AG09-020 POOL CHEMICALS M 736.36
214084 10/30/200' 000504 ORIENTAL GARDEN CENTER, 24.00
10/13/2009 37363 PWST-FILE GUIDE 24.00
214085 10/30/200' 009920 OSAKA GARDEN SERVICE, INC, 18,842.65
10/1/2009 25554 PWST-AG07-010 ROW LANDSCAPE N4 18,842.65
214086 10/30/200' 000315 PACIFIC NORTHWEST TITLE CO, 92.00
10/15l2009 613861-12 PWST-TITLE REPORTS 48.00
10l15/2009 645371-12 PWST-QWEST EASEMENT RELEASE 44.00
214087 10/30/200' 011127 PARTSMASTER, 317.69
10/6/2009 20303858 PW/PKM-NUTSNVASHERS/CAPS/FUSE 105.90
10/6/2009 20303858 PW/PKM-NUTS/WASHERS/CAPS/FUSE 105.90
10/6/2009 20303858 PW/PKM-NUTS/WASHERS/CAPS/FUSE 105.89
214088 10/30/200' 010580 PETTY CASH CM, 624.89
10/23/2009 CM-10/23/09 PW MARWAN SALLOUM CHECKED E 30.00
10(23/2009 CM-10/23/09 PW MARWAN SALLOUM TAXI RIDE 26.00
10/23/2009 CM-10l23/09 IT MEHDI SADRI ALL STAFF BBQ 31.80
10/23/2009 CM-10/23/09 PW LUTC MEETING REFRESHMENT: 8.38
10/23/2009 CM-10/23l09 PW/SWM SEA LETTUCE MEETING 32.05
10/23/2009 CM-10/23/09 CD/HS LYNNETTE HYNDEN PARKIN 14.00
10/23/2009 CM-10/23/09 CD/HS KOLYA MCCLEAVE PARKING 5.00
10/23/2009 CM-10/23/09 CM LTAC MEETING REFRESHMENT: 5.98
10/23/2009 CM-10/23l09 PW MIKE BREWER PARKING REIMB 9.00
10/23/2009 CM-10/23/09 PW JEFF WOLF PARKING REIMBUR 9.00
10/23/2009 CM-10/23/09 PW DARLENE LEMASTER PER DIEM 90.00
10/23/2009 CM-10/23/09 PW BILL MCCOLLUM PER DIEM LU 30.00
10/23/2009 CM-10/23/09 PW BILL MCCOLLUM PARKING REI 20.00
10/23Y1009 CM-10/23/09 PW BILL MCCOLLUM MILEAGE REI 36.66
10l23l2009 CM-10/23/09 PW MIKE MARTIN PER DIEM LUNC 30.00
10l23/2009 CM-10/23/09 PW MIKE MARTIN PARKiNG REIMB 8.00
10/23/2009 CM-10/23/09 PW MIKE MARTIN MILEAGE REIMB 36.66
10/23/2009 CM-10/23/09 CD/HS LYNNETTE HYNDEN PARKIN 11.00
10Y23/2009 CM-10/23/09 LAW PAT RICHARDSON PER DIEM 65.00
10/23/2009 CM-10/23/09 LAW STEPHANIE ARTHUR PER DIE 65.00
10/23/2009 CM-10/23/09 CC LINDA KOCHMAR BUSINESS LU 14.39
10/23/2009 CM-10/23/09 CC LINDA KOCHMAR MILEAGE REI 46.97
214089 10/30/200' 006241 PETTY CASH-POLICE DEPT, 405.90
10l22/2009 PD-10/22/09 PD-BROWNIES:CITIZENS ACADEMY L 5.98
10/22/2009 PD-10/22/09 PD-PAPER PLATES FOR CITIZENS A 4.89
10/22/2009 PD-10122/09 PD-PISTOL MAG POUCH FOR SWAT A 62.96
10/22/2009 PD-10/22/09 PD-CIS CLOTHING ALLOWANCE FOR 86.57
10Y22/2009 PD-10/22/09 PD-PARKWG FOR MEETING IN SEAT 15.00
10/22/2009 PD-10/22/09 PD-TOLL FEE FOR NARROWS BRIOGf 4.00
10/22/2009 PD-10/22/09 PD-FOOD WATER FOR SECURITY P 52.15
10/22/2009 PD-10/22l09 PD-COFFEE:TRANSIT CENTER COMM 83.11
10/22/2009 PD-10/22/09 PD-ADDTL LODGING EXPENSE FOR C 30.04
10/22/2009 PD-10/22l09 PD-ACU PANTS AND TOP:SWAT SEA� 43.70
10/22/2009 PD-10l22/09 PD-CERTIFICATE FOLDERS FOR CRI 17.50
214090 10130/200� 005960 PHIL'S SOUTH SIDE CYCLERY, 54.74
10/14/2009 10/14/09 PD-GLASSES KAMIYA 54.74
214091 10/30/200' 003537 PIERCE COUNTY SECURITY INC, 1,425.00
10/7/2009 199436 PARKS-AG06-056 PARK CLOSING 8 150.00
10/7/2009 199492 PARKS-AG06-056 PARK CLOSING 8 250.00
10/7/2009 199541 PARKS-AG06-056 PARK CLOSING S 150.00
10/7/2009 199589 PARKS-AGO6-056 PARK CLOSING 8 250.00
10l7/2009 199592 PARKS-AG06-056 PARK CLOSING 8 150.00
Bank of America Page 9 of 29
Check No. Date Vendor inv Date Invoice Description Amount Check Total
10/7/2009 199643 PARKS-AG06-056 PARK CLOSING 175.00
10/7/2009 199648 PARKS-AG06-056 PARK CLOSING 150.00
10/7/2009 199713 PARKS-AG06-056 PARK CLOSING 150.00
214092 10/30/200� 000808 PLATT ELECTRIC SUPPLY, 197.31
10/5/2009 6749014 CHB-RETURN ELECTRICAI SUPPLIE: -35.86
10/5/2009 6749020 PKM-ELECTRICAL SUPPLIES 22.78
10/2/2009 6744147 CHB-ELECTRICAL SUPPLIES 124.19
9/29/2009 6718527 FWCGELECTRICAL SUPPLIES 86.20
214093 10/30/200� 011748 PNW COMMERCIAL FITNESS SALES, 2,496.60
9/29/2009 981 FWCC-SPIN BIKE 2,496.60
214094 10/30/200' 001411 POSTAL EXPRESS INC, 6,016.76
9/30/2009 BM29091004 CH/PSlMG9/09-COURIER SVC 1,325.34
9/30/2009 BM29091004 CH/PS/MG9/09-COURIER SVC 282.74
9/30/2009 BM29091004 CH/PS/MG9/09-COURIER SVC 159.04
9/30/2008 BM29091004 CH/PS/MC-9/09-POSTAGE CHRS 2,862.96
9l30/2009 BM29091004 CH/PS/MC-9/09-POSTAGE CHRS 386.06
9/30/2009 BM29091004 CH/PS/MC-9/09-POSTAGE CHRS 1,000.62
214095 10/30/200' 010845 PRIORITY PRINT MANAGEMENT INC, 590.71
9/18/2009 00026682 SWM-PRINTING SERVICES; THE WAT 590.71
214096 10/30/200' 009363 PR0.TOW MAPLE VAILEY, 151.55
10/14/2009 103019 PD-VEHICLE TOWING 151.55
214097 10/30/200' 009121 PUGET SOUND ENERGY, 23,664.00
10/21/2009 OCTOBER 30, 2009 PWST-PH. IV EASEMENT RELEASES 23,664.00
214098 10/30/200' 000051 PUGET SOUND ENERGY INC, 217.78
10/16/2009 004919-1000 SWM-9/09 ELECT 2101 324TH STOR 89.42
10/16/2009 250-275-0389 PWTR-9/09 ELEC 106 CAMPUS 128.36
214099 10/30/200' 006394 QUADRANT CORPORATION, 200.00
10/20/2009 02-34267 REFUND PW-02-34267 REFUND 9&100713-C 200.00
214100 10/30l200' 000202 QWEST,
214101 10/30/200' 000202 QWEST,
10/4/2009 206-Z040609 4726 IT-10/09 PHONE/DATA SVC
10l4/2009 206-Z04-0609 4726 IT-10/09 PHONE/DATA SVC
10/4/2009 206-Z040609 472B IT-10/09 PHONE/DATA SVC
10/4/2009 253 835-0579 886R
214102 10/30/200+ 008264 R-4 PRINTING INC,
9/29/2009 61170
9/29/2009 61170
9/29/2009 61189
214103 10/30l200' 005939 RIGHT BRAIN UNLIMITED LLC,
10/1 /2009 32171
214104 10/30/200' 011455 ROZ TUNER ASSOCIATES,
1Q/17/2009 OCTOBER 17, 2009
214105 10l30/200' 005508 SAFAROVA-DOWNEY, ALMIRA
10/13/2009 10l13/09
10/20/2009 10/20/09
10/16/2009 10l16/09
214106 10/30/200' 003726 SAFEWAY STORE #1555,
10/16/2009 1793184
10/15/2009 1793182
10/8/2009 1793175
214107 10/30/200� 011764 SBS LEASING PROG. OF DE LAGE,
9/30/2009 3339964
11/1l2009 3657555
214108 10/30/200' 006418 SCHROCK, CATHY
10/27/2009 SCHROCK 2009
21417d 10l30/200' 002501 SHOPE CONCRETE PRODUCTS CO INC,
9/29/2009 9918626
214111 10/30/200' 003593 SIRCHIE FINGERPRINT LAB INC,
10/2/2009 0527035-IN
214112 10/30/200' 010711 SIVER, CATRIONA
10/21/2009 SIVER 2009
214113 10/30/200' 001014 SKCSRA-SOCCER REFEREES ASSOC,
IT-MC-FAX MACHINE JUDGES
FWCClPRCS-ENVELOPES
FWCC/PRCS-ENVELOPES
MSHR-LETTERHEAD 2ND PAGE
PKM-DOGGIE WASTE BAGS/INV#3217
LAW-AG09-061 EXECUTIVE COACHIN
MGINTERPRETER SVCS
MC-INTERPRETER SVCS
MC-INTERPRETER SVCS
PRCS-F-DUB SUPPLIES
FWCC-PRESCHL SUPPLIES
PRCS-"NO SCHL DAY" SUPPLIES
IT-9/U9 CD COPIER RPR, MNT, SU
IT-CD COPIER RPR, MNT, SUP
MSHR-TUITION REIMB SCHROCK
SWM-REPAIR AND MAINTENANCE SU
PDPOLICE FINGERPRINTING SUP
PD-TUITION REIMB SIVER
2,509.47
1.254.74
1,129.26
125.47
26.02
26.02
548.32
225.57
225.57
97.18
1.027.29
1,027.29
1,328.13
1,328.13
375.90
125.30
125.30
125.30
52.28
21.86
16.05
14.37
300.34
7 84.92
115.42
1,140.00
1,140.00
100.56
100.56
51.52
51.52
1,269.00
1,269.00
2,130.00
B o f Am Page 10 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Chedc Total
10l20/2009 OCTOBER 20, 2009 PRCS-SOCCER REFEREE SERVICES 2,130.00
214114 10/30/200� 005497 SKINNER, BILL 213.31
10/27/2009 SKINNER 2009 PD-CLOTHING ALLOW. B SKINNER 213.31
274115 10/30l200' 004963 SOUND PUBLISHING INC, 825.00
9/30/2009 224695 FWCC-BANNER FWCC WEBSITE AD 825.00
214116 10/30/200� 004963 SOUND PUBLISHING INC, 158.00
10/27/2009 224694 SWR-AD 270614 RECYCLE AD 158.00
214117 10/30l200' 004963 SOUND PUBLISHING INC, �g.�5
9/30l2009 274909 CD-HOONG LEGAL NOTICE 95.17
9/19/2009 272042 CD-PUBLIC HEARING LEGAL NOTICE 76.43
9/12/2009 270179 CD-HOLIDAY INN LEGAL NOTICE 103.82
9/16/2009 270945 CD-ASSEMBLY OF GOD LEGAL NOTIC 115.36
70/3/2009 279086 CD-24 HR FITNESS LEGAL NOTICE 92.29
10/3/2009 279091 CD-MITCHELL LEGAL NOTICE 85.08
214118 10/30/200' 001885 SPARKS CAR CARE, 1,360.61
70/8/2009 24749 PD-LOF 37.09
10/7/2009 24741 PD-TIRE REPAIR 31.57
10/12/2009 24761 PD-BRAKE SERVICE 209.23
9/9/2009 24586 PD-DOOR MIRRORS REPLACED 191.10
10/14/2009 24774 PD-WIPER BLADES 13.35
10/14/2009 24774 PD-LOF 73.64
10/14/2009 24775 PD-LOF 86.00
10/14/2009 24775 PD-WIPER BLADES 11.30
10/14/2009 24775 PD-TIRES 60.37
10/16/2009 24787 PD-LOF 46.64
10/16/2009 24787 PD-WHEELS/RIMS 87.39
10/76/2009 24788 PDFLT-LOF 37.09
10/15/2009 24785 PD-BRAKE SERVICE 278.57
10/21/2009 24810 PD-LOF 36.36
10/21/2009 24810 PD-TIREREPAIR 19.71
10/21l2009 24810 PD-BRAKE SERVICE 141.20
214119 10/30/200� 004701 SPRINT,
9/28/2009 400102318-094
9/28/2009 400102318-094
10/18/2009 796588811-023
214120 10130/200� 003735 ST FRANCIS HOSPITAL,
9/17/2009 F0926010513
214121 10/30/200' 700494 ST LUKE'S LUTHERAN CHURCH,
10/20/2009 02-30359 REFUND
214122 10/30/200' 011750 STATE OF OREGON,
10/13/2009 C012191 CR
214123 10/30/200' 003307 STERICYCLE INC,
9/30/2009 3000641400
214124 10/30l200� 011356 STRATEGIES 360, iNC,
10l1/2009 772-2148
10/1/2009 772-2148
10/1/2009 772-2148
9/1/2009 772-2068
9/1/2009 772 2068
9/1/2009 772-2068
6/1/2009 772-1128
6/1/2009 772-1128
6/1 /2009 772-1128
10/1/2009 772-2148
10l1/2009 772-2148
10/1/2009 772-2148
214125 10/30/200' 007710 SUPERIOR LINEN SERVICE,
10/19/2009 10903
10/12/2009 08850
214126 10/30/200' 002521 SUPERLON PLASTICS INC,
10/6l2009 09F3824
214127 10/30/200' 009523 SYSTEMS FOR PUBLIC SAFETY,
10l14/2009 12822
IT-9/09 CELLULAR AIRTIME
IT-9/09 CELLULAR AIRTIME
IT-9l09 DATA CELLULAR
PD-9/09 PRISONER MED TREAT
PW-02-30359 REFUND 93-10288&C
PD-COPY OF JUDGEMENTS-ROGERS
PD-WASTE DISPOSAL FEES
CM-AG09-048 10/09 FEDERAL LOB
CM-AG09-048 10/09 FEDERAI LOB
CM-AG09-048 10/09 FEDERAL LOB
CM-AG09-048 9/09 FEDERAL LOBBY
CM-AG09-048 9/09 FEDERAL LOBBY
CM-AG09-048 9l09 FEDERAL LOBBY
CM-AG09-048 FEDERAL LOBBYIST-
CM-AG09-048 FEDERAL LOBBYIST-
CM-AG09-048 FEDERAL LOBBYIST-
CM-AG09-04810/09 FEDERAL LOB
CM-AG09-04810/09 FEDERAL LOB
CM-AG09-04810/09 FEDERAL LOB
DBC-LINEN SERVICE
DBC-LINEN SERVICE
SWM-REPAIR AND MAINTENANCE SU
PD-FRONT END INSPECT, MOVE RAD
10,075.92
3,479.95
3,769.94
2,826.03
1,043.50
1,043.50
1,024.00
1,024.00
9.00
9.00
22.28
22.28
15,088.89
5,000.00
5,000.00
-5,000.00
5,000.00
5,000.00
-5,000.00
5,063.89
5,063.89
-5,063.89
25.00
25.00
-25.00
60.10
30.05
30.05
65.72
65.72
1,505.19
1,228.65
Bank of America Page 11 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/14/2009 12867 PD-INSTALL BATTERY BRAIN 192.74
10/14/2009 12886 PD-REPAIR STROBE 41.90
10/14/2009 12908 PD-EXCHANGE ANTENNA 41.90
214128 10l30/200� 000588 TACOMA PUBLIC UTILITIES, 2,475.53
10/6/2009 100579615 PKM-WATER/IRRIGATION�PALISADE 2,475.53
214129 10/30/200' 002176 TACOMA SCREW PRODUCTS INC, 13.12
10/15l2009 13846757 PWST-REPAIR AND MAINTENANCE SI 13.72
214130 10/30/200' 006033 THE FAB SHOP LLC, 974.30
10/5/2009 14853 PKM-REFURBISH TIRE SPIKE PARTS 974.30
214131 10l30/200' 005344 THE FRAUSE GROUP INC, 196.72
9/30/2009 0909-6135 SWM-AG09-178 NATURAL YARD CARE 196.72
214132 10/30/200' 006051 THE GRANGER COMPANY, 200.00
10/8/2009 00001990 PWSCIP- APPRRAISAL SERVICES; S 200.00
214133 10/30/200� 011663 THE GREG PROTHMAN COMPANY, 1,476.23
10l8/2009 2009-2377 MSHR-AG09-157 CITY MGR. SEARCH 1,476.23
214134 10/30/200' 008902 TRI-CITY MEATS, 1,043.21
10l9/2009 229017 DBC-CATERING SUPPLIES 241.58
10/16/2009 229200 DBGCATERING SUPPLIES 426.54
10/21/2009 229300 DBC-CATERING SUPPLIES 375.09
214135 10/30/200' 005549 TRINH, JAMES 133.00
9/29/2009 09/29/09 MC-INTERPRETER SVCS 133.00
214136 10/30/200' 005670 TiMN LAKES GOLF COUNTRY CLUB, 209.00
10/20/2009 02-28416 REFUND PW-02-28416 REFUND 9&100536-C 209.00
214137 10/30/200' 005232 U.S. TESTING EQUIPMENT LTD, 426.83
10/13/2009 29346 MGCALIBRATION SVCS 426.83
214138 10/30/200' 002426 UNITED GROCERS CASH 8 CARRY, 674.12
10/15/2009 706368 PRCS-COOKING CLASS SUPPLIES 21.24
10/8/2009 104469 PRCS-COOKING CLASS SUPPLIES 39.13
10/10/2009 104970 DBGCATERING SUPPLIES 54.10
10/8/2009 104468 DBGCATERING SUPPLIES 108.86
10/9/2009 104658 DBGCATERING SUPPLIES 38.89
10/15/2009 106369 DBC-CATERING SUPPLIES 68.11
10/18/2009 107116 DBGCATERING SUPPLIES 87.04
10/19/2009 107334 DBC-CATERING SUPPLIES 35.60
10/20l2009 107606 DBGCATERING SUPPLIES 106.29
10/21/2009 107858 DBC-CATERING SUPPLIES 114.86
214139 10/30/200' 005019 UNITED RENTALS NORTHWEST INC. 60.24
10l7/2009 84054027-002 PWST-EQUIPMENT RENTAL 60.24
214140 10/30/200' 001146 USSSA/SLO-PITCH SOFTBALL ASSOC, 7,000.00
10/14/2009 OCTOBER 14, 2009 CM/ED TOURISM ENHANCEMENT G 7,000.00
214141 10/30/200' 003563 VALLEY COMMUNICATIONS CENTER, 190,228.80
10l5/2009 0010420 PD-2009 DEBT SVC-VALLEY COM- 190,228.80
214142 10/30/200' 001124 VERIZON WIRELESS, 107.97
10/12/2009 0805995579 PD-BAIT CAR WIRELESS (WATPA) 70.09
10/12/2009 0805995579 PD-BAIT CAR WIRELESS (WATPA) 37.88
214143 10/30/200' 007607 WA CITIES INSURANCE AUTHORITY, 28,965.28
9/30/2009 SEPTEMBER 30, 2009 RM; ADAMS REIMB TOWARDS DED 1,080.00
9/30/2009 SEPTEMBER 30, 2009 RM;ROQUE REIMB TOWARDS DED 8/' 21,281.90
9/30/2009 SEPTEMBER 30, 2009 RM;GARNER REIMB TOWARDS DED E 2,391.60
9/30/2009 SEPTEMBER 30, 2009 RM;MCCORDlRABAGO REIMB TOWAF 826.00
9/30/2009 SEPTEMBER 30, 2009 RM;DASHO REIMB TOWARDS DED S/1 2,291.50
9/30/2009 SEPTEMBER 30, 2009 RM;PHOTO ENFORCEMENT REIMB T( 1,094.28
214144 10/30/200' 004258 WA STATE DEPT OF LICENSING, 384.00
10/13/2009 OCTOBER 3Q 2009 PD-10/09 CPL FEES:- 384.00
214145 10/30/200' 004258 WA STATE DEPT OF LICENSING, 219.00
10/20l2009 OCTOBER 30, 2009 A PD-(10/09) CPL FEES:- 219.00
214146 10/30l200' 008024 WA STATE EMPLOYMENT SECURITY, 13.50
10/15/2009 09-57750-RDU-J5 PD-EMPLOY. HISTORY RESEARCH 13.50
214147 10/30/200' 004752 WA STATE LABOR INDUSTRIES, 275.94
10l27/2009 3RD QTR 2009 MSF-L&I VOLUNTEER HRS 3RD QTR 3.68
10/27/2009 3RD QTR 2009 MSF-L&I VOLUNTEER HRS 3RD QTR 79.58
10/27/2009 3RD QTR 2009 MSF-L&I VOLUNTEER HRS 3RD QTR 4.31
Bank of America Page 12 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/27/2009 3RD QTR 2009 MSF-L81 VOLUNTEER HRS 3RD QTR 22.53
10/27/2009 3RD QTR 2009 MSF-L&I VOLUNTEER HRS 3RD QTR 4.17
10/27/2009 3RD QTR 2009 MSF-L&I VOLUNTEER HRS 3RD QTR 23.34
10/27/2009 3RD QTR 2009 MSF-L&I VOLUNTEER HRS 3RD QTR 8.89
10/27/2009 3RD QTR 2009 MSF-L81 VOLUNTEER HRS 3RD QTR 3.43
10/27/2009 3RD QTR 2009 MSF-L&1 VOLUNTEER HRS 3RD QTR 1.05
70/27/2009 3RD QTR 2009 MSF-L81 VOLUNTEER HRS 3RD QTR 0.54
10/27/2009 3RD QTR 2009 MSF-L&I VOLUNTEER HRS 3RD QTR 0.32
10/27l2009 3RD QTR 2009 MSF-L&I VOLUNTEER HRS 3RD QTR 15.10
10/27l2009 3RD QTR 2009 MSF-L&I VOLUNTEER HRS 3RD QTR 109.00
214148 10/30/200' 004553 WA STATE OFFICE OF MINORITY 250.00
10/21/2009 A-11-02 MS-WA MINORITY WOMEN'S BUSIN 250.00
214149 10l30/200' 004628 WA STATE PATROL, 200.00
10/5/2009 110001992 MSHR-9/09 BKGRND CHECICS 200.00
214150 10/30l200' 011640 WA STATE REVENUE DEPARTMENT, 865.06
9/21/2009 4134 PKM-TREE REMOVAL REMIT TO DOR 465.38
9/21Y2009 4136 PKM-TREE REMOVAL REMIT TO DOR 399.68
214151 10/30/200' 000343 WASHDUP, LLC, 709.72
9/30/2009 55 PD-9/09 CAR WASH SERVICE 709.72
2'14152 10/30/200' 000783 WASTE MANAGEMENT, 21.45
11/1/2009 0943064-1055-9 SWM-10/09-12/09 WASTE DISPOSAL 21.45
214153 10/30/200' 009995 WATER MANAGEMENT, 132.00
9/25/2009 84362 SWM-WATER QUALITY TESTING; INV 132.00
214154 10/30/200' 010637 WEAVER PUBLICATIONS, INC, 2,650.00
10/14/2009 SE16852 CM/ED -1/2 PAGE AD IN SEATTLE 2,650.00
214155 10/30/200' 011763 WEDEL, MIKE 275.00
10/16l2009 WEDEL 2009 PD-POST BLAST FBI TRNG M WEDEL 275.00
214156 10/30/200� 003500 WESCOM COMMUNICATIONS, 98.55
10/13/2009 19679 PD-CALIBRATE RADAR SYSTEM 98.55
214157 10/30/200' 011394 WEST GOVERNMENT SERVICES, 84.70
9/30/2009 AB0002031121 PD-9/09 AUTO TRACKKP SVCS 84.70
214158 10/30/200' 000173 WEST PAYMENT CENTER, 1,484.30
9/30/2009 819165326 IT-LA-9/09 WEST LAW SVCS 1,484.30
214159 10l30/200' 005680 WILD WEST iNTERNATIONAL LLC, 52.46
9/30/2009 5721 PD-FIRING RANGE FEES 52.46
214160 10/30/200' 005805 WILLIAMS OIL FILTER SVC CO INC, 66.59
10/15/2009 887278 MSFLT-FLEETRUNNER HD BELT 66.59
214161 10/30l200� 000660 WOODWORTH COMPANY INC, 489.66
10/13/2009 194204 PWST-ASPHALT MIX 489.66
214162 10/30/200' 001697 WSCPA,
11/1/2009 AGENCY DUES 2010
214163 10/30/200' 004651 WSU CAHE CASHIER,
10/22/2009 IPM 1-27-28-09
214164 10l30/200' 005722 YAKIMA COUNTY DEPARTMENT OF,
10/10/2009 SEPTEMBER 2009
214165 10/30/200� 011757 ZAFFUTO, MARI
10/20/2009 OCTOBER 20, 2009
214166 10l30/200' 003464 KING COUNTY SUPERIOR COURT,
10/30/2009 09-2-32443-3 KNT/#14
214167 11l4/2009 003464 KING COUNTY SUPERIOR COURT,
11/4/2009 9-2-36751-5 KNT!#38
214168 11/5l2009 000065 U S POSTMASTER,
11/5/2009 722000/722001
11 /5/2009 722000l722001
214169 11/6l2009 001014 SKCSRA-SOCCER REFEREES ASSOC,
10/31/2009 OCTOBER 31, 2009
214170 11113/200' 009161 A-1 FIRE EQUIPMENT, INC.,
10/26/2009 193199F
10l20/2009 193300F
214171 11/13/200' 007177 ABLE COMMUNICATIONS,
10/29/2009 10/29/09
214172 11/13/200' 004234 ABT TOWING OF FEDERAL WAY INC,
PD-WSCPA ONLINE DUES 2010
PKM-IPM TRAINING PESTICIDE I
PD-(9/09) JAIL SVCS AG00-167--
PRCS-JURIED ART SHOW
ROW ACQUISTION PAC HWY S HOV L
PWST-ROW MAZATLAN PROP. 04210�
PD-BUSINESS REPLY PERMIT
MC-BUSINESS REPLY PERMIT
PRCS-SOCCER REFEREE SERVICES
DBC-FIRE EXTINGUISHER MAINT
CH&FIRE SPRINKLER TESTING
MC-INTERPRETER SVCS
50.00
50.00
150.00
7 50.00
87,742.52
87,742.52
200.00
200.00
23,310.00
23,310.00
62,810.00
62,810.00
770.00
185.00
585.00
1.550.00
1,550.00
2,024.22
224.49
1,799.73
114.30
114.30
350.40
Bank of America Page 13 of 29
Check No. Date Vendor Inv Date invoice Description Amount Check Total
10/18/2009 29417 PD-VEHICLE TOWING SERVICES 175.20
70/28/2009 29435 PD-VEHICLE TOWING SERVICES 175.20
214173 11/13l200' 000568 AGRI SHOP INC, 1,182.29
10/16/2009 6860 PKCP-BLUE BELT FOR EDGER 15.80
10/23/2009 6982 PKCP-BACK PACK BLOWERS 985.41
10/14/2009 6798 PKM-SPARK PLUGS 60.41
10/14/2009 6799 PKCP-REPAIR STIHL KOMB UNIT 101.93
11/2/2009 7125 PKM-TRUE BLUE BELT 18.74
214174 11/13/200' 000475 ALARM CENTERS/CUSTOM SECURITY, 75.00
10/20/2009 667972 CH6:11/09-1/31/10 ALARM MNTR S 75.00
214175 71/13l200' 011777 ALBERTSONS INC, 750.00
10/30/2009 082104-90621`#25 PWST-08210M9062 STATUTORY EVA 750.00
214176 17/13/200� 010033 ALLIANCE PRINTING INC, 1,359.99
10/22/2009 10117 PRCS-FALUWINTER NEWSLETTER 1,359.99
274177 11/13/200' 001110 AMAYA ELECTRIC, 5,276.29
9/30/2009 8160-7 PKM-ELECTRICAL WORK ON STEEL L 2,929.13
10/22/2009 7160-9 PKM-ELECTRICIAN LABOR (c� STEEL 171.92
10/22/2009 8160-10 PKM-CITY AHLL RE-VIARING IN POL 1,436.15
10/22l2009 8160-8 PKM-ELECTRICIAN LABOR AT CELEB 171.92
9/30/2009 8160-3 FWCGCOFFEE MACHINE WIRING 567.17
214178 71/13/200' 005287 AMERICALL COMMUNICATIONS 8, 95.60
10l21/2009 D6417-1009 PKM-AFTER HR CALL-OUT SVC ACCC 95.60
214179 11/13/200' 001522 AMERICAN RED CROSS, 528.00
10/14/2009 10024743 FWCC-MASK WITH 02 INLET, MANUA 528.00
214180 11/13/200' 010530 ARAMARK UNIFORM SERVICES, 156.70
10/19/2009 655-4550407 FWCGFLOOR MATS SVC 78.35
11Y2/2009 655-4574883 FWCC-FLOOR MATS SVC 78.35
214181 11/13/200' 009448 ASHTON REDONDO PROPERTY, 2,178.60
11/5/2009 02-69689 REFUND PW-02-69689 REFUND LA FITNESS 2,307.60
11/5/2009 02-69689 REFUND PW-02-69689 REFUND LA FITNESS -129.00
214182 11/13/200+ 001233 AT&T BUSINESS SERVICE, 42.62
10/13/2009 051 0551173 001 IT-LONG DISTANCE SVC 21.31
10/13/2009 051 0551173 001 IT-LONG DISTANCE SVC 19.61
10l13/2009 051 055 1173 001 IT-LONG DISTANCE SVC 1.70
214183 11/13/200' 005587 AVAYA INC,
10/4/2009 2729295797
10/4/2009 2729295797
10/4/2009 2729295797
11/1/2009 2729388957
11/1/2009 2729388957
11/1/2009 2729388957
214184 11/13/200' 010993 BENJERT, JULIE
10/29/20U9 BENJERT 2009
214185 11/13/200' 008385 BIG BROTHERS BIG SISTERS OF,
10/27/2009 1 ST QTR 2009
10/27/2009 2ND QTR 2009
214186 11l13/200' 010185 BIRD, FERESIKA S
10/27/2009 10/27/09
11/3/2009 11/03l09
214187 11/13J200' 002645 BIRTH TO THREE DEVELOPMENT CTR,
10/27/2009 3RD QTR 2009
214188 11/13/200' 011560 BLACK KNIGHTS ENTERPRISES,
10/29/2009 4031
214189 11/13/200' 001630 BLUMENTHAL UNIFORM CO INC,
10/22/2009 774992
10/14/2009 773925
10/15/2009 774274
10/16/2009 771005-01
10t16/2009 772560
10/20Y2009 773084
10/20/2009 773925-01
214190 11/13Y100' 011768 BODEN, SHANNON
IT-9/09 PBX MAINT
IT-9/09 PBX MAINT
IT-9/09 PBX MAINT
IT-10/09 PBX MAINT
IT-10/09 PBX MAINT
IT-10/09 PBX MAINT
PD-CLOTHING ALLOW. J BENJERT
CDHS-AG09-173 FW MENTORING
CDHS-AG09-173 FW MENTORING
MC-INTERPRETER SVCS
MC-INTERPRETER SVCS
CDHS-AG09-O66 EMERG. HUMAN SVC
PD-BADGES-BOMB UNIT
CHIEF HWANG-UNIFORM STARS
MCCALL, STAN- UNIFORM REPAIR/
LUBRANT- BOOT ALLOWANCESO
ROGERS, D'ANDRE- FASTNER WORD
KAMIYA- UNIFORM REPAIR/ SERVIC
BERTUCCI, J WILSON, BASSAGE- B
MCCALL, STAN- SHIRTS, ZIPPER W
2,473.69
852.03
766.82
85.20
384.82
346.34
38.48
209.76
209.76
7,324.00
3,662.00
3,662.00
204.40
104.40
100.00
6,000.00
6,000.00
42.71
42.71
532.09
44.62
718.21
92.00
10.40
2.74
250.43
13.69
123.16
Bank of America Page 14 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Chedc Total
10/26/2009 689443 FWCC-REFUND 8/09 8 9/09 FEES 123.16
214191 11/13/200' 011286 BOLD HAT PRODUCTIONS, 400.00
11/1/2009 NOVEMBER 1 ST,2009 CM/ED PRODUCTION/DESIGN OF W 400.00
214192 11/13/200' 011289 BOWMAN, JASON 3,088.80
11/8/2009 OCTOBER 2009 FWCC-AG09-015 PERSONAL TRAINEF 3,088.80
214193 11/13/200' 004919 BRATWEAR,
10/26/2009 315884
10/26/2009 315964
10/28/2009 315502
10/28/2009 315969
214194 11/13/200' 000414 CAFE PACIFIC CATERING WC,
10/26/2009 18685
214195 11/13/200' 000991 CASCADE COFFEE INC,
10/26l2009 CASCADE COFF
10l5/2009 30591547
214196 11/13/200' 003093 CASCADE COMPUTER MAINTENANCE,
9/10/2009 9148491
9/10/2009 9148491
9/10/2009 9148491
214197 11/13/200' 007368 CHIEF SUPPLY CORPORATION,
10/21/2009 300558
10/22/2009 300793
214198 11/13/200� 009643 CIPALLA COMMUNICATIONS INC,
10/30/2009 FW-09-00010-B
214199 11/13/200� 009959 CITY GLASS UPHOISTERY INC,
10/29/2009 46058
214200 11/13/200� 004838 CITY OF ENUMCLAW,
10/22/2009 02781
11/2/2009 02795
214201 11/13/200� 010360 CITY OF FEDERAL WAY,
11/3/2009 CK#1123
11l3/2009 CK #1123
11/12/2009 CK#1122
11l12/2009 CK #1122
214202 11/13/200' 010554 CLARKE, HEATHER
10/30/2009 54
214203 11l13/200' 003752 COASTIMDE SUPPLY DBA,
10/29/2009 T2123519
10/28/2009 T2112594-1
10/21l2009 W2120243
10/21/2009 V1I2120301
10/26/2009 W2120243-1
10l1/2009 T2112734
214204 11/13/200� 004769 COLSON, MARIA B
11/3/2009 11/03/09
214205 11/13/200' 004019 COLUMBIA BANK,
10l2/2009 AG09-045 #7
10l2/2009 AG09-045 #7
10/2/2009 AG09-045 #7
10/13/2009 AG09-045 #8
10/13l2009 AG09-045 #8
10/13/2009 AG09-045 #8
9!2/2009 AG09-045 #6
9/2/2009 AG09-045 #6
9/2l2009 AG09-045 #6
214206 11/13/200� 007591 COMMERCIAL SPACE ONLINE INC,
11/1/2009 73182
214207 11/13/200' 008381 CONOCOPHILLIPS FLEET,
10/26/2009 870165123910
214208 11/13l200' 008907 CONSEJO COUNSELING
10/27/2009 3RD QTR 2009
214209 11/13/200' 008445 COPIERS NORTHWEST INC,
PD-ALTER JUMPSUIT UNIFORM
PD-TEMPORARY UNIFORM "FIX"
PD-MOTOR OFFICER UNIFORM
PD-JUMPSUIT ALTERlREPAIR
DBC-CATERING SUPPLIES WHITE PA
MSMD-MTG COFFEE SUPPLIES
FWCC-COFFEE SUPPLIES
IT-10/09 PRINTER MAINTENANCE
IT-10/09 PRINTER MAINTENANCE
IT-10/09 PRINTER MAINTENANCE
PD-TRANZPORT HOODS
PD-FLASHLIGHT BATTERIES
PARKS-AG09-099 FWCC MARKETING•
MSFLT-REPAIR FOAM CUSHION
PD-9/09 PRISONER LODGING
PD-10/09 PRISONER LODGING
PD-GANG UNIT SUPERVISION TRNG
PD-GANG UNIT SUPERVISION TRNG
PD-FBI POST BLAST TRNG G WELLS
PD-FBI POST BLAST TRNG G WELLS
CM/INFO PROFESSION WRITING S
CH&JANITORIAL SUPPLIES
CH&JANITORIAL SUPPLIES
FWCC-JANITORIAL SUPPLIES
FWCC-JANITORIAL SUPPLIES
FWCC-JANITORIAL SUPPLIES
PKM-JANITORIAL SUPPLIES
MC-INTERPRETER SVCS
PWST-AG09-045 2009 OVERLAY-
PWST-AG09-045 2009 OVERLAY-
PWST-AG09-045 2009 OVERLAY-
PWST-AG09-045 2009 OVERLAY-
PWST-AG09-045 2009 OVERLAY-
PWST-AG09-045 2009 OVERLAY-
PWST-AG09-045 2009 OVERLAY-
PWST-AG09-045 2009 OVERLAY-
PWST-AG09-045 2009 OVERLAY-
CM/ED PROPERTY DATABASE SERb
PD-10/09 FLEET FUEL
CDHS-AG09-069 LATINA DV ADVOCA
535.39
73.65
42.08
398.62
21.04
52.68
52.68
302.60
104.00
198.60
1,046.82
52.34
523.41
471.07
858.98
278.99
579.99
2,550.00
2,550.00
300.58
300.58
3,850.00
1,595.00
2,255.00
1,201.10
175.00
285.30
275.00
465.80
202.50
202.50
4,187.25
967.52
8.31
2,554.69
55.19
474.15
127.39
100.00
100.00
4,085.97
3,116.24
3,116.24
-3,116.24
389.82
389.82
-389.82
579.91
579.91
-579.91
700.00
100.00
�sa.sa
134.62
1,202.74
1,202.74
2,476.56
Bank of America Page 15 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Chedc Total
10/26/2009 52149 IT-PRINTERffONER SUPPLIES 48.15
10/26/2009 52149 IT-PRINTER/TONER SUPPLIES 216.66
10/26/2009 52149 IT-PRINTER/TONER SUPPLIES 216.66
10/30/2009 INV296817 MC MFP CANON IR-10251F 1,151.94
10/30/2009 INV296817-1 MC MFP CANON IR-1025N 843.15
214210 11l13/200' 000721 CORLISS RESOURCES INC, 182.43
10l27/2009 227939 SWM-PICKUP AT 44TH SW 182.43
214217 11/13/200' 000771 COSTCO/HSBC BUSINESS SOLUTIONS, 7,358.40
10/26/2009 OCTOBER 2009 PD-TRANSIT CNTR MEET&GREET WA 39.95
10/26/2009 OCTOBER 2009 PRCS-PRESCHL SUPPLIES 43.48
10/26/2009 OCTOBER 2009 FWCC-KID ESCAPE SUPPLIES 124.77
10/26/2009 OCTOBER 2009 PWST-FESTIVAL LIGHTS 6,127.62
10/26/2009 OCTOBER 2009 DBC-CATERING FACILITY SUPPLI 202.08
10/26/2009 OCTOBER 2009 DBC-CATERING FACILITY SUPPLI 403.18
10/26/2009 OCTOBER 2009 MSHR-HARASSMENT TRNG SESSION 40.24
10/26/2009 OCTOBER 2009 PRCS-PRESCHL SUPPLIES 14.58
10/26/2009 OCTOBER 2009 PRCS-TRICKS N TREATS SUPPLIES 362.50
214212 11/13/200' 011315 CROP PRODUCTION SERVICES, INC, 2,014.80
10/20/2009 204935 PKM-FRENCH LAKE TURF/GRASS 2.014.80
214213 11/13/200' 010015 CUTHBERT, GAIL 1,897.00
10/30/2009 OCTOBER 2009 FWCC-AG07-085 FiTNESS TRAINING 1,897.00
214214 11/13/200' 009505 D 8 L SUPPLY AND MFG., INC, 143.74
10/27/2009 255062 PKM-FLUSH VALVE FOR CITY HALU 143.74
214215 11/13/200' 000854 D J TROPHY,
10/15/2009 227826
11/3/2009 227948
11/5/2009 227783
214216 11/13/200' 000168 DAILY JOURNAL OF COMMERCE INC,
10/21/2009 3225338
214217 11/13/200' 011297 DASH MEDICAL GLOVES,
10/20/2009 INV451204
214218 11/13/200' 005169 DATABAR INC,
10/23/2009 175603
10/23l2009 175603
214219 11/13/200� 009241 DAVIS GRIMM PAYNE MARRA INC,
10l25/2009 36180
214220 11/13/200' 000438 DELI SMITH CHOCOLATE JONES,
10/29/2009 543413
214221 11/13l200' 004461 DESTINATION HARLEY-DAVIDSON,
9/15/2009 96094195
8/23l2009 96089205
214222 11/13/200� 005922 DEX MEDIA WEST,
10/23/2009 650474119
214223 11/13l200' 011775 DIOCESE OF OLYMPIA,
11/2/2009 30823
214224 11/13/200' 005341 DODD, ESCOLASTICA ROSA
11/3/2009 11/03/09
10/28/2009 10/28l09
10/27/2009 10/27/09
214225 11/13/200' 008248 DOVEY, JACK
10/27/2009 DOVEY 2009
214226 11/13/200' 000939 DS WATERS OF AMERICA, LP,
10/1/2009 100929241125236027
214227 11/13/200' 000570 EAGLE TIRE AUTOMOTIVE (DBA),
10/27/2009 1071100
10/24/2009 1071049
10/24/2009 1071053
10/24/2009 1071053
10/24/2009 1071053
10/24/2009 1071054
10/24l2009 1071055
10l24/2009 1071061
FWCC-YOUTH B-BALL SHIRTS
PD-DJ TROPHY ENGRAVING CHARG
PD-RETIREES COMMENDATIONS
MGRFP PROBATION MGMT SVC AD
PD-EXAM GLOVES
CM/INFO INSERTION SVCS, FW
CM/INFO INSERTION SVCS, FW
CM W.B. INVESTIGATION COSTS
CM-10/29/09 ECO DEV. LUNCH MTG
PD-BRAKE PADS, INSPECTION
PD-ADJUST CLUTCH, OLF, PLUGS
PKDBC-10/09 DIRECTORY ADS
DBGRENTAL DEPOSIT REFUND
MC-INTERPRETER SVCS
MC-INTERPRETER SVCS
MC-INTERPREfER SVCS
CC-9/23/09-10/28/09 REIMB DOVE
PKKFT-WTRlCL RNTL ACCT#2924112
PD-ELECTRICAL WORK
MSFLT-TIRES
MSLFT- LOF
MSFLT-BRAKE SERVICE
MSFLT-STEERING/ SUSPENSION
MSFLT-LOF
MSFLT-TIRES
MSLFT-ENGINE WORK
667.79
198.41
8.56
460.82
205.20
205.20
778.80
ns.so
1,331.17
665.58
665.59
344.00
344.00
28.71
28.71
1.195.77
398.15
797.62
371.35
371.35
150.00
150.00
558.87
100.00
323.31
135.56
179.17
779.17
40.55
40.55
6,721.66
246.00
478.71
50.31
576.21
348.53
74.95
112.79
654.91
Bank of America Page 16 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/24/2009 1071061 MSFLT-LOF 27.36
10/24l2009 1071061 MSFLT-BRAKE SERVICE 65.70
10l24/2009 1071061 MSFLT-OTHER SERVICE 68.37
10/24/2009 1071061 MSFLT-RADIATOR 870.32
10/24/2009 1071061 MSFLT-ELECTRICAL WORK 196.22
10/24/2009 1071064 MSFLT-LOF 41.54
10/24/2009 1071064 MSFLT-HEATING/COOLING 118.69
10/26/2009 1071086 PD-LOF 35.03
10/20/2009 1070958 PD-BATTERY 97.48
10/22/2009 1071010 PD-TIRE REPAIR 33.51
10l23/2009 1071021 PD-LOF 41.59
10/23/2009 1071021 PD-MAJOR SVC 43.31
10/23/2009 1071021 PD-WIPER BLADES 24.07
10/23/2009 1071021 PD-ELECTRICAL WORKFLEET 103.34
10/23/2009 1071021 PD-TRANSMISSION 132.48
10/23/2009 1071026 MSFLT-TIRES 595.40
11/4/2009 1071258 PD-TIRES 53.0.5
10/29/2009 1070944 PD-EMISSION TESTING 114.02
10/29/2009 1071155 PD-LOF 154.22
10/29/2009 1071155 PD-ALIGNMENT 85.41
10/29/2009 1071155 PD-WIPER BLADES 45.95
10l29/2009 1071155 PD-TIRES 9723
10/30/2009 1071161 PD-LOF 35.03
10/30/2009 1071161 PD-TRANSMISSION WORK 77.72
10/30/2009 1071164 PD-LOF 35.03
10/30/2009 1071164 PD-WIPER BLADES 44.01
10/30/2009 1071164 PD-TIRE ROTATION 16.42
10/30@009 1071169 PD-LOF 35.03
10l30/2009 1071180 MSFLT-LOCKS/KEYS 137.71
10/30/2009 1071180 MSLFT-BODY WORK 70.60
10/30/2009 1071780 MSFLT-ELECTRICAL WORK 40.47
10/30/2009 1071180 MSFLT-WIPER BLADES 42.94
214228 11/13/200' 006177 EARL, SHARYN LYNN 1,425.00
10/28/2009 09009 2009 PARKS WINTER BROCHURE 1,425.00
214229 11/13/200' 005785 EMERALD SERVICES INC, 246.75
9/30/2009 555630 MSFLT-RECYCLING SERVICES 246.75
214230 11/13/200' 011335 EPICENTER SERVICES LLC, 3,195.00
10/30/2009 2009-17 SWR-AGO&036 SWR COLLECTION RE 3,195.00
214231 11/13/200' 001046 EQUIFAX CREDIT INFORMATION SVC, 20.OQ
10/20/2009 4947468 PD-10/09 CREDIT REPORTS 20.00
214232 11/13/200' 000328 ERNIE'S FUEL STOPS (DBA), 14,763.76
10/30/2009 0320723 PD-FUEL CHARGES 10/15-10l30/09 10,739.91
10l30/2009 0320723 PD-SIU VEHICLE FUEL CHARGES 894.55
10/31/2009 0320722 MSFLT-FUEL CHARGES 10/15-10/31 3,129.30
214233 11/13/200' 002899 ESA ADOLFSON, 3,096.95
10/16/2009 86982 CDPL-AG06-018 SMP PSA- 3,036.94
10l16/2009 86997 CDPL-SAMOAN CHURCH REVIEW 60.01
214234 11/13/200' 001131 EVERGREEN AUTO ELECTRIC INC, 105.97
11/9/2009 EVERGR MSFLT-BATTERY 105.97
214235 11l13/200' 001748 EVERSON'S ECONO-VAC INC, 1,298.88
10/21/2009 064202 SWM-AGO&061 MAINT/SERVICE- 1,298.88
214236 11l13/200' 011726 EWING IRRIGATION PRODUCTS, INC, 641.00
10l15/2009 1122742 PKM-IRRIGATION SUPPLIES/INV#11 483.98
10l14l2009 1118432 PKM-IRRIGATION SUPPLIES/INV#11 157.02
214237 11/13/200' 005820 FASTSIGNS,
10/12/2009 370.14865
10/22/2009 370-14928
214238 11/13/200' 004690 FEDERAL WAY NUTRITION SERVICES,
10l31/2009 2762
214239 11/13/200' 001183 FEDERAL WAY PUBLIC SCHOOLS,
10/28/2009 OCTOBER 28, 2009
214240 11/13/200' 001893 FEDERAL WAY SCHOOL DISTRICT,
11/9/2009 SIF-OCTOBER 2009
PKM-SIGNS FOR HYLEBOS/INV#370-
PKM-DUMAS BAY EXIT SIGNS/INV#3
PD-10/09 OFFICER LUNCHES
PRCS-VOLLEYBALL CLINIC
MSF-10/09 SCHL IMPACT FEES NEC
235.05
139.62
95.43
147.20
147.20
1 �000.00
1,000.00
8,037.57
8,034.00
Bank of America Page 17 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
11/9/2009 SIF-0CTOBER 2009 MSF-10/09 SHCL IMPACT INTEREST 3.57
214241 11/13/200' 005213 FIFE PRINTING, 3,130.46
10/12/2009 19267 MC-COURT FORMS VARIOUS 3,130.46
214242 11/13l200' 011749 FLEETCOM INC, 3,723.00
10/26/2009 6149 PD RR,VEHICLE RADIO MODEM- 3,723.00
214243 11l13/200' 002664 FLEX-PLAN SERVICES INC, 218.30
10/31/2009 145935 MSHR-10/09 FLEX PLAN ADM SVCS 278.30
214244 11/13/200' 008860 FOOD SERVICES OF AMERICA, 1,560.24
10/28/2009 1706111 DBC-CATERING SUPPLIES 1,560.24
214245 11/13/200' 002870 FREEWAY TRAILER SALES INC, 104.86
10/28/2009 085072 MSFLT-RATCHET STRAP 104.86
214246 11/13/Z00' 001637 FRY'S WELDING INC, 71.18
10l7/2009 13796 PKM-HANDLE/FOOT PAD ON SOIL 71.18
214247 11/13/200+ 009242 FSH COMMUNICATIONSILC, 80.00
11l1/2009 000319783 IT-11/09 FSH PAYPHONE SVCS 80.00
214248 11/13/200� 011681 GINA M. DUNCAN LAW OFFICE PLLC, 250.00
10/29/2009 900 CM-AG09-156 CONFLICT DEFENDER 250.00
214249 11/13l200' 010940 GOODYEAR WHOLESALE TIRE CNTR, 2,671.12
10/30/2009 137578 PD-TIRES-INVENTORY SUPPLY 822.59
10/19/2009 137118 PD-TIRES-INVENTORY SUPPLY 411.30
10/19/2009 137126 PaTIRES-INVENTORY SUPPLY 544.07
10/19l2009 137154 PD-TIRES-INVENTORY SUPPLY 288.66
10/24/2009 137370 MSFLT-TIRES 604.50
214250 11l73/200' 004824 GOS PRINTING CORPORATION, 4,095.12
11/3/2009 73444 PD-CRIME PREVENT. BROCHURES 489.47
10N9/2009 73405 PD-PROP.lEVIDENCE REPORT FORM: 613.13
10/22/2009 73451 PD-CRIME PREVENTION BOOKLETS 2,200.94
10/22/2009 73453 PD-EVIDENCE STICKERS 387.52
10/22l2009 73458 PD-PDA RESPONSE FORMS RECOR 177.58
11/3/2009 73441 PD-GANG FI CARDS 226.48
214251 11l13/200' 009690 GOTCHER, SEAN 466.93
11/4/2009 GOTCHER 2009 PD-CLOTHING ALLOW. GOTCHER 386.91
11/5/2009 GOTCHER 2009 PD-GOTCHER CLOTHING ALLOW. 80.02
214252 11/13/200' 002547 GRAINGER WC, 493.09
10/30/2009 9111691631 FWCGCIRCUIT TESTER 17.12
10/30/2009 9111691649 FWCGBATTERY LAMPS 101.97
10/5/2009 9091925397 PKM-2000L6 CAPACITY 1MRE 154.48
10/8/2009 832719462 FWCC-DIGITAL THERMOMETER 34.35
10/8/2009 9092327486 FWCC-PAD HOLDER, GUAGE, MOPS 36.04
10/8/2009 9092327486 FWCC-PAD HOLDER, GUAGE, MOPS 149.13
214253 11/13/200' 010738 GREEN EFFECTS, INC, 2,432.14
11/4/2009 28823 PARK-AG08-067 LANDSCAPING MAIN 558.19
11/4l2009 28822 PARK-AG08-067 LANDSCAPING MAIN 1,873.95
214254 11/13/200' 000671 H D FOWLER COMPANY, 220.69
10l23/2009 12626096 PKM-IRRIGATION SUPPLIE FOR CEL 202.10
10/15/2009 12621862 PKM-BRASS HOSE ADAPTOR/INV#03. 18.59
214255 11/13l200' 001367 HDR ENGINEERING INC, 29,250.69
10/27/2009 00145233-H PWST-AG09-018 356TH INTERSECTI 29,250.69
214256 11/13/200' 003841 HEAD-QUARTERS PTS, 662.25
11/1/2009 21948 PARKS-AGO6-052 PORTABLE TOILET 662.25
214257 11l13/200' 001127 HEALTHPOINT, 7,552.00
11/3/2009 2ND QTR 2009 CDHS-AG09-174 DENTAL ACCESS PR 3,776.00
11/3/2009 1ST QTR 2009 CDHS-AG09-174 DENTAL ACCESS PR 3,776.00
214258 11/13/200' 002477 HOME DEPOT-DEPT 32-2500780030, 78.77
10/28/2009 OCTOBER 2009 PKM-FENCE PLIER FRENCH LAKE 78.77
214259 11/13/200� 009785 HOWARD, TODD 250.00
9/2/2009 82 CM-AG09-003 CONFLICT DEFENDER 250.00
214260 11/13/200� 000016 IKON OFFICE SOLUTIONS, 152.13
9/6/2009 5012325700 IT- ALL FAX MAINT. 7.61
9/6l2009 5012325700 IT- ALL FAX MAINT. 76.07
9/6/2009 5012325700 IT- ALL FAX MAINT. 68.45
214261 17/13/200' 011766 IMPLEMENTATION SOLUTIONS SVCS, 73.50
Bank of America Page 18 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/28/2009 05-02458 REFUND CDP-05-02458 REFUND FEE 73.50
214262 11/13/200' 005757 INSTITUTE FOR FAMILY, 8,368.83
10/27/2009 3RD QTR 2009 A CDHS-AG09-171 PACT PROGRAM 4,232.66
10/27/2009 3RD QTR 2009 CDHS-AG09-171 PACT PROGRAM 4,136.17
214263 11l13/200' 007109 INTERCOM LANGUAGE SVCS, 2,903.55
10l30/2009 09-447 MGINTERPRETER SVCS 2,903.55
214264 11/13/200' 010737 INTERWEST DEVELOPMENT NW INC, 222.33
10l7/2009 61836 PKM-SOIL-TURF BELND/FRENCH 108.80
10l1/2009 61836 PKM-SOIL-TURF BLEND/FRENCH 113.53
214265 11/13/200' 009079 J AND Y INVESTMENT LLC, 275.00
11/10/2009 NOVEMBER 2009 MISAG05-12610/09 WIFI SITE 275.00
214266 11/13/200' 003514 JANUS GROUP, THE 3,300.00
10/26/2009 09-CFW-3 MSHR-AG09-130 OUTPLACEMENT SV� 3,300.00
214267 11/13/200' 011771 JENCO BUILDING SERVICES, INC, 49.60
17/3/2009 04-02096 REFUND PW-04-02096 ROW REFUND 110.60
11/3/2009 04-02096 REFUND PW-0402096 ROW REFUND �1.00
214268 11/13/200' 005656 JIM'S DETAIL SHOP, 208.06
11/4/2009 13286F PD-CLEAN BACK SEAT 54.75
10/26/2009 13283F PD-INTERIOR DETAIL 82.13
10/27/2009 13284F PD-INTERIOR DETAIL 71.18
214269 11/13/200' 010838 JOHNSON, STEPHEN G 1,125.00
10/27/2009 OCTOBER 27, 2009 CM-AG09-001 CONFLICT DEFENDER 1,125.00
214270 11/13/200' 011767 KANG, SONG 313.90
10/27/2009 04-01262 REFUND PW 04-01262 KANG SHORT PLAT 1,200.00
10l27/2009 0401262 REFUND PW-04-01262 KANG SHORT PLAT -1,200.00
10/27/2009 04-01262 REFUND PW-04-01262 KANG SHORT PLAT 1,194.90
10/27/2009 04-01262 REFUND PW-0401262 KANG SHORT PLAT -881.00
214271 11/13/200' 011445 KENT YOUTH FAMILY SVCS, 1,250.00
10/27/2009 3RD QTR 2009 CDHS-AG09-068 SUBSTANCE ABUSE 1,250.00
214272 11/13/200' 011736 KIM, CHUL JOON 100.00
11/3/2009 11/03/09 MC-INTERPRETER SVCS 100.00
214273 11/13/200' 011255 KIM, YOUNGHEE 133.00
10/20/2009 10/20l09 MC-INTERPRETER SVCS 133.00
214274 11/13l200' 001259 KING COUNTY CRIME VICTIMS FUND, 1,g09.36
11/10/2009 OCT 2009 MSF-10/09 REMIT CRIME VICTIM F 1,909.36
214275 11/13/200' 000125 KING COUNTY FINANCE DIVISION, 84,755.39
10/22/2009 1545977 IT-11/09 NET SVCS 419.20
10/22/2009 t545977 IT-11/09 NET SVCS 104.80
10/22/2009 1545977 IT-11/09 NET SVCS 262.00
10/22/2009 1545977 IT-11/09 NET SVCS 262.00
10/19/2009 1545661 PD-RED LIGHT RADAR SIGNS 430.48
10/19l2009 1545663 PWf-9/09 DISC INVSTGTN TRFFC- 3,153.37
10/19/2009 1545663 PD-9/09 DISC INVST SAFE CITY -329.88
9/17/2009 1541586 PKM-KING COUNTY STAFF SIGN 52.19
10/22/2009 1546432 PD-{9/09} KING CO JAIL- 70,614.01
10/19/2009 1545660 RISK-POLE SIGN REPLACEMENTS 9,787.22
214276 11/13/200' 000564 KING COUNN PET LICENSE, 490.00
11/10/2009 OCT 2009 MSF-10/09 REMIT KC PET FEES RE 490.00
214277 11l13/200' 003898 KING COUNTY RADIO, 8,053.30
10/19/2009 3228 IT-PD-RADIO MAINT/REPAIR 8,053.30
214278 11/13/200� 005773 KOREAN WOMEN'S ASSOCIATION, 1,172.96
10l27/2009 3RD QTR 2009 CDHS-AG09-084 WE ARE FAMILY PR 1,172.96
214279 11/13/200' 011759 KRASNOVID, MARINA 25.00
9/28/2009 20091006-1 FWCC-PHOTOGRAPHY SVCS 25.00
214280 11/13/200' 001939 LANDAU ASSOCIATES INC, 17,300.00
9/9/2009 25557 SWM-AG09-121 ON-CALL ENVIRON S 17,300.00
214281 11/13/200' 004052 LEED,
10/28/2009 10280903
214282 11/13/200' 000630 LLOYD ENTERPRISES INC,
10/22l2009 135163
214283 11/13/200' 005339 LOWE'S HIW INC,
10/22/2009 02630
PD-TRNG "BLUE GUNS"
PWDS-ASPHALT MIX
PARKS-EXTENSION CORDS, WIRE Nl
87.33
87.33
28.59
28.59
1,508.77
61.07
Bank of America Page 19 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/23/2009 02782 PKM-WELD STL TUBE 34.12
10/20/2009 02391 PARKS-EXTENSION CORDS, PLUG Gl 35.84
10/27/2009 02309 PARKS-CAULK FINISH 6.08
10/27/2009 02358 PARKS-SHOP CLOTHS 43.76
9/15/2009 13183 SWN-PKCLR TAPE 13.12
9/18/2009 14334 SWM-GLOSS SPRAY PAINT 9.29
8/28/2009 13850 SWM-NATL YARD CARE INCENTIVES 39.19
9l17/2009 01031 PARKS-CONCRETE FRENCH LK PA 264.66
10/14/2009 02494 PKM-ELECT. BALLAST 42.06
10/29/2009 14444 PARKS-TOOL KIT DRILL BITS 407.48
11/3/2009 14867 PWTR-PAINT, PIN BOX, STENCILS 116.81
11/4/2009 02192 PARKS-WOOD PRODUCTS-REPAIRS 50.05
11/6/2009 02445 PWST-8' STEP LADDER 302.22
11/5/2009 14417 FWCC-EXTENSION POLE, CHIP BRUS 83.02
214284 11/13/200' 007805 MAC-DONALD-MILLER FACILITY, 1,926.23
11/3/2009 937373 CH&REPLC FAN BLADE HVAC 240.13
10/15/2009 932615 CH&HVAC REPAIR/MAINT 7,686.10
214285 11/13/200' 011765 MARRS, CECIL D 73.50
10/29l2009 05-02487 REFUND CDP-09-104744 REFUND 73.50
214286 11/13/200' 009851 MARTIN, CHRIS 1,062.00
10/23l2009 MARTIN 2009 PD-TUITION REIMB C MARTIN 1,062.00
214287 11/73/200' 006008 MCLOUGHLIN EARDLEY CORP, 587.41
10/28/2009 0102371-IN PD-DOMINATOR LIGHT BARS 587.41
214288 11/13/200� 010592 MEIER ENTERPRISES, 436.93
12/4/2008 6197 CD-RCPT 05-002471 KWA SNR CIN 436.93
72l4/2008 6197 CD-RCPT 05-002471 KWA SNR CITY 436.93
12/4/2008 6197 CD-RCPT 05-002471 KWA SNR CITY -436.93
214289 11/13/200' 005176 MERINO STRAWE, BETTY 131.05
10/27/2009 10/27/09 MC-INTERPRETER SVCS 131.05
214290 11/13/200' 008503 METROGROUP CORP, 754.69
10/23/2009 0541360-IN PD METROSEARCH ONLINE SERVIC 754.69
214291 11l13/200' 008029 MONTES DE OCA RICKS, MARIA 446.85
10/28/2009 10/28/09 MC-INTERPRETER SVCS 346.85
11/3/2009 11/03/09 MC-INTERPRETER SVCS 100.00
214292 11/13/200' 000228 MULTI-SERVICE CENTER, 9,275.00
10/27/2009 3RD QTR 2009 CDHS-AG09-062 FOOD/CLOTHING BA 6,775.00
10l27/2009 3RD QTR 2009 A CDHS-AG09-063 LITERACY PROGRAb 2,500.00
214293 11/13/200' 011446 MY SERVICE MIND, 2,500.00
10l27/2009 3RD QTR 2009 A CDHS-AG09-075 KOREAN SR SVCS- 1,250.00
10/27/2009 3RD QTR 2009 CDHS-AG09-074 UKRAINIAN SR SVC 1,250.00
214294 11/13/200� 011774 NATL CONFERENCE OF VA, 150.00
10l29/2009 30795 DBC-RENTAL DEPOSIT REFUND 150.00
214295 11l13/200' 001018 NELSON TRUCK EQUIPMENT CO INC, 38.31
10H5/2009 499515 MSFLT-CINCH STRAP, HALO BULB 38.31
214296 11/13/200' 000043 NEW LUMBER HARDWARE COMPANY, 171.54
10/28/2009 241445 PWSWM- CABLE CLAMPS 2.32
10/22YL009 241293 PARKS-GRND MNT-TREATED PL 22 G 39.40
10/21/2009 241247 PARKS-GRND MNT-1 1/2 SPADE BI 5.41
10/27/2009 241392 PWSWM- SS CLP/ SCREW, GREEN ME 77.20
10/23/2009 241334 PWSWM- HOUSE KEYS NORTH YARD 19.66
10/26/2009 241372 PWST-MISC SCREWS/BOLTS 10.64
7/17l2009 238475 PWST-FINISHING TROWEL, POINTIN 14.76
8/14/2009 239329 PWSWM- PVC SLIP CAP 2.15
214297 11/13/200' 011721 NORDIC CONSTRUCTION INC, 22,193.90
9l21/2009 216309 FWCC-RETROFIT POOL DRAINS( WIT 22,193.90
214298 11/13/200� 005493 NORTHWEST EMBROIDERY INC, 178.86
10/14l2009 59673 PD-MORTELL REPLC SHIRT 104.45
10/21/2009 59784 PD-PSSA UNIFORM SHIRTS RECOR 74.41
214299 11/13/20a 011770 NORTHWEST EXCEPTIONAL HOMES, 1,174.00
11/3l2009 01-66052 REFUND PW-01-66052 ROW REFUND 1,576.00
11/3/2009 01-66052 REFUND PW-01-66052 ROW REFUND -402.00
214300 11l13/200' 011414 OFFICE DEPOT, 48.18
Bank ofiAmerica Page 20 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/14l2009 492161981001 MC-OFFICE SUPPLIES 48.18
214301 11/13/200' 009341 OMNI LANDSCAPE SERVICES, 9,361J8
11/1/2009 36468 PARK-AG08-065 IANDSCAPING MAIN 228.52
11/1/2009 36468 PARK-AG08-065 LANDSCAPING MAIN 5,300.76
11/4/2009 36480 CD&WASTE REMOVAI 312TH ST. 3,832.50
214302 11/13/200' 007444 ORCA PACIFIC INC, 1,401.81
10/15/2009 041450 FWCC-AG09-020 POOI. CHEMICALS M 827.21
10/22/2009 041526 FWCC-AG09-020 POOI CHEMICALS M 574.60
�214303 11/13/200' 000504 ORIENTAL GARDEN CENTER, 61.63
10/23l2009 37518 PARKS-STIHL CHAINS 61.63
214304 11/13/200' 010266 ORION iNDUSTRIES, 5,208.81
11/3/2009 1ST QTR 2009 CDHS-AG09-175 REHAB SERVICES 2,773.56
11/3/2009 2ND QTR 2009 CDHS-AG09-175 REHAB SERVICES 2,495.25
214305 11/13/200' 009920 OSAKA GARDEN SERVICE, INC, 14,320.68
a 1/1/2009 25705 PWST-AG07-010 ROW LANDSCAPE AIL 14,320.68
214306 11/13/200� 000885 PARKER PAINT MANUFACTURING CO, 15.22
10/14/2009 886966 PKM-STLK PAINT SUPPLIES 15.22
214307 11/13/200� 001166 PETTY CASH FWCC, 250.39
11/4/2009 FWCC-11/04/09 PRCS-DOUBLE SIDED TAPE FOR SIG 5.72
11/4/2009 FWCC-11/04/09 PRCS-GROCERIES FOR FDUB#25393 23.79
11/4/2009 FWCG11/04/09 PRCS-LOW PROFILE SPIN BONNET F 28.28
11/4/2009 FWCC-11/04/09 PRCS-CULTURES CRAFTS #28385 14.84
.11/4/2009 FWCC-11/04/09 PRCS-ADMISSION SENIOR TRIP TO 60.00
11/4/2009 FWCG11/04/09 PRCS-PICTURE HOLDER ARTS ALI 4.33
11/4/2009 FWCC-11/04/09 PRCS-PICTURE HOLDER-ARTS ALIVE 2.19
11/4/2009 FWCC-11/04/09 PRCS-S-HOOKS-ARTALIVE 1.96
11/4/2009 FWCG11/04/09 RPCS-CURTAIN ROD FOR GROUP X 33.90
11/4/2009 FWCC-11/04/09 PRCS-CULTURES CRAFTS #28385 11.09
11/4/2009 FWCC-11/04/09 PRCS-MILEAGE REIMBURSEMENT 58.85
11/4/2009 FWCC-11/04/09 PRCS-FILE FOLDERS FOR PRCS 5.44
214308 11/13/200+ 002557 PETTY CASH FUND-PARKS MAINT, 165.64
11/9/2009 PKM-11/09/09 PKM-PETTY CASH/CUPS FOR VOLUN' 16.37
11/9/2009 PKM-11/09/09 PKM-PETTY CASWSANDWICHES/SAL 35.09
11/9/2009 PKM-11/09/09 PKM-PETTY CASWPAPER PRODUCT: 32.69
11/9/2009 PKM-11/09/09 PKM-PETTY CASHlfWO SIDED TAPE 6.55
11/9/2009 PKM-11/09/09 PKM-PETTY CASWMOTOR OIL 8.05
11/9/2009 PKM-11/09/09 PKM-PETTY CASH/DISINFECTANT WI 13.67
11/9/2009 PKM-11/09/09 PKM-PETTY CASWREPLACEMENT HE 24.07
11/9/2009 PKM-11/09/09 PKM-PETTY CASH/MILEAGENVRIGHT 29.15
214309 11/13/200' 006241 PETTY CASH-POLICE DEPT, 552.77
11/9l2009 PD-11l09/09 PD-FUEL FOR VEHICLE #5230 CATH 22.98
11/9/2009 PD-11/09/09 PD-PAPER PLATES:GREEN TEAM MEI 8.20
11/9/2009 PD-11/09/09 PD-SPOONS FOR PRISONERS LT SA� 8.20
11/9/2009 PD-11/09/09 PD-SOUP-SUPPLIES FOR PRISONER; 13.50
11/9/2009 PD-11/09/09 PD-REFRESHMENTS FOR CITIZENS A 26.61.
11/9/2009 PD-11/09l09 PD-COFFEE FOR VOLUNTEER RECO( 87.12
11/9/2009 PD-11l09/09 PD-TOLL FEES FOR NARROWS BRIDC 8.00
11l9/2009 PD-11/09l09 PD-LYSOL DISINFECTANT SPRAY FO 12.01
11/9/2009 PD-11l09/09 PD-PARKiNG FEES FOR TRAINING A 12.00
11/9/2009 PD-11/09/09 PD-SHUTTLE FEES FOR TRAINING F 38.00
11l9l2009 PD-11l09/09 PD-ADDTL BAGGAGE FEES FOR TRA� 55.00
11/9/2009 PD-11/09/09 PD-PARKING FEES FOR CARBON MO' 5.00
11/9/2009 PD-11/09/09 PD-FOOD FOR CITIZENS ACADEMY L 7.17
11/9/2009 PD-11l09/09 PD-FUEL FOR VEHICLE #5220 DIAN 22.53
11/9l2009 PD-11/09/09 PD-FUEL FOR VEHICLE #6262 BETH 10.00
11/9/2009 PD-11/09/09 PD-SCHUCKS FOR DE-ICER BETH ME 23.53
11/9/2009 PD-11l09/09 PD-FUEL FOR VEHICLE #6410 SCOT 30.96
11l9/2009 PD-11l09/09 PD-SUPPLIES TO BUILD BARRICADE 68.36
11/9/2009 PD-11/09/09 PD-REIMBURSE ADDITIONAL LODGIN 3.00
11/9/2009 PD-11/09/09 PD-COFFEE FOR VOLUNTEER RECO( 90.60
214310 11/13/200� 000697 PIERCE COUNTY BUDGET FINANCE, 413.75
10/29/2009 AR103071 MSHR-HARASSMENT TRNG 413.75
214311 11/13/200� 009002 PIERCE TRANSIT, 50.00
Bank of America Page 21 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/26/2009 021490 MC-SUPERVISORY SKILLS SMNR T. 50.00
214312 11l13/200' 000808 PLATT ELECTRIC SUPPLY,
10/5/2009 6752517
10/8/2009 6641721
10/8/2009 6752507
214313 11/13/200� 005583 PRAXAIR DISTRIBUTION INC,
10/20/2009 34590607
214314 71/13/200' 007511 PREGNANCY AID OF S. KING CNTY,
10/27/2009 3RD QTR 2009
214315 11/13/200' 009121 PUGET SOUND ENERGY,
11/4/2009 NOVEMBER4,2009
FWCC-ELECTRICAL SUPPLIES
FWCGELECTRICAL SUPPLIES
FWCC-ELECTRICAL SUPPIIES
PKM-OXYGEN FOR FIELD
CDHS-AG09-150 PREGNANCY AID-
92.97
-86.20
87.19
91.98
15.49
15.49
1,000.00
1,000.00
1,050.00
1.050.00
89,276.46
214316 11/13/200' 000051 PUGET SOUND ENERGY INC,
10/28/2009 PWfR 2009 10
10/28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28/2009 PWfR 200910
10/28l2009 PWTR 200910
10/28/2009 PWTR 200910
70/28/2009 PWTR 200910
70/28/2009 PWTR 200910
10/28/2009 PWTR 200910
70/28/2009 PWTR 200910
10/28/2009 PWl'R 200910
10/28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28/2009 PV1/TR 200910
10/28/2009 PWfR 200910
10/28/2009 PWTR 200910
10/28/2009 PWfR 200910
10/28/2009 PWTR 2009 10
10/28/2009 PWfR 2009 10
10/28/2009 PWTR 200910
10/28/2009 PWT'R 200910
10/28/2009 PWT'R 2009 10
10/28/2009 P1NfR 200910
10/28/2009 PWfR 2009 10
10/28/2009 PWTR 2009 10
10l28/20U9 PWfR 200910
10/28/2009 PWfR 200910
10/28/2009 PWTR 200910
10/28/2009 PWTR 2009 10
10/28/2009 PWTR 2009 10
10/28/2009 P1NTR 2009 10
10/28/2009 PWfR 200910
10/28/2009 PWTR 200910
10l28/2009 PWTR 200910
10l28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28/2009 PWfR 200910
10/28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28l2009 PWTR 200910
10/28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28l2009 PWTR 200910
10/28/2009 PWfR 200910
10l28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28/2009 PWTR 200910
10/28/2009 PWTR 200910
PWST-PH IV EASEMENT RELEASE
PVYTR-200910 S 322ND 23 AVE S
PWTR-200910 S 336TH ST PAC H
PWfR-200910 S 282ND MILITARY
PWTR-200910 S 316TH PAC HWY
PWfR-200910 SW CRNR S 312TH
PWTR-200910 SW 308TH 2ND AVE
PWTR-200910 SW 329TH WAY HOY
PWfR-200910 VARIOUS SIGNALS-
PWTR-2009101TH WAY S 334TH
PWTR-200910 1 ST WAY S 8 336TH
PWTR-200910 1 ST AVE S& S 330T
PWTR-2009101000 SW CAMPUS DR-
PWTR-200910115TH ST S 316ST
PWTR-200910 7300 S 344TH ST-
PWTR-2009101403 SW 312TH ST P
PWTR-2009101405 S 312TH ST.-
PWTR-20091014145 324TH ST.-
PWTR-2009101790 SW 345TH PLAC
PWTR-20091018TH AVE S 312 S
PWTR-200910199 SW 311TH PLACE
PWTR-200910 21 ST AVE SW SW 3
PWfR-200910 21 ST AVE SW SW 3
PVYfR-200910 21 ST AVE S GRID RO
PWTR-200910 21 ST AVE SW SW 3
PWTR-200910 21 ST AVE SW 356T
PWTR-200910 23RD AVE S& S 317
PWTR-200910 23RD AVE S& 320TH
PVYTR-200910 2510 S 336TH ST-
PWfR-200910 2510 SW 336TH STRE
PWTR-200910 2613 S 275TH PLACE
PWTR-200910 28516 24TH AVE S-
PWTR-200910 29600 PAC HWY S SI
PWTR200910 2999 SW 314TH ST-
PWTR-200910 30400TH PAC HWY S-
PWTR-200910 30800 PAC HWY S^
PWTR-200910 31020 14TH AVE S-
PWTR-20097 0 3113 27TH AVE SW-
PWTR-200910 31200 STATE RT 99
PWfR-200910 31455 28TH AVE S-
PWfR-200910 3160� STATE RT 99
PWTR-200910 31847 PAC HWY S-
PWTR-200910 31910 GATEWAY CNTR
PWfR-200910 32000 PAC HWY S-
PWfR-200910 32400 STATE RT 99
PWTR-200910 32400 STATE RT 99
PWTR-200910 32400 STATE RT 99
PWTR-200910 32932 TTH CT SW-
PWfR-200910 32562 SW HOYT RD F
PWfR-200910 32731 HOYT RD FLAS
PWTR-200910 33099 HOYT RD SW-
PWTR-200910 3318 SW 346TH PLAC
PWfR-200910 33220 ST WAY S-
235.42
713.74
156.13
76.10
264.99
10.00
10.19
32.66
31.56
97.25
62.72
189.52
10.18
30.87
10.00
152.98
51.09
187.19
75.90
180.67
131.05
332.86
92.09
114.50
104.72
218.96
182.78
16.58
10.00
29.68
24.18
507.15
87.09
59.10
52.44
47.76
109.25
418.24
107.75
113.70
273.30
41.55
290.65
114.27
321.88
96.50
20.63
10.19
10.48
298.72
38.59
54.06
Bank of America Page 22 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/28/2009 PWTR 200910 PWfR-200910 33325 8TH AVE- 140.76
10/28/2009 PWTR 200910 PWTR-200910 33401 38TH AVE S- 195.29
10/28/2009 PWfR 200910 PWTR-200910 33405 6TH AVE S- 46.82
10/28/2009 PVYfR 200910 PWfR-200910 33507 9TH AVE- 113.36
10/28/2009 PWTR 200910 PWTR-200910 33645 20TH PLACE- 290.79
10/28/2009 PWl'R 200910 PWTR-200910 33800 WEYHR WAY S- 296.58
10/28l2009 PWTR 200910 PWTR-200910 34010 20TH AVE- 130.63
10/28/2009 PWTR 2009 10 PWTR-200910 34078 PAC HWY S- 64.53
10/28/2009 PWfR 200910 PWTR-200910 3420 SW 343RD ST- 30.73
10/28/2009 PWTR 200910 PWfR-200910 34800 21ST AVE SW- 100.88
10/28/2009 PVYI'R 200910 PWTR-200910 34836 WEYHR WAY S- 68.10
10/28/2009 PWTR 200910 PWTR-200910 34801 16TH AVE S- 90.76
10/28/2009 PWTR 200910 PWfR-200910 35007 ENCHANTED PK 155.44
10l28/2009 PWTR 200910 PWTR-200910 35106 21ST AVE SW- 30.43
10/28/2009 PWfR 200910 PWTR-200910 35202 ENCHANT PKWY 285.49
10/28/2009 PWI'R 2009 10 PWTR-200910 35505 PAC HWY S- 253.42
10/28/2009
10/28/2009
10/28/2009
10/28/2009
10/28/2009
10/28/2009
10l28/2009
10/28/2009
10/28/2009
10/28/2009
10/28/2009
10/28/2009
10/28/2009
10/28/2009
10/28/2009
10/28/2009
10l28l2009
10/28/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10l20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20/2009
10/20l2009
PWTR 200910 PWTR-200910 35654 9TH AVE SW-
PWTR 200910 PWfR-200910 35896 PAC HWY S-
PWTR 200910 PWTR-200910 359091 ST AVE SW F
PWTR 200910 PWfR-200910 36111 16TH AVE S-
PWTR 200910 PWTR-200970 36201 MILTON RD-
PWTR 200910 PWfR-200910 36600 PAC HWY S-
PV1RR 200910 PWTR-200910 491 S 338TH ST-
PWTR 200910 PWfR-200910 727 S 312TH ST-
PWTR 200910 PWTR-200910 8TH AVE S& DASH P
PWTR 200910 PWTR-200910 824 SW 361TH ST-
PWTR 200910 PWTR-200910 S 322N ST 23 AVE
PWTR 200910 PWfR-200910 HWY 509 8 21 ST AVE
PWTR 200910 PWTR-200910 NE CRNR S 312TH
PWTR 200910 PWTR-200910 S 304TH MILITARY
PWTR 200910 PWTR-200910 S 312TH 8 23 AVE S
PWTR 200910 PWfR-200910 S 314TH 20TH AVE
PWTR 200910 PWfR-200910 S 320 SET 32RD A
PWTR 200910 PWTR-200910 S 320TH 8� PAC HWY
PARKS 200910 PKF-200910 SAC PARK RR FIELD L
PARKS 200910 PKF-2009101 ST AVE CAMPUS DR
PARKS 200910 PKM-200910 2470 S 312TH BEACH
PARKS 200910 PKM-200910 2410 S 312TH STORAG
PARKS 200910 PKM-200910 2410 S 312TH WOODSH
PARKS 200910 PKF-200910 2645 S 312TH ANX-RR
PARKS 200910 PKF-200910 2645 S 312TH SEWER
PARKS 200910 PKF-200910 2700 SW 340TH ALDER
PARKS 200910 PKF-200910 28156 1!2 24TH HERI
PARKS 200910 PKF-200910 31104 28TH AVE S HA
PARKS 200910 PKF-200910 31104 28TH AVE S HA
PARKS 200910 PKM-200910 31132 28TH AVE STLK
PARKS 200910 PKM-200910 31132 28TH AVE S ST
PARKS 2009 10 PKM-200910 31207 28TH AVE SKAT
PARKS 200910 DBC/KFT-200910 3200 SW DASH PT
PARKS 2009 10 DBC/KFT-200910 3200 SW DASH PT
PARKS 200910 DBC/KFT-200910 3200 SW DASH PT
PARKS 2009 70 DBC/KFT-200910 3200 SW DASH PT
PARKS 200910 PKF-200910 32730 17TH AVE SW A
PARKS 200910 CHB-200910 33325 8TH AVE Z0045
PARKS 200910 PKF-200910 3391419TH AVE SAG
PARKS 200910 PKF-200910 34915 4TH AVE MARKK
PARKS 2009 10 PKF-200910 34915 4TH AVE S PAL
PARKS 200910 PKF-200910 600 S 333RD EVID. B
PARKS 200910 PKF-200910 600 S 333RD EVID BL
PARKS 2009 10 FWCC-200910 876 S 333RD Z00280
PARKS 2009 10 FWCC-200910 876 S 333RD 000845
PARKS 2009 10 FWCG200910 876 S 333RD ST. LI
PARKS 200910 PKCP-200910 S 324TH BLDG A-
PARKS 2009 10 PKCP-200910 S 324TH BLDG B-
22.13
123.99
10.18
112.48
179.33
10.37
61 J6
239.58
61.74
210.50
103.88
30.14
20523
81.37
208.15
143.34
293.19
615.98
1,974.63
34.01
272.93
14.49
151.80
1,232.11
10.93
10.00
10.00
27.58
18.50
310.53
142.87
10.00
1,191.82
595.82
914.85
457.35
10.00
14,257.96
4,415.42
12.14
10.00
494.79
210.56
76,111.77
8,032.49
118.13
4,393.69
3,223.15
Bank of America Page 23 of 29
Check No. Date Vendor inv Date Invoice Description Amount Check Total
10/20/2009 PARKS 200910 PKF-200910 7TH AVE HISTORICAL 29.89
10/20/2009 PARKS 2009 10 PKF-200910 7TH AVE HISTORICAL 8.07
10/20/2009 PARKS 2009 10 PKF-200910 2410 S 312TH STLK S 23.11
10/28/2009 PWTR 2009 10 PWTR-200990 CRNR S 316TH ST 68.88
10/28/2009 PWTR 2009 10 PWTR-200910 HOYT RD 340TH- 99.86
10/28/2009 PWTR 2009 10 PWTR-200910 PAC HWY S& S 330T 80.60
10/28/2009 PWTR 200910 PWTR-200910 S 288TH ST PAC H 554.93
10/28/2009 PWTR 200910 PWTR-200910 S288TH 78TH AVE 132.92
10/28/2009 PWTR 200910 PWTR-200910 S 296TH PL MILIT 34.75
10/28/2009 PWTR 200910 PWTR-200910 S 320TH 23 AV S- 296.23
10/28/2009 PWTR 200910 PWTR-200910 S 320TH 8 WEYHR WA 291.28
10/28/2009 PWTR 200910 PWfR-200910 S 336TH ST WEYHR 197.16
10/28/2009 PWfR 200910 PWTR-200910 S 348TH ST 8 PAC H 230.95
10/28/2009 PWfR 200910 PWTR-200910 S 316TH 20TH AVE 80.52
10/28/2009 PWTR 200910 PWTR-200910 SR 161 356TH NE 284.55
10/28/2009 PWTR 200910 PWTR-200910 STAR LK RD 8 MILIT 44.69
10/28/2009 PWTR 200910 PWTR-200910 SW CAMPUS DR 8� 6TH 59.89
10/28/2009 PWTR 2009 10 PWTR-200910 SW 308TH ST 4 AV 10.00
10/28/2009 PWTR 200910 PWTR-200910 SW 312TH ST DASH 117.81
10/28/2009 PWfR 200910 PWTR-200910 SW 324TH 11TH PL 237.44
10/28/2009 PWl'R 200910 PWTR-200810 SW 340TH HOYT R 151.56
10/28/2009 PWTR 200910 PWT'R-200910 SW 340TH ST 8 35TH 70.31
10/28/2009 PWTR 200910 PWTR-200910 21ST AVE SW DASH 76.93
10/28/2009 PWTR 200910 PWTR-200910 S 333ST 1ST WAY- 69.64
10/28/2009 PWTR 200910 PWTR-200910 S 348TH HOV LANE- 275.33
11l6/2009 131-066-1002 PWTR-NON METERED ELECT 10/09 15,161.63
214317 11l13/200' 008649 QUALITY WATER SERVICES, 27,32
10l37l2009 67375 DBC-WATER COOLER RENTAL 27.32
214318 11/13/200' 007837 QUARTERMASTER, ��3.gg
10/26/2009 P651248001012 PD-HATS, EXPLORER PATCHES 113.96
214319 11/13/200' 010187 RASOR, EVA EDLA 230.40
11/5/2009 OCTOBER 2009 FWCC-AG07-095 EXERCISE TRAININ 230.40
214320 11/13/200' 001139 RED WING SHOE STORE, 21g.71
10/27/2009 00887002377 PKM-WORK BOOTS/GEHRING 218.71
214321 11/13/200' 001299 REPROGRAPHICS NORTHWEST, 240.90
10/12/2009 02-367589 PKM-PARKING SIGNS/HISTORICAL 240.90
2'14322 11/13/200' 005508 SAFAROVA-DOWNEY, ALMIRA 225.30
10/27/2009 10/27/09 MGINTERPRETER SVCS 125.30
11/3/2009 11/03/09 MC-INTERPRETER SVCS 100.00
214323 11/13/200' 003726 SAFEWAY STORE #1555, 75.43
10/28l2009 1793196 PRCS-PRESCHL SUPPLIES 47.99
10/27/2009 1793194 PRCS-"PEOPLE FIRST" SUPPLIES 15.44
10/22/2009 1793191 PRCS-TRICKS N TREATS SUPPLIES 12.00
214324 11/73/200' 011114 SAMARITAN CENTER OF PGT SOUND, 150.00
10/29/2009 30791 DBC-RENTAL DEPOSIT REFUND 150.00
214325 11/13/200+ 010523 SBS OF AMERICA, 4,000.00
11/1l2009 23640 PARK-AG07-194 CHB JANITORIAL S 3,850.00
11l1/2009 23640 PARK-AG07-194 PS JANITORIAL SV 750.00
214326 11/13/200' 004811 SEATTLE STERLING MACK, 61.30
10l22/2009 CS69682 MSFLT-COOLANT 61.30
214327 11/13/200' 000351 SEATTLE TIMES, �g.pp
9/29l2009 00986393 FWCC-NEWSPAPER SUBCRIPTION 16.00
214328 11/13/200' 001213 SECOMA FENCE INC, 6,224.32
10/14/2009 7668 PKM-FENCING AT CELEBRATION PAF 300.16
10/14/2009 7669 PKM-GATE FOR INSIDE FRENCH LAK 709.21
10/8/2009 7661 PKM-FENCING SUPPLIES/HOG RINGS 548.13
10/8/2009 7661 PKM-FENCING SUPPUES/HOG RINGS -5�48.13
10/15/2009 7673 RM-YOUNGOK SEOK;RM-GUARDRAIL 4,630.76
10l8/2009 7658 PKM-300�k16 TIES 36.06
10/8/2009 7658A PKM-FENCING SUPPLIESMOG RINGS 548.13
214329 11/13/200' 010344 SHCHERBINA, EDUARD 689.50
11l3/2009 02-72896 REFUND PW-02-72896 DRIVEWAY ROW 720.00
11/3/2009 02-72896 REFUND PW-02-72896 DRIVEWAY ROW -30.50
Bank of Ame Page 24 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
214330 11/13l200' 011062 SOUND HARLEY-DAVIDSON, 481.20
3/5/2009 97010 PD-SHIPPING FOR WARRANTY PART 30.00
3/17/2009 98194 PD-CREDIT FOR BIKE REPAIRS -282.95
9/i6/2009 121593 PD-REPLACE BRAKE LEVER 73.52
9/16/2009 121593 PD-REPLACE BRAKE LEVER -73.52
9l16/2009 721593 PD-REPLACE BRAKE LEVER 73.52
10/2/2009 121962 PD-REPLACE CLUTCH 660.63
214331 11/13/200� 004963 SOUND PUBLISHING INC, 1,375.00
9/30/2009 221226 FWCC-WEB BANNER AD 1,375.00
214332 11/13/200+ 004963 SOUND PUBLISHING INC, 1,317.42
9/30/2009 184501 WEB BANNER ADVERTISING 300.00
9/30/2009 184501 WEB BANNER ADVERTISING 300.00
9/30/2009 184501 WEB BANNER ADVERTISING 200.00
9/30/2009 184501 WEB BANNER ADVERTISING 200.00
9/30/2009 184501 WEB BANNER ADVERTISING 104.00
9/19/2009 272040 MSG09-624,625,626 ORDINANCE N 83.64
9/5/2009 268585 MSC-09-622 ORDINANCE SUMMARY 72.10
9/9/2009 269046 MSC-PUBLIC HEARING NOTICE 57.68
214333 11/13/200' 004963 SOUND PUBLISHING INC, 273.gg
10l7/2009 274918B MSFLT-RFP CITY FLEET MAINT. 136.99
9/30/2009 274918A MSFLT-RFP CITY FLEET MAINT. 136.99
214334 11/13/200' 004963 SOUND PUBLISHING INC, 248.02
9/30/2009 274922A PD-RFP FLEET MAINT 124.01
10/7/2009 274922B PD-RFP FLEET MAINT 124.01
214335 11/13/200' 004963 SOUND PUBLISHING INC, 375.80
9/2/2009 264738 CDPL-LUA STLK PLAZA LEGAL NOTI 122.57
9/2/2009 264742 CDPL-DNS WORLD VISION LEGAL NO 85.08
9/12/2009 270174 CDPL-PWFS CODE AMEND. LEGAL N( 108.15
214336 11/13/200' 004910 SPACESAVER NORTHWEST, 270.98
10/22/2009 507178 CD-LASER PRINT COLOR-CODED LAE 270.98
214337 11/13/200' 001885 SPARKS CAR CARE, 2,980.34
11/4/2009 24886 PD-LOF 43.77
11/4/2009 24886 PD-BRAKE SERVICE 486.92
11l4/2009 24886 PO-TIRES 56.94
10/27/2009 24836 PD-STEERINGISUSPENSION 695.78
10/27/2009 24836 PD-ALIGNMENT 38.33
10/27/2009 24836 PD-ELECTRICAL WORK 21.68
10/27/2009 24836 PD-LOF 49.29
10/27/2009 24836 PD-BRAKE SERVICE 385J6
10/22/2009 24799 MSFLT-LOF 47.60
10/22l2009 24799 MSFLT-HEATING/COOLING 174.99
10/23/2009 24800 MSFLT-LOF 48.68
10/26/2009 24801 MSFLT-LOF 37.09
10/26/2009 24838 PQELECTRICAL WORK 12.80
10/26/2009 24844 PD-BATTERY 160.11
10/30/2009 24871 PD-LOF 43.77
10/30/2009 24871 PD-TIRES 47.89
11/2/2009 24802 MSFLT-LOF 69.87
11/2/2009 24803 MSFLT-LOF 66.48
11/2/2009 24803 MSFLT-BRAKE SERVICE 258.39
11/2/2009 24803 MSLFT- ELECTRICAL WORK 231.69
11/3/2009 24884 PD-ELECTRICAIWORK 2.51
214338 11/13/200� 001618 SPEEDY GLASS TACOMA, 273.39
10/22/2009 9172-584908 PD-VEHICLE WINDSHIELD REPAIR 273.39
214339 11/73/200' 004701 SPRINT,
10/28l2009 400102318-095
10/28/2009 400102318-095
214340 11/13/200' 011550 ST. VINCENT DE PAUL PARISH,
10l26/2009 OCTOBER 21, 2009
214341 11/13/200� 010072 ST. VINCENT DE PAUL SOCIETY,
10/27/2009 3RD QTR 2009
214342 11/13l20a 011454 STAPLES ADVANTAGE,
10/31 /2009 98538807
IT-10/09 CELLULAR AIRTIME
IT-10/09 CELLULAR AIRTIME
PWEM-AG09-149 EMERGENCY POWE
CDHS-AG09-066 EMERG. HUMAN SVC
OCT 2009 OFFICE SUPPLIES-STAPL
6,447.56
3,094.83
3,352.73
5,030.75
5,030.75
4,657.13
4,657.13
3,895.15
58.06
Bank of America Page 25 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 45.96
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 97.40
10l31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 183.38
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 183.41
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 341.40
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 404.53
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 35.27
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 34.40
70l31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 52.37
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 116.96
10/31/2009 98538807 OCT 2009 OFFiCE SUPPLtES-STAPL 13.07
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 389.86
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 43.00
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 148.04
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 686.78
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 407.11
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 57.32
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 109.56
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 71.09
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 63.44
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 28.12
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 99.60
10l3112009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 94.87
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 112.43
10/31/2009 98538807 OCT 2009 OFFICE SUPPLIES-STAPL 17.72
214343 11/13/200' 009566 STAPLES BUSINESS ADVANTAGE, 313.95
10/31/2009 8013900112 PD-10/09 OFFICE SUPPLIES 151.53
10/31/2009 8013900112 PD-10/09 OFFICE SUPPLIES 147.18
10l31/2009 8013900112 PD-10/09 OFFICE SUPPLIES 15.24
214344 11/13/200' 011134 STENDER ZUMWALT, PLLC, 29,250.00
11/3/2009 128 CM-AG08-159 PUBLIC DEFENDER- 29,250.00
214345 11/13/200' 003896 SUMMIT LAW GROUP, 7,22�,pp
10/15l2009 43902 LAW-AGO&028 LEGAL SVC EMPLO 7,221.00
214346 11/13/200' 007710 SUPERIOR LINEN SERVICE, 133.63
10/26/2009 12887 DBGLINEN SERVICE 30.05
10/26/2009 S13904 DBGLINEN SERVICE 73.53
11/2/2009 14860 DBGLINEN SERVICE 30.05
214347 11/13/200' 700498 SW WASHINGTON SYNOD, 18.59
11/2/2009 30820 DBC-RENTAL DEPOSIT REFUND 18.59
214348 11l13/200' 007990 SYMBOLARTS LLC, g7.5p
10/23/2009 0119536-IN PD-BADGES 67.50
214349 11/13/200' 009523 SYSTEMS FOR PUBLIC SAFETY, 1,620.96
10/21/2009 12909 PD-REPLC ROTORS AND PADS 619.81
10/26l2009 12939 PD-REPLC DOOR HANDLE 186.55
10l26/2009 12942 PD-INSTALL PIT/PUSH BARS 167.56
10/26/2009 12948 PD-REPLC MIC CHIP 25.14
10/30/2009 12960 PD-ALTERNATOR 468.17
10/30/2009 12964 PD-ELECTRICAL WORK 90.89
10/30/2009 12970 PD-ELECTRICAL WORK 62.84
214350 11/13/200� 000588 TACOMA PUBLIC UTILITIES, 475.19
10/2212009 100048250 PKDBC/KFT-10/09 PUBLIC UTILITI 316.81
10/22/2009 100048250 KFT-10/09 WATER CENTERSTAGE 158.38
214351 11/13/200� 002176 TACOMA SCREW PRODUCTS INC, 8.23
10l26/2009 13847395 MSFLT-STEEL BUTTONS 8.23
214352 11/13l200� 001187 TECHNOLOGY EXPRESS, 560.64
10/28/2009 163213 AXIS POWER OVER lAN MIDSPAN 284.68
10/28/2U09 163213 AXIS POE SPLITTER 181.78
10/28/2009 163213 AXIS POWER OVER LAN ACTIVE SPL 94.18
214353 11/13/200' 009789 TERMINIX, 112.79
10/26/2009 290310425 PARKS-4TH AVE S PEST CONTROL 112.79
214354 11/13/200' 006033 THE FAB SHOP LLC, 77g,11
10/8l2009 14865 PKM-FORM AND REPAIR MATERIALS 743.24
10l30/2009 14936 MSFLT-E TRACK ROPE RING 35.87
Bank of America Page 26 of 29
Check No. Date Vendor Inv Date invoice Description Amount Check Total
214355 11l13/200' 010895 THERMAL SUPPLY, INC, 62.47
10/29/2009 139393 PARKS-EVAP POWR KON-TROLE PAP 62.47
214356 11/13/200� 001424 THYSSENKRUPP ELEVATOR INC, 845.55
11/1/2009 315506 FWCC-ELEVATOR MAINT SVCS 645.40
11/1/2009 315507 CHB-ELEVATOR MAINT SVCS 200.15
214357 11/13/200' 007609 TRI DIM FILTER CORP, 712,90
10/30/2009 943495-1 FWCGFILTERS 712.90
214358 11/13/200' 008902 TRI-CITY MEATS, 494.50
10/30/2009 229532 DBC-CATERING SUPPLIES 141.90
10/30/2009 229548 DBGCATERING SUPPLIES 352.60
214359 11/13/200� 001715 TRUGREEN-CHEMLAWN, 120.45
10l29/2009 308497 PKM-FAC:PESTICIDE SVCS FOR PAL 120.45
214360 11/13/200' 011680 TSI INCORPORATED, 193.29
10/22/2009 90314556 PD-FIT TEST PROBE KITS 193.29
214361 11/13/200' 003766 TUCCI SONS INC, 77,633.39
9/2/2009 AG09-045 #6 PWST-AG09-045 2009 OVERLAY- 11,598.29
9/2/2009 AG09-045 #G PWST-AG09-045 2009 OVERLAY- -579.97
10/2/2009 AG09-045 #7 PWST-AG09-045 2009 OVERLAY- 47,656.43
10/2/2009 AG09-045 #7 PWST-AGO&045 2009 OVERLAY- 11,552.04
10/13/2009 AG09-045 #8 PWST-AG09-045 2009 OVERLAY- 7,796.36
10/13/2009 AG09-045 #8 PWST-AG09-045 2009 OVERLAY- -389.82
214362 11/13/200' 003572 TUCKER, CURTIS 254,pp
10/28/2009 TUCKER 2009 PD-EXPLORER'S T-SHIRTS 254.00
214363 11/13/200' 009557 ULINE,
PD-CRIME SCENE TAPE
73.88
73.88
10/22l2009 29767191
214364 11/13/200' 002426 UNITED GROCERS CASH CARRY,
10/23/2009 108565
10/22/2009 108138
10/22/2009 108139
10/26/2009 109407
10/24/2009 108710
10/24l2009 108786
10/24/2009 108902
10/29/2009 110039
10/30/2009 110534
10/30/2009 110534
10/28/2009 109743
10/29/2009 110038
10/30/2009 110327
10/30/2009 110459
11/1/2009 110926
294365 11l13/200' 002349 UNITED LABORATORIES INC,
10/9/2009 30151
214366 11/13l200� 003837 UNITED PARCEL SERVICE,
10/17/2009 OOOOF6588V429
70/24/2009 OOOOF80F48439
10/24/2009 OOOOF80F48439
10/24/2009 OOOOF80F48439
10/24/2009 OOOOF80F48439
214367 11/13/200� 005019 UNITED RENTALS NORTHWEST INC,
10/30/2009 84496614-001
10/26/2009 84399890-001
214368 11/13/200' 005715 USA MOBILITY WIRELESS,
11/2/2009 S6163838K
11/2l2009 S6163838K
214369 11/13/200� 011776 USNPCA,
10/28/2009 30784
214370 11/13/200' 003563 VALLEY COMMUNICATIONS CENTER,
10/23/2009 0010446
10/23/2009 0010493
214371 11/13/200' 001124 VERIZON WIRELESS,
10/13/2009 0806445641
DBGCATERING SUPPLIES
PRCS-COOKING CLASS SUPPLIES
DBGCATERING SUPPLIES
FWCC-POPCORN HOT CUPS
DBGCATERING SUPPLIES
DBC-CATERING SUPPLIES
DBGCATERING SUPPLIES
PRCS-COOKING CLASS SUPPLIES
PRCS-F-DUB HALLOWEEN DANCE
PRCS-F-DUB HALLOWEEN DANCE
DBGCATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBC-CATERING SUPPLIES
DBGCATERING SUPPLIES
PD-GRUNGE GRIPPERS
PD-DOCUMENT DELIVERY SERVICE
IT-UPS SHIPPING- CLOCKAUDIO NA
CD-04-02141 UPS SHIP MEIER
CD-0402141 UPS SHIP MEIER
DOCUMENT DELIVERY SERVICE
SWM-PIPE PLUG FOR #412 S 289TH
SWM-GAS MONITOR
IT-11/09 PAGER IEASE
IT-11/09 PAGER LEASE
DBC-REFUND DEPOSIT OVERPAY
PD-10/09 MDT USER FEE-
PD-7/09-8/09 LANGUAGE LINE USA
IT-PD-BOMB SQUAD CELLULAR
61.49
21.90
131.13
68.89
160.63
18.57
7.99
39.54
21.86
58.84
46.17
36.64
57.42
144.58
80.89
956.54
562.09
562.09
44.16
26.48
10.18
7.50
7.50
-7.50
1,819.89
1,224.19
595.70
42.46
22.08
20.38
1,256.54
1,256.54
1,601.33
1,020.00
581.33
131.22
131.22
Bank of America Page 27 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Chedc Total
214372 11/73/200' 017769 VILLANUEVA, CANDY 500.00
10/30/2009 690580 FWCC-REFUND EVENT DEPOSIT 500.00
214373 11/13/200' 005139 WA STATE DEPT OF RETIREMENT, 1,753.11
71/1/2009 769804 PW-MICHAEL MARTIN RRTW 1,709.70
11/1/2009 769804 PW-MICHAEL MARTIN RRTW 43.41
274374 11/13/200' 000253 WA STATE DEPT OF TRANSPORTATN, 1,763.49
10/13/2009 RE-313-AT691013055 PW-AG90-7A WSDOT STATE ROUTES 1,234.44
10/13/2009 RE-313-AT691013055 PW-AG90-7A WSDOT STATE ROUTES 529.05
214375 11/13/200+ 000514 WA STATESTATE REVENUES, 137,238.13
11/10/2009 OCT 2009 MSF-10/09 STATE PORTION REMIT 59,894.39
11/10/2009 OCT 2009 MSF-PSEA COURT FEES #2 31,017.52
11/10/2009 OCT 2009 MSF-PSEA COURT FEES #3 214.71
11/10/2009 OCT 2009 MSF-PSEA JIS FEES 23,869.07
11/10/2009 OCT 2009 MSF-TRAUMA VICTIMS FEES 6,260.85
11/10/2009 OCT 2009 MSF-SCHOOL ZONE SAFETY 2,058.87
11/10/2009 OCT 2009 MSF-AUTO THEFT PREV. 11,758.64
11/10/2009 OCT 2009 MSF-BRAIN TRAUMA INJ 1,957.08
11/10/2009 OCT 2009 MSF-SBCC SURCHARGE FEES 207.00
214376 11/13/200' 010598 WASHINGTON LEGAL MESSENGERS, 125.00
10/26/2009 195195 CD-TRACE WORK H. TRAN 125.00
214377 11/13/200' 005350 WASHINGTON ROCK QUARRIES INC, 1,426.05
10/6/2009 127932 PKM-TRAIL MIX/INV#127932 1,426.05
214378 11/13/200� 000783 WASTE MANAGEMENT, 393.68
11l1l2009 0943725-1055-5 SWR-10/09 LITTER DISPOSAL SVCS 393.68
214379 71/13/200' 007876 WELLS, GREGORY 207.07
11/12/2009 WELLS 2009 PD-FBI POST BLAST TRNG G WELLS 207.07
214380 11/13/200' 003500 WESCOM COMMUNICATIONS, 98.55
11/2/2009 19730 PD-CALIBRATE RADAR SYSTEM 98.55
214381 11/13/200' 003444 WEST CAMPUS CLEANERS, 956.71
10/31/2009 OCTOBER 2009 PD-10/09 DRY CLEANING SVCS- 956.71
214382 11/13/200' 000173 WEST PAYMENT CENTER, 1,500.30
9/1/2009 818979021 IT-LA- WEST LAW SVCS 1,500.30
214383 11/13/200' 000541 WESTERN EQUIPMENT DISTRIBUTORS, 2pg,gg
10/23/2009 615188.3 MSFLT-TORO MOWER REPAIRS 122.00
10/19/2009 WESTERN EQP MSFLT-CASTER FORK ASY 84.85
214384 11/13/200' 002204 WILBUR-ELLIS COMPANY, 289.08
10/9/2009 4196822 PKM-SUN TO SHADE GRASS SEED/IN 289.08
214385 11l13/200' 010720 WILDER, SAMANTHA 408.00
11/2/2009 WECFWI7 SWR-AGO&044 9/09-10/09 RECYCL 408.00
214386 11/13/200� 009925 WOJCIECHOWSKI, STEPHEN PATRICK 2�.pp
10/26/2009 OCTOBER 24, 2009 PRCS-FWCC09-126 EWA HEALTH EDl 21.00
214387 11/13/200' 001206 WSSUA-WA STATE SOFTBALL UMPIRE, g22,pp
10/12/2009 463 PRCS-SOFTBALL UMPIRES SVCS 822.00
214388 11/13l200' 004651 WSU CAHE CASHIER, 200.00
11/4/2009 JAN 74,2009 PKM-PESTICIDE TRAININGlGEHRING 100.00
11/4/2009 JAN 14,2009 PKM-PESTICIDE TRAINING/BOYD 100.00
214389 11/13/200' 009542 YUKON HARBOR PRODUCTIONS, 945.00
10/22/2009 09-0301 CM/INFO TELEVISION TAPING AN 945.00
274390 11l13/200+ 008036 YWCA SEATTLE- KING COUNTY, 500.OU
10/27/2009 3RD QTR 2009 CDHS-AG09-072 EMERG. HOUSING S 500.00
100937931/4/2009 009467 US BANK,
10/26l2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
PD-OFFICER INVOLVED SHOOTING T
PD-EMOTIONAI SURVIVAL TRNG LAI
P0.VOLUNTEER MEETING 10/8/09
PD-WASTE TONER CONTAINERS
PD-TAC. NARROWS BRIDGE FINE
PD-ADMIN DATABASE UPGRADE
PD-ADMIN DATABASE ADDTL USER L
PD-PROOF READING TRNG P HALL
PD-IEMC ALLHAZ TRNG C MURPHY
PD-CRIME PREVENT. TRNG K CROUC
PD-IEMC ALLHAZ TRNG C MURPHY
229.50
99.00
54.00
82.90
34.95
30.00
100.00
149.00
518.30
95.00
96.75
3,025.55
Bank of America Page 28 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/26/2009 OCTOBER 2009 PD-VOLUNTEER RECOGNITION GIFT; 349.98
10/26/2009 OCTOBER 2009 PD-LITHIUM BATTERY FOR SWAT 622.79
10/26/2009 OCTOBER 2009 PD-SHOT TIMERS 253.48
10/26/2009 OCTOBER 2009 PD-EAR PLUGS FIREARMS TRNG 39.35
10/26/2009 OCTOBER 2009 PD-LARGE PAPER BAGS 20.59
10l26/2009 OCTOBER 2009 PD-GUN HOLSTER 78.51
10/26/2009 OCTOBER 2009 PD-HEARING PROTECTION FIREARM 126.92
10/26/2009 OCTOBER 2009 PD-PANDEMIC SUPPLIES 44.50
100947591l2/2009 009507 US BANK,
1009949'A 1/5/2009 011218 US BANK,
70/26/2009 OCTOBER 2009
10/26l2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10l26l2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10l26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009
10/26/2009
10/26/2009
10/26l2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26l2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10l26l2009
10/26/2009
10/26l2009
10l26/2009
10/26/2009
10/26/2009
10l26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26l2009
10/26l2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
PRCC-WOLF HAVEN SR. TRIP
PRCS-DINNER A MOVIE
PRCS-PRESCHL SUPPLIES
FWCGDISPLAY MATERIAI-LOBBY
FWCC-GROPU POWER LICENSE FEE
FWCC-TURKEY TROT REGISTRATION
PRCS-SWIFFER SWEEPERS
PRCS-PRESCHL SUPPLIES
PRCS-BEFORE/AFTER SCHL PROGRf
PRCS-BEFORE/AFTER SCHL PROGRF
PRCS-BEFORE/AFTER SCHL PROGRf
PRCS-FDUB SUPPLIES
PRCS-DANCE COSTUMES
PRCS-PUMPKINS
PRCS-TRICKS N TREATS CANDY
PRCS-FLYERS TRICKS/TREATS, J B
PRCS-DANCE COSTUME
PRCS-PRESCHL SUPPLIES
LAW-WSAMA CONF. RICHARDSON
LAW-WSAMA CONF. RICHARDSON
FWCC-WEDDING SHOW SUPPLIES
PRCS-DINNER A MOVIE TICKETS
PRCS-DINNER A MOVIE TICKETS
PRCS-BRUNCH A MOVIE TICKETS
PRCS-LUNCHBRITISH PANTRY TRIP
PRCSlFWCC-TABLE TENNIS SUPPLIE
PRCS/FWCC-TABLE TENNIS SUPPLIE
PRCS-DINNER A MOVIE TICKETS
CD-PASSPORD DOC MAILING
PW-PE LICENSE RENEWAL MULKEY
PW-PW LIC. RENEW ZUKOWSKI
PW-CAMERA MEMORY CARDS
PW-CESCL CERT MARTIN,MCCOLLUA
SWR-WASTE MGMT NEGOITATIONS
PW-ITE 2010 DUES R PEREZ
CD-PLYWOOD FOR ABATEMENT
PRCS-RIMLINGER FARMS TRIP
MSF-WFOA BARS TRNG DONNELLY
LAW-PERKINS COIE BREAKFAST SM�
MSHR-ADVANCING LEADERSHIP-
MSF-GAAP WEBINAR HUYNH DONN
CC-COUNCIL MTG DINNER
MSF-GFOA MEMBERSHIP DONNELLY
SWM-EXTENSION CLAMPS
CM-PARKING DURING MEDIATION
CC-LUNCH MTG WILSON KOCHMAF
CC-LUNCH MTG WILSON 8 FERRELL
CC-LUNCH MTG WILSON 8 KOGHMAF
CC-LUNCH MTG WILSON KOCHMAF
PWST-HAZMAT MATERIAL
CDHS-WSHFC TRAINING KOLYA
CDHS-PSGA CONF. L HYNDEN
PKM-PESTICIDE CLASS G RICHEN
PKM-ANNEX HOUSE CONCRETE SEA
64.00
38.00
34.92
96.27
740.00
289.90
24.18
74.22
26.76
49.68
16.56
36.78
2,095.40
200.00
192.71
300.69
19.99
88.33
384.66
384.66
27.31
28.00
32.00
18.00
33.23
37.46
37.46
30.00
9.60
116.00
116.00
183.94
798.00
106.00
302.00
129.69
221.00
50.00
50.00
330.15
360.00
97.56
150.00
7 93.02
22.00
17.85
38.62
18.40
18.90
61.54
60.00
155.00
52.24
93.99
8,729.90
7,452.28
Bank of America Page 29 of 29
Check No. Date Vendor Inv Date Invoice Description Amount Check Total
10/26/2009 OCTOBER 2009 PKM-RUBBER BOOTS 125.34
10/26/2009 OCTOBER 2009 PKM-STAFF WSU PESTICIDE CONF. 638.69
10/26/2009 OCTOBER 2009 PARKS-ATOMIC CLOCKS C CHAMBEI 83.98
10/26/2009 OCTOBER 2009 PWEOC-IAEM DUES RENEWAL 170.00
10/26/2009 OCTOBER 2009 PWEOC-CERT TRNG SUPPLIES 141.13
10/26/2009 OCTOBER 2009 PWEOC-ALL HAZARDS TRUCK SUPPL 111.33
10/26/2009 OCTOBER 2009 PWEOC-QUAD MAINT/SERVICE 250.78
10/26/2009 OCTOBER 2009 PARKS-NEWS TRIBUNE SUBSCRIPTI( 48.75
10/26/2009 OCTOBER 2009 CM-BUDGET LUNCH MEETING 32.83
10/26l2009 OCTOBER 2009 SWM-STRAW BALES 45.92
10l26/2009 OCTOBER 2009 IT-PC R&R MEMORY 448.86
10/26/2009 OCTOBER 2009 IT-FWCC CABLE 61.85
10/26/2009 OCTOBER 2009 IT-MEMORY FOR SERVER 227.99
10/26/2009 OCTOBER 2009 IT-MEMORY 21.49
10/26/2009 OCTOBER 2009 IT-MEMORY 21.49
10/26/2009 OCTOBER 2009 CD-APA CONF REGISTERATION- 1,065.00
10/26/2009 OCTOBER 2009 CD-MEASURING WHEEL 35.01
10/26/2009 OCTOBER 2009 CD-PASSPORT MAILINGS 147.74
10/26/2009 OCTOBER 2009 CD-APA CONF HOTEL DEPOSIT 77.70
10/26/2009
10/26/2009
10/26/2009
10/26/2009
10/26/2009
onsnoos
7 0/26/2009
10/26/2009
10/26/2009
10/26/2009
7 0/26/2009
10/26/2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
OCTOBER 2009
10/26/2009 OCTOBER 2009
10/26/2009 OCTOBER 2009
276429991/9l2009 000061 WA STATE REVENUE DEPARTMENT,
11/9/2009 601-223-5385
11/9/2009 601-223-5385
11/9/2009 601-223-5385
11/9/2009 601-223-5385
11/9/2009 601-223-5385
11l9/2009 601-223-5385
11 /9/2009 601-223-5385
11 /9/2009 601-223-5385
11/9/2009 601-223-5385
11 /9/2009 601-223-5385
CC-AWC REGIONAL MTS COUNCIL
CM-CALENDAR REFILL L FARMER
MSHR-EMPLOY. LAW BREAKFAST MT
SWM-CESCL TRNG R THOMAS
SWM-CESCL TRNG R THOMAS
SWM-CUES CAMERA SHIPPING
LAW-DRILL BITS (GATE)
LAW-SPRING PIVOT HINGE (GATES)
LAW-CLAMPS (GATE)
PARKS-PADDLE FLAIR 8 VERTICUT
PKM-DOOR CLOSURE SPRING
LAW-WOOD FILLER (GATE)
DBC-GTCTC BRIDAL SHOW
DBC-EXTENSION CORDS
MSF-10/09 REMIT USE TAX
MSF-10/09 REMIT SALES TAX
MSF-10/09 REMIT SALES TAX
MSF-10/09 REMIT SALES TAX-FWCC
MSF-10/09 REMIT SALES TAX DBC
MSF-10/09 REMIT SALES TAX FWCC
MSF-10/09 REMIT SVC TAX/PW STO
MSF-10/09 REMIT SALES TAX DBC
MSF-10l09 REMIT SALES TAX DBC
MSF-10/09 REMIT EXC TAX (ROUND
200.00
8.75
50.00
1,200.00
20.00
382.77
60.04
137.08
202.52
915.86
35.61
10.92
15.00
35.08
1.327.92
30.71
498.57
6.990.44
7,353.51
1,103.94
6,876.85
4,376.44
-4,376.44
-0.04
24,181.90
Total Checks Issued 436 Total $2,137,606.64
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
Item: 5c
SUaiECT: OCTOBER 2009 MONTHLY FINANCIAL REPORT
POLICY QUESTION Should the Council approve the October 2009 Monthly Financial Report?
COMMITTEE: Finance, Economic Development and Regional Affairs Committee MEETING DATE: Novembei 24, 2009
CATEGORY:
Consent
City Council Business
Ordinance
Resolution
A
Public Hearing
Other
STAF'F REPORT BY: Tho Kraus Finance Director DEPT: Finance
Attachments:
October 2009 Monthly Financial Report
Options Considered:
1. Approve the October 2009 Monthly Financial Report as presented.
2. Deny approval of the October 2009 Monthly Financial Report and provide direction to staff.
STAFF RECOMMENDATION Staff recomme approval of O ption 1.
CITY MANAGER APPROVAL: l.n �I �J �a7�_F 1 I 'DIRECTOR APPROVAL: ��U✓
Committee Counc� Committee Council
COMMITTEE RECOMMENDATION: Forward approval of the October 2009 Monthly Financial Report to the December
1, 2009 City Council Consent Agenda.
Dini Duclos. Member Eric Faison, Member
PROPOSED COUNCIL MOTION "I move approval of the October 2009 Monthly Financial Report.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordirrances only) ORDINANCE
REVISED- 02/06/2006 RESOLUTION
s
Federa� wa October 2009 Monthl Financial Re ort
y Y P
GENERAL STREET FUND OPERATIONS
The overall operations of the combined General and Street Fund year-to-date showed a positive result of $440K through October.
Overall revenue total $36.4M and is $62K or less than 1% below ytd projections. Criminal Justice sales tax ($231K), Sales Tax
($240K), Row Permits ($152K), and Gambling Taxes ($69K) are below projections and are offset by increases in Property Tax
($295K), General Recreation fees ($191K), Intergovernmental ($78K), and Court Revenues ($47K).
2008 2008 YTD BUDGET VS ACTUAL
ENERAL STREET FUND MnuaM Mnual YTD Mnual' YTD YTD Favorable (Unhvonbb)
ummary of Soureea 8 Uses Budget Actual Aetual Budgat Budget Aclual S y.
eginning Fund Balance a 8,009,058 8,009,053 8,009,053 5,642,307 5,642,307 S 5,642,307 5 0.0
PERATINO REVENUES
PropettyTaxes 9,122,267 9,213,312 9,130,257 9,237,000 9,049,597 9,344,246 284,649 3.3
ales Tax 13,089,445 12,144,158 10,402,938 11,000,000 9,150,247 8,910,071 (240.176) -2.6
riminal Justice Sales Tax 2,289,763 2,051,524 1,737,784 2,000,000 1,694,740 1,463,236 (230,903) -13.6
Intergovemmental 2,398,026 2,434,732 2,091,140 2,372,W0 2,037,261 2,115,668 78,407 3.6
treamline Sales Tax 46,587 3,362 3,362 N
easehWd Tax 2,026 5,712 3,970 4,000 2,780 4,070 1,229 44.2
amblingTaxes 1,400,000 1,259,783 1,033,599 7,200,000 1.014,952 946,438 (66,514) -6.8
ouA Revenue 998,825 1,507,362 1260,624 1,469.000 7,255,831 7,302,626 46,795 3.7
Building Pertnits/Fees-CD 2,182,100 1,481,211 1,284,957 1,245,000 1,064,117 1,083,296 79,179 1.8
ROW Permits Develop Svcs FeesPW 483,399 467,652 411,347 529,000 436,892 284,492 (752,400) -34.
Licenses 235,518 238,024 102,273 240,000 703,722 107,144 4,021 3.9
ranchise Feea 1,073,269 967,240 967,240 1,000,000 1,000,000 950,213 (49,787)
PassportAgen�yFees 91,388 74,830 66,855 93,000 83,089 59,890 (23,199) -27.
Generel Recreation Fees 600,915 775,243 710,330 600,000 549,761 740,541 190,780 34.7
Public Safety 1,072,695 1,048,350 719,809 761,000 522,511 537,868 15,357 2.
dmin/Cash Management Fees 605,695 593,209 494,341 628,424 523,205 523,205 0.
InterestEamings 741,023 292,130 258,979 72,250 64,051 78,668 14,616 22.8
isGOther 240,750 293,865 211,753 267,000 192,394 227,403 35,009 78.2
In:
Utility Tax-Celebration Park 266,000 266,000 266,000 279,300 279,300 279,300 0.0
Utility Tax-Arts CommlRW&B Festival 108,000 108,000 108,000 113,400 173,400 113,400 0.0
UGlity Tax-Police Posidons 728,000 728,000 728,000 952,168 952,168 952,168 0.
Utility Tax-SVeet Bond Projects 321,592 321,592 321,592 337,677 337,671 337,677 0.
UtilityTax-NewSVeeCLights 716,014 116,014 116,014 121,815 121,815 121,815 0.0
Utility Tax-Camp Kilwotth M80 1 t0,000 110,000 110,000 115,500 175,500 115,500 0.
UtilityTax-General Fund Oper 1,761,946 1,761,946 1,761,946 4,509,108 2,900,000 2,900,000 0.0
Utility Tax-Prop 1 SafeCity M&O 37,500 59,559 37,500 37,500 0.
Utiliry Tax-Prop 1 Voter Package 2,548,000 2,269,584 1,713,767 3,361,668 2,823,416 2,823,416 0.0
Utility Tax-New Parks M&O 62,000 62,000 62,000 65,100 65,100 65,100 0.0
olal �pantinq Rsv4rtws 42,686,156 4D,632,05T 36',d78,5E19 42,632;963 36,489,821 36,428,247 (S'1,S7dj -0.
PERATING EXPENDtTURES
ily Council 381,122 393,385 350,384 r 390,470 347,787 364,742 (16,955) -4,
ity Manager 1,763,646 1,703,231 1,305,543 1,637,258 1,362,157 1,503,976 (141,760) -10.4
unidpal Court 1,481,211 1,461,125 1,207,402 1,455,440 1,202,704 1,194,666 8,038 p,7
conomic Developmenl 345,201 236,897 196,195 413,914 342,798 218,308 124,489 36.3
Human Resources 1,274,135 1,180,627 1,018,325 949,445 804,149 722,631 81,518 10.1
inance 890,231 898,031 752,771 985,342 825,960 764,858 61,101 7.4
iviUCriminai Legal Services 1,604,243 1,565,028 1258,370 1,543,207 1,277,785 1,289,590 (11,805) -0.9
omm. Development Svcs 4,415,580 3,714,586 3,081,949 4,040,327 3,361,889 2,993,689 368.200 �,p
ail Services 1,974,022 1,785,884 1,254,526 2,092,463 1,469,888 1.424,510 45,378 3.1
olice Services 22,526,682 21,593,964 18,105,355 22,744,735 19,265,974 18,880,672 385,303 p,
arks and Recreation 4,105,782 3,848,766 3270,773 4,010,414 3,508,145 3,099,715 408,430 11.6
ublic Works 5,321,315 4,649,782 3,666,054 4,828,033 3,899,552 3,531,061 368.491 9.4
otal Ops►ating Expenditures 48,023,188 43,031,306 3b';467,64& 46�091;Od8 37;688,787 35,988,358 1,880,438 3,
perating Ravonuos ov�r/(unde�
Operatlng Expenditurea (3,337,072) (2,399,248) 607,860 (2,458,OSb) (1,178,966) 439,888 1,618,866 �7.6
THER FINANCING SOURCES
One-TimeTransfersin 120,795 87,156 41,657 1,956,798 7,855,950 7,855,950 0.0
Grants&Other 129,771 81,387 75,834 1,120,438 911,316 911,316 0.0
Intertund Loan Proceeds 65,000 65,000 65,000 n/
Totat OlherFinancing Sources 249,8B6 168,643 177,490 3,142,236 2,832,266 2,832,286 Na M
THER FINANCING USES
CityManagerContingenq 3,036,935 71,181 21,896 500,000 Na N
One-Time Transfers 7,819 7,819 7,879 n/a M
Other 735,420 Na M
Temporary Interfund Loan to FWCC 65,000 n/a M
Total Otl�sr Finanefnp Usas 3,036,93b 736,187 21,896 643,238 7,818 7,l18 Ma
otal Endin Fund Balance 1,886,077 6,642,307 S 8,772,507 5,683,219 7,287,788 S 8,906,643 n/a M
"Annual Budget includes Long Range Plan Budget adjustments.
DESIGNATED OPERATING FUNDS
Through October, designated operating funds revenue total $22.OM and is $425K above the yeaz-to-date budget of $21.SM.
Expenditures of $213M is $616K below year-to-date budget of $22.OM.
2008 2009 YTD BUDGET VS ACTUAL
DESIGNATED OPERA71NCi FUNDS Mnual" Mnual VTD Mnuap YTD YTD Favonbb (UM�vorable)
ummaryof Souraes Usss Budget AoWal Actual Budge! Budget AoWal i 96
Begin Balancre-Designated Funds S 7,295,982 3,411,135 S 3,411,135 S 9,219,725 S 9,219,725 S 9,278,726
PERA71N6 REVENUE8
Intergovemmental 559,023 531,722 440,883 560,715 484,690 425,795 (38,495) -8.S
UdlityTax 9,797,069 10,427,717 8,780,345 10,537,895 8,955,804 8,927,618 (34,186) -0.4%
UtilkyTax-Prop1 2.585.500 3.047.419 2.560.934 3,200,399� 2.812,109 2.802,429 (9.6�) -0.4%
HoteVMotel Lodging Tax 180,353 188,833 784,103 180,000 749,700 132,247 (18,853) -11.3%
Real Estate Exdse T� 3,300.000 2.590.370 2.437.401 800,000 692,782 7.187.905 495,123 77.5%
FWCommunilyCeMer-Operations 1,663,407 t,398,763 1,179,665 1,690,157 1,439,222 7,306.800 (132,322) -g.2
Red Light Photo ErMomsment Program 50,000 141,774 580,000 483,333 772,085 288,752 59.7
Property Tax KC E�ansion Levy 148,896 149,205 82,779 92,779 0.
Dumas Bay Centre 834,711 494,270 416,161 589,132 496.031 457,788 (44,243) -8.8
KnutzenFamilyTheffire 77.955 706.851 101,537 98.087 93,209 54,842 (38,366) -41.2
3WM Fees 3,804,132 3,234,330 3,213,087 3,314,174 3,292,347 3,321,598 29.251 q.994
Rsfuse Colledion Fees 242,850 262,847 240,944 270,732 248,777 249,921 1,749 0.7
Interest Eamings 159,970 308,370 268,843 749,779 130,528 52,394 (78,134) -59.
Miseellaneous/Other 4,000 3,334 4,250 3,537 3,537 N
n oi T n n�
Utility Tax-Knutzen Theatre 129,260 129,260 129,260 735,723 135,723 135,723 0.
UtilityTax-DebtServi� 1,343,633 973,333 973,333 974,332 302,166 302,186 0.0%
UtililyTax-ArteAalStroets 7.400.000 7.400.000 1.400,000 1,400,000 1,400,000 1.400.000 0.
Utilily Tax-FWCC 528,348 528,348 440,290 554,766 503,804 503,804 0.
otal Openting Revsnues 26,660,211 26,848,778 22,686,565 2b,128,22B 21,491,740 21,876,871 425,137 7.6%
OPERA'I1NO EXPENDITURES
Cily OveAay Program 2,472,849 2,006.078 1,936,776 2.050.407 7,981,556 7.836,293 745.263 7.3%
Utility Tax-AdmiNCash Mgmt Fees 59,747 59,747 49,789 62,137 57,780 57,780 (0) 0.0
Solid Waste 375,080 370,718 296,997 489,233 391,945 374,696 17,249 4.4
HoteVMote1 Lodging Tau 385,510 788,905 787,571 380,895 227,164 134,520 92,844 40.8X
FW Community Center-Operations 2,067,767 1,988,998 1,621,613 2,089,859 1,680,707 7,746,690 (65.983) -3.99G
raflic Safety (Red LigM PhoW) 50,000 5,563 400 (400) N
DebtService 1,201,830 1,195,733 382,932 1,203,385 395,645 348,030 47,615 12.09L
SurfaceWaterManagement 3,278,195� 2,991,248 2,490,588 3,371,483 2,807,181 2,477,767 395.414 74.7%
Dumas Bay Centre 843,413 585,803 487,059 587,493 468,406 476,868 (8,262) -1.8%
Knutzen Family Theatre 210,939 278,870 232,259 232,387 193,553 178,947 74,606 7.5
On 'n Transfers Out:
Utilfty T�-Celebratlon Park 266,000 266,000 266,000 279,300 279,300 279,300 0.
Utility Tax-FWCC Operations 528,348 528,348 440,290 554,766 503,804 503.804 0.
Uli�ityTax-FWCCReserves 377,927 N
Utility Tax-Arts ComMRW&B Festival 108,000 108,000 108,000 113,400 713,400 713,400 0.0
Utility Tax-Police Positions 728,000 728,000 728,000 952,186 952,168 952,168 0.0
Utifity Tax-Street Bond Projects 321,592 321,592 321,592 337.671 337,671 337,871 0.0
Utiiity Tax-New Street Lights 116,014 116,074 116,014 121,875 127,815 121,815 0.
Utility Tax-Knutzen Family Theatre 729,260 129,260 729,260 135,723 735,723 735,723 0.0
Utilky Tax-Arterial Streets OveAay 1,400,000 1,400,000 7,400,000 1.400.000 1.400.000 1,400,000 0.0%
Utilily Tax-Camp Kihvorth M80 170,000 110,000 170,000 115,500 715,500 115,500 O.
UtililyTax-TransportationClP 1,400,�0 1,400,000 1,400,000 3,700,000 3,700,000 3,700,000 0.0%
Utllily Tax-General Fund Operations 1.�87.946 1.761.946 7.761.948 4,509.108 2.900.000 2.900,000 0.
Ufility Tax-Prop 1 Voter Padcage Prog 2,548,000 2,269,584 1,773,767 3,361,668 2,823,416 2,823,416 0.
Utilily Tax-Prop 1 SafeCity M&O 37,500 59,559 37,500 37,500 0.0%
Utilily Tax-FWCC Debt Svc 973,333 973,333 973,333 914,332 302,166 302,168 0.0%
UtililyTax-NewParicsM80 62,000 62,000 82,000 65,700 65,100 65,100 0.096
otal Opentlng Expendituns 21,108,298 19,793,740 77,727,726 27,379,826 21,885,501 21,347,358 638,145 3.2X
eroting Revenues oved(under)
Openting ExpendiWres 4,550,975 6,068,639 5,858,840 (2,260,100) (483,761) 568,616 1,063,276 17.6%
THER FINANqNGi SOURCES
Ono-Time Transfers In 1,996,328 7,996,328 2,299,901 (303,573) N
Grants/MiUgatioNOther 297.000 359,420 278.178 149,000 148,000 210,888 (61,686) -41.4
Temporery IMerlund Loan 65,000 N
Total Othsr Finaneinp Sourass 287,000 424,420 218,178 2,146,328 2,145,328 2,510,567 (206,241) .qg,gX
THER FINANCING U8E3
OnaTime Trensfers OuVOther 4,964,300 4,557,526 2,457,000 2,024,000 2,024,000 2,480,782 (438,782) -27.8
Interfund Loan RepaymeM/FWCC 65,000 65,000 65.000 N
Tofal Ofhsr Finaneinp Usss 4.864,300 4.557,826 2.457.000 2,088,000 2.088.000 2,626.782 2,100.526 ;g.7,^(,
ENdNG FUND BALANCE
ArterialStreet 15,106 482,408 55,175 400,000 593,846 Na N
UtililyTax 3,246,665 5,693,452 528,981 2,025,481 3,189,405 Na
Utilily Tax- Eamiarked for Prop 7 646,736 511,457 847,167 1,158,186 899,897 Na N
SoIM Waste 8 ReqGing 144,298 173,379 143,888 92,817 122.171 Na
HoteVMotel Lodging Tax 194.142 198.241 795,922 Na N
FW Community Center 151,388 984 19,739 422,975 (1) Na
TraTfic Safety Fund 135,819 135,819 135,819 328,187 Na N
Peths 8 Trails 44,892 193,195 42,806 127.675 88�,688 Na N
DeM Service Fund 2,777,461 7,763,668 3,587,063 2,764,320 3,350,279 Na n/
Surface Water Management 150,457 65,275 555,540 24,882 1,168,585 n/a N
Dumas Bay Centre Operetlons (84,946) (167.777) (50.898) (168.138) (192.657) rJa N
KnutzenFamiyTheatre 87,539 38,503 (t1,482) 39,918 50,120 rJa N
o4al Endin Fund Balance S 7,179,697 S 9,084,437 S 6,052,040 S 7,026,953 S S 8,774,046 Na n/
*Annual Budget includes Long Raage Ylan Budget adjustments
Real Estate Excise Tax
Compared to year-to-date 2008, collections are down
$13M or 513%. October's receipt of $92K is $195K
below October 2008's actuals and $38K above October
2009's projections. Compared to 2009 YTD Budget,
collections are up $495K or 71.5%. The original
adopted budget for 2009 was $2.8M. In June 2009,
Council adopted a$2M reduction in REET projections
bringing the revised budget to $800K.
Compared to 2008, yeaz-to-date number of real estate
transactions decreased 100 or 6.6% compared to ytd
2009. Another contributing factor is the amount of
major sales (sales geater than $llVn, which decreased
$170.OM (equates to $840K in REET revenues) from
year-to-date 2008.
REAL ESTATEEXCISETAX REVENUES
Year to date thru October
2008 2009 Change hom 1008 2009 Actual vs8udget
Month Actual Budget Actual SVar %Va► SVar %Var
.ian sso,an ss,a�o so,��a (s�o,�� -as.e�o s (s,ses� -�o.o%
Feb 511,905 62,509 44,975 (466,930) -91.2% (17,534) -28.1%
Mar 162,401 75,436 93,877 (68,524) -42.2� 18,441 24.4%
Apr 144,395 82,579 60,007 (84,388) •58.4% (22,572) -27.3%
May 134,252 70,101 391,622 257,370 191.7% 321,521 458.7%
Jun 130,736 81,014 105,997 (24,738) -18.9% 24,983 30.8%
Jul 723,161 64,762 132,852 (90,309) -40.5% 68,090 105.1%
Aug 140,235 57,078 83,173 (57,063) -40.796 26,095 45.7%
Sep 112,732 78,434 122,996 10,264 9.1% 44,562 56.8%
occ 2e�,�o� �a,oas sz,z�s �tsa,a3a> -s�.s% �e,r�a m.��
Nov 52,763 61,261
Dec 100,146 45,957
Year-to-date major sales in 2008 consisted sales Of: yiDTotal Sz,a��,aot S ss2,�s2 St,�a�,sos ��,2as -51.3% 495,723 71.5
Retail store located on Pacific Highway ($3.2M) Annual Total S2,syo S soo,000 nia n�a nia Ma nia
Riverstone Apartments ($30.2M), Apartment complex
located on SW Campus Drive ($65.3M), Silver Shadow Apartments ($13.4M), Commercial Building located on S 344� St
($23.7M), Shopping Center located on l Ave S($6.8M), Apaxtment complex located on 10'� Ave SW ($41.OM), Waterfront
residential property ($2.11�, Chevron located on Enchanted Parkway ($3.4M), Quality Inn/Suites located on S. 348'� St. ($6.31vn,
Warehouse located on 9�' Ave S. ($7.4M), Commerical property located on 21�` Ave ($1.2M), Hairmasters ($1.7M), an off'ice
building on l Way ($2.11Vn, Residential property located on 6�` Ave SW ($2.SM), Eastwind Motel ($2.6M), Days Inn ($4.OM),
Evergreen Lodge ($8.21Vn, Crystal Pointe Apartrnents ($9.6M), residential property located on 297�` ST ($I.1M), residential land
($1.2M), Azalea Gazdens Condo ($2.3M), and 4 waterfront property ($4.8M).
2009's major sales include the controlling interest transfer of a property worth $63.OM, an office building located on S. 336�' St for
$1.1M, a retail store on Pacific Hwy S. for $2.9M, Spring Valley Montessori School for $1.2M, Apartment complex located on
311�` Pl. for $1.6M, IHOP for $3.OM, and Children's
World Learning for $1.3M. �oc,4� ►ter,v� Sn�ES rnx �ues
Vm._I1ds{a f/�... ANnhd
October 2009 activities include 154 real estate
transactions, of which 79 were tax exempt.
Sales Tax
Compared to 2008, sales taY revenues are down $1.SM or
14.4%. October sales ta�c collection total $879K, which is
$157K or 15.1% below 2008's October sales tax of
$1.OM. Compared to 2009 YTD budget, sales tax
revenues are down $240K or 2.6%. The original adopted
budget for 2009 was $12.6M. In June 2009, Council
adopted a$1.6M reduction in Sales Tax projections
bringing the revised budget to $11.OM. There is an overall
decrease in all areas of Sales tax with the exception of
Govemment which includes Washington State agencies
such as DOL, Apple Commission, and Fish Wildlife.
Sales Tax b�SIC Code
Retail sales continue to remain the largest source of sales t
54% of all sales tax collections which includes General r
Vehicle Parks Dealer, Building MateriaUGarden, and Mi;
Year-to-date retail sales tax collection is $607K or 10.9°/
The decrease is due to decreases in General Merchandi
Vehicle Parts Dealer ($151K), Misc. Store Retailers ($1�
Garden ($89K).
Services industry accounts for 20% of the total sales tax
Food Services/Drinking Places, ProfessionaUScientific/Tecl
On a year-to-date basis, services sales tax is down by $163K
mainly due to a decrease in Food Services Drinking Pla�
ProfessionaUScientific/Tech ($64K).
Sales Tax bv SIC Code (continue�
Construction and contracting activity, which accounts for 11% of sales tax collections, is down $424K or 37.5% from 2008's yeaz-
to-date activity. Construction activities include Construction of buildings and Specialty trade contractors.
Wholesale trade accounts for 5% of the total sales tax collections. Year-to-date wholesaling activity is down by $181K or 34.0%
below 2008 year-to-date. The decrease is mainly due to Durable goods ($170K).
Information accounts for 4% of the total sales t� collections, which includes Telecommunications, Publishing and Motion
Picture/Sound Record. Year-to-date information acrivity is down by $39K or 8.4% compared to 2008. The decrease is due to a
decrease in publishing ($36K) and telecommunications ($41K) offset by increase in intemet publishing ($40K).
Manufacturing activity accounts for 2% of the year-to-date sales tax collections is down by $27K or 12.2% when compare to 2008
year-to-date. Manufacturing activity includes Wood product manufacturing, printing/related support, and furniture/related
products. T'he majority of the decrease is due to decrease in activity of wood product manufacturing ($28K) and Furniture/Related
Projects l OK) offset by an audit performed by the Department of Revenue which resulted in an additional $16K received in
2008.
Government activity shows an increase of $21K or 48.8% compared to 2008's year-to-date activity mainly due decrease in liquor
sales tax of $19K offset by an increase in economic programs administration by $44K.
Sales Tax bv Area
The City's largest retail center, South 348th, which generates 11.6% of the
City's sales tax, is showing a decrease of $202K or 16.4% compared to the 2008
year-to-date. The unfavorable variance compared to 2008 is due to a decrease
in Retail Building Materials ($92K) and Retail General Merchandise ($83K).
The Commons year-to-date activity shows a decrease of $121 K or 13.6%
compared to 2008. The unfavorable variance compared to 2008 is due to a
decrease in General Retail Merchandise ($79K), Retail Apparel ($17K), and
Retail Eating Drinking ($13K).
S. 312th to S. 316th taac collections are down $25K or 3.3% compared 2008's
year-to-date. The decrease from 2008 is mainly due to General Retail
Merchandise decrease of $12K.
Pavilion Center tax collections shows a decrease of $39K or 8.9% compared to
the prior year. The unfavorable variance compared to 2008 is to a decrease in
Electronics Appliances of $27K.
Hotel Motels ta�c collections shows a decrease of $35K or 22.1% from the
prior year.
Federal Way Crossings tax collection is down by $20K or 8.9% compared to the
prior year.
HoteUMotel Lodging Tax
HoteUMotel lodging tax collections through October total $132K. Compared to 2008 year-to-date, lodging tax is $32K ar 19.4%
below the same period. Compared to 2009 YTD Budget, lodging tax is $17K or 11.3% below budget.
HOTEL/MOTEL LODG/NG TAX REVENUES
Year-tadate thru Octo6ei
2008 2009 2009 Change from 2008 2009 Actua! vs Budget
MoiKh Actua/ Budget Actua/ S Var °r6 Var S Var :U Vai
Jan 14,985 12,366 1'1,565 (3,419) -22.8°i6 (801) -6.5°r6
Feb 14,907 �3,528 13,822 (�,085) -7.3% 294 2.2%
Mar 11,171 11,013 9,320 (1,851) -16.6°� (1,693) -15.4%
Apr 14,266 10,570 12,025 (2,241) -15.7°r6 1,455 13.8°r6
May 17,107 17,425 14,597 (2,510) -14.7°h (2,827) -16.2°�
Jun 13,684 13,006 9,910 (3,774) -27.6°� (3,096) -23.8%
Jul 16,160 13,340 11,394 (4,766) -29.5°h (1,946) -14.8%
Aug 20,201 18,661 13,054 (7,148) -35.4% (5,60� -30.0%
Sep 18,560 15,460 �7,093 (1,466) -7.9% 1,633 10.6%
Oct 23,061 23,731 �9,466 (3,595) -15.6% (4,264) -18.0%
Nov 15,123 16,904
Dec 9,607 13,997
YTD Total y �64,103 148,100 732,247 a (31,856) -19.4°h S (16,853) -11.3°k
nnua o y �gg,g33 180,000 Na n/w n/a n/a n/a
State Shared Revenue
Year-to-date distribution of $43M is below 2008's activity by $276K or 6.1%. The unfavorable variance is due to a decrease in
Fuel Tax and Local Criminal Justice Sales tax.
Gambling Tax
Gambling tax collection through October is $946K. In comparison to 2008 yeaz-to-date collection, 2009's tax collection is $87K or
8.4% below the same period. The variance noted between the months of March and April is due to a major payor paying for both
March and April in April of 2009. Compared to 2009 YTD budget, gambling revenues are down $69K or 6.8%. The original
adopted budget for 2009 was $1.4M. In June 2009, Council adopted a$196K reduction in Gambling Tax projections bringing the
revised budget to $1.2M.
Utility Tax (Total 7. �5%)
Utility taxes received through October total
$11.5 (includes Proposition 1 utility tax
revenues), and is above 2008 year-to-date
collections by $184K or 1.6%. Of the $184K
increase, $132K is due to an increase in overall
revenues for a major gas vendor. Compared to
yeaz-to-date budget, utilities tax revenues are
below 2009 budget by $43K or less than 1%.
Compared to Budget, October's collection of
$1.OM is $4K or less than 1% below budget.
The original adopted budget for 2009 was
$14.8M. In June 2009, Council adopted a
$1.OM reduction in Utility Tax projections
bringing the revised budget to $13.7M.
UflLiTYTAXES
Year•to•date thru Octo6er
2008 2009 2009 Change6om10� 1009ActualvsBudg�
Month Actual Budget Actual ;Var YVar SI/ar %Var
Jan 1,205,190 1,229,274 1,238,871 33,681 2.8% 9,598 0.8%
Feb 1,263,500 1,288,749 1,328,488 64,988 5.1% 39,739 3.1%
Mar 1,472,457 1,501,881 1,494,570 22,113 1.5% (1,312) -0.5%
Apr 1,151,823 1,174,840 1,220,450 68,627 6.0% 45,610 3.9°�
May 1,334,351 1,361,015 1,330,181 (4,170) -0.3% (30,835) -2.3%
Jun 1,031,364 1,051,974 1,019,775 (11,589) -1.196 (32,199) -3.1%
Jul 994,888 1,014,769 1,010,391 15,503 1.6% (4,378) -0.4°r6
Aug 970,773 990,172 939,252 (31,521) -3.2% (50,920) -5.1%
Sep 905,271 923,361 914,835 9,564 1.1% (8,526) -0.9°6
Oct 1,011,662 1,031,878 1,028,231 16,569 1.6% (3,647) -0.4%
Nov 1,015,331 1,035,621
Dec 1,112,530 1,134,762
YTDTotal 511,341,278 S 11,567,913 ;11,525,044 183,766 1.6% S(�� A.4
MnualTotal f13,469,137 S 13,738,296 Na Ma da nla Na
Compared tc� ��PaY_*l�_!IA*P �nnu
Update on l
Year-to-date
fund balanci
ending balar
1 ending ba
balance of
Permit Activity
Year-to-date building, planning, and zoning permit activities are below 2008's year-to-date activity by $202K or 15.7%.
Compared to 2009 year-to-date budget estimates, permit activity is up $19K or 1.8%. The original adopted budget for 2009 was
$1.6M. In June 2009, Council adopted a$349K reduction in Building Permits Fees projections bringing the revised budget to
$1.2M. Communiry Development's positive expenditure variance of $368K is mainly due to underspending 1-time programs in
2009 compared to 2008's spending patterns. 1-time programs savings consists of underspending of unfit structure program,
Shoreline Master Plan, Human Services professional services and permit system upgrade which if not spent by yeaz-end will be
requested for carryforward in 2010.
Right-of-way permits and development services permit fees are down by $127K or 30.8% when compared to 2008's year-to-date
activity. A downward adjustment was not made similar to those made to the Building Permit fees received by Community
Development during the Long Range Plan Adjustment in June of 2009 in which Council adopted various revenue/expenditure
adjustments due to the current economic conditions. A downward adjustment of $140K will be made to ROW Permits
Development Services Fees during the Mid-biennium budget adjustment. Right-of-way permit activity and issuance is down and so
are all other permits such as residential, commercial and plats due to economic conditions in the market place. We continue to
reconcile some of the older projects which has generated some additional permit fees but this work is almost complete.
Owners/developers are not proceeding with new plats since there is a surplus of new homes, new lots, and other fmancial issues.
This is the same for the commercial market, there is an excess of existing office space and banks are more stringent on lending
practices. Pubdic Works Operations year-to-date expenditures total $3.SM and is $368K or 9.4% below estimates mainly due to
savings due to vacancies, repairs/maintenance, timing of payments for utilities, and underspending of 1-time programs when
compared to 2008's spending patterns.
Police Department
Expenditures through October total $18.9M and is $385K or 2.0% below the year-to-date budget of $193M due vacancy savings,
fuel savings, overtime offset by overage in education, miscellaneous expenditures, and non-budgeted grant expenditures.
Through October, City overtime is 33.8% or $270K below last year. There is a 62.1% increase in overtime for contracted services
and traffic school. When the increase from the billable overtime is included, the total overtime decreased $224K or 25.6%. The
Overtime budget consists of $686K for City overtime, $30K for billable overtime, $57K for Traffic Safety overtime, and the
remaining $S1K is for grant overtime. The increase in billable time compared to year-to-date 2008 is due to the addition of the
Registered Sex Offender Grant for 2009 which is reimburse to the City for overtime worked for related cases. The continued
decrease in overall overtime YTD is primarily due to the management of personnel and operations in the field.
Jail Services
Jail Services through October is $1.4M and is below the year-to-date budget estimate of $1.SM by $45K. Ofthe $45K favorable
variance, $67K is due to 2008's medical reimbursement from Yakima County offset by increases in King County and Yakima
County jail services. King County and Yakima County both had rate increases effective January 1, 2009. The City currently uses
City of Fife, City of Enumclaw, King County, and Yakima County for Jail Services.
Court
Municipal Court year-to-date expenditures of $1.2M is $8K or less than 1% below estimates. The positive variance is due to
savings found in temporary help/pro tem offset by overage in interpreter services when compared to 2008's spending patterns.
Excluding probation through October revenue is up by $66K or 5.6% compared to year-to-date 2008. When probation is included,
the increase is adjusted to $42K or 3.3%. Total filings year-to-date in October 2008 was 15,785 and in 2009 was 16,801; an
increase of 1,016 or 6.4%.
COURT RQUB�IIIE
Through October
2008 2009 2009 Change from 2008 2009Actual vsBudget
MoMh Adual Budget Actual SVar %Var aVar %Var
Jarw�y 116,641 105,364 101,503 (15,139) -13.0% (3,862) -3.7%
February 120,754 110,665 131,674 10,920 9.0% 21,010 19.0%
NI2�ch 113,512 114,511 152,207 38,695 34.1% 37,697 32.9%
Aprll 105,654 107,622 135,453 29,799 28.2% 27,831 25.9%
May 144,650 120,433 171,982 (21,668) -15.0% 2,549 2.1°/u
June 105,540 113,4;i4 149,042 43,501 41.2% 35,608 31.4°/a
July 121,874 113,810 113,664 (8,210) $.7% (146) -0.1%
Atgust 119,814 116,495 110,311 (9,504) -7.9% (6,184) -5.3%
Septertber 120,299 110,256 109,W6 (11,223) -9.3°/a (1,183) -1.1°/a
OCtober 112,056 125,983 121,059 9,003 8.0% (4,925) -3.9%
Noverrber 92,717 114,980
Decercber 140,968 114,445
Subtotal 51,180,795 S 1,138,575 E1,246,970 S 66,176 5.6% S 108,395 9.5°
Plobati�onSvcs 79,827 117,256 55,656 (24,171) -30.3% (61,600) -52.5%
YTD Total 51,260,624 S 1,255,831 i 1,302,626 S 42,004 3.3% S 46,795 3.7°
Annual Total 1,507,362 1,469,000 Na nla nla Na nlx
Traffic and non-parking fines total $908K and is $79K or 9.5% above year-to-date 2008. Parking infractions total $71K and is
$SK or 8.1% above year-to-date 2008. DUI and other misdemeanors total $45K and is $7K or 13.0% below year-to-date 2008.
Criminal costs total $71K and is $4K or 6.4% above year-to-date 2008. Criminal Conviction Fees total $17K and is below yeaz-to-
date 2008 by $3K.
Traffic Safety/Red Light Photo Enforcement
Traffic Safety fund accounts for Red Light Photo Enforcement, which started on August 15�' of 2008 for a 30-day warning period
and actual citations started on September 15`�, 2008. In June, the Council increased Traffic Safety fund budget to $580K. Federal
Way has received $772K in Red Light Photo net revenues (net of payment to ATS for January through September). Total ATS
revenues received are for 10 months for 2009.
Parks Recreation
Overall parks operations expenditures, including administrarion, park planning, parks maintenance and general recrearion, through
October total $3.1 M and is $408K or 11.6% below the yeaz-to-date budget of $3.SM. The expenditures savings is due to under-
spending of supplies, utilities, other charges/services for repairs/maintenance which is offset by overage in temporary/seasonal
help. Another contributing factor is the restricted $100K for Camp Kilworth maintenance and operations which has not been
spent.
General Recreation and Cultural Services
Direct program expenditures total $770K or 94.6% of the total annual budget of $814K not including indirect costs. Including
indirect administration costs, recreation expenditures total I.OM and are 86.6% of the total annual budget of $1.18M. Recreation
fees total $732K and are 1233% of the total annual budget of $594K. Recreation fees have recovered 95% of direct program costs
and is 22.1 above the annual budgeted recovery ratio of 72.9%. Considering indirect administration costs, the recovery ratio is
reduced to 71.8% or 213% above the annual budgeted recovery ratio of 50.5%.
General Recreation revenues of $741K is $191K above yeaz-to-date budget of $SSOK. Compared to year-to-date actual, general
recreation is above 2008's year-to-date of $710K by $30K. For General Recreation this is traditionally the slowest time of the
year, but the recovery ratio remains high and General Recreation is experiencing good numbers in Yoga with 25 students enrolled
and preschool education classes continue to perform well with several offerings filled to capacity. The no school day program just
completed its Sth day of operation and the program has averaged 13 students per day. We are anticipating a great turnout for our
holiday break camp, which had 80 students enrolled last year.
Senior services held the first Holiday Bazaar this past weekend and had great participation from both vendors and customers and
plans are to have this event each year. Senior programs have achieved the highest revenue mark in our history with over a month
to go in the year.
Dumas Bav Centre
Dumas Bay Centre operating revenue of $452K is below by $44K or 8.9% compared to year-to-date budget of $496K. While
the economic climate has resulted in a decrease in day use meetings, the facility has been able to secure a large amount of
overnight retreats for the fall, with a number of weekends fully booked. Booked rentals at Dumas Bay Centre for 2009
currently total $493K which includes $452K revenues already received. Operating expenditures through October total $477K,
which is $8K or 1.8% above the year-to-date budget of $468K. Expenditures are higher due to fixed operational costs.
Dumas Bay Centre has recovered 94.8% of its operating expenses. Ending fund balance for DBC is a negative $193K, which
includes negative fund balance from previous years. Staff continues to work with new rentals and increasing services with
existing rental groups daily.
Knutzen Familv Theatre
Operating revenue of $SSK is below year-to-date budget of $93K by $38K or 41.2%. Operating expenditures through October
total $179K, which is $15K or 7.5% below the year-to-date budget of $194K. Knutzen Theatre has recovered 30.6% of its
operating expenses. KFT cumulative ending fund balance is a positive $SOK. On April 7`�, the City Council awazded the
contract to Centerstage for managing and operating the Knutzen Family Theatre. Centerstage took over the operations of
Knutzen Family Theatre on July 1
Federal Warv Communi, Center
The Federal Way Community Center Fund was established as a special revenue fund supported by user fees and designated
utility tax transfer. The facility opened early March 2007.
Federal Wav Communitv Center (continued�
'The operating revenue budget includes $1.7M in user fees/program revenues, $SSSK contribution from utility tax for
operations, $312K contribution from utility tax for reserves, and $SOK from capital for marketing plan. Through October,
operating revenues total $1.3M and is $127K or 11% above 2008 year-to-date actuals. In comparison to year-to-date 2008's
activity:
Drop-in revenues increased $2K or 1%. Drop-in revenues increase during the Summer quarter due to extremely
hot weather and a timely direct mail marketing piece and have leveled off during the beginning of Fall.
Passes revenues decreased $12K or 2%. The contributor factor is due to restructured pass offerings, which
includes lower aduit rate, changing household from 4 to 6 persons and adding couple pricing. On average, the
number of passes sold has increased from 2008, but with the restructure, this did not add to the bottom line.
Current pass sales are at 1,670 (3,600 total members) which is down from 1,799 for a high in August.
City Staff inembership increased 19K or 52%. The increase is due to group exercise schedule, which had better
accommodate staff needs along with increased retention and wellness efforts. City Membership is below 2009
annual budget by $58K mainly due to revenue expectations were increased $51 K in 2009 for Police Guild
members and to date earnings are $4K.
Youth Athletics increased $22K and has exceeded annual budget of $17K by $19K. The favorable variance is
due to increased enrollment and the addition new programs such as Kidz Love Soccer.
Aquatics Programs have increased $17K or 18% due to the addition of extra weekday and weekend lessons.
Fitness Classes/Fimess Training increased $65K and have exceeded annual projections by $53K due to success of
Biggest Lower and other Fitness Training based classes and services.
Pool rentals decreased $2K or 12% due to decrease demand from schools and public/private clubs due to budget
limitations. Space availability has also become limited because more open swim times have been created to meet
public demand.
Rentals have increased I SK or 10% due to strong summer rentals and the increase to repeat business rental
customers. Changes to birthday party schedules have increased available times and increased marketing efforts
have spurred growth in eventlwedding rentals.
Merchandise sales increased $4K or 91% due to strong summer sales. New logo merchandise has also been
added.
Concession revenues decreased $1K or 5% due to the opening of Splash Cafe.
Through October, operating expenditures total $1.7M and is $125K or 8% above 2008's year-to-date actual. Federal Way
Community Center has recovered 75% of operating expenditures compared to the annual budgeted recovery ratio of 82%.
In comparison to year-to-date 2008's activity:
Personnel costs for 2009 are 8% higher. Cost increases come mostly in the area of temporary help; with an
increase to the State minimum wage, and increased part-time staff levels to accommodate reductions to salaried
positions and some contracted services (custodial, landscaping). The addition of new programs in Youth Athletic
classes, Group exercise, Youth and Teen Late Nights increases part-time staffmg costs, but are offset by program
revenues.
Suppiy costs are 5% lower due to improved staff and system efficiencies. Changes to supply ordering and
inventories have resulted in 3-5% savings in supply costs and pool chemicals. These savings are significant
because supply usage for Summer Camp, Swim Lessons, Drop-in Swimming, Group Exercise, Rental and Free-
Use services has increased to accommodate growing attendance.
Service charges are higher than expected due mostly to increased personal training fees and professional service
contracts. Excellent Fitness and Athletic revenue numbers, as mentioned above offset these expenses. Efforts to
control and/or reduce other service contract costs include elimination of contracted custodians and savings in
Landscaping service.
Utility costs are 2% higher than due to rate increases and the costs associated with increased facility use. Staff has
worked very hard to reduce utility expenditures by adjusting lighting, heating, and air conditioning schedules.
Energy costs are currently under review as part of a citywide PSE audit.
City's contribution of $867K for the Community Center was scheduled to annually provide $SSSK for
maintenance/operations and $312K for capital reserves. Through October 2009, $440K is needed to cover maintenance and
operations and an additional $65K is needed to repay General Fund for an interfund loan at year-end in 2008. Through
October, the Community Center is using 91% of their contribution for maintenance/operations for on-going operations.
Other Departmental Variances
City Council yeaz-to-date expenditures total $365K is $17K above estimates mainly due to over-expenditure in traveUtraining
and non-budgeted City Manager Search expenses, which will be reconciled within the general fund at year-end.
City Manager year-to-date expenditures of $1.5M is over year-to-date budget by $142K mainly due to overage in Public
Defender ($43K), Executive Coaching Services ($23K), Energy Efficiency Contract Payment ($25K), Investigation Costs
($SK), payment to Sales-tax Audit Firm ($17K) which will be offset by revenues, payment to Friends of Hylebos ($12K) and
Sponsorship Program ($24K) offset by savings in 1-time printing services compared to 2008's spending patterns. All items
noted with the exception of Investigation Costs will be reconciled in the General Fund at year-end.
Economic Development year-to-date expenditures of $218K is below year-to-date budget by $124K mainly due to under-
spending of one-time temporary help and one-time consulting services offset by overage in association dues and Han Woo Ri
contribution when compared to 2008's spending patterns. Han Woo Ri contribution will be reconciled in the General Fund at
year end.
Human Resources year-tadate expenditures of $723K is below year-to-date budget by $82K mainly savings found in
salaries/benefits and intergovernmental offset by overage in temporary help and professional services.
Finance year-to-date expenditures of $765K is below year-to-date budget by $61K mainly due to posirion vacancy savings and
one-time temporary help compared to 2008's spending patterns.
Law year-to-date expenditures total $1.3M and is $12K above estimates mainly due to increase in outside counsel offset by
savings in temporary help compared to 2008's spending patterns.
CASH INVESTMENTS
Overall year-to-date interest earnings for all funds through October 2008 compared to year-to-date through October 2009
decreased by $993K. T'he unfavorable variance is due to the decrease in interest rates for the overall mazket. The interest rates
have decreased from October 2008 to October 2009 from 2.47% to 0.42%.
Currently the only investment is in the State Investment Pool. The average portfolio yield is 0.42%, which is above the
average 6-month US Treasury Bill (0.16%).
The total invested balance at the end of October is $62.14M, which is invested in the state investment pool. The state pool is
composed of Treasury Securities (18.69%), agency coupons (1.77%), interest bearing bank deposit (3.48%), agency floating
rate notes (20.40%), agency variable rate notes (9.28%), discount notes (23.79%), certificates of deposit (2.16%), and N.O.W
accounts (20.42%). The City's total investrnent portfolio is made up of 100% State Pool.
SIP Average Invested Balance by Type
October 2009
Agency
Fbating Rate
Notes
20.40%
Bank
�eposas
3.48%
Agency
Coupons
i.n%
Treasury
Securilies
18.69%
Agency
Variable Rate
r Nores 6.0%
928%
Discount 5.0%
Notes
z37s% 4.0%
fyr�,
3.0%
2.0%
Cert'rficates of 1.0%
oePosa
Accounts 2.16% 0.�%
20.42%
e 6 Nbnth T-Bill
State Irnestment Pool
In-house Irnestrnent
Porlfolio Arerage
Interest Rates Comparison
For the Month of October 2009
2004 2005 2006 2007 2008 2009
FUND ACTIVITY SUMMARY
�pecial Revenue
102 Arterial Street
103 Utility Tax
106 Solid Waste 8� RecyGing
107 Special Cordracts/Studies Fund
109 Hotel/Motel Lodging Tax
110 2°k for the Arts
111 Federal Way Community Cer�ter
112 Traffic Safety Fund
119 CDBG
120 Path Trails
307 Downtown Redevel
302 Municipal Facilities
303 Parks
304 Surface Water Mar
306 Transportation
Enterprise Funds
401 Surface Water M;
402 Dumas Bay
5ubi�t�/ �r�ter�Dri�e
lntemal Service Funds
501 Risk Managemer
502 Information Syste
503 Mail Duplicatioi
504 Fleet Equipmei
505 Buildings Fumi
482,407 1,947,534 1,836,295
340,188 12,458,258 14, 709, 344
173,319 323,548 374,696
272,788 1,641 2,560
194,145 136,297 134,520
293
984 1,860,704 1,861,688
135,819 772,769 580,400
7,819 87,139
193,795 99,493 224,000
6,615,425
1,552,789
4,571,295
4,715,793
13,512,680
691,820 148,115
104,631 603,061
659,299 1,087,576
488,712 1,249,257
10,626,738 8,008,452
111,239
251,086
(51,148
(919
1,776
1
089,102
122,171
271,869
195,922
293
(0
328,187
705 7,159,130
430) 9,054,359
27� 4,143,018
545) 3,955,248
286 16,130,967
�w�
3,951,840 2,848,532 1,103,308
643,758 673,572 (29,514
5,354,870 676,012 604,218 71,794
2,970,248 1,743,932 1,512,238 231,695
260,797 176,494 102,376 74,117
3,291,809 1,801,900 795,266 1,006,635
1,170,286 333,476 299,354 34,122
1,168,584
195.018
5,426,664
3,201,943
334,914
4,298,444
1,204,408
**CDBG Negative ending ba/ance is due to timing of grant reimbursements.
COUNCIL MEETIIVG DATE:�Ie°°m'�°r �nna ITEM
�eCemk 2
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBdECT: Amendment of Ordinance 09-622, setting a new public hearing date.
POLICY QUESTION Should the Council amend Ordinance 09-622, setting a new date for the public hearing on
the special assessment roll of the North Lake Management District?
COMMITTEE N/A
CATEGORY:
Consent
City Council Business
11�
Ordinance
Resolution
MEETING DATE N/A
■I
Public Hearing
Other
STAFF REPORT BY: William Appleton, P.E., Surface Water Manager DEPT Public Works
Dan Smith, Water Quality Program Coordinator
Attachments: Proposed ordinance amending Ordinance 09-622
Options Considered:
1. Approve the attached amended Ordinance 09-622, setting a public hearing date for December 15, 2009
for public comment on the assessment role for properties within the Lake Management District, and
move to the December l, 2009, City Council meeting for enactment
2. the amended Ordinance to
STAFF RECOMMENDATION Staff recommends Option 1 i„l.�
CITY MANAGER APPROVAL: �j.WI'� I�II
Committee Council
COMMITTEE RECOMMENDATION N/A
APPROVAL:
committee council
Linda Kochmar, Chair Jim Ferrell, Member Dini Duclos, Member
PROPOSED COUNCIL MOTION:
l Reading of Ordinance (November 17th, 2009): `7 move to fonvard amended Ordinance 09-622 to the
second reading for enactment on the December 1, 2009 City Council Ordinance Agenda.
2 Reading of Ordinance (December l 2009): `7 move to enact the amended Ordinance setting a public
hearing date for December ISth, 2009 forpublic comment on the assessment role forproperties within the lake
management district.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading �1 2Q7�
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLUTION
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 9, 2009
TO:
VIA:
FROM:
SUBJECT:
City Council
Brian Wilson, Interim City Manager
William Appleton, P.E., Surface Water Manager
Daniel Smith Water Quality Program Coordinator
Amendment to Ordinance 09-622, the Formation of the NoKh Lake Management District
Number Two
BACKGROUND:
Upon creation of the Lake Management District by ordinance, the City Council is required to conduct a
public hearing to provide an opportunity for citizens to comment on the proposed assessment role for the
district per RCW 36.61.120. Ordinance 09-622 set the public hearing date on October 6�', 2009, or
thereafter, and notice of the hearing date was sent to the property owners. However the public hearing
was inadvertently not held even though the resolution setting the assessment amount was under consent.
The proposed amendment to Ordinance 09-622 will set a new date for the public hearing of December
15"', 2009, thereby correcting the oversight and bring the Lake Management District formation process
back into alignment with the RCW. No impact to the formation of the District is expected as a result of
this inadvertent oversight.
cc: Project File
Day File
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF FEDERAL WAY, WASHINGTON, AMENDING
ORDINANCE 09-622 REGARDING THE CREATION OF
THE LAKE MANAGEMENT DISTRICT NUMBER 2 FOR
NORTH LAKE BY RESCHEDULING THE PUBLIC
HEARING ON THE ASSESSMENT ROLL FOR THE
DISTRICT.
WHEREAS, on February 24, 2009, the City of Federal Way received a petition for the
creation of a Lake Management District Number 2 for North Lake pursuant to RCWs 35.21.403
and 36.61; and
WHEREAS, La:ke Management District Number 2 for North Lake is ereated for the
purpose of generating revenue to provide ongoing aquatic vegetation management, water quality
monitoring, community education, and other related projects; and
WHEREAS, on Apri121, 2009, the City of Federal Way City Council passed Resolution
Number 09-544, declaring its intent to form a Lake Management District Number 2 for North
Lake; and
WHEREAS, the City of Federal Way City Council conducted a public hearing on June 2,
2009, for the purpose of accepting testimony in support of and in opposition to the creation of the
North Lake Management District. At the public hearing, testimony was provided by North Lake
Steering Committee members; and
WHEREAS, on June 16, 2009, the City of Federal Way City Council passed Resolution
Number 09-549, submitting the question of creation of Lake Management District Number 2 for
North Lake to the owners of property within the proposed lake management district including
owners of publicly owned land; and
Ordinance No. Page 1 of 4
WHEREAS, under RCW 36.61.090, a simple majority of the votes cast shall determine
whether the proposed lake management district shall be approved or rejected; and
WHEREAS, the ballots were tabulated on July 10, 2009, and the proposal to create a
Lake Management District Number 2 for North Lake has been appro�ed by at least a simple
majority of the votes cast; and
WHEREAS, the ballots cast are available for public inspection at City of Federal Way,
33325 8 Avenue South, Federal Way, Washington;
WHEREAS, the City of Federal Way desires to create Lake Management District
Number 2 for North Lake and proceed with special assessments and performing lake
improvement activities;
WHEREAS, the City of Federal Way has established the 2004 North Lake Integrated
Aquatic Vegetation Management Plan (IAVMP) and subsequent Annual Reports (2005-2008)
forming the basis for the annual Lake Management District work plan and Lake Management
District management goals;
WHEREAS, the hearing notice requirements of RCW 36.61 will provide an opportunity
to evaluate the assessment role for each property within the district; and
WHEREAS, on September l, 2009, Council passed Ordinance 09-622 that created the
North Lake Management District Number 2.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY
DOES ORDAIN AS FOLLOWS:
Section l. Ordinance 09-622 Section 5. Public Hearing shall be amended to read as
follows:
Ordinance No. Page 2 of 4
Section 5. Public Hearin�. A public hearing will be held by the Federal
Way City Council on December 15, 2009 at 7:00 PM or shortly
thereafter at the City of Federal Way City Hall, 33325 8` Avenue South, Federal
Way, Washington. At the public hearing, the City of Federal Way City Council
will consider the objections to the special assessment roll of the district, shall act
as a board of equalization, and may correct, revise, raise, lower, change, or
modify the special assessment roll or any part thereof, or set the proposed special
assessment roll aside and order a new proposed special assessment role be
prepared. The City of Federal Way City Council shall confirm and approve a
special assessment roll by adoption of a resolution. Notice of the proposed special
assessment, the procedure for filing written objections thereto, and notice of the
public hearing shall be mailed to the taa�payers of record of all property within the
district by the City of Federal Way pursuant to RCW 36.61.140.
Section 2. Severabilitv. If any section, sentence, clause or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 4. Ratification. Any act consistent with the authority and prior to the effective
date of the ordinance is hereby ratified and affirmed.
Ordinance No. Page 3 of 4
Section 5. Effective Date. This ordinance shall be effective five days after passage and
publication, as provided by law.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, this day of 2009.
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No. Page 4 of 4
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBdEGT: Pacific Highway South HOV Lanes Phase IV Project (18` Avenue S to S 312 Street) Qwest Agreemeni
for Joint Construction and Statement of Work
PoLICY QuES1'[oN: Should the Council authorize the City Manager to execute the Qwest Agreement for Joint
Construction and Statement of Work?
COMMITTEE Land Use and Transportation Committee
CATEGORY:
Consent
City Council Business
Ordinance
Resolution
MEETING DATE November 16, 2009
STAFF REPORT BY: Marwan
Attachments:
P.E., Deputy Pubiic Works Director i
ITEM S P.
Public Hearing
Other
��DEP'I': Public Works
Memorandum to Land Use and Transportation Committee dated November 16, 2009
Options Considered:
1. Authorize the City Manager to execute the Qwest Agreement for Joint Construciion and the
Statement of Work for the Pacific Highway South HOV Lanes Phase IV Project (18`� Avenue S to S
312�' Street)
2. Do not authorize .the City Manager to execute the Agreement for Joint Construction and the
Statement of Work, and provide direction to staff.
STAFF RECOMMENDATION Staff recammends forwarding Option 1 to the December 1, 2009 City Council
Consent Agenda for approval.
CITY MANAGER APPROVAL: �,1.� ���j
Committee
COMMITTEE RECOMMENDATION: Committee
December 1, 2009 City Council Consent Agen¢�
r
L
Linda Koc ar, Chair
DIRECTOR APPROVAL: __J' �L"
Committee Council
forwarding the above staff recommendation to the
Member
Dini Duclos, Meml�r
PROPOSED COUNCIL MOTION "I move to authorize the Ciry Manager to execute the Q►vest Agreement f'or
Joint Construction and the Statement of Work for the Pacific Highway South HO V Lanes Phase li' Project (18`�'
Avenue S to S 312`�' Street).
(BELOW TO BE COMPLETED BYCITYCLERKS OFFfCE)
COUNCIL AC'fION:
APPItOYED COUNCIL B[LL ft
DENIED 1� readieg
TABLED/DEFERRED/NO ACTION Enactmeet nadieg
MOVED TO SECOND READING (ordinar+ces only) ORDiNANCE
REVISED- 02/06/2006 RESOLUI'IOIY
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 16, 2009
TO: Land Use and Transportation Committee
VIA: Brian Wilson, Interim City Manager
Marwan Satloum, P.E., Deputy Pubiic Works Director
Brian Roberts, P.E., Street Systems Project Engineer
SUBJECT: �acific Highway South HOV Lanes Phase IV Project (18`� Avenue S to S 312`�' Streel)
Qwest Agreement for Joint Construction ar�d Statement of Work
BACKGROUND:
The Pacific Highway South HOV Lanes Phase IV (18�' Avenue S to S 312`� Street) widening i�nprovement
project includes adding HOV lanes northbound and southbound, adding curb, gutter and sidewalk, adding
lighting, landscaping, planted medians, restricting !eft turn move►ner►ts to intersections, and consoiidating
driveways where possible. One additional major purpose of the project is to underground overhead utilities,
typically into a joint utility trench.
In August 2006, the Washington State Supreme Court issued a ruling in Qwest Cocporation vs. City of Kent.
In its ruting the courts found that "RCW 35.99.060(3)(b) requires a city to reimburse a[telecommunications
company] service provider for an aerial to underground relocation of its facilities when the service provider
owns a portion of the aerial supporting structures. The amount the city is required to reimburse the service
provider is the difference between an estimated aerial to aerial re(ocation and the actual aerial to underground
relocation of the same facitities."
Qwest has aerial cable supported on Qwest-owned poles for most of the length of the Pacific Highway South
HOV Lanes Phase tV project. For this project, the City and Qwest have agreed that the City wi(1 provide
Qwest all excavation, backfill, compaction and restoration at no cost in iieu of payment for the incremental
cost difference between aeriai to aerial relocation and aerial to buried retocation pursuant to RCW 35.99.060.
In turn, Qwest wilt repay the City at unit rates r►ow established in Schedule "E" of tt►e Pacific Highway South
HOV Lanes Phase IV bid schedule for all conduit and vaults instailed by the City's contractor. The total
estimated cost which the City wiil bill to Qwest in Schedule E is estimated at $200,000.00. The attached
Agreement for Joint Construction and Statement of Work shows the methodology used to split the construction
cost between the City and Qwest.
Agreement No_ {variable:Agreement Id}_{variabie:Version}
AGREEMENT
FOR
JOINT CONSTRUCTION
NCAXXXX
THIS AGREEMENT {#he Aqreement is entered into as of 2009
between Qwesi Corporation a Coiorado corporation ("Qwest"), and The City of Federal Way, a Washingion State
mun+cipal corpora6on.
L .fOiNT CONSTRUCTION TERMS AND CONDITIONS
1. DEF1NiTlONS:
°Schedule° means a written instrument made pa�t of the Agreement describing Work, inciuding price,
specifica6ons, warra�rty terms and related shipping and delivery instructions, and 5ometimes refeRed to
as a"Statement of Work°. Schedules may be added, deleted or modified as agreed in writing and
executed by the parties_
"Proiect Develope�" means City of Federal Way.
2. TERM:
The Agreement wiU commence as of the Effective Da#e and wili continue through December 31,
2011 ("Term"). If the term of any Schedule or Order exte�ds beyond tfie Term, the Agreement shaQ
remain in fuN force and effect bu# only as to such Schedule or Order, and only through the end of the term
of the applicable Schedule or Order.
3. THE PROJECT:
Project Developer intends to perform a construction project, or multiple construction projects, that may be
described on one or more Schedules tothis Agreement (each refer�ed to as a"Project").
ln connection with the Project, it is necessary or desirable that Qwest install telecommunications facilities in
the area in which tfie Projec# will be performed (#he "Site") or that Qwest's exisfing telecommunica6ons
facilitates at the Site be moved. The new or moved telecommunications facilities and all ass�iated
equipment shali be referred to ir� this Agreement and any Schedules, as (the "Facilities").
Qwest has requested that as pa�t of an individual Project, Project Developer, ac#ing through its contractor {the
"Contractor"), perform certair� work in connectior� with tfie Facilities on the Site fo� Qwest, which work is
more specificalty described in an Exhibit to #fie Schedule (the "Woric").
4. iNVO10ES AND PAYMENTS:
tnvoices.
Within 30 days of providing Worlc #o Qwest, Project Developer will issue an +nvoice by the method agreed
upon by the parties. Unless otherwise requ+red by iavv, Qwest will not pay for Work invoiced more than 90
calendar days after completion of the Work_ Each i�vace wil! contain an itemized description of ihe Wofk
and aN applicable charges and iaxes (if Project Developer is a private entity, exclusive of #axes based on
Project Devetoper's incomej. Qwsst will be t�able only fo� undisputed and cor�ect taxes i#emized on the
invoice for Woric to which the taxes reiate. Project Developer, and its Contractor, is responsible for
charging the correct taxes on the applicable invoice o#her than where Qwest has provided Project
Oeveloper a property completed tax exemption certif+cate or other evidence o# exemption. Project
Deveioper, or its Contractor, as appticable, must be registered by khe taxing junsdictions to collect sales
and/or use taxes within the states to which Work are provided_
Payment Due Date; Acceptance of Paymen#.
Qwest Confidentia! and Proprietary
Disctose ar� distribute sofeiy to those individuals who have a need to k�ovv_
Rev_ 11l06 1
Agreement No- {va�able:Agreemen{ 1d}.{variable:Version}
Qwest wi11 pay undisputed invoices i� U.S. dollars within forty five (45) days} of receipt of a proper invoice.
Payment will not constitute acceptance of the appiicable Work. 1# Project Developer acc�pts payme�i
from Qwest for Work, Project Developer waives any claims that Project Developer may have against
Qwest for ttie Work.
5_ ACCEPTAI�CE:
Acceptance of the Work wi11 be defioed on the applicable Schedule.
6. WARRANTY:
For a period of one (1). year (or bnger, if so provided by faw, and to the extent p�ovided by law) after final
payment by Qwest for the Worlc, The Project Developer shall repair any defec6ve wortc or material at no
cost to Qwest, consistent with the pfovisions of sections 1-05_10 through 1-05.12 of the Washington State
Standard Specificatlons for Road Bridge and Municipal Construction, 2008. This time penod relates only
#o the specific obtigaiio� of Project Developer to correct the Work, and has no relationship to the fime
within which Qwest may seek to enforce Project Developer's obligations under the Agreement or within
which Project Developer must comply with the Agreement. Upon notice from Qwes#, Projec# Developer
will immediately, at no cost to Qwest, correct and remedy any defects in the Work whether observed
befo�e or after payment for the Work and whe#her or not the Work is already installed or completed. If
Project Oeveloper fails to prompdy correct defective Woric, Qwest may correct the Work itself or hire
another contractor to do so and Praject Developer sha11 pay for all reasonable and verifiable costs of
co�reetion promptly upon demand by Qwes#_
7. LlENS:
Project Developer wa�ra�ts that no mechanics' liens or other claims or demands, including but not limited
to personai injury, death, prope�ty damage, non-paymen# or other liability claims, wi11 be filed or
maintained by it, the Contractor, subcontractors or any other thi�d party against any Qwest equipment,
real estate or oiher property an account of the Wor1c. Qwest reserves ths right, at any time du�ing the
progress of the Wor1c, to require P�oject Oeveloper, the Contractor and any subcontractor to furnish
evidence in form and substance acceptable to Qwest #hat all claims, liens and causes of ac6on, if any, for
the payment of wages or salaries or the payment of charges for labor, materials, tools, machi�ery, or
supplies have been satisfied, rel�ased or settled.
8. INDEPEPIDENT CONTRACTORS:
Independent Contractor.
Project Developer certifies that it is engaged in an independent business and will perform its obiigations
arising in connection with the Agreemeni as an independent ¢ontractor and not as the agent or employee
of Qwesi. This Agreement does not create a partnership, join# venture or similar rela#ionship between the
parties and neither party will have the power to obiigate the other in any manner whaisoever.
Agents and Employees.
Any persons who perform services for Qwest wifi be solely the employees or agents of Project Developer
under its sole and exclusiva direction and controi. Projeci Developer is solely responsible for: {a) the
�IOUfS O� WOfIC methods of perfofmance and compensation o# its employees and agents; (b) comptiance
wi#h all federal, sta#e and iocal rufes and �egulations including those governing worker's compensation,
unemployment, disability insurance and social security withholding Foc its employees and agents; and tc)
ail federal and state income taxes #o� its income derived in connection with the Agreement.
Safety and Heaith.
The safety a�d health of Project Devetoper's employees and agents while working on the Project wili be
Project Developer's sole responsibility. Project Developer and its employees and agents will comply with
all applicabie niles and regulattons, as well as all local, s#ate a�d federal environrnental, health and safety
requirements, including those relating to the use and handling of hazardous materials_ Project Developer
will immediately report to Qwest any accidents, ir�junes of property damage arising from the perfo�mance
in connection with the Agreement. Project Developer will provide Qwest with copies of any safety, health
or accident reports that Project Developer files with any third party with respect to Project Developer's
performance in connect+on with the Agreement.
Qwest Cowfide�tia! and ProFuietary
Disciose and distribute solely to those i�dividuafs who have a r�eed to know_
Rev. 11/06 2
Agreement No. {variable:Agreemeni Id}.(variable:Versio�}
9. INDEMNlFICATlON:
in addi#ion to Project Developer's obligation to obtain and keep, and ensure that the Contracior obtains an�i
keeps, insurance as set forth in this Agreement, and to the fuilest extent permitted by law, Proje�t
Deveioper agrees to indemnify, defend and hold harmless Qwest, its affitiates and each of their o�ficers,
directors, employees and agents from and against all suits, losses, costs (including without fimitation
reasonable court cosis and attomeys' fees), lawsuits, judgments, orders, awards, fines, penaities,
expenses, liabilities, actions, damages o� claims of any character ("Liabilities"j arising from or in
connection with (a) any persona! injuries or p�operty damage rECeived or sustained by any person or
property arising in whole o� in part in connection with the Work; (b) any act or omission, �eglect,
r�egiigence, gross negligence or wiAfui misconduct of Project Developer, the Contractor or any
subcontractors i� eonnection with the Wo+ic or the Agreement; or (c) any breach by Projec# Devefoper of
the Agreement.
Qwest wil! indemnify, defend and hold ha�mless Project Develope�, its employees and agents from and
against al1 Liabilities arising from or in connection with (a) any act or omission, neglect, negligence, gross
negligence or wiilful misconduct of Qwes# in connection with the Agreement or {b) any b�each by Qwest
of the Agreement.
Prior to the c�mmencement of the Work. Project Developer will require the Contractor #o agree in writing to
indemnify, defend and hold harmless Qwest, its affiliates and each of their officers, directors, employees
and agents from and against all Liabilities arising from or in connection with {a) any persona! injuries or
property damage received or sustai�ed by any person or property arising in whole or in part in connection
with the Work; and (b) any act or omission, neglect, negligence, gross negligence or willful misconduct of
the Contractor or any subcontractors in cor+nection wi#h the Work.
No party shali be requir�d to indemnify, defend, or save harmless the o#her party if the cla+m, suit, ot action
for injuries, death, or damages is caused by the sole �egligence of the party seeking indemnificat+on.
10. LIMtTAT10N OF LIABILITY:
Except fior each party's indemnifica#ion obligations and each party's breach of a�y requirements regarding
Confidential In#ormation, neither party is tiable to the other for consequential, incidental, indirect, puni6ve
or special damages, including commercial ioss and iost profits, however caused and rega�dless of legai
theory or foreseeability, directly or i�difectly aris+ng in connection with the Agreement, even if such party
has been apprised of the possibiiity of such damages_
11. INSURANCE:
General Insurance Requirements.
Project Developer will, and will require that the Contractor, at aH times during #he term of this Agreement,
at its own cost and expense, carry and maintain the insurance coverage listed below with insurers
ficensed in t#�e areas vrrhere the Work wiU be performed having at minimum a"BesYs" rating of A-VII.
Contracto� wilt not commence any Woric until it has fu{filled ali insurance requi�ements in this section.
Contractor wiQ �equire its subcontractors to maintain proper insurance applicable ta the type and scope of
Wark to be performed under this Agreement It is expressly understood that Contractor is u!#imately
responsible for its subcontractors including without limitation ensuring that the appropriate insurance is
maintained by i#s subcontractors.
Workers' Compensation lnsurance.
Project Developer witl carry Workers' Compensation and/or, when applicable, Long Shoremen's and
Harbor Workers Compensation insurance in amoun#s sufficient pursuant to the laws of the State of
Washington.
P�oject Developer's Co�t�actor(sj wiil carry Worlcers' Compensa#ion and/or, when appiicabie, Long
Sho�emen's and Harbor Workers Compensation insurance with (i) statutory iimits of coverage for a11
empioyees as required by staiues; and (ii) Stop Gap or Employer's liability insurance with a limit o# One
Million Dollars ($1,OOO,flUO) for each accident_
Qwesi Confide�tial and Proprietary
Disclose and distribute solely to lhose individuals who have a need to know_
Rev. 1/06 3
Agreement No. {variabie:Agreement Id}.(variable:Version}
Commercial General Liability Insurance.
Commerciat General iiabitity insurance providing coverage #or bodily injury. dea#h, persona! injury and
property damage occurring or arising out of the performance of this Agreement, including coverage for
products/completed operations, premises operations, independent contractors protgctive coverage
{required ifi Contraetor subco�tracts any of the Work), and contractual liabiiity with respect to liability
assumed by Project Developer. This insurance wiN also include: (i) explosion haza�d coverage
(commonly referreci to as "X" coverage) if the V11ork involves blasting, (ii) collapse hazard coverage
(commonly �eferred to as "C" coverage) i# the Work may cause structural damage due to excava6on,
burrowing, tunneling, caisson work or under-pinning, and (iiij underground hazard coverage if the Work
may cause damage to underground facififies (commonfy referred to as "U" coverage). The limits of
liability for this coverage wilt be no# less than #he limits as set forth betow_
Each Occurrence
General Aggregate Limit
Products-Completed Operations Limit
Personal and Advertising Injury �imit
$5,000,000_00
$5,000,000.00
$S,OOfl,000_00
i OOO,OOO.Ofl
These timits of liability ca� be ob#ained through any combination of primary and excess or umbrelia
liability insurance.
Commercial Automobile Liability Insurance.
Commercial Automobile Liability insurance covering owned, �on-owned and hired vehicles used in
connection with the performance of the Work. The limits of liability fo� this coverage shait be not less than
One MiUion Dollars ($i3O00,004_00) per occur�ence combined single limit for bodily injury or property
damage.
Certificates of Insurance.
Project Developer shal! require its Cont�actor to forward to Qwest certificates of such insurance upon
execution of this Agreement and upon any renewai of such insurance during the term of this Agreemeni
for both Project Oeveloper and the Contractor. The insuring carrier(s) may use the ACORD or equivalent
certificate of insurance form acceptable to Qv�►est. The insurance certificates shall provide that_ (i) Qwest
is named as an additional insured on the Commercial General Liability a�d Commercial Automobile
Liability policies; (ii) thirty (30) catendar days prior written notice of cancellatio� of, or material change or
exclusions in, the policy to which the eertificates relate shall be given to Qwest; (rii) underground hazard
coverage (commonty referred #o as "U" coverage) is part of the coverage and (iv) the words "pertains to
atl operations and projects performed on behalf of the certificate holder' are included in the descrip#io�
portion of the certificate. Project Developer shail not commence any Wo�lc un�l the obiigations of Project
Developer with respect to insurance have been futfilied. The fulfillment of such obligations shali not
relieve Projec# Developer of any liability hereunder or in any way modify P�oject Oeveloper's obligations to
i�demnify Qwest.
12. TERMINATION; CANCELLATION:
Notice.
Either party may terminate this Agreement (including its Schedules), in whoie or in part, for its
convenience with 30 days prior written notice. Project Developer will be entitled to payment for Wark
accepted and received by Qwest as of the date of termination. Qwest will have no other iiab+lity arising
out of termination of this Agreement or a Schedule.
Material Breach.
Either party may terminate this Agreemen# {inciuding its Schedules), in whole or ir� part, by vuritten notice
Uwest Confidentiai and Proprietary
Disclose and disYribute s�ely to those individuais wt�o have a need to know.
Rev. )iJ06 4
Agreement No_ (variable:Agreement !d}.lvar+able:Version}
to the other if the other party breaches this Agreement and fails to cure such breach to the non-breaching
party's sa6sfaction within 30 days of written notice specifying the breach_
Pre-Termination Obiigations.
Expiration or termination of this Agreeme�i {including its Schedules) wii� no# reiisve either party from its
obligations ansing hereunder prior to such expiration or termination.
13. DISPUTE RESOLUTION:
Negotiation Betweeo the Parties.
The parties wili attempt in good #aith to resolve any dispute arising out of or relating to this Agreement
promptly by negotiation between individuals who are at a higher leve! than the persons with direct
respons+biiity fo� administration of this Agreement. Any pa�ty may give the other party written notice of any
dispu{s not resolved in the normai course o# business. Wdhin 15 days after delivery of the notice, the
receiving party will submit to the other a written response. The notice and the response wiN include {a) a
statement of each party's position and a summary of arguments supporting that position and (b) the name
and title of the executive who witt represent that party and of any other person who will accompany the
tha# individual. Within 30 days after delivery of the disputing party's no6ce, the rep�esentatives of bo#h
pariies will confer at a mutuaily acceptabfe t+me, and thereafiter as often as they reasonabiy deem
necessary, to attempt to resoNe tfie dispute. All reasonabie requssts for infiormation made by one party to
the other witl be honored. All �egotia#ions and documents exchanged pursuant to this ciause are
confidential and wiN be treated as compromise and settiement negotiations for purposes of applicabte
rules of evidence.
Forum.
Any legal proceeding arising out of, or relating to this Agreement, wi11 be brought in a U�ited States
District Court, or absent federal court junsdiction, in a state cou�t of competent junsdicGon, in the Denve�,
Colorado metropoii#an atea_
Waiver of Jury Trial and Class Action.
Each party, to the extent permitted by law, knowingly, voluntariiy, and intentionally waives its nght to a
tnal by jury and any right to pursue any ciaim or action ansing out of or relating to this Agreement on a
class or consolidated basis ot in a representative capacity.
14. MISCELLANEOUS:
Compfiance with Laws and Policies.
Project Developer wi11 obtain, at its expense, all permits and licenses, bonds, and other necessary lega!
authority, pay all fees, and comply with ati federal, intema#ional (i# applicable), state and iocal laws,
ordinances, rufes, reguiations and orders applicable to Project Developer or Project Developer's
performance hereunder inciuding, the Communications Act and orders of the Federal Communications
Commission. Project Developer, or its Con#rac#or, wili give al! required notices to govemmental
authorities, and wi11 coordinate ali necessary governmental inspections to avoid delays in the provision of
the Work. Project Deveioper wip also, at its expense, comply with Project Devefope�s code of conduct,
poticies and procedu�es applicable to Project Developer s performance hereunder, and with the
provisions of the Qwest business practices for suppliers. Should any provisions o# the Qwest business
pfactices for suppliers conflict with Project Developer's code of conduct, policies and prc�cedures, the
more demanding provisions sfiati apply unless otherwise agreed in writing by the parties. The Qwest
business practices for suppliers may be found at
http:lfwww.qwest.comlabouUcompanylethicsJFiles/SuppliersBrochure-.pdf
Remedies; Future Projects.
No remedy specified in this Agreement wiN limit QwesYs other rights and remedies arising in connection
with the Agreement, at law o� in equity. Qwest's participation in the Projec# pursuant #o this Ag�eement
shalt not be construed as an agreemeni to participate in any future projec#s.
Govemiog Law.
Qwesf Cor�fidential and Proprietary
Disciose and �stribute solely to those individuals who Mave a need to krww.
Rev_ 11l06 5
Agreement No. {variabie:Agreement id}.{variable�Version}
This Agreement wii! be governed by the laws o# the State of Washington without reference #o its choice of
law rules.
Records and Audits.
Projeci Developer will maintain complete and accurate records with respect to the Work, inGuding alf
charges associated with this Agreement and the portion of the Work performed by Subcontractors, in
accordance with generaliy accepted accounting principles, for 72 months from the date of its termination
o� expirat+on. Qwest, or its designee, may inspect, audit and make copies of such records, for QwesYs
retention, on reasonable notice.
Assignrr�ent and Deiegatio�.
The rights and obligations of each party will be bindng upon and inure to the benefit of its successors and
permi#ted assigns. Project Developer may not assign this Agreement {including its Schedules), in whole
or in pa�t, without the prior w�itten consent of Qwest. Any attempted assignment by Project Developer
without QwesYs prior written consent shall be nutl and void.
Notices.
Notices required under this Agreement wil! be sent to the addresses of the parties stated below tfieir
signatures. Notice will be deemed given_ {aj on the 1st day after deposit with an ovemigh# courier,
charges prepaid; {b) as of the day of receipt, if sent via first class U.S. Mail, charges prepaid, return
�eceipt �equested; and (c) as of the day of receipt, i# hand deiivered_
Advertising; Publicity.
Neither party will use the other party's names, marks, codes, drawings or specifications in any
advertising. press retease, promotionai effort or pubiicity of any kind without the other's prior wri#ten
permission.
Waiver.
Any waiver by either party of any rights hereunder or of a breach of any provision of this Agreement wiil
not constitute a waiver of any other breach of that or any other provision of this Agreemen#. Any waiver
must be in writing.
Modi�+cations o� Amendments; lnterpretation.
Any modifica#ions or amendm�nts to this Agreement must be in writing and signed by both parties. The
term "including" in this Agreement means by way of exampte, not limitation. Headings and subheadings
used in this Agreemeni are for convenience only, and fiave no substantive meaning.
Severability.
The determination that any provision of this Agreement is invalid or �nenforceable wiB not invalida#e this
Agreement, and this Agreement will be construed and performed in al! respects as if such invalid or
unenforceable provision was omitteci insofar as the primary purpose of this Agreemen# is not frustrated.
Force Majeure.
Neithe� party will be liable to the other party for any delay or interrup#ion of performance resulting from
causes beyond its reasonable control. Upon any force majeure, either party may elect to terminate this
Agreement or any Scheduie or Order of to suspend the Work upon written notice.
Entire Agreement
This Agreement and afl Schedules, exhibits, amendmen#s, documenta6on, and specifica�ons referenced
in those documents, con#ain the entire understanding between the pa�ties with respect to the subject
rriatter and supersede a!! prior orai and written understandings, arrangements and agreements between
the parties relating thereto.
Survival.
The foHowing provisions of this Agreement regardng "Rep�esentations and Warran6es"; "Cor�fidential
lnformation"; "Indemnification°; °Work Produc#"; "Limitation ot Liability"; "Dispute Resolution"; and "Choice
Qwest Confidentiat and Proprietary
Disclose and distribute solely to those individuals vifio have a need to know.
Rev. 19/06 6
Agreement No. {variabfe:Agreemen# Id}.{variable:Version}
of Law" and afl others that by their sense and context are intended to survive the expiration of the
Agreement will survive_
Execution.
The Agreement may be executed by facsimile copy andlor in any number of counterparts, all of which
together wili constitu#e one agreement_
tlwest Co�fidential and Proprietary
Uisctose a�d distritwte solely to those individuals who have a need to krrow_
Rev. 11106 7
Agreement No. jvariable:Agreement !d}_{variable:Version}
Signatufe Biock
The parties, intending to be legally bound, have caused this Agreement to be executed as of the Effective Date.
Qwest Corporation City of Federai Way
(Authorized Signature) (Authonzed Signature)
Bob Greenwood Brian Wilson
(Print or Type Name of Signatory) {Print or Type Name of Signatory)
Vice President Networfc Operations Interim City Manager
{Title� (Title)
(Execution Date) {Execution Date)
Address for Purposes of Notices: Address for Purposes of Notices:
Jeff Wa#son Brian Roberts
23315 6s"' Ave. So. City of Federal Way
Kent, Wa., 98032 PO Box 9798
253-372-5358
Fede�al Way, WA 98063-9718
jeff.watson@qwest.com
With cop�es to_ 253-835-2723
Qwest Services Corporation
Law Department Procurement
General Counsel
Agreement 1809 Califomia St.
Denver, CO 80202
APPROVED AS TO FORM:
City Attomey, Patncia A. Richardson
Qwest Confiden6al and Prop�ietary
Disciose and distri�te solely to t#wse individuals who have a need to k�ow.
Rev. 11J06 8
Agreement No tvariable:Master Agreement id Master Agreement Reference}
Statement o# Wodc No. {variabie:Agreement Id}
STATEMfNT OF WORK NO. 1
to
AGREEMENT
FOR JOlNT CONSTRUCTlON
NCAXXXX.SS1.0
Th+s Stateme�t of Wo�ic is attached to and made a part of the most current amended version of the Agreement.
In the event that any term of this Statement of Work conflicts with anything contained in the Agreement, except for
terms identified in the Agreement as Non-1Naivable Terms, this Sta#ement of Work wi11 control for purposes of this
Statemen# of Work oNy. Untess othetwise defined herein, a11 capitalized terms in this Statement of Worlc will have
the meanings set forth in the Agreement.
1. Term. This Statement of Work wiil commence as of (Effective Date)
and wilJ co�tinue througfi Oecember 31, 2011 (Expiration Date).
2. The Work:
The Project is described on Exhibit A"The Project" to this Stateme�t of Work, and the "Wotic Schedule" for
#t�e Project is described on Exhibit B"The Work and the Work Scheduie°.
Project Oeveioper shali, at no cost or expense to Qwest, prepare and provide to Qwest engineering drawings,
specifications and construction standards for the Project (the "Project Developer's Specifications"). Project
Developer shall choose and pay all casts associated with the Contractor and shaU provide to Qwest at least ten
{10j calendar days' pr+or wri#ten notice prior to the beginning of the Project and of the Work_ In addition, Project
Develope� shaA provide aN necessary excavation, bedding, backfill, off-Site disposal, and Site res#oration for the
placement o# the Facilities, along with the coo�dination of other utilities pa�ticipating in the Project Project
Developer shall provide aQ flagging and traffic conCfol, including uniformed offrcers when required, fo� any
necessary excavafion or work performed by Project Deveioper_ Project Developer will notify Qwest of any
changes in the Worlc tha# wi11 result in additional cosis to Qwest, and wiil obtain QwesYs prior written approval of
such changes be#ore commencement of any cManges to the Work.
Within the number of days set forth in the Wor1c Schedule after Qwest's receipt of Project Develope�s
Specification, Qwest sha0, at no cost or expense to Project Developer, prepare and provide to Project Developer
engineering drawings, specifications, constnaction standards and quantities pursuant to which the Woric must be
performed by P�oject Developer{"QwesYsSpecifications"). Qwest's Specificat+ons shall show in detai! the
quantity and size o# al! facilities and equipment to be used by Qwest #hat Project Developer wilt install pursuant to
this Statement of Worlc. Qwest shall notify Project Developer in writing o# any changes it wishes to make in
QwesYs Specifications, and such changes shalt be made, if feasible. Qwest shall pay for all costs attributable to
the changes.
If the Work includes instaifation of new vaults and/or conduii Qwes# will instal! a�1 wires, conductors and any
other equipment needed to complete the Qwest portion of the Project as provided in Exhibit A in acco�dance with
the Woric Schedule set forth in Exhibit B_ The vauits and conduit shall be owned solely by Qwest, and Qwest
shall be responsible for all maintenance in connection with the vaults and conduits excep# for defects covered
under section 6 of the Ag�eement !f required, Qwest will perform cut-over and transfer of existing Qwest
custorr�rs to tfie new or reiocated Facilities and/or remove any replaced aeriai Qwest Facilities or underground
Qwest Facilities that are in conduit or manhole structures oniy in accordance with the Work Schedule set forth in
Exfiibit B. Qwest sfia8 in no event be required to perform a cut-over or transfer or #o remove any affected
Facilities prior to completion of any replacement Facilities in accordance with this Skatement of Woric and Qwest's
approvaf of the replacement Facilities. The Facilities and all associated equipment shali be owned solely by
Qwest, and Qwest sha11 be responsible for afl maintenance in connection wi#h the Facilities. To tlte extent that it
has the right to do so, upon approval of the Work by Qwest, Projec# Developer shalt grant, provide andfor assign
to Qwest any permits, lice�ses or approvals required to access, occupy, use or operate the Facilities or any
materials or facifities used in connection with the Facilities.
!f the Wo�fc involves excavating, Project Developer wi11 ensure that the Contractor contacts the Utility
Notification Center (One-Cali), and that the Contractor obtains appropriate information o� the location of afl buried
cable and utilities prior to performing any Work. Project Developer shaif ensure that its Contractor shal! be
rev. i i -06
Qwest Corifidential and Proprietary
Disciose and distribute solely to those individuals wfio have a�ed to know.
-1-
Agreement No. {variable:Master Agreement 1d Master Agreement Reference}
Statement of WoAc No. {variable:Agreement Id}
responsible for any failure of the Contractor to locate, expose and protect from damage all existing underground
facilities, including but not limited to electricai, telephone, water, gas and sewer. 1n addition to its indemnification
obligations contained in the Agreement, if any existing underground or other facilities are damaged d+rectly or
indirectiy in connect+on with the Work, Project Deveioper wili, at its expense, promptly repair or repiace all
damaged or destroysd facilities. Project Developer will ensure thai immediate temporary repairs are made and
wi11 immediately report the damage to the property owner and to Qwest and wii! ensure tha# no permanent repairs
are made uniess the consent of the property owner has first been obtained. Repairs will be made within forty-eigfit
(48) hours after receiving permission from the p�operty owner, unless otherwise agreed to by Qwest. At QwesYs
sole option, Qwest may elect, rather than having Project Developer make any �epair to Qwest facilities described
in this subsection, to have the repair made by Qwest's employees or contractors. I� Qwest or its contracior
perForms the repair, Qwest will invoice Project Developer for QwesYs reasonable and documented costs,
inc{uding wi#hou# limitation laboc costs, and Project Developer wil! pay Qwest for such costs for repair of damage
to Qwest's existing facili6es within fo�ty-five (45) calendar days after receipt of an invoice.
Qwest wiit be responsibie for providing all traffic control associa#ed with the instaliation and/o� removal of
Faciiities for which Qwest is responsibte pursuan# to this Statement of Work including the pulling of cabies and
associated eq�ipment.
Project Developer wiq be responsible fof providing ail tra�fic conirol associated with the installation, relocation,
and/or removal of Faciiities for which Project Developer is responsible pursuant to this Statement of Woric_
Project Developer shall obtain any and ail licenses, permi#s and approvals required for the Work as defined in
Exhibiis A and B.
Project Developer agrees #haf the Work will be performed in accordance with alt applicable federal, state and
local laws, ruies and regulations and' the requiremenEs of whoever owns or has jurisdiction over the rights of way
in which ihe Woric is to be performed.
Qwest shali have the right at a11 times to observe and inspect the performance of the Work.
If the Work requires the use or installation o# any materials, the +tem checked below shall apply_
_X_ Except as specifically set forth in Exhibit B, Qwest shaii arrange for the purchase and detivery of
materials to the Project site in accordance with #he Work Schedule.
Except as specificaAy set forth i� Exhibit B, Project Developer shall provide aU materials required in
connection with the Pfoject. All materials will be new and of the specific type designated by Qwest.
As set forth in Exhibit B, Project Developer and Qwest sMaH each provide sorne materials for the
Project_ All materials provided by Project Deveioper wi1# be new and o# the specific type dQSignated by
Qwest
Ownership of any materials or equipment supplied by Cont�actor wili transfer io Qwest upon receipt by
Contractor of final payment for tlie Work by Qwest.
Qwest and Project Deveioper sha11 maintain continued coofdinatioo regarding the Project, and Project
Oevebper shafl ensurc that the Contractor aiso pa�t+cipates in the coordina#ion. This coordination shall indude but
not be timited to a pre-construction meeting. Project Developer shat! be responsible for the scheduting of these
meetings.
Project Developer will be responsible to Qwest for acts and omissions of Project Developer's and the
Contractors empioyees and subcontractors and each of their agents and employees, and any other persons
perForming portions of t#�e Worlc.
3. Changes:
If conditions or circumstances require a change in the Project or the Work, each party shatl agree in
writing to any changes, including without limitation payment responsibi(ities, prior to commencement of
the Work or the cha�ges. Neither party shall be responsible for any changes to the Work (including
without iimita6on payment responsibilities) made without its pnor written consent
4. Payment for the WoMclFees.
In consideration for performance of the Work and for the other promises and covenants contained in this
Agreernent, Qwest agrees to pay to Project Developer the amount set torth on an exhibit to the Scheduie
rev. 11-06
Qwesi Confidential and Proprietary
Disclose and distribute solely to those indviduafs who have a �eed to know_
-2-
5.
�ev. 11-06
Ag�eement No. (variable:AAaster Agreement !d Master Agreement Reference}
Slatement of Work No. {variable:Agreement Id}
(the °Payment") in accordance with the Exhibit C"Wor1c Price Scheduie" to the Schedule (the "Payment
Schedule"); provided, that Qwest shail not make any final payment #o Project Developer untii Qwest has
approved the Work.
Project Managers.
Qwest Project Developer.
Dennis l.ibadia 8r�an Roberts
233t5 66 Ave. So_ City of Federai Way
FCent, Wa., 98032 PO Box 97'18
253-372-5360 Federal Way. WA 98063-
9718
avirest Confidential and Proprietary
Disclose and �stribute s�ely to those indiViduals who have a need to icnow.
-3-
Agreement No. {variable:Master Agreemeni id Masier Ag�eerr�nt Reference}
S#atemeni of Work No. {variable_Agreerr�nt Id}
The parties, intending #o be legally bound, have caused this Statement of Work to be executed on the dates set
for#h beiow.
Qwest Corporation Project Developer
(Authorized Signature) (Authorized Signature)
Sob Greenwood Brian Wilson
(Print or Type Name of Signatoryj (Pnnt or Type Name of S+gnatory)
Vice President Network Ope�ations Interirn City Ma�ager
{Titlej {Ttle�
(Execution Date) (Execution Date)
APPROVED AS TO FORM:
City At#orney, Patricia A. Richardson
rev. t 1-os
Qwest Canfidential aod Propr+etary
aisciose and t�stribute solely to those individuals who have a need to know_
-4-
Agreement No. {variable:Master Agreement Id Master Agreemeni Reference}
Statement of Wor1c No. {vanabieAgreement Id}
EXHIBiT A
THE PROJECT
The City of Federal Way proposes to provide a joint utility corridor for the instaliation ofi underground facilities
required to facilitate relocation of existing aeriai and underground facili6es for #he Pacific Highway So. HOV Lanes
Phase IV project Qwest faciiities on fhe west side of Pacific Highway South are mounted on Qwest-owned poles.
On the east side of ihe project Qwest facilities a�e mounted on poles owned by Puget Sound Energy. i'he joint
utility corridor will be located along the east side of Pacific Highway So_ from approximate STA 38+00 just south
of 18�' Ave. So., south to approximate STA 9+00 just south of So_ 310�' St as noted on Qwest design 92W2OQ2
which has been incorporated into the City's design plans for the project. The joint trench wi8 incfude condu+t for
future use (bettecment).
rev. 1 t -06
Qwest Confidentiai and Proprietary
Disclose ar�d distribute sotely to those individuals who have a need to know.
-5-
Agreement No. (variable:Master Agreement id Master Agreement Reference}
Statement ot Wodc No. {variable:AgreemeM Id}
EXHIBIT B
THE WORK AND THE WORK SCHEDULE
The City's contractor wili excavate trench and install approximateiy 12,835 linea! feet of Qwest provided conduit in
various duct configurations in the join# utility corridor in accordance with Qwest design 92W2�C22. The City's
contractw will excavate #or and instatl 5- 4484TCA type concre#e vaults, 2- 467TA type conc�ete vaults, 9—
264TA type conc� hand holes and 9 above ground pedestais. A11 faciiity installation wiil be in accordance with
the Qwest design 92W2DQ2 which is incorporated into the City's Pacific Highway So. HOV Lanes Phase 4
project design. The City's co�tractor will be responsible for aH excavation including haul off and disposai of spoii,
shoring, badcfill including imported backfill matenai, compaction, restoration, inciuding hard surface remova! and
replacement and labor to instail Qwest's facilities_ AN conduit piaced by the City's contractor must be proofed by
passing a 3.75 inch outside diameter cleaning mandrel through each 4 inch conduit and placement of a Qwest
provided polyethylene measuring tape in each conduit. Conduit that cannot be proofed by means of passing a
3.75 inch cleaning mandrel through the conduit wiil not be accepted by Qwest until such time as any necessary
repairs are made and successfu! conduit proofing is completed. Vaulis installed by the City's contractor must be
set to final grade and all vault sections, riser rings and vault entrance covers must be sealed using Consea!
mastic provided by Qwest with the vault,
Pursuani to RCW 35.99.�0 certain elements of QvrresYs reioca#ion require reimbursement from the City for the
incremental cost difference between theoretical aerial to aerial relocation and aerial to buried relocation. Those
elements of the Qwest relocation work that are subject to reimbursemen# ur�der the statue are identified on the
Qwest design and detailed on Exhibit E"Qwest relocation cost summary".
After instaqa6on of ail conduit, vaults and pedestais, proofing of conduit, and acceptance of instaiiations by the
Qwest field representative, Qw�st v�rill provide and place all cable in newly placed conduit and perform cable
splicing and service cutover_ Qwest will require 120 working days to pull cables, splice and cutover customer
service and remove existing temporary ae�ial facilities and potes from the completion of installation, proofing and
acceptance of all conduit, and vaults.
rev, f 1-06
t2wesi Con�idential and Proprietary
Disdose at�d d'+stribute solely to those individuals who have a rieed to know.
-6-
Agreement No. {variable_Master Agreement Id Masier Agreement Reference}
Statement of Wortc No. {variable:Agreement Id}
EXHIBIT C
WORK PR10E SCHEDULE
Qwest wiQ pay the City a unit rate as noted in Schedule D of the City's bid opening results for ttie Pacific Highway
So. Phas� 4 HOV tane Project for the installatio� of 4-inch conduit in City p�ovided joint uWity trench an a per
lineal foot basis..
Qwest wiil pay tfie Ci#y a unit cost rate as noted in Schedule D of the City's bid opening results for the Pacific Hwy
So HOV Lanes Phase IV project for the insta11a6on of 467 TA type vaul#s on a per vault instaUed basis.
Qwest will pay the City a unit cost rate as noted in ScMedule D of the City's bid opening �esults for the Pacific
Highway So. HOV Lanes Phase 4 project for #he installation of 4484TCA type vauits on a per vauit installed basis.
Qwest wiN pay the'Gity a unit cos# rate as noted in Scheduie D of the City's bid opening results for the Pacific
Highway Sa HOV Lanes Phase 4 project for the instailation of 264 TA type hand holes o� a per hand hole
i�statled basis.
Qwest wi11 pay the City a unii cost rate as noted in Schedule D of the City's bid opening resutts for the Pacific
Highway So. HOV Lanes Phase 4 project for the +nstaNation of above ground pedestais on a per pedestal
installed basis.
Qwest wiil pay the City for it's propcxtionate share of Structure Excavation Class B lncl_ Haul for Under grounding
o# Overhead Utilities at the unit cost rate as noted in Schedule A of the Gity's bid opening results as documented
in Exhibit D per cubic yard for trench for those elements.
Qwest will pay the City for it's proportionate share of Pit Run Sand at the unit cost rate as aoted in Schedule A of
the City's bid opening results as documented in EXHtBIT D per cubic yard for backfill.
Qwest wilt pay the City for it's proportionate share of Gravel Borrow Incl. Haul at the unit cost rate as noted in
Scheduie A ot the City's bid opening results as documented in EXHIBIT D pe� cubic yard for backfill_ Qwest wiil
pay the City for it's proportionate share ofi Shoring or Ex#ra Excavation Class B at the unit cost rate as noted in
Schedule A of the City's bid opening resuits as documented in EXHIBIT D per square foot of trench length and
depth.
Qwest will pay the City fo� it's proportionate share of Temporary Pavement at the unit cos# rate as noted in
Schedule A of the City's bid opening resu!#s as documented in EXHtB1T D per ton.
Qwest wiN pay the Ci#y for it's proportionate share of Flaggers and Spotters a# the unit cost rate as noted in
Schedule A of the City's bid opening results as documented in EXHIBlT D per fiour for atl days in which Qwest
facilities are insiailed by the City.
Qwest wi11 pay the City for iYs proportionate share of Other Traffic Control Labor at #t�e unit cost rate as noted in
Scheduie A of the City's bid opening results as documented in EXHfBIT D per hour for all days in which Qwest
faciiities are installed by the City.
A!1 unit cost bid item costs include sales #ax. Qwest witl pay the City for it's proportionate share of construction
management at the rate of 12.5% of the construction subtotat of the above unit costs as documented in EXHlBIT
O. Qwest will pay the City for iYs p�oportionate share of contract administration at the fate o# 5% of the project
cost as documented in EXHIBIT D.
Actual final cost wi!! be calculated based on actual proportiona#e share of trench occupied by Qwest conduit,
actual lineal footage of conduit, actual number of vaults, hand holes and pedestal insta8ed by #he City's
contractor, Pursuant to RCW 35.99_Q60 the total actua! cosk fo� the instatlation o# Qwest conduit, vauits, hand
hofes and above ground pedestals will be reduced by an amount equal #o the actual incremen#a! cost dif�erence
between a theoreticai aerial to aerial relocation o# aerial faciiities where Qwest has an ownership share in the
aerial supporting structure (poles) and the aenal to buried relocation of facilities for those elements of the projec#
that fal! under the guidelines of the statue as detailed on Qwest desig� 92W2DQ2 and summarized on F�chbit E
"Qwest Relocation Cost Summary" and as descnbed in exhibit B o# this statement of work. Cos#s presented are
es6mates oNy, actuai costs i�curred witl be used fo calculate final cost of utility retocation portion fo�
reimbursement to the City.
rev: 11-06
Qwest Co�dential and Proprietary
Disclose and distribute s�ely to those individuals who have a need to know.
-7-
Agreement No. {variable:MasierAgreeme�t Id MasierAgreement Reference}
Statement of Woric No. fva�abie:Agreement Id}
Total estimated net cost to Qwest for fiaciiity installation is $X3CXX:XX. Tota1 actuai cost is not #o exceed
$X�CX.XX without prior wri#ten approva! from Qwest pursuant to section 4 0# this statement of work. The cos#s
noted in this exhibit are estimates only_ Actual costs incurred based on unit rates as �oted in Schedule D of the
City's bid opening results will be used to calculate final cost of utility relocatian portion for reimbursemeni to the
City. The totai actual not to exceed cost does not relieve Qwest from its responsibiiity for reimbursing the City for
legitimate, substantiated delay claims f�om the City in the event that Qwest fails to perform under the terms of the
agreement or fails to complete facility retocation as detailed in exhibit S of this statement of work.
Qwest wiN pay ifie City within 45 days of receipt of a correct invoice.
rev. t 1-06
Qwest Confidentiai and Proprietary
Disciose and distribute solely to those i�dividuais who have a need to know.
Agreement No. {variable:Master Agreement ld Master Agreement Reference}
Statement of Work No_ {variabie:Agreement id}
EXHIBiT D
Pacific Highway Phase �4 HOV Lane Project Relocation Cost Summary
Theoretical aeria! to aeriaf relocation
Labor Materiai
Activity aerial anchor
Activi#y aeraal down guy
Activity pole instaNation
Activity aerial cable
Aciivity aerial strand
Ackivity cable splicing, includes
spfcing material and equip
Activity aerial splicing se# up
Aerial cable and strand removal
Pole removal
Splice pole mount serving termina!
Terminal splicing set up
Service cutover
Design Engineering
600 pair copper cable
i 00 pair copper cable
Pole 35 ft. ctass 4
Ancho� screw in type with rod
Down guy st{and
Aerial strand
Pole Termina! 2� iug
Total
Aeriat to Buried Relocation Qwest owned poles
Labor Materia!
Trench excava6on
G1ue and install conduit
InstaB Vault 467 TA
Install Vault 4484 TA
Install Hand Hole 267 TA
Install pedestai
i2.5% Construction Management
5% Project Administration
PuN cabie in conduit
Activity cable splicing includes
materiais and equ+p
Ac6vity spiieing set up
Splice buried terminai
Terminai spficing set up
Service cutover
Desig� Engineering
(�wrest inspectio�
4 inch conduit
Quantity Cost Line item Total
0 $134_19 $0.00
0 $3U.85 $0.00
fl $73_41 $O.UO
0 $1_57 $0_00
0 $0.46 $0.00
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$96.13 $0.(�
5144.12 $fl.00
$0.45 $0_00
$101_68 $0_00
$9.41 $0.00
$144.12 $0.00
$17.01 $0.00
$70.00 $0.00
$11.46 $0.00
$2:01 $0.00
$304.65 $0.00
$143_01 $0.00
$0.27 $0.00
$0.2� $a.00
$i63.25 $0.00
TBD
Qua�►tity Cost
0 $144.240_48
0 $4.00
0 $800.00
0 $500.00
D $300.00
0 $250.00
0 $O.OU
0 $0.00
0 $0_89
0
U
0
0
0
0
0
U
$96.11
$144_12
$9.4
$144.12
$17.01'
$7fl.00
$51 _99
$1.25
Line 1#em total
�0:00
$0.00
$0.00
$0_00
$0.00
$fl.00
$0.00
$0_00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$O.Od
$0.00
$O.OU
Qwest Confidentia! and Proprietary
Disclose and distribute solely to those individuals who have a need to know_
rev. 1 i-06 g
Agreement No. {variable=Master Agreement Id Master Agreement Reference}
Statement of Work No_ {variable:Agreement Id}
Total
264 TA hand hole
4484 TA vauit
Cable 50 pair
Cable 100 pair
Cable 400 pair
Cable 600 pair
Pedestai
Terminal BMT 251ug
Terminat Ped 25 lug
0
0
0
0
0
0
0
0
0
Burieri to Buried and Aeraii to Suried off PSE owned poles relocation and betterment
�abor
Trench excavation
instaD Vault 4484 TA
lnstaii Hand Hole 267 TA
I�stail pedestai
'12.5°� Construct+on Management
5% Project Admininstration
Giue and instaU conduit
Pull cable in conduit
Activity cabie splicing includes
materials and equip
Activity splicing set up
Splice buried terminal
Tenninai splicing set up
Service cutover
Design Engineering
Qwest inspection
Total
Matenal
4 inch conduit
267 TA hand hole
4484 TA vault
Cabie 50 pair
Cable 100-pair
Cabie 4� pair
Cable 600 pair
Pedesta!
Termina! BM� 251ug
Terminal Ped 251ug
ESTIMATEO CITY SHARE OF CONSTRUCTtON COSTS
Aerial to Buried Reloca#ion from Qwes# Owned Poles
ESIMATED QINEST SHARE OF CONSTRUCTION COSTS
Theoreticai Aerial to Aeriaf Relocation Cost
Aerial ta Buried off PSE Poles, Buried to 8uried and Betterment
Subtotal (�west Constroction Cost
Quantity
0
0
0
0
0
0
0
$2,058.75 $Q.00
$5,898.96 $0.00
$1.7fl $0_00
$2_01 $0.00
$6.05 $0.00
$12_59 $0.00
$61:88 $0.00
$383_88 $Q00
$109.55 $0.00
TBD
Cost
$233,188.58
$500.00
$300.00
$250.00
$0.00
$0.00
$4.00
$0.00
0
0
0
0
0
0
fl
0
fl
0
0
0
0
0
0
0
0
Line item totai
$0.00
$0.00
$0_00
$0_00
$O.Ufl
$0.00
$0.00
$0.00
$96_11 $U_00
$144.12 $0.00
$9.41 $0.00
$144.12 $0.00
$17.01 $0.00
$70.40 $0.00
$51.99 $0_00
$0.00 $4.00
$0.00 $0.00
$0.00 $0.00
$0.00 $O.UO
$0.00 $0.00
$0.00 $0.00
$0.00 $O.OU
$0.00 $0.00
$0.00 $0.00
$11.00 $0_00
TBO
TBD
TBD
TBD
TBD
Total Estimated City Expe�se TBD
Qwest Confidential and Proprietary
DisGose and distribute solely to ihose individuals who have a need to know.
rev. 1-06 10
Ag�eement No. {variabie:Master Agreement !d Master Agreement Reference}
Statemen# of Work No. {variable:Agreement !d}
Tota1 Estimated Qwest Expense Plus Theoreticat Aerial to Aeriai Relocation Cost TBD
AMOUNT OWED TNE CiTY BY QWEST
rev. 19 -O6
Qwest Confidentiai and Proprietary
Disclose and d+stribute soleiy to those individuals who have a need to know.
-11-
TBD
COUNCIL MEETING DATE: December l, 2009 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUS.TECT: Pacific Highway South HOV Lanes Phase IV Project (18�' Avenue S to S 312�' Street) 100% Design
Status Report and Authorization to bid
POLICY QUESTION Should the Council authorize staff to bid the Pacific Highway South HOV Lanes Phase IV
Project (18`� Avenue S to S 312�' Street) project and return to LUTC for bid awazd for further reports and
authorization?
COMrIITTEE: Land Use and Transportation Committee
CATEGORY:
Consent
Ordinance
[MEETING DATE November 16, 2(�9
Public Hearing
City Council Business Resolution Other
STAFF REPORT BY: Marwan Salloum P.E. De u Public Works Director EPT: Public Works
----___-__.�._.._..__----�---........_�_.....__...--'--._......_P.�
Attachments: Memorandum to Land Use and Transportation Committee dated November 16, 2009.
Options Considered:
1. Authorize staff to bid the Pacific Highway South HOV Lanes Phase IV Project (18�` Avenue S to S 312�
Street) and return to the LUTC Committee to award the project to the lowest responsive, responsible bidder.
2. Do not authorize staff to bid this project and provide direction to staff.
STAFF RECOMMENDATION Staff recommends forwarding Option 1 to the December 1, 2009 Council Consent
Agenda for approval.
CITY MANAGER APPROVAL:
(„i; //�/3�� w
Committee Council
DIRECTOR APPROVAL: (/n�
comminoo
COMMITTEE RECOMNIENDAT'ION Committee recommends forwarding Option 1 to the December 1, 2009 City
Council Consent Agenda for approval.
Linda Kochmar, Chair
Member Dini Duclos, Member
PROPOSED COUNCIL MOTION "I move ap�r6va1 to authorize staff to bid the Pac�c Highway South HOV Lanes
Phase IV Project (18` Avenue S to S 312` Street) and return to the LUTC Committee to award the project to the
lowest responsive, responsible bidder.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERRED/NO AC7'ION Eoactrnent reading
MOVED TO SECOND READING (ordinances ontyJ ORDINANCE
REVISED 0?l06/2006 RESOLU7'ION
K:\COLJNCIL�,AGDBILLS�2009\12-01-09 Pacific Highway S HOV Lane Phase IV -100%design.doc
CITY OF FEDERAL WAY
MEMORANDUM
DATE:
TO:
VIA:
FROM:
SUBJECT:
November 16, 2009
Land Use and Transportation Committee
Brian Wilson, Interim City Manager
Marwan Salloum, P.E., Deputy Public Works Director
Brian Roberts, P.E., Street Systems Project Engineer
Pacific Highway South HOV Lanes Phase IV Project (18`� Avenue S to S 312�' Street) 100% Design
Status Renort and Authorization to bid
BACKGROUND
The Pacific Highway South HOV Lanes Phase IV Dash Point Road to South 312`� Street widening improvement
project includes adding HOV lanes north and southbound, adding curb gutter and sidewalk, lighting, landscaping,
planted medians, left turn movements restricted to intersections, and consolidating driveways where possible.
The purpose of the project is to improve aesthetics, improve traffic flow and reduce accidents by eliminating
conflicts and to promote transit and carpool use. An average of more than 30,000 vehicles a day uses this section
of Pacific Highway South, which operates over capacity.
PROJECT EXPENDITURES:
Planning and Design
Right of Way Acquisition
Year 2010 construction
10% Construction Contingency
12.5% Construction Management
Underground Conversion (PSE)
TOTAL PROJECT COSTS
AVAILABLE FUNDING:
Total Grant Funding
Mitigation Fund
Budgeted City Fund (Year 2005/06 REET)
Budgeted City Fund (Year 2007 Misc Transfer)
Budgeted City Fund (Year 2008 Utility Tax)
Budgeted City Fund (Year 2009 Utility Ta�c)
Surface Water Fund
Lakehaven utility relocation
TOTAL AVAILABLE BUDGET
PROJECT BUDGET BALANCE
$1,700,000
3,700,000
14,053,000
1,405,300
1,756,700
450,000
$23,065,000
(TIB $8,177,109, Federal $?,940,574,
$17,417,683 WSDOT 1,300,000)
536,700
550,000
500,000
500,000
3,000,000
285,000
1.361,643
$24,151,026
1_� 1
This project is within available budget and we anticipate bidding the project in December 2010 and
awarding in February 2010. Construction will commence in March 2010 with an estimated substantial
completion date of November 2011.
COUNCIL MEETING DAT'E: December 1, 200�
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
Sus�cT: Surface Water Infrastructure Maintenance and Service Contract Bxtension
ITEM #:�O
PoLicY QuESTTON: Should the Council award the Surface Water Infrastructure Maintenance and Service contract
extension to Everson's Econo-Vac?
COMNIITTEE Land Use and Transportation Committee
CATEGORY:
Consent Ordinance
M�Tnvc D�,�: Novernber 16, 2009
Public Hearing
City Council Business Resolution Other
STa�F R�oxT BY: William Ap�leton, P.E. Surface Water Manager DErr: Public Works
Attachments: Memorandum to Land Use and Transportation Cormrrittee dated November 16, 2009.
Options Considered:
1. Award the contract extension far the Surface Alater Infrastructure Maintenance and Service to Everson's
Bcono-Vac for $140,190.00.
2. Reject the extension for the S�face Water Infrastructure Maintenance and Service and direct staff to
rebid the services and return to Committee far further action.
3. Do not award the Surface Water Infrastructure Maintenance and Services contract extension and provide
direction to staff.
STAFF RECOMMENDATION Staffrecommends Option 1 be forwarded to the December l, 2009 City Council Consent
agenda for approval.
CITY MANAGER APPROVAL:
6✓�lc,,,, �l 13��f
Committee C
DIKECTOR APPROVAL:
COTI1TTIlt�e
COMMITTEE RECOMMENDATION Committee recoimnends forwarding Option 1 to the December 1, 2009 City
Council Consent Agenda for approval.
Linda Kochx�ar, Chair
Member
Dini Duclos, Member
PROPOSED COUNCIL MoTTON: "I move to award the contract extension for Surface Water Infrastructure
Maintenance and Services to Everson's Econo-Yac, for an amount noi to exceed $140,190.00.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLUfION
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 16, 2009
TOc Land Use and Transportation Committee
VIA: Brian Wilson, Interim City Manager
FROM: Will Appleton, P.E., Surface Water Manager
SUBJECT: Contract Extension Surface Water Infrastructure Maintenance and Service
BACKGROUND:
On March 1, 2008, The City of Federal Way Surface Water Management Division entered into a contract
with Everson's Econo-Vac for ten months for the Surface Water Infrastructure Maintenance and Service
Contract, RFB 08-101, to provide catch basin cleaning, jet rodding, and pipeline video services through
December 31, 2008, in an amount not to exceed $107,429.81. The contract was amended on January 13,
2009, e�ending the Agreement for an additional twelve months, to December 31 2009, for an additional
amount not to exceed $140,190.00.
The Contractor has agreed to a second extension of the contract until December 31, 2010, without any
increase in the unit prices (as bid in the original Agreement and detailed in RFB 08-101, Attachment b,
"Bid Form").
Everson's Econo-Vac has been providing this service to the City thru previous contracts since 2003 and
has proven to be reliable and proficient in surface water infrastructure maintenance. As a result, City staff
believes Everson's EconaVac can successfully execute this contract extension to the City's satisfaction.
AVAILABLE FUNDING:
The 2010 budget for the Surface Water Infrastructure Maintenance and Service Contract is $140,190.00.
The contract is on a call-out basis only and will not overrun the not to exceed amount of $140,190.00.
COUNCIL MEETING DATE: December 1, 2009 [TE�T
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
h
SUBdECT: Code Amendment Relating to Size of Health Clubs in the Neighborhood Business (BN) Zone and Status Update
2009 Planning Commission and Long Range Planning Work Program
POL[CY QUEST[ON (1) Should the 2009 Planning Commission Work Program be amended to add a code amendment to
increase the size of health ciubs in the Neighborhood Business {BN) zone? (2) If the Pianning Commission Work Progra.m
is so amended, how should the amendment be prioritized relative to the remaining items on the Work Program?
COMMITTEE Land Use/Transportation Committee (LUTC)
CA'tEGORY:
Consent
Ordinance
City Council Business Resolution
STAFF REPORT BY: Senior Pianrier Margaret Clark
Exhibit: i) November 9, 2009, LIJTC staff report with Exhibit A
MEETrnG DATE: November 16, 2009
Pubtic Hearing
Other
DEPT Community Development Services
Baekground: This is an update to the LUTC and the City Councit on the progress of the 2009 Planning Commission
Work Program in order for the LtITC and City Council to determine if the Work Program should be amended by adding an
additional code amendment and, if so, direct staff as to its prioriry relative to remaining items on the Work Program.
Options Considered: 1) Recommend the City Council amend the 2009 Planning Commission Work Program to add a code
amendment to increase the size of health clubs in the Neighborhood Business (BN) zone and that it is the next highest
priority relative to remaining items on the Work Program; 2) Recommend to not amend the 2009 Planning Commission
Work Program.
STAFF RECOMMENDAT[ON Staff recommends that a code amendment to increase the size of health clubs in the
Neighborhood Business (BN) zone be added to the 2009 Planning Commission Work Program and that it is the next highest
priority relative to remaining items on the Work Program.
CITY MAIVAGER APPROVAL: Gv�liif'� ��j� PI'� D[RECTOR APPROVAL:
Committee Council Committee
COMMITTEE RECOMMENDAT[ON Forward Option #1 to the December 1 2009, City Co on,
J%
Linda Koc Chair Dini Duclos. Member i' Ji F
COUNC[L MOT[ON(S): I move to approve the LUTC
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
APPROVED
O DENIED
TABLED/DEFERRED/NO ACT[ON
MOVED TO SECOND READ[NG (ordinances only)
REVISED 02/06/2006
COUNC[L BtLL
1 reading
Enactment reading
ORDINANCE
RESOLUT[ON
Couneil
Member
I:�2009 Plan�ing Co��anissan Work Program�LUTC�I l 1609 Agenda Bill (3�.DOC
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CITY OF
Federal Way
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: November 9, 2009
TO: Land Use/'Transportation Committee (LUTC)
�/�„/�tif�
VtA: Brian Wiison, Interim City Manager��
FROM: Greg Fewins, Director of Communit Development Serv���s
Margaret H. Clark, AICP, Senior Planner r�.
SUS.rEC[': Code Amendment Relating to Size of Health Clubs in the Neighborhood Business Zone
and Status Update 2009 Pianning Commission and Long Range Planning Work Pmgram
MEET[NG DATE: November i 6, 2009
A. POLICY QUESTION
l. Should the 2009 Planning Commission Work Program be amended to add a code amendment to
increase the size of health clubs in the Neighborhood Business (B1V) zone?
2. If the Planning Commission Work Program is so amended, how should the amendment be
prioritized relative to the remaining items on the Work Program?
B. BACKGROUND
The purpose of this section is to update the LITTC and the City Council on the progress of the 2009
Planning Commission Work Program in order for the LLJTC and City Council to determine if the
Work Program should be amended by adding an additional code amendment and, if so, direct staff as
to its priority relative to remaining items on the Work Program.
On March 17, 2009, the City Council adopted the Planning Commission Work Program as shown in
Table I. The status of each item is shown in italics next to the work item.
Assumptions for the Work Program were that work items shown in Columns 1 and 2 and in the first
four rows (shaded) could be accomplished by existing planning staff. Completion of the remainder of
the items in the first two columns would be based on staff resources. Items in Column 3 could be done
onty with consulting help. There was no consulting money avai�able for 2009.
Land UseJtransportation Committce (LUTC) Staff Report Meeting Date November i6, 2009
Code AmendmenY Reiating to Size of Health Ciubs in the Neighborhood Business Zone and
Status Update 2009 Planning Commission and Long Range Planning Work Program Page l
Long range staff has completed the 2008 comprehensive plan and all reporting items and is in the
process of working on the Shoretine Master Program Update. Work on the 2009 comprehensive plan
amendments is proposed to be combined with the 2010 amendments and will start in December 2009.
Work on the major 2411 update will occur simultaneousty as the combined 2009/2010 amendments
and has to be completed by December 1, 2011. The City is eligible for a$43,650 grant from the
Department of Commeree to assist in completion of the 2011 update. Staff will be requesting direction
from the LUTC and City Council as to whether we should apply for this grant. A condition of
receiving the grant would be completion of the major update by June 30, 2011, six months prior to the
regular deadline of December 1, 241 i.
Two of the four items in Column 2, specifically Amending the Expiration Time Limits for Plats and
Land Use Applications and Clari, f'ication of Pesting and Increasing the SEPA F'lexible Thresholds,
have been completed. The other two amendments, Moving the Point of Collection oj
Mitigation/Impact Fees to a Later Date in the Development Process and Personal Wireless Service
Facilities Amendments are on track to be completed by the end of the year. The remaining four
amendments in this column may have to be carried over to next year's work program.
Table
Based on 2.0 Long Based on Assistance From Based on Consuttiug Assistance
R�nge FTE'S Current Planning No Budget for Consultants
Complete the 2U08 Amend expiration time limits for Increase the maximum allowable
Comprehensive Plan UpdaEe approved ptats and iand use height in commercial zones
(Required) apptications and clarification of
Completed vesting
Completed
Complete the 20(KI Explore options related to moving Allow off-site signs, portable
Comprehensive Plan Update the point of collection of all city- signs, banners, kiosks
(Required) administered impact fees to a date (Includes Phase 2 Portable
Work will start in December closer to the end of the development Signs)
2009; these requests are and building process LLTTC
proposed to be combined On November 16, 2009, LUTC
with those received in Ager�da
September2009
Comptete tlte Shoreline Increase the SEPA flexible Consider incentives for
Master Program Update thresholds for gross floor area and Sustainabie Development Projects
(Reqnired) Parking such as:
State Deadluxe. 12/0112009 Completed Reduced parking
Grant Deaciliae: D3/31/2010 requuements
Draft to be fonvarded do Flexible road standards
Department of Ecolvgy in Increased heights and IIoor
November 2049 area ratios
Increased density
Reduced building setbacks
Land Use/Transportation Committee (LUTC) Staff Report Meeting Date November 16, 2(�9
Code Amendment Relating to Size of Health Clubs in the Neighborhood Business Zone and
Stah►s Update 2009 Planning Commission and Long Range Planning Work t'mgram Page 2
Based on 2.0 Long Sased on Assistance From Based on ConsWting Assistance
Range E'TE'S Current Planning No Budgetfor Consultants
Monitoring and Reporting Amend FWCC Chapter 22, Article Prepare a subarea ptan for 272
(Required) XIII, Division i related to revising Transit Oriented Development
Completed the process for pecmitting cell {TOD) Area
towers and wireless facilities and
their devetopment standards
Second Reading of Adoption
Ordinance on November 17, 2009
Open Space and Park Amend FWCC Chapter 20,
Dedication Amendments "Subdivisions," to simpiify the
Related to Parks Impact Pee submitta( requirements for plats
Not started Not started
Low Impact D�velopment Clarify how the size of an accessory
(L[D) dwelting unit (ADU) is calculated
Not started Not started
StaR the 20 i 1 Comprehensive Amend FWCC Chapter 22, Artic(e
Plan Update (Not required but IV, "Nonconformance," and Article
recommended to be started XVI, "improvements," pertait►ing to
this year) who is authorized to conduct an
To be started in December appraisal of property
2009. Not started
Amend the maximum iot coverage
for single-famiiy devetopment
Propose to combine with LID Code
Amendments
O{�ce of Financial Managean�t Yearly Population Estimate Report; Kiag County 8enchmark and Annual Growth infoimaLion
Report; and Track and [nventory Bui(dable Lands
Land Use/Transportarion Committee (LUTC) Staff Report Meeting Date Nove,�nber i 6, 2009
Code Amendment Relating to Size of Health Ciubs in the Neighborhood Business Zone and
Status Update 2009 Planning Commission and Long Range Planning Work Program Page 3
Table II shows other long range work that has been completed this year or will be completed by the end of this year by planning staff. The
shaded areas depict the amount of time spent or that will be spent on each work item
Table II
Long Range Work Completed in 2009
Jan Feb Mar A r Ma Jun Jul Au Se t Oct Nov Dec
Review 2009 PSRC Re ort Com leted
Pre are 2009 OFM Re ort Com leted
Prepare Clearing and Grading
Handouts Com leted
2007/2008 Comprehensive Plan
U date Com leted
Buildable Lands Re ort 2006-2008 Com leted
Participate in Target Allocation
Process Com leted
Assist with Ktng County Storm
Water ManuaUNPDES Com leted
Review 2009 Lakehaven Wastew�ter
S stem Plan Com leted
Review 2007 Residential Bulldable
Lands Com leted
Code Amendment Extensfon of
Approval for Plats and Permiits and
Vestin Com leted
Amendin the SEPA Thresholds Com leted
Nov 17
CC 2
Amend PWSF Re ulations Readin
Nov 16
Code Amendment Moving the LUTC
oint of CollecHon of Im act Fees Meetin
Land UseJTransportation Committee (LUTC) Staff Report Meeting Date November 16, 20U9
Code Amendment Relating to Size of Health Clubs in the Neighborhood Business Zone snd
Status Update 2009 Planning Commission and Long Range Planning Work Program Page 4
C. POTENT[AL CODE AMENDMENT RELATING TO SIZE OF HEALTH CLUBS IN THE
NEIGFIBORHOOD BUSINESS (BNj ZONE
Federal Way Revised Code (FWRC) 19.215.020 allows health clubs in a Neighborhood Business
(BI� zoning district; however, the maJCimum gross floor area may not exceed 25,000 square feet. This
zone also restricts the gross floor area of restaurants to 7,000 square feet; fast food restaurants to 5,000
square feet; private clubs or lodges to 10,000 square feet; retail establishment providing entertainment,
recreational, or cultural services or activities to 25,000 square feet; and other retail to 40,Q00 square
feet. Self-service storage facilities are also restricted to 40,000 gross square feet per building.
Health clubs were not permitted in the BN zone until November 2001, when the City issued a zoning
code interpretation pursuant to Federal Gi�ay Ciry Code (FWCC) Chapter 22, Article N.A, pemutting
health clubs provided that the gross floor area of the business did not exc�d 7,500 square feet. This
size threshold would allow smaller fitness centers, like a"Curves facility," wtuch can lacate in as little
as a 1,000 square foot area, but woutd exclude targer facilities like the Federal Way Bally fitness
center, which is 53,000 square fee�. Bally's is located at First Avenue and South 328'�' Street in an
Office Park (OP) zone. The intent of the 7,500 square feet size limitation was to insure that heatth
clubs developed within a BN-zoned area would maintain a neighborhood scale and not attract traffic
from a broader area. Larger facilities are currently pernutted in the City Center Core (CC-C), City
Center Frame {CC-F), Community Business (BC) zones, and Commerciai Enterprise {CE) zones,
which have no size restrictions.
In 2002, the City adopted regulations permitting health clubs up to 25,000 gross floor area in the BN
zone. There has been a recent permit appiication to permit a health club in the old Albertson's building
at 33620 21'` Avenue Southwest. T'his building is 43,061 square feet in size.
There are currently 14 areas designated BN in the City of Federal Way. The following Table III is a list
of the 14 BN zoned areas in Federal Way by (ocation and acreage. The areas are shown by number on
Exhibit A (attached).
Table III
Area Location Acreage
1 21 Ave SW and SW Campus Dr/SW 336`� St 45.57
2 S 288"' St and Military Rd S 19.47
3 21 Ave SW and SW 356�' St 17.12
4 SW Dash Point Rd and SW 312�' St121 Way SW 8.28
5 SW 340`�` St and Hoyt Rd SW 6.94
6 SW 312` St and l�` Ave S 4.48
7 SW312�'Stand8�'AveS 3.i2
8 1�` Ave S and SW 330�` St 222
9 SW 320�' St at SW 323'� St 2.15
Land Use/Transportation Committee (LUTC) Staff iteport Meezing Date lYovember t6, 2009
Cale Amendment Relating to Size of Hea(th C(ubs in the Neighborhood Busin�ss Zone and
Status Update 20(l9 Planning Commission and [.ong Range Planning Work Pmgram Page 5
Area Location Acreage
10 1 Ave S and S 348`�'St/SW Campus Dr 1.72
11 SW 320`�' St and 47` Ave SW 1.44
12 l Way S and S 338"' St 0.98
13 S 320�' StlPeasley Canyon Rd and Military Rd 0.88
14 S Dash Point Rd west of Redondo Way S 0.23
Tota! 114.60
The 14 areas designated BN occupy approximateiy 115 acres. The size of these neighborhood business
centers ranges from approximately 46 acres (Area 1) to approximately one-quarter acre (Area i 4).
D. STAFF RECOMMENDAT[ON
Staff recommends that a code amendment to increase the size of health clubs in the Neighborhood
Business (BN) zone be added to the 2049 Planning Commission Work Program and that it is the next
highest priority relative to remaining items on the Work Program.
E. COMM[TTEE OPTIONS
The LUTC may choose Erom the following options:
i. Recommend the City Council amend the 2009 Planning Commission Work Program to add a code
amendment to increase the size of health ctubs in the Neighborhood Business (Bl� zone and that
it is the next highest priority relative to remaining items on the Work Program
2. Recommend to not amend the 2009 Planning Commission Work Program.
F. COMMITTEE RECOMMENDATION
Forward the LUTC recommendation to the December 1, 2009, City Council Consent Agenda.
APPROVAL OF COMM[TTEE REPORT:
Linda Kochmar, Chair Dini Duclos, Member Jixn Ferrell, Member
E�ibit A— Areas with Neighborhood Business (Bl� Zoning
I:�2009 Plam►ing Commission Work Program�I.UTC�Status Update to the LUTC.doc
[.and Use/Transportation Committee (LUTC) Staff Report Me�ing Date Novembe,r 16, 2009
Code Amendment Retating to Size of Hea(th Clubs in the Neighborhood Susiness Zone and
Status Update 2009 Planning Commission and Long Range Planning Work Progcam Page 6
Exhibit A
a
E
R
a`
v
Y
e
3
City of Federal Way Areas with BN Zoning
W. Z�
O �1StAMB: SW d� SW C2fItpUS �lll�e
Q S 288th St 6 A�filitary Rd S
Q 2lstAvie SW6 SW 356�h St
Q SWDeshPorntRd&SW3?2thSt/21stWayS
Q 5W 3JOth St d FbytRoed SW
O SW 312rh St E tst Ave S
O sws�zmsrasmn�sw
istAv�e S& S 348th StlSW
SlN 320Wt S7 47� Ave SW
tst Way S& S 338th St
S 32Qth St Mil�tary Rd
S�ashpaint I?oed IMest d Redwidv Way S
arr as
Federai Way
0 O.S 1
��Mitas
A+lap Oate: February 22nd. 2006
Ci4y of Federat Way
P.O.Box 9718
3;i325 81h Ave. S.
Fede�al V1fay. WA. 98063
253 835 7000
W WVl.CIhtO}�!'dEf81Y/2y.00111
COUNCIL MEETING DATE: December 1, 2009 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUB.TEC�': 2011 Growth Management Act (GMA) Periodic Update Grant
POLICY QUEST[01V Should the City apply for a grant in the amount of $43,650 from the State Departrnent of Commerce
to assist in completing the mandated 201 i Major Update to the Comprehensive Plan and Development Regulations?
COMMITTEE: Land Use/Transportation Gomrnittee (LLTTC) MEETING DATE: November 16, 2009
CATEGORY:
Consent Ordinance Public Hearing
City Councit Business Resolution Other
STAFF REPORT BY: Senior Pianner Margaret Clark DEPT: Community Deve(opment Services
Background: Pursuant to RCW 36.70A.130(4)(a), Comprehensive plans Review procedures and schedules
Amendments, the City of Federal Way along with King County and its cities must take action every seven years to review
and, if needed, revise their comprehensive plans and development regulations to ensure the plan and regulations comply
with the GMA. The deadline for this major update is December 1, 2011. The City is eligibie for a$43,650 grant from the
Department of Commerce to assist in completion of this update. A condition of receiving the grant would be completion
of the update by June 30, 2011, six months prior to the regular deadline of December 1, 2011. [t is anticipated that,
Community Development Services, Public Works, Parks, and the City Manager's Office wiil be participating in this
event. Staff will atso be working with outside agencies, such as the School District, Fire Department, Lakehaven Utility
District, and private utility companies such as Puget Sound Energy (PSE), Comcast, and Personal Wireless Service
Providers.
Options Considered: 1) Recommendation to the City Council to direct staff to apply for the grant; 2) Recommendation to
the City Counci( to direct staff not to apply for the grant.
STAFF RECONiMENDAT[ON Staff recommends the Council approve Option 1; that staff appiies for the grant.
Cfl'Y MA�IACER aPPROVAL: �.C✓.I1(.�ry �U/%tiJ�'' DIRECTOR APPROVAL:
Committee Council Committee Council
COMM[TTEE RECOMMENDAT[ON Forward Option #1 to the December l 2009, City C cil C nsent A nda.
i
'z
Linda Kochmar, hair Dini Ducios. Member Ji errell, Member
PROPOSED COUNCIL MOTION(S) "I move to approve the LUTC recommendatiorA,/
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION•
APPROVED
DENIED
TABLED/DEFERRED/NO ACTION
MOVED TO SECOND READING (ordinances only)
REVISED 02i06i2006
COUNC[L B(LL
1 reading
Enactment reading
ORDiNANCE
RESOLUT[ON
K:\Co�rehrnsi��o Ptan"011 �fajor iipdate'�.I l 1609 Agenda Bili (Z) (2).DOC
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
Item: 5j
CITY COUNCIL
AGENDA BILL
S[1s.TECT: AWARD PRINTERS AND COPIERS MAINTENANCE AND SUPPLIES RFP.
POLICY QUESTION Should Council award the RFP for the printers and copiers maintenance services to Pacific
Office automation of Seattle and authorize City Manager to execute a professional service agreement?
COMMiTTEE: FEDRAC
CATEGORY:
Consent
City Council Business
STAFF REPORT BY: Mehdi
ATTACHMENTS:
Ordinance
Resolution
IT Director ,f/�t��
PRIIVTER/COPIER 2009 USAGE
RFP TABULATION SUMMARY
RFP TABULATION DETAQ.
MEET[NC DATE November 24, 2009
Public Hearing
Other
DEp'[': Information Technology
SUMMARYBACKGROUND:
Printer/Copier Maintenance and Supplies
Cuirently the city's 44 Networked HP Printers and 17 Cannon Copiers are maintained through a services
agreement based on the printer model (cost per printer). Printers' maintenance covers most parts and labor
excluding paper, toner and other consumables. Copiers are maintained based on copier modeVage and number
of copies made (cost per page). Cucrent copiers' maintenance covers; parts, labor, toner, stapler and other
parts excluding paper:
In August 2009 City issued a Request for Proposal (RFP) for copier and printer maintenance and received
seven (7) responses (one was received after the deadline of S:OOPM). Staff has evaluated the RFP responses
based on cost, responsiveness, experience, certification and company background (attached). We've also
compazed the actual 2008 expenditures and current costs associated with maintenance and supplies with the
estimated costs based on proposals and concluded savings of up to $20K per year at the current raxe of
printing and copying if we renew our agreement with the lowest responsible bid.
Recommendation:
Sta� recommends awarding the RFP for Printer and Copier maintenance and supplies to the lowest
responsible proposal, Pacific Office Automation of Seattle, and authorizing the City Manager to execute the
agreement for the services.
OPTIONS:
1. Approve the staff recommendation and forward for full Council approval on Dec. l, 2009.
2. De� a�proval of staff recommendarion and provide staff with further direction.
STAFF RECOMMENDATION: Option 1. L
CITY MANAGER APPROVAL: L2 f �(J�I
Committee Council
DIRECTOR APPROVAL:
Committee Council
COMMITTEE RECOM ENDATION: 1 ove to accept Option 1 and fonvard to the December 1 09 City Council
C agen
r
Mike rk, ee Chair Dini Duclos, Committee Member Eric aison, Committee Member
K:\[T Management�2009\DocumentsMemo-agenda-ItrsU 1-24-09 FEDEtAC Printer Copier Maintenance.doc
PROPOSED COUNCIL MOTIOiV "1 move approval of the Committee recommendation to accept Option 1.
(BELOW TO BE COMPLETED B Y CITY CLERKS OFF/CE)
COUNCIL AC1'ION:
APPROVED COUNCIL BILL
DENIED 1� reading
TABLED/DEFERRED/NO ACT[ON Enactment rexding
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLUTION
K:\IT Management�2009�Documents�ttiemo-agenda-11rs\l 1-24-09 FEDRAC Printer Copier Maintenance.doc
Printer/Copier RFP Usage
Printei
PrinteNCopier RFP Comparison
L�.t.�
POA Sea. POA Sea. Noth Pac Noth Pac Ikon IKON Copier Copier Delani Delani Sharp Sharp Electroni Electroni
Color B&W Off- color OH= B&W Color 68tW NW Colo NW B&W Color B&W Color B&W c Risk c Risk
Color B&W
Printers repairs, maintenance and su piy
Total Est. Printer Maint. 14 580 27 855 27 389 28 821 24 522 25 785 19 567
Copiers repairs, maintenance and supply
Total est. Co ier Maint. 20172 NA 22 883 28 573 NA NA 42 432
Total Est. All Maint 34 752 50 273 57 395 $61 999 x
:y
Evaluation
Price (1-7) 6 2 4 3 4 4 5 W
Responsiveness (1-3) 3 2 3 3 2 2 2
Background (i-3) 3 2 3 3 2 3 2
Total points 12 6 10 9 8 9 9
PrinteNCopier Maintenance 11/6/2009
PRINTER COPIER
COiJNCIL MEETING DATE: December l, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUB.TECT: Support Joint Underwriting Association Legislation
5k
POLICY QUESTION: SHOULD THE CITY COUPICIL ADOPT THE PROPOSED RESOLUTION SUPPORTING 30INT
UNDERWRITING ASSOCIATION LEGISLATION FOR SUPPLEMENTAL FLOOD INSURANCE?
COMMITTEE: FEDRAC
CATEGORY:
Consent
City Council Business
Ordinance
Resolution
STAFF REPORT BY: PAT RICHARDSON, CITY ATTORNEY
MEETING DATE: 11/24/09
Public Hearing
Other
DEPT: Law
Leaders from Federal Way, Kent, Renton, Auburn, Tukwila, Algona and Pacific met recently to discuss the probtems that
businesses and private citizens were encountering in attempting to purchase flood insurance, which includes a high cost.
Given the increased potential for flooding in South King County, the hardship associated with flooding, and the exorbitant
cost of insurance, the leaders determined that formal action from the municipalities would encourage the State Legislature
take action by establishing a"Joint Underwriting Association" for the purpose of creating a supplemental insurance market
to address the concerns of flooding. The proposed resolution is intended to show Federal Way's support.
Attachments: Proposed resolution supporting 3oint Underwriting Association legislation for supplement flood
insurance.
Options Considered: 1. Approve the proposed resolution.
2. Modify the proposed resolution.
3. Reject the proposed resolution.
STAFF RECOMMENDATION Option 1
CITY MANAGER APPROVAL: C✓r,f
Committee
COMMITTEE RECOMMENDATION:
Comm
F
DIRECTOR APPROVAL:
Council Committee Council
Committee Member Committee Member
PROPOSED COUNCIL MOTION: move approval of Option
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED— 02/06/2006 RESOLUTION
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, Urging the Washington State Legislature to Act Quickly to
Establish a"3oint Underwriting Association" to Make Supplemental
Flood Insurance Available to Green River Valley Businesses.
WHEREAS, in recent months, the U.S. Army Corps of Engineers, joined by state and local
officials, has notified the public that cracks in the abutment at the Howard Hanson Dam will reduce
the Corps' ability to utilize the dam to hold back waters in the event of a severe rainstorm or flood
conditions; and
WHEREAS, the structural problems at the Howard Hanson Dam increase the potential that
floods could occur and flood waters could spill over the top of Green River levees; and
WHEREAS, some of the media coverage and some of the public comments regarding this
issue have greatly exacerbated the problem by leading residents and businesses to assume that winter
flooding is inevitable rather than at increased risk; and
WHEREAS, federal, state, and local elected officials have urged citizens and business
owners to take precautionary steps and to obtain national flood insurance, and supplemental
insurance if necessary; and
WHEREAS, this has led to a glut in the insurance market, which has dried up or even wiped
out the availability of insurance for those who need it; and
WHEREAS, the scarcity of any supplemental insurance is a particular hazdship for hundreds
if not thousands of Green River Valley-area businesses, given national flood insurance limits of
$500,000 for a building and $500,000 for its contents which is grossly inadequate for commercial,
distribution, and warehousing firms that depend on the operation of tens or hundreds of millions of
Resolution No.09- Page 1 of 4
Rev 3/09
dollars' worth of eguipment; and
WHEREAS, this leaves many businesses either unable to insure their operations, subject to
dramaticaliy increased costs, or both; and
WHEREAS, the added hardship of growing flooding fears, and a dried-up supplemental
insurance market, is that arixiety-ridden businesses are worried about staying in the Valley, or elect
not to locate their operations in what has traditionally been a very business-conducive, business-
friendly place to operate; and
WHEREAS, this growing insurance crisis is beginning to threaten the economic
underpinnings of the Green River Valley, which hosts the West Coast's second-largest
warehouse distribution complex, has an estimated payroil in excess of $8 billion, is a distribution
lifeline for railroads and the Ports of Seattle and Tacoma, and is a critical employment hub for
the Central Puget Sound and the State of Washington; and
WHEREAS, it is thus imperative and of the highest urgency to establish a market, as
soon as possible, where businesses who need it can get supplemental insurance, and
fears and arixieties regarding the flood insurance market can be quelled; and
WHEREAS, the Washington State Legislature has the ability to establish a"Joint
Undervvriting Association" that can assure the creation of a supplemental insurance market, and
which has proven to work in prior years when insurance-availability crises impacted contractors and
mid-wives; and
WHEREAS, given the lead time it takes to establish a"JUA," take administrative steps to
form it, and have insurance available to Green River Valley area businesses, the time for action is
now.
Resolution No.09- Page 2 of 4
Rev 3/09
NOW THEREFORE, THE CITY C4UNCIL OF THE CITY OF FEDERAL WAY,
RESOLVES AS FOLLOWS:
Section 1. Support Establishment of Joint Underwritin�Association. To strongly support
action by the Washington State Legislature to enact legislation that establishes a"JUA" for Valley-
area businesses to tap into for supplemental flood insurance; and
Section 2. Urge State Legislative Action. To urge the Governor of the State of Washington
and the Washington State Legislature to act in the most expeditious manner possible, perhaps even in
Special Session if that can be achieved, to enact JUA legislation that provides relief for businesses.
Section 3. Severabilitv. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 6. Effective Date. This resolution shall be effective immediately upon passage by
the Federal Way City Council.
Resolution No. 09- Page 3 of 4
Rev 3/09
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of 2009.
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
K:Ueso�009\jtunderwritingassoc
Resolutiorr No. 09- Page 4 of 4
Rev 3/09
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
Item: 51
SUBJECT: FEDERAL WAY'S ENERGY EFFICIENCY AND CONSERVATION STRATEGY
POLICY QUESTION Should the City approve Federal Way's Energy Efficiency and Conservation Strategy.
COMMITTEE FEDRAC
CATEGORY:
Consent
City Council Business
STAFF REPORT BY: Bryant
Ordinance
Resolution
MEETING DATE: 11/24/2009
Public Hearing
Other
DEPT: City Manager
Attachments: Federal Way's Energy Efficiency and Conservation Strategy Memo
Background:
The City of Federal Way is seeking direct and indirect federal stimulus monies for energy improvements. Federal
Way has received notification of possible funding in an amount of $770,000 for the purpose of City related energy
e�ciency and conservation improvements. As part of this funding, the City's requested and was awarded
$100,000 of this $770,000 for the purpose of developing an Energy Efficiency and Conservation Strategy, a
prerequisite to receive the total funding. After receiving the award, the City is required to submit an Energy
Efficiency and Conservation Strategy (EECS) within 120 days of the effective date of our award.
The goals and projects put forth in Federal Way's EECS are designed to generate energy savings, reduce
greenhouse gas emissions, and generate green jobs. This strategy will complement and enhance the City's
economic development efforts and is expected to save the City and taxpayer's dollars from an energy efficiency
standpoint. Federal Way's EECS addresses both energy efficiency and conservation, with planned investments
in energy savings and new technology in municipal infrastructure, while encouraging community members to find
ways to conserve energy at home.
Federal Way's EECS builds on a body of existing work including:
Federal Way's vision, which includes an environmentally sustainable Federal Way that meets the needs of
the present without compromising the ability of future generations to meet their needs;
Federal Way's Green City Inventory, completed in 2008, which provides a baseline of energy current green
program and policies and identify programs that we could or should pursue;
Federal Way's Sustainability Programs, Goals and Measures;
Federal Way's Green City Plan, which outlines strategies for advancing towards sustainability.
In coming up with our EECS, we looked at our preexisting goals which include:
Reduce energy use and support the use of renewable energy;
Promote and facilitate efficient alternatives to single-occupant-vehicle transportation, reduce vehicle miles
traveled, and secure more efficient vehicles;
Protect and restore lands, waters, and species within Federal Way;
Reduce water pollution and protect natural waterways;
Ensure that new developments in Federal Way minimize their impact on the environment and support a
livable community;
Prioritize, purchase, and use environmentally friendly products and services (e.g.: recycled, recyclable, local,
etc.);
Minimize waste by reducing material usage, reusing materials whenever possible, and recycling what can't
be used;
Build departmental and community sustainability awareness, responsibility, collaboration, and action.
Options Considered:
1) Approve Federal Way's Energy Efficiency and Conservation Strategy and forward to Council on
December 1, 2009 for Council approval.
2) Not approve Federal Way's Energy Efficiency and Conservation Strategy and provide direction to staff.
STAFF RECOMMENDATION: OPTION 1: APPROVE FEDERAL WAY'S ENERGY EFFICIENCY AND CONSERVATION
STRATEGY AND FORWARD TO COUNCIL ON DECEMBER l, 2009 FOR COUNCIL APPROVAL.
CITY MANAGER APPROVAL: �U G��I� ����X�`i 1 DIRECTOR APPROVAL:
Committee Council Comrrilttee Council
COMMITTEE RECOMMENDATION:
mmittee Member Committee Member
PROPOSED COUNCIL MOTION(S) `I move approval of Federal Way's Energy Efficiency and Conservation
Strategy.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REV ISED 02/06/2006 RESOLUTION
THE CITY OF FEDERAL WAY, WASHINGTON
ENERGY EFFICIENCY RENEWABLE ENERGY
STRATEGY
DRAFT
1. Describe your government's proposed Energy E�ciency and Conservation Strategy. Provide a
concise summary of your measurab/e goals and objectives, which should be aligned wifh the
de�ned purposes and eligible activities of the EECBG Program. These goa/s and objecfives
should be comprehensive and maximize benefits community-wide. Provide a schedule or
timefable for major mi/esfones. If your government has an exisfing energy, climafe, or other
relafed strafegy p/ease describe how these strategies relate fo each ofher.
Federal Way recognizes that an energy e�aency and conservation strategy is a requirement for
a clean energy economy of the 21 century. The goals and projects put forth in our Energy
Efficiency and Conservation Strategy (EECS) are designed to generate energy savings, reduce
greenhouse gas emissions, and generate green jobs. This strategy will complement and
enhance the City's economic development efforts and is expected to save the Ciry and taxpayer
dollars from an energy efficiency standpoint.
Federal Way wili take action to reduce its energy use and its carbon dioxide emissions througt�
five strategic objectives
Raising awareness about the need to conserve energy;
Residential and Commercial Building Energy Audits
Energy Efficiency Retrofits
Energy Effiaency and Conservation Program for Buildings and Facilities; and
Tra�c 9ignals and Street Lighting improvements.
In order to achieve the strategic objectives Federal Way will:
Determine targets
Determine an action plan; and
Set up a group to oversee the implementation of the action plan and to review the
strategy quarterly.
Federal Way revenue and capital programs are severely financially constrained. There is minimal
revenue funding for energy conservation through existing city maintenance budgets. The City will
use $770,000 in EECBG Program funds to sustain and create energy conservation programs;
make various improvements to City facilities and throughout the community; and replace
equipment with Energy Star compliant equipment. In addition, the EECBG Program funds are
expected to leverage other extemal resources including from the Washington State Department
of Commerce and Puget Sound Energy.
Our EECS addresses both energy efficiency and oonservation, with planned investmerrts in
energy savings and new technology in municipal infrastructure, while encouraging community
members to find ways to conserve energy at home.
Federal Way's EECS builds on a body of existing work including:
Federal Way's vision, which includes an environmentally sustainable Federal Way that
meets the needs of the present without compromising the ability of future generations to
meet their needs.
Federal Way's Green City Inventory, completed in 2008, which provides a baseline of
current green programs and policies and identifies programs that we could or should
pursue.
Federal Way's Sustainability Programs, Goals and Measures
Federal Way's Green City Plan, which outiines strategies for advancing towards
sustainability.
In coming up with our EECS, we looked at our preexisting goals which include:
Reduce energy use and support the use of renewable energy;
Promote and facilitate efficient alternatives to single-occupant-vehicle transportation,
reduce vehicle miles traveled, and secure more efficient vehicles;
Protect and restore lands, waters, and species within Federal Way;
Reduce water pollution and protect natural waterways;
�nsure that neW developments in'Federal Way mimmize their impact on the environment
and support a livable community;
Prioritize, purchase, and use environmentally friendly products and services (e.g.:
recycled, recyclable, local, etc.);
Minimize waste by reducing material usage, reusing materials whenever possible, and
recycling what can't be used; and
Build departmental and community sustainability awareness, responsibility, collaboration,
and action.
In addition, another overarching goal is recognizing the critical role played by the City's
businesses and residents. The City will work to engage our community.
2. Describe your government's proposed imp/ementation p/an for the use of EECBG Program funds
to assist you in achieving the goals and objecfives ouflined in the sfrategy describe in guesfion:
#1. Your description should include a summary of fhe activities submitted in your acfivity
worksheets, and how each activity supporfs one or more of your strategy's goa/s/objectives.
The following is a list of our proposed activities which that implement the city's goals and
objectives outlined in our response to question #1.
Project 1: Retrofit and upgrade existing municipal facilities to provide energy conservation
and cost savings to the City: �390,000
This activity is a program under which the city will improve the energy effiaency of aty-owned facilities.
Increased energy effiaency in existing buildings represents one of the best opportunities for immediate
and cost-effective reductions in energy use and greenhouse gas emissions
1. Benchmark Energy PerFormance—The city will begin by collecting key building and operational
characteristics and energy use data to assess and understand the current energy performance of
state-owned buildings.
2. Identify Under-Perforrning Buildings^Using the aforementioned results, the city will compare energy
performance levels in all facilities to identify under-perForming facilities that will be targeted for energy
efficiency improvements. The results will establish the baselines for setting and measuring progress
for energy efficiency improvement projects over time.
Imptemerrt Best Operating Practices and Energy Efficiency Improvement— Through facility audits
and recommissioning, the city will identify and implement best operational and maintenance
strategies and equipment retrofit opportunities for improving energy efficiency in the target facilities
identified in Step 2. Drawing upon industry guidance staff will implement efficiency improvements to
lighting systems, supplemental loads, air distribution systems, and/or heating and cooling systems, as
indicated by the recommissioning and/or facility audit results.
4. Track Progress over Time—City staff will track progress and monitor variations in energy
consumption and associated greenhouse gas emissions.
5. Verify and Document Results—The City will provide a level of transparency and accountabiliry by
generating performance indicators, including energy use intensity, energy efficiency improvement
over a baseline, EPA's Performance Rating (where applicable), and greenhouse gas emissions
associated with building energy use. At the.end of the project period, this information will be used to
report energy use and greenhouse gas reduction results to DOE.
This program helps create sustained energy savings and job retention by reinvesting energy cost
savings into city energy management programs over time. Energy e�ciency improvements that result
in cost savings will fund facility staff for corrtinuous building benchmarking, monitoring, analysis, and
perFormance upgrades into the future for further energy savings and reinvestment.
This project falls under the EECBG category of Energy Efficiency Retrofits for investments in
energy efficient facility retrofits. These upgrades would help Federal Way to achieve its goal
to reduce energy use and support the use of renewable energy outlined in Question #1.
Retrofitting existing city facilities to reduce energy use is a stated goal of the City of Federal
Way Green Plan. EECBG Program funds will allow implementation of these projects.
Project 2: Green Vehicle Conversion: $50,000
This activity is a program under which the city will increase its carbon-neutral vehicles through the use of
electric power, non-petroleum fuels, new technologies, mitigation and other measures as necessary.
The City plans to improve the efficiency and reduce the impact of their vehide fleet. Federal Way
is scheduled to replace 42 vehicles in 2010 and 2011, and will use EECBG program funds to help
purchase hybrid and/or electric vehicles for each replacement. EECBG Program funds will
leverage already allocated City funds, covering the difference between the standard vehide
replacement cost and the hybrid/electric upgrade cost. The City currently plans to purchase nine
vehicles in 2010 and the remaining in 2011.
1. Gather data on conversion/purchase options for existing fleet, induding heavy duty.
2. Prioritize earliest possible conversion/purchase to altemative fuels and technologies.
3. Establish benchmarks for such conversions/purchases.
4. Develop purchase conversion plan.
5. Purchase vehides.
This project would fall under the EECBG strategy of Development and Implementation of
Transportation Programs. These investmerrts into more efficient vehicles would help Federal
Way to achieve its goal to promote and facilitate efficient altematives to single-occupant-vehide
transportation, reduce vehicle miles traveled, and secure more efficient vehides.
Project 3: Implementing Energy Retrofits in Businesses and Residents: �145,000
This activity is a program under which the city witl establish a marketing campaign with technical and
financial assistance to increase and accelerate energy efficiency improvements to commercial buildings
and homes community-wide.
Under this program, the city will encourage commercial building owners/managers and homeowners to
make energy-efficient home improvemerrts by leveraging American Recovery and Reinvestmerrt Aet of
2009 (ARRA) funds to establish rebate options for energy efficiency improvements. Protocols and
guidance for qualifying improvemerrts will be developed by the City.
1. Rebates for Qualified Energy E�ciency Improvemerrt—Rebates will be made available to commercial
building owners/managers and homeowners who complete qualified measures: Commeraal building
owners/managers and Homeowners that complete improvements from a list of qualified Energy Star
products or improvements will be eligible for a rebate up to the amount of the investment.
2. Education Campaign—Educate and market the availability of the rebates to achieve activity in
reducing emissions and increasing energy efficiency.
3. Contract Non-Profit Contract with non-profit agency to conduct comprehensive energy audits,-
energy ratings, and the proper installation of energy efficiency improvemerrts.
4. Educational Energy Audits with Direct Installation of Low-Cost Measures—Deliver educational energy
audits and direct installation of low-cost measures such as CFLs. In addition to energy saving tips
and a review of energy bills, the energy auditor will provide infoRnation that encourages partiapation
in the rebates for qualified energy efficiency improvements.
This project is under the EECBG category of Buildings and Facilities. These improvements will
be designed to reduce commercial and residential demand. This program would help Federal
Way to achieve its goal to build departmental and community sustainability awareness,
responsibility, collaboration, and action as outlined in Question #1.
Project 4: Update signal coordination timing plans:.�110,000
The City plans to update signal timing plans. The City would synchronize traffic signals to
improve traffic flow, reduce idling and wasted fuel, and improve air quality. This would involve
several major intersections. Fully implementing this effort would cost $330,000.
1. The City will contract with a consultant to analyze several major intersections.
2, The City will prioritize intersections.
3. The consultant would conduct new traffic counts, develop new timing plans, implement and
field tune them.
4. The consultant wilt conduct before-and-after travel time and delay studies to document travel
time and emissions reductions.
This project is under the EECBG category of Traffic Signals and Street Lighting. These
improvements will be designed to reduce commercial and residential demand. This project will
reduce vehicle travel time, reduce fuel consumption, reduce vehide emissions, and potentially
reduce the number of accidents. This program would help Federal Way to achieve its goal to
protect and restore lands, waters, and species within Federal Way as outlined in Question #1.
3. Describe how your government is faking into account fhe proposed implementafion plans and
activities for use of funds by adjacenf unifs of /ocal government fhat are grant recipients under the
Program (response not mandafory for Indian Tribes).
Federal Way is participating in regional partnerships to improve energy efficiency, conservation
programs and practices. Federal Way is working with Des Moines, Auburn, Washington State
Department of Commerce, and Washington State University along with the utility provider, Puget
Sound Energy. This group will coordinate specific strategies and projects to leverage EECBG
funds and develop a framework to achieve its goals. This group will continue to meet regularly to
evaluate efforts and identify additional funding to strategically invest in a clean and green
economy which achieves and maximizes long-terrn benefits for the region.
�i
4.
As part of this regional effort, Federal Way is working with its regional partners to establish a
Resource Conservation Manager program. The focus of this program will focus on bringing about
reductions in the expenditures for energy, water, natural gas, fuel oil, solid waste disposal and
other utilities. This will be done through improved use practices, greater attention to utility billings
and installation and use of resource management equipment. The EECBG Program funds will be
used to cover the cost of the new position, Resource Conservation Manager, which is not
reimbursed by Washington State University and Puget Sound Energy Resource Conservation
Managergrants..
Describe how your government will coordinafe and share information wifh fhe sfafe in whi�h you
are /ocafe regarding acfivities carried ouf wifh granf funds to maximize your energq e�ciency� and
conservafion benefifs (response not mandafory for Indian Tribes).
City staff has been in communication with the Washington State Department of Commerce
regarding their State Energy Program and EECBG Program funds to ensure the City has a
coordinated strategy. City staff have attended workshops and webinars sponsored by the State
of Washington and met with State of Washington staff. Federal Way was recently awarded a
competitive loan through the Washington State Department of Commerce for energy
improvements that are related to this strategy.
5. Describe how this plan has been designed to ensure fhaf if sustains benefits beyond the EECBG
Program funding period.
Our irrtent is to build upon the strategies that are iderrtified, so a variety of new programs or
projects can be initiated according to the priorities the City Council will establish once the initial
strategy is completed. These strategies will provide long term benefits to the City of Federal Way
by identifying energy conservation measures that will continue long after the EECBG Program
funding is spent. As previously mentioned, the EECBG Program funds will support a Resource
Conservation Manager program. As part of this program, Federal Way will formulate and
maintain a Resource Conservation Management Plan that includes resource reduction, recyGing
goals, a strategy to increase resource conservation, and enhanced recycling awareness among
staff. Federal Way will also develop procedures to conserve resources, increase recycling, and
initiate and maintain a system to monitor resource consumption and recycling. Progress in
carrying out this plan shall be reported to the City Manager or their designee quarterly by the
Resource Conservation Manager.
6. The President has made it clear thaf every taxpayer dollar spent on our economic recovery must
be subject fo unprecedented levels of fransparency and accounfability. Describe fhe auditing or
monitoring procedures currently in place or thaf will be in place (by what date), to ensure funds
are used for aufhorized purposes and every step is faken fo prevent insfances of fraud, waste,
error, and abuse.
The city of Federal Way is an experienced federal grant administrator. For the 2009 catendar
year the City is managing over $28 million in grant awards. The City is subject to an annual
Single Audit, in accordance with OMB Circular A-133, perFormed by the Washington State
Auditor's O�ce. The City has received unqualified opinions and no findings have been reported
related to the single audit since 1994. In addition, since then the auditor has not noted material
weaknesses involving the internal control over financial reporting and operations.
Current multiple systems and measures are in place to prevent instances of fraud, waste, error
and abuse of funds provided to the City by state and federal agencies. The City Council provides
general oversight of the capital and operating budgets for each of our departments and
periodically mandates performance and/or financial audits of these departments.
To manage the transparency and reporting requirements of EECBG funds, we have established
an internal EECBG team. The Financial Services Administrator and an Executive Assistant will be
responsible for coordinating reporting, tracking project progress, and maintaining compliance with
all applicable EECBG regulations, as well as communicating program progress to the City
Manager and City Council. The EECBG team will meet quarterly with designated leads for each
proposed project to track grant progress and make adjustments as needed. Financial and metric
activity data, as well as key outcomes, will be reported to the Financial Services Administrator in
accordance with quarterly and annual EECBG grant reporting requirements. This commitmerrt to
careful management and outcome reporting of EECBG funds is reflected in our allocation of
$75,000 of EEGBG funds to administrative activities.
s
COUNCIL MEETING DATE: 12/1/09
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
Item: 5m
SUBJECT: 2010 LEGISLATIVE AGENDA
POLICY QiTESTION: SHOULD THE CITY COUNCII, ADOPT A 2010 LEGISLATIVE AGENDA?
COMMITTEE FEDRAC
CATEGORY:
X Consent
City Council Business
STAFF REPORT BY: Li11da
MEETING DATE 11.24.09
Ordinance Public Hearing
Resolution Other
Ap,R DEPT: City Manager
Background: The City's 2010 Draft Legislative Agenda. empl�asizes issues that are important to the City and
that are likely to arise before the Washington State Legislature next year through legislation or budget tneasures.
Attachments:
City of Federal Way Draft 2010 Legislative Agenda
AWC 2010 Preliminary Legislative Priorities
Options Considered:
1. Approve the City of Federal Way Draft 2010 Legislat�ve Agenda
2. Direct staff to bring changes to the Legislative �vgenda to the Dec. 1 Council meetin�
ST'AFF RECOMNIENDATTON: Option 1
CITY MANAGER APPROVAL: („e�l� t� DIRECTOR APPROVAL:
Co:nmittee ouncil
ColvnvuT�E RECO�rmaTTOrr:
C Committee 1�Tember
Committee Council
Committee Member
PROPOSED COUNCIL MOTION: "I move approval of
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COti�CIL ACTION:
APPROVED COUPICIL BILL
DENIED i reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLiTi'ION
2010 DRAFT LEGISLATIVE AGENDA
**cover sheet**
HOW THE LEGISLATIVE AGENDA IS ORGANIZED
The City of Federal Way's 2010 Legislative Agenda reflects the City's position on matters
expected to arise either as legislation or through the State budget process, or both. The City's
level of involvement can be broken down this way:
Top Priorities. The City takes the lead and/or actively advocates for or against issues.
Support/Oppose Policy Positions. The City joins others in either supporting or
opposing issues.
Track/Monitor Issues. The City only tracks and monitors these issues.
ADOPTION SCHEDULE
Date Action Who
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November 24 FEDRAC discussion FEDRAC
December 1 City Council Brian/Linda/Council
December 2-11 Meetings between City staff and State Legislators Brian/Linda/Doug
January 7, 8-9 a.m. Electeds Legislative Meeting at Community Center Council/Legislature
2010 DRAFT LEGISLATIVE AGENDA
Proposed "Top Priorities" Iln no particular orderl
Increased funding for economic development. Four of the five Council goals for 2009 involve
increasing economic development opportunities in Federal Way. One of those initiatives is to
pursue a Performing Arts and Conference Center (PACC). This Legislative Session, Federal
Way will actively take part in a legislative initiative to extend and re-purpose King County-only
taxes cUrrently dedicated to financing Safeco Field and Qwest Field. Re-purposing legislation
�Noufd need to�i�clude a stream of year-to-year rev�nue for cultural arts and/or performing arts
facilities such as the PACC.
Transportation needs. As the Legislature awaifs an "Altemative Transportation Financing"
report that could lead to action in 2011, Federal Way will use the 2010 Session to call attention
to some of its key transportation needs
Additional funding for the I-5/SR-18/SR-161 "Triangle" Interchange;
Funding for the I-5/320 St. bridge widening, safety, and earthquake remediation
Funding for the I-5/State Route 509 project
Direct distribution funding needs for local govemments
Additional funding for the Transportation Improvement Board (TIB)
Stormwater funding to carry out NPDES Phase II obligations. In 2009, the AWC joined with
environmental groups to promote ESHB 1614, calling for imposition of a$1.50-per-barrel fee on
oil at the refinery source. Revenues would be used to help local govemment address
stormwater issues, particularly those required under NPDES Phase II. A major push for this will
occur in 2010, with cities such as Seattle, Tacoma, Vancouver and Bellevue poised to join AWC
and environmental groups. The oil industry and other business groups will attempt to portray
this new fee as a tax. Federal Way could use its share of the revenue on 1) projects that would
enhance water quality for new road projects, 2) projects designed to inventory, assess and
repair surface water infrastructure, and 3) on public education and outreach.
Preserve auto theft funding. Actively work to preserve auto theft funding and ensure against
further cuts to an account that has helped local law enforcement achieve significant success in
the fight against vehicle thefts. Action by the 2007 Legislature to stiffen automobile theft
sentences, and to create an "Auto Theft Prevention Authority" to grant funds to regional law
enforcement teams, has been very successful in reducing the number of vehicle thefts. In 2009,
the Legislature reduced grant funding from $14 million to just under $6 million. This forced the
successful regional auto theft team in South King County to eliminate crime analysts.
Proposed Support/Oppose" Policv Positions
Environment
Suqqort increased fundina for the Puaet Sound Partnershiq.
Ensure that with Climate Chanae. Pucaet Sound Partnership, etc., cities are not left with expensive
mandates and requirements.
Suqport the Secure Medicine Return Bill. Under legislation likely to be brought forward in 2010,
medicine syringes and containers will be collected and disposed to help prevent poisonings,
misuse, and environmerrtal contamination.
Fire
Suoport teaislation allowina cities served bv fire districts the same fire-imqact-fee collection,,
,authoritv that cities with in-house fire departments:alreadv have: ,This was in the form of HB 1080
in the 2009 Session.
Fiscal/Budget
Streamlined Sales Tax (SST) Miti4ation Fundin�: 5upport efforts by AWC and individual aties to
protect "full-mitigation" funding under SST:
Protect fundina cateaories critical to cities Work with the AWC and other cities to preserve
funding for everything from annexation sales tax credit funds to the Public Works Trust Fund to
housing funds to sex offender address verification funds to the Washington Wildlife, Recreation
and Parks (WWRP) program.
No unfunded mandates. erosion of local awthoritv: This is an annual staple of our Agenda.
Flexibilitv/Efficiencv/Cost-Savinq Items: Organizations such as AWC are likely to propose some
increased flexibility and efficiency/cost-saving items to the Legislature to help relieve local
jurisdictions of costs, regulatory burdens, etc. Federal Way has raised issues such as SEPA
duplication, which we can forward to Commerce and others. Be prepared to support.
Protect existin� Public Health fundina. Support preservation of existing funding.
Brokered Natural Gas: Support preservation of the authority of cities to impose a"BNG" tax.
WCIA immunitv issue for municipalities: Support efforts by Green River Valley cities, in concert
with the Washington Cities' Insurance Authority, to assure liability immunity for good-faith flood-
response and flood-prevention actionstaken by municipalities. This liabilit�r immunity already is in
place for the U.S. Army Corps of Engineers, and for King County.
Flood Response
"Joint Underwritinq Association" established for supqlemental flood insurance for Green River
Vallev-area businesses: Support a likely 2010 legislative initiative by South King County
lawmakers that involves the establishment of a"Joint Underwriting Association" to assure a way
for Valley-area 6usinesses to obtain supplemental flood insurance.
Funding Requests or Requests involving Taxing/Fee Authority
"9-1-1 Taxes New Technolocties such as Voice-Over-Intemet Protocol: 9-1-1 taxes are imposed
on land-line and cell-phone calls, but a number of emerging technologies, including VOIP, are not
subject to the tax. Law enforcement, fire, and dispatch centers see this as a major hole in the
system that threatens public safety. In 2009, legislation (2SHB 2029) to address this loophole
came forward. While 2SHB 2029 received a majority vote, it was classified as a tax bill subject to
the 2/3 majority requirements of Initiative 960 and the 2/3 majority was not achieved. This issue
may well be back in 2010 and so witl the `fee vs. tax' debate.
*"Local Revitalization Financinq" (LRF) Proqram: Under 2SSB 5045 enacted in 2009, the
Department of Revenue received $2.5 million per year (beginning in 2011) to award as state-
matching funding to economic development projects that demonstrate job-creation and revenue-
generation will occur if public infrastructure investments are made. The DOR will award full or
partial funding to six projects; six others would not receive funding. AWC and several aties will
push for additional per-year funding beginning in 2011. While FVN already received "LRF"
funding, it is in our interest to SUPPORT these efforts.
•"Public Works Trust Fund: The 2009 Legislature diverted nearly all of the PWTF funds into the
2009-11 operating budget. We seek to list this item as a way to remind the Legislature that
restoring #unds for the PWTF is a �iigh priority for lacal�govern�nents.
General Local Government/Miscellaneous
O�pose "reiect all bids" and "contractinq claims" leqislation and other related legislation that
undermines current contracting, bidding authoriry.
Oppose efforts bv telecommunications com�an'iesto undermine local franchisin� authoritv.
Housing
Housina Trust Fund Transitional Housinq Opportunitv Rental Assistance (THOR), vouth shelter
and homelessness fundina: Federal Way will support efforts to ensure these programs are not
subject to further cuts, and will push to see housing-related funding cuts restored in 2011.
Law Enforcement-related/Courts
Law Enforcement Academies: Be prepared to join other law enforcement agencies in opposing
legislation that would unnecessarily undermine the current model of law enforcement academy
funding and training.
*Supqort weapons safetv leaislative initiatives brouaht forward bv others including safe storage.
Oppose efforts to require Municipal Courts to hear all Domestic Violence Protection Order (DVPO)
and Anti-Harrasment Order (AHO) ,cases: Municipal Courts currently have discretion to hear
these cases, but are not required to. Legislation was headed off two Sessions ago nothing
introduced in 2009.
Land-Use/Planning/GMA/Housing Housing Inspections
Transit-Oriented Development Oqpose "mandate-driven" suqqort incentivizinq: Last Session
we joined AWC and many individual cities in opposing legislation (SHB 1490) that would have
mandated local jurisdictions to require a 50 units-per-acre level of density around transit stations.
We will join many others in pushing for incentives, not mandates, as a way of encouraging
"transit-oriented development" projects and density around transit stations.
Support enhanced "Civil WarranY' authoritv to inspect homes or proqerties with substandard
conditions.
Support leqislation qivinq cities and counties more authoritv to implement chanqes that arise out
of Subarea Plans (these are exempt from provisions of law that prohibit changes to GMA plans
more often than once per year but implementing the changes is not).
Parks
Oppose anv "dark skies" leqislation that would unnecessarily undermine local control, induding
the ability to make local decisions on evening lighting of play fields.
S uqaort leoislative initiatives that clarifv authoritv for parks officials to trap moles/rodents.
Suaport efforts to position the Washinaton Wildlife Recreation and Parks MIWRP) proaram for
additional fundin� in 2011.
Persor�nel/Labor-Managernent/Liability
ft i
Oppose expansion of leave pro4rams that add costs, burdens
Oppose exqansions to LEOFF and pension qroarams that add costs, burdens
Oppose chanqes to Workers' Compensation and "presumptive illness" laws that add costs,
burdens
Support legislative initiatives to limit local liabilitv
Oapose lecaislation that would add liabilitv exqosure -:including areas such as "recreational
I immunity" and offender supervision
Public Records/Public Disclosure
Support legislative initiative to helq offset arowinq costs of dealina with public records
requests clarifv qublic records requirements for "meta-ciata° records; enhance abilitv of local
qovernments to protect the identitv of "complainants" whose safetv would be ieopardized bv
public release of their names.
TransportationRransit
*Authorization for cities to form "street utilities" for maintenance and preservation needs: Support
street-utility authorizing legislation brought forward by the Association of Washington Cities
(AWC) and a number of individual cities.
.(NOTE: Bellevue is highly unlikely to bring this forward in 2010)
Proposed Track/Monitor Issues
BudgeUFiscal
Public defense, indiqent defense fundina: Guard against reductions, need for added funding.
Ganq preverrtion/interverrtion fundinq Support initiatives brought forward by others.
Support initiatives regarding fundina assistance for iail offender medical costs
Economic Development
Support authorizing legislation for "Communitv Facilities Districts"
Suqport infrastructure fundinq initiatives
Land-Use/Planning/GMA
Suqport efforts bv AWC Plannina Directors American Plannina Association (APA) to move GMA
Plan undate reauirements from everv seven vears to everv 10 vears:
I Support additional refinement of annexation laws.
Law Enforcement/Courts
Track discussions of Courts of Limited Jurisdiction Domestie Violence�VNork Groua
General support of most WASPCIegislative'initiatives
O�qose efforts to move 9-1-1 fundinq oversiaht from the Militarv Deqartment to the Washinaton
State Patrol: The Washington Association of Sheriffs and Police Chiefs (VIIASPC) wifl oppose
this if it is proposed, and we would join this effort.
C_ Classifvina pseudo-ephedrine and phenvl-propanolamine as schedule III corrtrolled substances:
Support WASPCs efforts to have these methamphetamine p're-eursor chemicals dassified as
schedule III controlled substances.
ClarifvinA leqislation on iqnition interlocks be prepared to support.
Transportation
f� Support technical revisions to Transportation Benefit District (TBD) statute
�I
S e p t e m b e r 2 0 0 9
AWC Board of D� rectors adopts
re li mi na ma'or riorities
P rY P
On September 25,theAWC Board of Directors
adopted three emerging major (egislative priorities for
the 2009 session.They are: a City Flexibility Package,
Stormwater Funding, and Street Utility.
City Flexibility Package.
In 2009,AWC advanced a broad city flexibility package
This included "flexing" restrictions and requirements
in areas such as fiscal health, land use, infrastructure,
community safety, public records management, and
more. In particular this included greater flexibility
with existing revenues and local determination of how
these revenues are allocated.The state did many of
these same things in adopting the 2009- I I biennial
budget, so AWC argued that the same latitude should
be given to local governmenu, even if for a iimited
period of time.
Below is a list of just some of the ideas AWC has
compiled that support fiscal flexibility, cost-effective
options, and local discretion in allocating resources in
order for cities to best provide essential services:
Public safety sales tax (0.3% county-• wide local option)
2SSB 5433, which passed in 2009, allowed for partial
supplanting of the public safety sales and use tax until
2015. Pursue full removal of non-supplant language with
no expiration date.
Real estate excise tax Currently cities that collect the
2nd 0.25% REET must spend those funds on a shorter
list of projects than the I st 0.25% REET.AIIow the list of
projects for the 2nd 0.25% localty collected real estate
excise tax to match the list of projects for the I st 0.25%
real estate excise tax.
Gambling tax Currently this tax can be used for local
gambling enforcement programs. Expand uses to general
public safety purposes.
Lodging tax Currently the lodging tax is restricted to
specific uses that are tourism-related. Expand uses for
any purpose that maintains or enhances tourism, including
public safety.
GMA impact fees Currently cities can charge for fire,
parks, roads and schools if provided b the city or in xhe
city for schools.Add policelpublic safety and emergency
response}acilities, as well as fire, if provided by a
district. Broaden definition of allowable transportation
expenditures to include "multimodal" (trails, transit and
others). Extend period of time when impact fees ran be
spen�
GMA Shoreline Update Skip next round of GMA
updates in smaller/slow growth cities and counties.Alter
GMA and Shoreline planning update schedule (i.e. provide
more time).
Grant-matching requirements Reduce matching
requiremenu for State grants.
Transportation Benefit Districts —Amend statute to
extend voter approved sales rax beyond current 10
year provision.This would allow bonding of this revenue
stream.
continued
Association of Washington Cities 1076 Franklin St SE Olympia,WA 98501 www.awcnet.org
Municipal Stormwater Funding
A long- term state funding mechanism is needed to
support"Phase I" and"Phase II" NPDES stormwater
requirements, as well as Puget Sound cleanup efforts,
that impacts 37 cities.AWC will aggressively pursue
ESHB 1614 (from 2009) which would establish a fee
on a barrel of unrefined oil (approximately I 20M/
year in revenue); however, we will remain open to
alternative legislation that provides equivalent funding.
More information on stormwater funding can be found
on our website -wwwawcnetorg/factsheets.
Street l�titity
Declared unconstitutiona! in I 995, a new authority
�vould enable cities:to charge a fee based on trip
generation.There was strong opposition from many
in the business community during the 2009 Session
(H B 1�4�.,The A'ssociation of Washington Business
has been open to discussion this summer (no
commitments or specific policy statement from them
at this time.) AWC has already met with House and
Senate Transportation Chairs and a host of other
legislators outlining the need for this legslation. More
information on the street utility can be found on our
website www.awcnetorg/factsheets.
I
The board will continue to look at the other
components of our legislative agenda and will adopt
the final package at their meeting on December 4.This
package will include "other priority issues" and "issues
to endorse."
The Legislative Committee and its various
subcommittees continue to meet The final meeting of
the full committee will be held on November 20 when
they prepare their final recommendations for the
board. If you have specific legislative proposals for the
Legislative Committee to consider, please email them
to Jim Justin at jimj@awcnetorg,with a copy to Sheri
Sawyer at sheris�awcnetorg.Thank you in, advance
for your contribution toAWC's policy,development
process.
1076 Franklin St SE
k Olympia,WA 98501
,�,�5�1,A'f€�� www.awcnet.org
/3F �4d.�ifEfNfs'i�bti
1 t��
COUNCIL MEETING DATE: December l, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
Item: 5n
SUBJECT: KING COUNTY DIRECI'ORS' ASSOCIATION INTERGOVERNMENTAL COOPERATIVE PURCHASING/PROCUREMENT AGREEMENT
POLICY QUESTION Should the City enter into an intergovernmental cooperative purchasing/procurement
agreement with King County Directors Association?
COMMITTEE: Finance, Economic Development Regional Affairs Committee
CATEGORY:
Consent
City Council Business
Ordinance
ResoluNon
MEETING DATE: November 24, 2009
Public Hearing
Other
STAFF REPORT BY: Tho Kraus, Finance Directo� DEPT: Finance
Background:
The City entered into a cooperative purchasing agreement with King County in November 1989. King County has since
modified the agreement form and the proposal is to replace the existing agreement with King County's current agreement.
Attachments: Memo and Agreement
Options Considered:
1. Authorize the City to enter into an intergovernmental cooperative purchasing/procurement agreement with King
County Directors' Association.
2. Do not authorize the City to enter into an intergovernmental cooperative purchasing/procurement agreement with
King County Directors' Association and provide direction to staff.
STAFF RECOMMENDATION Staff recommends approvad o
CITY MANAGER APPROVAL: C/� I I/ �d 1�1
Committee Council
1.
DIRECTOR APPROVAL: `d'1�
Committee Councfl
COMMITTEE RECOMMENDATION Forrvard approval of the Intergovernmental Cooperative
Purchasing/Procurement Agreement with King Counry Directors Association to the fudl Council for approval at
the December 1, 2009 regular City Council meeting.
(BELOR'TO BE COMPLETED BYCITYCLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERRED/NO ACTION Enactment reAding
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/O6/2006 RESOLUTION
PROPOSED COiJNCIL MOTION "I move approval of the intergovernmental cooperative purchasing/procurement
agreement with King County Directors' Association.
CITY OF FEDERAL WAY
MEMORANDUM
Date: November 17, 2009
To: Mike Park, Chair
Finance, Economic Development and Regional Affairs Committee
From: Tho Kraus, Finance Director��
Via: Brian Wilson, Interim City Manager
Subject: Update KCDA Intergovernmental Cooperative Purchasing/Procurement Agreement
King County Directors' Association (KCDA) is a non-profit purchasing cooperative founded in 1938 by school boazd members
in King County. Since then, the association has grown to include virtually all public school districts in Washington with
associate members in Alaska, Arizona, California, Idaho, Illinois, Massachusetts, Minnesota, Montana, Nebraska, Oklahoma,
Oregon, Pennsylvania, Texas and Wisconsin.
State law (RCW 3934, Interlocal Agreements) encourages participation in cooperatives to eliminate duplication of efforts,
thereby saving taxpayers' dollars. KCDA saves money for members by ordering in volume and supporting their purchasing
requirements.
Membership in KCDA requires a signed interlocal agreement (see attached). There is no cost for membership. Instead KCDA
imposes a service fee on each item purchased by its members in orde� to cover its operating costs.
T'he Ciry entered into a cooperative purchasing agreement with KCDA in November 1989. Since then, KCDA updated their
interlocal agreement form. Staff recommends updating the existing agreement using the new form.
WASHINGTON ASSOCIATE MEMBERSHIP AGREEMENT PUBLIC AGENCIES
(Intergovernmental Cooperative Purchasing/Procurement Agreement)
PURSUANT TO CHAPTER 39.34 RCW and to other provisions of law, the King County Directors' Association
Purchasing Department, hereinafter called "KCDA", and the following named public agency of the State of
Washington, City of Federal Way, hereinafter called "the public agency", hereby agree to cooperative
governmental purchasing and procurement upon the following terms and conditions:
1. KCDA, in contracting for the purchase of inerchandise, supplies and equipment (hereinafter referred to as
"goods°) and procurement of services for the member public school districts, agrees to contract also on
behalf of the public agency, to the extent permitted by law and agreed upon by the parties.
2. KCDA will contract for the purchase of goods and procurement of services according to the laws and
regulations governing purchases by and on behalf of the public school system of the State of Washington.
The public agency accepts responsibility for compliance with any additional or varying laws and regulations
goveming purchases or procurement by or on behalf of the public agency in question.
3. The public agency reserves the right to contract independently for the purchase or procurement of any
particular class of goods or services, with or without notice to KCDA.
4. KCDA reserves the right to exclude the undersigned public agency, or any class containing the undersigned
public agency, from any particular purchasing or service contract, with or without notice to the public agency.
5. The public agency agrees to pay for goods and services as billed by KCDA upon completion of transfer of
goods or performance of services per normal terms as established by KCDA, unless otherwise provided in
the contract governing such purchase or service. Any additional expense incurred by KCDA in regard to any
transaction for the public agency shatl be paid by the public agency.
6. This agreement shall continue in force in perpetuity, except U�at either party may cancel this agreement on
thirty (30) day written notice.
7. Contacts:
A. Public Agency: City of Federal Way
Name of Individual: Tho Kraus
Phone: (253) 835-2520 Fax (253) 835-2509
B. KCDA (425) 251-8115
18639 80' Ave. S. (98032) 1-800-422-5019
P.O. Box 5550 Fax (253) 395-5402
Kent, WA 98064-5550 E-Mail www.kcda.orq
Date:
Agency Name:
Physical Address:
Printed Name:
Signature:
Title:
Telephone Number:
Fax Number:
E-Mail Address:
Loc. Code Tax: 1732
City of Federal Way
33325 8�AVe South
PO Box 9718
Federal Way. WA 98063-9718
Brian Wilson
Interim City Manager
(253) 835-2401
(253) 835-2409
brian.wilson@cityoffederalway.com
KCDA Executive Director
Date
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
Item: 50
SUBJECT: MRSC ROSTERS: RESOLUTION TO AMEND PURCHASING POLICIES AND AUTHORIZE AGREEMENT WITH MRSC
POLICY QUESTION Should the Council adopt a resolution to amend the purchasing policies and authorize
agreement with MRSC for Smald Public Works Contractors and Consultants Roster?
COMMITTEE: Finance, Economic Development Regional Affairs Committee
CATEGORY:
Consent
City Council Business
Ordinance
Resolution
MEETING DATE: November 24, 2009
Public Hearing
Other
STAF RE BY: Tho Krau Finance Di DEPT: Finance
Background: Please see attached memo.
Attachments: Memo; Resolution with Exhibit A, Purchasing Policies (strike-through/underlined version), and
Exhibit B, Contract; Clean Copy of November 2009 Purchasing Policies
Options Considered:
1. Approve the resolution to amend the purchasing policies and authorize agreement with MRSC.
2. Deny approval of the resolution to amend purchasing policies and agreement with MRSC and provide
direction to staff.
STAFF RECOMMENDATION Staff recommends approval of Op tion 1.
CITY MANAGER APPROVAL: C.�� 1 J�,
Committe
APPROVAL:
Committee Council
PROPOSED COiJNCIL MOTION "I move approval of the resolution to amend the purchasing podicies as presented and
authorize agreement with MRSC.
(BELOR'TO BE COMPLETED BYCITY CLERICS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED ls7 reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/062006 RESOLUTION
COMMITTEE RECOMMENDATION Forward approval of the resolution to amend the purchasing policies and
authorize agreement with MRSC to the fuld council on December 1, 2009 for approval.
CITY OF FEDERAL WAY
MEMORANDUM
Date: November 17, 2009
To: Mike Pazk, Chair
Finance, Economic Development and Regional Affairs Committee
From: Tho Kraus, Finance Director�
Via: Brian Wilson, Interim City Manager
Subject: MRSC Rosters: Resolution to Amend Purchasing Policies and Authorize Agreement with MRSC
In accordance with RCW 39.04.155 and the City's current Purchasing Policy, the Finance Department maintains a list of
contractors who have requested placement on the Small Works Roster and who are properly licensed or registered to perform
work in the State of Washington. Small works services provided by contractors include construction, building, renovation,
remodeling, alteration, repair or improvement of real property. Public agencies are authorized to use a smali works roster
system for small works projects under $300,000 instead of advertising for each project. The Finance Department also
maintains a list of consultants who requested placement on the Architects Engineers Roster. The current individual roster
process also requires the City to advertise annually a notice of the existence of the City's general small works and consultant
rosters.
MRSC Rosters is an online shared small public works and consultant roster for authorized local govemments to effciently
maintain contractor and consultant information, search for bidders by service category and solicit bids from contractors and
consultants. It is operated by the Municipal Research Services Center and is funded by annual membership fees of
participating public agencies and those contractor and consultants choosing the enhanced membership option. Contractors and
consultants join for free and only pay if they choose to enhance their membership. Under the shared roster process, MRSC, on
behalf of the City would advertise twice annually a notice of the existence of its general small works and consultant rosters.
Participation in MRSC Rosters provides benefits to the City, Contractors and Consultants. In addition to staff time savings by
having MRSC process contractor applications, maintain the rosters, handle annual renewals and provide customer service, the
City benefits by having a larger pool of contractors and consultants to choose from. Contractors and consultants also benefit
by having to submit a single application to MRSC.
The annual membership for public agencies is based on the total capital expenditures and currently ranges between $100 -$750
for total capital expenditures $5 million or less and $50 million or more, respectively. Based on the City's last completed fiscal
year, the City's annual fee would be $400.00, funded within the Finance Department's existing budget through elimination of
advertising fees beginning in 2010.
Pending Council's approval, staff would need to inform contractors and consultants that they wili need to join MRSC Rosters.
Existing contractors and consultants would receive mailers; staff would post information about MRSC Rosters on the City's
website and also advertise in the newspaper the transition to MRSC Rosters effective January 1, 2010.
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, to amend the City's Purchasing Policies to update the
City's small public works roster process to award small public works
contracts and consulting services roster for architectural, engineering
and other professional services and to authorize an agreement with
Municipal Research and Services Center of Washington (MRSC).
WHEREAS, RCW 39.04.155 and other laws regarding contracting for public works by
municipalities, allow certain contracts to be awarded by a small works roster process; and
WHEREAS, in order to be able to implement small works roster processes, the City is
required by law to adopt a resolution establishing specific procedures;
WHEREAS, RCW 39.80.030 requires that an agency publish in advance that agency's
requirement for professional services and that one of the ways to accomplish that notification is to
announce generally to the public its projected requirements for any category or type of professional
services and request qualification statements to be kept on file with the agency,.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section l. Purchasing Policies. The City's Purchasing Policies are hereby amended as
reflected in E�ibit A, attached hereto and incorporated by this reference.
Section 2. MRSC Rosters. The City wishes to contract with the Municipal Research and
Services Center of Washington (MRSC) to adopt for City use those state wide electronic databases
for sma11 public works roster and consulting services developed and maintained by MRSC and
authorizes the City Manager to sign that contract, a copy of which is attached hereto as Exhibit B and
Resolution No.09- Page 1 of 3
Rev 3/09
is hereby incorporated by this reference. In addition, paper and/or electronic rosters may be kept on
file by appropriate City departments.
Section 3. Severabilitv. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality sha11 not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and �rmed.
Section 6. Effective Date. This resolution shall be effective immediately upon passage by
the Federal VVay City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of 2009.
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
Resolution No. 09- Page 2 of 3
Rev 3/09
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASS�D BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No. 09- Page 3 of 3
Rev 3/09
EXHIBIT A
CITY OF FEDERAL WAY
PURCHASING POLICIES
November 2009
GENERAL PROVISIONS
Section 1. Purpose.
Section 2. Application.
Section 3. Federal funds.
Section 4. Grants.
Section 5. Professional service contracts.
Section 6. Responsibility for purchasing.
Section 7. Authority to execute.
Section 8. Routine expenses.
Section 9. Recycling procurement policy.
COMPETITIVE BIDDING PROCESS
Section 10. Bid limits.
Section i l. Competitive bidding.
Section 12. General standards for determining lowest responsible bidder.
Section 13. Cancellation of requests for bids or requests for proposals.
Section .14. Specifications.
Section 15. City procwement records.
Section 16. Unauthorized purchases.
EXCEPTIONS TO COMPETITIVE BIDDING REQUIREMENT
Section 17. Cooperative purchasing.
Section 18. Emergency procurement.
Section 19. Other exemptions.
MATERIALS, SUPPLIES AND EQUIPMENT
Section 20. Small purchases.
Section 21. Inspection and testing.
Section 22. Purchases for special events.
PUBLIC WORKS OR IMPROVEMENTS
Section 23. Defmition of public works.
Section 24. Plans and specifications Estimates Publication Emergencies.
Section 25. Small works roster.
Section 26. Bonds and bid security Noncollusion affidavit Insurance.
Section 27. Administrative procedures.
GENERAL PROVISIONS
Section 1. Purpose.
The purpose of th�se City of Federal Wav Purchasing Policies ("Policies"1 �e�-is to protect
and advance the public interest by providing for the fair and equitable treatment of all persons involved
in the purchasing process, by maximizing the purchasing value of public funds, by providing
safeguards for maintaining a purchasing system of quality and integrity, and by following state law.
Section 2. Application.
Th�ese s13a�e�Policies apply�es to the award of contracts by the City for (1) purchases of
materials, supplies, and equipment; (2) public works and improvements; a� (3) �N�€ess�e�
se�ees maintenance; and (4) other goods and services.
Th�ese �Policies does not apply to (1) the reimbursement of business expenses incurred
by employees as governed by Ordinance No. 90-25 as now or hereafter amended; (2) purchase andlor
lease of real estate; (3) lease agreements for materials, supplies and equipment unless the agreement is
in excess of twenty thousand dollars or for more than three (3) years duration; and (4) professional and
non-professional service contracts as defined in Section 5.
Section 3. Federal Funds.
When a purchase involves the expenditure of federal funds, purchasing shall be conducted in
accordance with any applicable federal law or regulation.
Section 4. Grants.
Nothing in this chapter shall prevent the City from complying with the terms and conditions of
any grant, gift or bequest which is otherwise consistent with law.
Section 5. Professional service contracts.
A. Professional services, including but not limited to contracts for architectural, engineering, legal
and consulting services, are not subject to the requirements of these�is Purchasing Policies�.
Contracts for architectural and engineering services shall be awarded in accordance with Chapter 39.80
RCW. For purposes of this section, "professional services" are those services involving labor, skill,
education and special knowledge and where the labor and skill involved is predominately mental or
intellectual, rather than physical or manual.
B Publication At least once a vear on behalf of the Citv Municipal Research and Services
Center of Washin on ("MRSC" shall publish in a newspaper of general circulation within the Citv a
notice of the existence of the consultin services roster or rosters and solicit statements of
�ualifications from firms providin� consultin� services. Such advertisements will include information
on how to find the address and telephone number of a re�resentative of the City who can provide
further details as to the Ci �'s projected needs for consulting services. Firms or persons providin�
consulting services shall be added to appropriate MRSC roster or rosters at any time that thev submit a
written re�uest and necessaty records The Citv may require master contracts to be signed that become
effective when a specific award is made using a consultin� services roster.
Purchasing Policies 1 November 2009
C. Professional Architectural and En ineering Services. The MRSC Rosters will distin�
between professional architectural and en in�g services as defined in RCW 39.80.020 and other
consultin� services and will announce eg nerallv to the public the Ci �'s projected requirements for any
cate�ory or ty_pe of professional or other consulting services. The Citv reserves the ri h�publish an
announcement on each occasion when professional services or other consulting services are required
bv the a�ency and to use paner and/or other electronic rosters that ma ��be kept on file b�ppropriate
Cit,�partments.
Section 6. Responsibility for purchasing.
A. General. The Director of Finance or designee shall be responsible for all City purchasing under
#�-�ese�� these Policies except where otherwise provided. The Director of Finance or designee
sha11 be head of the purchasing division of the Finance Department and shall administer fi�e�►��
these Policies
B. Duties. In accordance with the Purchasing Policies, the Director of Finance or designee shall:
(1) Purchase or supervise the purchase of all materials, supplies, equipment and
nonprofessional services and award of all public works and improvement contracts by the City;
(2) Sell, trade or otherwise dispose of surplus personal property belonging to the City. The City
Manager shall be responsible for the disposal of real property;
(3) Establish and maintain programs for specifications development, contract administration
and inspection and acceptance, in cooperation with the city departments using the items purchased;
(4) Propose operational procedures consistent with �k these Policies relating to the
execution of his or her duties. Such procedures shall be followed by all City departments. These
operational procedures are subject to prior approval of the City Manager. The City Manager may
amend the procedures as he or she deems appropriate; and
(5) Determine liability and property damage insurance requirements, including but not limited
to coverage requirements, limits of liability, necessary endorsements and other matters relating to
insurance, for any contract entered into by the City under these Policies#��i�e�.
Section 7. Authority to execute.
Every contract under these �s�g-Policies where the annual cost to the City or the annual
revenue to be received by the City for such contracts is:
A. Twenty thousand dollars or less, the City Manager or �s�ke� designee is authorized to sign
such contracts on behalf of the City;
B. More than twenty thousand dollars, approval of the City Council is required for such contracts.
Section 8. Routine ezpenses.
Routine expenses such as utilities charges, claims and judgments, witness fees, governmental
taxes and governmental fees for licenses and permits may be acquired, ordered or paid in the best
interests of the City within budget appropriations or other council authorization therefor.
Purchasing Policies 2 November 2009
Section 9. Recycling procurement policy.
A. Intent. In accordance with RCW 35A.40.210, 35.22.620(10) and 3930.40 including all future
amendments, additions and deletion, the City of Federal Way finds it desirable to adopt a procurement
policy promoting the use of recycled products and recyclable products by the City of Federal Way
departments, thereby stimulating the demand for these products and helping to develop markets for
materials that have been diverted from the solid waste stream.
B. Use of recvcled Materials. All City of Federal Way departments shall use recycled products
and recyclable products whenever practicable and reasonable.
C. Duty of the Director of Finance or Desi� The Director of Finance or designee shall
establish and maintain a list of recycled and recyclable products that are available to be purchased by
departments whenever practicable
COMPETITIVE BIDDING PROCESS
Section 10. Bid Limits.
The competitive bidding process outlined in Section 11 is required whenever the estimated cost
of a purchase of materials, supplies and equipment, or a contract for public work or improvement
(including the cost of materials, supplies, equipment and labor), will exceed the sums as set forth in
RCW 35A.40.210 and 35.22.620(3) including all future amendments, additions and deletions.
Whenever the estimated cost of the materials, supplies and equipment is less than the bid limit
as stated above, purchases shall be made in a manner authorized by Section 24 (small purchases).
Whenever the estimated cost of the public work or improvement is less than the bid limit as
'stated above a contract for the public work or improvement may be awarded in the manner authorized
by Section 21 (small works roster). The public work or improvement may be performed by city
employees within the limits and to the extent authorized by state law.
Section 11. Competitive bidding.
A. General. Any purchase of material, supplies, and equipment, or any contract for public works
or improvements where the cost thereof exceeds the bid limit in Section 10 shall be by competitive
bidding in accordance with RCW 35A.40.210 and 35.22.620(6) including all future amendments,
additions and deletions, except for purchases and contracts made pursuant to Sections 17 (cooperative
purchasing), 18 (emergency) and 19 (sole source).
B. Request for Bids. A request for bids shall be issued which sha11 include the specifications and
the contractual terms and conditions applicable to the procurement.
C. Public Notice. Public notice of the request for bids shall be given not less than fourteen (14)
calendar days prior to the date set forth therein for the opening of bids unless another timeline is
deemed necessary by the director of finance or designee. Such notice shall be published, at least once
each week for two (2) consecutive weeks in a newspaper of general circulation. The public notice shall
state the date and time of bid opening. Bids not received by the date and time sta.ted for bid opening
will not be accepted or considered.
D. Bid Openin�. Bids shall be submitted sealed to the office of the Director of Finance or as
otherwise specified at any time within regular business hours and shall be identified as bids on the
envelope. Bids shall be opened in public by the Director of Finance or designee at the time and place
Purchasing Policies 3 November 2009
stated in the request for bids. The amount of each bid, and such other relevant information as the
director of finance or designee deems appropriate, together with the name of each bidder, shall be
announced and recorded. The record and each bid shall be open to public inspection. The Director of
Finance or designee sha11 tabulate the bids and submit them to the concerned department, which will
make appropriate recommendations to the City Manager.
E. Bid Evaluation. Bids shall be evaluated based on the specifications and other relevant
evaluation criteria set forth in the bid specifications. The evaluation criteria sha11 be objectively
measurable whenever possible, and may include such factors as discounts, transportation costs, and
total or life cycle costs, inspection or testing which has been done of the product bid, quality,
workmanship, delivery time, and suita.bility for a particular purpose.
A. F. Bid irregularities. Except where otherwise provided in these ��Policies, bids
containing irregularities will be accepted by the City for consideration. Any action concerning the
bid(s) containi�g irregularities shall be at the discretion of the City Manager and/or City Council in
accordance with the provisions of law. The call for bids for all bids shall state the reserved right of the
City to reject any and all bids and to waive irregularities in any provided that no bidder shall be
permitted to gain unfair advantage over other bidders by action of the City Council pertaining to this
section.
G. Correction or withdrawal of errors• Cancellation of Awards. Correction or withdrawal of
inadvertent errors in bids before or after bid opening, or cancellation of awards or contracts based on
such bid mistakes, may be permitted by the City to the extent allowed by law. Mistakes discovered
before bid opening may be modified or the bid may be withdrawn by written or telegraphic notice
received in the office designated in the request for bids prior to the time set for opening. After bid
opening, corrections in or withdrawal of bids shall be permitted only to the extent that the bidder can
show by clear and convincing evidence that a mistake was made, the nature of the mistake, and the bid
price actually intended. All decisions to permit the correction or withdrawal of bids after bid opening,
or to cancel awards or contracts based on bid mistakes, will be made by the city manager.
H. Award or rejection of bids. The recommended bids over twenty thousand dollars shall be
submitted to the City Council by the City Manager. The City Council may award the bid to the lowest
responsive, responsible bidder in accordance with Section 12, or may reject all bids in its sole
discretion. The contract shall be considered andlor awarded to the lowest responsible bidder whose bid
meets the specifications and evaluation criteria set forth in the request for bids.
I. Recalling for bids. The City Council may reject any or all bids and/or call for further bids. If
no responsive, responsible bid is received on the first call, the City may readvertise and make a second
call, or may enter into a contract without any further call.
Section 12. General standards for determining lowest responsible bidder.
In accordance with RCW 43.19.1911 including all future amendments, additions and deletions
to determine the lowest responsive, responsible bidder, in addition to price, the following may be
considered:
A. The ability, capacity and skill of the bidder to perform the contract;
B. Whether the bidder can perform the contract promptly, or within the time specified, without
delay or interference;
C. The reputation, experience and efficiency of the bidder;
D. The quality of performance of previous contracts by the bidder;
Purchasing Policies 4 November 2009
E. The previous and existing compliance by the bidder with laws and ordinances relating to
contracts or services;
F. The sufficiency of the financial resources and ability of the bidder to perform the contract;
G. The ability of the bidder to provide future maintenance and service for the use of the subject of
the contract;
H. T'he number and scope of conditions attached to the bid.
Section 13. Cancellation of requests for bids or requests for proposals.
In accordance with RCW 43.19.1911 including all future amendments, additions and deletions
a request for bids may be canceled in the discretion of the Director of Finance or designee. The reasons
therefor shall be made part of the contract file. Each request for bids issued by the City shall state that
the request may be canceled. Notice of cancellation shall be sent to all parties that have been provided
with a copy of the request. The notice shall identify the request for bids and state briefly the reasons for
cancellation.
Section 14. Specifications.
A. Maximum Practicable Competition. All specifications shall be drafted so as to promote overall
economy for the purposes intended and encourage maximum free and open competition in satisfying
the City's needs. The policy enunciated in this section applies to all specifications including but not
limited to those prepared for the City by architects, engineers, designers, and drafters.
B. "Brand Name or Equivalent" Specification. Brand name or equivalent specifications may be
used when the Director of Finance or designee determines that use of a brand name or equivalent
specification is in the City's best interest.
C. Brand Name Specification. Because use of a brand name specification is often restrictive of
competition, it may be used only when the Director of Finance or designee makes a written
determination that only the identified brand name item or items will satisfy the City's needs.
D. Experience Clause Restrictions. Experience clauses requiring prospective bidders to have a
record of satisfactory operation or performance may only be used if such requirements have been
adequately justified in writing and approved by the director of finance or designee.
Section 15. City procurement records.
A. Contract File. All deternunations and other written records pertaining to the request to bid,
award, or performance of a contract shall be maintained for the City in a contract file by the director of
finance or designee andlor city clerk.
B. Retention of Procurement Records. All procurement records shall be retained and disposed of
by the City in accordance with state law and city ordinances, regulations and guidelines. If a contract is
being funded in whole or in part by assistance from a federal agency, then all procurement records
pertaining to that contract shall be maintained in accordance with any applicable requirements of
federal law.
Purchasin�; Policies 5 November 2009
Section 16. Unauthorized purchases.
Except as provided in these ���+�—Policies and except as authorized by operational
procedures adopted by the Director of Finance or designee, no ciry employee shall make any purchase
or contract within the purview of these �'�r��rg`-Policies other than through the Director of Finance
or designee. Any purchase or contract made contrary to the provisions hereof sha11 not be approved by
any city officer and the City shall not be bound thereby, except as may be required or provided by law.
EXEMPTIONS TO COMPETITIVE BIDDING REQUIREMENTS
Section 17. Cooperative purchasing.
The Director of Finance or designee is authorized to recommend to the City Council that it join
in cooperative purchasing arrangements with other public agencies similarly authorized. Any
cooperative purchasing agreement sha11 comply with RCW 39.34.030(3)including all future
amendments, addition and deletions and set forth fully the purposes, powers, rights, objectives and
responsibilities of the contracting parties. Any cooperative purchasing agreement sha11 be governed by
the requirements of state law in regard to competitive bidding when applicable. In addition, the
Director of Finance or designee may utilize existing contracts or proposed solicitations of other local,
state, or federal agencies to procure materials, supplies, and equipment for the City consistent with
legal requirements if such methods of procurement would foster economy and efficiency.
Section 18. Emergency procurement.
Notwithstanding any other provisions of these ���Polices, the City Manager or
�'°�:�-��+°a ��°�'�esignee may, in accordance with RCW 35A.40.210, 35.22.620(6), and 39.04.280
--�-a------- --v-
including all future amendments, additions and deletions, make or authorize others to make emergency
procurement of materials, supplies, equipment, or construct public works projects without complying
with the competitive requirements of these Purchasin� Policies when there exists a threat to public
health, welfare, or safety or where the City may suffer a substantial monetary loss by reason of the
time required to follow regular purchasing procedures; provided, that such emergency procurement
shall be made with such competition as is practicable under the circumstances. A written determination
of the basis for the emergency and for the selection of the particular contractor shall be included in the
contract file. As soon as practicable, a record of each emergency procurement shall be made and sha11
set forth the contractor's name, the amount and type of the contract, and a listing of the item(s)
procured under the contract, which shall be reported to the City Council.
Section 19. Other ezemptions.
A. The Director of Finance or designee is authorized to make open market purchases without
obtaining competitive bids or quotations therefor in accordance with RCW 35A.40.210, 35.22.620(6)
and 39.04.280 including a11 future amendments, additions and deletions under the following
conditions:
(1) Items of S,pecial Desi�n. When an item required is of special design, shape or manufacture
to match or fit in with an existing installation and competitive bidding is impracticable;
(2) Sutplus or Distress Sales. When it is possible to procure obvious bargains in surplus or
distress material, supplies or equipment.
(3) Items for quick Deliverv. When the obtaining of competitive bids or quotations will cause
Purchasing Policies 6 November 2009
delay resulting in an appreciable loss to the City;
B. Sma11 Items Not Stocked, Blanket Purchase Orders. The Director of Finance or designee is
authorized to establish blanket purchase orders with local vendors for the purchase of items which are
not stocked by the departments of the City and are available at usual market prices. Such local vendors
,shall be selected on the basis of best overall price policies, breadth and depth of stocks and dedivery
service.
C. Sole source procurement. A contract for the purchase of materials, supplies or equipment may
be awarded without complying with the bidding requirements of this chapter when the Director of
Finance or designee determines in writing, after conducting a good faith review of available sources,
that there is only one source for the required materials, supplies or equipment. The Director of Finance
or designee sha11 conduct negotiations, as appropriate, as to price, terms, and delivery time. A record of
sole source procurement sha11 be maintained that lists each contractor's name, the amount and type of
each contract, and a listing of the items(s) procured under each contract.
MATERIALS, 5UPPLIES AND EQUIPMENT
Section 20. Small purchases.
A. General. Any purchase of materials, supplies or equipment not exceeding the bid limit
specified in Section 10 shall be considered a"sma11 purchase" and shall be made in accordance with
RCW 39.04.190 including all future amendments, additions or deletions. The Director of Finance or
designee sha11 adopt purchase procedures whereby the requirements of Section 11 shall not apply.
Insofar as it is practical, three businesses shall be solicited to submit quotations. The Director of
Finance or designee sha11 keep a reeord of a11 small purchases and quotations submitted in competition
thereon and such records sha11 be open for public inspection during regular office hours. The Director
of Finance or designee shall consider and/or award the purchase order on small purchases to such
vendor as the Director of Finance or designee determines to have submitted the lowest responsive,
responsible quotation, in accordance with the provisions of this chapter.
B. Filing, of statements on awards to other than vendor submitting lowest quotation. When the
award for a small purchase is not given to the vendor submitting the lowest quotation, a statement of
the reasons for placing the order elsewhere shall be prepared and filed with the other papers relating to
the transaction.
C. Rejection of quotations. The Director of Finance or designee shall have the authority to reject
all quotations or parts thereof, with regard to a small purchase of any materials, supplies, or equipment
when he/she determines the public interest will be served thereby, and upon concurrence with
department directors and upon rejection of such quotations shall include the reason therefor in the
records of the transaction.
Section 21. Inspection and testing.
The Director of Finance or designee shall inspect or supervise the inspection of all deliveries
materials, supplies, or equipment to determine their conformance with the specifications set forth in the
request to bid.
A. Inspection b� Using Department. The director of finance or designee may authorize a using
Purchasing Policies 7 November 2009
department having the staff and facilities for adequate inspection to inspect all deliveries made to such
using departments, under operational procedures.
B. Tests. The director of finance or designee may require chemical and physical tests of samples
submitted with bids and samples of deliveries which are necessary to determine their quality and
conformance with the specifications. In the performance of such tests, he/she shall have the authority
to make use of laboratory facilities of any outside laboratory.
Section 22. Purchases for special events.
The City Manager may promulgate procedures to govern the purchase of supplies, such as
food, beverages, decorations and awards, for public events and employee activities, including
employee of the year recognition, volunteer recognition and ceremonial openings of public facilities.
PUBLIC WORKS OR IMPROVEMENTS
Section 23. Definition of public works.
RCW 39.04.010 including all future amendments, additions and deletions is incorporated by
reference.
Section 24. Plans and specifications Estimates —Publication Emergencies.
Plans andlor specifications, and an estimate of the cost of such work must be filed with the
Director of Finance or designee when a public work or improvement is necessary. The plans,
specifications and estimates of cost shall be approved by the Director of Finance or designee and the
original draft or a certified copy filed with the Director of Finance or designee before further action is
taken.
If it is determined that it is necessary or advisable to execute such public work or improvement
by any means, e.g., force account, or method other than by contract, and it appears that the estimated
probable cost of executing the work will exceed the amount as set forth in RCW 39.04.020 including
all future amendments, additions and deletions, then, at least fifteen days before the work is begun, the
Director of Finance or designee shall cause such estimate, together with a description of the work, to
be published at least once in a newspaper of general circulation within the City; except that when any
emergency requires the immediate execution of such public work or improvement, upon finding of the
existence of an emergency by the authority having power to direct such public work or improvement to
be done, duly entered of record, publication of description and estimate may be made within seven
days after the commencement of the work.
Section 25. Small works roster.
Aas an
alternative to general competitive bidding requirements set out in Section 11, the followin�small
works roster procedures are established for use bv the Cit�pursuant to RCW 39.04.155 including all
future amendments additions and deletions.
Purchasing Policies 8 November 2009
[:1��i���\�Jti��I�I\ilil��if�.L�1�I���t:S�I�I�/nil����\�1�iI�1�l�I��l.f'�� ���1�/�lil�\�/��1��1�\�I�ti��_�I�I��/l�I��TRlfl1
A. Cost. The Cit�need not complv with formal sealed biddin�procedures for the construction,
building renovation remodeling alteration repair or improvement of real propertv where the
estimated cost does not exceed Three Hundred Thousand Dollars ($300,000.00), which includes the
costs of labor material equipment and sales and/or use ta�ces as applicable. Instead, the Citv mav use
the Small Public Works Roster �rocedures for �ublic works projects as set forth within this Section.
The breaking of any nroject into units or accomplishin��projects b�phases is prohibited if it is
done for the purpose of avoiding the maximum dollar amount of a contract that may be let usin� the
small works roster process.
B. Publication. At least once a year on behalf of the Citv, Municipal Research and Services
Center of Washin on ("MRSC"� shall publish in a newspaper of �eneral circulation within the Cit� a
notice of the existence of the roster or rosters and solicit the names of contractors for such roster or
rosters. Responsible contractors shall be added to appropriate MRSC Roster(s at anv time that they
submit a written request and necessarv records. The City mav require master contracts to be si�ned
that become effective when a specific award is made using a small works roster.
C. Telephone or Written Quotations. The Citv shall obtain telephone, written or electronic
�uotations for public works contracts from contractors on the a�propriate small works roster to assure
that a competitive price is established and to award contracts to a contractor who meets the mandatorv
bidder responsibilitv criteria in RCW.39.04.350(1) and may establish supplementarv bidder criteria
under RCW 39.04.350(2).
(1) A contract awarded from a sma11 works roster need not be advertised. Invitations for
Quotations shall include an estimate of the scope and nature of the work to be performed as well as
materials and equipment to be furnished. However, detailed �lans and specifications need not be
included in the invitation.
�2) Quotations mav be invited from all appropriate contractors on the appropriate small works
roster. As an alternative, quotations mav be invited from at least five contractors on the appropriate
small works roster who have indicated the capabilitv of�erforming the kind of work bein� contracted,
in a manner that will equitablv distribute the opportunity amon�the contractors on the appropriate
roster. "Equitablv distribute" means that the Citv mav not favor certain contractors on the appropriate
small works roster over other contractors on the a�propriate small works roster who perform similar
services.
If the estimated cost of the work is from one hundred and fifty thousand dollars ($150.000) to
three hundred thousand dollars ($300 000) the City mav choose to solicit bids from less than all the
��ropriate contractors on the ap�ropriate small works roster but must notifv the remaining contractors
on the appropriate small works roster that quotations on the work are being sought. The City has the
sole option of determining whether this notice to the remaining contractors is made bv:
�a nublishin� notice in a le alg newspaper in �eneral circulation in the area where the
work is to be done;
(b) mailin� a notice to these contractors; or
(c) sending a notice to these contractors by facsimile or email.
(3) At the time bids are solicited, the Citv representative shall not inform a contractor of the
terms or amount of any other contractor's bid for the same project;
�4) A written record shall be made by the City representative of each contractor's bid on the
pro�ect and of any conditions imposed on the bid Immediately after an award is made the bid
Purchasing Policies 9 November 2009
Quotations obtained shall be recorded open to public inspection, and available by telephone inquirv.
D. Limited Public Works Process. If a work, construction, alteration, repair, or improvement
pro�ect is estimated to cost less than thirtv-five thousand dollars ($35 00� the City may award such a
contract using the limited public works process provided under RCW 39.04.155 (3). For a limited
public works project the City will solicit electronic or written quotations from a minimum of three
contractors from the appropriate small works roster and shall award the contract to the lowest
responsible bidder as defined under RCW 39.04.010 After an award is made, the quotations sha11 be
�en to public inspection and available by electronic request.
For limited �ublic works projects, the City may waive the payment and performance bond
requirements of chapter 39 08 RCW and the retaina�quirements of chapter 60 28 RCW therebv
assuming the liabilitv for the contractor's nonpavment of laborers, mechanics, subcontractors,
materialmen su�pliers and taxes imposed under Title 82 RCW that mav be due from the contractor
for the limited public works project. However, the Citv shall have the right of recoverv a�ainst the
contractor for an�pavments made on the contractor's behalf.
The Citv shall maintain a list of the contractors conta.cted and the contracts awarded durin� the
previous 24 months under the limited public works process including the name of the contractor, the
contractor's re�istration number, the amount of the contract, a brief description of the type of work
performed, and the date the contract was awarded.
E. Determining Lowest Responsible Bidder. The Cit�Council sha11 award the contract for the
public works pro}ect to the lowest responsible bidder provided that, whenever there is a reason to
believe that the lowest acceptable bid is not the best price obtainable, all bids mav be rejected and the
overnin b�ody] mav call for new bids. A responsible bidder shall be a re�istered and/or licensed
contractor who meets the mandatory bidder responsibility criteria established by Chapter 133, Laws of
2007 (SHB 2010� and who meets anv supplementarv bidder responsibly criteria established bv the
C�
F. Award. All of the telephone bids or quotations shall be collected and presented at the same
time to the City Council for consideration, determination of the lowest responsible bidder, and award
of the contract.
Section 26. Bonds and bid security Noncollusion affidavit -Insurance.
A. Bid Securitv. Requirement for Bid Security. Bid security shall be required for all competitive
bidding for public work or improvement contracts in accordance with RCW 39.08.010 and 39.08.030
including all future amendments, additions and deletions. Bid security shall be of a type and in a form
established by the director of finance or designee and approved by the city attorney or designee, which
may include a bond provided by a surety company authorized to do business in this state, or the
equivalent in cash, cashier's or certified check and shall be included in the bid package. Bid security
shall be required on bids for materials, supplies and equipment only if determined necessary by the
director of finance or designee.
B. Amount of Bid Securitv. Bid security sha11 be in an amount equal to at least five percent of the
amount of the bid or in another amount as determined by the purchasing manager.
C. Reiection of Bids for Noncompliance with Bid Security Requirements. When the request for
bid requires submittal of bid security, noncompliance will result in rejection of the bid.
D. Withdrawal of Bids. If a bidder is permitted to withdraw its bid before award as provided in
Section 11(G), the bidder's bid security shall be returned.
Purchasing Policies 10 November 2009
E. Contract Performance and Payment Bonds. When required Amounts. When a public works
or improvement contract is awarded as a result of a call for bids under Section 11(H) of these
Purchasing Policies, the following bonds or security shall be delivered to the City and shall become
binding on the parties upon the execution of this contract:
1. (1) A performance bond satisfactory to the City Attorney or designee, executed
by a surety company authorized to do business in this state or otherwise secured
in manner satisfactory to the City for an amount equal to one hundred percent of
the price specified in the contract.
(2) A pavment bond satisfactory to the City Attorney or designee, executed by a surety
company authorized to do business in this state or otherwise secured in a manner satisfactory to the
City for the protection of all persons supplying labor and material to the contractor or its
subcontractors for the performance of the work provided for in the contract. The bond shall be in an
amount equal to one hundred percent of the price specified in the contract.
F. Authorit�to Require Additional Bonds. Nothing in this section shall be construed to limit the
authority of the City to require a performance bond or other security in addition to the bonds specified
herein.
G. Noncollusion Affidavit. As part of any bid submitted, the bidder sha11 be required to warrant
that the bid is a genuine bid and that he or she has not entered into collusion with any other bidder or
any other person by submitting with his or her bid an executed and notarized noncollusion affidavit on
a form approved by the City Attorney.
H. Insurance. Contracts for public works and improvements shall contain such requirements for
the provision of insurance by the contractor as are determined by the Director of Finance or designee.
Section 27. Administrative procedures.
The City Manager may promulgate procedures for the purpose of administering public works
improvement contracts. Such procedures may define the levels of authority pertaining to review and
approval of contract change orders. The Director of Finance or designee is to report change orders to
the City Council on a quarterly basis.
Purchasing Policies 11 November 2009
EXHIBIT B
MRSC Rosters Public Agency Contract
This contract (the "Contract") is made by and between Municipal Research and Services Center of
Washington ("MRSC"), a Washington not-for-profit corporation, and the Citv of Federal Wav (the
"Public Agency").
Public A$encv Information
Name of Public Agency Citv of Federal Wav
County Location(s) King
Mailing Address PO Box 9718
federal Wav, WA 98063-9718
Public Agency Website citvoffederalway.com
1. Purpose. The purpose of this Contract is to provide the Public Agency with membership in a
Contractor Roster Small Public Works ("Contractor Roster") and a Consultant Roster Consulting
Services ("Consultant Roster" and, collectively, "MRSC Rosters"). MRSC is making membership in the
MRSC Rosters available to a number of local government agencies in Washington State to provide them
with more efficient and cost effective services.
2. Scope of Services. MRSC shall create and maintain the MRSC Rosters as allowed to tMe Public
Agency and other Public Agency members by RCW 39.04.155 and Chapter 39.80 RCW, respectively.
MRSC shatl advertise at teast annually for the Small Works Roster in accordance with statutory
requirements on behalf of all Pubtic Agencies with which MRSC has similarly contracted ("Roster
Members"), receive and review contractor applications for comptiance with basic statutory eligibility
requirements, and maintain tists of Contractor Roster contractors. MRSC shatl advertise at least
annually the Consultant Roster in accordance with statutory requirements on behalf of all Roster
Members, receive and review firms' applications for compteteness, and maintain lists of architects,
engineers, and other consultants on the Consultant Roster.
3. Use of MRSC Rosters bv Public A�encv. The Public Agency will use both the MRSC Rosters Smatl
Works and Consultant Rosters as their official roster system. If the Public Agency decides to continue
use of another roster system in addition to MRSC Rosters than that Public Agency is responsible to
utilize both MRSC Rosters and that other system in their selection process either by contacting
contractors/consultants from both systems on every project or through a rotation procedure using both
systems.
(a) Contractor Roster Small Pubtic Works. The Public Agency witl use the Contractor Roster
to select contractors for public work projects up to $300,000 in value or as otherwise limited
by statutes, ordinances, and laws applicable to the Public Agency. The Public Agenty shall be
independently responsible for its own and the selected contractors' compliance with all
additional or varying laws and regulations governing purchases, including all selection laws,
retainage and bonds, prevailing wages, and any other appropriate requirements.
The Public Agency shall be independentty responsible, consistent with applicable laws and its
own policies and practices, for the determination that the setected contractors are responsible
contractors. The Public Agency also shall be independentty responsibte to conduct a quotation
or bid process consistent with applicable statutes, ordinances, and the requirements of the
Public Agency and to enter into a contract directly with the contractor thus selected.
(b} Consuttant Roster Consultin� Services. The Public Agency will use the Consultant Roster
to select engineering, architectural, or other consuttants for negotiations and contracts, and
will do so in accord with all applicable taws and regulations. The Public Agency shall be
MRSC Rosters Contract Page 1 of 3
independently responsible for its own and the selected consuttants' compliance with all
additional or varying laws and regutations governing services, including alt selection laws, and
any other requirements as appropriate.
The Public Agency shall be independently responsible, consistent with applicable laws and its
own policies and practices, for the determination that the selected consultants or firms are
responsible. The Public Agency also shall be independentty responsibte to conduct a consultant
selection process consistent with applicable statutes, ordinances, and the requirements of the
Public Agency and to enter into a contract directly with the consultant thus selected.
(c) Access to MRSC Rosters. MRSC shall make the MRSC Rosters and associated applications
and qualifications for each availabte to the Public Agency by providin� it with a user name and
password for access to MRSC's electronic MRSC Rosters.
4. Compensation of Contractors and Consultants. The Public Agency shall be independently responsible
for payments to any contractor that is selected as a result of its use of the Contractor Roster and to
any consultant that is selected as a result of its use of the Consultant Roster. The Public Agency shall
make all such payments directly to the contractor or consultant selected by the Public Agency.
5. Term. This Contract shall be effective upon its execution by both parties. It shalt continue in force
until cancelled by either party upon 30 days' notice and as provided in Section 10.
6. Compensation of MRSC. The Public Agency will pay MRSC an annual membership fee in the amount
of 400 based on the below Pubtic Agency Fee Structure for services under this Contract. This amount
witl be paid in fult, within 30 days of the execution date of this Contract (and subsequent anniversary
dates of this Contract).
MRSC Rosters Public Agency
Fee Structure
Total Capitat
Expenditures Per Year Annual Fee
($M)
50+ $750
25 50 $500
15 25 $400
10 15 $300
5 10 $200
less than 5 $100
7. Relationship of Parties. MRSC agrees that it will perform the services under this Contract as an
independent contractor and not as an agent, emptoyee, or servant of the Public Agency. Nothing in
this Contract shall be construed to render the parties partners or joint venturers.
8. Limitation of MRSC Liabilitv. MRSC shall not be, directly or impliedly, a party to (i) any contract for
public works construction into which the Pubtic Agency may enter as a result of the Public Agency's use
of the Contractor Roster; or (iij any contract for engineering, architectural, or other services into
which the Public Agency may enter as a result of the Public Agency's use of the Consultant Roster.
MRSC does not accept responsibitity or liabitity for the performance of any contractor or consultant
used by the Public Agency as a result of its use of the MRSC Rosters.
9. Hold Harmless and Indemnification. Each party shatl defend, indemnify, and hold the other party
harmless from any and atl claims, injuries, damages, losses, or suits, including attorney fees, arising
from any negligent act or omission that party's officers, emptoyees, volunteers, and agents in
connection with the performance of this Contract.
MRSC Rosters Contract Page 2 of 3
10. Termination. This Contract may be terminated, with or without cause, by written notice of either
party to the other. Termination shall be effective thirty (30) days after written notice.
11. Non-assiQnment. MRSC shall not subcontract or assign any of the rights, duties, or obligations
imposed upon it by this Contract without the prior express written consent of the Public Agency.
12. Governin� Law and Venue. This Contract shall be governed by the laws of the State of
Washington.
13. Authoritv. Each signatory to this Contract represents that he or she has futl and sufficient
authority to execute this Contract on behatf of MRSC or the Public Agency, as the case may be, and
that upon execution of this Contract it shatl constitute a binding obligation of MRSC or the Public
Agency, as the case may be.
14. Severabilitv. Should any clause, phrase, sentence or paragraph of this Contract be declared
invalid or void, the remaining provisions of this Contract shall remain in full force and effect.
15. Complete A�reement. This Contract constitutes the entire understanding of the parties. Any
written or verbal agreements that are not set forth herein or incorporated herein by reference are
expressty excluded.
16. Contacts. For purposes of Contract administration, the Public Agency designates the following
contacts:
Primary Contact:
Title:
Email:
Telephone:
Facsimile:
Atternative Contact:
Title:
Email:
Telephone
Facsimile:
Cathv Rossick
Account Tech I
cathv. rossickC�citvoffederalway.com
(253) 835-2527
(253) 835-2509
Jeri-Lvnn Clark
Account Tech I
jeri-lvnn.clarkC�citvoffederalwav. com
(253) 835-2526
(253) 835-2509
17. Si$natures. By signing this Contract, the signatories below certify that they have the authority to
enter into this Contract, that they agree to payment of fees in accordance with the stated Public
Agency Fee Structure and that they agree that the Public Agency shall be bound by and adhere to the
Terms and Conditions stated.
MRSC
[Name]
[Title]
[Date]
PUBLIC AGENCY
Brian Wilson
Interim city Manager
Date
MRSC Rosters Contract Page 3 of 3
CITY OF FEDERAL WAY
PURCHASING POLICIES
November 2009
GENERAL PROVISIONS
Section 1. Purpose.
Section 2. Application.
Section 3. Federal funds.
Section 4. Grants.
Section 5. Professional service contracts.
Section 6. Responsibility for purchasing.
Section 7. Authority to execute.
Section 8. Routine expenses.
Section 9. Recycling procwement policy.
COMPETITIVE BIDDING PROCESS
Section 10. Bid limits.
Section 11. Competitive bidding.
Section 12. General standards for determining lowest responsible bidder.
Section 13. Cancellation of requests for bids or requests for proposals.
Section 14. Specifications.
Section 15. City procurement records.
Section 16. Unauthorized purchases.
EXCEPTIONS TO COMPETITIVE BIDDING REQUIREMENT
Section 17. Cooperative purchasing.
Section 18. Emergency procurement.
Section 19. Other exemptions.
MATERIALS, SUPPLIES AND EQUIPMENT
Section 20. Small purchases.
Section 21. Inspection and testing.
Section 22. Purchases for special events.
PUBLIC WORKS OR IMPROVEMENTS
Section 23. Defmition of public works.
Section 24. Plans and specifications Estimates Publication Emergencies.
Section 25. Small works roster.
Section 26. Bonds and bid security Noncollusion affidavit Insurance.
Section 27. Administrative procedures.
GENERAL PROVISIONS
Section 1. Purpose.
The purpose of the City of Federal Way Purchasing Policies ("Policies") is to protect and
advance the public interest by providing for the fair and equitable treatment of all persons involved in
the purchasing process, by maximizing the purchasing value of public funds, by providing safeguazds
for maintaining a purchasing system of quality and integrity, and by following state law.
Section 2. Application.
These Policies apply to the award of contracts by the City for (1) �purchases of materials,
supplies, and equipment; (2) public works and improvements; (3) maintenance; and (4) other goods
and services.
These Policies do not apply to (1) the reimbursement of business expenses incurred by
employees as governed by Ordinance No. 90-25 as now or hereafter amended; (2) purchase and/or
lease of real estate; (3) lease agreements for materials, supplies and equipment unless the agreement is
in excess of twenty thousand dollars or for more than three (3) years duration; and (4) professional and
non-professional service contracts as defined in Section 5.
Section 3. Federal Funds.
When a purchase involves the expenditure of federal funds, purchasing shall be conducted in
accordance with any applicable federallaw or regulation.
Section 4. Grants.
Nothing in this chapter shall prevent the City from complying with the terms and conditions of
any grant, gift or bequest which is otherwise consistent with law.
Section 5. Professional service contracts.
A. General. Professional services, including but not limited to contracts for architectural,
engineering, legal and consulting services, are not subject to the requirements of these Purchasing
Policies. Contracts for architectural and engineering services shall be awarded in accordance with
Chapter 39.80 RCW. For purposes of this section, "professional services" are those services involving
labor, skill, education and special knowledge and where the labor and skill involved is predominately
mental or intellectual, rather than physical or manual.
B. Publication. At least once a year, on behalf of the City, Municipal Research and Services
Center of Washington ("MRSC") shall publish in a newspaper of general circulation within the City a
notice of the existence of the consulting services roster or rosters and solicit statements of
qualifications from firms providing consulting services. Such advertisements will include information
on how to find the address and telephone number of a representative of the City who can provide
further details as to the City's �projected needs for consulting services. Firms or persons providing
consulting services shall be added to appropriate MRSC roster or rosters at any time that they submit a
written request and necessary records. The City may require master contracts to be signed that become
effective when a specific award is made using a consulting services roster.
Purchasing Policies 1 November 2009
C. Professional Architectural and En ing eering Services. The MRSC Rosters will distinguish
between professional architectural and engineering services as defined in RCW 39.80.020 and other
consulting services and will announce generally to the public the City's projected requirements for any
category or type of professional or other consulting services. The City reserves the right to publish an
announcement on each occasion when professional services or other consulting services are required
by the agency and to use paper and/or other electronic rosters that may be kept on file by appropriate
City departments.
Section 6. Responsibility for purchasing.
A. General. The Director of Finance or designee shall be responsible for all City purchasing under
these Policies except where otherwise provided. The Director of Finance or designee shall be head of
the purchasing division of the Finance Department and shall administer these Policies.
B. Duties. In accordance with the Purchasing Policies, the Director of Finance or designee sha11:
(1) Purchase or supervise the purchase of a11 materials, supplies, equipment and
nonprofessional services and award of all public works and improvement contracts by the City;
(2) Sell, trade or otherwise dispose of surplus personal property belonging to the City. The City
Manager shall be responsible for the disposal of real property;
(3) Establish and maintain programs for specifications development, contract administration
and inspection and acceptance, in cooperation with the city departments using the items purchased;
(4) Propose operational procedures consistent with these Policies relating to the execution of
his or her duties. Such procedures shall be followed by a11 City departments. These operational
procedures are subject to prior approval of the City Manager. The City Manager may amend the
procedures as he or she deems appropriate; and
(5) Determine liability and property damage insurance requirements, including but not limited
to coverage requirements, limits of liability, necessary endorsements and other matters relating to
insurance, for any contract entered into by the City under these Policies.
Section 7. Authority to ezecute.
Every contract under these Policies where the annual cost to the City or the annual revenue to
be received by the City for such contracts is:
A. Twenty thousand dollars or less, the City Manager or designee is authorized to sign such
contracts on behalf of the City;
B. More than twenty thousand dollars, approval of the City Council is required for such contracts.
Section 8. Routine expenses.
Routine expenses such as utilities charges, claims and judgments, witness fees, governmental
taxes and governmental fees for licenses and permits may be acquired, ordered or paid in the best
interests of the City within budget appropriations or other council authorization therefor.
Section 9. Recycling procurement policy.
A. Intent. In accordance with RCW 35A.40.210, 35.22.620(10) and 39.30.40 including all future
amendments, additions and deletion, the City of Federal Way finds it desirable to adopt a procurement
Purchasing Policies 2 November 2009
policy promoting the use of recycled products and recyclable products by the City of Federal Way
departments, thereby stimulating the demand for these products and helping to develop markets for
materials that have been diverted from the solid waste stream.
B. Use of recycled Materials. All City of Federal Way departments shall use recycled products
and recyclable products whenever practicable and reasonable.
C. Dutv of the Director of Finance or Designee. The Director of Finance or designee shall
establish and maintain a list of recycled and recyclable products that are available to be purchased by
departments whenever practicable
COMPETITIVE BIDDING PROCESS
Section 10. Bid Limits.
The competitive bidding process outlined in Section 11 is required whenever the estimated cost
of a purchase of materials, supplies and equipment, or a contract for public work or improvement
(including the cost of materials, supplies, equipment and labor), will exceed the sums as set forth in
RCW 35A.40.210 and 35.22.620(3) including all future amendments, additions and deletions.
Whenever the estimated cost of the materials, supplies and equipment is less than the bid limit
as stated above, purchases shall be made in a manner authorized by Section 24 (sma11 purchases).
Whenever the estimated cost of the public work or improvement is less than the bid limit as
stated above a contract for the public work or improvement may be awarded in the manner authorized
by Section 21 (small works roster). The public work or improvement may be performed by city
employees within the limits and to the extent authorized by state law.
Section 11. Competitive bidding.
A. General. Any purchase of material, supplies, and equipment, or any contract for public works
or improvements where the cost thereof exceeds the bid limit in Section 10 shall be by competitive
bidding in accordance with RCW 35A.40.210 and 35.22.620(6) including all future amendments,
additions and deletions, except for purchases and contracts made pursuant to Sections 17 (cooperative
purchasing), 18 (emergency) and 19 (sole source).
B. Request for Bids. A request for bids shall be issued which shall include the specifications and
the contractual terms and conditions applicable to the procurement.
C. Public Notice. Public notice of the request for bids shall be given not less than fourteen (14)
calendar days prior to the date set forth therein for the opening of bids unless another timeline is
deemed necessary by the director of finance or designee. Such notice shall be published, at least once
each week for two (2) consecutive weeks in a newspaper of general circulation. The public notice shall
state the date and time of bid opening. Bids not received by the date and time stated for bid opening
will not be accepted or considered.
D. Bid Opening. Bids shall be submitted sealed to the office of the Director of Finance or as
otherwise specified at any time within regular business hours and sha11 be identified as bids on the
envelope. Bids shall be opened in public by the Director of Finance or designee at the time and place
stated in the request for bids. The amount of each bid, and such other relevant information as the
director of finance or designee deems appropriate, together with the name of each bidder, shall be
announced and recorded. The record and each bid shall be open to public inspection. The Director of
Finance or designee shall ta.bulate the bids and submit them to the concerned department, which will
Purchasing Policies 3 November 2009
make appropriate recommendations to the City Manager.
E. Bid Evaluation. Bids shall be evaluated based on the specifications and other relevant
evaluation criteria set forth in the bid specifications. The evaluation criteria shall be objectively
measurable whenever possible, and may include such factors as discounts, transportation costs, and
total or life cycle costs, inspection or testing which has been done of the product bid, quality,
workmanship, delivery time, and suitability for a particular purpose.
A. F. Bid irregnlarities. Except where otherwise provided in these Policies, bids containing
irregularities will be accepted by the City for consideration. Any action concerning the bid(s)
containing irregularities sha11 be at the discretion of the City Manager andlor City Council in
accordance with the provisions of law. The call for bids for all bids sha11 state the reserved right of the
City to reject any and all bids and to waive irregularities in any provided that no bidder sha11 be
permitted to gain unfair advantage over other bidders by action of the City Council pertaining to this
section.
G. Correction or withdrawal of errors; Cancellation of Awards. Correction or withdrawal of
inadvertent errors in bids before or after bid opening, or cancellation of awards or contracts based on
such bid mistakes, may be permitted by the City to the extent allowed by law. Mistakes discovered
before bid opening may be modified or the bid may be withdrawn by written or telegraphic notice
received in the office designated in the request for bids prior to the time set for opening. After bid
opening, corrections in or withdrawal of bids shall be permitted only to the extent that the bidder can
show by clear and convincing evidence that a mistake was made, the nature of the mistake, and the bid
price actually intended. All decisions to permit the correction or withdrawal of bids after bid opening,
or to cancel awards or contracts based on bid mistakes, will be made by the city manager.
H. Award or rejection of bids, The recommended bids over twenty thousand dollars shall be
submitted to the City Council by the City Manager. The City Council may award the bid to the lowest
responsive, responsible bidder in accordance with Section 12, or may reject all bids in its sole
discretion. The contract shall be considered and/or awarded to the lowest responsible bidder whose bid
meets the specifications and �evaluation criteria set forth in the request for bids.
I. Recalling for bids. The City Council may reject any or all bids and/or call for further bids. If
no responsive, responsible bid is received on the first call, the City may readvertise and make a second
call, or may enter into a contract without any further call.
Section 12. General standards for determining lowest responsible bidder.
In accordance with RCW 43.19.1911 including all future amendments, additions and deletions
to determine the lowest responsive, responsible bidder, in addition to price, the following may be
considered:
A. The ability, capacity and skill of the bidder to perform the contract;
B. Whether the bidder can perform the contract promptly, or within the time specified, without
delay orinterference;
C. The reputation, experience and efficiency of the bidder;
D. The quality of performance of previous contracts by the bidder;
E. The previous and existing compliance by the bidder with laws and ordinances relating to
contracts or services;
F. The sufficiency of the financial resources and ability of the bidder to perform the contract;
Purchasing Policies 4 November 2009
G. The ability of the bidder to provide future maintenance and service for the use of the subject of
the contract;
H. The number and scope of conditions attached to the bid.
Section 13. Cancellation of requests for bids or requests for proposals.
In accordance with RCW 43.19.1911 including all future amendments, additions and deletions
a request for bids may be canceled in the discretion of the Director of Finance or designee. The reasons
therefor shall be made part of the contract file. Each request for bids issued by the City shall state that
the request may be canceled. Notice of cancellation shall be sent to all parties that have been provided
with a copy of the request. The notice shall identify the request for bids and state briefly the reasons for
cancellation.
Section 14. Specifications.
A. M�imum Practicable Competition. All specifications shall be drafted so as to promote overall
economy for the purposes intended and encourage m�imum free and open competition in satisfying
the City's needs. The policy enunciated in this section applies to a11 specifications including but not
limited to those prepared for the City by architects, engineers, designers, and drafters.
B. "Brand Name or Equivalent" Specification. Brand name or equivalent specifications may be
used when the Director of Finance or designee determines that use of a brand name or equivalent
specification is in the City's best interest.
C. Brand Name Specification. Because use of a brand name specification is often restrictive of
competition, it may be used only when the Director of Finance or designee makes a written
determination that only the identified brand name item or items will satisfy the City's needs.
D. Exnerience Clause Restrictions. Experience clauses requiring prospective bidders to have a
record of satisfactory operation or performance may only be used if such requirements have been
adequately justified in writing and approved by the director of finance or designee.
Section 15. City procurement records.
A. Contract File. All determinations and other written records pertaining to the request to bid,
award, or performance of a contract shall be maintained for the City in a contract file by the director of
finance or designee and/or city clerk.
B. Retention of Procurement Records. All procurement records shall be retained and disposed of
by the City in accordance with state law and city ordinances, regulations and guidelines. If a contract is
being funded in whole or in part by assistance from a federal agency, then all procurement records
pertaining to that contract shall be maintained in accordance with any applicable requirements of
federal law.
Section 16. Unauthorized purchases.
Except as provided in these Policies and except as authorized by operational procedures
adopted by the Director of Finance or designee, no city employee shall make any purchase or contract
within the purview of these Policies other than through the Director of Finance or designee. Any
purchase or contract made contrary to the provisions hereof shall not be approved by any city officer
and the City shall not be bound thereby, except as may be required or provided by law.
Purchasing Policies 5 November 2009
EXEMPTIONS TO COMPETITIVE BIDDING REQUIREMENTS
Section 17. Cooperative purchasing.
The Director of Finance or designee is authorized to recommend to the City Council that it join
in cooperative purchasing arrangements with other public agencies similarly authorized. Any
cooperative purchasing agreement shall comply with RCW 39.34.030(3)including a11 future
amendments, addition and deletions and set forth fully the purposes, powers, rights, objectives and
responsibilities of the contraeting parties. Any cooperative purchasing agreement shall be governed by
the requirements of state law in regard to competitive bidding when applicable. In addition, the
Director of Finance or designee may utilize existing contracts or proposed solicitations of other local,
state, or federal agencies to procure materials, supplies, and equipment for the City consistent with
legal requirements if such methods of procurement would foster economy and efficiency.
Section 18. Emergency procurement.
Notwithstanding any other provisions of these Polices, the City Manager or designee may, in
accordance with RCW 35A.40.210, 35.22.620(6), and 39.04.280 including all future amendments,
additions and deletions, make or authorize others to make emergency procurement of materials,
supplies,• equipment, or construct public works projects without complying with the competitive
requirements of these Purchasing Policies when there exists a threat to public health, welfare, or safety
or where the City may suffer a substantial monetary loss by reason of the time required to follow
regular purchasing procedures; provided, that such emergency procurement shall be made with such
competition as is practicable under the circumstances. A written determination of the basis for the
emergency and for the selection of the particular contractor shall be included in the contract file. As
soon as practicable, a record of each emergency procurement shall be made and sha11 �set forth the
contractor's name, the amount and type of the contract, and a listing of the item(s) procured under the
contract, which shall be reported to the City Council.
Section 19. Other ezemptions.
A. The Director of Finance or designee is authorized to make open market purchases without
obtaining competitive bids or quotations therefor in accordance with RCW 35A.40.210, 35.22.620(6)
and 39.04.280 including a11 future amendments, additions and deletions under the following
conditions:
(1) Items of Special Desi�n. When an item required is of special design, shape or manufacture
to match or fit in with an existing installation and competitive bidding is impracticable;
(2) Surplus or Distress Sales. When it is possible to procure obvious bargains in surplus or
distress material, supplies or equipment.
(3) Items for quick Deliver� When the obtaining of competitive bids or quotations will cause
delay resulting in an appreciable loss to the City;
B. Small Items Not Stocked, Blanket Purchase Orders. The Director of Finance or designee is
authorized to establish blanket purchase orders with local vendors for the purchase of items which are
not stocked by the departments of the City and are available at usual market prices. Such Zocal vendors
shall be selected on the basis of best overall price policies, breadth and depth of stocks and delivery
service.
Purchasing Policies 6 November 2009
C. Sole source procurement. A contract for the purchase of materials, supplies or equipment may
be awarded without complying with the bidding requirements of this chapter when the Director of
Finance or designee determines in writing, after conducting a good faith review of available sources,
that there is only one source for the required materials, supplies or equipment. The Director of Finance
or designee shall conduct negotiations, as appropriate, as to price, terms, and delivery time. A record of
sole source procurement shall be maintained that lists each contractor's name, the amount and type of
each contract, and a listing of the items(s) procured under each contract.
MATERIALS, SUPPLIES AND EQUIPMENT
Section 20. Small purchases.
A. General. Any purchase of materials, supplies or equipment not exceeding the bid limit
specified in Section 10 sha11 be considered a"small purchase" and shall be made in accordance with
RCW 39.04.190 including all future amendments, additions or deletions. The Director of Finance or
designee shall adopt purchase procedures whereby the requirements of Section 11 shall not apply.
Insofar as it is practical, three businesses shall be solicited to submit quotations. The Director of
Finance or designee shall keep a record of a11 small purchases and quotations submitted in competition
thereon and such records shall be open for public inspection during regular office hours. The Director
of Finance or designee shall consider and/or award the purchase order on small purchases to such
vendor as the Director of Finance or designee determines to have submitted the lowest responsive,
responsible quotation, in accordance with the provisions of this chapter.
B. Filing of statements on awards to other than vendor submitting lowest quotation. When the
award for a small purchase is not given to the vendor submitting the lowest quota.tion, a statement of
the reasons for placing the order elsewhere shall be prepared and filed with the other papers relating to
the transaction.
C. Rejection of quotations. The Director of Finance or designee shall have the authority to reject
a11 quotations or parts thereof, with'regard to a small purchase of any materials, supplies, or equipment
when he/she determines the public interest will be served thereby, and upon concurrence with
department directors and upon rejection of such quotations sha11 include the reason therefor in the
records of the transaction.
Section 21. Inspection and testing.
The Director of Finance or designee sha11 inspect or supervise the inspection of all deliveries
materials, supplies, or equipment to determine their conformance with the specifications set forth in the
request to bid.
A. Inspection b,�g Denarirnent. The Director of Finance or designee may authorize a using
department having the staff and facilities for adequate inspection to inspect all deliveries made to such
using departments, under operational procedures.
B. Tests. The Director of Finance or designee may require chemical and physical tests of samples
submitted with bids and samples of deliveries which are necessary to determine their qua.lity and
conformance with the specifications. In the performance of such tests, he/she shall have the authority
to make use of laboratory facilities of any outside laboratory.
Purchasing Policies 7 November 2009
Section 22. Purchases for special events.
The City Manager may promulgate procedures to govern the purchase of supplies, such as
food, beverages, decorations and awards, for public events and employee activities, including
employee of the year recognition, volunteer recognition and ceremonial openings of public facilities.
PUBLIC WORKS OR IMPROVEMENTS
Section 23. Definition of public works.
RCW 39.04.010 including a11 future amendments, additions and deletions is incorporated by
reference.
Section 24. Plans and specifications Estimates —Publication Emergencies.
Plans andlor specifications, and an estimate of the cost of such work must be filed with the
Director of Finance or designee when a public work or improvement is necessary. The plans,
specifications and estimates of cost shall be approved by the Director of Finance or designee and the
original draft or a certified copy filed with the Director of Finance or designee before further action is
taken.
If it is determined that it is necessary or advisable to execute such public work or improvement
by any means, e.g., force account, or method other than by contract, and it appears that the estimated
probable cost of executing the work will exceed the amount as set forth in RCW 39.04.020 including
all future amendments, additions and deletions, then, at least fifteen days before the work is begun, the
Director of Finance or designee shall cause such estimate, together with a description of the work, to
be published at least once in a newspaper of general circulation within the City; except that when any
emergency requires the immediate execution of such public work or improvement, upon finding of the
existence of an emergency by the authority having power to direct such public work or improvement to
be done, duly entered of record, publication of description and estimate may be made within seven
days after the commencement of the work.
Section 25. Small works roster.
As an alternative to general competitive bidding requirements set out in Section 11, the
following small works roster procedures are established for use by the City pursuant to RCW
39.04.155 including all future amendments, additions and deletions.
A. Cost. The City need not comply with formal sealed bidding procedures for the construction,
building, renovation, remodeling, alteration, repair, or improvement of real property where the
estimated cost does not exceed Three Hundred Thousand Dollars ($300,000.00), which includes the
costs of labor, material, equipment and sales and/or use taxes as applicable. Instead, the City may use
the Sma11 Public Works Roster procedures for public works projects as set forth within this Section.
The breaking of any project into units or accomplishing any projects by phases is prohibited if it is
done for the purpose of avoiding the maximum dollar amount of a contract that may be let using the
small works roster process.
B. Publication. At least once a year, on behalf of the City, Municipal Research and Services
Center of Washington ("MRSC") shall publish in a newspaper of general circulation within the City a
notice of the existence of the roster or rosters and solicit the names of contractors for such roster or
rosters. Responsible contractors sha11 be added to appropriate MRSC Roster(s) at any time that they
submit a written request and necessary records. The City may require master contracts to be signed
Purchasing Policies 8 November 2009
that become effective when a specific award is made using a small works roster.
C. Telephone or Written Quotations. The City shall obtain telephone, written or electronic
quotations for public works contracts from contractors on the appropriate small works roster to assure
that a competitive price is established and to award contracts to a contractor who meets the mandatory
bidder responsibility criteria in RCW 39.04.350(1) and may establish supplementary bidder criteria
under RCW 39.04.350(2).
(1) A contract awarded from a small works roster need not be advertised. Invitations for
quotations shall include an estimate of the scope and nature of the work to be performed as well as
materials and equipment to be furnished. However, detailed plans and specifications need not be
included in the invitation.
(2) Quotations may be invited from all appropriate contractors on the appropriate small works
roster. As an alternative, quotations may be invited from at least five contractors on the appropriate
small works roster who have indicated the capability of performing the kind of work being contracted,
in a manner that will equitably distribute the opportunity among the contractors on the appropriate
roster. "Equitably distribute" means that the City may not favor certain contractors on the appropriate
small works roster over other contractors on the appropriate small works roster who perform similar
services.
If the estimated cost of the work is from one hundred and fifty thousand dollars ($150,000) to
three hundred thousand dollars ($300,000), the City may choose to solicit bids from less than all the
appropriate contractors on the appropriate small works roster but must notify the remaining contractors
on the appropriate sma11 works roster that quotations on the work are being sought. The City has the
sole option of determining whether this notice to the remaining contractors is made by:
(a) publishing notice in a legal newspaper in general circulation in the area where the
work is to be done;
(b) mailing a notice to these contractors; or
(c) sending a notice to these contractors by facsimile or email.
(3) At the time bids are solicited, the City representative shall not inform a contractor of the
terms or amount of any other contractor's bid for the same project;
(4) A written record shall be made by the City representative of each contractor's bid on the
project and of any conditions imposed on the bid. Immediately after an awazd is made, the bid
quotations obtained shall be recorded, open to public inspection, and available by telephone inquiry.
D. Limited Public Works Process. If a work, construction, alteration, repair, or improvement
project is estimated to cost less than thirty-five thousand dollars ($35,000), the City may award such a
contract using the limited public works process provided under RCW 39.04.155 (3). For a limited
public works project, the City will solicit electronic or written quotations from a minimum of three
contractors from the appropriate small works roster and shall award the contract to the lowest
responsible bidder as defined under RCW 39.04.010. After an award is made, the quotations shall be
open to public inspection and available by electronic request.
For limited public works projects, the City may waive the payment and performance bond
requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW, thereby
assuming the liability for the contractor's nonpayment of laborers, mechanics, subcontractors,
materialmen, suppliers, and taxes imposed under Title 82 RCW that may be due from the contractor
for the limited public works project. However, the City shall have the right of recovery against the
contractor for any payments made on the contractor's behalf.
Purchasing Policies 9 November 2009
The City shall maintain a list of the contractors contacted and the contracts awarded during the
previous 24 months under the limited public works process, including the name of the contractor, the
contractor's registration number, the amount of the contract, a brief description of the type of work
performed, and the date the contract was awarded.
E. Determinin� Lowest Responsible Bidder. The City Council shall award the contract for the
public works project to the lowest responsible bidder provided that, whenever there is a reason to
believe that the lowest acceptable bid is not the best price obtainable, all bids may be rejected and the
[governing body] may call for new bids. A responsible bidder sha11 be a registered and/or licensed
contractor who meets the mandatory bidder responsibility criteria established by Chapter 133, Laws of
2007 (SHB 2010) and who meets any supplementary bidder responsibly criteria established by the
City.
F. Award. All of the telephone bids or quotations shall be collected and presented at the same
time to the City Council for consideration, determination of the lowest responsible bidder, and award
of the contract.
Section 26. Bonds and bid security Noncollusion affidavit -Insurance.
A. Requirement for Bid Securitv. Bid security shall be required for all competitive bidding for
public work or improvement contracts in accordance with RCW 39.08.010 and 39.08.030 including a11
future amendments, additions and deletions. Bid security shall be of a type and in a form established
by the director of finance or designee and approved by the city attorney or designee, which may
include a bond provided by a surety company authorized to do business in this state, or the equivalent
in cash, cashier's or certified check and sha11 be included in the bid package. Bid security sha11 be
required on bids for materials, supplies and equipment only if determined necessary by the director of
finance or designee.
B. Amount of Bid Securitv. Bid security sha11 be in an amount equal to at least five percent of the
amount of the bid or in another amount as determined by the purchasing manager.
C. Rejection of Bids for Noncompliance with Bid Security Requirements. When the request for
bid requires submittal of bid security, noncompliance will result in rejection of the bid.
D. Withdrawal of Bids. If a bidder is permitted to withdraw its bid before award as provided in
Section 11(G), the bidder's bid security shall be returned.
E. Contract Performance and Pavment Bonds. When required Amounts. When a public works
or improvement contract is awarded as a result of a call for bids under Section 11(H) of these
Purchasing Policies, the following bonds or security shall be delivered to the City and shall become
binding on the parties upon the execution of this contract:
l. (1) A performance bond satisfactory to the City Attorney or designee, executed
by a surety company authorized to do business in this sta.te or otherwise secured
in manner satisfactory to the City for an amount equal to one hundred percent of
the price specified in the contract.
(2) A pavment bond satisfactory to the City Attorney or designee, executed by a surety
company authorized to do business in this state or otherwise secured in a manner satisfactory to the
City for the protection of all persons supplying labor and material to the contractor or its
subcontractors for the performance of the work provided for in the contract. The bond shall be in an
amount equal to one hundred percent of the price specified in the contract.
F. Authority to Require Additional Bonds. Nothing in this section shall be construed to limit the
Purchasing Policies 10 November 2009
authority of the City to require a performance bond or other security in addition to the bonds specified
herein.
G. Noncollusion Affidavit. As part of any bid submitted, the bidder shall be required to warrant
that the bid is a genuine bid and that he or she has not entered into collusion with any other bidder or
any other person by submitting with his or her bid an executed and notarized noncollusion �davit on
a form approved by the City Attorney.
H. Insurance. Contracts for public works and improvements shall contain such requirements for
the provision of insurance by the contractor as are determined by the Director of Finance or designee.
Section 27. Administrative procedures.
The City Manager may promulgate procedures for the purpose of administering public works
improvement contracts. Such procedures may define the levels of authority pertaining to review and
approval of contract change orders. The Director of Finance or designee is to report change orders to
the City Council on a quarterly basis.
Purchasing Policies 11 November 2009
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUSdEC'r: 2009-10 MID-BIENNIUM BUDGET ADJUSTMENT
POLICY QUESTION N/A
COMMITTEE N/A
CATEGORY:
Consent
City Council Business
Ordinance
Resolntion
ITEM q
MEETING DATE: Various
Pnblic Hearing
Other
STAFF REPORT BY: Brian Wi Interim City Manager DEPT: City Manager's Office
ATTACHMENTS Ordinance and Exhibits A(1), A(2), B(1), and B(2).
SUMMARYBACKGROUND This is an ordinance for the adjustment of the 2009-2010 Budget. This adjustment wil�
revise revenue and expenditure estimates to reflect changing conditions and needs.
Changes to the Mid-Biennium Budget Adjustment as presented to Council on November 17, 20(l9 include:
Reduce sales tax by an additional $122,000 annually, beginning in 2009;
Reduce public works insp�tion fees by 548,000 annually, beginning in 2009;
Increase red light photo revenue by an additional $30,000 annually, beginning in 2009;
Do not restore frozen police officer 1.0 FTE beginning in 2010; and
Reduce electricity by $34,000 annually, beginning in 2010.
General Fund ending fund balance as a result of the above changes are:
2009 $6.84M
2010 $4.16M
2014 $2.94M (includes $1.46M City Manager Contingency)
i r.��lt�
STAFF RECOMMENDATION: Staff recommends t�}at Cou�cil �pprove the attached ordinance.
CITY MANAGER APPROVAL N/A ,I J��" ��j/ bIIfECTOR APPROVAL N/A
Committee Council Committee Council
COMMITTEE RECOMMENDATION N/A
PROPOSED COUNCIL MOTION "1 move the proposed ordinance to second reading and approval at the next regular
meeting on December 1 S, 2009.
(BELOW TO BE COMPLETED BY CITY CLERBS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL S
DEMED 1� reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READIIVG (ordinances only) ORDIIVANCE
REVISID 02/06/2006 RESOLUTION
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF FEDERAL WAY,
WASHINGTON, RELATING TO BUDGETS AND FINANCE,
REVISING THE ADOPTED 2009-10 BIENNIAL BUDGET
(AMENDING ORDINANCE NOs. 08-589 AND 09-612)
WHEREAS, the City Council of the City of Federal Way adopted the 2009-10 Biennial
Budget on December 2, 2008, in accordance with RCW 35A.34,120; and
WHEREAS, on May 5, 2009, the City Council enacted Ordinance No. 09-612 to carry
forward funds that had not been expended in 2008; and
WHEREAS, the global economy continued to decline and as a result the City's revenues
were less than the projected amounts used for the 2009-10 Biennial Budget; and
WHEREAS, the City Council finds that it is in the best interest of the City to revise the 2009-
10 Biennial Budget pursuant to RCW 35A34.200(3) because the appropriated expenditures will
exceed the revenues;
WHEREAS, the potential adverse impacts on the public health, property, safety and welfare
of the City and its citizens if this Ordinance did not take effect immediately, justify the declaration of
an emergency and the designation of this ordinance as a public emergency ordinance necessary for
the protection of public health, public safety, public property or the public peace by the City Council;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section l. Amendment. Exhibit A(1) entitled "2009 Revised Budget" and Exhibit A(2)
"2010 Revised Budget" in Ordinance No. 09-612 is hereby amended to Exhibit B(1) —"2009
Ordinance No.09- Page 1 of 7
Revised Budget" and Exhibit B(2) —"2010 Revised Budget" to include the long range plan
adjustments for 2009 and 2010.
Section 2. Administration. The City Manager or Interim City Manager shall administer
the Biennial Budget and in doing so may authorize adjustrnents to the extent that they are
consistent with the revised budget approved herein.
Section 3. Severabilitv. Should any section, subsection, paragraph, sentence, clause, or
phrase of this chapter, or its application to any person or siivation, be declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the remaining portions of this
chapter or its application to any other person or situation. The City Council of the City of Federal
Way hereby declares that it would have adopted this chapter and each section, subsection,
sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more
sections, subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 5. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 6. Effective Date. This ordinance shall take effect and be in force five (5) days from
Ordinance No.09- Page 2 of 7
the time of its final passage, as provided by law.
PASSED by the City Council of the City of Federal Way this day of
2009.
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTNE DATE:
ORDINANCE NO.:
K:\ord�2009�revised 09-10 biennial budget
Ordinance No.09- Page 3 of 7
E7�TT A (1)
2009 REVLSID BUDGET
General Fund
Special Revenue Funds:
Street
Arterial Street
Utility Tax
Solid Waste/Recyciing
Special Contract/Studies
Hotel/Motel Lodging Tax
2% for the Arts
Federal Way Comm. Center
Tr�c Safety
Grants CDBG
Paths and Trails
Debt S ervice Fund
Capital Project Funds:
Downtown Redevelopment
City Facilities
Parks
SWM
Streets
Enterprise Fund:
Surface Water Management
Dumas Bay Center
Internal Service FY�nds:
Risk M anagement
Information S�stems
Support Services
Fleet Equipment
Buildings Fumishin&s
4,444,738 1,097,569 5,542,307 43,240,808
100,000 100,000 4,791,924
15,106 467,301 482,407 1,968,000
6,635,710 (295,522) 6,34Q188 14,816,891
187,555 (14,237) 173,318 408,732
272,788 272,788
194,145 194,145 215,470
293 293
111,483 (110,499) 984 2,628,410
135,819 135,819
456,408
191,585 1, 610 193,195 158,420
1,927,159 (163,492) 1,763,667 3,774,332
6,615,425 6,615,425 1,100,000
502,674 I,O50,115 1,552,789 3,372,394
2,320,891 2,250,404 4,571,295 4,345,000
4,007,004 708,789 4,715,793 155,419
2,695 10,817,245 13,512,680 11,701,000
140,934 (75,658) 65,276 3,331,189
0 224,832 224,832 822,942
5,263,1'75 91,695 5,354,870 776,456
2,613,421 356,827 2,970,248 2,274,987
267,520 (6,723) 260,797 201,845
2,996,867 294,942 3,291,809 2,120,010
1,018,428 151,858 1,170,286 539,728
2,264,569 45,505,377 43,379,320 1,737,973 45,117,293 5,930,391
322,490 S,ll4,414 4,791,924 322,490 5,114,414 100,000
1,968,000 1,968,000 482,407 2,450,407 0
904,695 15,721,586 19,350,550 20,934 19,371,484 2,690,290
408,732 489,234 489,234 92,816
272 272,788
(28,720) 186,750 215,470 165,425 380,895 0
293 293
101,750 2,730,160 2,066,702 118,157 2,184,859 546,285
135,819
(559) 455,849 456,408 (559) 455,849
158,420 224,000 224,000 127,615
729,706 4,504,038 4,562,078 4,562,078 1,705,627
1,100,000 1,082,942 6,632,483 7,715,425 0
(12,000) 3,360,394 106,000 1,187,700 1,293,700 3,619,483
(167,000) 4,178,000 5,100,000 2,586,895 7,686,895 1,062,400
155,419 1,310,000 2,025,121 3,335,121 1,536,091
12,552,603 24,253,603 11,475,000 22,303,460 33,778,460 3,987,823
3,331,189 3,306,496 64,987 3,371,483 24,981
822,942 822,942 224,832 1,047,774 0
776,456 685,356 685,356 5,445,970
(63,490) 2,211,497 2,141,763 160,407 2,302,170 2,879,575
201,845 148,256 ]48,256 314,38G
15,438 2,135,448 1,344,212 54,038 1,398,250 4,029,007
(73,409) 466,319 440,828 440,828 1,195,777
Ordinance No.09- Page 4 of 7
E7{FIIBTT A (2)
2010 REVISID BUDGET
General �nd
Special Revenue �nds:
Street
Arterial Street
�Utility Tax
�Solid Waste/Recycling
Sp ecial Contract/Studies
H oteUlvl otel L.odging Taac
2% for the Arts
Federal Way Comm. Cent
Traffic Safety
Grants CDBG
Paths and Trails
Debt Service Flund
Capital Project Funds:
Downtown Redevelopme
City Facilities
Parks
SWM
Streets
mterprise Fund:
Surface Water M anageme
Dumas Bay Ce nter
Intemal Se rvice Ftinds:
Risk M ana�ment
Information Systems
`Support Services
'Fleet Equipment
fBuildinQS FurnishinQs
4,306,226 1,624,165 5,930,391 43,075,264 (2,000) 43,073,264 44,226,113
100,000 1OQ000 4,946,735 (11,490) 4,935,245 4,946,735
15,106 (15,106) 0 1,968,000 1,968,000 1,968,000
2,102,051 588,239 2,690,290 15,604,959 15,604,959 15,791,292
107,053 (14,237) 92,816 416,854 416,854 502,405
0 0 221,755 (39,255) 182,500 221,755
673,191 (126,906) 546,285 2,754,098' S1,750 2,805,848 2,120,343
135,819 135,819
460,512 (581) 459,931 460,512
126,005 1,610 127,615 160,658 160,658 161,000
1,139,413 566,214 1,705,627 4,275,033 4,275,033 4,275,805
17,058 (17,058) 0 1,100,000 1,100,000 1,086,116
3,769,068 (149,585) 3,619,483 1,655,700 (12,000) 1,643,700
1,565,891 (503,491) 1,062,400 1,745,000 1,745,000 2,054,000
2,852,423 (1,316 1,536,091 23,419 23,419 706,000
2,921,435 1,066,388 3,987,823 8,265,000 (6,135,000) 2,130,000 10,620,000
165,627 (140,646) 24,981 3,366,044 3,366,044 3,396,474
0 0 1 850,536 850,536 850,536
5,354,275 91,695 5,445,970 776,456
2,746,645 132,930 2,879,575 2,338,110
321,109 (6,723) 314,386 201,845
3,772,665 256,342 4,029,007 2,121,553
1,117,328 78,449 1,195,777 542,594
/U�YJU
(4,600) 2,333,510
201,845
(584) 2,120,969
542,594
685,356
2,248,717
148,256
1
443,694
44,272,163 4,731,492
(11,490) 4,935,245
1,968,000
]5,791,292
502,405
(39,255) 182,500
3,283 2,123,626
(581) 459,931
161,000
4,275,805
117,657
(5,005,000)
(7,166)
�1
1,086,116
2,054,000
823,657
5
3,389,308
847,245
685,356
2,244,117
148,256
1,551,273
443,694
100,000
0
2,503,957
7,265
.�.e_.�__ o
1,228,507
135,819
]27,273
1,704,855
13,884
5,263,183
753,400
735,853
502,823
1,717
3,292
5,537,070
2,968,968
367,975
4,598,703
1,294,677
Ordinance No.09- Page S of 7
II�II�IIB1T B (i)
20U9 REVISID BUDGEI'
General Fund
Special Revenue Funds:
Street
Arterial Street
Utility Tax
Solid Waste/Recycling
Special Contract/Studies
Hote]/M otel Lodging Tax
2% for the Arts
Federal Way Comm. Center
Traffic Safety
Grants CDBG
Paths and Trails
Debt Service F�nd
Capital Project Funds:
Downtown Redevelopment
City Facilities
Parks
SWM
Streets
Enterprise Fund:
Surface Water M anagement
Dumas Bay Center
Internal Service FY�nds:
Risk M anagement
Information S�stems
S4ipport Services
Fleet Fquipment
Buildinp� Furnishinp�
100,000
482,407
6,340,188
173,318
272,788
194,145
293
984
135,819
193,195
1,763,667
6,615,425
1,552,789
4,571,295
4,7 5,793
13,512,680
65,276
224,832
5,354,870
2,970,248
260,797
3,291,809
1,170,286
5,542,307 45,505,377
100,000 5,114,414
0 482,408 1,968,000
0 6,340,188 15,721,586
0 173,318 408,732
272,788
0 194,145 186,'I50
293
0 984 2,730,160
0 135,819
455,849
0 193,196 158,420
0 6,615,426 1,100,000
0 1,552,789 3,360,394
4,571,295 4,178,000
4,715,793 155,419
13,512,680 24,253,603
0) 65,275 3,331,189
0) 224,832 822,942
0 5,354,870 776,456
;0) 2,970,248 2,211,497
0 260,797 201,845
0 3,291,810 2,135,448
;0) 1,170,285 466,319
,372,915) 43,132,462 45,117,293 (2,025,737) 43 5,583,213
;259,095) 4,855,319 5,114,414 (259,095) 4,855,319 100,000
1,968,000 2,450,407 (400,000) 2,050,407 400,001
,013,953) 14,707,633 19,371,484 (1,507,311) 17,864,173 3,183,648
408,732 489,234 489,234 93,816
272,788 272,788
186,750 380,895 380,895 0
293 293
;123,311) 2,606,849 2,184,859 2,184,859 422,974
580,000 580,000 580,000 58Q000 135,819
455,849 455,849 455,849
158,420 224,000 224,000 127,616
,000,000) 2,504,038 4,562,078 (3,058,694) 1,503,384 2,764,321
;500,000) 600,000 7,715,425 (500,000) 7,215,425 1
,358,694) 1,700 1,293,700 1,293,700 260,789
;584,000) 3,594,000 7,686,895 (584,000) 7,102,895 1,062,400
155,419 3,335,121 3,335,121 1,536,091
24,253,603 33,778,460 33,778,460 3,987,823
3,331,189 3,371,483 3,371,483 24,981
822,942 1,047,774 1,047,774 (0
776,456 685,356 685,356 5,445,970
(66,550) 2,144,947 2,302,170 (66,550) 2,235,620 2,879,575
201,845 148,256 148,256 314,386
2,135,448 1,398,250 1,398,250 4,029,008
466,319 440,828 440,828 1,195,776
Ordinance No.09- Page 6 of 7
EXEIIBTT B (2)
2010 REV7S ID BUDGET
General F�nd 5,930,391 (318,192) 5,612,199 43,073,264 (2,484,545) 40,588,719 44,272,163 (2,841,957)
Special Revenue Funds:
Street 100,000 100,000 4,935,245 (316,315) 4,618,930 4,935,245 (316,315)
Arterial Street 400,000 400,000 1,968,000 (968,000) 1,000,000 1,968,000 (568,000)
Utility Ta�c 2,690,290 710,042 3,400,332 15,604,959 (1,521,158) 14,083,801 15,791,292 (3,356,459)
Solid Waste/Recycling 92,816 92,816 416,854 416,854 502,405
Sp ecial Contract/Studies
Hotel/MotelLodgingT� 0 0 182,500 182,500 182,500
2% for the Arts
Federal Way Comm. Cent 546,285 546,285 2,805,848 (188,459) 2,617,389 2,123,626
Traffic Safety 135,819 135,819 580,000 580,000 580,000
Grants CDBG 459,931 459,931 459,931
Paths and Trails 127,615 127,615 160,658 160,658 161,000
Debt Service �nd 1,705,627 1,058,693 2,764,320 4,275,033 (2,400,000) 1,875,033 4,275,805 (1,142,000)
Capital Project Funds:
€DowntownRedevelopment 1,100,000 (500,000) 600,000 1,086,116 (500,000)
City Facilities 3,619,483 (3,358,694) 260,789 1,643,700 (1,642,000) 1,700
`Parks 1,062,400 1,062,400 1,745,000 (1,200,000) 545,000 2,054,000 (],200,000)
SWM 1,536,091 1,536,091 23,419 23,419 823,657
Streets 3,987,823 3,987,823 2,13Q000 2,130,000 5,615,000
F�terprise �nd:
Surface Water Management 24,981 24,981 3,366,044 3,366,044 3,389,308
Dumas Bay Center 1 (0) 0 850,536 850,536 847,245
Internal Service FY�nds:
Risk M anagement 5,445,970 5,445,970 776,456 776,456 685,356
;Information Systems 2,879,575 2,879,575 2,333,510 (100,100) 2,233,410 2,244,117 (100,100)
�Support Services 314,386 314,386 201,845 201,845 148,256
Fleet Equipment 4,029,007 4,029,007 2,120,969 2,120,969 1,551,273
(BuildinQS&Furnishinp,s 1,195,777 1,195 542,594 542,594 443,694
41
4,618,930
1,400,000
12,434,833
502,405
182,500
2,123,626
580,000
459,931
161,000
3,133,805
586,1 16
854,000
823,657
5,615,000
3,389,308
847,245
685,356
2,144,017
148,256
1,551,273
443,694
4,770,712
100,000
5,049,300
7,265
0
1,040,048
135,819
127,273
1,505,548
13,884
262,489
753,400
735,85
502,823
1,71
3,291
5,537,070
2,968,9
367,975
4,598,703
1,294,677
Ordinance No.09- Page 7 of 7
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM I 0. Ll 2
SUBJECT 2010 Property Taz Levy
POLICY QUESTION Should the City Council adopt the 2010 Property Tax Levy based on the proposed budget�
COMMITTEE: NA
CATEGORY:
Consent
City Council Business
Ordinance
Resolution
STAFF REPORT BY: Bryant En�e Financial Services Administrator
ATTACHMENTS Draft 2010 Property Tax Levy Ordinance
MEETING DATE: Various
Public Hearing
Other
�EP'I': City Manager's Office
SUMMARYBACKGROUND The City Council held public hearings on November 17 and December 1 on the proposed
2009/10 mid-biennium budget adjustments and 2010 proposed Property Tax Levy. The 2010 proposed Property Tax
Levy is based on the 1% increase limit plus new construction Based on preliminary information from the King County
Assessor, this would result in an increase in the tax rate from $0.97 to approximately $1.13 per $1,000 of assessed
valuation.
STAFF RECOMMENDATION Staff recommends Council approve the attached draft 2010 Property Tax Levy
Ordinance.
CITY MANAGER APPROVAL N/A �V`� I�I n DIRECTOR APPROVAL N/A
Committee Council Committee Council
COMMITTEE RECOMMENDATION N/A
PROPOSED COUNCIL MOTION: I move the proposed ordinance to second reading and approval at the next regular
meeting on December I5, 2009.
(BELOR' TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL p S�S
DENIED I reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED- 02/06/2006 RESOLiJTION
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, FIXING THE PROPERTY
TAX AMOUNT FOR THE YEAR OF 2010.
WHEREAS, the City Council of the City of Federal Way has met and reviewed all revenue
sources and examined all anticipated expenses and other obligations for the 2009/10 biennium; and
WHEREAS the City Council, in the course of considering the biennium budget,
conducted public hearings on November 17, 2009, and December 1, 2009 for the proposed
property tax levy for 2010, and proposed revenues and expenditures for the biennium; and
WHEREAS, major sources of revenue have dramatically decreased due to the economic
climate; and
WHEREAS, the Federal City Council finds there is a substan�ial need to invoke the levy
limit for 2010 pursuant to RCW 84.55.101 in order to maintain basic services, discharge the
expected expense and obligations of the City;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. L�. There sha11 be and there is hereby levied against the property in the
City of Federal Way, Washington, a municipal regular property taar for the year 2010 for the
purposes of paying expenses and discharge obligations of the City in the amount ofNine Million,
Seven Hundred Dollars ($9,700,000).
Ordinance No. 09- Page 1 of 3
Rev 7/09
The levy amount includes (1) an increase in property t� revenue from the previous year of
Seventy-three Thousand Six Hundred and Eight Dollars ($73,608) or point seventy-seven percent
(0.77%), (2) new construction and improvements to property, (3) any increase in the value of state
assessed property, and (4) amounts authorized by law as a result of any annexations that have
occurred, as well as applicable refunds already made.
Section 2. Severabilitv. The provisions of this ordinance are declared separate and severable.
The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance
or the invalidity of the application thereof to any person or circumstance, shall not affect the validity
of the remainder of the ordinance, or the validity of its application to other persons or circumstances.
Section 3. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to
make necessary corrections to this ordinance including, but no limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 5. Effective Date. This ordinance shall take effect and be in force five (5) days from
and after its passage and publication, as provided by law.
PASSED by the City Council of the City of Federal Way this day of
2009.
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
Ordinance No. 09- Page 2 of 3
Rev ?/09
I:�_�
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No. 09- Page 3 of 3
Rev 7/09
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM O�
SUBJECT Special Election Dates for the Elected Mayor
POLICY QUESTION: SHOULD THE CITY COUNCIL SET THE ELECTION DATES FOR THE MAYOR NOW THAT
KING COUNTY HAS CERTIFIED THE ELECTION TO CHANGE THE FORM OF GOVERNMENT FOR MAYOR-
COUNCIL UNDER CHAPTER 35A.12 RCW?
COMMITTEE: N/A
CATEGORY:
Consent
City Council Business
Ordinance
Resolution
MEETING DATE:
Public Hearing
Other
STAFF REPORT BY: PAT RICHARDSON, CITY ATTORNEY DEPT: Law
Attachments: Staff report and a proposed Resolution witti blanks to fill in the date.
Options Considered:
1.
2.
3.
Pass a resolution establishing the election for Mayor be set for Apri127, 2010, special general election.
Pass a resolution establishing the election for Mayor be set for August 17, 2010, special general election.
Pass a resolution establishing the election for Mayor be set for November 2, 2010, State general election.
STAFF RECOMMENDATION: n/a
CITY MANAGER APPROVAL:
Committee
COMMITTEE RECOMMENDATION:
DIRECTOR APPROVAL:
Committee Council
Com C hair Committee Member Committee Member
PROPOSED COUNCIL MOTION:
"I move approval of Option Number
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERREDlNO ACTIOIY Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/O6/2006 RESOLUTION
K:\agenda item\counci1�2009\12-I-09 mayor election dates
I
i
CITY ATTORNEY'S OFFICE
MEMORANDUM
DATE: NOVEMBER 23, 2009
TO: CITY COUNCIL MEMBERS
CC: BRIAN WILSON, INTERIM CITY MANAGER
FROM: PATRICIA RICHARDSON, CITY ATTORNEY
SUBJECT: ELECTION DATES FOR THE MAYOR
King County has indicated that on November 24, 2009, it will certify the election to change the
City's form of government to Mayor-Council under Chapter 35A.12 RCW. The ordinance notifying
the Secxetary of State about the change of government is before Council for first reading at the next
City Council meeting, December 1, 2009.
Under State Law the elecrion fox the Mayor must occur in 2010. Before the election occurs,
however, King County reminded Staff that the Mayor's salary must be established because the
candidates' filing fees axe based upon one percent of the salary. The Independent Salary
Commission is schedulecl to meet in January 2010, and should be able to establish the elected
Mayor's salary before an election. It is unknown at this time whether the Independent Salary
Commission could meet between December 2" and December 8`''.
Addirionally, King County updated the election cost estimates for 2010. Every jurisdicrion is
assessed an amount for state primary and general elections: $138,000 is in the City Clerk's budget.
When the City has an issue on the state primary genexal and/or general elecrions, the cost is in
addition to the assessment for all jurisdictions: an additional $150,000 was added for election costs
in the recommended biennium budget adjustment. King County estimates that the special elections
in 2010 would each cost between $110,701 and $124,791 with an additional $2,415 for the Voter's
Pamphlet. King County estimates that each general elecrion costs, which include the mayoral
election, would be between $152,969 and $173,097, with an added $2,013 for the Voters' Pamphlet.
Staff has requested and continues to request an estimate of the general election costs without the
mayoral election, but has not been successful to date.
If there are three or more candidates for the Mayor position, there will be a special primary election
and a special general elecrion. The City Council can select the election dates for the elected Mayor
to go to the voters. In 1979 the State Legislature changed the statute in question and deleted the
language in bold.:
The first elecrion of officers under a plan of government adopted in the manner provided in
sections 35A.02.020 or 35A.02.030 shall be at the next general municipal election if one is to
be held within one hundred and eighry days after certification of a reorganization ordinance
or at a special election to be held for that purpose not less than ninety days nor more
than one hundred and eighty days from the certification of such ordinance.
Both the Secretary of State and King County agree that the City Council sets the elecrion dates, and
both agree that the election in 2010 does not have to occur within a 90-180 days timeframe. The
Secretary of State did respond to the City's inquiry regarding elecrion dates. The e-mail is attached
for your convenience).
The following outline provides the possible dates:
1. April 20, 2010, special election
a. If needed, the special primary election would be February 9, 2010
b. King Counry needs to know before December 9, 2009 as the filing period would
be December 9, 10, 11, 2009.
2. August 17, 2010, special general election
a. If needed, the special primary election would be April 20, 2010.
3. Novernber 2, 2010, State general election
b. City Clerk transmits certified oxdinance regarding change of government to the
Secretary of State in 2010.
c. If needed State prunary election would be August 17, 2010.
If the election were to occur Apri120, 2010, there are two acrions that must occur before December
9`�. First, the elected mayor's salary must be established to notify King County. Second, Council
must pass the resolurion setting the elecrion date of Apri120, 2010 to norify King County.
K:\agenda\council\2009\11-17-19 staff report
Peter Beckwith
From: Blinn, Katie [katie.blinn@sos.wa.gov]
Sent: Monday, November 23, 2009 10:26 AM
To: Peter Beckwith
Cc: Janine.Joly@kingcounty.GOV; sandy.mcconnell@kingcounty.gov;
sherril.huff@kingcounty.gov; Moss, Sheryl; Handy, Nick; Evelyn.Arnold@kingcounty.gov
Subject: Reorganization of the City of Federal Way
Dear Mr. Beckwith,
Thank you for our conversations regarding the pending reorganization of the City of Federal Way. You inquired about the
timing of the election of new officers under the new mayor-council plan of government.
The Secretary of State's Office does not issue formal opinions like the Attomey GeneraPs Office. However, we are happy
to share our understanding of a statute that relates to election administration.
Both RCW 35A.06.030 and RCW 35A.12.040 refer to RCW 35A.02.050 for the initial election of officers following a
reorganization to the mayor-council plan of government. This statute states, in relevant part:
The first election of office�s where required for reorganization under a different general plan of
government newly adopted in a manner provided in RCW 35A.02.020, 35A.02.030, 35A.06.030, or 35A.06.060,
as now or hereafter amended, shall be at the next general municipal election if one is to be hetd more than ninety
days but not more than one hundred and eighty days after certification of a reorganization ordinance or resolution,
or otherwise at a special election to be held for that purpose in accordance with "RCW 29.13.020. In the event
that the first election of officers is to be held at a general municipal election, such election shall be preceded by a
primary election pursuant to "RCW 29.21.010 and 29.13.070. In the event that the first election of all o�cers is to
be held at a special election rather than at a general election, and notwithstanding any provisions of any other law
to the contrary, such special election shall be preceded by a primary election to be held on a date authorized by
"RCW 29.13.010, and the persons nominated at that primary election shall be voted upon at the next succeeding
special election that is authorized by'`RCW 29.13.010: PROVIDED, That in the event the ordinances calling for
reclassification or reclassification and reorganization under the provisions of Title 35A RCW have been filed with
the secretary of state pursuant to RCW 35A.02.040 in an even-numbered year at least ninety days prior to a state
general election then the election of new officers shall be concurrent with the state primary and general election
and shall be conducted as set forth in general election law.
A simplified reading of this paragraph is:
The first election of officers shall be:
1. at the next general municipal election if one is to be held [befinreen March 3 and June 3, roughly), or
2. otherwise at a special election to be held for that purpose in accordance with RCW 29A.04.330.
In the event the reorganization ordinance has been filed in an even-numbered year at least ninety days prior to a
state general election, then the election of new officers shall occur at the state primary and general election.
Municipal general elections only occur in odd-numbered years. RCW 29A.04.330.
Consequently, our reading of this statute is:
If a general election (either an odd-year or even-year) is going to occur within 90 to 180 days after the
reorganization is certified or filed, then the election of new officers occurs at that general election.
If there is not going to be a general election within the next 180 days, then the election of the new officers occurs
at a special election.
There are now four applicable special election dates: February, April, the August Primary, and the November General
Election. The statute does not explicitly require the special election to occur at the February or April date, but our
conclusion is that the Legislature intended the election to occur sooner rather than later. Otherwise, the Legislature would
not have included the second scenario in the statute: "or otherwise at a special election to be held for that purpose in
accordance with [RCW 29A.04.330]." The voters have approved a new plan of government, and it would follow that the
election of new officers occur as soon as reasonably possible.
The decision of when to conduct this election ultimately rests with the City of Federal Way. It is my understanding that the
King County Elections Department provided a deadline for requesting a February or April election so they can open a
special candidate filing period.
If you have any other questions, please feel free to contact me. Thank you and good luck.
Katie Blinn
Assistant Director of Elections
Office of the Secretary of State
(360) 902-4168
katie.blinn@sos.wa.gov please note the new email address
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Federal Way,
Washington, calling for a special election to be held on
2010, for the election of the Mayor.
WHEREAS, the City of Federal Way, Washington was formed in February 1991 as a
noncharter code city under Chapter 35A.13 RCW, Council-Manager form of government; and
WHEREAS, a petition sufficient in form and signatures was previously filed with the City
Clerk of the City of Federal Way petitioning that the City of Federal Way abandon its Chapter
35A.13 RCW noncharter code city Council-Manager ("Council-Manager") form of government and
reorganize as a Chapter 35A.12 RCW noncharter code city Mayor-Council ("Mayor-Council") form
of government; and
WHEREAS, pursuant to Resolution No. 09-554, the issue of reorganization was submitted to
the registered voters of the City of Federal Way in a general election held on November 3, 2009; and
WHEREAS, the majority of the votes cast were in favor of reorganization of the City of
Federal Way as a Mayor-Council form of government; and
WHEREAS, pursuant to said election results the City of Federal Way shall abandon its
current Council-Manager form of government and reorganize as a Mayor-Council form of
government as provided in RCW 35A.06.060 and shall hold municipal elections for a Mayor
pursuant to RCW 35A.02.050; and
WHEREAS, in order to hold said elections, RCWs 35A.02.450 and 29A.04.330 require that
the City of Federal Way submit a resolution to the King County Auditor requesting a special
election.
Resolution No.09- Page 1 of 3
Rev 3/09
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAIT,
RESOLVES AS FOLLOWS:
Section 1. Schedulin o� f a Special Election Pursuant to RCW 35A.02.050. A special
election for the purpose of electing the City of Federal Way Mayor shall be held on
2010. The special election shall be preceded by a primarily election on 2010, if so
required..
Section 2. Duties of the Citv Clerk. The City Clerk is directed to forward a copy of this
Resolution to the King County Auditor.
Section 3. Severabilitv. If any section, sentence, clause or phrase of this resolution should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 4. Corrections. The City Clerk and the codifiers of this resolution are authorized to
make necessary corrections to this resolution including, but not limited to, the correction of
scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any
references thereta
Section 5. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 6. Effective Date. This resolution shall be effective upon passage by the Federal
Way City Council and certification by King County Elections that the majority of the votes cast in
the November 3, 2009, elections were in favor of reorganization of the City of Federal Way as a
Mayor-Council form of government.
Resolution No.09- Page 2 of 3
Rev 3/09
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of 2009.
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No.09- Page 3 of 3
Rev 3/09
COUNCIL MEETING DATE: December 1, 2009 ITEM 1. h
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CITY MANAGER RECRUITMENT
POLICY QUESTION Should the City Council amend the scope of services in the Prothman agreement to
conduct the Ciry Manager Search since the voters have approved Praposition 1, changing the City's form of
government from Council-Manager to Mayor-Council?
Co�rrEE: N/A
CATEGORY:
Consent
X City Council Business
Ordinance
Resolution
MEETING DATE: N/A
Public Hearing
Other
STAFF REPORT BY: MCDOU�11 M^.------ DEPT Human Resources
In Augast 2009, the City Council entered into an agreement with Prothman to conduct a search far a City Manager. The
agreement was amended in September 2009 to reflect a revised timeline for the search due to the change of government petition
on the November 3, 2009 ballot. The revision extended the recruitment period so the resnits of the ballot messure would be
lrnown. On November 17, 2009 Council directed staff to put the next steps of the Prothman agreement scope of services on hold
pending certification of the election. Proposition 1, which changes the City's form of government from Council-Manager to
Mayor-Council, has passed. Council now needs to amend the agreement by deleting dates' for the remainder of the scope of
services or terminate the agreement. Greg Prothman has indicated that he is flexible and is willing to assist the City Conncil as
they see fit, and to amend the contract more specit`ically, including the project schedule, once a strong Mayor is elected.
Attachments: Prothman Agreement; Draft Amended Scope of Services "Draft Project Schednle"
Possible Options: Direct staff to:
1) Amend Prothman agreement to eliminate the current timeline for the scope of services effective immediately and bring
back a revised scope of services and project schedule following the Mayoral election.
2) Terminate the agreement by providing thirty (30) days notice as set forth in Section 3 of the agreemen�
31 Other
STAFF RECONIII�NDATION: Option 1
CITY MANAGER APPROVAL: •W� DIKECTOR APPROVAL: N�
Committee Council Committee Council
COMMITTEE RECOMMENDATION: N/A
Committee Chair
Committee Member
PROPOSED CoU1vCIL MOTION: "I move approval of Option 1"
Committee Member
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COLTNCIL ACTION:
APPROVED
DENIED
TABLED/DEFERRED/NO ACTION
MOVED TO SECOND READING (ordinances �inly)
REVISED 02/06/2006
COUNCIL BILL q
1 ST reading
Enactment reading
ORDINANCE
RESOLUTION
RETURN TO:
CIT�-Y OF FEDERAL WAY LAW DEPARTMENT
REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP
ORIGINATING DEPT./DIV:
ORIGINATING STAFF PERSON:
TYPE OF DOCUMENT REQUESTED (CHECK ONE)
CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ)
PUBLIC WORKS CONTRACT SMALL PUBLIC WORKS CONTRACT
-�PROFESSIONAL SERVICE AGREEMENT MAINTENANCE AGREEMENT
GOODS AND SERVICE AGREEMENT HUMAN SERVICES CDBG
REA L ESTATE DOCUMENT O SECURITY DOCUMENT (e.c. Borm ��.a,rED oocun�NTS>
ORDINANCE RESOLUTION
CONTRACT AMENDMENT (AG#):
OTHER
PROJECT NAME:
NAME OF CONTRACTOR:
ADDRESS:
S[GNATURE NAME:
EXHIBITS AND ATTACHMENTS: SCOPE WORK OR SERVICES COMPENSATION INSURANCE REQUIREMENTS/CERTIFICATE ALL
OTHER REF£RENCED EXHIBITS O PROOF OF AUTHORITY TO SIGN REQUIRED LICENSES O PRIOR CONTRACT/AMENDMENTS
TERM: COMMENCEMENT DATE: v I f COMPLETION DATE: .�c..2�(V\,��r 31 aQ�
TOTAL COMPENSATION a� (INCLUDE EXPENSES AND SALES TAX, [F ANY)
([F CALCULATED ON HOURLY LABOR C GE ATTACH SCHEDULES OF EMPLOYEES TITL�AND RA"fES)
REIMBURSABLE EXPENSE: ��S 0 No �F vES MAXIMUM DOLLAR AMOUNT: Uv
IS SALES TAX OWED YES D NO tE YES, PAID BY: CONTRACTOR O CITY
EXT: 3. DATE REQ. BY:
�TELEPHONE ap�..�$•-C�50
TITLE �r�canl
'`�Pi1RCHASING: PLEASE CHARGE TO: �O� C� �j� r C [l� v
CONTRACTREVIEW
o PROJECT MANAGER
C7'DIRECTOR
�SIGNATORY (CM ACM, OR DIRECTOR�
RISK MANAGEMENT (�F AP��ICAB�E)
�/I.AW
INITIAL DATE REVIEWED
INITIAL DATE APPROVED
l CONTRACT SIGNATURE ROUTING
SENT TO VENDOR/CONTRACTOR DATE SENT:
ATTACH: SIGNATURE AUTHORITY, [NSURANCE CERTIFICATE, LICENSES, EXHIBtTS
INITIAL DATE SIGNED
�AW DEPARTMENT
'�SIGNATORY (Ct�t, ACtvt OR DIRECTOR) v ,��.l S� f
CITY CLERK O� �I`1"YY1
ASSIGNED AG# AG# �j' 7
SIGNED COPY RETURNED DATE SEN?` ��'�`�q �'YYl
OMMENTS: Ly c� J
.C�i`�O �Of�l_� C��
DATE REC'D:
4/9
C�TY Of G1Y H�4LL
Fe d e ra I Way �325 8th Avenue South PO Box 971 R
Federaf 'vVay, l'�A 930&3-9718
(253)935-7000
ivs;tiv cii y�ufteder aAv�y ccrn
PROFESSIONAL SERVICES AGREEMENT
FOR
EXECUTIVE SEARCH FOR CITY MANAGER POSITION
This Professional Services Agreement ("Agreement"} is made between the City of Federal Way, a Washington
municipal corporation ("City"), and Prothman, a Washington Corporation ("Contractor"). The City and Contractor
(together "Parties") are located and do business at the below addresses which shall be valid for any notice required
under this Agreement:
PROTHMAN: CITY OF FEDERAL WAY:
Greg Prothman Mary McDougal
3633 136`�' Pl_ SE, Suite 206 33325 8` Ave. S.
Bellewe, WA 98006 P.O. Box 9718
Federal Way, WA 98063-9718
(206) 368-0050 (telephone} (253) 835-2530 (telephone)
(206) 368-0060 (facsimile) (253) 835-2509] (facsimile)
greg prothman_com M .McDougal cityoffederalwa .com
The Parties agree as follows:
1. TERM. The term of this Agreement shall commence upon the effective date of this Agreement, which shall be the
date of mutual execution, and shall continue until the comptetion of the Work, but in any event no later than December 31,
2010 ("Term"). This Agreement may be extended for additiona) periods of time upon the mutual written agreement of the
City and the Contractor.
2. SERVICES. The Contractor shall perform the services more specifically described in Exhibit "A", attached hereto
and incorporated by this reference ("Services"), in a manner consistent with the accepted professional practices for other
similar services within the Puget Sound region in effect at the time those services are performed,.performed to the City's
satisfaction, within the time period prescribed by the City and pursuant to the direction of the City Manager or his or her
designee_ The Contractor warrants that it has the requisite training, skill, and experience necessary to provide the Services
and is appropriately accredited and licensed by all applicable agencies and governmental entities, including but not timited to
obtaining a City of Federal Way business registration. Services shall begin immediately upon the effective date of this
Agreement_ Services shall be subject, at all times, to inspection by and approval of the City, but the making (or faiture or
delay in making) such inspection or approval shall not relieve Contractor of responsibility for performance of the Services in
accordance with this Agreement, notwithstanding the City's knowledge of defective or non-complying performance, its
substantiality or the ease of its discovery.
3. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other
party thirly (30) days written notice at its address set forth above. The City may terminate this Agreement immediately if the
Contractor fails to maintain required insurance policies, breaches confidentiality, or materially violates Section 12; and such
may result in ineligibility for further City agreements.
4. COMPENSATION.
4.1 Amount. In return for the Services, the City shail pay the Contractor an amount not to exceed a maximum
amount and according to a rate or method as delineated in E�chibit "B", attached hereto and incotporated by this reference.
The Contractor agrees that any hourly or flat rate charged by it for its services contracted for herein shall remain locked at the
negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. Except as otherwise provided in
E�chibit "B", the Contractor shall be so(ely responsible for the payment of any taxes imposed by any lawful jurisdiction as a
result of the performance and payment of this Agreement.
PROFESSIONAL SERVICE AGREEMENT 1- PSA Corp Council 3/31/09
CITY Of CITY NALL
33325 Sth Au�nue South PO 6ox 9718
y'�� Federal vJay. 1���A 9&0&3-97 :8
(253)fi35-7000
svsr�v zii c;u. r;
4.2 Method of Pavment. On a monthly basis, the Contractor shall submit a voucher or invoice in the form
specified by the City, inctuding a description of what Services have been performed, the name of the personnel performing
such Services, and any hourly labor charge rate for such personnel. The Contractor shall also submit a final bill upon
completion of all Services. Payment shall be made on a monthly basis by the City only after the Services 6ave been
performed and within thirry (30) days after receipt and approvat by the appropriate City representative of the voucher or
invoice. If the Services do not meet the requirements of this Agreement, the Contractor will cocrect or modify the work to
comply with the Agreement. The City may withhold payment for such work until the work meets the requirements of the
Agreement.
43 Non-Ap�ropriation of Funds. If sufficient funds are not appropriated or aliocated for payment ander this
Agreement for any future fiscal period, the City will not be obligated to make payments for Services or amounts incurred
after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for
which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies.
5. INDEMNIFICATION.
5.1 Contractor Indemnification. The Contractor agrees to release, indemnify, defend, and hold the City, its
e(ected officials, officers, employees, agents, representatives, insurers, attorneys, and volunteers harmless from any and all
claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages,
liabilities, ta�ces, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all
persons or entities, including, without limitation, their respective agents, licensees, or representatives; arising from, resulting
from, or in connection with this Agreement or the acts, errors or omissions of the Contractor in performance of this
Agreement, except for that portion of the claims caused by the City's sole negligence. Should a court of competent
jurisdiction determine that this Agreement is subject to RCW 424_I 15, then, in the event of liability for damages arising out
of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor
and the City, the Contractors liabiiity hereunder shatl be only to the extent ofthe Contractor's negligence. Contractor shall
ensure that each sub-contractor shail agree to defend and indemnify the City, its elected officials, officers, employees, agents,
representatives, insurers, attorneys, and volunteers to the extent and on the same terms and conditions as the Contractor
pursuant to this paragraph. The City's inspection or acceptance of any of Contractor's work when completed shall not be
grounds to avoid any ofthese covenants of indemnification.
5.2 Industrial Insurance Act Waiver_ It is specifically and express(y understood that the Contractor waives any
immunity that may be granted to it under the Washington State industrial insurance act, Title 51 RCW, solely for the
purposes of this indemnification_ Contractor's indemnification shall not be limited in any way by any limitation on the
amount of damages, compensation or benefits payable to or by any third party under workers' compensation acts, disability
benefit acts or any other benefits acts or programs. The Parties acknowledge that they have mutually negotiated this waiver.
5.3 Cit�Indemnification. The City agrees to re(ease, indemnify, defend and hold the Contractor, its officers,
directors, shareholders, partners, emptoyees, agents, representatives, and sub-contractors harmless from any and all claims,
demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages,
liabilities, losses, fines, fees, penalties expenses, attorney's fees, costs, and/or litigation expenses to or by any and all persons
or entities, including without limitation, their respective agents, licensees, or representatives, arising from, resutting from or
connected with this Agreement to the extent solety caused by the negligent acts, errors, or omissions of ihe City.
5.4 Survival. The provisions of this Section shall survive the expiration or termination of this Agreement with
respect to any event occurring prior to such expiration or termination.
6. INSURANCE. The Contractor agrees to carry insurance for liability which may arise from or in connection with the
performance of the services or work by the Contractor, their agents, representatives, employees or subcontractors, as
provided in Exhibit "C" attached hereto and incorporated by this reference, for the duration of the Agreement and thereafter
with respect to any event occurring prior to such expiration or termination. The provisions of this Section shall survive the
expiration or termination of this Agreement.
PROFESSIONAL SERVICE AGREEMENT 2- PSA Corp Council 3/31/09
CITY OF
't.,.. �ed�er'al
CiTY HALL
�3325 8th avenue South PO Box 9792
Federai'vJay, LYA 98053-9?18
(2b3) 335-7000
a� .tv'cri yv`I�ieraRti�1% ca.n
7. CONFIDENTIALITY. All information regarding the Ciry obtained by Contractor in performance of this Agreement
shall be considered confidential subject to applicable laws. Breach of confidentialiry by the Contractor may be grounds for
immediate termination. All records submitted by the City to the Contractor wilt be safeguarded by the Contractor. The
Contractor will fully cooperate with the City in identifying, assembling, and providing records in case of any public records
disctosure request.
8. WORK PRODUCT. All originals and copies of work product, including ptans, sketches, layouts, designs, design
specifications, records, files, computer disks, magnetic media or material which may be produced or modified by Contractor
while performing the Work shall belong to the City upon delivery. The Contractor shali make such data, documents, and
files available to the City and shall deliver all needed or contracted for work product upon the City's request. At the
expiration or termination of this Agreement, all originals and copies of any such work product remaining in the possession of
Co�tractor shall be delivered to the City.
9. BOOKS AND RECORDS. The Contractor agrees to maintain books, records, and documents which sufficiently
and proper(y reflect ali direct and indirect costs related to the performance of the Work and maintain such accounting
procedures and _practices as may be deemed necessary by the City to assure proper accounting of all funds paid pursuant to
this Agreement. These records shall be subject at ail reasonable times, to inspection, review or audit by the City, its
authorized representative, the State Anditor, or other governmental officials authorized by law to monitor this Agreement.
10. IlVDEPENDENT CONTRACTOR. The Parties intend that the Contractor shall be an independent contractor and
that the Contractor has the ability ta control and direct the perfonnance and details of its work, the City being interested only
in the results obtained under this Agreement. The City shall be neither liable nor obligated to pay Contractor sick leave,
vacation pay or any other benefit of employment, nor to pay any social security or other taac which may arise as an incident of
emp(oyment. Contractor shall take all necessary precautions and shali be responsible for the safety of its employees, agents,
and subcontractors in the perfortnance of the contract work and shall utilize all protection necessary for that purpose. All
work shall be done at Contractor's own risk, and Contractor shall be responsible for any loss of or damage to materials, tools,
or other articles used or held for use in connection with the work. The Contractor shali pay all income and other taxes due
except as specifically provided in Section 4. Industrial or any other insurance that is purchased for the benefit of the City,
regazdless of whether such may provide a secondary or incidentai benefit to the Contractor, shall not be deemed to convert
this Agreement to an employment contract. If the Contractor is a sole proprietorship or if this Agreement is with an
individual, the Contractor agrees to notify the City and complete any required form if the Contractor retired under a State of
Washington retirement system and agrees to indemnify any (osses the City may sustain through the Contractor's failure to do
so.
11. CONFLICT OF INTEREST. It is recognized that Contractor may or wilt be performing professional services
during the Term for other parties; however, such performance of other services shall not conflict with or interfere with
Contractor's ability to perform the Services. Contractor agrees to resolve any such conflicts of interest in favor of the City.
Contractor confirms that Contractor dces not have a business interest or a close family relationship with any City officer or
employee who was, is, or will be involved .in the Contractor's selection, negotiation, drafting, signing, administration, or
evaluating the Contractor's performance.
12. EOUAL OPPORTITNITY EMPLOYER. In al( services, programs, activities, hiring, and employment made
possible by or resulting from this Agreement or any subcontract, there shall be no discrimination by Contractor or its
subcontractors of any (evel, or any of those entities' employees, agents, subcontractors, or representatives against any person
because of sex, age (except minimum age and retirement provisions), race, color, religion, creed, national origin, marital
status, or the presence of any disability, including sensory, mentat or physical handicaps, unless based upon a bona fide
occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the
following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship. Contractor shall comply with and shall not violate any of the terms of Chapter 49.60
RCW, Title VI of the Civil Rights Act of 1964, the Americans With Disabilities Act, Section 504 of the Rehabititation Act of
1973, 49 CFR Part 21, 21 _5 and 26, or any other applicable federal, state, or local law or regulation regarding non-
discrimination.
PROFESSIONAL SERVICE AGREEMENT 3- PSA Corp Council 3/31/09
qTY Of
F+�dera! V1fay
13. GENERAL PROVISIONS.
CITY HALL
33325 8th Avenue South PO 8ox 971
Federa{ Way t1ir198063-9718
(253} 835-70C30
�n�nvi cetyvtlecfer �ti�y c;mi
13.1 Interpretation and Modification_ This Agreement, together with any �ttached Exhibits, contains atl of the
agreements of the Parties with respect to any matter covered or mentioned in this Agreement and no prior statements or
agreements, whether oral or written, shall be effective for any purpose_ Should any language in any Elchibits to this
Agreement conflict with any language in this Agreement, the terms of this Agreement sha(t prevail. The respective captions
of the Sections of this Agreement are inserted for convenience of reference only and shall not be deemed to modify or
otherwise affect any of the provisions of this Agreement. Any provision of this Agreement that is declared invalid,
inoperative, null and void, or illegal shall in no way affect or invalidate any other provision hereof and such other provisions
shall remain in full force and effect. Any act done by either Party prior to the effective date of the Agreer►�ent that is
consistent with the authority of the Agreement and compliant with the terms of the Agreement, is hereby ratified as having
been performed under the Agreement. No provision of this Agreement, inctuding this provision, may be amended, waived,
or modified except by written agreement signed by duly authorized representatives of the Parties.
132 Assignment and Beneficiaries. Neither the Contractor nor the City shall have the right to transfer or assign,
in whote or in part, any or all of its obligations and rights hereunder without the prior written consent of the other Party. If the
non-assigning party gives its consent to any assignment, the terms of this Agreement sha[1 continue in full force and effect
and no further assignment shall be made without additional written consent. Subject to the foregoing, the rights and
obligations of the Parties shall inure to the benefit of and be binding upon their respeetive successors in interest, heirs and
assigns. This Agreement is made and entered into for the sole protection and benefit of the Parties hereto. No other person or
entity shall have any right of action or interest in this Agreement based on any provision set forth herein.
13_3 Com�liance with Laws. The Contractor shalt comply with and perform the Services in accordance with all
applicable federal, state, local, and city laws including, without timitation, all City codes, ordinances, resolutions, regulations,
rules, standards and policies, as now existing or hereafter amended, adopted, or made effective. If a violation of the City's
Ethics Resolution No. 91-54, as amended, occurs as a result of the formation or performance of this Agreement, this
Agreement may be rendered null and void, at the City's option.
13.4 Enforcernent_ Time is of the essence of this Agreement and each and all of its provisions in which
performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the
Contractor's performance of this Agreement_ Any notices required to be given by the Parties shall be delivered at the`
addresses set forth at the beginning of this Agreement. Any notices may be delivered personally to the addressee of the
notice or may be deposited in the United States maii, postage prepaid, to the address set forth above. Any notice so posted in
the United States mail shall be deemed received three (3) days after the date of mailing. Any remedies provided for under the
terms of this Agreement are not intended to be exclusive, but shal( be cumulative with all other remedies available to the City
at iaw, in equity or by statute. The failure of the City to insis[ upon strict performance of any of the covenants and agreements
contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be
construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in
full force and effect. Failure or delay of the City to declare any breach or default immediately upon occurrence shall not
waive such breach or default. Failure of the City to declare one breach or defauit does not act as a waiver of the City's right
to declare another breach or default. This Agreement shall be made in, governed by, and interpreted in accordance with the
laws of the State of Washington. If the Parties are unable to settle any dispute, difference or claim arising from this
Agreement, the exclusive means of resolving that dispute, difference, or claim, shall be by filing suit under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, un(ess the parties agree in writing to an
alternative process_ If the King County Superior Court does not have jurisdiction over such a suit, then suit may be filed in
any other appropriate court in King County, Washington. Each party consents to the personal jurisdiction of the state and
federal courts in King County, Washington and waives any objection that such courts are an inconvenient forum. If either
Party brings any claim or lawsuit arising from this Agreement, each Party shall pay all its legal costs and attorney's fees and
expenses incurred in defending or bringing such claim or lawsuit, including all appeals, in addition
to any other recovery or award provided by law; provided, however, however nothing in this paragraph shall be construed to
limit the Parties' rights to indemnification under Section 5 of this Agreement.
PROFESSIONAL SERVICE AGREEMENT 4- PSA Corp Council 3/31/09
CITY Of
��deral
CtTY HALI
w r�� 33325 8th Avenue South PO Box 9718
V Fer3eral Way,1NA 98053-9718
(253) 835-70i30
sro�slv citya�ftecieratway cr�!r�
13_5 Execution. Each individual executing this Agreement on behalf of the City and Contractor represents and
wanants that such individual is duly authorized to execute and deliver this Agreement. This Agreement may be executed in
any number of counterparts, each of which shall be deemed an original and with the same effect as if all Parties hereto had
signed the same document_ Ail sach counterparts shall be construed together and sha11 constitute one instrument, but in
making proof hereof it shall only be necessary to produce one such counterpart. The signature and acknowiedgment pages
from such counterparts may be assembled together to form a single instrument comprised of all pages of this Agreement and
a complete set of all signature and acknowledgrr►ent pages. The date upon which the last of atl of the Parties have executed a
counterpart of this Agreement shall be the "date of mutual execution" hereof.
[Signature page followsJ
PROFESSIONAL SERVIGE AGREEMENT 5- PSA Corp Council 3/31/09
CITY OF
Federal Way
ar�r HAu
33325 8th Avenue South PO Box 9718
Federal Way, WA 98063-9718
(253) 835-7000
��vw ciryoffederaAvay. com
IN WITNESS, the Parties execute this Agreement below, effective the last date written below.
C1TY OF FEDERAL WAY
By:
Brian Wilson terim City Manager
DATE: gJQ��
ATTEST:
City Clerk, Carol Mc eilly, C
APPROVED AS TO FORM:
City Attorney, Patricia A Richardson
Printed Name��� r �q �k-o�'�ifY�a
Title: �Y e S i a e-
DATE: �D
STATE OF WASHINGTON
ss.
COUNTY OF
On thi personally appeared before me �`e� `�O�wnu,,� to me known to be the
�C'es� �t of pcd�r�b�n ��tv�pac�y that executed the foregoing
instrument, and acknowledged the said instrument to be the free a d voluntary act and deed of said corporation,
for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed, if any, is the corporate seal of said corporation.
GIVEN my hand and official seal this 30'�` day of 200q_.
Notary's signature
ORA1�'T W. Notary's printed name
Notary Public in and for the State of Washington.
My commission expires 68-�7�12
M'y�t�O�MI��iOM EXPN��
PROFESSIONAL SERVICE AGREEMENT 6- PSA Coro Counci13/31/09
CITY OF
Federal V1�a
1
EXHIBIT "A"
SERVICES
CITY HALL
33325 8th Rvenue South PO Box 9718
Federal VVay, WA 95063-9718
(253} 835-70�
s��v ciryotfedaralv�ry corn
The Contractor shall do or provide the following:
August 2009
Week of August 24, 2009
September I5, 2009
Beginning September t 6, 2009
Week of October 25, 2009
Week of November 2, 2009
November 9 and 16, 2009
December l, 2009
Week of December 14, 2009
Interview Council and Management Team
Interview stakeholders as identified by Council
City Council approve position profile
Begin advertising position
Begin review of applications
Status report and candidate materials to Council
Work session to select semifinalists
Interview semifinalists
Select finalists
Begin background checks
Final interviews
The above timeline may need to be adjusted depending upon the schedules of City Council
2_ In the event the successful candidate is terminated for cause within twenty-four (24) months from the
employment date, Contractor witl conduct a replacement seazch at no additional professional fee.
Expenses incurred with be reimburse.
PROFESSIONAL SERVICES AGREEMENT 1- PSAExh3/31/09
CI7Y OF
Li 1. �i.+!
ClTY HALL
w��_ 33325 8th Rvenus South PO 6ox 9718
Y� y �ederal Way, L^.�A 98063-9718
(250} 835-70Q4
swnt� atyotfedzrxhva}� tcrn.
EXHIBIT "B"
COMPENSATION
1. Total Compensation: In return for the Services, the City shall pay the Contractor a flat professional fee
of Twenty-two Thousand and Five Hundred and No/100 Dollars ($22,500.00), estimated reimbursable expenses
as set forth below not to exceed Six Thousand and No/100 Dollars ($6,000.00), and Bellevue and Washington
State �3&:O tax on tIie reimbursabte expenses equal to One Hundred Eight}° and No/100 Dollars ($180.00} for a
total amount not to exceed T«�enty Eight Thousand Six Hundred Eight�• and Noi 00 Dollars ($28,680.00)).
Reimbursable Expenses.
Tlle actual customary and incidental e�cpenses incuired by Contractor i�� performing the Services including
advertising, mailing, delivery, printing of materials, travel, City required fees and other reasonable costs;
provided, hor�ever that such costs shall he deemed reasonable in the City's sole discretion and shall not exceed
Six Thousand andNo/100 Dollars ($6,000.O0). This amount rriay increase depending upon the location of the
candidates.
2. In the event the City Council directs the Contractor to conduct a one day site visit for candidates, the cost is
an additional One Thousand Five Hundred and No/100 Dollars ($1,500.00) for each visit_ The parties agree that
the contract will be amended to reflect the added cost.
PROFESSIONAL SERVICES AGREEMENT 2- PSAE�3/31/09
CITY OF
��deral
CtTY HALL
r�� 33325 8th Avenue South PO 6ox 9718
Y Y Federal Way. Z�t�A 95063-9718
(253j 835-70Q0
s�r.tiv uNo!fedrAr<invay, can
EXHIBIT "C"
INSURANCE
l. The Contractor agrees to carry as a minimum, the following insurance, in such forms and with such
carriers who have a rating that is satisfactory to the City:
a. Commercial general liability insurance covering liability arising from premises, operations,
independent contractors, products-completed operations, stop gap liability, personal injury, bodily injury, death,
property damage, products liability, advertising injury, and liability assurned under an insured contract with
limits no less than $1,000,000 for each occurrence and $1,000,000 generaf aggregate.
b. Workers' compensation and employer's liability insurance in amounts sufficient pursuant to the
laws of the State of Washington;
c. Automobile liability insurance covering ali owned, non-owned, hired and leased vehicles with a
minimum combined single limits in the minimum amounts required to drive under Washington State law
per accident for bodily injury, including personal injury or death, and property damage.
2. Contractor's maintenance of insurance as required by the agreement shall not be construed to limit the
liability of the Contractor to the coverage provided by such insurance, or otherwise limit the City's recourse to
any remedy available at law or in equity. The Contractor's insurance coverage shall be primary insurance as
respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be
excess of the Contractor's insurance and shall not contribute with it.
3. The City shall be named as additional insured on all such insurance policies, with the exception of any
professional liability insurance and any workers' compensation coverage(s) if Contractor participates in a state-
run workers' compensation program. Contractor shall provide certificates of insurance, concurrent with the
execution of this Agreement, evidencing such coverage and, at City's request, furnish the City with copies of all
insurance policies and with evidence of payment of premiums or fees of such policies. All insurance policies
shall contain a clause of endorsement providing that they may not be terminated or materially amended during
the Term of this Agreement, except after thirty (30) days prior written notice to the City. If Contractor's
insurance policies are "claims made," Contractor shall be required to maintain tail coverage for a minimum
period of three (3) years from the date this Agreement is actually terminated or upon project completion and
acceptance by the City.
PROFESSIONAL SERVICES AGREEMENT 3- PSAE�3/31109
A�ORD CERTIFICA'
RODUCER
;AGE�RS NORMAN, INC.
'he Westin Building
'001 Siath Avenue Ste 2717
�eattle WA 98121
O F LIAB I LITY I N S U RA N C E oP �o J$ DATE (MM/DD/YYYY)
PROTH-1 07 30 09
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
j HOLDER. TH S C RTIFI ATE DOES NOT AMENDREX END OR
JU ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
?hone:206-443-2600 Fax:206-44
ISURED
The Greg Prothman Company
3633 13bth Place SE S7F20b
Bellewe WA 98006
�OVERAGES
ERS AFFORDING COVERAGE NAIC
INSURER A: Hartford Gsualty Ins Ca�rany
INSURER B: gartford th�darwriters Ias Co
INSURER C: philadelphia lndemity Ins Co
INSURER D:
INSURER E:
TliE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOO �ICATED. NO7VYI THSTANDING
ANY REQUIREMENT, TERM OR CONDIT�ON OF ANY CONTRACT OR OTHER DOCUMENT WITH RE�ECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFOR�O BY THE POUCIES DESCRIBED NEREIN IS SUB.IECT TO ALL THE TERMS, EXCLUSIONS At� CONDtT10NS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REpUCED BY PA►D CLAIMS.
R SR TYPE OF tNSURANCE PUIICY NUMBER ee� P n e �rciuuinmm� N LIMITS
EACHOCCURRENCE S ZUO��00
s ea�� s 300000
MED D6� (MY one Person) S 1 O U OO
r�RSOruLL 8 Aov u�uURY S ZOOOOOO
cer�wLLACCR�cnTE S 2000000
PROOUC7S-COMP/OPnGG S 2000000
GE►�RAL UABIUTY
X ��+�cuu.r�r�RU�as�unr 52SBAVW2854 02/Ol/09 02/O1/10
CLAIMS MADE a OCC�R
GEN'L AGGREGATE LIMR APPLIES PER:
POLICY jECT LOC
AUTOMOBILE L.�ABILJTY
3 avr auro
ALL OWNED AUTOS
X SCHEOUIED AUTOS
X I HIRED AUTOS
X I ��W�OAUTOS
GARAGE LIABtLITY
ANY A11i0
EXCESSNMBRELLA LIABILITY
OCCUR CLAIMS MADE
DEOUCTIBIE
RETENTION S
WORKERS C0IAPENSATION AND
EMPLOYERS' UABIUTY
�wr �ao��rowPaRrr�wexecurn�
OffICEWMEMBER EXCLUDED?
u yes. aesaibe w�
SPECIAL PROVISIOMS Delow
52UECTR1526
52SBAVW2854
0
co��SUUC�.EUra1T S lOOOOOO
10/28/08 10/2$/09 �E°e�e"t�
BODILY IN.IURY
(PerPerson)
8001LY INJURY E
PROPERTY DAMAGE s
AUTO ONLY EA ACGOENT E
OTFIER THAN A� S
AUTO ONLY: AGG S
EACH OCCURFtENCE S
AGGREGATE S
S
S
S
02�01�09 OZ�O1�lO E.�EACHACCwENT S 1 OOO OOO
E.L_ms�-�►�.OY S 1 OOO OOO
E.L o�nse PoucY UMrr S 1 OOO OOO
on� I
Professional Liab IPHSD281208 09/26/08� 09/26/09 Per Claim 1,000,000
Claims Made Form A r ate 1 000 000
:SCRIPTION OF OPERATIONS LOCA710NS I YEHIC�ES I EXCLUSIONS ADOEO BY ENDORSEMENT I SPECIAL PROVISIONS
:ertificate holder is Additional Insured as required by contract per form SS
�0 08 04 05 General Liability Coverge is primary, non-contributory
ERTIFICATE HOLDER
City of Federal Way
City Hall
Mary McDougal
PO BOX 9�18
Federal Way WA 98063•
CORD 25 (2001/08i
CANCELIATiON
SFiOULD ANY OF THE ABOVE DESCRiBED POLICIES BE CANCEI.LED BEFORE THE EXPIRATIO
DAiE THEREOF, TIiE ISSUING INSl1RER WILI E►�EAVOR TO MAII 3O DAYS WRITTEN
NOTICE TO THE CERTIF�ATE HOLpER NAMED TO THE LEf7, BUT FAILURE TO 00 SO SHALL
IMPOSE NO OBUGATtON OR UABLLITY OF AMY KlNO UPON THE MSURER, FTS AGENTS OR
REPRESENTATIVES.
�"^�1
�O ACOR� CORPORA710N 1988
fMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this cert�cate does not confer rights to the certificate hoider in lieu of such endorsement(s).
tf SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certficate
holder in tieu of such endorsement(sj.
DISCLAIMER
The Certificate of Insurance on the reve�se side of this form does not constitute a contract between
the issuing insurer(s), authorized representa6ve or producer, and the cert�cate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed the�eon.
►CORD 25 (2001/08)
CJE���sa���:(? �)`3-f;�;-{1t3
City of Federal Way
CITY MANAGER
Recruitment
DRAFT PROJECT SCHEDULE
Stakeholder Interviews
Delivery of draft Position Profile
Approve the Position Profile
Begin advertising
Weeks of August 17th 24th, 2009
Week of September 7th, 2009
September 15th, 2009
Week of September 21st, 2009
0
First Review of Applications by Prothman
Status report candidate materials to Client
November 22, 2009
Week of November 23rd, 2009
First work session (selection of semifinalists�
Semifinalists interviews
Second work session (selection of finalists)
Reference checks,Background checks
Final interviews
December 1, 2009
Weeks of December 7th 14th, 2009
January 5, 2010
Weeks of January llth 18th, 2010
Week of January 25th, 2010
*Boldfaced items denote dates where client decisions or meetings are required.
-���R+O'T/�MAN
Lf7 .s....
City of Federal Way
CITY MANAGER
Recruitment
DRAFT PROJECT SCHEDULE
*Boldfaced items denote dates where client decisions or meetings are required.
rJ��
COiTNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM G
Su�cT: Resolution adopting 2010 Fee Schedule and repealing previous Resolution No. 0&537.
POLICY QUESTION N/A
COMMITTEE N/A
CATEGORY:
Consent
City Council Business
MEETING DATE: NA
Public Hearing
Other
Ordinance
Resolution
STAFF REPORT BY:_Tho_Kraus, Finance Director DEPT: Finance
ATTACHMENTS Resolution and 2010 Fee Schedule
SUMMARYBACKGROUND To implement the annual inflationary adjustment for all development fees including
building, zoning, land use, public works permit, inspection, and other development related services as
provided by Resolution 98-281 and amended thereafter by resolution nutnber 08-537; and to implement 2010
School Impact Fee pursuant to the Federal Way School District's 2010 Capital Facilities Plan.
STAFF RECOMMENDATION Staff recommendsthat Council approve th attached resolution.
CITY MANAGER APPROVAL N/A �I
Committee Council
APPROVAL N/A
Committee Council
COMMITTEE RECOMMENDATION N/A
PROPOSED COUNCIL MOTION: I move the approval of proposed resolution and fee schedule.
(BELOR' TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1�` reading
TABLED/DEFERRED/NO ACTION Enactment resding
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED— OZ/06/2006 RESOLUTION
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, ADOPTING A FEE
SCHEDULE FOR 2010 AND REPEALING THE FEE
SCHEDULE ADOPTED IN RESOLUTION NO. 08-537.
WHEREAS, the City is authorized under RCW 35A.11.020. 35A.63.100(2), and RCW
19.27.040 to require licenses for the conduct of business, permits for the construction of structures
and improvements, and to impose fees to recoup the costs of processing and/or providing services;
and
WHEREAS, the Federal Way City Code establishes the basis for the assessment and/or
collection of such license, permit fees, and service charges; and
WHEREAS, the City Council deemed it is advisable and necessary to provide gradual annual
increases in Land Use, Mechanical, Plumbing, Public Works, Electrical, and Building permits and
establish the mid-year Consumer Price Index for All Clerical Workers (CPI-V� for the Seattle-
Tacoma-Bremerton area as the basis for such adjustments in Resolutions 98-281, 01-351, 02-377,
03-406, 04-435, OS-462, 06-490, 07-513, and 08-537.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
HEREBY RESOLVES AS FOLLOWS:
Section 1. Repealer. The Fee Schedule attached as E�ibit A to the City of Federal Way
Resolution No. 08-537, is hereby repealed effective December 31, 2009.
Section 2. Fee Schedule. The City of Federal Way hereby adopts the 2010 Fee Schedule as
attached hereto, identified as E�ibit A and hereby incorporated in full by this reference, for the
various licenses, permit processes, and other business activities of the City.
Resolution No. 09- Page 1 of 3
Rev 3/09
Section 3. Annual Inflationarv Fee Adjustment. Unless otherwise specified, all development
services and permit fees under the Land Use, Mechanical Code, Plumbing Permit, Public Works,
Electrical Code and Uniform Building Code, sha11 continue to be adjusted automatically each yeaz
thereafter in accordance to the percentage of inflation measured by the mid-year CPI-W for the
Seattle-Tacoma-Bremerton area.
Section 4. Severabilitv. If any section, sentence, clause or phrase of this resolution should be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence,
clause or phrase of this resolution.
Section 5. Corrections. The City Clerk and the codifiers of this ordinance are authorized to
make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 6. Ratification. Any act consistent with the authority and prior to the effective date
of this resolution is hereby ratified and affirmed.
Section 7. Effective Date. The fee schedule adopted by this resolution sha11 be effective
January 1, 2010. An act consistent with the authority and prior to the effective date of the resolution
is hereby ratified and a�rmed
Section 8. Savin�s Clause. Resolution No. 08-537, a portion of which is repealed by this
resolution, shall remain in full force and effect until the effective date of this Resolution and sha11
remain in full force and effect in the event this resolution is invalidated in its entirety.
Resolution No.09- Page 2 of 3
Rev 3/09
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON this day of 2009.
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.:
Resolution No.09- Page 3 of 3
Rev 3/09
EXHIBIT A
CITY OF FEDERAL WAY
2010 FEE SCHEDULE
0.50%
Rusuant W King Cowty Fee Schedule
Operator Licease (in additlon to business license)* $525.00 $525.00
ManagerorEntertaiuerLicense $75.00 575.00
If the original application for license is made subsequent to lune 30, the license fee for the remainder of thnt year shall be
one-half ojthe annual license fee.
I.ste P�alty:
A late penalty shall be charged on all applications for racewal of a license raceived latu than seven (7) days after the eacpiration
date (being December 31 of each year) of such license. The amount of penalty is calculated as a peicentage of the license:
8- 30 days past due 25% 25%
3l 60 days past due 50�%......................................... 5096
61 and over days past due 1009(0 100%
General Business Liceave:
New Business, all categories uoless otherwise identified haein 575.00 575.00
BusinessRenewal....................................................................................�..................... 550.00......................................... SS0.00
Duplicate Registration (replacement) 515.00 515.00
Gambliug:
Business Establis6ments Authotized by the Stau Gambling Commission to Opaate Social Card Games anc!/or e�cpended
card room acdvit�es:
New Business, Expansio4 or Change of Ownaship 5525.00 5525.00
Renewal..................................................................................................................... 5125.00......................................... 5125.00
Reslaurants 8c Taveros:
Restawants per RCW 66.24.400 and Tavems per RCW 66.24330 authorized to sell spicits, be�, and wine or bcer az�d wine only,
by the drink for on-premises consumption with less than 50% in dedicated dining areas:
New Business, Expansion, or Change of Ownership 5525.00 5525.00
Renewal..................................................................................................................... $50.00 550.00
Adult Entertainm�t Establishmenfs:
New Busimss, Expansio4 or Change of Ownership 5525.00 5525.00
Re�wwal E125.00 5125.00
Late Paielry:
Failure to pay any registration fee d� witbin thirty (30) days after the day it is due shall racuk in a penalty of 5% on the amount of the re�stradon fee
but not kss than $5, and an a�iaonal penalty of 5% or $5 whichevea is highec for each succeeding month of delinquency or part thereof, not to
exceed 25% of the registration fee or S25 dollars.
A. BUII,DING
Permit fx is based on total valuation, see table, as follows:
NOTE: Projects containing �w square footage may also be valued using the Building Valuation Data informadon published in the "Building Safery"
joumal. This data is updated biannually.
$1 to $500 53�59�
For each additional $100 or fraction thueof up to and including $2,000 535.5, Plus $4.50 $36, Plus
For each additional $1,000 or fraction thereof up to ar�d inciuding $25,000 $103, Plus 52-�39� $103.5, Plus
For each additional E1,000 or fraction thereof up to azd including $50,000 5597.5, Plus 5�3:99� SS98, Plus
For each additional $1,000 or fracaon thereof up to and i�cluding $100,000 $972.5, Plus $�A3� E985.5, Plus
For each additional $1,000 or fr�tion thereof up to and including $500,000 $1497.5, Plus �8:-3� 51510.5, Plus
For each additional SI.000 or fracdon thereof up to azid including $1,000,000 $4897.5, Plus 57,39- $4910.5, Plus
For each additional E1,000 or fraction thereof over $1,000,000 $8647.5, Plus $6:9� 58410.5, Plus
Note: Addirional fees will apply to a pe�mit, as noted here:
All devdopment permits (including building) are charged an automation fce. See I. MISCELLANEOUS PERMTf-RII.AT'ED FEFS for details.
All building permits are chazged an SBCC surcharge. Sce L MISCEI.LANEOUS PERMIT-RELATED FEES for details.
Some building permits require plan review. See G. PLAN REVIEW for details.
Some building permits require plumbing fees. See E. PLUMBING for details.
Some building permits require muhanical fees. See D. MECHA1vICAL for details.
Sane Mrilding peamits reqa've a digitizing fee. See L MISCEI.LANEOUS PERMIT-RELATED FEES for details.
Some building pennits requ've an im�act fee. See L MISCEI.I.ANEOUS PERMIT-RELATED FEFS for detaiis.
Some building permits require a South King Fire fee. See I. MISCELI.ANEOUS PERMTT-REI.ATED FEES for �tails.
B. DEMOLTfION
Permit tce is based on total project demoGtion valuadon. See the tabk in A. BUII.DING to calculate fee.
All development pem�its (including demolition) arc charged an automation fee. Sce L MISCELLANEOUS PERMTT-RELATED FEES for details.
All building permits are chazg� an SBCC s�vchazge. See I. MISCEI.I.ANEOUS PERMTT-RELATF.D FEES for details.
0.5046
oso�,
oso�
oso�
O.SO�Ro
0.50'R,
0.50%
536.00
aaso
az�so
aisso
aioso
58.50
a�.00
55.50
1 of 11
EXHIBIT A
CITY OF FEDERAL WAY
2010 FEE SCHEDULE
C.ELECTRICAL
Note: All development pemilts (including electrical) are charged an auromation fee. See I. MISCELLANEOUS PERMIT-REI.ATED FEES for derails.
1. "Tnspected with the service" means that a separate service inspection fee is included on tt�e same electrical work pem�it.
2. "Inspected at the same time" means all wiring is to be ready for inspection during the initial inspection trip.
3. An "outbuilding" is a structure that serves a direct accessory fu�tion to the residence, such as a pump house, or storage building. Outbuilding
dces not include buildings used for commercial type occupancies or additional dwelling occupancies.
4. Square footage is the area included within the siurounding exterior walls of a building of a building exclusive of any interior courts. (T7iis includes
anv floor azea in an attached garage, basement, or unfinished Gving sp�e.)
(1) Residentisl
(a) siogle- ana p.o-rami�y resia�tiel (ne�+ wostruMion)
Fi�t 1300 sqft
Each additional S00 sqft. or portion thereof
Each outbuilding or detached garage (inspected with the service)
Each outbuilding or detached 8aza8o (inspected separatelY)
�n g�g ����a �;m u,�
Each swimminB Pool (inspected separatelY)
Each hot wb, spe. or sama (inspected with the service)
Each hot rob, sPa. or sama (inspected separately)
Exh septio WmpinB system (inspected with thc service)
Each septic purty�ing system (inspected separately)
N) Muld-faatily residendal misc. resWentisl structures, servlces tceders (new constructlon)
��i4Y
0 to 200, Service/feeda
Additionalfeeder
201 to 400, Servicelfeeder
Addirionalfceder
401 to 600, Service/Feeder
Additionalfeeder
6oi soo. s���a«
Additionalfeeder
Over 800, Service/feeder
Additionalfceder
53499�
�a-i:ea
�see�
aae:ea
&�39�
5 3�+9�
ssae�
55�=9�
�89.9�
0.50%
0.5096
oso�
o.so�
oso�
0.50%
0509fo
oso�,
0.50%
0.50%
S122.00
E39.00
as�.00
ssoso
asoso
$iz�.00
551.00
a80.w
551.00
$80.50
5�3�5�
�319�
S�lb3�
$89:A�
��e�
5 �.9�
��as:s�
$�3�5�
S 4A8:39�
�393:39
0.50%
OSO�Ac
0.50%
0.50%
OSO%
OSOWo
0.309fo
OSO%
0.5096
0.50%
(c) Single or multi-[amily services or [eeders, including circuits (altered)
�Y
o �o zoo �ee:s� o.so�
Zoi 600 s�� o.so�
o�« 600 saa�sa o.so�,
Mast or meter repa'v (rro alterations to the service or feeda) �3� OS0;4i
(d) Siugle a� mnitl-family residential circuits only (no service inspection)
Note: Altered or added circuit fees are cakulated per parielboard. Total cost of the alterations in an individual panel should not exceed the cost
of a complete altaed service or feoda of tt�e same rating, as shown in subsection (c) Gsted above.
Circuits, l to 4(see note above) 589:9� 0.50%
Each additional (see note above) S&9� OSO%
(e) Mobile 6omes, modular homes, mobile home parks, and RV parks
Service or feada ooly
Service and feader
(Q Mobile home park sites aud RV park sites
Fixst site service or site fuder
Each additional site service; or siu feeder inspected at the same time as the
first service or feeder
$89.98 0.50%
5�3�1:3� OSO%
$89t8B� 0.50%
o.so%
f2) Commerdal end indtutrisl
(a) New s�vice or feeder additionel cew [eeders iaspected at the saroe time, iacludes circuits.
citv
0to]00,Service/feeder $i�31-34...................... 0.50%
Additionalfeeder $8�98�...............-•---.. 0.50%
101 to 200, Servicelfceder $�63:9� 0.50%
Addiaonal feeder �939� 0.50%
201 to 400, Service/feeder �3933� O.SORi
Additional fader $�2639� 0.50�6
S132S0
539.00
$164.00
580.50
ax2a.00
$11150
a2s�.00
5153.50
5410.50
5307.00
aioi.00
siba.00
aza6so
s6o.so
S80S0
E8.00
580.50
$132.50
58050
asz.so
E132S0
58050
a��a.00
$10350
$307.00
a�z�.00
2of11
EXHIBIT A
CITY OF FEDERAL WAY
2010 FEE SCHEDULE
C. EI.ECTRICAL Continued
(21 Commercial aml industrial Continued
401 to 600, Service/feeder
Additionalfeeder
�33Cs9� 0.50%
c, OSO%
601 to 800. Service/feeder 5469:59- OSORo
Additional fceder 5�4�9� 0.50%
801 to 1000, Servic�e/feeda i363,3� 0.50%
Addidonal �353� 0.5096
lt
*Over 1000 Service/fceder 56�39� 0.5096
Additional fceder 53�-7:99� OSO%
Mast or met� maintenance or repair (no alterations to the secvice or feedet) 5�9� �0.50%
•NOTE: Services ova 1000 amps, and certain heait6 care, educational, instimtional uses require plan review. Sce G. PI.AN REVIEW for detail5.
(b) Altcred servtces teeders, NO �arcuits
a �t
0 to 200, Service/fecder &�3i-39- OSO%
201 to 600, Service/feeder &393:3� 0.50%
601 w 1000, Servicelfced� �4693� 0.50%
*o..� �000. s��� &�ee- oso�,
*NOTE: Services ovu 1000 amps, and certain bealth care, ed�ational, institutional uses require plan review. See G. PLAN REVIEW for details.
(c) Circuits only. Altered/added cucuits fees are calculared per pacelboard. Total cost of the alt�ations in panel(s) should not eacceed the cost of new
feeder(s) of the same ampacity rating.
C'ucuits, 1 to 5(sce note above) 5�41.99- 0.50%
Each addidonal cucuit (see note above) �8:99- OSO%
(a) Over 600 rolfs surehar8e Per Permit
(31 Temuorarv Service(s1 [See WAC 296-46B-590 for info�mation about tempozary installations)
T�porary services, temporery s[age ar concert pcoductions
a
o co eo, s�«�r�
Additionalfeeder
61 to 100, Service/feeda
Additionalfceder
101 to 200, Servicelfceder
Addidonal
201 to 400, Secvice/feeder
Addidonalfeeder
401 to 600, Secvice/feeder
Additionalfeeder
o. 600, s�«�r�
Additionalfeeder
�93:96 0.509h
sa-�ee�
S33'9�
�899�
�39:9�
$�93:9�
�d29:39�
56�-5�
&�63.9�
�8998
�5�
asz:ee
(41 Miacellaneous eauiom�t commerdal. i�ustrial. and residentlal
(a) A Class 21ow-voltage thermostat ar�d its associated cable controlling a single piece of utilization equipment or a single fumace and
airconditionercombination.
First themwstat 569:3�
Each additional inspected at the same time as the first �8-3�
(b) Class 2 or 31ow-voltage system telecommunicatio� systems. Includes all telecommunications, installations, fire alazm, nuese call, energ
management, indushial automation, and/or lighting control systems, and similar Class 2 or 31ow-ecergy c'vcuits and equipment.
Fust2500 sqR. or less $Z1+9�
Each additiona12500 sqft. or portion thereof &�8-5�
(c) Si�s and oudine 6g6ting
Fust sign (no service included)
Each add7 sign inspected at [he same [ime on the sazne building or s[n�cture 538:3�
(d) Yard pole, pedestal, or ot6er meter loops only
Yazd pok, Pedestal, or other �ter loops only $8996�
Meters installed remote from service equipment 8c inspected at the sa� tirce
as orher installations &�5-59-
oso�
0.50%
OSO%
0.504b
0.50%
oso�
0.50%
OSO%
OSO%
OSO%
o.so�,
oso�
5358.00
S 143.50
5463.00
ai�.00
E565.00
S236S0
5616.00
S32S.50
aiuso
S132S0
5307.00
5463.00
asisso
S103S0
58.0�
S103S0
an.00
S32.00
SSOSO
E39.00
$10350
asi.00
5121.00
SC0.50
5164.00
E80.50
aisaso
a9z.00
0.50% 360•50
0.50% 318.50
Y
0.50% 571.00
oso�, siaso
0.50% S60•50
0.50% 528.50
0.5096 $80.50
0.50°�(o S18S0
3of11
EXHIBIT A
CITY OF FEDERAL WAY
2010 FEE SCHEDULE
C. ELECTRICAL Confinued
(e) Generators. Note: For permanently installed generazors, refer to the appropriate residential or commercial new/altered service or feeder section.
Portable generators, permacently installed transfer equipment for portable ge�ratois........ &19&3A O.SO�o
(n Annual permits
i. Aonual electrical (See WAC 296-46B-900(14)]
For commercial/'mdusvial location employing full-time electrical maintcnance staff or having a yearly maintenance contract with a licensed
elecaical contractor. Note: All yearly maintenance contr�ts rtwst detail the numba of contractor ekctricians oecessary to compkte the work
required under tbe contract. This number will be used as a basis fa cakulating tl�e appropriate fa. Each iospection is based on a two-hour
maximum.
$101.00
Number of inspections
1 to 3 plant ekctricians ...........................................12.................................. 5� 0.5096 $2,909.50
4 to 6 plant dxtricians ..........................................24.................................. 53�9�5� 0.5096 55.819.50
7 to 12 plant elocVicians ........................................36.................................. �8;6833� 0.50% 58.729.00
13 to 25 plant ekctricians .....................................:.52................................. 5�;346.99- 0.5096 512.609.00
Ova 25 plant electricians ........................................52....................................................... 5�34�9� 0.50% S 12.609.00
ii. Amual telecammunicatlo�s [See WAC 296-46B-900(13)]
For commercialfindustrial location employing fiil(-time telxomm�mications maintenance staff or having a yearly maintmance cont�act wit6 a
licensed electrical telecommunications contractor.
Two-hour minimum of inspection time &?4�39� 0.50� S242.50
Each addiaonal hour or portion thereof, of inspection time &�9:3� 0.5096 5121.00
Permtt requiring ditc6 cover iaspectlon ody
Fach 1 iwiu or portion thereof &1�2&39� 0.50% 5121.00
(6) Cmer inspectlon for elevator conveyance inctallation
Note: This item is only avaitable to a ficensed/registered elevator contr�tor
(i) Carnival inspections
i. First caraival Creld iavoectioa each calendar vear
Each ride and generrtor truck
Each re�te distribution equipment, concession, or garmng show
If the calculated fee for the first caroival field inspection above is kss than 5140.00, the minimum
inspxtion fee shall be
ii. Su�ea�nt carnival incoections each cslender vesr
First 10 rides, concessions, Benera[ors, remote dist. equipment, or gaming shows
Exh additional ride, concession, gecerators, remote distribution equipment,
or gaming shows
iii. Coucesslon(s) or rlde(sl not usrt of a camival
Fust field inspection each year of a single concession or ride, not part of a caznival
Subsequent inspecdon of a single concession or ride, not part of a camival
&191.9� OSO%
E103S0
S26S0
$9.00
5153.50
S153S0
526.6� 0.50%
�3:69 OSO'k
5 �33�3� 0.50%
�}3?3� O.SORo
54.�4 0.5046 39.00
�e-.s� o.so�, ai2i.00
$89:98� 0.50% E80S0
D. MECHAHICAL
P�mit fce is based on t,�l project installation valuation. See the table in A. BUILDING to calwlate fee.
All development permits (including mechanical) are charged an automauon fee. Sce I. MISCEI.I.ANEOUS PERMlT-RII.ATED FEFS for daails.
Some mechanical penmts requue plan review. See G. PLAN REV�W for detaiLs.
PLUMBING
Note: For the purpose of this secdon, a samtary plumbing ouHet on or to which a plumbing fixture or appliance may be set or attached shall be consteued w
be a Fixture. Fees for reconcection and retest of existing plumbing systeumg in retocated buildings shall be based on the number of pl�bing futures involvaL
Permit Pee is based on to number of fixtures as noted in Fixture Fees below:
Permit Issuance. Per pemut charge when �t part of.abuildiug �ermii $3�9� OS096
All development permits (including plumbing) aze charged an auromation fee. See I. MISCELI.ANEOUS PERM11'-REI.ATED FEFS for details.
Some plumbing permits require plan review. See G. PLAN REVIEW foc d�ails.
Fixture tees:
1. For each plumbing future of hap or set of fi�ctures on one trap (inch�ing water, drainage) piping and
backtlow protection theiefore
2. Rainwatef systems. Pa* drain (inside building)..........--•
3. For each water heater and or vent
4. For each industrial waste �uetreatment intemptor, ircluding its trap and vent excepting interceptors
functioning as future haps
5. For installation, alteration o� repa'v of wata piping and/or water treating equipment
6. For repair or alteration of drainage orient piping
7. For each lawn sprinkla system or any o�x meter including backflow protection devices
8. For vacuum breakers or bacicflow protective devices on tanks, vats, etc., or for installation on unprotected
plumbing fixtures including cecessary water piping:
1 to 5 fixtures
over Fixtures
$31.00
$}9-5� 0.50'k $10.50
�e3e oso� aio.so
&�se� o.so�, aio.so
$�A-S� 0.50% SI0.50
&�s� o.so�, aio.so
S�A-S� 0.50% SI0.50
&�e-se� o.so� a1o.so
�a�a o.so� a�.so
�439� 0.50�'o 54.50
4of11
EXHIBIT A
CTTY OF FEDERAL WAY
2010 FEE SCHEDULE
F. SIGN
(1) Pernwnent s3¢a
Permit fee is based on project installation valuation. Sce the table in A. BUIL,DING to calculate fee.
Plan review. Most sign permits require review. See G. PLAN REV�W fot details.
Electrlcal. Electrical signs require additional fees. See C. ELEC11tICAL (4)(c) for details.
All development pemtits (including signs) are charged an automation fce. Sce I. MLSCELLANEOUS PERMIT-RELATED FEES for details.
Plsaniog surcharge Total percnit fce includes a per sign planning surchazge, as follows:
First sign �4�-59- 0.50%
Each additional sign on same application 0.5096
(21 Temoorarv si�. Note: temporary signs are by separate permit.
Pvmit[ee �4?-.33� 0.509fo
All development permits (including signs) are charged an automation fee. See I. MISCEI.I.ANEOUS PERMIT-RELATED FEFS for details.
G. PLAN REVIEW
'I1u spec�ed plan review fas a�c separau from and in addition to the permit fees. T'he plan roview fee is collected at applk�adon submiUal.
Buildtng permit 65% of the building permit fee
Mechenicsl permit: 6596 of the �chanical permit fee
Pl�bing permtt: 65% of t6e plwnbing permit fce
Sign permit: 65�90 of the sign permit fee
Electrical permit: 35% of the electrical wmk peraut fee plus a plan review fee o£ $�9398� 0.50%
Commercisl b�ldioq permits ONLY: 15�0 of permit fee goes to South King Fire Rescue plan review
$42.50
517.00
542.50
5103.50
Addiaonal plao review required by changes additions revisions to plans, per ho�v
orpoRion thaeof 5�93:99� OSO46 $lOSSO
Ootside consul[ant plan rev�w Actual Costs Adual Costs cn
Actual rnsts or $100.00 per hour or portion thereof, whichever is the /east. Note tlwt 'bctua! costs" include Ciry administrative and merhead rnals.
Note: Fire prevention system plan review fces are found in Section Six. Fire Code-Anoual Permits fee section.
H.INSPECfIONS
Other iffipectioas [ect, per hour:
1. Inspections outside of nornial business hours S7}39-
2. Elxtrical inspections outside of normal business hours S�9S9�
3. Reinspection $�339-
4. Weekend, holiday. and emergency callout inspections (4hour m'v�im�) 5�.54�
5. Inspections for which no fce is specifically indicated (2-hour minimum) S'�3:5�
6. Inspections perfo� by outside consultants Adual Costs
Actual costs or $100.00 per hour or portiort ihereof, whichever is the least. Note that actunl costs" include Ciry administrative and overhead rnsts.
L hIISCELLANEOUS PERMIT-RELATED FEES
Adult family home f�ility inspection �39� 0.50%
Automation (applies to all lar�d use and development pemvts)
0.5046 574.00
oso� aiosso
0.5046 $74.00
0.50% 574.00
o.so� a�a.00
Actual Costs rn
Sb9� OSO%
S73S0
E6.00
1hBitizin8, for singlo-fa�ly plans not submitted in digitized form t39-39- 0.50�% 539.50
Digitizing, for commercial and multi-famity plans not submitted in digitized form S�-1&9� 0.5096 5118.50
ImPact, Per singlo-family residential dwelling unit $4,017.00 54,017.00
Plus city administrative fee C� 5% 5201.00 5201.00
lmpact, Per multi-family residential dwelling unit �1,'I33.00 51,733.00
Pluscity administrative fee S�o $86.50 586.50
Over-Tho-Countcr (OTC) pemuit and review $369� 0.50% 556.50
Permit Renewal Permits expired up to 360 days past expiration date or past date of last inspections are subject to Building OfScial's discretion. The renewal fce
is ono-half tlre original perrmt fee.
Recording Fee Recordiog fee will be charged per King County Records Election fee schedule pursuant to RCW 36.198.010 aod as amended and by
KC Code 1.12.120 and as amended.
State Building Code Council (SBCC) siuchazge 54.50 S4S0
For each �ditional multi-family housing unit on the same pemrit $2.00 52.00
J. REF[JNDS
Permit aunticado�: The Building Official may author've the refunding of not more than 80% of the permit plan review fee.s paid provided the applicant
pcesents a written request to withdraw the application prior to the commencement of staff review. The automation feae are non-refundable. (NOTE:
The Building Official dces not have p�uview over another department or jurisdiction's fees. Please apply for them separately, if a�Gcabk.]
Issued cermits: The Building Official may authorize the refunding of twt more than 80�0 of other, noo-plan roview-related building permit fas paid pmvided
the appGcant presents a written reqcest to cancel the pemvt prior to tt�e commencement of any constructan work covered by the pemrit and/or prior to
the compkaon of any inspecdons by City staff. The automation fees are non-refimdabk. [NOTE: The Building �cial dces not have p�vview over
another department or jurisdiction's fees. Please apply for them sepazately, if appficabk.]
K. PENALTIES
My pason who shall commence any wodc for which a permit is required by this Code without first having oMained a permit may be requued W pay
doubk the permit fa fixed by this section for such work. Such doubk permit fee shall be in additional ro any penalty for a violation of the provisioos
of this Code. 5 Of 11
EXHIBIT A
CITY OF FEDERAL WAY
2010 FEE SCHEDULE
False Alarm Fee
4th and Sth false alarms in a registration year (July 1- June 30), each alazm
6th and successive false alazms in a registration year (July 1- June 30), each alarm
RegistreNonFee
Iate Regisvation Fee Penalty
Iate FaLse Alarm Payment Penalty
n� x�g c�auu��
carniva�s or Fairs:
1-10 Booths/Displays 5100.00
11-20BoodvS/Displays E150.00
2o+soochsmisp�ays Szoo.00
PazadeFloats 5100.00
Temporary Membrane Structures, Tents and Canopies (per unit) 5100.00
Fismmable or Comb�tibk Liquids, LP-Gsa, Ha�ardous Materiak, Misc:
Compressed Medical Gases $120.00
Ge�erator F�cel Tanks $120.00
Hazardous Materials (Cryogens, Etc) $200.00
Install, Remove, Abandon Residential Heating Oil Tank 550.00
LP-Gas No Dispensing (C�linda E7cchange, Heating, Pool Water Heating, Etc.) $120.00
OpenBiuning
Cryogens.............................................................................................. $20D.00
Fire Hydrants and Wat� Control Valves
Dry Cleaning P►ants $120.00
$50.00
$100.00
$25.00
$so.00
azs .00
aio .00
$50.00
$100.00
$25.00
aso.00
au.00
aio.00
aioo.00
aiso.00
$zoo.00
$100.00
aioo
sso.ao ai2o.00 uo.00
aso.00 aizo.00 aso.00
5132.00 $200.00 5132.00
550.00
$so.00 ai2o.00 aso.00
No Charge No Chazge
5132.00 5200.00 5132.00
No Charge No Chazge
E50.00 $120.00 550.00
Places of Assembly
Occupant Load 50 299 persons 5120.00 580.00 SI20.00 580.00
OccupantLoad300-999persons $t50.00 5100.00 a�so.00 a�oo.00
o���octoaai,0000r�ore�o�s $iso.00 Sizo.00 3iso.00 Si2o.00
o��� ��a sa2� c�a���o�� s2�o.00 a�ao.00 az�o.00 a�ao.00
Occupant L.oad 300 999 Candles/Open Flame 5240.00 al�o.00 azao.00 a�w.00
o�����a�000+e�c�e►�o���,� az�o.00 s�so.00 a2�o.o0 a�so.00
Mall covered Annual Fee $l ,000.00 a�,000.00 s�,000.00 s�,000.00
Repair Garase Combi�tions:
RepairGazage&FlammabldCombustibkliquids $210.00 E140.00 az�o.00 a�ao.00
Rcpair Gazage Hot Work $210.00 $140.00 a2�o.o0 a�ao.00
Repair Garage Flamaable/Combusdbk Liquids LPG $300.00 $200.00 5300.00 $200.00
Repair Garage Flamaable/Combustible liquids Hot Work 5300.00 $200.00 $300.00 5200.00
Rcpair Garage SP�Y��PP�B Hot Work $300.00 $200.00 L300.00 5200.00
Repa'v Gazage F7ammablelCombustibk Liquids LPG Hot Work $390.00 $260.00 5390.00 $260.00
Repair Garage FlammabldCombustibk Liquids SP�aY�P�PP�B Hot Work..... $390.00 5260.00 5390.OD E260.00
All Other Fire Code Permits See Intemational Fire Code Section 105 $120.00 580.00 $120.00 SS0.00
Note: Fire Department Annua! Perntit Fee entit[es applican� �o an initia! inspection and one follow-up inspectioa
All Other Permits (Sce Uniform Fire Code Sxtion 105.8) Initial
All Other Permits (See Uniform Fire Code Secdon 105.8) Renewal
Ho�uly Rate for Additional Inspections Required to Sec�¢e.Ccwipliance.(mia.1/21u) 57�33� 0.50% 574.00
F'ire Department Review and Inspection of Building Permits
...................IS�o of Buildiog IS% of Building
Peimit Fa Permit Fce,
sjix.&?33 min. S74
Fyre Preventioo Syst� Permits
Pemtit Fee (based on valuation) Pec IBC Section 1082 Per IBC Section 108.2
PlanReview Fee 65� of FPS 65% of FPS
Permit Fee Permit Fee
Note: Ciry retains $20.00 of total fee for processing
PublicDisplayPetmit(rogetheswith$100.00cashbo�).._--°•••-°°-°--------------°•••-----°••----..................... $100.00 $100.00
A. Boundary Liee Adjustment �5�89� 0.5096 S882S0
Plus Fire Review C 5% �9� 0.50% S44S0
Plus Public Works Review �47(s9� 0.50% E478.50
Bi�ing Site Plen &1-333-59� O.SOWo 51.340.00
Plus Fire Review 5% 5649� 0.50% 564.50
Plus Public Works Review 5843:9� 0.50% $847.00
6of11
EXHIBIT A
CITY OF FEDERAL WAY
2010 FEE SCHEDULE
Land Surface Modi6cation
PlusPer Aae
PlusPublic Works Review
LotLine Elimination
Plat Preliminary
PlusPa Acre
PlusFue Review 5%
Plus Public Works Review
Plat, Final
Plus PubGc Works Review
r��, snac
PlusFire Review 5%a
PlusPublic Wmks Review
Pre -Application Meeting
Process I- Applicadot�s (for r�io tower antama structures for use by amateur radio op�ators
required by Federal Way City Code Sxtion 22-1047(3))
Pracess I- Director's Approval [or interpretations
Process I- Other minor site review at 6oudy rate
Pra�ess 2- Site Plso Review [Base I.and Use Feel, Plus
over 25,000 sq.ft
ovu 50,000 sq.ft
ova 100,000 sq.ft
PlusFire Review 5�
PlusPubGc Works Review
Process 3- Project Approval [Base Land Use Fcel, Plus
o�� zs,aoo �y.rc
over 50,000 sq.ft
over 100.000 sq.h
PlusFire Review 596
PlusPublic Works Review
P�nccs.v 4• Heariog Exami�r's Decision, including vaziances [Base Land Use Fee1. P1 Plus
PlusFire Review 5%
Plus PubGc Works Review
Procecs 4- Rcsid�tia! Variaoce [Base I.and Use Feel. Plus
PlusFite Review 5%
Proces.s 5- Quasi-Judiciai Remnes [Base land Use Fee], Plus:
to RS Zone
PlusPer Acre
Maximum........
to RM Zone
PlusPer Acre
Maximum.....................................................................................
Process 5- Compreheacive Plan Amendments [Base Land Use Feel, Plus
PlusPer Acre
Public Notice Fee (for Process 3- 6& SEPA decisions)
SEPA City Center Planned Actlon
Plus Fire Review Fee 5%
PlusPublic Works Review
SEPA Eovironmental Checklist Only
Plus Fire Review Fee 5%
PlusPublic Works Review
sErn cee�x�w ra�c �r e�o��c
Plus F'ue Review Fce 5�
Plus Public Works Review
SEPAAppesls
Appeal of Administraave Duision*
Appeal of Hearing Examiner Decision*
S6oreline Permit, [Base Iand Use Fee], Plus
over I5,000 value
s� o.so�
$�599� 0.50%
$64�-5� 0.50%
�-se o.so�
$;,937�-59 05096
&79.9� O.SORo
5�9�39� 0.50%
�3 0.5096
5 �67-1,39� 0.5096
�e oso�,
�-se oso�
s �a:e� oso�,
584399� 0.50%
543�9� 0.50%
&�a-� o.so�
N/A
s�� o.so�,
5�8:9� 0.5096
S3M13:9� OSO%
�699.9� 0.50%
�8-58:9� 0.50%
a�e� o.so�c,
$4H3� 0.5096
v ^,�P o.so�,
s�a�e� o.soa,
�69&9� O.SO�Ro
583�3� 0.50%
563-5� 0.50%
$99?:A9 O.SOXc
0.50%
.=;r,.:�P
&H399 0.50%
s�s:ea� oso�
�83639� 0.50%
$43:9� OSO�
s�aa-se oso�,
$438:3� OSO%
$k8 0.50'Xo
m',�"+.�^� OSO'Xi
m�,'�' `"P 0.5090
�34,8343� OSO�Ao
S&3659 0.50%
$8�599 0.50%
&�44A� 0.50%
�}4'i9� 0.50%
�:9� 0.50%'0
5�4�:9� OS096
5�93&9� 0.50'b
;4939� 0.50�
&59�SA O.SOR�
&�s� o.so�,
�3:ee� o.sox,
�2-59� 0.509fo
t�3�A� OSO%
c'�'.34 0.50%
i}�1-36 0.50%
�339:99� 0.50%
S68G:59� 0.5096
$i,aos.00
$15.50
$644.50
ai�zso
53,977.00
$79.50
5198.50
53,261.00
51,680.00
ai.zszso
ai.�w.00
s6a.so
$847.00
$458.00
ai�zso
N/A
a�a.00
51,083.00
E344S0
5603.00
a862.50
asaso
$916.00
a�,r,�.so
s3aaso
5603.00
5861.00
$64.00
5911.$0
$2.306.00
$11550
ai,zaa.00
5861.00
E43.00
a��sso
5430.50
S 18,955.00
51.120.00
E1.378.50
529,984.00
E861.00
585.50
5145.00
5147.50
$7.00
$147.50
51.043.00
b49.50
S50'7.00
aszz.00
azs.00
$253.50
$120.50
$17250
$172.50
51,537.50
$690.00
7of11
EXHIBIT A
CITY OF FEDERAL WAY
2010 FEE SCHEDULE
Shorelice Permit Continued
over $50,000 value m",�� 0.50% $2,068.00
over $100,000 value �3�3:9� 0.50� $3,791.00
over $500�000 value 57�9� 0.50% E7,582.50
ova SI,000,000 value 'v",�P 0.50'% $11,372.00
Plus Public Works Review 5994+9� 0.50% 5909.00
Shorelice Conditional Use Permit 53;633r5� OSO% 53.652.00
Plus Public Works Review 53;�94-3� OSO°6 52.205.50
Shoreline (Exempt Determinadon) d83:99- OSO% 585.50
Shorelice Variance $3k� 0.5096 52,634.50
Plus Public Works Review 5�6:9� 0.50% 51,242.50
MISCELLANEOUS:
n�so�y n�.� U��
Antomabon fee (Applies to all Land use and Development permits)
Home Occupetlon:
Standard
In-Home Day Care:
12 or fewer attendces
Si�s, First Sign
Each Additional Sign Same Application
TemporazySigns
a�se� o.so�
569� 0.50%
5 42,39- 0.50'b
5 42:38� OSO%
54�.3� 0.50'%
S�A& 0.50%
�43-5� 0.50%
ain.so
56.00
S42.S0
a42.50
a42.50
an.00
$12.50
Zoning Fees
Newsingle family 5343� O.SORi SSS.00
Zooing inquiries 534:39� 0.50%i 555.00
NMe:
1. Appeal Fee sha11 be reimbursed in the event the reviewing autlwriry �termines that the appellant has substantially prevailed in the appeal action.
2. The fire district administrative review fee in an a�unt equal to 5% of the land use fee i�osed is chazged and collected by the City and paid to tlx
fue district.
3. Additional fees will be requ'ved to pay for any ti� spent on Land Use Applicaaons by the Departmeot of Public Works above the number of ho�as
covered by the base amoimt allocated to Public Wodcs for each applicazion.
B. REFUNDS OF LAND USE FBES.
The Filing Fees as set fonh in the Fee Sc2xdule for the City are established to defray the cost of posting and processing and the proccedings in
connxtion with a lar�d use application. The Director of Communiry Development Se�vices may authoriu the refumting of �rot mare than 80% of the
total application fees �id provided the applicant presents a written request to withdraw or cancet prior to routing of the a�lication for staff review.
Miscellaneous Permits (Lsud Use, Public Works Building Permit Services):
Any public woik, lard use, budding pemuts not covered by the fce scheduk, if perfor�d by employee, is based on acwal ho�vly cos4 plus benefits of 30%,
plus overhead of 25%a. My Exivate or pubGc professional savice contract needed will be billed 100%, plus 10% billing and administrative chazges.
Maps, Plsfs, Miscellaneouc Cost 10% Cost 10%
P6otornpies, Black aed White Per Page ......................�...........w..�...�....................... 50.15 50.15
P6otacopies, Cdor Per Page 5025 50.25
D Siu Rolled Plan Copies, Per Sheet $5.00 55.00
E Sice Rolled Plan Copies, Per Sheet $7.00 57.00
A�ioDupl3cado4PerCD........--• $10.00 E10.00
Video Duplication, Per DVD 525.00 525.00
Clerk Cectification $5.00 55.00
Facsimile Ussge (ircomingJoutgoing) Ist Page 53.00 53.00
eachadditional page 51.00 51.00
Bauod Printed Docmnents Actual Cost Acwd Cost
GIS Map aud Imta Requests
8 1/2 by 11- Paper Color 54.00 54.00
8 lI2 by 11 Paper Black Whi[e 53.00 53.00
81l2 11- Mylaz Color 55.00 55.00
8 1!2 by 11- Mylaz Black White $4.00 E4.00
I1 by 17 Paper Color 55.00 55.00
11 by 17 Pape� Black White 54.00 E4.00
I1 by 17 Mylaz Color 56.00 36.00
11 by 17 Mylar Black White 55.00 55.00
Up to 34 by 44 Paper Color SI0.00 510.00
Up to 34 by 44 Paper Black White $7.00 57.00
Up to 34 by 44 Mylaz Color 537.00 537.00
8of11
EXHIBIT A
CITY OF FEDERAL WAY
2010 FEE SCHEDULE
GIS Map and Data Requcsts Continued
Up to 34 by 44 Mylaz Black White $31.00 $31.00
3'fe Floppy Disk or CD ROM (Per disk/CD) $1.50 51.50
D�ps that require exte�ive proeessing time a require additional ink and plWting �ppties will be charged at a Itigher rate.
Applicsble sales ta� will be added to tLe costs
Staff Time to Complete Reques�, Per Hour 535.00 535.00
ComputerUsage, Per Ao�u S15.00 S15.OU
Note: Staff time md computer usage will ooly be charged on requacts for custom products.
Pawnbroker Licease $325.00 5325.00
SernndLand Dealer License $50.00 550.00
Za1e Pmalty:
A late penalty shall be chazged on all apptications for rernwal of a licaise received lata than seven (7) days after the expiration
date (being December 31 of each year) of such license. The amount of penalty is cakulat� as a percentage of the license:
I,ete Pe�lty: Contrneed
8- 30 days past due 25% 25%
31 60 days past due 50',4� 50%
61 and ova days pact due 100� 100%
Annualfee $175.00 5175.00
Annual fce after July 1 5100.00 5100.00
Per Event or Li�mted Permit, per day 550.00 550.00
Renewal chazge fce 575.00 575.00
Processing fa for applications received less than 30 days from the event $75.00 S75.00
Litter control security deposit cash or bond $1.000.00 51,000.00
Appealfee 575.00 E75.00
A. Bidlding Moving and Oversize/Overweight vehicle Pe�mit
1. Building �ving through City �59� OS09(i 585.50
2. Building moving into or within City 585�9� 0.5096 58550
Pre-move inspection, the higher of acwal cost or �293� 0.50% 5203.00
3. Oversize%vaweight vehicle pemiit 583.9� 0.50% 585.50
B. Street snd/a Eesement Vecatlon AppHcallon
1-3001ineal feet $8�}9� O.SORo $83350
ev�yl001ineal feet thereafter, P� ]00 LF 5839� 0.50% S85S0
C. Right-o[-Way Use Permit, includea 1 inpectlon
1. Lulividual single family homeow�r applications S�88r59� OSO% EI89.00
2. All other appfications �3�:9� 0.50% S262S0
3. Supplement plan review fce fa any and all pemoits, Per ho�u �68:9� 0.50% 568.50
4. Su�lement construction inspection for any aod all pumits, per hour �6�:9� 0.50% 561.00
5. Inspection outside of normal business hours (at standazd Inspecdon rate times 1.5) S�&3� 5110.50
6. Wcekend, holiday, and emergency call out inspection (4 hoias minimum) ................(4 hours minimum)
7. Ro-inspection 5110.50 SI10.50
8. Job stazt penalry fee $120.00 5120.00
D. Right-of-Way Code Variance Request, plua recoeding fee
E. Development Review Fee.
1. Single Family
2. Short Subdivisions Construcuon Plans (Up to 8 hours of review time)
a. Suppkmental plan review/construcdon service fee, Pv ho�¢
b. Construction Inspection Fee. Per ho�a
3. Subdivisions and CommerciaVlndu3trial Developments
Construction Plans (up to 12 hours of review time)
a. Suppkmental plan review/conshuction service fce, PaT ho�s
b. Construction Inspection Fee, Per hour
583.9� O.SO�i 585.50
�9� OSO% 568.50
53463� O.SO,Ri 5549.50
�8.9� 0.50% 568.50
�99� 0.5090 561.00
$8�&3� 0.50% 5824.50
�68:99� OSO% $68.50
j 6�,9� OSO% 561.00
F. Cauurrency
Trips gen�ated:
If less than 10 times (4 hows) 5343.02 E3439�
If betwcen 10 aod 50 times (16 hours) 51,576.65
If between 50 and 500 times (32 hours) 53,357.85 53,338�9�
If geater than 500 times (48 hours) �5,289.50 �3
G. Miscellaceous Public Works Pecmits and Services (Same tee strce/ure under Section
Ni�Miscellaneous Fces)
0.50% S344S0
o.so� ai,ssa.so
0.50% 53,374.50
0.50% 55,576.50
Recording Fce per chapter 36.198.010 RCW and as amended aod K.G Code 1.12.120 and as ame�ed
Right of Way Aclivity Permit Fee S4?-59� 0.50% L42.50
9of11
EXHIBTT A
CITY OF FEDERAL WAY
2d10 FEE SCHEDULE
Pursuant to King County Fee Schedule
MASSAGE BUSINESSES:
1. Massage Business $75.00 $75.00
3. Massage Manager $75.00 $75.00
4. I�te Penalty:
A late penalty shall be charged on all appGcations for renewal of a license received later than seven (7) days after the acp'vation
date (being December 3t of each year) of such license. The amount of penalty is calculated as a percentage of the license:
8- 30 days past due 2596
31 60 days pst d�re 50%
61 and over days past due 100%
Proratioe: The endn unnua[ lieense fee shaU be pnid jor Nu applicable ealendar year ngardkas ojwken Uu applieation for
license is made and shall not be proroted for any part ojthe year ezcept that if the origirwial app[ication for license is made subsequent to June 30,
the license fee for the remainder of that year sha!! be one-half of rhe annual license fee. Annual license renewa/s shall be required ro 6e obtained
and paid in full by lanuary 31 of each respective year.
PUBLIC BATHFIOUSE BUSINESSFS:
1. Public Bathhouse Business (in addition w busimss license) $75.00
2 sazt�no�nn«�� a�s.ao
3 Bathhouse Maoaga $75.00
4. Late Penalty:
A late peoalty shall be chazged on all appfications for renewal of a license receivcd later than seven days after the expiration
date (being December 31 of each year) of such license. The amount of pea�alty is calculated as a percentage of the license:
8- 30 days past due 25%,
31 60 days past due 50�
61 and over days past due 100%
Proratron: The entire annual lecense jer shaU be paid jor the opplicabk cakndm year regadleas of when the apptieadon jor
Ircense is made and shnl/ not be prorated for any part of the year except that if the originol app[icarion for license is made subsequent to June 30,
the license fee for the remainder of that year shall be one-ha[f of the annua! license fee. Annual licen.re renewals shal! be required to be obtained
and paid in full by January 31 of each respectrve year.
25%
50�
100%
575.00
a�s.ao
a�s.ao
25%
50%
10096
School Impact Fce:
SinglaFamily Aealdences, per dwelling unit 54�,68- $3.832.00
Plns City Admiaistralive Fee C� 5,Wo �l:B� 5192.00
Mdtl-Fam7y Rcvidences, per dwdling unit Sl, z3.iB4 52,114.00
PI� City AdministraKve Fee 5% $8�-SA� 5106.00
TratTic Impact Fee Ef[edlve Date ]nlv 1. 2010
Land iJse
A. Residentiai
SingleFamily (Detached) per dwelling
Multi-Family per dwelling
Se�rior Housing pa dwelling
MobikHome in MH Park per dwelling
B. Commericml Services
Ihivo-in Bank per sf/GFA
Hotelper room
Motelper room
DayCare Center per sf/GFA
Library sf/GFA
PostOffice per sf/GFA
Service Station per VFP
Service Station with Minimart per sf/GFA
AutoCare Ceuur per sf/GLA
MovieTheater pes seat
Health Club per sf/GFA
G Commercial Instltutional
ElementarySchool per sVGFA
MiddleJ7rHigh School per sdGFA
HighSchool per st/GFA
Assisted living, Nursing Ho� per bed
Churchper sf/GFA
Hospitalper sf/GFA
D. Commereial Restaurant
Restaurantper sf/GFA
High Tumover Restaurant per sflGFA
FastFood Restaiaant per sf/GFA
Es�esso with Drive-Through per sf/GFA
53,111.94
52,019.46
$764.12
51,454.29
azo.a6
52,07756
51,655.01
$16.45
58.19
aiz.as
58,302•85
$43.59
sasa
$120.47
57.23
$1.45
$226
S2S3
asaz.zs
$1.79
$3.21
513.45
513.55
529.'79
$26.41
10 of 11
EXHIBIT A
CITY OF FEDERAL WAY
2010 FEE SCHEDULE
E. Commercial Retail Shopping
ShoppingCenter per sf/GLA
Supermazketper sf/GFA
ConvenienceMarket per sUGFA
Free Standing Discount Store per sf/GFA
Hardware/Paint Storo per sf/GFA
Specialty Center p� sf/GFA
FumihueStore per sf/GFA
HomeImprovement Supe�store pu sf/GFA
Phazmacywith Ihive-Tluough p� sf/GFA
Car Sales -New/ Used per sf/GFA
F. Commerdal OfFice
General Office per sf/GFA
MedicalOffice per sf/GFA
G. Industrial
LightIndustry/Manufacturing per sf/GFA
HwvyIndustry per sf/GFA
I�ustrial Park pes sf/GFA
Mini-Wazehouse/Storage per sf/GFA
Warehousingper sf/GFA
City Center ImpaM Fce Rates
A. Residmtial
Muhi-Family (CC) per dwelling
SeniorHousing (CC) per dwelling
B. C�merciel Servlces
Ihivo-in Bank (CC) per sf/GFA
DayCare Center (CC) Per sf/GFA
Lib*azY (CC) per sf/GFA
PostOffice (CC� pa sf/GFA
MovieTheater (CC) Per seat
HealthC1ub (CC� per s&GFA
C. Commerciel Resteurant
Restaurant(CC) pu sf/GFA
High 7lanova Restaurant (CC) Per sf/GFA
FastFaod Restaurant (CC) Per sf/GFA
D. Commercisi Retail Shoppiug
ShoppingCenter (CC) Pa sf/GLA
Supeamazket(CC) pea sf/GFA
Pharmscy with Drivo-l'hrough (CC) per sf/GFA
E. Commercial Oftice
C�eral Office (CC) per sf/GFA
MedicalOffice (CC) per sf/GFA
GFA Gross FJoor Area
GLA Gross lsasable Ana
CC City Center
For uses witk Unit of Measurc in sF, dip rate is givcn as trips per 1,000 sF
VFP Vehic% Fueling Posidons (Maxtinum eumber of vehicles that cars be fuekd simultaneorsly)
$5.01
$14.56
526.99
56.04
az.�o
E2.03
$0.40
53.07
a'1.�4
57.30
y1.72
59.14
53.42
52.39
$3.03
50.92
51.13
$1,453.68
5550.08
$14.32
aiis2
55.73
58.74
584.00
as.o6
$9.42
59.49
a2o.as
3351
510.19
55.42
$2.83
$5.48
City Administrative [ee o[ 3% will be added to tl�e total Traftic LnpaM Fces cha�ged.
CaseReport,lst]0pages $10.00 $10.00
Traff'ic AccidentReport, Ist lOpages $10.00 $10.00
Reports exceeding ten (10) PaBes, Par PaBe E0.15 50.15
Photograph Duplication (from film) $2 per photo/ S2 per phocol
$10 minimum $10 minimum
VideotaPas, Per DVD $25.00
Digital audio and image files, on CD, Pea disk $10.00
Fmgecprint $IO 1sUS3 each
PhotoIDCard $10.00
ConcealeA Pistol License New $60.00
Concealed Pistol License Renewal 532.00
Conceakd Pistol License Duplicate/Reissuance $10.00
Lamination................................................................................................................... $5.00
Concealed Pistol License Iate Fee (if applicable) 510.00
Traffic Sctwol ('v�cluding Police and Court costs) $115.00
$25.00
$10.00
S101st/E3 each
E10.00
$6(1.00
532.00
aio.00
$5.00
$10.00
5115.00
11 of 11
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY �OUNCIL
AGENDA BILL
SUBJECT: PROPOSED SETTLEMENT AGREEMENT REGARDNG LISE KIM
POLICY QUESTION: SHOULD THE CITY COUNCIL APPROVE THE SETTLEMENT AGREEMENT REGARDING
LISE KIl�f?
ITEM
COMMITTEE: N/A
CATEGORY:
Consent
City Council Business
■I
Ordinance
Resolution
MEETING DATE:
Public Hearing
Other
STAFF REPORT BY: PATRICIA RICHARDSON, CITY ATTORNEY DEPT: Law
On November 16, 2009, the City participated in a court ordered mediation regarding the above lawsuit. The parties reached
an agreement subject to City Council's approvai. This lawsuit arose from a toe injury which Ms. Kim incurred while
swimming in the Kenneth Jones Pool on June 19, 2004.
The plaintiff originally requested $125,000 from the City. T'he proposed settlement of $25,000 is well below. T'he
agreement specifically does not place any liability on the part of the City, but recognizes that the uncertainty and cost of
litigation are significant factors for the tentative agreement.
Options Considered: 1. Approve the tentative settlement agreement regarding Lise Kim.
2. Reject the tentative settlement agreement regarding Lise Kim.
STAFF RECOMMENDATTON Option 1
CITY MANAGER APPROVAL: U'�� }S DIRECTOR APPROVAL:
Committee Council Committee Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: move approval of Option 1
{BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
0 APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERRED/NO ACTION Enactment readieg
MOVED TO SECOND READING (ordinances onlyJ ORDINANCE
REVISED— 02/06/2006 RESOLUTION
RELEASE AND SETTLEMENT AGREEMENT
In consideration of the payment of twenty five thousand dollars ($25,000.00) to Lise
M.H. Kim and Daniel Gordy Associates, PLLC, (who hereinafter are referred to as the
"Releasors"), the Releasors do hereby release and forever discharge the City of Federal Way and
Cities Insurance Association of Washington, all qualified insureds under policy number
GP06301432 issued by Cities Insurance Association of Washington, (hereinafter the
"Releasees"), and all Affiliated Persons of said Releasees (including, but not limited to, the
Releasees' past, present, and future officers, employees, directors, stockholders, attorneys,
agents, servants, representatives, subsidiaries, affiliates, partners, predecessors, heirs, insurers,
executives, administrators, and/or their successors and assigns) of and from any and all manner
of past, present or future, known or unknown actions, causes of action, suits, contracts, claims,
demands and damages, which may include, but are not necessarily limited to, emotional distress,
personal injury, pain and suffering, loss of enjoyment of life, grief, support, dependency,
wrongful death or survival, inheritance, loss of use of inheritance, love, care, affection,
consortium, property damage, punitive damages, lost income, loss of earning capacity, tax gross
up, survivorship, costs, attorneys fees, pre judgment interest, post judgment interest, funeral
expense, medical expense, subrogation liens, statutory liens, medical liens, and claims or causes
of action which may be based upon the common law, contract law, statutory law, regulatory law,
or any other theory of law or recovery of any jurisdiction of the United States, and including, but
not limited to, any and all claims or causes of action which the Releasors may have as a result of,
arising out of, or in any way pertaining to the events set farth in the Complaint filed in the
Superior Court of Washington for King County, Cause No. 08-2-22839-8 KNT.
1
The Releasors acknowledge and agree that the consideration received as referenced
herein pursuant to the terms of this Release and Settlement Agreement is intended to and does
release and forever discharge the Releasees and Affiliated Persons of and from any and all
claims for or unknown consequences arising from any known injuries. The Releasors hereby
assume the risk of and agree to waive any and all rights to assert in the future any cause of
action, suits, claims, and/or demands as to unknown consequences of known injuries against the
Releasees and Affiliated Persons even though, if such were known, such knowledge could
materially affect the terms of this Release and 5ettlement Agreement.
It is understood and agreed that neither the payment of the amounts or the forbearance
referenced herein or any statements set forth in this Release and Settlement Agreement shall
constitute or be construed as an admission of liability by the Releasees or the Affiliated Persons.
This Release and Settlement Agreement shall be fully binding and a complete settlement as
between the Releasors, the Releasees and Affiliated Persons.
This Release and Settlement Agreement contains the entire agreement between the
Releasors, the Releasees, and the Affiliated Persons and shall be binding upon and inure to the
benefit of the executors, administrators, personal representatives, heirs, successors, and assigns
of each. The terms of this Release and Settlement Agreement are contractual and not merely a
recital.
In entering into this Reiease and Settlement Agreement, the Releasors represent that they
have relied upon the legal advice of their attorney and that the terms of this Release and
Settlement Agreement are fully understood and voluntarily accepted thereby.
The Releasors fully represent that they have the sole right and exclusive authority to
2
execute this Release and Settlement Agreement and receive the sums specified herein and that
they have not sold, assigned, transferred, conveyed, or otherwise disposed of any of the claims,
demands, or obligations referred to in this Release and Settlement Agreement.
The Releasors, the Releasees, and the Affiliated Persons agree to cooperate fully and
execute any and all supplementary documents and to take all additional actions which may be
reasonably necessary and apprapriate to give full force and effect to the basic terms and intent of
this Release and Settlement Agreement.
This Release and Settlement Agreement has been negotiated by the respective parties
hereto through their counsel of choice. The Releasors warrant, represent, and agree that they are
not relying upon the advice of the Releasees or Affiliated Persons as to the legal, tax, or other
consequences of any kind arising out of this Release and Settlement Agreement. Accordingly,
the Releasors hereby agree to waive as to the Releasees and the Affiliated Persons and any and
all counsel or consultants therefor any claim, cause of action or other rights of any kind which
the Releasors may assert because the legal, tax, or other consequences of this Release and
Settlement Agreement are other than those anticipated by the Releasors.
The Releasors hereby covenant and agree that they will neither voluntarily institute nor
voluntarily prosecute in the future any complaint, suit, action, or cause of action, in 1aw or in
equity, based upon the common law, statutory law, regulatory law, or any other theory of law or
recovery of any jurisdiction of the United Sta.tes against the Releasees or the �liated Persons
which may be asserted by or on behalf of the Releasors as a result of the accident referenced
above, or which may arise therefrom, nor in any way voluntarily aid in the institution or
prosecution of any such complaint, suit, action, or cause of action.
3
In consideration of the payment of the amounts referenced herein and the terms and
provisions of this Release and Settlement Agreement, the Releasors agree to hold the Releasees
their Insurers, and Affiliated Persons, or any one of them, harmless and agree to indemnify them
with respect to all subrogation claims and lien claims provided under RCW 60.44 and RCW
74.09 for medical treatment received by Lise M.H. Kim, and any other type'of lien claim or right
of subrogation claim arising from the accident referenced above for medical treatment received
by Lise M.H. Kim, including, but not limited to attorneys' fees, court or arbitration costs, costs of
defense, prejudgment interest, post judgment interest, liens or subrogation from plaintiffs'
insurance carrier, the United States of America, or the state of Washington, or from any other
governmental agency or department.
The Releasors shall bear all of their attorneys' fees and costs arising from the actions of
their own counsel in connection with the subject matter of this Release and Settlement
Agreement, the matters and documents referenced herein, and all other related matters.
The Releasors will take no affirmative steps to publish or make known the amount, terms
or conditions of this Release and Settlement Agreement and will exercise best efforts so as to
maintain the confidentiality of this Release and Settlement Agreement throughout the Court
approval process. It is understood that the Releasors will not affirmatively seek that this file be
sealed. Releasors understand that should a Public Disclosure request be submitted to the City of
Federal Way, the City of Federal Way will abide by the law with regards to its response to said
request.
This Release and Settlement Agreement shall be construed and interpreted in accordance
with the laws of the state of Washington.
4
READ THE ABOVE RELEASE AND SETTLEMENT AGREEMENT
BEFORE SIGNING BELOW.
I HAVE READ THE FOREGOING RELEASE AND SETTLEMENT AGREEMENT
AND SIGN THE SAME AS MY OWN FREE ACT AND DEED.
Executed this day of 2009.
Lise M.H. Kim
STATE OF WASHINGTON
ss.
COUNTY OF KING
On before me, personally appeared Lise M.H. Kim and personally
known to me to be the person whose name is subscribed to the above instrument and
acknowledged to me that she executed the same as an act of her own free will and further that
she executed this instrument for the uses and purposes herein described.
WITNE5S my hand and official seal on this day of 2009.
Notary Public in and for the state of
Washington, residing at:
My commission expires:
5
COiTNCIL MEETING DATE: December l, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM
SUBJECT: 2009 LTAC BUDGET ADJUSTMENTS
POLICY QUESTION Should the City approve the Proposed 2009-2010 LTAC Budget Adjustments?
COMMITTEE N/A
CATEGORY:
Consent
City Council Business
STAFF REPORT BY: Patrick
ATTACIiMENTS:
Ordinance
Resolution
MEETING DATE N/A
Public Hearing
Other
Director DEPT: City Manager
1. 2009-2010 LTAC Budget Spreadsheet
2. 2010 Sand Sculpture World Championships Cash-Flow Spreadsheet
SUMMARYBACKGROUND:
The City Council approved a biennial work program and associated budget for the Lodging Tax
Advisory Committee in December 2008.
Since that time, due to the downturn in the economy, the budget has had to be adjusted downward to
reflect substantially reduced lodging tax revenues.
While the origina12009-2010 budget had forecasted up to $180,000 in lodging tax revenues for both
years, the current projections place 2009 revenues at approximately $150,000, with 2010 revenues
potentially up slightly to $165,000.
As a consequence, at its 10/20/09 and 11/17/09 meetings the LTAC considered numerous adjustments
to the current biennial budget in order to meet the downwardly revised revenue projections and to
accommodate the new request for financial assistance for the 2010 Sand Sculpture World
Championships event, scheduled for September 2010.
Summary of 2009 Proposed Adjustments
With a downward-revised revenue total projected at $155,275, LTAC accepted staff recommendations
totaling approximately $47,000 in savings from restrained spending associated with such line items as
printing, graphics, marketing, TEG, administration, and the contingency fund. Instituting these budget
cuts results in a working surplus of approximately $15,000 by year end to be considered for one-time
expenditures.
In light of a potential bid for the 2011 NCAA aquatic event, Members agreed to add $15,000 to the
existing $15,000 in the budget line item for this year's contribution to the "NationaUOlympics Events
Fund," resulting in a running total for that line item of $115,000. As a result, the fina12009 expenditure
total adds up to $154,800 against the projected revenue total of $154,972, leaving a projected year-end
balance of $172.
Regarding one-time expenditures, these are all event-related. No expenditures will log against the 2009
budget for the Han Woo-Ri Festival since City contributions to this year's festival came from a carry-
forward of an earmark for 2008, so that corresponding amount was deleted from the 2009 budget.
Similarly, the US Women's Triathlon Federal Way race did not occur this year, leaving that $12,000
expenditure available for reappropriation. Organizers have recently stated their intent to return to
Federal Way next year.
With these cuts in one-time expenditures, the 2009 year-end balance is projected to be $38,590,
compared with the originally approved projection of $55,167.
Summary of 2010 Proposed Adjustments
For the 2010 budget, the LTAC members recommended lowering the original budget projection of
$180,000 to $165,000, for a total revenue projection, including interest and other earnings, of $169,360.
Staff recommended up to $41,300 in cuts to on-going work program expenditures, including such
things as reduced graphics, printing, marketing, etc., as well as $5,000 less for the Tourism
Enhancement Grant (TEG) program. LTAC accepted these recommendations. This resulted in a
projected 2010 year-end on-going balance of up to $24,560 to help finance 2010 one-time expenses.
Related to 2010 one-time work program items, LTAC eliminated the garden brochure, and reduced the
Women's Triathlon subsidy from $10,000 to $8,000. The Buds Blooms Festival had received
$23,000 in 2009. With the closing of the Pacific Rim Bonsai Collection, the LTAC wished to redirect a
major portion of this funding to a help fund a once-a-year opening event of the Bonsai Collection,
hopefully coincident with the Buds Blooms Festival. For this combined event, the LTAC
recommended $16,000.
Lastly, with the savings from above, the LTAC recommended $23,000 to help fund the Sand Sculpture
World Championships, scheduled for September 2010. According to the organizers' cash-flow analysis
(attached), this would help defray start-up costs for the first three months. City Council had directed
LTAC to analyze its budget and determine how much could be appropriated for this event, leaving the
issue of any remaining financial assistance from other City funds open for City Council's additional
consideration.
With these budget cuts, adjustments and the addition of funding for the Sand Sculpture event, the 2010
year-end balance is projected at $1,150.
STAFF RECOMMENDATION Staff recommends approval of the 2009-2010 adjusted budget, as recommended by
LTAC.
CITY MANAGER APPROVAL: C✓f/IM
Committee Council
APPROVAL:
Commiuee.
COMMITTEE RECOMMENDATION N/A
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the 2009-2010 Budget Adjustments, as recommended by
LTAC.
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 ST reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED— 02/06/2006 RESOLUTION
LTAC 2009 2010 ADJUSTED Program and Budg
Interest $2,500 $1,000 $2,500 $1,000
Triathlon Reimbursement $2,500 $2,500 $2,500
Restaurants contribution for map $750 $0 $750
Contribution for brochure coop ads $1,000 $1,520 $1,000 $860
Buds Blooms Donations, Grants, Sponsorships $0 $2,755
HWR $0 $0
Tk;�l'Al. Fi F�'��F 3
_,;.i;,,,, J .:�3 �....7 -zyP'
..r.... ,W .�,r.�.,,
Marketing Serv. (copy writer, marketing consulting P
Design (graphic artist photos)
Printing (brochure, map, masthead quarterly calend�
TEG
Admin (approx. 10% of revenue)
Membership (Seattle Sports, Tacoma Sports SVCB)
Contribution to National/Olympics Events Fund
Web Site (development management)
$20,000
$10,000
$23,450
$45,000
$18,000
$10,300
$15,000
$4,000
$8,000
$5,000
$5,000
$41,500
$15,000
$10,300
$30,000
$4,000
$15,000
$7,500
$30,300
$45,000
$18,000
$10,300
$15,000
$4,000
$8,000
$5,000
$8,000
$40,000
$16,500
$10,300
$15,000
$4,000
Events (HWR, Triathlon Buds Blooms)
HWR $15,000 $0 $15,000 $15,000
Triathlon $13,500 $10,000 $8,000
Buds Blooms/Bonsai $23,000 $23,000 $23,000 $16,000
SAND CASTLES GRAND
MASTERS CHAMPIONSHIP
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
Item: 7f
SUB.TECT: Fleet Maintenance (non-police vehicles}- Contract Award
POLICY QUESTION Should the Council award the Fleet Maintenance (non-police vehicles) Contract to the lowest
responsive, responsible bidder?
Co1�MITTEE: Finance, Economic Development, and Regional Affairs
Committee
CATEGORY:
Consent
City Council Business
Ordinance
Resolution
STAFF REPORT BY: Marwan Salloum, P.E., Deputy Public Works
DEP Pu blic Works
Attachments:
Memo to Finance, Economic Development, and Regional Affairs Committee dated November 24, 2009.
Options Considered:
l. Award the 2010 Fleet Maintenance (non-police vehicles) Contract, a three yeaz, non-exclusive fleet
maintenance contract, to Eagle Tire and Automotive, Inc. and authorize the City Manager to execute the
contract.
2. Reject all proposals for the 2010 Fleet Maintenance (non-police vehicles) Contract and direct staff to
re-advertise the project and return to Committee for further action.
3. Do not award the 2010 Fleet Maintenance Contract and provide direction to staff.
STAFF RECOMMENDATTON Staff recommends forwarding Option 1 to the December 1, 2009 City Council
Consent Agenda for approval.
ti
CITY MANAGER APPROVAL:
�,f
to comminee io
DIRECTOR APPROVAL: �1✓
to Committee To Council
COMMITTEE RECOMMENDATION Forward Option 1 to the December 1, 2009 Council Consent Agenda for approval.
Eric Faison. Member Dini Duclos, Member
PROPOSED COUNCIL MOTION "I move to award the 2010 Fleet Maintenance (non police vehicles) Contract, a
three year, non exclusive fleet maintenance contract to Eagle Tire and Automotive, Inc. and authorize the City
Manager to execute the contract.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROYED COUNCIL BILL
DENIED l reading
TABLED/DEF'ERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVlSED 02106/2006 RESOLUTION
MEETTNG DATE November 24, 2009
Public Hearing
Other
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 24, 2009
TO: Finance, Economic Development, an egional Affairs Committee
VIA: Brian Wilson, Interim City Manage�
FROM: Marwan Salloum, P.E., Deputy Public Works Director
SUBJECT: 2010 Fleet Maintenance (non police vehicles) Contract Award
BACKGROUND
The City has solicited proposals for repair and maintenance services for 52 general operation vehicles
(non-police vehicles). Specifically, the proposal requested the shop provide all scheduled preventative
maintenance, and provide repairs on an as needed basis. The resulting agreement will be for three yeazs
and is a non-exclusive agreement. The City could elect to use other vendors at its sole discretion.
T'he City received a tota} of six (6) proposals (see attached price list). T'he proposals were evaluated
based on responsiveness to the written proposal (40%), price (50%), and ability and experience to
perform (10%).
Cost Comparison:
In the price comparison, the City used a set of assumptions in frequency and occurrence of the
maintenance and repair work. These assumptions were used to estimate the overall cost and to compare
the proposals. Because each caz is used differently and requires different repairs, the projected cost is not
precise but serves as a basis for comparison only. Among the six proposals, Eagle Tire and Automotive,
Inc. had the lowest overall price, and Sparks Car Care was a close second.
Responsiveness, Abitity and Experience to Perform:
A staff reviewed and rated the six proposals, agreeing that Eagle Tire and Automotive, Inc. is the best
firm to do the work.
CONCLUSION
Staff recommends awarding a three-year, non- exclusive fleet maintenance (non-police vehicles) contract to
Eagle Tire and Automotive, Inc and authorizing the Interim City Manager to execute the contract.
2010 Fleet Maintenance Contract
None polke Vehieks
Proposal Date OcWber 30, 2009
Proposal 7 Proposal Y Propoaal 3 Proposal 4 Proposal 5 Proposal B
vendor Nama Eagle Tire and Automotive Sparlcs Car Care, Inc. Scarff Ford isuzu System for Public Safety Inc.- US Fire Equipment, LlC- Mobil Oit and Services
Federal Wa Federal Wa Auburn lakewood Tacoma FNe
Item Amount Untt Price Total Price Total Price Total Price Total PNee Total Price Total
Passenger Vehicles and Light Trucks
Service A: 6 month or 3750 miles Service 1 EA 531.95 531.95 541.95 541.95 531.95 $31.95 539.99 539.99 5123.45 5123.45 $65.00 $65.00
2 Service B: 12 month or 7500 miles Service 1 EA y109.00 $109.00 $84.95 584.85 510t.95 $101.95 5102.99 5102,99 5123.45 $123.45 5150.00 8150.00
3 Vehicle TranspoA (pick up and delivery) or preveMive and EA 59.00 59.00 516.00 516.00 $5.00 $5.00 573.00 $13.00 $0.00 50.00 $0.00 $0.00
4 Cost of houriy Labor Rate 1 HR 560.00 560.00 $70.00 $70.00 575.00 575.00 $75.00 E75.00 $85.00 $65.00 b75.00 575.00
5 Replacement Dealer Parts 1 30% 50.30 25% $0.25 30% $0.30 20% 50.20 10% $0.10 20% $0.20
e Replacement None Dealer Parls 1 30% $0.30 25% $0.25 30% $0.30 25% $0.25 10°h $0.10 20% $0.20
7 Cost for Shop Supplies 1 2% 50.02 0% $0.00 0% $0.00 5% 50.05 3% 50.03 5% $0.05
4'4 Trucks and Utility Vehicies
e Service A: 6 month or 3750 miles Service 1 EA $34.94 $34.94 $44.95 $44.95 538.95 836.95 $45.99 $45.99 $123.45 $123.45 $95.00 $95.00
9 Service 6: 12 month or 7500 miles Service 1 EA 5109.00 5109.00 584.85 $84.85 $108.95 5106.95 $109.99 $109.99 y123.45 $123.45 $180.00 3180.00
VehiGe Tra�sport (pick up and delivery) idr preventive and Eq E9.00 $9.00 $16.00 $16.00 $5.00 55.00 $13.00 E73.00 $0.00 $0.00 $0.00 $0.00
scheduled service
11 Cost of hourly Labor Rate 7 HR 580.00 E60.00 570.00 570.00 575.00 $75.00 575.00 575.00 $65.00 $65.00 E76.00 576.00
t2 Repiacement Dealer PaAs 1 30% $0.30 25°� E0.25 30% 50.30 20% $0.20 70 k $0.10 20% 5020
i 3 Replacement None Oealer Parts t 30% $0.30 25% 50.25 30% $0.30 25% $0.25 10% $0.10 20 k 50.20
ia Cost for Shop Supplies 1 2% 30.02 0% $0.00 0% $0.00 S% 50.05 3% $0.03 5 k $0.05
TOTAL 542�.13 5429.70 5438.00 �7b.98 5624.28 S6l0:80
Propo5a15ignature VES VES YES YES YES VES
Page t of t
COUNCIL MEETING DATE: December 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
Item: 79
SuB.�cT: 2010 Fleet Maintenance Contract Police Vehicles
POLICY QUESTION Should the City of Federal Way City Council approve and award the bid to Sparks
Care Car, Inc.?
COMMITTEE FEDRAC
CATEGORY:
Consent
Ordinance
City Council Business Resolution
5T�'F' REPORT BY: Chief of Police Brian Wilson
Attachments:
1. 5parks Car Care inc., bid
2. RFB spreadsheet lisring all the cornpetirive bids
Options Considered: The Federal Way Police Department received 6 proposals (bids) for the Police Fleet
Maintenance contract. The Sparks Car Care was the lowest bid and met all the requirements of the RFB. In
addirion, Sparks is a valued business in our community and past working relationships with Sparks have been
positive. This is a three year contract.
STAFF RECOMIVI�NDATION Award the 2010 Police Vehicle Maintenance Contract to Sparks Car Care, Inc.
ii i �09
ca� �t
CITY MANAGER APPROVAL: W+II�'1 �����1'�
Committee Council
COMMITTEE RECOMII�NDATION: PRPS recommends Option
MEETING DATE Nov. 24, 2009
Public Hearing
Other
DEPT Police Department
APPROVAL: mnf
Co ittee
T
✓Iember Coxmrrittee M ember
PROPOSED COUNCII� MOTION: "I MOVE APPROVAL OF THE POLICE DEPARTMENT'S REQUEST TO AWARD THE
BID (CONTRACT� FOR 2010 POLICE VEHICLE MAINTENANCE TO SPARKS CAR CARE, INC."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPRO VED COUNCIL BILL
DENIED 1sT reading
TABLED/DEFERRED/NO ACTION Enactment readina
MOVED TO SECOI�TD READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLiTf ION
F@d@I'd�
TABLE OF CONTENTS
I. MANAGEMENT INFORMATION 2
11. REFERENCES .....................................................................................................7
III. SUPPLEINENTAL QUESTIONNAIRE ...............................................................12
tV. FACILITY DESCRIPTION ..................................................................................15
V. SUBCONTRACTOR LIST ..................................................................................16
VI. COST AND CONDITIONS .................................................................................17
VIi. 31C3NATURE SHEET .........................................................................................18
32627 PACIFIC HIGHWAY SOUTH
FEDERAL WAY, WA3HINC3TON 98003
253-874-1070
October 30, 2009
REQUEST FOR PROPOSAL
2010 POLICE FLEET MAINTENANCE
EXHIBIT C
PROP05AL FORMS
1. MANACiEMEI�T INFORMATION
1. SHOP PROFILE RESPONSIBILITY
SH�P NAME: Sparics Ca� Care,lnc.
NAME OF SHOP OWNER(S): Christena and Me�le Pfeifer
SHOP ADDRESS: 32627 Pacific Highway South, Federal Way, WA, 98003
PHONE NUMBER: �53-874-1070
FAX NUMBER: 253-927-2347
fiiUMBER 0� YEAR5IN BUSINESS: 24 years
NUMBER OF YEARS IN BUSINESS AT THIS LOCATION: 24 years
2. PROXIMITY TO CITY HALL: 1.3 miles
3. NAME OF SHOP MANAGER: Toby Gribble
State the duties and quatNicatlons of th� sh�op marta��s).
Toby Gribble, our shop foreman, is responsible for prioritizing the workflow in the shop.
His role includes making sure he and the technicians inc�ease customer satisfaction by
effecting �epairs correctly the first time, accomplishing and maintaini�g a high level of
efficiency, maintaining high standards for ethicai business practices, professionat image,
orde�lntss, customer ��rvic� �nd goo�d amplayee r�iat#�ns. Tobq particlp�tes in daNy
meetings with the Service Manager, Phil Roach, and Merle Pfeifer. This meeting is for
Toby to communicate information from the shop area.
Toby is an ASE Cert�ed Technician with 15 yea�s experience in the automotive repair
indus#ry end truty enjays diagnc�sing vehicl�s oi �11 makes snd models to +resolve the
repair. Toby has been with Spa�tcs for 13 years.
4. ASSIGNED CONTACT/SERVICE REPRESENTATIVE
Primarv Contact
Name: Phil Roach, AAM
Titiel9uties: Senrlce Maneger
Tfie Service Manage�'s duties are to increase customer satisfaction by building custome�
�elations, maintain the company's standards for ethical business practices, professional
image, orderliness, customer service, and good employee and community relations.
Th�3 fdll°. OV�fS�8 th� S�NIC@ AdV�SOf 811d 8N ff011t OfflCe �N�Gd!lf�3. ThIS }30SI�1011
must possess complete knowledge of the automotive i�dustry and works closely with the
shop foreman and owners.
Qualifications: Phil has been in the automotive industry for 40 years. His first three
year� w�re wittr the U.�. Arrrfy Motorpoal at Ft. Le�wis w�orking as a h�avy duty
technician and customer service. He then became a certified emissions specialist and
technician. Phil transitioned to a Service Advisor position in 1990 and has taken
numerous technical and managerial training classes in his 40 yea�s. In 2002, he
became one of the first ASE Certified Service Advisors in Washington State. Phil is an
Acctedtted Autamotive Manager (AAM). This presticjious i�tle is awarded to tndividuats
who have taken 250 credit hours of specialized management training and tests.
Confide�tial Sparka Gar Care
City of Federaf Way Police Proposal
Years with Contractor: 12 years
WQrk Phone: 253-874107Q
Alternate Contact:
Name: Teri Smith
e u es: ervice visor
Th� Se�vice Advisor's duties are ta i�ccease customer sa�tis�action by buiiding customer
relations, maintain the company's standa�ds fo� ethical business practices, professional
image, orde�liness, customer service, and good employee relations. This position must
possess a woflcing knowledge of the automotive industry and is the company Safety
Director.
Qualifications: Teri is one of the few women ASE Cert�ed Senrice Advisors. Teri has
been in the automotive industry for 29 years in various customer service and o�ce
management positions that includes fleet account service work. She has taken
numerous customer service and marketing classes and is certified in CPR, Hazmat and
forktiR operation.
Years with Contractor: 11 years
Work Pho�e: 253-874-1070
5. Em�r@ency Gantact {3�5� dayslyear; 24 hQUrs�: M�rl� and GhFistena� Pfeifer, Qwrn�rs
6. OpBrating Hours: Please state hours that your facility is open for malntenance
service.
For fleet accounts, Sparks is open from 7:OOam to 6:OOpm, Monday throuyh Friday. On
Saturday from 8:OOam to S:OOpm, Sparks can be reached for servlce through our
emergency phone number. The shop will be open within 45 minutes after receiving the
call.
Arrangements can be made ahead of time for any special City of Federal Way needs
outside Qf normal busines� hQUrs. �parks alsa has a 24 night owl pick up and draR
off safety lockbox.
These ope�ating hours have been successful with our other government fleet accounts
for the past sixteen years.
Confidential Spa�lcs Car Care
City of Federal Way Police Proposal
7. Piease provide an experiencelqualification profile for each membe� of your
t��hr�ic�i $taffff ta tr��lud� ttf� #611awf�� inf6nriatia�. At��h �dditian�t $h�� ifi
needed.
Name Job TitielYrs Yrs wi Job-Related Tralnin /Certificate/Ex iration �ate
In Job S arks
M�la f'#eifar 4wne�f 24 t�s 24 rs 8S in 8usiness RdministratioN ree
AA in A lied Arts/De ree
Pie�ce County President Automotive S�rvice
Association ASA /2009-2011
National ASA Mechanical Operations Committee
Member/2009-2091
Tool and Die Joume man/A rentieeshi
ASE Cert'�'ied 11Aaster Technician/2009
ASE Service Consuitant/2009
AAM/Certificate
WA �t�te Emiss�n� 6�rt!li�d Sp�al�t-C�s
Diesel/2012
Past NAPA Technicai Trainin Chair/2006
NAPA Autp Car Council Chair/2008
Emissions Theo Dia nosis/Certificate
H �m n�nt� �n� Scan Datal�er�Acate
DSL-200 GM Du�amax Diesel Dia nosis/Cert�cate
Technical Mode 6/Certificate
Anti-Theft Ke Pro rammin /Ce�tificate
National NAPA Technician of the Year Nomination/
2008
H brid Batteries and Ener Mana emenbCertificate
Too many classes, certificates, and training to list that is job-related th�oughout his 46-year career
as a Naval officer (reti�ed), corporate career and business ownership.
Confidential Spa�lca Car Ca�e
City of Federal Way Police Proposal
Fo�d Electrical
Scan DatalCertificate
Critical Air Coi
Basic� of f uel
Basic ABS Tra
Service
and
Control/Certificate
PCM Qi�gnosis snd RepsicslCerdMfihcste
Tips and Tricks fo� Charging System
Diagnostics/Certificate
Troubleshooting Distributorless Ignition
SystemslCertificate
Understanding Sensors and Their Disgnostic
Procedures/Ce�t�cate
Using the Low AMP Probe for Advanced
Using Your Digital Multimete�/Certificate
What To Do Wittt CetastFOphic A!G FailuresJCerti�Cate
Fuei Deliverv Svstems/Cer#ificate
Name Job Title/Yrs Yrs w/
In Job S arks
Bob Grimlay Technicianf24 8 years
vears
Job-Related Training/Certiflcate/Expiration Date
ASE Certified Technician-Engine Repairt2011
ASE Certified Technician-Suspension and
Steering/2011
ASE Certified Technician-Brakes/2011
ASE Certified Teehnician-Engine Perforn�ancel2Q10
ASE Cert�ed Technician-Electrical and Electrical
Systems/2U10
Understanding Automotive Eiectrical/Electronics 1 8
2/Cert�cate
Trouble 3hooti�g Aaian Engine Management
Electrical Engine Management Strategies/Certificate
Using The Lab Scope To Maste� Drivability Emissions
DisgnasislCertificate
Troubleshooting Distributorless Ignition
Systems/Certificate
OBDII Second Generation Scan Tools/Certificate
Understanding Antilock Brake Systems/Cert�cate
FWQ GV Joint 8 Half Shaft ServicefCertificate
Using Four and Five Gas Anatyzers For
Emissions/Certificate
Confidential
Sparks Car Care
City of Federai Way Police Proposal
3. Please describe you� hiring and continued educationlfraining requirements for
technicians.
Hiring at Sparks Car Care is done th�ough the team approach. A candidate first is
required to fiN out a detailed application and then interviews with the enti�e staff. If the
candidate passes through this first screening, the finalists are asked to return for a
��a�nd interview. Trie stafF meets ta disc��� the flnaH�#s' quait�cations an� m�kes the
choice based on knowledge level and the ability to fit in the Sparlcs quality-driven team.
All candidates then must pass a drug screening test prior to being offered a position at
Sparks.
Pot�ntial employees �re e�cted to b� ASE cerNffed or vvarking towards ASE
ce�tification as well as having at least four years experience in the automotive repair field
(Except fo� apprentice level positions).
Sparks Car Care's commitment to ongoing training and continued education is wha#
saparates us fram our cornpeti#o�^s. On�oing training and continu�i e�lucatfon is
required of every Sparks' employee as well as the owners. Sparks has received
numerous industry awards for their commitment to management and technical training.
10. The City requires bonding fo� individuals who will pe�fo�m services on City
vehlcles at no addltiE►nal cost to t Please certify the personnel8ssigned
will be bondable by initlaHng here
Confidential Spa�lcs Car Care
City of �ederal Way Police Proposal
8. Given the size and composition of �our curren# staf�ing, wilt it be necessary for
you to increase staffing to meet the requirements of this contrac� (Explain)
No. If for any reason we are unabie to fuifill the contract turnaround time or business
grows, we would inc�ease ou� staff and extend our business hours.
II. REFERENCES
1. Describe your shop's experience providing vehicle maintenance servlces
inr_ludine� tha, nu ���.�busiaess r at�d
additional sheets if necessary.
Spa�lcs Ca� Gace has beea pravidiag qualityy automative maintsnance seni�ces vn
domestic, foreign, diesel, biodiese! and hybrid vehicles to the Federal Way commun'ity
fo� 24 years in the same location. We have been hono�ed by the Federat Way citizens
for nine (9) years running as the Best Automotive Repair Shop. An ASE Biue Seal
Approved shop, Sparics' ASE Certified technicians have been providing general
automotive repair inciuding but not limited to the following services:
Emisslons Services Gas and Diesel Parlcing Lot Emission Testing (Sparks is the ONLY
sho in Fedefal Wa that can ov" this seFVice.
Car Care Services Oil 8� Filter Change, Chassis Lube, Transmission Service, Pack
Wheel Bearings, Pack CV Joints, Differential Service, Power
Steering Service, Brake Fluid Service, Windshield Washers,
Battery Service, Wiper Blades, Filter Replaceme�ts, Various
�a�ustments
Brake Systems Diagnosis, Pad Replacement, Lining Replacement, Hose
Replacement, Line Replacement, Wheel Cylinders, Master
Cylinders, Eme�gency Brakes, Brake Drums, Brake Rotors,
Machinin Power Boosters
CooUHeat Systems D�agnosis, Radiators, Hoses, Belts, Heater Cn�es, Ttiem�ostats,
Head Gaskets, Fan Clutches, Electric Fans, Wate� Pumps,
Transmission Coolers, Air Conditionin Service
Exhaust Systems Diagnosis, Mufflers, Exhaust Pipes, Tail Pipes, Crossover Pipes,
Clamps Hange�s, Exhaust Manifolds, Catalytic Converters,
Gasket Re tacement Dual S stems
Electrlcal Systems Diagnosis, Drivability, Mi�or Tune-ups, Major Tune-ups,
Altemators, Starters, Lights, Power Accessories, Heater Controls,
Air Conditioning Controls, Climate Controls, Inst�uments/Gauges,
Electrical Wirin
Fu�l Sy$tems Qi�gnosis, G�rburetpr�, ��s Fu�� lnj��tion, �iQ��l Fu�l l�jectiqn,
Glow Plugs, Fuel Lines, Fuel Hoses, Fuel Tanks, Fuel Gauges,
Fuel Pum s, Fuel Filters
Suspension Systems Diagnosis, Shocks/Struts, Ball Joints, Leaf Springs, Coil Springs,
Kingpins, Control Arms, D�ive Axles, Air Ride Systems, Steering
Racks Tires/Wheels Ali �ment
Hyb�id Systems Oil Change Service, Electrical Diagnosis, Exhaust, Tune-ups,
Brakes
Other Hea en ine and transmission re air and rebuild
Confidenfial SpaAcs Ca� Care
City of Fede�al Way Police Proposal
Confidential Sparks Car Care
City of Federal Way Police Proposal
2. Please provide 3 comme�cial ctient references, their size of fleet by vehlcle type,
years of contract relation, type and f�equency of the service provided. Please
identify the contact person and phone number for each. Use additional sheets if
necessary.
3. Approximately what percent of your shop worlc is currentiy derived from fleet
business? 20°!0
4. Has you� shop eve� been a subject of Better Business Bureau action? None.
Spa�ics currently has the top rating of A.
5. Please descMbe the five most recent customer complaints and how you resolved
them. U$� asiditiQnal $heets ii nece$�ary.
A cus#o�er was concemed about the price for the �adiator cooling fans and wanted
to verify our prices. While furnishing them with the information, we reminded them
that they requested the parts be "air f�eighted" for a quick turn-a�ound repair. With
the reminder, they we�e satisfied with the pricing.
A customer requested that four new tires be installed on their vehicle. Two days
after the tires were installed, they returned to the shop because the car wandered.
Our shop foreman test drove the vehicle with the customer on the freeway and
discovered the reason for the car wandering. The new tread wanted to track on the
grooved highway pavement. �rior to the new tires� their bald tires didn't track the
grooved highway. As a customer courtesy, we reconfirmed that the alignment was
correct. The customer appreciated the assistance and left satisfied.
We rebuilt a differiential in a customer's vehicle. He retumed a year later
c.�mplaining of a grawling noise comin� fram the °new° diff�rientiaL We test drov�
the vehicle and confirmed the customePs complaint. Even though the vehicle was
out of war�anty by mileage and time, we cleaned and serviced the differential and
installed a friction modifier at no charge. This resolved the growling noise and the
customer was extremely happy with the customer service.
Two days after performing routine oil maintenance, our customer catled to tell us
their se�viGe engine light had come on. The customer returned with the vehicle for
us to i�spect it. We found that the customer had left the gas cap loose on the vehicle
causing the service engine light to come on.
We instalied new brake pads and machine roto�s on customer's vehicle. Three
months later, the customer returned compiaining of brake squeal. We test drove the
customer's vehicle and concurred that there was a brake squeal. Upon inspection,
we could not find any visual problems with brake pads or rotors. We replaced the
front brake pads with pada made of a different t�pe of materiaf Thi3 F@84IV@d th8
brake squeaL
6. Are you currently or have you ever previously contracted with a municipality to
provlde vehtcle maintenance service? Yes If yes, please descrtbe:
We are currently providing the City of Federal Way with vehicle maintenance service and
have previously provided the City of Algona with automotive repair work.
Confidential Spa�lcs Car Care
City of Federal Way Police Proposal
7. Are you currentiy or have ever previously provided repair senrices to other
government entities? Yes If yes, please list the entity names, contract perso�
and phone number:
1Ne are cur�enNq providMg lEing Count� Metro Vanprool v�h repafr servkx�s. We have
We are providing repair services to the King County SherifPs Southend Substations'
patroi cars. Ctieve Stewart is ou� contact and he can be reached at 206-296-5050.
9Mefly de�crtbe yflur lriter�est In �arvlcMD tha Giiy's fte� and wAat tac#a�s make
you fhe best candidate i� your opinion. (Include here any information or materials
that you want the City to take into consideration while evaluating your ability to
perform t61s contract)
Sparks Car Care is #he best chaice for servicing the City's fleet. Why? Sparks is known
as a q�lity shop w�thh high integ�tY that partners w#h their cuatomere to provide the
highest vehicle service. We believe in taking customer service to another level beyond
just perForming maintenance and repair work to the City`s vehicies. Spa�lcs will provide
the added service of developing and recommending ways to imp�ove services or vehicle
repairs that will be economical and increase vehicle longevity. We have been doing this
wtith eA otir �eet aceounts faf the past 16 years. Here is a dir�ct quote from our
perfo�mance review with one of our fleet accounts:
"The service representative recognizes Sparks' contributions as a
major suppJier of quality service to 102 VanPool and VanShare
groups in South King County. More than a provider of maintenance
and r+epairs of a high standarri, Sparf�s also supports VanPool with
technical expertise and vital customer services. p
Our fleet accounts have utitized our subject matter expertise for technical advice on such
th1�g� �s fle�t sel��tia�, �ybrids �r�d �i�die$�1 �quip���t, �s#�bllshing two add�tar�ai
services to extend vehicle life and reduce fleet maintenance cost.
We know improvement in quality has to be a continuous process and everything a
company does has an impact on quality. This dedication to quality is evidenced by
providing a safe, elean, organized environment in which to service vehictes. Sparks
fa�ilit�� tr�inin� pra�r�m�, pravid�s state �n� �mrironm�nt�l�y safe
equipment and tools for the technicians.
How does this happen?
We have set a high degree of excellence for quality.
Management sets good examples.
We use only fii�h qu�lity parts.
Sparks hiring processes.
Prominent leadership roles in industry associations.
Building relationships with other business leaders inside and outside the industry.
E�ch Sp$rtcs' t�am m�mb�r is �c�aur�ta�le far hi�lh�r own quality. W� h�c+e ideritified
what is expected, set standards and reinforce these standards by the shop foreman and
Confidential Sparks Car Cafe
Gity ot Fedefat Way PoliCe Prop+DSBi
owner walking around the shop, asking questions and team membe�s doubie-checking
each ath�c's wark. The steps taken tn a�complish this are:
A complete 20-point visual inspection checklist that is part of each vehicle repair
order.
e ru y rive eac ve �c e a er e repairs are one. This ailows us to double
check Qur work and s�ot any probt�m� we may nQt have known about
Over the years, quality �epairs have aiways been ah essential part of our
business. Since each employee is accountable for his/her quality, it is an
important part of each employee's performance review.
Acknowledgements of Sparks Car Care's commitment to quality:
AAA apFro�red r�p�ir f�cility for 22 ye�r� with th� past 8 years with a 1QQ�o
customer satisfaction rating
ASE Blue Seal of Excellence shop
Voted Best Automotive Repair Shop in Federal Way, Kent, Des Moines and
Aubum fo� the past 9 years
Highest ratin� of "A" by the Better Bu�iness Bureau
A strong belief to give back to the community:
Donate and volunteer to local organizations-St. F�ancis Hospital, Multi-Service
Center, seve�al local churches
Ghair af the F�cieral Way Plarming Gommission
Past Chair of the Federal Way Chamber of Commerce Board
Chair of the Federal Way Technicat Advisory Committee that brought NATEF
accreditation to Decatur High School and Federal Way High School
Appointed by Governar Gregoire to the Washington State Anti-Theft Authority
that has hrought gcants ta the Fede�at VKay poGcs far cu�hing auto theft
Member of the Federal Way City Cente� Access Project Stakeholde�s Team
Board Member of Fede�al Way Festival Days
Past Board Member and President of the Federal Way Soroptimists
President of the Pierce County ASA
Participate in Annual Qct��er I.ights Qn and Kids First Programs
All of this allows Sparks to bring the best possible quality vehicle maintenance service
and subject matter expertise to #he City of Federal Way through up-to-date automotive
knowledge, leading edge equipment and strong relationships inside and outside the
automotive industry.
9. The City reserves the right to perform una�nounced site visits, interview staff and
management, and test repairs p�ior to selection to determine, among other thi�gs:
the custome� service responsiveness
the shop oryanization and operation efficiency
the �esponse time
Our business welcomes the City's inspection. We have annual reviews with ou� fleet
accounts as well the Department of Ecology and the South King County Fire
Department. These two government agencies utilize Spa�ks as an automotive repai�
business standard.
Confidential Sparks Car Care
City of Federal Way Police Proposal
Ili. SU�PLEMENTAL QUE3T10NNAiRE
1. City d�ivers are usually in a hurry and need to return to work. Thelr expectation is
you do this?
All Sparks Car Care's customers are treated promptly, cou�teously and competently. So
the City drive�s will be treated with the same high standards of customer service that all
our customers receive. l•ike all our customers, a shuttle service is provided upon
�equest to transport the City drive� to and/or from work or home.
Our service staff has been fo numerous t�aining classes regarding customer senrice and
satisfaction. And it is an on-going part of their employment to attend classes regularly.
Also ou� service staff will be informed of the City contr�ct obl'�gations �egarding customer
service.
3. What p�ocedures a�e followed to ensure successfut completion of service work
prior to the vehicle being released to the customer?
Sparks Car Care has different processes in place to ensure that the work is necessary,
cost effective and performed properly. Some of these are:
To maintain our high integ�ity, Sparks' written and verbal company policy (Spa�lcs
Employee Handbook, Page 15) states that any employee doing unnecessary repairs
could result in disciplinary action, up to and including termination.
R 20-paint visual s� Msp�ctibrf �s completed on �very vehicle that comes Mtt�
Sparks to etiminate unnecessary diagnosis. This visual inspection document follows
the vehicle th�oughout the entire visit and a copy is provided to the customer.
We have a mature, knowledgeable staff that includes one ASE Master Certified
t��hnician and joumey ievel technicians that u�lize stai� of th� art �uipment to
make correct diagnosis and repairs.
Sparks has over the past 24 years developed and maintained a complete library of
technical materials, manuals and wave pattems as well as vendor and peer
relationships and networks. Utilizing technology, Sparks has subscribed to Alldata
and Mit�heil Repair Updates, T�chni�al Servic� Bultettns, tdentiflx and 1ATN
(Independent Automotive Technician Network). IATN is a"chat° system where a
shop will enter a challenge they are facing and thousands of technicians can reply
wifh their experience and solutions.
Sp�rks ha� �ta�d�rd �p�r�tir�� p����dur�s �SOp) ta ��t� "z�ra tr�" b� #t�� #rue
problem.
Work at Sparks is scheduied by the Service Manager or Service Advisor and then
assigned by the shop foreman or owner. The work order has the description of the
work needed and the �ime it should �ake to perfonri ttie joti according �b ttie Afldata
Labor guidelines.
Confidential Sparka Car Care
City of Federal Way Police Proposal
At the beginning of the service, many vehicles are test driven to confirm the
custor�e�'� cQn�ern.
in order to add any new work or change a woric order, the technician has to retum
the woric order to the 8ervice ManageNAdvisor. They wiil contact the vehicie owner
o a orize e new wor T e new work is added to the daily schedule and a new
�rQrk order is cr��t�d.
Every vehicle is test-driven by the technician and then by another membe� of the
staff. The second team member must sign off on the work order before it can be
released to the front office.
The shop owner manages by walk around management. He checks in with the
technicians, discusses the curre�t jobs and makes suggestions if necessary.
Ail employees work to the ASA Code of Ethics and are required to sign the Code of
Ethic�.
The Sparks team wants a culture that p�omotes an honest and successful shop a shop
that everyone can be proud of.
3. Gity requires the ContractQr to designate one p�rson from the shop tc �nrork ririth
the City representatives and communlcate vehicle repalr status and scheduling on
a routine basis. Piease ldentify thia position and the qualifications you will
establish for this position.
a. Primary Contact:
Name: Phif Roaeh, AAM
Title/�uties: Service Manager
The Service Manage�'s duties are to increase custome� satisfaction by buiiding customer
relations, maintain the company's standards fo� ethical business practices, professional
image, orde�liness, custQmer service, and gQOd emptoyee and community celations.
This role oversees the Service Advisor and a11 front office p�ocedures. This position
must possess complete knowledge of the automotive industry and works closely with the
shop foreman and owne�s.
Qualifications: Phi! has been i� the automotive industry for 40 years. His first three
ye�rs were with the U.S, �Emy Matorpaot at Ft. l.ewis warking �s a hgavy duty
technician and customer service. He then became a certified emissions specialist and
technician. Phii transitioned to a Service Advisor position in 1990 and has taken
numerous technical and managerial training classes in his 40 years. In 2002, he
became one of the first ASE Cert�ed Service Advisors in Washington State. Phil is an
Accredited �utomative Nt�na�e� (�M). This pcesti�ious ti#le i� awarded ta i�dividuals
who have taken 250 c�edit hours of specialized management training and tests.
b. Alternate Contact:
Name: Teri Smith
TitlelD�ties: Service Advisor
The Service Advisor's duties are to increase customer satisfaction by building customer
relations, maintai� the company's standards for ethical business practices, professional
Confidential Sparks Ca� Care
City of Federal Way Police Proposal
image, o�derliness, customer service, and good employee relations. This position must
passess e wvrking knowledge of the automc3thre indu�by a�d i� the compeny 8afety
Director.
Qualifications: Teri is one of the few women ASE Certified Service Advisors. Teri has
y rs i v nous cu omer serv�ce an o ce
management posidons that includes fleet account service work. She has taken
num�tous custom�r s�tvice and marketing ctasses and is c�Rifled in CPR, Hazmat and
forklift operation.
4. The City expects 24 hours turnaround time for preventive and for routine repair
services. Can you meet this standard and provide quality repair work? Yes.
We are currently meeting or exceeding this requirement an the City of the Federal Way
�rrtra�t. To the bast �af our knawladg�, wt have nevcr rnfsse� thts d�a�tirre unless tha
vehicle required more than routine maintenance.
5. Please specify whether OEM or after-ma�ket parts w111 be used for repairs? if
after-market parts will be used, please expiain under what circumstance(s).
Please be aware the City requires use for OEM parts for ali senrices u�less
apacifying herein �r otherwise approvEd by SR pHc�r #o repalr far all aervlces.
To compiy with the City of Federal Way maintenance contract, we will use OEM parts
whenever possible. If the OEM part is not available, we wiii use p�rts that meet or
exceed OEM requirements.
L--i�# �lays and houra ot �fiop openetic�he and �fter-hour emerg�n�y eswfces
availability.
7. Describe the availabllity of secured parking for vehicles in for �epairs.
Sparks Car Car+� has 24J� security. dil�e have apecfializ� Hghttng that iNuminates the
front and side of ou� building as well as digital video �ecording cameras. We have the
room and capacity to paric seven vehicles inside the shop. There is a fenced and locked
area next to our building that can house finro vehicles when necessary. Our parking lot is
surrou�ded on all sides except the entrance. This allows only one entrance and exit to
aur singi� driveway that is covered by the sunreitiance cameras. We have had very f�w
theft or vandalism problems in ou� 24 years of business.
Confidential Sparka Car Ca�e
City of Federal Way Police Proposal
For after-hour emergency services, the City would contact the duty person by our
emergency phone number.
IV. FACILITY DESCRIPTION
1. How many bays are available for vehicies?
Sparks Car Car� has seven {7) bays. We have four bay doors and the capability of
n�rlrinn 1�un /7\ n�er in$a�6 ���i fn�_#
v� vv j Tv
2. Descrlbe what p�ovislons and procedu�es you have in place to dispose of
hazardous $�bst�nces, oils, coolants, etc.
A# Sparks Car Care, we value protecting our environment. We take great care to
purchase environmentaily safe products such as sprays that do not have chlorination,
as�estQS fr�� brake and ctutch pacts, etc. Qur faurth ��neration waste ail fumace bums
all of our waste oil for heat. Our �omme�cial parts washer is an evaporative machine.
The parts' residue is filtered, heated and evaporated and the remaining substance is
biodegradable. We recycle tires, scrap metal, antifreeze, batteries, cores and
cardboard. Our oil and fuel filters are drained for 24 hours prior to being crushed for
recycli�g.
The Sparks Car Care team is proud to be an ultra green shop and a 5-Star EnviroStars
business. This is the highes# rating possible. For 16 years, Sparks has been reducing,
recycling and prop�rty managing hazardous waste. We wsre one of the first 32
Washington State businesses to become a King County EnviroStars business.
EnviroStars begin in 1995 and is a nationally recognized program that certifies
businesses for reducing hazardous waste.
Over the years, Enviro3tars has utilized Spartcs Car Care`s technicat expertise to hefp
develop and p�omote envi�onmental responsibility in the automotive industry. For
example, we assisted with the recycled oil program and the advantages of crushing used
oil filte�s.
The positive impacts of our recycling efforts include the followi�g:
Business waste has t�een reduc�d
Increased reuse and recyciing of haza�dous materials
Decreased toxicity in use of toxic materials through altemative products and/or
processes
Increased voluntary compliance with dange�ous waste and air quality regulations
Al�aws custamecs to sel�ct services based on environmental �onsideratior►s
3. Do you have a certified emissions specialist on staff?
Yes, we have three (3) certified emissions specialists. Three (3) are certifled for gas
emissions and one (1) is certified for diesel vehicles plus fleet emissions certified.
4. Do you have an elect�ical systems specialist on staff?
Yes, we have three (3) electrical systems specialists on staff.
5. Describe any expe�ience tfiat you have in servicing/maintalning lift-equipped
vehi�les�
We have (2) certified lift technicians on staff that provide excellent maintenance and
repair service to the following vehicles:
3 Metro Vanpool handicap vans with wheelchair lifts
1 Foundation House 40 passenger bus with wheelchair lift
Confidential Sparks Car Care
City of Federal Way Police Proposal
1 Foundation House'/, Ton van with wheelchair lift
1 Evergreen Village 25 passenge� bus with wheelchair lift
8. The C1ty requirr�ss Etre Contractor tc► ct�ardir�ste wa�
how vou would t�erform that and which dealershie/servi�
Pl�a►ue descN6�
�rtments vou wUl
use ro� cnevroiet, Ford, Gw�c, and Dodge Piease provide name of cJealersnip
shop location and phone numbe�.
Sparks Car�Care has been successfully coordinating warranty work fo� all our fleet
���t3t+s tiuring the p�s# Z� y�ars. 1�'� e�rif�ss p�'oae38 vvith �pefk�s t��e of the
great working rel�tionships we have with our local dealerships.
7. Can you pe�fonr� emergency roadside service as �equired? Yes
For aftec�hour eme�gency sen�ices, the City would cvntact the duty perso� by our
emergency phone numbe�. Sparlcs Car Care owns and.operates a truck and car trailer
for emergency roadside service. This trailer allows for disabled vehicles to be loaded
tttrou�fi� avinch capabitfties. We also have a�ompany �hicle t#�at is e�uipped for
roadside service when the disabled vehicle does not require towing.
V. SUBCONTRACTOR L1ST
Sparks Car Care will be providi�g all maintenance and �epair work in house.
ConfWential Sparka Car Care
City of Federal Way Police Proposal
VI. COST AND CONDITIONS
ServicelCosts
Sc
Service �4: 6 months or 3;750
miles service
Service B: 12 months or 7,500
mites service
Service C: 27,000 miler Service
Vehicle Transport (pick up 8�
delivery) for preventative and
scheduled services
Cost of Hourly Labor Rate (not
included in Service A, B& C)
Replacement Dealer Parts (not
included in Service A, B& C)
Costs Plus
Replacement Non-Dealer Parts
(not included in Senrfce A, B&C)
Costs Plus
Cost for �hop supplies, and
other disposal fee as a
percentage af tptal service fee
(not included in Service A& B)
Passenger 4x4 Trucks Utility Police Patrol
Vehicles tight Vehictes Vehicfes
Preventive Maintenance
$31.95 $31.95
$74.95
$154.95
$0
$60.00
25%
25q6
0%
$74.95
$154.95
$0
$60.00
25%
2fi°l�
0%
$��-�95
$74.95
$154.95
$0
$60.00
25%
2S°/b
0%
Conditions:
4. Pric�s for the services list�i above must inctude aH tabor and material needed to cx�rrtpleta the
services spec�ed.
2_ Prices proposed in this section are firm fixed prices for the initial period of the contract (th�ee
years).
3. All repair parts are to be OEM or equivalent. Exceptions will be individually considered on a
c�s�-by-case b��is. P� fo� �ach senri�e �ha(t includ� pa.�ts, labo� and al( neces�ary fluids and
free fluid top off between service intervals.
4. For police patrol vehicles, all parts are to be OEM Heavy Outy Police Pursuit Vehicle parts.
5. Service reminder sticker is required with each senEice.
6. All labor hours shall be as listed on ALLDATA Service 8� Repair Information system.
7, U�t�ss otherwise specified a�d/or ayraed ta, a standa�d 12 month or 12,0f10 mile wa�anty will b�
required on all labor and mate�ials.
8. The City is required to pay Washingto� State Sales or Use Taxes for most goods and services.
The city is exempt from Federal Excise and t�ansportation taxes. Taxes shall NOT be included in
the bid prices. Applicable taxes will be added as a separate item.
Confidential Sparks Car Care
City of Federal Way Police Proposal
VII. SIGNATURE SHEET
Receipt of the following Addendum is hereby acknowledged by:
Addendum #1
Adden�um
Dated: Octot�er 30, •2009 I Acknowledged by:
Sparks Car Care, Inc.
ADDRESS
32627 Pac�c Hwy South
C1TY
Federal Way
AUTHORIZED REPRESENTATIVE
Merle Pfeifer
Christena Pfeifer
DELIVERY DAYS AFTER
GUARANTEED ORDER
As required 'm the proposal
PROMPT PAYMENT DISCOUNT TERMS:
Already providing govemment fleet discount rate
STATE ZIP CODE PHONE
WA 98003 253-8741070
Owner/CEO
Owner/President
Proposals �igned by an agent ara to be accompanied by evidence of thQir authority.
Confidential Spa�lcs Car Care
City of Federal Way Police Proposai
2010 Fleet Malntenance Contract
Polke Vehicles
Propoaal Date October 30, 2008
Proposall Proposal2 Proposal3 Proposal4
vendor Name Eaple Tire and Automotive Sparks Car Care, Inc. US Fire Equipment,
Federal Wa Federel Wa Scarf( FoM Isuzu Aubum Tacoma
Item AmouM Unft P►lee Total Priea Total Prlee Total Prlce Tot
Passenger Vehicles and Light Trueks
Service A: 6 month or 3750 mNes Service
Service B: 12 month or 7500 miles Service
Service C: 27,000 miles
Vehicle Transport (pick up aM delfvery) for
scheduled service
Cost of hourty Labor Rate
Replacement Dealer Parts
Replacement None Dealer Parts
Cost for Shop Supplies
4"4 Trucks and Udlily Vehkles
Service A: 6 month or 3750 mil S ervice
Service B: 12 month or 7500 mil Se ni�
Service C: 27,000 mlles
Vehicle Transport (pick up and delivery) tor
scheduled service
Cost of hourly Labor Rate
Replacement Dealer Parts
Replacement None Dealer Parta
Cost for Shop Supplies
Police Vehiclea
Service A: 6 month or 3750 miles Service
Service B: 12 month or 7500 m Se
Se C: 27,000 m
Vehicle TranspoA (pick up and delivery) for
scheduled service
Cost of hourty Labor Ra
Replacement Dealer Part
Replacement None Dealer Parts
Cost for Shoo Suoolies
Proposal Signature
0
0
0
0
0
0
1
0
0
1
$37.95
a�os.00
$119.95
sa.00
560.00
30%
30%
2%
a�a.a�
a,os.00
5119.95
as.00
560.00
30%
3ox
2%
$31.95
a�os.00
5119.95
as.00
aso.00
30%
ao%
2%
$31.
E109.00
3119.95
59.00
aso.00
E0.30
50.30
$0.02
534.95
a�os.00
$119.95
59.00
580.00
50.30
$0.30
$0.02
531.95
a�os.00
a�+s.ss
ss.00
560.00
$0.30
so.3o
$0.02
YES
531.95 $31.95 531.95
574.96 574.95 $101.95
5154.95 5154.85 $278_90
50.00 50.00 $5.00
560.00 EB0.00 $75.00
25% 50.25 30%
25% $0.25 30°�6
0% 50.00 0%
531:85 531.95 $36.95
a�a.ss s�a.sa 3106.98
5154•95 5154.95 3283.90
$0.00 $0.00 $5.00
560.00 560.00 $75.00
25% $025 30
zs% ao.zs 30^�
09f, $0.00 0%
531.95 $31.95 S3t.95
s�a.as a�a.as 8101.98
5154.95 S1S4.95 5278.90
so.00 ao.00 ss.00
560.00 560.00 575.00
2596 30.25 30°�
Zs^� ao.zs so%
0% $0.00 0%
VES
$31.95
$101.95
$278.90
as.00
575.00
$0.30
$0.30
$0.00
538.95
5108•95
$283.90
$5.00
$75.00
$0.30
ao.so
$0.00
$31.95
$101.95
5278.90
$5.00
578.00
aa.ao
ao.so
$0.00
VES
Mobil Oil and Services
Fife
$123.45 $123.45 565.00
5123.45 5123.a5 5162.00
$392.90 5392.90 $192.00
ao.00 so.00 so.00
$65.00 565.00 $75.00
10% $0.10 20
10% $0.10 20%
3% $0.03 5°6
$173.45 5173.45 $95.00
5773.45 3173.45 5192.00
3222.00
$0.00 $0.00 50.00
$65.00 $85.00 375.00
10°.6 $0.10 20%
�o% ao.�o zo%
3% 50.03 5%
$123.45 5123.45 585.00
S723.45 5123.45 5162.00
5392.90 $392.90 5792.00
so.00 ao.00 so.00
$85.00 $65.00 $75.00
70% $0.10 20%
�ox so.�o sox
3% $0.03 5%
VES
ass.00
$162.00
s�sz.00
so.00
$75.00
$0.20
$0.20
$0.05
$95.00
a+az.00
$222.00
50.00
$75.00
$0.20
so.zo
$0.05
585.00
5162.00
E192.00
ao.00
375.00
$020
sozo
50.05
VES
Page 1 of 1
COiTNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
Item: 7h
SUB.TECT: Solid Waste and Recycling Services Contract
POLICY QUESTION Sha11 the City Council approve entering into a revised contract including added services and
rate increases with the current service provider, Waste Management of Washington, Inc. (Waste Management) for
the term March 2010 through February 2017, or shall the City Council approve completing a competitive procurment
process to select a new service provider to begin operations in 2011?
Co1vtM�rrEE: Finance, Economic Development, and Regional
Affairs Connmittee
CATEGORY:
Consent Ordinance
Q City Council Business
Resolution
MEETING DATE November 24, 2009
Public Hearing
Other
STAFF REPORT BY: Cary M Roe, Director of Parks and Public Works
Rob Van Orsow, Solid Waste
Public Works
Attachments: Memorandum to Finance, Economic Development and Regional Affairs Committee dated
November 24, 2009.
Options Considered:
1. Extend the City's waste and recycling collection services relationship with Waste Management for a seven year
period. Authorize the City Manager to execute a revised contract specifying added services and rate increases to
be effective Mazch 1, 2010. The combined added services and rate increases .produce approximately 16.9% more
rate revenue annually than current levels. If this enabling contract is not executed by Waste Management before
December 31, 2009, the City Council directs staffto instead complete Option 3 below.
2. Extend the City's waste and recycling collection services relationship with Waste Management for a seven year
period. Authorize the City Manager to execute a revised contract specifying added services and rate increases to
be effective March 1, 2010. The combined added services and rate increases produce approximately 16.9% more
rate revenue annually than current levels. The City Manager is also authorized to phase-in initial rate increases
over two or three years to reduce immediate rate impacts to ratepayer groups. If this enabling contract is not
executed by Waste Management before December 31, 2009, the City Council directs staff to instead complete
Option 3 below.
3. Allow the current contract with Waste Management to complete its term (through December 31, 2010) and direct
staff to complete a competitive procurement process for waste and recycling collection services, subject to City
Council award in 2010, to be implemented via a new contract starting January 1, 2011.
STAFF RECOMMENDATION Staff recommends forwarding Option 1 to the December 1, 2009 City Council Consent
Ag for approval.
CITY MANAGER APPROVAL: r�� e� 1� x .�1ttECTOR APPROVAL:
Committee Counc�l Committee Councii
COMMITTEE RECOMMENDATTON: Forward Option 1 to the December 1, 2009 City Council Consent Agenda for
approval.
Mic ar1, hair ric aison, Member Dini Duclos, Member
K:\COUNCIL�AG�ILLS\2009\12-01-09 SW&R Services Contrxt Options.doc
PROPOSED COUNCIL MOTION: I move extending contracted waste and recycling collection services to YTYaste
Management for a seven year period, under a revised contract including added services and increased rates. The
Ciry Manager is authorized to execute this enabling contract. However, if this enabling contract is not executed by
Waste Management before December 31, 2009, then staff is instead directed to complete a competitive procurement
process subject to City Council award in 2010, to be implemented via a new contract beginning January 1, 2011.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BII.L
DENIED 1 reading
TABLED/BEFERRED/NO ACTION Eoactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED— 02/O6/2006 RESOLUTION tt
K:\COUNCIL�AGDBILLS�2009\12-01-09 SW&R Services Contrxt Options.doc
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 24, 2009
TO: Finance, Economic Development an Regional Affairs Committee
VIA: Brian Wilson, Interim City Manage
FROM: Cary M. Roe, P.E, Director of Parks, blic Works and Emer�y Manag�ement
Rob Van Orsow, Solid Waste Recycling Coordinat�
SUBJECT: Solid Waste and Recycling Services Contract
Issue
Waste Management of Washington has provided solid waste and recycling collection services under
contract with the City of Federal Way since 1999. As our current contract nears its end, City staff has
negotiated a potential contract extension package of services and rates. The City has now reached a
decision point with two distinct choices: a contract extension with the incumbent hauler, or a
competitive procurement process. Much of the content in this memorandum focuses on the contract
extension option, since we now need a decision on whether to proceed with an extension or shift to a
competitive process.
The City's main objective is to obtain high-quality services that provide the best value for ratepayers. It
is not economical for the City to implement these services using public resources for several reasons:
initial capital costs, lack of a billing/customer service system, lack of maintenance capacity and other
limitations. The City's current hauler, Waste Management of Washington (WM), provides all facets of
these services.
Background
1. The City conducted a competitive bid process for solid waste and recycling services in 2001.
Waste Management was the lowest responsible bidder and was awarded the current contract. The
contract term was an initial 5 years, plus two, two-year extensions at the City's discretion. Both
of these extensions were awarded by the City, and the current contract will end December 31,
2010.
2. Waste Management has stated that the current contract does not return adequate profit on
investment in part due to the slow growth in rates during the contract term. The current
contract allows annual rate increases, but these are limited to a maximum of 60% of the CPI, and
therefore increases have not kept pace with rising labor and fuel costs. More recent contracts for
similar services have made use of a 100% CPI adjustment to more accurately reflect actual
Contractor costs.
3. During the past year, City staff and Waste Management negotiated potential service and contract
improvements. The result: a reduction in Waste Management's initial rate increase request from
approximately 30% higher revenue to the 16.9% overall revenue increase discussed herein.
4. In tandem with these negotiations, City staff have prepared for a competitive bid process. If
necessary, this process would begin in early 2010 to allow ample time to seek proposals,
evaluate service changes, negotiate the new contract and allow roll-out of services with any
potential vendor. Any shorter timeline would unduly favor the incumbent hauler due to an
Solid Waste and Recycling Contract Options
FEDRAC November 24, 2009
Page 2 of 9
unrealistic timeline for roll-out, which underscores the need for a decision on WM's contract
extension to be made as soon as possible.
5. The City benefits from input from a recognized expert in municipal solid waste contracts (Mr.
Jeff Brown of Epicenter Services). Mr. Brown participated in the City's 2001 procurement
process, and has assisted many local governments throughout the northwest with similar
negotiations and rate setting. His breadth of knowledge on operating options and rates/costs
supported the City in negotiating reductions to WM's initial rate increase proposal.
6. Federal Way now has among the lowest overall rates in the County. This underscores the `good
deal' ratepayers now have, and somewhat substantiates Waste Management's claim about the
current inadequate rate of return.
7. City staff believes that Waste Management has negotiated in good faith during this process, and
that as a result of Waste Management's consistent high performance and corporate citizenship,
they merit an opportunity for the City Council to provide policy direction regarding the
collection contract.
Outline of City Council Decision Process
The City Council is being asked to select between entering into a contract extension versus completing a
competitive bid process. The following key elements figure into making this decision:
By negotiating a new contract, the City will benefit from continuity, since Waste Management
knows the service area, has a nearby operations center, and has all containers, routes, accounts,
and related infrastructure already in place. Ratepayers will continue to receive high levels of
service that meet or exceed current contract requirements, with no service interruptions or
inconvenience due to a change in contractors. In addition, Waste Management has been a
responsive and flexible partner, and their staff coordinates well with the City on service
improvements and community outreach, as well as working as a positive corporate citizen in the
City.
By completing a competitive procurement process, the City would benefit through the ability
to selectively implement service improvements, and also to create rate and revenue models based
on competitive bid options to m�imize service options and minimize rates. Ratepayers will also
continue to benefit from compazatively lower rates for the last year of the current contract.
Absent a competitive process, the City cannot be certain rates are the "best possible" for
ratepayers. T'he City also forgoes an opportunity to find out if innovative service changes
proposed in a competitive environment may cost (or save) ratepayers for example: reduced
collection frequency scenarios, expanded organics recycling services, and/or targeted economic
incentives to increase multi-family recycling levels.
Regional Perspective Solid Waste Rates (Fees) and Service Level Variations
Table 1 below shows how much higher current rates are in comparable cities and unincorporated areas.
It also shows where Federal Way would fit in the "market" if WM's proposed rates are accepted.
Caution is needed when making a straight-up comparison of rates between cities since t�es, subsidies,
customer service/billing costs, account density, and service level details are all highly variable. In this
table, impacts from local taaces and surcharges are eliminated to a11ow better comparability. Service
variations were also considered. For example, yard debris service revenues were adjusted to reflect
Federal Way's subscription levels as compared to those areas where this service is "embedded" for all
Solid Waste and Recycling Contract Options
FEDRAC November 24, 2009
Page 3 of 9
customers. The percentages reflect revenues accrued to the hauler, instead of total revenues generated
by non-adjusted rates. Rankings are based on the resulting revenue for collection and disposal services,
using Federal Way's customer counts..
Table 1. Com arison of Current and Pro osed Rate Revenue
Estimated Percent
Service Area Above Current
Federal Way
Rates*
Ci of Renton 36.1%
WM Northwest north Kin Coun Snohomish Coun 25.9%
Ci of Issa uah 23 •2%
Sno-Kin uninco orated areas 21.8%
WM South Sound (unincorporated areas adjacent to Federal
Wa 17.9%
WM's Pro �rsed' Pra'ected Rate Revenne 16.9% Increase 16.9%
Ci of Bellevue 9•2%
Ci of Kirkland 6.3%
Ci of Redmond 3.1
`Ci of Federal Wa Baseline
Revenue estimate percentages are derived from each Jervice
Area's adjusted rates as applied to Federal Way customer counts
Conclusions based on this table:
Federal Way currently has excellent rates. The two factors contributing to this include the
contract's age (newer contracts as seen with Renton and Issaquah have considerably higher
rates) coupled with comparatively slow rate growth during the contract term, since annual
service rate increases were limited to 60% of CPI. The haulers serving Bellevue, Kirkland and
Redmond are probably not achieving company profitability targets and those cities will be facing
increased rates similar or greater than Federal Way when they enter their next contract cycle.
Even with the added revenue generated by a 16.9% revenue increase, Federal Way would still
have rates in the mid-range of these service areas.
Regardless of whether the City proceeds with a contract extension or competitive process,
Federal Way's rates aze very likely to increase based on the correlation between contract age and
rates shown in this table.
Table 1 does not factor in all service variations. For example, universal (embedded) recycling
service included in basic commercial garbage service, or weekly curbside recycling service
rather than the more economical every-other-week schedule.
Proposed Rate Structure Changes
As part of our negotiation process, WM was asked to provide rate proposals that reflect the Washington
Utilities and Transportation Commission (WUTC) method for regulating rates in unincorporated areas.
The method creates "cost of service" rates meaning the rates within each given sector (single-family,
commercial, drop-box, and multi-family) fund only the costs specifically from that sector. This approach
emphasizes that customer groups "pay their own way" for the services they receive. This "cost of
Solid Waste and Recycling Contract Options
FEDRAC November 24, 2009
Page 4 of 9
service" rate structure explains why percentage rate changes in the proposed contract vary sector by
sector. The proposed rate increase percentages and projected resulting revenues are shown in the table
below.
Table 2.
Service Sector
Garbage
Yard Debris
Commercia.l and Multi-F
Drop Box and Compacto
Rate Increase and Pro'ected Revenue b Service Sector
Proposed Rate Projected Revenue Generation
Increase (%1 at Increased Rates ($/year)
Pass-Thru Disposal (for Drop Box
Compactor)
Overall Revenue Increase Projected
Annual Revenue Generation
19.4%
31.0%
14.2%
50.1%
16.9%
$3,686,765
$1,183,993
$913,172
$1,676,085
$12,411,040
When taken as a whole, the resulting added revenue generated by these combined increases will. raise
revenue by 16.9%, from the current $10,612,416 to $12,411,040 annually. The comparatively large
increase for Drop Box and Compactor service underscores that this sector has been a bargain service
option for those ratepayers. However, it will no longer be partially subsidized by other service sectors
under the cost-of-service approach, and rates for those services will be closer to "market rates." As
Table 2 shows, even with the rate increase this sector generates a relatively small portion of total
revenue.
Over the seven year term in the updated contract, nearly $100 million in revenue will be generated by
Federal Way ratepayers. Of course, Waste Management does not keep all this revenue. A major
component will go to King County to pay for its disposal system. Revenues also cover equipment costs
(trucks and carts), collection labor, fuel and maintenance, overhead and profit.
Nearly 200 individual service rates apply in Federal Way, varying by container size, frequency, and/or
service type. Key examples of proposed rate impacts to specific customer types are highlighted below.
Though the percentage increases are large, the actual dollar amounts of these increases provide another
perspective, as shown in the following ta.bles:
Table 3. Pro osed Rate Increases for Sin le-Famil Residential Customers
Residential Collection 2009 2010 Cost
and Disposal Services Contract Proposed
Rate per Rate per Increase
Month Month Per Month
Weekl Can/Cart Service
10 Gallon Micro-can $5.22 $6.23 $1.01
20 Gallon Mini-can $7.69 $9.18 $1.49
32 Gallon Can $12.64 $15.09 $2.45
35 Gallon Cart $14.07 $16.80 $2.73
2-32 Gallon Cans/ 1-64 Gallon Cart $18.87 $22.53 $3.66
3-32 Gallon CansJl-96 �allon Cart $25.09 $29.96 $4.87
96 Ga11on Yard Debris $7.15 $9.37 $2.22
Solid Waste and Recycling Contract Options
FEDRAC November 24, 2009
Page 5 of 9
A typical Residential Customer with a 32 gallon garbage can plus curbside recycling service, who also
subscribes to the 96 gallon cart yard waste service, currently pays a total of $19.79 per month in rates.
The proposed rates would increase the monthly cost to $24.46, a combined increase of 23.6%.
Table 4. Selected Rate Increases for Commercial Customers
Commercial Collection 2009 2010 Cost
and Disposal Services Contract Proposed Increase
Rate per Rate per Per Month
Month Month
Weekl Service/Detachable Container
1 Yard, 1 collection er week $66.09 $75.47 $9.38
4 Yard, 1 collection er week $192.30 $219.61 $27.31
8 Yard, 1 collection er week $343.60 $392.39 $48.79
1 Yaxd, 2 collections er week $120.52 $137.36 $17.11
4 Yard, 2 collections er week $358.83 $409.78 $50.95
8 Yard, 2 collections er week $647.93 $739.94 $92.01
Table 5. Selected Rate Increases for
Drop-Box Hauling Services
30 Cubic Yard Service Level
Commercial Dron Box (Uncor
Commercial
Box Hauling (Excludes Dis�
2009 2010
Contract Proposed
Rate per Rate per
Haul Haul
$85.72 $141.44
$104.04 $171.76
Pass-Through)
Cost
Increase
per Haul
$56.05
$67.63
Embedded Cart-Based Commercial Recycling Services
The proposed contract extension extends the provision of basic recycling services to all
customers, now including the commercial sector. Each customer would be provided with up to
two carts to provide baseline recycling services, as part of their garbage service package.
Businesses requiring additional capacity would pay Waste Management or another service
provider for that service.
This approach will improve access to recycling for commercial customers, which will help to
offset (or in some cases reverse) the impacts of higher rates. For example, a commercial
customer with a two-yard garbage dumpster (serviced once per week) would see monthly rates
increase from $109.48 to $125.03. The same customer who adds two recycling carts (equivalent
to 1 cubic yard of capacity) and decreases their garbage dumpster to 1 cubic yard would see their
new rate drop to $75.47, while still receiving the same total service volume.
So(id Waste and Recycling Contract Options
FEDRAC November 24, 2009
Page 6 of 9
In addition, customers who now pay for cart-based commercial recycling service (at
approximately $30.70 plus surcharges each month) will see those charges eliminated on their
invoices. For example, a customer with a three-yard dumpster that now pays for a single
recycling cart would see a rate decrease of about $10 per month.
This cart-based embedded recycling program results in comparatively smaller rate benefits for
larger-scale customers. However, larger-scale customers will still benefit through the Rate Cap
on WM's recycling service rates charged in Federal Way. T'he Rate Cap will ensure the cost of
recycling services (in combination with solid waste service) will not exceed the equivalent cost
for that same volume of solid waste service.
Contract Improvements Inctuded in the New Contract Approach
The draft contract negotiated between the City and Waste Management has many upgrades that will
benefit and protect ratepayers through the contract's term. Key contract upgrades include:
Fleet vehicle replacement to newer, more fuel efficient and less polluting trucks during the initial
phases of the contract.
Required use of certified environmentally-beneficial fuels.
Added sales/support staff for rolling out new services and programs.
Up to two recycling carts (at no added cost) for each commercial business.
A Rate Cap on all other commercial recycling services WM provides, so that combined recycling
and garbage service costs must remain lower than equivalent garbage services.
Elimination of `fuel surcharges' or `environmental fees' for all recycling customers WM services
in Federal Way.
Improved levels of customer communications when foul weather delays hauler operations.
Upgrades to best management practices for processing and marketing recyclables materials.
Color-defined containers city-wide (to better distinguish garbage vs. recycling services).
Improved spill prevention and litter recovery standards.
Sustained participation in pilot service programs initiated by the City.
Enhanced Performance Review parameters to ensure continual contract compliance.
Discounted rates for residential yard debris collection for smaller cart sizes.
Improved documentation of extra volumes and service inegularities such as blocked access to
containers.
Enhanced outreach efforts to expand recycling services for single-family and multi-family
residences, as well as to retain existing recycling programs at multi-family complexes. T'his will
include more convenient recycling options, and ways channel the value and quantity of
recovered recyclables into direct incentives to encourage residents to recycle.
Routine recycling and garbage collection services for all city facilities and major City-sponsored
festivals.
Defined allocation of embedded (no-added cost) recycling services to occupants in mixed-use
buildings.
Improved Customer Service Center functions, along with required monthly reporting on these
performance standards.
Standards for website content.
Solid Waste and Recycling Contract Options
FEDRAC November 24, 2009
Page 7 of 9
Discounts to customers who use web-based payment options.
Required trainings for recycling route drivers.
Improved insurance and liability requirements.
A set process and formula for required future adjustment of the Administrative Fee to maintain
the Solid Waste Recycling Special Revenue Fund.
A formula to allow for commensurate increases in the Administrative Fee if adjacent areas now
serviced by the hauler are annexed to Federal Way.
Restrictions on `side contracts' between the hauler and customers in the City of Federal Way so
that future City contracts aze not superseded by `perpetual' or no-sunset side agreements.
Phased-in Rate Increase Options
The contract extension approach also provides an option for phasing in the rate increase over two or
three years at the City Council's direction. This would help ease the impact of the rate increases and
provide a smoother cost escalation. Examples in Table 6 show how tivs would be implemented. The net
impact would be higher total ratepayer costs over the term of the contract, since the compounded
increase of phased rates will be higher than the `one-time' increase proposed to compensate Waste
Management for lower revenues during the initial two years of the contract. During the phase-in period,
rates would still be adjusted per the CPI.
Table 6. Percenta�e Rate Growth
Single Family Collection
32-Gallon Garbage Can
Yard Debris Collection
;om arison for Phased-in Rates
One-Time Increase Phased Increase Percentage
eenta�e After 3 Years After 3 Years
19.4% At 7.25% per year: 23.4%
31.0%
At 11.55% per yeaz: 38.8%
Commercial Collection
Container Service
14.2%
At 5.3% per year: 16.8%
Note: Percentage increases would all be subject to the same CPI changes during the
three year period, so projected CPI changes are not factored into this table.
It is possible for phased-in rates to be applied to specific service sector(s) instead of across the entire rate
base. The City Council may authorize use of a rate phase-in approach by selecting Recommendation #2
below.
Future Rate Adjustments Use oJI00% CPI Adjustment
The three major costs haulers incur in their operations are for labor, equipment, and fuel. In recent years,
all three of these costs have risen at rates above the CPI in the Puget Sound Area. Many newer hauling
contracts actually use several indices, one for fuel costs, one for labor rates, and another for capital and
operating costs. The combination of these indices tends to produce annual adjustment in excess the
100% CPI level. Using a 100% CPI adjustment will be most equitable for both ratepayers and the
contractor over the life of the contract.
Solid Waste and Recycling Contract Options
FEDRAC November 24, 2009
Page 8 of 9
Proposed Term of the New Contract
As is common in recently executed hauling contracts, the new contract's term will be adjusted away
from a calendar year. There are two reasons for this adjustment: If the decision is made to implement the
new contract, State-mandated public notices will preclude implementation of new rates until March
2010. This will also work to the City's advantage in future contracts, as large scale roll-outs of new
services and container types will be smoother when staged in February and March, instead of being
impacted by adverse weather and holidays in December and January.
The initial term of the new contract is seven years, allowing for capitalization of new trucks and other
service improvements during this term. Two, two-year extensions are also included in the proposed new
contract. Like the current contract, award of these extensions will be subject to the City's discretion.
This will motivate the contractor to maintain high service levels during the latter years of the contract.
Summary and Staff Recommendation
Waste Management's consistent high performance merits City Council consideration of a contract
extension. City staff negotiations with Waste Management resulted in a reduced rate increase compared
to Waste Management's initial proposals, along with service and contract improvements. Staff believes
that it has negotiated a fair contract which limits rate increases while still incorporating effective service
improvements. Timing dictates that the City acts during this "window of opportunity." Waste
Management has indicated their eagerness to extend our contractual relationship, but if circumstances
were to prevent the execution of the updated contract prior to the end of 2009, a"trigger" must be in
place to transition to a competitive procurement process. This "trigger" is in the form of a deadline for
WM to execute the new contract, as specified in the recommendations below.
The contract extension approach outlined in this memo recognizes that Federal Way has low garbage
rates Table 2 shows our rates are lowest among comparable service areas. Even with the new rates,
Federal Way rates will be at or below average, with upgraded services. If the City Council is
comfortable with Waste Management's services, rates and corporate citizenship, a contract extension at
this time is reasonable. Even though the initial rate increase is steep, staff believes that it is preferable in
the long run to implement it all at once, rather than further increasing total ratepayer costs by phasing-in
the new rates over several years. For these reasons, staff recommends City Council adoption of
Recommendation #1 below.
Recommendations for Committee Consideration
l. Extend the City's waste and recycling collection services relationship with Waste
Management for a seven year period. Authorize the City Manager to execute a revised
contract specifying added services and rate increases to be effective March 1, 2010.
The combined added services and rate increases produce approximately 16.9% more
rate revenue annually than current levels. If this enabling contract is not executed by
Waste Management before December 31, 2009, the City Council directs staff to
instead complete Option 3 below.
2. Extend the City's waste and recycling collection services relationship with Waste
Management for a seven year period. Authorize the City Manager to execute a revised
Solid Waste and Recycling Contract Options
FEDRAC November 24, 2009
Page 9 of 9
contract specifying added services and rate increases to be effective March 1, 2010.
The combined added services and rate increases produce approximately 16.9% more
rate revenue annually than current levels. In Option 2, the City Manager is also
authorized to phase-in initial rate increases over two or three years to reduce
immediate rate impacts to ratepayer groups. If this enabling contract is not executed
by Waste Management before December 31, 2009, the City Council directs staff to
instead complete Option 3 below.
3. Allow the current contract with Waste Management to complete its term (through
December 31, 2010) and direct staff to complete a competitive procurement process
for waste and recycling collection services, subject to City Council award in 2010, to
be implemented via a new contract starting January l, 2011.
K:�FHSRAC (FEDRAC)�2009\1 I-24-09 Solid Waste ConVact.doc
COUNCIL MEETING DATE: December 1, 2009 ITEM g. 9
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: NOTIFY THE SECRETARY OF STATE ABOUT THE CHANGE OF GOVERNMENT
POLICY QUESTION SHOULD THE CITY COUNCIL APPROVE THE PROPOSED ORDINANCE
ACKNOWLEDGING THE CHANGE OF GOVERNMENT FROM NONCHARTER COUNCIL-
MANAGER UNDER CHAPTER 35A.13 RCW TO NONCHARTER MAYOR-COUNCIL UNDER
CHAPTER 35A.12 RCW AND DIRECTING T�IE CITY CLERK TO FILE A CERTIFIED
ORDINANCE WITH THE SECRETARY OF STATE?
COMMITTEE N/A
CATEGORY:
0 Consent
City Council Business
r
I�
Ordinance
Resolution
MEETING DATE:
Public Hearing
Other
STAFF REPORT BY: Pat Richardson Ci Attorne DEPT• Law
------...._..._._......._...__.._.._T_.__...------------..._...._.._..._..
Attachments: Proposed Ordinance
Options Considered: 1. Adopt the proposed ordinance.
2. Modify the proposed ordinance.
STAFF RECOMMENDATION: Option 1
CITY MANAGER APPROVAL:
Committee
COMMITTEE RECOMMENDATION:
DIRECTOR APPROVAL:
Committee
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION(S):
1 READING OF ORDINANCE (DATE) I move to forward the ordinance to a second reading for enactment on
the December 1 S, 2009 consent agenda.
2" READING OF ORDINANCE (CONSENT AGENDA DATE): move approval of the ordinance not�ing fhe
Secretary of State of the change of government to noncharter Mayor-Council
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL AC'1'ION: 'n
APPROVED COUNCIL BILL S `�l�
DENIED 1 reading
TABLED/DEFERRED/NO ACTION Enactment readi�
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLUTION
ORDINANCE NO.
AN ORDINANCE of the City of Federal Way, Washington, relating to
establishing an effective date for the reorganization of the form of
government to the mayor-council form of government under chapter
35A.12 RCW, and directing the city clerk to file ordinance with the
secretary of state.
WHEREAS, the City of Federal Way, Washington was formed in February 1991 as a
noncharter code city under Chapter 35A.13 RCW, Council-Manager form of government; and
WHEREAS, a petition sufficient in form and signatures was previously filed with the City
Clerk of the City of Federal Way petitioning that the City of Federal Way abandon its Chapter
35A.13 RCW noncharter code city Council-Manager ("Council-Manager'� form of government and
reorganize as a Chapter 35A.12 RCW noncharter code city Mayor-Council ("Mayor-Council") form
of government; and
WHEREAS, pursuant to Resolution Na 09-554, the issue of reorganization was submitted to
the registered voters of the City of Federal Way in a general election held on November 3, 2009; and
WHEREAS, the King County Elections Office has certified the November 3, 2009, election
results to the City of Federal Way showing that a majority of the votes casted were in favor of
reorganization of the City of Federal Way as a Mayor-Council form of government; and
WHEREAS, pursuant to said election results the City of Federal Way shall abandon its
current Council-Manager form of government and reorganize as a Mayor-Council form of
government as provided in RCW 35A.06.060 and shall hold municipal elections for a Mayor
pursuant to RCW 35A.02.050; and
Ordinance No.09- Page 1 of 4
WHEREAS, the reorganization of the City of Federal Way as a Mayor-Council form of
government shall not take effect until the election, qualification and assumption of office under
RCW 35A.020.050 of the Mayor under the Mayor-Council form of government, and
WHEREAS, pursuant to RCW 35A.02.040 the city council is required to adopt an ordinance
providing for the reorganization of the municipal government under the new form of non-charter
code form of government and the City Clerk is required to file with eh Secretary of State a certified
copy of said ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Reor,�anization as a Mayor-Council Form af Government. Upon the effective date
of reorganization set forth below, the City of Federal Way does hereby abandon the RCW 35A.13
noncharter code city Council-Manger ("Council-Manager") form of government and does hereby
reorganize as an RCW 35A.12 noncharter code city Mayor-Council ("Mayor-Council") form of
government as set forth in RCW 35A.12.010 through RCW 35A.12.190, as now or hereafter
amended.
Section 2. Duties of the Citv Clerk. The City Clerk is directed to forward a certified copy of
this ordinance to the Secretary of State pursuant to RCW 35A.02.040.
Section 3. Schedulin� of Elections Pursuant to RCW 35A.02.050. The City Clerk is hereby
directed to consult with the King County Elections office and provide information to the City
Council on the dates for scheduling elections pursuant to RCW 35A.02.050 for a Mayor.
Section 4. Effective Date of Reorganization as Mayor Council Form of Government. The
reorganization of the City of Federal Way as a Mayor-Council form of government shall take effect
Ordinance No.09- Page 2 of 4
upon the election, qualification and assumption of office under RCW 35A.02.050 of the Mayor
under the Mayor-Council form of government.
Section S: Severabilitv. Should any section, subsection, paragaph, sentence, clause, or
phrase of this chapter, or its application to any person or situation, be declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the remaining portions of this
chapter or its application to any other person or situation. The City Council of the City of Federal
Way hereby declares that it would have adopted this chapter and each section, subsection,
sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more
sections, subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
Section 6. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereta
Section 7. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 8. Effective Date. This ordinance shall take effect and be in force thirty (30) days
from and after its passage and publication, as provided by law.
Ordinance No.09- Page 3 of 4
PASSED by the City Council of the City of Federal Way this day of
200
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No.09- Page 4 of 4
COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUB,TECT: VoiceStream PCS III Coi'poration (T-Mobile) Franchise Amendment
POLICY QUESTION Should City Council approve an amendment to the VoiceStream PCS III Corporation
(T-Mobile) Franchise Agreement?
COMMITTEE Finance, Economic Development and Regional
Affairs Committee
CATEGORY:
Consent
City Council Business
Ordinance
Resolution
STAFF REPORT BY: Marwan
P.E., Denutv Public Works
MEETnvG DATE: November 24, 2009
Public Hearing
Other
Ep'I': Public Works
Attachments: Memorandum to the Finance, Economic Development and Regional Affairs Committee dated
November 24, 2009.
Options Considered:
l. Approve the Ord'mance amending the VoiceStream PCS III Corporation (T-Mobile) Franchise
Agreement and forward to the full council for first reading at the December 1, 2009 City Council
meeting.
2. Do not approve the Ordinance and provide direction to staff.
STAFF RECOMMENDATION Staff recommends forwarding Option 1 to the December 1, 2009 Council Agenda
for first reading.
N//��/wy ��r_ ._l!�
CITY MANAGER ARPROVAL• fr.u�.n DIRECTOR APPROVAL:
Committee Counc�l Committee Council
COMMITTEE RECOMMENDATION Committee recommends forwarding Option 1 to the December l, 2009
Council Consent Agenda for first reading.
Eric Faison. Member
Dini Duclos, Member
PROPOSED COUNCIL MOTION:
l READING OF ORDINANCE (12/Ol/2009) `7 move to forward the ordinance to a second reading for
enactment on the December 1 S, 2009 Council Consent agenda.
2 READING OF ORDINANCE (12/15/2009) "I move approval of the ordinance amending the VoiceStream PCS
III Corporation (T-Mobile) Franchise.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION: G
APPROVED COUNCIL BILL J
DENIED I reading
TABLED/DEFERRED/NO ACI'ION Eoactment readi�g
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED— 02/O6/2006 RESOLUTION
K:\counciRagenda bil1s�2009\12/01/09 T-Mobile Franchise Amendmentdoc
CITY OF FEDERAL WAY
MEMORANDUM
DATE: November 24, 2009
TO: Finance, Economic Development, and Regional Affairs Committee
VIA: Brian Wilson, Interim City Manager
FROM: Marwan Salloum, P.E., Deputy Public Works Director
SUBJECT: VoiceStream PCS III Corporation (T-Mobile) Franchise Amendment
BACKGROUND
VoiceStream PCS III Corporation (T-Mobile) has an existing non-exclusive site specific franchise for
the purpose of installation, operation and repair of its wireless communications fixtures and related
equipment on a Puget Sound Energy pole located within City right-of-way. Staff realized that T-Mobile
has equipment on PSE poles at other locations that are not part of the T-Mobile Franchise Area.
Therefore an amendment to the Franchise has been drafted to incorporate the new locations. See
attached Exhibit A-1 for added locations.
The basic terms of the existing franchise (Ordinance No. 03-447) will be unaffected, and its provisions
will remain in full force and effect. As required in the franchise VoiceStream will maintain insurance of $5
Million combined single limit for commercial general liability and $5 Million for automobile. The Franchise also
requires VoiceStream to post a bond in the amount of 120% of the value of the work to be performed, or in the
alternative, VoiceStream may elect an Assignment of Funds or cash deposit, prior to commencing any work under
the Franchise
K:�FHSRAC (FEDRAC)�2009\1 I-24-09 VoiceStream (T-Mobile) Franchise Amendment.doc
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FEDERAL
WAY, WASHINGTON, AMENDING ORDINANCE NO. 03-447 AND THE
NONEXCLUSIVE FRANCHISE GRANTED THEREIN TO T-MOBILE
WEST CORPORATION FORMERLY KNOWN AS VOICESTREAM PCS III
CORPORATION, TO OCCUPY RIGHTS-OF-WAY OF THE CITY OF
FEDERAL WAY, WASHINGTON, WITHIN THE SPECIFIED FRANCffiSE
AREA FOR THE PURPOSES OF INSTALLATION, OPERATION,
MAINTENANCE AND REPAIR OF ITS WIRELESS COMMUNICATIONS
FIXTURES AND RELATED EQUIPMENT, CABLES ACCESSORIES AND
IMPROVEMENTS.
WHEREAS, the City Council on July 15, 2003 adopted Ordinance No. 03-447, granting
T-Mobile West Corporation, a Delaware corporation ("T-Mobile"), the successor in interest to
VoiceStream PCS III Corporation, a franchise for placement of wireless transmitting facilities
and related appurtenances in the City owned or controlled rights-of-way; and
WHEREAS, T-Mobile and the City of Federal Way wish to amend the franchise adopted
in Ordinance No. 03-447, to include that portion of the City owned or controlled rights-of-way
located in the City of Federal Way and shown in Exhibit A-1 attached hereto (excluding privately
owned property).
WHEREAS, the City Council of Federal Way finds that it is in the public interest to amend
such franchise, in order to include the additional sites.
WHEREAS, RCW 35A.47.040 permits the City of Federal Way to grant nonexclusive
franchises for the use of public streets, bridges or other public ways for, inter alia, conduits, wires
and appurtenances for transmission of signals and other methods of communications; and
Ordinance No. 09- Page 1 of 6
Rev 7/09
WHEREAS, in granting such a nonexclusive franchise, the City of Federal Way reserves
such other powers and authorities granted to Washington code cities by general law;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Amendment of Franchise Contained in Ordinance No. 03-447.
A. Section 1.5 of Ordinance No. 03-44? is hereby amended to read as follows:
1.5 "Franchise Area" means only that portion of the City owned or controlled rights-of-
way located in the City of Federal Way and shown in E�ibit A-1 attached hereto (excluding
privately owned property), and/or any other areas approved by the Federal Way City Council and
incorporated into this Ordinance via amendment.
Section 2. Acceptance by T-Mobile.
T-Mobile shall have no rights nor shall T-Mobile be bound by the terms and
conditions of this ordinance unless T-Mobile files with the City its written acceptance of the terms
and conditions of this ordinance.
Section 3 Remainder of Franchise Ordinance Unaffected.
Except as amended in Section 1 above, the remainder of Ordinance No. 03-447 sha11 be
unaffected, and its provisions shall remain in full force and effect.
Section 4. Severabilitv. Should any section, subsection, paragraph, sentence, clause, or
phrase of this chapter, or its application to any person or situation, be declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the remaining portions of this
chapter or its application to any other person or situation. The City Council of the City of Federal
Way hereby declares that it would have adopted this chapter and each section, subsection,
Ordinance No. 09- Page 2 of 6
Rev 7/09
sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more
sections, subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
Section 5. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 6. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 7. Effective Date. This ordinance shall take effect and be in force thirty (30) days
from and after its passage and publication, as provided by law.
PASSED by the City Council of the City of Federal Way this day of
200
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
Ordinance No. 09- Page 3 of 6
Rev 7/09
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No. 09- Page 4 of 6
Rev 7/09
ACCEPTANCE:
The undersigned hereby accepts all the rights and privileges of the Franchise as amended
above, and acknowledges that such rights and privileges are subject to and limited by all of the
terms, conditions and obligations contained above and in Ordinance No. 03-447.
DATED this day of 2009.
T-MOBILE WEST CORPORATION
By:
Kautilya Landba
Area Director, Engineering and Operations
Ordinance No. 09- Page S of 6
Rev 7/09
EXHIBIT A-1
(SEE ATTACHED MAPS)
Ordinance No. 09- Page 6 of 6
Rev 7/09
1
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i
i
�'-Mobile Federal Way Redondo #1527
n
CONTACTS
T—M081LE
Steve Coplan
19807 North Creek Parkwoy
Bothell, WA 98011
425.398.7611 (Office)
TURNKEY TELECOM
Jeff Smith
22011 Porodise Loke Rood
Snohomish, Woshington 98296
206.947.6785 (Mobile)
360.668.9329 (Fox)
turnkeytelecom�msn.com
SITE INDEX
1/7 COVER SHEET/PROJECT LOCATION
2/7 PLAN VIEW A,
3/7 PIAN VIEW B
4/7 pLAN VIEW C
5/7 PLAN VIEW D
6/7 SITE PHOTOGRAPHS
7/7 STANDARD DETAILS AND 5PECIFICATIONS
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O INSTALI NEW D.OWN CUY AT VYILITV POLE LOCATION.
O 100' OF (1) FIBER CABIE CO�L AT EX�SiING UT�IJTY ROLE
A372789-163J93 LEF7 BY AERUI CONTRACiOR.
O INSTA�L (1) 2"0 RISER PER DETAIL ON SHEEi 7/7 ANO
PUIL (t) FlBER CABLE THROUGH.
O TRENCH UNpER GRASS �EA PER DETAIL ON SHEET 7/7.
INSTAIL (1) 2'I SCH d0 PVC CONDUIT VATFI (1) FlBER
CABIE PROM PROPOSED (1) 2"0 RISER AT UnUN POIE
LOCATION TO PROPOSED RLH CROSS CONNECT 80%.
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flBER CABLE BE PROPOSED RlH CRO55 CONNECT
BOX ANO PEDESTAL TO BE LEFT BY COMRACTOR.
INSiA1.L NEW AERIAL STRANb AND LASH (t) FIBER CABLE.
STA O+pO IS NORTH AT THE IMERSECTION OF
5. 28BTH 5T. ANO 18TH AVE. SOUiH
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EXISTINC UiILIT1ES EXISTINC UtIIITiES SHOWN ON iHE PIANS HAVE BEEN PLOTTED FROM THE BEST INFOMATION
AVnIlABIE TO THE DESICNER. ACCURACY ANO COMPIETENE55 ARE NOT CUARANTEEO. IT SHALL BE TME CONTRACTOR'S
RESPONSIBIUtt TO IOCATE ANY E7CISTINC UTILITIES, WHICH MAY CONfLICT WITH THE CONTRACTOR'S OPERATION, WHEiHER
SHOWN ON TNE PLANS OR NOT. CALL THE UTILITIES UNDERGROUNO LOCATION CENTER AT 1,800.424,SSSS.
POWER WATtR
GAS-011 STORAA
COMMUNICATIONS �,��;r;; 'F''.`•'.
SEWER �J PROPOSE�
SYMBOL CORRESPONDS TO PHOTO
LOCATIONS AND ORIENTAiION. $EE
SHEET 8/7 FOR SITE PHOTOGRAPHS.
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CONSTRUCTiON NOTES:
O INSTA�L NEW pOWN GUY AT UTI�ITY POLE LOCATION.
O INS?ALL (1) 2�0 RISER PER DEfAI� ON SHEEi 7/7 qND
O PULL (t) FIBER CABIE THROUCN.
INStALL N,EW AERIAL STRAND AND USN (1) FIBER CABIE.
O 100' OF (t) FIBER CABLE COII AT E%ISTING UTILITY POLE
p312718-763391 LEFT BY�AERIAL CONiRACiOR.
O TRENCH UNDER CRA55 AREA PER DEUI� pN SHEEi 7/7.
INSTAL� (1� 2"0 SCH 40 PVC CONDUIT WITH (i) FIBER
CABLE.
iRENCH UNDER CRAVEL ROAD PER DETAIL ON SHEET 7/7.
INSTALI (1) 2"0 SCH 40 PVC CONDUIT WITH (1) FlBER
CABLE.
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P LA N V I E W C RESPON ON�THE OR NO? iHE UTIES�UND�R ROUNO OCA E N�CENTER T 5 7 8 OR424 55 5. ER
POWER waiER
GAS-OIL �I STORM
COMMUNICNTIONS 5.��[-�"
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SYMBOL CORRESPONDS TO PHOTO
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O TRENCH UNOER CR45S AREA PER OEiA1L ON SHEEi 7/7.
INSiALL (i) 2"0 SCH 40 PVC CONDUIT WI?H (t) flBER
CABLE.
RISER UP 5' TO PROPOSED RLH CRO55 CONNECT BO% ON
E%�STINC H-fRAME INSIOE SHELTER W�TH (1) 2"0
CAWANI2ED STEEL CONDUR. PULL (1) FlBER CABLE
THROUCH.
INSTALL (1) 18"X18"%12" R�H CROSS CONNECT 80% ON
E%ISTINC M-FRAME. tERMINAiE FlBER CABLE PER
i-MOBILE SPECIFICATIONS.
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CvMMUNICATIONS'„��.-��,4
SEWER PROPOSED
EXISTINC UTI�ITIES EXISTING UiIUTIES SHOWN ON iHE PUNS HAVE BEEN Pl0?TEO iROM iHE BEST INFOAUTION
AVNUBIE TO THE DEStCNER, nCCURAC� AND COMPIETENESS ARE NOT CUARANiEED. IT ShiALI BE THE C6NTRACTOR'S SYId80l CORRESPONDS TO PHOTO
RESPONSIBILIN TO LOCATE ANY EXISTING UTILITIES, WHICH MAY CONFUCi WITH THE CONTRACTOR'S OPERATION, WHETHER �OCATONS ANO ORIENTATION. SEE
SHOWN ON THE PIANS OR NOT. CALI TNE UTILIilES UNUERCROUNO LOCnT10N CENTER AT 1.BOD.42a.SS5S. yHEET 6/7 FOR SItE PHOTOCRAPHS.
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BURIEU U1ME5 E%�ST iN nK MEA u�D UnUtt iNFOR�MnON SMOVM t41v NOt BE COMnLEfE. GLL UnIM LOG7E SFNViCE A MwIMW� OF a! H011RS
PRqR TO fANSTRUCTION.
GENERAL NOTES:
ORAx1NC5 ,1RE NOT Tp BE SGlFO, WRIt7EN On.lEN5WN5 TAKE PRECEOENCE. �NO nx5 SEt Of PlANS IS IN7ENOE0 TO BE USW i0R 041CrtAUWTC
PURPOSEB ONLY, UNL[95 NOTEO OTXERWiSE. ME CENERAL CONttUCTOR'S SCOPE Of MORN SM�LL INCWOE NRNKXiNO ALl IMTEPVL4, EOUIPMENT,
IABOR, M�0 iwYMINO E15E DEEMEO NECESSMI TO COMOIEtE INSTAUAnONS AS DESCRIB[D NEREIN.
DEtNt4 INClUOED XEREw ME �NfENDED t0 SXOW END REStAi OI Df7niN. M�NOR 1.qpIfICJ,TqN$ W7 BE REOUIREp TO SUR J09 CONOI710N4 OR
S11WipN5� /JJD SUCN NODIFIG710NS�SWL� BE IHCW�[D AS PNlf OP ME SCOPE Of�WpiN.
SITE WORK:
ALL SRE MOMK SW1LL fiE AS �NOICAtED ON iME OR1YnNC5 IJlD STVUUTED IN TNE EiECTIGTON PIfp1EC1 SUTAM/RY.
RUBMSM, STUYPS, pEBRi3. Sf�CK6. 9TONE4 AND OMER FEiUSE 51Vt1 BE IIEwWEO CROG 7ME SRE AND DISPOSED Ov tECILLY.
IJ1 E%ISiINO ACENE 9ENEI1. WATEq, W5, EIECTIIIt, N!D 07NER UMRIf$ 1YH[RE ENCOUNiERED M iME WORII, SNNL BE PROTECTEO AT ALL 11NE5, INO
WHERE REOWRED FOR MC PROCER pcECViqN OF TNE WORK, 9FW1 8[ qELOGTEO AS
OWECtED BY ENO�NEERS. E%iXEYE CJU1nON S�qUTA B[ USW BY TME CONt11AC70R wNEN E11GVATNO OR OR4A1N6 MWUNO OR NFAR UnU11E5.
CONTMCidt SiW� PRONOE SKEtt TRNMNO PaR TXE wORNwC CMEW.
NL E%ISnNb iH�C1hE gEYIEN, MNTER, G15, ELECTRIC ANO OME UTIUTES WXN]1 INfEqfEqE M�iM iME E%ECUiION OF T1E wORK, Sw�ll 8E REMWED
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TRAFFIC CONTROL GENERAL NOTES:
T11E GOMRVCTOR 4 ADVISEO TXAT ALL IANE ClO5URE5 SNALL BE KEVT 10 MMIMUM. pp07ECTNE VE1iIClE RECO4MENDED-M�Y BE A WORK VEMICLE.
LoCnL JURI5UIC710N5 WILL APPRW( ON�V iNOSE IANE AND RO�OW�Y CLOSURES
DEfER1AINED TO BE NECESSIRY FOR illE CONTRACTOR TO ACCOMPlISN A SPECIFlC Y. C�IfACt REC10N TPAFiI� Oi'iltE STAfF �OR WORK NOURS.
TASK. NO UNE OR POADWAY CLOSURES WRL BE VERMIITED WrtMOUf PRIOR EXTENO OMCE TAPER ACRO55 SHOULDER.
APGROV�LS.
DE`ACES SNOULD N0T ENCRDACM INfO AD.MCENI' lANES.
7HE f,ONTRAMOR SINLL KEEP ML TR/�FFIC WlES IND SMOULDERS LLEAR Of rJ, p�MS RECOMMENDED.
EOUIPMEM AND AUTERIA�S DURINC NON-WORI(ING HOURS. EOU��MEM AND MA7fRWS
51uLL NOi BE 5TORE0 ON TME STREEfS. TME COMRACTOR'S EMPIAYEES N!0 AGENTS E. USE iRANSVERSE �EVICES IN CLOSED UNE EVERY 1000'!.
Sw.LL N0T PARK PRN�7E VEXIC�ES ALDNC ?NE ROMwAY OP MEDNN. tRVFIt SA(EI1• DRUMS RECOMMENDED fOR CREEWAY USE (M LWE Of
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COUNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT Claims Against the City�Code Update
PoLlcv QuEST�on: Should the City Council amend the City Code to comply with new State Law specifying
the necessary information and format for a claim for damages against the City?
COMMITTEE Finance, Economic Development Regional Affairs
CATEGORY
Consent
City Council Business
Ordinance
Resolution
MEETING DATE Nov. 24 2009
Public Hearing
Other
STAFF REPORT BY: Pat Richardson City Attorne DEPT: Law
................................................................................................z......................_...---..._......_....Y
Background: The Federal Way Revised Code (FWRC) sets forth requirements for notify the City of a claim for
damages. Recently the State Legislature modified the State Law specifying the necessary information and format
for a claim for damages. It would be in the best interest of citizens to modify the FWRC to comply with State
Law.
Attachmenits: Proposed Ordinance
Options Cansiclered: N/A
STAFF RECi�MMENDATION N/A
CTTY MANAGER APPROVAL:Q I,NI�4�
Committee
COMMITTE'E RECOMMENDATION:
APPROVAL:
c� ouncil
Committee Memher
1 READING OF ORDINANCE (DATE) I move to forward the ordinance to a second reading for enactment on
the Decem�ier 1 S, 2009, consent agenda.
2'� READING OF ORDINANCE (CONSENT AGENDA DATE): move approval of the Ordinance.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL S
DENIED 1sT reading
TABLEID/DEFERRED/NO ACT'ION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOWTION
K:\agenda item\counci1�2009\claims code update agenda bill
PROPOSEID COUNCIL MOTION(S):
ORDINANCE NO.
AN ORDINANCE of the City of Federal Way, Washington, relating to
claims against the city; amending FWRC 1.20. (Amending Ordinance No.
91-88)
WHEREAS, the Federal Way Revised Code ("FWRC")1.20 sets forth the requirements for
notifying the City of a claim for damages; and
WHEREAS, the Washington State Legislature modified State Law specifying the necessary
information and format for a claim for damages; and
WHEREAS, the City Council of Federal Way finds it in the best interest of the citizens to
modify the Federal Way Revised Code to comply with State La.w.
1�TOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. FWRC 1.20 is hereby amended to read as follows:
1.20.010 Notice of claim.
No action for monetary damages against the city shall be commenced until a written claim for
damages has been properly presented and filed with the city clerk's office on a form provided by the
clerk. The claim must specify the name of the claimant,Z date of birth; contact information;
description of conduct that brought about the injury ar damage; description of injury or damage;
statement of time and place that the injury or damage occurred; list of names of al persons involved
and contact information, if known; statement of the amount of damages claim; and statement of
actual r�sidence of the claimant at the time of presenting the claim and at the time the claim arose,
Ordinance No. 09- Page 1 of 4
All claims must be notarized and signed by� the claimant verifying the claim, (2) a person with
power of attorney for the claimant, (3) by the attorney in fact for the claimant, (4) an attorney
licensed to practice in Washington on behalf of the claimant, or (5) by a court-approved guardian or
guardian ad litem on behalf of the claimant prior to filing the claim for damages with
the city clerk.
(Ord. No. 91-88, 2, 2-19-9L Code 2001 2-156.)
1.20.020 Distribution, review of claim.
Once the claim is properly filed with the city clerk, it shall be distributed to the city manager, �sg
�e� appropriate department directors and the city attorney. As necessary, the city attorney
�s�-d��c�e� shall coordinate further distribution and review.
(Ord. No. 91-88, 3, 2-19-91. Code 2001 2-157.)
1.20.030 Statute of limitations.
A lawsuit based upon the allegations of a claim for damages may not be instituted against the city
within 60 days of the filing of such claim,
r°^^� ^f *;m°, The applicable period of limitations within which an action must be
commenced shall be tolled during the sixty calendar day period. For purposes of the applicable
period of limitations, an action commenced within five court days after the sixty calendar day period
has elapsed is deemed to have been presented on the first day after the sixty calendar day period has
elapsed.
�rrr� �szt:e�rr��es,!e�z�:r;e�r�
Ordinance No. 09- Page 2 of 4
(Ord. No. 91-88, 4, 2-19-91. Code 2001 2-158.)
Section 2. Severability. Should any section, subsection, paragraph, sentence, clause, or
phrase of this chapter, or its application to any person or situation, be declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the remaining portions of this
chapter or its application to any other person or situation. The City Council of the City of Federal
Way hereby declares that it would have adopted this chapter and each section, subsection,
sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more
sections, subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 4. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 5. Effective Date. This ordinance shall take effect and be in farce thirty (30) days
from and after its passage and publication, as provided by law.
PASSED by the City Council of the City of Federal Way this day of
20
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
Ordinance No. 09- Page 3 of 4
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTNE DATE:
ORDINANCE NO.: 09-
Ordinance No.09- Page 4 of 4
COiTNCIL MEETING DATE: December 1, 2009
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM �d
SUB,TECT: Declaration of Substantial Need
POLICY QUESTION Should the City Council declare substantial need for the 2010 property taf�
COMNIITTEE: NA
CATEGORY:
Consent
City Council Business
Ordinance
Resolution
MEETING DATE: VariOUs
Public Hearing
Other
STAFF REPORT BY: Bryant En�e Financial Services Administrator/����1 DEPT: City Manager's Office
ATTACHMENTS Draft 2010 Substantial Need Ordinance
SITMMARYBACKGROUND The state statute limits property taac lery to the lesser of implicit price deflator (IPD) or 1%.
The July 2009 IPD is -0.848 percent and the limit factor is 99.152 percent meaning the taxes levied in the City of
Federal Way in 2009 for collection in 2010 will decrease by $170,000 from our 2010 current budget. Major revenue
sources have dramatically decreased due to the economic climate and the City previously reduced General Fund
expenditures by $1.8M and the proposed revised budget includes an additional reduction of $860K. The state statute
provides for a finding of substantial need where limiting property tax levy to IPD would impair the City's ability to meet
current service levels.
STAFF RECOMMENDATION Staff recommends Council approve the attached draft 2010 Declaration of Substantial
Need Ordinance.
CITY MANAGER APPROVAL N/A
t DIRECTOR APPROVAL N/A
Committee Council Committee Council
COMMITTEE RECOMMENDATION N/A
PROPOSED COUNCIL MOTION: I move the proposed ordinance to second reading and approval at the next regular
meeting on December 15, 2009.
(BELOR' TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL S I q
DENIED 1 reading
TABLED/DEFERRED/NO AC1'ION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISFA 02/06/2006 RESOLUTION
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, MAHING A
DECLARATION OF SUBSTANTIAL NEED FOR PURPOSES
OF SETTING THE LIMIT FACTOR FOR THE PROPERTY
TAX LEVY FOR 2010.
WHEREAS, RCW 84.55.010 provides that a taxing jurisdiction may levytaxes in an amount
no more than the limit factor multiplied by the highest levy of the most recent three years plus
additional amounts resulting from new construction and improvements to property, newly
constructed wind turbines, and any increase in the value of state-assessed utility property;
WHEREAS, under RCW 84.55.005(2)(c), the limit factor for a t�ing jurisdiction with a
population of 10,000 or over is the lesser of 101 percent or 100 percent plus inflation;
WHEREAS, RCW 84.55.005(1) defines "inflation" as the percentage change in the implicit
price deflator for personal consumption expenditures for the United States as published for the most
recent 12-month period by the Bureau of Economic Analysis of the federal Department of Commerce
in September of the year before the taxes are payable;
WHEREAS, "inflation" for July 2009 is -0.848 percent and the limit factor is 99.152 percent,
meaning the taxes levied in the City of Federal Way in 2009 for collection in 2010 will decrease
except for the amounts resulting from new construction and improvements to property, newly
constructed wind turbines, and any increase in the value of state-assessed utility property;
WHEREAS, RCW 84.55.0101 provides for use of a limit factor of 101 percent or less
with a finding of substantial need by a majority plus one councilmembers;
WHEREAS, major revenue sources have dramatically decreased due to the economic
Ordinance No. 09- Page 1 of 3
climate; the City previously reduced 2010 General Fund expenditures by $1.8 million and the
proposed revised 2010 budget includes an additional reduction of $860 thousand;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. A finding is made of substantial need under RCW 84.55.0101, which authorizes
the use of a limit factor of 101 percent for the property taac levy for 2010.
Section 2. Severabilitv. The provisions ofthis ordinance are declared separate and severable.
The invalidity of any clause, sentence, paragraph, subdivision, section, or portion of this ordinance
or the invalidity of the application thereof to any person or circumstance, shall not affect the validity
of the remainder of the ordinance, or the validity of its application to other persons or circumstances.
Section 3. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 4. Corrections. The City Clerk and the codifiers of this ordinance are authorized to
make necessary corrections to this ordinance including, but no limited to, the correction of
scrivener/clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Section 5. Effective Date. This ordinance shall take effect and be in force five (5) days from
and after its passage and publication, as provided by law.
PASSED by the City Council of the City of Federal Way this day of
Ordinance No.09- Page 2 of 3
2009.
CITY OF FEDERAL WAY
MAYOR, JACK DOVEY
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
Ordinance No.09- Page 3 of 3