FEDRAC MIN 04-27-2010CITV Of
Federal Way
City Council
ional Affairs Committee
1. CALL TO ORDER: Chair Mike Park called the meeting to order at 5:30 p.m.
Committee Members in Attendance: Committee Chair Park, Committee Member Burbidge and
Committee Member povey
Councilmembers in AtFendance: Mayor Kochmar and Deputy Mayor Duclos
Staff Members in Attendance: City Manager/Police Chief Brian Wilson, Financial Services Administrator
Bryant Enge, City Attorney Pat Richardson, Finance Director Tho Kraus, Human Resources Director Mary
McDougal, Economic Development Director Patrick Doherty, Deputy Public Works Director Marwan
Salloum, Communications 8� Governmental Affairs Manager Linda Farmer, Emergency Management
Coordinator Ray Gross, and Deputy City Clerk Krystal Roe.
2. PUBLIC COMMENT: None
3. COMMITTEE BUSINESS - Motion second and carried to add item M- Goodwill Industries Resolution.
Placement
Topic Title/Description Council
A. Approval of Minutes: April 23, 2010: N/A
Motion second and carried to approve as presented.
MOTION: Chair Park moved to amend the agenda to add as item "M" the resolution supporting the Washington
Economic Development Finance Authority's issuance of bonds to refinance the debt on the Goodwill Industries
establishment in Federal Way. Motion second. Carried 3- 0.
Legislative Report: March 2010:
Ms. Farmer provided a brief summary report of recent federal lobbying efforts as detailed in her
agenda packet materiais. She further reported all three congressional representatives included
the triangle project in their budget funding requests. Groundbreaking for the project will likely
occur in August and it's possible one or more of the legislators may be able to attend.
Ms. Farmer distributed a written summary report from Legislative Lobbyist Doug Levy regarding
legislature considered, rejected, or approved d�ring the regular and special state sessions. Mr.
Levy later joined the meeting and gave a brief overview of his writfen report. The Committee
thanked Mr. Levy for his work during the session.
N/A
C. United Properties Status Report: N/A
Mr. Doherty distributed a letter from Victor Setton, President ot United Properties which provided
an update on his company's efforts to secure a new developer. Mr. Doherty reported a
contract with a new development company is anticipated within the very near future; Mr.
Doherty anticipates being able to introduce the company at the second Council meeting in
May.
D. RESOLUTION: Amended Cafeteria Plan Document: Consent
OS/04/10
Ms. McDougal presented her report and mentioned the resolution is mainly for "housekeeping"
reasons. Since the City's originai 125 (cafeteria) plan was established in 1995 several pieces of
legislation have been enacted - such as HIPAA. Also, the original plan was not adopted via a
resolution process. This resolution formally adopts the cafeteria plan and includes all applicable
healthcare regulations.
MEETING SUMMARY
FEDRAC Meeting Summary
A�ril 27, 2010, Paae 2 of 3
Motion second and carried to approve the staff recommendation adopting the proposed
resolution to amend the cafeteria plan. Carried 3- 0.
._ _ _ _
ManagerPlus Pro System Soffware Purchase:
Commander McAllester presented her staff report and noted the proposed software provides
more in-depth analysis of vehicle performance, maintenance, etc. While the current software
tracks the maintenance history for fleet vehicles, it does not analyze how to better economize
repairs and does not provided recommended mechanical repair options.
Consent
OS/04/10
Motion second and carried to approve the purchase of the ManagerPlus Pro System software.
Carried 3 - 0.
F.
Emergency Management Performance Grant (EMPG) Award
Consent
osioan o
Mr. Gross presented his staff reported and clarified the grant is for one year, only. Mr. Wiison
commented on the excellent work of Ray Gross and Mary Hobday to secure the grant and on
their efforts in general for emergency preparedness. Mr. Wilson further remarked he has heard
many comments from community members praising Mr. Gross and Ms. Hobday and he
thanked them for a job well done.
Motion second and carried to accept the awarded EMPG funds and use of City matching
funds to fund the Emergency Management Specialist position into the 201 1 year (option 1).
Carried 3 - 0.
G
ORDINANCE: Proposed Franchise Agreement with Verizon Wireless
Intro Ord
OS/04/10
Mr. Salloum presented his staff report.
MOTION: Made and second to forward the ordinance to the May 4, 2010 City Council meeting
for first reading.
DISCUSSION: Councilmember povey inquired about another potential PSE pole site not
included in the language of this ordinance. Mr. Salloum remarked he was unaware of any
additional locations and clarified the ordinance language only covers the single pole location.
Mr. Salloum will research the issue and amend the exhibits and ordinance if needed. He will
present such findings at the May 4, 2010 City Council meeting when the ordinance is
introduced.
VOTE: The motion carried 3- 0.
�
ORDINANCE: Proposed Amendment to Franchise Agreement with Clearvvire
Intro Ord
OS/04/10
Mr. Salloum presented his staff report.
Motion second and carried to approve the ordinance amending the Clearwire US, L.L.C.
Franchise Agreement and forward to the full Council for first reading at the May 4, 2010 City
Council meeting. Carried 3- 0.
_ _
. __
ORDINANCE: Proposed Extension of Franchise with Tacoma Public Utilities Intro Ord
osioa�io
Mr. Salloum presented his staff report.
Motion second and carried to approve the ordinance and forward to the full Council for first
reading at the May 4, 2010 City Council meeting. Carried 3- 0.
Monthly Financiai Report
Ms. Kraus expiained Federal Way Crossing sales tax revenues are down mostiy due to the
closure of the original sporting goods store. She also stated $115,000 in real estate excise taxes
discussed at the March FEDRAC meeting were received and are included in this report. Ms.
Kraus reviewed her report for the Committee and highlighted key facts and figures.
Consent
OS/04/10
Motion second and carried to approve as presented. Carried 3- 0.
FEDRAC Meeting Summary
Aprii 27, 2010, Page 3 of 3
�
L.
Vouchers
Motion second and carried to approve as presented. Carried 3- 0.
Community Weatherization Program
Mr. Enge presented his staff report. The Committee discussed how to best allocate the
remaining grant funds between businesses and residents. Mr. Enge stated Council has the
authority to determine how to split the money between the two groups and may also require
matching f�nds from applicants. The only major requirement is that the grant funds must be
fuliy distributed in 201 1.
The Committee reached consensus to ailocate 60� to businesses and 40% to homeowners
based on the information available at the meeting.
Mr. Enge was directed to return to the May FEDRAC meeting with additional information/data
per Committee direction for preferred allocation split of remaining grant funds.
Consent
osioaiio
N/A
_ __ _ _ __ _ __ _ . _ _
M. RESOLUTION: Washington Economic Development Finance Authority Bond for Goodwill Consent
Industries osioai, o
Mr. Doherty explained a letter/proclamation of Council approval/support is needed by
Goodwill Industries in order to obtain their financing bond. The City is under no obligation by
proclaiming support.
Motion second and carried to approve as presented. Carried 3- 0.
4. OTHER
5. FUTURE AGENDA ITEMS
6. NEXT MEETING: Tuesday, May 25, 2010
Meeting adjourned at 6:55 p.m.
-�
Krystal Roe, Deputy City Clerk
COMMITTEE APPROVAL:
�/ `
��
i Par Jeanne Burbidge
Co ittee Chair Committee Member
Attest:
(
Jack Dovey
Committee Member