Parks Comm PKT 12-03-2009 • CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, December 3, 2009 Hylebos Conference Room
6:00 p.m. City Hall
AGENDA
I. Public Forum
Please limit your comments to 3 minutes. The Chair may ask citizen to briefly
summarize comments that continue too long.
II. Approval of Minutes
III. Commission Business
A. Trails /Pedestrian Access Subcommittee Report Ailinger /Zinner
B. 2010 "Draft" Work Plan All
C. Regional Trail Conference Report Sharlock/Wessel
IV. Staff Reports
A. Funding for Trail Access
1. $136,745 REET + $224,000 Path & Trails from King County = $360,745
B Playground Equipment Data
V. New Business
s ess
VI. Pendin g Items
VII. PRHSPS Council Committee Meeting
Tuesday, December 8, 2009 at 5:30 p.m. in Hylebos Conference Room
VIII. Next Meeting /Agenda Items
IX. Adjournment
NEXT MEETING IS JANUARY 7, 2010
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• CITY OF FEDERAL WAY •
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, November 5, 2009 Hylebos Conference Room
6:00 p.m. City Hall
MINUTES
Chair Konkell called the meeting to order at 6:00 p.m.
Present: Chair Fred Konkell, Martin Moore, Carol Otto, Dwight Otto, George Pfeiffer, Justin Schmitter, Marie Sciacqua, Jack
Sharlock, Louise Wessel and Karl Zinner. Excused: Vice Chair Brian Ailinger and Julio Diaz. Resigned from Commission:
Modesto Catahan and Chris Hash.
Staff: PRCS/PW/EM Director Cary Roe, Parks and Facilities Manager Steve Ikerd, Communications and Government Affairs
Manager Linda Farmer and Administrative Assistant Peggy Wright.
Zinner moved: Pfeiffer seconded motion to accept the October Parks and Recreation Commission meeting minutes as written.
No Public Forum.
COMMISSION BUSINESS
FWCC Marketing Plan Update — Communications and Government Affairs Manager Linda Farmer gave an update on the
Community Center marketing plan. Farmer stated she had been working with the Recreation division about 1.5 years on this
project. They have completed Phase I and are working on Phase II at this time. She distributed many of the brochures using
the new color palettes, a facility map and samples of the direct mail postcards that go out to Federal Way residents. She
showed samples of the promotional items such as high -end water bottles in the primary purple color as well. Additional
information was done in a different color palette to be a more upscale series for the "rental brochures" such as weddings,
corporate events, etc. The goal is to increase pass memberships, room/pool rentals and drop -in passes within one year. Farmer
said marketing materials can generally be used for 3 -5 years. The banquet rooms were renamed from Room I, II and III to
Alder, Birch and Cedar and the Senior Lounge renamed Forest Lounge. Farmer also shared the website for the Community
Center which will be linked to the City page once complete.
2010 Work Plan — Staff and commissioners reviewed the 2009 Work Plan to see what needed to be brought forward to the
2010 Work Plan plus any new projects. Funding is the major issue and Pfeiffer discussed the need for active recruitment for
grant monies. Many grants require matching funds which is not available in the PRCS budget as well as a staff person to
facilitate the program. Park Impact Fees were removed from the 2010 Work Plan but left as pending for 2011. The "draft"
2010 Work Plan will have the Trail/Pedestrian Access project, Playground Replacement, CIP Projects (subject to funding),
Volunteer Events, Laurelwood Park and Park Rules/Fines /Enforcement. Director Roe reiterated that most CIP monies were cut
from the budget but the projects can stay on as "pending" for future funded projects. Pfeiffer suggested leaving these items on
the Work Plan but push them out 2 -4 years awaiting funding sources.
Trail and Pedestrian Access Subcommittee Report — Ikerd had GIS make color -coded maps for the subcommittee showing the
existing trail system which is a great resource for them as they continue to meet and report to the commission monthly.
Commissioner Zimmer reported on the subcommittee progress from their meetings in the past month. They continue to
acquire information, prioritize and collecting suggestions from other sources. The subcommittee met with a person who has
done trail projects for King County and were able to glean information from that meeting such as acquiring property/land
banking, trail building, signage, etc. They have been out walking the trails to get a sense of trail needs and what is currently in
the system. The next meeting is Friday, November 13 at 6 p.m. in the Hylebos Conference Room.
STAFF REPORTS
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French Lake Park Update — Ikerd reported that a small dog area has been established in French Lake Park. Staff has completed
the fencing and area has been seeded. The area will not be opened to the public until the turf is established. The pond area has
opened with current test results posted and notices reading "Use Pond at Your Own Risk" at each gate entrance. Quarry sand
will be delivered and spread along the pathways soon by City staff. A follow -up public meeting will be held December 10,
2009 in the Council Chambers at 6:30 p.m. and staff will mail notices to neighborhood residences.
Parks and Recreation Comlision, November 5, 2009 • Page 2
STAFF REPORTS (continued)
Playground Equipment Update — Ikerd and Roe reported that City Council approved the playground purchases on October 20,
2009. Staff is initiating contract agreements with NW Playgrounds for Alderdale Park and Sitelines /Gametime for Saghalie,
Sacajawea and Steel Lake Annex sites.
Park Signage — Ikerd reported that staff made 50 new rules signs that were installed on 4x4 posts or fences in areas that have
the greatest need. A metal frame prototype has been chosen and will be implemented/installed as time and resources allow.
Ikerd presented a slideshow to the commission showing the new prototype which was well received.
Animals on Trails — Enforcement of off -leash animals is an ongoing problem throughout the trail and parks system. New
signage will be installed at key entry points and emphasis signs as needed. Pfeiffer asked about setting a strict fee schedule for
park infractions and begin enforcing them to discourage the continuing problems. He asked that it be explored through the
2010 Work Plan. Ikerd also discussed the doggie stations and expense of the current bags used. A new resource for a cheaper
bag has been found that can utilize the current dispensers at a cost savings.
Fisher Pond Buildings — the demolition contract for the buildings at Fisher Pond is scheduled to go to the Council Committee
next week. The buildings have been used by Police for SWAT team exercises in the past few months. Director Roe was asked
if a non - profit organization could use the property but Roe said getting the house to code would be a major endeavor and
expense. A controlled burn by the Fire Department was also considered but there are too many native plants close to the house
that would be damaged.
NEW BUSINESS
Chair Konkell announced Modesto Catahan resigned since he moved his residence from Federal Way, effective October 25,
2009 and Chris Hash resigned effective November 5, 2009. The City Clerk's office has been notified that two of the alternates
could be appointed to bring the commission to capacity of nine "voting" members per ordinance.
Pfeiffer asked about lighting the Celebration Park parking lots or install gates to restrict access. He reported there were 7 cars
in one dark corner of the main parking lot that was cause for concern and said vandalism has increased. He stated that racing
through the lots and cars going airborne on the speed bumps is common. He also had concerns on the lack of lighting in the
parking lots at Steel Lake Annex, Sacajawea and Saghalie.
Commissioner Carol Otto reported that a bench on the BPA Trail has been damaged and requested repair /replacement.
Pfeiffer inquired on the status of the King County parks and ballfields that might be closing. Director Roe said the City of
Federal Way most likely will not engage with King County to acquire those sites for numerous reasons — no funding source,
properties not within City boundaries, etc.
Chair Konkell inquired who would be attending the regional Trails Seminar from the City on December 12 because he was
interested in attending also. Ikerd said he would be attending and encouraged any commissioners who wanted to attend to
please let him know so he could notify the host agency. Commissioner Zinner would like to attend from the Trail and
Pedestrian Access subcommittee.
Neither Chair Konkell or Vice Chair Ailinger can attend the PRHSPS Council Committee meeting on November 10, 2009 so
Commissioner Zinner will attend. Director Roe encouraged all commissioners to attend these meetings to see the process of
the committee and be visible as Parks and Recreation commissioners.
NEXT MEETING /AGENDA ITEMS
Funding for Trail Access Trails/Pedestrian Access Subcommittee Report Playground Equipment Data
Regional Trail Seminar Report "Draft" 2010 Work Plan
ADJOURNMENT
Chair Konkell adjourned the meeting at 8:15 p.m.
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