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PRHSPSC PKT 03-09-2010
City of Federal Way City Council Parks, Recreation, Human Services & Public Safety Committee March 9, 2010 City Hall 5:30 p.m. Hylebos Conference Room MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Action Council Topic Title /Description Presenter Page or Info Date A. Approval of Minutes: February 9, 2010 3 Action N/A B. Regional Hazard Mitigation Plan adoption Hobday 7 Action Resolution 3/16/10 Award Honda Police Motorcycle Bid to C. South Bound Honda Hwang 63 Action Consent 3/16/10 ILA between the City of Auburn, and the D. City of Federal Way, for the Housing of Hwang 81 Action Consent Inmates in the Auburn City Jail 3/16/10 E. ILA between the City of Buckley, and the Hwang 89 Action Consent City of Federal Way, for the Housing of 3/16/10 Inmates in the Buckley City Jail F. ILA between the City of Enumclaw, and the Action Consent City of Federal Way, for the Housing of Hwang 97 3/16/10 Inmates in the Enumclaw Corrections Facility G. ILA between the City of Fife, and the City Hwang 105 Action Consent of Federal Way, for the Housing of Inmates 3/16/10 in the Fife Jail 5. PENDING ITEMS • Festivals • NLC Providing Discount Pharmacy Services to Citizens • Concept of Housing in South King County 6. NEXT MEETING: Tuesday, April 13, 2010 5:30pm — Hylebos Conference Room 7. ADJOURNMENT Committee Members City Staff Jeanne Burbidge, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management Roger Freeman Mary .laenicke, Administrative Assistant II Mike Park • City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, February 9, 2010 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge and Committee member Roger Freeman Council Members Excused: Michael Park Staff Members in Attendance: Brian Wilson, City Manager/Police Chief, Bryant Enge, Financial Services Administrator, Amy Jo Pearsall, City Attorney, Judge David Larson, Cary Roe, Director of Parks, Public Works and Emergency Management, Assistant Chief Andy Hwang, Lynnette Elynden, Human Services Manager, Rob Ettinger, Dumas Bay Coordinator, Steve Ikerd, Parks & Facilities Manager, and Mary Jaenicke, Administrative Assistant II. Guests: Patti Dudley, Executive Director, King County Dispute Resolution Center, Martin Moore & Karl Zinner, Parks & Recreation Commission Chair Burbidge called the meeting to order at 5:30p.m. Introductions were done. Public Comment: None Commission Comments: None APPROVAL OF SUMMARY Council member Freeman moved to approve the January meeting summary. Council member Burbidge seconded. Motion passed. BUSINESS ITEMS Endorsement of Dispute Resolution Services in Federal Way Mr. Enge introduced Judge Larson. Judge Larson stated that mediation is the only part of the legal process where the parties decide the outcome_ It allows for an inexpensive way to come to a resolution. Judge Larson has been trying to form a dispute resolution center (DRC) since 2008, but the startup costs would have been around $80,000. Judge Larson stated that instead of running a city sponsored DRC, the Dispute Resolution Center of King County (DRCKC) would use empty conference rooms and court rooms to conduct mediations for people in Federal Way at a low cost to the citizens of Federal Way. Judge Larson introduced Patti Dudley. Ms. Dudley stated that DRC uses professional mediators from the community. Those mediators volunteer their services to the DRC. They provide low cost mediation — it is based on a sliding scale; $20.00 - $300.00 for a three hour session. They provide these services to many different entities such as neighbor disputes, business disputes and work place disputes. They have found that many people in South King County do not use their services because of the long drive into Seattle. They have been looking for a way to bring their services to South King County, but have been unable to afford opening up an office. This service would be no cost for the city. Mr. Wilson stated that this is an opportunity to promote and market the service. It will help the Police Department to have this as a resource. Council member Freeman moved that the City Council endorses the Federal Way Municipal Court Agreement's with the Dispute Resolution Center of King County, and it will go to full Council for review. Chair Burbidge seconded. Motion passed. Valley Communications Refunding Bonds Mr. Enge stated that this is a proposed Ordinance to pledge the cities taxing authority to pay the debt on proposed refunding bonds for Valley Communication Center. This is a new bond, but it is not new financing. In 2000 the city financed the original Valley Communication Bonds. Because of the current economic challenges they are lowering the interest rates. The financial advisors have stated that we could reduce our debt services over the next five years. The total savings is about $389,000 and the potential savings to the City is $77,923.00. Council member Freeman moved to authorize the ordinance to pledge the city's full faith and credit toward the payment of its share of debt service on the refunding bonds. Chair Burbidge seconded. Motion passed. 3 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCI1. COMMITTEE Tuesday February 9, 2010 Summary Page 2 United Way of King County — New Solutions Impact Council Grant Award to Develop the Human Services Interfaith Coalition in Federal Way Ms. Hynden stated that this is a result from the succe.ss of the "Coffee and Conversations" Faith Based groups. The New Solutions Impact Council is granting $10,000 to develop the Human Services Interfaith Coalition in Federal Way. This will support staffing on a part -time basis and supplies. They will look at the basic needs of people in Federal Way. Council member Freeman moved to authorize the City Manager /Police Chief to execute the contract between the City of Federal Way and United Way of King County. Chair Burbidge seconded. Motion passed. Interlocat Cooperative Agreement between Auburn, Federal Way, Kent, Renton, Tukwila and The Port of Seattle, for the Creation of the Valley Civil Disturbance Unit (VCDU) Assistant Police Chief Hwang stated the City of Federal Way has a 16 member Valley Civil Disturbance Unit (VCDU). This unit was established to handle large crowds. The members of these units are specially trained to handle large scale acts of disobedience, demonstrations, and riots. They can form a group of 100 unit members within an hour. Chair Burbidge moved approval of the Interlocal Cooperative Agreement between Auburn, Federal Way, Kent, Renton, Tukwila and The Port of Seattle, for the Creation of the Valley Civil Disturbance Unit (VCDU) and authorize City Manager /Police Chief Brian Wilson to sign such Agreement. Council member Freeman seconded. Motion passed. Janitorial Services for Dumas Bay Centre Mr. Ettinger reported that an RFQ was issued in December, and five companies responded. They have shifted to an hourly rate for janitorial and housekeeping services, and will be using the Washington State Contract for linen services. This change should result in a reduction of expenses. They were paying $5 per room for linens and will now pay less than $1 per room for linens. SBS Inc. was the lowest responsible bidder. SBS is also the current janitorial company for City Hall and has received high remarks. Council member Freeman moved approval and accept the term of the contract for one year in the amount of $50,400 and authorize the City Manager to execute the contract. Fee Increase for Picnic and Special Event Reservations Mr. Ikerd reported that the picnic rental and special event permit fees have not been increased in five years. Increasing the rates would bring the City of Federal Way more inline with neighboring cities. Council member Burbidge stated that it makes sense to change the rates, and is wondering if staff had considered imposing a resident and non - resident fee. Mr. Ikerd answered that staff had discussed that, but because fees hadn't been increased in five years they wanted to be conservative in their approach, and did not want to go too far. Council member Burbidge would like to see some differential in the rates. Council member Freeman asked why staff was increasing the fees, where would the money go to. Mr. Ikerd answered that our rates are below the current rates of neighboring cities. Because the rates are so much lower, it is creating a bigger impact on Steel Lake Park; it is being heavily used. Mr. Roe also stated that the increased fees will go towards offsetting some of the costs that go towards maintaining the park. Mr. Wilson stated that there are also safety and security costs associated with keeping the park safe. There are also sites in the Park that people can use for free. Council member Burbidge amended the motion, and moved to increase the reservation fees for picnic and special events to the proposed 2010 level and include future increases to be adjusted through the City's annual inflationary fee increase process, and to establish a higher fee for non- resident reservations. Staff will use the proposed rates that we have, and the outside rates will be slightly higher. Council member Freeman inquired about reservations during the cooler months. Mr. Ikerd answered that park use increases as soon as school gets out and is busy through Labor Day. Council member Freeman moved to approve Chair Burbidge's amended motion. Chair Burbidge seconded. Motion passed. Discussion was held regarding picnic rentals during the cooler seasons. Council member Freeman would like to charge a reduced rate during the cooler seasons. Chair Burbidge clarified that generally if it is out of season, many people do not reserve the park because the park is not heavily used and reservations are unnecessary. Council member Freeman amended the notion and added that the rate increases are in effect during the high use season of May through October. Chair Burbidge seconded. Motion passed. This item will be placed on Council Business. 2010 Parks Commission. Work Plan Mr. Ikerd presented the background information. There are a few new items on the Work Plan, some of those items are Explore Park Enforcement Fines, Disc Golf and Laurelwood Park. Chair Burbidge stated that she has received a few e -mails regarding the condition of the Tennis Courts in the city. She inquired where tennis court maintenance 4 PARKS. RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL_ COMMITTEE Tuesday February, 9, 2010 Summary Page 3 would fall on the 2010 Work Plan. Mr. Ikerd answered it would fall under Park Operation, and Major Maintenance CIP money. Staff will be putting up new nets at the beginning of spring. Mr. Roe stated that he would follow -up with the individual that was concerned about the condition of the tennis courts. Council member Freeman moved to approve the proposed Parks Commission 2010 Work Plan. Chair Burbidge seconded. Motion passed. Third Amendment for Parking Lot Vacuuming Mr. Ikerd presented the background information. McDonough is not increasing their fees for the next two years. The total cost of the contract amendment is $21,000.00. There was no discussion. Council member Freeman moved approval to amend the term of the contract for an additional 2 years, increase the compensation by $20,601.00 and authorize the City Manager to execute the amendment. Chair Burbidge seconded. Motion passed. Wm. Dickson Retainage Release Mr. Ikerd presented the background information. Wm. Dickson was contracted to demolish the Fisher Pond House. The project has been completed. Mr. Roe stated that picnic tables will be installed at a later date. Chair Burbidge moved to accept the contract as complete and authorize staff to release retainage in the amount of $11,128.49 to the Wm. Dickson Co. Third Amendment for Portable Toilet Services Mr. Ikerd presented the background information. Headquarters has been providing portable toilet services for four year. They will not be increasing their rates for the next two years. The cost for the two year extension is $13,000. Council member Burbidge moved approval to amend the term of the contract for an additional 2 years, increase the compensation by $13,000 and authorize the City Manager to execute the amendment. Council member Freeman seconded. Motion passed. Criminal Code Update — Cvberstalking Ms. Pearsall reported that recently a City Prosecutor tried to charge an individual with cyberstalking and realized that the City had not adopted the Code. This was passed by the Legislature a few years ago, but the Code was never updated. Chair Burbidge moved to approve the proposed ordinance modifying FWRC 6.35.010. Council member Freeman seconded. Motion passed. NEXT MEETING March 9, 2010 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 6:42 p.m. 5 i 6 COUNCIL MEETING DATE: 3/16/2010 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: REGIONAL HAZARD MITIGATION PLAN ADOPTION POLICY QUESTION: Should the City Council approve the revised City of Federal Way Annex to the King County Regional Hazard Mitigation Plan (RHMP), dated February 2010, which has been updated in accordance with FEMA recommendations and subsequently approved by FEMA? COMMITTEE: PARKS, RECREATION AND PUBLIC SAFETY MEETING DATE: 3 /9/2010 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business I Resolution ❑ Other STAFF REPORT BY: Mary o ay, mete anagement Specialist DEPT: PUBLIC WORKS Attachments: PRHSPS Committee Memorandum, 03/09/2010 Revised Federal Way Annex, 02 /2010 Options Considered: 1) Approve the Resolution for adoption of the February 2010 revision to the Regional Hazard Mitigation Plan of King County, Federal Way Annex. 2) Do not approve the Resolution for adoption of the revised Hazard Mitigation Plan of King County and provide direction to staff. STAFF RECOMMENDATION: Staff recommends forwarding Option 1 to the March 16, 2010 City Council for approval CITY MANAGER APPROVAL: Q.t /d/ 1 - A / DIRECTOR APPROVAL: Committee Council Committee Council COMMITTEE RECOMMENDATION: Committee recommends forwarding Option 1 to the March 16, 2010 City Council for approval. Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION(S): "1 move to approve the Resolution for adoption of the February 2010 revision of the Regional Hazard Mitigation Plan of King County, Federal Way Annex' (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED ( reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/06/2006 RESOLUTION # 7 CITY OF FEDERAL WAY PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT Date: March 09, 2010 To: Parks, Recreation, Human Services & Public Safety Council Committee From: Maiplothz,Ar a gement Specialist Via: Brian Wilson, CM/Police Chief Subject: Regional Hazard Mitigation Plan of King County Issue: Should the City Council approve the 2009 revised King County Regional Hazard Mitigation Plan (RHMP), City of Federal Way Annex, February 2010 version, which has been updated in accordance with FEMA recommended changes? Background At the September 15, 2009 City Council Meeting, a revised Regional Hazard Mitigation Plan Federal Way Annex was approved by City Council in accordance with FEMA's requirement that hazard mitigation plans be revised every 5 years. The City's adoption of the revised plan was tentative pending final approval by FEMA. In January, the City's Emergency Management Division was advised that the proposed revised Annex required further modification before final FEMA approval. The changes recommended by FEMA were incorporated into the 2009 revised RHMP Annex. The revised version has been approved by FEMA and now requires that the City adopt the final version. Changes to the original document include the following: 1. Added a list of ongoing hazard mitigation activities (pg 4). 2. Added a "Status" notation to the 2004 Progress Report action items (pg 5). 3. Added specific names to the department titles (pg 6). 4. Incorporated a 2009 Record of Changes section (pg 7). 5. Added a statement regarding continued public involvement in the plan (pg 8, #9). 6. Incorporated additional information regarding the City's participation in the National Flood Insurance Program including mitigation activities and plan oversight (pg 10 -11) 7. Added a Federal Disaster Comparative (pg 14) 8. Added a Natural Hazard Profile section (pgs 15 -26) 9. Incorporated a Hazard Capability Matrix (pg 27) 10. Added a second earthquake hazard mitigation action related to "site- hardening" of City facilities to be completed within the 2009 -2014 plan cycle (pg 37). Cc: Project File 8 RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, authorizing continued participation in the King County Regional Hazard Mitigation Plan. WHEREAS, the City Council approved the adoption of the 2009 City of Federal Way revised Annex to the King County Regional Hazard Mitigation Plan, pending FEMA approval of the revised Annex, and WHEREAS, FEMA required that changes be made to the proposed revised Annex, and WHEREAS, FEMA requires that the current FEMA approved version, dated 02/2010, of the revised Annex, be approved and adopted by the City's Council, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. The City Council of Federal Way hereby approves adoption of the revised plan dated 02/2010, which incorporates recommended FEMA changes, attached hereto as Exhibit A. Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Resolution No.09- Page 1 of Rev 3/49 9 Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Effective Date. This resolution shat[ be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 2009. CITY OF FEDERAL WAY MAYOR, LINDA KOCHMAR ATTEST: CITY CLERK, CAROL MCNEILLY, CMC APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Resolution No.09- Page 2 of 2 Rev 3/09 10 Regional Hazard Mitigation Plan EXhlbl7- 4 City of Federal Way Annex Regional Hazard Mitigation Plan of King County City of Federal Way Annex NIL CITY OF F ederal KC Regional Hazard Mitigation Plan — Federal Way Annex11 REV. 02 2010 • ", ' `; •ti :A Regional Hazard Mitigation Plan City of Federal Way Annex Jurisdictional Profile Federal Way was incorporated in 1990 and is centrally located in the southwestern corner of King County, situated 25 miles south of downtown Seattle and eight miles north of downtown Tacoma. The city occupies approximately 22 square miles on a plateau between Puget Sound and the Green River Valley. The overall community of Federal Way is bordered on the west by the shores of Puget Sound and shares common boundaries with the cities of Tacoma, Milton, Edgewood, Algona, Pacific, Auburn, Kent and Des Moines, and an unincorporated area of King County. While the citizen population of Federal Way is 88,000 according to City records, the Greater Federal Way Community represents a total of approximately 100,000 people who live, work and attend schools and other programs within the influence of the City of Federal Way. The community is diversified with the spectra from high - priced shoreline view neighborhoods, to high - density multi - family apartment complexes. In addition to English, there are some distinct ethnic neighborhoods, including Spanish, Russian and Korean, where local dialects are often the primary languages for the neighborhood businesses and residents. There are several Fortune 1000 global headquarters, commercial and retail centers, schools, churches and several large medical centers. The city is located at a key transportation hub on Interstate 5. Interstate 5 and State Highways 99, 161, and 509 provide north/south transit options: State Highway 18 offers direct access to the state's main east -west corridor, Interstate 90. There are seven major roadways that serve the activity centers within Federal Way, including the South 320th Street corridor between Pacific Highway South (SR -99) and 1-5. City Governance The local Governance of Federal Way includes seven elected officials with a Mayor elected by the Council, all serving a 4 -year term. There are three primary Committees reporting to the council, with each Committee containing 3 council members as well as leaders from various organizations within the City. These Committees are; 1)Finance, Economic Development & Regional Affairs Committee, 2)Land Use and Transportation Committee and, 3)Parks, Recreation, Human Services & Public Safety Committee (PRHSPSC) Federal Way employees its own Public Works services as well as Police Department. Fire and rescue services are contracted through South King Fire and Rescue. The City receives the majority of its water and sewer service through Lakehaven Utility District with a smaller segment being serviced through Tacoma Water. The majority of electricity and natural gas services are provided through Puget Sound Energy with a smaller segment being serviced through Tacoma Power. Public education is provided through the Federal Way School District. All contracted service providers, with the exception of Tacoma Water and Tacoma Power, also participate in the King County Regional Hazard Mitigation Plan through individual Annexes. A number of independent health care facilities serve Federal Way medical needs including St. Francis Hospital, Virginia Mason Clinic and Group Health. KC Regional Hazard Mitigation Plan — Federal Way Anne4 2 2 REV. 02/20 l Regional Hazard Mitigation Plan City of Federal Way Annex Map - City of Federal Way Boundaries City of Federal Way, *' {°' $`',, Federal Way Washington c � "° vow4,daeQ a!- way.±va us It 1 M L Federal sW t alsrx sT W 4 r _ Or IIIII bk N b Neal ,. .. i :5 , ' -, 1,-0 - .... 0 .,...,,,„ =wr , , _. a ,,,,, s . • , _ , , i 6... ._.,, S Ilk Nil I r ' tea I' 1 , `- .•- e " 7 1 This map Y Mssndsd tor use u a Salta: �� '�' ' p: .1 d 112 11Yle nova gamy at io its accuracy. ff • CO 112 114lamelet ' KC Regional Hazard Mitigation Plan — Federal Way Annexl3 REV. 02/20 l0 Regional Hazard Mitigation Plan City of Federal Way Annex Mitigation Strategy Summary The City of Federal Way's Mitigation Strategy, Goals and Objectives support those noted within the Regional Hazard Mitigation Plan of King County, including the incorporation of actions to 1) Protect Life and Property, 2) Support Emergency Services, 3) Increase Public Awareness, 4) Preserve Natural Systems and Resources, 5) Encourage Partnerships and 6) Enhance Planning Activities. Ongoing Mitigation Efforts The City incorporates ongoing hazard mitigation efforts in the following areas: • Work with Greater Federal Way Emergency Management agencies and local area businesses to provide public information on earthquake hazard mitigation actions that can help reduce the effects of an earthquake within homes and businesses. • Have completed the City's Comprehensive Emergency Management Plan to provide overall direction related to all phases of emergency management. The plan is NIMS compliant and includes a unified emergency management approach in which the Greater Federal Way Emergency Management agencies are included. These include South King Fire and Rescue, Lakehaven Utility District, Federal Way Schools and St. Francis Hospital. • Since 2003, a dedicated EOC has been established. At least one tabletop exercise is conducted each year. • The City and affiliated agencies completed the FEMA IEMC course in August of 2009 in which we received high performance marks. In preparation for the IEMC training, the City's Emergency Management Department created NIMS compliant Typed Resource List. • The City's Emergency Management Department has established a GFW Emergency Management Oversight Committee. The committee members are comprised of representatives from each member agency. Areas of focus include all phases of emergency management. • Both CERT and NET (Neighborhood Emergency Team) courses are offered to city residents. An emergency planning course for businesses will be introduced in 2010. • Federal Way subscribes to the 2006 Washington State Building Code and amendments, the 2006 International Building Code and amendments, the International Fire Code and the KCSWDM. • The City continues to participate in regional emergency disaster meetings, including those related to the Howard Hanson Dam issue, King County OEM quarterly meetings and Zone 3 quarterly meetings. • The City has purchased two 60 KW portable generators for use at designated shelter facilities during times of emergency. • The City has created a Succession Plan for key positions within the City for use during times of disaster to ensure the continuity of Government. • The City of Federal Way incurred approximately $180,000 in damage mitigation costs related to severe winter storms occurring in 2006 and 2008. Mitigation efforts included deployment of snow plows and application of de -icing fluid on targeted roadways. KC Regional Hazard Mitigation Plan — Federal Way Anneal 4 4 REV_ 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex 2004 Mitigation Strategy Progress Report The following provides a complete list and status update for all 2004 mitigation initiatives. 1) Develop & implement programs to coordinate maintenance personnel response activities during severe winter storm events Status: Complete The City developed a flooding "Hot Spot" list to enable timely mitigation activities during times of heavy rain. The list also facilitates a rapid assessment approach in determining distribution of response resources. Public Works also developed an Employee Emergency Handbook. The handbook contains policies and procedures related to severe weather response, an emergency phone list, equipment list and various maps including a map identifying de -icing routes. 2) Develop a response plan to be implemented in the event of a surface water storage facility breach, including property -owner notification and post -event assessment Status: Complete The Panther Lake EOP was updated to include notification procedures, downstream mapping and affected structures, appropriate response to emerging conditions and preventative actions. 3) Adopt the International Building Code and evaluate additional building code application for increasing the protection of life and property. Status: Complete The IBC was adopted in 2004 and has implemented changes according to IBC amendments. The City also complies with the Washington State Building Code. 4) Encourage seismic retrofitting in all structures including homes, schools, businesses and Government offices. Status: Complete In 2007 the City of Federal Way along with Home Depot and Lowe's sponsored a week long focus on seismic retrofitting of homes and businesses. The week included talks and workshops about how to secure water heaters, appliances and other seismic home and office hazards. Federal Way City Hall was inspected to identify areas that could use seismic retrofitting information was then passed on to the facility group to be included in their maintenance schedule and monthly Safety Meeting. 5) Install backup generators in City Hall in order to maintain City services in the event of a power outage and to ensure the City's EOC is able to operate if activation is required. Status: Complete A 750kw backup generator was installed in 2004. In 2008 an additional 500gal diesel fuel tank was added to increase generator run -time. Status: Complete 6) Increase public awareness andpreparedness related to hazards within the local area as well as increase participation in CERT. Status: Complete /Ongoing for 2009 cycle The City currently schedules three CERT classes per year as well as offers a neighborhood preparedness option and maintains a list of participating neighborhoods. Additionally, the City's Emergency Management Department maintains City website pages that include the publishing of various emergency plans, information regarding hazard identification and response, the City's public warning system ( CodeRed), educational opportunities and more. The CodeRed system was incorporated in 2008 and KC Regional Hazard Mitigation Plan — Federal Way Annexi 5 5 REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex is now the City's primary public emergency notification system. The department also publishes a monthly article in the local newspaper. 7) Map and identify locations around the City that are affected by repetitive or predicted hazards. Status: Complete The City has developed slide maps and de -icing maps as well as a Surface Water Management "Hot Spot" checklist identifying locations that are prone to excess surface water. 2009 Planning Process Prior to internal review of the existing plan, a representative from the Emergency Management Department attended a preliminary revision meeting held by King County OEM and subsequently attended two additional KCEOM RHMP revision meetings. In identifying appropriate updates and initiatives for the revised Federal Way Annex, a Regional Hazard Mitigation Plan Working Group was formed. The working group consists of Public Works and Emergency Management leadership as follows: Mary Hobday — Emergency Management Specialist Ray Gross — Emergency Management Coordinator & Department Head Marwan Salloum — Public Works Deputy Director Ken Miller — Public Works Deputy Director William Appleton — Surface Water Manager The group held three meetings during the revision process (agendas attached). The group reviewed the current City mitigation strategy making changes as appropriate, reviewed the progress made on prior mitigation initiatives and identified attainable projects to include in the revised plan cycle and reviewed the FEMA How -To -Guide on Benefit -Cost Review models. In addition to the Working Group meetings, Emergency Management representatives met with South King Fire and Rescue, Lakehaven Utility District and Federal Way Schools to discuss possible collaborative initiative opportunities given all serve the citizens of Federal Way. The updated plan was presented to the City's Parks, Recreation, Human Services, Public Safety Committee for initial review and comment prior to presentation at a Public City Council Meeting. During the public City Council Meeting, citizens were invited to view the plan and to g g p h' , g P provide comment via the City's website. A Resolution for Continuance in the Regional Hazard Mitigation Plan of King County was presented and adopted by Council at the July 21 City Council Meeting. The revised plan was then presented and adopted by Council at the September l 5` h City Council Meeting. KC Regional Hazard Mitigation Plan - Federal Way Annex16 6 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex 2009 Record of Changes In summary, the following changes to the 2004 plan were made as a result of the review process: • The overall plan was re- written to meet Mitigation Plan Crosswalk requirements. • A Mitigation Strategy Summary was added to better describe the City's ongoing hazard mitigation efforts as well as a Progress Report on 2004 initiative efforts. • The Planning Process was enhanced to included: • A RHMP Working group was formed in order to provide a wider range of knowledge regarding the hazards and issues surrounding the city. Members of the group included expertise from Streets & Traffic, Surface Water Management and Emergency Management. Additional expertise from Community Development Planning and Code Enforcement will be asked to join this working group for future planning and meetings. • The Plan Maintenance section was modified to include: • An annual review of the plan. • The requirement to meet with other plan participants who provide services to the City, such as South King Fire & Rescue, in order to explore possible common areas for mitigation efforts. • A detailed listing of existing plans and mechanisms that warrant hazard mitigation integration. An integration strategy for this purpose was also added. • In general, a more detailed maintenance plan was developed. • A City - specific Hazard Profile section was added to include: • The City's Hazard Identification and Vulnerability Assessment (HIVA) table to better illustrate Federal Way's unique vulnerability to area. • A table was added to compare declared events within King County to declared events within Federal Way for the time period 2000 -2009 to better illustrate how the City's vulnerability compares to the whole of King County. • A Hazard Capabilities table was added to better describe the City's current capabilities related to area hazards. • A narrative describing the City's participation in the NFIP program was included. • The City's HIVA information was used in addition to a BCR calculation to augment the overall prioritization process when determining 2009 mitigation actions. KC Regional Hazard Mitigation Plan — Federal Way Annex 17 7 REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex Hazard Mitigation Plan Maintenance The City of Federal Way's participation in the Regional Hazard Mitigation Plan supports both the Regional Mission Statement and the Regional Goals and Objectives in the development of City Annex pages. The City of Federal Way will incorporate the following processes in the development, adoption and maintenance of the Regional Hazard Mitigation Plan Annex: 1) A Regional Hazard Mitigation Plan Working Group, consisting of Public Works, Community Development Planning and Emergency Management personnel will oversee the City's mitigation efforts and will ensure the accuracy of the Plan's content, determine the City's mitigation strategy and identify supporting initiatives, establishing priority according to recommended FEMA and King County prioritization models. 2) In support of enhancing partnerships and planning activities, a representative of the City's RHMP Working Group will meet with other plan participants who provide services to the City in order to explore potential initiative synergies. 3) A representative from the RHMP Working Group will present, in draft form, the revised City Annex to the Parks, Recreation, Human Services and Public Safety Committee, which is represented by City Council members, City management and a number of private organizations and citizens and the agenda and minutes of which are published to the general public. Prior to seeking adoption of the City's RHMP Annex, it will ask this Committee for its support in recommending adoption by Council. 4) The Citizen's of Federal Way shall have access to the City's Regional Hazard Mitigation Plan via the City website with the note that comments on the plan are welcome. Additionally, during the cycle revision process, a Press Release will be issued to request comments on the proposed revised plan. The invitation to view revisions will also be announced at Committee meetings and City Council meetings. 5) After Committee review and a public comment period, the plan will be presented at a regularly scheduled public City Council Meeting seeking conditional adoption of the plan pending FEMA's approval. 6) Once FEMA approval is obtained, Council will be asked to formally adopt via Resolution. 7) The Regional Hazard Mitigation Working Group shall review the hazards, plan strategy and initiatives on an annual basis at mid -year to gain an overall progress status report and to determine whether any new hazards exist. The plan will also be reviewed after each major disaster event to determine if hazard impact changes have resulted and to determine if the priorities of mitigation initiative efforts should be realigned. These changes will be recorded for ease of update on the next planning cycle. 8) A representative of the Regional Hazard Mitigation Working Group shall attend meetings held by King County Office of Emergency Management in relation to the RHMP and will follow recommended revision requirements as requested by KCOEM. 9) Continued Public Involvement — The City's plan will be placed within the City's website with a notation stating how citizens may submit suggestions for changes or future inclusions. KC Regional Hazard Mitigation Plan — Federal Way Annea 8 8 REV. 02/20 l0 Regional Hazard Mitigation Plan City of Federal Way Annex Incorporation with Existing Plans & Mechanisms The RHMP Working Group reviewed the list of possible relationships noted within the FEMA Local Multi - Hazard Mitigation Planning Guidance resource and identified the following as areas in which awareness of the Regional Hazard Mitigation Plan and the City's Annex would be important toward continual improvement. To encourage the inclusion of hazard mitigation planning, a copy of the RHMP along with a cover letter will be sent to key personnel with oversight responsibilities within these areas. The letter will stress the importance of including the consideration of hazard mitigation as it relates to their area of oversight. The City will continue to work with these entities to increase the awareness of and stress the importance of hazard mitigation efforts. • Comprehensive Emergency Management Plan • Growth Management Act • Critical Areas Ordinance • Safety Management Plan • Zoning and Development Codes • Building and Land Use Codes • Capital Improvement Plan • Planning Commission • Land Use & Transportation Committee • Parks, Recreation, Human Services & Public Safety Committee • Finance, Economic Development & Regional Affairs Committee • City Departments including Public Works and Community Development The RHMP Working Group will consider additional sources during the annual review process, adding those whose relationship is conducive toward supporting the Plan's Mitigation Strategy, Goals and Objectives. KC Regional Hazard Mitigation Plan - Federal Way Annex 19 9 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex National Flood Insurance Program Given the higher elevation of Federal Way and the lack of rivers and significant creeks and streams, the City is not generally susceptible to significant flooding. The most recent FIRM map - dated 1995 designates all of Federal Way as an X zone with the exception of the coastal west side, which has been designated as an A zone or Special Flood Hazard Area. Even as such, much of the coast is high bluff bank, which likely would not be susceptible to damages defined under type A zones. The City does have occasional nuisance flooding caused through temporary blockage of storm water conveyance systems by storm debris. Property damage within the City due to flooding of any type is extremely low. The City adopted participation ation in the NFIP in 1996 and is listed as follows: Program: Regular Emergency Entry: Regular Entry: 06/21/1996 Status: PARTICIPATING Status Effective: 06/21/1996 Current Map: 04/19/2005 Study Underway: YES Level of Regs: FIRM Status: REVISED Initial FIRM: 05/16/1995 FHBM Status: NEVER MAPPED Initial FHBM: Policies in Force: 431 Insurance in Force: $11,705,000.00 No. of Paid Losses: 0 Total Losses Paid: $0.00 Sub. Damage Claims Since 1978: 0 j Federal Way has 0 repetitive loss properties due to flooding. The City is not and does not plan to join the Community Ratings System given that the cost of flood insurance to homeowners is already significantly lower than the average for King County and as stated above, is not susceptible to significant flood hazards. NFIP Oversight The City uses existing Storm Water Management personnel to oversee NFIP compliance with the SWM Manager acting as the City's NFIP Coordinator. The last CAV was completed in 2006, in which no issues were found. The next CAV will occur sometime in 2011. As required under the NFIP, the City submits reports and updates as requested by FEMA. New FIRM data is expected sometime within 2010 and when issued, the NFIP Coordinator will determine whether any changes have occurred that require a review and possible update to current City Codes as stated within FWRC Title 19 Zoning and Development Code. Flood Mitigation In order to support the intent of the NFIP, the City has adopted best practice standards for Storm Water Management and Zoning and Development Codes, including the adoption of the 2009 King County Surface Water Design Manual (KCSWDM) for use in the design of the surface water aspects of all projects within the City and the addition of Flood Damage Protection KC Regional Hazard Mitigation Plan - Federal Way Annex20 10 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex policies to the City's Zoning and Development Code (Title 19, Ch. 142). The City also follows a surface water comprehensive plan that seeks to: 1. Protect the public health and safety and prevent property damage by reducing surface water problems. 2. Protect, preserve and enhance the beneficial uses of surface waters for recreation, fish and wildlife habitat, aesthetic enjoyment, aquifer recharge, and open space. 3. Regulate development and re- development to control water quantity and quality impacts in a cost - effective and aesthetic manner. 4. Manage the surface water Utility in a manner that makes efficient use of limited resources to address the most critical problems first, and which expresses community values and priorities. The Federal Way Revised Code, Title 19, Zoning and Development, additionally includes the following components, which directly or indirectly help to mitigate hazards related to flooding: 19.142 Flood Damage Prevention 19.145 Environment and Critical Areas in General 19.150 Critical Areas Administration 19.155 General Site Design Requirements 19.160 Geologically Hazardous Areas 19.165 Streams 19.170 Regulated Lakes 19.175 Regulated Wetlands 19.180 Regulated Wellheads 19.185 Critical Aquifer Recharge Areas and Wellhead Protection Areas The City of Federal Way also uses all practicable means, consistent with other essential considerations of state policy, to improve and coordinate plans, functions, programs, and resources to attain the widest range of beneficial uses of the environment without degradation, risk to health or safety or other undesirable and unintended consequences. As such, the Federal Way Revised Code incorporates the following policies and associated ordinances: Surface and Stormwater Management (FWRC Title 16); Shoreline Regulation and the Shoreline Management Master Program (FWRC Title 15); Methods to Mitigate Development Impacts (FWRC Title 19, Division [II); The Shoreline Management Guide Book (DOE); The Washington State Flood Reduction Plan (1993 DCD); Ordinances relating to Surface Water Runoff and Surface Water Management; The Executive Proposed Basin Plan Hylebos Creek and Lower Puget Sound, King County Surface Water Management, July 1991; The Federal Way Comprehensive Surface Water Management Plan; Washington State Shoreline Management Act of 1971; The Puget Sound Water Quality Management Plan; The King County Surface Water Design Manual (KCSWDM) and the Federal Way Addendum to the KCSWDM; The Stormwater Management Manual for the Puget Sound Basin, Washington State Department of Ecology, August 2001; The January 2002 URS Federal Way Stream Inventory KC Regional Hazard Mitigation Plan — Federal Way Annex21 1 l REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex Critical City Facility Inventory CONFIDENTIAL — NOT for public disclosure. Critical Facility Type Jurisdiction Controlled Maximum $ Loss Controlled Facilities Not under Facilities Facilities Jurisdiction Control Continuity of Government • Federal Way City Hall • $11,035,000 • U.S. Postal Bulk Mail or Administration • Federal Way Community • $9,900,000 Center Center • King County Aquatics • Dumas Bay Center • $7,741,000 Center • Steel Lake Maintenance • $318,000 Life Safety & Medical Saint Francis Hospital • Virginia Mason Medical Center • King County Public Health • See South King Fire & Rescue RHMP annex Transportation • Federal Way Transit Center • 1 -5 • SR -99 • HWY 18 • Overpass Q1-5 & HWY 18 • Overpass @ 1 -5 & 320'" • Overpass ©1-5 & 272 Education • See Federal Way s Public Schools RHMP annex • DeVry • Highline Community College Utilities • BPA power lines • Olympic Pipe line • See Lakehaven Utility District RHMP annex Community Services • Multi -Service Center (food bank) • Evergreen Lodge (assisted living) • Foundation House (assisted living) • Garden Terrace (Alzheimer's Center) • Village Green (Retirement village) • WoodMark (assisted living) • Avalon Care Center (assisted living) • HallMark Manor (assisted living) • Life Care Center (assisted living) KC Regional Hazard Mitigation Plan - Federal Way Annex2 2 l2 REV. 02/20 t0 Regional Hazard Mitigation Plan City of Federal Way Annex Jurisdictional Hazards The City of Federal Wa generally agrees vulnerable Way g y g that it is ulnerable to the hazards noted within the Regional Hazard Mitigation Plan of King County, with the following modifications: Hazard King County HIVA Federal Way HIVA Rationale Flooding High Low History/City Topography Avalanche Moderate Low City Topography Dams/Dam Safety High Low Not in floodplain Current Federal Way HIVA as noted within City's CEMP: HAZARD IDENTIFICATION AND VULNERABILITY ASSESSMENT TABLE HAZARD PROBABILITY IMPACT WARNING CIVIL DISTURBANCE LOW MODERATE YES DROUGHT / HEAT LOW LOW YES EARTHQUAKE MODERATE HIGH NO FIRE URBAN / WILDLAND INTERFACE LOW MODERATE YES FLOODING LOW LOW YES HAZMAT MODERATE HIGH NO LANDSLIDES LOW MODERATE NO PANDEMIC FLU LOW HIGH YES SEVERE WEATHER HIGH HIGH YES WINTER STORM TERRORISM LOW HIGH NO TRANSPORTATION ACCIDENT LOW MODERATE NO (AIRLINER) TSUNAMIS /SEICHES LOW MODERATE YES UTILITY OUTAGES (OVER 24 HOURS AREA WIDE) HIGH MODERATE NO VOLCANOES LOW HIGH YES Probability was based on historical data and where no historical data existed, a reasonable assumption was made based on the City's topography, available hazard maps and proximity to the hazard. Kigh: Yearly Moderate: Two - Ten Years Low: Beyond Ten years Impact was determined by the event having any two of the items listed in the category. High: Large population effected, wide property destroyed or severely damaged, all response resources overwhelmed. Moderate: Localized population effected, localized property destroyed or damaged, all response resources strained. Low: Small population affected, light property damage, additional response resource called in. KC Regional Hazard Mitigation Plan — Federal Way Annex 23 13 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Federal Declarations Comparative — King County 2000 -2009 Maj/DR Presidential Major Disaster Declaration (all eligible assistance programs) Emerg/EM Presidential Emergency Declaration (assistance limited to specific emergency need) FS Federal Fire Suppression (assistance limited to state agency fire suppression costs) FM Federal Fire Management (replaced Fire Suppression - for state & local governments) Major DR -1361 Nisqually Benton, Chelan, Clallam, Clark, Cowlitz, Federal Way Comparative Earthquake Douglas, Grays Harbor, Island, Jefferson, No dedaration declared, Declared March 1, 2001 King, Kitsap, Kittitas, Lewis, Mason, Pacific, minimal damage reported. Pierce, Skagit, Skamania, Snohomish, Thurston, Wahkiakum, Walla Walla, Whatcom, Yakima Major DR -1499 Chelan, Clallam, Grays Harbor, Island, Federal Way Comparative October 15-23 flooding Jefferson, King, Kitsap, Mason, Okanogan, No declaration declared, Dedared November 7, 2003 Pierce, San Juan, Skagit, Snohomish, minimal damage reported Thurston, Whatcom Major DR -1671 Chelan, Clark, Cowlitz, Grays Harbor, Federal Way Comparative Severe storms Jefferson, King, Lewis, Pacific, Pierce, No dedaration declared, /floods/landslides/mudslides Skagit, Skamania, Snohomish, Thurston, minimal damage reported Nov 2 -11, 2006 Major DR -1682 Chelan, ClaIlam, Clark, Grant, Grays Harbor, Federal Way Comparative Severe winter storms /wind/ Island, King, Klickitat, Lewis, Mason, Pacific, DR Declaration landslides/mudslides Pend Oreille, Pierce, San Juan, Skagit, Dec 14 -15, 2006 Skamania, Snohomish, Thurston, Wahkiakum (PA Only) Major DR -1734 Clallam, Grays Harbor, Jefferson, King, Federal Way Comparative Severe storms and flooding Kitsap, Lewis, Mason, Pacific, Skagit, No declaration declared, Dec 1 -17, 2007 Snohomish, Thurston, Wahkiakum minimal damage reported Major DR -1825 Clallam, Columbia, Cowlitz, Grays Harbor, Federal Way Comparative Severe winter storm, record Jefferson, King, Klickitat, Lewis, Mason, DR Declaration and near- record snow Pacific, Skagit, Skamania, Snohomish, Dec 12, 2008 — Jan 5, 2009 Spokane, Thurston, Wahkiakum, Walla Walla, Whatcom Major DR -1817 Chelan, Clallam, Columbia, Cowlitz, Garfield, Federal Way Comparative Severe winter storm, Grays Harbor, Jefferson, King, Kittitas, DR Declaration landslides, mudslides, and Klickitat, Lewis, Lincoln, Mason, Pacific, flooding Pierce, Skagit, Skamania, Snohomish, Jan 6 -16, 2009 Thurston, Wahkiakum, Whatcom, Yakima KC Regional Hazard Mitigation Plan — Federal Way Anne2 4 14 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Federal Way Natural Hazards Profile I. Drought/Heat - Defanition _ A drought is an extended period of unusually dry weather. Droughts become severe if several months pass without significant precipitation. Extreme heat is defined as temperatures that are 10 or more degrees above the average high temperature, and that last for several weeks during the hottest time of the year. There are four different ways that drought can be defined. 1. Meteorological: A measure of departure of precipitation from normal. Due to climatic differences, what might be considered a drought in one location of the country may not be in another. 2. Agricultural: Refers to a situation where the amount of moisture in the soil no longer meets the needs of a particular crop. 3. Hydrological: Occurs when surface and subsurface water supplies are below normal. 4. Socioeconomic: Refers to the situation that occurs when physical water shortages begin to affect people. History Historically, drought has not been a major concern for the Federal Way area. The Federal Way area experiences water shortages every few years. In 2001 rainfall for western Washington fell to 30% below normal. The National Weather Service reports that 2000 -2001 had been the driest winter in Washington since 1976 -77. It is also one of the five driest in the past 100 years. Each summer season presents the possibility of extreme high temperatures. In the summer of 2009, Federal Way experienced several days of extreme heat as did most of Western Washington. In the 2009 event, the City's Community Center was offered as a cooling center for area residents. Vulnerability Nearly all areas within the City of Federal Way are vulnerable to the effects of drought. Severe problems could conceivably occur in the event of water shortages requiring rationing, especially as it pertains to area businesses and care facilities as many of these types of businesses require the use of large amounts of water to operate. A severe drought creating water rationing for some businesses could cause severe cutbacks in the products or services they offer, potentially creating a financial hardship resulting in lost revenues and possibly a reduced workforce. The secondary hazard of fire resulting from reduced moisture content is an area for concern in times of severe drought. Fires are easily ignited in dry grasses and can spread quickly in drought - stricken areas. Residential areas with a high concentration of homes constructed of wood with cedar - shingle type roofing can be more susceptible to fire during these times, posing a risk to life and property. An increase in the number of emergency calls regarding heat- related health issues may also be experienced. KC Regional Hazard Mitigation Plan — Federal Way Annex25 15 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex II. Earthquake Definition Earthquakes are defined as the sudden release of energy occurring from the collision or shifting of crustal plates on the earth's surface or from the fracture of stressed rock or fault formations in that crust. This release of energy results in the earth shaking, rocking, rolling, jarring and jolting; having the potential to cause minimal to great damage in the Puget Sound area. Earthquakes are measured by units of magnitude.There are three distinct types of earthquakes; 1) benioff zone, 2) subduction zone, and 3) shallow crustal earthquakes. Each can generate powerful damaging motion. Benioff Zone earthquakes occur at depths of 15 to 60 miles from a subduction area. Examples of this type of damaging event include the Olympia earthquake in 1949, 1965 Seattle/Tacoma earthquake, 1999 Satsop earthquake and the 2001 Nisqually earthquake. Subduction Zone earthquakes occur along the interface between tectonic plates. The energy generated from the collision of these plates can be considerable. These great magnitude events can reach 8.0 to 9.0 on the Richter scale. Shallow crustal earthquakes occur within 20 miles of the earth's surface. These are fairly common events with typical magnitudes of up to 5.5, though there is some evidence that a number of shallow events have exceeded this figure. History The most notable4 recent earthquakes include the 1949 magnitude 7.1 Olympia earthquake which caused over $100 million in damage and killed eight people; the 1965 magnitude 6.5 Seattle - Tacoma earthquake which caused over $50 million in damage and killed seven people; the 1999 magnitude 5.5 Satsop earthquake; and the 2001 magnitude 6.8 Nisqually earthquake. While these earthquakes were definitely felt in Federal Way, minimal residential and commercial damage was reported. Vulnerability The City of Federal Way is vulnerable to earthquakes given a long history of documented activity and its proximity to a known subduction zone which lies off the coastline of Southwestern Washington as well as a documented fault line, the Tacoma Fault, which runs along the boarder of Tacoma and Federal Way. While not yet conclusive, some recent scientific studies suggest that the Tacoma Fault may have additional arms that stretch directly beneath portions of Federal Way (See following maps). Depending on the magnitude and epicenter of the earthquake, Federal Way could experience minimal to severe damage, injuries and fatalities. KC Regional Hazard Mitigation Plan — Federal Way Annex26 16 REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex Source: University of Washington Dept. of Earth and Space Sciences http: / /www.pnsn.org /INFO GENERAL /fig.pug flts.gif Major Fault Zones In the Puget sound m A ° M t. Vernon B N. Whidbey is. Fault Port Anse ea + F + + iht l:mereu G S. Whidbey Is. Fault + + + + Seattle Fault + / + e 4 WI Memnon • I + K + ■ Tacoma + +1, + Olympia + + + 4- + 47 L + + + + Centralia I I I I 1 I 0 50 KM 123 122 KC Regional Hazard Mitigation Plan — Federal Way Annex2 7 17 REV. 02/2010 i t Regional Hazar Mitigation Plan City of Federal Way Annex Tacoma Fault Map ( ht# p:// www .djc.com/news /en / 1 1190 664.html) 0 .. • t j . i _ - a _ r- r f1 sy 7 4���,. rT ` - �, F f: F ,Net . y , ` is F a ,, ' '- ' °.fl, F tom f�r€ r j' J s e �/ s � � � f CC `` / �1b \. , ,, f . � ���� A '` = *:- I : , . F - . 115 1; ] h 5 r ,r - . ` r PA , ir .l ,t.4.-; `te , , 'd i - fI _ �. . Pi A r • , r . _. ..' : 4 sh ! t"' fp s ° 'r ' ' r , 4 ; , >" " °! � - i � . /t , r 'F" e h -.. s.� *' ` -- F '''^n s ; # a T` - a , - „;,,,:i.„; , , ' : .!; 11 /,—, s --g l a r. 0 , y 4, si 4 ! l '. `�. = W'' sr . - Grp' ��1 r /S �. � f {,� yx•r. G� ,� ', ; r , a , � ' s- - s ' z✓tp '"'y. r %£ " f .;:'-`,.,;i..41' fee- r ? 1;113-0'4' 's - f R • e ': s 1 ��A�.s j:^ �F .',1:..-',-, ' rrt 4 , m s .: s s '� " - � ,it,f - ,, , � s g r1 iii } E 4., , 'f : '" 4 f 6 5 g� 1 •" ° �F ` x { x € � �e a 7 ' a m t k s ;C `.i .. 4 ` .. 3 a F ,. ,lC" .Cg y am' s t, ,r j � • T ,�,r . tee — t { r f w �' 1F .i t c' m,df. 1�'% $ems I I KC Regional Hazard Mitigation Plan — Federal Way Anno28 18 REV. 03/3010 Regional Hazard azard Mitigation Plan City of Federal Way Annex I[I. Flood Definition - A flood is an unusually large flow or rise of water, especially over land not usually covered with water. There are two types of flooding which occur in King County: Riverine Flooding: Floods which occur because of prolonged rain, melting snow or both. The first element leading to a potential Riverine flood is heavy fresh snow in the mountains. A potential flood exists with a weather front with warm winds, usually from the southeast or southwest, along with heavy rainfall following the snow before it has a chance to settle and solidify. Flash Flooding and Surface Flooding: Several factors contribute to flash flooding. The two key elements are rainfall intensity and duration. Topography, soil conditions, urbanization and ground cover also play important roles. In addition, localized surface or "urban" flooding occurs as the result of drainage systems that are incapable of carrying exceptional volumes of snowmelt and heavy rain runoff. The GFW area would be most affected by urban flooding in very localized spots. History The City of Federal Way has experienced localized flooding to some degree nearly every year. This event is most likely to occur during "flood season" between the months of October and March when rains are the heaviest. There has been no significant localized flooding or flood damage in recent years. Vulnerability Throughout the City's 18 year history, there has been minimal localized flooding. In these cases, the primary vulnerability has been related to increased traffic accidents and short -term road closures. If the City were to experience many, many days of sustained heavy rains, especially following a significant snow event, effects may be greater, to include property damage, longer - term road closures and possible road damage. In high bank areas, these types of heavy sustained rains could also result in land or mud slides. KC Regional Hazard Mitigation Plan — Federal Way Annex 29 19 REV. 0212010 l Hazard RegionaL Mitiga Plan City of Federal Way Annex fi .' I F igure 6 i << :ez' _ r _ Federal 111�ay shoreline ds Y �{ x • I Maue Program r a Stre � °� 3 , and Flood Pta • a 'f a ! 6 i s*. ef , c '" sow/tit _ *ISM 2 'SUtetx Waia eupe! Sawa ` i ! as eras Sod ,, c Pugeita Futile &Kid 1..Ir..fr � i « + Ii i+9.. ` .'airy . . . ` ■ritdids Q U+dls le s E r j Nlty Z a r t Phle SreeiLary aJ ' .{ 11 T . 1 Sr i i * �/ 1 ` ; aM I slat pilA ' r 3 �_ Laie Daft(' Daft(' c • j 3 3 • ts�ret3raieva ma • s : " raiatrnr 7.-1,72..--':".1 'x M' - M i .fir ` �' . * * i d lira l4itiMry 0 Rye Pale $ i 5 �` i 111 ', rti, • cif 'a ARO a kn s a " iyd}W 1N1ifiea 7UOb 14 j - `.. 4% • W IV ■ - -±.- ::;,,.-.N.,:,,,,.:2; '''.i,-:;;-..-• -7.r..E.A. , - E : € �`. a i ` it t .:a �R .�w+ .44 s tr Ink KC Regional Hazard Mitigation Plan — Federal Way Annek30 ?0 REV. 02/20 l0 Regional Hazard Mitigation Plan City of Federal Way Annex IV. Landslide Definition The term landslide refers to the downward movement of masses of rock and/or soil. Landslides in this area are for the most part masses of soil ranging in volume from just a few feet, to many yards. The rate of travel of a slide can range from a few inches per month to many feet per second, depending on slope, material and water content. Landslides can be initiated by storms, earthquakes, fires, erosion, volcanic eruptions and by human modification of the land. History The topography of the Federal Way has historically made the area prone to minor landslides. For the most part these incidents have been in non - residential wooded locations causing little to no damage to properties or nearby roadways. Heavy snowstorms in December 1996 and January 1997 were followed by a warming trend that caused quick melting, runoff, and flooding. This period was then followed by rain. This led to over 100 slides in King County over the subsequent two -month period. Most recently, sliding on a portion of the West hilts produced an incident which impacted a nearby roadway. To mitigate further slides in this area, the City included the installation of a soldier pile wall and added drainage in the repair effort. Vulnerability Mi sections of the City are vulnerable to landslides. These areas include those that abut the waterfront and in other smaller areas are near roadways and residential properties. A water treatment center owned by Lakehaven Utility District is located within a designated slide area. * ='N,, /, ; Landslide & J k Erosion Hazard Areas Lakehaven Water • Treatment Center ; 1 • N 1 �' r ' s � Legend g go Landslide Hazard Area i t 1 1 ` 7 Erosion Huard Area ' ''' \ \ _ j i Landslide and ar°san hazard area data is J \ Wadedo Kara Cann\ ± �. i p � um Olga moos 1 y �•.. / gff�ar O, >, -, _ 3 3 1 2 5 ...3 y� PO eatgns Few... ;k1,1 � eMIMI J , ' I Oil .5 i Ma,<am 1 11: , .3 y , _ ` .`` L \. f I aa A - t _ 0 05 1 \ \1. \: 6 O \ �Mfles ' -- } - - ice Ns map n sync* a ltaphical represen[adon ` \ \J - / 1 acco° aF no warrant]. 1, I 1 _ R. lenketE00 taanealIMaps4Sl.l I ar.1md c � Way � 3 1 21 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex V. Severe Weather - Winter Storms, Windstorms Definition Winter storms vary in size and strength. A storm may be large enough to affect many states or only a portion of a single state. There are three categories of winter storms. Blizzard: The most dangerous of all winter storms. It combines low temperatures, heavy snowfall, and high winds that blow the snow into drifts and reduce visibility to only a few yards. Heavy Snowstorm: Drops four or more inches of snow in a 12 -hour period, or six or more inches in a 24 -hour period. Again, high winds may accompany the storm, blowing the snow into drifts and causing poor visibility. Ice Storm: Occurs when moisture falls from clouds and freezes immediately upon impact. This type of storm makes driving, and even walking, extremely hazardous. Windstorms can happen during any time of year. In the Pacific Northwest the most destructive of these storms typically occur between October and March. This type of hazard is an atmospheric disturbance characterized by a strong wind and usually accompanied by rain, snow, sleet, hail and often thunder and lightning. The National Weather Service classifies wind from 38 to 55 MPH as gale force winds; 56 to 74 MPH as storm force winds and any winds over 75 MPH as hurricane force winds. A tornado is a violently rotating column of air, pendant from a cumuliform cloud or underneath a cumuliform cloud, and often (but not always) visible as a i funnel cloud. Tornados are the most violent weather phenomena known. Their funnel shaped clouds rotating at velocities of up to 300 mites per hour generally affect areas of 1/4 to 3/4 of a mile wide and seldom more than 16 miles long. Tornados are produced by strong thunderstorms. Such thunderstorms can also produce large damaging hail, heavy amounts of rain, and strong damaging winds. History The Federal Way area, like the rest of the Puget Sound area is known for its moderate climate. Snowfall rarely exceeds ten inches in an entire season. The snow that does fall seldom remains on the ground more than a day or two. Chances for accumulation of snow in the event of one severe weather front following another is historically minimal. However, since 1985 and most recently in January 2004 and January 2009 the area has experienced major winter storms that have created significant hazards. The following is a list of storms and dates which became Presidentially declared events in Federal Way. • Winter Storm 12/1992 • Wind Storm 2 /1996 • Spring Storm 4/1997 • Wind Storm 12 /2006 • Severe Winter Storm 12/2008 • Severe Winter Storm 1/2009 Vulnerability Severe Winter Storms remain the most common reoccurring hazard for the Federal Way area. This type of hazard can result in structural damage and collapse, heavy roadway debris or need for roadway closure, increased traffic accidents and utility outages, all of which can lead to life threats and heavy economic impact. KC Regional Hazard Mitigation Plan - Federal Way Annexi2 22 REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex VI. Volcano Definition A volcano is a vent in the earth's crust through which molten rock (magma), rock fragments, gases, and ashes are ejected from the earth's interior. A volcano is created when magma erupts onto the surface of the earth. Volcanoes take many forms according to the chemical composition of their magma and the conditions in which the magma is erupted: When magma is erupted it is referred to as lava. Some lava known as ` basalts' is hot and fluid. Opposite of basalts are `rhyolites', which are characterized by their inability to flow freely, erupt explosively or form steep domes. Midway in between are ` andesites' which are thick, flow slowly, and are mildly explosive. A volcano is commonly said to be "active" when it is in the process of erupting and "dormant" when it is not. Scientists, however, usually use the term "active" to refer to any volcano that has erupted in historic time or is seismically or geothermally active. By this definition Mounts Rainier, Baker, Hood, St. Helens, Adams and Glacier Peak are all active volcanoes. History On May 18, 1980, Mt. St. Helens erupted with explosive force killing 57 people. Heavy ash fall blanketed much of Eastern Washington into Northern Idaho and Western Montana. Subsequent eruptions on May 25 and June 12, similarly affected Western Washington and Portland, Ofegon, although to a lesser degree. Mount Rainier, at 4393 meters (14,410 feet) the highest peak in the Cascade Range and is a dormant volcano. The written history of Mount Rainier encompasses the period since about A.D. 1820, during which time one or two small eruptions, several small debris avalanches, and many small lahars (debris flows originating on a volcano) have occurred. No historical data exists related to volcanic activity in the Federal Way area. Vulnerability The hazards which accompany a volcanic eruption include ash fall, volcanic gasses, glacial outbursts and accompanying flooding, landslides, lahars and volcanic earthquakes. Geographically, Federal Way is potentially most vulnerable to volcanic activity associated with Mt. Rainier, which is approximately 43 miles SE of the City. Depending on the type and force of the eruption, coupled with wind direction, the City could be exposed to heavy ash fall and volcanic gasses. Ash fall and /or volcanic gasses could result in increased traffic accidents due to decreased visibility and unexpected road closures. Emergency medical personnel and facilities may be tasked with an increased need for services related to respiratory illness and fatalities. KC Regional Hazard Mitigation Plan — Federal Way Annex 33 23 REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex VII. Fire Urban/Wildland Interface Definition Urban fires in cities or towns involve buildings with potential for spread to adjoining structures. A fire of this nature may be ignited as a result of any one of the following: • Criminal acts (arson, illegal explosive devices, acts of terrorism) • Residential accidents (improper use of electrical appliances, faulty connections, grease fires, smoking, heating appliances or improper disposal of wood ashes). • Industrial accidents (hazardous material incidents, explosions, transportation accidents) • Acts of nature (tightening strikes, earthquake by product) History There is no recent history of a urban fire spreading to multiple adjoining facilities. Fires in the area are primarily related to those residential in nature. Vulnerability The urban fire hazard in the Greater Federal Way area involves areas where single family homes, multi - family occupancies and/or older business facilities which are clustered close together, are made of easily ignitable materials and for which no fire sprinkler system has been installed are those structures which would be most vulnerable to this hazard. The FWRC incorporates both the 2006 International Fire Code and amendments and the 2006 International Building Code and amendments related to fire detection devices, fire sprinkler installation and fire- resistant construction. The FWRC also prohibits open burning. Vulnerability will be increased even in newer construction in hazard events, such as an earthquake of sizeable magnitude, where the water supply has been compromised. KC Regional Hazard Mitigation Plan - Federal Way Anne34 24 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex VIII. Tsunami / Seiche Definition _ A tsunami is a series of giant ocean waves produced by a major underwater or coastline disturbance such as an earthquake, volcanic eruption or landslide. A series of waves sometimes lasts several hours, with 20 or 30 minutes between waves. Tsunamis can occur in all oceans, but they are most common in the Pacific. A tsunami can travel at speeds of up to 500 miles per hour. The waves appear to be normal ocean waves until they approach the coastline, where a gigantic wall of water can build on the ocean surface. Tsunamis reaching heights of more than 100 feet have been recorded. • History On average, the west coast of the United States experiences a damaging tsunami every 18 years or so. Geologic evidence shows that the King County region has experienced both Tsunamis and seiches. The risk of a tsunami or seiche in the Federal Way area is minimal and no historical records indicate any greater risk to the Federal Way area when compared to the rest of the South Puget Sound region. Vulnerability Normally caused by earthquake activity, tsunamis can affect harbors, bays, rivers, and canals. Either a large subduction zone quake off the coast or along the Seattle fault could produce a tsunami. In the case of a subduction zone quake, a tsunami would travel from the coast through the Straight of Juan de Fuca into Puget Sound, and then south to Seattle. Because of the shielding effects of the Olympic Peninsula and the islands in Puget Sound, the tsunami expected from a magnitude 8.5 quake would be less than 2 feet high when it arrived at Seattle's shores, having lost much of its' velocity. While property along the shoreline of Federal Way could be exposed to this hazard, the 2 feet estimate would pose no serious danger to those properties. Other areas of the City are unlikely to experience any impact from this hazard. KC Regional Hazard Mitigation Plan — Federal Way Annex 35 25 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex IX. HAZMAT Definition Hazardous materials may be explosive, flammable, combustible, corrosive, reactive, poisonous, biological or radioactive, as well as solid, liquid or gaseous, all of which can pose a significant threat to life and property. Hazardous material events are most often related to transportation accidents or chemical accidents in production, research and or manufacturing plants however the threat of a terrorist - related release of chemicals is also a possibility as is the release of toxic fumes related to methamphetamine explosions. Hazards can occur during production, storage, transportation, use, or disposal. Hazardous materials in various forms can cause death, serious injury, long- lasting health effects, and damage to buildings, homes, and other property. Many products containing hazardous chemicals are used and stored in homes routinely. These products are also shipped daily on the nation's highways, railroads, waterways, and pipelines. History There have been no large -scale hazardous material events in the City's history. Most reported incidents involve small -scale spills or purposeful dumping of chemical or liquid type hazards. Vulnerability The most likely vulnerabilities for hazardous materials incidents include exposure to any one of the following: • • Transportation incident — Both Interstate 5 and State Highway 18 run through the eastern sections of the city. • Gas pipeline rupture or failure — The Olympic pipeline, which transports petroleum -based liquids including gasoline, diesel fuel and jet fuel, runs through eastern portions of the City. 1. • Chemical spillrelease — the City's southern boarder could be exposed to an incident occurring within the Port of Tacoma area, depending on wind direction at the time of the incident. • The City's shoreline is also vulnerable to chemical spills involving ship transport within the South Puget Sound area. • Soil and water contamination from any one of the incidents noted above could also have a negative affect on nearby areas of the City. 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Z Z w U G, `L w 37 Regional Hazard Mitigation Plan City of Federal Way Annex 2009 Mitigation Strategies & Priority Levels The 2009 Federal Way Annex will focus hazard mitigation initiatives on those hazards which received a '`High" or "Medium" probability of occurrence as noted within the City's Hazard Identification and Vulnerability Assessment Table (HIVA Table). The City plans to place further focus on hazards receiving a "Low" probability within the 2014 plan review. Additionally, the hazard "Flooding" refers to localized urban flooding within the City of Federal Way. Initiatives Mitigation initiatives were developed to support the Regional Hazard Mitigation Goals and Objectives. Each mitigation initiative was given a priority level of low, medium or high based on benefit -cost review, using recommended models as provided within the FEMA "How -To Guide: Using Benefit -Cost Review in Mitigation Planning." High priority levels were given to mitigation initiatives that have high benefit cost ratio and committed funding or high chance of receiving funding. Medium priority levels were given to mitigation initiatives that have high benefit cost ratio with low- medium chance of funding. Low priority levels were given to mitigation initiatives that have low benefit cost ratio and low chance of funding. Initiatives Priority Table • Initiative BCR Funding Probability Priority 1. Public education related to wide - spread utility 18 High High outages 2. Public awareness campaign to encourage 9 High High earthquake hazard mitigation actions 3. Create SARA EPCRA Tier II HAZMAT Facilities 479 High High map for use in EOC 4. Determine & complete retrofit plan to eliminate the potential of localized flooding related to 44"' Ave 8 Medium Low SW pond 5. Site - hardening of all City facilities 5 High Medium 6. Install GPS system to aid in resource allocation & 4 Low Low tracking during an emergency event Descriptions and associated BCR information may be found on the following pages. KC Regional Hazard Mitigation Plan — Federal Way Annex3 8 28 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Regional Hazard Mitigation Plan of King County - Initiatives Jurisdiction Agency: City of Federal Way, Initiative 1 Type of Hazard: Severe Storm/Utility Outage Category: Increase Public Awareness Priority: HIGH Plan Adoption # (tracking #) Brief Description of Project: Provide timely information regarding mitigation measures the public can take before /during /after a lengthy utility outage using a variety of medium including City web pages, local newspaper articles and public education seminars. • Rationale for project: Federal Way experiences utility outages primarily during the winter storm season. Depending on the length of the outage, injuries and property damage can occur due to alternate heating sources, improper turn-off/on of utility mains, etc. Keeping the public informed of precautionary measures can help mitigate injuries and damage. RHMP Goals: Increase Public Awareness RHMP Objectives: Enhance public knowledge of hazards and potential impacts Lead Jurisdiction: City of Federal Way Participating Jurisdictions: Puget Sound Energy Cost of Project: $1000 Estimated time period implemented: annually once per quarter Funding Sources: employee time currently funded Matching % City funds as available for printing cost Primary Secondary Tertiary Source and Date: Unknown Adoptive date and/or Ordinance # In future Status: BCR: 18 KC Regional Hazard Mitigation Plan — Federal Way Annex3 9 29 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Benefit /Cost Review Mitigation Action: Offer public education opportunities related to wide - spread utility outages to reduce the potential for injuries and property damage. Review Tool 1 — Measuring Vulnerability Before & After Mitigation Vulnerability Before Action After Action Difference Number of people Any homeowner or Same as before but Less impact affected tenant less may experience impact Number of properties 20 2 18 Property Damage ($) $20,000* each year $2,000 each year $18,000 each year Loss of Use 6 homes each year 3 homes each year 3 homes Loss of Life ( #) 1 every 5 years 1 every 10 years Reduced by half * assumes $1,000 per home Review Tool 2 — Benefits Risk Reduction An educated property owner is less likely to experience damages or injury associated with utility outages. Associated Community Goals Less emergency occurrences result in less deployment of emergency resources resulting in overall emergency response improvement. Ease of Implementation Material content and speakers are already available, easy to implement. Ease of Funding Costs are based on current employee time w /minor printing expense. Political /Social Acceptance When similar seminars were offered in the past high participation was experienced indicating a positive citizen response. Review Tool 3 — Costs Materials /Seminar Facilitators/Class Facilities The majority of costs are already funded FTE man hours, resulting in minimal new outlay for printing. Cost: $1,000 Benefit: $18,000 BCR: 18 KC Regional Hazard Mitigation Plan - Federal Way Anner40 30 REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex Regional Hazard Mitigation Plan of King County - Initiatives Jurisdiction Agency: City of Federal Way, Initiative 2 Type of Hazard: Earthquake Category: Increase Public Awareness Priority: HIGH Plan Adoption # (tracking #) Brief Description of Project: Encourage resident and business earthquake hazard mitigation actions through a unified public awareness campaign sponsored by City Emergency Management, South King Fire and Rescue, Federal Way Public Schools, Lakehaven Utility District and local home improvement stores. Rationale for project: A major contributor toward earthquake injuries and property damage is the result of unanchored, heavy objects falling, even during lower magnitude earthquakes. By encouraging public mitigation efforts, injuries and damages may be minimized. • RHMP Goals: Increase Public Awareness RHMP Objectives: Enhance public knowledge of hazards, potential impacts and mitigation actions. Lead Jurisdiction: City of Federal Way Participating Jurisdictions: Cost of Project: $4,000 Estimated time period implemented: 2010 - 2012 Funding Sources: employee time currently funded Matching % City funds as available for campaign materials Primary Secondary Tertiary Source and Date: Unknown Adoptive date and/or Ordinance # In future Status: BCR: 9 KC Regional Hazard Mitigation Man — Federal Way Annex 41 31 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Benefit /Cost Review Mitigation Action: Encourage resident and business earthquake hazard mitigation actions through a unified public awareness campaign. Review Tool 1 — Measuring Vulnerability Before & After Mitigation Vulnerability Before Action After Action Difference Number of people Any homeowner or Same as before but Less impact affected tenant less may experience impact Number of properties 100 25 75 Property Damage ($) $50,000* every 2 yrs $12,500 very 2 yrs $37,500 every 2 yrs Loss of Life ( #) 1 every 20 years 1 every 10 years Reduced by half * assumes $500 per home Review Tool 2 — Benefits Risk Reduction By taking basic earthquake hazard mitigation steps, such the anchoring of heavy furniture, the risk of damage or injury can be reduced. Associated Community Goals The offering of free education seminars and demonstrations augments the City's mission to be a community-based service organization. Ease of Implementation Material content and speakers are already available, easy to implement. Ease of Funding Costs are based on current employee time w /minor advertising and printing costs Political/Social Acceptance When similar seminars were offered in the past high participation was experienced indicating a positive citizen response. Review Tool 3 — Costs Materials /Seminar Facilitators /Class Facilities The majority of costs are already funded FTE man hours, resulting in minimal cost to implement. Cost: $4,000 Benefit: $37,500 BCR: 9 KC Regional Elazard Mitigation Plan — Federal Way Anne l2 32 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Regional Hazard Mitigation Plan of King County - Initiatives Jurisdiction Agency: City of Federal Way, Initiative 3 Type of Hazard: Hazmat Category: Enhance Planning Activities Priority: HIGH Plan Adoption # (tracking 1) Brief Description of Project: Create an EPCRA Tier II facilities map. Rationale for project: The map will assist in quickly identifying these locations during emergencies, increasing our ability to forewarn emergency professional and volunteer responders of the potential hazard. The map will also provide critical information necessary to determine the need to evacuate affected areas in order to minimize injuries and fatalities. RHMP Goals: Enhance Planning Activities RHMP Objectives: Improve hazard assessment & resources and improve emergency warning capability Lead Jurisdiction: City of Federal Way Participating Jurisdictions: Cost of Project: $4,800 Estimated time period implemented: 2010 - 2012 Funding Sources: Currently funded Matching % Primary Secondary Tertiary Source and Date: Unknown Adoptive date and/or Ordinance # In future Status: BCR: 479 KC Regional Hazard Mitigation Plan — Federal Way Annex4 3 33 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Benefit /Cost Review Mitigation Action: Create an EPCRA Tier 11 facilities map. Review Tool 1 — Measuring Vulnerability Before & After Mitigation Vulnerability Before Action After Action Difference Number of people Citizens w /in Same as before but Less impact affected proximity to Tier II less may experience facilities as well as impact emergency responders Loss of Life ( #) 1 0 $2.3 million Review Tool 2 — Benefits Risk Reduction Having an EPCRA Tier II map during emergency operations may reduce a loss of life by prompting early citizen evacuation measures or advance emergency response worker warnings. Associated Community Goals Increases the safety of citizens and emergency workers during times of disaster. Ease of Implementation A list of facilities is already available and a creation of an accompanying map is easy to implement. • Ease of Funding The effort involves only staff time, which is currently funded. Review Tool 3 — Costs Man Hours 1 Currently funded through City Cost: $4,800 Benefit: $2.3 million BCR: 479 KC Regional Hazard Mitigation Plan — Federal Way Annex44 34 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Regional Hazard Mitigation Plan of King County - Initiatives Jurisdiction Agency: City of Federal Way, Initiative 4 Type of Hazard: Localized Urban Flooding Category: Protect Life & Property Priority: MEDIUM Plan Adoption # (tracking #) Brief Description of Project: Determine a retrofit plan to eliminate possible localized flooding in the 44 Ave SW Pond area and complete necessary repairs. Rationale for project: Reduce the threat of localized flooding to properties located within potential localized flooding area which saves residents the burden of related repair costs. RHMP Goals: Protect Life & Property RHMP Objectives: Infplement cost- effective activities in an effort to make assets more resistant to impacts of localized flooding. Lead Jurisdiction: City of Federal Way Participating Jurisdictions: Cost of Project: $15,000 Estimated time period implemented: 2010- 2012 Funding Sources: City funds and/or grant funding Matching % as available Primary Secondary Tertiary Source and Date: Unknown Adoptive date and /or Ordinance # In future Status: BCR: 8 KC Regional Hazard Mitigation Plan — Federal Way Annex 45 35 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Benefit /Cost Review Mitigation Action: Review 44` Ave SW pond to determine retrofit options to eliminate the potential of localized flooding and complete repairs as appropriate. Vulnerability Before Action After Action Difference Number of properties 6 0 Less impact affected Property Damage ($) $120,000* $0 $120,000 * assumes $20,000 per property if pond water flooded due to significant rain and or heavy snow /ice thaw Review Tool 2 — Benefits Risk Reduction By installing a new outlet to the pond, the possibility of significant localized flooding is reduced. Associated Community Goals Protection of public infrastructure Ease of Implementation Work can be accomplished by City maintenance crews Ease of Funding Funds may be available in the maintenance budget, depending on priority. Review Tool 3 — Costs Man hours + Retrofit Materials Maintenance crews are already funded, primary cost is related to retrofit materials required for the new outlet. Cost: $15,000 Benefit: $120,000 BCR: 8 KC Regional Hazard Mitigation Plan — Federal Way Annexe 16 36 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Regional Hazard Mitigation Plan of King County - Initiatives Jurisdiction Agency: City of Federal Way, Initiative 5 Type of Hazard: Earthquake Category: Protect Life & Property Priority: HIGH Plan Adoption # (tracking #) Brief Description of Project: Complete site - hardening of all City facilities to minimize injuries and property damage related to earthquakes. Rationale for project: By taking steps to secure equipment, furnishings and decorations within City facilities, injuries occurring as a result of falling objects can be reduced during earthquakes. These measures will also help minimize possible damage to equipment used to provide essential services that may otherwise be compromised if left unsecured. RHMP Goals: Protect Life & Property RHMP Objectives: Protect lives & property by making community assets more resistant & to maintain essential services and infrastructure during disaster Lead Jurisdiction: City of Federal Way Participating Jurisdictions: Cost of Project: $1,000 Estimated time period implemented: 4 months Funding Sources: City funds Matching % Primary Secondary Tertiary Source and Date: Unknown Adoptive date and /or Ordinance # In future Status: BCR: 5 KC Regional Hazard Mitigation Plan - Federal Way Annex 47 37 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Benefit /Cost Review Mitigation Action: Complete site - hardening of all City facilities to minimize injuries and damage related to earth property uakes. � q Vulnerability Before Action After Action Difference Number of people Employee injury Same as before but Less impact affected caused by unsecured less may experience equipment and or impact furnishings. Injury to person/s ( #) 1 every 5 years 0 $5,000 in related medical expense Review Tool 2 — Benefits Risk Reduction By taking steps to secure equipment, furnishings and decorations within City facilities, injuries occurring as a result of falling objects can be reduced during earthquakes. These measures will also help ensure that the City is able to continue to offer services that may otherwise be compromised if damaged. Associated Community Goals Protects City employees and visitors Ease of Implementation The City already has a system in place through the Safety Committee that will assist in identifying items requiring attention and already staffs facilities personnel to perform the work. Ease of Funding Costs are minimal as much of the hardware used to perform the work are already on -hand and the City currently staffs employees to accomplish the work. Review Tool 3 — Costs Hardare /Manpower Some added hardware may need to be purchased, but the cost is likely minimal Cost: $1,000 Benefit: $5,000 BCR: 5 KC Regional Hazard Mitigation Plan — Federal Way Annex4 8 38 REV- 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Regional Hazard Mitigation Plan of King County - Initiatives Jurisdiction Agency: City of Federal Way, Initiative 6 Type of Hazard: All Hazard Category: Support Emergency Services Priority: Low Plan Adoption # (tracking #) Brief Description of Project: The system will provide "real time" location of equipment (resources) during an emergency event such as severe winter storms and also status including: vehicle running, air bags deployed and fuel depending upon vehicle, using GPS equipment. This will also include hardware and software at City Hall and the Maintenance Department to track and deploy the equipment/resources. Rationale for project: Communications, including knowing the location and status of resources is essential for timely response to any emergency and for assisting with protecting essential infrastructure. This system can also be used by the field crews to report & track any emergency they may encounter during the course of the emergency. RHMP Goals: Support Emergency Services RHMP Objectives: Strengthen and support emergency response efforts Lead Jurisdiction: City of Federal Way Participating Jurisdictions: Cost of Project: $120,000 (20 vehicles @ $5,000 plus $10,000 per base) plus $500 per year. Estimated time period implemented: At least 5 years if grants are available. Funding Sources: Unfunded, will look at grants and Matching % City funds as available Primary Secondary Tertiary Source and Date: Unknown at this time. Adoptive date and/or Ordinance # In future Status: BCR: 4 KC Regional Ha7ard Mitigation Plan — Federal Way Annex49 39 REV. 02/20 l0 Regional Hazard Mitigation Plan City of Federal Way Annex Benefit/Cost Review Mitigation Action: Using GPS equipment, provide "real time" location of equipment (resources) during an emergency event to aid in more efficient deployment and tracking. Vulnerability Before Action After Action Difference Number of people All residents Same as before but Less impact affected less may experience impact Loss of Life ( #) 1 every 5 years 0 $460,000 * assumes $2.3 million per life saved /5 years Review Tool 2 — Benefits Risk Reduction Knowing the location and status of resources is essential for timely response which could reduce the life safety risk Associated Community Goals Allows for faster response time. Ease of Implementation Once equipment is purchased, it will be necessary to train employees on correct use during emergency situations Ease of Funding Currently funding is not available, however a staggered implementation over 5 years will improve availability Review Tool 3 - Costs Equipment & training time 1 Unfunded Cost: $120,000 Benefit: $460,000 BCR: 4 KC Regional Hazard Mitigation Plan - Federal Way Annex50 40 REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex Regional Hazard Mitigation Plan Adoption Resolutions and Support Documents • Attachment A — RHMP Working Group Meeting 1 • Attachment B — R1-IMP Working Group Meeting 2 • Attachment C — Parks, Recreation, Human Services, Public Safety Committee; Request for Authorization of Continuance in Regional Hazard Mitigation Plan Participation & Revision Process & Move to Council • Attachment D — Parks, Recreation, Human Services, Public Safety Committee; Request to Adopt Revised Plan and Move to Council • Attachment E — City Council Meeting - Request for Authorization of Continuance in Regional Hazard Mitigation Plan Participation & Revision Process • Attachment F — City Council Meeting - Resolution for Adoption of Revised Plan, pending FEMA approval • Attachment G — Press Release /Invitation for Public Comment • Attachment H — Federal Way Emergency Management Web Page KC Regional Hazard Mitigation Plan — Federal Way Annex51 41 REV. 02/20 l0 Regional Hazard Mitigation Plan City of Federal Way Annex Attachment A Regional Hazard Mitigation Plan Working Group Meeting 1 6/25/2009 Review Team: Marwan Salloum - FW Deputy Director Public Works, Ken Miller - FW Deputy Director Public Works, Will Appleton - FW Surface Water Division Manager, Ray Gross - FW Emergency Management Coordinator, Mary Hobday - FW Emergency Management Specialist 1. Review of Regional Hazard Mitigation Purpose & Strategy Ms. Hobday distributed copies of the KC RHMP Purpose and Strategy. 2. 2009 Revision Timeline Ms. Hobday reiterated to the group that RI-MPs are on a 5 -year rivision cycle. She shared the timeline and to- do lists that were distributed at the IGng County Regional meeting as well as the City's timeline requirement in order to meet the County's target date. 3. Review of COFW 2003 mitigation strategy and initiatives Copies of the 2003 Initiatives were provided. Each member of the team talked about the progress that was made for those initiatives falling within their area of responsibility. Ms. Hobday requested that each person send a short progress report narrative to her via e-mail for inclusion in the 2009 Annex. 4 4. Review of current Regional hazards and discussion of local variances The group noted that the City's HIVA indicators of probability and impact differed from some of the hazard indicators in the Regional list. Differences should be included in the revised plan. 5. Identification of Repetitive Loss Properties The group was not aware of any repetitive loss properties related to flood hazards. Further research will be done by Mary Hobday to confirm. 6. RHMP plan relationship to other City plans /processes The group discussed appropriate venues that held a stake toward increasing hazard mitigation efforts. The group noted that all three City Committees should be given a copy of the plan as these Committees touch each and every project the City considers for approval. As a result, a copy of the approved RHMP will be distributed to these Committees along with a cover letter asking for them to add hazard mitigation to their list of considerations when electing to approve or deny projects. 7. Next Meeting The next meeting was scheduled for July 8, 2009 KC Regional Hazard Mitigation Plan - Federal Way Annex52 42 REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex Attachment B Regional Hazard Mitigation Plan Working Group 7/08/2009 Meeting 2 Review Team: Marwan Salloum, Ken Miller, Will Appleton, Ray Gross, Mary Hobday Present: Ken Miller, Will Appleton, Ray Gross, Mary Hobday 1. Review Mitigation Strategy & identify desired changes The group reviewed the updated strategy narrative and agreed on recommended changes. 2. Use of FEMA How -To Guide: Benefit -Cost Review methods 3. The FEMA guidelines for Benefit -Cost Reviews were discussed and the group will incorporate suggested methods when assessing the soundness and priority of initiatives. 4. Discuss and determine 2009 mitigation initiatives The group discussed possible initiatives related to hazards within the City and agreed on the attached outcomes. In identifying the initiatives, the group decided to focus efforts on those hazards which received a "moderate" or "high" probability of occurrence within the City as stated in the CEMP HIVA Table. 5. Task assignment and timeline The identified initiatives were divided among the team members as appropriate. Ms. Hobday reminded each of the importance of using the FEMA Benefit -Cost Review guidelines and asked that final drafts be sent for proofing & editing if needed and inclusion in the 2009 revised Annex pages. 6. Meeting adjourned KC Regional Hazard Mitigation Plan — Federal Way Annex53 43 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Attachment C — Parks, Recreation, Human Services, Public Safety Committee Briefing for Request to continue Participation city of Fedaal Way cn PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE Tuesday, July 14, 2009 City Hall 5:30 p.m. *lobos Conference Room 1. CALL TOORDER 2, PUBLIC O T - THREE (3) MINUTES 3. COMMISSION COMMENTS 4. APPROVAL OF JUNE 9, 2009 SUMMARY 5. COMMITTEE BUSINESS Action Tople Tlis/Deserlpdas Presenter Pone er Info A. Martin Coeliac Xing Jr. Celebration Rya dm 7 Action vmsecoms B. Regional Magid Wigan= Plan - Mary 11 Action Hobday 0724®temer C. Federal Way Police Deportment Response to Gang /Youth Hwang 21 Information Violence D. Agreement between FWPD and Washington Auto Theft _ _- Hwang 25 . -... _ Information Prevention Authority for the PATROL Task Force E. Ptapoaed Iudertocal Agreement Reprding Distribution Richardson 337 titian - from the Sale of Bellevue Property and Indemnification •an,vectiw.aa of Beltavae 6. PENDING ITEMS • Festivals • NLC Providing Discount Pharmacy Services to Clikee ns • Concept of Healing in South King County • Maintaining the health of trees in the City - Mating to invasive species; particndarly English Ivy 7. NEXT MEETING - Tsenday Aapst 11, 2069 5:30pm = Hyiebm Conference Room IL ADJOURNMENT 2009 Osmest ee A ebeas: Stqr Chimed Member Amuse Birritidge. Chou Steve lkeret Interim Director Comma Member l6a Ferrell MaryJaewtefa, Atiesieteaa w Assistant Coma Member Nicked Part 253435 -6901 KC Regional Hazard Mitigation Plan — Federal Way Annerb 4 44 REV. 02/20l0 Regional Hazard Mitigation Plan City of Federal Way Annex Attachment D — Parks, Recreation, Human Services, Public Safety Committee Request to Adopt Revised Plan and Move to Council City of Federal Way Cr'rY COUNCIL PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COM1 ff1"C Tuesday. August II. 2009 Qty Tlaii 5:30 p.m. Hykbos Conference Room 1. CALL TO ORDER 2. PUBLIC COMMENT — THREE (3) MINUTES 3. COP*.USSION COMMENTS 4, APPROVAL OF JULY 11, 2009 SUMMARY 5. COMMITTEE BUSINESS Action Topic T1tlefDesuaiplioa Presenter Page or Info A. Regional Horrid Mitigation Plan Adoption Mary 5 Action Holiday •■1401 c..•.ai 8. Criminal Code Update Richardson 33 Action 0411100 Cas6til 6. PENDING ITEMS s • Festivals • NLC Providing Discount Pharmacy Services a Citizens • Concept of Housing in South Ring County • Maintaining the health of trees in the City — ring to invasive species; particuttarty English Ivy 7. NEXT MEETING — Tuesday September 8, 2009 5:30pm — Hyiebos Conference Room 8. ADJOURNMENT 2009 Conantuee Members: Staff Council Metuber 'same Oteraidire. Chair Cary Rot, PRCS Dinociar Conseil Member.Ibur Ferrell Mary Iaasnteke Athrefstistrativie Assistant 11 Council Mew Amt Port 2534354901 t KC Regional Hazard Mitigation Plan — Federal Way Annex5 5 45 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Attachment E — City Council Meeting — Request for Authorization of Continuance in Regional Hazard Mitigation Plan Participation & Revision Process .4 IWay U SUTEE FEDERAL WAY CITY COUNCIL • REGULAR IIIEETEiG Council Chambers - City Hall JULY 21, 2009 www.diyc bderahray oom 1. GILL MEETING TO ORDER fcfayer Dow called the meeing to order at 7:02 a.m. Cou cemembsis meant MsyvrJadc Davey. Oeputyllisyck Eric Faison, Councilthernbas Jim Feint Linde Kodnrer, fake Pak Jeanne 8urbidge and Dint Dutton. Staff present haft Obi Manager Brian W*son. Cky Money PM Plchwilkkil and City Clerk Carat fichleiy. 2. PLEDGE OF ILLIEGIN4CE 8ewbene Reed led the pledge of a■eglenca 3. PRIINTATKiIis a. Stab 1eaie4M ' Reeoanilga The Cky Council pressreed a o=rate of app an b Senator Eide for her earls 1a pass Saheb BS 5413 moulding bak e weapon pemaloea. the siocel n Of $5 moon dolts for kifressntctrtte 1mpmssmrents and the elloafion of $325:000 for the federal Way Coalition for rte Performing Ms The My Council pwvsenied a sedate et appredahon b Representative Mioscia for Ms supped of Senate SW 5452 that increased the debt roil for the Washington Housing Mance Commisekn. House 8i 2331 that assisted conwauoilee with housing Worts. and two approval et the UFT Programs The Oly Ground p asented a aertificeis of appreciation >a Repreaeni0Ia Priest for his seats to secure $110 mrilon in timing baddrees tare issues at the Titergte intardarge. 213 million in funding forimprovememts b Peak Highwayand help In reaoM g s ee'teth ce issues it umbra swrornding Fedenei Way. b GISLMOSISIIKKOlifilingLiellitnallaSkICASSiglifeafeASIM I tstim City Stan Wteon staled two ~ono anra+0inrg issues or new aes- ( Ceencii idiom - rely 11.1009 Ranh Meei P 1 oV 3 KC Regional Hazard Mitigation Plan — Federal Way Annex56 46 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex 4. CITQEN COMMENT Petty Taylor asked the City Counci to consider ive *naming City Caunai meebrigs. John hiachiche sled he has been issued multiple code violations by the city, some of which he has taken to court He feels the violations am Walt' and encouraged die Coursd to reevaluate the City Code. S. CONSENT AGENDA clams IOW War bow town p7rttvraty nrborad try tha4a by a °midi of Oros amide* and brvvs{rt Wont AA O ereaV 16r inuovet ak Abner are *stood by on* nndida. kidividuel anus may be reamed ay a C,orrdan+pnobw krr swam dheuw'oa and aubaaquant a. Approval of Minutes: June 30. 2009 Special Meeting, July T, 2009 Special and Regular Mee rings APPROVED b. ORDINANCE: NPDES Code Amendments and Manual Adoption r ftwar9744° APPROVED Ordinance 0641i c. ORDINANCE Granting a Non -Emlus y e Franchise to Car st for PC-0 Capital Support 11°. r APPROVED ttnamcw d. Grant Acceptance: Shelwox d Forest Schonf aorm Flasher " e Ptoprt Acceptance: BPA Trail and SW 35t* Street 744° APPROVED 1 Regional Hazard Mitigation Plan PRIcliecra4441 g. Inierdocel Agreenhemt Regarding Distribution {nom the Sale of Bellevue Property and Indernnificabon of Bellevue 74449 APPROVED MORON: Deputy Mayor Faison moved approval of the Consent Agenda. Counalm smbur Kochmar second. VOTE: Motion canted 7.0. 6. COUNCIL REPORTS Councilmenter Ductal had no report Councilmerhhbec Fanelli announced the Meanie annual Salmon Saks was July 24, 2009. Ha attended a tour of the Hanson Dam conducted by the Army Corp of Engineers that focused on the seaway of the tend abuihiig the Dann and ire potential for flooding in the Valley. Coundkmenhber Kodtmar repotted that repnesenfaftves from the City would be adenhng enw Leadership en y management Milting on the East Coast Et. attended a meeting w11.h SCA King Cody Representatives lo discuss a 1430 million dollar shortfall. The nest L.I.1TC meeting N August 3, 2009. Covndkmember 8urbidge attended a South County Area Transpodaton Batted peeing that focused on tending options for transit. services. Councame hhber Parts swotted the nerd FEDRAC meeting is Juty 28, 2009. He will be attending an upcoming Regional taw Safety S Justice meeting. The Federal Way Chamber of Commerce is conducting a forum for King County Exearive candidates an July 28 2009. Deputy Mayor Faison had no report He requested tie Counts conduct a Public Heating on Initiative 1033 and formally ate their position an the item. City Cam&A mimeo - Poly 21.2009 Regular Meeting Page 2 of % KC Regional Hazard Mitigation Plan — Federal Way Annex57 47 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Attachment F — City Council Meeting - Resolution for Adoption of Revised Regional Hazard Mitigation Plan, pending FEMA approval RESOLUTION NO. 09-559 A RESOLUTION of the City Council of the City of Federal Way, Washington, authorizing continued participation in the King County Regional Hazard Mitigadou Plan. WHEREAS, the City Council approved continuation in the Regional Hazard Mitigation Plan of King County through the signing of the County's Signature of Intent Form at the July 21, 2009 City Council Meeting in recognition of its vulnerability to natural, technological and man- made disasters and its commitment toward minimizing the effects of such disasters upon the community; and WHEREAS, FEMA requires City adoption of revised plans through public Resolution; and WHEREAS, All Regional Hazard Mitigation Plans must also be approved by FEMA, NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. The City Council of Federal Way hereby approves adoption of the revised plan, attached hereto as Exhibit A, upon the approval of the revised plan by FEMA. Section 2. Severability. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener /clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. • Resolution No. 09 -559 Page 1 of 28 KC Regional Hazard Mitigation Plan — Federal Way Annex58 48 REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, • WASHINGTON this 15 day of September, 2009. CITY OF FEDERAL AY 444 b741 OR, VEY ATTEST: CA 1LERK, t CAROUMCNEIL N, CMC APPROVED AS TO FORM: mil. CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: 9 -8 -2009 PASSED BY THE CITY COUNCIL: 9 -15 -2009 RESOLUTION NO.: 09 -559 Resolution No. 09 -559 Page 2 of 28 KC Regional Hazard Mitigation Man — Federal Way Annex59 49 REV. 02 /2010 Regional Hazard Mitigation Plan City of Federal Way Annex Attachment G — Press Release/Invitation for Public Comment liai„ CITY of Federal Way FOR IMMEDIATE RELEASE MEDIA CONTACTS August 6, 2009 Linda Farmer, APR Communications & Gov. Affairs Mgr. 253.835.2411 or 253.261.1211 Mary Hobday Emergency Management Specialist 253.835.2704 Comment sought on City's updated Regional Hazard Mitigation Plan The City of Federal Way Emergency Management division is seeking citizen comment on the updated City portion of the Regional Hazard Mitigation Plan of King County. The City originally adopted the regional plan in 2003 and is now going through a federally mandated five - year update. The plan can be found at www .cityoffederalway.com/prepare. The comment period is open until Sept. 20. Comments should be sent to FWEM @cityoffederalway.com. KC Regional Hazard Mitigation Plan — Federal Way Annex60 50 REV. 02/2010 Regional Hazard Mitigation Plan City of Federal Way Annex Attachment H — Federal Way Emergency Management Web Page City of t•ederat Way - Emergency Mangement Page 1 il city or 4 S16.„.. Federal Federal Way �► Ca'1 dar i4tab; - Jabs&Valunteer ftOME _ Y {7tlftCrnYHAtl;_ LIFE AlEEDERALWAY Ski S6' VAS& fC6 `iQ!4&CDEVILOPNEN7_ & EMI T"S '`'reciorfrvlr`e Emergency Management S t The City's Emergency Management Office • a tl ~ a works with neighboring organizations to prepare the Greater Federal Way community • for disasters through public education, Your City Services 00 40 training, planning and building interagency MERIN cooperation. The Greater Federal Way Emergency Operations Center co Employment a (GFW EOC) is activated whenever necessary to coordinate Volunteerism and facilitate resources to minimize the impact of — Directory of Services emergencies and disasters on people, property and the o Police Services environment. o Municipal Court We want to hear from you! CI Planning. Permits Et Licensing Take the Emergency Preparedness Survey by clicking the o Q Recreational ServiCes Zink below. cr. Park Services o ID Cultural Services Emergency Preparedness Survey o Human Services o Surface Water Management Survey available through August 31st only! co Recycling ft Garbage to Streets Et Traffic Regional Hazard Mitigation Plan o City Code a Ordinances 4110 Projects &Construction In 2003, King County developed its first Regional Hazard Mitigation Plan (RHMP) in partnership with participating = llMmapping Semces cities, school districts, utility districts and emergency o Federal Way Television service providers. Approximately 29 jurisdictions, including a Cable Discount the City of Federal Way, participated in the creation of the CO Emergency Management initial document. This plan was submitted to Washington State Emergency Management in January 2004, before :: Emergency Information being reviewed by the Federal Emergency Management and Notices Agency (FEMA) who approved it on June 8, 2004. :: CERT :: NET As required by law, King County and partner jurisdictions :: Getting Informed are undertaking a 5 -year update of the RHMP and are :: Plan for Emergencies soliciting public input County government is the lead agency for updating the Basic Plan, which is linked below :: Assemble a Disaster Kit in its current approved form. The proposed revised Federal :: Effectively Shelter Way Annex is also posted for review. Comments regarding :: Special Needs & the City Annex pages can be e-maded to Concerns FWEM @cityoffederalway.com :: Care for Pets Volunteer Emergency • 6> Regional Hazard Mitigation Plan • RHMP Federal Way Annex KC Regional Hazard Mitigation Plan - Federal Way Annex 51 REV. 02/2010 62 COUNCIL MEETING DATE: March 16, 2010 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: AWARD HONDA POLICE MOTORCYCLE BID TO SOUTH BOUND HONDA POLICY QUESTION: Should the City of Federal Way City Council approve and award the bid South Bound Honda? COMMITTEE: PRHSPS MEETING DATE: March 09, 2010 CATEGORY: X Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Chief Andy Hwang DEPT: Police Attachments: • South Bound Honda of Lakewood bid • Hinshaw's Honda of Auburn bid • City of Federal way RFQ Options Considered: 1. Accept the Honda ST 1300PA9 Police Motorcycle South Sound Honda Bid. 2. Reject the South Sound Honda Bid STAFF RECOMMENDATION: Staff Recommend Option 1 CITY MANAGER APPROVAL:,U.(•n._ 24b DIRECTOR APPROVAL: /9/ ..7 y 3 /i /,• Conuuittee Council Comnuttee Co ncit COMMITTEE RECOMMENDATION: Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "1 move approval of the Police Department's request to award the bid (contract) for Honda ST 1 300PA9 Police Motorcycle to South Bound Honda and authorize the City Manager to sign the contract. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED I ST reading ❑ TABLED /DEFERRED /NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02;06r2(i06 63 RESOLUTION # CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: March 1, 2010 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Brian J. Wilson, City Manager /Chief of Police FROM: Andy Hwang, Assistant Chief of Police SUBJECT: Purchase of Three (3) Honda ST 1300 -P Police Motorcycles - Addendum Background On January 19 2010 the city council approved the purchase of three (3) Honda ST 1300 -P Police Motorcycles using Replacement Reserve monies. The Honda's are replacing the currently used Harley- Davidson FLHTP Police motorcycle for the Police Traffic Unit. This was a first step to address forced elimination of Harley - Davidson leases and to reduce high, unanticipated maintenance costs. On January 21s 2010 a Request for Quote (RFQ) was sent out to the public via newspaper and to three local Honda dealerships. The dealerships were South Bound Honda of Lakewood, Hinshaws Honda of Auburn and RMC of Renton. The deadline for the submittal of quotes was February 4 2010. We received bids from South Bound Honda and Hinshaws Honda. South Bound Honda is the only vendor able to meet all of the requirements in the RFQ. Section III E -5 of the RFQ requires the dealership to have built at least five (5) Honda ST 1300P police motorcycles in the last twenty four (24) months. Hinshaws Honda has not built an ST 1300P to date and did not meet this requirement. Although Hinshaws bid is significantly lower than South Bound's, their inexperience in this specialized field appears to be demonstrated by their tow estimate of labor hours to take on this project . The cost difference is based on Hinshaws estimated 16 labors hours to build a police motorcycle. In the Traffic Unit's research the industry standard to properly building a police motorcycle (electrical, lighting, radio, crash guards etc) is 30 to 50 labor hours. South Bound's labor estimate was 34 to 50 hours per motorcycle. Hinshaws labor estimate is much lower than South Bound's and we attribute that to the dealership not having experience in building police motorcycles. Past experience with poor quality builds has not only jeopardized officer's safety but led to significant downtime and repair costs. We recommend that the bid for the three (3) Honda ST 1300P police motorcycles is awarded to South Bound Honda. 64 -, , 4 ... , -- , =4, , 4 ,2 , „ , i ., -- ,;,,,-, - .;TA,ii:' :`-- ' „a d - ' ‘-.:4; - ' - c --- - S0 /70� _ I mo ' - ,z, lEirconarrutr s...-4-t.,,,, „ -4-- -,.. - - _-,,,,,--_. --._ ii.,-- 1 1 _ - - .:„.„ - . , -....,A,_, -- ___. ......,,,„„:„.„,,,,,,g,„ ,..„.______g, _ .__„,,,,,_„__ , _ _...„, ., ., . ... _ _.,_,,,,, --„,„„,,,,..,,,,,,,,,,: -:‘,„,._,,,,,,-*._,_ ,., _,,,-- .. ,_--. -,_ _ ,_,,,...„,_ _,- sc,.,,,,,..,,,,,...,.,„,,_ ,- 5v;t:Tk-. .,..-)r ::, . ,_-,, -___ _ February 3, 2010 Mark Bensen, Police Lieutenant City of Federal Way 33325 8 Ave S PO Box 9718 Federal Way, WA 98063 -9718 253 -835 -6767 Reference: Request for Quote 1/21/10 Honda ST1300PA9 Police Motorcycle. We are the exeierienced vendor ofchoice for providing you with your new Honda Police Motorcycles. We have sold /upfitted over 21 Honda Police motorcycles in the last 24 months to many departments in the NW, including: Centralia PD, Everett PD, Yakima PD, Lakewood PD, Snohomish County Sheriff, Kitsap County Sheriff, and Hermiston OR PD. We currently have 8 more units in the build process for King County. To my knowledge, no other Honda dealer in the Northwest has up- fitted any Honda Motorcycles in the last 3 years. To gain the skills required to up -fit and outfit the Police model to your specifications has been a learning experience. In 2007 we purchased a Honda Police model in order to have the time to learn the ins & outs of upfitting the model to meet department needs. We spent over 6 months and many, many hours learning the Honda Police Motorcycles systems, wiring specifications, and developing the skills, mounts & tools to be able to build a unit that would be tum -key to the department, and trouble free. Our builds work. Our quality and wiring specifications are second to none. Last fall we attended COPS West in California which is a trade show for Police Equipment, and inspected all the California outfitters bikes, and we were very happy that our build spec meets or exceeds anything we saw in California. We did learn a few things and have incorporated them into our builds. Our units just get better and better as our number of motors in service increase. It would be a honor to add the Federal Way Police Department to the agencies running Honda Police motorcycles outfitted by South Bound Honda. We are a proud sponsor of NAMOA and will be at the motor officers conference at Tulalip this May, It would be great to be able to display the New Federal Way Motor as an example of the quality that we can build. 65 1 & 2) All maintenance and setup on your motorcycles will be performed by our service staff headed by Dale Gray (co- owner), they will perform the pre - delivery service /commissioning and final quality control on the outfitting. Dale has over 40 years experience as a Certified Honda Tech and is also a ST1300 specialist to the point that he owns and drives one himself. Dale also is a custom fabricator and will fabricate any needed brackets from aluminum and we will then have them powder coated. Up fitting will be performed by Dave Pratt. Dave has over 40 years of experience with engineering, installation, troubleshooting & repair and was formerly a Factory Motorola Field Tech, prior to owning Green Tree Communications in Port Townsend for over 30 years_ He up -fitted and maintained all varieties of emergency vehicles including lights, radios, sirens & other specialty equipment. He was also a co -owner of Port Townsend Honda from 1976 to 1986 as well as a reserve officer with the Jefferson County Sheriffs office. (2" class FCC licensed radio /communications tech). Dave was also responsible for many aspects of 911 comm centers including Fort Lewis, McCord AFB, Jefferson County, Grays Harbor County, Pacific County, and Whidbey Island Naval Air Station. 3) Ordering motor units and components will typically take between 4 -8 weeks based on previous builds. Upon selection as your vendor, we would have a pre build conference to work out your actual build specs, parts to be reused off your Harley's, and specifics to your build as to switches, light locations, radio configurations, etc. Upon receipt of Motor Units from Honda and receipt of all components to complete the upfitting, we estimate the first unit to be delivered within 3-4 four weeks. The 2 " and 3 unit should follow within 20 days. Based upon our current units in process and order times for components, we anticipate that you could expect delivery between May 1 and June 30 of this year. Specific tasks include assembling and pre - delivery inspections 3 hours, breakdown of bike for outfitting, 3 hours, wiring for emergency lights, siren, radio, etc, 15 -25 hours, installation of siren, lights, speakers 5 -10 hours, reassembly of body work, 4 hours, fabrication of specialty brackets 4 hours. Total build times of approximately 34 -50 hours of actual working time. 4) Proposed budget for this build is $20,160 /per unit as specified including the Cycles, all components listed, installation and delivery to Federal Way. After the pre build conference we would provide a ADD /DELETE change order with price reductions and or additions as necessary to complete the build. $20,160 plus tax (@ .098) 1975.68 = $ 22,135.68 estimated. ** It was not clear in the bid specifications if a "stock" battery was to be utilized or an aftermarket upgrade to the "Odessey Gel Cell battery" is required. The Odessey battery upgrade including the battery, custom mounts & installation costs $339 additional. The total for the unit with the upgraded battery option would be $20,499 plus tax (@ .098) 2008.90 = $ 22,507.90 estimated. 5) Experience: Please see introduction above. 6) Trade in's on 2006 HD FLHTP (20k miles) & 2007 HD FLHTP (17k miles). Fair market value to be determined. We have a phone buy bid, subject to inspection from Destination HD for $5750 per unit. We will do our best to maximize the value of the trade -in's. 66 7) References: Terry Neuman, Fleet Mgr Rusty Johnson, Sgt Rod Sniffen Lt City of Lakewood Snohomish Cty Sheriff City of Everett PO 253- 830 -5059 425- 388 -5419 425- 257 -7514 Gary Jones, Sgt Chief Berg Tom Leppich, Sgt City of Yakima PD City of Centralia PD King County Sheriff 509 -576 -6349 360 -330 -7980 206 -423 -9307 Additional Information pertaining to City of Federal Way RFQ — Honda ST1300PA Police Motorcycles 1) Background Information: Coast Control Inc dba South Bound Honda was founded in 1968 and has continuously operated as an authorized Honda dealership since that time. Its owners, Vicki & Dale Gray have worked in the Honda motorcycle business since 1970. Dale is one of the foremost Honda techs in the United States and a Viet Nam Veteran. He also owns and rides a Honda ST1300 himself. We knowST1300's top to bottom. 2) Experience with the Honda ST1300PA Police edition. We are the most experienced dealership selling and servicing the Honda Police Motor in the Northwest. Kitsap County, City of Lakewood, and City of Centralia, City of Everett, City of Yakima, Snohomish County Sheriff, King County Sheriff & City of Hermiston, OR are our customers. 3) Accessory installation. On the first Police Motorcycles we sold the equipment package was installed by 3rd party installers and the quality and workmanship was below our standards. The wiring procedures for a motorcycle ar significantly different from a vehicle installation. Much tighter spaces, and less room for sirens, radios and other equipment. The first build probably took us over 200 man hours of trial and error. In 2007 we purchased 'a Police ST1300P model as a demo and spent many many hours prototyping and installing the Police equipment package. This included custom mounts for many of the lights, siren speaker & radio. Pictures are attached. Centralia Police Department now owns that bike and it has been flawless. Previous installation experience makes us a logical choice as you consider vendor experience with installation. It would be difficult for another dealership to work under the timeline of a bid sale and perfect the installation of accessories as we have. Our installer- outfitter is a licensed Public Radio Telephone tech with 40 years of experience in mobile radios, police car outfitting, as well as a Honda Trained Tech for motorcycles. We have heard of installations by municipal radio shops in Washington that have taken over a year to complete. You don't want to be their first install. 4) We feel your long term satisfaction will be directly related to the quality of our outfitting of the Honda ST1300 Police motorcycle. Taking the time and resources to develop the correct installation procedures was critical for our ability to provide excellent customer service. 5) We are the only Honda Powerhouse dealer in the state of Washington. To qualify as a Powerhouse dealership we have to meet a higher standard in facility, training, and an exclusive commitment to the Honda Product line. In exchange we get a higher level of commitment from Honda in support of our business and our customers. 6) Service & Repairs: We will perform routine scheduled services with a turnaround time of 72 hours or less subject to parts availability_ Any other repairs will be expedited as fast as possible subject to parts availability. 67 Have it you're Way: The versatility in the factory delivered HONDA STI300PA allows your department to have your ST1 300PA delivered uniquely suited to your department needs. Your department may require different lighting on the bike, paint scheme, enforcement equipment and weapons racks. So why would you want it delivered generically from the factory as one big compromise? Some departments deploy their bikes strictly for DUI enforcement. Some deploy their bikes for traffic investigation g and others for highway traffic enforcement. Whatever your purpose for deploying your motor, we simply configure it your way and that's the secret to our success. We offer built -to -order tum key Honda Police Motorcycles for delivery to anywhere in the Pacific Northwest. Quality: SOUTH BOUND & SOUTH SOUND HONDA partner with only the best in breed vendors that produce the equipment that makes the ST1 300PA platform the best Police Motorcycle for your department. You have the choice between small and large crash bars, lighting packages, enforcement equipment [citation book holders, Pro Laser 1I1 and LTI holsters weapons mounts for shotguns, AR-1 5, M-4 Carbine, MP -5's, you need it, we build it. Custom Paint, no problem! One Stop Shopping: SOUTH BOUND & SOUTH SOUND HONDA does not stop with installation of emergency equipment, enforcement equipments, and lights. We can install your radio equipment, moving radar, vehicle video, OPTICON, and laptops! Our wiring philosophy is field tested on hundreds of ST1 300PA in service throughout the West Coast. No single dealership in the Washington has more Honda ST1300PA's on the road. We have on staff a certified Radio Tech with over 40 years of experience outfitting police vehicles. His experience includes owning Green Tree Communications, a Honda Motorcycle Dealership & he was a reserve Sheriffs officer for Jefferson County for many years. So when we are outfitting your motorcycle, we are doing it from a perspective of experience and to the standards you would expect for a product of the quality of the Honda ST1 300PA. 0 Value: For less then the price of a factory delivered BMW you can have a turn key bike that suits your departments needs. Maintenance, no problem, it's a HONDA! - 68 • _ ' - c ; -- / S� x =_;;:fr:"::--- -- i-...i:-=:, — ... ' - - . • �- { s. > 3 > r 69 : - r • - _ .._ ice - -- -- :7-:7-','g': _ - d • � ,` r a I • ' 70 - _ >= y \� , / . \ / < y.' V yy . z » _ ^ :m« \ . . 2 y d . \ e � , �fy � \ > w ; - _ . .�. .©� - «y . ��� Z \� )� x�� y «! . � � v : . . . / © � \ « � . . . © \ \\ \ , _ .�. a / y �� ��/ � ,\ , 71 r cYC � HINSHAW'S MOTORCYCLE STORE t. . A � 1611 WEST VALLEY HIGHWAY SOUlI - ! • AUBURN, WA 98001 (253) 939 -7164 • (800) 676 -2453 � i 5 a • w ' � www.HinshawsMotorcydeStore.com • S TN O r ¢ HONDA = SUZUKI i/� f Feb. 3 2010 Mark Bensen, Police Lieutenant City of Federal Way PO Box 9718 Federal Way, Wa. 98063 -9718 Lt. Bensen, Here is our quote for 3, 2009 Honda ST 1300P motorcycles, equipped as requested by the Federal Way Police department. It includes additional items requested outside the City's request for quote. We are pleased to have the opportunity to earn your business and we're quite confident that we can offer you a level of on -going service that will meet your needs and expectations. We have delivered several Police bikes to the City of Auburn in the past 6 years, and we've done all of their service work on a priority basis. We will do the same for you. Some of the staff and their years of motorcycle business experience, that will be working with you and your officers are: Jim Speer, Service Manager 31 yrs. Tim Howick, Parts Manager 20 yrs. Craig Rowley, Shop Foreman 9 yrs. John Smith, Lead Technician 32 yrs. Ron Orr, Owner and General Manager, 37 years Upon award of the contract, we will order the ST1300P's from American Honda. Upon verification of the awarded contract, Honda will order the motorcycles for delivery. It will take about 2 weeks for them to arrive at our dealership. We will order the requested accessories at the same time and they should arrive within 2 weeks as well. Upon arrival of the ST1300P's and the accessories at our dealership, we will request that you deliver your lights, sirens and radios to us and we will go over the installation of all the items with you, to insure we deliver the motorcycles as requested. We want you to be happy that you chose us! 72 Price for each ST1300P $17,894 Total price for 3 $53,682 Sales tax @ 9.8% $3839.84 (reflects a tax credit on $14,500 of trade -in value) Total $57,521.84 Trade -in credit <$14,500> Balance after trades $43,021.84 The trade -in value of $14,500 assumes that the 2 Harley- Davidson Police bikes are un- damaged and in good working order, and to be delivered to Hinshaw's at the time of delivery of the Hondas to the City of Federal Way. We based the trade value on bids we received from Harley- Davidson dealers that ranged from $11,000 to $14,500. If the City of Federal Way chooses not to trade the Harleys', the sales tax would be $5260.83. • We estimate that we will have an average of 16 man -hours of labor to complete each bike. We will be having our most experienced Technician, John Smith, do most of the work on each bike, so we will need 1 week to complete all 3 motorcycles. Assuming that there Ore no delays from Honda or the accessory suppliers, we would be able to complete and deliver all 3 motorcycles within 30 days of the order. Based on our experience with the servicing of Auburn's Police bikes for the past 6 years, we would estimate that your annual maintenance expense will be $1000 to $2000 per motorcycle, depending on mileage. The Honda ST1300P's have proven to be extremely reliable and seldom require more than just normal servicing, tire and brake pad replacement. Thank you for your consideration. Ron Orr, President Hinshaws Motorcycle Store 73 CITY OF FEDERAL WAY REQUEST FOR QUOTE Police Traffic Motorcycles PURPOSE OF REQUEST The City of Federal Way ( "City ") is requesting quotes for the purpose of purchasing three new motorcycles for the Police Traffic Section. The City' s needs are outlined in the following Request for Quotes ("RFQ"). II. TIME SCHEDULE The City will follow the following timetable, which should result in a selection of a contractor by Issue RFQ January 21, 2010 Deadline for Submittal of Quotes February 4, 2010 Notify Contractor Chosen February 5, 2010 • III. INSTRUCTIONS TO PROPOSERS A. All quotes shall be sent to: Mark Bensen, Police Lieutenant City of Federal Way 33325 8 Ave S P.O. Box 9718 Federal Way, WA 98063 -9718 (253) 835 -6767 B. AU quotes must be in a sealed envelope and clearly marked in the lower left -hand corner: RFQ - Police Traffic Motorcycles. All quotes must be received by February 4, 2010 at 4:00 pm., at which time they will be opened. Three (3) copies of the RFQ must be presented. No faxed or telephone quotes will be accepted. C. Quotes should be prepared simply and economically, providing a straight forward, concise description of provider capabilities to satisfy the requirements of the request. Special bindings, colored displays, promotional materials, etc., are not desired. Emphasis should be on completeness and clarity of content. Use of recycled paper for requests and any printed or photocopied material created pursuant to a contract with the City is desirable whenever practicable. Use of both sides of paper sheets for any submittals to the City is desirable whenever practicable. D. Lieutenant Mark Bensen, or his representative will notify the contractor selected by February 5, 2010. E. All quotes must include the following information: -1 -74 1. The names of individuals from those firms who will be working on the roject P J and their areas of responsibility. 2. Specific experience of individuals relative to the proposed project. 3. A proposed outline of tasks, products and motorcycle assembly schedule, including the number of hours required to complete each task or product. 4. A proposed budget based on the above outline of tasks, products and schedules. 5. Proof of experience in commissioning police motorcycles. The dealership will have commissioned at least five (5) Honda ST 1300P police motorcycles in the last twenty four (24) months. 6. The dealership will give the City fair market trade in value for two (2) Harley Davidson FLHTP police motorcycles. The first FLHTP is a 2006 model with approximately 20,000 miles and the second is a 2007 model with approximately 17,000 miles. 7. References. 1V. SELECTION CRITERIA. Factor Weight Given 1. Responsiveness of the written proposal 25% to the purpose and scope of service. 2. Price. 50% 3. Ability and history of successfully 25% completing contracts of this type, meeting projected deadlines and experience in similar work. Total Criteria Weight 100% Each quote will be independently evaluated on factors 1 through 3. V. TERMS AND CONDITIONS. • The City reserves the right to reject any and all quotes, and to waive minor irregularities in any quote. • The City reserves the right to request clarification of information submitted, and to request additional information from the contractor. -2 '7 5 • The City reserves the right to award the contract to the next most qualified contractor, if the successful contractor does not execute a contract within thirty (30) days after the award of the quote. • Any quote may be withdrawn up until the date and time set above for opening of the quotes. Any quote not so timely withdrawn shall constitute an irrevocable offer, for a period of ninety (90) days to sell to the City the services described in the attached specifications, or until one or more of the quotes have been approved by the City administration, whichever occurs first. • The City shall not be responsible for any costs incurred by the contractor in preparing, submitting or presenting its response to the RFQ. VI. SCOPE OF SERVICES • The City will purchase three (3) 2009 Honda ST 1300P police motorcycles. All standard factory equipment is to be included whether specified or not. All parts, including any body and/or equipment installation, not specifically mentioned which are necessary to provide a complete, safe, efficient and operational unit(s) ready for use upon delivery, will also be included, specified or not. Should the manufacturer's current published data or specifications exceed these, they shall be considered minimum and be furnished. All non - factory installed items must be clearly indentified and described. • Engine Type: 1261cc liquid - cooled longitudinally mounted 90 degree V -4, 125HP @ 8000RPM. • Gear- driven counterbalancer shafts in lower crankcase. • Bore and Stroke: 78mm x 66mm. • Compression ratio: 10.8:1. • Valve Train: DOE-IC; four valves per cylinder. • Electronic Fuel Injection with throttle sensor, ignition mapping, and auto - enriching to eliminate the need for a manual choke • Ignition: Computer- controlled digital with three dimensional mapping and electronic advance. Not: Electronic ignition shall not be effected by a 35 -watt, 800MHz radio system installed on the motorcycle or by a 5 -watt 800MHz portable radio within three (3) feet of any part of the motorcycle. • Stainless steel exhaust system with stainless steel heat shields. • Electric engine start with clutch safety switch preventing the engine from being started when the clutch is engaged. • High- output, 660 -watt air - cooled alternator • Largest available gel cell type battery to operate proficiently under the following conditions: 1) All running lights, emergency lights, radio, and electronic siren operating simultaneously with engine running at idle. 2) With an initial battery charge of 12.5 VDC and the following accessories on: tail light, blue [D lights, rear flashers, and radio operating on standby simultaneously, the bike should operate all lights for a minimum of twenty (20) minuets with engine off: the battery shall permit restart of engine with electric starter. • Clutch: Eight (8) plate hydraulic. -3-76 • Transmission: Cassette type five speed • Final Drive: Shaft. • Dampers on the transmission mainshaft, clutch and driveshaft. • Suspension: Front: Dual full floating 3 l0mm discs with LBS three piston calipers. Rear: Single 316mm disc with LBS three piston caliper. • Wheels: Three -spoke U- section cast aluminum wheels. 5.0 inch wide rear wheel, 3.5 inch wide front wheel. • Tires Front: 120/70ZR -18 • Tires Rear 170/60ZR -17 • Wheelbase: 58.7 inches • Rake (Caster Angle): 26.0 degrees. • Trail: 98mm (3.9 inches) • Seat Height: 31.1 inches (+ or — 0.6 inches). • Dry weight 679 pounds. • Total Fuel capacity: 7.7 gallons • Color: Factory White • Meets 2009 model year emission standards as required. • Anti -Lock Braking System with Linked Braking System. • Motor - Driven adjustable windscreen with 7.4 inches and 13 degrees of adjustability. • Patrol speedometer is graduated in 2mph increments above IOMPH. • Adjustable 3- position dual - density solo seat. • Specialized brackets for lights, sirens, antenna mount, and radio /electronic equipment. • Rear component cover for electronics weather protection. • Left and right lower engine guards with built -in brackets for mounting accessories. • Right - handlebar - mounted multi - function switch controls. • On/Off headlight switch. • 8mm side fairing air deflector set. • Full - coverage body work. • Side mounted crash bars. • Lockable, detachable saddlebag type compartments with minimum of 35- liters each and door seals good against moisture and dirt. Size to be about 7" wide, 10" high, and 16" inches long. Compartments shall be of adequate strength for loading up to 15 pounds of material on each side. • Headlight with dual lenses and twin - filament 1-14 low/high beam bulbs and multi - reflectors; headlight angle electrically adjustable a minimum of 2.5 degrees via push button on left side of fairing. • Integrated front and rear turn signals • Factory heated grips with thermostat and accessory wire harness. • Fairing pocket. • Breakaway rear view mirrors. • Integrated ignition switch/fork lock. • Three -year, unlimited - mileage limited warranty. • Motorcycles shall feature a radio containment (storage) box to accommodate the possible future installation of Federal Way Police communications equipment. Radio storage box may be integral or separate and shall be mounted over the rear tire and /or -4 - fender. Motorcycles shall be designed to accommodate radio installation including speaker and microphone, on the center of the handlebars, gas tank console or fairing. • The following Police equipment will be installed by successful dealer per Honda Motorcycle recommendations and be fully functional at time of delivery. All mounting locations, mounting brackets, switches, and design appearance are subject to the Federal Way Police Departments approval. 1. Mounting of any radio control head, speaker; shall not obstruct visibility of indicators or accessibility of controls and switches, and shall be readily accessible when seated on the motorcycle. 2. Stainless Steel or chrome plated front leg protection bars shall be mounted to the motorcycle frame or as part of the utility storage box brackets. These front protection bars shall be located to protect the operator's legs or fairings from damage and shall not extend any wider than motorcycle mirrors. 3. Stainless Steel or chrome plated front handle bar mount bracket and mirror. 4. Any nameplate, medallion or insignia which are installed in locations that will come in contact with the riders clothing shall be flush to the surface attached or removed. • The following Police Emergency Lighting Equipment will be installed by successful dealer per Honda Motorcycle recommendations and be fully functional at time of delivery. Also, for additional reference, Whelen has installation guidelines available at www.whelen:com/install. All mounting locations, mounting brackets, switches, and design appearance are subject to the Federal Way Police Departments approval: 1. All lights shall be rated SAE J595 Class 1 using the latest LED technology. 2. Front lighting: 2- Whelen 40BR5SCR, 400 Duplex Linear LED, red/blue. 2- Whelen 4EGRILB, black pedestal mount housing. 1- Whelen ULF44, four outlet flasher. 3. Front Fairing/Intersection Lighting: 1- Whelen 50R03ZCR, TIR6, Super LED, red. 1- Whelen 50B03ZCR, TIR6, Super LED blue. 2- Whelen 5TSMAB, black surface mount flange. 4. Rear Lighting: 1- Whelen RVR03ZCR, TIR3 Super LED red. 1- Whelen RVB03ZCR, TIR3 Super LED blue. 1- Whelen D4RRBB, Dominator Series four (4) light LED stick, red/blue. 5. Rear Brake Light: 1- Whelen RSR03ZCR TIR3 Super LED, red (steady for brake). 6. Siren and Speaker System: 1- Whelen WPAI 12, Waterproof siren amplifier. 1- Whelen SA340STS, Siren Speaker, round black bell. VII. COMPENSATION • Please present detailed information on the contractor's proposed quote for the specifications proposed and for any variation for non - routine services, inclusive of Washington state sales tax and any other applicable governmental charges. Please provide specifics as to definitions of routine versus non - routine tasks, what is fixed as opposed to variable, and how costs are adjusted according to that classification. -5-78 • Payment by the City for the services will only be made after the services have been performed, an itemized billing statement is submitted in the form specified by the City and approved by the appropriate City representative, which shall specifically set forth the services performed, the name of the person performing such services, and the hourly labor charge rate for such person. Payment shall be made on a monthly basis, thirty (30) days after receipt of such billing statement. • • PUBLICATION. • • Name of Publication: Dates: • • Federal Way Mirror • • • • • G:UawformslRequest for Quotes • rev. 02/08 • • • -6- 79 80 COUNCIL MEETING DATE: March 16, 2010 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Interlocal Agreement between the City of Auburn, Washington and City of Federal Way, Washington, for the Housing of Inmates in the Auburn City Jail. POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department enter into an Agreement with the City of Auburn for Jail Services? COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: March 9, 2010 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing [1 City Council Business n Resolution ❑ Other STAFF REPORT BY: CONNIE SHUPP, ACTING COMMANDER DEPT: Police Department Attachments: 1. PRHS &PS Memo 2. Interlocal Cooperative Agreement for Jail Services with the City of Auburn Options Considered: 1. Accept the Interlocal Cooperative Agreement for Jail Services 2. Reject Agreement STAFF RECOMMENDATION: Staff recommends Option 1. ce CITY MANAGER APPROVAL: QtAkii 43/040/0 DIRECTOR APPROVAL: /A-7 ---- 1i /i Committee Council Committee Council COMMITTEE RECOMMENDATION: PRPS recommends Option Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "1 move approval of the Interlocal Cooperative Agreement between the City of Federal Way, and the City of Auburn for the housing of inmates in the Auburn Jail, and authorize Interim City Manager / Police Chief Brian Wilson to sign such Agreement" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/06/2006 RESOLUTION # 81 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: March 9, 2010 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Brian J. Wilson, Interim City Manager / Police Chief FROM: Andy J. Hwang, Assistant Police Chief SUBJECT: Interlocal Agreement between the City of Federal Way and the City of Auburn Jail Services. Background The City of Federal Way currently has Inter -local agreements with several jurisdictions for jail services (Auburn, Enumclaw, Fife, King County and Yakima County) to house misdemeanor inmates. The City of Federal Way currently has an Inter -Local agreement with the City of Auburn. The Auburn Jail's geographic location reduces the amount of time patrol officers are outside of the city booking arrestees. The agreement requires that space availability is based on "first come, first served" for housing of Federal Way inmates. The agreement with Auburn, in conjunction with several other agreements will be for the duration of January 1, 2010 to December 2011, which will adequately fulfill our needs until the SCORE facility opens. L 82 ` CITY Of CITY HALL 33325 04 Federal Way Feder 8th Avenue South • Box 9718 Federal Way WA 98063 -9718 18 � .� y (253) 835 -7000 www cityoffederahvay com INTERLOCAL AGREEMENT BETWEEN THE CITY OF AUBURN, WASHINGTON AND THE CITY OF FEDERAL WAY, WASHINGTON FOR THE HOUSING OF INMATES IN THE AUBURN CITY JAIL THIS INTERLOCAL AGREEMENT is dated effective January 1 2010 by and between the City of Federal Way, Washington, a Municipal Corporation, and the City of Auburn, Washington, a Municipal Corporation, each party having been duly organized and now existing under the laws of the State of Washington. WITNESSETH: WHEREAS, the Chief of Police for the City of Auburn (hereinafter "Auburn ") is authorized by law to have charge and custody of the City of Auburn Jail (hereinafter "Auburn Jail "); and WHEREAS, the City Manager for the City of Federal Way (hereinafter "Federal Way ") is authorized by law to have charge and custody of Federal Way prisoners or inmates; and WHEREAS, Federal Way wishes to designate the Auburn City Jail as a place of confinement for the incarceration of one or more inmates lawfully committed to its custody; and WHEREAS, Auburn desires to accept and keep in its custody such inmate(s) in the Auburn City Jail for a rate of compensation mutually agreed upon by the parties hereto; and WHEREAS, RCW 39.34.08 and other Washington law, as amended, authorizes any city to enter into an interlocal agreement to permit another city to perform any governmental service, activity or undertaking which either city is authorized by law to perform; and WHEREAS, the governing bodies of each of the parties hereto have determined to enter into the Agreement as authorized and provided for by RCW 39.34.080 and other Washington laws, as amended; NOW, THEREFORE, in consideration of the above and foregoing recitals, the payments to be made, the mutual promises and covenants herein contained, and for other good and valuable consideration, the parties hereto agree as follows: 1. JAIL AVAILABILITY Auburn shall make jail bed space available for Federal Way inmates on a "first come, first served" or "space available" basis. 2. COMPENSATION (a) Rates. The cost of Auburn's care of all Federal Way inmates herein shall be an amount equal to the amount charged as a bed maintenance fee by Yakima County (Yakima County daily fee less the medical fee), currently $75.35, to house King County Suburban City inmates for every 24 -hour period or portion thereof, that said inmate is in the custody of Auburn, effective beginning January 1, 2010 through December 31 2011. (b) Billing and payment. Auburn agrees to provide Federal Way with an itemized bill listing all names of inmates who are housed, the case /citation number, the number of days housed (including the date and time of booking and date and time of release), and the dollar amount due for each. Auburn agrees to provide said bill by the 10th of each month. Federal Way agrees to make payment to Auburn within thirty (30) days of receipt of interlocal Jail Services Agreement Page Igg Between the City of Auburn & the City of Federal Way Ftl" Auburn A il" CITY OF CITY HALL 33325 Federal Way Feder 8th Avenue South • Box 9718 Federal Way, WA 98063-9718 (253) 835 -7000 www. cityoHbderalway. com such bill for the amount billed for the revious calendar p month . (c) Booking Fee. The City of Auburn shall not collect a separate booking fee from Federal Way. 3. DURATION OF INMATE STAY/TYPES OF INMATES At the time a person is presented to the Auburn City Jail for booking by a Federal Way officer, the Auburn corrections staff will determine whether the suspect and/or prisoner will be accepted for booking. Auburn reserves the right, in its sole discretion, to not accept persons injured, extremely ill, or exhibiting behavior that presents an obvious danger to the staff or other inmates. In the event a prisoner is not accepted for booking, Auburn shall provide written notice (email is acceptable) to the Federal Way Jail Coordinator indicating why booking was declined. (a) Duration of Inmate Stay. The parties agree that the maximum length of stay per inmate, including pre -and post- trial, may not exceed 30 consecutive calendar days. (b) Types of Inmates accepted by Auburn City Jail. Federal Way may not book violent felons into the Auburn City Jail. "Violent felon" is defined as any person being held for suspicion, warrant, or arrest for any felony crime against a person. Federal Way may book nonviolent felons for a one -night stay provided that Federal Way transports any such nonviolent felons the following day to another City Jail. (c) Collection of insurance information. Auburn agrees to collect medical insurance information from inmates when they are booked into the Auburn City Jail pursuant to RCW 70.48.130. 4. RIGHT OF INSPECTION Federal Way shall have the right to inspect, at all reasonable times, all of the Auburn City Jail in which Federal Way's inmates are confined in order to determine if such City Jail maintains standards of confinement acceptable to Federal Way and that such inmates therein are treated equally regardless or race, religion, color, creed or national origin; provided, however, that Auburn shall be obligated to manage, maintain and operate its facilities consistent with all applicable federal, state and local laws and regulations. 5. FURLOUGHS, PASSES, AND WORK RELEASE Auburn agrees that no early releases or alternatives to incarceration, including furloughs, passes, work crews, electronic home detention, or work release shall be granted to any inmate housed pursuant to this Agreement without written authorization by the committing court. Provided, Auburn shall be under no obligation to allow furloughs, passes, work crews, electronic home detention or work release. 6. INMATE ACCOUNTS AND VALUABLES (a) Auburn shall establish and maintain an account for each inmate received from Federal Way and shall credit to such account all money which is received and shall make disbursements, debiting such accounts in accurate amounts for the inmate's personal needs. Disbursements shall be made in limited amounts as are reasonably necessary for personal maintenance. At either the termination of this Agreement, the inmate's death, or return to either Federal Way or indefinite release to the court, the inmate's money shall be transferred to the inmate's account in care of Federal Way. Upon release from incarceration, Auburn shall return any remaining money to the prisoner. (b) Auburn shalt receive and store property for Federal Way inmates. The property shall fit in a property bag such as a paper grocery bag or small clear plastic bag. 7. RESPONSIBILITY FOR OFFENDER'S CUSTODY It shall be the responsibility of Auburn to confine the inmate or inmates; to provide treatment, including [nterlocal Jail Set Agreement Page 334 6 Between the City of Auburn & the City of Federal Way FW' .auburn CITY OF CITY HALL 33325 Federal Way Feder 8th Avenue South - Box 9718 Federal Way, WA 98063-9718 (253) 835 -7000 www cityoffederalway corn the furnishing of subsistence and all necessary medical and hospital services and supplies; to provide for the inmates' physical needs; to make available to them programs and/or treatment consistent with the individual needs; to retain them in said custody; to supervise them; to maintain proper discipline and control; to make certain that they receive no special privileges and that the sentence and orders of the committing court in the State are faithfully executed; provided that nothing herein contained shall be construed to require Auburn, or any of its agents, to provide treatment, facilities or programs for any inmates confined pursuant to this Agreement, which it does not provide for similar inmates not confined pursuant to this Agreement, or which are not otherwise required by law. 8. MEDICAL SERVICES (a) Inmates from Federal Way shall receive and Auburn shall arrange for such medical, psychiatric and dental treatment as may be necessary to safeguard their health while housed in the Auburn City Jail and shall notify Federal Way prior to any consultation for non - emergency outside services. Except for in -house routine minor medical services that can be treated by Auburn City Jail staff, Federal Way shall pay directly or reimburse Auburn for all costs associated with the delivery of any medical, psychiatric and/or dental services provided to Federal Way inmates; provided that Federal Way has the option to remove inmates, if at Federal Way's discretion, it believes that another City Jail would be more appropriate for addressing the inmate's medical needs. (b) Auburn shall keep adequate records of all such services and said records shall be available for Federal Way's review at its request. (c) Except in emergencies, Federal Way will be notified by contacting the Federal Way Police Department on duty supervisor or Commander at (253) 835 -6851, prior to the inmate's transfer to a hospital and nothing herein shall preclude Federal Way from retaking the ill or injured inmate(s). Any emergency medical, psychiatric, or dental services shall be reported to Federal Way as soon as time permits. (d) If inmates held on Federal Way charges are transported to a local hospital facility, the short term security of said inmates shall be the responsibility of the City of Auburn. Short term security is defined as less than eight (8) hours. 9. DISCIPLINE Auburn shall have physical control over and power to execute disciplinary authority over all Federal Way inmates. However, nothing contained herein shall be construed to authorize or permit the imposition of a type of discipline prohibited by the Laws of the State of Washington. 10. RECORDS AND REPORTS Auburn shall keep all necessary and pertinent records concerning Federal Way inmates in the manner mutually agreed upon by the parties hereto. During an inmate's confinement in the Auburn City Jail, Federal Way shall upon request be entitled to receive and be furnished with copies of any report or record associated with said inmate(s) incarceration. 11. REMOVAL FROM THE CITY JAIL A Federal Way inmate legally confined in the Auburn City Jail shall not be removed there from by any person without written authorization from Federal Way or by order of any court having jurisdiction. Auburn agrees that no early releases or alternatives to incarceration, including furloughs, passes, work release, work crews or electronic home detention shall be granted to any inmate without written authorization from the committing court. This paragraph shall not apply to an emergency necessitating the immediate removal of the inmate for medical, dental, psychiatric treatment or other catastrophic condition presenting an imminent danger tnterlocal Jail Services Agreement Page 3846 Between the City of Auburn & the City of Federal Way Ft( _ ,4 uburn__ CITY OF CITY HALL Federal Way 33325 8th Avenue South • PO Box 9718 Federal Way, WA 98063 -9718 (253) 835 -7000 wwwatyo ederalwaycom to the safety of the inmate or to other inmates or Auburn City Jail personnel. In the event of any such emergency removal, Auburn shall inform Federal Way of the whereabouts of the inmate or inmates so removed, at the earliest practicable time, and shall exercise all reasonable care for the safekeeping and custody of such inmate or inmates. 12. ESCAPES In the event any Federal Way inmate shall escape from Auburn's custody, Auburn will use all reasonable means to recapture the inmate. The escape shall be reported immediately to Federal Way. Auburn shall have the primary responsibility for and authority to file escape charges and direct the pursuit and retaking of the inmate or inmates within its own jurisdiction. Any cost in connections therewith shall be chargeable to and borne by Auburn; however, Auburn shall not be required to expend unreasonable amounts to pursue and return inmates from other states or other countries. 13. DEATH OF AN INMATE (a) In the event of the death of a Federal Way inmate, the King County Coroner shall be notified. Federal Way shall receive copies of any records made at or in connection with such notification. (b) Auburn shall immediately notify Federal Way of the death of a Federal Way inmate, furnish information as requested and follow the instructions of Federal Way with regard to the disposition of the body. The body shall not be released except on written order of the appropriate officials of Federal Way. Written notice pertaining to the relgase shall be provided within three weekdays of receipt by Federal Way of notice of such death. All expenses relative to any necessary preparation of the body and shipment charges shall be paid by Federal Way. With Federal Way's consent, Auburn may arrange for burial and all matters related or incidental thereto, and all such expenses shall be paid by Federal Way. The provisions of this paragraph shall govern only the relations between or among the parties hereto and shall not affect the liability of any relative or other person for the disposition of the deceased or for any expenses connected therewith. (c) Federal Way shall receive a certified copy of the death certificate for any of its inmates who have died while in Auburn's custody. 14. REMOVING OF INMATES Upon request from Auburn, Federal Way shall, at its expense, remove any Federal Way inmate not meeting the intake criteria outlined in part 3 above, within (4) hours after receipt of such request. In the event the confinement of any Federal Way inmate is terminated for any reason, Federal Way shall, at its expense, retake such inmate from the Auburn City Jail. In the event Auburn requests a prisoner be removed, Auburn shall provide written notice (email is acceptable) to the Federal Way Jail Coordinator indicating why Auburn requested removal of the Inmate. 15. GOVERNING LAW The parties hereto agree that, except where expressly otherwise provided, the laws and administrative rules and regulations of the State of Washington shall govern in any matter relating to an inmate(s) confined pursuant to the Agreement. 16. DURATION This Agreement shall enter into full force and effect from January 1 2010, and end December 31 2011, subject to earlier termination as provided by Section 17 herein. This Agreement may be renewed for one year successive periods under such terms and conditions as the parties may determine. Nothing in the Agreement shall be construed to require Federal Way to house inmates in the Auburn City Jail continuously. lnterlocal Jail Services Agreement Page 4866 Between the City of Auburn & the City of Federal Way FW _ Auburn ` CITY OF CITY HALL 33325 � .. Federal Way Feder 8th Avenue South • Box 9718 Federal Way WA 98063-9718 (253) 835 -7000 anew cityoffederahvay corn 17. TERMINATION (a) By either party. This Agreement may be terminated by written notice from either party to the other party delivered by regular mail to the contact person identified herein, provided that termination shall become effective sixty (60) working days after receipt of such notice. Federal Way agrees to remove any inmate(s) from the Auburn City Jail by the close of said sixty (60) day notice period. (b) By Federal Way due to lack of funding. The obligation of Federal Way to pay Auburn under the provision of this Agreement beyond the close of the current fiscal year (December 31, 2010) is expressly made contingent upon the appropriation, budgeting availability of sufficient funds by Federal Way. In the event that such funds are not budgeted, appropriated or otherwise made available for the purpose of payment under this Agreement at any time after December 31, 2010, then Federal Way shall have the option of terminating the Agreement upon written notice to Auburn, except that all services provided to that point shall be compensated at the agreed rate. The termination of this Agreement for this reason will not cause any penalty to be charged to Federal Way. (c) In the event of termination of this Agreement for any reason, Federal Way shall compensate Auburn for prisoners housed by Auburn after notice of such termination until Federal Way retakes its inmates. Compensation shall be paid in the same manner and at the same rates set forth under Section 2, just as if this agreement had not been terminated. 18. MAILING AND CONTACT ADDRESS: All written notices, reports and correspondence required or allowed by this Agreement shall be sent to the following: City of Auburn: Auburn Detention Facility Attn.: Manager 25 West Main Street Auburn, Washington 98001 Fax: (253) 288 -3161 Phone: (253) 931 -3088 City of Federal Way: Federal Way Police Department Attn: Jail Coordinator 33325 8 Ave. South Federal Way, WA 98063 Fax: (253) 835 -6899 Phone: (253) 835 -6807 19. HOLD HARMLESS AND INDEMNIFICATION Auburn will assume the liability for the custody and care of Federal Way prisoners once they are in the custody of Auburn. Auburn shall defend, indemnify and hold Federal Way, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including reasonable attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of Federal Way and for any claims of false arrest or false imprisonment, for which Federal Way shall defend, indemnify and hold Auburn harmless, including reasonable attorneys fees. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Auburn and Federal Way, its officers, officials, employees, and volunteers, lnterlocal Jail Services Agreement Page 5816 Between the City of Auburn & the City of Federal Way Fly" Auburn A CITY OF CITY HALL 16. . Federal Way Federal 8th Avenue South - Box 9718 l Way, WA u 98063 3-9718 18 (253) 835 -7000 www.ctlyoffeclerahvay.com Auburn's liability hereunder shall be only to the extent of Auburn's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Auburn's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 20. MISCELLANEOUS (a) Federal Way prisoners incarcerated in the Auburn City Jail pursuant to this Agreement shall be transported to Auburn by and at the expense of Federal Way and shall be returned, if necessary, to Federal Way by Federal Way personnel and at Federal Way's expense. Auburn is not responsible for transportation of Federal Way prisoners under this Agreement and shall be reimbursed by Federal Way for any actual expenses incurred in transport of an inmate if, in fact, transportation of an inmate by Auburn becomes necessary. (b) A copy of this agreement, once executed, will be filed with King County as required by RCW 39.34.040. (c) This Agreement replaces and supersedes all prior agreements between the Parties relating to City Jail services. IN WITNESS WHEREOF, the above and foregoing Agreement has been executed in duplicate by the parties hereto and made effective on the day and year first above written: CITY OF FEDERAL WAY CITY OF AUBURN Brian Wilson, City Manager /Chief of Police City of Auburn, Mayor ATTEST: ATTEST: Carol McNeilly, CMC, City Clerk City of Auburn, City Clerk Approved as to Form: Approved as to Form: Patricia A. Richardson, City Attorney City of Auburn, City Attorney interlocal Jail Services Agreement Page 6 Between the City of Auburn & the City of Federal Way Fif .- luburn COUNCIL MEETING DATE: March 16, 2010 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Interlocal Agreement between the City of Buckley, Washington and City of Federal Way, Washington, for the Housing of Inmates in the Buckley City Jail. POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department enter into an Agreement with the City of Buckley for Jail Services? COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: March 9, 2010 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing (1 City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: CONNIE SHUPP, ACTING COMMANDER DEPT: Police Department Attachments: 1. PRHS &PS Memo 2. Interlocal Cooperative Agreement for Jail Services with the City of Buckley Options Considered: 1. Accept the lnterlocal Cooperative Agreement for Jail Services 2. Reject Agreement STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER APPROVAL: ,l1!„i li-s1 /h1 DIRECTOR APPROVAL: /hr.-4i A./.9.4.7 ?hi/ 0 Committee Council Committee Council COMMITTEE RECOMMENDATION: PRPS recommends Option Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Interlocal Cooperative Agreement between the City of Federal Way, and the City of Buckley for the housing of inmates in the Buckley Jail, and authorize Interim City Manager / Police Chief Brian Wilson to sign such Agreement" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION it 89 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: March 9, 2010 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Brian J. Wilson, Interim City Manager / Police Chief FROM: Andy J. Hwang, Assistant Police Chief SUBJECT: Interlocal Agreement between the City of Federal Way and the City of Buckley Jail Services. Background The City of Federal Way currently has Inter - local agreements with several jurisdictions for jail services (Auburn, Enumclaw, Fife, King County and Yakima County) to house misdemeanor inmates. The City of Federal Way would like to add an additional Inter -local agreement with the City of Buckley to house Federal Way inmates. The Buckley Jail's geographic location reduces the amount of time patrol officers are outside of the city booking arrestees. The agreement requires that a minimum of five (5) beds be allocated daily for the use of Federal Way inmates. The City of Federal Way will specific use Buckley Jail primarily for the housing of female inmates, which will be a great cost savings to the city. Buckley's daily rate is only $57.00, which compared to the King County Jail rate that we currently pay is $115.36, housing our inmates at Buckley would be a substantial savings. The agreement with Buckley, in conjunction with several other agreements will be for the duration of January 1, 2010 to December 2011, which will adequately fulfill our needs until the SCORE facility opens. 1 90 CITY OF CITY HALL 33325 Federal Way Feder 8th Avenue South - Box 9718 Federal Way, WA 988063 -3- 97 t 18 8 (253) 835 -7000 www d(yoffederatwaycorn INTERLOCAL AGREEMENT BETWEEN THE CITY OF BUCKLEY, WASHINGTON AND THE CITY OF FEDERAL WAY, WASHINGTON FOR THE HOUSING OF INMATES IN THE BUCKLEY CITY JAIL THIS INTERLOCAL AGREEMENT is dated effective this 1st day of January, 2010 by and between the City of Federal Way, Washington, a Municipal Corporation, and the City of Buckley, Washington, a Municipal Corporation, each party having been duly organized and now existing under the laws of the State of Washington. WITNESSETH: WHEREAS, the Chief of Police for the City of Buckley (hereinafter "Buckley ") is authorized by law to have charge and custody of the City of Buckley Jail (hereinafter "Buckley Jail "); and WHEREAS, the City Manager for the City of Federal Way (hereinafter "Federal Way ") is authorized by law to have charge and custody of Federal Way prisoners or inmates; and WHcREAS, Federal Way wishes to designate the Buckley Jail as a place of confinement for the incarceration of one or more inmates lawfully committed to its custody; and WHEREAS, Buckley desires to accept and keep in its custody such inmate(s) in the Buckley Jail for a rate of compensation mutually agreed upon by the parties hereto; and WHEREAS, RCW 39.34.08 and other Washington law, as amended, authorizes any city to enter into an interlocal agreement to permit another city to perform any governmental service, activity or undertaking which either city is authorized by law to perform; and WHEREAS, the governing bodies of each of the parties hereto have determined to enter into the Agreement as authorized and provided for by RCW 39.34.080 and other Washington law, as amended; NOW, THEREFORE, in consideration of the above and foregoing recitals, the payments to be made, the mutual promises and covenants herein contained, and for other good and valuable consideration, the parties hereto agree as follows: 1. JAIL AVAILABILITY Buckley shall make available for Federal Way inmates a minimum of five (5) beds per day, and shall accept and house a minimum of five (5) Federal Way inmates per day. Buckley also agrees to make additional beds in excess of five (5) available to Federal Way on.a "first come, first served" or "space available" basis. 2. COMPENSATION (a) Rates. The cost of Buckley's care of all Federal Way inmates herein shall be $57.00 per day, per bed/inmate, effective beginning January 1, 2010 through December 31 2011. The parties agree that Buckley will not charge a separate booking fee in addition to such rates. (b) Minimum Charge. The City of Federal Way agrees to commit to and pay for five (5) beds per day, at the rate set forth in Section 2(a) above. (c) Billing andpayment. Buckley agrees to provicFederal Way with an itemized bill listing all names tnterlocal Jail Services Agreement Page 1 of 6 Between the City of Buckle. & the City of Federal Way FI _ Buckley N ik, CITY or CITY HALL Federal Way 33325 8th Avenue South - Box 9718 Federal way, WA 98063-9718 (253) 835 -7000 www crlyoff'deralway com of inmates who are housed, the case /citation number, the number of days housed (including the date and time of booking and date and time of release), and the dollar amount due for each. The bill shall reflect the minimum charge provided for in Section 2(b) above, and charges for any inmates in excess of five (5) inmates per day (under Section 1 above). Buckley agrees to provide said bill by the 10th of each month. Federal Way agrees to make payment to Buckley within thirty (30) days of receipt of such bill for the amount billed for the previous calendar month. 3. DURATION OF INMATE STAY/TYPES OF INMATES At the time a person is presented to the Buckley Jail for booking by a Federal Way officer, the Buckley corrections staff will determine whether the suspect and/or prisoner will be accepted for booking. Buckley reserves the right, in its sole discretion, to not accept persons injured, extremely ill, or exhibiting behavior that presents an obvious danger to the staff or other inmates. In the event a prisoner is not accepted for booking, Buckley shall provide written notice (email is acceptable) to the Federal Way Jail Coordinator indicating why the booking was declined. (a) Duration of Inmate Stay. The parties agree that the maximum length of stay per inmate, including pre -and post- trial, may not exceed 365 consecutive calendar days per misdemeanor sentence. (b) Types of Inmates accepted by Buckley Jail. Federal Way may not book violent felons into the Buckley Jail. "Violent felon" is defined as any person being held for suspicion, warrant, or arrest for any felony crime against a person. Federal Way may book nonviolent felons for a one -night stay provided that Federal Way transports any such nonviolent felons the following day to another jail facility. (c) Collection of insurance information. Buckley agrees to collect medical insurance information from inmates when they are booked into the Buckley Jail pursuant to RCW 70.48.130. 4. RIGHT OF INSPECTION Federal Way shall have the right to inspect, at all reasonable times, all of the Buckley Jail in which Federal Way's inmates are confined in order to determine if such jail maintains standards of confinement acceptable to Federal Way and that such inmates therein are treated equally regardless of race, religion, color, creed or national origin; provided, however, that Buckley shall be obligated to manage, maintain and operate its facilities consistent with all applicable federal, state and local laws and regulations. 5. FURLOUGHS, PASSES, AND WORK RELEASE Buckley agrees that no early releases or alternatives to incarceration, including furloughs, passes, work crews, electronic home detention, or work release shall be granted to any inmate housed pursuant to this Agreement without written authorization by the committing court. Provided, Buckley shall be under no obligation to allow furloughs, passes, work crews, electronic home detention or work release. 6. INMATE ACCOUNTS AND VALUABLES (a) Buckley shall establish and maintain an account for each inmate received from Federal Way and shall credit to such account all money which is received and shall make disbursements, debiting such accounts in accurate amounts for the inmate's personal needs. Disbursements shall be made in limited amounts as are reasonably necessary for personal maintenance. At either the termination of this Agreement, the inmate's death, or return to either Federal Way or indefinite release to the court, the inmate's money shall be transferred to the inmate's account in care of Federal Way. Upon release from incarceration, Buckley shall return any remaining money to the prisoner. (b) Buckley shall receive and store property for Federal Way inmates. The property shall fit in a property bag such as a paper grocery bag or small clear plastic bag. 92 Interlocal Jail Services Agreement Page 2 of 6 Between the City of Buckley & the City of Federal Way FW Buckley_ _ CITY of CITY HALL Federal Way 33325 8th Avenue South • Box 9718 Federal Way WA 98063-9718 (253) 835 -7000 wwwcityoffederalwaycom 7. RESPONSIBILITY FOR OFFENDER'S CUSTODY It shall be the responsibility of Buckley to confine the inmate or inmates; to provide treatment, including the furnishing of subsistence and all necessary medical and hospital services and supplies; to provide for the inmates' physical needs; to make available to them programs and/or treatment consistent with the individual needs; to retain them in said custody; to supervise them; to maintain proper discipline and control; to make certain that they receive no special privileges and that the sentence and orders of the committing court in the State are faithfully executed; provided that nothing herein contained shall be construed to require Buckley, or any of its agents, to provide treatment, facilities or programs for any inmates confined pursuant to this Agreement, which it does not provide for similar inmates not confined pursuant to this Agreement, or which are not otherwise required by law. 8. MEDICAL SERVICES (a) Inmates from Federal Way shall receive and Buckley shall arrange for such medical, psychiatric and dental treatment as may be necessary to safeguard their health while housed in the Buckley Jail and shall notify Federal Way prior to any consultation for non - emergency outside services. Except for in -house routine minor medical services that can be treated by Buckley Jail staff, Federal Way shall pay directly or reimburse Buckley for all costs associated with the delivery of any medical, psychiatric and/or dental services provided to Federal Way inmates; provided that Federal Way has the option to remove inmates, if at Federal Way's discretion, it believes that another jail would be more appropriate for addressing the inmate's medical needs. (b) Buckley shall keep adequate records of all such services and said records shall be available for Federal Way's review at its request. (c) Except in emergencies, Federal Way will be notified by contacting the Federal Way Police Department on -duty supervisor or Commander at (253) 835- 6851, prior to the inmate's transfer to a hospital and nothing herein shall preclude Federal Way from retaking the ill or injured inmate(s). Any emergency medical, psychiatric, or dental services shall be reported to Federal Way as soon as time permits. (d) If inmates held on Federal Way charges are transported to a local hospital facility, the short term security of said inmates shall be the responsibility of the City of Buckley. Short term security is defined as less than eight (8) hours. 9. DISCIPLINE Buckley shall have physical control over and power to execute disciplinary authority over all Federal Way inmates. However, nothing contained herein shall be construed to authorize or permit the imposition of a type of discipline prohibited by the Laws of the State of Washington. 10. RECORDS AND REPORTS Buckley shall keep all necessary and pertinent records concerning Federal Way inmates in the manner mutually agreed upon by the parties hereto. During an inmate's confinement in the Buckley Jail, Federal Way shall upon request be entitled to receive and be furnished with copies of any report or record associated with said inmate(s) incarceration. 11. REMOVAL FROM THE JAIL A Federal Way inmate legally confined in the Buckley Jail shall not be removed there from by any person without written authorization from Federal Way or by order of any court having jurisdiction. Buckley agrees that no early releases or alternatives to incarceration, including furloughs, passes, work release, work crews or electronic home detention shall be granted to any inmate without written authorization from the committing court. This paragraph shall not apply to an emergency necessitating the immediate removal of the inmate for medical, dental, psychiatric treatment or other catastrophic condition presenting an imminent danger 93 Interlocal Jail Sery ices Agreement Page 3 of 6 Between the City of Buckley & the City of Federal Way Flt" _ Buckley __ CITY OF CITY HALL Federal Way F ed 8th , WA Avenue South - Box 9718 Federal Way, WA 98063 -9718 18 (253) 835 -7000 wwwcityoffederalwaycom to the safety of the inmate or to other inmates or Buckley Jail personnel. In the event of any such emergency removal, Buckley shall inform Federal Way of the whereabouts of the inmate or inmates so removed, at the earliest practicable time, and shall exercise all reasonable care for the safekeeping and custody of such inmate or inmates. 12. ESCAPES In the event any Federal Way inmate shall escape from Buckley's custody, Buckley will use all reasonable means to recapture the inmate. The escape shall be reported immediately to Federal Way. Buckley shall have the primary responsibility for and authority to file escape charges and direct the pursuit and retaking of the inmate or inmates within its own jurisdiction. Any cost in connections therewith shall be chargeable to and borne by Buckley; however, Buckley shall not be required to expend unreasonable amounts to pursue and return inmates from other states or other countries. 13. DEATH OF AN INMATE (a) In the event of the death of a Federal Way inmate, the Pierce County Coroner shall be notified. Federal Way shall receive copies of any records made at or in connection with such notification. (b) Buckley shall immediately notify Federal Way of the death of a Federal Way inmate, furnish information as requested and follow the instructions of Federal Way with regard to the disposition of the body. The body shall not be released except on written order of the appropriate officials of Federal Way. Written notice pertaining to the release shall be provided within three weekdays of receipt by Federal Way of notice of such death. All expenses relative to any necessary preparation of the body and shipment charges shall be paid by Federal Way. With Federal Way's consent, Buckley may arrange for burial and all matters related or incidental thereto, and all such expenses shall be paid by Federal Way. The provisions of this paragraph shall govern only the relations between or among the parties hereto and shall not affect the liability of an g Y g P tY Y relative or other person for the disposition of the deceased or for any expenses connected therewith. (c) Federal Way shall receive a certified copy of the death certificate for any of its inmates who have died while in Buckley's custody. 14. REMOVING OF INMATES Upon request from Buckley, Federal Way shall, at its expense, remove any Federal Way inmate not meeting the intake criteria outlined in part 3 above, within (4) hours after receipt of such request. In the event the confinement of any Federal Way inmate is terminated for any reason, Federal Way shall, at its expense, retake such inmate from the Buckley Jail. In the event Buckley requests a prisoner be removed, Buckley shall provide written notice (email is acceptable) to the Federal Way Jail Coordinator indicating why Buckley requested removal of the Inmate. 15. GOVERNING LAW The parties hereto agree that, except where expressly otherwise provided, the laws and administrative rules and regulations of the State of Washington shall govern in any matter relating to an inmate(s) confined pursuant to the Agreement. 16. DURATION This Agreement shall enter into full force and effect from January 1, 2010, and end December 31, 2011, subject to earlier termination as provided by Section 17 herein. This Agreement may be renewed for one year successive periods under such terms and conditions as the parties may determine. Nothing in the Agreement shall be construed to require Federal Way to house inmates in the Buckley Jail continuously. 94 (nterlocal Jail Services Agreement Page 4 of 6 Between the City of Buckley & the City of Federal Way Flt" Buckler 44 CITY OF CITY HALL Federal W 33325 8th Avenue South • PO Box 9718 ay Federal Way, WA 98063 -9718 (253) 835 -7000 www cityo/federal way. com 17. TERMINATION (a) By either party. This Agreement may be terminated by written notice from either party to the other party delivered by regular mail to the contact person identified herein, provided that termination shall become effective sixty (60) working days after receipt of such notice. Federal Way agrees to remove any inmate(s) from the Buckley Jail by the close of said sixty (60) day notice period. (b) By Federal Way due to lack of funding. The obligation of Federal Way to pay Buckley under the provision of this Agreement beyond the close of the current fiscal year (December 31, 2010) is expressly made contingent upon the appropriation, budgeting availability of sufficient funds by Federal Way. In the event that such funds are not budgeted, appropriated or otherwise made available for the purpose of payment under this Agreement at any time after December 31, 2010, then Federal Way shall have the option of terminating the Agreement upon written notice to Buckley, except that all services provided to that point shall be compensated at the agreed rate. The termination of this Agreement for this reason will not cause any penalty to be charged to Federal Way. (c) In the event of termination of this Agreement for any reason, Federal Way shalt compensate Buckley for prisoners housed by Buckley after notice of such termination until Federal Way retakes its inmates. Compensation shall be paid in the same manner and at the same rates set forth under Section 2, just as if this agreement had not been terminated. 18. MAILING ADDRESSES All notices, reports, and correspondence to the respective parties of this Agreement shall be sent to the following: City of Buckley: City of Buckley 133 South Cedar Street Buckley, WA 98321 Contact Person: Jim Arsanto, Chief of Police City of Federal Way: City of Federal Way 33325 8 Ave S. Federal Way, WA 98063 -9718 Contact Person: Beth Meshkoff, Jail Coordinator 19. HOLD HARMLESS AND INDEMNIFICATION Buckley will assume the liability for the custody and care of Federal Way prisoners once they are in the custody of Buckley. Buckley shall defend, indemnify and hold Federal Way, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including reasonable attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of Federal Way and for any claims of false arrest or false imprisonment, for which Federal Way shall defend, indemnify and hold Buckley harmless, including reasonable attorneys fees. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Buckley and Federal Way, its officers, officials, employees, and volunteers, Buckley's liability hereunder shall be only to the extent of Buckley's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Buckley's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of 95 interlocal Jail Services Agreement Page 5 of 6 Between the City of Buckley & the City of Federal Way FIG _ Buckley A hh, CITY OF CITY HALL �.. 33325 Federal Way Feder 8th Avenue South . Box 9718 Federal Way, WA 980063 -3 -9718 18 (253) 835 -7000 www ayoffederalway can this Agreement. 20. MISCELLANEOUS (a) Federal Way prisoners incarcerated in the Buckley Jail pursuant to this Agreement shall be transported to Buckley by and at the expense of Federal Way and shall be returned, if necessary, to Federal Way by Federal Way personnel and at Federal Way's expense. Buckley is not responsible for transportation of Federal Way prisoners under this Agreement and shall be reimbursed by Federal Way for any actual expenses incurred in transport of an inmate if, in fact, transportation of an inmate by Buckley becomes necessary. (b) A copy of this agreement, once executed, will be filed with King County and Pierce County, as required by RCW 39.34.040. (c) This Agreement replaces and supersedes all prior agreements between the Parties relating to jail services. IN WITNESS WHEREOF, the above and foregoing Agreement has been executed in duplicate by the parties hereto and made effective on the day and year first above written: CITY OF FEDERAL WAY CITY OF BUCKLEY Brian Wilson, City Manager/Police Chief , City Manager Jim Arsanto, Chief of Police ATTEST: ATTEST: Laura Hathaway, CMC, City Clerk , City Clerk - Treasurer Approved as to Form: Approved as to Form: Patricia A. Richardson, City Attorney , City Attorney 96 Interlocal Jail Services Agreement Page 6 of 6 Between the City of Buckley & the City of Federal Way FGY Buckley COUNCIL MEETING DATE: March 16, 2010 ITEM i#: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Interlocal Agreement between the City of Enumclaw, Washington and City of Federal Way, Washington, for the Housing of Inmates in the Enumclaw City Jail. POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department enter into an Agreement with the City of Enumclaw for Jail Services? COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: March 9, 2010 CATEGORY: • Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: CONNIE SHUPP, ACTING COMMANDER DEPT: Police Department Attachments: 1. PRHS &PS Memo 2. Interlocal Cooperative Agreement for Jail Services with the City of Enumclaw Options Considered: 1. Accept the Interlocal Cooperative Agreement for Jail Services 2. Reject Agreement STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER DIRECTOR APPROVAL: /` . �y - -y J U. Committee Council Committee Cout(ci COMMITTEE RECOMMENDATION: PRPS recommends Option _ Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Interlocal Cooperative Agreement between the City of Federal Way, and the City of Enumclaw for the housing of inmates in the Enumclaw Jail, and authorize Interim City Manager / Police Chief Brian Wilson to sign such Agreement" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED — 02/06/2006 RESOLUTION # 97 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: March 9, 2010 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Brian J. Wilson, Interim City Manager / Police Chief FROM: Andy J. Hwang, Assistant Police Chief SUBJECT: Interlocal Agreement between the City of Federal Way and the City of Enumclaw Jail Services. Background The City of Federal Way currently has Inter -local agreements with several jurisdictions for jail services (Auburn, Enumclaw, Fife, Yakima County and King County) to house misdemeanor inmates. The City of Federal Way currently has an Inter -local agreement with the City of Enumclaw. The Enumclaw Jail's geographic location reduces the amount of time patrol officers are outside of the city booking arrestees. The agreement requires that space availability is based on "first come, first served" for the housing of Federal Way inmates. The agreement with Enumclaw, in conjunction with several other agreements will be for the duration of January 1, 2010 to December 2011, which will adequately fulfill our needs until the SCORE facility opens. 1 98 A lib, CITY OF CITY HALL 33325 Federal Way Feder 8th Avenue South • Box 9718 Federal Way, WA 98063 -9718 18 (253) 835 -7000 www cityoffederaIway com INTERLOCAL AGREEMENT BETWEEN THE CITY OF ENUMCLAW, WASHINGTON AND THE CITY OF FEDERAL WAY, WASHINGTON FOR THE HOUSING OF INMATES IN THE ENUMCLAW CORRECTIONS FACILITY THIS INTERLOCAL AGREEMENT is dated effective this l of January 2010 by and between the City of Federal Way, Washington, a Municipal Corporation, and the City of Enumclaw, a Washington, Municipal Corporation, each party having been duly organized and now existing under the laws of the State of Washington. WITNESSETH: WHEREAS, the Chief of Police for the City of Enumclaw (hereinafter "Enumclaw ") is authorized by law to have charge and custody of the City of Enumclaw Corrections Facility (hereinafter "Enumclaw Corrections Facility"); and WHEREAS, the City Manager for the City of Federal Way (hereinafter "Federal Way ") is authorized by law to have charge and custody of Federal Way prisoners or inmates; and WHEREAS, Federal Way wishes to designate the Enumclaw Corrections Facility as a place of confinement for the incarceration of one or more inmates lawfully committed to its custody; and WHEREAS, Enumclaw desires to accept and keep in its custody such inmate(s) in the Enumclaw Corrections Facility for a rate of compensation mutually agreed upon by the parties hereto; and WHEREAS, RCW 39.34.08 and other Washington law, as amended, authorizes any city to enter into an interlocal agreement to permit another city to perform any governmental service, activity or undertaking which either city is authorized by law to perform; and WHEREAS, the governing bodies of each of the parties hereto have determined to enter into the Agreement as authorized and provided for by RCW 39.34.080 and other Washington law, as amended; NOW, THEREFORE, in consideration of the above and foregoing recitals, the payments to be made, the mutual promises and covenants herein contained, and for other good and valuable consideration, the parties hereto agree as follows: 1. CORRECTIONS FACILITY AVAILABILITY Enumclaw shall make available for Federal Way inmates on a "first come, first served" or "space available" basis. 2. COMPENSATION (a) Rates. The cost of Enumclaw's care of all Federal Way inmates herein shall be $55.00 per day, per bed/inmate, effective beginning January 1, 2010 through December 31 2011. The parties agree that Enumclaw will not charge a separate booking fee in addition to such rates. Enumclaw reserves the right to increase the daily bed rate to $65.00 per day with a 90 day written notice to Federal Way prior the increase. (b) Billing and payment. Enumclaw agrees to provide Federal Way with an itemized bill listing all interlocal Jail Services Agreement Pag,tjl of 6 Between the City of Enumclaw & the City of Federal Way FIP Enumclaw _ _ N CITY OF CITY HALL . Federal Way 333 8th Avenue South - PO Box 9718 Federal Way, WA 98063 -9718 (253) 835 -7000 www dtyoflederahway com names of inmates who are housed, the case /citation number, the number of days housed (including the date and time of booking and date and time of release), and the dollar amount due for each. Enumclaw agrees to provide said bill by the 10th of each month. Federal Way agrees to make payment to Enumclaw within thirty (30) days of receipt of such bill for the amount billed for the previous calendar month. 3. DURATION OF INMATE STAY/TYPES OF INMATES At the time a person is presented to the Enumclaw Corrections Facility for booking by a Federal Way officer, the Enumclaw corrections staff will determine whether the suspect and/or prisoner will be accepted [� P P for booking. Enumclaw reserves the right, in its sole discretion, to not accept persons injured, extremely ill, or exhibiting behavior that presents an obvious danger to the staff or other inmates. In the event a prisoner is not accepted for booking, Enumclaw shall provide written notice (email is acceptable) to the Federal Way Jail Coordinator indicating why booking was declined. (a) Duration of Inmate Stay. The parties agree that the maximum length of stay per inmate, including pre -and post- trial, may not exceed 365 consecutive calendar days per misdemeanor sentence. (b) Types of Inmates accepted by Enumclaw Corrections Facility. Federal Way may not book violent felons into the Enumclaw Corrections Facility. "Violent felon" is defined as any person being held for suspicion, warrant, or arrest for any felony crime against a person. Federal Way may book nonviolent felons for a one -night stay provided that Federal Way transports any such nonviolent felons the following day to another Corrections Facility. (c) Collection of insurance information. Enumclaw agrees to collect medical insurance information from inmates when they are booked into the Enumclaw Corrections Facility pursuant to RCW 70.48.130. 4. RIGHT OF INSPECTION Federal Way shall have the right to inspect, at all reasonable times, all of the Enumclaw Corrections Facility in which Federal Way's inmates are confined in order to determine if such Corrections Facility maintains standards of confinement acceptable to Federal Way and that such inmates therein are treated equally regardless or race, religion, color, creed or national origin; provided, however, that Enumclaw shall be obligated to manage, maintain and operate its facilities consistent with . all applicable federal, state and local laws and regulations. 5. FURLOUGHS, PASSES, AND WORK RELEASE Enumclaw agrees that no early releases or alternatives to incarceration, including furloughs, passes, work crews, electronic home detention, or work release shall be granted to any inmate housed pursuant to this Agreement without written authorization by the committing court. Provided, Enumclaw shall be under no obligation to allow furloughs, passes, work crews, electronic home detention or work release. 6. INMATE ACCOUNTS AND VALUABLES (a) Enumclaw shall establish and maintain an account for each inmate received from Federal Way and shall credit to such account all money which is received and shall make disbursements, debiting such accounts in accurate amounts for the inmate's personal needs. Disbursements shall be made in limited amounts as are reasonably necessary for personal maintenance. At either the termination of this Agreement, the inmate's death, or return to either Federal Way or indefinite release to the court, the inmate's money shall be transferred to the inmate's account in care of Federal Way. Upon release from incarceration, Enumclaw shall return any remaining money to the prisoner. (b) Enumclaw shall receive and store property for Federal Way inmates. The property shall fit in a property bag such as a paper grocery bag or small clear plastic bag. [nterlocal Jail Services Agreement PIg@0 of 6 Between the City of Enumclaw & the City of Federal Way Flt ` Enumclaw CITY OF CITY HALL Federal Way Fedet 8th Avenue South - Box 9718 Federal Way, WA 98063 -9718 18 (253) 835 -7000 wwwcityo federalwaycom 7. RESPONSIBILITY FOR OFFENDER'S CUSTODY - It shall be the responsibility of Enumclaw to confine the inmate or inmates; to provide treatment, including the furnishing of subsistence and all necessary medical and hospital services and supplies; to provide for the inmates' physical needs; to make available to them programs and/or treatment consistent with the individual needs; to retain them in said custody; to supervise them; to maintain proper discipline and control; to make certain that they receive no special privileges and that the sentence and orders of the committing court in the State are faithfully executed; provided that nothing herein contained shall be construed to require Enumclaw, or any of its agents, to provide treatment, facilities or programs for any inmates confined pursuant to this Agreement, which it does not provide for similar inmates not confined pursuant to this Agreement, or which are not otherwise required by law. 8. MEDICAL SERVICES (a) Inmates from Federal Way shall receive and Enumclaw shall arrange for such medical, psychiatric and dental treatment as may be necessary to safeguard their health while housed in the Enumclaw Corrections Facility and shall notify Federal Way prior to any consultation for non - emergency outside services. Except for in -house routine minor medical services that can be treated by Enumclaw Corrections Facility staff, Federal Way shall pay directly or reimburse Enumclaw for all costs associated with the delivery of any medical, psychiatric and/or dental services provided to Federal Way inmates; provided that Federal .Way has the option to remove inmates, if at Federal Way's discretion, it believes that another Corrections Facility would be more appropriate for addressing the inmate's medical needs. (b) Enumclaw shall keep adequate records of all such services and said records shall be available for Federal Way's review at its request. (c) Except in emergencies, Federal Way will be notified by contacting the Federal Way Police Department on duty supervisor or Commander at (253) 835 -6851, prior to the inmate's transfer to a hospital and nothing herein shall preclude Federal Way from retaking the ill or injured inmate(s). Any emergency medical, psychiatric, or dental services shall be reported to Federal Way as soon as time permits. (d) If inmates held on Federal Way charges are transported to a local hospital facility, the short term security of said inmates shall be the responsibility of the City of Enumclaw. Short term security is defined as one to two hours. 9. DISCIPLINE Enumclaw shall have physical control over and power to execute disciplinary authority over all Federal Way inmates. However, nothing contained herein shall be construed to authorize or permit the imposition of a type of discipline prohibited by the Laws of the State of Washington. 10. RECORDS AND REPORTS Enumclaw shall keep all necessary and pertinent records concerning Federal Way inmates in the manner mutually agreed upon by the parties hereto. During an inmate's confinement in the Enumclaw Corrections Facility, Federal Way shall upon request be entitled to receive and be furnished with copies of any report or record associated with said inmate(s) incarceration. 11. REMOVAL FROM THE CORRECTIONS FACILITY A Federal Way inmate legally confined in the Enumclaw Corrections Facility shall not be removed there from by any person without written authorization from Federal Way or by order of any court having jurisdiction. Enumclaw agrees that no early releases or alternatives to incarceration, including furloughs, lnterlocal Jail Services Agreement Pagj4of Between the City of Enumclaw & the City of Federal Way Fbt' Enumclaw __ A hi, CITY OF CITY HALL 33325 8th Avenue South - PO Box 9718 Federal Way Federal Way, WA 98063 -9718 (253) 835 -7000 Rimy cityo federalwaycom passes, work release, work crews or electronic home detention shall be granted to any inmate without written authorization from the committing court. This paragraph shall not apply to an emergency necessitating the immediate removal of the inmate for medical, dental, psychiatric treatment or other catastrophic condition presenting an imminent danger to the safety of the inmate or to other inmates or Enumclaw Corrections Facility personnel. In the event of any such emergency removal, Enumclaw shall inform Federal Way of the whereabouts of the inmate or inmates so removed, at the earliest practicable time, and shall exercise all reasonable care for the safekeeping and custody of such inmate or inmates. 12. ESCAPES In the event any Federal Way inmate shall escape from Enumclaw's custody, Enumclaw will use all reasonable means to recapture the inmate. The escape shall be reported immediately to Federal Way. Enumclaw shall have the primary responsibility for and authority to file escape charges and direct the pursuit and retaking of the inmate or inmates within its own jurisdiction. Any cost in connections therewith shall be chargeable to and borne by Enumclaw; however, Enumclaw shall not be required to expend unreasonable amounts to pursue and return inmates from other states or other countries. 13. DEATH OF AN INMATE (a) In the event of the death of a Federal Way inmate, the King County Coroner shall be notified. Federal Way shall receive copies of any records made at or in connection with such notification. (b) Enumclaw shall immediately notify Federal Way of the death of a Federal Way inmate, furnish information as requested and follow the instructions of Federal Way with regard to the disposition of the body. The body shall not be released except on written order of the appropriate officials of Federal Way. Written notice pertaining to the release shall be provided within three weekdays of receipt by Federal Way of notice of such death. All expenses relative to any necessary preparation of the body and shipment charges shall be paid by Federal Way. With Federal Way's consent, Enumclaw may arrange for burial and all matters related or incidental thereto, and all such expenses shall be paid by Federal Way. The provisions of this paragraph shall govern only the relations between or among the parties hereto and shall not affect the liability of any relative or other person for the disposition of the deceased or for any expenses connected therewith. (c) Federal Way shall receive a certified copy of the death certificate for any of its inmates who have died while in Enumclaw's custody. 14. REMOVING OF INMATES Upon request from Enumclaw, Federal Way shall, at its expense, remove any Federal Way inmate not meeting the intake criteria outlined ned m part 3 above, within (4) hours after receipt of such request. In the event the confinement of any Federal Way inmate is terminated for any reason, Federal Way shall, at its expense, retake such inmate from the Enumclaw Corrections Facility. In the event Enumclaw requests a prisoner be removed, Enumclaw shall provide written notice email is acceptable) to the Federal Wa notice ( email ) Way Jail Coordinator indicating why Enumclaw requested removal of the Inmate. 15. GOVERNING The parties hereto agree that, except where expressly otherwise provided, the laws and administrative rules and regulations of the State of Washington s g g hall govern in any matter relating to an inmate (s) confine Y g () d pursuant to the Agreement. 16. DURATION This Agreement shall enter into full force and effect from January l 2010, and end December 31 Interlocal Jail Services Agreement P. a of 6 Between the City of Enumclaw & the City of Federal Way FW Enumclaw CITY OF CITY HALL 33325 � . Federal Way Feder 8th Avenue South - Box 9718 Federal Way, WA 98063 -9718 18 (253) 835 -7000 www. cityoflederalway com 2011, subject to earlier termination as provided by Section 17 herein. This Agreement may be renewed for one year successive periods under such terms and conditions as the parties may determine. Nothing in the Agreement shall be construed to require Federal Way to house inmates in the Enumclaw Corrections Facility continuously. 17. TERMINATION (a) By either party. This Agreement may be terminated by written notice from either party to the other party delivered by regular mail to the contact person identified herein, provided that termination shall become effective sixty (60) working days after receipt of such notice. Federal Way agrees to remove any inmate(s) from the Enumclaw Corrections Facility by the close of said sixty (60) day notice period. (b) By Federal Way due to lack of funding. The obligation of Federal Way to pay Enumclaw under the provision of this Agreement beyond the close of the current fiscal year (December 31, 2010) is expressly made contingent upon the appropriation, budgeting availability of sufficient funds by Federal Way. In the event that such funds are not budgeted, appropriated or otherwise made available for the purpose of payment under this Agreement at any time after December 31, 2010, then Federal Way shall have the option of terminating the Agreement upon written notice to Enumclaw, except that all services provided to that point shall be compensated at the agreed rate. The termination of this Agreement for this reason will not cause any penalty to be charged to Federal Way. (c) In the event of termination of this Agreement for any reason, Federal Way shall compensate Enumclaw for prisoners housed by Enumclaw after notice of such termination until Federal Way retakes its inmates. Compensation shall be paid in the same manner and at the same rates set forth under Section 2, just as if this agreement had not been terminated. 18. MAILING ADDRESSES All notices, reports, and correspondence to the respective parties of this Agreement shall be sent to the following: City of Enumclaw: City of Enumclaw 1705 Wells Street Enumclaw, WA 98022 Contact Person: Tyler M. Chilman, Assistant Jail Commander City of Federal Way: City of Federal Way 33325 8 Ave. S. PO Box 9718 Federal Way, WA 98063 -9718 Contact Person: Beth Meshkoff, Jail Coordinator 19. HOLD HARMLESS AND INDEMNIFICATION Enumclaw will assume the liability for the custody and care of Federal Way prisoners once they are in Y YP Y the custody of Enumclaw. Enumclaw shall defend, indemnify and hold Federal Way, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, tosses or suits including reasonable attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of Federal Way and for any claims of false arrest or false imprisonment, for which Federal Way shall defend, indemnify and hold Enumclaw harmless, including Interlocal Jail Services Agreement Phi of 6 Between the City of Enumclaw & the City of Federal Way FW Enumclaw CITY OF CITY HALL 33325 8th Avenue South - PO Box 9718 Federal Way Federal Way, WA 98063 -9718 (253) 835 -7000 www. crlyoffederalway. can reasonable attorneys fees. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Enumclaw and Federal Way, its officers, officials, employees, and volunteers, Enumclaw's liability hereunder shall be only to the extent of Enumclaw's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Enumclaw's waiver of immunity under industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 20. MISCELLANEOUS (a) Federal Way prisoners incarcerated in the Enumclaw Corrections Facility pursuant to this Agreement shall be transported to Enumclaw by and at the expense of Federal Way and shall be returned, if necessary, to Federal Way by Federal Way personnel and at Federal Way's expense. Enumclaw is not responsible for transportation of Federal Way prisoners under this Agreement and shall be reimbursed by Federal Way for any actual expenses incurred in transport of an inmate if, in fact, transportation of an inmate by Enumclaw becomes necessary. (b) A copy of this agreement, once executed, will be filed with King County as required by RCW 39.34.040. (c) This Agreement replaces and supersedes all prior agreements between the Parties relating to Corrections Facility services. IN WITNESS WHEREOF, the above and foregoing Agreement has been executed in duplicate by the parties hereto and made effective on the day and year first above written: CITY OF FEDERAL WAY CITY OF ENUMCLAW Brian Wilson, City Man / n, ty ager Chef of Police City of Enumclaw, Mayor ATTEST: ATTEST: Carol McNeiliy, CMC, City Clerk City of Enumclaw, City Clerk Approved as to Form: Approved as to Form: Patricia A. Richardson, City Attorney City of Enumclaw, City Attorney Interlocal Jail Services Agreement Pa d ( of 6 Between the City of Enumclaw & the City of Federal Way F6f' Enumclaw COUNCIL MEETING DATE: March 16, 2010 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Interlocal Agreement between the City of Fife, Washington and City of Federal Way, Washington, for the Housing of Inmates in the Fife City Jail. POLICY QUESTION: Should the City of Federal Way / Federal Way Police Department enter into an Agreement with the City of Fife for Jail Services? COMMITTEE: Parks, Recreation, and Public Safety Council Committee MEETING DATE: March 9, 2010 CATEGORY: N Consent 111 Ordinance ❑ Public Hearing n City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: CONNIE SHUPP, ACTING COMMANDER DEPT: Police Department Attachments: 1. PRHS &PS Memo 2. Interlocal Cooperative Agreement for Jail Services with the City of Fife Options Considered: 1. Accept the Interlocal Cooperative Agreement for Jail Services 2. Reject Agreement STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER APPROVAL;Q,(,4A 4.?/4O/U DIRECTOR APPROVAL: ' c. 1 /76.',;.,7 3//0 Committee Council Committee Council COMMITTEE RECOMMENDATION: PRPS recommends Option Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move approval of the Interlocal Cooperative Agreement between the City of Federal Way, and the City of Fife for the housing of inmates in the Fife Jail, and authorize Interim City Manager / Police Chief Brian Wilson to sign such Agreement" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED I ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REVISED - 02/06/2006 RESOLUTION # 10 5 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: March 9, 2010 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Brian 1 Wilson, Interim City Manager / Police Chief FROM: Andy J. Hwang, Assistant Police Chief SUBJECT: Interlocal Agreement between the City of Federal Way and the City of Fife Jail Services. Background The City of Federal Way currently has Inter -local agreements with several jurisdictions for jail services (Auburn, Enumclaw, Fife, King County and Yakima County) to house misdemeanor inmates. The City of Federal Way has had an Inter -local agreement with the City of Fife since 2001. The Fife Jail's geographic location reduces the amount of time patrol officers are outside of the city booking arrestees. The agreement requires that a minimum of ten (10) beds be allocated daily for the use of Federal Way inmates. The agreement with Fife, in conjunction with several other agreements will be for the duration of January 1, 2010 to December 2011, which will adequately fulfill our needs until the SCORE facility opens. 1 106 A hi. CITY OF CITY HALL Way 8th Avenue South • Box 9718 Federal Wa Feder a Federal Way, WA 988063 -63- 9718 18 (253) 835 -7000 www. atyoffederatway com INTERLOCAL AGREEMENT BETWEEN THE CITY OF FIFE, WASHINGTON AND THE CITY OF FEDERAL WAY, WASHINGTON FOR THE HOUSING OF INMATES IN THE FIFE JAIL THIS INTERLOCAL AGREEMENT is dated effective this 1 of January 2010 by and between the City of Federal Way, Washington, a Municipal Corporation, and the City of Fife, Washington, a Municipal Corporation, each party having been duly organized and now existing under the laws of the State of Washington. WITNESSETH: WHEREAS, the Chief of Police for the City of Fife (hereinafter "Fife ") is authorized by law to have charge and custody of the City of Fife Jail (hereinafter "Fife Jail "); and WHEREAS, the City Manager for the City of Federal Way (hereinafter "Federal Way ") is authorized by law to have charge and custody of Federal Way prisoners or inmates; and WHEREA, Federal Way wishes to designate the Fife Jail as a place of confinement for the incarceration of one or more inmates lawfully committed to its custody; and WHEREAS, Fife desires to accept and keep in its custody such inmate(s) in the Fife Jail for a rate of compensation mutually agreed upon by the parties hereto; and WHEREAS, RCW 39.34.08 and other Washington law, as amended, authorizes any city to enter into an interlocal agreement to permit another city to perform any governmental service, activity or undertaking which either city is authorized by law to perform; and • WHEREAS, the governing bodies of each of the parties hereto have determined to enter into the Agreement as authorized and provided for by RCW 39.34.080 and other Washington law, as amended; NOW, THEREFORE, in consideration of the above and foregoing recitals, the payments to be made, the mutual promises and covenants herein contained, and for other good and valuable consideration, the parties hereto agree as follows: 1. JAIL AVAILABILITY Fife shall make available for Federal Way inmates a minimum of ten (10) beds per day, and shall accept and house a minimum of ten (10) Federal Way inmates per day. Fife also agrees to make additional beds in excess of ten (10) available to Federal Way on a "first come, first served" or "space available" basis. 2. COMPENSATION (a) Rates. The cost of Fife's care of all Federal Way inmates herein shall be $67.00 per day, per bed/inmate, effective beginning January 1, 2010 through December 31 2011. The parties agree that Fife will not charge a separate booking fee in addition to such rates. (b) Minimum Charge. The City of Federal Way agrees to commit to and pay for ten (10) beds per day, at the rate set forth in Section 2(a) above. Fife shall make ally 'contracted bed not used by Federal Way available lnterlocal Jail Services Agreement Page 1 of 6 Between the City of Fife & the City of Federal Way ELF _ Fife CITY OF CITY HALL 33325 Federal Way Feder 8th Avenue South • Box 9718 Federal Way, WA 98063 -063 - 9718 18 (253) 835 -7000 www atyoffederahvay. awn for use by other agencies. If the bed is used by another agency then $67.00 per bed for each day will be credited to Federal Way's bill as set forth in Section 2(c) below. Provided, however, Fife reserves the right to fill other empty beds in its facility before offering the Federal Way beds to other agencies. (c) Billing and payment. Fife agrees to provide Federal Way with an itemized bill listing all names of inmates who are housed, the case /citation number, the number of days housed (including the date and time of booking and date and time of release), and the dollar amount due for each. The bill shall reflect the minimum charge provided for in Section 2(b) above, and charges for any inmates in excess of ten (10) inmates per day (under Section 1 above), less credit for all income received by Fife from other agencies for their use of the Federal Way's ten (10) contracted beds as provided for in Section 2 (b) above. Fife agrees to provide said bill by the lOth of each month. Federal Way agrees to make payment to Fife within thirty (30) days of receipt of such bill for the amount billed for the previous calendar month. 3. DURATION OF INMATE STAY/TYPES OF INMATES At the time a person is presented to the Fife Jail for booking by a Federal Way officer, the Fife corrections staff will determine whether the suspect and/or prisoner will be accepted for booking. Fife reserves the right, in its sole discretion, to not accept persons injured, extremely ill, or exhibiting behavior that presents an obvious danger to the staff or other inmates. In the event a prisoner is not accepted for booking, Fife shall provide written notice (email is acceptable) to the Federal Way Jail Coordinator indicating why booking was declined. (a) Duration of Inmate Stay. The parties agree that the maNimum length of stay per inmate, including pre -and post -trial, may not exceed 30 consecutive calendar days. (b) Types of Inmates accepted by Fife Jail. Fife will not accept female prisoners for booking into the Fife Jail until such time that Fife equips the Fife Jail to accommodate female prisoners. Federal Way may not book violent felons into the Fife Jail. "Violent felon" is defined as any person being held for suspicion, warrant, or arrest for any felony crime against a person. Federal Way may book nonviolent felons for a one-night stay provided that Federal Way transports any such nonviolent felons the following day to another jail facility. (c) Collection of insurance information. Fife agrees to collect medical insurance information from inmates when they are booked into the Fife Jail pursuant to RCW 70.48.130. 4. RIGHT OF INSPECTION Federal Way shall have the right to inspect, at all reasonable times, all of the Fife Jail in which Federal Way's inmates are confined in order to determine if such jail maintains standards of confinement acceptable to Federal Way and that such inmates therein are treated equally regardless or race, religion, color, creed or national origin; provided, however, that Fife shall be obligated to manage, maintain and operate its facilities consistent with all applicable federal, state and local laws and regulations. 5. FURLOUGHS, PASSES, AND WORK RELEASE Fife agrees that no early releases or alternatives to incarceration, including furloughs, passes, work crews, electronic home detention, or work release shall be granted to any inmate housed pursuant to this Agreement without written authorization by the committing court. Provided, Fife shall be under no obligation to allow furloughs, passes, work crews, electronic home detention or work release. 6. INMATE ACCOUNTS AND VALUABLES (a) Fife shall establish and maintain an account for each inmate received from Federal Way and shalt credit to such account all money which is received and shall make disbursements, debiting such accounts in accurate amounts for the inmate's personal needs. Disbursements shall be made in limited amounts as are reasonably necessary for personal maintenance. At eitheUhe termination of this Agreement, the inmate's death, Interlocal Jail Services Agreement Page 2 of 6 Between the City of Fife & the City of Federal Way Fbf' Fife__ CITY OF CITY HALL 33325 8th Avenue South - PO Box 9718 Federal W WA 98063 -9718 Federal Way (253) 835-7000 www cityoffederalway com or return to either Federal Way or indefinite release to the court, the inmate's money shall be transferred to the inmate's account in care of Federal Way. Upon release from incarceration, Fife shalt return any remaining money to the prisoner. (b) Fife shall receive and store property for Federal Way inmates. The property shall fit in a property bag such as a paper grocery bag or small clear plastic bag. 7. RESPONSIBILITY FOR OFFENDER'S CUSTODY It shall be the responsibility of Fife to confine the inmate or inmates; to provide treatment, including the furnishing of subsistence and all necessary medical and hospital services and supplies; to provide for the inmates' physical needs; to make available to them programs and/or treatment consistent with the individual needs; to retain them in said custody; to supervise them; to maintain proper discipline and control; to make certain that they receive no special privileges and that the sentence and orders of the committing court in the State are faithfully executed; provided that nothing herein contained shalt be construed to require Fife, or any of its agents, to provide treatment, facilities or programs for any inmates confined pursuant to this Agreement, which it does not provide for similar inmates not confined pursuant to this Agreement, or which are not otherwise required by law. 8. MEDICAL SERVICES (a) Inmates from Federal Way shalt receive and Fife shall arrange for such medical, psychiatric and dental treatment as may be necessary to safeguard their health while housed in the Fife Jail and shall notify Federal Way prior to any consultation for non - emergency outside services. Except for in -house routine minor medical services that can be treated by Fife Jail staff, Federal Way shall pay directly or reimburse Fife for all costs associated with the delivery of any medical, psychiatric and/or dental services provided to Federal Way inmates; provided that Federal Way has the option to remove inmates, if at Federal Way's discretion, it believes that another jail would be more appropriate for addressing the inmate's medical needs. (b) Fife shall keep adequate records of all such services and said records shall be available for Federal Way's review at its request. (c) Except in emergencies, Federal Way will be notified by contacting the Federal Way Police Department on duty supervisor or Commander at (253) 835-6851, prior to the inmate's transfer to a hospital and nothing herein shall preclude Federal Way from retaking the ill or injured inmate(s). Any emergency medical, psychiatric, or dental services shall be reported to Federal Way as soon as time permits. (d) If inmates held on Federal Way charges are transported to a local hospital facility, the short term security of said inmates shall be the responsibility of the City of Fife. Short term security is defined as less than eight (8) hours. (e) If inmates held on Federal Way domestic violence related charges or driving under the influence (DUI) charges are transported to a local hospital facility, the security of said inmates shall be the responsibility of the City of Fife. 9. DISCIPLINE Fife shall have physical control over and power to execute disciplinary authority over all Federal Way inmates. However, nothing contained herein shall be construed to authorize or permit the imposition of a type of discipline prohibited by the Laws of the State of Washington. 10. RECORDS AND REPORTS Fife shall keep all necessary and pertinent records concerning Federal Way inmates in the manner mutually agreed upon by the parties hereto. During an inmate's confinement in the Fife Jail, Federal Way shall upon request be entitled to receive and be furnished with copies of any report or record associated with said 10 9 lnterlocai Jail Services Agreement Page 3 of 6 Between the City of Fife & the City of Federal Way FW Fife CITY OF CITY HALL � . 33325 Federal Way Feder 8th Way, South • Box 9718 Federal Way, WA 98063-9718 ^..� (253) 835 -7000 www. cityoffederalway. com inmate(s) incarceration. 11. REMOVAL FROM THE JAIL A Federal Way inmate legally confined in the Fife Jail shall not be removed there from by any person without written authorization from Federal Way or by order of any court having jurisdiction. Fife agrees that no early releases or alternatives to incarceration, including furloughs, passes, work release, work crews or electronic home detention shall be granted to any inmate without written authorization from the committing court. This paragraph shall not apply to an emergency necessitating the immediate removal of the inmate for medical, dental, psychiatric treatment or other catastrophic condition presenting an imminent danger to the safety of the inmate or to other inmates or Fife Jail personnel. In the event of any such emergency removal, Fife shall inform Federal Way of the whereabouts of the inmate or inmates so removed, at the earliest practicable time, and shall exercise all reasonable care for the safekeeping and custody of such inmate or inmates. 12. ESCAPES In the event any Federal Way inmate shall escape from Fife's custody, Fife will use all reasonable means to recapture the inmate. The escape shall be reported immediately to Federal Way. Fife shall have the primary responsibility for and authority to file escape charges and direct the pursuit and retaking of the inmate or inmates within its own jurisdiction. Any cost in connections therewith shall be chargeable to and borne by Fife; however, Fife shall not be required to expend unreasonable amounts to pursue and return inmates from other states or other countries. 13. DEATH OF AN INMATE (a) In the event of the death of a Federal Way inmate, the Pierce County Coroner shall be notified. Federal Way shall receive copies of any records made at or in connection with such notification. (b) Fife shall immediately notify Federal Way of the death of a Federal Way inmate, furnish information as requested and follow the instructions of Federal Way with regard to the disposition of the body. The body shall not be released except on written order of the appropriate officials of Federal Way. Written notice pertaining to the release shall be provided within three weekdays of receipt by Federal Way of notice of such death. All expenses relative to any necessary preparation of the body and shipment charges shall be paid by Federal Way. With Federal Way's consent, Fife may arrange for burial and all matters related or incidental thereto, and all such expenses shall be paid by Federal Way. The provisions of this paragraph shall govern only the relations between or among the parties hereto and shall not affect the liability of any relative or other person for the disposition of the deceased or for any expenses connected therewith. (c) Federal Way shall receive a certified copy of the death certificate for any of its inmates who have died while in Fife's custody. 14. REMOVING OF INMATES Upon request from Fife, Federal Way shall, at its expense, remove any Federal Way inmate not meeting the intake criteria outlined in part 3 above, within (4) hours after receipt of such request. In the event the confinement of any Federal Way inmate is terminated for any reason, Federal Way shall, at its expense, retake such inmate from the Fife Jail. In the event Fife requests a prisoner be removed, Fife shall provide written notice (email is acceptable) to the Federal Way Jail Coordinator indicating why Fife requested removal of the Inmate. 15. GOVERNING LAW The parties hereto agree that, except where expressly otherwise provided, the laws and administrative rules and regulations of the State of Washington shall govern in any matter relating to an inmate(s) confined pursuant to the Agreement. 110 [nterlocal Jail Services Agreement Page 4 of 6 Between the City of Fife & the City of Federal Way FWV Fife CITY OF CITY HALL 33325 Federal Way Feder 8th Avenue South - Box 9718 Federal Way, WA 98063 -3 -9718 18 (253) 835 -7000 www at yofederal way. com 16. DURATION This Agreement shall enter into full force and effect from January 1 2010, and end December 31 2011, subject to earlier termination as provided by Section 17 herein. This Agreement may be renewed for one year successive periods under such terms and conditions as the parties may determine. Nothing in the Agreement shall be construed to require Federal Way to house inmates in the Fife Jail continuously. 17. TERMINATION (a) By either party. This Agreement may be terminated by written notice from either party to the other party delivered by regular mail to the contact person identified herein, provided that termination shall become effective sixty (60) working days after receipt of such notice. Federal Way agrees to remove any inmate(s) from the Fife Jail by the close of said sixty (60) day notice period. (b) By Federal Way due to lack of funding. The obligation of Federal Way to pay Fife under the provision of this Agreement beyond the close of the current fiscal year (December 31, 2010) is expressly made contingent upon the appropriation, budgeting availability of sufficient funds by Federal Way. In the event that such funds are not budgeted, appropriated or otherwise made available for the purpose of payment under this Agreement at any time after December 31, 2010, then Federal Way shall have the option of terminating the Agreement upon written notice to Fife, except that all services provided to that point shall be compensated at the agreed rate. The termination of this Agreement for this reason will not cause any penalty to be charged to Federal Way. (c) In the event of termination of this Agreement for any reason, Federal Way shall compensate Fife for prisoners housed by Fife after notice of such termination until Federal Way retakes its inmates. Compensation shall be paid in the same manner and at the same rates set forth under Section 2, just as if this agreement had not been terminated. 18. MAILING ADDRESSES All notices, reports, and correspondence to the respective parties of this Agreement shall be sent to the following: City of Fife: City of Fife 5411 23rd St E Fife, WA 98424 -2061 Contact Person: Steve Worthington, City Manager City of Federal Way: City of Federal Way 33325 8 Ave. South PO Box 9718 Federal Way, WA 98063 -9718 Contact Person: Beth Meshkoff, Jail Coordinator 19. HOLD HARMLESS AND INDEMNIFICATION Fife will assume the liability for the custody and care of Federal Way prisoners once they are in the custody of Fife. Fife shall defend, indemnify and hold Federal Way, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits including reasonable attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of Federal Way and for any claims of false arrest or false imprisonment, for which 1 11 lnterlocal Jail Services Agreement Page 5 of 6 Between the City of Fife & the City of Federal Way E _ Fife ` CITY OF CITY HALL 33325 Federal Way Feder 8th Avenue South • Box 9718 Federal Way WA 98063 -9718 18 (253) 835 -7000 www at yoffederaMay. can Federal Way shall defend, indemnify and hold Fife harmless, including reasonable attorneys fees. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Fife and Federal Way, its officers, officials, employees, and volunteers, Fife's liability hereunder shall be only to the extent of Fife's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Fife's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 20. MISCELLANEOUS (a) Federal Way prisoners incarcerated in the Fife Jail pursuant to this Agreement shall be transported to Fife by and at the expense of Federal Way and shall be returned, if necessary, to Federal Way by Federal Way personnel and at Federal Way's expense. Fife is not responsible for transportation of Federal Way prisoners under this Agreement and shall be reimbursed by Federal Way for any actual expenses incurred in transport of an inmate if, in fact, transportation of an inmate by Fife becomes necessary. (b) A copy of this agreement, once executed, will be filed with King County and Pierce County, as required by RCW 39.34.040. (c) This Agreement replaces and supersedes all prior agreements between the Parties relating to jail services. IN WITNESS WHEREOF, the above and foregoing Agreement has been executed in duplicate by the parties hereto and made effective on the day and year first above written: CITY OF FEDERAL WAY CITY OF FIFE Brian Wilson, City Manager/Chief of Police Steve Worthington, City Manager Brad Blackburn, Chief of Police ATTEST: ATTEST: Carol McNeilly, CMC, City Clerk Marlyn Campbell, City Clerk-Treasurer Approved as to Form: Approved as to Form: Patricia A. Richardson, City Attorney Loren combs, City Attorney 112 Interlocal Jail Services Agreement Page 6 of 6 Betw the City of Fife & the City of Federal Way FW Fife_ _