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AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMITTEE BUSINESS
A. Communications System at Klahanee Action Schroder
Lake Community /Senior Center
B. Mark Twain Sports Field Renovation Action Jainga
C. Resolution Amendment/Surplus Property Action Schroder
D. Visitation Parking Lot Information Schroder
E. Skateboard Park Information Wilbrecht
F. Sports Field Update Information Wilbrecht
G. Fundraising Committee/Sports Fields Information Wilbrecht
H. Parks and Recreation Commission Information Schroder
By -Laws Review
I. Celebration Park Work Items Information Wilbrecht
4. NEXT MEETING - June 16, 1997
5. ADJOURNMENT
Committee Members: Staff:
Jack Dovey, Chair Jennifer Schroder, Director
Hope Elder David Wilbrecht, Deputy Director
Mary Gates Sue Floyd, Admin. Assistant
661 -4041
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CITY OF FEDERAL WAY Item 3A
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: May 9, 1997
From: Jennifer Schroder, Director
Parks, Recreation and Cultural Services
Subject: Communication Services for Klahanee Lake Community /Senior Center
Introduction
Included in the reorganization of the Parks, Recreation and Cultural Services Department (PRCS)
is the renovation of Klahanee Lake Community /Senior Center (KLCC). The Recreation Division
currently operates out of three buildings; the Steel Lake Annex, old fire station and KLCC. The
projected costs over the next two years indicates that our current communications system supporting
the three buildings would increase from the current cost of $18,000 to $25,000 annually.
Consolidation of the Recreation Division into the KLCC facility supports many cost reductions
included in the adopted 1997/1998 budget for recreation.
Last April, Council approved a project budget of $150,000 for the renovation of KLCC. KLCC was
designed originally to support three full -time staff and about two volunteers. The building was built
with no planning for expansion of work spaces. The project underway currently addresses the needs
of nine staff and up to ten volunteers/part-time staff. Regular volunteers that work at the center
include one to two for planning the Korean elders program, two for the Meals on Wheels program,
the Community Pathways Coordinator from Highline Community College, interns and other
volunteers that help with our recreation programs.
The existing communication system at KLCC cannot accommodate the new demand of the facility
to support the entire Recreation Division. The necessity to upgrade the communication system to
accommodate phone lines, veriphone, and fax machines requires an upgrade to the communication
system. This upgrade was planned for and included in our budgeted costs.
Background:
The recreation operation is currently using approximately 30 phone lines for phones, fax machines,
modems, TDD and credit card readers at Steel Lake Annex, fire station and KLCC for an
approximate cost of $20,000 per year.
The consolidated operations will reduce the total number of phone lines needed for recreation to
approximately 21 (20 at KLCC, 1 at Annex), with no changes to services used by Maintenance
Operations at the fire station. Staff recommends the purchase and installation of the Extended
Processor Node (Option 3 below) from AT & T for approximately $33,000. The purchase is within
the recreation budget for KLCC. Total annual savings to the Recreation Division budget for
communications will be approximately $18,000.
• •
1. Direct Business Lines: Uses direct lines from US West for each staff or device.
Low startup cost $2,000
Very high ongoing costs $18,000 per year
Low on capabilities Separate from the City phone network, cannot use any
of the features available on City phone system
2. Off eXchange Lines (OPX): Uses the City phone system and US West services.
Medium startup cost $8,000
High ongoing costs $12,000
Medium capabilities Connected to the City phone network, loses some
functionality because of the OPX lines
3. Extended Processing Node (EPN): Uses the existing fiber optic cable between City Hall
and KLCC. No services needed by US West.
High startup cost $33,000
Very low ongoing costs $1,000
High capabilities Same functionalities as the City Hall and Police phone
system.
Committee Recommendation:
Motion to forward to full Council the approval to purchase and install the Extended Processor Node
(Option 3) from AT & T for approximately $33,000.
iirotitiOt
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G:CLERK\CMTE.REC 3/11/96
• •
CITY OF FEDERAL WAY Item 3B
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: May 13, 1997
From: Jon Jainga, Planning and Development Manager
Parks, Recreation and Cultural Services
Subject: Mark Twain Sports Field Renovation Project
(CDBG and Sports Youth Grant Funding)
Background
On August 1, 1995, the Federal Way City Council approved the 1995 CDBG reallocation of Harry
S. Truman High School ballfield project to the Mark Twain Sports Field Renovation project.
This approved $144,348 from CDBG and $49,000 from the Sports Youth Grant for the Mark Twain
Sports field Renovation project.
In December 1996, the CDBG project contract was updated to a 1997 CDBG contract to reflect the
work to be completed in 1997.
The project involves renovation and construction of the existing multi -use sports field at Mark Twain
Elementary School. The existing field is poorly drained, unsafe and difficult to access. The scope of
the work includes installing a new underground drainage system, retaining wall, irrigation system,
new topsoil and turf, backstops and soccer goals. The project will also improve the accessibility to
the field.
The landscape architecture firm of Marty Lyon and Associates has completed the sports field
renovation plans and documents for the project.
Staff Recommendation:
The Parks, Recreation and Cultural Services staff recommends approval of the project and
recommends to proceed with the public bidding process for construction.
Committee Recommendation:
To authorize PRCS staff to proceed with the public bidding process for the Mark Twain sports field
renovation project and forward to full Council for approval.
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Mark Twain Elementary School
1 ; . 2450 S. Star Lk. Rd. Federal Way, WA. Des c - ev AOC' by ____
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• •
Item 3C
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: May 12, 1997
From: Jennifer Schroder, Director
Parks, Recreation and Cultural Services
Subject: Resolution Relating to Application of Revenues Collected From the Sale of
Park Property
Background:
At the Parks and Recreation Council Committee meeting of April 14, Council asked staff to look
into amending Resolution No. 93 -156 relating to procedures for the disposal of surplus property.
The committee asked staff to look into what would be needed to ensure revenues collected from
the sale of surplus park property be designated for park acquisition only.
The attached draft resolution was prepared to address the committee's request. This resolution, if
adopted, will clearly provide a policy for funds collected from the sale of park real property be
used for the specific purpose of park acquisition.
Committee Recommendation:
To move acceptance to full Council a resolution relating to application of revenues collected from
the sale of park property.
•
a 1r
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FEDERAL WAY, WASHINGTON, RELATING TO APPLICATION OF
REVENUES COLLECTED FROM THE SALE OF PARK PROPERTY.
WHEREAS, the City Council of the City of Federal Way,
Washington, has identified a need to develop a policy for the
disposal of surplus property; and
WHEREAS, the City Council resolved on November 16, 1993,
pursuant to Resolution No. 93 -156, to deposit with the Management
Services Department revenues received from the sale of surplus
property; and
WHEREAS, at its April 14, 1997 meeting, the Federal Way
Parks and Recreation Council Committee decided it in the best
interest of the citizens of Federal Way that revenues collected
from the sale of Park real property be deposited into a Park
Acquisition Capitol Improvement Project Fund; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF FEDERAL WAY HEREBY RESOLVES AS
FOLLOWS:
Section 1. Parks Revenues to be Deposited. The revenue
received from the sale of surplus City property, other than parks
property, shall be deposited with the Management Services
Department. Revenues collected from the sale of real property used
for public park purposes, including open space, shall be deposited
into a Park Acquisition Capitol Improvement Project fund.
i •
Section 2. Severability. If any section, sentence,
clause or phrase of this resolution should be held to be invalid or
unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or
constitutionality of any other section, sentence, clause or phrase
of this resolution.
Section 3. Ratification. Any act consistent with the
authority and prior to the effective date of the resolution is
hereby ratified and affirmed.
Section 4. Effective Date. This resolution shall be
effective immediately upon passage by the Federal Way City Council.
RESOLVED BY THE CITY COUNCIL OF THE CITY OF FEDERAL WAY,
WASHINGTON, this day of , 1997.
CITY OF FEDERAL WAY
MAYOR, MAHLON S. PRIEST
ATTEST:
CITY CLERK, N. CHRISTINE GREEN, CMC
APPROVED AS TO FORM:
CITY ATTORNEY, LONDI K. LINDELL
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1 'a g Er Iv OVERALL I 501(11M: II VII I- VISITATION RETREAT 8.: CULTURAL CENTER I I THE Iso AMR MEV I
• . FEDERAL WAY CIVIC THEATRE HOMGARDNER 9. .99
Alli' PARKS /YOUTH COMMISSIONS SUBCADITTEE 3
SKATEBOARD PARK
SITE VISITS
• April 21, 1997
PARTICIPANTS
Subcommittee Members: Anika Andrews, Phuong -Thao Hong, Jason Recek /Youth Commission
Dave Kapian; Bobby Roach /Parks & Recreation Commission
Parks Commission: Bob .Kellogg, Barbara Reid
Staff: Dave Wilbrecht, Deputy Director of Parks, Recreation and Cultural Services Dept.
(Mr. Wilbrecht also served as photographer and videographer)
SITES VISITED.: Seattle, Kirkland, Bellevue, Mercer Island
COMMENTS AND OBSERVATIONS FROM USERS
AND TOUR PARTICIPANTS
SEATTLE: Seattle Center /Fifth and - Republican
Good location, centrally located on bus lines. Most users are teens, predominantly
15 -17 year olds. Heaviest use is after school when non- Seattleites use site and
on weekends.
Facility is too small, too crowded. Portable units make changeable sites possible.
Badly designed with units too close to one another. Collision danger high.
Metal ramps are too fast and do not permit enough control by skaters.
Intermingling of roller bladers and sometimes causes problems.
No aesthetics. Ugly cyclone fence surrounds area. No amenities. No benches.
Congregating on top of launch platform is hazardous. Pram posting of rules
governing use, "vandalism, skating at one's own risk.
KIRKLAND: Peter Kirk Park
Excellent location in city center, near library, senior center, shopping mall.
Visible from street, sufficient parking, easily accessible by emergency vehicles.
Did not take advantage of topography.
Concrete ramps are efficient and don't pit. However, metal edging needed to reduce
or eliminate chipping. Poor drainage "of rain water, with dirt - collecting within
skate area.
Opened June 1996 at cost of $35,000. City budgets $5,000 per year for maintenance,
upgrades, improvements. Definite future changes include a maintenance shed for broom, etc.
a launch ramp, and a bowled edge at half pipe.
Average age: Junior and Senior High Schoolers. Principally 10 -25 years is widest
age range. Weekend mornings: Little tots wearing pads. Site too small.
City code restricts height of elements, thereby reducing challenge and flexibility.
City requires users wear helmets and pads. Roller bladers and small trick bicycle
riders also use site. City ordinance prohibits skateboarding on city streets,
parking lots or in parking garages.
Information packet provided by Park Department staff member Jenny Wrenn who visited
with us and answered quesions.
SKATEBOARD PARK SITE V4IFS -- -Page Two
BELLEVUE: Highland Park
Unique for several reasons: Indoors, Staffed, Annual Membership and. Per Use Fee,
Set schedule for skating "sessions ".
Original cost $30,000 plus $10,000 for redesign and modification.
City allocates $25,000 for operations and also uses additional $50,000 annual income.
Construction is masonite on wood. Units are reconfigured about every eight months
for variety. •
6,000 members have paid the $4 Lifetime Membership. Per use fee is $2. Pad
Rental is. $1. Ten Session pass is $15. Of total membership, only 250 are female.
Users must have helmets, elbow and knee pads, skateboard ID and current Season Pass.
Average use: about 35 per day. Weekends heavier usage. Inline and skateboarders
both use facility, often concurrently.
No amenities, no ability for visitors to watch. Unit is all ramps which abut
fencing and roof.
No restroom or drinking facilities on site. Taped music is played during sessions:
- 1:30 -4 and 4 -8 on weekends, 3 -7:30 p.m. week days.
One of on -site Bellevue staff members is also involved in skateboard park design
and construction management. Mr..Wilbrecht has details.
Facility is ugly and unfriendly. No aethestics, no sense of community.
MERCER ISLAND: Mercerdale Park
Too small. Too crowded. Uninteresting. Only one, three -seat bench at site.
NO drinking fountain or restroom.
Need metal caps on curbs to prevent chipping.
Not challenging enough. Badly designed, since abrupt transitions from flat to
angular area causes a bump•and prevents smooth movement.
About 12 -20 people use the site. Heavier on weekends. Tucked too far from street.
Nearby walking path does give site community connection.
Enitre site is sloped. Makes for a tiring session, since users have to continually
go uphill between units.
Did not take advantage of topography. Visually uninteresting.
Prominently displays rules, especially the "Skate at your own risk" aspect.
SKATEBOARD PARK SITE VATS --- -Page Three •
CONCLUSIONS OF TOUR PARTICIPANTS
1. Bellevue and Seattle sites are ugly and unfriendly. They have no amenities and
no seating so observers or participants can watch the activity.
2. Kirkland and Mercer Island are aesthetically dull and have not taken advantage
of the topography `in their setting. The ultra conservative designs result in
boring and unchallenging experience for both skateboarders and viewers. (This
last criticism is truer of Mer Island than Kirkland). Both sites have insufficient
amenities for users or observers.
3. Design of facility must have continuing, on -going participation and support of
ultimate site users. Youth point of view must be a major player.
4. Site should have an aesthetic sense,,perhaps enhanced by public art. Amenities
such as sufficient seating, drinking fountain, sani -can, maintenance kiosk.
5. Site must be open, visibile from the street, have sufficient parking and access
for emergency vehicles.
6. If possible, site should have different areas for novice and advanced users.
Levels of skill for each area should be posted or even named, like ski trails are.
7. Design should offer safety amongst users and allow for self - policing traffic
control of elements in use. Appropriate launch samps and interplay of units
is imperative.
B. Our park should be larger in size than any of the four we visited. A larger space
enhances safety and provides greater interest.
9. Only Kirkland had a- traversing bank which all skateboarders wanted.
10. User fees and staffing is unwarranted. This activity needs to be unstructured.
11. Things to consider: a) Cali the site SKATE COURT, so a ll'wheeled users feel at home.
b)Few females, participate.
c)Should helmets or pads be required or recommended?
d) Should a.. "sticker /graffiti" board be on site Or would
and "Upcoming Events" posting board be be -ter?
e)Should a rollerblade track be built around the skating area?
STAFF DUTIES IN PREPARATION FOR MAY 15 PUBLIC MEETING
1. Propose suggested sites: French Lake Park, Celebration Park, Steel Lake Park and
any others, plus their advantages /disavantages.
2. Look into possible. funding sources and have their availability summarized:
CDBG, Airwalk Grant, Neighborhood Development Grant, Human Services Funding
by City, Balance from Lake Grove Fields Construction /Renovation Project.
3. Organize Panel: Yelm Police Chief, Jenny Wrenn (Kirkland), Joe Moorman (Bellevue),
Parks Staff :Wilbrecht,Jainga.
• •
Item 3F
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: May 13, 1997
From: Jennifer Schroder, Director 4
Parks, Recreation and Cultural Services
Subject: Sports Field Update
The pre - construction meeting for the Lake Grove sports field project took place on May 12. In
attendance was Jon Jainga and David Wilbrecht, staff; Wendy Howe, CPAC; Dave Kaplan, Barbara
Reid, Park Commissioners; Katrina Frank, Principal of Lake Grove Elementary; and Rod Leland,
Federal Way Schools Maintenance Manager.
The purpose of the meeting was to review the project scope and meet the contractor, Ohana Nursery;
Ron and Kim Ohana. The coordination of the project was reviewed regarding closure of the field,
School District responsibilities, volunteer participation and the contractor's schedule. The project
is planned for 120 days. The contractor is hoping to be completed in a shorter time - frame given the
simplicity of the project.
The Parks and Recreation Commission will be planning a groundbreaking ceremony for June 2. The
exact time of the event is to be determined.
• •
Item 3H
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: May 13, 1997
From: Jennifer Schroder, Director 4
Parks, Recreation and Cultural Services
Subject: Parks and Recreation Commission By -Laws
Background
Per your request, I have reviewed the Parks and Recreation Commission by -laws as they relate to the
alternate positions. To date, the by -laws have not been updated to reflect the alternates'
participation.
Attached is a draft revision of the by -laws. The language to be inserted pertaining to the alternate
positions is underlined and in bold. The most significant addition is number 4F, which states that
alternates can be appointed as chairs of committees.
These changes are consistent with the Arts Commission by -laws revised in April.
The Parks and Recreation Commission will have their next meeting on June 5. These changes can
be presented to the Commission at that time for approval.
• •
City of Federal Way
BY -LAWS OF THE
PARKS AND RECREATION COMMISSION
We, the members of the Federal Way Parks and Recreation Commission, pursuant to Ordinance
No. 91 -93, adopted on April 24, 1991 by the Federal Way City Council, do hereby adopt the
following BY -LAWS.
ORGANIZATION AND RULES OF PROCEDURE
1. The official name is the City of Federal Way Parks and Recreation Commission.
2. The official seat of the Commission is the City Hall of the City of Federal Way.
3. The Commission consists of nine members and up to two appointed alternate members.
4. The officers of the Commission consists of a chairperson and a vice - chairperson. Their
duties are:
a. The chairperson presides over the Commission and exercises all the powers
incidental to the office, retaining, however, the full right as a member of the
Commission to have a vote recorded in all deliberations of the Commission, to
propose motions and to second motions.
b. In the absence of the chairperson from any meeting, the vice - chairperson performs
all the duties incumbent upon the chairperson, and retains the full right as a
member of the Commission to have a vote recorded in all deliberations of the
Commission, to propose motions and to second motions.
c. The chairperson and vice - chairperson both being absent from any meeting, the
members present must elect a temporary chairperson who would have full powers
as chairperson during the absence of the chairperson and vice - chairperson retaining
the full right as a member of the Commission to have a vote recorded in all
deliberations of the Commission, to propose motions and to second motions.
d. Officers are elected at a meeting in the 5th calendar month of the year, effective
in 1993.
e. Officers hold office for one year.
f. Committees are established by the Commission. The chairperson of the
Commission serves as an ex- officio member of all committees and appoints a
Commission member or alternate as chairperson for each committee.
5. A secretary for the Commission is responsible for record - keeping. This position will be
non - elected and is filled by a City staff member.
• •
Parks and Recreation Commission Page Two
By -Laws
6. Quorum
A quorum consists of five (5) members of the Parks and Recreation Commission.
7. Voting
When a quorum is present, a simple majority vote suffices for all action. No vote may
be made by proxy or alternates.
8. Conflict of Interest
a. Any commissioner or alternate having a direct or indirect interest in or who would
benefit from any matter must disclose this interest and, if deemed appropriate by
that commissioner or alternate or required by law, refrain from participating or
voting on the matter at hand.
h. All members of the Commission and alternat must abide by the City of
Federal Way Code of Ethics established in Resolution No. 91 -54.
C. , 1 1 1 1 1 ' ' 1 1 • 1 • . • 1 1 7 • l l l ' ; ( I . 1 1
declaration of conflict of interest to be held on file.
9. Meetings
a. The Commission meets monthly at a predetermined time and location. Additional
meetings may be held upon call of the chairperson, as necessary.
b. Not less than 24 hours notice must be given for the posting, publication or
cancellation of any meeting of the Commission.
c. An executive session may be called by the Commission to discuss matters within
the Commission's authority as authorized in RCW 42.30.110.
d. Regular Commission meetings will begin at 6:00 p.m. and will adjourn no later
than 9:00 p.m. To continue past this time of adjournment, a majority of the
Commission members present must concur. Public hearings shall not exceed two
hours, unless a majority of the Commission members present concur, or wish to
continue the hearing to a later date.
e. The types of meetings to be held by the Commission and the contents of each shall
be as follows:
1. Regular business meetings on the first Thursday of the month shall include
minutes of the previous meeting, public forum, staff activity update reports,
informational material review for CIP projects, Commission
comments /committee reports and correspondence.
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Parks and Recreation Commission Page Three
By -Laws
2. Special presentations, on a date other than the first Thursday of the month,
shall be limited to one subject only. The topics shall be citizen- generated,
subjects referred to the Commission by the City Council, staff overviews
(with or without consultants present), or Commission - generated topics.
3. Public hearings shall contain only one subject. The sequence of
presentation shall be: staff summary of pertinent information, public
comment and questions, Commission comment and questions, Commission
deliberation and recommendation.
10. Attendance
a. A commissioner may be excused from a meeting by providing advance notice to
the Commission chairperson, vice - chairperson or staff secretary.
b. In the event any commissioner has unexcused absences from three or more
meetings held during any calendar year, the Commission may request that the City
Council appoint a replacement for that member.
11. Conduct of Meetings
a. If a hearing is being conducted, motions will be made, seconded and voted upon.
Recommendations will be forwarded to the City Council.
b. If a workshop is being conducted, formal action is not necessary; workshop actions
will not be forwarded to the City Council as recommendations of the Commission.
c. In the event a quorum is not present, a minimum of four members must be present
to hold a meeting for discussion purposes only. Voting cannot take place at such
a meeting.
d. Except as provided by these rules and regulations, Roberts Rules of Order (as
amended) will govern the conduct of all Commission meetings.
12. Agendas, Staff Reports and Minutes
a. A copy of the agenda for all Parks and Recreation Commission meetings must be
sent to each Commission member and alternates no less than one week prior to
the date of the meeting. No action will be taken on an agenda item unless
sufficient background information is included in the agenda packet.
1
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Parks and Recreation Commission Page Four
By -Laws
b. The staff will provide necessary staff reports. They will be sent to Commission
members and alternates no less than one week prior to the date of the meeting
except for data on leases, contracts, agreements and financial matters which shall
be sent to the appropriate Commission subcommittee no less than ten days prior to
the next Commission meeting.
c. Minutes of all Commission meetings will be kept by a staff person and made part
of a permanent record.
13. Amending By -Laws
These by -laws may be amended by majority voting at any Parks and Recreation
Commission meeting when a quorum is in attendance.
CERTIFICATION
The undersigned secretary of the City of Federal Way Parks and Recreation Commission does
hereby certify that the foregoing by -laws have been duly adopted by the members of said
Commission.
ATTEST:
By:
Chairperson, City of Federal Way
Parks and Recreation Commission
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Item 3I
CITY OF FEDERAL WAY
CITY COUNCIL PARKS AND RECREATION COMMITTEE
Date: May 13, 1997
From: David Wilbrecht, Deputy Director
Parks, Recreation and Cultural Services
Subject: Celebration Park Update
City staff, Bruce Dees and Associates and their subconsultants have met weekly since April 3,
1997, to complete the SEPA checklist for Celebration Park. The following SEPA checklist items
have been submitted to Community Development: the master land use application, site plan,
elevation plan, environmental checklist (revised 4/97), Statement of Architectural Intent, and
existing structures map (within 150 feet). The supporting documents submitted include:
Geotechnical Review (5/95), Supplemental Letter Unsuitable Materials Location (7/95), Level
One Environmental Site Assessment (7/95).
The Traffic Impact Analysis report and recommendations, civil engineering studies and wetland
information will be submitted Friday, May 16. The flood lighting plan and tree studies will also
be submitted. Community Development has said that the process can continue without the noise,
lighting and tree studies at this time with the understanding that they may be required later. We
will continue to work on these studies and submit them to CD before final SEPA review.
As you know, we have also been concerned about the potential hazardous materials on the site.
A level one study has been completed and a site visit this week will help staff better understand
this potential problem. We have also initiated a higher level study to quantify hazardous materials
on park property and potential problems from adjacent properties. This information will also be
required by Community Development for SEPA review.
There has been a change in the review and permitting process from the Corps of Engineers for the
Nationwide Permit to fill or mitigate wetland impacts. In the past, the Corps completed its review
and notified applicants of their requirements. This process is similar to the original Corps permit
issued for the project in 1994. Since then, the review has changed to include the State of
Washington's Department of Ecology (DOE). The additional DOE review has increased the time
usually required for the review process. We will continue to follow up with this item. The time
this portion of the work has taken may ultimately affect when the City's Community Development
Department reviews the information, holds public meetings and issue permits. Community
Development expects this process to take 114 days from the date of final submittal of completed
requirements for SEPA.
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Parks and Recreation Council Committee Page Two
May 13, 1997
Several park features and design questions are beginning to emerge that require consideration by
staff, Council and citizens. These items include expanding the outfield of one batting field to
qualify it for baseball games, consideration of a water feature, a possible site for a skate park and
roller hockey and whether the concession building should be constructed as a large privately
managed facility that would serve beer /wine, and food and provide a place for tournaments and
others to hold banquets and award ceremonies.
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Parks Recreation and Cultural Services Department
CIP Update as of May 8, 1997
BPA Phase II: Bids were opened on February 25, 1997. LUTC approved and forwarded the low
bid to City Council. March 18, 1997, City Council approved and awarded the project base bid,
Schedule C, Schedule D, and Schedule E (which includes all the trail spurs, the spur to the King
County Aquatic Center, the spur to the trail view point and the spur to the existing West Campus
Trail System).
Westmark Excavating, Inc. of Summer, Washington submitted the lowest responsive bid of
$460,707.88, the letter of acceptance was mailed on March 24,1997. Public Work anticipates the
contractor will start ordering the signals and illumination poles and the site survey will begin mid
April. The trail construction will begin construction in May (depending on the weather).
The Public Works Department conducted the preconstruction meeting on May 1 with the
contractor. The contractor is scheduled to begin on June 2.
Neighborhood Park Improvements: Staff has met with a play structure vendor representative to
begin working on a proposal of upgrading the existing play structure that meets the
neighborhood's need for Mirror Lake Park. The vendor has submitted four different design
proposals for Mirror Lake. Staff will schedule a community meeting (TBA) to look at the four
designs.
Lake Grove Sports Field Renovation Project: The project bid schedule for the Lake Grove
Sports Field Renovation 97 -103, started March 5 and ends on April 4. The bids were opened on
April 4, 3:10 p.m. at City Hall. The preconstruction meeting for the sports field is scheduled for
Monday, May 12, 1997 at Steel Lake Recreation Building.
Lake Killarney Master Plan: Hough -Beck and Baird have completed the master plan for Lake
Killarney Open Space Park. They are currently working on the documents and specifications for
the Lake Killarney Open Space Park. Hough -Beck and Baird met with the civil engineer's, May
7, at Lake Killarney to discuss the boardwalk foundations. The public bid is scheduled for spring
1997. The project construction phase is targeted to begin summer 1997.
Sports Field Complex: March 24, 1997, the United States Army Corps of Engineers has granted
the City of Federal Way a Nationwide Permit (NWP) 26, authorizes the placement of fill material
into 0.78 of an acre of wetlands in the headwaters of an unnamed tributary for the Celebration
Park site.
The Site Plans for the project was submitted to Community Development and Public works on
May 5 for Site Plan and SEPA review.
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• •
VRCC, Restroom Project: March 21, 1997, six bids were submitted, publicly opened and read
aloud for the VRCC Public Restroom Project 97 -104. March 27, the lowest responsive bid was
approved and forwarded the to April 1 City Council meeting for final approval. Kiel Construction
Inc. of Orting, Washington submitted the lowest responsive bid of $62, 647.80. Kiel
Construction has started the construction work on the restrooms. The restrooms are scheduled to
be completed by July 3.
The Bumgardner Architects are beginning work on a scaled model for the theatre and have started
the schematic design phase for the project. The model is scheduled to be completed on June 2.
VRCC, Parking Lot: April 21 the Bumgardner Architect and Civil Engineer reviewed the
parking lot plan with PARCS staff. May 6 PARCS staff and the civil engineer conducted a pre
site review meeting for the parking lot with staff from community development and public works.
The parking lot plans are schedule to be submitted for permits on June 2. The anticipated date to
begin advertisements of bids for the project is June 30.
VRCC, Theatre: The Bumgardner Architects are currently working on the design development
phase of the theatre. The design development is scheduled to be completed May 30. June 1, the
architect will begin the construction documents. June 2, the architect is schedule to have the
model completed of the Theatre. July 21 is the scheduled date for submitting the construction
documents to the building department for permits.
Mark Twain: The Interlocal Agreement was recently completed and mailed to the Federal Way
School District for their signature. Earth Tech Engineering and Surveying has completed the site
survey map. Staff has forwarded the survey map to Marty Lyons and Associates, who has begun
work on the site renovation plan. Marty Lyons has completed the design documents.
Staff is submitting the plans to Community Development Department for site review and
permitting.
VRCC Signage: Linda Feltner is currently working on the interpretation signs for the VRCC.
Ms. Feltner is the graphic and wildlife designer that created the Dumas Bay interpretive signs.
Projects that are complete:
Lake Killarney Master Plan
VRCC Civic Theatre Conceptual Plan "Plan - B"
Lake Grove Neighborhood Play Structure