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AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3 COMMITTEE BUSINESS 1
A. Mirror Lake Play Area Purchase Action Schroder
B. Celebration Park Remediation Bid Action Wilbrecht
C. Skate Park Recommendation Action Wilbrecht
D. Historical Society Action Wilbrecht
E. King County Agency Services Contract Information Schroder
F. Celebration Park Status Report Information Schroder
G. Scholarship Program Discussion Schroder
H. Soroptimist Request Discussion Schroder
I. Village Green & Wedgewood Tracts Discussion Schroder
J. IAC Grant Status
Information Schroder
4. NEXT MEETING - October 13, 1997
5. ADJOURNMENT
Committee Members: Staff:
Jack Dovey, Chair Jennifer Schroder, Director
Hope Elder David Wilbrecht, Deputy Director
Mary Gates Sue Floyd, Admin. Assistant
661 -4041
• •
I'I
. .
CITY OF FEDERAL WAY Item 3A
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: September 8, 1997
From: Jon Jainga, Park Planning and Development Manager
Subject: Mirror Lake Neighborhood Play Structure Purchase Approval
Background:
Mirror Lake Neighborhood Park's play equipment removal and replacement is a budgeted project for
1997. The play equipment currently in place is a "Big Toy" product. The company provides a
replacement credit to the owner when equipment is replaced with the same product.
Staff has met with the play structure vendor representative to begin working on a proposal to upgrade
the existing play structure that would meet the neighborhood's need for Mirror Lake Park. The
vendor submitted four design proposals for the site. Staff met with the PTA in June to look at the
four designs and to select the final design. The Mirror Lake play structure work party is scheduled
for September 20 at 9:00 a.m. The new play structure will include the following items:
Triple slide Steering wheel
Arch climber Play mirror
Mountain climb Welcome mat
Playhouse roof Wheelchair ramp and platform
Curly climber Access stairs
Slide pole Playshell seats
Clubhouse roof Three riding spring toys
Credit: $644
Cost of play structure (includes credit) $22,697.00
Tax, 8.6% 1 951.94
Total cost: $24,648.94
,Staff Summary:
Staff has reviewed the play structure item and recommends the purchase of the new structure. Cost
of structure is within funds available for playground improvement for Mirror Lake Park.
Committee Recommendation:
Move to approve the purchase of the new play structure for Mirror Lake Park in the amount of
$24,648.94 and forward to full Council for approval.
::: :;; :::.:::: •
e
• •
• • •
Item 3B
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: September 9, 1997
9 , 7 y
From: David Wilbrecht, Deputy Director
Parks, Recreation & Cultural Services Department
Subject: Celebration Park Remediation Bid Award
Background:
The remediation work for Celebration Park was advertised on August 29 and September 3. Bids will
close on Friday, September 12 at 3:00 p.m. Staff will bring to Council Committee the lowest
responsive bid for approval on September 15. Council Committee's recommendation will be
forwarded to full Council on September 16.
• •
•
Item 3C
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION CO1VI IITTEE
Date: September 9, 1997
From: David Wilbrecht, Deputy Director r'
Parks, Recreation & Cultural Services Department
Subject: Skate Park
Background:
During the July 14, 1997 Parks Committee Meeting, the Committee members directed the Parks,
Recreation & Cultural Services Department and Parks Commission to finalize the design and site
location alternates for the skate park and report the findings and recommendations to the Parks
Committee. The most recent ublic review took place August 23 -24 during the Family Fest event
P P gu g
at Steel Lake Park. During Family Fest, the Skate Park model was on display and Park
Commissioners were available to answer questions and take comments from the public regarding the
model and possible locations.
The Park Commission reviewed the Skate Park subcommittee information during its September 4,
1997 meeting and passed two motions to forward to the Parks Committee for its September 15
meeting:(1) to request the Parks Committee seek funding to develop a master plan for the skate park
and (2) recommend locating the skate park at the northeast corner of Steel Lake Annex; this is the
intersection of South 312th Street and 28th Avenue South. The second motion was made after
considering the attributes necessary for a successful skate park such as restrooms, parking, water
quality and transportation needs and traffic concerns .
The cost to develop a skate park master plan is estimated to be between $10,000 and $15,000. The
project cost estimate, without a master plan study, is between $150,000 and $200,000. It may be
higher or lower depending on the outcome of the design and site development conditions.
Park Committee Options:
1. Request additional information from the Parks and Recreation Commission.
2. Approve the Parks and Recreation Commission's motion to fund the master plan and
recommend funding of the master plan to the full City Council.
3. Approve the Parks and Recreation Commission's motion and selection of Steel Lake Park
Annex as the future site for the skate park and recommend the location to the full City
Council.
•
Parks and Recreation Council Committee Page Two
September 9, 1997
4. Approve and recommend both options two and three to the full City Council.
5. Table the skate park to the future and remove the item from the Parks and Recreation
Commission's work plan.
Staff Recommendation:
Staff recommends option four because it moves the project closer to completion and will provide the
Council with firm estimates on the cost to construct the skate park. The Council has the option of
selecting a new location if it chooses in the future.
Committee Recommendation:
To approve option number four and forward to full Council for approval.
•
CITY OF FEDERAL WAY Item 3D
CITY COUNCIL PARKS AND RECREATION COMM TTEE
Date: September 9, 1997
From: David Wilbrecht, Deputy Director
Parks, Recreation & Cultural Servi es Department
Subject: The Historical Society
Background:
The Historical Society approached the City requesting temporary space during the summer of 1995
and has been leasing space in Dumas Bay Center for about 22 months as approved by the City
Council. The lease was originally for one year with the option to extend monthly.
Upon review of the plans and construction schedule for the theatre at Dumas Bay Centre, it became
apparent that the Historical Society would need to vacate the premise since the space they occupy
will be utilized for the theatre project. Staff reviewed options to relocate the society within the
Centre but could not find a space that would accommodate their needs and the needs of the Centre.
We subsequently notified the Historical Society that they would need to move.
The Historical Society has asked the City for space to replace the one they currently occupy. Staff
has done an inventory of existing facilities and determined that the only property with the potential
for a long term commitment is the house at Fisher Pond. All other facilities are being used for city
use.
The Fisher Pond building is a forty- year -old single family house. It is on the southwest corner of the
property adjacent 320th Street and is currently occupied by a renter who does maintenance, security
and minor improvements instead of rent. The building and property will need to be improved to
house the Historical Society. These improvements could include adding parking and ADA
accessibility, electrical upgrades, roof, walks, painting and structural improvements to the building.
The Historical Society could apply for capital grants from King County to improve the facility for
their needs. The City will need to apply for a land use change or variance to allow for the Historical
Society use.
Park Committee Options:
1. Request additional information from the Parks, Recreation & Cultural Services
Department.
2. Approve the Parks, Recreation & Cultural Services Department study the feasibility
of moving the Historical Society to the Fisher Pond house and report to the Parks
Committee during the October meeting
• •
3. Direct staff to notify the Historical Society that there is no space available within the City's
inventory and to seek other space
Staff Recommendation:
Staff recommends option two.
Committee Recommendation:
To recommend option number
COMMIT : R
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CITY OF FEDERAL WAY Item 3E
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: September 8, 1997
From: Jenny Schroder, Director of Parks, Recreation & Cultural Services
Subject: King County Funding for Senior Services
Background:
The City has been notified that King County's annual support of the City's senior services will be
reduced by $25,817 in 1999. The current contract with King County for senior services is $38,500.
In 1999, funding for the Korean Elders Program will be the only funding provided by King County
($12,683). The funding for Klahanee Lake Community /Senior Center was initially allocated by
Council member Paul Barden in 1993 as a way to assist in program start-up for seniors in Federal
Way and the Korean Elders Program.
Funding from King County will be held safe for a transition period ending December 31, 1998. In
1999, County funding for the center will be eliminated. Until further notice, funding for the Korean
Elders Program will remain intact, as the County believes the Korean program provides services for
a targeted population.
Other incorporated cities including Des Moines, Burien and Shoreline will also have their County
funding eliminated. The King County Aging Program Funding Policy directs County funding
specifically for older adults in unincorporated areas and small cities. These provisions were waived
in 1993 to provide start-up funding to the City of Federal Way. The primary reason the County is
eliminating the funding for Federal Way is that they believe as an incorporated city builds its revenue
base, and the County revenue decreases, the responsibility of funding services for a community should
shift from the County to the City.
What the impact is:
• Out of the $38,550, Klahanee will lose $25,817 for general senior program funding.
• The $12,733 for the Korean Elders Program has been held safe "until further notice." This
includes $10,733 for hot ethnic lunches, a bilingual cook to coordinate ethnic meals and
coordination of transportation and $2,000 for a bilingual information and assistance/outreach
services social worker.
The decision from the County to cut $25,817 in funding will have a major impact on the senior
services budget. The funding helped to enhance the health and social well-being of our city's older
persons by providing access to health and social services and opportunities for education, recreation,
socialization and involvement with the local community.
1
Parks and Recreation Council Committee Page Two
September 8, 1997
What will be cut:
Nutrition program. We provide a cook for 20 hours a week at $8/hour for an annual expenses of
$8,956.48. The nutrition program is contracted through Senior Services; we do not have the expense
of food or supplies, but we are required to provide our own cook. Beyond eliminating the nutrition
program, it is very difficult to find any other program to cut to make up the remaining $16,860.52
($25,817 less $8,956.48). The center does not provide lavish parties or bestow extravagantly. We
do pay for instructors for senior classes and provide an escort for trips. However, we make up the
expense with the revenues for those programs. The center, at present, provides a core of quality
programs and services, but at a smaller level and higher cost to the program constituents than our
neighboring community senior centers. In 1996 we served approximately 1,000 seniors.
I wanted to bring this information to your attention well in advance of next year's budget preparation
for 1999. Senior Services Coordinator Doug McCormick will be present at your September 15
meeting to answer any additional questions you may have.
RECEIVED
King County
Community Services Division MP 1 n '(97
Department of t
Community and Human Services
Key Tower PARKS & RECREATION
700 Fifth Avenue, Suite 3700
Seattle, WA 98104 -5037
(206) 296 -7683
(206) 296 -0156 FAX
(206) 296 -5242 TFY/TDD
July 2, 1997
Ms. Jennifer Schroder, Director
City of Federal Way
Parks and Recreation Department
33530 1' Way South
Federal Way, WA 98003
Dear Ms. Schroder:
Since 1993 the King County Aging Program has been providing funding for the Klahanee Lake
Community /Senior Center to support senior programming for unincorporated residents in south
county and the Korean Elderly Program. This funding was initially allocated by Councilmember
Paul Barden as a way to assist in program start-up and to ensure continuation of services for the
elderly who reside in unincorporated south King County. Although the Aging Program Funding
Policy directs County funding specifically for older adults in unincorporated areas and small
cities, these provisions were waived in order to provide funding to the City of Federal Way.
The Aging Program Funding Policy ensures that critical services in unincorporated areas of King
County and small cities have access to funding. The reduction in revenue to the County caused
by annexations and incorporations limits the capability of the Aging Program to fund services in
incorporated areas. This has forced us to review the application of the Aging Program Funding
Policy to incorporated areas, such as the City of Federal Way. As an incorporated city builds its
revenue base, and County revenue decreases, it is only logical that the responsibility of funding
critical services for that community shifts from the County to the City. That way, services in
your community are supported locally, while those services in smaller cities and unincorporated
areas can continue to be supported as well. The Policy has been implemented with other
incorporated cities including Des Moines, Burien, and Shoreline.
Effective immediately, in accordance with the Aging Program Funding Policy, funding for the
Klahanee Lake Community /Senior Center will be held safe for a transition period ending
December 31, 1998. Subject to King County Council approval, our 1998 budget includes a
proposal for the Center to receive 1998 funding at the same level you received in 1997. In 1999
County funding for the Center will be eliminated. Until further notice, funding for the Korean
Elderly Nutrition Program will remain intact, as that program provides services for a targeted
population.
cD�
Ms. Jennifer Schroder
•
July 2, 1997
Page 2
This decision has been a difficult one for me to make. I realize that this cut may have a major
impact on your budget, but I hope that the transition period will allow you time to find other
sources of revenue. Although in 1999 we will no longer be providing funding for your Center,
we would be willing to provide whatever non - financial support we can to assist you in your
transition from County funding. In the near future we plan to develop a process where
programs can apply /compete for County funding to serve unincorporated residents. Until that
time however, we must ensure that the provisions of the Aging Program Funding Policy are
implemented.
Please feel free to contact either me or Suzanne Simmons, Aging Program Coordinator at (206)
205 -6339, should you have any questions.
Sincerely,
I j 4sW
Sadikifu Akina James
Manager
cc: Kurt Rueter, Recreation Manager, City of Federal Way Parks and Recreation
Doug McCormick, Senior Services Coordinator, City of Federal Way Parks and Recreation
Barbara Gletne, Director, Department of Community and Human Services
ATTN: Suzanne Simmons, Coordinator, Aging Program
fwcutltr. doc
•
CITY OF FEDERAL WAY Item 3G
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: September 8, 1997
From: Jenny Schroder, Director of Parks, Recreation & Cultural Services
Subject: Fee Reduction and Scholarship Program
Background:
In 1992, the Recreation Division implemented a fee reduction and scholarship program for families
that qualify under the Household Income Eligibility Guidelines taken from the Federal Way School
District's Free/Reduced Lunch Guidelines.
This program has never been identified as an independent budgeted line item. Instead, the costs are
absorbed in the overall expenses for Recreation and Cultural Services.
The fee reduction and scholarship program is a benefit to participants that qualify. It is also a loss
of revenue to the City. Therefore, due to Council's policy to maintain the Recreation and Cultural
Services programs at 40% recovery, should a funding cap be identified ?. It is also timely to revisit
the guidelines for qualifying and the fee reduction allowances.
Staff will have available for your discussion on the 15th the number of participants that have qualified
for this program for the last two years, related cost of the program and a recommendation for funding
level.
Your review of the attached draft guidelines is appreciated. It is our goal to have a final draft
presented to your committee on October 13, 1997.
•
CITY OF FEDERAL WAY
FEE REDUCTION AND SCHOLARSHIP PROGRAM
1997 -1998 Guidelines tR*15
13 161
1. The City of Federal Way recognizes that individuals and families may need financial assistance
to participate in Recreation and Cultural Services Programs.
2. The guidelines for the fee reduction and scholarship program are in effect September 1997 through
September 1998.
3. To be eligible for either a fee reduction or scholarship individuals must reside in the Federal Way
School District boundaries. Please bring verification of address, such as a bill, with your address at the
time of application.
4. All applications must be completed in person at the Recreation and Cultural Services office. All
information will be kept confidential.
5. The information you provide may be checked at any time. You may be asked to send information to
prove your household is eligible to receive fee reductions and scholarships.
6. Individuals may submit an application any quarter beginning the first week of registration.
7. The guidelines for the 25% Fee Reduction Program are as follows:
• Programs that are $10.00 and up are eligible for fee reductions.
• Individuals over 17 may apply for one fee reduction per quarter.
Individuals under 17 may apply for two fee reductions per quarter.
• The City reserves the right to exclude programs from fee reductions .
Please check with the Recreation and Cultural Services office for a current
listing of programs eligible for fee reduction.
• The balance of the program fee is due at the time of registration.
8. The Guidelines for the Scholarship Program are as follows:
• Individuals who qualify at Level II (50 %) or at Level III (75 %) are eligible for one scholarship per
quarter.
• Funding for the Scholarship Program is provided by the City of Federal Way Arts Commission.
Classes eligible for scholarships are crafts & visual arts; dance; music.
• Please check with the Recreation and Cultural Services office for a current listin g of programs
eligible for scholarship.
• The balance of the program fee is due at the time of registration.
•
9. The applicant must qualify under the Household Income Eligibility Guidelines taken from the Federal
Way School District Free/Reduced Lunch Guidelines.
1997/98 HOUSEHOLD INCOME ELIGIBILITY GUIDELINES PER YEAR
,�• ' S''': ?; ^£�•`.{.�,`.'' ' +`}.:x}•'+^•',{`Lti. • :tr '• .,.,,p� ✓ ", • '„,w :!' •'a �p •.: { /. +. {'•fit' }; y. , ,, ': ,:.:,•, <
•
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2 764 • g $46 972
ADDITIONAL +4,736 +3,994 +3,328
MEMBER ADD
10. If the household's total GROSS INCOME is the SAME OR LESS THAN THE AMOUNTS given on the
Household Income Eligibility Guidelines chart, then any member of the household is eligible for a 25%
fee reduction for programs that qualify under the Fee Reduction guidelines (stated above).
11. APPROVAL OF A FEE REDUCTION OR A SCHOLARSHIP DOES NOT AUTOMATICALLY
REGISTER THE PERSON INTO THE PROGRAM REGISTRATION. The Department's Registration
Form for the current quarter must be completed.
K:\COMMON.SLMSCHOLARSH.HIP\proposed SCHOLARSH.HIP\proposed
• •
Item 311
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: September 8, 1997
From: Jenny Schroder, Director of Parks, Recreation & Cultural Services
Subject: Soroptimist/Flag City Support
Background:
Attached is a letter from Kathy McCullough of Soroptimist International of Federal Way, requesting
funding support of $2,500 towards the annual maintenance costs of the Flag City, USA display on
Campus Drive. The flags are located on the right -of -way beginning at the front of the King County
Aquatics Center and continuing west to approximately 10th Avenue.
The organization did receive for this year $2,500 from the City's community grant program managed
by Ed Swan, Neighborhood Specialist.
Our department receives a request for this support annually. Given the fact that the maintenance
costs for Flag City, USA have not been identified as an approved budgeted program, the Soroptimist
International ability to maintain the flags and lights is at risk from year to year.
I would appreciate Council Committee clarifying the City's role in Flag City, USA. Should the City
identify a 50% participation to fund the annual maintenance costs for the Flag City, USA program?
If yes, then should the program be identified as a cost associated with the City's right -of -way
maintenance beautification or as an element of the Parks, Recreation and Cultural Services
Department?
For your discussion on this issue, I hope to assemble the history of the original installation. I believe
the flags were installed prior to the City's incorporation.
. .
( -,SOROPIIMISf • .1411; oro imist INTERNATIONAL OF FEDERAL WAY
RNA10 P.O. Box 4353, FEDERAL WAY, WASHINGTON 98063
RECEIVED
AUG 1 4 1997
PARKS & RECREATION
August 10, 1997
Ms. Jennifer Schroder
City of Federal Way
33530 1 Way South
Federal Way, WA 98003
Dear Ms. Schroder,
Thank you for your past support of Flag City, USA. The City's contribution last year was
most appreciated.
On behalf of Soroptimist International of Federal Way, I am again requesting of the City
of Federal Way funding in the amount of 50% of the cost of maintaining Flag City, USA.
Our annual maintenance cost is within a few dollars of $5,000.00.
Soroptimist will continue to supply labor to maintain the project. We will also continue to
organize the annual Flag Day Celebration.
Thank you for your continued support of this wonderful and beautiful display of our Flags.
Sincerely,
Kathy J. McCullough
President
cc: Jack Dovey
file
Member of SOROPTIMIST INTERNATIONAL
•
• •
Item 3I
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: September 8, 1997
From: Jenny Schroder, Director of Parks, Recreatio oral Services
Subject: Village Green and Wedgewood Tracts 9.y
Background:
I have received notice from King County's Property Division that they are holding in trust "tax title"
property acquired in foreclosure for delinquent property taxes. These parcels are within the Federal
Way city limits.
The parcels are:
1. Tracts A & B - Village Green No. 1
2. Tax Lot 232, Section 7 - 21 - 4 and Tract B - Wedgewood West
These parcels were dedicated open spaces as part of the plats development approved under King
County's code. Is it Council's interest to see that these tracts continue as public open space tracts?
King County will surplus these parcels if the City declines interest in acquiring them.
• •
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• •
• •
CITY OF
1\)\> (206) 001 -620
33530 1ST WAY SOUTH FEDERAL WAY, WA 98003 -62110
FOR I1VIlVI.EDIATE RELEASE Sept. 3, 1997
Contact: Jon Jainga,
City of Federal Way Parks Recreation and Cultural Services Department
661 -4043
VOLUNTEERS INVITED TO BUILD `BIG TOY' AT MIRROR LAKE
Volunteers will be needed Sept. 20 to construct a new `Big Toy' for Mirror Lake Park.
The volunteer work party will run from 8 a.m. to 4 p.m. at the park, which is located at 915 South
315th St. across from Mirror Lake Elementary School. According to work party organizers,
carpentry experience is not necessary. Please bring your own gloves, shovel and sack lunch.
Construction of the playground equipment will be guided by the manufacturer, Pacific Playground
Company.
If you're unable to attend this work party, volunteers will also be needed Oct. 4 to finish ballfield
construction at Mark Twain Elementary School. Volunteers will be needed to roll out turf and
complete other field work. Mark Twain is located at 2450 S. Star Lake Rd.
For more information on both of these opportunities, contact Jon Jainga, Parks Planner for the
City of Federal Way, at 661 -4043.
# ##
NOTE TO EDITORS: These events could make excellent photo opportunities. Please contact
Daven Rosener, at 661 -4097 or Jon Jainga at 661 -4043 if interested.
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