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Parks Comm MINS 01-05-2006 • • CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, January 5, 2006 Hylebos Conference Room 6 :00 p.m. City Hall MINUTES Chair Purdom called the meeting to order at 6:00 p.m. Present: Chair C. T. Purdom, Ade Bright, Don Dennis, Joel Howitt, Marie Sciacqua and David Talcott. Excused: Vice Chair George Pfeiffer and Fred Konkell. Unexcused: Cindy Dodge and Tom Medhurst. Staff: PRCS Director Donna Hanson, Parks Planning and Development Coordinator B. Sanders, Recreation and Cultural Services Superintendent Mary Faber, Community Support Drive Coordinator Jill Starks and Administrative Assistant Peg Wright. Dennis moved: Talcott seconded motion to approve the December 2005 Parks and Recreation Commission meeting minutes as written. Motion passed unanimously. No public forum. COMMISSION BUSINESS Thompson Property/Cascade Park — Chair Purdom asked Director Hanson to report on the Council Committee discussion on Cascade Park as the name for the Thompson property parcel. Hanson said there was ambivalence by the Council Committee and they did not approve the name choice. Discussion followed on the criteria used for naming parks. Chair Purdom said prior to sending the process back to the naming committee, he would like input from council members on the joint Council Committee. STAFF REPORTS Community Center Support Drive and Update — Recreation and Cultural Services Superintendent Faber and Community Support Drive Coordinator Jill Starks presented information and several handouts on the Community Center Support Drive — year -end report, copies of timeline, initial campaign proposal and color brochure on support drive. Discussion followed on funding levels and naming rights of specific elements in the building. Faber said there may be an interest in the naming rights of the Community Center but there are no cost figures and the emphasis is on the inside elements at this time. Chair Purdom said that the project has been known as the Federal Way Community Center since it's inception and to name it otherwise would not set well with all those who took part on the Citizen Advisory Committee. Howitt commended Faber and Starks on their massive effort on this project. Bright added that Howitt, Co -Chair of the Support Drive, has been a major contributor to the project as well as Faber and Starks. Parks Coordinator Sanders gave a status report on the Community Center building project and distributed pictures of different elements at the construction site. The flooding of 9` Avenue was discussed and Sanders reported the water is coming from the wetlands not from the Community Center site. Parks and Recreation Open Space Plan — Parks Coordinator Sanders said the AHBL firm from Tacoma has been chosen and they have developed a scope of work. Because the bid carne in higher than budgeted, staff will assist in as much preliminary work as possible to cut the costs. This will include the maintenance staff doing inventory at each park location. Lake Killarney Parking Lot Closure Date — moved to February agenda. Dumas Bay Park Update — moved to February agenda. Summary of Earth Day and Other Volunteer Events — moved to February agenda. • Parks and Recreation Commission, January 5, 2006 Page 2 Sample Adopt -A -Park and Stewardship Policies — Director Hanson discussed the information in the packet that she gathered from King County Parks Directors. The consensus was that specific projects are easier to manage than commitments from individual groups over a 1 -3 year timeframe. It is hard to find dedicated groups to commit for such lengths of time and stay on task. Some departments have a staff person who is dedicated to these programs on a full -time basis. Parks Maintenance Manager Ikerd will report on the Stewardship Program in February. Special Event Permit Policies — Director Hanson stated there are not a lot of municipalities that have Special Event permits or policies in effect. She discussed the fee schedule with the Management Services Director and Director Wang suggested review of any fee increase during the next budget cycle. Hanson felt that the 501 -C3 status would be determination for any exemption of gate fees upon request. Fee assessment would then be based on the basic fee of number of persons in attendance and the number of hours on site. Joint Council Committee meeting scheduled for January 23, 2006 at 6:00 p.m. in Hylebos Conference Room. Chair C.T. Purdom will attend. PENDING ITEMS Park Signs French Lake/Dog Park NEXT MEETING /AGENDA ITEMS Community Center Support Drive and Update Lake Killarney Parking Lot Closure Summary of Earth Day and Volunteer Events Dumas Bay Park Update Naming of Thompson Property (Cascade Park) Commission Orientation/Fee Impact ADJOURNMENT Chair Purdom adjourned the meeting at 7:30 p.m.