PRHSPSC PKT 11-13-1995 • •
f ederal Way
it
p �S & RECREATION COUNCIL COM1V 1 T `EE
Monday, November 13, 1995 City Hall::':::::::
8 :00 a m dministration Confearei ce Roo .
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMITTEE BUSINESS
A. BPA Trail Phase I Action Schroder /Miller
B. Recreation Fees Action Schroder
4. FUTURE AGENDA ITEMS
5. NEXT MEETING - December 18, 1995
6. ADJOURNMENT
Council Committee Members: Staff:
Jack Dovey, Chair Jennifer Schroder, Director
Michael Parks David Wilbrecht, Deputy Director
Phil Watkins Sue Floyd, Administrative Assistant
661 -4041
• •
CITY OF FEDERAL WAY
PARKS, RECREATION AND CULTURAL SERVICES
MEMORANDUM
DATE: November 7, 1995
TO: Jack Dovey, Chair
Parks and Recreation Council Committee
FROM: Jennifer L. Schroder, Director
SUBJECT: Recreation Fees
Background
The Finance and Economic Development Council Committee asked the Parks and Recreation
Council Committee to review the current recreation program recovery rate of 32% and
recommend to full Council options to achieve a 40 % and 45 % recovery rate. At the October
23 Parks and Recreation Council Committee meeting, staff was asked to evaluate the subsidy
level on programs that are the most subsidized, and to analyze the participation rate of our
recreation programs.
The Parks and Recreation Commission is holding a special work session on November 8 to
discuss and to develop their recommendations to achieve a 40 % and 45 % recovery rate for
Council's consideration.
Recommendation
Staff will present the Parks and Recreation Commission's recommendations along with staff's
recommendations for a 40% and 45% recovery rate at the November 13 Council Committee
meeting. Attached to this memo are three exhibits:
Exhibit 1 Recreation Sensitivity Analysis of proposed 1996 budget that to date shows a
recovery rate of 31.9% and 1995 participation levels by program area.
Exhibit 2 Program recovery ratios by program area.
Exhibit 3 Recovery ratio scale from 31.9% to 45 % (this exhibit shows the dollar amount
in either cost saving, fee increase or a combination of both that is required for the
respective recovery ratios).
JIS:scf
• RECREATION SENSITIVITY ANLAYSIS .
Financial Analysis Program Analysis
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Recreation & Specialized Services
Community Center $ 37,537 $ 202,520 $ (164,983) 18.5% n8 na na not
•
Senior Services 3,000 106,463 (103,463) 2.8% - - -
Drop In Activities na na na 1,000 Free services na
Nutrition Program 38,550 38,550 - 100.0% 12,750 0 na
Classes - na na na 301 0 38 84.2%
Trips - na na na 134 0 32 71.9%
Sub -total Senior Services 41,550 145,013 (95,114) 12.4%
Teen 5,000 44,168 (39,168) 11.3%
Jam Session - na na na 5,000 1 0 na
Drop In Activities - na na na 18 24 0 na
Classes na na na 12 16 0 na
Trips na na na 0 8 0 0.0%
Athletic na na na 128 6 0 na
Special Events - na na na 0 8 0 0.096
Special Populations 13,500 108,614 /95,114) 12.4%
Social Recreation na na na 132 0 5 100.0%
Athletic - na na na 187 3 7 70.0%
Classes na na na 88 1 11 75.0%
Trips - na na na 82 13 22 45.7%
Special Events - na na na 270 0 6 100.0%
Outdoor TrOs & Tours 12,200 14,708 (2,508) 82.9% 261 .90 50.0%
Firecracker Run 2,560 8,162 15,602) 31.4% 160 not not not
■
Subtotal Program $ 112,347 $ 523,185 :: :: :0p5< 21.5% L_ 20,499 170 121 62.7%
■
Recreation & Cultural Services
Community Recreation • $ 107,437 $ 260,466 $ (153,029) 41.2% 4,269 425 110 80.0%
Arts & Special Events 17,790 110,739 (92,949) 16.1 % n8 n8 178 n8
Arbor Day • • - 175 (175) 0.0% na na na na
Breakfast with Santa •• 1,350 1,000 350 135.0% na na na na
Canine Dog Frisbee •• - 100 (100) 0.0% na na na na
Outdoor Art Expo • • 60 272 1212) 22.1% na na na na
Summer Concert Series •• 4,000 4,425 (425) 90.4% na na na na
Teen Flashlight Egg Hunt •• 600 250 350 240.0% na na na na
Spring Egg Hunt • • 600 600 - 100.0% na na na na
Fall Carnival • • 750 500 250 150.0% na na na na
Sub -total Arts & Special Events 25,150 118,061 (92,911) 21.3% n8 not n8 n8
Arts Commission - 77,500 (77,500) 0.0% not not not n5
Rear; White & Blue Festival 17,610 33,814 I (16,204) 52.1 % 10,000 n8 na not
Subtotal Program $ 150,197 $ 489,841 :4 t .: ,!4%9 .. l:
40. 30.7 %1 14,269 425 110 80.0%
Recreation & Leisure Services
Aquatics $ 3,000 $ 52,700 $ (49,700) 5.7% n8 na n8 not
Youth Athletics 53,936 94,498 (40,552) 57.1 % 883 75 na 100.0%
Adult Athletics 125,000 145,118 (20,118) 86.1% 4,418 na 77 80.5%
Cares - 86,239 186,239) 0.0% n8 not not not
Subtotal Program $ 181,936 $ 378,546 :: :f::: :.:.;:.:. f 70).! 48.1%f 5,300 75 77 68.496
Total Program Costs $ 444,480 1 1,391,572: ;i :;: ^ :; :$48 ;5021, 31.9 %1 40,068 670 308 73.8%
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• • •
Agenda Item 3B
CITY OF FEDERAL WAY
• PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: November 7, 1995
TO: Jack Dovey, Chair
Parks and Recreation Council Committee
FROM: Jenny Schroder, Director
Ken Miller, Street Systems Manager
SUBJECT: Final Acceptance of the BPA Trail Phase I
Prior to release of retainage on a Public Works project, the City Council must accept the work
as complete to meet the State Department of Revenue and Department of Labor and Industries
requirements. The final costs for the BPA Trail Phase I project with Lloyd Enterprises will be
distributed at the November 13 meeting.
Thank you.
• iban C • • City of Seattle
King County - ` l h
41 Ssociati°
RECEIVED
October 19, 1995
OCT 2 4 1995
PARKS & RECREATION
Jennifer Schroder
Parks Director
City of Federal Way
33530 - First Way South
Federal Way, WA 98003 -6210
RE: Parks & Open Space Future Funding Effort
Dear Parks Director:
In recent years, communities throughout King County have benefited immensely from
cooperative funding efforts for parks and open space projects. These efforts — Forward
Thrust, Farmlands Preservation, the 1989 Open Space Bond, and the 1993 Regional
Conservation Futures Program — have preserved thousands of acres of important
resource lands and provided recreational opportunities for our region's growing
population.
For example, in southern King County, under the 1989 Open Space Bond Program, the
City of Kent and King County jointly acquired 41 acres on Clark Lake, Federal Way
completed several projects, including additions to Hylebos and Camelot Parks, the
cities of Kent and Tukwila completed important segments of the Green River Trail, Des
Moines funded the Des Moines Creek Trail and King County acquired 76 acres at the
Salmon Creek greenbelt adjacent to Puget Sound. In the 1993 Regional Conservation
Futures Program, Federal Way acquired a 12 acre park site on Puget Sound, Auburn
acquired the historic 60 acre Olsen Farm and additional land at Auburn Narrows on the
Green River, and Renton acquired a 54 acre greenbelt on the Cedar River adjacent to
its community center at Interstate 405.
King County's population is expected to grow by 300,000 over the next 20 years
resulting in increased demands on our existing park, open space and recreation lands.
King County, as well as many cities, are already experiencing a deficit of active park
and natural areas to meet existing demands.
As elected officials, it is our responsibility to find a way to address this problem. That is
why we began to discuss this issue with our colleagues last fall. In December 1994,
elected officials from the King County Council, Seattle City Council and Suburban
Cities conducted a public hearing regarding park and open space issues. A panel
•
Parks & Open Space Future Funding
October 19, 1995
Page 2
consisting of park directors, citizen activists, business leaders, and land preservation
organizations discussed emerging park and open space issues. From that meeting, a
steering committee of elected officials from King County, Seattle and Suburban Cities
was formed to develop a work program that would result in a funding proposal for park
and open space lands. Attached is a list of steering committee members and
participating staff.
The King County Open Space Citizens Oversight Committee (COC) — an 18 member
group of citizens representing diverse geographic portions of the County — was asked
by the steering committee to initiate an extensive public process and develop a
funding proposal. The COC has extensive experience in developing successful similar
efforts. Background information on the COC and a list of current members is enclosed.
We have also retained the services of an experienced consulting team that will be
working with the COC and the steering committee to facilitate the work program. .
Many of you will be contacted by the consultant team in the near future to gain your
insight into park and open space issues. We encourage you to meet with them and
provide them with any comments you may have on the topic. We would also be
pleased to meet with you to discuss this issue further. Please feel free to contact any of
us at your convenience.
We look forward to working with you over the next several months to develop a plan to
meet our future park and open space needs.
Sincerely,
Wi n• ilmember Louise Miller, Chair ouncilme j' •er Larry Phillips, ice Chair
Metropolitan King County Council Utilities Metropolitan King County Council Utilities
and Natural Resources Committee and Natural Resources Committee
296 -1003 296 -1004
Counc' em ier ue Donaldson, Chair Councilmerrj'ber Kitty Milne
'ity of Seattle •rks, Public Grounds ' -presentative
and Recreation Co mittee Suburban Cities Parks and Open Space
684 -8806 241 -4647
Enclosures
• •
Background and History of the King County Open Space Citizens Oversight
Committee (COC) in regional parks and open space program development
1989 Open Space Bond Development
In 1988, King County forwarded a ballot measure to fund an open space bond, including the
Seattle Aquarium. This measure failed in part because it did not enjoy a broad enough public
process and did not successfully engage regional partners.
In 1989, the county formed a 25 member citizens committee to develop a regionally balanced
funding package of open space and trail projects that became known as Proposition 2. The
committee included citizens from the cities, user groups and property owners.
The committee reviewed projects, held several public meetings and submitted a recommended list
of projects totaling $117 million. The committee also suggested that the county create an ongoing
citizens committee to review implementation of the projects, make recommendations on
additional allocations of bond funds and to be a vehicle for developing recommendations on future
regional open space programs. Proposition 2 enjoyed wide support, because the process that led to
its development was broadly based and grass roots in nature. The Proposition received a 67%
majority.
As directed by the 1989 Bond ordinance, the King County Council created the King County Open
Space Citizens Oversight Committee, known as the COC, in January, 1990. The COC is
composed of 18 members. The original COC membership included some of the members of the
original bond development committee, as well as some new members. The COC has met on a
monthly basis ever since. Since 1990, over 30 citizens have served on the COC with addresses
from all over King County, and four alumni have gone on to become city council members.
The main work of the COC has been to monitor the implementation of the 1989 Open Space
Bond. The COC submits a program progress report to King County every 6 months. The COC
also reviews monthly requests from the cities and the county regarding changes to Bond projects
and makes recommendations to the county council. The council also asks the COC to make
recommendations on open space - related issues from time to time.
After 5 years, the 1989 Bond has been wildly successful. As of June 30, 1995, the cities and the
county had acquired over 4,100 acres -- 131% of the original 3,150 acre goal and had spent almost
$140 million, about 120% of the original $117 million budget.
•
•
Conservation Futures Funds Recommendations
In 1990, the council asked the COC to recommend allocation of the Conservation Futures Tax
(CFT) levy -- a county -wide property tax dedicated by statute to park and open space acquisition
that generates around $6 million every year for open space land acquisition. The county had
levied the tax since the early 1980's, but had never used a regional, citizen -based selection process.
The COC developed objective criteria and process and began making its CFT recommendations.
1993 Regional Conservation Futures Bond Program Development
In 1992, responding to a request by a King County councilmember to use $2 million of the annual
CFT collection for a single county project, Rattlesnake Ridge near North Bend, the COC
suggested instead a new $60 million regional open space bond. The COC recognized that the
1989 Bond left many projects unfunded, that land prices had remained surprisingly stable and that
interest rates were at an historic low. All of these factors suggested another large regional open
space bond. The COC worked tirelessly with city and county staffs, stakeholders, property owners
and citizens to fashion the 1993 Regional Conservation Futures Acquisition Program. One of the
innovations of this effort was to allocate funds equally to local county, Seattle and suburban
projects and to regional projects, regardless of location. Each "pot" received $15 million. To date,
this project has also been very successful with nearly 4,500 acres acquired (84% of goal) and
nearly $25 million expended (59% of goal).
Waterways 2000 Program Development
In late 1993, the COC undertook development of another innovative open space project initiated
by King County - Waterways 2000. Waterways 2000 is an all - voluntary aquatic resource
protection program. Its seeks several objectives -- recreation, urban separation -- but emphasizes
salmon habitat protection. This program is designed with the understanding that government
cannot protect these resources alone, but instead must work in partnership with communities and
property owners. For this reason it utilizes a variety of tools beyond outright land acquisition,
such as conservation easements and current -use property tax agreements. It also stresses and
funds, for the first time, public land management and community stewardship activities.
Waterways 2000 required the COC to work even more closely with stakeholders and property
owners as the COC not only designed and implemented a project selection process but also
facilitated the design of the science of the program criteria. In its first six months, Waterways
2000 is also succeeding. The county has acquired or placed in closing nearly one - third, or 700
acres, of the target lands.
The COC has been very mindful of maintaining balance in its recommended allocations among the
county, Seattle and the cities. Through the 1989 Bond, the annual CFT allocations, the 1993 Bond
and Waterways 2000, the COC has recommended (and King County has allocated) roughly $70
million each to King County and Seattle and $60 million to the suburban cities. The COC
recognizes that since the early 1990's there have been a large number of annexations and
incorporations, and that the suburban share should grow in future programs to reflect these recent
population shifts.
,
•
KING COUNTY OPEN SPACE (updated 1x95)
CITIZENS OVERSIGHT COMMITTEE
APPOINTMENT RESIGNATION •
CURRENT MEMBERS - DATE DATE
Johnson Gerry - Seattle Jan -90 Active
James Carol Kirkland Jan -90 Active
Finnie Durlyn Seattle Jan -90 Active
Klug Robert Seattle Jan -90 Active
Palevich Steve I Bothell Jan -90 Active
- Strueli Herb I Enumclaw Jan -90 Active
Strueli Herb I Enumclaw Jan -90 Active
Arbes Jerome ISeattle Mar -92 Active
LeMaster Kal Bellevue Mar -92 Active
Edlund Gerald King County (Renton) Oct -92 Active
Lavender Terry King County (Woodinville) Jan -93 Active
Dunston Ernest Seattle Jul-94 Active
Brooks Michael Seattle Jul-94 Active
Lee Hsiung -Fei Bellevue Jul-94 Active
Rasmussen Tom !King County (Aubum) Jul -94 Active
Johnsen !Mark Seattle Jul -94 Active
Moty Joyce ISeattle Jul -94 Active
FORMER MEMBERS
Bradley Gordon Seattle Jan -90 Nov -93
Buckley Michael ISeattle Jan -90 Sep -92
Choe Martha !Seattle Jan -90 Oct -90
DeChabert Charles King County (Seattle) Jan -90 Dec -91
Ganz Nona Kirkland Jan -90 Dec -91
Heaton , Chris I Bellevue Jan -90 Dec -91
Lurie IDonna BBothell Jan -90 Jan -92
McKenna ;Robert I Bellevue Jan -90 Feb-94
Mitchell I Maryann I, Federal Way Jan -90 Sep -90
Parker I Kathy i King County (Burien) Jan -90 Mar -92
Teutsch I Delores I Seattle Jan -90 Jul -90
Wood I Tom Issaquah Jan -90 Feb -92
Williams I Elizabeth I Federal Way Feb -91 Mar -91
Watkins Phillip Federal Way Sep-91 Nov -93
Quinn Henderson ISeattle Mar -92 Nov -93
Bullock I Mark !Issaquah Feb -93 Feb -94
Louie ICliff jSeattle Jul -94 Oct -95
Schwarz IBarbara Ann IMercer Island Jul -94 Mar -95
1
ADDITIONAL MEMBERS OF
1989 OPEN SPACE BOND SELECTION COMMITTEE*
Arst !Jane Mar -89 Nov-89
Barber !John Mar -89 Nov -89
Bernard !Thomas ! Mar-89 Nov-89
Blair I Bill Seattle Mar-89 Nov -89
Burris I Richard Mar -89 Nov-89
Conrad Richard !Mercer Island Mar-89 Nov-89
Fulton Norma ' Mar-89 Nov-89
Parness Michael 1 Mar -89 Nov-89
Gibbs Charles ! Mar-89 Nov -89
Kaplan I David !Federal Way Mar-89 Nov -89
Kombol 'William ! BlackDiamond Mar-89 Nov -89
McClean !Vivian Mar -89 Nov-89
Mathews i Emest Mar-89 Nov -89
Moriguchi ITomio !Seattle Mar-89 Nov-89
Springgate !Lee . I Bellevue Mar -89 Nov -89
Taylor :Katherine !King County Mar -89 Nov -89
• •
City of Federal Way
Parks and Recreation Council Committee _
Date October 23, 1995
From: Jenny Schroder -
Director of Parks, Recreation and Cultural Services
Subject:. 1995 Parks. Recreation and Open Space Plan - Revisions and Changes
Background:
The Parks and Planning Commissions have completed their review process of the Parks, Recreation and Open Space
Plan. The Parks Commission approved the Parks Plan at the August 3 meeting and the Planning Commission approved
the Parks Plan at the September 27 meeting. Both Commissions recommended the Parks Plan be forwarded to full
Council for final approval.
Volume I of the City Wide Comprehensive Plan and the Surface Water Management Plan of Volume II, are currently
being reviewed by the Land Use/Transportation Committee.
The Parks, Recreation and Open Space Plan is being reviewed by the Parks and Recreation Committee.
The plan recommends a standard of 10.9 acres per 1,000 population of city owned parks and facilities within the city
limits. The plan recommends a goal of 17.1 acres per 1,000 population for the planning area. The City of Federal Way
Parks, Recreation and Cultural Services Department will work together with all public agencies (state, county and
school districts) to achieve this goal.
The primary goal of the plan is to assure that every neighborhood in Federal Way is served by a park.
Staff Summary:
The Parks and Recreation Committee reviewed the revisions and edits of the 1995 Parks, Recreation and Open Space
Plan on September 12, 1995.
The Parks and Recreation Committee requested the following changes:
1) Section III page 21, "spell out the abbreviated words in the department's organizational chart."
2) Section III page 22, "add all levels of participants to Table 18. The table should represent all participants who use
our ball fields."
Attached are the revised pages.
Committee Recommendations:
The Parks and Recreation Committee discussed the changes and revisions of the Parks, Recreation and Open Space Plan
on September 12 and October 23 meetings.
The Committee has reviewed the changes and forwards the Parks, Recreation and Open Space Plan to full Council for
review and approval.
APPROVAL OF COMMITTEE REPORT:
Committee Chair: Jack Dovey
i m .1 �" • atkins om, ee Me •. er• Itchael P+