Parks Comm MINS 01-08-2009 s .
CITY OF FEDERAL W
PARKS, RECREATION AND CULTURAL SERVICES
Thursday, January 8, 2009 Hylebos Conference Room
6:00 p.m. City Hall
MINUTES
Chair Konkell called the meeting to order at 6:03 p.m.
Present: Chair Fred Konkell, Vice Chair Brian Ailinger, Scott Chaffee, Julio Diaz, Chris Hash, George Pfeiffer,
Marie Sciacqua, Jack Sharlock and Karl Zinner. Excused: Modesto Catahan, Martin Moore and Carol Otto.
Unexcused: Sheri McConnaughey.
Staff: Steve Ikerd, Interim PRCS Director, Mary Faber, Recreation and Cultural Services Superintendent, Doug
Nelson, Community Center Supervisor and Peggy Wright, Administrative Assistant. Additional Staff: Cary Roe,
Assistant City Manager /CCO, Greg Fewins, Community Development Director, Linda Farmer, Community and
Government Affairs and Margaret Clark, Senior Planner.
Guest: Jeanne Burbidge, council member. •
No public forum.
motion to accept December meeting minutes as written. Motion passed
Ailinger moved: Sciacqua seconded mo p g P
unanimously.
COM MISSION BUSINES
Federal Way Community Center Marketing Plan — Linda Farmer and M ary Faber presented the Federal Way
Community Center Strategic Communications (& Marketing) Plan as de by Cipalla Communications, Inc.
The plan is designed to assist the FWCC in developing a strong, effectiv a nd consistent communications strategy
that integrates print, broadcast and interactive media. This ta rgeted communications strategy enhances outreach,
increases exposure, improves efficiency and contains costs. The key business objectives for the second year of
operation is to sell more passes (targeted increase 10 -15 %), increase daily admission sales (targeted increase 20 %)
and increase building rentals (targeted increase 15 %). A new positioning line of "It all happens here" was created.
The 35 -page plan was distributed to commissioners for further information in detail on each recommendation —
graphic standards, visual library, direct mailings, standardize existing communications, specific and targeted
advertising, develop greater marketing and media impact, strengthen rental - market outreach communications,
update TV/Web media, re- design Community Center pages in Parks brochure, designate dedicated marketing staff,
clear signage, collect pass - holder opinions, develop yearlong wellness campaign, market area businesses/hotels and
develop media action.
Park Impact Fees — Senior Planner Margaret Clark did a Power Point presentation on the City's current Open Space
requirements. The City is considering adopting a Park Impact Fee and has hired Henderson, Young re u g and Company
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to calculate a formula to determine the fees. The fees are paid for new development and pay for park - related
facilities to serve new development. The fees can pay for system improvements such as acquiring and improving
parks or facilities included in the Capital Facilities Plan and the Comprehensive Plan. Impact fees cannot be used
for existing deficiencies or project improvements. Existing Open -Space set -aside requirements state all residential
development is required to provide open space and senior housing is either exempt or on a case -by -case basis.
Subdivisions must provide 15% of their land as open space and conventional subdivisions can pay a fee which is
equivalent to the cost of the required open space. Cluster subdivisions, small lot development, zero lot line
development and cottage housing must provide open -space on -site and cannot pay a fee in lieu of. Multi - family
development, mixed use development and manufactured home parks must also provide open space on site and
cannot p a Y a fee. For senior housing, re , there are no requirements for open space in residential zones and is case -by-
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case in commercial zones. The community design guidelines require public on -site open space and plazas for all
development except single - family residential, is related to maintaining and protecting property values while
enhancing the general appearance of the City rather than providing land for active recreational activity. Community
design guidelines cannot pay a fee and no credit towards open space requirements. A question and answer period
followed with staff and commissioners.
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Parks and Recreationmission, January 8, 2009 • Page 2
STAFF REPORTS
Celebration Park Building Update — Ikerd reported that the building product for the Celebration Park building is
scheduled for shipping. There is a meeting next week between contractor and staff. The 10 -year anniversary of
Celebration Park is May 29, 2009 and was briefly discussed with all suggestions welcome for planning this event.
French Lake Dog Park Public Meeting — Ikerd reported that there were approximately 70 persons at the December
public meeting concerning French Lake Park. A follow -up meeting will be held on Monday, January 26, 2009 at 6
p.m. in Council Chambers in City Hall.
Contract Report — Cottonwood Removal/As halt — The contract work for removal of cottonwoods and asphalt repair
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has been completed. Chair Konkell reported that the trail is in good shape but had concern on some trees left
standing (alders). Ikerd said there were only cottonwoods removed on this contract. The cottonwood tree root
problem was also taken care of at Palisades Park.
Laurelwood Property — Ikerd said staff plans on taking the Laurelwood information to the PRHSPS Council
Committee meeting in February. There are two parcels and back taxes are approximately $6,700. Ikerd had a title
report done and the Law department is reviewing it. Council approved $200,000 for clean-up of the site, if the City
assumes the property.
Finalized CIP — Ikerd will email the draft CIP document showing the 2009 -2010 budgeted funds to commissioners
prior to the February meeting.
Chair Konkell will attend the PRHSPS Council Committee meeting on January 13 in Hylebos Conference Room.
NEW BUSINESS
Konkell will be out of town for the
February meeting so Vice Chair Ailin er will facilitate the meeting.
meetin
Chair Ko ary g g g
PENDING ITEMS
Parks Mitigation workshop for the City Center Access Project will be held on Thursday, January 22, 2009 from 8
a.m. to 2 p.m. at City Hall in Patrick Maher Room.
The Camp Kilworth roe is still pending.
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NEXT MEETING /AGENDA ITEMS
Plan Projects Budget Overview ects 2009 -2010 Bud
Annual Work P � g
Celebration Park Building French Lake Park Public Meeting
Celebration Park 10 -year Anniversary City Center Access Project Workshop
ADJOURNMENT
Chair Konkell adjourned the meeting at 8:24 p.m.
NEXT MEETING IS FEBRUARY 5, 2009
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