Parks Comm PKT 02-02-2006 11, • ■. A.Kal/
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, February 2, 2006 Dash Point Conference Room
6:00 p.m. City Hall
NOTE CHANGE IN MEETING ROOM PLEASE
AGENDA
I. Public Forum
II. Approval of Minutes
III. Introduction of PRCS Staff
IV. Commission Business
V. Staff Reports
A. Community Center Support Drive/Update Howitt
B. Community Center Construction Update Sanders
C. Park Plan Update, AHBL Scope of Work & Opinion Survey Sanders
D. Commission Orientation/Fee Impact Richardson
E. Summary of Earth Day and Other Volunteer Events Ikerd
F.. Lake Killarney Parking Lot Closure Ikerd
G. Dumas Bay Update Ikerd
VI. Pending Items
A. French Lake /Off -Leash Dog Park
B. Park Signs
C. Naming of Thompson Property (Cascade Park)
VII. PRHSPS Council Committee Meeting
Monday, February 13, 2006 at 6:00 p.m. in Hylebos Conference Room
VIII. Next Meeting /Agenda Items
IX. Adjournment
Next Meeting is March 2, 2006
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CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
PARKS AND RECREATION COMMISSION
Thursday, January 5, 2006 Hylebos Conference Room
6:00 p.m. City Hall
MINUTES
Chair Purdom called the meeting to order at 6:00 p.m.
Present: Chair C. T. Purdom, Ade Bright, Don Dennis, Joel Howitt, Marie Sciacqua and David Talcott. Excused:
Vice Chair George Pfeiffer and Fred Konkell. Unexcused: Cindy Dodge and Tom Medhurst.
Staff: PRCS Director Donna Hanson, Parks Planning and Development Coordinator B. Sanders, Recreation and
Cultural Services Superintendent Mary Faber, Community Support Drive Coordinator Jill Starks and Administrative
Assistant Peg Wright.
Dennis moved: Talcott seconded motion to approve the December 2005 Parks and Recreation Commission meeting
minutes as written. Motion passed unanimously.
No public forum.
COMMISSION BUSINESS
Thompson Property /Cascade Park — Chair Purdom asked Director Hanson to report on the Council Committee
discussion on Cascade Park as the name for the Thompson property parcel. Hanson said there was ambivalence by
the Council Committee and they did not approve the name choice. Discussion followed on the criteria used for
naming parks. Chair Purdom said prior to sending the process back to the naming committee, he would like input
from council members on the joint Council Committee.
STAFF REPORTS
Community Center Support Drive and Update — Recreation and Cultural Services Superintendent Faber and
Community Support Drive Coordinator Jill Starks presented information and several handouts on the Community
Center Support Drive — year -end report, copies of timeline, initial campaign proposal and color brochure on support
drive. Discussion followed on funding levels and naming rights of specific elements in the building. Faber said
there may be an interest in the naming rights of the Community Center but there are no cost figures and the
emphasis is on the inside elements at this time. Chair Purdom said that the project has been known as the Federal
Way Community Center since it's inception and to name it otherwise would not set well with all those who took part
on the Citizen Advisory Committee. Howitt commended Faber and Starks on their massive effort on this project.
Bright added that Howitt, Co -Chair of the Support Drive, has been a major contributor to the project as well as
Faber and Starks.
Parks Coordinator Sanders gave a status report on the Community Center building project and distributed pictures of
different elements at the construction site. The flooding of 9 Avenue was discussed and Sanders reported the water
is conning from the wetlands not from the Community Center site.
Parks and Recreation Open Space Plan — Parks Coordinator Sanders said the AHBL firm from Tacoma has been
chosen and they have developed a scope of work. Because the bid came in higher than budgeted, staff will assist in
as much preliminary work as possible to cut the costs. This will include the maintenance staff doing inventory at
each park location.
Lake Killarney Parking Lot Closure Date — moved to February agenda.
Dumas Bay Park Update — moved to February agenda.
Summary of Earth Day and Other Volunteer Events — moved to February agenda.
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Parks and Recreation Commission, January 5, 2006 Page 2
Sample Adopt -A -Park and Stewardship Policies — Director Hanson discussed the information in the packet that she
gathered from King County Parks Directors. The consensus was that specific projects are easier to manage than
commitments from individual groups over a 1 -3 year timeframe. It is hard to find dedicated groups to commit for
such lengths of time and stay on task. Some departments have a staff person who is dedicated to these programs on a
full -time basis. Parks Maintenance Manager Ikerd will report on the Stewardship Program in February.
Special Event Permit Policies — Director Hanson stated there are not a lot of municipalities that have Special Event
permits or policies in effect. She discussed the fee schedule with the Management Services Director and Director
Wang suggested review of any fee increase during the next budget cycle. Hanson felt that the 501 -C3 status would
be determination for any exemption of gate fees upon request. Fee assessment would then be based on the basic fee
of number of persons in attendance and the number of hours on site.
Joint Council Committee meeting scheduled for January 23, 2006 at 6:00 p.m. in Hylebos Conference Room.
Chair C.T. Purdom will attend.
PENDING ITEMS
Park Signs French Lake/Dog Park
NEXT MEETING /AGENDA ITEMS
Community Center Support Drive and Update Lake Killarney Parking Lot Closure
Summary of Earth Day and Volunteer Events Dumas Bay Park Update
Naming of Thompson Property (Cascade Park) Con Orientation/Fee Impact
ADJOURNMENT
Chair Purdom adjourned the meeting at 7:30 p.m.
• •
Exhibit A
City of Federal Way
Parks, Recreation, and Open Space Plan Update
Scope of Services
December 16, 2005
II IBL, inc. (Consultant) under the direction of the City of Federal Way (City) will
provide the following professional services to prepare an update to the City's Parks,
Recreation, and Open Space Plan:
Phase I: Project Initiation, Data Collection & Analysis
Phase I activities are focused on gathering all of the relevant information to
understand current parks, recreation, and open space conditions. Key tasks include:
developing a solid work program, data requests, information gathering, existing
conditions analysis, and initial public outreach.
Task 1.1: Project Kick -off Meeting /Work Session (Consultant & City)
To commence the project, the consultant and client will have a kick -off meeting to
confirm project scope, schedule, and budget. During this meeting we will strategize
the specifics of the public involvement approach and schedule, and define the City's
emphasis for future parks, recreation, and open space.
Task 1.2 Finalize Contract (Consultant)
In consultation with City Staff, finalize Scope of Services, Project Budget, Project
Schedule, and execute the contract.
Task 1.3: Facilities Inventory (City)
City Parks and Recreation staff shall prepare a Facilities Inventor of existing facilities
for the Parks, Recreation, & Open Space Plan. City staff will provide the inventory
to AIIBL. AI-IBL will. format the facilities inventory information gathered by City staff
as a part of plan update.
Task 1.4: Data Collection & Existing Conditions Analysis (Consultant & City)
City staff, in consultation with AI-IBL, will assemble and provide all relevant City
plans, documents, maps, and studies. Information to be provided includes, but is not
limited to:
• Existing Parks, Recreation, and Open Space Plan;
• Recreation & Cultural Programs and their locations;
• Previous Park Inventory;
• City Comprehensive Plan;
• City demographic information;
• Plans of existing Cite Parks (as-bulls or other drawings);
• Plans of existing City recreational facilities (as- builts or other drawings);
• Applicable GIS maps of Parks, Recreation, & Open Space facilities;
• Example interlocal agreements with the school district and others;
• Vendors and services provided;
City of Federal Way Parks, Recreation & Open Space Plan Page 1 of 8
Scope of Services 12 -16 -05
AI IBL
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Exhibit A
Annual maintenance schedule;
• Parks & Recreation staffing numbers (i.e. # of staff in maintenance, administration, •
recreation lenders, seasonal, etc);
• Public art inventory.
Al-IBL will review all relevant background information provided by the City. AHBL
will tour the City's existing facilities and photograph and document existing conditions.
Based on the findings from this analysis and the Facilities Inventory (conducted by
City staff), a technical memoranclum will be prepared which will identify a •
recommended parks plan document outline, revised existing conditions sections of the
plan (equivalent to Sections I -III of the current Parks, Recreation, and Open Space
Plan), establish draft level of service standards, and will identify key issues to address
in the plan that arise out of the existing conditions analysis and recreation trends.
Task 1.5: City Staff Meeting /Interviews (Consultant & City)
AHBL will interview City Parks & Recreation staff including maintenance staff and
recreation program coordinators to identify system and site- specific issues and concerns
that should be addressed as a part of the plan update. AI-IBL will meet with staff to
discuss modifications and updates to level of service standards, identify deficiencies,
maintenance issues and concerns, and identify rehabilitation goals and needs. This task
could occur as a group meeting, or in four (4) short one -on -one interviews.
Task 1.6: Prepare Survey Questionnaire (Consultant & City)
AHBL shall prepare one (1) survey questionnaire for the City's review. The City shall
be responsible for the upload and setup of the questionnaire on the City 's website.
The City shall also compile the results of the survey for AHBL review. This survey
is anticipated to occur prior to the fast public open house, as part of the information
gathering stage of the project.
Task 1.7: Stakeholder Meeting #1 (Consultant & City)
AIIBL will facilitate one stakeholder meeting during Phase I, to describe the project
scope and gather initial stakeholder input and direction on future parks and recreation
needs and desires.
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Task 1.8: Public Open House #1 (Consultant & City)
AHBL will conduct one (1) public open house during Phase I tasks to generate
community ideas and opinions on specific parks and recreation needs and desires.
Phase 1 Assumptions:
• r.I -IBL will use existing maps, plans and data and will not generate any new base
maps of existing facilities. City GIS will prepare all relevant maps for this project;
• City staff will prepare the Facilities Inventory update;
• City staff will provide all relevant background documents for Consultant use;
• City staff shall be responsible for uploading the survey questionnaire to the City's
website and will compile the results of the survey for AHBL review;
• City staff will handle the meeting logistics (location and setup) for the stakeholder
meeting and public open house.
City of Federal Way Parks, Recreation & Open Space Plan - Page 2 of 8
Scope of Services 12 -16 -05
AI -IBL
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Exhibit A
Phase I Deliverables:
• Draft and :Final Scope of Services, Schedule, and Project Budget;
• Existing Conditions Update Technical Memorandum;
• One suiyey questionnaire;
• Presentation materials and handouts for Stakeholder Meeting #I and Public Open
L -Louse #1.
Phase IMeetings:
• One (1) project hick -off meeting with City staff;
• One (1) Cite staff meeting /interviews;
• Stakeholder meeting #1;
• Public Open I -Iouse #1.
Phase II: Vision & Plan Priorities
Phase II tasks focus on defining the Vision for the City's Parks, Recreation, and
Open Space system and to identify plan priorities which will form the basis for
subsequent project phases including parks plan strategies, recommendations, and goals
and policy development.
Task 2.1: Confirm Plan Vision (Consultant & City)
In partnership with City- staff, a draft vision statement twill be prepared that expresses
the community's values and ideas for the future of Federal Way's park and recreation
facilities and programs. The vision may be a modified version of the current vision
statement, or a completely new vision based on the information gathered during Phase
I tasks and conversations with City staff, project stakeholders and the public. It is
envisioned that the draft vision statement will be prepared in a project team in -house
workshop that includes key City and Consultant staff.
Task 2.2: Plan Priorities (Consultant)
Based on the vision and findings from Phase I, ._1TIBL shall prepare a plan priorities
memorandum which summarizes the priorities to address in the plan.
Phase II Assumptions:
• None
Phase II Deliverables:
• Draft Vision Statement;
• Plan Priorities memorandum.
Phase II Meetings:
• One Project Team in -house workshop to discuss the vision and debrief from Phase I
activities.
City of Federal Way Parks, Recreation & Open Space Plan Page 3 of 8
Scope of Services 12 -16 -05
AI -IBL
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Exhibit A
Phase III: Park Plan Strategies /Approach
'i'his phase of work is designed to explore park plan strategies for the City and to
develop a preferred concept for the Parks, Recreation & Open Space Plan that most
closely meets the Ciry's vision and priorities.
Task 3.1: Prepare Park /Open Space Plan Strategy (Consultant)
Working with City staff, AI IBL shall prepare two to three (2-3) park plan strategies
or approaches for review and discussion by staff stakeholders, and the public. The
concepts will include the general Hypes and locations of parks, open spaces, trails and
major facilities to serve the community's parks and recreational needs over the next 6
and 20 years. These concepts will be described in graphic and narrative format
including: types of facilities, locations, operational needs, key features, consistency
with the City's Vision, and will highlight policy choices and resource requirements.
Task 3.2: Park /Open Space Strategies In -House Charrette (Consultant & City)
The project team (key Consultant and City staff) will meet once to review and modify
the draft park strategies developed by AHBL under Task 3.1. During this meeting,
the project team will also develop draft evaluation criteria to help assess each park
strategy. Based on the results of this meeting, AHBL will refine the park strategies
once to present to the stakeholder group (Task 3.4) and at Public Open House #2
(Task 3.5).
Task 3.3: Recreation and Cultural Services Program (Consultant)
Based on City staff and public input during Phase I, AHBL shall prepare a recreation
and cultural services program and service delivery- strategy that includes the types of
programs and services that the City will provide to the community, potential
partnerships, and where and when these programs should be offered.
Task 3.4: Stakeholder Meeting #2 (Consultant & City)
• AHBL will facilitate Stakeholder Meeting #2 to get direction and feedback on the
Draft Vision, plan priorities, and park strategies.
Task 3.5: Public Open House #2 (Consultant & City)
AHBL will conduct Open House #2 to get input and feedback on the Draft Vision,
plan priorities, and draft park strategies.
Task 3.6: Refine & Select a Preferred Park Strategy (Consultant & City)
• In partnership with City- staff, AFIBL will evaluate the park plan strategies developed
in Task 3.1 and recreational program developed in Task 3.2. Based on City direction,
public input, and other evaluation criteria developed by the project team, a preferred
parks strategy and approach will be selected. The preferred concept may be one of
the two to three (2 -3) strategies presented during the public outreach, or a
combination that incorporates selected attributes from each.
•
• Phase III Assumptions:
City of Federal Way Parks, Recreation & Open Space Plan Page 4 of 8
Scope of Services 12 -16 -05
AI -IBL
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Exhibit A
• City staff will handle the meeting logistics (location and setup) for Stakeholder
meeting #2 and Public Open House #2.
Phase III Deliverables:
• Draft Park Plan Strategies (2 -3) in graphic and narrative format;
• Recreation and Cultural Service Program memorandum;
• Presentation materials and handouts for Stakeholder Meeting #2 and Public Open
House #2;
• P.referred Park Plan Strategy.
Phase III Meetings:
• Project Team In -house Charrette;
• Stakeholder meeting #2;
• Public open house #2.
Phase IV: Prepare Draft Plan
Plus phase of work concentrates on the preparation of the Draft Parks, Recreation,
and Open Space Plan including all related maps, graphics, and narrative descriptions.
Task 4.1: Revise Goals, Policies, and Objectives (Consultant)
.AHBL shall prepare draft Goals, Policies, and Objectives for the plan which is
consistent with the vision, plan priorities, and the park plan approach /strategy.
Task 4.2: Implementation Strategy (Consultant)
Based on the recommended actions and goals and policies, AIIBL shall prepare an
implementation strategy or action steps necessary to implement the plan. This
implementation strategy will include management strategies, low impact maintenance
approaches, a list of capital projects and facility maintenance needs, and planning level
cost estimates to help make informed decisions about cost implications of the
recommendations.
Task 4.3: Project Team Meeting (Consultant & City)
AHBI: will meet with City staff to review the draft goals, policies, and objectives and
implementation strategies prior to preparing the Draft Plan.
Task 4.4: Prepare Draft Plan (Consultant)
AHBL shall prepare the draft Parks, Recreation, and Open Space Plan for review by
Cite staff, stakeholder group, and the Parks Commission including narrative, graphics,
and formatting. The plan layout customized based on staff input on functionality, and
administration. The document will integrate the work achieved in the Existing
Conditions update (Phase 1), plan recommendations, draft goals, policies, and
objectives development (Task 4.1), and implementation strategy (Task 4.2). The plan
will also ensure consistency with other Cite plans such as the City's Comprehensive
Plan and Transportation Plan. The draft plan will be substantively revised once.
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City of Federal Way Parks, Recreation & Open Space Plan Page 5 of 8 • Scope of Services 12 -16 -05 •
AI IBL
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Exhibit A
Task 4.5: Stakeholder Meeting #3 (Consultant & City)
AHBL will facilitate Stakeholder Meeting #3 to provide an overview of the Drafl
Plan and receive comments.
Task 4.6: Parks Commission Briefing #1 (Consultant & City)
t�IIBL will attend a Parks Commission meeting to brief their on the Draft Plan and
obtain comments and direction.
Task 4.7: Stakeholder Meeting #4 (Consultant & City)
AHBL will facilitate a final Stakeholder Meeting ( #4) to provide an update on the
Draft Plan, incorporating the first round of comments from the stakeholders and
Parks Commission.
Task 4.8: Parks Commission Briefing #2 (Consultant & City)
AIIBL will attend a second Parks Commission meeting, to provide an update on the
Draft Plan, incorporating the first round of comments from the stakeholders and
Parks Commission.
Phase ITT Assumptions:
• Any GIS maps developed as a part of the Park Plan shall be prepared by City GIS
staff.
• Cite staff will handle the meeting logistics (location and setup) for the stakeholder
meetings.
Phase IV Deliverables:
• Draft Administrative Review Park Plan
• Draft Park Plan •
• Presentation materials and handouts for Stakeholder and Parks Commission
meetings.
Phase IV Meetings:
• Stakeholder Meetings ( #3 and #4)
• Parks Commission Meetings (2)
• Project Team Meeting
Phase V: Prepare Final Plan
This phase of the work focuses on revising the Draft Plan into a Final Plan.
Task 5.1: Finalize Plan
Based on feedback provided by City staff, Parks Commission, stakeholders, and the
public, the Draft Plan will be revised into a Final Plan to incorporate comments and
recommended changes.
Task 5.2 Plan Approval and Adoption
AlIBL will provide technical support to the City Council during final deliberations and
approval of the updated Parks, Recreation & Open Space Plan and related ordinances.
AHBL shall attend one City Council hearing as a part of the plan approval and
City of Federal Way Parks, Recreation & Open Space Plan Page 6 of 8
Scope of Services 12 -16 -05
AI -IBL
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Exhibit A
sidoption process.
Task 5.3 Final Documents
11131, will provide the City with an electronic file of the final document (in an
appropriate format for future staff use), and a copy-ready document for the City's
d uplicati on.
Phase V Assumptions:
• T he City i s responsible for printing, publication and distribution of the final
document.
Phase V Deliverables:
• Final Parks, Recreation, and Open Space Plan;
• Electronic Files /Copy- ready Document. •
Phase V Meetings:
• City Council Hearing (1);
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Scope of Services 12 -16 -05
AI IBL
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Exhibit A
Public Outreach Approach Summary
The public outreach is a critical component of this Parks, Recreation, and Open
Space Plan scope of services. Stakeholder outreach, surveys, and public open house
schedules will drive the project schedule. 'I'he outreach approach is designed to check
in with the public at each stage of the work to gather input and get confirmation on
the project's direction. The public outreach tasks are described below.
Survey
In partnership with the City, AIIBL shall prepare one (1) survey questionnaire for •
• upload to the City's website during Phase I of the project. If desired, the City will
manage the development and implementation of a second survey tool to gauge the
public's willingness to pay for recommended facilities and services. Preparation of the
second survey is an optional service and is not .included in this scope of services.
Stakeholder Group
1I -IBL shall facilitate up to four (4) project stakeholder meetings, including preparation
of meeting materials. The stakeholder meetings will occur at each phase of the •
process to get input, feedback, and direction on the project. It is envisioned that
the Stakeholder group will be a sounding board prior to public open houses and
Parks Comrission briefings.
Public Open Houses
AIIBL will conduct two (2) open houses as a part of the Parks, Recreation, and
Open Space Plan update. The first open house is anticipated to occur during the
information gathering phase (Phase I) to identify resident opinions on new parks,
specific needs and desires, and rehabilitation needs. The second public open house is
anticipated to occur to get input and feedback on plan priorities, vision, and plan
concepts (Phase III).
Parks Commission
AHBL shall attend two (2) Parks Commission meeting to present and facilitate a
discussion on the draft plan. AHBL will also provide technical support to City- staff
for other Parks Commission briefings as applicable. •
City Council
A.1 -IBI. shall attend one City Council hearing as a part of the plan approval and
adoption process. AI-IBL will provide technical support to City staff for any
additional City Council hearings.
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City of Federal Way Parks, Recreation & Open Space Plan Page 8 of 8
Scope of Services 12 -16 -05
AI -IBL
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MEMORANDUM
Parks, Recreation & Cultural Services
City of Federal Way
To: Donna Hanson, PRCS Director
Parks Commission
From: Steve Ikerd, Parks & Facilities Mngr
Date: 1/24/2006
RE: 2005 Volunteer Report
The Park Operations Division is very active working with a variety of individuals and groups
throughout the year as the attached 2005 Work Order report reflects. Services to the City of
Federal Way range from Eagle Scout projects to Churches and Civic groups providing beneficial
labor that enhance beautification and increased safety to park users.
In addition to the projects included on the attached report, we also supported the annual Earth
Day event held on April 23, 2005 at the Blueberry Farm. This event was managed by Parks &
Recreation, PW Surface Water, PW Recycling Division and Friends of the Hylebos. The Parks
Department planted trees. PW and Friends of the Hylebos worked on salmon restoration
projects on Lakota creek and associated locations at the Blueberry Farm. Recycling locations
were set up in the city and managed by Public Works.
Preliminary plans have been made to hold this year's event on April 22, 2006. The primary
location will again be at the Blueberry Farm to complete needed maintenance and pruning to
the blueberry plants and more salmon recovery work. Currently we have commitments from
Ameri Corps. The LDS church has also recently inquired into supporting the day with 300 + or —
members. Historically we have had scout groups and participants from the Korean community.
Should all these groups follow through with their commitments, we will need to expand to other
sites around the city and identify projects that we could divide into smaller groups.
Other project ideas include:
• Site line improvements: removing underbrush, blackberries and scotch broom.
Example: Lake Grove, Adelaide, St' Lk Annex, Winco Park, etc
• Retainage pond maintenance — brush and small tree removal.
• Tree ring maintenance at Celebration Park
• Drainage issues: Celebration, Sacajawea, Steel Lake
• Other ideas?
Task to prepare and support large groups:
• Identify projects and support needs: # of volunteers, tools and materials required.
• Support staff levels: how many and who?
Attachments: 2005 work order report; volunteer category.
2006 Eagle Scout project list.
PO Box 9718 Federal Way, WA 98063 253.835.6911
www.cityoffederalway.com
Parks Work Order Management • • Page 1 of 3
CITY OF
L
n . Federal Way
Intranet
Horne Links to other pages.
PARKS WORK ORDER REQUESTS
WORK ORDER REPORT QUERY RESULTS
Report generated on 1/26/2006 @ 8:46:54 AM
1 , rot
Blueberry farm
1. FOR WHERE FINISHED DESCRIPTION
Meet with volunteers at the Blueberry Farm and assist
PK BBF 4/23/2005 them with planting 1 tree and mulching the recently
planted fruit and nut trees.
2. FOR WHERE FINISHED sED s 1 RIPTIO
Deliver volunteer trailer to Brooklake Blueberry Farm at 8
PW BBF 9/9/2005 AM Friday Sept. 9th, 2005. Then pick up trailler at 3:30
110 pm the same day. Trailler will be utilized by AmeriCorp
while removing invasives for the Parks Department.
BPA trail
1. FOR WHERE FINISHED ED DESCRY I ."
PK BPA 7/13/2005 Meet with Boy Scouts from Camp Kilworth and assist
and direct them with trail maintenance on BPA Phase 1.
2. FOR WHERE FINISHED DE CRRF "ION
PK BPA 7/14/2005 Meet with Boy Scouts from Camp Kilworth and direct
and assist them with trail maintainence.
3. FOR WHERE FIt SHED DESCRIPTION
Assist Doug Baughman with trail improvements to the
4 PK BPA 8/31/2005 side entrance of the BPA Trail between 1009 and 941 S.
327th St. He also know where it should be located.
4. FOR WHERE FINISHED DESCRIPTION
PK BPA 9/24/2005 Met with LDS volunteer group who would like to perform
trail maintenance on BPA Phase 2 by the Aquatic Center.
a. FOR WHERE FINISHED DESCRIPTION
CON
PK BPA 12/23/2005 Assist Zach Bennight with installing a bench and trash
can holder at Madrona Park for his Eagle Project.
Celebration
1. FOR WHERE FINISHED DESCRIPTION
Meet Americorp volunteers at CP on April 22, 2005 and
4 PK CP 4/22/2005 have them remove non - native plants by building B and
removed brush and trees grwing into fencing of
soccerfields 5,6,7 and 8.
2. FOR WHERE FINISHED DESCRIPTION
PK CP 5/31/2005 Assist the Advancing Leadership Group with installing
concrete pads for 2 picnic tables and 2 benches.
3. FOR WHERE FINISHED DESCRipTiO
Help out with volunteer group on Friday Oct. 28 @
Celebration Park. Steve says they may need a template
http: / /intranet.federalway. local /Applications /ParksWorkRequests /wizards /reports /report.asp ?Searc... 1/26/2006
Parks Work Order Managemen • Page.2 of 3
for cutting 4 ft. Diameter rings around trees. They will
PK CP 10/31/2005 also need tools, carts, etc. for removal of sod /weeds.
Thanks
4. FOR WHERE FINISHED DESCRIPTION
Help out with volunteer group on Wednesday, Nov. 2, @
PK CP 11/3/2005 Celebration. Just make sure they have the tools they
need.
5. FOR WHERE FINISHED DESCRIPTION
Assist the Advancing Leadership group with completing
PK CP 12/28/2005 their service project at Celebration Park. They need to
install 2 benches above CP5 and 5 trail marker posts on
the interior nature trails.
City Hall
1. FOR WHERE FINISHED DESCRIPTION
Met with Americorp volunteers and direct and assist
PK CH 4/29/2005 them with planting, mulching and spreading jute in the
landscape areas around the new evidence building.
Dumas Bay Centre
1. FOR WHERE FINISHED DESCRIPTION
PK DBC 12/28/2005 Assist Kyle Wilhelm with installing 2 picnic tables on the
grounds of Dumas Bay Center for his Eagle Project.
Palisades
1. FOR WHERE FINISHED DESCRIPTION
PK PAL 12/28/2005 Assist Nick Duke with installing 2 benches and concrete
vli pad at Palasaides Park for his Eagle Project.
Sacajawea
1. FOR WHERE FINISHED DESCRIPTION
Assist Mike Nedved with installing new table tops and
PK SAC 5/31/2005 benches on 6 tables at upper Sacajawea Park for his
Eagle Project.
2. FOR WHERE FINISHED DESCRIPTION
PK SAC 5/31/2005 Assist Steve Swanson with the installation of 2 trash can
holders at upper Sacajawea Park for his Eagle Project.
Steel Lake Park
1. FOR WHERE FINISHED DESCRIPTION
Assist Thaston Riklon with his Eagle Project which is
PK SLP 12/29/2005 improvements to the path that is located between the
Steel Lake boat ramp parking lot and 26th Ave S.
REPORT SUMMARY
Date range 1/1/2005 - 12/31/2005
Task count 18
Total hrs work 229
Total task cost $0.00
REPORT SPECIFICATIONS
Report heading Location
Order by Completed date ascending
Task type Volunteers
http : / /intranet. federalway.lo cal /Applications/Parks WorkRequests /wizards /reports /report. asp? S earc... 1/26/2006
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2006 Scout Project ideas:
1. — Heritage Woods:
• install benches with cement pads
• install a cement entry on west side
2. — Celebration Park:
• Dugout roofs of an approved design and material
3. — Dumas Bay Park
• Install a new maze gate system.
4. — Sacajawea Park:
• landscape a difficult slope to mow
•
5. — Steel Lake Park:
• build roofs over dugouts of an approve design and material
• build a picnic pad on site #4
• landscape east of 1 stop sign; hard to mow with riders
• Improve trail on west side of the park
6. — Panther Lake:
• install trail(s) with crushed rock
7.— Saghalie Park:
• landscape a difficult slope to mow with riders by tennis court
EMORANDUM
Parks, Recreation & Cultural Services
City of Federal Way
To: Donna Hanson, PROS Director
From: Steve Ikerd, Parks & Facilities Manager
Date: 12/19/2005
RE: Lake Killarney Park status report
History: The entrance gate to the parking lot was locked to vehicle access in April, 2005
after many reports from staff, police, patrons and neighbors stating there was a significant
amount of illegal activities occurring within the parking lot. The complaints included but were
not limited to drug related activities, late night parties and illegal dumping. These activities
had a negative effect on city resources and relationships with the neighboring homeowners
and businesses. The parking lot is in a concealed area of the park well off the road and can
only accommodate 3 vehicles.
Current: I visited the Park on September 21 and found it to be very clean and currently
receiving routine maintenance. Staff visits the Park once a week to pick up trash, garbage
and mow as needed. They report that there has been no more illegal dumping since the
gates were closed and to our knowledge all other illegal activities which occurred in the
parking lot have also ceased. The only negative observation made by staff is that the
garbage can by the lake front occasionally has numerous beer bottles in it. I have not
received any complaints from neighbors, patrons or businesses since I was assigned to all
park maintenance in July of 2005. In addition, I have not received any request to re -open
the parking lot.
options:
A — My recommendation is to continue with current practice and evaluate it when a full year
has been completed. It seems to be functioning well as a neighborhood park without
parking. This Park has a lot of natural resources with very large native trees, wetlands,
lakefront and its primary user is walkers, lunch groups and picnics.
B — Should a time come when there is a desire to re -open the parking lot we could re -visit
an opening and closing schedule for the gate. There is staff time and a cost associated with
this practice and it can become very problematic by users not removing their vehicle by the
posted closing time. FYI - only 4 of 18 neighborhood parks have parking lots: Dumas Bay
Park, Lake Killarney, Palisades and French Lake Park.
C — Raise the limbs and remove brush to allow better site lines into the park. This could be
done but it would still be hard to see into the parking lot as the site line into the park is on a
curve in the road. Most drivers would be concentrating on negotiating the curve and not on
any parking lot activity.
D — If parking is determined to be a desired feature for this neighborhood park then it may
be worth investigating if code would allow for 3 - 4 stalls to be installed next to the road and
abandoned the interior lot completely.
PO Box 9718 Federal Way, WA 98063 253.835 -6911
www.cityoffederalway.com
. . •
Dumas Bay Park - On site meeting 12 -6 -05
• • Present for the mtg: Steve Shrontz,
Steve Ikerd, David Leider — FW Parks Dept
1. Repair broken traffic control device
• Park Dept will order new parts and experiment with the effectiveness.
• Also will order a traffic device warning sign to place at the exit.
2. flours of operation: post time •
• Ordinance states: from dawn to dusk.
• Relocate signs to be more visible and investigate a method to post:
"Park open from dawn to dusk" on the entry gate.
3. Add additional garbage can
• It was decided that the primary need is during the peak summer months
so staff will monitor and increase capacity as needed.
4. Install a new Sanctuary sign
• The Parks Commission and Park Dept have on their 2006 work plan to
evaluate and standardize all Park signage as there are several styles and
old logos in the city system. Dumas Bay Park will be evaluated through
this process. This could take most of the 2006 year before the new sign
program is approved, quotes obtained and installation occurs.
• Park Staff will investigate the cost of temporary signs to improve the
information on the current metal signs and install them as budget and
time allows.
5. Add security lighting
• Park staff to view the site at night and investigate options for a future
discussion. Options may include; removing a willow tree that is in poor
shape which is blocking the existing street light, checking with PSE on
the cost of relocation or addition of another light?
Investigate the cost and effectiveness of a solar light in the parking lot?
6. Add bollards to trail entry
• It was decided that the primary need is to keep motorcycles from driving
down to the beach. Additional bollards would not solve this issue, so the
Parks Dept will design a new gate to add back on to the existing wooden
maze gate system. A goal for this action will be by February of 06 as
there is custom work involved and ADA requirements need to be
researched. It was noted that should the neighboring lot be developed
this gate system and Park entry could change from the current
configuration.
7. Re- install Park boundary markers on the beach
• Park staff has 6 boundary markers they will set in plastic buckets with
concrete and replace the old makers at low tide. Anticipate completion no
later then early Jan 2006. Maintenance on the two wood post will also
be entered into the Park work order system to be completed as weather
and temperatures allow for new paint.
•