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Parks Comm PKT 05-01-2008 • CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, May 1, 2008 Hylebos Conference Room 6:00 p.m. City Hall AGENDA I. Public Forum Please limit comments to 3 minutes. The Chair may ask citizen to briefly summarize comments that continue too long. II. Approval of Minutes III. Commission Business A. Impact Fee w /Consultant — postponed to June meeting B. Naming of SW 363 Street Open Space IV. Staff Reports A. Adelaide Park/Small Dog Park Sanders B. Celebration Park Building Update Ikerd C. CIP Sanders V. New Business VI. Pending Items VII. PRHSPS Council Committee Meeting Tuesday, May 13, 2008 at 5:30 p.m. in Hylebos Conference Room VIII. Next Meeting/Agenda Items VIII. Adjournment • CALENDAR OF EVENTS: Hylebos Park Dedication May 3, 2008 Buds & Blooms May 10 -11, 2008 Relay for Life May 17 -18, 2008 NEXT MEETING IS JUNE 5, 2008 • • • CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, April 3, 2008 Hylebos Conference Room 6:00 p.m. City Hall MINUTES Chair Konkell called the meeting to order at 6:03 p.m. Present: Chair Fred Konkell, Brian Ailinger, Cindy Dodge, Carol Otto and George Pfeiffer. Excused: Vice Chair Marie Sciacqua, Ade Bright. 9 g Staff: PRCS Director Donna Hanson, Parks and Facilities Manager Steve Ikerd, Parks Planning and Development Coordinator Betty Sanders, ICMA Intern Scott Pingel and Administrative Assistant Peggy Wright. Guests: Jeanne Burbidge, council member and resident Grace Erickson. Pfeiffer moved: Dodge seconded motion to approve the March meeting minutes as written. Motion passed unanimously. PUBLIC FORUM Resident Grace Erickson talked about the need of a dog park for small dogs. She stated that although French Lake Park is useful and well used, it is dangerous for small dogs or timid large dogs. She listed reasons it benefited both dogs and owners to have such an area for socialization. COMMISSION BUSINESS Impact Fees — Four firms submitted proposals to do the study and were interviewed by staff. Director Hanson introduced Randy Young of Henderson and Young who was chosen and will be doing the presentation on the park impact fees to the commission. Mr. Young and staff met with a stakeholders group, consisting of master builders /developers, City residents and Parks Commission members for a total of 11 -12 people, prior to the commission meeting. Young oung distributed a document coordinated with a slide show on impact fees, detailing definitions, rules, calculation and collecting of fees, rates of other cities in Washington, etc. Young stressed the purpose of the presentation was to introduce the "common understanding of the laws" and his strategies. The consultant will meet with the shareholder group a couple more times then go to the PRHSPS Council Committee early summer and to the Planning Commission and City Council by summers end. Tenth Anniversary of Celebration Park — in reviewing the timeline for a celebration honoring the ten -year anniversary of Celebration Park, it was found to been completed in 1999, making 2009 the anniversary date. The celebration will be planned at a later date. Community Gathering Place /Adelaide Park — Sanders introduced ICMA Intern Scott Pingel who will give the report on the Adelaide Park location. He distributed a map of the park and Adelaide Park Inventory/Assessment from the Parks, Recreation and Open Space Plan to supplement his presentation. The park is a seven acre tract with a playground area, tennis court, horse arena and walking trails. The horse arena is being considered as a possible small dog park and already being used as such by many residents. The site has not been used as a horse arena for some time. To make it used as a dog park there are several improvements needed — fence repair, install benches, do additional plantings and improve walking trails. Cost is one consideration because it is already City owned and not currently being used to its potential. Definition of a small dog needs to be established prior to the meetings. There are no restroom facilities so sanicans would have to be used on location. Pfeiffer asked if there is a "core group" interested in helping and monitoring at Adelaide as there is at French Lake Park. A public meeting will be scheduled in May for area residents to give input on the site. Chair Konkell will attend the PRHSPS Council Committee meeting on April 8, 2008. • • Parks and Recreation Commission, April 3, 2008 Pale 2 STAFF REPORTS Park Signage — Ikerd was working with King County Sign Shop for over a year then they had staff changes and they can no longer service the City need for signs. He has been checking with local sign shops on availability, specifications, etc., as well as working with the City IT staff. He stated the "Rules" signs are the priority right now. He has a source for the blank signs and they can cut to size. Ms. Sanders is working on permitting for monument sign at Hylebos Park. Pfeiffer said the "rules" signs need posted at Saghalie because there are bicycles on the new turf field already by kids loitering. Sanders has the verbage for the sports /turf fields signs. Earth DayNolunteer Projects — Earth Day is Saturday, April 19 from 9 a.m. to 12 noon with an estimated 300+ volunteers expected. On April 17 Parks and Facilities Supervisor Jason Gerwen will hold a Leadership Training for team leaders on the nine identified sites. Project Reports — Saghalie soccer field had the final construction meeting today with "punchlist" meeting next week. Staff will receive maintenance training for the field and on the new equipment in the near future. Sanders is working on the Hylebos Park interpretive signage. With the proposed widening of 348 Street, the placing of the monument sign has become complicated and placement has changed several times. Sanican placement with surround building is being completed by maintenance crew. Bids for the electronic monument -style message board at the Federal Way Community Center were accepted and within budget, according to Sanders. The sign will be on the corner of 333` and 9 Avenue below the FWCC. NEW BUSINESS Pfeiffer reported on the April r meeting of the Lodging Tax Advisory Committee. There is $50,000 to allocate with 60% to be given in the spring session. There were nine requests submitted to the committee for funding. Requests totaled $61,000 of which $24,000 was recommended for allocation this spring. Pfeiffer said this brings up the need for at least four 300' baseball fields in the City. It is a major economical impact with baseball players spending on an average of $1,000 in a 3 day tournament and the City doesn't have the facilities to accommodate larger tournaments so they are going to other venues. He feels another soccer field and two more baseball fields at Steel Lake Park would serve the City well, too. Ikerd said red cinder has been added to the warning tracks around the fields and there have been a lot of positive comments on the change. Ailinger stated the need to continue recruiting for additional commissioners. Interviews will be held in June with the City Council. Councilmember Burbidge said Advanced Leadership is beginning a new session soon. Also, the Boys and Girls Club Breakfast is being held at Emerald Downs on April 8, 2008 at 7:30 p.m. Pfeiffer distributed the photo contest information to commissioners. PENDING ITEMS No pending items at this time. NEXT MEETING /AGENDA ITEMS Impact Fee w /Consultant Adelaide Park/Small Dog Park Celebration Park Building Update Upcoming Calendar of Events CIP ADJOURNMENT Chair Konkell adjourned the meeting at 7:53 p.m. •