Council PKT 04-20-2010 SpecialGtTY OF
, �... Federal Way
AGENDA
FEDERAL WAY CITY COUNCIL•
SPECIAL MEETING
Councii Chambers - City Hall
April 20, 2010 — 5:30 pm
www. cifyoffederalwa y. com
1. CALL MEETING TO ORDER
2. CHANGE OF GOVERNMENT:
a. Appointed Positions and Confirmation of Positions
b. Outside Committee Appointments
3. EXECUTIVE SESSION
• Potential Litigation Pursuant to RCW 42.30.110(1)(i)
• Property Acquisition Pursuant to RCW 42.30.110(1)(c)
4. ADJOURNMENT
COUNCIL MEETING DATE: Study Session Apri120, 2010
CITY QF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
ITEM #: ��
SUB3ECT: DESIGNATE FINANCE DIRECTOR AND FINANCIAL SERVICES ADMINISTRATOR AS APPOINTIVE
POSITIONS AND DETERMINE WHICH APPOINTIVE POSITIONS WILL BE CONFIRMED BY COUNCIL
POLICY QUESTION SHOULD THE CITY COUNCIL DESIGNATE 'THE FINANCE DIRECTOR AND THE
FINANCIAL SERVICES ADMINISTRATOR AS APPOINTIVE POSITIONS, INCLUDING
QUALIFICATIONS AND DUTIES AND DESIGNATE CONFIRMATION FOR ADDITIONAL
APPOINTIVE POSITIONS?
COMMITTEE N/A
CATEGORY:
� Consent
❑ City Councii Business
❑ Ordinance
❑ Resolution
MEETING DATE:
❑ Public Hearing
� Other
STAFF REPORT BY: PAT RICHARDSON CITY ATTORNEY DEr'r: LAW
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Attachmentsc Staffreport, eonfirmation language that the City Council enaeted in Ordinance No. 10-643 and an
outline listing the appointive positions that the Renton City Council confirms.
Options Considered: I. Direct the City Attorney to draft ardinances as directed concerning: (1) designate
Finance Director and Financial Services Administrator as appointive positions with the
qualifications and duties incorparated into the identified departments as directed by
Council; and (2} determine which appointed positions Council wants to confirm
2. Continue the discussion to a study session, which needs to be scheduled.
STAFF RECOMMENDATION N/A
CITY MAIVAGER APPROVAL: �-I.✓� ��'V► y �
Committee Council
COMMiTTEE RECOMMENDATION N/A
APPROVAL:
Committee
C ommittee Chair Committee Member Committee Member
PROPOSED COUNCIL 1VIOTION: "I move approval of Option
(BEZOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
� DENIED ls7 reading
� TABLED/DEFERRED/NO AC'FION Enactment readi�
❑ MaVED TO SECOND READING (ordinances only) ORDINANCE #
REVISED- OZ/06/2006 RESOLUTION #
2.10.13 Rules for Appointin� Officers.
The Department officers and administrators identified by the City Council
shall be appointed by the Mayor, and subj ect to confirmation by a maj ority
of the members of the City Council. If the Council shall refuse to confirm
any such nomination of the Mayor, then the Mayor shall appoint another
person to fill the office, and the Mayor may continue to appoint until the
appointee is confirmed. The Council shall have up to two regularly
scheduled council meetings to act upon the Mayor's appointment, but should
the Council fail to act within that period of time, the appointment will be
deemed confirmed. The Mayor shall have the ability to make interim
appointments for up to six months without Council confirmation.
Citv of Renton Code
�
Mavor a�uointed uositions
�onfirmed bv Citv Council
�
➢ Chief Administration Officer (Executive Dept., setiarate office)
➢ City Clerk (Executive Dept., se�arate office)
➢ Hearing Examiner and Examiner Pro Tem (Executive Dept.,
setiarate office)
➢ Communications Director (Executive Dept., euarate office )
➢ Community Services Administrator (Dept. Director)
➢ Community and Economic Development Administrator (Dept.
Director)
➢ Finance and Information Services Administrator (Dept.
Director)
➢ Fire Chief/Emergency Services Administrator (Dept. Director)
➢ Human Resources and Risk Management Administrator (Dept.
Director)
➢ Public Works Administrator (Dept. Director)
� Police Chief (Dept. Director)
➢ City Attorney (Dept. Director)
K:\cm\electedmayor\appoint posirions\renton confirm
I
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.
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CITY ATTORNEY'S OFFICE
1VIEMORANDUM
DATE: APRIL 13, 2010
TO: CITY COUNCIL MEMBERS
CC: BRIAN WILSON, CITY MAI�IAGER/POLICE CHIEF
FROM: PATRICIA RICHARDSON, CITY ATTORNEY Q�
SUBJECT: APPOINTIVE DESIGNATION: FINANCE DIRECTOR AND FINANCiAL SERVICES ADMINISTRATOR
P.ND IDENTIFY WHICH POSITIONS FOR COUNCIL CONFIRMATION
The purpose of this staff repart is to address four main areas: (1) to confirm the Ciry Council's direction
from the April 6, 2014 Study Session where Council designated the departmental organizational structure of
the City; (2) to further discuss the Finance Director and Financial Services rldministrator positions in regards
to designating the positions appointive positions; (3) to deternune if Council wants to designate confirmation
for additional positions; and (4) administrative support for the Council.
RCW 35A.12.020 states that all appointive positions identified by Council must set forth, in an ordinance,
the position title, the duties, the authority and the qualifications.
Departments
At the April 6, 2010 Study Session the City Council directed the City Attorney to commence drafting an
ordinance to establish the following departments:
1. Mayor's Office {converted from the City Manager's Office)
2. Community Development Services
3. Finance
4. Human Resources
5. Information Technology Services
6. Law
7. Police
8. Public Works/Parks, Recrearion and Cultural Services
The City Council also deterinined that the proposed functions or authority for each department as presented
in the Staff Report are acceptable.
Appointive Positions
1. Mandator}� Posirians. The City Council determined that the following positions with the posirion tide,
duties and qualificauons absent years of experience should also be confirmed by Council:
A. Ciry Clerk
B. Police Chief
C. City Attorney
2. Discretionary Positions. The City Council approved the following positions with the position tide, duties
and qualifications absent years of experience:
A. Communiry Development Services Director
B. Human Resources Director
C. Information Technology Services Director
D. Public Works/Parks, Recreation and Cultural Services Director
E. Communications and Government Affairs Manager
F. Economic Development Director
3. Further Discussion. The Ciry Council wanted more discussion regarding the Finance Director and
Financial Services Administrator positions. Attached are two documents of two columns setting forth the
similar duties and the different duties as prescribed by the position descriptions to assist Council in providing
direction to the City Attorney.
Councit Confirmation of Positions
The City Council approved the confirtnation language in Ordinance No. 10-643, which states:
2.10.13 Rules for Appointing Officers.
The Department officers and administrators idenrified by the City Council shall be appointed by the
Mayor, and subject to confirmarion by a majority of the members of the City Council. If the Council
shall refuse to confirm any such nomination of the Mayor, then the Mayor shall appoint another
person to fill the office, and the Mayor may continue to appoint until the appointee is confirmed.
The Council shall have up to two regularly scheduled council meetings to act upon the Mayor's
appointtnent, but should the Council fail to act within that period of time, the appointment will be
deemed confixmed. The IVlayor shall have the ability to make interim appointrnents for up to siY
months without Council confirmation.
2
The language mirrars Renton's process with the exception that the time limit for Council to was extended to
two regular council meetings. Also, the attached outline shows that the Renton city council confirms the
appointments of department directors and those positions in the mayor's office.
Council Administrative Support
Attached is a table of cities' responses concerning a�iministrauve support for Council. As the table shows, the
individual providing support to counciT is separate from the support provided to the mayor.
Although the table shows that council hires the liaison, Renton's city attorney indicatecl that the hiring is
tnore of an informal practice. For the last vacanry council "hired" the liaison as some council members
participated in the interview panel. And yet, the liaison position is supervised by the mayor or designee as
council is not present full time.
K:\cm\electedmayor\staffrpt\followup\4-6 appt pasitions
Cit of Renton Code
�ayor aX?Uointed UosltloriS
Confirmed bv Citv Council
—�
MAYOK'S OFFI�'E
➢ Chief Administration Officer
➢ City Clerk
➢ Hearing Examiner and Examiner Pro Tem
➢ Communications Director
DEPAKTMEIV�' DIKECTOKS
➢ Community Services Administrator
➢ Community and Economic Development Administrator
➢ Finance and Information Services Administrator
➢ Fire Chief/Emergency Services Administrator
➢ Human Resources and Risk Management Administrator
➢ Public Works Administrator
➢ Police Chief
➢ City Attorney
K:\cm\electedmayor\appoint positions\renton confirm
City Council Administrative Support
CITY POSITION TITLE SALARY APPOlNTIVE CONFIRMED COMMENTS
Y/N Y/N
Auburn None — Mayor's Used to have
staff provides PT position
support/ depts.staff but cut in last
committees bud et
Bellingham Executive Asst. $3730-
Mayor and Council 4535/month Y Y
each have one.
Everett Administrative When absent
Coordinator — $4317 — Not formally, other depts.
supports Council 5616/month Y � but agree. req'd to staff
on FT basis. osition
Kent Used to have $3955 — N N Currently
Admin Asst 2 who 4822/month CAO's Exec
supported Council (proposed) Reports Asst provides
and Ec. Dev / directly to limited admin
proposing to add Mayor support to
new position in Council,
July — but not yet
a roved.
Renton City Council $4482 — Regular
Liaison 5460/month position hired
by Council.
Reports to
Council
President who
changes each
ear.
COMPARISON OF DUTIES
FINANCIAL SERVICES FINANCE DIRECTOR
ADMINISTRATOR
Provides administrative, analytical, and Provides financial advice and counsel to
technical support in the areas of new City officials and staff
ro ram research and develo ment
Analyze and assess financial impacts of Manages financial staff
special projects directed by Mayor or
Council
Community outreach Directs City financial operations
■ accounts payable
■ accounts receivable
■ payroll
■ generalledger
■ fixed assets
� grants
■ Auditing
■ budget performance
� project aacounting
� cash management,
■ debt administration
■ ta�� and licensing
Provides the long term financial forecast
Supports economic development efforts of
the City
Serves as liaison with the Municipal Court
Supervises Information Technology
Services De artment
K:\cm\electedmayor\appt positions\compare duries
COUNCIL MEETING DATE: Apri120, 2010
CITY OF FEDERAL WAY
CITY COUNCIL
AGENDA BILL
/
SUBJECT: UPDATED TABLE OF OUTSIDE COMMITTEES
POLICY QUESTTON: SHOULD THE CITY COUNCIL DIRECT STAFF TO POST THE UPDATE TABLE OF OUTSIDE
COMMITTEES TO SHOW COUNCIL'S INVOLVEMENT IN THE REGION?
COMMITTEE: n/a
CATEGORY:
❑ Consent
❑ City Councit Business
❑ Ordinance
❑ Resolution
MEETING DATE:
❑ Public Hearing
� Other
STAFF REPORT BY: Patricia Richardson, Ci Attorne DEPT• Law
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Attachments: Updated list of Outside Committees showing the regional work of Council members.
Qptions Considered: l. Direct Staff to post the updated table of outside cornmittees showing the regional
work of Council members.
2. Direct the City Attorney to modify the vpdated tabie of outside committees
showing the regional work of Council members and post it.
STAFF RECOMMENDATION: n/a
/ � 1]I•
CITY MANAGER APPROVAL: .��-�+ 'y�/,7�d�l3 `�"� DIRECTOR APPROVAL: ��_
Committee Council Committee Council
COMMITTEE RECOMMENDATION:
Committe Chair Committee l�ember Committee Member
PROPOSED COUNCIL MOTION: `7 move approval of Option "
{BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
D APPROVED COUNCIL BILL #
� DENIED IsT reading
❑ TABLED/DEFERREDlPIO ACI'ION Enactment reading
❑ MOVED TO SECOND READING (ordinances ondy) ORDINANCE #
REVISED— 02lO6/2006 RESOLUTION #
ITEM #:
OUTSIDE COMMITTEES
SUBURBAN CITfES ASSOCIATION APPOINTMENTS
Committee Re resentation
SCA Board of Directors Ma or Kochmar
Public [ssues Committee {P[C) Mayor Kochmar,Council member Burbidge
Re ional Policy Committee {`RPC") De uty Mayor Duclos
Re ional Transit Committee ("RTC") Councit member Burbid e
Reaional Water Quality Committee ("RWQC")
Pu et Sound Re ionat Council O rations Committee
Puget Sound Regionai Council Growth Management
Polic Board
Puget Sound Reaionat Councit Transportation Policy Co.uncil member Burbidge
Board
Puget Sound Regional Council Economic Devetopment
District Poiicy Board
C,ocal Hazardous Waste ManagemenT
Pro ram/Mana ement Coordination
Committee to End Hometessness
a_ Governing Board a
b_ [nteragency Advisory Council staff b. Human Services Manager Hynden
committee
Mental Health and Drug Dependency Oversight
Committee
So1id Waste Advisory Committee {"S WAC") Executive
A ointment
Emergency Management Advisory Committee
("EMAG")
Radio Executive Poiic Committee
ente riseSeattle Council member pove
South Central Area Caucus Group
Puget Souod Regiona( Council Regiona) Project
Evatuation (RPEC) staff committee
ASSOCIATION OF WASHINGTON CITIES APPOINTMENTS
Committee Re resentation
Transportation [mproverr►ent 8oard for Washin�ton Council member Burbidge
State (TIB)
Ecosystem Coordination Board for the Pu�et Sound Council member Burbidge
Partnershi (state a�encv)
Ecosystem Coordination Boarc! Steering Committee Council member Surbidge
for the Pu�et Sound Partnersh� (state agenc )
NATIONA� LEAGUE OF CITIES
Committee Re resentation
Poiicy Committee on I'ranspo�tation Infrastructure Council member Burbidge
and Services (AWC A ointment)
Federal Leais(ative Committee Council member Burbid e
KING COUNT�'
Committee Re resentation
King County Growth Management Ptanning Deputy Mayor Duclos
Council ("GMPC"}
Re iona( Law Safety & Justice Committee Councit member Park
King County Consortium Joint Recommendations Human Services Manager Hynden
Committee for CDBG (IRC")
Kin Counry Disability Board LEOEE(
Board of Health
King County Etood Contro! District Advisory Councit member Park
Committee
Domestic Violence initiative
f • al
Co�nmittee Re resentation
Puget Souad Regional Council Executive Board Councit member Burbidge
(non-SCA a oinhnent) Councit member povey
South County Area Transportation Board Council member Burbidge
("SCATBD")
Metropolitan So(id Waste Management Advisory Deputy Mayor Duclos
Committee ("MSWMAC") Parks, Public Works and Emergency Mana�ement
Director itoe
Solid Waste/Rec clin Coord. Van Orsow
Water Resource {nventory Area 9("WRIA") To be assi ned
Federa( Wa Coordinated Community Res nse Police De artment & Munici al Court
Federal Way Government Liaison Committee Mayor Kochmar
De uty Mayor Ducios
Government Affairs Committee (CitylChamber) Deputy Mayor Duclos
Council member Freeman
Economic Development Committee (City/Chamber) Mayor Kochmar
Council member Burbidge
Councii member Park
Lod ing Tax Adviso Committee LTAC ) Counci{ member povey
ENTITIES
Enti Re resentation
South Correctional Entity (`SCORE") Council member povey
City Mana er/Police Chief Wilson
Val(ey Communications ("Vai(ey Com") Councit member povey
City Manager/Po(ice Chief Wilson