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AMENDED AGENDA
August 9, 1995
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMITTEE BUSINESS
A. Visitation Retreat ADA Improvement Bids Action
B. Naming, of BPA Trail Action
C. King County 1989 Open Space Program Information
D. Celebration Park Discussion
(Addition) E. Updated Parks, Recreation & Open Space Action
Comprehensive Plan
4. FUTURE AGENDA ITEMS
5. NEXT MEETING - September 18, 1995
6. ADJOURNMENT
Council Committee Members: Staff:
Jack Dovey, Chair Jennifer Schroder, Dir ector
Michael Parks David Wilbrecht, Deputy D
Phil Watkins Sue Floyd, Administrative Assistant
661 -4041
• •
Item 3A
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: August 8, 1995
TO: Jack Dovey, Chair
Parks and Recreation Council Com 'tt
FROM: Jennifer L. Schroder, Directo
SUBJECT: Visitation Retreat ADA Impr vement Bids
On Friday, August 11 at 10:10 a.m., bids will be opened for the Visitation Retreat and Cultural
Center ADA improvements. The bids will be presented to Council Committee at the August 14
meeting.
•
I . •
Item 3B
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: August 8, 1995
TO: Jack Dovey, Chair
Parks and Recreation Council Committee
FROM: Jennifer L. Schroder, Director
SUBJECT: Naming of BPA Trail
At the August 3, 1995 Parks and Recreation Commission meeting, a motion was made and
passed to recommend the nicknamed BPA Trail be formally named "City Pride Trail" in honor
of the many citizen volunteers who worked on this project.
According to Ordinance 91 -57, Naming /Renaming City Parks and Facilities, names must be
solicited from organizations and individuals at a public meeting.
JLS:scf
• • • Item 3C
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: August 8, 1995
TO: Jack Dovey, Chair
Parks and Recreation Council Committee
FROM: Jennifer L. Schroder, Director
SUBJECT: 1989 King County Open Space Program
Issue
On August 1, 1995, the King County Office of Open Space recommended to the King County
Open Space Citizens Oversight Committee to transfer $69,000 of Conservation Futures Tax
(CFT) funds that were part of the City of Federal Way's original $100,000 CFT for
Adelaide /Lakota bond project to the east Federal Way project "Bingamon Pond," and that the
City of Federal Way approved of this transfer.
The purpose of this memo is twofold:
1. Correct the staff report prepared by King County on Bingamon Pond that was presented
to the King County Oversight Committee on August 1 where it states "City supports
transfer of $67,000."
2. Clarify the administrative responsibilities of the 1991 CFT funds.
Background
The 1989 King County Open Space Program for the City of Federal Way included:
Year(s) Acquired Acres Acquired
Adelaide/Lakota open space Project abandoned
in 1993
363rd open space 1991/1993 5.05
Hylebos open space 1991/1992/1993 38.02
Spring Valley open space 1992/1993 44.89
Camelot 1991 12.58
Lake Killarney 1993 10.82
•
Parks and Recreation Council Committee Page Two
August 8, 1995
4
By 1993 the City had completed negotiations for acquisition on five of the six projects. The
Adelaide/Lakota open space was abandoned in 1993 after two years of negotiations. The budget
for Adelaide/Lakota was made up of two funding sources:
1. 1989 bond funds of $435,000
2. 1991 Conservation Futures funds for $100,000 (received September 1992)
The 1991 Conservation Futures were specifically used to fund project shortfalls for specific
acquisitions. The City estimated a shortfall of $100,000 for the Adelaide /Lakota project based
on the appraised value. The County awarded the project $100,000 in CFT funds.
When a bond project is completed or abandoned, it is that jurisdiction's responsibility to
recommend how the remaining bond funds should be used. Recommendations are presented to
the King County Oversight Committee for approval and forwarded to the King County Council
for final approval.
In the case of the 1991 Conservation Futures, when the Adelaide /Lakota project was abandoned,
the Conservation Futures of $100,000 converted back to King County to administer funding
project shortfalls of any of the 1989 open space projects. Since the time the City declared
abandonment of the Adelaide /Lakota project, the $100,000 in 1991 Conservation Futures has
• never transferred back to King County from Federal Way. Neither the City nor County have
initiated these procedures.
During the week of July 24, 1995, I received a phone call from Robert Kniestedt of the Office
of Open Space asking if the City would be willing to transfer $69,000 of annual interest earnings
on the funds that still remain for the Federal Way projects to assist in the acquisition of the east
Federal Way project, Bingamon Pond. I informed him the City has directed interest earnings
to the Lake Killarney development fund shortfall as part of our CIP schedule. I did, however,
pose the question of what the status was with the $100,000 CFT funds that were abandoned in
the Adelaide/Lakota project. At the time of this call, he said that those funds were the
responsibility of the City to administer. I informed him that was contrary to what the City was
told in 1993 when the City recommended that the 1989 bond fund balances (including the
abandoned Adelaide/Lakota funds) be transferred to a new bond project, "Visitation Retreat."
The City was told the CFT funds were not the City's to administer.
Based on Mr. Kneistedt's interpretation that the CFT funds abandoned in the Adelaide /Lakota
project were the City's to administer, I told Mr. Kniestedt that the Bingamon Pond project was
identified in the City's Parks, Recreation and Open Space Comprehensive Plan, and I would
support a recommendation for the CFT funds be used with that project's shortfall. I instructed
him to prepare a written request from King County regarding the project and the amount
specifically needed. I would, in turn, present the County's request to the Parks and Recreation
Commission and Council for approval.
•
Parks and Recreation Council Committee Page Three
August 8, 1995
Unfortunately, King County has concluded that my recommendation is "the City's"
recommendation in their August 1 report.
Jim Greenfield, the administrator for the King County Office of Open Space, informed me on
Friday, August 4 that the 1991 Conservation Futures Tax funds that were originally identified
for the Adelaide/Lakota bond project should have been transferred back to King County to
administer when the City abandoned the project. Thus, the issue of utilizing a portion of the
fund balance of $100,000 that was originally for the Adelaide / Lakota project is not a matter for
the City of Federal Way to approve. He has reviewed the ordinance for the 1991 Conservation
Futures Tax for funding 1989 King County Open Space project shortfalls and reviewed the
interlocal agreement between King County and Federal Way for the $100,000 CFT for
Adelaide / Lakota. I have asked our Legal Department to also review the agreement to concur
with Mr. Greenfield's interpretation.
It is my hope to have a letter from Mr. Greenfield for the Committee's August 14 meeting
confirming his interpretation that the 1991 CFT of $100,000 for Adelaide /Lakota is, in fact, the
County's to administer.
JLS:scf
• •
KING COUNTY OPEN SPACE CITIZENS OVERSIGHT COMMITTEE
ACTION ITEM
Meeting Date: August 1. 1995
Project: East Federal Way ( Bingamon Pond) 1989 Open Space Bond Project
Responsible Jurisdiction: King County
Requested Committee Action:
Recommend to the King County Executive and Council the transfer of $69,000 in 1990 annual
Conservation Futures Tax levy (CFT) collections allocated to the abandoned City of Federal Way
Adelaide - Lakota 1989 Open Space Bond project to the East Federal Way (Bingamon Pond) 1989 Open
Space Bond Project, located in East Federal Way in Unincorporated King County.
Project Background
• The East Federal Way/Bingamon Pond project was established in 1993 with $300,000 in unanticipated
funds from the completed Lutherland project, located in East Federal Way in Unincorporated King
County . These funds are allocated to the City of Federal Way (City) under the 1989 Open Space Bond
fund account. When the 1989 Open Space Bond package was originally assembled, the county
anticipated that the East Federal Way area might be within the incorporation boundary of the proposed
City of Federal Way. Bond funds allocated to the City included the Lake Kilarney project. In 1993,
when that project was completed, the City requested reallocation of approximately $300,000 in
remaining funds be transferred to another project. The residents of the Fast Federal Way Area then
requested that the funds remain in their community. Staff from the county Office of Open Space and the
county Parks Division conducted a community process in which over ten open space alternatives were
identified. Bingamon Pond was selected for preservation and purchase by the local community, the
COC and King County.
Project Description
The East Federal Way (Bingamon Pond) project is a 19.5 acre, 5 parcel project that includes a portion of
Bingamon Pond and associated riparian wetlands and uplands. The project is located at South 248th
Place, about 1/2 mile east of Interstate 5 in East Federal Way in Unincorporated King County.
Bingamon Pond is located in a developed residential area that has few remaining undeveloped natural
areas. The pond is intended to remain as a natural area with controlled public access for educational and
passive recreation uses.
Project Status:
King County has acquired or placed under contract four parcels totaling 12.5 acres of fee simple
ownership and a one half acre conservation easement. The remaining 6.5 acre parcel, known as the
"Goertz" parcel, is the largest parcel in the project and contains a large portion of the riparian wetland.
If the Goertz parcel is not acquired, public ownership will effectively be divided in half. The county
originally targeted the property as a high acquisition priority, but the owner continuously expressed that
he was not interested in selling. The county pursued other owners who also owned important properties
needed for protection of the pond, while informing the owner of the Goertz parcel that the funds would
•
be expended elsewhere in the project. After most of the project funds were expended, the owner of the
Goertz parcel informed the county that he would offer the parcel for sale. The Office of Open Space
obtained an option on the property for $90,000 and needs $65,586 to exercise the option. Acquisition of
this 6.5 acre parcel will complete the project.
Budget Status:
• $24,414 remains in the project budget. The cost of the 6.5 acre Goertz property is $90,000. $65,586
is needed to exercise the option.
• $100,000 in 1990 annual Conservation Futures Tax levy collections remain in the abandoned City of
Federal Way Adelaide Lakota project. That project was abandoned when the owner would not sell
the property to the City and the City transferred the funds to the Sisters Of Visitation 1993 Regional
Conservation Futures Acquisition Bond project. The CFT funds were not transferred, however. The
City supports transfer of $69,000 of these CFT funds to the East Federal Way (Bingamon Pond)
project.
Staff Recommendation:
Staff recommends that the COC recommend to the King County Council and Executive the transfer of
$69,000 in Conservation Futures Funds currently allocated to the abandoned City of Federal Way
Adelaide - Lakota 1989 Open Space Bond Project to the King County East Federal Way (Bingamon Pond
1989 Open Space Bond Project, to provide necessary funding for the acquisition of the 6.5 acre "Goertz"
property, acquisition of which will complete the project.
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Item 3E
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: August 9, 1995
TO: Jack Dovey, Chair
Parks and Recreation Council Committee
FROM: Jennifer L. Schroder, Director
SUBJECT: Parks, Recreation & Open Space 1995 Comprehensive Plan
At the August 3, 1995 Parks and Recreation Commission meeting, a motion was made and
passed to recommend the Updated Parks, Recreation and Open Space Plan to be forwarded to
City Council for approval.
The Parks Comprehensive Plan is an appendix to the City's Comprehensive Plan and is
scheduled to be adopted in concert with the City's Comprehensive Plan.
Attached for your information is the summary that was presented to the Plannning
Commission on Tuesday, August 8, 1995.
Action Requested: Parks and Recreation Committee to recommend to full Council,
Adoption of the Updated Parks, Recreation and Open Space Plan.
JLS: tv
110 1110
1995
Comprehensive, Park, Recreation
and Open Space Plan Update
Background/Framework:
• 1991 - The First Parks, Recreation and Open Space Plan adopted.
• Prepared by JC Draggoo and Associates with the participation of the
Parks Advisory. Task Force.
II The Plan recommended a Level of Service of 17.1 acres per 1,000
population.
• May 8, 1995, JC Draggoo and Associates was hired to updated the 1991
Parks, Recreation and Open Space Plan.
• July 20, 1995, Parks Commission held a special meeting to review and revise
the sections for the updated Parks, Recreation and Open Space Plan.
• August 3, 1995, The Parks Commission recommended approval of the
updated Parks, Recreation and Open Space Plan.
• August 8, 1995, as directed by the Revised Codes of Washington (RCW),
The Planning Commission will conduct a public hearing to review the Parks,
Recreation and Open Space Plan as part of the City's Comprehensive Plan.
August 3, 1995 Parks Commission Meeting
bared on the comments from the residenthe public hearing, they wanted the sites kepple; keep costs down.
. KAPLAN MOVED, ROACH SECONDED A MOTION RECOMMENDING THE C �7MMISSION HOLD A
PUBLIC HEARING ON AUGUST 23 ON THE ALDERBROOK AND WEDGEWOOD RETENTION SITES AND
THAT THE NEIGHBORS BE SO NOTIFIED. MOTION PASSED.
WEST CAMP TRAIL IMPROVEMENTS
The residents of the West Campus Trail were surveyed in 1992 regarding the development of a park on West
Campus Trail between 330th and 325th Street. Based on those comments, a design was to be prepared for
consideration. Nelson proposed that the neighbors be re- surveyed to see if they want any kind of play structure.
NELSON MOVED, ROACH SECONDED A MOTION TO ASK STAFF TO RE- SURVEY THE RESIDENTS
AROUND TRACT A AND ASCERTAIN THEIR DESIRES. STREETS TO INCLUDE ARE 1ST AVENUE
S.W., 8TH AVENUE S.W., 320TH STREET AND 330TH STREET. Nelson withdrew her motion and made the
following motion: NELSON MOVED, KELLOGG SECONDED A MOTION TO ASK STAFF TO DRAW UP
A PRELIMINARY PLAN OF POSSIBILITIES FOR TRACT A AND HOLD A PUBLIC HEARING. MOTION
PASSED.
** 1995 COMPREHENSIVE PARKS. RECREATION AND OPEN SPACE PLAN UPDATE
The Commission previously reviewed the comprehensive plan update page by page. The corrected document will
be complete by the end of this week. It is scheduled to be before the Planning Commission as part of the City's
Comprehensive Plan. GROSCH MOVED, KAPLAN SECONDED A MOTION THAT THE PARKS AND
RECREATION COMMISSION RECOMMEND THE UPDATED PARKS, RECREATION AND OPEN SPACE
COMPREHENSIVE PLAN BE FORWARDED TO THE CITY COUNCIL FOR APPROVAL. MOTION
PASSED.
CELEBRATION PARK
The City Council approved the cost estimated for the entire project including $150,000 for design of a performing
arts facility. The City Council will respond to the request to approve the cost of construction drawings on August
15.
SCHOOL FIELD IMPROVEMENT UPDATES
The Parks and Recreation Council Committee voiced concern over maintenance and on -going costs related to school
field upgrades. A decision was made to enter into maintenance agreements for particular sites, including Lake
Grove, Federal Way High School and Mark Twain Elementary School.
KLAHANEE LAKE COMMUNITY /SENIOR CENTER ELEVATOR
The City Council approved the low bid from Baltic Design in the amount of $77,699. A pre - construction meeting
is scheduled for August 7.
BPA TRAIL DEDICATION
SUCHY MOVED, KELLOGG SECONDED A MOTION THAT THE COMMISSION RECOMMEND THE
NICKNAMED BPA TRAIL BE FORMALLY NAMED "CITY PRIDE TRAIL" IN HONOR OF THE MANY
CITIZEN VOLUNTEERS WHO WORKED ON THIS PROJECT. MOTION PASSED. According to Ordinance
No. 91 -57, Naming/Renaming City Parks and Facilities, names must be solicited from organizations and individuals
and recorded by the City at a public meeting. The public meeting will be held at the August 14 Parks and
Recreation Council Committee meeting.
BLUEBERRY FARM
To date, $1,400 has been collected from the sale of blueberries.
1995/1996 WORK PLAN
Schroder will have an itemized list of possible work projects for the Commission in October for the 1996 work plan.
Bollen would like to have the general criteria for neighborhood parks.
KING COUNTY OPEN SPACE
Schroder distributed a memorandum she received today from the King County Office of Open Space that went
before the King County Open Space Citizens Oversight Committee on August 1 regarding Bingamon Pond in east
Federal Way. King County Office of Open Space is recommending to the King County Executive and Council the
transfer of $69,000 in 1990 annual Conservation Futures tax levy (CFT) collections allocated to the abandoned City
of Federal Way Adelaide - Lakota 1989 Open Space Bond Project to the east Federal Way Way (Bingamon Pond)
1989 Open Space Bond Project. Bingamon Pond is located at South 248th Place in unincorporated Federal Way.
1995
Comprehensive, Park, Recreation
and Open Space Plan Update
Key Issues:
The main focus of updating the current Park Plan are:
• Update base maps to the current city limits and planning area.
• Update the population data in the Federal Way area.
• Update the Level of Service Standard within city limits
• Update the Level of Service Goal for planning area.
• Calculate the percentage of school acreage used as public park space.
• Evaluate the current deficiencies within existing park and open space areas.
• Summarize the City's recreation program.
• Revise the recreation needs assessment.
• Revise plan to reflect any changes to recreation areas, facilities and programs.
• Update the capital facilities plan as required by Growth Management Act.
• Add the Community Cultural Plan as addendum to the Parks Plan.
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1995
Comprehensive, Park, Recreation
and Open Space Plan Update
The purpose of this updated plan is to reflect the changes and decide how to meet
future demands for park and recreation services in the Federal Way area.
The primary goal of the plan is to assure that every neighborhood in Federal Way is
served by a park. This goal will be met through Public Parks, Open Space, Special
Use and School Facilities. The existing park and open space land in the planning
area is 1, 418.12 acres. The total amount of park and open space land needed to
serve the planning area until the year 2020 is 1,933 acres (this means, 256 acres of
additional park land needed and 250 acres of additional open space needed).
The City currently provides a level of service of 10.9 acres per 1,000 population
within the city limits. The planning area provides a level of service of 17.1 acres
per 1,000 population. The planning area includes the total acreage of public parks
and school facilities.
The City's standard will remain at 10.9 acres per 1,000 population. The City's goal
for the planning area will be 17.1 acres per 1,000 population. The City will work
together with all public agencies (state, county and the school district) to achieve
this goal.
Recreation not only provides a diversion and refreshment from the pace of our
complex lives, but it also enriches our physical and mental health. -
Developing a leisure program will provide benefits far beyond that of the actual
recreation opportunities itself. Such benefits as community pride, participation in
civic affairs, social interaction and a sense of belonging are all outgrowths of this
service.
! •
1995
Comprehensive, Park, Recreation
and Open Space Plan Update
Agency/Boundary Acres Acres /1,000
population
City Parks/
Inside City Limits 799.11 10.9 (LOS)
City Parks, County Parks,
State Parks and School Grounds/
Inside City Limits 1,252.44 16.8 (LOS)
City Parks, County Parks,
State Parks and School Grounds/
Parks Planning Area 1,418.12 17.1 (LOS)
[Base on the 1995 population for City of Federal Way and The Planning Area.]
•
•
1995
Comprehensive, Park, Recreation
and Open Space Plan Update
Summary of Policies and Goals:
The policies and design standards apply to:
• Acquisition and Development of Parks
• Open Space Areas
• Trail Systems
• Special Use Facilities
Once adopted by the City, these policies and design standards will help guide the
Parks and Recreation Commission, the Planning Commission, Council Committee
and the City Council on issues dealing with acquisition and development of parks
and open space areas.
An important element of the Comprehensive Park, Recration and Open Space Plan
is to determine what types and level of recreation services the City should be
providing.
The parks goals and objectives provide: -
• Direction for providing park services
• Comprehensive leisure service offering high quality recreation programs
• Quality park, recreation and open space facilities
• Broad, diverse, flexible and challenging program of recreation services
. •
• Leisure needs for all age groups and interest
• Encourage public involvement in the park and recreation planning process
• Efficient level of maintenance for all parks and facilities
The end product is a six year capital improvement plan. It should be kept in mind
that over time as funding opportunities arise or change, the CIP will need to be
adjusted.
• •
CITY OF FEDERAL WAY
PARKS, RECREATION & CULTURAL SERVICES DEPARTMENT
MEMORANDUM
DATE: August 14, 1995
TO: Jack Dovey, Chair
Parks and Recreation Council Committee
FROM: Jennifer L. Schroder, Director
Jon Jainga, Parks Development Planner
SUBJECT: Visitation Retreat and Cultural Center - ADA Improvements
RFB No. 95 -105
The bidding for the 1994 CDBG Visitation Retreat and Cultural Center ADA improvements
opened 10:10 a.m. on August 11, 1995. The City Clerk received the following bids:
Lincoln Construction $101,167.00
Brady Construction, Inc. $101,336.00
Design Annex, Inc. $ 96,298.00
Mar-Jon Contractors $ 90,637.98
Shinestine & Associates $ 89,538.36
Baltic Design, Inc. $ 88,914.00
Pride Builders, Inc. $ 88,021.00
Kiel Construction $ 86,538.36
Project budget: $148,110 (Community Development Block Grant funds)
A &E 9,086
Construction administration 3.955
Balance available $135,069
Staff recommends accepting the low bid of $86,538.36 from Kiel Construction.
Attached is a copy of the bid tabulation sheet.
JLS:scf
�% • •
City of Federal Way
Parks, Recreation and Cultural Services Department
MEMORANDUM
August 1, 1995
To: Kenneth Nyberg, City Manager
From: Jon Jainga, Parks Development Plann
Subject:
Klahanee Lake Community /Senior nter Elevator Project
�
RFB No. 95 -102
The bidding for the 1994 CDBG Klahanee Lake Community /Senior Center Elevator closed July
31, 1995. The City Clerk received the following bids:
• Ferrel- Penning, Inc. $110,364.00
• Lincoln Construction, Inc. $ 98,894.80
• Construction Enterprises and Contractors $ 84,679.00
• Baltic Design, Inc. $ 77,699.00
Council Committee held a special meeting August 1, 1995 at 8:00 am to review the bids.
Council Committee recommends to accept the low bid of $ 77,699.00 from Baltic Design and
forward it to council for final approval during the regular council meeting August 1, 1995 at 7:00
pm.
Attached is a copy of the bid tabulation sheet.
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