Parks Comm PKT 04-05-2007 • •
CITY OF FEDERAL WAY
PARKS, RECREATION AND SERVICES
PARKS AND RECREATION COMMISSI
Thursday, Apri15, 2007 Hylebos Conference Room
6:00 p.m. City Hall
AGENDA
I. Public Forum
II. Approval of Minutes
III. Commission Business
A. 2007 Work Plan
IV. Staff Reports
A. Community Center Opening/Update Hanson
B. Update on Artificial Turf Issues Ikerd
C. West Hylebos Repairs Ikerd
D. Celebration Park Building Ikerd
E. Earth Day — Graffiti Coverup Ikerd
V. Pending Items
A. School Joint Use Agreement
B. City Attorney Annual Training & Impact Fees (after vacancies filled)
VI. PRPS Council Committee Meeting
Tuesday, April 10, 20076 in Hylebos Conference Room at 6:00 p.m.
VII. Next Meeting/Agenda Items
VII. Adjournment
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NEXT MEETING IS MAY 3, 2007
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS, AND RECREATION 'COMMISSION
Thursday, March 1, 2007 Hylebos Conference Room
6:00 p.m. City Hall
MINUTES
Chair C.T. Purdom called the meeting to order at 6:00 p.m.
Present: Chair C.T. Purdom, Vice Chair George Pfeiffer, Don Dennis, Fred Konkell, Tom Medhurst, Carol Otto,
Marie Sciacqua and Helen Stanwell. Excused: Ade Bright and Cindy Dodge. Unexcused: Joel Howitt and David
Talcott.
Staff: Parks and Facilities Manager Steve Ikerd, Recreation and Cultural Services Superintendent Mary Faber,
Parks Planning and Development Coordinator Betty Sanders and Administrative Assistant Peg Wright.
Guests: Jeanne Burbidge, Council member, Barbara Reid and H. David Kaplan.
Sciacqua moved; Pfeiffer seconded motion to approve the February meeting minutes as written. Motion passed
unanimously.
PUBLIC FORUM
Barbara Reid — Reid thanked Chan Purdom for his many years of service to the Parks and Recreation Commission. .
Dave Kaplan — Kaplan also wanted to express his appreciation to Chair Purdom for his commitment to the Parks and
Recreation Commission and serving as chair for the past five years. He introduced a plaque that will hang in the new
Community Center commemorating the banners and play structure at Celebration Park.
COMMISSION BUSINESS
Election of Officers — Chair Purdom reminded commissioners that terms expire for Don Dennis, Joel Howitt,
George Pfeiffer, Tom Medhurst and Marie Sciacqua this year leaving five vacancies. Chair Purdom also announced
he would not be continuing on the Parks and Recreation Commission after this evening and submitted a letter of
resignation (his term expiration was 4/30/09).
Pfeiffer nominated Fred Konkell for Chair position; Dennis seconded.motion. Nominations closed and motion
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passed unanimously to elect Konkell as the Parks and Recreation Commission Chair.
Dennis nominated Marie Sciacqua for Vice Chair; Pfeiffer seconded motion. Nominations closed and motion passed
unanimously to elect Marie Sciacqua as Vice Chair.
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STAFF REPORTS
Community Center Opening Dates — Ms. Sanders said the new Community Center is now open to purchase passes.
The center and access road will be open and operational next week. Grand Opening is scheduled for Saturday,
March 31, 2007.
Update on Artificial Turf Issues Sanders reported that repairs by Donny Jones of Field Turf are scheduled at Steel
Lake and Sacajawea for March 19 -30. Design for the Saghalie soccer field will be done by consultant Bruce Dees
and Associates. The concerns discussed at the last meeting were addressed and the consensus was Bruce Dees and
Associates would be the best to continue on this project. Ikerd and Sanders met with Bruce Dees and he has begun
the Scope of Work on this project. The design process will take approximately two months and the work 4 -6 weeks
with good weather.
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Parks and Recreation Commission, March 1, 2007 Page 2
STAFF REPORTS (continued)
West Hylebos Park/Cabins — Ms. Sanders said the boardwalk project is getting ready to go out to bid. It is a large
project at $1.3 million with numerous sources being used to fund it. Because some grant monies have time
limitations, portions of the boardwalk may be built at different times so as not to lose that funding source.
Assessment of Storm Damage /Schedule of Repair — Ikerd said Adelaide, Lake Grove and West Hylebos Parks were
the worst hit by storm damage. Adelaide and Lake Grove will get clean -up assistance during Earth Day on April 21,
2007. Concerns were discussed on the closure of West Hylebos Park because of the extensive damage to the
boardwalk. Limited access to one side of the boardwalk with signage posted and temporary fencing on closed areas
was proposed. Ikerd also reported that numerous homes were damaged from falling trees from greenbelts which
have been addressed and taken care of to date. There are an additional twenty homes with leaning tree concerns
needing arborist assessment and removal, if deemed hazardous.
Volunteer Opportunities — Ikerd distributed a pamphlet listing dates for volunteer opportunities around Earth Day on
April 21 Primary base will be at the Blueberry Farm but volunteers will branch out to other sites. Currently there
have been 200 -300 persons committed through numerous groups and organizations. Graffiti sites are being
addressed and a "Cover Up" group will be working on either cleaning off or painting on Earth Day, too.
Celebration Park Maintenance Building Update — The status of the maintenance building for Celebration Park was
discussed. The expense of renting an off -site storage unit, inconvenience of staff to go off -site for equipment used
on a daily basis, loss of work time and safety issues of driving machinery on roadway and sidewalks were major
concerns. Ikerd presented architectural drawings of the proposed building which would be built of metal materials
like the Evidence Building because of cost savings and to come within budget. Building would be 1800 square feet
costing around $195,000 which includes security and alarm system. Building would be on a concrete pad with three
large rolling doors for driving machinery through and include a loft storage area and bathroom. Design standards
were discussed how this building would fit with other buildings at Celebration Park and the new Community Center
— especially when it is made from metal. Dennis moved; Konkell seconded motion to recommend the construction
of the building at Celebration Park site to the Council Committee. Motion failed with no vote — all abstained.
Further discussion followed on a possible partnership with the school district which would delay construction since
their maintenance building construction depends on passage of a levy in the future. Stanwell stressed the loss of
productivity by a limited Parks staff by not having a building on site — an estimated loss of approximately $10,000 a
year (400 hours a year @$25 /hr). Konkell moved; Dennis seconded motion to recommend and support construction
• of the maintenance building at Celebration Park to Council Committee. Motion passed with one nay.
Newly appointed Commission Chair Konkell will attend the PRPS Council Committee meeting Monday.
PENDING ITEMS
School Joint Use Agreement (May)
NEXT MEETING
City Attorney Annual Training & Impact Fees Community Center Grand Opening & Update
Update on Artificial Turf West Hylebos Park Repair Update
Celebration Park Building Update 2007 Work Plan
ADJOURNMENT
Chair Konkell adjourned the meeting at 7:30 p.m.
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