PRHSPSC PKT 06-12-2000 (2) •
r.
City o f Federal Way
CITY COUNCIL
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COMMITTEE
Monday, June 12, 2000 City Hall
12:00 p.m. Mt. Baker Conference Room
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMISSION COMMENTS
4. APPROVAL OF MAY 8, 2000 SUMMARY
5. COMMITTEE BUSINESS
A. Business License Renewal /Enforcement Process Action Wang
B. Agreement/Sacajawea Sports Field Improvement Action Schroder
C. Bid Results /Sacajawea Soccer Field Improvement Action Jainga
Project
D. Wireless Communication Facility /Sacajawea Action Schroder
E. Federal Way Youth Wall of Fame Action Schroder
F. Parcours System/BPA Trail Phase III Action Schroder
G. Celebration Park Procedure Guidelines Action Schroder
H. State Funding/Historical Cabins Park Action Schroder
6. NEXT MEETING - July 10, 2000
7. ADJOURNMENT
Committee Members: Staff:
Jeanne Burbidge, Chair Jennifer Schroder, Director
Mary Gates Sue Floyd, Administrative Assistant
Dean McColgan 661 -4041
1111 11,
City of Federal Way
City Council
PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE
Monday, May 8, 2000
12:00 p.m.
SUMMARY
In attendance: Council Committee members Jeanne Burbidge, Dean McColgan; Jennifer Schroder, Director of Parks,
Recreation and Cultural Services; Pat Richardson, Assistant City Attorney; Ron Wood, Director of Public Safety;
Annette Spicuzza, Public Safety Commander; Stephen Clifton, Director of Community Development Services; Kathy
McClung, Deputy Director of Community Development Services; Ann Guenther, Human Services Manager; Camron
Parker, CDBG Coordinator; Mary Faber, Community and Cultural Services Manager; Sue Floyd, Administrative
Assistant
Guests: Peggy LaPorte, Dini Duclos, Betsy Czark, Dorothy Lengyel, Diane Gallegos, Charles Mandigo, Jim
McCarty, employees of the Public Safety Department
Chair Burbidge called the meeting to order at 12:03 p.m. -
PUBLIC FORUM
None
COMMISSION COMMENTS
None •
APPROVAL OF SUMMARY
The April 10, 2000 summary was approved as written.
BUSINESS ITEMS
PUBLIC SAFETY PRESENTATION
A presentation was held honoring Detective Frank Cortez for his contribution to law enforcement. Jim McCarty of
the Federal Protective Services presented a plaque to Detective Cortez. Charles Mandigo, special agent with the FBI,
spoke about the privilege of working with Cortez.
AFFORDABLE HOUSING PRESENTATION
Diane Gellegos with Habitat for Humanity gave a brief summary of her organization, which is a non - profit group
working in partnership with families, cities, churches, and the community, to provide affordable housing. A duplex is
currently under construction on 308 Street that will house two families. Volunteers construct the homes and the
families also put in approximately 500 hours of work before they move in. Habitat for Humanity holds the no interest
mortgage. The three criteria used in selecting families includes 1) the need of the family, the housing they currently
live in; 2) their ability to partner — can they volunteer 500 hours? and 3) whether they can afford the mortgage.
Dororthy Lengyel gave a presentation on Home Sight, which has helped over 500 people become home owners.
Their clients are primarily from the 50 -100% of median income level ($60,000 /year for a family of four). The
organization uses standard criteria for selecting clients. They offer classes and one -on -one counseling to help clients
with fmancial management. Westway was the basis for the beginning of their work m Federal Way. HUD asked
them to purchase a six-plex unit from them, which had deteriorated. Home Sight renovated the unit at a cost of
$40,000 per unit. Ms. Lengyel showed committee members other projects that have been completed.
2001 CDBG PASS - THROUGH ACCEPTANCE
Mr. Parker reported that as part of the City's joint agreement with the King County Community Development Block
Grant Consortium, the City must annually elect to receive a pass - through of CDBG funds. A signed form indicating
1
Parks, Recreation, Human Services & Public Safety Council Committee Page Two
May 8, 2000 Summary
voted unanimously to recommend to the Council accepting a pass - through of CDBG funds from King County for the
year 2001 and earmarking $120,000 of capital funds for the Federal Way Home Repair Program. DEAN
MCCOLGAN MOVED, JEANNE BURBIDGE SECONDED A MOTION TO ACCEPT STAFF AND
COMMISSION RECOMMENDATION TO ACCEPT A PASS - THROUGH OF CDBG FUNDS FROM KING
COUNTY FOR THE YEAR 2001, EARMARKING $120,000 OF CAPITAL FUNDS FOR THE FEDERAL
WAY HOME REPAIR PROGRAM. MOTION PASSED.
RESOLUTION TO JOIN SOUTH KING COUNTY HUMAN SERVICES FORUM
Ms. Guenther briefed the committee on the resolution for the City to become a member of the South King County
Human Services Forum. No discussed ensued. DEAN MCCOLGAN MOVED, JEANNE BURBIDGE
SECONDED A MOTION TO APPROVE THE RESOLUTION FOR THE CITY OF FEDERAL WAY TO
JOIN THE SOUTH KING COUNTY HUMAN SERVICES FORUM AND FORWARD TO FULL COUNCIL
FOR APPROVAL ON JUNE 6, 2000. MOTION PASSED.
AGREEMENT /SACAJAWEA PARK SPORTS FIELD IMPROVEMENT PROJECT -
Ms. Schroder reported that the Sacajawea Sports Field Improvement Project involves the renovation of the existing
natural grass field to a new synthetic turf - playing surface. The project budget, including the IAC grant funds of
$150,000, is $565,000. This is a joint project between the City of Federal way, Federal Way School District and the
Federal Way Youth Soccer Association. On April 18, 2000, Council authorized the project for public bid. The
agreement acknowledges each party's financial contribution and responsibilities for the project. The ongoing
responsibilities for the City in the area of maintenance and scheduling of the field reflect the current and past
practices between the City and the other parties. The agreement, however, does emphasize that should this field in
the future be improved by adding lights, the City reserves its right to schedule evening usage as a first priority.
DEAN MCCOLGAN MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVE
AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT BETWEEN THE CITY OF
FEDERAL WAY, FEDERAL WAY SCHOOL DISTRICT AND THE FEDERAL WAY YOUTH SOCCER
ASSOCIATION FOR THE SACAJAWEA PARK SPORTS FIELD IMPROVEMENT PROJECT. MOTION
PASSED.
PARK PROPERTY PUBLIC/PRIVATE PARTNERSHIPS
Ms. Schroder noted that over the course of the City's history, the department has received proposals for public /private
partnerships. Most recently, over the last year, Ms. Schroder was contacted by organizations interested in building,
on public property, ice arenas, an indoor soccer facility and a batting cage. Although the Parks, Recreation and Open
Space Comprehensive Plan identifies the support for similar facilities, it does not include an evaluation or review of
the existing inventory for potential public /private site suitability. The Parks and Recreation Commission's work plan
includes recommending to City Council the parks Capital Facility Plan for 2001/2002 as part of the commission CIP
review. Staff would like to work with the commission to review the current inventory of parks for potential site
suitability for public /private partnerships. The outcome will provide the City with a proactive plan to respond to
future inquiries and/or provide the framework to conduct a request for proposal to initiate interest in public /private
partnerships with the City.
RESOLUTION /AQUATIC LANDS ENHANCEMENT ACCOUNT
Ms. Schroder reported on the Aquatic Lands Enhancement Account (ALEA). The purpose of ALEA is for aquatic
lands enhancement projects, for the purchase, improvement or protection of aquatic lands for public purposes and for
providing and improving access to such lands. In this grant cycle, the ALEA grant program is emphasizing habitai
protection and restoration projects. Projects approved during this grant cycle will receive funds during the 2001 -2003
biennium (July 1, 2000 to June 30, 2003). The Dumas Bay Centre property experiences significant erosion yearly to
its sandy banks. The erosion to some extent is contributed to the ongoing tide action, but more visibly, erosion is
occurring from the southwest portion of the site's asphalt areas. The surface water runoff from this area caused a
significant section of the bank to erode in 1996. As a result of the erosion that occurred, the fence on top of the bank
directly behind the gazebo was moved by approximately 10 feet.
I
•
Parks, Recreation, Human Services & Public Safety Council Committee Page Three
May 8, 2000 Summary
The project scope proposed is to remove existing asphalt and increase storm water infiltration to reduce erosion and
help protect the existing aquatic habitat in Dumas Bay. A preliminary cost estimate to remove the asphalt and restore
the areas in the southwest section of the site is $500,000 including A &E, 20% contingency and sales tax. The grant
match requirement is 50% or $250,000.
Applications are due June 1, 2000. A resolution authorizing the application is required. Staff recommends
submitting the Dumas Bay Restoration project for ALEA funding. The City's 50% matching share for the project
will be considered as part of the City's 2001/2002 biennium budget.
DEAN MCCOLGAN MOVED, JEANNE BURBIDGE SECONDED A MOTION TO APPROVAL
SUBMITTAL OF THE DUMAS BAY RESTORATION PROJECT FOR ALEA FUNDING AND
AUTHORIZE THE RESOLUTION BE PLACED ON THE CITY COUNCIL'S MAY 16 AGENDA FOR
APPROVAL. MOTION PASSED.
NEXT MEETING
June 12, 2000
ADJOURNMENT
The meeting adjourned at 1:05 p.m.
06/06/00 TUE 6:41 FA% 253.6614578 Fed WaY Police Admi 002 . ,. . . , . . 7, ___..
.. , .. , ..,,. page 2
Prosecutor's Office rimiimi nal,
'
c providing
and pay all fines, penalties , g cr that Atha business owner dots not comply (obtain registration
subject to an additional fine of up o $g charges d up be filed within 90 days and he/she may be
5 . Prosecutor will then review cases for consideration of in jail;
S[ c
eco en __
m on
Staff recommends Option .D reasons:
City should for these rea
We feel theCi preserve the flexibility of criminal enforcement
administrative n a only be used in the most egregious cases where the business o
repeated reminder letters and However, this option would
repeated
to achieve the desired telephone h one calls, independently e r failed i comply with
Y oz in conjunction with other toots
A writtedmini process provides predictability for both
businesses following dmini P p p y
g the Code;
administering the Code as well as
Unless enforced, legislation Loses its effectiveness over time.
the law, creates fairness between the who co
Code and brings the awareness of
improves the efficiency in administering comply voluntarily and those who choose not to, and
rutg the Code.
Committee c ion:
I APPROVAL BY COMMITTEE — — —
_ Comrtuttce Chair
— Committee Memb _
■
— — er Committee Member
KAmemoibusregistration prpshsc_doc
t
I
1
i .
t
k :\ finance \c ounciJlbusregistrari on
prpshsc.doc i,
.
06 TUE 16:0 FAX 253 661 4578 Fed Way Police Admin 001
,,,, s a
c a,bit uvrl.pr . psnsc.dvc
..
„.. . „ _ Pale y
., ., , .. . _ ,.., -, • ...
1
Item 5A
City of Federal Way
Memorandum
Date: June 6, 2000
To:
Parks/Recreation/Public Safety/Human Service Committee
Via: David H. Moseley, City Manager
From: Iwen Wang, Management Services
for 1
Lo
ndi
K. Liddell, City Attornc�
Ron Wood, Public Safety Dir u?
ector Z
Subject: Business Registration Renewal/Enforcement Process
This memorandum will provide Council information and a recommendation on
enforcement options. Under the City's current business registration
ty urrent code W eest
to both civil and criminal � CC, Article II Registration) violators are subject
penalties for non - registration or non-renewal of existing registrations.
Bak
r tend•
The City adopted its business registration c
proposed business location was i ompliance with compliance City's land use ldesignationsct dine whether determine 1 a
whether or not a business registration should be issued based upon denial criteria set forth in the Cod
The registration fees and late penalties were set at a minimum level to recover the cost of a
dministcriag
the program. The fee was initially set at $I5 for both new registrations and renewals and raised to S2
for renewal and $50 for new registrations in 1999. The Code also prescribes that the al renewal s
annual
due and payable on January 1 of each Y car, and a business ne al is
delinquent penalty kicks in at the same time at 5% of l deemed delinquent h i
s increased Feb
a
fee, or $1.25, which rse 1. The
u �
per month , but not to exceed the renewal
20 /o of the fee, or $5 in total. Neither the fee nor the late penalty provides 5 /
sufficient motivation for businesses to comply.
�
. P ty
ffi
1
1n 1996, staff recommended, and Council Finance Committee approved, that the City the civil penalty provision provided in the Code and to assess a $200 fine against those bus n sses who
do not renew their registrations after two written notifications and one telephone contact. The
for the telephone contact is to verify the business is still active. However, it is not always possible to
establish the status of the business affirmatively through the process. The administrative urdose
approved by Council provides for progressive action eve months tralrst procedure 1
notice at the end of February (60 days from the date the regis ation fe first becomes due), second notice
in April, and phone contact in June with the $200 civil penalty notice sent to businesses in Jul b
certified mail to those businesses we believe are in operation. Criminal citation or prosecution is '1
co to be the last resort. y y
O tln
o.c:
p
After a review of the current procedure by Law, Public Safety and Management Services De artme �
the following options are identified for Council to consider: P nts,
A. Do nothing, and leave the Code language "as is" allowing for both civil and criminal options;
P
B. Change the Code to allow only civil enforcement (civil fine up to $5,000 — delete FW27(a));
CC 9_
C. Change the Code to allow only criminal enforcement (criminal fine up to $5,000 and/or up to 6
p
months in jail time — delete FWCC §9- 27(b));
D. Maintain the Code's civil and criminal options subject to the following:
tr
1. Implement an administrative process consistent with prior Council direction, with defrni ' VC
timelines during which period no criminal enforcement will apply;
t
2. Amend FWCC §9-27 to decriminalize failure to obtain a business registration until on or after
' July 1 of each year to allow staff to implement the administrative notice process set forth in
Section 1;
1 3. Upon exhaustion of the six -month administrative process, a letter will be sent from the
k; \financcicounciltbusregistration prpshsc.doc
L_
•Item 5B
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: May 18, 2000 4�v
TO: PRHSPS Council Committe
FROM: Jennifer Schroder, Directo
VIA: David Moseley, City Man. , e
SUBJECT: Agreement/Sacajawea Sport ' ield Improvement Project
Background
On May 8, staff presented to the Committee the Sacajawea Sports Field Improvement Project Agreement
between the City of Federal Way, Federal Way School District and the Federal Way Youth Soccer Association
for approval. The Committee moved to place the agreement on the June 6 City Council meeting for approval.
After further review by the Federal Way Soccer Association (FWSA), the Association requested the agreement
be corrected to identify the specific evening hours FWSA will have the field when lights become available.
Changes to the Agreement
Section I, No. 4 City of Federal Way Responsibilities: the last line is stricken: Should th,, F ..k1 be
pi iui ity
Section III, No. 3, changes are: where the phase "park closure" appears, it is stricken and "9:00 p.m." is added.
Also a last sentence has been added that reads: All unused times will be returned to the City for their
scheduling.
The Law Department has reviewed the changes. These amendments do not change City programs as first
priority. However, it does provide certainty to FWSA of the scheduling for youth soccer when field lights
become available.
Staff Recommendation
Staff recommends accepting the agreement as amended by the Federal Way Youth Soccer Association. Staff
recommends option one.
Committee Recommendation
Option 1: Motion to approve authorizing the City Manager to execute the agreement between the City
of Federal Way, the Federal Way School District and the Federal Way Youth Soccer
Association for the Sacajawea Park Sports Field Improvement project as amended and place
on the City Council's June 6 agenda, under consent, for approval.
Option 2: Motion to not approve the amendments, and to proceed with placing the Agreement
approved by the Committee on May 8, 2000 to the City Council's June 6 meeting under
consent.
APPROVAL OF COMMITTEE REPORT: Option No
C ommittee Chair Committee Member Committee Member
• • Item 5C
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
Date: May 30, 2000
To: Parks, Recreation, Human Services & Public Safety Co it Committee
From: Jon Jainga, Parks Planning and Development Manage
Via: David Moseley, City Manager
Subject: Sacajawea Soccer Field Improvement Project RFB N. /Oi -006
Background:
On May 26, 2000, the City of Federal Way publicly opened and read aloud the Sacajawea Soccer
Field Improvement Project bids.
The City received bids from three local general contractors. The bids are as followed:
Golf Landscaping Inc, Sumner WA. $617,000.00
Ohno Construction, Seattle, WA. $603,185.04
Tydico, Maple Valley, WA. $524,200.00
The engineer's estimate range for the project was listed at $510,000 to $530,000, which included a
project contingency and Washington state sales tax.
The project budget is $565,000 and the lowest responsible bid is within the project budget. Tydico
Construction's total id amount of $524,200 includes Washington state sales tax, all government
taxes, assessments and charges. This will leave the Parks and Recreation Department with a project
contingency of $40,800 or 7.22 %.
The Parks and Recreation Commission has reviewed the bids and has approved to move this project
forward for City Council final acceptance.
Staff Recommendation:
Staff recommends the acceptance of the public bid of $524,200 (including WSST, assessments and
charges) from Tydico Construction of Maple Valley.
Committee Recommendation:
Motion to accept the Sacajawea Soccer Field Improvement public bid of $524,200 from Tydico
Construction of Maple Valley.
APPROVAL OF COMMITTEE REPORT:
Committee Chair Committee Member Committee Member
• • Item 5D
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT {
MEMORANDUM
DATE: May 17, 2000
TO: Parks, Recreation, Human Serv' :.. P ,. • afety Council Committee
FROM: Jennifer Schroder, Director
VIA: David Moseley, City M -
SUBJECT: Wireless Communication F. A sties at Sacajawea Park
Background: On April 13, the Parks and Recreation Commission received a presentation from AT &T to locate a
wireless communication facility at Sacajawea Park. AT & T's proposal includes replacing all the ball field light poles
on field 2 with a Musco Lighting system. The proposal provides the City with an improved lighting system and
provides an antenna mount that is less obtrusive.
In addition, the proposal includes adding onto the park's existing concession building the electrical equipment that
would store the electrical equipment required for the system. Therefore, there would be no utility cabinets in the
outfield next to the light pole selected to mount the antenna.
The Parks and Recreation Commission's Policy and Procedure Committee further reviewed AT &T's proposal and
forwarded the following recommendation to the commission on May 4, 2000. The Policy and Procedure Committee
recommended that staff negotiate with wireless communication vendors to obtain benefits to mitigate the visual impact
of the installation of panel antennas. The committee also recommended that a minimum design standard that would
integrate the antenna with the light structure be established and for the Parks and Recreation Commission to review
the final design standard.
Parks and Recreation Commission Recommendation: On May 4, the full commission accepted the Policy and
Procedure Committee's recommendations and approved the following motion: "The Commission recommends staff
negotiate with wireless communication vendors to obtain benefits to mitigate the visual impact of installation of panel
antennas."
Staff Recommendation: To provide opportunity for public review of requests to locate wireless communication
facilities in City parks, staff initiated including the commission in the department's review of these requests. The
wireless industry can provide, at no cost to the City, innovative opportunities to improve existing park facilities for
the community while at the same time improve wireless communication coverage within the City of Federal Way.
The AT &T proposal to replace the ball field lights on field 2 at Sacajawea Park will improve the quality of play and
provides a system that is more energy efficient and reliable than the existing system that is more than 20 years old.
The proposal to integrate the antenna system into the light pole is less visually obtrusive than the protruding antenna
system. Staff concurs with the commission's recommendation. Staff recommends option one.
Committee Recommendation Options:
Option 1: Move to place under consent on the City Council's June 20 meeting approval of the Parks and
Recreation Commission's recommendation to direct staff to negotiate with wireless communication
vendors to obtain benefits to mitigate the visual impact of the installation of panel antennas in City
of Federal Way parks. An application to locate wireless communication facilities within the City
of Federal Way must be submitted for permit to the Depaitnient of Community Development and
can only be approved based on the City's code requirements for such facilities by the Community
Development Director.
Option 2: Move to approve to place under consent on the City Council's June 20 meeting approval of the
Parks and Recreation Commission's recommendation as amended by the Council Committee.
Option 3: Return this item to the Parks and Recreation Commission for further review.
APPROVAL OF COMMITTEE REPORT: Option No.
Committee Chair Committee Member Committee Member
• • Item 5E
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: May 22, 2000
TO: Parks, Recreation, Human Servii.: 'ublic Safety Council Committee
FROM: Jennifer Schroder, Director
VIA: David Moseley, City Mana - r 1 11 , r
SUBJECT: Youth Wall of Fame
Background: The Federal Way Youth Hall of Fame (FWYHF) came to the March 9 Parks and Recreation
Commission meeting to request the commission's support to locate a Youth Wall of Fame in a city park. The purpose
of the Youth Wall of Fame is two -fold:
• To honor Federal Way's outstanding young people and celebrate their commendable efforts and
• To be actively involved in the community through volunteering efforts.
The Commission agreed to review the proposal as part of their 2000 work plan.
Capital Facilities Committee Recommendation: The Committee reviewed the FWYHF materials distributed on
March 9. The Committee discussed the appearance of the wall and how to incorporate the youth's sense of art along
with what would present a pleasing appearance to others. The committee felt that the Youth Wall of Fame should
be placed in an area where the general public will pass by it on a regular basis and where there is some official
acknowledgment of the recognition for our youth.
Therefore, the Committee recommended the following:
1. A Youth Wall of Fame be included in the original design phase of the new City Hall. The wall could be free-
standing so it can be adjusted as necessary.
2. In addition, there should be a combined group formed with members from the Arts Commission, Youth
Commission and the Youth Wall of Fame to develop the artist guidelines for the fmal work.
Parks and Recreation Commission Recommendation: At the commission's May 4 meeting, they moved to accept
the Capital Facilities Committee recommendation for the Youth Wall of Fame to be included in the original design
phase of the new City Hall and a combined group be formed by members form the Arts Commission, Youth
Commission and Federal Way Youth Hall of Fame to develop artist guidelines for the fmal work.
Staff Recommendation: Given that the City Council has not approved any decision to build a new City Hall, it would
be premature for the City Council to approve the proposed design element of a Youth Wall of Fame for a future City
Hall facility. Staff recommends option one.
Committee Recommendation Options:
Option 1: To table the Parks and Recreation Commission's recommendation to locate a Youth Wall. of Fame
in a new City Hall, until the City Council determines the need for and approves the funding to build
a new City Hall.
Option 2: To move to City Council on June 20, under consent, to approve the Parks and Recreation
Commission recommendation to locate a Youth Wall of Fame in a future new City Hall facility, and
when appropriate to form a committee comprised of members for the Arts Commission, Youth
Commission and Federal Way Youth Hall of Fame to develop design guidelines for the fmal work.
Option 3: To retum this item to the Parks and Recreation Commission for further review.
APPROVAL OF COMMITTEE REPORT: Option No.
Committee Chair Committee Member Committee Member
II/ • Item 5F #'
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT.
MEMORANDUM
DATE: May 22, 2000
TO: Parks, Recreation, Human Se j s : Safety Council Committee
FROM: Jennifer Schroder, Director
VIA: David Moseley, City Manage i
SUBJECT: PARCOURS SYSTEM/BP • T ` • IL P • SE III
Background: At the April 10 PRHSPS Council Committee meeting, the committee asked the Parks and Recreation
Commission to look at the possibility of adding a Parcours as a design element to the BPA Trail phase III project.
Parcours is a trade name for a self - guided recreation and fitness course that combines jogging or walking with a
sequence of exercise stations. The course is designed to provide participants of all ages with a comprehensive physical
conditioning program.
Capital Facilities Committee Recommendation:
The Commission's Capital Facilities Committee discussed their personal use of the trails and their experience of
existing Parcours systems in the areas of Renton, Kent, Tacoma and within the Southcenter area.
After much discussion the committee unanimously agreed that a Parcours should not be the top priority for the BPA
Trail Phase III project for the following reasons:
1. Security issue in the area of BPA Trail Phase III that would be appropriate for sighting
2. Lack of use of Parcours systems at other existing facilities
3. In era of "tight" money, this does not seem to be the best use of funds
The Committee further recommends that any additional money be used to ensure that a trail system be master planned
within the City of Federal Way which would include connecting trails to other trails outside the City. These trails
would be targeted for walkers and bicyclists. Additionally, the committee recommends that benches be added to BPA
Trail phase III and I.
Parks and Recreation Commission Recommendation: On May 4, the Parks and Recreation Commission passed
a motion to accept the Capital Facilities Committee recommendation to not include a Parcours as part of the BPA
phase III project. The Commission also supports the committee's recommendation to fund, when possible, a Trail
Master Plan and to include benches in BPA phase III and I.
Staff Recommendation: Staff concurs with the Parks and Recreation Commission's motion. As a point of
information, as part of an Eagle Scout project, an exercise course was installed in Lake Grove Park in 1999. In
addition, as part of another Eagle Scout project, two stretching stations were installed on BPA Phase I last year. Staff
recommends option one.
In response to a trail study, one was completed in 1991. The trail study was funded through an ISTEA grant and
looked at the BPA corridor as a means to reduce transportation- generated emissions. The trail was a joint project
between King County, Metro and the City of Federal Way. The outcome was a master plan for the City's portion of
the BPA trail that connects the BPA Trail to the Interurban Trail system to the north.
Committee Recommendation Options:
Option 1: Move to accept the Parks and Recreation Commission's recommendation to not include a Parcours
as part of the BPA Phase III project.
Option 2' Move to approve the Parks and Recreation Commission recommendation as amended by the
committee.
Option 3: Return the item to the Parks and Recreation Commission for further review.
APPROVAL OF COMMITTEE REPORT: Option No.
Committee Chair Committee Member Committee Member
• • Item 5G
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
• MEMORANDUM
DATE: May 22, 2000
TO: Parks, Recreation, Human S r : Public Safety Council Committee
FROM: Jennifer Schroder, Director
VIA: David Moseley, City Mana
SUBJECT: Procedure Guidelines for Ce e.ration Park
Background: Last year, the Batting Cage proposal for Celebration Park was first presented to the PRHSPS Council
Committee without first going to the Parks and Recreation Commission. The Parks and Recreation Commission is
an advisory body to the City Council. The Commission is concerned that any proposal to either add a facility or
propose a change of use of a park should first come to the Commission. The Commission, after a thorough review
of the proposal, including, but not limited to, a public meeting, would forward a recommendation to the Council
Committee. To review this issue further, the Parks and Recreation Commission asked the Parks and Recreation
Commission's Capital Facilities Committee to recommend a procedure on the review of proposed changes or
installations at Celebration Park.
Capital Facilities Committee Recommendation: The committee recommended that the process to consider any
change in use or the installation of new facilities be the following:
• Any changes in use of Celebration Park or change /installation of new structures or facilities beyond
replacement of existing structures or facilities be reviewed and approved by the Parks and Recreation
Commission, Parks and Recreation Council Committee, legal staff and City Council.
Parks and Recreation Commission Recommendation: On May 4, the commission passed a motion to approve the
Capital Facilities Committee's recommendation and forward to City Council for approval.
Staff Recommendation: Staff supports the commission's recommendation. However, the motion should be amended
to read: "when legal review is appropriate, the Law Depaitnient will review the issue prior to forwarding the
commission's recommendation to the Council Committee." This procedure, if approved, will not prevent, for
example, a citizen, an organization or even a Council member from first presenting a proposal to the Council
Committee. But it is the intent of the policy that the Council would not take action on the proposal without first
receiving the commission's recommendation. Staff recommends option one.
Council Committee Recommendation Options:
Option 1: To move to City Council on June 20, under consent: to approve the Parks and Recreation
Commission's recommendation on procedure guidelines to review changes of use and installations
of new structures or facilities at Celebration Park as amended by staff.
Option 2: To move to City Council on June 20, under consent: to approve the Parks and Recreation
Commission's recommendation on procedure guidelines to review changes of use and installations
of new structures or facilities at Celebration Park.
Option 3: To not approve the recommendation.
APPROVAL OF COMMITTEE REPORT: Option No
Committee Chair Committee Member Committee Member
• �
ti
Item 511 • 4i
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: May 22, 2000
/, �
TO: Parks, Recreation, Human S ublic Safe ty Council Committee
FROM: Jennifer Schroder, Director
VIA: David Moseley, City Mana.
SUBJECT: State Funds
Background: •
. In 1999, Washington State Parks and Recreation Commission earmarked 50 000 of the State building
g
$50,000 dm
g ,
g
construction account for parking and trail system improvements at West Hylebos State Park.
Staff Recommendation: Staff recommends authorizing the City Manager to enter into an Interagency Agreement
between the Washington State Parks and Recreation Commission and the City of Federal Way to accept the grant
funds in the amount of $50,000 for the Historical Cabins Park project. The Law Department has reviewed and
approved the agreement as to form. Staff recommends option one.
Council Committee Recommendation Options:
Option 1: To move to City Council on June 20, under consent: to approve authorizing the City Manager to
enter into an Interagency Agreement between Washington State Parks and Recreation Commission
and the City of Federal Way for the Historical Cabins Park project in the amount of $50,000.
Option 2: To not approve the Interagency Agreement between Washington State Parks and Recreation
Commission and the City of Federal Way for the Historical Cabins Park.
APPROVAL OF COMMITTEE REPORT: Option No.
Committee Chair Committee Member Committee Member
. •
Intag No. 00 -04 -20
Interagency Agreement
Between
Washington State Parks and Recreation Commission
and
City of Federal Way
1. PARTIES TO THE AGREEMENT
This Interagency Agreement is made and entered into by and between the Washington State Parks
and Recreation Commission, hereinafter referred to as " Agency" and the City of Federal Way,
hereinafter to referred to as "City", pursuant to the authority granted by Chapter 39.34 RCW.
2. PURPOSE
The purpose of this Agreement is to describe the cooperation between the Agency and the City to
improve public access to West Hylebos Wetlands State Park and the adjacent Historic Cabin Park,
the latter owned by the City. Under the Capital Budget for the Washington State Parks and
• Recreation Commission, as described in Chapter 379, Laws of 1999, Section 325 (3), it is stated
thus:
$ 50,000 of the state building construction account is provided for parking and trail
system improvements at West Hylebos State Park.
3. STATEMENT OF WORK
The Agency under the abovementioned budget appropriation agrees to compensate the City for
work amounting to a maximum of Fifty Thousand dollars ($ 50,000). The work shall include
parking improvements, trail improvements, and related interpretive, drainage, landscaping and
other improvements appropriate to providing a continuous public access route from S 348th to
the accessible trail currently leading to the wetland boardwalks in the West Hylebos Wetlands
State Park. Project details shall be shown on plans and specifications to be prepared by the City or
its agent(s), and approved by the Agency, which will not be unreasonably withheld. At a
minimum, the project must include an accessible path from the parking area to the state park trail
system. This will include construction on both City and West Hylebos State Park property. This
path must be completed before the Agency reimburses the City for project costs.
Deliverables Due Date No. Of Copies
a. Plans for approval 2
b. Facilities as described above NA
• •
4. PAYMENT OF REIMBURSEMENTS
The Agency shall pay the City for the performance of all things necessary for, or incidental to, the
work as set forth in the Statement of Work of this Agreement.
Requests for payment under this Agreement shall be submitted by the City on properly executed
progress invoices stating the work accomplished with supporting documents thereof, and the
Agency will remit payments in a total amount not to exceed Fifty Thousand Dollars ($ 50,000).
Invoices shall be forwarded to the attention of Randy Person, Washington State Parks and
Recreation Commission at the following address: 7150 Cleanwater Lane, P.O. Box 42650,
Olympia, WA 98504 -2650.
5. DISPUTES
Disputes arising under this Agreement shall be resolved by a panel consisting of one
representative from the Agency, one representative from the City, and a mutually agreed upon
third party. The dispute panel shall thereafter decide the dispute with the majority prevailing.
6. CHANGES, MODIFICATIONS AND AMENDMENTS
This Agreement may be waived, changed, modified, or amended only by written agreement
executed by both parties hereto.
7. PERIOD OF PERFORMANCE
This Agreement shall become effective upon signature of last party and will expire on June
30, 2001 unless terminated earlier.
8. EXECUTION
We, the undersigned, agree to the terms of the foregoing Agreement.
WASHINGTON STATE PARKS CITY OF FEDERAL WAY
AND RECREATION COMMISSION
Name Name
Title Title
Date Date
33530 1st Way
Federal Way, WA 98003
j
• • Item 5G
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: May 22, 2000
TO: Parks, Recreation, Human S: ; ,,: Public Safety Council Committee
FROM: Jennifer Schroder, Director
VIA: David Moseley, City Mana: 71
SUBJECT: Procedure Guidelines for Ce e',ration Park
Background: Last year, the Batting Cage proposal for Celebration Park was first presented to the PRHSPS Council
Committee without first going to the Parks and Recreation Commission. The Parks and Recreation Commission is
an advisory body to the City Council. The Commission is concerned that any proposal to either add a facility or
propose a change of use of a park should first come to the Commission. The Commission, after a thorough review
of the proposal, including, but not limited to, a public meeting, would forward a recommendation to the Council
Committee. To review this issue further, the Parks and Recreation Commission asked the Parks and Recreation
Commission's Capital Facilities Committee to recommend a procedure on the review of proposed changes or
installations at Celebration Park.
Capital Facilities Committee Recommendation: The committee recommended that the process to consider any
change in use or the installation of new facilities be the following:
• Any changes in use of Celebration Park or change /installation of new structures or facilities beyond
replacement of existing structures or facilities be reviewed and approved by the Parks and Recreation
Commission, Parks and Recreation Council Committee, legal staff and City Council.
Parks and Recreation Commission Recommendation: On May 4, the commission passed a motion to approve the
Capital Facilities Committee's recommendation and forward to City Council for approval.
Staff Recommendation: Staff supports the commission's recommendation. However, the motion should be amended
to read: "when legal review is appropriate, the Law Depaitnient will review the issue prior to forwarding the
commission's recommendation to the Council Committee." This procedure, if approved, will not prevent, for
example, a citizen, an organization or even a Council member from first presenting a proposal to the Council
Committee. But it is the intent of the policy that the Council would not take action on the proposal without first
receiving the commission's recommendation. Staff recommends option one.
Council Committee Recommendation Options:
Option 1: To move to City Council on June 20, under consent: to approve the Parks and Recreation
Commission's recommendation on procedure guidelines to review changes of use and installations
of new structures or facilities at Celebration Park as amended by staff.
Option 2: To move to City Council on June 20, under consent: to approve the Parks and Recreation
Commission's recommendation on procedure guidelines to review changes of use and installations
of new structures or facilities at Celebration Park.
Option 3: To not approve the recommendation.
Opti `i'' 'ge +u.r n -to "PI -R !„
Cm Si
rn s S�,n { 'O/ fu,rt he' rQ.V N/ ,
APPROVAL OF COMMITTEE RE ' e ' T: Option No. LI
J° ,' fi r, ,
committee Chair a + mittee ember Committee Member
•
• •
MEETING DATE: June 20, 2000 ITEM#
CITY OF FEDERAL WAY
City Council
AGENDA ITEM
SUBJECT: Procedure Guidelines for Celebration Park
CATEGORY: BUDGET IMPACT:
X CONSENT RESOLUTION Amount Budgeted: $
_ ORDINANCE _STAFF REPORT Expenditure Amt: $
— BUSINESS — PROCLAMATION Contingency Reqd: $
HEARING STUDY SESSION
FYI OTHER
ATTACHMENTS: Committee action form dated May 22, 2000
SUMMARY/BACKGROUND: Last year, the batting cage proposal for Celebration Park was first
presented to the PRHSPS Committee without first going to the Parks and Recreation Commission. The
Parks and Recreation Commission is an advisory body to the City Council. The commission is concerned
that any proposal to either add a facility or propose a change of use of a park should first come to the
commission. The commission, after a thorough review of the proposal including, but not limited to, a
public meeting, would forward a recommendation to the Council Committee. To review this issue further,
the commission as their Capital Facilities Committee to recommend a procedure on the review of proposed
changes or installations at Celebration Park. The committee recommended that the process to consider any
change in use or the installation of new facilities be the following: Any change in use of Celebration Park
or change /installation of new structures or facilities beyond replacement of existing structures or facilities
be reviewed and approved by the Parks and Recreation Commission, Council Committee, legal staff and
City Council. On May 4, the commission passed a motion to approve the recommendation and forward to
full Council for approval. Staff supports the commission's recommendation; however the motion should
be amended to read: "when legal review is appropriate, the Law Department will review the issue prior to
forwarding the commission's recommendation to the Council Committee." It is the intent of the policy
that the Council would not take action on the proposal without first receiving the commission's
recommendation.
CITY COUNCIL COMMITTEE RECOMMENDATION: On June 12, 2000, the Parks, Recreation,
Human Services & Public Safety Council Committee moved to approve the Parks and Recreation
Commission's recommendation on procedure guidelines to review changes of use and installations of new
structures or facilities at Celebration Park as amended by staff.
CITY MANAGER RECOMMENDATION: Motion to approve the Parks and Recreation Commission's
recommendation on procedure guidelines to review changes of use and installations of new structures or
facilities at Celebration Park as amended by staff.
APPROVED FOR INCLUSION IN COUNCIL
PACKET:
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
COUNCIL ACTION:
_ APPROVED COUNCIL BILL #
DENIED 1st Reading
_ TABLED/DEFERRED/NO ACTION Enactment Reading
ORDINANCE #
RESOLUTION #
I: \COVERCC- 5/14/96
• • Item 5E
PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: May 22, 2000
TO: Parks, Recreation, Human Servilt 'ublic Safety Council Committee
FROM: Jennifer Schroder, Director VW
VIA: David Moseley, City Mana' -r It'
SUBJECT: Youth Wall of Fame
Background: The Federal Way Youth Hall of Fame (FWYHF) came to the March 9 Parks and Recreation
Commission meeting to request the commission's support to locate a Youth Wall of Fame in a city park. The purpose
of the Youth Wall of Fame is two -fold:
• To honor Federal Way's outstanding young people and celebrate their commendable efforts and
• To be actively involved in the community through volunteering efforts.
The Commission agreed to review the proposal as part of their 2000 work plan.
Capital Facilities Committee Recommendation: The Committee reviewed the FWYHF materials distributed on
March 9. The Committee discussed the appearance of the wall and how to incorporate the youth's sense of art along
with what would present a pleasing appearance to others. The committee felt that the Youth Wall of Fame should
be placed in an area where the general public will pass by it on a regular basis and where there is some official
acknowledgment of the recognition for our youth.
Therefore, the Committee recommended the following:
1. A Youth Wall of Fame be included in the original design phase of the new City Hall. The wall could be free-
standing so it can be adjusted as necessary.
2. In addition, there should be a combined group formed with members from the Arts Commission, Youth
Commission and the Youth Wall of Fame to develop the artist guidelines for the fmal work.
Parks and Recreation Commission Recommendation: At the commission's May 4 meeting, they moved to accept
the Capital Facilities Committee recommendation for the Youth Wall of Fame to be included in the original design
phase of the new City Hall and a combined group be formed by members form the Arts Commission, Youth
Commission and Federal Way Youth Hall of Fame to develop artist guidelines for the fmal work.
Staff Recommendation: Given that the City Council has not approved any decision to build a new City Hall, it would
be premature for the City Council to approve the proposed design element of a Youth Wall of Fame for a future City
Hall facility. Staff recommends option one.
Committee Recommendation Options:
Option 1: To table the Parks and Recreation Commission's recommendation to locate a Youth Wall of Fame
in a new City Hall, until the City Council determines the need for and approves the funding to build
a new City Hall.
Option 2: To move to City Council on June 20, under consent, to approve the Parks and Recreation
Commission recommendation to locate a Youth Wall of Fame in a future new City Hall facility, and
when appropriate to form a committee comprised of members for the Arts Commission, Youth
Commission and Federal Way Youth Hall of Fame to develop design guidelines for the fmal work.
Option 3: To return this item to the Parks and Recreation Commission for further review.
APPROVAL OF COMMITTEE RE ' A ' T: Optio o. 3
0 z_. 4
o m Cha C m m i ttee Me ber Committee Member
• •
MEETING DATE: June 20, 2000 ITEM#
CITY OF FEDERAL WAY
City Council
AGENDA ITEM
SUBJECT: Youth Wall of Fame
CATEGORY: BUDGET IMPACT:
_X CONSENT RESOLUTION Amount Budgeted: $
_ORDINANCE _ STAFF REPORT Expenditure Amt: $
_ BUSINESS PROCLAMATION Contingency Reqd: $
_ HEARING STUDY SESSION
FYI OTHER
ATTACHMENTS: Committee action form dated May 22, 2000
SUMMARY/BACKGROUND: The Federal Way Youth Hall of Fame (FWYHF) came to the March 9
Parks and Recreation Commission meeting to request the commission's support to locate a Youth Wall of
Fame in a city park. The purpose of the Youth Wall of Fame is 1) to honor Federal Way's outstanding
young people and celebrate their commendable efforts, and 2) to be actively involved in the community
through volunteering efforts. The commission agreed to review the proposal as part of their 200 work
plan. After review, the commission's Capital Facilities Committee recommended a Youth Wall of Fame
be included in the original design of the new City Hall. The wall could be free - standing so it can be
adjusted as necessary. In addition, there should be a combined group formed with members from the Arts
Commission, Youth commission and the FWYHF to develop the artist guidelines for the final work. At
their May 4 meeting, the commission moved to accept the committee's recommendation. Staff
recommends that given the City Council has not approved any decision to build a new City Hall, it would
be premature for the Council to approve the proposed design element of a Youth Wall of Fame for a future
City Hall.
CITY COUNCIL COMMITTEE RECOMMENDATION: On June 12, 2000, the Parks, Recreation,
Human Services & Public Safety Council Committee moved to table the Parks and Recreation
Commission's recommendation to locate a Youth Wall of Fame in a new City Hall until the Council
determines the need for and approves the funding to build a new City Hall.
CITY MANAGER RECOMMENDATION: Motion to
APPROVED FOR INCLUSION IN COUNCIL
PACKET:
(BELOW TO BE COMPLETED BY CITY CLERK'S OFFICE)
•
COUNCIL ACTION:
_APPROVED COUNCIL BILL #
_DENIED 1st Reading
TABLED/DEFERRED /NO ACTION Enactment Reading
ORDINANCE #
RESOLUTION #
I: \COVERCC- 5/14/96
•
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
Date: April 7, 2000
To: Parks, Recreation, Human Servi ublic fety Council Committee
From: Jennifer L. Schroder, Director
Subject: Skate Park
Background:
In 1998, Council approved $15,727 for architectural and engineering services to master plan a skate park. The Parks
and Recreation Commission held public hearings to solicit the community's interest and ideas for a skate park. Several
youth stepped forward to provide the commission with recommendations of the size and features the park should
include. Federal Way youths, Tom Sexton and Jerry Motomatsu developed a clay model for a skate park design
concept.
As part of the department's 1999/2000 budget proposal,$250,000 was requested to build a skate park. This amount was
determined from the construction costs incurred by neighboring cities who completed skate park projects. The majority
of skate parks in the area are 3,000 square feet to 7,000 square feet and have cost between $65,000 to $130,000.
The department's submittal for $250,000 was based on the community's comments that the park should be twice as big
as the neighboring cities. The larger park can accommodate a wide range of ability from beginner to advance. The
feedback on small parks was that advanced skaters dominate the park.
The architects, Purkiss -Rose, compiled all of the comments received and produced two plans. On October 29, 1998,
the Parks and Recreation Commission recommended the current plan (Plan B). On March 2, 1999, Council approved
the proposed plan and directed staff to complete the design. On October 19, 1999, Council directed the City Manager
to spend up to $250,000 to fund the skate park. With funding in hand to build the park, the project architect completed
the drawings, incorporating site conditions and other permit requirements. On March 9, 2000, staff presented the Parks
and Recreation Commission with the architect's cost estimate to build the full plan.
Cost Estimate
The skate park master plan is 19,608 square feet. The architect's cost of the structure and contingency is $361,224 (tax
not included). The Parks and Recreation Commission reviewed proposals that create two alternatives from the full plan
(minutes attached). The alternatives divide the plan into two phases. Phase one is 12,800 square feet ($212,680), and
phase two is 6,808 square feet ($148,544).
PHASE I COST ESTIMATE
Architectural/Engineering $8,000
Construction* $200,000
10% Contingency $20,000
Sales tax $17,500
2% for Art $4,500
$250,000
*Based on 10,000 SF
PHASE II COST ESTIMATE
Architectural/Engineering $8,000
Construction* $192,160
10% Contingency $19,216
Sales tax $16,525
2% for Art $3,850
$239,751
*Assumes Phase I @ 10,000 SF/Phase II @ 9,808 SF
Parks and Recreation Commission Recommendation
The commission held a special meeting on March 27 to discuss skate park and passed a motion recommending to full
Council approval of the skate park plan at Steel Lake as presented, and for construction to occur in two phases. Phase
I to proceed this year and Phase II to be funded when the need supports expansion.
•
Parks, Recreation, Human Services & Public Safety Council Committee Page Twp
April 7, 2000
Staff Recommendation
In order to move forward with Phase I, keeping within the $250,000 budget, the plan's fmal cost estimate must provide
for sales tax, a 10% contingency and approximately $4,500 for 2% for the arts portion. Therefore, the skate park's final
dimensions will most likely be between 9,000 to 10,000 SF. At 9,000 SF, this facility will still be larger than any other
skate park currently built in King County. Staff recommends moving forward with Phase I as the final concept to
develop a complete skate park project within the budgeted amount of $250,000.
Committee Recommendation:
Motion to approve to full Council Phase I Skate Park for construction in Steel Lake Park and authorize staff to proceed
with the public bidding of the project. Total project budget not to exceed $250,000.
APPROVAL OF COMMITTEE REPORT:
Committee Chair Committee Member Committee Member