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AG 10-004 - WASHINGTON STATE SURPLUS PROPERTYRETURN TO: Jeri-Lynn Clark EXT: 2526 " ~ CITY OF FEDERAL WAY LAW DEPARTMENT ROUTING FORM 1. ORIGINATING DEPT./DIV: 2. ORIGINATING STAFF PERSON: JExI-Lntrr C1,.�tK EXT: 2526 3. DATE REQ. BY: 1Z I IU� (� 4. TYPE OF DOCUMENT (CHECK ONE): ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT O SMALL OR LIMITED PUBLIC WORKS CONTRACT ❑ PROFESSIONALSERVICEAGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ REAL ESTATE DOCUMENT ❑ ORDINANCE CONTRACTAMENDMENT(AG#): b� OTHER ❑ MAINTENANCE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ SECURITY DOCUMENT (E.G. sorm �Ln�D Docun�xTS> ❑ RESOLUTION � INTERLOCAL #AG 10-004 (A) 5. PROJECT NAME: WASHINGTON STATE SURPLUS PROPERTY INTERAGENCY AGREEMENT 6. NAME OF CONTRACTOR: P1toGtt�tvl M.�t�1aGEx MATERIALS MANAGEMENT ADDRESS: 7511 NEW MnxKET S'rREE'r, Ttrniwa,TER, WA 98512 TELEPHONE 360-753-3508 E-MAIL: SUPxLUSMAtL(a�GA.wA.cov FAX: SIGNATURE NAME: TITLE EXHIBITS AND ATTACHMENTS: ❑ SCOPE WORK OR SERVICES D COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: 11/30/10 COMPLETION DATE: Otv Golt TOTAL COMPENSATION $ THEY PAY US (INCLUDE EXPENSES AND SALES TAX, IF ANY� (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: ❑�s ❑ NO IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SAI:ES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: 0 CONTRACTOR � CITY ❑ PURCHASING: PLEASE CHARGE TO: 10. DOCUMENT/CONTRACT REVIEW ❑ PROJECT MANAGER ❑ DIRECTOR o RISK MANAGEMENT (1F .arPr,ICABLE) [�CAW INITIAL / DATE I VJED INITIAL / DATE APPROVED � � �D l2► n �s � � 11. COUNCILAPPROVAL (tF .�PL�C�LE) COMMITTEE APPROVAL DATE: COUNCIL APPROVAL DATE: _ 12. CONTRACT SIGNATURE ROUTING � � SENT TO VENDOR/CONTRACTOR DATE SENT: �Z� �� DATE REC'D: � I I ( I � ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS B'LAW DEPARTMENT �IGNATORY (CM OR DIRECTOR) ❑ CITY CLERK [� ASSIGNED AG# � SIGNED COPY RETURNED COMMENTS: INITIAL / DATE SIGNED �— l2—�S Z 20 < AG# �,('j�� DATE SENT: I 1► �( 1/9 Interagency Agreement No. 2010-SP-047 Amendment No. 1 INTERAGENCY AGREEMENT AMENDMENT BETWEEN STATE OF WASHINGTON DEPARTMENT OF GENERAL ADMINISTRATION AND CITY OF FEDERAL WAY The parties to this Agreement, the Department of General Administration, Services Division, Materials Management Center, Surplus Property, hereinafter referred to as"GA" and City of Federal Way, hereinafter referred to as"CITY", hereby amend the Agreement as follows: 1. STATEMENT OF WORK CiA, un�er its authority in RCW 43. l 9. ] 919, acting on behalf of CITY shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the work set forth in this Agreement. GA agrees to sell vehicles, equipment and other personal property, except for hazardous materials, that are declared surplus and turned over to GA for disposal ("Property"). GA further agrees to include the following clause in its Terms and Conditions of sale with any purchase of CITY Property in substantially the same form: "All available information about the item has been reported in this listing. The item may have defects of which the Washington State Surplus Program is unaware. You are bidding on these item(s) `as is, where is.' All sales are final. Personal inspection is strongly advised. Failure to inspect the item shall not be grounds for any claim or propeMy abandonment." All surplus property turned over to GA is publicly advertised via the GA website (www.ga.wa.gov/surplus). Methods for selling surplus property will include, but are not limited to: 1. Priarity Sales (See WAC 236-48-190) 2. Public Sales 3. Internet Sales A. GA agrees to provide the following services: 1. Properly store and assume responsibility for the safekeeping of all vehicles, equipment and other personal property. 2. Endeavor to obtain resale prices equal to the industry standard trade-in or quick sale equipment values. 3. Sell surplus property turned over to GA in a timely manner, collect payment from buyer, and reimburse CITY the proceeds of sales, less GA's authorized fees per current published fee schedule (www.ga.wa.gov/surplus). 4. Take all necessary administrative actions to ensure surplus property turned over to GA ownership is legally-and fully transferred from the CITY to the buyer. 5. Take responsibility for resolving any ownership issues that may arise after surplus property is purchased. 6. Set up Login ID and Password to the Froperty Disposal System for CITY staff authorized to submit surplus property. 7. Review SF267 A submitted within 24 hours and assign a GA Authority Number for approved property. B. CITY agrees that it will: 1. Submit disposal forms SF267-A for all surplus property using GA's online Property Disposal Request System, along with signed vehicle and equipment titles. 2. Contact GA at (360) 753-3508 two days (48 hours) prior to delivery of surplus property. Interagency Agreement No. ZO10-SP-047 � � Amendment No. 1 a. Transportation/Hauling Services are available through GA's Transportation Services. Please contact transportservices(a�,�_�a.wa. o�v, for a quote to haul your surplus property. 3. Dispose of the following hazardous materials themselves: a. Asbestos - Any product containing more than 1 percent asbestos, including wrapped pining, fireproofing materials, fireproof safes, fire retardant clothing, floor titles, ceiling tiles, etc. b. Polychlorinated biphenyls (PCB's) -- Including transformers, capacitors, electrical equipment containing capacitors or transformers, fluorescent fixtures, liquid filled electrical devices, etc. c. Liquids, Flammable or toxic liquids and powders, including paints, solvents, cleaners, copier fluids, eta d. Radioactive Materials — Including smoke detectors, x-ray equipment, etc. e. Pesticides/Herbicides — Including insecticides, fungicides, herbicides, wood preservative, disinfectants, and any other substances intended to control pests. G�K�]�M_�:7:t�71 IIu /��/:� ►e� � 1�1�Y � The representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Agreement. A. The GA representative on this Agreement shall be: Program Manager, Materials Management, 7511 New Market Street, Tumwater, WA 98512, (360) 753-3508, SurplusMail(�a,ga.wa.�ov B. The CITY representative on this Agreement shall be: Jeri-Lynn Clark, 33325 8"' Avenue South, Federal Way, WA 98003-6325, 253-835-2526, Jeri-Lynn.Clark(�a,cityoffederalwa .�� All sections above have been fully amended and are shown in their entirety. All other terms and conditions of this Agreement remain in full force and effect. The requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated by reference herein. Each party signatory hereto, having first had the opportunity to read this Amendment and discuss the same with independent legal counsel, in execution of this document hereby mutually agree to all te_r_ms an�1 �ond'ations �cc*ntaine� ?�PrPin, an�? as i�ee��ra±�d �y referer_ee in t1�e origir.al t��g:e:,irer�t. Department of General Administration S URE DOUG OLEMAN NAME MATERIALS MANAGEMENT CENTER MANAGER Tme ' ?.�-l/ DnrE City of Federal Way SIGNATURE �� NAME �� TITLE 1L%�� DATE REVIEWED BY GA CFO 10/29/10 � �� STAT(,i O � O 9 �1 s — — ;a� : 'Y ' py y '� �aee � ii� • I • . STATE OF WASHtNGTON DEPARTMENT OF GENERAL ADMINISTRATION Division of State Services-Surplus Programs 2301 C Street SW, MS: TB-01 'Auburn, WA 98001-7410 (253) 333-4900 FAX (253) 333-4915 November 5, 2010 Dear Valued Surplus Property Customer: The Material and Management Center (MMC), within the Department of General Administration, is excited to announce the consolidation of its transport, surplus and storage operations. MMC will close 'its Auburn facility in December 2010 and move all operations to the current Tumwater location. Tumwater address and phone number: 7511 New Market Street Tumwater, WA 98512 (360) 753 Tumwater Public Sales will expand and offer more options in one location. December 14` will be the last day of business in the Auburn location. There will be no changes to the core functions of our current line of business other than location at this time. We appreciate your patience during this transition and look forward to serving you from our Tumwater location. Please find attached an amendment to your current agreement with MMC that addresses our transition to the Tumwater location. If you are not the correct contact for your agency, please forward this letter or provide us with the current contact's information. Please sign and return both copies of this amendment no later than November 30, 2010, to: Kris Gorgas Department of General Administration, Financial Office 210 11`" Avenue SW, Room 3Q3 PO Box 41008 Olympia, WA 98504-1008 Thank you for your assistance. Please call (360) 586-03�6 or emai] surplusmail a, Ta.wa. ov if you have any questions. Sincerely, D b Coleman terials and Management Center Manager 360) 586-03�6 Dou�.coleman(a�,� Enclosure �=�:�w O�' �� `\ �� Z�� RETURN TO: THO KRAUS CITY OF FEDERAL WAY LAW DEPARTMENT REQUEST FOR CONTRACT PREPARATION/DOCUMENT REVIEW/SIGNATURE ROUTING SLIP 1. ORIGINATING DEPT./DIV: FINANCE 2. ORIGINATING STAFF PERSON: THO KRAUS EXT: 2520 3. DATE REQ. BY: DECEMBER 14, 2009 4. TYPE OF DOCUMENT REQUESTED (CHECK ONE) ❑ CONTRACTOR SELECTION DOCUMENT (E.G., RFB, RFP, RFQ) ❑ PUBLIC WORKS CONTRACT ❑ SMALL PUBLIC WORKS CONTRACT � PROFESSIONAL SERVICE AGREEMENT ❑ MAINTENANCE AGREEMENT ❑ GOODS AND SERVICE AGREEMENT ❑ HUMAN SERVICES / CDBG ❑ REAL ESTATE DOCUMENT O SECURIT'Y DOCUMENT (s.G. aorm xEi,w�n noc�'rs� ❑ ORDINANCE ❑ CONTRACT AMENDMENT (AG#): � OTHER � RESOLUTION 5. PROJECT NAME: WASHINGTON STATE SUPRLUS PROPERTY INTERAGENCY AGREEMENT 6. NAME OF CONTRACTOR: ADDRESS: SIGNATURE NAME: _TELEPHONE TITLE 7. EXHIBITS AND ATTACHMENTS: ❑ SCOPE WORK OR SERVICES ❑ COMPENSATION ❑ INSURANCE REQUIREMENTS/CERTIFICATE ❑ ALL OTHER REFERENCED EXHIBITS ❑ PROOF OF AUTHORITY TO SIGN ❑ REQUIRED LICENSES ❑ PRIOR CONTRACT/AMENDMENTS 8. TERM: COMMENCEMENT DATE: ��(/V� � COMPLETION DATE: � OLr�.rl� 9. TOTAL COMPENSATION $ �� (INCLUDE EXPENSES AND SALES TAX, IF ANY) (IF CALCULATED ON HOURLY LABOR CHARGE -ATTACH SCHEDULES OF EMPLOYEES TITLES AND HOLIDAY RATES) REIMBURSABLE EXPENSE: O YES � No IF YES, MAXIMUM DOLLAR AMOUNT: $ IS SALES TAX OWED ❑ YES ❑ NO IF YES, $ PAID BY: 0 CONTRACTOR o CITY ❑ PURCHASING: PLEASE CHARGE TO: 10. CONTRACT REVIEW INITIAL / DATE REVIEWED INITIAL / DATE APPROVED ❑ PROJECT MANAGER ❑ DIRECTOR ''l�l� ❑ RISK MANAGEMENT (g' �PL�C.e,BLE) ❑ LAW �P 1�-LO-O`'t CV�-�s� -F� �d�.t, co��uc�- f�-tha.. 11. CONTRACT SIGNATURE ROUTING ❑ SENT TO VENDOR/CONTRACTOR DATE SENT: DATE REC'D: ❑ ATTACH: SIGNATURE AUTHORITY, INSURANCE CERTIFICATE, LICENSES, EXHIBITS AW DEPARTMENT +�� SIGNATORY DIRECTOR) ❑ CITY CLERK L'� ASSIGNED AG# C� SIGNED COPY RETURNED COMMENTS: INITIAL / DATE SIGNED �r �+� d' � AG# I - �O DATE SENT: tp l lO a� Interagency Agreement No. 2010-SP-047 INTERAGENCY AGREEMENT BETWEEN STATE OF WASHINGTON DEPARTMENT OF GENERAL ADMINISTRATION AND CITY OF FEDERAL WAY THIS AGREEMENT is made and entered into by and between the Department of General Administration, Services Division, Materials Management Center, Surplus Property, hereinafter referred to as"GA" and the Ciry of Federal Way, hereinafter referred to as "CITY" pursuant to the authority granted by Chapter 3934 RCW. IT IS THE PURPOSE OF THIS AGREEMENT to provide Surplus Property services for CITY. NOW, TI�REFORE, in consideration of the terms and conditions contained herein, or attached and incorporated by reference and made a part hereof, the above named parties mutually agree as follows: 1. STATEMENT OF WORK GA, under its authority in RCW 43.19.1919, acting on behalf of CIT'Y shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the work set forth in this Ageement. GA agrees to sell vehicles, equipment and other personal property, except for hazardous materials, that are declared surplus and turned over to GA for disposal. All surplus property turned over to GA is publicly advertised via the GA website (www.ga.wa.gov/surplus). Methods for selling surplus property will include, but are not limited to: 1. Priority Sales (See WAC 236-48-190) 2. Public Sales 3. Intemet Sa1es A. GA agrees to provide the following services: 1. Properly store and assume responsibility for the safekeeping of all vehicles, equipment and other personal property. 2. Endeavor to obtain resale prices equal to the industry standard trade-in or quick sale equipment values. 3. Sell surplus property turned over to GA in a timely manner, collect payment from buyer, and reimburse CITY the proceeds of sales, less GA's authorized fees per current published fee schedule (www.ga.wa.gov/surplus). 4. Take all necessary administrative actions to ensure surplus property turned over to GA ownership is legally and fully transferred from the CITY to the buyer. 5. Take responsibility for resolving any ownership issues that may arise after surplus property is purchased. 6. Set up Login Id and Password to the Property Disposal System for CITY staff authorized to submit surplus property. 7. Review SF267-A submitted within 24 hours and assign a GA Authority Number for approved property. B. CITY agrees that it wi1L• 1. Submit disposal forms SF267-A for all surplus property using GA's online Property Disposal Request System, along wi� signed vehicle and equipment titles. 2. Contact GA at (253) 333-4912 2 days (48 hours) prior to delivery of surplus property. Page 1 of 3 Interagency Agreement No. 2010-SP-047 a. Transportation/Hauling Services are available through GA's Transportation Services. Please contact transportservices(c�,�ga•wa• o�v, for a quote to haul your surplus property. 3. Dispose of the following hazardous materials themselves: a. Asbestos — Any product containing more than 1 percent asbestos, including wrapped pining, fireproofing materials, fireproof safes, fire retardant clothing, floor titles, ceiling tiles, etc. b. Polychlorinated biphenyls (PCB's) — Including transformers, capacitors, electrical equipment containing capacitors or transformers, fluorescent fixtures, liquid filled electrical devices, etc. c. Liquids, Flammable or toxic liquids and powders, including paints, solvents, cleaners, copier fluids, etc. " d. Radioactive Materials — Including smoke detectors, x-ray equipment, etc. e. Pesticides/Herbicides — Including insecticides, fungicides, herbicides, wood preservative, disinfectants, and any other substances intended to control pests. 2. PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance of this Agreement shall commence when this Agreement is properly signed, and continue until terminated by either party, as provided herein. This Ageement cancels and supersedes all previous agreements between GA and CITY for surplus property services. 3. CONSIDERATION After deducting its fee, GA shall reimburse CITY for the sale of surplus property. Compensation shall be based on the current Surplus Property Fee Schedule located on GA's website (www.ga.wa.gov/surplus). GA reserves the right to amend their Fee Schedule when GA receives authorization to do so. GA will notify CITY, in writing within thirty (30) days prior to Office of Financial Management approved rate changes. 4. PAYMENT PROCEDURE GA shall submit surplus property proceeds to CITY within thirty (30) days of sale of surplus property. The surplus property proceeds shall be forwarded to tlie following: ♦ City of Federal Way Attn: Finance Department PO Box 9718 Federal Way, WA 98063-9718 5. AGREEMENT CAANGES, MODIFICATIONS AND AMENDMENTS This Agreement may be changed, modified or amended by written agreement executed by both parties. 6. CONTRACT MANAGEMENT The representative for each of the parties shall be responsible for and sha11 be the contact person for a11 communications and billings regarding the performance of this Agreement. A. T'he GA representative on this Agreement sha11 be: Program Manager, Materials Management Center, 2301 C Street SW, Auburn, WA 98001, (253)333-4900, surplus@ga.wa.gov B. The CIT'Y representative on this Agreement shall be: Jeri-Lynn Clark, PO Box 9718, Federal Way, WA 98063-9718, (253)835-2526, Jeri-Lynn Clark@cityoffederalway.com Page 2 of 3 Interagency Agreement No. 2010-SP-047 7. INDEMNIFICATION To the fullest extent permitted by law, CITY shall indemnify, defend, and hold harmless State, agencies of State and all officials, agents and employees of State, from and against all claims arising from the sale or transaction before, during, or after the sale. "Claim," as used in this Agreement, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney's fees, attributable for bodily injury, sickness, disease, or death, or injury to or destruction of tangible property including loss of use resulting therefrom. The CTTY expressly agrees to indemnify, defend, and hold harmless State for any claim arising out of or incident to CITY's performance or failure to perform its rights, duties and obligations under this Agreement. CITY shall be required to indemnify, defend, and hold harmless State only to the extent claim is caused in whole or in part by negligent acts or omissions of CITY. 8. TERMINATION Either party may terminate this Agreement upon 30-days' prior written notification to the other parly. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. 9. TERMINATION FOR NON-USE If services in Statement of Work have not been used in 5 years, this agreement is automatically terminated without further notice. To commence services, CITY must sign a new service agreement. Ezecution We, the undersigned, agree to the terms of the foregoing Agreement. Department of General Administration City of Federal Way Services Division �.��-� $IG $I6NATURE DOUG COLEMAN �/��'! �✓ ��✓1 NAME NAME MATERIALS MANAGEMENT CENTER MANAGER Trrte l /v Z�/O Da� C r `�ic,�,/�/• <Li� � Trn.e /-o� ow�v DnrE Rtv[�� av GA CFO 11/20/09 APPROVED AS TO FORM: ROB MCKENNA ATTORNEY GENERAL Mary Ellen Combo Assistant Attomey Generai November 13, 2009 Page 3 of 3