PRHSPSC PKT 04-11-1994 • •
a
Ci : of Federal W
PARKS & RECREATION; COMMITTEE
April 11 1994; .. City Hall
8,00 a.tri
„Admtrustrat;ort Con ereanc� oom
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM
3. COMMITTEE BUSINESS
A. Resolution Accepting City of Federal Way Parks and Recreation
Department Grants
B. Future IAC Grants
C. Status Reports on:
I. BPA Trail
II. Historical Cabins
III. Steel Lake Park (IAC Grant Program)
IV. Visitation Retreat Center
V. Graffiti Volunteer Update - Elder
D. Open Space Land (Camelot/Lake Killarney) Outside of Federal Way
Corporate Limits
E. Recreation Program at Westway
4. NEXT MEETING /FUTURE AGENDA ITEMS
5. ADJOURN
Committee Members: Staff:
Ray Tomlinson, Chair Joe Stevens, Director
Hope Elder Sue Floyd, Admin. Assist.
Phil Watkins 661 -4041
r •� � � 1
Item 3A I 1 1 II
UU
3 -3 -94
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF FEDERAL WAY, WASHINGTON, AUTHORIZING
ACCEPTANCE OF MONIES AND DIRECTING EXECUTION
OF AN AGREEMENT TO ACCEPT FUNDS FROM VARIOUS
STATE AND FEDERAL SOURCES FOR ESTABLISHING
PROJECTS WITHIN THE GRANT FUND, AND
AUTHORIZING MATCHING FUNDS BY THE CITY IN
CERTAIN CASES.
WHEREAS, cities are charged with providing and
maintaining public infrastructure, transportation systems and
public projects necessary to maintain and improve the public
health, safety and welfare; and
WHEREAS, the financial resources of cities to provide
these necessary service and improvements are limited; and
WHEREAS, various state and federal sources have special
funds available to supplement city projects, which are awarded on
a competitive and weighted project basis; and
WHEREAS, the City staff has aggressively pursued
obtaining these funds in order to maximize the local public
benefits of these funds; and
WHEREAS, the grants identified herein will net the City
of Federal way a total of One Million Four Hundred Eight Thousand
Dollars and NO /100 ($1,408,000.00), which would otherwise have to
be funded totally from local revenue sources, and which will
require a total City match of Three Million Seven -Two Thousand
Thirty -Four Dollars and NO /100 ($3,072,034.00), thus resulting in
maximum leverage of local tax dollars; NOW, THEREFORE,
RES # , PAGE 1
1
Item 3B
CITY OF FEDERAL WAY
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: February 28, 1994
TO: Ken Nyberg, City Manager
FROM: Joe Stevens, Director of Parks and Recr 'o
SUBJECT: IAC Grant
Last week you asked me if the City of Federal Way could apply for an IAC grant in 1994. The
answer is yes with the following comments and /or conditions:
• A project must be identified. For example, sports field development on a school site,
at Lakota Park or even Celebration Park is appropriate.
• If a school site is selected for development with IAC monies, an interlocal must be in
place.
• The maximum for development is $300,000.
• A 50% match from the sponsoring agency is required.
• The City is currently directing IAC development projects (Saghalie and Steel Lake Park).
Additionally, staff are administering the BPA Trail project, CDBG projects, Visitation
Retreat Center analysis and pursuing interlocals for Harry S Truman High School and
Lake Grove Elementary.
• If successful with the 1994 cycle, money would not be available for development until
after July 1995.
• The window of opportunity to forward a letter of interest and the application is prior to
May 2, 1994.
Please let me know how you would like to proceed.
EJS:scf
• Item 3C •
CITY OF FEDERAL WAY
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: February 17, 1994
TO: Parks and Recreation Council Committee
FROM: Joe Stevens, Director of Parks and Recreation
SUBJECT: BPA Trail Phase I
According to Resolution No. 93 -145, "at approximately 85 % of design completion, the project
shall be returned to the Regional Affairs /City Improvement Council Committee when the project,
cost estimate and bid proposal shall be reviewed."
On Thursday, February 17, 1994, Parks and Recreation Committee Chair Ray Tomlinson asked
that this item be placed before the Parks and Recreation Committee since the committee did not
exist when the resolution was adopted by Council. Chairperson Tomlinson will coordinate this
with the Regional Affairs /City Improvement Council Committee Chairperson Priest.
To date, the Parks and Recreation Commission held two public hearings on the project, the
Hearing Examiner has also held a public hearing on the project and the City Council has adopted
the recommendations of both the Hearing Examiner and the Parks and Recreation Commission.
Mandi Roberts from Otak, Inc. will be present at the Parks and Recreation Council Committee
meeting on February 22, 1994 to review the project.
EJS:scf
Item 3C
11/ of Federal Way '
City Improvement Plan
Parks and Recreation
`
'ejeat - Project Legalism
e
N... Steel Lake Park
m f{'
Project Pry l' 19101ilk., ,
No PICA-3 Account 303. 7100. 103 - 594-75 O — ��:.-
Project De.o*Se Y
199¢
,,,a. .,..n t ,
Picnic shelter, mailer pan eke, renovate Annex Interior and exterior „....- „
p ea
Remove ay area and prepare wee for new play equipment / - I . ,a I.
1003 -- ,,,-'_ \ - .'�'xa__•_�
L et.M .x
chMdr.. pay equipment through volunteer labor and m.esd.M \ , r'.. ,
ei x "� —'
M s
1904
Remove and replace beech reahoom and concession, buNd beads par f _. C O • - -
Install irrigation u
1905 Renovate adding piling lot a pave new lot, near volleyball area "- °
1996 Picnic .helter 1997 Tennis Courts 1996 Expand Annex parting let �� 4 '.
o
Project.u.Wia.Yoxe � . ,n n
Park development in Steel Lair. Park dates back b 1959 Much of the IFGRIR • \ , `'
facNMy le old and In need of repair. The demands on te park haw .Me Freeway
u,.
k ..d. Ma larplarmMq of ffi..11e upgrades the park to meet
present and future demands. Steil the L.M. as Park e only community I Gained I ° Itry
waterfront park in the City's pak system.
I
1
Prior Coosa Revhw/Apprev t
Projected Expenditures (51,000's)
CIF Funds - Expenses 1993 ::::::1994::::: 1995 1995 1997 1998 1999 2000 2001 2002 2003 Total
Property AcquiNtlon 50
Consultant SeMe.s i •2 # 50
Construction 9151 ?<: ?':`9100; 5533 $764
bspeclion 50
Equipment Acquisition 50
Contingencies 940 540
Total ClP Expanses 1151 :•: ?'''91011 1579 !0 90 90 90 $0 90 90 90 9824
Required Resources (51,000's)
CIP Funds - Resources - 1993 :::::::1994:::;: 1995 1996 1997 1998 1999 2000 2001 2002 2003 Total
Pay- M-You.Go *132 ':::; i:, :i:fli4:: 5323 9505
Revenue Bad. 50
G.O. Bonds ''`'' -', 90
Grants MC) .:::::::::::::::00;: $250 9300
Other 916 > # > » :r< > ':•? $19
Total CIP Resources _ $151 : %`::::;9100 : 9579 90 _ $0 _ 90 90 _ 90 90 90 _ 90 _ 9824
IMPACT ON OPERATING FUNDS ;;;1994: 1995 1996 1997 1998 1999 2000 2001 2002 2003 Total
R.vemre Inman n (peon..-) 50
Expenditure increase (Decrease) 50
NET IMPACT :E :40: $0 90 90 90 90 _ 90 90 90 90 $0
Project Time Line
PROJECT SCHEDULE Prior Year -1999 Budget Year - 1994 Budget Year -1995
ITEM Jan - Mar IApr - Jun Duly - Sept( Oct -Dec Jan - Mar 1Apr -Jun I.luiy - BeptlOct - Dec Jan - Mar I Apr -Jun I July .9splOct -Dec
Project Friability Sturdy
Preliminary Design
ErnvMonrme ntel Review j
Final Design j
Properly Acquisition
Bid Specifications Prep.
Bids Award of Contract
Project Construction 4
Other (..g. Equip. Aeq.)
a:A20
I
f
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• Item *V
CITY OF FEDERAL WAY
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
DATE: April 1, 1994
TO: Council Committee for Parks and Recreation
FROM: Joe Stevens, Director of Parks and Recr- .�• •
SUBJECT: Mothballing, Demolition and Proc • ``
Accommodation Estimates for the Visitation Retreat Center
Mothballing Demolition Process III
$16,651* $279,600 ** $226,562 * **
* Includes "wet lay -up" as opposed to "dry lay-up." A wet lay -up involves introducing
anti - freeze and a rust inhibitor product to keep the boiler system from freezing and
oxidizing. Domestic water lines would be drained and winterized.
** Includes asbestos removal, building demo, power abandonment, oil tank removal and
leveling of entire site.
* ** Includes minimal phase I and II accommodation as identified in Process III application
(memo from Cheri McCabe attached). Process III /SEPA has been submitted and is
currently under review so cost estimates may need modification pending outcome of the
review process.
EJS : scf
c: Ken Nyberg, City Manager
! •
City of Federal Way
Parks and Recreation Department
MEMORANDUM
DATE: March 31, 1994
TO: Joe Stevens, Director of Parks and Recreatior\
FROM: Cheri McCabe, Superintendent of Recreatio
SUBJECT: Visitation Improvement Costs
Below are cost estimates related to the use of Visitation if Process III is completed as
submitted:
Budgeted
Expenditure Funding Source
ADA Improvements $148,110
1994 CDBG funding $148,110
Site Improvements Identified In Process III Application
Phase I:
Includes design of phase I & II and improvements
of parking lot, driveways and related sidewalks,
drainage, lighting, and landscaping. Providing
approximately 52 parking stalls, plus fire
suppression system and health regulation
improvements to kitchen $117,828
Phase II:
Construction and related drainage, lighting,
sidewalks and landscaping for parking lot
expansion up to 100 stalls total. Plus
improvements to beach trail. $108,734
Phase I and II of Process III improvements: $226,562
Visitation expenditures 1993 carry- forward $150,122
Funding shortage ($76,440)
Total ADA and Process III (Phase I & II) $374,672 $298,232
Improvements
Total funding shortage ($76,440)
Joe Stevens •
March 31, 1994
Page Two
The above total does not include the following items that could be cost estimated upon
request:
• Lighting for grounds (in back of building)
• Irrigation in non - irrigated areas of grounds
• Additional beds (doubles or bunks); currently 78 rooms and 69 beds
• Improvements to walkways on grounds and removal of asphalt
• Asbestos removal
• Carpet replacement
• Boiler upgrade
• Window improvements
• Computer system hardware and software
• Improved phone system
• Audio visual equipment for rentals
CM:scf
c: Marie Mosley, Acting Management Services Director
I . • •
TROUP, CHRISTNACHT, LADENBURG, MCKASY & DURKIN, INC.
A PROFESSIONAL SERVICES CORPORATION
ATTORNEYS AT LAW
JOHN B. TROUP 6602 1 9TH STREET WEST
GEORGE W. CHRISTNACHT 564 - 2111
FRANK B. LADENBURG. JR. TACOMA, WASHINGTON 98466 -6193 AREA CODE 206
MICHAEL J. MCKASY
JOHN J. DURKIN
JAMES F. CHRISTNACHT
JANE A. SEAVECKI March 17, 19 9 4
Ms. Jeanne Burbidge
Chair of Federal Way Arts Commission
2824 Southwest 300th Place
Federal Way, WA 98023
Dear Ms. Burbidge:
I read with interest your latest letter to the editor
regarding the Visitation Monastery.
I wanted to tell you that I attended the March 3, 1994,
meeting of the Parks Commission.
I am enclosing a copy of a resolution that was presented by
Mark Eide at that meeting. The matter was not on the agenda, was
not considered, and was tabled until the next meeting.
However, as you can see from the resolution, he simply
wants to open up the grounds for general park purposes while the
environmental review is continued.
Upon further questioning, he indicated to me that that
would include all park uses, including soccer, waterfront
activities, etc.
As a resident of the area, I want to see that the - City's
promises to the Sisters of the Visitation that the property would
be used for passive uses, such as retreats and conferences, will
be followed. I am specifically concerned about any extended park
or waterfront activity. I know of no other bay in the State that
has two parks, and we already have one here in the form of a Bird
Sanctuary.
/I am enclosing a copy of the Process III Pre - application
Information. Joe Stevens provided me with this as an indication
of the proposed uses. However, I understand they may supplement
this with further activities.
Jeanne Burbidge
March 17, 1994
Page 2
As a concerned resident, I intend to monitor that
situation. I just wanted to pass the information on to you in
case you are unaware of it. Keep up the good work. Thank you for
your efforts.
Very truly yours,
MICHAEL J. MCKASY
MCK /hms
enc.
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