Parks Comm PKT 06-03-2010 CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, June 3, 2010 Hylebos Conference Room
6:00 p.m. City Hall
AGENDA
I. Public Forum
Please limit your comments to 3 minutes. The Chair may ask citizen to briefly
summarize comments that continue too long.
II. Approval of Minutes
III. Commission Business
A. Report on Animal Services Police Staff
B. Report on Special Operations Unit (Bike Patrol) Police Staff
C. Trail/Pedestrian Access Committee Report Ailinger /Zinner
D. Consultant RFP Ikerd
E. Trail Map Discussion Ikerd
IV. Staff Reports
A. Playground Data Update Ikerd
V. New Business
VI. Pending Business
Review Work Plan - August 5th meeting
VII. PRHSPS Council Committee Meeting
Tuesday, June 8, 2010 at 5:30 p.m. in Hylebos Conference Room
VIII. Next Meeting/Agenda Items
IX. Adjournment
NO MEETING IN JULY
NEXT MEETING IS AUGUST 5, 2010
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, May 6, 2010 Hylebos Conference Room
6:00 p.m. City Hall
MINUTES
Chair Konkell called the meeting to order at 6:00 p.m.
Present: Chair Fred Konkell,Vice Chair Brian Ailinger, Julio Diaz, Carol Otto, George Pfeiffer, Justin Schmitter, Marie
Sciacqua, Jack Sharlock, Louise Wessel and Karl Zinner. Excused: Dwight Otto and Martin Moore.
Staff: Parks and Facilities Manager Steve Ikerd and Administrative Assistant Peggy Wright.
Guests: Council member Jeanne Burbidge.
Minutes from the April Parks and Recreation Commission meeting were approved as written.
No public forum.
COMMISSION BUSINESS
Chair Konkell congratulated the commissioners who were appointed for another term to the Parks and Recreation Commission
by City Council Tuesday evening as well as those who were appointed to voting positions from alternates.
Election of Officers — Ailinger nominated; Zinner seconded motion to nominate Fred Konkell for another term as Chair. No
other nominees and unanimous approval vote for Konkell. Carol Otto nominated; Zinner seconded motion to nominate Brian
Ailinger for another term as Vice Chair. No other nominees and unanimous approval vote for Ailinger as Vice Chair.
Disc Golf — Ikerd distributed a handout detailing the information he and Tom Bontempo received from the meeting with
Community Development on the proposed site of Panther Lake for a disc golf course. The area is deemed a Category I wetland
with a 200' setback for development. There could be some variances depending on amount of area affected, proposed use,
impact on the environment, etc. Permitting costs would be approximately $3,000 for Process III, SEPA about $1,000 and the
wetland and delineation report would run thousands of dollars which entails surveying. Keys issues for any site for a disc golf
course is the permitting process, parking, funding and maintenance. There are monies available in the Panther Lake Feasibility
Study (CIP funding) that could be used to offset some costs. The study would also help to determine the feasibility of a
proposed trail around the lake. Konkell said the parking is still a major issue that has not been addressed. Pfeiffer reported that
20 disc golfers jumped the fence, set up their disc golf standards on Field 7 at Celebration Park and were rude /aggressive when
asked to leave last weekend.
Trail/Pedestrian Access Subcommittee — Ikerd reported that the Public Works widening project on 348 and 1 Avenue at the
southeast corner progressing towards the West Hylebos Park area, will be widened from 8 feet to12 feet in anticipation of a
trail access plan. The plan is to bring the paved path in to the property approximately 30 -40 feet.
Consultant Criteria/RFP for Trail/Pedestrian Project — Ikerd researched eight consultants for criteria and narrowed the list down
to three — AHBL, Huitt Zollars and Parametrix — who all have extensive trail experience. Ailinger moved: Zinner seconded
motion for staff to move forward in drafting a RFP for a Trail/Pedestrian Access project consultant. Motion passed
unanimously. Ikerd said an RFP would need to be done and requested that commissioners work up the Exhibit A/Scope of
Work for the RFP. Commissioners Diaz, Zinner and Ailinger will work together on this exhibit with Councilmember Burbidge
attending these meetings. When the RFP documents are returned, each company will be interviewed for the approval selection.
Playground Selection - Ikerd distributed a graph with comments from commissioners on the Parks Tour on the playgrounds
that were visited. Commissioners were pleased to see that maintenance staff had repaired some of the playgrounds to make
them compliant. It was decided that the west Olympic View playground needs to be removed and there is no apparent place to
re- locate a new structure. Zinner moved: Ailinger seconded motion to recommend to City Council the removal of the current
structure as well as notifying neighborhood. Wedgewood play structure was changed from fair to good condition. Dash Point
Highlands Park needs the play structure replaced and to move the new play structure south from current location after a public
meeting. Pfeiffer moved; Ailinger seconded motion to plan a public meeting for June for input on a new playground. Adelaide
Park has a slide that is out of compliance — Ikerd will try to have the playground representative out to assess the structure and
give recommendations. Lake Grove playground needs replaced and a representative can give staff an assessment. Mirror Lake
was upgraded from fair to good. Ikerd reported the poured -in -place is done at the new Saghalie playground. It was
recommended to possibly add a swing set to the Saghalie playground and benches, followed by commission discussion. Steel
Lake will be a major replacement and commissioners suggested it be done in stages so not to cause as much impact.
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Parks and Recreation Commission, Mav 6, 2010 Page 2
STAFF REPORTS
Picnic Fee Increase /City Council — Ikerd reported on the fee structure for picnic reservations and Special Event Permits as
directed by City Council. The fee structure for both permits are now based on a resident/non- resident rate and off- season/on-
season rate. Because Site #1 is the only covered site in Steel Lake Park, it books very early in the year. Ikerd said if Site #2 or
Site #3 could be covered, it would be ideal. He is working with Linda Framer in the City Manager's office on a gift catalog
that would offer this amenity as a purchase choice.
NEW BUSINESS
Pfeiffer reported that he spent April 16 with the Lodging Tax Advisory Committee, reviewing requests and awarding funds.
Pfeiffer asked for another Parks and Recreation commissioner to start attending the committee meetings and offer to take over
his role — he has been doing it for 5+ years. Meetings only require attendance twice a year — Pfeiffer will let commissioners
know prior to the next meeting.
Sharlock talked about dead trees bordering City property as a safety concern. Ikerd explained the process for tree removal over
6" per Community Development regulations. A letter from an arborist must be submitted to Community Development with
request for removal. Discussion followed by the commission.
Pfeiffer asked about the firearm/weapon correction to the new signs and when they would be installed. Ikerd said they are
currently being installed by parks maintenance staff.
Ikerd asked if commissioners needed the Law Department to come next month for the yearly presentation. Since all
commissioners are returnees and no new, it was decided not to go through presentation again.
Chair Konkell attended the PRHSPS Council Committee on May 3 Next PRHSPS Council Committee will be on schedule
for June 8, 2010 at 5:30 p.m. in Hylebos Conference Room.
NEXT MEETING /AGENDA ITEMS
Report on Animal Services/Police Report on Bike Patrol/Police
Trail/Pedestrian Access Report Consultant RFP
Playground Data Update
ADJOURNMENT
Chair Konkell adjourned the meeting at 7:35 p.m.