PRHSPSC PKT 07-11-1994 HT
City of Fedexal Way
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PARTS '& RECREATION COUNCIL COMMITTEE
Monda Tul 11 1994
Ci Hai
8 00 a ri Admiuistraton Conference Rogzn
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMITTEE BUSINESS
A. BPA Trail Phase I - Bid Award
B. Celebration Park Update
C. Park Patrol Program
D. Retention /Detention Pond Hearing Date
4. NEXT MEETING
A. August 8, 1994
5. FUTURE AGENDA ITEMS
6. ADJOURN
• •
City of Federal Way
Memo ro 1 (r/
Date: July 11, 1994
To: Ray Tomlinson, Chair
Parks & Recreation Council Committee
From: Jennifer Schroder, Parks and Recreation Director
Subject: BPA Trail Phase I
Bid Award
Sealed bids for the BPA Trail Phase I Project were opened on July 6, 1994 at 10:10 am. The
apparent responsive low bidder for this project is Lloyd's Construction.
The following is a tabulation of the nine bids that were received and opened:
Company Base Bid Additive Alternate Total Bid
Lloyds Const. $ 368,803.47 $ 36,504.22 $ 405,307.69
Westmark Excay. 398,106.00 50,428.00 448,534.00
Glacier Const. 444,846.04 51,946.50 496,792.54
VTS, Inc. 462,100.94 52,862.33 514,963.27
Ohno Const. 498,753.60 49,862.86 548,616.46
Gary Merlino Const. 498,708.26 52,587.75 551,296.01
RW Scott 496,065.50 39,270.30 579,233.34
David L. Sack Const. 628,662.21 34,590.70 663,252.91
Tucci & Sons 619,550.90 54,080.40 673,631.30
Engineer's Estimate 397,145.83 56,297.80 453,443.63
•
' The engineer's estmate for the base bid of the project is $397,1403. The following is a
breakdown of the costs:
Approved budget $474,000.00
Cost to -date (contractor, WSDOT, 71,094.00
advertising, printing)
Budget available $403,906.00
Low base bid received (including tax) $368,803.47
10% contingency 36.880.35
$405,683.82
15% construction administration $ 60,852.57
Total required $466,536.39
Total available $403.906.00
Project shortfall $ 62,630.39
Recommendation
Recommend at the July 19, City Council meeting, using the consent agenda:
1) Award the Base Bid of the BPA Trail Phase I Project to Lloyd's Construction, the
apparent low bidder, in the amount of $ 368,803.47 (including tax).
2) Authorize the City Manager to execute the contract and proceed with the work.
3) Authorize the City Manager to fund the project shortfall by transferring the Parks 1994
CIP acquisition funds of $67,566 to the BPA Trail Phase I project.
I: \BPATRAO;\AWDCOM.MEM
CITY OF FEDERAL WAY
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: July 6, 1994
TO: Jenny Schroder, Director of Parks and Recreation
FROM: Barbara Simpson, Park Planner
SUBJECT: Celebration Park Contracts
As requested by the Parks and Recreation Council Committee, contracts for wetlands and
topography background information on the site have been negotiated and given notice to proceed.
The wetland delineation and report contract has been awarded to Parametrix, Inc. They were
chosen from the City roster and will complete the work by August 31, 1993 for $9,070.
An application to the Army Corps of Engineers is being prepared for a wetland boundary
verification date. They will coordinate with the wetland specialist from Parametrix to determine
final agreed -upon boundaries. The flagged boundaries will then be mapped as a part of the
topographic survey contract.
The topographic survey was awarded to Barrett Consulting Group, Inc., of Federal Way. They
were chosen from the City roster and will complete the work by September 2, 1994 for $29,875.
Also requested by the Committee is an environmental assessment of the site. The consultant has
not yet been selected. A previous fee proposal for an environmental assessment was requested
by the City in December of 1991. . The company, Environmental Associates, Inc., estimated that
it would cost $5,118.80 to complete the study. Since this quote is 2 -1/2 years old, the cost most
likely has increased since that time. The consultant will be selected from the City roster this
week to begin negotiations.
We are currently still relying on the preliminary environmental audit done for Praxis
Development by Earth Consultants in 1989 for hydrological/geological information. Other
geotechnical consulting services will probably be necessary during design.