Council MIN 05-04-2010 SpecialCITY OF
� Federal Way
MINUTES
FEDERAL WAY CITY COUNCIL
SPECIAL MEETING
CITY COUNCIL
MAY 4, 2010 - 5:30 PM
www. cifyoffederalway. com
1. CALL MEETING TO ORDER
Mayor Kochmar called the Special Meeting to order at 5:34 pm
Councilmembers present: Mayor Linda Kochmar, Deputy Mayor Dini Duclos, Councilmembers
Jim Ferrell, Mike Park, Jeanne Burbidge, and Jack Dovey
Councilmember Roger Freeman arrived at 5:40 pm.
Staff Present: City Manager/Police Chief Brian Wilson, City Attorney Pat Richardson and City
Clerk Carol McNeilly.
2. CHANGE OF GOVERNMENT:
a. Continued discussion of Aqpointed Positions and Confirmations
City Attomey Richardson reviewed the proposed duties and qualifications for the City Council
Executive Assistant position. Duties include: coordination of ineetings, conference and travel
arrangements; update and maintain calendars; reconciliation and processing of expenses;
preparafion of correspondence, reports and memoranda; greeting the public; screening phone
calls; and providing prompt responses to the public. The Council stated they would like to
formalize a process that allows the Council to take part in the performance review for this
position even though the position will report directly to the Mayor. The Council discussed if this
� position should be part time or full time; Council consensus was to establish the position as a
full time position in the Code.
City Attorney Richardson reviewed the draft language for appointing officers. The Council
discussed the last sentence and asked Ms. Richardson to edit the sentence to read "The
Mayor shall have the ability to make short-term appointments (those less that 6 months in
duration) without Council confirmation." If a short-term appointment needed to be extended
past 6 months, the Council could authorize the reappointment of the position at the request of
the Mayor.
b. Professional Service Agreements
City Attorney Richardson reviewed a flow chart that documented the City's intemal process for
executing Architect and Engineering Agreements. The Council will forward any questions
regarding this process to staff and continue discussion on this item at the June 1, 2010
Special Meeting.
Ciry Councid Minutes — May 4, 2010 Page 1 of 2
3. EXECUTIVE SESSION
The Council adjourned to executive session at 6:06 pm to discuss Potential Litigation Pursuant to
RCW 42.30.110(1)(i), Property Acquisition Pursuant to RCW 42.30.110(1)(c) and Collective
Bargaining RCW 42.30.140(4)(b) for approximately 40 minutes. The Council adjourned from
Executive Session at 6:59 pm.
4. ADJOURNMENT
Mayor Kochmar adjourned the Special Meeting at 6:59 pm.
Attest:
Carol McNeilly, CM , City CI rk
Approved by Council: May18, 2010
City Council Minutes — May 4, 2010 Page 2 of 2