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LUTC PKT 06-07-2010City of Federal Way City Council Land Use/Transportation Committee ]une 7, 2010 5:30 p.m. Presenter Page LeMaster 2 Zukowski 4 MEETING AGENDA Electronic Version 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMITTEE BUSINESS Topic Title/Description A. Approval of Minutes: May 17, 2010 B. Setting Public Hearing for 2011-2016 Transportation Improvement Plan C. Agreement to Include the Construction of Private Infrastructure as Part of the West Hylebos Creek Culvert/Removal and Flood Control Improvements Project D. Wildwood NTS'10 — S 308 St (18 Ave S to 22 Ave S)&18AveS, 20AveSand 22AveS (S 308 St to S 312 St) 4. OTHER Appleton 9 City Hall Council Chambers Action or Info Action Action Action Council Date N/A ]une 15, 2010 Consent ]une 15, 2010 Consent Time 5 min. 5 min. Hannahs 20 Action 5 min. June 15, 2010 5 min. Consent 5. FUTURE MEETINGS/AGENDA ITEMS: The next regularly scheduled meeting will be Monday, ]une 21, 2010. 6. ADJOURN Committee Members City Staff Dini Duc%s, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management Jim Fe�rel% Membe� Dar/ene LeMaster, Administrative Assistant II Jack Dovey, Member 253-835-2701 G.• �LUTC�LUTCAgendas and Summanes 201016-07-10 LUTCAgenda.doc City of Federal Way City Council Land Use/Transportation Committee May 17, 2010 City Hall 5:30 PM City Councii Chambers MEETING SUMMARY Committee Members in Attendance: Committee Chair Dini Duclos and Committee Member Jim Ferrell. Council Member Jack Dovey was excused. Council Members in Attendance: Mayor Liada Kochmar Staff Members in Attendance: Director of Parks, Public Works, and Emergency Management Cary Roe, Deputy Public Works Director Marwan Salloum, Deputy Pub(ic Works Director Ken Miller, Surface Water Manager Will Appleton, Street Systems Project Engineer Brian Roberts, Assistant City Attorney Peter Beckwith, and Administrative Assistant II Darlene LeMaster_ 1. CALL TO ORDER Committee Chair Duclos called the meeting to order at 5:30 PM_ 2. PUBLIC COMMENT There was no public comment. 3. BUSIl�1ESS ITEMS Forward Topic Title/Description to Council A. Approval of the May 3, 2010, LUTC Minutes N/A B. Committee approved May 3, 2010, LUTC minutes with correction of date to May 3, 2010. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 2-0 West Hylebos Creek Culvert Replacement/Removal and Flood Control Improvements — 100% Design Approval aud Authorization to Bid 6/1/2010 Consent Surface Water Manager Will Appleton presented information on this item. There was no public comment or discussion. Committee forwarded Option #1 as presented. Moved: Ferrel! Seconded: Duclos Passed: Unanimously, 2-0 C. Pacific Highway South HOV Lanes Phase IV Bid Award 6/1/2010 Consent Street Systems Project Engineer Brian Roberts presented information on this item. There was no public comment or discussion. Committee Member Ferrell asked if the 25% gap in the bid from the engineer's estimate was concerning as well as how the bidder was ab(e to get the bid so low. Did anything specific stand out? Mr. Roberts responded that all five bids were considerably below the engineer's estimate. Deputy PW Director Salloum stated that this past year's market trend has resulted in most bids coming in at 25% to 30% below the engineer's estimate. Contractors are reducing their profits in order to reduce their bid enough to be awarded a contract. Mr. Roberts and Deputy Director Salloum discussed how bids were compared and analyzed. Committee forwarded Option #1 as presented. Moved: Ferrell Seconded: Duclos Passed: Unanimously, 2-0 2 Land Use/Transportation Committee 4. OTHER None 5. FUTURE MEETING The next regular LUTC meeting will be Monday, June 7, 20t0, at 5:30 PM in City Council Chambers. 6. ADJOURN The meeting adjourned at 5:44 PM. Attest: COMMITTEE APPROVAL: 17, 2010 Darlene LeMaster, Administrative Assistant II Dini Duclos, Chair Jim Fenell, Member Jack Dovey, Member G:�[,UTC\LIITC Agendas and Smnmaries 2010�5-17-10 Minutes.doc COUNCIL MEETING DATE: June 15, 2010 ___ _ _ _ _.... _._. ITEM #: S[1s.�CT: Public Hearing and Adoption of Resolution for 2011-2016 Transportation Improvement Plan POLICY QUESTION Should City Council set a Public Hearing for adoption of the 2011-2016 Transportation Improvement Plan on July 6, 20 t 0? CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL COMMITTEE Land Use and Transportation Cominittee CATEGORY: � Consent ❑ City Council Business � /1 Ordinance Resolution MEETING DATE: June 7, 201 O ❑ Public Hearing ❑ Other STAFF REPORT BY: Maryanne Zukowski, P.E., Senior Traffic Engineer DEPT Public Works Attachments: Land Use and Transportation Committee memorandum dated June 7, 2010. Options Considered: 1. Authorize staff to proceed setting the Public Hearing July 6, 2010. 2. Set Public Hearing on an alternative date recommended by the committee. STAFF RECOMMENDATION: Staff recommends forwarding Option 1 to the lune 15, 2010 City Council Consent Agenda for approval. � v,� ,. CITY MANAGER APPROVAL: '--'� ��^ DIRECTOR APPROVAL: Committee Council Commi ee Council COMMITTEE RECOMMENDAT[ON: Forward Option 1 to the lune 15, 2010 City Council Consent Agenda for approval. Dini Duclos, Chair Jim Ferrell, Member Jack Dovey, Member PROPOSED COUNC[L MOTION "1 move approval of the resolution setting the date of a Public Hearing for the 2011-2D16 Transportation Improvement Plan on July 6, 2010. " (BELOW TO BE COMPLETED BYClTYCLERKS OFFICE) COUNCIL ACT[ON: ❑ APPROVED COUNC[L B[LL # ❑ DEN[ED 1 reading ❑ TABLED/DEFERRED/NO ACT[ON Enactmeot reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REV[SED — 02/06/2006 RESOLUT[ON !k K:\COIJNC[L�P.GDB[LLS\2010\06-1�-10 TIP setting public hearing .doc 4 CITY OF FEDERAL WAY MEMORANDUM DATE: June 7, 2010 TO: Land Use and Transportation Committee VIA: nan Wilson, City ManagerlPolice Chief FROM: ��aryanne Zukowski, P.E., Senior Traffic Engineer SUBJECT: Setting Public Hearing for 2011-2016 Transportation Improvement P[an BACKGROUND In accordance with the requirements of Chapters 35.77 and 47.26 of the Revised Code of Washington (RCW), the City of Federat Way adopted its original Transportation Improvement Plan (TIP) and Arterial Street Improvement Plan (ASIP) on July 23, 1991. The City is also required to adopt a revised TIP and ASIP on an annual basis to reElect the City's current and future street and arterial needs. The City is required to hold a minimum of one public hearing on the revised plans. Staff proposes that this occur at the July 6"', 2010 City Council meeting. Once the revised plans have been adopted by Resolution, a copy of the respective plans must be filed with the Washington State Secretary of Transportation and the Washington State Transportation Improvement Board. The attached Resolution sets the public hearing date for the July 6` 2010 City Council meeting. The TIP will be presented to the Land Use and Transportation Committee on June 21, 2010. . K:\LUTC\2010\06-07-l0 Setting T[P Hearing Date.doc 5 RESOLUTION NO. A RESOLUTION of the City Council of the City of Federal Way, Washington, setting a Pubtic Hearing date of Tuesday, July 6, 2010 for adoption of a revised Six-Year Transportation Improvement Program and Arterial Street Improvement Plan. WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the City Council of the City of Federal Way must adopt a revised and extended Six-year Transportation Improvement Program ("TIP") and Arterial Street Improvement Plan ("ASIP") annually; and WHEREAS, the City of Federal Way's SEPA Responsible Official reviewed the TIP and ASIP under the State Environmental Policy Act, RCW 43.21C, and issued a Determination of Nonsignificance on May 15, 2010; and WHEREAS, a public hearing must be held prior to the adoption of the revised and extended Six-year Transportation Improvement Program and Arterial Street Improvement Plan; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, RESOLVES AS FOLLOWS: Section 1. Public Hearin�. A public hearing shall be held on the 2011-2016 Federal Way Transportation Improvement Pian and Arterial Street Improvement Plan at 7:00 p.m. on Tuesday, July 6, 2010, at the Federal Way City Hall Council Chambers. Section 2. Severabilitv. If any section, sentence, clause or phrase of this resolution should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this resolution. Resolution No.10 - Page 1 of 3 C Section 3. Corrections. The City Clerk and the codifiers of this resolution are authorized to make necessary corrections to this resolution including, but not limited to, the correction of scrivener/clerical errors, references, resolution numbering, section/subsection numbers and any references thereto. Section 4. Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. Section 5. Effective Date. This resolution shall be effective immediately upon passage by the Federal Way City Council. RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY, WASHINGTON this day of , 2010. CITY OF FEDERAL WAY MAYOR, LINDA KOCHMAR ATTEST: CITY CLERK, CAROL MCNEILLY, CMC Resolution No.10 - Page 2 of 3 7 APPROVED AS TO FORM: CITY ATTORNEY, PATRICIA A. RICHARDSON FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO.: Rev 4/10 Resolution No.10 - Page 3 of 3 E:3 COUNCIL MEETING DATE: June 15, 2010 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL S[1s.�CT: Agreement to Include the Construction of Private Side Sewer and Storm Stub Out as Part of the West Hylebos Creek Culvert Replacement/Removal and Flood Control Improvements Project POL[CY QUESTION Should the Council authorize the City Manager to enter into an agreement allowing for the construction of, and reimbursement for, private side sewer and storm stub out as part of the West Hylebos Creek Culvert Replacement/Removal and Flood Control Improvements Project? COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business ❑ Ordinance ❑ Resolution STAFF REPORT BY Will Appleton, P.E., Surface Water Manager MEETING DATE: 7une 7, 2010 ❑ Public Hearing ❑ Other DEPT Public Works Attachments: Land Use and Transportation Committee memorandum dated June 7, 2010. Options Considered: 1. Authorize the City Manager to enter into an agreement allowing for the construction of, and reimbursement for, private side sewer and storm stub out as part of the West Hylebos Creek Culvert Replacement/Removal and Flood Control Improvements Project. 2. Do not authorize staff to enter into the agreement and provide direction. STAFF RECOMMENDATION Staff recommends Option 1 be forwarded to the June 15 2010 City Council Consent Agenda for approval. �� .. . - �"'' � CITY MANAGER APPROVAL: f�� ' �^ � DIRECTOR APPROVAL: Committee Cou�il Committee Council COMMITTEE RECOMMENDATION Forward Option 1 to the June 15 2010 City Council Consent Agenda for approval. Dini Duclos, Chair Jim Ferrell, Member Jack Dovey, Member PROPOSED COIINCIL MOTION "1 move to authorize the C�1y Manager to enter into an agreement allowing for the construction o f, and reimbursement for, private side sewer and storm stub out as part of the West Hylebos Creek Culvert Replacement/Removal and Flood Control Improvements Project. " (BELOW TO BE COMPLETED BY C/TY CLERKS OFF/CE) COUNC[L ACTION: ❑ APPROVED COUNCIL BILL t� ❑ DENIED 1� reading ❑ TABLED/DEFERRED/NO ACTION Eoactment reading ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # RESOLUTION # CITY OF FEDERAL WAY MEMORANDUM DATE: June 7, 2010 TO: Land Use and Transportation Committee VIA: Brian Wilson, City Manager/Police Chief FROM: William Appleton, P.E., Surface Water Manager /�� SUBJECT• Agreement to Include the Construction of Private Infrastructure as Part of the West Hylebos � Creek Cu[vert Rep[acemendRemoval and Flood Control Improvements Projec� BACKGROUND On May 17, 2010, the Land Use/Transportation Committee forwarded the West Hylebos Creek Culvert Replacement/Removal and Flood Control Improvements Project — 100% Design Approval and Authorization to Bid to the June 1, 2010 City Council Consent Agenda. Fotlowing the construction of the West Hylebos Creek Culvert ReplacementlRemoval and Flood Control Improvements Project, the owners of the properly, Fife Motel, Inc., Faruq Ramzanalli, Alfred Kim and Spiradex, Inc., intend to construct a multi-story hotel project on the balance of the site. Both the storm drain outfall and a portion of the sanitary side sewer for this project are within the area to be restored as part of the West Hylebos Creek Culvert ReplacementlRemoval and Flood Control Improvements Project. In order to prevent disruption of the restoration area fol(owing the completion of the SWM project, staff is requesting authorization to enter into an agreement (attached), allowing for this work to be included as part of the SWM project and paid for by Fife Motel, Inc., Faruq Ramzanalli, Alfred Kim and Spiradex, Inc. This work will be i00-percent reimbursed by the property owner and will be a separate bid schedule_ The value of the work associated with this agreement is estimated to be $14,000. K:\LUTC�2010\06-07-10 Holiday [nn Agreement.doc 10 AGREEMENT BETWEEN THE CiTY OF FEDERAL WAY AND FIFE MOTEL, INC., FARUQ RAMZANALLI, ALFRED KIM, AND SPIRADEX, INC. FOR THE WEST HYLEBOS CREEK CULVERT REPLACEMENT/REMOVAL AND FLOOD CONTROL IMPROVEMENTS PROJECT THIS AGREEMENT is made and entered into this day of , 2010, by and between the City of Federal Way (hereinafter "City") and Fife Motel, Inc., Faruq Ramzanalli, Alfred Kim, and Spiradex, Inc. (hereinafter collectively "Property Owne�"), collectively referred to herein as the "Parties". WHEREAS, the City proposes to construct the West Hylebos Creek Culvert Replacement/Removal and Flood Control Improvements (hereinafter "ProjecY'); and WHEREAS, the Property Owner has conveyed to the City a permanent easement for the construction and maintenance of the Project at no cost to the City; WHEREAS, a portion of the Project is located on the property owned by #he P�operty Owner where the City has a permanent easement for the purpose of designing, constructing and maintaining the Project. The Project scope consists of, among other things, restoring a po�tion of the property by planting with native plants; and WHEREAS, the Property Owner proposes to develap the property after the completion of the Project. The development requires installing a sanitary service lateral and a storm line in the area that will be restored by the City's Project; and WHEREAS, the Property Owne� can achieve cost savings by contracting with the City to perform certain services for the Property Owner, including letting a Public Works construction con#ract for the installation of a sec#ion of the sanitary sewer service lateral and a section of the storm line within the area that will be restored in connection with the Project (hereinafter "Property Owner Work"); and WHEREAS, the City can achieve an environmental benefit by performing Property Owner Work for the Property Owner thus eliminating the need to disturb the restoration area a second time. NOW, THEREFORE, it is hereby covenanted and agreed by and be#ween the Parties hereto as follows: I. BIDDING AND CONSTRUCTION. A. It is the intention of the City and the Property Owner that the Property Owner's plans and specifications shall be incorporated into the Contract Bid Documents for the Project in such manner as to allow, to the extent possible, identification of cost allocations between the Parties. Schedule "C° in the Project contract bid form, as described in Exhibit A attached hereto and incorporated herein by this reference, is set up to identify the Property Owner Work. Pa� 1 May 2010 B. Following opening of construction bids on the Project, the Property Owner shall be furnished with the bid responses submitted for the Property Owner Work for the Property Owner's approval. Within five (5) calendar days of receiving the bid prices, the Property Owner shall notify the City in writing that the Prope�ty Owner either approves or rejects their portion of the bid award. Bid award shall be made to the lowest responsible bidder for the total Project subject to applicable iaws and regulations. If the Property Owner approves their portion of the bid award, the Property Owner shall also send the City a check in an amount equal to the total bid amount of Schedule C of the Contract. The check shall be payable to the City of Federal Way, 33325 8"' Avenue South, Federal Way, WA 98063-9718. The said check shall be received by the City within five (5) calendar days of the Property Owner receiving the bid prices. In the event that the City does not receive the Property Owner's decision and the check within the above specified time frame, the City shall construe the Property Owner's inaction as rejection of all bids, the Property Owner Work shall then be deleted from the project contract, and the City shall proceed with its portion of the Project. The City shall not proceed with the Property Owner Work until the City has received approval from the Property Owner for its portion of the bid award; arovided, howeve�: if no bids are received which, in the estimation of the Property Owner, are acceptable to the Property Owner for the Property Owner Work, the Property Owner shall so immediately notify the City. The Property Owner Work shall be deleted from the project contract and, in this event; the City sha8 proceed with its portion of the Project. This Agreement shall terminate effective the date of the Property Owner's notice to the City of the Property Owner's rejection of all bids, or in case no notice and check are received by the City, on the fifth day after the P�operty Owner receiving the bid prices, whichever is earlier. CONTRACT ADMINISTRATION. A. The City shall provide the necessary administrative, construction observation, and clerical services necessary for the execution of the Project. In providing such services, the City Public Works Director and/or his or her designee may exercise all the powers and perform all the duties vested by law in him or her. The Property Owner grants to the City Public Works Director and/or his or her designee authority to act on behalf of the Property Owner sufficient to carry out the provisions of this Agreement. B. The Property Owner shall notify the City, in writing, of any changes it wishes to make in the plans and specifications which affect the Property Owner Work, which changes shall be made, if feasible. The City shall notify the Property Owner, in writing, of any changes required of the Property Owner Work and shall obtain the Property Owne�'s approval of such changes. The Property Owner's approval shall not be unreasonably withheld. The Property Owner shail be responsible for all costs incurred, directly or indirectly, as a result of these or any other changes required or requested by the Property Owner. West Hylebos Creek Culvert ReplacemenURemoval and Flood Control Improvements Page 2 May 2010 III. PAYMENT. A. The Property Owner shall compensate the City for ali costs incurred by the City in performing the Property Owner Work, which costs shall include but are not limited to the Property Owner Work performed by the Project contractor(s), and all Property Owner required and requested changes. B. Upon completion of the construction and City's acceptance of the Project as fully constructed according to plans, specifications and change orders, depending on whether the final costs of the Property Owner Work including all Property Owner required and requested changes, is equal to, over, or under the amount previously paid by the Property Owner to the City, the City shall send the Property Owner either a notice of project completion, a final invoice to the Property Owner for any final payment due, or a check to reimburse the overpaid amount. The final notice, payment, or reimbursement check shall, in effect, #ransfer ownership of these storm line and sanitary service lateral and appurtenances to the Property Owner and the Property Owner shall thereafter be responsible for maintenance of such facilities. C. The payment to the City, if applicable, shall be due from the Property Owner to the City within thirty (30) days after the invoice is received by the Property Owner. Amounts unpaid after said due date shall accrue interest at a rate of one (1) percent per month. tV. INDEMNIFICATION AND HOLD HARMLESS. A. The City agrees to indemnify and hold the Property Owner, its officers, employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising or resulting from, or connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of the City, its agents or employees, or by the City's breach of this Agreement. B. The Property Owner agrees to indemnify and hold the City, its elected officials, officers, employees and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and all attorney fees) to or by any and all persons or entities, including, without limitation, their respective agents, licensees, or representatives, arising or resulting from, or connected with, this Agreement to the extent caused by the negligent acts, errors or omissions of the Property Owner, its agents or employees, or by Property Owner's breach of this Agreement. Tfie provisions of this paragraph shall survive the expiration or termination of this Agreement with respect to any event occurring prior to such expiration or termination. V. DURATION. This agreement shall become effective immediately upon execution by both parties. This Ag�eement shall continue in force until either (1) the Property Owner rejects all bids, by either notifying the City explicitly, or being construed with its inaction, or (2) the City Council accepts the completion of the project, whichever is earlier. West Hylebos Creek Culve►t Replacement/Removal and Flood Control Improvements Pa��3 May 2010 Vi. OTHER PROVISlONS. A. This Agreement contains the entire written agreement of the Parties and supersedes all prior discussion. This Agreement may be amended only in writing, signed by both Parties. B. This Agreement shall be in full force and effect from the date of signature by all Parties to the date the City completes the Final Inspection upon completion of the Project and may be extended for additional periods of time upon mutual written agreement of the City and Property Owner. Adherenee to deadline dates is essential to the performance of this Agreement. C. Any provision of this Agreement, which is decla�ed invalid, void or illegal shall in no way affect, impair, or invalidate any other provision hereof and such other provisions shall remain in full force and effect. IN CONSIDERATION of the mutual benefit accruing herein, the Parties hereto agree that the work, as set forth herein, will be performed by the City under the terms of this Agreement. IN WITNESS WHEREOF the Parties hereto have hereunto set their hands and seals the day and year first above written. DATED this day of , 2010. CITY OF FEDERAL WAY Brian J. Wilson, City Manager\Police Chief 33325 8th Avenue South PO Box 9718 Federal Way, WA 98063-9718 (253) 835-2401 APPROVED AS TO FORM: Patricia A_ Richardson, City Attorney ATTEST: City Clerk, Carol McNeilly, CMC K:\CONTRACT12010\W Hylebos Creek Agreementdoc West Hylebos Creek Culvert Replacement/Removal and Flood Control improvements Page� May 2010 DATED this day of 2010. PROPERTY OWNER FIFE MOTEL, INC. ,� Jong Soo Park, President 706 S Marine Hills Way Federal Way, WA 98003 Phone STATE OF WASHINGTON COUNTY OF ) ) ss. ) On this day personaily appeared befo�e me Jong Soo Park, to me known to be the President of Fife Motel, Inc., that executed the foregoing instrument, and acknowledged the said instrumen# to be the free and volun#ary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation. GIVEN my hand and officiat seal this day of 2010. (typed/printed name of notary) Notary Public in and for the State of Washington. My commission expires West Hylebos Creek Culvert ReplacemenURemoval and Flood Control Improvements Page 5 May 2010 DATED this day of STATE OF WASHINGTON COUNTY OF ) ) ss. ) , 2010. PROPERTY OWNER FARUQ RAMZANALLI By: Signature Address City/State/Zip Phone On this day personally appeared before me, Faruq Ramzanalii, a married person, to me known to be the individual described in and who executed the foregoing instrument, and on oath swore that he/she/they executed the foregoing instrument as his/her/their free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN my hand and official seal this day of 2010. (typed/printed name of notary) Notary Public in and for the State of Washington. My commission expires West Hylebos Creek Culvert ReplacemenURemoval and Flood Control lmprovements Page 6 May 2010 DATED this day of STATE OF WASHINGTON COUNTY OF ) ) ss. ) , 2010. PROPERTY OWNER ALFRED KIM By: Signature Address City/State/Zip Phone On this day pe�sonally appeared before me, Alfred Kim, a single pe�son, to me known to be the individual described in and who executed the foregoing instrument, and on oath swore that he/she/they executed the foregoing instrument as his/her/their free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN my hand and official seal this day o# 2010. (typed/printed name of notary) No#ary Public in and for the State of Washington. My commission expi�es West Hylebos Creek Culvert ReplacemenURemoval and Flood Control lmprovements Page 7 May 2010 DATED this day of , 2010. PROPERTY OWNER SPIRADEX, INC. � STATE OF WASHINGTON COUNTY OF ) ) ss. ) Ed Kim, President 2200 Sixth Avenue, Ste. 520 Seattle, WA 98121 Phone On this day personally appeared before me Ed Kim, to me known to be the President of Spiradex, Inc., that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed, if any, is the corporate seal of said corporation_ GIVEN my hand and official seal this day of 2010. (typed/printed name of notary) Notary Pubtic in and for the State of Washington. My commission expires West Hyiebos Creek Culvert Replacement/Removal and Flood Control Improvements Page 8 May 2010 West Hylebos Creek Culvert Replacement/Removal and Flood Control Improvements Exhibit A Bid Form Schedule C West Hylebos Creek Culvert Replacement/Removal and Flood Control Improvements Page 9 May 2010 Note: Costs presented are estimates only. Actua! costs incurred will be used to caJculate final Property Owne�s cost. COUNCIL MEETING DATE: June 15, 2010 CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL [TEM #: SUS.rECT: Wildwood NTS - S 308 St(18 Ave S to 22 Ave S) and 18 Ave S, 20 Ave S& 22 Ave S (S 308 St to S 312 St) POLICY QUESTION Should the Council approve the installation of two speed humps (total eight speed humps) on each of the foilowing streets? (S 308"' St, 18`'' Ave S, 20"' Ave S& 22" Ave S) COMMITTEE Land Use and Transportation Committee CATEGORY: � Consent ❑ City Council Business ❑ Ordinance ❑ Resolution MEETING DATE: lune 15, 2010 ❑ Public Hearing ❑ Other STAFF REPORT BY: lesse Hannahs, P_E., Senior Traffic En�meer ___ DEr'[': Public Works J" ' Attachments: Land Use and Transportation Committee memorandum dated June 7, 2010. Options Considered: 2 4. Authorize the installation of four speed humps on S 308` St and 20`� Ave S during 2010 and four speed humps on 18�' Ave S and 22" Ave S in 201 l. Authorize the installation of all eight speed humps on S 308`�' St, 18`'' Ave S, 20` Ave S and 22" Ave S during 2010. Authorize the installation of a number of speed humps in a given year and at given locations and provide this direction to staff. Do not authorize the installation of the proposed traffic calming devices and provide direction to staff. STAFF RECOMMENDATION Staff recommends forwarding Option 1 to the June 15, 2010 City Council Consent Agenda for approval. CITY MANAGER APPROVAL: ��-'�'' �`'�� ' DIRECTOR APPROVAL: Committee Council Co� Council COMMITTEE RECOMMENDATION: Committee recommends forwarding Option 1 to the June 15`�, 2010 City Council Consent Agenda for approval. Dini Duclos, Chair Jim Ferrell, Member Jack Dovey, Member PROPOSED COUNCIL MOTION "I move to authorize the installation of four speed humps on S 308`" St and 20`" Ave S during 2010, and four speed humps on !8` Ave S and 22" Ave S in 2011. " (BELOW TO BE COMPLETED BYCITYCLERKS OFFlCE) COUNCIL ACTION: ❑ APPROVED COUNCIL B[LL # � DENIED i reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading _ ❑ MOVED TO SECOND READING (ordinances only) ORDINANCE # REV[SED - 02/06/2006 ftESOLUT[ON # 20 CITY OF FEDERAL WAY MEMORANDUM DATE: TO: VIA: FROM: SUBJECT: June 7, 2010 Land Use and Transportation Committee Brian Wilson, City Manager/Police Chief Jesse Hannahs, P. E., Senior Traffic Engineer J �� Wildwood NTS - S 308 St (18 Ave S to 22 Ave S) and 18 Ave S, 20 Ave S& 22 Ave S(S 308 St to S 312 St) BACKGROUND: Residents in the vicinity of the intersection of S 308�' Street & 20`� Avenue S submitted a petition requesting the instaltation of traffic calming devices to control vehicle speeds in an effort to increase vehicular safety ar�d reduce private property damage at this intersection. A traffic study was conducted and the results are as follows: • Average Daily Tra�c (ADT): S 308`" St = 1038 20` Ave S = 909 • 8S`" percentile speed: 30 mph (S 308`" St & 20` Ave S) • Steel Lake Park Present • S-Year Collision History: S 308`" St = 2 Collisions with no injury 20` Ave S= 3 Collisions with no injury Based on the current adopted NTS installation criteria (see Table 1 below), both S 308` St & 20` Ave S scored 3.0 tota( severity points. This reaches the minimum 3.0 severity point to qualify for the installation of traffic calming devices. Point ! Scale '. 0.0 0.5 1.0 1.5 2.0 2.5 3.0 Legend = Percentile 0-25 26-27 28-29 30-31 32 - 33 34-35 36+ Table 1 Average Daily Location 5-Year Collision Traffic (ADT) SchooUPark Total In'u 0 -1000 No 1 - 1,001— I,800 Yes 2 - 1,801 — 2,600 2,601 — 3,400 3,401 — 4,200 4,201 — 5,000 5,001+ �e S S 3! - 3 1 - 4 - - 5 2 - 6 - - 7+ 3+ St 20`" Ave S Fatal 1 2+ A neighborhood traffic safety meeting was held on March 8, 2010 at Truman High School to discuss potential tra�c calming devices that could be implemented at the intersection of S 308` St & 20`�' Ave S. At the meeting, residents also raised similar safety concerns regarding both 18` Ave S& 22 Ave S between S 308�` St & S 312`� St. Concerns were raised of existing street lighting and whether a few 21 Wildwood NTS January 14, 2008 Page 2 additional streets lights could be installed at certain locations to improve pedestrian safety as pedestrians do not have sidewalks in much of the neighborhood. A common concern among citizens was that installation on only 20` Ave S(of the north-south streets) would result in many drivers diverting to either 18`�' Ave S or 22" Ave S to cut through the neighborhood. City staff agreed to inquire with PSE regarding the feasibility of installing additional street lights. That inquiry is underway. Additionally, staff determined that an additional traffic study of 18�' Ave S and 22 Ave S was needed and if the criteria were met, traffic calming devices would also be considered in the balloting process. The group consensus was to have the City construct the following improvements to be effective in reducing speeds, vehicular accidents and personal property damage along S 308` St, 20`�' Ave S, 18`� Ave S and 22 Ave S: 1) Install three speed humps on S 308�' St between 18�' Ave S and 22" Ave S. 2) Install two speed humps on each of 18�' Ave S, 20�' Ave S and 22" Ave S. Following the March 8`'' NTS meeting, a traffic study was conducted for 18` Ave S and 22" Ave S and the results are as follows: • Average Daily Traffic (ADT): 18`" Ave S= 1564 22" Ave S = 400 • 85`" percentile speed: 18`�' Ave S= 29 mph � 22'"� Ave S= 30 mph • Steel Lake Park Present = 22 Ave S only (not 18`" Ave S) • S-Year Collision History: 18`" Ave S= 7 Collisions with no injury 22" Ave S= 2 Collisions with no injury Based on the current adopted NTS installation criteria (see Table 1 below), 18` Ave S scored 4.5 total severity points and 22" Ave S scored 2.5 tota( severity points. Point Scale 0.0 0.5 1.0 1.5 2.0 2.5 3.0 Legend = 85th Percentile 0-25 26 - 27 28-29 30-31 32 - 33 34-35 36+ 18 Ave S Table 1 Average Daily Location Traffic (ADT) SchooUPark 0 -1 000 No 1,001-1,800 Yes 1,801 — 2,600 - 2,601 — 3,400 - 3,401 — 4,200 - 4,201 — 5,000 - 5,001+ - 22 Ave S 5-Year Coltision Total In'ur 1 - 3 4 5 6 7+ 1 2 3+ Fatal 1 2+ Despite 22" Ave S scoring only 2.5 total severity points and based upon the concern that installing speed humps on both 18` Ave S and 20` Ave S could feasibly divert traffic onto 22 Ave S, staff determined that balloting 22" Ave S was also warranted. • K:\LUTC�2010\6-7-10 Wildwood NTS - S 308 ST (l8 AV S to 22 AV S)�� 8 AV S 20 AV S 22 AV S(S 308 ST to S 3l2 ST).doc Wildwood NTS January 14, 2008 Page 2 The following are the proposed speed hump locations: a. 1902 S 308�' St b. 2014 S 308�' St c. 30823 18�' Ave S d. 31010 18�' Ave S e. 30838 20�' Ave S f. 31016 20�' Ave S g. 30840 22" Ave S h. 31026 22" Ave S In accordance with established NTS policies, staff sent baltots to property owners and occupants within 600 feet of the proposed traffic calming device locations and also to those with the proposal located along their so(e access route. One identical ballot was sent, however a vote on each potential street was offered. The following table summarizes the ballot results: � 1 � Ballots Sent 556 Undeliverable Ballots 33 Ballots Returned 102 20% Returned w/o Res onse 6 Overall Street Residents Street A roval % Onl A roval % S 308` St 75% 78% 18 Ave S 72% 61% 20` Ave S 73% 91% 22n Ave S 67% 88% One of the installation criteria requires a 51% majority approval of the returned ballots. Based on the ballot results represented in the above table, all balloted streets exceeded this majority. The estimated cost of this project is approximately $30,000, which falls beyond the $ i 5,000 per neighborhood per year budget limitation policy. The current allocated NTS budget per year is $50,000 with $20,000 designated specificatly for schools. At this time, three other NTS petitions have been submitted this year with one meeting the criteria and two currently under evaluation. Based upon the existing available NTS budget and assuming that budget is available for 2011, staff thus recommends phasing the installation over two years to adequately provide for other current neighborhood NTS requests_ As the initial petition was submitted based upon concerns with S 308�' ST and 20`'' AV S, the staff recommendation is thus to install these speed humps in 2010 with the remainder on 18' AV S and 22" AV S to be installed in 2011 to address the potential traffic diversion to these streets. cc: Project File Day File K:\LUTC\2010\6-7-10 Wildwood NTS - S 308 ST ( i 8 AV S to 22 AV S)��8 AV S 20 AV S 22 AV S(S 308 ST to S 3l2 ST).doc