FEDRAC MIN 12-22-2009� �Federal Way
City Council
SUMMARY
ional Affairs Committee
Committee Members in Attendance: Committee Chair Park and Committee Member Eric Faison and
Committee Member Dini Duclos
Councilmembers in AtFendance: Covncilmember Linda Kochmar and Jeanne Burbidge.
Staff Members in AtFendance: City Manager Brian Wilson, Financial Services Administrator Bryant Enge,
City Attorney Pat Richardson, Finance Director Tho Kraus, Interim Police Chief Andy Hwang, tnformation
Technologies Director Mehdi Sadri, Recreation Supervisor poug Nelson, and City Clerk Carol McNeilly.
1. CAII TO ORDER: Committee Chair Park called the meeting to order at 5:38 pm.
2. PUBLIC COMMENT: None.
3. COMMIITEE BUSINESS
Council
Topic Title/Description Meeting
A Approval of Minutes: November 24, 2009 Meeting N/A
Motion and second to approve minutes as presented. Motion carried 3-0.
B City of Auburn Request to Use City Hall Technology Facilities N/A
Director of Information Technologies Medhi Sadri stated with potential flooding
issues facing the City of Auburn, they approached the City Of Federal Way and
are requesting to use the cities technology facilities in the case their facilities are
not accessible. The Committee discussed the request and recommend granting
the use of city facilities free of charge.
Motion and second to approve the request. Motion carried 3-0.
C 2010/2011 WA State Cooperative Purchasing Agreement 1/5/09
Finance Director Tho Kraus stated this item is a housekeeping item; King County is Council
updating their forms and requesting jurisdictions with existing agreements execute Consent
agreements on the new forms.
Motion and second to approve the agreement. Motion carried 3-0
D WA State Surplus Property Interagency Agreement 1/5/09
Finance Director Tho Kraus stated this item is a housekeeping item; King County is Council
updating their forms and requesting jurisdictions with existing agreements execute Consent
agreements on the new forms. She stated this service is used to surplus computer
equipment, office furniture and other items.
Motion and second to approve the agreement. Motion carried 3-0
E Monthly Financial Report 1/5/10
Finance Director Tho Kraus stated the report included the housekeeping budget Council
ad�ustments Council recently approved but does not include the mid biennium Consent
_ __ __
COMMITTEE MEMBERS: CITY STAFF:
Mike Park, Chair Bryant Enge, Financial Services Administrator
Dini Duclos Carol McNeilly, City Clerk
Eric Faison 253.835.2540
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budget adjustments. Those adj�stments wili be incorporated in December's
report.
General and Street Fund Summary: Overall revenues are down $318K or less than
1%. Property Tax, intergovernmental and general recreation fees are up while
sales tax, criminal justice sales tax, gambling tax, and Pubiic Works permits are
down. Adjustments to these revenues are included in the mid-biennium
adjustment. Expenditures are down $2.1 M with Police, Parks and Public Works
making up a large portion of the savings. The mid-biennium adjustments include
$630K of year-end expenditures savings.
Designated Operating Fund Summary: The overall revenues are up $612K of which
the majority of that is real estate excise tax, which is $477K above projections. The
final REET budget will be close to $1.2M and so far we have already exceeded
that budget. Red light photo revenues to date total $825K and are up $294K
above budget. The mid-biennium budget adjustment increases red light photo by
and additional $250K for a total budget of $830K.
Federal Way Community Center: Revenues are up $64K and expenditures are up
by $21 K. Year-to-date utility tax contributions total $557K, which is $2K above the
annual utility tax transfers to FWCC operations. The committee discussed utility tax
percentage allocated to FWCC and the idea of having a business plan for the
Community Center as a way of ineasuring the sustainability of the center.
Finance Director Kraus also stated that according to the Department of Revenue,
as it stands today, the City will not be required to refund approximately $50K
received in Streamlined Sales Tax.
Motion and second to approve the monthly financial report. Motion carried 3-0.
Vouchers 1 /5/ 10
Motion and second to forward vouchers to the December 1 City Council Consent Council
agenda for approval. Committee Member Duclos recused herself from voting as Consent
the city issued a payment to the Multi-Service Center in November.
Motion carried 2-0, Committee Member Duclos recused.
4. OTHER
5. FUTURE AGEPIDA ITEMS: None discussed.
6. NEXT MEETING: Tuesday, January 26, 2010
7. ADJOURN: Committee Chair Park adjourned the meeting at 5:58 pm.
Attest:
Carol McNeilly, ty Clerk
COMMITfEE APPROVAI:
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