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Parks Comm PKT 03-02-2006 CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, March 2, 2006 Hylebos Conference Room 6:00 p.m. City Hall AGENDA I. Public Forum II. Approval of Minutes III. Commission Business A. Election of Commission Chair /Vice Chair Action Commission B. Hylebos Boardwalk 85% Design Review Action Sanders IV. Staff Reports A. Community Center Support Drive/Update Howitt B. Community Center Construction Update Sanders C. Park Plan Update: Public Input & Opinion Survey Sanders D. Park Signs Ikerd E. Sacajawea/Grosch Field Warranty Issues Ikerd V. Pending Items A. Lake Killarney (April) B. Naming of Thompson Property (Cascade Park) C. French Lake Park/Off -Leash Dog Park VI. PRPS Council Committee Meeting Monday, March 13, 2006 at 6:00 p.m. in Hylebos Conference Room, City Hall VII. Next Meeting /Agenda Items VIII. Adjournment Next Meeting is April 6, 2006 • CITY OF FEDERAL WAY PARKS, RECREATION AND CULTURAL SERVICES PARKS AND RECREATION COMMISSION Thursday, February 2, 2006 Dash Point Conference Room 6:00 p.m. City Hall MINUTES Chair Purdom called the meeting to order at 6:05 p.m. Present: Chair C.T. Purdom, Vice Chair George Pfeiffer, Don Dennis, Joel Howitt, Tom Medhurst, Marie Sciacqua and Dave Talcott. Excused: Ade Bright, Cindy Dodge and Fred Konkell. Staff: PRCS Director Donna Hanson, Parks and Facilities Manager Steve Ikerd, Parks Planning and Development Coordinator Betty Sanders, Parks Supervisors Tim Dickinson and David Leider, City Attorney Pat Richardson and Administrative Assistant Peg Wright. Guests: Jeanne Burbidge, Councilmember. Dennis moved: Talcott seconded motion to approve the January commission meeting minutes as written. Motion passed unanimously. Director Hanson introduced the two new Parks Maintenance Supervisors Tim Dickinson and Dave Leider to the commission. Dave has been with the City for 7 years and was previously in a Lead Maintenance Worker position. Tim was previously employed as a Lead Maintenance Worker with the City of Bellevue Parks Department. Director Hanson reported that the job announcement for two Lead Maintenance Worker positions is out for recruitment. PUBLIC FORUM H. David Kaplan — Mr. Kaplan discussed the lack of information to the public on the Community Center construction status and fundraising campaign. He asked how the construction was going, if it was on time and budget and if the weather had caused any problems. The topic is on the agenda with photos and status report by Parks Planner B. Sanders. Kaplan also reported that the old Celebration Park banners were now with the Federal Way Historical Society. COMMISSION BUSINESS No commission business on agenda. STAFF REPORTS Community Center Support Drive/Update — Joel Howitt reported on the fundraising campaign. The committee is in the second phase, targeting previous donors — individuals, groups and corporations. The next event, an after -hours business reception, is scheduled for April 20 from 5 -7 p.m. at Woodstone Credit Union. The committee is working on different strategies to draw the general public. One idea is for a summer barbeque /concert event. Howitt invited all to the next meeting of the conunittee on February 16 at 6:30 p.m. in the Dash Point Room. (- The meetings are - held the 3 Thursday of every month.) Community Center Construction Update — Parks Planner B. Sanders distributed updated photos of the construction site. She said the rain is beginning to have some impact on the site — there are moisture sensitive soils on site and the native soil is starting to get wet so additional backfill will be brought in. Park Plan Update, AHBL Scope of Work and Opinion Survey — Parks Planner B. Sanders distributed a revised schedule for the Parks Plan showing project initiation, data collection/analysis, vision/plan priorities, public process, preliminary draft and finalization. The scope of work was already distributed to the commissioners for review prior to the meeting. The consultant will be attending the April and May commission meetings. Parks and Recreation ommission, February 2, 2006 • Page 2 Commission Orientation/Fee Impact — City Attorney Pat Richardson distributed a memorandum outlining Parks Commission Authority, Open Public Meetings Act and Public Records. She discussed the legal parameters concerning public meetings, e- mails, written documentation, recorded meeting minutes, etc. Summary of Earth Day /Volunteer Events — Parks and Facilities Manager Ikerd discussed Earth Day that was held April 23, 2005 at the Blueberry Farm on 356` Street. At this event the Parks staff planted nut and fruit trees. Earth Day has been scheduled for April 22 this year. The LDS Church and AmeriCorps have already committed to this years event with 300+ people. Ikerd also reported on several projects completed by Eagle Scouts and other volunteer groups in 2005. Lake Killarney Parking Lot Closure — Ikerd reported on the gate closure effective April, 2005 and that the negative activity has ceased. Staff have not received any complaints from residents on the closure and report less garbage and dumping. Chair Purdom asked if all commissioners would visit the park in the next two months and make observations to share with the commission in April. Also, Ikerd was asked if staff working Lake Killarney could note the amount of garbage and what it is to determine useage. Dumas Bay Update — Ikerd reported that he and Parks Supervisor Dave Leider had met with Mr. Schrantz about Dumas Bay and listed seven concerns that were addressed. Ikerd went through each item and discussed the action that had or was being taken to resolve each concern. Chair Purdom will attend the PRPS Council Committee meeting scheduled in the Hylebos Conference Room on Monday, February 13, 2006 at 6:00 p.m. He encouraged other commissioners to attend. PENDING ITEMS Naming of Thompson Property French Lake /Off -Leash Dog Park Lake Killarney (April) NEXT MEETING /AGENDA ITEMS Election of Officers Dumas Bay Update Hylebos Boardwalk Park Signs Park Plan Update Sacajawea /Grosch Field Warranty Issues Community Center Support Drive/Update Community Center Construction Update ADJOURNMENT Chair Purdom adjourned the meeting at 8:22 p.m. • 85% Design: Ellardwalk Replacement • West Hylebos Wetlands Park Background: Anchor Environmental was hired to perform an assessment of the existing boardwalk in 2004. The boardwalk was approximately 12 years old at the time. They found that although the boardwalk decking is in fairly good condition, the foundation is in poor condition, with sections estimated to have a remaining life of two to five years. Much of the foundation consists of railroad ties, treated with creosote, and these are directly in contact with water. Because of uneven settling of the underlying peat soils and the rotting wood foundations, the surface of the boardwalk has abrupt changes in elevation that create a safety concern. These changes, coupled with some acute angle turns, mean that this boardwalk is not accessible to wheelchair users or others with mobility issues. Project Scope: The City asked Anchor Environmental to design a new boardwalk that would have a longer life than the existing one with wood foundation. Anchor, working with KPFF Engineers, has developed a system with two different foundation types, suitable for different areas in the wetland. The project has also been designed using different size and shaped "modules" that can be built offsite, then combined as needed to suit the terrain and directional changes. The construction methods being proposed will have all demolition and construction work being done from the existing boardwalk, using almost the same alignment. This will minimize any environmental impacts and disruption of vegetation will be minimal. The material proposed for the decking surface is Trex decking, a wood and recycled plastic composite lumber product. This has a longer life expectancy than wood, and is more slip- resistant. Cost: The cost to replace the entire boardwalk (approximately 3 /4 mile) is almost $1.3 million. The high cost can be attributed to several factors: the demolition and disposal of the existing boardwalk and foundation, the specialized construction techniques needed to work in the wetland, the unique foundation systems that do not use wood, and the composite decking material. Funding in place at this time includes: $250,000 —State appropriation /grant $253,000 - - -1AC $ 72,000 —U.S. appropriation /grant We also will have City funds available from the Real Estate Excise Tax. This money is accumulating until we need it. Schedule: Construction is planned for summer 2007, assuming sufficient funding is in place. Fed l Wc� CO unity Center Status Report for January 2006 Financial $15,000,000 Proiect Totals • • $14,000,000 - - - -- inomo Change Orders Total Hard Cost Bud et g $16,723,150 $13,000,000 - ®Base Contraet Total Soft Cost Budget $ 3,855,307 Total Project Budget $20,578,451 $12,000,000 r-_ - - ........r'A S -curve — $11,000,000 - — $10,000,000 - _ $9,000,00∎ Hard Costs -- _� 000 00� •- Construction Contract $15,441,984 $8 — >: Change Orders to Date $ 15_0,8_69 $7,000,00+ Total Committed $15,592,853 , Soft Costs Contingency Balance $ 1,130,297 (6.8 °!0) ? Committed $3,681,532 $6,000,001: Total Budget $16,723,150 Contingency $ 173,769 (4.5 %) $5 Invoiced /Paid to date $ 2,575,953 Total Budgeted $3,855,301 . $4,000,00 ` — -- - Invoiced /Paid $2,391,183 $3,000,000 ------H------ - -- — — - — — $2,000,000 - -- $1,000 • — - -_ Aug -05 Sep -05 Oct -05 Nov -05 Dec -05 Jan -06 Feb -O6 Mar -06 Apr -06 May -06 Jun -06 Jul -06 Aug -06 Sep -06 Oct -06 Nov -061 Schedule: . Notice to Proceed: 7/8/2005 Substantial Completion :11/19/06 AREA P 2005 2006 Cor• Pk , * Jel iR7 S Dct .: Nat Dee . Jaro:.: Feb 's Mar i Apr i Ma ! Me i Jet i Au, Sep i Oct s Nov ; Dec SITEWORK 19% : :: ;? ,a -.:• . 'GYMNASIUM lb,o :; is ;H: • • COMMUNITY WING . 1{3 ' ) ... - - r - - NATATORIUM •: ::::::::::: Pool' 12'f5 Administrative. : Ofl"icPC Mezzanine_ U% : 1 5, Executive Summary Issues Absher Construction completed the following during this period: installation of the sub floor gravel backfill Issues that have been resolved by the Project Team: in the gym, placement of rebar and concrete bottom 1. Pool piping installation issues. in the lap pool, place concrete walls for the surge tank/pool mechanical space, pool piping in the leisure 2. Negotiation with Absher on cost related pool area, placement of the remaining concrete changes. footings in the natatorium administrative and 3. Scheduled inspection of steel and coatings to community areas, placement of grade beams in the steel at the steel fabrication plant in Canada. community wing, completion of the water line surrounding the building footprint, development of 4. Construction change order pricing for the the main service road and parking lot areas, and kitchen equipment /installation. completion of the storm drain system in the intersection of 9` and 333`d, 5. Selection of the climbing wall contractor. Absher Construction will perform the following next month: placement of the lap pool walls, placement of the leisure pool sub grade gravel backfill, placement of the leisure pool slab and walls, placement of the gym and natatorium administrative area floor slabs, completion of the underground plumbing and electrical rough -in, and continue with the installation of sewer and storm drain systems.