Parks Comm PKT 11-05-2009 • • y
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, November 5, 2009 Hylebos Conference Room
6:00 p.m. City Hall
AGENDA
I. Public Forum
Please limit your comments to 3 minutes. The Chair may ask citizen to
briefly summarize comments that continue too long.
II. Approval of Minutes
III. Commission Business
A. FWCC Marketing Plan Update Information Farmer
B. 2010 Work Plan Discussion All
C. Trail/Pedestrian Subcommittee Report Report Ailinger
IV. Staff Reports
A. French Lake Park Update
B. Playground Equipment Update
C. Park Signage
D. Animals on Trails
E. Fisher Pond Buildings
V. New Business
VI. Pending Items
VII. PRHSPS Council Committee Meeting
Tuesday, November 10, 2009 at 5:30 p.m. in Hylebos Room
VIII. Next Meeting/Agenda Items
IX. Adjournment
NEXT MEETING IS DECEMBER 3, 2009
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES .
PARKS AND RECREATION COMMISSION
Thursday, October 1, 2009 Senior Lounge
6:00 p.m. Federal Way Community Center
MINUTES
Chair Konkell called the meeting to order at 6:00 p.m.
Present: Chair Fred Konkell, Vice Chair Brian Ailinger, Mody Catahan, Julio Diaz, Carol Otto, Dwight Otto, George
Pfeiffer, Justin Schmitter, Jack Sharlock, Louise Wessel and Karl Zinner. Excused: Marie Sciacqua. Unexcused: Chris
Hash and Martin Moore.
Staff: PRCS/PW/EM Director Cary Roe, Parks and Facilities Manager Steve Ikerd and Administrative Assistant Peggy
Wright.
Guests: Council member Jeanne Burbidge, Chris Carrel and Diana Noble - Guilliford.
Ailinger moved: C. Otto seconded motion to approve the September meeting minutes of the Parks and Recreation
Commission as written. Motion passed unanimously.
No public forum.
COMMISSION BUSINESS
No commission business on agenda.
STAFF REPORTS
Federal Way Forest Health — Chris Carrel, Executive Director for the Friends of the Hylebos, presented a slideshow to the
commission on protecting and restoring habitat in the City. Forest health/forest management has become a concern with a
shift in thinking on how to deal with aging forests. Invasive plant species is one of the biggest problems in forest health —
English ivy being one of the worst. It has trespassed in to forested lands from private properties and is covering trees, the
native understory, suffocating and killing them. Himalayan blackberry is another aggressive, invasive plant that often takes
over forested lands. He stated that the forests cannot take care of themselves thus to maintain a natural balance, many
organizations need to partner to address these issues. Carrel stated both Poverty Bay Park and Dash Point Preserve have an
infestation of English ivy and Himalayan blackberries and Celebration Park has purple loosestrife and blackberries. A pilot
project has begun in Dumas Bay Preserve with grant funding for mapping and surveying to address most urgent areas
needing eradication of the invasive species.
Playground Replacement — Ikerd reported on the playground projects and answered questions by commissioners
concerning the "poured in place" flooring at the Alderdale and Saghalie locations. They voiced concern on the expense of
this type of flooring even though it is far superior over engineered chips for maintenance /upkeep, safety, longevity. Pfeiffer
said the "poured in place" product does not hold up well when wheeled objects are used on it — skateboards, bikes, etc., and
Saghalie is a middle - school. Ikerd addressed the concerns and said it would be taken to the PRHSPS Council Committee
on October 13, 2009 then to the full City Council on October 20th.
French Lake Project —Staff has been working on the "small -dog area" by grading, setting fence posts, placing fabric and
seeding prior to opening it up for use. Ikerd reported that the fencing around the pond area will include two gates and in the
future, test results will be posted so users can make the determination if they wish their pet to use it. Director Roe said a
one -year time frame was promised before a decision would be made on the future of the pond per discussions at the public
meetings. Ikerd reported that there have been no complaints from park neighbors since the buffer area has been completed.
Another public meeting will be held in November to see how the improvements are working for the neighbors, park users
and Park Pals group.
Trail/Pedestrian Subcommittee Report — Chair Konkell reported that Diaz appreciated being considered for the
subcommittee but with work commitments, does not have time. Ailinger is chairing the committee and made note of this
information. Sub - committee is Karl Zinner, Mody Catahan, Dwight Otto and Ailinger with Ikerd as staff contact. Director
Roe checked with Law and a Public Notice must be done for each meeting but there is no limit on the number of
commissioners that can participate. Ailinger reported that trail connectivity is the main focus while hoping to supply a map
to the public showing City inventory. Ideally it would highlight areas to accommodate bikers, walkers, runners, too.
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Parks and Recreation Commission, October 1, 2009 Page 2
STAFF REPORTS
Trail and Pedestrian Subcommittee Report (continued) — Pfeiffer suggested including the Killarney 2 -mile trail behind
DeVry, the informal trail at Steel Lake/Truman School, the short circular trail at Celebration Park, the Weyerhaueser area
trail plus the Panther Lake trail could be tied in to the BPA Trail easily. Ailinger said the subcommittee will meet every 3 -4
weeks in the beginning phase.
NEW BUSINESS
Pfeiffer asked about the possible closure of three King County parks and if the ballfields could be leased for maintenance
costs, it would be a good opportunity. The ballfields could have an economic benefit for the City whereas the other
properties would not. Councilmember Burbidge said it we would be well- advised to wait until after elections in November
because of the difference of opinions of King County candidates.
Pfeiffer asked why the City continues to put money in to and maintain the two caretaker houses at Hylebos Park. Ikerd
explained that caretakers who live in the homes work so many hours weekly on park maintenance as well as monitor
activity in the park, which discourages vandalism and graffiti. With caretakers on location, it has also significantly cuts
down on City staff doing any maintenance in the park. In addition, each caretaker pays a minimal monthly rent.
No pending items at this time.
Chair Konkell will be out of town so Vice Chair Ailinger will attend the PRHSPS Council Committee meeting on Tuesday,
October 13, 2009.
NEXT MEETING /AGENDA ITEMS
Trail and Pedestrian Subcommittee Report Animals of Trails
French Lake Park Update Park Signage
Playground Equipment 2010 Work Plan
FWCC Marketing Plan
ADJOURNMENT
Chair Konkell adjourned the meeting at 7:45 p.m.
• • 10/28/2009
French Lake Update:
Small /shy dog area and pond fencing is completely installed.
The small dog area remains closed as we are waiting for turf to establish. We made need
to take some measures such as spreading straw to allow people to use the area and work
on getting turf established in the spring.
The pond is opened and signed at both entrance gates "Use pond at you own risk," and
the current test results are posted as well.
Turf maintenance has been completed, which includes aeration, filling in holes, seed
slicing and fertilization.
Staff still needs to bring a couple of loads of quarry sand to spread along pathways.
Staff is just about complete with the concessionaire agreement for Park Pals that will
allow them to sell items and raise funds in the park.
Park Pals had about six volunteers come and clear blackberries around the pond.
Staff is working on scheduling a follow -up neighborhood meeting this Nov -Dec.
Playground Equipment Update:
Purchase approval received by Council on October 20
th.
Staff initiating a contract agreement with NW Playgrounds for the Alderdale Park
playground replacement. This contract includes the poured in place rubberized fall
protection surface. NW Playground will not install this new system until spring of 2010
when the temperatures warm up to allow the poured in place products to be installed with
full warranty.
Staff initiating a contract agreement with Sitelines /Gametime for Saghalie, Sacajawea &
Steel Lake Annex playground replacements. This contract includes the poured in place
rubberized fall protection surface for Saghalie Park. They will not install Saghalie until
spring of 2010 when the temperatures warm up to allow the poured in place products to
be installed with full warranty. Sacajawea & the Annex will be installed after the contract
is in place and scheduling is arranged. Earliest is late Dec; though January is more likely
due to process, shipping and holiday scheduling.
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• • 10/28/2009
Park Signage:
Rules signs: Staff made 50 new rules signs and installed some on single 4x4 posts or
fences in areas that have the greatest need. The implementation plan was this fall; we
would work on a professional frame to replace the single post or fence look. 3 frame
prototypes are in creation, made out of different materials and we plan on making a
decision which frame to use by Nov 6. We will then begin production and installation as
time and resources allows.
Monument signs: The first proto type was installed at West Hylebos Wetland Park by the
Cabin parking lot. We have determined the upper light blue field with a white City logo
needs change to a white field with the regular colored City logo, in order to show up
better and not fade so quickly. Also the cement monument will need to be painted with
texture paint versus texture colored concrete. The next step is to identify potential
funding sources and begin scheduling the work as time and resources allow. Currently
each sign needs a drawing and permitting process so it will g p g p o ill take some time to complete a
City wide change out...
Animals on Trail:
Enforcement of off leash animals is an ongoing problem throughout the Trails and Parks.
If we could identify what area(s) may be more prone to abuse we could try an emphasis
sign in that area and also let our Police know. We will be installing our new rules signs at
key entry points and emphasis signs as needed.
Foot note:
We have a staff member that worked with the Wildlife Dept and he said he has noticed
A fair amount of Coyote scat along the trail and on some on fields that may be associated
with dogs.
Fisher Pond buildings:
Contacted 11 companies to solicit quotes to demolish the buildings at Fisher Pond and 3
responded. The bids ranged from $20,326 - $28,221. Staff will forward the request to
award a contract to complete the work; to the PRHSPS Committee Nov 10 and on to
full Council Nov 17th
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