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AG 09-234 ivirIUM,MOSLers rage i ui i MRSC City of Federal Way 33325 8th Ave S Federal Way,WA 98003-6325 Invoice Date:04/21/2020 Invoice Number: 52806 Service Amount MRSC Rosters (SW/Con): 25 to 50 million in capital expenditure per$745 year Date Paid Method Number Amount 04/21/2020 Online 62314895837 $745 Amount Due: $0 If you have any questions,please contact MRSC Rosters at 206-436-3798 or mrscrosterso m rsc.org DoC)C)- C)gZ - -7-S- C49 �7 https://members.mrscrosters.org/payment/invoice/52806?popup=1 4/21/2020 CITY OF FEDERAL WAY .; 33325 8th Ave 5 CITY VISA S FE'srxEf�ti1� WAY,WA 98003 STATEMENT OF CITY VISA EXPENSES FOR REIMBURSEMENT Employee Name Dana Almberg Department Finance Budget Acct#(except object code-list bel❑4.w)001-,1100-042-514-23 �'1 N "Y y wr a Yc• r �f L df t" x - 77 -•'.k+..,.wwb-.e * A�. 145 ` flj 497 M RSC Membership Renewal $ 7455.00 $ 745.00 l *If your purchase goes over 10% of anticipated amount, TOTAL $ 7455.00 $ 745.00 please have your supervisor approve the new amount. Employee Signature_ •1 1U �Mr - !1 Date 4112112020 Dept Approver Signature. i_ Date 4/21/2020 H-006 CityVisaRequest_FM 9!7116 04/15/2019 MON 9: 37 FAX 2 HD334 [200 1/003 111110111111.441111..11111M N/I RSC Washington Public Agency Contract vir--A0 ROSTER S Small Works and Consultant Rosters This contract(the"Contracts)Is made by and between Municipal Research and Services Center of Washington ("MRSC"),a not-for-profit corporation,and the Washington local government(the"Public Agency"), 1. Purpose.The purpose of this Contract Is to provide the Pu gency with membership in MRSC Rosters. 2. ;?cone of Services. MRSC shall host the entire Public Agency's individual Small Public Works Roster ("Small Works Roster") and individual Consultant Roster ("Consultant Roster"), (collectively "Rosters"). MRSC shall advertise at least annually for the Small Works Roster and Consultant Roster in accordance with statutory requirements on behalf of the Public Agency. MRSC will assist small public works and consultant business (collectively, "businesses") with roster registration throughout the year, receive applications, review applicant eligibility for compliance with basic statutory eligibility requirements, and maintain business applications in en online database. 3. Effective Date and Term. This Contract shall be effective in the year in which it is signed on either May 1 if signed prior to May 1 or December 1 if signed prior to December 1,for a period of one year. 4. Access to MRSC Rosters by Public Aaencv Prior to Legal Notice, As of the Contract effective date,the Public Agency may access the MRSC Rosters database at www.mrscrosters.org by entering its account login information, as will be provided by MRSC,The Public Agency may search for and view business applications as of the effective date of the Contract,but it may not contact businesses about roster projects until after the legal notice is posted. 5. Notification of Transition to MRSC Rosters.As of the contract effective date,the Public Agency may begin notifying interested businesses that they may register with the Public Agency at any time in the MRSC Rosters,but that the Public Agency will not begin using the hosted rosters until after the legal notice is posted. 6. Roster Legal Notice. MRSC shall post the statutorily-required roster legal notice on behalf of the Public Agency In a newspaper of general circulation relative to the location of the Public Agency.The notice will occur the first Monday of January or June,or during the week of the first Monday of January or June for weekly newspapers. 7. Use of MRSC Rosters by Public Agency, As of the date of the applicable legal notice in January or June, all departments of the Public Agency will discontinue use of any previously-maintained rosters and begin using the MRSC Rosters exclusively when choosing to follow a roster contracting process, in accordance with the following statutory requirements: (a) Small Works Roster.The Public Agency will use the Small Works Roster to select businesses for public work projects in accordance with RCW 39.04.155,as now or hereafter amended.The Public Agency shall be responsible for Its own and the selected businesses' compliance with all other laws and regulations governing public works contracting, including retainage and bonds, prevailing wages, and any other applicable requirements. (b) Consultant Roster. The Public Agency will use the Consultant Roster to select businesses for consultant projects In accordance with the laws and ordinances applicable to the Public Agency,including Chapter 39.80 RCW when contracting for architectural and engineering services,The Public Agency shall be responsible for its own and the selected businesses' compliance with all laws and regulations governing the purchase of services. MRSC Rosters SC Public Agency Contract Page 1 of 3 04/15/2019 MON 9: 38 FAX 2 Ho334 IZ1002/003 8, Compensation of Businesses. The Public Agency shall be responsible for payments to any business that it selects as a result of its use of MRSC Rosters. The Public Agency shall make all such payments directly to the businesses selected by the Public Agency. 9. Annual Membership Fee. The Public Agency will pay MRSC an annual membership fee based on the five-year average of the Public Agency's total capital expenditures. Payment of the annual membership fee is due within thirty(30)days of the Contract effective date. Q Based on the following Membership Fee Scale,the Public Agency will pay an annual membership fee of$ Total Capital Expenditures Annual Membership Fee Less than 5 million $135 5 to 10 million $275 10 to 15 million $425 15 to 25 million $575 25 to 50 million $745 More than 50 million $1145 10. ggJationshlo of Parties, MRSC will perform the services under this Contract as an independent contractor and not as an agent,employee, or servant of the Public Agency. Nothing in this Contract shall be construed to render the parties partners or joint ventures. 11, Limitation of MRSC Liability. MRSC shall not be,directly or impliedly,a party to any contract with small works, consulting,or vendor businesses which the Public Agency may enter into as a result of the Public Agency's use of the MRSC Rosters.MRSC does not accept responsibility or liability for the performance of any business used by the Public Agency as a result of its use of the MRSC Rosters. 12. Hold Harmless and Indemnification. Each party shall defend, indemnify, and hold the other party harmless from any and all claims,injuries, damages, losses,or suits, including attorney fees, to the extent arising from any negligent act or omission of that party's officers, employees, volunteers, and agents In connection with the performance of this Contract. 13, Termination.This Contract may be terminated,with or without cause, by written notice of either party to the other.Termination shall be effective thirty(30)days after written notice.Termination of the contract by the Public membership feeprorated as to the time remainingIn Agency does not entitle the Public enc to a refund of the mamba p g ncy Ag y the contract term following termination. 14. Renewal,This Contract may be renewed annually by completing the online renewal process that includes confirming that the Public Agency will continue abiding by the terms outlined in this Contract and making payment within thirty(30)days from the effective date of either May 1 or December 1. 15, Non-assignment. MRSC shall contract with Strategies 360 for the hosting of the Public Agency rosters in the online database. MRSC shall not otherwise subcontract or assign any of the rights,duties,or obligations imposed upon It by this Contract without the prior express written consent of the Public Agency. 16. Governing LAW and Venue. This Contract shall be governed by the laws of the State of Washington. 17. Severability.Should any clause,phrase,sentence or paragraph of this Contract be declared invalid or void,the remaining provisions of this Contract shall remain in full force and effect. MRSC Rosters SC Public Agency Contract Page 2 of 3 r 04/15/2019 MON 9: 33 FAX 2 HD334 21003/003 18, comolete Agreement,This Contract constitutes the entire understanding of the parties.Any written or verbal agreements that are not set forth herein or incorporated herein by reference are expressly excluded. 19. public Agency information,For purposes of Contract administration,the Public Agency provides the following Information: ,� Official Public Agency Name: 1 -Fccl.e_ t.J (..„}-..) 0.2) Common Public Agency Name(if different): Mailing Address: _ of.J Ave fUO`-L-"` w 1L 9&co—C County: Com] f '\+ Type of Public Agency: a& 't 0 CL.I t Website: C-A-J LA---41A.-1.C i" y(3�'T demi oz... car4,.,r--h Primary Contact: Additional Contact: (� , Name: IP r Name: )4E 0-1ThSI -Lc .y Title: 1-\CCou_riTIF'1' as• ' Title: A" i h• w- 7 Email: ax.'~ia -C._gi + Email: /\1 cr1 Sb-ic.--c.a ,a_Ei2 -e_.6-1 j�'olt.C4 Telephone: +� Telephone: Facsimile: --VIM ZAPS7=71.- Yall. Facsimile: ( ;) 9 20, Signatures, By signing this Contract,the Public Agency signatory below certifies that he/she has the authority to enter into this Contract on behalf of the entire Public Agency. PUBLIC AGENCY MRSC ' I gnaturel (Signature] fi -r)cx r_f jr"ee+Or MRSC Rosters Manager isle] [Title] 4 - I z.- ! k __._...ci... 1.141&1 ..,,W [Date] [Date] MRSC Rosters SC Public Agency Contract Page 3 of 3 I I RETURN TO: Robyn Buck EXT: 2527 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM I. ORIGINATING 2. ORIGINATING 4. TYPE ❑ CONTRACTOR ❑ PUBLIC ❑ PROFESSIONAL ❑ GOODS ❑ REAL ❑ ORDINANCE /CONTRACT /OTHER 5. PROJECT 6. NAME 7. EXHIBITS 8. TERM: 9. TOTAL REIMBURSABLE IS SALES 0 CITY 0 10. DOCUMENT/CONTRACT ❑ PROJECT X DIRECTOR ❑ RISK X LAW 11. COUNCIL 12. CONTRACT ❑ SENT ❑ ATTACH: ❑ LAW ❑ CHIEF ❑IGNATORY Ff CITY ❑ ASSIGNED ❑ SIGNED COMMENTS: DEPT./DIV: FINANCE STAFF PERSON: BUCK EXT: 3. DATE REQ. BY:_2/21 _ROBYN _2527 OF DOCUMENT (CHECK ONE): SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) WORKS CONTRACT 0 SMALL OR LIMITED PUBLIC WORKS CONTRACT SERVICE AGREEMENT 0 MAINTENANCE AGREEMENT AND SERVICE AGREEMENT 0 HUMAN SERVICES / CDBG ESTATE DOCUMENT 0 SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) 0 RESOLUTION AMENDMENT (AG#): - 22 ❑ INTERLOCAL ' NAME: MRSC ROSTER MEMBERSHIP RENEWAL. OF CONTRACTOR: _MRSC ADDRESS: 2601 4TH AVE S, SUITE 800, SEATTLE, WA 98121 TELEPHONE _206-436-3798_ E-MAIL:_MRSCROSTERS@MRSC.ORG_ FAX:_ SIGNATURE NAME: _ TITLE: _ AND ATTACHMENTS: SCOPE, WORK OR SERVICES 0 COMPENSATION 0 INSURANCE REQUIREMENTS/CERTIFICATE 0 ALL OTHER REFERENCED EXHIBITS 0 PROOF OF AUTHORITY TO SIGN 0 REQUIRED LICENSES X PRIOR CONTRACT/AMENDMENTS COMMENCEMENT DATE: 5/1/2018 COMPLETION DATE: 5/1/2019 COMPENSATION $1,145 ANNUALLY (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - _ ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $_ 1,145 TAX OWED ❑ YES 0 NO IF YES, $ PAID BY: 0 CONTRACTOR PURCHASING: PLEASE CHARGE TO: 001-1100-042-514-23-410 REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED MANAGER �'iI -( MANAGEMENT (IF APPLICABLE) -aYL C H 11°1 q APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: SIGNATURE ROUTING TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS INITIAL / DATE SIGNED DEPARTMENT OF STAFF (MAYOR OR DIRECTOR) CLERK CA OCl i -L 11 AG# E COPY RETURNED E SENT: $-2-1& II/9 t\/1 RSC Washington Public Agency Contract Small Works and Consultant Rosters This contract (the "Contract") is made by and between Municipal Research and Services Center of Washington ("MRSC"), a not-for-profit corporation, and the Washington local government (the "Public Agency"), City of Federal Way 1. Purpose. The purpose of this Contract is to provide the Public Agency with membership in MRSC Rosters. 2. Scope of Services. MRSC shall host the entire Public Agency's individual Small Public Works Roster ("Small Works Roster") and individual Consultant Roster ("Consultant Roster"), (collectively "Rosters"). MRSC shall advertise at least annually for the Small Works Roster and Consultant Roster in accordance with statutory requirements on behalf of the Public Agency. MRSC will assist small public works and consultant business (collectively, "businesses") with roster registration throughout the year, receive applications, review applicant eligibility for compliance with basic statutory eligibility requirements, and maintain business applications in an online database. 3. Effective Date and Term. This Contract shall be effective in the year in which it is signed on either May 1 if signed prior to May 1 or December 1 if signed prior to December 1, for a period of one year. 4. Access to MRSC Rosters by Public Agency Prior to Legal Notice. As of the Contract effective date, the Public Agency may access the MRSC Rosters database at www.mrscrosters.org by entering its account login information, as will be provided by MRSC. The Public Agency may search for and view business applications as of the effective date of the Contract, but it may not contact businesses about roster projects until after the legal notice is posted. 5. Notification of Transition to MRSC Rosters. As of the contract effective date, the Public Agency may begin notifying interested businesses that they may register with the Public Agency at any time in the MRSC Rosters, but that the Public Agency will not begin using the hosted rosters until after the legal notice is posted. 6. Roster Legal Notice. MRSC shall post the statutorily -required roster legal notice on behalf of the Public Agency in a newspaper of general circulation relative to the location of the Public Agency. The notice will occur the first Monday of January or June, or during the week of the first Monday of January or June for weekly newspapers. 7. Use of MRSC Rosters by Public Agency. As of the date of the applicable legal notice in January or June, all departments of the Public Agency will discontinue use of any previously -maintained rosters and begin using the MRSC Rosters exclusively when choosing to follow a roster contracting process, in accordance with the following statutory requirements: (a) Small Works Roster. The Public Agency will use the Small Works Roster to select businesses for public work projects in accordance with RCW 39.04.155, as now or hereafter amended. The Public Agency shall be responsible for its own and the selected businesses' compliance with all other laws and regulations governing public works contracting, including retainage and bonds, prevailing wages, and any other applicable requirements. (b) Consultant Roster. The Public Agency will use the Consultant Roster to select businesses for consultant projects in accordance with the laws and ordinances applicable to the Public Agency, including Chapter 39.80 RCW when contracting for architectural and engineering services. The Public Agency shall be responsible for its own and the selected businesses' compliance with all laws and regulations governing the purchase of services. MRSC Rosters SC Public Agency Contract Page 1 of 3 8. Compensation of Businesses. The Public Agency shall be responsible for payments to any business that it selects as a result of its use of MRSC Rosters. The Public Agency shall make all such payments directly to the businesses selected by the Public Agency. 9. Annual Membership Fee. The Public Agency will pay MRSC an annual membership fee based on the five-year average of the Public Agency's total capital expenditures. Payment of the annual membership fee is due within thirty (30) days of the Contract effective date. Based on the following Membership Fee Scale, the Public Agency will pay an annual membership fee of $ 1,145 Total Capital Expenditures Annual Membership Fee Less than 5 million $135 5 to 10 million $275 10 to 15 million $425 15 to 25 million $575 25 to 50 million $745 More than 50 million $1145 10. Relationship of Parties. MRSC will perform the services under this Contract as an independent contractor and not as an agent, employee, or servant of the Public Agency. Nothing in this Contract shall be construed to render the parties partners or joint ventures. 11. Limitation of MRSC Liability. MRSC shall not be, directly or impliedly, a party to any contract with small works, consulting, or vendor businesses which the Public Agency may enter into as a result of the Public Agency's use of the MRSC Rosters. MRSC does not accept responsibility or liability for the performance of any business used by the Public Agency as a result of its use of the MRSC Rosters. 12. Hold Harmless and Indemnification. Each party shall defend, indemnify, and hold the other party harmless from any and all claims, injuries, damages, losses, or suits, including attorney fees, to the extent arising from any negligent act or omission of that party's officers, employees, volunteers, and agents in connection with the performance of this Contract. 13. Termination. This Contract may be terminated, with or without cause, by written notice of either party to the other. Termination shall be effective thirty (30) days after written notice. Termination of the contract by the Public Agency does not entitle the Public Agency to a refund of the membership fee prorated as to the time remaining in the contract term following termination. 14. Renewal. This Contract may be renewed annually by completing the online renewal process that includes confirming that the Public Agency will continue abiding by the terms outlined in this Contract and making payment within thirty (30) days from the effective date of either May 1 or December 1. 15. Non -assignment. MRSC shall contract with Strategies 360 for the hosting of the Public Agency rosters in the online database. MRSC shall not otherwise subcontract or assign any of the rights, duties, or obligations imposed upon it by this Contract without the prior express written consent of the Public Agency. 16. Governing Law and Venue. This Contract shall be governed by the laws of the State of Washington. 17. Severability. Should any clause, phrase, sentence or paragraph of this Contract be declared invalid or void, the remaining provisions of this Contract shall remain in full force and effect. MRSC Rosters SC Public Agency Contract Page 2 of 3 18. Complete Agreement. This Contract constitutes the entire understanding of the parties. Any written or verbal agreements that are not set forth herein or incorporated herein by reference are expressly excluded. 19. Public Agency Information. For purposes of Contract administration, the Public Agency provides the following information: Official Public Agency Name: City of Federal Way Common Public Agency Name (if different): Mailing Address: 33325 8th Ave S Federal Way, WA 98003 County: King Type of Public Agency: Local government Website: www.cityoffederalway.com Primary Contact: Additional Contact: Robyn Buck Name: Name: Title: Administrative Assistant Title: Email: robyn.buck@cityoffederalway.com Email: Telephone: 253 835 2527 Telephone: Facsimile: 253 835 2509 Facsimile: 20. Signatures. By signing this Contract, the Public Agency signatory below certifies that he/she has the authority to enter into this Contract on behalf of the entire Public Agency. PUBLIC AGENCY MRSC [Signature] [Signature] Finance Director MRSC Rosters Manager [Title] —13--/&" [Title] [Date] [Date] MRSC Rosters SC Public Agency Contract Page 3 of 3 18. Complete Agreement. This Contract constitutes the entire understanding of the parties. Any written or verbal agreements that are not set forth herein or incorporated herein by reference are expressly excluded. 19. Public Agency Information. For purposes of Contract administration, the. Public Agency provides the following information: Official Public Agency Name: City of Federal Way Common Public Agency Name (if different): Mailing Address: 33325 Rth n.vP S_ Federal Way, WA 98003 County: King Type of Public Agency: Local government Website: www.cityoffederalway.com Primary Contact: Additional Contact: Robyn Buck Name: Name: Title: Administrative Assistant Email: robyn.buck@cityoffederalway.com Telephone: 253 835 2527 Facsimile: 253 835 2509 Title: Email: Telephone: Facsimile: 20. Signatures. By signing this Contract, the Public Agency signatory beT W'rertifies that he/she has the authority to enter into this Contract on behalf of the entire Public Agency. PUBLIC AGENCY MRSC �.v [Signature] [Signature] Finance Director [Title] [Date] MRSC Rosters Manager [Title] [Date] MRSC Rosters SC Public Agency Contract Page 3 of 3 'RETURN TO: Robyn Buck EXT: 2527 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT. /DIV: FINANCE 2. ORIGINATING STAFF PERSON: ROBYN BUCK EXT: 2527 3. DATE REQ. BY:_4/14/17 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E ❑ PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ REAL ESTATE DOCUMENT ❑ ORDINANCE x CONTRACT AMENDMENT (AG #): 09-234 ❑ OTHER .G., RFB, RFP, RFQ) ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ MAINTENANCE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ RESOLUTION ❑ INTERLOCAL 5. PROJECT NAME: _SMALL WORKS & A & E ROSTER 6. NAME OF CONTRACTOR: _MRSC ADDRESS: _26014Th AVE, SUITE 800, SEATTLE, WA 98121 TELEPHONE _206 -436 -3798 E- MAIL:_MRSCROSTERS @MRSC.ORG FAX: SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES X PRIOR CONTRACT /AMENDMENTS 8. TERM: COMMENCEMENT DATE: MAY 1, 2017 COMPLETION DATE: MAY 1, 2018 9. TOTAL COMPENSATION $_900.00 ANNUALLY (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ ❑ CITY ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT /CONTRACT REVIEW ❑ PROJECT MANAGER X DIRECTOR ❑ RISK MANAGEMENT (IF APPLICABLE) X LAW 11. COUNCIL APPROVAL (IF APPLICABLE) a Effin�i%kla. ' INITIAL / DATE REVIEWED • -0.3- Lilo PAID BY: ❑ CONTRACTOR INITIAL / DATE APPROVED COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: 12. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ LAW DEPARTMENT ❑ CHIEF OF STAFF ❑ SIGNATORY (MAYOR OR DIRECTOR) ❑ CITY CLERK ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED COMMENTS: INITIAL / DATE SIGNED DATE SENT: 01-20-(i 11/9 F'vl RS Washington Public Agency Contract ROSTERSSmall Works and Consultant Rosters This contract (the "Contract ") is made by and between Municipal Research and Services Center of Washington ( "MRSC "), a not - for - profit corporation, and the Washington local government (the "Public Agency "), The City of Federal Way 1. Purpose. The purpose of this Contract is to provide the Public Agency with membership in MRSC Rosters. 2. Scope of Services. MRSC shall host the entire Public Agency's individual Small Public Works Roster ( "Small Works Roster ") and individual Consultant Roster ( "Consultant Roster "), (collectively "Rosters "). MRSC shall advertise at least annually for the Small Works Roster and Consultant Roster in accordance with statutory requirements on behalf of the Public Agency. MRSC will assist small public works and consultant business (collectively, "businesses ") with roster registration throughout the year, receive applications, review applicant eligibility for compliance with basic statutory eligibility requirements, and maintain business applications in an online database. 3. Effective Date and Term. This Contract shall be effective in the year in which it is signed on either May 1 if signed prior to May 1 or December 1 if signed prior to December 1, for a period of one year. 4. Access to MRSC Rosters by Public Agency Prior to Legal Notice. As of the Contract effective date, the Public Agency may access the MRSC Rosters database at www.mrscrosters.org by entering its account login information, as will be provided by MRSC. The Public Agency may search for and view business applications as of the effective date of the Contract, but it may not contact businesses about roster projects until after the legal notice is posted. 5. Notification of Transition to MRSC Rosters. As of the contract effective date, the Public Agency may begin notifying interested businesses that they may register with the Public Agency at any time in the MRSC Rosters, but that the Public Agency will not begin using the hosted rosters until after the legal notice is posted. 6. Roster Legal Notice. MRSC shall post the statutorily- required roster legal notice on behalf of the Public Agency in a newspaper of general circulation relative to the location of the Public Agency. The notice will occur the first Monday of January or June, or during the week of the first Monday of January or June for weekly newspapers. 7. Use of MRSC Rosters by Public Agency. As of the date of the applicable legal notice in January or June, all departments of the Public Agency will discontinue use of any previously- maintained rosters and begin using the MRSC Rosters exclusively when choosing to follow a roster contracting process, in accordance with the following statutory requirements: (a) Small Works Roster. The Public Agency will use the Small Works Roster to select businesses for public work projects in accordance with RCW 39.04.155, as now or hereafter amended. The Public Agency shall be responsible for its own and the selected businesses' compliance with all other laws and regulations governing public works contracting, including retainage and bonds, prevailing wages, and any other applicable requirements. (b) Consultant Roster. The Public Agency will use the Consultant Roster to select businesses for consultant projects in accordance with the laws and ordinances applicable to the Public Agency, including Chapter 39.80 RCW when contracting for architectural and engineering services. The Public Agency shall be responsible for its own and the selected businesses' compliance with all laws and regulations governing the purchase of services. MRSC Rosters SC Public Agency Contract Page 1 of 3 8. Compensation of Businesses. The Public Agency shall be responsible for payments to any business that it selects as a result of its use of MRSC Rosters. The Public Agency shall make all such payments directly to the businesses selected by the Public Agency. 9. Annual Membership Fee. The Public Agency will pay MRSC an annual membership fee based on the five -year average of the Public Agency's total capital expenditures. Payment of the annual membership fee is due within thirty (30) days of the Contract effective date. Based on the following Membership Fee Scale, the Public Agency will pay an annual membership fee of $ Total Capital Expenditures Annual Membership Fee Less than 5 million $120 5 to 10 million $240 10 to 15 million $360 15 to 25 million $480 25 to 50 million $600 More than 50 million $900 900 10. Relationship of Parties. MRSC will perform the services under this Contract as an independent contractor and not as an agent, employee, or servant of the Public Agency. Nothing in this Contract shall be construed to render the parties partners or joint venturers. 11. Limitation of MRSC Liability. MRSC shall not be, directly or impliedly, a party to any contract with small works, consulting, or vendor businesses which the Public Agency may enter into as a result of the Public Agency's use of the MRSC Rosters. MRSC does not accept responsibility or liability for the performance of any business used by the Public Agency as a result of its use of the MRSC Rosters. 12. Hold Harmless and Indemnification. Each party shall defend, indemnify, and hold the other party harmless from any and all claims, injuries, damages, losses, or suits, including attorney fees, to the extent arising from any negligent act or omission of that party's officers, employees, volunteers, and agents in connection with the performance of this Contract. 13. Termination. This Contract may be terminated, with or without cause, by written notice of either party to the other. Termination shall be effective thirty (30) days after written notice. Termination of the contract by the Public Agency does not entitle the Public Agency to a refund of the membership fee prorated as to the time remaining in the contract term following termination. 14. Renewal. This Contract may be renewed annually by completing the online renewal process that includes confirming that the Public Agency will continue abiding by the terms outlined in this Contract and making payment within thirty (30) days from the effective date of either May 1 or December 1. 15. Non - assignment. MRSC shall contract with Upwards Technologies for the hosting of the Public Agency rosters in the online database. MRSC shall not otherwise subcontract or assign any of the rights, duties, or obligations imposed upon it by this Contract without the prior express written consent of the Public Agency. 16. Governing Law and Venue. This Contract shall be governed by the laws of the State of Washington. 18. Severability. Should any clause, phrase, sentence or paragraph of this Contract be declared invalid or void, the remaining provisions of this Contract shall remain in full force and effect. MRSC Rosters SC Public Agency Contract Page 2 of 3 19. Complete Agreement. This Contract constitutes the entire understanding of the parties. Any written or verbal agreements that are not set forth herein or incorporated herein by reference are expressly excluded. 20. Public Agency Information. For purposes of Contract administration, the Public Agency provides the following information: Official Public Agency Name: The City of Federal Way Common Public Agency Name (if different): 33325 8th Ave S Mailing Address: Federal Way, WA 98003 County: King Type of Public Agency: Local Gov't Website: www.cityoffederalway.com Primary Contact: Name: Title: Email: Robyn Buck Administrative Assist. robyn.buck@cityoffederalway.com Telephone: 253 835 2527 Facsimile: 253 835 2509 Additional Contact: Name: Title: Email: Telephone: Facsimile: 21. Signatures. By signing this Contract, the Public Agency signatory below certifies that he /she has the authority to enter into this Contract on behalf of the entire Public Agency. PUBLIC AG CY I. [Signature] Finance Director [Title] y� /O / / % M RSC [Signature] MRSC Rosters Manager [Title] [Date] [Date] MRSC Rosters SC Public Agency Contract Page 3 of 3 I I RETURN TO: Robyn Buck EXT: 2527 CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING 2. ORIGINATING 4. TYPE ❑ CONTRACTOR ❑ PUBLIC ❑ PROFESSIONAL ❑ GOODS ❑ REAL ❑ ORDINANCE x CONTRACT ❑ OTHER 5. PROJECT 6. NAME 7. EXHIBITS 8. TERM: 9. TOTAL REIMBURSABLE IS SALES ❑ CITY ❑ 10. DOCUMENT ❑ PROJECT X DIRECTOR ❑ RISK X LAW 11. COUNCIL 12. C le 9_NTRACT SENT ❑ ATTACH: VLAW ❑ CHIEF ❑ SIGNATORY "g CITY *ASSIGNED SIGNED COMMENTS: Me DEPT. /DIV: FINANCE ❑ ALL STAFF PERSON: ROBYN BUCK EXT: 2527 3. DATE REQ. BY: ASAP OF DOCUMENT (CHECK ONE): SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) WORKS CONTRACT ❑ SMALL OR LIMITED PUBLIC WORKS CONTRACT SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ESTATE DOCUMENT ❑ SECURITY DOCUMENT (E.G. BOND RELATED DOCUMENTS) ❑ RESOLUTION AMENDMENT (AG #): 09-234 ❑ INTERLOCAL NAME: WORKS & A & E ROSTER _SMALL OF CONTRACTOR: _MRSC 4T11 AVE, SUITE 800, SEATTLE, WA 98121 TELEPHONE -436 -3798 ADDRESS: _2601 _206 E- MAIL: @MRSC.ORG FAX: _MRSCROSTERS SIGNATURE NAME: TITLE AND ATTACHMENTS: ❑ SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS /CERTIFICATE OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES X PRIOR CONTRACT /AMENDMENTS COMMENCEMENT DATE: MAY 1, 2016 COMPLETION DATE: MAY 1, 2017 COMPENSATION $_900.00 ANNUALLY (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) EXPENSE: ❑ YES ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: ❑ CONTRACTOR PURCHASING: PLEASE CHARGE TO: /CONTRACT REVIEW INITIAL / DATE REVIEW • INITIAL / DATE APPROVED MANAGER ,4. A - ' °��1∎ MANAGEMENT (IF APPLICABLE) SRC 512,116 APPROVAL (IF APPLICABLE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: SIGNATURE ROUTING TO VENDOR/CONTRACTOR DATE SENT: 5 -S-- I DATE REC'D: 5- 12 " t SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS INITIAL / DATE SIGNED DEPARTMENT arz C- 51/4,1 ((o OF STAFF (MAYOR OR DIRECTOR) 1/PIEMITMITWEEM CLERK 4 I AG# AG# - 2 COPY RETURNED DATE SENT: 06 -/ -I (p ' r,etds - COI -11A1S 7 l\ 11/9 MRSC 117- ROSTERS Washington Public Agency Contract Small Works and Consultant Rosters This contract (the "Contract ") is made by and between Municipal Research and Services Center of Washington ( "MRSC "), a not - for - profit corporation, and the Washington local government (the "Public Agency "), City Of Federal Way 1. Purpose, The purpose of this Contract is to provide the Public Agency with membership in MRSC Rosters. 2. Scope of Services. MRSC shall host the entire Public Agency's individual Small Public Works Roster ( "Small Works Roster ") and individual Consultant Roster ( "Consultant Roster"), (collectively "Rosters "). MRSC shall advertise at least annually for the Small Works Roster and Consultant Roster in accordance with statutory requirements on behalf of the Public Agency. MRSC will assist small public works and consultant business (collectively, "businesses ") with roster registration throughout the year, receive applications, review applicant eligibility for compliance with basic statutory eligibility requirements, and maintain business applications in an online database. 3. Effective Date and Term. This Contract shall be effective in the year in which it is signed on either May 1 if signed prior to May 1 or December 1 if signed prior to December 1, for a period of one year. 4. Access to MRSC Rosters by Public Agency Prior to Legal Notice. As of the Contract effective date, the Public Agency may access the MRSC Rosters database at www.mrscrosters.org by entering its account login information, as will be provided by MRSC. The Public Agency may search for and view business applications as of the effective date of the Contract, but it may not contact businesses about roster projects until after the legal notice is posted. 5. Notification of Transition to MRSC Rosters. As of the contract effective date, the Public Agency may begin notifying interested businesses that they may register with the Public Agency at any time in the MRSC Rosters, but that the Public Agency will not begin using the hosted rosters until after the legal notice is posted. 6. Roster Legal Notice. MRSC shall post the statutorily- required roster legal notice on behalf of the Public Agency in a newspaper of general circulation relative to the location of the Public Agency. The notice will occur the first Monday of January or June, or during the week of the first Monday of January or June for weekly newspapers. 7. Use of MRSC Rosters by Public Agency. As of the date of the applicable legal notice in January or June, all departments of the Public Agency will discontinue use of any previously- maintained rosters and begin using the MRSC Rosters exclusively when choosing to follow a roster contracting process, in accordance with the following statutory requirements: (a) Small Works Roster. The Public Agency will use the Small Works Roster to select businesses for public work projects in accordance with RCW 39.04.155, as now or hereafter amended. The Public Agency shall be responsible for its own and the selected businesses' compliance with all other laws and regulations governing public works contracting, including retainage and bonds, prevailing wages, and any other applicable requirements. (b) Consultant Roster. The Public Agency will use the Consultant Roster to select businesses for consultant projects in accordance with the laws and ordinances applicable to the Public Agency, including Chapter 39.80 RCW when contracting for architectural and engineering services. The Public Agency shall be responsible for its own and the selected businesses' compliance with all laws and regulations governing the purchase of services. MRSC Rosters SC Public Agency Contract Page 1 of 3 r 8. Compensation of Businesses. The Public Agency shall be responsible for payments to any business that it selects as a result of its use of MRSC Rosters. The Public Agency shall make all such payments directly to the businesses selected by the Public Agency. 9. Annual Membership Fee. The Public Agency will pay MRSC an annual membership fee based on the five -year average of the Public Agency's total capital expenditures. Payment of the annual membership fee is due within thirty (30) days of the Contract effective date. 900.00 Based on the following Membership Fee Scale, the Public Agency will pay an annual membership fee of $ >ye , t_... 4YY � �Nk++ Less than 5 million $120 5 to 10 million $240 10 to 15 million $360 15 to 25 million $480 25 to 50 million $600 More than 50 million $900 10. Relationshio of Parties. MRSC will perform the services under this Contract as an independent contractor and not as an agent, employee, or servant of the Public Agency. Nothing in this Contract shall be construed to render the parties partners or joint venturers. 11. Limitation of MRSC Liability. MRSC shall not be, directly or impliedly, a party to any contract with small works, consulting, or vendor businesses which the Public Agency may enter into as a result of the Public Agency's use of the MRSC Rosters. MRSC does not accept responsibility or liability for the performance of any business used by the Public Agency as a result of its use of the MRSC Rosters. 12. Hotd Harmless and Indemnification. Each party shall defend, indemnify, and hold the other party harmless from any and all claims, injuries, damages, losses, or suits, including attorney fees, to the extent arising from any negligent act or omission of that party's officers, employees, volunteers, and agents in connection with the performance of this Contract. 13. Termination. This Contract may be terminated, with or without cause, by written notice of either party to the other. Termination shall be effective thirty (30) days after written notice. Termination of the contract by the Public Agency does not entitle the Public Agency to a refund of the membership fee prorated as to the time remaining in the contract term following termination. 14. Renewal. This Contract may be renewed annually by completing the online renewal process that includes confirming that the Public Agency will continue abiding by the terms outlined in this Contract and making payment within thirty (30) days from the effective date of either May 1 or December 1. 15. Non - assignment. MRSC shall contract with Upwards Technologies for the hosting of the Public Agency rosters in the online database. MRSC shall not otherwise subcontract or assign any of the rights, duties, or obligations imposed upon it by this Contract without the prior express written consent of the Public Agency. 16. Governing Law and Venue. This Contract shall be governed by the laws of the State of Washington. 18. Severability. Should any clause, phrase, sentence or paragraph of this Contract be declared invalid or void, the remaining provisions of this Contract shall remain in full force and effect. MRSC Rosters SC Public Agency Contract Page 2 of 3 19. Complete Agreement. This Contract constitutes the entire understanding of the parties. Any written or verbal agreements that are not set forth herein or incorporated herein by reference are expressly excluded. 20. Public ARCM Information. For purposes of Contract administration, the Public Agency provides the following information: Official Public Agency Name: City Of Federal Way Common Public Agency Name (if different): 33325 8th Ave S Mailing Address: Federal Way, WA 98003 County: King Type of Public Agency: Local Govt Website: www.cityoffederalway.com Primary Contact: Additional Contact: Name: Robyn Buck Name: Title: Admin Asst. Title: robyn_ buck @cityoffederalway.com Email: Email: Telephone: 253 835 2527 Telephone: 253 835 2509 Facsimile: Facsimile: 21. Signatures. By signing this Contract, the Public Agency signatory below certifies that he /she has the authority to enter into this Contract on behalf of e' a Public Agency. PUBLIC A CY MRSC [Signature] [Signature] Finance Director [Title] [Date] MRSC Rosters SC Public Agency Contract MRSC Rosters Manager [Title] [Date] Page 3 of 3 AG oq -23J+ °s° 4 -Qe -tV .+r MRSC Washington Public Agency Contract A ROSTERS Small Works, Consultant, and Vendor Rosters This contract (the "Contract ") is made by and between Municipal Research and Services Center of Washington ( "MRSC "), a not - for - profit corporation, and the Washington local government, (the "Public Agency "), (; cam' P - ,-50 1. Purpose. The purpose of this Contract is to provide the Public Agency with membership in MRSC Rosters which wilt host its individual Small Public Works Roster ( "Small Works Roster "), Consultant Roster ( "Consultant Roster "), and Vendor Roster ( "Vendor Roster ") in an online database (collectively, "MRSC Rosters "). MRSC is making membership in the MRSC Rosters available to a number of Local government agencies in Washington State to provide them with more efficient and cost effective services. 2. Scope of Services. MRSC shall create and maintain the MRSC Rosters as allowed to the Public Agency and other Public Agency members by RCW 39.04.155, Chapter 39.80 RCW, and RCW 39.04.190, respectively. MRSC shall advertise at Least biannually for the Small Works Roster, Consultant Roster, and Vendor Roster in accordance with statutory requirements on behalf of all Public Agency members. MRSC will receive and review small works, consultant, and vendor business (collectively, "business ") applications for compliance with basic statutory eligibility requirements, and will maintain business applications. 3. Use of MRSC Rosters by Public Agency. As of the date of the first MRSC biannual legal notice in January or June by occurring after the signing of the membership contract by both parties, the Public Agency will use the Small Works Roster, Consultant Roster, and Vendor Roster hosted in MRSC Rosters as their official rosters. (a) Small Works Roster. The Public Agency will use the Small Works Roster to select businesses for public work projects up to $300,000 in value or as otherwise Limited by statutes, ordinances, and laws applicable to the Public Agency. The Public Agency shalt be independently responsible for its own and the selected business' compliance with all additional or varying laws and regulations governing purchases, including all selection laws, retainage and bonds, prevailing wages, and any other appropriate requirements. The Public Agency shalt be independently responsible, consistent with applicable taws and its own policies and practices, for the determination that the selected businesses are responsible bidders. The Public Agency also shall be independently responsible to conduct a quotation or bid process consistent with applicable statutes, ordinances, and the requirements of the Public Agency and to enter into a contract directly with the business thus selected. (b) Consultant Roster. The Public Agency will use the Consultant Roster to select businesses for consultant projects, and will do so in accord with all applicable laws and regulations. The Public Agency shall be independently responsible for its own and the selected business' compliance with alt additional or varying laws and regulations governing services, including all selection laws, and any other requirements as appropriate. The Public Agency shall be independently responsible, consistent with applicable laws and its own policies and practices, for the determination that the selected businesses are responsible. The Public Agency also shall be independently responsible to conduct a consultant selection process consistent with applicable statutes, ordinances, and the requirements of the Public Agency and to enter into a contract directly with the business thus selected. MRSC Rosters SCV Public Agency Contract Page 1 of 4 (c) Vendor Roster. The Public Agency will use the Vendor Roster to award contracts for the purchase of supplies, materials, and equipment not being purchased in connection with public works contracts and limited service contracts as authorized in lieu of the requirements for formal sealed bidding. The Public Agency shall be independently responsible for its own and the selected business' compliance with all additional or varying laws governing purchases. The Public Agency shall be independently responsible to conduct a quotation process consistent with applicable statutes, ordinances, and other requirements of the Public Agency and to enter into a contract directly with the business selected. (d) Access to MRSC Rosters. MRSC shall make the MRSC Rosters and associated applications and qualifications for each available to the Public Agency by providing it with a user name and password for access to MRSC's online database MRSC Rosters. 4. Compensation of Businesses. The Public Agency shall be independently responsible for payments to any business that is selected as a result of its use of MRSC Rosters. The Public Agency shall make all such payments directly to the businesses selected by the Public Agency. 5. Effective Date and Term. This Contract shall be effective for a period of one year as of the publication date for the first MRSC biannual advertisement in January or June after the signing of the membership contract by both parties. MRSC will notify the Public Agency of the publication dates of each biannual legal notice the week prior to the publication dates. This Contract may be cancelled by either party as provided in Section 10. 6. Compensation of MRSC. The Public Agency will pay MRSC an annual membership fee based on the Public Agency's total capital expenditures for the most recent complete fiscal year for the services under this Contract or an average of the past 5 years if unusually large projects occurred recently. Total capital expenditures for cities are the total of BARS code tines 594 and 595 and similar BARS codes for other Public Agencies. The amount will be paid in full prior to the publication by MRSC of the first biannual legal notice after the signing of the Contract, which will be either in January or June for the MRSC Rosters, and on the subsequent anniversary dates of the publication date. Based on the Membership Fee Scale, the Public Agency will pay an annual membership of $ Total Capital Expenditures* Annual Membership Fee Less than 5 $120 5 to 10 $240 10 to 15 $360 15 to 25 $480 25 to 50 $600 More than 50 $900 *Total Capital Expenditures in millions 7. Relationship of Parties. MRSC agrees that it will perform the services under this Contract as an independent contractor and not as an agent, employee, or servant of the Public Agency. Nothing in this Contract shall be construed to render the parties partners or joint venturers. 8. Limitation of MRSC Liability. MRSC shall not be, directly or impliedly, a party to any contract with small works, consulting, or vendor businesses into which the Public Agency may enter as a result of the Public Agency's use of the MRSC Rosters. MRSC does not accept responsibility or liability for the performance of any business used by the Public Agency as a result of its use of the MRSC Rosters. MRSC Rosters SCV Public Agency Contract Page 2 of 4 9. Hold Harmless and Indemnification. Each party shall defend, indemnify, and hold the other party harmless from any and all claims, injuries, damages, tosses, or suits, including attorney fees, arising from any negligent act or omission that party's officers, employees, volunteers, and agents in connection with the performance of this Contract. 10. Termination. This Contract may be terminated, with or without cause, by written notice of either party to the other. Termination shall be effective thirty (30) days after written notice. Termination of the contract by the Public Agency does not entitle the Public Agency to .a refund of the membership fee prorated as to the time remaining in the contract term following termination. 11. Non - assignment. MRSC shall not subcontract or assign any of the rights, duties, or obligations imposed upon it by this Contract without the prior express written consent of the Public Agency. 12. Governing Law and Venue. This Contract shall be governed by the taws of the State of Washington. 13. Authority. Each signatory to this Contract represents that he or she has full and sufficient authority to execute this Contract on behalf of MRSC or the Public Agency, as the case may.pe,,and that upon execution of this Contract it shall constitute a binding obligation of MRSC or the Public Agency, as the case may be. 14. Severability. Should any clause, phrase, sentence or paragraph of this Contract be declared invalid or void, the remaining provisions of this Contract shall remain in full force and effect. 15. Complete Agreement. This Contract constitutes the entire understanding of the parties. Any written or verbal agreements that are not set forth herein or incorporated herein by reference are expressly excluded. 16. Public Agency Information. For purposes of Contract administration, the Public Agency provides the following information: �- Official Public Agency Name: L/ or' 1f/ -- Common Public Agency Name (if different): Mailing Address: 333,z-s— R/ ,�1/�C- S �—�6 t./ — C(..) ' 7e C 9S 3--- County: 4.167 Website: ( Q )CJJLC..' • Cc%YdL"F� ©f Primary Contact: Name: Title: Email: Telephone: Facsimile: Alternative Contact: Name: %4/21 Title: F7A -114sC e.. tL�L` liJ/ At17,cv =}- Email: ...AO 647y off ecEtif_ . <P Telephone: 2,573- 336'2 , 2 2LD 8.5`3.0•.95`: Z 9 Facsimile: 2_5 —3 835 • ,2669 MRSC Rosters SCV Public Agency Contract Page 3 of 4 17. Signatures. By signing this Contract, the signatories below certify that they have the authority to enter into this Contract, that they agree to payment of fees in accordance with the stated Public Agency Fee Structure and that they agree that the Public Agency shall be bound by and adhere to the Terms and Conditions stated. PUBLIC AGENCY /1144# 1;1' [Signature] IMPS G kosta- L [Title] lo/ii fib [Date] MRS 4 [Si ... . re] MRSeRtsterriWalrarr 01144,0-1 [Title] geofr-(3/./ [Dat Submit signed contract with annual membership fee to: MRSC Rosters Municipal Research and Services Center 2601 Fourth Avenue Suite 800 Seattle, WA 98121 -1280 MRSC Rosters SCV Public Agency Contract Page 4 of 4 RETLJRN TO: ��✓l UA Il) VI ���(1X Jl/%�.– EXT: �S ��o CITY OF FEDE�ZAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: � �(�l/1/� (�J 2. ORIGINATING STAFF PERSON: t EXT: �� 3. DATE REQ. BY: Z� �� I 3 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL OR LTMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT � REAL ESTATE DOCUMENT � ORDINANCE CONTRACT AMENDMENT (AG#):��1� ���— � ❑ HUMAN SERVICES / CDBG ❑ SECURIT'Y DOCUMENT (E.G. soxn xEr,w�v Docu�xTS� ❑ RESOLUTION O INTERLOCAL PROJECT NAME: �(,� WO�G S� 1� ��j ►c..c� �� 1Vr 6. NAME OF CONTRA TOR: 1�� �S�V S ADDRESS: (� � JrV,2. ,$'fi� C�C7 , (,J f}- c( � � L( TELEPHONE � E-MAIL: `ifVVi2SP.�YV��R-SC .�Y� FAX: �lo –G1� SIGNATURE NAME: TITLE 7. EXHIBITS AND ATTACHMENTS: D SCOPE, WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE � ALL OTHER REFERENCED EXHIBTI'S O PROOF OF AUTHORITY TO SIGN .❑ REQUIRED LICENSES O PRIOR CONTRACT/AMENDMENTS 8. TERM: COMNIENCEMENT DATE: �� I I�� COMPLETION DATE: ���( t 9. TOTAL COMPENSATION $ �W ��/�� ��Y� (INCLUDE EXPENSES AND SALES TAX, IF ANY� (IF CALCi1L,ATED ON HOURLY LABOR CHARGE - ATTACH SCHEDULES OF EMP YEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑ 1�s ❑ No �F �S, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: � CONTRACTOR O CITY o PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW '�PROJECT MANAGER '�CbIRECTOR ❑ RISK MANAGEMENT (� �PL1CASi,E) '� LAW 11. COUNCIL APPROVAL (� �PLIC�LE) INITIAL / DATE REVIEWED i,_ ,A I • COMMITTEE APPROVAL DATE: INITIAL / DATE APPROVED COUNCIL APPROVAL DATE: 12. C�O TRACT SIGNATURE ROUTING �1 + '{ �' SENT TO VENDOR/CONTRACTOR DATE SENT: �'I I�1 � DATE REC'D: ✓�( ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS ❑ LAW DEPARTMENT IGNATORY (MAYOx ox D�CTOR) CITY CLERK ❑ ASSIGNED AG# ❑ SIGNED COPY RETURNED COMMENTS: ` , 1� \7V INITIAL / DATE SIGNED t AG# – � DATE SENT: 3 • % • � � M�te rs www,mrscrosters.org Washirtgton State Shared Smali Wo�ks J Consultant Rosters This contract (the "Contract") is made by and between M icipal Resear h an� ervi�'c,�es Center of Washington ("MRSC"), a Washington not-for-profit corporation, and � i� �D � (the "Public Agency"). ��� Public Aqencv Information Public Agency � � ��/V�'� Mailing Address �� � � ��--,� �� '�� ,� ,. a�3 county �-4. �l(?� _ website VUU�1Vu� . ciEu a�- fe�c� u.�.0 •(.t�Vv� 1. Pur ose. The purpose of this Contract is to provide the Public Agency with membership in MRSC Rosters which will host its individual Small Public Works Roster ("Small Works Roster") and Consultant Roster ("Consultant Roster") in an online database (collectively, "MRSC Rosters"). MRSC is making membership in the MRSC Rosters available to a number of local government agencies in Washington State to provide them with more efficient and cost effective services. 2. Scope of Services. MRSC shall create and maintain the MRSC Rosters as allowed to the Public Agency and other Public Agency members by RCW 39.04.155 and Chapter 39.80 RCW, respectively. MRSC shalt advertise at least biannually for the Smalt Works Roster and Consultant Roster in accordance with statutory requirements on behalf of all Public Agency members. MRSC will receive and review small works and consultant business (collectively, "business") applications for compliance with basic statutory eligibility requirements, and will maintain business applications. 3. Use of MRSC Rosters bv Public AQencv. As of the date of the first MRSC biannual legal notice in January or June by occurring after the signing of the membership contract by both parties, the Public Agency will use the Small Works Roster and Consultant Roster hosted in MRSC Rosters as their officiat rosters. (a) Small Works Roster. The Public Agency witl use the Small Works Roster to select businesses for public work projects up to $300,000 in vatue or as otherwise limited by statutes, ordinances, and taws applicabte to the Public Agency. The Public Agency shall be independently responsible for its own and the selected business' compliance with all additional or varying laws and regulations governing purchases, inctudin� atl selection laws, retainage and bonds, prevaiting wages, and any other appropriate requirements. The Pubtic Agency shall be independently responsible, consistent with applicabte laws and its own policies and practices, for the determination that the selected businesses are responsible bidders. The Pubtic Agency also shall be independently responsible to conduct a quotation or bid process consistent with appticable statutes, ordinances, and the requirements of the Public Agency and to enter into a contract directly with the business thus selected. MRSC Rosters SC Public Agency Contract Page 1 of 4 ���I�� �� �� ��J� � (b) Consultant Roster. The Public Agency will use the Consultant Roster to select businesses for consuttant projects, and will do so in accord with all applicable laws and regulations. The Public Agency shall be independently responsible for its own and the selected business' comptiance with all additional or varying laws and regulations governing services, including all selection laws, and any other requirements as appropriate. The Public Agency shalt be independently responsible, consistent with applicable laws and its own policies and practices, for the determination that the selected businesses are responsible. The Public A�ency also shalt be independently responsible to conduct a consultant selection process consistent with applicable statutes, ordinances, and the requirements of the Public Agency and to enter into a contract directly with the business thus selected. (c) Access to MRSC Rosters. MRSC shall make the MRSC Rosters and associated applications and qualifications for each available to the Public Agency by providing it with a user name and password for access to MRSC's online database MRSC Rosters. 4. Compensation of Businesses. The Public Agency shall be independently responsible for payments to any business that is selected as a result of its use of MRSC Rosters. The Public Agency shall make all such payments directly to the businesses selected by the Public Agency. 5. Effective Date and Term. This Contract shall be effective for a period of one year as of the publication date for the first MRSC biannuat advertisement in January or June after the signing of the membership contract by both parties. MRSC witt notify the Public Agency of the publication dates of each biannual legal notice the week prior to the publication dates. This Contract may be cancetled by either party as provided in Section 10. 6. Compensation of MRSC. The Public Agency will pay MRSC an annual membership fee in the amount of $�8'0.0o based on the Public Agency's total capital expenditures for the most recent complete fiscal year for the services under this Contract. Totat capital expenditures for cities are the total of BARS code lines 594 and 595 and similar BARS codes for other public agencies. The amount will be paid in full prior to the publication by MRSC of the first biannual legal notice after the signing of the Contract, which will be either in January or June for the MRSC Rosters, and on the subsequent anniversary dates of the publication date. "Total capita! expenditures in millions 7. Relationshia of Parties. MRSC agrees that it will perform the services under this Contract as an independent contractor and not as an agent, employee, or servant of the Public Agency. Nothing in this Contract shall be construed to render the parties partners or joint venturers. 8. Limitation of MRSC Liabititv. MRSC shall not be, directly or impliedly, a party to any contract with small works, consulting, or vendor businesses into which the Public Agency may enter as a result of the Public Agency's use of the MRSC Rosters. MRSC does not accept responsibility or liability for the performance of any business used by the Pubtic Agency as a result of its use of the MRSC Rosters. MRSC Rosters SC Public Agency Contract Page 2 of 4 9. Hold Harmless and Indemnification. Each party shall defend, indemnify, and hold the other party harmless from any and all claims, injuries, damages, losses, or suits, including attorney fees, arising from any negligent act or omission that party's officers, emptoyees, volunteers, and agents in connection with the performance of this Contract. 10. Termination. This Contract may be terminated, with or without cause, by written notice of either party to the other. Termination shall be effective thirty (30) days after written notice. Termination of the contract by the Public Agency does not entitle the Public Agency to a refund of the membership fee prorated as to the time remaining in the contract term foltowing termination. 11. Non-assi�nment. MRSC shatl not subcontract or assign any of the rights, duties, or obligations imposed upon it by this Contract without the prior express written consent of the Public Agency. 12. Governin� Law and Venue. This Contract shall be governed by the laws of the State of Washington. 13. Authoritv. Each signatory to this Contract represents that he or she has full and sufficient authority to execute this Contract on behalf of MRSC or the Public Agency, as the case may be, and that upon execution of this Contract it shall constitute a binding obligation of MRSC or the Public Agency, as the case may be. 14. Severabilitv. Should any clause, phrase, sentence or paragraph of this Contract be declared invatid or void, the remaining provisions of this Contract shall remain in full force and effect. 15. Complete A�reement. This Contract constitutes the entire understanding of the parties. Any written or verbal agreements that are not set forth herein or incorporated herein by reference are expressly excluded. 16. Contacts. For purposes of Contract administration, the Pubtic Agency designates the following contacts: Primary Contact: Name: �Ni �1Y�.N� \ �.wv �C� Title: ��� K-CJVt �, Alternative Contact: Name: � �-�1 %11�5 Title: �1R0�1V1(.�i �IYQ%Lti91r` EmaiL• �1 �V1�+11.. �.atiUi/1L `L' 6 Email: . u'►rv Telephone: � ��S �� Telephone: Facsimite: �� �� %�� Facsimile: �.�1 � -� ' `;'� i � � �� . " /� • - �� 17. Si�natures. By signing this Contract, the signatories below certify that they have the authority to enter into this Contract, that they agree to payment of fees in accordance with the stated Public Agency Fee Structure and that they agree that the Public Agency shall be bound by and adhere to the Terms and Conditions stated. C ` L� l gna ure] Executive Director [Titte] zz 3 [Date) PUBLIC AG CY [Signature M���2, [Title] 2 -�a�-�� [Date] MRSC Rosters SC Public Agency Contract Page 3 of 4 Submit signed contract with annual membership fee to: MRSC Rosters Municipal Research and Services Center 2601 Fourth Avenue Suite 800 Seattle, WA 98121-1280 MRSC Rosters SC Public Agency Contract Page 4 of 4 RETURN TO: CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP 1. ORIGINATING DEPT./DIV: FINANCE 2. ORIGINATING STAFF PERSON: THO KRAUS EXT: 2520 3. DATE REQ. BY: NOVEMBER 13. 2009 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE) CONTRACTOR SELECTION DOCUMENT (E.G, RFB, RFP, RFQ) PUBLIC WORKS CONTRACT SMALL PUBLIC WORKS CONTRACT PROFESSIONAL SERVICE AGREEMENT MAINTENANCE AGREEMENT GOODS AND SERVICE AGREEMENT HUMAN SERVICES CDBG REAL ESTAT'E DOCUMENT SECURITY DOCUMENT (E.G. soxn �LA�n nocun�rrTS� ORDINANCE RESOLUTION CONTRACT AMENDMENT (AG#): OTHER PUCHASING POLICY CHANGE 5. PROJECT NAME: MRSC ROSTERS PURCHASING POLICY/RESOLUTION CHANGE 6. NAME OF CONTRACTOR: ADDRESS: SIGNATURE NAME: TELEPHONE TITLE 7. EXHIBITS AND ATTAC�IMENTS: SCOrE WORK OR SERVICES O COMPENSATION INSURANCE REQUIREMENTS/CERTIFICATE O ALL OTI-IER REFERENCED EXHIBTTS PROOF OF AUTHORTTY TO SIGN REQUIRED LI�ENSES PRIOR CONTRACT/AMENDMENTS 8. TBRM: CONIlvIENCEMENT DATE: COMPLETION DATE: 9. TOTAL COMPENSATION (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TTI'LES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: YE5 O No ��S MAXIMUM DOLLAR AMOUNT: IS SALES TAX OWED YES NO IF YES, PAID BY: CONTRACTOR CTTY PURCHASING: PLEASE CHARGE TO: �I I �(�L✓ V yL� `l Z� 7 10. CONTRACT REVIEW INITIAL DATE REVIEWED INITIAL DATE APPROVED PROJECT MANAGER DIRECTOR RISK MANAGEMENT arrLicaBLE} LAW A� C�I 11. CONTRACT SIGNATURE ROUTING SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS LAW DEPARTMENT CYS�GNATORY DIRECTOR� CITY CLERK �j'10 ►��ir -:zn� i� .�.r. �i w.:�� s �Z� s C��- 21 �1�°� 1 ��Q J 4/9 MRSC Rosters Public Agency Contract This contract (the "Contract") is made by and between Municipa( Research and Services Center of Washington ("MRSC"}, a Washington not-for-profit corporation, and the Citv of Federal Wav (the "Public Agenty"). Pubtic A�encv Information Name of Pubtic Agency Citv of Federal Wav County Location(s) Mailing Address Public Agency Website Kin� PO Box 9718 Federal Wav, WA 9806 3-9718 citvoffederatwav. com 1. Purpose. The purpase of this Contract is to provide the Pubtic Agency with membership in a Contractor Roster Smalt Pubtic V�/orks ("Contractor Raster") and a Consultant Roster Consuiting Services ("Consultant Roster" and, collectivety, "MRSC Rosters"). MRSC is making membership in the MRSC Rosters availabte to a number of locat government agencies in Washington State to provide them with more efficient and cost effective services. 2. Scoae of Services. MRSC shall create and maintain the MRSC Rosters as atlowed to the Public Agency and other Pubtic Agency members by RCW 39.04.155 and Chapter 39.80 RCW, respectively. MRSC shatl advertise at least annualty for the Smatt Works Roster in accordance with statutory requirements on behalf of alt Public Agencies with which MRSC has similarly contracted {"Roster Members"), receive and review contractor applications for comptiance with basic statutory eligibility requirements, and maintain fists of Contractor Roster contractors. MRSC shatt advertise at teast annuatly the Consultant Roster in accordance with statutory requirements on behalf of all Roster Members, receive and review firms' applications for completeness, and maintain tists of architeds, engineers, and other consultants on the Consultant Roster. 3. Use of MRSC Rosters by Pubtic AQencv The Public Agency will use b�th the MRSC Rosters Small Works and Consultant Rosters as their officia! roster system. If the Public Agency decides to continue use of another roster system in addition to MRSC Rosters than that Public Agency is responsible to utilize both MRSC Rosters and that other system in .their selection process either by contacting contractors/consultants from both systems on every project or through a rotation procedure using both systems. (a) Contractor Roster Small Pubtic Works. The Public Agency will use the Contractor Roster to select contractors for public work projects up to $300,000 in value or as otherwise limited by statutes, ordinances, and taws applicable to the Pubtic Agency. The Public Agency shall be independently responsibte for its own and the selected contractors' compliance with alt additional or varying laws and regulations governing purchases, induding all selection laws, retainage and bonds, prevailing wages, and any other appropriate requirements. The Public Agency shalt be independentty responsible, consistent with appticable taws and its own poticies and practices, for the determination that the selected contractors are responsible contractors. The Public Agency also shall be independently responsibte to conduct a quotation or bid process consistent with applicable statutes, ordinances, and the requirements of the Public Agency and to enfier into a contract directly with the contractor thus setected. (b) Consultant Roster ConsuttinQ Services The Public Agency wilt use the Consultant Roster to select engineering, architectural, or other consultants for negotiations and contracts, and wilt do so in accord with alt applicable laws and regulations. The Public Agency shall be MRSC Rosters Contract Page 1 of 3 independently responsible for its own and the selected consultants' comptiance with all additional or varying laws and regulations governing services, including alt selection taws, and any other requirements as appropriate. The Public Agency shall be independently responsible, consistent with appticable taws and its own policies and practices, for the determination that the selected consuttants or firms are responsible. The Public Agency also shall be independently responsible to conduct a consultant selection process consistent with applicable statutes, ordinances, and the requirements of the Public Agency and to enter into a confract directly with the consuttant thus selected. (c) Access to MRSC Rosters. MRSC shall make the MRSC Rosters and associated applications and quatifications for each available to the Public Agency by providing it with a user name and password for access to MRSC's etectronic MRSC Rosters. 4. Compensation of Contractors and Consultants. The Pubtic Agency shall be independently responsible for payments to any contractor that is selected as a result of its use of the Contractor Roster and to any consultant that is selected as a result of its use of the Consultant Roster. The Public A�ency shall make all such payments directly to the contractor or consultant selected by the Pubiic Agency. 5. Term. This Contract shatl be effective upon its execution by both parties. it shatl continue in force until cancelled by either pa.rty upon 30 days' notice and as provided in Section 10. 6. Compensation of MRSC. The Public Agenty wilt pay MRSC an annual membership fee in the amount of 400 based on the below Pubtic Agency Fee Structure for services under this Contract. This amount will be paid in fult, within 30 days of the execution date of this Co�tract (and subsequent anniversary clates of this Contract). MRSC Rosters Public Agency Fee Structure Total Capital Expenditures Per Year Annual Fee �SMI 50+ $750 25 50 $500 15 25 $400 10 15 $300 5 10 $200 tess than 5 $100 7. Relationship of Parties. MRSC a�rees that it will perform the services under this Contract as an independent contractor and not as an agent, employee, or servant of the Pubtic Agency. Nothing in this Contract shall be construed to �ender the parties partners or joint venturers. 8. Limitation of MRSC Liability. MRSC shall not be, directly or impliedly, a party to (i) any contract for public works construction into which the Pubtic Agency may enter as a result of the Pubtic Agency's use of the Contractor Roster; or (ii) any contract for engineering, architectural, or other services into which the Public Agency may enter as a result of the Public Agency's use of the Consultant Roster. MRSC does not accept responsibitity or tiabitity for the performance of any contractor or consultant used by the Public Agency as a result of its use of the MRSC Rosters. 9. Hold Harmless and Indemnification. Each party shall defend, indemnify, and hold the other party harmless from any and all ctaims, injuries, damages, losses, or suits, including attorney fees, arising from any negligent act or omission that party's officers, emptoyees, volunteers, and agents in connection with the performance of this Contract. MRSC Rosters Contract Page 2 of 3 r 10. Termination. This Contract may be terminated, with or without cause, by written notice of either party to the other. Termination shall be effective thirty (30) days after written notice. 11. Non-assi�nment. MRSC shall not subcontract or assign any of the rights, duties, or obligations imposed upon it by this Contract without the prior express written consent of the Public Agency. 12. Governin� Law and Venue. This Contract shall be governed by the laws of the State of Washington. 13. Authoritv. Each signatory to this Contract represents that he or she has futt and sufficient authority to execute this Contract on behalf of MRSC or the Pubtic Agency, as the case may be, and that upon execution of this Contract it shall constitute a binding obtigation of MRSC or the Public Agency, as the case may be. 14. Severabilit�. Should any ctause, phrase, sentence or paragraph of this Contract be declared invalid or void, the remaining provisions of this Contract shatl remain in fult force and effect. 15. Comptete A�reement. This Contract constitutes the entire understanding of the parties. Any written or verbal agreements that are not set forth herein or incorporated herein by reference are ezpressly excluded. 16. Contacts. For purposes of Contract administration, the Public Agency designates the following contacts: Primary Contact: Jeri-Lvnn Clark Title: Account Tech I Emait: ieri-lvnn.clarkC�?citvoffederalwav.com Telephone: (2531835-2526 Facsimile: (253) 835-2509 Alternative Contact: Heidi Horton Title: Accountin� Supervisor Email: heidi.hortonC�citvoffederalwav.com Telephone: (253) 835-2524 Facsimile: (253) 8305-2509 17. Si�natures. By signing this Contract, the signatories below certify that they have the authority to enter into this Contract, that they agree to payment of fees in accordance with the stated Public Agency Fee Structure and that they agree that the Public Agency shall be bound by and adhere to the Terms and Conditions stated. MRSC Name] -F 'v cl 1`i C A� rC f`'—�. [Titte] /,�-j ro b Y [Date] PUBLIC AGENCY Brian son Interim city Manager y/� z Date MRSC Rosters Contract Page 3 of 3