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Parks Comm MINS 03-02-2006 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, March 2, 2006 Hylebos Conference Room 6 :OO p.m, City Hall MINUTES Chair Purdom called the meeting to order at 6:00 p.m. Present: Chair C.T. Purdom, Vice Chair George Pfeiffer, Ade Bright, Don Dennis, Fred Konkell, Tom Medhurst, Marie Sciacqua and Dave Talcott. Excused: Joel Howitt. Staff: PRCS Director Donna Hanson, Facilities and Parks Manager Steve Ikerd, Parks Planning and Development Coordinator Betty Sanders and Administrative Assistant Peg Wright. Guests: H. David Kaplan, Lori Paulson, Barbara Reid. Pfeiffer moved; Talcott seconded motion to approve the February meeting minutes as written. Motion passed unanimously. PUBLIC FORUM H. David Kaplan — he received the press release on Dumas Bay and was appreciative of the information going out to the public. He said he is looking forward to getting the assessment on all parks m the city from Supervisors Dave Leider and Tim Dickinson. Director Hanson said the inventory was done in conjunction with the Park Plan update with first priority being safety concerns, work orders and routine maintenance. Barbara Reid — she reiterated the importance of public involvement in maintaining park properties. COMMISSION BUSINESS Election of Commission Chair /Vice Chair — Dennis moved; Pfeiffer seconded motion to nominate C.T. Purdom as Chair of the Parks and Recreation commission. Dennis moved to close nominations; Konkell seconded when no other nominations were presented. Motion to close nominations unanimous. Main motion to elect C.T. Purdom as commission Chair passed with unanimous vote. Talcott moved; Dennis seconded motion to nominate George Pfeiffer as Vice Chair of the Parks and Recreation commission. Konkell moved; motion seconded to close nominations when no other nominations were presented. Motion to close nominations unanimous. Main motion to elect George Pfeiffer as Vice Chair passed with unanimous vote. Prior to the final vote for Vice Chair, Pfeiffer stated that although he was not opposed to serving a third term, he felt leadership of the commission should be shared, that there were qualified persons to share in the duties and recommended new leadership in 2007 -08. Hylebos Boardwalk 85% Design Review — Parks Planner B. Sanders distributed a boundary map and information on the assessment, project scope and cost of replacement. Anchor Environmental was hired to perform the assessment of the existing boardwalk and design a boardwalk that would have a longer life than the current wood product. Trex decking, a wood and recycled plastic composite lumber product, was suggested because it has a longer life expectancy and is more slip - resistant than wood. Construction is planned for the summer of 2007, assuming the funds are in place. Dennis moved; Bright seconded motion to forward the 85% design of the Hylebos Boardwalk replacement to the Council Committee. Motion passed unanimously. Parks Planner B. Sanders reported that the Friends of the Hylebos are not going to use the house on site as their office. STAFF REPORTS Community Center Support Drive /Update — Sciacqua reported on the fundraising campaign. The committee meeting was February 16 and the next meeting is scheduled for March 16th at 6:30 p.m. in the Dash Point Conference Room. A fundraising event will be held at Woodstone Credit Union on South 316 Street on April 20 from 5:00 -7:00 p.m. Funds raised to date are under $10,000.00. Barbara Reid suggested a model to display at banks but cost is the issue at this point in the campaign with a model costing $5000 +. 1 • Parks and Recreation Commission, March 2006 Page 2 Community Center Construction Update — B. Sanders distributed photos of the project and said the exciting aspect is that there is steel on the project now. It arrived earlier than anticipated to the surprise of contractors and staff. The steel is corning from Canada. The climbing wall contractor is from Bend, Oregon. There are no grant monies for kitchen amenities at this time. Discussion followed on scheduling a site visit with the contractor for the commission. Kaplan asked that the pictures and information be sent to the Federal Way Historical Society to archive for city history. Park Plan Update: Public Input & Opinion Survey — B. Sanders reported on the Parks Plan survey that had 138 respondents. Discussion followed on how to get the public involved with input on what they would like to see in their city parks. Major responses were from the 41 -54 age group with participation in recreation program activities at 31% and high use of individual parks and trails. Park Signs — Manager Ikerd reported that he is working with King County Sign Shop on a consistent design concept and color for all parks signs. They discussed signs for the entrances to all parks, the "rules" sign format and the international symbols. Sacajawea /Grosch Field Warranty Issues — Manager Ikerd said he has not gotten any direct response from Field Turf Company but they notified B. Sanders. There are heavy wear issues on the Sacajawea field. Field Turf Company asked B. to respond with specific issues and they will work on a solution with her. Chair Purdom will attend the PRPS Council Committee meeting on March 13, 2006 at City Hall. PENDING ITEMS Naming of Thompson Property (Cascade Park) French Lake Park/Off -Leash Dog Park Lake Killarney - Pfeiffer reported he spent four hours one Tuesday at Lake Killarney Park observing use and in what capacity. He observed one runner and four walkers from 9 a.m. to 1 p.m. He asked all commissioners to take time to observe use at the park, document and report to commission. NEXT MEETING /AGENDA ITEMS Lake Killarney French Lake Park/Off -Leash Dog Park Naming of Thompson Property (Cascade Park) Parks Plan (Consultant) Community Center Support Drive Community Center Construction Update Field Warranty Issues ADJOURNMENT Chair Purdom adjourned the meeting at 8:05 p.m.