PRHSPSC PKT 01-12-2010 City of Federal Way
Y
City Council
Parks, Recreation, Human Services Public Safety Committee
January 12, 2010 City Hall
5:30 p.m. Hylebos Conference Room
MEETING AGENDA
1. CALL TO ORDER
2. PUBLIC COMMENT (3 minutes)
3. COMMISSION COMMENTS
4. COMMITTEE BUSINESS
Action Council
Topic Title /Description Presenter Page or Info Date
Action N/A
A. Approval of Minutes: December 10, 2009 3
Consent
B. Arts Commission 2010 Work Plan. Hutton 5 Action 1/19/10
Consent
C. Arts Commission Contract for Services. Hutton 9 Action 1/19/10
Purchase 7 New Bicycles to Support the Consent
D. Newly Formed Special Operations Unit Norman 11 Action 1/19/10
(SOU).
Consent
E. Purchase of 3 new Police Motorcycles McCall 15 Action 1/19/10
Consent
F. Chet's Roofing Retainage Release Ikerd 19 Action 1/19/10
Consent
G. Second Amendment for Janitorial Services Ikerd 21 Action
1/19/10
H. Criminal Code Update Dog Breeding Pearsall 23 Action Ordinance
Practices First Reading
1/19/10
5. PENDING ITEMS
Festivals
NLC Providing Discount Pharmacy Services to Citizens
Concept of Housing in South King County
6. NEXT MEETING: Tuesday, February 9, 2010 5:30pm Hylebos Conference Room
7. ADJOURNMENT
Committee Members City Staff
Jeanne Burbidge, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management
Jim Ferrell Mary Jaenicke, Administrative Assistant II
Mike Park
i
I
'I
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERV ICES PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday, December 8, 2009
5:30 p.m.
SUMMARY
Committee Members in Attendance: Committee Chair Jeanne Burbidge and Committee members Mike Park and
Jim Ferrell
Council Members in Attendance: Linda Kochmar
Staff Members in Attendance: Bryant Enge, Financial Services Administrator, Amy Jo Pearsall, City Attorney,
Cary Roe, Director of Parks, Public Works and Emergency Management, John Hutton, Recreation Supervisor,
Federal Way Community Center Supervisor Doug Nelson, and Mary Jaenicke, Administrative Assistant II.
Guests: Fred Konkell Parks Commission Chair, Mark Marie Knapp, Citizens
Chair Burbidge called the meeting to order at 5:32p.m.
Public Comment: Mr. Knapp would like to organize an event that would honor first responders in the City of
Federal Way. A possible name for the event is "Honoring those that stand guard at the walls of the City". The
committee encouraged Mr. Knapp to take the lead in organizing a committee and come back to the Parks, Recreation
and Human Services Committee with ideas. They suggested that he narrow his focus and do something on a smaller
basis. It was also suggested that he get involved with an already existing organization such as the Kiwanis or the
Chamber of Commerce. He should also consider becoming a 501(c)3.
Commission Comments: None
APPROVAL OF SUMMARY
Council member Park moved to approve the November meeting summary. Council member Ferrell
seconded. Motion passed.
BUSINESS ITEMS
Update on Marketing Efforts for the Federal Way Community Center
Mr. Nelson stated that they have laid the groundwork and developed templates, and is now moving into phase 2 for
the Marketing of the Federal Way Community Center. They have created facility maps, rack cards, three direct mail
postcards, four seasonal coupons for quarterly specials, and they have new formatting for schedules and rate sheets.
They have developed color templates, which gives the materials a fresher cleaner look. The materials are now being
delivered to the public. Mr. Nelson also presented the new website. The Federal Way Community Center 2009 year
to -date key indicators were reviewed. The overall attendance is up 6 pass sales are 8% higher in average
membership per month, and rental revenues are up 6% from 2008 year -to -date. Council member Park asked if the
Community Center had achieved their goal. He would like to see data on where they are at for their goals; what is
the return on the investment. Mr. Roe stated that the materials are just now available for the public, so they have not
seen the full effects of the marketing materials. They will come back to the Committee in the first quarter of 2010
with the numbers. Council member Park also stated that staff has done a good job of increasing rentals during the
time of the downturn in the economy. Mr. Roe stated that staff has been working hard to minimize expenditures and
maximize revenues. Council member Kochmar would like to explore the possibility of having a tree lighting
ceremony at the Center next year.
Resolution to Adopt Policy Prohibiting Gender Discrimination in Community Athletic Programs ESSB5967
Mr. Hutton stated that the in 2009 the Legislature enacted a Bill prohibiting unfair practices at public athletic
programs and fields. A formal policy must be published. Mr. Hutton stated that we are already in compliance with
this Bill and the policy will be disseminated to his athletic teams and user groups that use the fields and facilities.
Council member Ferrell moved to approve the Resolution to adopt a policy prohibiting gender discrimination
in community athletic programs. Council member Park seconded. Motion passed.
3
PARKS, RECREATION, HUMAN SERVICES PUBLIC SAFETY COUNCIL COMMITTEE
Tuesday December 8, 2009 Summary
Page 2
Sprint/Nextel Site Lease Renewal Sacajawea Park
Ms. Pearsall stated that we have had this lease since 1999, and it is up for renewal. The City has negotiated the new
rental feel with 4% e tth them. There is a 4 /o rental increase each year throughout the term. The term is for an additional five
years. Council member Park moved to approve the lease renewal and authorize the Interim City Manager to
execute the amendment. Council member Ferrell seconded, motion passed.
NEXT MEETING
January 12, 2010 5:30 p.m. in the Hylebos Conference Room
ADJOURNMENT
Meeting adjoumed at 6:14 p.m.
4
COUNCIL MEETING DATE: January 19, 2010 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Arts Commission 2010 Work Plan
POLICY QUESTION: Should the Council approve the Arts Commission 2010 Work Plan?
COMMITTEE: PRHSPSC MEETING DATE: January 12,
2010
CATEGORY:
Consent Ordinance Public Hearing
City Council Business Resolution Other
STAFF REPORT BY: John Hutton, Recreation Supervisor DEPT: PRCS
Annually the Arts Commission schedules a retreat to review the current Work Plan and develop the plan for the upcoming
year. The Work Plan outlines the projects, programs and associated funding for the year. In 2010, the Arts Commission
will focus on updating the Cultural Plan, improving public relations- press, newsletters and web information, and creating a
brochure of the City's public art.
Attachments:
1. Proposed 2009 Arts Commission Work Plan
2. 2010 Arts Commission Budget
Options Considered:
1. Approve the proposed Arts Commission 2010 Work Plan
2. Decline the proposed Arts Commission 2010 Work Plan and request the Arts Commission to make
revisions.
STAFF RECOMMENDATION: Staff recommends Council approve option 1, acceptance of the proposed 2010 Arts
Commission Work Plan. A/
CITY MANAGER APPROVAL: ridoe..ti DIRECTOR APPROVAL: de
Committee Council Committee Council
COMMITTEE RECOMMENDATION: Forward the Arts Commission 2010 Work Plan to City Council for approval
on January 19, 2010
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of option 1 the acceptance of the Arts Commission 2010
Work Plan"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1ST reading
TABLED /DEFERRED/NO ACTION. Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLUTION
5
c;
N
co
v co
L
Q
as
4-.
L m t c 'r C .p m p O) I U 7 0> L o
C dl C C L L 0 as L (a .O Q 10 c C
E m 'o 'o s m ocS m .o •o
'v a> m m C o C N C .n I 'c m u C c
C c c C
c -I 2 as ci Q-- u �O O
To
us
AI
Os
CI 0
.c
a
3
u
L
m
.c O C c c •0 c m
3 o c 0 co ca c O a o M As
c c`o%a v vi 4 '5 V p O E .c 0 c
Y ca t c c p m V E N V m p
a c €•v a w c x to E m c 0� m L m m V Q C y 0)-(7 E R u) c mE m EE r,, w� m •c .3 v•c
Q H a a) 4 E c> o, m m 0 L c a co c 3 m m mY E
•^I E c ms -0o EHrn c QC m� o w u_ c 0vc 0E o
c x c m Q o 0 0 0 �C �m..r o mE�cc,
v m m x oQ:. o m 4' o Q o m m ac—a v m i L o o,
al m cY t c a a) m c, a= -6 c m m u 2 m u 3 c c f0 0
OD ::61
g To W yy Q O (a L V, w o> j :el m o m O .E m t� m v ii E ca 4 c am c 0 E rn c m ma) �Y
E Z N� 3 mo 3 p a ma N 03 -Y 5 vEu_v
O m e a, m p 'co m 3 m m a E u,mN °mm I 3'
O a, V c v, E o y N C 5 a m m� m 2 m L aN ate' ca H 0 co o 0 yc o y c, co c g m o m e os n c co 0 o m c o m m CL Csi 0 Y i n oo cap Q 0c m m o �'E 0 a ii i U i co
in 6 as .ri ur 0 E. a) Z`.5 fa X v cci a) 6 c.i co m e xi co a, .6 ai c Q 5 (T3
a, c o c!� c oL Y a m w
c co an.a ci my ri m v a.. cn o ui LV CO2 N Erirc3v 3
o
In 'o m 0 c c z E
O o
L Q U) O C N u)
1- �j c c cc0i m m 3 o m
A' V c
U o m
m Q o� o
y
E •O m y N Z C o
L L co c
O
o i m Ja co N T N N O m m m Z`
V,
sy c E m 3 u L E E
c am
0 m _c m C 0 c E E
Q c
u)
a o
T o Y O m rn .p m 3 U U m
t L o
a► vm 2 a o u, m a c,
C m c m r
ms 7 O d L C _0
L
al as
co p Y, Q co m
Q
LL E �o F m 0 Q a o o c 3
a E m L L -g L m m
2 w o m c C O (a C
4-) U Y L o ao co .c m m o
o Q N as g ca .c
Uv 3
c c L o m a m 3 a m c
m m m C m y p O o
-63. 13 co a c me EE Y o
u 2r Cl- o u) 2 0.o U E a 3 a a CI Ea
N e W N f!) r) 4 c6 co (O 0 ti m e N r) 0
C V m
co
o
co
ii
F. o. E 0 d t
O V
E 15 E
E
o� E «t� E
4 O o
A
a)
a
c 03
c w
M c
a)
rn rn
C C dal m a (0 0
o
4 g E Q 0 2 c
C C N O O ca. O m j U CO T c a) a E
0 0 tL co cO O 2 0 tL
(0 (0
c
c o
o 0
u) N
E u
E m
c
c
o 6
N c
CD a
c E
r
m e CO vi Y c m E 3 i o u- E u)
m N 00 a) o m o o Y �cg
oa co 2 Ii'') c n 0 m c 0 £z c a) m o� ac tea c�oE c t Ea o o rn c o CO
c i ce a cv 0 m e c a) u o m Q o u o o W a Q c U E co m_ (0 'a o c c o c> o) 't 0 u) '-3 O Q c a) c
o c> m� E O a) cn dO 0 0) a) 0 4
To' c° Y -a :0 (0 L•
cc -•o c m ca m a�
a) u J u, O 3 c a) a) a y o a) u) 0 r o. a) CO CO
cc m r m cn E a) 0 2 E 4) 0 c a E c m e a o m n E
m a) c ca .o a c) o c 3 w L m -r 0Q co a° E o a? o
y (0m o m mN o rn Y n c rno �a o i r y E a a
Y 0 E' u, X u) O. ((0 a) 4- c O c O cn (n d C N o 2 m a) n E
a E c 0 0 UJ m o c n rno I 5 <0 m m a s
c6vv niY a� ci ��c to (v 0 L. o (d�Ecd n3
C c o t o
LC (0 (0 c0 3 N a a) r) 0.-c) ..2 0 N o fl. M 0 4 as a)
L 1
(2
O c
CO c 0
t a) D c
E CD 0)) Q
CO
c u) o 3 E E rn
a) m L a)0 c� EU
c E a 0 c m_ O
O c (1) O U N u) al
v U
(0 3 n �y M tu,c
v m o C Q•y c
c c0 v) Eo o ccL r y as cn a)
i0 a) o =o o m 'ELI 3
0 o m Y c (1) co °la u) 0 0
7 L R 00 N> c a v) (J O (0 a)
c EYm v -c m 0 0. a) o .b
(0 c 7 0 3 L O 1 CO 0 C C C a) E
c y U a p 0 0 c a yg N y OS a
N E
m a) m m c cp 3 o p,Ota c
c 3 o
as 0 Q c a z v ti 3 Q c_c
O a) o CO
U) co N Md'0 N M0 c4 o c 3
U o o
u) a L c)
0 N
L a U CO
E s 0 o o
E o o u, 3
U P a oo 111-
E E N E
V N_
6
o 0
3 E
E V 0
a
2 U to ca o w
0. o aG
7
Arts Commission Budget 2010
001 7200 352 573 22 001 7200 352 573 22
Part -Time Staff Part -time Staff $400.00
Office Supplies Office Supplies $250.00
Books, Maps, Periodicals Books, Maps, Periodicals $150.00
Operating Supplies Operating Supplies $250.00
Food Beverage Food Beverage $500.00
Consultants Consultants $1,100.00
Per Diem and Meals Per Diem Meals $400.00
Conference and Seminar Conference and Seminar $700.00
Advertising Advertising $300.00
Association Dues Association Dues $200.00
0017200 352 573 23 001 7200 352 573 23
Exhibit Stipends Materials Exhibit Stipends Materials $1,000
New Program Contracts New Program Contract (Steve $5,000
Newsletter/Fliers/Promotion Newsletter/Fliers /Promotion $10,000
Public Art Public Art $6,000
Receptions Receptions $600
Red,White Blues Festival Red,White Blues Festival $10,000
Arts Program Scholarships Scholarships $500
Summer Sounds on the Beach Summer Sounds on the Beach $3,000
Council Allocation/Contract For Services Contract for Services $40,000
*Cultural Plan Update Cultural Plan:
*Estimate only- Revenue $2.980
a d
n
Administration Budget: $4,250.00
Program Budget: $76,100.00
k: /artscom/budget/20 l OAdopted
8
COUNCIL MEETING DATE: January 19, 2010 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Arts Commission Contract for Services
POLICY QUESTION: Should the City Council approve the 2010 Arts Commission Contracts for Services
funding?
COMMITTEE: PRHSPSC MEETING DATE: 1/12/2010
CATEGORY:
Consent Ordinance Public Hearing
City Council Business Resolution Other
STAFF REPORT BY: John Hutton Recreation Supervisor DEPT: PROS
The Arts Commission Contract for Services Program is a program that funds local arts organizations who provide cultural
programs within the community. The City serves as a partner in the provision of services. Local arts organizations
completed an application; the Arts Commission reviewed the applications, interviewed each organization and developed
funding recommendations. The budget for the 2010 Contract for Services Program is 40,000.00
Attachments: 2010 Contract for Services Recommendation
Options Considered:
1. Approve the Arts Commission 2010 Contract for Services
2. Decline the proposed Arts commission 2010 Contracts for Services funding and request the Arts
Commission to make revisions.
STAFF RECOMMENDATION: Staff recommends Council approval of the 2010 Arts Commission Contracts for
Services funding and authorization to move forward with developing contracts for services.
CITY MANAGER APPROVAL: MA-. 4442 DIRECTOR APPROVAL: ,14
Committee Council Committee Council
COMMITTEE RECOMMENDATION: FORWARD THE ARTS COMMISSION 2010 CONTRACTS FOR SERVICES
RECCOMENDATIONS TO CITY COUNCIL FOR APPROVAL ON JANUARY 19, 2010
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of option 1, the acceptance of the Arts Commission 2010
Contracts for Services funding and authorize staff to move forward and develop contracts for services"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED or reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLUTION
9
a co
s i g o
b c o d N W 0 41 m U o D O o) N 1 m O
C W E o y m m 5
V
e N co N w C y
rt 2 V r v O P ei C y t
C
SI W Q D N 0 W C V W 0. N 0 8 N y c
c
u. 0 o 0 D H m E
E c W a
u CI cn a a w n t
e
a g m a co co
-2 c E c ti
c
i .N o u 3 E E. c
w- CO m 0 0 n
Q m C a 0 CC W -2 d
3 n E
c t? 2 N m c' D a)
g rn m u F N 0 7 O.c 7 m
O .N s C N N Q C Q
LL U i Q 0) d Q U N if W S
c
O
W N LL
E Z
F a
R o §8
40 O O O o N O O S E 0
CO o Cs, o 0 0 0 o o 00 2 Q Q Q c
N M M N a a to a Z Z Z of
C
O
P
N O
v o c
Q
in
W W O LO CO N M O Q O Q Q N
7 N M M r t- Z r Z Z co
w p
O
r N j
U co O N r O o O LC) O CO Q C Q i Q Q N
N ri co Z Z Z Z M
c
0
1 es
o
0
Q o o O
1 O O N O O 0
N t0 Q M Q Q Q CO
Cci
M ai Z Z Z Z M
a)
0
7 a$
C N
sZ O O ui ti
O O N Q Q O O
N
r
O Z N N
V 415 Z N N M
9
a)0
o w co o
O
a o
0
1 O o 0 00 o O o o et
1 0 0 o Q
Q in o l�
N M as Z O� Z N O U
0
o N
o N .c as as
U
Q CO N
C Q Ts r c o 0 as
�p N C C
N L O N o
a u
m« a
o 0 as E N m
o
,i 0 C 'C .W. l6 co 9 T O E
W W W C 0 (1) 0
a`s E� m y m U 0 o 0 o 3 .c
W v E 0 Cc Q c v v 't N o W
Q
-c CI. 0 I 8 U t LL d x S v) Y
10
COUNCIL MEETING DATE: January 19 2010 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: The Police Department is requesting permission to utilize anticipated carry forward funds to
purchase 7 new bicycles to support the newly created Special Operations Unit, (SOU).
POLICY QUESTION: Should the Federal Way Police Department utilize anticipated carry forward funds to
properly equip the newly created Special Operations Unit with Volcanic APB Bicycles to effectively impact
their patrol areas?
COMMITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: January 12, 2010
Council Committee (PRHS &PS)
CATEGORY:
Consent Ordinance Public Hearing
City Council Business Resolution Other
STAFF REPORT BY: CHRIS NORMAN, COMMANDER DEPT: Police Department
Attachments:
1. PRHS &PS Staff Memo.
2. Volcanic APB Informational Flyer
Options Considered:
1. Approve purchase of police bicycles for Special Operations Unit
2. Deny purchase
STAFF RECOMMENDATION: Staff recommends Option 1.
CITY MANAGER APPROVAL: 5h/ DIRECTOR APPROVAL:_ �Y1
mit ee Council Committee Council
COMMITTEE RECOMMENDATION: PRHS &PS recommends Option
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "1 move for approval of the request by the Police Department utilize
anticipated carry forward funds to purchase Volcanic APB Bicycles and authorize the Police Chief to make the
purchase."
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLUTION
11
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: December 28, 2009
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Brian J. Wilson, City Manager/Police Chief
FROM: Andy J. Hwang, Assistant Chief of Police
SUBJECT: Special Operations Unit Equipment Request
Background
In the fall of 2009 the Police Department started to implement a major re- structuring in patrol
operations to address the needs of the downtown core and the park system through the creation of
the Patrol Special Operations Unit, (SOU).
On January 1, 2010 two existing Power Squads designed to address periods of high call load will
be disbanded to fully staff the newly created SOU with 6 officers and 1 supervisor. The Special
Operation Unit's mission is to create and maintain a safe and secure downtown core, park system
with safe access and use of the mass transit system.
To successfully meet the city councils goals of creating a multi -use urban city center linked to
neighborhoods and parks that also serves as the city's social and economic hub, it is essential that
citizens and business owners alike feel safe and secure in this pivotal core area. To this end the
mission of the SOU is to provide 7 -day week directed patrol coverage using a team of visible,
accessible and pro- active officers. A well trained team of pro- active bicycle patrol officers has
proven to be especially effective in similar downtown environments throughout the region and
across the country.
The existing inventory of dated patrol bicycles is not up to the demands of a full time team. The
current "industry standard" police bicycle successfully deployed by Seattle PD and across the
country by Police, Fire, EMS and Military is manufactured here in Washington State by Volcanic
Bicycles. The Volcanic Approach Patrol Bicycle (Volcanic APB) is a single source product sold
exclusively to the military and public safety sector. Seattle Police Department has purchased over
100 Volcanic APB's and recently awarded a seven year contact to purchase exclusively from
Volcanic due to their unmatched durability and reliability.
The superior frame strength and high quality components ensure a safe bicycle that will outlast
and cost less to maintain than lesser brands built overseas. The Volcanic APB is a quality
product with a lifetime warranty that over the life of the bicycle is a cost effective choice due to
reduced wear and tear on expensive drive train components. The Volcanic APB will provide
officers the platform they need to effectively impact crime and safety issues in the downtown
core and park system.
1
12
Proposal
The Police Department is seeking council approval to purchase seven (7) Volcanic APB Police
Bicycles complete with the requisite accessories that include lighting, rack, and equipment bag for a
total cost of $15,162.39 inc. tax.
Funding Source
The full implementation of the SOU is the department's highest priority. To fully realize this goal,
unspent 2009 police budget funds should be carried forward to cover this currently unbudgeted
expense. Although we anticipate minimal maintenance costs due to our own "in house" bike
mechanic and extended longevity (5 -10 years) due to the high quality of this product we will
endeavor to identify a replacement reserve funding stream.
2
13
si w, fi?„, 1,3 f .4 1 .1 t
1. I „1,,,,,. u
.0-> rt
'SI
11 r :_ir)._
F1 t., i I n
k L '-)4,
ft
lie
44 TM SR �R :�W, (NNE
;•,,,,,s,. Y
_,--49*,-- ,.,.„....,..,..-.L..,
.--,4% _4...4 2f...'
7
r 7 7 ,ft a r:k& A -ir u A le U ft 4-41,-
v. i. E
Art) Ril'h,,14. rpiAol Blien,I.
Marzocchi 44 RLO Front Fork w! Truvativ 4ussefelt Crank Set WTB Speed V Saddle
100mm Travel Avid B67 l.iecha ;cat Disc Brakes Shimano Dtore Disc Hubs
Cane Creek S -1 Headset (Sealed Avid FR5 Brake t.evers Sun SL 1 36 -Hole Rims
Bearing)
SRAM X -7 Trjvr Shifters Serfas Drifter 26x2.0 Pavement Tires
Truvativ Hussefelt Riserbar
Serfas Connector Grips Dimension Pedals with Toe Clips
Truvativ AKA 100mm Stem SRAM X -7 Rear Derailleur Straps
Truvativ Hussfelt Double -Clamp SRAM X -5 Front Derailleur '2ear Mount Kickstand
Seatpost
Inline Seatpost Clamp SRAM 9 -Speed PowerGlide II PG-
Truvativ Howitzer XR Bottom 950 Cassette
Bracket SRAM PG951 Chain M 5 R 4'14 7 5
Price and Specifications Subject to Change
Volcanic Manufacturing LLC
1
ft
,1 Ot lttxk,
'9Ijmh+e, Washington 4 343
figeoMMONNIIIftftwasift (360) 943 -8613
info @volcanicbikes.com www.volcanicbikes.com
Hand -built in the USA 14
COUNCIL MEETING DATE: January 19th, 2010 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: Purchase three new police motorcycles, replacing one Harley- Davidson motorcycle scheduled
for replacement and two Harley- Davidson motorcycles prior to their normal replacement schedule, using
Replacement Reserve money currently allocated for these vehicle replacements.
POLICY QUESTION: Should the City of Federal Way /Police Department use available Replacement Reserve
monies to purchase three (3) new Honda police motorcycles, replacing Harley- Davidson motorcycles, for the
Police Traffic Section, as a first step to address forced elimination of Harley- Davidson leases and to reduce
high, unanticipated maintenance costs.
COMMITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: 01/12110
Council Committee (PRHS &PS)
CATEGORY:
Consent Ordinance Public Hearing
City Council Business Resolution Other
STAFF REPORT BY: STAN MCCALL, COMMANDER DEPT: Police Department
Attachments:
1. PRHS &PS Staff Memo
Options Considered:
1. Purchase one new Honda motorcycle to replace expired leased returned Harley Davidson motorcycle.
2. Purchase three new Honda motorcycles to replace one expired lease and two older Harley Davidsons.
STAFF RECOMMENDATION: Staff recommends Option 2.
kSOS' 8W0 s" /e
V APPROVAL:
CITY MANAGER APPRO AL. lr, DIRECTOR AP
Committee Council C� Council
COMIMITTEE RECOMMENDATION: PRPS recommends Option
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of the request by the Police Department to use available
Replacement Reserve money to purchase the requested replacement vehicles or the Traffic Section."
P P q P f ff
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLUTION
15
CITY OF FEDERAL WAY
CITY COUNCIL COMMITTEE STAFF REPORT
DATE: December 28, 2009
TO: Parks, Recreation, Human Services and Public Safety Council Committee
VIA: Brian J. Wilson, City Manager /Chief of Polic
FROM: Andy Hwang, Assistant Chief of Police
SUBJECT: Purchase of Three (3) Honda ST 1300 -P Police Motorcycles
Background
In 2006, the Police Traffic Unit converted from Kawasaki's to the Harley Davidson FLHTP
motorcycle. The primary reason for this change of equipment was that many Harley- Davidson
dealerships began to offer a lease buy -back program to police agencies, which represented a potential
cost savings over purchasing. As a result of this new leasing option we initiated a partial lease and
partial purchase formula in order to take advantage of these cost savings. The Traffic fleet is now a
mix of leased and owned motorcycles.
Unexpectedly, Harley Davidson eliminated their motorcycle leasing program earlier this year. So, as
these leases expire we are forced back into purchasing replacement motorcycles.
The Traffic Unit is authorized to have eleven (11) motorcycles. At present, we have eight (8) Harley-
Y P O
Y
Davidson street motorcycles and two (2) off-road, Dual-Sport motorcycles. y p o cycles We returned one of our
expired Harley Davidson leased motorcycles several months ago and have not yet replaced it.
Four of the remaining eight Harle 's are currently leased and those leases x
g g y y as s e pyre in the last quarter of
2010. At that time, we will need to return to a fully owned motorcycle fleet.
Harley Davidson Maintenance and Safety Issues
Since converting from Kawasaki to Harley Davidson in 2006, we have experienced numerous factory
recalls and many unanticipated maintenance problems associated with Harley Davidson motorcycles.
Some of these problems have included defective starters, problem brake lines, electronic clutch
shutdowns, fork malfunctions and major electrical issues. These have resulted in higher than
anticipated maintenance costs and significant down time for transport and repairs.
Proposal Purchase Three (3) Honda ST 1300P motorcycles
Based upon available maintenance data from other agencies and the emergence of a new police
motorcycle from Honda, the Traffic Unit is requesting permission to purchase three (3) new Honda
ST 1300P police motorcycles. These three new Honda motorcycles would replace the one lease
return Harley Davidson, (8032), which has not yet been replaced, and the two oldest Harley-
Davidson motorcycles that we own, (8052 8072), which are costing us more in maintenance than
we anticipated.
The following is a brief maintenance cost comparison between our two identified Harley Davidson
motorcycles and a Honda ST 1300 purchased by Meridian Idaho Police Department.
1
16
Harley- Davidson motorcycle #8052) (purchased used with WTSC grant money for $13,795.00)
2007 Total M &O $1,527
2008 Total M &O $8,613
2009 YTD M &O $5,809
Average annual maintenance cost, (not including fuel), for this vehicle $5316
(Not including original equipment set -up costs $2500- $3500)
Harley-Davidson motorcycle #8072) (purchased used with WTSC grant money for $13,150.00)
2007 Total M &O $924
2008 Total M &O $5,554
2009 YTD M &O $3,286
Average annual maintenance cost, (not including fuel), for this vehicle $3255
(Not including original equipment set -up costs $2500 $3500)
Honda ST 1300P (Data provided by the Meridian PD Traffic Unit')
2007 Total M &O $711
2008 Total M &O $731
2009 YTD M &O $2386 (includes major schedule service for this year)
Average annual maintenance cost, (not including fuel), for this vehicle $1276
(Not including original equipment set up costs $2500 $3500)
In the last few years, several other local police agencies in our region have converted, or are in the
process of converting their motorcycle fleet over, to the new Honda ST 1300P police motorcycle.
These agencies include Auburn, Bellevue, Centralia, Everett, Kent, King County, Kirkland,
Lakewood and Snohomish County. The available data from these agencies indicates that the Honda
ST is a more reliable and cost effective vehicle than the Harley Davidson. All agencies now using the
Honda ST are experiencing a decrease in maintenance costs, compared to the Harley Davidson.
We plan to initiate a competitive bid process in order to identify a qualified Honda dealership for
purchasing these replacement motorcycles. The selected dealership may be willing to give the
City of Federal Way fair market trade -in value for the two older Harley Davidson motorcycles,
#8072 #8052), identified in this proposal. We anticipate a potential trade -in value of $8000
and $9000 dollars respectively, based upon mileage and condition.
In the 4 quarter of 2010, four additional Harley Davidson leased motorcycles in our fleet will
need to be replaced because their respective leases will expire. Purchasing three (3) Honda ST's,
as replacement bikes, now and four (4) additional Honda ST's late in 2010, will lessen the over -all
operational impacts which we might otherwise experience if we purchased seven (7) motorcycles
all at once in 2010.
Funding Source
The funds for these purchases are available from the regular Replacement Reserve monies set aside
for these specific motorcycle replacements, plus additional R &R monies still remaining in several old
Kawasaki R &R accounts, #803, #805, and #807). Currently, the available funds in the four (4) old
Kawasaki R &R accounts, plus the returned leased Harley account, #8032), equal $64, 658. The cost
1 Per I raffle Officer Will Stay, Meridian PD
eridian, fi3.
2
17
for purchasing three (3) new Honda ST motorcycles is estimated to be between $44,240 and
$50,017, after subtracting the trade -in value for our two owned Harley Davidson's ($17,000).
Honda Motorcycle and Equipment Cost Estimates
South Bound Honda South Bound Honda
(2009 Model) Base Price (2010 Model) Base Price
Honda ST1300 $14,777.00 +12 $16,550.00
Lights /Siren/Wire $2000. $2000.
Radio (install) $250. $250.
Accessories $1770. $1770.
Sub -total $18,797 $20,570
Tax (8.6 $1616.54 $1769.02.
Total each $20,413.54 /each $22,339.02/each
Grand Total $61,240.62 $67,017.06
*Accessory Items:
-Front light mounts $70
-Ram mount kit for Radio head (with handlebar center cover) $150
-PVP Wiring kit for ST1300 $125
Custom aluminum radar mount $75
-MC Front large rear guards $755
Hondaline 12 vt accy outlet $37
Hondaline heated grip kit $230
Freight $325
These three new vehicles would be assigned to and maintained by the Police Traffic Unit.
Honda ST -1300P
The Honda has proven to be a reliable machine for many of our
rf.',.....,.<,..`� �r• Y police
agencies. We are hopeful it will become the mainata olice
motorcycle for Federal Way, much as the Kawasaki KZ -1000P had been
for many ears. The Honda is less expensive to purchase than the Harley-
YY xp p y-
Davidson and we believe it will be less expense to maintain.
Honda ST -1300P with Federal Way markings
mow
h t
V
3
18
COUNCIL MEETING DATE: January 19, 2010 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CHET'S ROOFING RETAINAGE RELEASE
POLICY QUESTION: Should the City accept the contract with Chet 's Roofing as complete and authorize staff to
release their retainage?
COMMITTEE: PRHSPS Committee MEETING DATE: Jan 12, 2010
CATEGORY:
Consent Ordinance Public Hearing
City Council Business Resolution Other
STAFF REPORT BY: Stephen lkerd Parks Facilities Manager DEPT: PROS
History: The City contracted with Chet's Roofing to provide and install metal roofing on the large caretaker
home located at the West Hylebos Wetland Park in the amount of $35,530.01 including tax. Chet's Roofing
has completed all the work within this contract. Prior to the release of retainage on any Public Works project,
the City Council must accept the work as complete to meet State Department of Revenue and Department of
Labor and Industries requirements.
Expenditure Summary including tax:
$32,447.50 Contract total
3,082.51 sales tax
$35,530.01 Total project cost
$16,223.75 50% retainage held from the $32,447.50
Attachments: NA
Options Considered: Accept the contract as complete or do not accept the contract as complete.
STAFF RECOMMENDATION: Staff recommends Council accept the contract as complete and authorize staff to
release retainage in the amount of $16,223.75 to Chet's Roofing.
CITY MANAGER APPROVAL: 1 i^1 1 -1 DIRECTOR APPROVAL: Cam l
to Committee to Council to Committee To Council
COMMITTEE RECOMMENDATION: Forward to full Council on January 19 for approval; the acceptance of the
Chet's Roofing contract as complete and authorize staff to release their $16,223.75 retainage.
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "1 move to accept the contract as complete and authorize staff to release
retainage in the amount of $16,223.75 to Chet 's Roofing"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED /DEFERRED /NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) 19 ORDINANCE
REVISED 02/06/2006 RESOLUTION
20
COUNCIL MEETING DATE: Jan 19, 2010 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: SECOND AMENDMENT FOR JANITORIAL SERVICES
POLICY QUESTION: Should the Council authorize a second amendment to the janitorial contract with
Seattle Best Services of America, Inc (SBS)?
COMMITTEE: PRPSC MEETING DATE: Jan 12, 2010
CATEGORY:
Consent Ordinance Public Hearing
City Council Business Resolution Other
STAFF REPORT BY: Stephen Ikerd, Parks Facilities Manager DEPT: PRCS
For 2 yrs, SBS has successfully performed janitorial services at 3 City Facilities: City Hall, Police building
Steel Lake Maintenance Office. By mutual agreement we seek authorization to extend their service contract for
an additional two years at the same 2009 rate of $48,000 per year.
Amendment summary:
$119,274 total current operations budget for 2 years.
96,000 total amount for a 2 year extension. (2010 -2011)
$23,274 balance remaining in the line item for cleaning services. Balance used for; carpet cleaning, window
cleaning, etc by other vendors.
Contract summary:
$154,735.52 original contract (2008 -2009)
23,639.80 reduction in service due to 2009 budget cuts.
131,095.72 revised contract amount.
+96,000.00 recommended amount of this second amendment.
$227,095.72 total 4 year amount not to exceed.
Attachments: None
Options Considered: 1 Authorize the second amendment 2. Do not authorize the second amendment
STAFF RECOMMENDATION: Staff recommends amending the term of the contract for an additional 2 years and
increasing the compensation by $96,000.
CITY MANAGER APPROVAL:. ,410.1/ a�Jll,
yl. DIRECTOR APPROVAL:
Committee Council Committee Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval to amend the term of the contract for an additional 2 years,
increase the compensation by $96,0000 and authorize the City Manger to execute the amendment"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED /DEFERRED /NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) 21 ORDINANCE
REVISED 02'06/2006 RESOLUTION
22
COUNCIL MEETING DATE: January 19, 2010 ITEM
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
SUBJECT: CRIMINAL CODE UPDATE DOG BREEDING PRACTICES
POLICY QUESTION: SHOULD THE CITY COUNCIL AMEND FEDERAL WAY REVISED CODE 9.10.010 TO
INCORPORATE STATE LAW REGARDING DOG BREEDING PRACTICES?
COMMITTEE: PRHS &PS MEETING DATE: January 12, 2009
CATEGORY:
Consent Ordinance Public Hearing
City Council Business Resolution Other
STAFF REPORT BY: PATRICIA RICHARDSON DEPT: Law
On April 30, 2009, the State Legislature passed Senate Bill 5651 that adds a new section to Chapter 16.52 RCW. This new
section creates requirements for breeders regarding the number of dogs a breeder can have and sets minimum conditions for
how breeding dogs are to be treated. A violation of these new standards for dog breeders would be a gross misdemeanor.
This new section of Chapter 16.52 RCW took effect January 1, 2010. This proposed ordinance would amend the Federal
Way Revised Code to add this new crime.
Attachments: Proposed ordinance amending FWRC 9.10.010 to incorporate State Law Dog Breeding Practices.
Options Considered: 1. Approve the proposed ordinance modifying FWRC 9.10.010.
2. Reject the proposed ordinance modifying FWRC 9.10.010
STAFF RECOMMENDATION: Approve Option 1
CITY MANAGER APPROVAL: 614 1 -1 DIRECTOR DIRECTOR APPROVAL: I' me_ 0.-
Committee Council Committee Council
COMMITTEE RECOMMENDATION:
Committee Chair Committee Member Committee Member
PROPOSED COUNCIL MOTION: "I move approval of Option 1 mod f ing Federal Way Revised Code 9.10.010
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
APPROVED COUNCIL BILL
DENIED 1 reading
TABLED/DEFERRED/NO ACTION Enactment reading
MOVED TO SECOND READING (ordinances only) ORDINANCE
REVISED 02/06/2006 RESOLUTION
23
ORDINANCE NO.
AN ORDINANCE of the City of Federal Way, Washington, relating to
Dog Breeding Practices; amending FWRC 9.10.010. (Amending Ord.
Nos. 09 -592, 01 -394, 92 -153, 90 -30)
WHEREAS, Federal Way Revise Code "FWRC 9.10.010 adopts criminal statutes by
reference to the State Law as codified in the Revised Code of Washington "RCW and
WHEREAS, the Washington State Legislature has added a new section to Chapter 16.52
RCW related to dog breeding practices; and
WHEREAS, this new section, RCW 16.52.310, limits the number of dogs a person may own
for breeding purposes and creates requirements for how breeding dogs must be treated; and
WHEREAS, a person who violates the requirements of RCW 16.52.310 is guilty of a gross
misdemeanor; and
WHEREAS, FWRC 9.10.010 does not reference RCW 16.52.310; and
WHEREAS, the City Council of Federal Way finds it is in the best interest of the citizens to
incorporate the State Law into the FWRC.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. FWRC 9.10.010 shall be amended to read as follows:
9.10.10 Cruelty declared unlawful.
The following state statutes are adopted by reference:
RCW
16.52.011 Definitions Principles of liability
16.52.015 Enforcement Law enforcement agencies and animal care and control agencies.
16.52.080 Transporting or confining in unsafe manner Penalty
16.52.085 Removal of animals for feeding Examination Notice Euthanasia
Ordinance No.10- Page 1 of 3
Rev 3/09
24
16.52.090 Docking horses Misdemeanor
16.52.095 Cutting ears Misdemeanor
16.52.100 Confinement without food and water Intervention by others
16.52.110 Old or diseased animals at large
16.52.117 Animal fighting Owners, trainers, spectators Exceptions
16.52.165 Punishment Conviction of misdemeanor.
16.52.180 Limitations on application of chapter.
16.52.185 Exclusions from chapter
16.52.190 Poisoning animals.
16.52.193 Poisoning animals Strychnine sales Records Report on suspected purchases.
16.52.195 Poisoning animals Penalty.
16.52.200 Sentences Forfeiture of animals Liability for costs Civil penalty Education,
counseling.
16.52.210 Destruction of animal by law enforcement officer Immunity from liability.
16.52.220 Transfers of mammals for research Certification requirements Pet animals.
16.52.230 Remedies not impaired.
16.52.300 Dogs or cats used as bait Seizure Limitation.
16.52.310 Dog breeding Limit on the number of doffs Required conditions Penalty
Limitation of section Definitions.
Section 2. Severability. Should any section, subsection, paragraph, sentence, clause, or
phrase of this chapter, or its application to any person or situation, be declared unconstitutional or
invalid for any reason, such decision shall not affect the validity of the remaining portions of this
chapter or its application to any other person or situation. The City Council of the City of Federal
Way hereby declares that it would have adopted this chapter and each section, subsection,
sentence, clauses, phrase, or portion thereof, irrespective of the fact that any one or more
sections, subsections, sentences, clauses, phrases, or portions be declared invalid or
unconstitutional.
Section 3. Corrections. The City Clerk and the codifiers of this ordinance are authorized
to make necessary corrections to this ordinance including, but not limited to, the correction of
scrivener /clerical errors, references, ordinance numbering, section/subsection numbers and any
references thereto.
Ordinance No. 10- Page 2 of 3
Rev 3/09
25
Section 4. Ratification. Any act consistent with the authority and prior to the effective
date of this ordinance is hereby ratified and affirmed.
Section 5. Effective Date. This ordinance shall take effect and be in force thirty (30) days
s Y
from and after its passage and publication, as provided by law.
PASSED by the City Council of the City of Federal Way this day of
2010.
CITY OF FEDERAL WAY
MAYOR, LINDA KOCHMAR
ATTEST:
CITY CLERK, CAROL MCNEILLY, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, PATRICIA A. RICHARDSON
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.:
K: \Ordinance\2010\Criminal update— dog breeding practices
Ordinance No.10- Page 3 of 3
Rev 3/09
26