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Parks Comm MINS 03-04-2010 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, March 4, 2010 Hylebos Conference Room 6:00 p.m. City Hall MINUTES Chair Konkell called the meeting to order at 6:00 p.m. Present: Chair Fred Konkell, Vice Chair Brian Ailinger, Carol Otto, Justin Schmitter, Marie Sciacqua, Jack Sharlock, Louise Wessel and Karl Zinner. Excused: Julio Diaz, Martin Moore and Dwight Otto. Staff: Parks and Facilities Manager Steve Ikerd and Administrative Assistant Peggy Wright. Zinner moved: Ailinger seconded motion to accept the February Parks and Recreation Commission meeting minutes as written. PUBLIC FORUM Tom Bontempo — Mr. Bontempo said the Panther Lake forested area and north end of BPA Trail could work for a Disc Golf course with the different elevations. He felt it could accommodate a 18 -hole course. Bontempo said parking at the back of the Aquatic Center would provide sufficient parking for the course. Chair Konkell said it is King County property so that issue would need to be addressed with them. Bontempo will work on and submit a map of a proposed course for this area and bring it back to the commission. He asked that City parks staff assist by removing trees, setting signs and help build the course with him and volunteers, especially providing/operating heavy equipment. Manager Ikerd said staff is stretched pretty thin and it is coming in to their busy time of year. Bontempo estimated there are approximately 60 cars daily and 100+ on weekends using the course in Auburn with each round taking 2 -2.5 hours. Ikerd reminded him there is no funding for this project and Bontempo offered to submit and administer a grant to fund the course if available. If Bontempo brings forth a proposed course map to Ikerd before the April commission meeting, another meeting may be scheduled to expediate information to the commission. COMMISSION BUSINESS Trail/Pedestrian Access Subcommittee Report — Vice Chair Ailinger said the subcommittee is working on getting a preliminary map of trails that would be supplied by staff. Ailinger has discussed the trail proposal with staff at St. Francis Hospital as well and they are supportive of the project since they had considered a trail around the hospital at one point. A pedestrian crossing was discussed at length as part of joining the BPA and Hylebos trail systems. The hiring of a consultant was discussed and Ikerd will confer with Director Roe on this information. Vice Chair Ailinger moved; Zinner seconded motion to request City staff to identify and recommend consultant(s) to pursue the viability of connecting the BPA Trail and Hylebos Trail. Motion passed with unanimous vote. Disc Golf — already discussed in Public Forum. 2010 Work Plan — Ikerd reported that the 2010 Work Plan has been approved by Council Committee and City Council. Tonight's discussion is on the calendar timeline for each project on the Work Plan: Trail/Pedestrian access will be yearlong, Park Enforcement fines is a broad subject that was brought forward by Commissioner Pfeiffer who is not in attendance, Disc Golf could be on for the year if funded, annual playground equipment replacement for 2n and 3 1-d quarters, CIP budget is for recommendation only, 2010 Volunteer Events will be yearlong with Earth Day activities on April 24 and Laurelwood Park has been cleaned up with shelter roof replacement and addition of barbeques. Ikerd said the neighborhood is very pleased with the progress in the park to date. An updated Playground Data sheet will be forwarded to commissioners with the newly replaced playgrounds listed. Discussion and scheduling at April commission meeting on visitation to parks set for replacement in 2010. Parks and Recreation Co•ssion, March 4, 2010 Page 2 STAFF REPORTS Playground Update — Manager Ikerd reported that Alderdale and Saghalie Park playgrounds will be completed in April because of the poured -in -place process at each site. Steel Lake Annex and Sacajawea Park playgrounds have been completed. Picnic Rate Increase — Ikerd reported that the picnic reservation fee increase has been tabled because of different ideas on fee structure from the City Council. Some council members did not want a fee increase at all and two other options were resident versus non - resident fees and an off - season rate. Ikerd has been directed to compile information and bring it back to City Council after presenting to City Manager Brian Wilson and PRCS/PW/EM Director Roe. Discussion followed at length on the different suggestions from City Council. The commission will discuss further at the April 1, 2010 commission meeting and attend the April 6 City Council meeting to comment. NEW BUSINESS Ikerd reported that the Dumas Bay stair access has been completed and staff is awaiting Community Development approval. AmeriCorps did a fantastic job on this project. The question was asked when applications would be available since there are terms expiring the end of April. Chair Konkell said he has also discussed the voting/alternate members with Mayor Kochmar to be filled in a timely manner. Ikerd will check with the City Clerk's office to see when they are in advertising for the upcoming vacancies. Chair Konkell can attend the PRHSP Council Committee meeting. Ikerd will let him know if there are any PRCS items on the agenda. NEXT MEETING /AGENDA ITEMS Disc Golf Playground Visitation Schedule Park Rules Enforcement Picnic Fee Increase Strategy Trail/Pedestrian Subcommittee Report Status of Consultant ADJOURNMENT Chair Konkell adjourned the meeting at 7:30 p.m.