PRHSPSC PKT 07-14-1997 • • •
........... . ` � 7
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMITTEE BUSINESS
A. Mark Twain Sports Field Renovation Action Jainga
Bid Award
B. Parks and Recreation Commission By -Laws Discussion Wilbrecht
C. Celebration Park Update Wilbrecht
D. Lake Grove Sports Fields Update Jainga
E. Skate Park Update Wilbrecht
F. Wedgewood Retention Pond Update Jainga
4. NEXT MEETING - August 18, 1997
5. ADJOURNMENT
Committee Members: Staff:
Jack Dovey, Chair Jennifer Schroder, Director
Hope Elder David Wilbrecht, Deputy Director
Mary Gates Sue Floyd, Admin. Assistant
661 -4041
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CITY OF FEDERAL WAY A
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: July 9, 1997
From: Jon Jainga, Parks Development and Planning Manager
Subject: Mark Twain Sports Field Renovation Bid Award
Background:
On August 1, 1995, the Federal Way City Council approved the 1995 CDBG reallocation of Harry
S. Truman High School ballfield project to the Mark Twain Sports Field Renovation project. This
approved $144,348 from CDBG and $49,000 from the Youth Sports Grant for the Mark Twain
project. In December 1996, the CDBG contract was updated to a 1997 CDBG contract to reflect
the work to be completed in 1997.
The project involves renovating the existing multi use field at Mark Twain School. The existing field
is unsafe and difficult to access. The scope of the work includes installing an underground irrigation
system, retaining wall, new top soil and sod. The project will also improve the accessibility to the
field. Marty Lyon Landscape Architects has completed the renovation plans and document for the
project.
On June 6, 1997, the City of Federal Way Neighborhood Development Specialist coordinated a
volunteer work party at Mark Twain to clean up the site. Sixty -seven hard working volunteers from
AmeriCorps, Mark Twain PTA, Mark Twain School and staff spent the day cleaning, weeding and
prepping the site.
On June 30, the City of Federal Way received and opened four bids for the project as follows:
TRI -M CONSTRUCTION $146,840.00
BUCKLEY NURSERY $134,294.20
PACIFIC EARTH WORKS $123,782.28
FOX ISLAND CONSTRUCTION $115,691.58
Staff Recommendation:
Staff recommends to award the 1997 CDBG Mark Twain Sports Field Renovation to Fox Island
Construction in the amount of $115,691.58. This bid is within the budgeted amount for the project.
Committee Recommendation:
To recommend awarding the 1997 CDBG Mark Twain Sports Field Renovation to Fox Island
Construction in the amount of $115,691.58 and forward to full Council for approval.
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Item 3B
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: July 9, 1997
From: David Wilbrecht, Deputy Director
Subject: Parks and Recreation Commission By -Laws
At the June 16 Parks and Recreation Council Committee meeting, committee members discussed
the motion by the Parks and Recreation Commission to include alternate commissioners in voting
after one year of service upon a majority vote of the regular commissioners.
The Parks and Recreation Council Committee determined that the question of allowing alternate
commission members to vote affected several commissions in the City in addition to the Parks
Commission. It was agreed that Council Committee members would discuss the motion with
other City Council members to better understand how other commissions operate and the affect
of including alternates as voting members as requested by the Parks and Recreation Commission,
and return to the question at the July 14 meeting for further action.
• •
Item 3C
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: July 9, 1997
From: David Wilbrecht, Deputy Director
Subject: Celebration Park Update
The project is on schedule as discussed at the June Council Committee meeting. The SEPA
MDNS was issued on June 30, 1997 and we are currently submitting for site plan approval on July
15. Schematic design for the buildings has started. Preliminary reports from the environmental
testing indicates that asbestos levels are within normal range and PCBs have not been detected at
this time. The underground storage tank was found to be empty. Testing adjacent to the wrecking
yard showed debris such as tires, sheet metal, old seats and junk. Complete testing is expected
to be competed the week of July 14. Remediation recommendations will be finalized after the test
reports are complete. To help facilitate coordination and oversee the road design development,
Bob Griebenow from Berger /ABAM has been added to the project team as our technical project
manager. The Park Commission's fund raising committee has been working to develop
information for seeking grants, private contributions and other funding opportunities. Attached
is a copy of the work to date. Additional information will be discussed during the regular Council
Committee meeting.
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CELEBRATION PARK
"The mission of the Parks and Recreation Commission is to build a better
community through the provision and stewardship of parks
and programs that enrich the lives of our citizens"
OVERVIEW
In 1996, the Federal Way City Council approved a 3.6% increase in the utility tax rate to
purchase bonds to fund many capital improvements to the seven year old city. These
improvements consist of street overlay work, upgrading and improving the Dumas Bay
Centre to include a civic theater, downtown revitalization and the development of
Celebration Park. Several citizen work groups convened for two months, meeting weekly
or more, to develop proposals for all areas of interest. All of the work groups felt that
Celebration Park was an essential core element for the city's development. In fact, one of
the groups, the Downtown Revitalization Committee, felt so strongly in favor of
Celebration Park it recommended that $1,685,000 of its allocation be donated to the park
development. It was also recognized that the utility tax alone would not generate enough
revenue to create a high quality park facility with proper roads. Everyone involved in the
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project felt so strongly that the reasons for building such a facility justified the costs. Thus
the Parks and Recreation Commission of the City of Federal Way are seeking private
donations to cover the complete costs.
South King County has had a severe shortage of properly maintained sports fields for its
youth and adult population. The City of Federal Way recognizes the need for its youth,
and the youth of surrounding areas, to have a safe place to engage in organized sports and
other activities. In January, 1991, the Federal Way City Council purchased 83.5 acres
located at South 324th Street and 11th Place South and named the space Celebration Park
to help address these shortages. Residents and planners envisioned a first class, public
facility that would include well -lit sports fields for youth soccer, softball, baseball, adult
soccer and softball, all suitable for tournament play. Beyond sports activities, the park
would be available for festivals, fairs, open air concerts, public events, normal park and
leisure use with children's play area, wading pool, picnic tables and benches, preservation
of wetlands and walking trails for people of all ages and physical endurance. Forty -eight
acres of the park will be preserved in their natural state and will include wetlands, walking
trails and extensive second growth forest.
Celebration Park, as currently planned, has the potential of serving 12,500 young people in
the region who are enrolled in league sports. In addition, another 2,000 adult sports team
players and 20 sports league tournaments involving 6,720 participants from surrounding
communities will benefit from having use of these world class facilities.
i
GOALS
Our primary goal is to develop a high quality park facility for use by people from all over
South King and North Pierce Counties. Celebration Park will serve as the centerpiece of
the Federal Way Parks and Recreation system and serve as a model throughout the area.
Celebration Park will meet the desperate need of the community at large for more sports
fields (especially for youth), while enhancing the desire of the downtown business core to
generate more consumer traffic into the city center.
Our secondary goal is to continue the development of a family oriented community that
offers healthy recreational opportunities, competitive or passive, in a safe environment for
all age groups.
This facility will be open to all ages. A significant number of youth represented in
organized teams are from low income families. To serve this population , the city offers a
scholarship program. Everyone will stand to benefit from having safe and well - maintained
facilities. There will be opportunities for league and tournament play and the City will
host such major events as the Senior Softball League, made up of 450 members. Families
and senior citizens alike will enjoy picnic areas, benches and walking trails along the
"nature preserve" and through the protected wetlands.
CURRENT FUNDING SOURCES
The estimated cost of the full development of Celebration Park is $8,774,392. This
includes eight lighted sports fields with such structures as concession stands, equipment
storage building and public restrooms. Other park amenities will include water fountains,
benches, dugouts, and underground conduit for media use in addition to standard utilities.
Nature trails, wetlands mitigation, signs, landscaping, North and South access roads and
plentiful off - street parking are additional enhancements. Funds available for the -
development of Celebration Park are $7,535,000 from the Utility Tax increase passed by
the City Council and a 2% assessment on park construction retained for public art. The
City has allocated $50,000 in matching funds, leaving the project in need of an additional
$377,000. The Parks and Recreation Department of Federal Way has applied to the State
of Washington for a $300,000 IAC grant which would be applied to this project.
However, there is a great deal of competition for these limited funds. Even if that funding
is received, supplemental private funds will still be necessary to complete Celebration
Park. There will, of course, be naming possibilities for those making significant
contributions.
• •
ECONOMIC IMPACT
It has been estimated that the economic benefit to the Federal Way business community
could be as much as $8,000,000 annually from tournaments alone. Additional benefits
would occur for local downtown business as people shop at local stores or dine at area
restaurants and franchises while friends and family use the park for sports and other park
activities. Building an additional street entry from the North side will help route traffic
into the downtown business core while providing easy access for park users.
In addition to the expected revenue generation created by the park, the community
expects to experience more intangible, but just as important benefit. Youth will have a
place where their energy and talents can be constructively put to use. It is hoped that
having such a large area for organized and passive recreational activities will promote a
sense of community and decrease the sense of alienation now experienced by the youth of
today.
ASSET MANAGEMENT
Just as important as having a high quality facility is its maintenance. The price of
providing such maintenance and year -round upkeep has been factored into the operational
budget of Celebration Park. In addition, monies generated from tournaments have been
factored into the operational budget resulting in a recovery rate of 86.13 %. This will
allow ample funds for on -going maintenance to maintain the facility for future
generations.
TIME LINE
The design process for Celebration Park is currently underway and will be completed by
the end of August. (Please refer to attached copy of Flow Chart) Ground breaking is
scheduled for fall of 1997 and there will be some brush and tree clearing of the area over
the winter months. Construction is scheduled to begin in early Spring of 1998 with
completion by the end of summer ( a projected 120 days). The play fields will need an
additional year in which to mature but the rest of the part will be usable in the fall of 1998.
In order to assure that construction stays on schedule it is essential that the additional
$377,000 funding is available by start of construction.
1
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REASONS TO SUPPORT THIS PROJECT
Celebration Park will afford youth the opportunity to become involved in organized
sports, such as boys and girls soccer, girls fast pitch softball, and youth baseball. This
teaches them responsibility, sportsmanship, conflict and anger management, and aids with
interpersonal relationships.
Celebration Park will also provide recreational opportunities for all ages whether they be
"passive activities" or organized functions such as men and women's adult soccer and
senior softball.
The 1990 Comprehensive Plan indicated that Federal Way did not have enough park space
for the population at that time. Since then the Federal Way area has grown to a
population of over 100,000 with virtually the same amount of park space. Celebration
Park is responsive to this need as it will be a multi use facility - families as well as the
interested sports organizations will be able to use it.
Celebration Park is beneficial to the environment as it provides for conservation of
wetlands. Almost 60% of celebration park will be left wild thus providing nature trails for
children and adults as well as an educational resource for the nearby public schools.
Celebration Park is designed to be self supporting and will be well maintained. In addition
Celebration Park will contribute to the economic growth of the downtown core by
generating more traffic for local businesses.
Completion of Celebration Park in one construction phase rather than several will hold
down the total cost of the project.
WHAT THE FUNDS WILL PURCHASE
Funds donated to this project will be used to purchase the amenities that will make _
Celebration Park a high quality park for both sports and passive recreational use.
Amenities such as picnic tables and benches; sports bleachers and covers; recessed
dugouts and benches; tiles in the Plaza Entrance; trees to replace trees that were
removed by the construction as well as for landscaping; Water fountains; Basketball
Court; Volleyball Court; Backstop for the Baseball field; the additional height necessary
to build the Plaza; and park signage.
Since this property was originally used as an airport, there is much restoration of the
wetland needed. This would include re- developing of existing foot trails that now exist.
These trails would be kept to a more natural state rather than using asphalt. In addition, if
enough funds are raised, it would be desirous to erect a bridge, in the wetland/trail area,
that would span the large, deep gully on the property.
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There are many naming opportunities in Celebration Park. For instance, the entire
entrance way through the Plaza could be named for an individual, business or foundation.
Since Celebration Park is being developed on the sight of an old airport, an aviation theme
might be used to welcome guests and visitors to the park. A contribution equal to the cost
of the tree re- planting and landscaping would qualify for the naming opportunity.
The wetland area is also another area that would highlight a benefactor's commitment to
the environment. The area, including the trails, would be clearly identified with the
donor's name. The donor would receive much acknowledgment as the trails are currently
used by workers from Weyerhauser and other local businesses during the lunch hour. It is
also anticipated that local schools would use this as an outdoor classroom for students to
learn about our environment. In the future, as the trails are developed, more people of all
ages will be able to use the trails for walking exercise and just to have a pleasant
experience in a natural setting. This wetland has been described by (need to obtain name
and statement).
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Item 3E
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: July 9, 1997
From: David Wilbrecht, Deputy Director
Subject: Skate Park Update
Public interest in the skate park continues to grow. A group of interested citizens are creating a
scale model of the preferred park. The model is based on comments that were received during
a public meeting on June 18. The emphasis of the work has been on the features and attributes
of the park and how the park will be used and not on location. Once the features are identified
and prioritized, the locations that best suit the features will be determined and forwarded to the
Parks and Recreation Commission and the Council Committee. Attached are copies of skate park
elements that have been created in a computer -aided drafting format by one of the volunteers for
your review. These drawings are being used to create the scale model. Fund raising efforts by
local children has begun as indicated in the attached articles from the Tacoma News Tribune.
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Skate I 1 s 11� I4 pt r .� . j , . . , & � cr! 5. = ontinued from Al . ! , . ro b VN k a
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"Kirk wants the public to re 2.• p 0 + r 5 ,, 4 • 'e E w p�' n mi ■ , ,
• alize there are intelligent peo- i9 ° tr' m •• " p O
p a ho like to skate," Lake , . ' 5 @ r. •
m s c • C n, rn
Raising money isn't new to F' r g + " tr' ro "' � E 'Cy y ' r. Kuk he got the $70 for his first ° ' ` 5 ' : g ° m `fti a
Al- y P r�
pair of in -line skates by mow -
in lawns and doing house- ° ' V. i m
work for neighbors. He's been ° ra R e� m �° w rt. Cr � •� �
sand I . mO c1 �O _y rr
skatin since lastA c. u & � , �"
lid's alrea ho ping som e bod y ' r � s� s . � '" 5 a ' m ,,..g; ' • � r- s
will sponsor him for a compe- c S3 a
titi a thin summer. • ' , ; s ° I il ti = t. a & . I I "You hiss havetobe ona 9 $ *I s.,$' 5 • •
team, or listen to a coach," lark said when asked why he likes ,, � 5 $ I, 1 rr • f �. 81 5 • S. g 'a N ijHe and Lake built four o g ' ' ° ' 8 il o ° o r a : 1
ramps —the )argent is 17 feet G]6 X • °� !,.......e. . .N m M. R .!, (7 f
long - they store in their 8 1 " . 8 +• "• r . . t • p • ; r °° E.-.'
garage: i I E ,,. 8 .. o . S ° a -1 • � 5 E " P .
'The befit place for skating g ° m m M 5• l R. � . a R 4. _ � B J �
in Federal Way is a l 3- 9 f E g 5 `° I gg. 4' 1 . � l ' oa r s o 4. house," said Jett Do k i b * m 4 '
year-old seventh-grader `� RI o 8 c
a p .When Kirk and his friends m a c get bored with doing tricks at 1 'e E
home, they head to a skate j �° ° F
• pa " rk i s Den Moines. , O , a *•13
:lee a good skate park, but it > w a
should have more rails," Klrk i qi
Kirk and about 20 other Vv r I R ... , i
skaters compared videotapes A so , , `e. p;'0 . P" "_
9f skate parks in other cities y N • j`-•"y • S 5 , :
at Wednesday's public session. °y to
, they started talking 5. n
ghout what should go in the
hialf including ed rd ails, la ry
p and a cloverleaf pool Y a `
to to mention metal coping y ��" R. E
e"
t The City Coun eventually ., A m
yiill have to vote on a site and cil 1,1 ° ro 5 r
desiena fpr the park and, fi- in . o
pally, to authorize construc- f, w m
And its pretty clear that if $ °' m v A , q
Jk and the ot her teens want i ti m q
R't k, they'll have to get in- 4 o i rr'
ved in raising a lot more i 8 w 5 S
pennies. a At r - z P ll
.'DDeputy parks director David m
)Filbrecht estimated the cost ' p. a S
sans retractable roof — to be s o m 0
e $150,000 and
$500,000. El p
0
a when it will o be complet a ' 0 2 $ g
ed," said Councilman Jack R : . . S m
Doyey, after he presented Kirk
lath a certificate of recogni-
lEn fro ..a. theflty
n
r 1 4 P![! ....
.
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'.S to 545: 1
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CITY OF FEDERAL WAY Item 3F
DEPARTMENT OF COMMUNITY DEVELOPMENT SERVICES
MEMORANDUM
DATE: July 8, 1997
TO: Jenny Schroder, Parks, Recreation and Cultural Services Director
FROM: Ed Swan, Neighborhood Development Specialist
SUBJECT: Wedgewood Park Community Involvement
I met with community members in mid -June to talk about the matching fund and
their ideas for the park. We looked over the line items of the park plan and they
decided to plan a clean up and possibly do work on the proposed trails or picnic
tables. About twenty residents attended and select several of their number to
organize the clean up dates.
The clean up organizers have tentatively set July 12 as a clean up day to be
followed July 17 with a work party to meet and assist a Parks chipper crew. The
Building Official has authorized removal of some of the downed or leaning trees
and brush like black berries. Native shrubs will not be removed.
The group would like to see the black berries sprayed for a more permanent
solution than just cutting them down. Dave Wilbrecht has suggested contracting
out for that option.