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PRHSPSC PKT 07-13-2010City of Federal Way City Council Parks, Recreation, Human Services & Public Safe1 July 13, 2010 5:30 p.m. Hylet MEETING AGENDA 1. CALL TO ORDER 2. PUBLIC COMMENT (3 minutes) 3. COMMISSION COMMENTS 4. COMMITTEE BUSINESS Topic Title/ Description Presenter Page A. Approval of Minutes: June 8, 2010 1 B. Northwest Playgrounds Retainage Release Ikerd 5 C. SiteLines Retainage Release Ikerd 7 Action or Info Action Action Action D. COPS Grant Application Hwang 9 Information Renewal & Extension of Red -Light Photo Hwang 47 Action E. Enforcement Professional Services Agreement 5. PENDING ITEMS Festivals NLC Providing Discount Pharmacy Services to Citizens • Concept of Housing in South King County 6. NEXT MEETING: Tuesday, August 10, 2010 5:30pm — Hylebos Conference Room 7. ADJOURNMENT Council Date N/A Consent 7/20/10 Consent 7/20/10 N/A Consent 7/20/10 Committee Members City Staff Jeanne Burbidge, Chair Cary M. Roe, P.E., Director of Parks, Public Works and Emergency Management Roger Freeman Mary Jaenicke, Administrative Assistant II Mike Park City of Federal Way City Council PARKS RECREATION HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, June 8, 2010 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge, Councilmember Roger Freeman and Councilmember Michael Park Councilmember's in Attendance: Mayor Linda Kochmar Staff Members in Attendance: Brian Wilson, City Manager/Police Chief, Amy Jo Pearsall, City Attorney, Andy Hwang, Assistant Chief of Police, Cary Roe, Director of Parks, Public Works & Emergency Management, Ray Gross, Emergency Management Coordinator, Commander Chris Norman, Cathy Schrock, Civilian Operations Manager, Susanne White, Court Administrator, Lynnette Hynden, Human Services Manager, Doug Nelson, Community Center Supervisor, Commander Stan McCall, and Mary Jaenicke, Administrative Assistant It. Chair Burbidge called the meeting to order at 5:34p.m. Guests: Susan Honda, Arts Commission Chair; H. David Kaplan, citizen. Councilmember Park moved to add the Fiscal Year (FY) 2010 Edward Byrne Memorial Justice Grant (JAG) to the agenda as item K. Councilmember Freeman seconded. Motion passed. Public Comment: Mr. Kaplan stated that he is concerned about cuts in the Parks Department. His big concern is that budget discussions are done in Council sessions. He would like there to be public meetings, so the public can provide input, and tell Council what the public is willing to give up. Commission Comments: Ms. Honda distributed a copy of the Public Art Brochure that the Arts Commission has been working on. The Municipal Court and Arts Commission held an Art contest for students in elementary, middle and high school. There were 40 entries this year. The winners will be presented with certificates at an upcoming City Council meeting. There will be a reception before the Council meeting. APPROVAL OF SUMMARY Councilmember Park moved to approve the May meeting summary. Councilmember Freeman seconded. Motion passed. BUSINESS ITEMS City of Federal Way Emergency Preparedness Assistance Grant (EPAG) Ray Gross presented the background information. After the 2006 windstorm, the City set aside a block of money to purchase emergency equipment. Out of that block of money there was S 100,000 for organizations in Federal Way to prepare their facilities for emergencies. The first grant cycle was in 2008, and there were three winning applicants. Those winning applicants did not use all of the S 100,000. The remaining $58,351 was used for another cycle of grants. There are three projects that are eligible for the grants. The organizations that are receiving the grants are t) The Federal WayAmateur Radio Club, 2) The Multi -Service Center and 3) The Twin Lakes Home Owners Association. The total of the remaining funds is $30,700. Mr. Gross would like direction on what to do with the remaining funds. Stuart Stark from the Twin Lakes Homeowners Association stated that they are hoping that the grant for emergency preparedness fair will help prepare people inside and outside of the community. Mayor Kochmar would like the remaining funds to go back to the City's general fund. Councilmember Freeman is in agreement with this. Chair Burbidge believes that the remaining funds should become a part of the budget discussion_ Councilmember Freeman moved to authorize staff to award funding via the City of Federal Way Emergency Preparedness Assistance Grant to qualifying projects. The motion was amended to add that the balance of this fund is returned to the budget as a one time available funding that can be factored in either 2010 or as part of the 2011-12 budget. Councilmember Park seconded. Motion passed. PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 8, 2010 Summary Page 2 Interlocal Agreement for Federal Way School District No. 210 and Federal Way Community Center for 2010-2011 School Year Community Center Supervisor Doug Nelson presented the background information. The Federal Way Community Center provides services for individuals with disabilities through the Federal Way School District. The school District pays fees for programming, staff and a rental fee. Their time at the facility is scheduled during low peak times, and does not interfere with the passholders usage of the facility. Councilmember Park moved approval to authorize the City Manager/Police Chief to enter into an Interlocal Agreement with Federal Way School District No. 210 for the 2010-2011 schoolyear, for the purpose of providing Community Center aquatics and recreation services for individuals with disabilities as well as the Federal Way High School Swim Teams. Councilmember Freeman seconded. Motion passed. Communitv Development Block Grant (CDBG) Public Services Award. Human Services Manager Lynnette Hynden presented the background information. In 2008 the City Council approved the CDBG Public Services funding recommendations. Along with those funding recommendations was a contingency plan; if an agency was unable to meet its goals then the increased funding would be awarded proportionally to the remaining agencies. The Multi -Service Center would not receive an increase in funding because they were funded at their upper limit request. Ms. Hynden reported that one of the agencies that were recommended for funding did not meet its program goals for 2009. The City has made efforts to help the agency meet their goals, but the agency resisted those efforts. The Human Services Commission is recommending not, funding the Big Brothers Big Sisters program in 2010, and that Big Brothers Big Sister is formally notified that they will not be funded in 2010. Councilmember Freeman moved to fund agencies pursuant to the CDBG Public Services approved contingency plan as identified in Scenario B, and in addition, formally notify Big Brothers Big Sisters of the City's intent not to execute a contract for CDBG Public Service Funding as outlined in the attached letter. Councilmember Park seconded. Motion passed. Acceptance of WTSC Grant to Purchase Eight hand-held Laser/Radar Devices Assistant Chief Hwang presented the background information. The Department would like to purchase five hand held LIDAR units and three RADAR units, and eight LIDAR-RADAR holders for the police motorcycles. The total cost is $ t4,323.03, and the funding will come from the Washington Traffic Safety Commission. The funding is a result from the school zone enforcement efforts. Councilmember Park moved to approve the request by the Police Department to purchase eight replacement laser/radar devices for the Traffic Section and authorize City Manager/Police Chief Brian Wilson to accept and use the available grant money. Councilmember Freeman seconded. Motion passed. Interagency Agreement between Washington State Patrol and Federal Way Police Department Commander Norman presented the background information. In January two Federal Way Police Officers attended training from the Washington State Patrol Commercial Enforcement Academy. These officers are now Commercial Enforcement Officers, they will be able to inspect big rigs and trucks for safety violations, and inspect their cargo. With this Agreement the Federal Way Department will be working in tandem with the Washington State Patrol, and will have access to their software, and their databases. Councilmember Freeman moved to approve the Interagency Agreement between Washington State Patrol and Federal Way Police Department for Commercial Vehicle Inspections, effective with the date of the final signature on the Agreement for a period of five (5) years, and authorize City Manager/Police Chief Brian Wilson to sign such Agreement. Councilmember Park seconded. Motion passed. Acceptance of Complimentary Office Space located at 31829 Gatewav Center Boulevard South for the Special Operations Unit Commander Norman presented the background information. A seven officer Special Operations Unit was developed in January 2010. These officers are certified bicycle officers and the majority of their workday is focused on the downtown core. The Unit has built a rapport with the downtown business community, and has been offered complimentary office space to base their operations. Right now they are based out of the Commons Mall, but this location is not ideal from a tactical standpoint. The new location is very central and close to the Transit PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 8, 2010 Summary Page 3 Center. There is no cost associated with this office space. Councilmember Park moved to approve the request by the Police Department to accept the offer of complimentary office space and authorize City Manager/Police Chief Brian Wilson to draft and enter into a contract with Mr. and Mrs. An to the mutual satisfaction of all parties. Councilmember Freeman seconded. Motion passed. Application for Ballistic Vest Partnership (BVP) Grant Assistant Chief Hwang presented the background information. This grant will help the Federal Way Police Department replace 39 ballistic vests. The amount of the grant is $15,165.00, and there is a requirement that $15,165.00 is matched by the Police Department. These matching funds will come out of the salary savings in 2010.Councilmember Freeman moved approval of the 2010 Ballistic Vest Partnership (BVP) Grant application, and authorize City 1Vlanager/Police Chief Brian Wilson to sign such Agreement. Councilmember Park seconded. Motion passed. King County AFIS — Fingerprint Technician Pilot Civilian Operations Manager Cathy Schrock presented the background information. The Federal Way Police Department (FWPD) has had a seat on the King County AFIS Advisory Board for t4 years. The City was sought to participate in the Fingerprint Technician Pilot program. This program is part of the King County Repeat Burglary Initiative. Two AFIS technicians will be housed at the FWPD. Those technicians will be there five days a week, during the times that the FWPD receives most of their burglary calls. The technicians will be able to respond with the officers, and take the fingerprints- The technicians started June t and responded to eight calls their first week. This is a three month project. We provide them work space, and King County AFIS provides the vehicle, processing equipment, laptop, cell phone and a GPS. Traffic Code Update — Inattentive Driving City Attorney Amy Jo Pearsall provided the background information. Many cities have an inattentive driving infraction; the City of Federal Way does not. This Ordinance would add inattentive driving to our code. Council member Freeman asked what is the definition of careful. Ms. Pearsall answered that would depend on the circumstances that were involved. Councilmember Freeman stated that he needs a definition of careful before he would approve recommendation. He is concerned that defense attorney's will be able to get the case dismissed in court. Ms. Pearsall stated that she would look into whether a definition for the word careful exists, and add the definition. Ms. Pearsall stated that this exact code provision is included in at least 15 other cities code as written. This code has been well tested. If it is determined that there isn't a definition in the code or statute, then they will add it, and have a revised version before first reading. Councilmember Freeman moved to approve the proposed ordinance to First Reading at the June 15`h City Council meeting with the Caveat that we define careful. Councilmember Park seconded. Motion passed. Fiscal Year (FY) 2010 Edward Byrne Memorial Justice Grant (JAG) Civilian Operations Manager Schrock presented the background information. The Municipal Court has identified some expenses connected to the SCORE jail project that were not previously budgeted. The Federal Way Grant award is in the amount of $48,623, and will be used for technology and equipment improvement. Councilmember Park asked how the specific award amount is determined. Ms_ Schrock answered that it is established by the Department of Justice. It is based on population and crime rate. City Manager/Chief Wilson thanked Site White from the Court for participating with the Police Department on the joint grant. Councilmember Park moved to forward to Full Council at the regular meeting June 15, 2010 authorizing the City Manager/Police- Chief to submit the application no later than June 30, 2010. Councilmember Freeman seconded. Motion passed. Other Items None NEXT MEETING July 13, 2010 5:30 p.m. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 6:33 p.m. COUNCIL MEETING DATE: July 20, 2010 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: NW PLAYGROUND RETAINAGE RELEASE POLICY QUESTION: Should the City accept the contract with NWPlayground Equip. Inc as complete and authorize staff to release their retainage? COMMITTEE: PRHSPS Committee MEETING DATE: July'l3, 2010 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Stephen Ikerd, Parks & Facilities Manager DEPT: PRCS History: The City contracted with NW Playground Equip. Inc to supply and install a new play structure and poured in place rubber safety surface at Alderdale Park. They successfully completed this project on June 23, 2010. Prior to the release of retainage on any Public Works project, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. Expenditure Summary: $79,270.59 — Contract total 7,530.71 — sales tax $86,801.30 - Total project cost $3,963.54 - 5% retainage held from the $86,801.30 Attachments: NA Options Considered: Accept the contract as complete or do not accept the contract as complete ...... .......... ._._. _. ......... __ .. STAFF RECOMMENDATION: Staff recommends Council accept the contract as complete and authorize staff to release retainage in the amount of $3,963.54 to NW Playground Equip. Inc. CITY MANAGER APPROVAL: Vlwl DIRECTOR APPROVAL: awll to Committee to Council to Committee To Council COMMITTEE RECOMMENDATION: Forward to full Council on July 20"' for approval and accept the contract as complete and authorize staff to release retainage in the amount of $3,963.54 to NW Playground Equip. Inc Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to accept the contract as complete and authorize staff to release retainage in the amount of $3,963.54 to NW Playground Equip. Inc. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED ❑ DENIED ❑ TABLED/DEFERRED/NO ACTION ❑ MOVED TO SECOND READING (ordinances only) REVISED — 02/06/2006 COUNCIL BILL # IST reading 5 Enactment reading ORDINANCE # RESOLUTION# COUNCIL MEETING DATE: July 20, 2010 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: SITELINEs RETAINAGE RELEASE POLICY QUESTION: Should the City accept the contract with Sitelines Park & Playground Products as complete and authorize staff to release their retainage? COMMITTEE: PRHSPS Committee MEETING DATE: July 13, 2010 CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: Stephen Ikerd, Parks & Facilities Manager DEPT: PRCS History: The City contracted with Sitelines Park & Playground Products to supply and install a new play structure and poured in place rubber safety surface at Saghalie Park. They successfully completed this project on May 18, 2010. Prior to the release of retainage on any Public Works project, the City Council must accept the work as complete to meet State Department of Revenue and Department of Labor and Industries requirements. Expenditure Summary: $102,358.64 — Contract total 9,774.07— sales tax $112,082.71 - Total project cost $5,117.93 - 5% retainage held from the $102,358.64 Attachments: NA Options Considered: Accept the contract as complete or do not accept the contract as complete _..... STAFF RECOMMENDATION: Staff recommends Council accept the contract as complete and authorize staff to release retainage in the amount of $5,117.93 to Sitelines Park & Playground Products. CITY MANAGER APPROVAL: C4 DIRECTOR APPROVAL: C* to Committee to Council to Committee To Council COMMITTEE RECOMMENDATION: Forward to full Council on July 20t1i for approval and accept the contract as complete and authorize staff to release retainage in the amount of $5,117.93 to Sitelines Park & Playground Products Committee Chair Committee Member Committee Member PROPOSED COUNCIL MOTION: "I move to accept the contract as complete and authorize staff to release retainage in the amount of $5,117.93 to Sitelines Park & Playground Products. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED IST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ MOVED TO SECOND READING (ordinances only) 7 ORDINANCE # REVISED — 02/06/2006 RESOLUTION # COUNCIL MEETING DATE: July 20th, 2010 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: COPS GRANT Application POLICY QUESTION: Should the City of Federal Way /Federal Way Police Department accept a COPS Grant, if awarded, to fund four police officer positions for a period of three years? CON NIITTEE: Parks, Recreation, Human Services and Public Safety MEETING DATE: July 13, 2010 Council Corrunittee - (PRHS&PS) CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other/ Information Only STAFF REPORT BY: STEVE NEAL, COMMANDER DEPT: Police Department Attachments: 1. PRHS&PS Staff Memo 2. COPS Grant Application Options Considered: 1. Accept grant in order to fund four police officer positions for a period of three years. 2. Do Not accept grant to fund four police officers for three years. STAFF RECOMMENDATION: Staff recommends Option 1. CITY MANAGER APPROVAL:`;'�C11,AV DIRECTOR APPROVAL: Corruuittee Council CONWITTEE RECOMMENDATION: PRPS recommends Option Conunittee Chair Conunittee Member Committee Member PROPOSED COUNCIL MOTION: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL 0 ❑ DENIED tsT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ❑ IINIOVED TO SECOND READING (ordinances only) ORDINANCE H REVISED —02.06%3006 RESOLUTION i# 9 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE: July 13, 2010 TO: Parks, Recreation, Human Services and Public Safety Council Committee VIA: Brian T Wilson, City Manager/Chief of Police FROM: Andy Hwang, Assistant Chief of Police SUBJECT: COPS Grant Application to fund four police officer positions for three years. Background The Police Department budget recommendation for 2011-2012 contains a reduction of 11 FTE's in order to meet the budget requirements. As a result of these reductions a total of five police officer positions would be eliminated if the recommendations are implemented. In an effort to save positions, the Department submitted application to the 2010 COPS Hiring Program (CHP) for the fiscal year 2010. The Department applied for the original grant in 2009, which was denied. The CHP re -opened the grant in 2010 for those departments who did not receive funding in the original grant process. Only those departments that applied and were denied in 2009 are eligible for the 2010 grant funds. One stipulation to the grant process is that the applicants are capped at their original request for funding. Therefore the Department is requesting funding for four (4) officers for a period of three years, for a total salary and benefits of $1,036,296. 1 10 (�.0C( COPS Application Program Page 1 of 1 Thank You for Submitting Your COPS Application Thank you for submitting your agency's COPS Application Your application has been successfully recorded. When contacting the COPS Office concerning the submission of this application, please reference your agencys ORI number. If you have any questions or concerns you may contact the COPS Office Response Center at 800.421.6770. Click here to return to the COPS Application home page. Paperwork Reduction Act Notice The public reporting burden for this collection of information is estimated to be up to two hour per response, depending upon the COPS program being applied for, which includes time for reviewing instructions. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 1100 Vermont Avenue, N.W., Washington, DC 20530, -and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503. You are not required to respond to this collection of information unless it displays a valid OMB control number. The OMB control number for this application is 1103-0098 and the expiration date is 05/31/2013. 11 https://'w"A\T-cops.usdol.gov/CAP/Submitted.dsr)x nil nr�n � n OMB Contmf Number: 1103-0098 f oratan date: 05/31/2013 COPS Application Attachment to SF424 SECTION 1: COPS PROGRAMREQUEST Federal assistance is being requested under the following COPS program: Select the COPS grant program for which you are requesting federal assistance. A separate application must he completed for each COPS program for which you are applying. Please ensure that you read, understand, and agree to comply with the applicable grant terms and conditions as outlined in the COPS Application Guide before finalizing your selection. CHECK ONE PROGRAM OPTION ONLY COPS Hiring Program SECTION 2: Agency Eligibility Information A. Type of Agency (select one) ❑X Law Enforcement n Non -Law Enforcement From the list below, please select the type of agency which best describes the applicant. Law Enforcement Entities Municipal Police 12 Section 3: GENERAL AGENCY INFORMATION A. Applicant ORI Number: WA0I736 The ORI number is assigned by the FBI and is your agency's unique identifier. The COPS Office uses the first seven characters of this number. The first two letters are your state abbreviation, the next three numbers are your county's code, and the next two numbers idents your jurisdiction within your county. If you do not currently have an ORI number, the COPS Office will assign one to your agency for the purpose of tracking your grant. ORI numbers assigned to agencies by the COPS Office may end in "ZZ. " B.Applicant Data Universal Numbering System (DUNS) Number: 612509901 A Data Universal Numbering System (DUNS) Number is required. A DUNS number is a unique nine or thirteen digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number, please refer to the "How to Apply"section of the COPS Application Guide. C.Central Contractor Registration (CCR) All applicants (other than individuals) are required to maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repositoryfor standard information about federal financial assistance applicants, recipients, and sub -recipients. For more information about how to register with the CCR, please refer to the "How to Apply" section of the COPS Application Guide. Please note that applicants must update or renew their CCR at least once per year to maintain an active status. Does your agency have an active registration with the Central Contractor Registration database? Note: Your Agency must have an active registration with the CCR. If your agency is not registered, please register now by going to the following web address: https://www.bpn.govlccrldefault.aspx aX Yes 11 No D. Geographic Names Information System (GNIS) ID: 2410494 Please enter your Geographic Names Information System (GNIS) Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Survey. To look up your GNIS Feature ID, please go to the website: htip://geonames.usgs.gov/domesticlindex.html. For more information about how to obtain a GNIS number, please refer to the "How to Apply " section of the COPS Application Guide. E. Cognizant Federal Agency: Department of Justice Select the legal applicant's Cognizant Federal Agency. A Cognizant Federal Agency, generally, is the federal agency from which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. Applicants that have never received federal funding should select the "Department of Justice " as the Cognizant Federal Agency. 13 Section 3: GENERAL AGENCY INFORMATION F. Fiscal Year: 1/1/2010 To: 12/31/20.10 Enter the date of the legal applicants fiscal year. G. Service Population 1. Enter the total population of the government entity applying for this grant using the latest census estimate available in the American FactFinder at httpJ/FactFinder.census.gov. 84988 2. Check here if the population of the entity applying for this grant is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, etc.). (If checked, complete 2a — 2b) 2a. If the population of the entity applying for this grant is not represented by U.S. Census figures, please indicate the size of the population as of the latest available estimate: 0 2b- Please indicate the source of this population estimate: (e.g., website address) 3. What is the actual population your department serves as the primary Iaw enforcement entity? This may or may not be the same as the population specified above. For example, a service population may be the census population minus incorporated towns and cities that have their own police department within your geographic boundaries or estimates of ridership (e.g., transit police) or visitors (e g., park police). 84988 3a. If applicable, please explain why the service population differs from the census population: H. Law Enforcement Agency Sworn Force Information 1. Enter the Fiscal Year Budgeted Sworn Force Strength for each year below. The budgeted number of sworn officer positions is the number of sworn positions funded in your agency's budget, including funded but frozen positions, as well as state, Bureau of Indian Affairs, and/or locallyfunded vacancies. Do not include unfunded vacancies or unpaid/reserve officers. a. Number of officers funded in agency's current fiscal year budget: Full -Time: 135 Part -Time: 0 2. Enter the FiscalYear Actual Sworn Force Strength as of the date of this application: The actual number of sworn officer positions is the actual number of sworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. a. Number of officers employed by your agency as of the date of this application: Full -Time: 130 Part -Time: 0 14 SECTION 4: EXECUTIVE INFORMATION Note: Listing individuals without ultimate programmatic and financial authorityfor the grant could delay the review ofyour application, or remove your application from consideration. A. Law Enforcement Executive/Agency Executive Information: For Law Enforcement Agencies: Enter the law enforcement executive's name and contact information. This is the highest ranking law enforcement official within your jurisdiction (e.g., Chief of Police, Sheriff, or equivalent). For Non -Low Enforcement Agencies: Enter the highest ranking individual in the applicant agency (e.g., CEO, President, Chairperson, Director) who has the authority to apply for this grant on behalf of the applicant agency. !f the grant is awarded, this position would ultimately be responsible for the programmatic implementation of the award. Title: Chiefof Police Interim: F1 First Name: Brian Agency Name: Federal Way, City of Street Address l: PO Box 9718 Street Address2: MI: Last Name: Wilson Suffix: City: Federal Way State: WA Zipcode: 98063 Telephone: 2538356701 Fax: 2538356739 Email. brian.wilson@cityoffederalway.com B. Government Executive/Financial Official Information: For Government Agencies: Enter the government executive's name and contact information. This is the highest ranking c ff cial within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalent). For Non - Government Agencies: Enter the name and contact information of the financial official who has the authority to apply for this grant on behalf of the applicant agency (e.g., Treasurer). if the grant is awarded, this position would ultimately be responsible for the financial management of the award. Please note that information for non-executive positions (e.g., clerks, trustees, etc.) is not acceptable. Title: Municipal Manager Interim: ❑X First Name: Brian MI: Last Name: Wilson Suffix: Agency Name: City of Federal Way Street Address 1: P.O. Box 9718 Street Address2: City: Federal Way Telephone: 253 83 52401 State: WA Fax: 2538352409 Email: brian.wilson@cityoffederalway.com 15 Zipcode: 98063 SECTION 5: COPS OFFICER REQUEST Update to COPS Hiring Recovery Program(CHRP) Application. The COPS Office is now considering your pending CHRP application for funding this fiscal year under the 2010 COPS agency an opportunity to revise its hiring category choices so that it may isitions under Because the giving your It is imperative that applicants understand that the COPS statutory nonsupplanting requirement mandates that grant fundsmay only be used to supplement (increase) a grantee's lawenfoccement budget for swom officer positions andmay not supplant (replace) state, local, or tribal funds that a grantee otherwise -would have spent on officer positions if it had not received a grant award. This means that if your agency plans to: (a) Hire newofficer positions (including filfing existing officer vacancies that are no longer n mdd in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of swom officer positions, and otherwise comply with the nonsupplanting requirements as described in detail in the Grant Owner'sManual. (b) Rehire officers who -have alwjb been laid off (at the time of updated ani2lication) as a result Qf state local or tribal eget cuts: It must rehire the officers on or after the official grant award start date,maintain documentation showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual. start date'-dMl`tte dit f th&§dh6duled lay-off (for example, if the CHP award start date is September I and the lay-off is scheduled for November 1, then the CHP fundsmay not be used to fund the officers until November 1, the date of the scheduled lay-ofl); identify the number and date(s) of the scheduled lay-off(s) in this application (see below);maintain documentation showing the date(s) and reason(s) for the lay-off; and otherwise comply with the nonsupplanting requirement as described in detail in the Grant Owner's Manual. [Please note that as long as your agency can document the date that the layoff( s)would occur if CHP funds were not available, itmay transfer the officers to the CHP funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for each individual officer.) Documentation thatmay be used to prove that scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHP grant fundsmay include (but are not limited to) council or departmentalmeetingminutes,memoranda, notices, or orders discussing the lay-offs; notices provided to the individual officers regarding the date(s) of the lay-offs; and/or budget documents ordering departmental and/or jurisdiction -wide budget cuts. These recordsmust be maintained with your agency's CHP grant records during the grant period and for three years following the official closeout of the CHP grant in the event of an audit,monitoring, or other evaluation of your grant compliance. 16 SECTION 5: COPS OFFICER REQUEST Instructions: To continue our application review, your agencymust update its officer request and allocate the number of positions it needs under each of the hiring categories shown below. Please complete your responses based on your agency's current (at the time of application update) needs for funding in the three hiring categories (new hires, rehires of previously laid off officers, and rehiring officers who are scheduled to be laid off on a specific future date). CHP grant awardswill bemade for officer positions requested in each of these three categories and recipients of CHP awards are required to use awarded funds for the specific categories awarded. If your agency's updated request includes funding for rehires, your agencymay request funding to rehire officers already laid off and/or scheduled to be laid off at the time of application update. If your agency's request for officer positions is fiunded, however, you will have the opportunity after the award announcement to request a grantmodiftcation tomove the awarded funding into the category or categories thatmeet your agency's lawenforcement needs at that time (including the opportunity to update your information regarding dates of future scheduled lay-offs). Please also bemindful of the initial three-year grant period, and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and procedures. Please note that completing this annlication update in no way indicates that your agent has been awarded or will be awardedfunding under CHP In addition iJawarded your agency may not receive its full current officer request Example: AgencyA originally requested CHRP funding for a total of 75 officer positions, with 60 positions requested for new, additional full-time officer positions and 15 positions requested to rehire officers already laid off.- The agency is required to reduce its total request to 50 full-time officer positions.As a result, the agency has revised its hiring category request to 10 new hires, 25 positions to rehire officers already laid off, and 15 to rehire officers that are scheduled to be laid off on September 30, 2010. 17 SECTION 5: COPS OFFICER REQUEST Original Request: 4 Full -Time Officer Positions Requested Category A: New, additional officer positions (including to fill existing vacancies no longer funded in your agency's budget). Category A Original 4 Request: Category A Updated 0 Request: Category B: Rehire officers already laid off (at the time of the updated application) as a result of state, local, or tribal budget reductions. Category B .Original 0 Request: Category B Updated 0 Request: Category C: Rehire officers scheduled to be laid off (at the time of the updated application) on a specific future date as a result of state, local, or tribal budget reductions. Category C Original Request: 0 (total) Category C Updated Request: 4 (total) Original date of the scheduled lay-off for officers Category C Original Request for this date: 0 Category C Updated Date of Scheduled Layoffs 1/1/2010 Category C Updated Request for this date: 4 Original date of the scheduled lay-off for officers Category C Original Request for this date: 0 Category C Updated Date of Scheduled Layoffs Category C Updated Request for this date: 0 Original date of the scheduled lay-off for officers Category C Original Request for this date: 0 Category C Updated Date of Scheduled. Layoffs Category C Updated Request for this date: 0 Total Updated Applicant Request: 4 M SECTION 6: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY COPS Office grants must be used to reorient the mission and activities of law enforcement agencies toward the community policing philosophy or enhance their involvement in community policing. The following is the COPS Office definition of community policing that emphasizes the primary components of community partnerships, organizational transformation, and problem solving. Community policing is a philosophy that promotes organizational strategies, which support the systematic use of partnerships and problemsolving techniques, to proactively address the immediate conditions that give rise to public safety issues, such as crime, social disorder, and fear of crime. The COPS Office has completed the development of a comprehensive community policing self-assessment tool for use by taw enforcement agencies. Based on this work, we have developed the following list of primary sub -elements of community policing. Please refer to the COPS Office web site (www.cops.usdoj.gov) for further information regarding these sub -elements. Community Partnership: Collaborative partnerships between the Iaw enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in police. Other Government Agencies Community Members/Groups Non-Profits/Service Providers Private Businesses Media Qrganin-ional Transformation: The alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem -solving efforts. Agency Management Climate and culture , Leadership Labor relations Decision-making Strategic planning Policies Organizational evaluations Transparency Organizational Structure Geographic assignment of officers Despecialization Resources and finances Personnel Recruitment, hiring and selection Personnel supervision/evaluations Training information Systems (Technology) Communication/access to data Quality and accuracy of data 19 Problem. Solving: The process of eagaging in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated. Scanning. Identifying and prioritizing problems Analysis: Analyzing problems Response: Responding to problems Assessment: Assessing problem -solving initiatives Using the Crime Triangle to focus on immediate conditions (Victim/Offender/Location) SECTION 6: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY Proposed Community Policing Plan COPS grants must be used to initiate or enhance community policing activities, either directly by your law enforcement agency, or (for non -law enforcement applicants) in collaboration with law enforcement. Please complete the following questions to describe the types of community policing activities thatwill result fromCOPS funding. For each question, answer on behalf of the applicant law enforcement ageucy,-or for non -taw enforcement applicants the law enforcement agency(s) with whom you will collaborate. You may find more detailed information about community policing at the COPS Office website http:f/www.cops.usdoj.gov/Default.asp?Item=36. Community Partnerships Community partnerships, are ongoing collaborative relationships between'law enforcement and the individuals and organizations they serve to both develop solutions to problems and increase trust in the police. My Agency: Pl) Regularly distributes relevant crime and disorder information to community members. a) ❑X YES If yes, do you plan to use grant funding to enhance or expand this activity? ❑X YES NO b) [] NO If no, do you plan to use grant funding to initiate or implement this activity? YES n NO P2) Routinely seeks input fromthe community to identify and prioritize neighborhood problems (e.g., through regularly scheduled community meetings, annual community surveys, etc.). a) ❑X YES If yes, do you plait to use grant funding to enhance or expand this activity? a YES n NO b) [] NO If no, do you plan to use grant funding to initiate or implement this activity? FIYES 11 NO P3) Regularly collaborates with local government agencies that deliver public services. a) ❑X YES f yes, do you plan to use grant funding to enhance or expand this activity? W YES FINO b) FINO If no, do not you plan to use grant funding to initiate or implement this activity? 11 YES NO 20 SECTION 6: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY P4) Re uiarly collaborates with non-profit organizations and/or community groups. a) X YES If yes, do you plan to use grant funding to enhance or expand this activity? MX YES NO b)F]NO If no, do you plan to use grant funding to initiate or implement this activity? 11 YES 11 NO P5) Regularly collaborates with local businesses. a) MX YES If yes, do you plan to use grant funding to enhance or expand this activity? P9 YES NO b) 11 NO If no, do you plan to use grant funding to initiate or implement this activity? 11 YES P6)ularly collaborates with informal neighborhood groups and resident associations. a) UX YES If yes, do you plan to use grant funding to enhance or expand this activity? Q YES 11 NO If no, do you plan to use grant funding to initiate or implement this activity? b) [I NO 11 YES NO P7) Regularly collaborates with federal government agencies through formal partnerships (e.g., task forces, working groups, etc.) a) aX YES If yes, do you plan to use grant funding to enhance or expand this activity? H YES a NO b) n NO If no, do you plan to use grant funding to initiate or implement this activity? a YES a NO 21 SECTION 6: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY Proposed Community Policing Plan ProblemSolving Problemsolving is an analytical process for systematically (1) identifying and prioritizing problems, (2) analyzing problems, (3) responding to problems, and (4) evaluating problem-solving initiatives. Problemsolving involves an agency-wide commitment to go beyond traditional police responses to crime to proactively address a multitude of problems that adversely affect quality of life. My Agency: PSI) Routinely incorporates problem-solving principles into patrol work. a) YES If yes, do you plan to use grant funding to enhance or expand this activity? ❑X YES a NO b) NO If no, do you plan to use grant funding to initiate or implement this activity? a YES a NO PS2) Identifies and prioritizes crime and disorder problems through the routine examination of patterns and trends involving repeat victims, offenders, and locations. a) ❑X YES If yes, do you plan to use grant funding to enhance or expand this activity? HYES a NO b) 11 NO If no, do you plan to use grant funding to initiate or implement this activity? 11 YES a NO PS3)Routinely explores the underlying factors and conditions that contribute to crime and disorder problems. a) ❑X YES If yes, do you plan to use grant funding to enhance or expand this activity? ❑X YES a NO b) NO If no, do you plan to use grant funding to initiate or implement this activity? 11 YES 11 NO 22 SECTION 6: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY PS4) Systematically tailors responses to crime and disorder problems to address their underlying conditions. a) 1X YES If yes, do you plan to use grant funding to enhance or expand this activity? H YES a NO b) NO If no, do you plan to use grant funding to initiate or implement this activity? QYES a NO PS5)Regularly conducts assessments to determine the effectiveness of responses to crime and disorder problems. a) a YES If yes, do you plan to use grant funding to enhance or expand this activity? IX YES NO If no, do you plan to use grant funding to initiate or implement this activity? b) F] NO n YES NO 23 SECTION 6: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY Organizational Transformation Organizational transformation is the alignment of organizationalmanagement, structure, personnel and information systems to support community partnerships and proactive problem-solving efforts. My Agency: OT1) Incorporates community policing principles into the agency's mission statement and strategic plan. a) YES If yes, do you plan to use grant funding to enhance or expand this activity? H YES a NO b) NO If no, do you plan to use grant funding to initiate or implement this activity? YES 11 NO OT2) Practices community policing as an agency-wide effort involving all staff (i.e., not solely housed in a specialized unit). a) ❑X YES If yes, do you plan to use grant funding to enhance or expand this activity? ❑X YES Q NO b) 11 NO If no, do you plan to use grant funding to initiate or implement this activity? YES a NO OT3) Incorporates problem-solving and partnership activities into personnel performance evaluations. a) ❑X YES If yes, do you plan to use grant funding to enhance or expand this activity? aX YES' n NO b) 11 NO If no, do you plan to use grant funding to initiate or implement this activity? 11 YES 11 NO 24 SECTION 6: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY Community Policing Plan Narrative Please describe your agency's implementation plan for this program (if awarded), with specific reference to each of the following elements of community policing: (a) community partnerships and support, including consultation with community groups, private agencies, and/or other public agencies; (b) related governmental and community initiatives that complement your agency's proposed use of COPS funding,- and (c) organizational transformation — how your agency will use these funds, if awarded, to reorient its mission to community policing or enhance its involvement in and commitment to community policing. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this plan. The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical assistance, problem solving and community policing implementation tools. If your organization receives this grant funding, these responses, along with the previous questions, will be considered as your organization's community policing plan. We understand that your community policing needs may change during the life of your grant (if awarded), and minor changes to this plan may be made without prior approval from the COPS Office. We also recognize that this plan may incorporate a broad range of possible community policing strategies and activities, and that your agency may implement particular community policing strategies from the plan on an as -needed basis throughout the life of the grant. If your agency's community policing plan changes significantly, however, you must submit those changes in writing to the COPS Office for approval. Changes are "significant" if they deviate from the range of possible community policing activities identified and approved in this original community policing plan submitted with your application. In the space provided, please address your agency's implementation plan for this program with specific reference to each of the following elements of community policing: (a) Community partnerships and support, including consultation with community groups, private agencies, and/or other public agencies. [Please limit your response to a maximum of 3,000 -characters.] Safe Cities Program In 2008 the Federal Way Police Department received a grant from the Target Corporation for a program called Safe Cities. Safe City Federal Way has been set up as a 501(c)(3) and is managed by the police department. This is a community based program in which 28 cameras were installed in our downtown area in an effort to reduce crime. The grant from Target was crucial in obtaining some of the equipment and support necessary for Safe Cities, but it was not enough to completely fund the program. Additional funds were taken from the City Of Federal Way's general fund and the program came to life last year. In addition to the camera system, Safe Cities calls for businesses to "sponsor" the program. The fee to subscribe is nominal and is meant to help offset the cost of the program for future years. Business partners are part of an interactive online community and have access to crime prevention information, real time police updates, and regularly scheduled meetings. The executive board meets monthly to discuss and evaluate the program's status and to look for ways to become more effective in crime prevention and networking. The annual operating budget is $51,000 per year, of which $37,500 comes from the City Of Federal Way. This leaves an amount of $13,500 to come from contributions and membership fees. In an effort to increase membership for FY 2010 the fees have been suspended. This has resulted in a budget shortfall and the program does not have sufficient funds to replace defective equipment. The benefits from Safe Cities are many and the crime statistics for the downtown area support the need to continue the program. In addition to all department members being given access to the camera system, thirteen trained volunteers monitor the cameras. If they observe suspicious activity onscreen, they have direct communication with police dispatch so an officer can be detailed to respond. School District Partnership The Federal Way Police Department partners with the Federal Way School District to provide four School Resource Officers (SRO) at the high schools. These officers maintain an office on campus and, in collaboration with school security, address matters pertaining to safety and crime prevention. One of the goals of the SRO partnership is to create an environment where students interact with police officers on a positive note. This program has been very successful and is entering its fourteentli year. Mall Resource Officers Three officers are assigned full time at The Commons, a local shopping mall. Operating out of a business storefront, these officers handle all calls for service in The Commons. They also collaborate with the Mall Security detail to share information on criminal activity and to work on ways to reduce crime. 25 As our department faces a $1.43M budget shortage it is unlikely we will be able to support these community based programs absent outside funding sources. (b) Related governmental and community initiatives that complement your agency's proposed use of COPS funding. [Please limit your response to a maximum of 3,000 characters.] The Federal Way Police Department incorporates community policing into our mission statement and our strategic plan by continually evaluating our methods and our effectiveness in response to community needs -and crime trends. An excellent example of this came in the fall of 2009 when we implemented a major restructuring in patrol operations to address the needs of the downtown core, park and mass transit systems through the creation of the Patrol Special Operations Unit, (SOU). The Special Operations Unit is a uniformed, high visibility, directed enforcement team comprised of six officers and one supervisor. They primarily deploy on bicycles and/or dual sport motorcycles with alternatives during severe weather. Shifts and schedules are subject to change given the demands and needs of the assignment. The main function of this unit is to supplement the Patrol Section to address specific and serious criminal trends/behavior. Aside from obvious public safety benefits, a measureable and sustained impact on crime in the downtown core increases interest in commercial investment and development. They also collaborate with the King County Sheriffs Office/King County Transit Police to ensure the safety of public transportation passengers. In addition, the SOU is actively involved in the Safe City Program and have helped increase its membership. With all downtown banking institutions covered by Safe City cameras, these highly mobile officers are able to respond to bank robberies much more quickly than officers driving patrol cars. The third area of responsibility for the SOU officers is the city parks located in the downtown core. Steele Lake Park is a large urban park that enjoys a tremendous number of visitors each day. This volume of use requires frequent police patrol to ensure public safety and order, so SOU Officers frequently ride through making citizen contacts as they patrol. On average, the bicycle officers make three times the citizen contacts as those officers driving patrol cars. The unit may be used to meet patrol minimum staffing needs, however calls for service and/or supplementing other patrol specialized units is secondary to the primary mission. SOU Officers will, in all likelihood, answer up on aired calls in the downtown core if they aren't on another assignment. If they are assigned to a patrol squad due to minimum staffing requirements, patrol lieutenants should make every effort to keep them in sector 4, allowing SOU Officers to maintain their presence in the downtown core. The 2011-2012 Federal Way Porice Department budget shows a $1.43M deficit. Our proposed plan for reducing the budget is to eliminate five officers from the force, in addition to other cost saving measures. If these positions are cut, the future of the SOU is highly uncertain. As SOU is an enhanced community policing program and not an essential service, it will most likely be eliminated during this budget shortage. (c) Organizational transformation — how your agency will use these funds, if awarded, to reorient its mission to community policing or enhance its involvement in and commitment to community policing. [Please limit your response to a maximum of 3,000 characters.] As an agency entering our fifteenth year of operation, the Federal Way Police Department is very adept at engaging in the proactive and systematic examination of identified problems to develop effective responses that are rigorously evaluated. During our first five years, we maintained a police substation in an at -risk neighborhood to deal with existing problems. As a result of this organizational investment, this neighborhood now thrives and the substation is no longer needed. We have redirected those resources to address emerging crime trends and we encourage our patrol officers to employ problem solving principles in their daily work. Grant funding will allow us to continue to think and act more globally as we diligently seek more effective and innovative ways to meet the needs of our community. Our three Crime Analysis/Prevention (CAP) specialists are tasked with identifying crime trends and department resources are allocated based on this analysis. We regularly assess the effectiveness of our responses to crime and disorder problems, and we seek community partnerships with citizens and business owners to maximize our resources. Our officers are expected to know their patrol sector residents and business owners so they can have a better understanding of the underlying causal factors. It is through this knowledge that we are able to effectively solve community problems collaboratively rather than reactively. Our CAP specialists, along with patrol officers, routinely attend neighborhood/block meetings to make sure we are aware of their concerns. These meetings allow us to strategize, collaborate, and effectively deploy the appropriate resources in a timely manner. In addition, it helps us maintain and increase the necessary level of community trust we have enjoyed for the past fifteen years. The application of community resources is paramount when attempting to solve problems. Each of our patrol officers is trained to know what resources are available and when to employ them for a specific problem. By having this knowledge, our officers are able to help repeat victims avoid future victimization, and also help offenders break the cycle of crime. Since the 2011-2012 Federal Way Police Department budget shows a $1.43M deficit, we are being forced to make cuts to make the mandated balanced budget. Our proposeg ,pplan for reducing the budget is to eliminate five officers from the force. If these positions are cut, any commuhity based programs will have to be reduced and the effect will be significant to our citizens. CP1) To what extent is there community support in your jurisdiction for implementing the proposed grant activities? a High level of Moderate a Minimal support support support CP2) If awarded, to what extent will the grant activities impact the other components of the criminal justice system in your jurisdiction? aPotentially decreasedQ No change in a Potentially increased burden burden burden 27 SECTION 7: NEED FOR FEDERAL ASSISTANCE A. Waivers of the Local Match Section Not Applicable to 2010 COPS Application Attachment B. Explanation of Need for Federal Assistance _ All applicants are required to address the need for federal assistance. In the space below, please provide a brief explanation of your agency's inability to address your public safety needs and implement this project without federal assistance. [Please limit your response to a maximum of 3,000 characters.] M SECTION7: NEED FOR FEDERAL ASSISTANCE C. Fiscal Health 1) Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. Please note: All figures must be rounded to the nearest whole dollar. CURRENT FISCAL YEAR (2010) $ $24,814,378.00 PREVIOUS FISCAL YEAR (2009) $ $24,964,355.00 PREVIOUS FISCAL YEAR (2008) $ $24,500,704.00 2) Enter the total jurisdictional (city, county, state, tribal, university) locally -generated revenues for the current AND previous two fiscal years. Locally -generated revenues may include locallygenerated property taxes, sales taxes, and other taxes and revenue sources (e.g., transportation taxes, transient lodging taxes, licensing fees., other non -property taxes, and franchise taxes). For example, college/university police departments would include tuition and fees, park police may include entrance and parking fees, etc. Please note: All figures must be rounded to the nearest whole dollar. CURRENT FISCAL YEAR (2010) $ PREVIOUS FISCAL YEAR (2009) $ PREVIOUS FISCAL YEAR (2008) $ $56,841,661.00 $56,895,171.00 $58,907,718.00 3) Since January 1, 2009 , what percentages of the following employees in your jurisdiction (city, county, state, tribal, university) have been reduced through lay-offs. Please note: All figures must be rounded to the nearest whole percent.' Civilian LawEnforcementAgency Personnel 0% Sworn Law EnforcementAgency Personnel 0% Other GovernmentAgency Personnel 5% 4) Since January 1, 2009, what percentages of the following employees in your jurisdiction (city, county, state, tribal, university) have been reduced through furloughs that have lasted or are scheduled to last a minimum of forty hours per affected employee over the course of a fiscal year. Please note: A11 figures must be rounded to the nearest whole percent. Civilian LawEnforcementAgency Personnel 0% Sworn Law EnforcementAgency Personnel 0% Other GovernmentAgency Personnel 0% 5) Since January 1, 2009, what percentages of the following authorized positions in your jurisdiction (city, county, state, tribal, university) are currently unfilled due to official policies and/or decisions that limit your jurisdiction's ability to fill vacancies (i.e., hiring freezes). For example, if your agency has ten authorized sworn positions and one is currently frozen, you would enter 10% on the sworn personnel line. Please note: All figures must be rounded to the nearest whole percent. Civilian LawEnforcementAgency Personnel 3% Sworn Law EnforcementAgency Personnel 3% Other GovernmentAgency Personnel 2% 29 SECTION7: NEED FOR FEDERAL ASSISTANCE 6) The U.S. Census Bureau American Community Survey (ACS) provides multi-year poverty rate estimates for communities. For jurisdictions with a census population greater than 20,000, please go to the U.S. Census Bureau's American FactFinder (http://FactFinder.census.gov) to determine the percentage of families in poverty in your jurisdiction based on the 2006 - 2008 ACS. For jurisdictions below 20,000 in population, please select the nearest best match for your jurisdiction (for example, the county in which your jurisdiction is located). For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable." Please see the program Application Guide for additional information and help in using the American Fact Finder. Please note: All figures must be rounded to the nearest whole percent. Percentage of families in poverty 9% Not Applicable 11 7) The Bureau of Labor Statistics' Local Area Unemployment Statistics (LAUS) program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics' LAUSwebsite (www.bls.gov/tau/dataJitm) to find detailed instructions for looking up your local area's unemployment rate. As with the previous question, it may be necessary to select the nearest best match to your jurisdiction (for example, a city of fewer than 25,000 people may report their county level rate). Please see the program Application Guide for additional information and help in using the LAUS data. For jurisdictions not included in the census (e.g., schools, universities, transit, parks), please check the box for "Not Applicable". Please note: All figures must be rounded to the nearest whole percent. Percentage unemployed for February 2010 10% Not Applicable 8) Indicate your jurisdiction's estimated residential property foreclosure rate for calendar year 2009. This rate should be calculated as the total number of new default and auction foreclosure filings and new bank -owned foreclosures (REOs) in 2009 divided by the total number of residential households. Please note: Allfigures must be rounded to the nearest whole percent. Bank Owned PCT 4% F1 Check here if the information necessary to calculate this rate is unavailable 9) Indicate if your jurisdiction has experienced any of the following events since January 1. 2009 (Check all that apply) ❑X A declaration of natural or other major disaster or emergency has been made pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (42 U.S.C. 5121 et seq.) ❑A declaration as an economically or financially distressed area by the state in which the applicant is located. Downgrading of the applicant's bond rating by amajor rating agency. Has filed for or been declared bankrupt by a court of law. Has been placed in receivership or its functional equivalent by the state or federal government. 30 SECTION7: NEED FOR FEDERAL ASSISTANCE - 10) Enter the total jurisdictional (city, county, state, tribal) operating budget for the current AND previous two fiscal years. Please note: All figures must be rounded to the nearest whole dollar. CURRENT FISCAL YEAR (2010) $52,626,092.00 PREVIOUS FISCAL YEAR (2009) $49,271,167.00 PREVIOUS FISCAL YEAR (2008) $50,507,916.00 11) UsingUCR crime definitions, enter the actual number of incidents reported to your agency in the calendar year 2009 for the following crime types. Note that only those incidents for which your agency had primary response authority should be provided. UCR Data* Criminal Homicide 6 Forcible Rape 51 Robbery 198 Aggravated Assault 115 Burglary 741 Larceny (except motor vehicle theft) 3231 Motor Vehicle Theft 552 Please note: Only those incidents for which your agency had primary response authorith should be provided. An agency with primary response authority is defined as the first responder to calls for service for all types of criminal incidents within its jurisdiction. Agencies are not considered to have primary response authority if they only: respond to or investigate on a specific type(s) of crime(s); respond to or investigate crimes within a correctional facility; serve warrants; provide courthouse security; transport prisoners; and/or have cases referred to them for investigation or investigational support. *Note: If your agency currently reports to NIBRS, or does not report crime incident totals at all, please ensure that your data is converted to UCR Summary Data style. Please see the COPS Application Guide or the FBI's UCR Handbook (www.fbi.g_ov/ucr/handbook/ucrhandbookO4.pdf) for more information. 31 SECTION& CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS If you are applying for a COPS grant with a post -award retention requirement, please complete A. If you are applying for a COPS grant without a post -award retention requirement, please complete B. A. Continuation of Project after Federal Funding Ends (for COPS grants with a retention plan requirement) Applicants must plan to retain all sworn officer positions awarded under the CHP grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. The retained CHP -funded positions should be added to your agency's law enforcement budget with state and/or local funds at the end of grant funding, over and above the number of locally -funded sworn officer positions that would have existed in the absence of the grant. At the time of updated grant application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention funding. We understand that your agency's source(s) of retention funding may change during the life of the grant. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring or other evaluation of your grant compliance. Please refer to the frequently asked questions on retention which can be found here. 1. Will your agency plan to retain any additional positions awarded under this grant for a minimum of 12 months at the conclusion of federal funding for each position? YES ❑x NO ❑ 2. Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention from the drop-down box listed below: (check all that apply) QGeneral funds ❑ Raise bond/tax issue ❑ Private sources/donations ❑ Non-federal asset forfeiture funds (subject to approval from the state or local oversight agency) ❑ Fundraising efforts ❑ Other (Please provide a brief description of the source(s) of funding not to exceed 350 characters.) 32 SECTION 14: BUDGET DETAIL WORKSHEETS Instructions for Completing the Budget Detail Worksheets The following Budget Detail Worksheets are designed to allow all COPS grant and cooperative agreement applicants to use the some budget forms to request funding. Allowable and unallowable costs vary widely and depend upon the type of COPS program. The maximum federal funds that can be requested and the federal/local share breakdown requirements also vary. Please referrto the program -specific Application Guide to determine the allowable/unallowable costs, the maximum amount of federal funds. that can be requested, and the federal/local share requirements for the COPS program for which your agency is applying. To assist you, sample Budget Detail Worksheets are included in each Application Guide. Please complete each section of the Budget Detail Worksheets applicable to the program for which you are applying (see the program -specific Application Guide for requirements). If you are not requesting anything under a particular budget category, please check thee appropriate box in that category indicating that no positions or items are requested. All calculations should be rounded to the nearest whole dollar. Once the budget for your proposal has been completed, a budget summary page will reflect the total amounts requested in each category, the total project costs, and the total federal and focal shares. If you need assistance in completing the Budget Detail Worksheets, please call the COPS Office Response Center at 800.421.6770. 33 A. SWORN OFFICER POSITIONS Instructions: This worksheet will assist your agency in reporting your agency's current entry level salary and benefits and identifying the total salary and benefits request per officer position for the length of the grant term. Please list the current entry-level base salary and fringe benefits rounded to the nearest whole dollar for one full-time sworn officer position within your agency. Do not include employee contributions. (Please refer to the program - specific Application Guide for information on the length of the grant term for the program under which you are applying.) Special note regarding sworn officer fringe benefits: For agencies that do not include fringe benefits as part of the base salary costs and typically calculate these separately, the allowable expenditures may be included under Part 1, Section B. Any fringe benefits that are already included as part of the agency's base salary (Part 1, Section A of the Sworn Officer Budget Worksheet) should not also be included in the separate fringe listing (Part 1, Section B). Please refer to the program -specific Application Guide for information about allowable and unallowable fringe benefits_ for sworn officer positions requested under the program to which your agency is applying. 34 A. Full Time Entry-l-evel Sworn Officer Base Salary Information Part 1: Instructions: Please complete the questions below for one non -sworn position salary and benefits package. As applicable per the program -specific Application Guide, you may also be required to project Year 2 and Year 3 salaries. Position Title Year 1 Salary Year 2 Salary Year 3 Salary Sworn Officer $53,988.00 $53,988.00 $53,988.00 Description 100 % of time on project 100 % of time on project 100 % of time on project N/A $53,988.00 $53,988.00 $53,988.00. FRINGE BENEFITS Year 1 Fringe Benefits Year 2 Fringe Benefits Year 3 Fringe Benefits COST BASE: % OF COST BASE: % OF COST BASE: % OF Social Security $0.00 0.00 % $0.00 0.00% $0.00 0.00% X Exempt Fixed Rate Medicare $783.00 1.50% $783.00 1.50% $783.00 1.50 % Exempt Fixed Rate Health Insurance $18,618.00 34.50 $18,618.00 34.50 $18,61800 34.50 Life Insurance $775.00 1.40% $775.00 1.40% $775.00 1.40 % Vacation $2,492.00 4.60% $2,492.00 4.60% $2,492.00 4.60 % Annual Hours 96 Sick Leave $2,492.00 4.60% $2,492.00 4.60% $2,492.00 4.60 % Annual Hours 96 Retirement $5,636.00 10.40 $5,636.00 10.40 $5,636.00 10.40 Worker's Compensation $1,064.00 2.00% $1,064.00 2.00% $1,064.00 2.00 % Unemployment Insurance $510.00 0.90% $510.00 0.90% $510.00 0.90 % $0.00 0.00% $0.00 0.00% $0.00 0.00% $0.00 0.00% $0.00 0.00% $0.00 0.00% $0.00 0.00% $0.00 0.00% $0.00 0.00% Benefits Sub -Total Per Year $32,370.00 $32,370.00 $32,370.00 Total (A + B) $86,358.00 $86,358.00 $86,358.00 Total Salary and Benefits for Years 1, 2, and $259,074.00 X 4 Positions $1,036,296.00 3 35 Part 2: Sworn Officer Salary Information If your agency's second and/or third -year costs for salaries and/or fringe benefits increase after the first year, check the reason(s) why in the space below: a Cost of living adjustment Step (COLA) raises_ DOther - please explain briefly: Part 3: Federal/Local Share Costs (for Hiring Grants) Section Not Applicable to 2010 COPS Application Attachment 36 0 Change in benefit costs BUDGET SUMMARY Instructions: Please review the category totals and the total project costs below. If the category totals and project amounts shown are correct, please continue with the submission of your application. Should you need to make revisions to a budget category, click the "Edit" button for that category. Note: Agencies applying for Secure Our Schools (SOS) must enter a "Total Local Share Amount' percentage of 50% in the designated area below. Applicants for all other Fiscal Year 2010 COPS Grants are not required to provide a local thatch. Budget Category Category Total A Swom Officer Positions $1,036,296.00 B CivilianfNon-Sworn Personnel $0.00 C Equipment/Technology $0.00 D Supplies $0.00 E TraveUTraining $0.00 F Contracts/Consultants $0.00 G Other Costs $0.00 H Indirect Costs $0.00 Total Project Amount $1,036,296.00 Total Federal Share Amount $1,036,296.00 Total Local Share Amount $0.00 Contact Information for Budget Questions Please provide contact information of the financial official that the COPS Office may contact with questions related to your budget submission. Authorized Official's Typed Name: Phung Huynh Title: Financial Analyst Phone: 2538352523 Fax: Email: phung.huynh@cityoffederalway.com 37 SECTION 15A: ASSURANCES Several provisions of federal law and policy apply to all grant programs. The Office of Community Oriented Policing Services needs to secure your assurance that the applicant will comply with these provisions. If you would ldre fiuther information about any of these assurances, please contact your state's COPS Grant Program Specialist at 800.421.6770. By the applicant's authorized representative's signature, the applicant assures that it will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant funds. In particular, the applicant assures us that: 1. It has been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on its behalf with respect to any issues that may arise during processing of this application. 2. It will comply with the provisions of federal law, which limit certain political activities of grantee employees whose principal employment is in connection with an activity financed in whole or in part with this grant. These restrictions are set forth in 5 U.S.C_ §1501, et seq. 3. It wit[ comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, if applicable. 4_ It will establish safeguards, if it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 5. It will give the Department of Justice or the Comptroller General access to and the right to examine records and documents related to the grant. 6. It will comply with all requirements imposed by the Department of Justice as a condition or administrative requirement of the grant, including but not limited to: the requirements of 28 CFR Part 66 and 28 CFR Part 70 (governing administrative requirements for grants and cooperative agreements); 2 CFR Part 225 (OMB Circular A-87), 2 CFR 220 (OMB Circular A-21), 2 CFR Part 230 (OMB Circular A-122) and 48 CER Part 31.000, et seq. (FAR 31) (governing cost principles); OMB Circular A-133 (governing audits) and other applicable OMB circulars; the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 28 CFR Part 38. 1; the current edition of the COPS Grant Monitoring Standards and Guidelines; the applicable COPS Grant Owner's Manuals; and with all other applicable program requirements, laws, orders, regulations, or circulars. 7. if applicable, it will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by increasing their ranks within the sworn positions in the agency. 8. It will not, on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any Programs or activities funded in whole or in part with federal funds. These civil rights requirements are found in the non- discrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Indian Civil Rights Act (25 U.S.C. §§ 1301-1303); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); Title 11, Subtitle A of the Americans with Disabilities Act (ADA) (42 U.S.C. § 12101, et seq.); the Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.); and Department of Justice Non - Discrimination Regulations contained in Title 28, Parts 35 and 42 (subparts C, D, E, G and n of the Code of Federal Regulations. A. In the event that any court or administrative agency makes a finding of discrimination on grounds of race, color, religion, national origin, gender, disability or age against the applicant after a due process hearing, it agrees to forward a copy of the finding to the Office for Civil Rights, Office of Justice Programs, 810 7th Street, NW, Washington, D.C. 20531. B. If your organization has received an award for $500,000 or more and has 50 or more employees, then it has to prepare an Equal Employment Opportunity Plan (EEOP) and submit it to the Office for Civil Rights ("OCR'), Office of Justice Programs, 810 7th Street, N.W., Washington, DC 20531, for review within 60 days of the notification of the award If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to OCR- If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return it to OCR. 38 SECTION 15A: ASSURANCES 9. Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455-41472)), under Title VI of the Civil Rights Act of 1964, it will ensure meaningful access to its programs and activities by persons with limited English proficiency. 10. It will ensure that any facilitiesunder its ownership, tease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify us if advised by the EPA that a facility to be used in this grant is under consideration for such listing by the EPA. 11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this application available for review by the state Single Point of Contact 12. It will submit all surveys, interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget for clearance under the Paperwork Reduction Act of 1995 if required. 13. It will comply with the Human Subjects Research Risk Protections requirements of 28 CFR Part 46 if any part of the funded project contains non-exempt research or statistical activities which involve human subjects and also with 28 CFR Part 22, requiring the safeguarding of individually identifiable information collected from research participants. 14. Pursuant to Executive Order 13043, it will enforce on-the-job seat belt policies and programs for employees when operating agencyowned, rented or personally -owned vehicles. 15. It will not use COPS funds to supplant (replace) state, local, or Bureau of Indian Affairs funds that otherwise would be made available for the purposes of this grant, as applicable. 16. If the awarded grant contains a retention requirement, it will retain the increased officer staffing level and/or the increased officer redeployment level, as applicable, with state or local funds for a minimum of 12 months following expiration of the grant period. 17. It will not use any federal funding directly or indirectly to influence in any manner a Member of Congress, a jurisdiction, or an official of any government, to favor, adopt, or oppose, by vote or otherwise, any legislation, law ratification, policy or appropriation whether before or after the introduction of any bill, measure, or resolution proposing such legislation, law, ratification, policy or appropriation as set forth in the Anti- Lobby Act, 18 U.S.C. 1913. 18. In the event that a portion of grant reimbursements are seized to pay off delinquent federat debts through the Treasury Offset Program or other debt collection process, it agrees to increase the non-federal share (or, if the awarded grant does not contain a cost sharing requirement, contribute a non-federal share) equal to the amount seized in order to fully implement the grant project. False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. Brian Wilson Signature of Law Enforcement Executive/Agency Executive Brian Wilson Signature of Government Executive/Financial Official 39 6/16/2010 Date 6/16/2010 Date SECTION 15B: CERTIFICATIONS Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements; Coordination with Affected Agencies. Although the Department of Justice has made every effort to simplify the application process, other provisions of federal law require us to seek your agency's certification regarding certain matters. Applicants should read the. regulations cited below and the instructions for certification included in the regulations to understand the requirements and whether they apply to a particular applicant. Signing this form complies with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying," 2 CFR Part 2867, "Nonprocurement Debarment and Suspension" 28 CFR Part 83 Government -Wide Requirements for Drug -Free Workplace (Grants)," and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant. 1. Lobbying As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an o$ -icer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the making of any federal grant; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement; B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities;' in accordance with its instructions; and C. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub -recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (DirectRecipient) As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Part 2867.20(a) - A. The applicant certifies that it and its principals: (i) Are not presently debarred, suspended, proposed for debarment,declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; (ii) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) or private agreement or transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receiving stolen property, making false claims, or obstruction of justice, or commission of any offense indicating a lack of business integrity or business honesty that seriously and directly affects your present responsibility; (iii) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (A) (ii) of this certification; and (iv) Have not within a three-year period preceding this application had one or more public transactions (federal, state or local) terminated for cause or default. B. Where the applicant is unable to certify to any of the statements in this Certifications form, he or she shall attach an explanation to this application regarding the particular statement that cannot be certified. Please check here if an explanation is attached to this application. Please note that the applicant is still required to sign the Certifications form to certify to all the other applicable statements. 3. If applicable, an applicant who receives an award in excess of $5,000,000 certifies that, to the best of its knowledge and belief, the applicant has filed all Federal tax returns required during the three years preceding the certification, has not been convicted of a criminal offense under the Internal Revenue Code of 1986, and has not, more than 90 days prior to certification, been notified of any unpaid Federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non -frivolous administrative or judicial proceeding. 4. Drug -Free Workplace (Grantees Other Than Individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, for grantees/recipients, as defined at 28 CFR Part 83.660 - A. The applicant certifies that it will, or will continue to, provide a drug- free workplace by: (i) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (ii) Establishing an on-going drug-free awareness program to inform employees about - (a) The dangers of drug abuse in the workplace; (b) The grantee's policy of maintaining a drug-free workplace; (c) Any available drug counseling, rehabilitation and employee assistance programs; and (d) The penalties that may be imposed upon employees for drugabuse violations occurring in the workplace; 40 SECTION 15B: CERTIFICATIONS (iii) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (m); (iv) Notifying the employee in the statement required by paragraph (i) that, as a condition of employment under the grant, the employee will - (a) Abide by the terms of the statement; and (b) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (v) Notifying the agency, in writing, within 10 calendar days alter receiving notice under subparagraph (iv)(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to: COPS Office, 1100 Vermont Ave., NW, Washington, D.C. 20530. Notice shall include the identification number(s) of each affected grant; (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (iv)(b), with respect to any employee who is so convicted - (a) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (b) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health, law enforcement or other appropriate agency; (vii) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (i), (ii), (iii), (IV), (v), and (v►)• Grantee Agency Name and Address: B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant. Place of performance (street address, city, county, state, zip code) Federal Way Police Department 33325 8th Ave. S. ..,...,—_ , ... Check if there are workplaces on file that are not identified here 5. Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been appropriate coordination with all agencies that may be affected by the applicant's grant proposal if approved. Affected agencies may include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has been appropriate coordination with all affected agencies. Grantee Agency Name and Address: Federal Way, City of PO Box 9718 Federal Way, WA 98063 Grantee IRS/ Vendor Number: . 911462550 False statements or claims made in connection with COPS grants (including cooperative agreements) may result in fines, imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant. aBy clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars_ In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Brian Wilson 6/10/2010 Typed Name of Law Enforcement Executive Date (or Official with Programmatic Authority, as applicable) aBy clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Brian Wilson 6/10/2010 Typed Name of Government Executive Date (or Official with Programmatic Authority, as applicable) 41 SECTION 16: Disclosure of Lobbying Activities Instructions for Completion of SF -LLL, Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the Ist tier. Subawards include but arc not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard, 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commit 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1(e.g., Request for Proposal (RFP) -number,, Invitation for Bid (IFB) number; grant announcement number, the contract, grant, or loan award number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFPD E-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant identified in item 4 to influence the covered Federal action. (b) Enter the full name(s) of the individuat(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. 42 Disclosure of Lobbying. Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352. Not Applicable X If not applicable, then entire form, including signature area is grayed -out 1. Type of Federal Action: 2. Status of Federal Action: I Report Type Year: Quarter: Date of Report: 4. Name and Address of Reporting 5. If Reporting Entity in No. 4 is Subawardee, Enter Entity: Prime Name and Address of Prime: Congressional District (number), if known: Congressional District (number), if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: USDOJCOPS CFDA Number, if applicable: 16.710 8. Federal Action Number, if known: 10. a. Name and Address of Lobbying (if individual, last name, first name, MI): Registrant 9. Award Amount, if known: $0.00 10. b. Individuals Performing Services (including address if different from No.l Oa) (last name, first name, Ml): 11. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Typed Name: Title: Phone: Date: Federal Use Only: Authorized for Local Reproduction, Standard Form - LLL 43 contract [J loan Q bid/offer/application Q initial filing agrant loan guarantee initial award material change E] cooperative loan insurance post -award For Material Change Only: agreement Year: Quarter: Date of Report: 4. Name and Address of Reporting 5. If Reporting Entity in No. 4 is Subawardee, Enter Entity: Prime Name and Address of Prime: Congressional District (number), if known: Congressional District (number), if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: USDOJCOPS CFDA Number, if applicable: 16.710 8. Federal Action Number, if known: 10. a. Name and Address of Lobbying (if individual, last name, first name, MI): Registrant 9. Award Amount, if known: $0.00 10. b. Individuals Performing Services (including address if different from No.l Oa) (last name, first name, Ml): 11. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Typed Name: Title: Phone: Date: Federal Use Only: Authorized for Local Reproduction, Standard Form - LLL 43 SECTION 17: CERTIFICATION OF REVIEW AND REPRESENTATION OF COMPLIANCE WITH REQUIREMENTS Certification of Review of 28 C.F.R. Part 231Criminal Intelligence Systems Please review the COPS Application Guide: Legal Requirements Section for additional information. Please check one of the following, as applicable to your agency's intended use of this grant: aNo, my agency will not use these COPS grant funds (if awarded) to operate an intedurisdictional criminal intelligence system. Yes, my agency will use these COPS grant funds (if awarded) to operate an intedurisdictional criminal intelligence system. By signing below, we assure that our agency will comply with the requirements of 28 C.F.R. Part 23. The signatures of the Law Enforcement Executive/Program Official and Government Executive/Financial Oficial, and any applicable program partners on the Certification of Review and Representation of Compliance with Requirements: 1) Assures the COPS Office that the applicant will comply with all legal, administrative, and programmatic applicant. for acceptance and use of federal funds as outlined in the applicable COPS Application Guide; AND 2) Attests to the accuracy of the information submitted with this application (including the Budget Detail Worksheets). The signatures on this application must be made by the actual executives named on this application unless there is an officially documented authorization for a delegated signature. If your jurisdiction has such an official document, it must be attached to this application. Applications with missing, incomplete, or inaccurate signatories or responses may not be considered for funding. Signatures shall be treated as a material representation offact upon which reliance will be placed when the Department of Justice determines to award the covered grant. Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is not in compliance with federal civil rights laws, and/or is not cooperating with an ongoing federal civil rights investigation, and/or is not cooperating with a COPS Office compliance investigation concerning a current grant award. Person Submitting this Application By clicking this box and typing my name below, l certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your signature: Brian Wilson 44 SECTION 17: CERTIFICATION OF REVIEW AND REPRESENTATION OF COMPLIANCE WITH REQUIREMENTS Law Enforcement Executive/Agency Executive aBy clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your Brian Wilson signature: Government Executive/Financial Official aBy clicking this box and typing my name below, I certify that I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the information provided on this form and any attached forms is true and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in fines, imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government. Please type your name here in place of your Stephan Neal signature: 45 SECTION 18: COPS HIRING PROGRAM (CHP) Update of COPS Hiring Recovery Program (CHRP) Application Certifications Part I ® I have read, understand and agree to the following: • I am authorized by the appropriate goveming body to act on behalf of the grant applicant entity in submitting this updated application; • The information my agency provides on, this form is an official update to our CHRP application, and supersedes our original application; • My agency's updated CHRP application will be considered for funding in FY 10 under the COPS Hiring Program (CHP); • My agency received the Application Update Letter dated May 25, 2010, we thoroughly reviewed and updated our application, and certify that the information is true and accurate; • My agency's request for CH" sworn officer positions has been updated for 2010 CHP funding consideration as reflected above; • If my agency identifies an error(s) in our updated application after the submission deadline of 11.59 pm E.D.T on June 16, 2010, my agency wilt contact the COPS Office Response Center at 800.421.6770 to unlock our application, make the necessary correction(s), and resubmit the application no later than 11:59 pm E.D.T. on Wednesday, June 30, 2010. No applicant initiated corrections will be accepted after 11:59 pm E.D.T. on Wednesday, June 30, 20.10, • If my agency is requested by the COPS Office to review, confirm and/or update specific data items after submission of this updated application, our failure to respond to the. request will eliminate our application from 2010 CHP funding consideration; • If my agency receives a CHP grant, we are required to use grant funds for the specific hiring category(s) awarded; and • If after receiving the CHP grant, my agency needs to change the hiring category(s) it received funding under, we will request a post -award grant modification so that the COPS Office may accurately track the numbers of officers funded in each category. Stephan Neal 6/10/2010 Typed Name of Person Completing this Form Date Completed In order for your agency to be considered for CHP grant funding, all application updates must be submitted through the COPS website (www.cops.usdoj.gov) by 11:59 pm E.D.T. on June 16, 2010. For technical assistance with submitting your updates, please call the COPS Office Response Center at 800.421.6770. If your agency no longer wishes to be considered for funding and wants to withdraw its application from consideration, please call the COPS Office Response Center at 800.421.6770. COUNCIL MEETING DATE: July 20th, 2010 ITEM #: CITY OF FEDERAL WAY CITY COUNCIL AGENDA BILL SUBJECT: Renewal & Extension of Red -Light Photo Enforcement Professional Services Agreement. POLICY QUESTION: SHOULD THE CITY RENEW THE EXIST[NG PROFESSIONAL SERVICES AGREEMENT WITH `AMERIC,%,\I TRAFFIC SOLUTIONS, FOR TRAFFIC SAFETY CAMERA SYSTEMS? COMMITTEE: Parks, Recreation, Hurrian Services and Public Safety MEETING DATE: July 13th, 2010 Council Colnlnittee - (PRHS&PS) CATEGORY: ❑ Consent ❑ Ordinance ❑ Public [tearing ❑ City Council Business ❑ Resolution ❑ Other STAFF REPORT BY: CHRIS NORMAN, COMMANDER DEPT: Police Department Attachments: L PRHS&PS Staff Memo 2. ATS Extension Agreement Options Considered: 1. Renew our existing Professional Services Agreement, with 'American Traffic Solutions', for Traffic Safety Camera Systerns, for three additional years, until June 16th, 2013. 2. Renew our existing Professional Services Agreement, with 'American Traffic Solutions', for Traffic Safety Camera Systems, for one additional year, until June 16`h, 2011. STAFF RECOMMENDATION: Option #1 f CITY MANAGER APPROVAL: 4,/ ,I 011,) DIRECTOR APPROVAL: Committee Council Corium ee Coum, t COMMITTEE RECOMMENDATION: PRPS recommends Option Coln[nittee Chair Committee Member Conurattee Member PROPOSED COUNCIL MOTION: "I move that the City renew the existing Professional Services Agreement with American Traffic S'olutions', for three additional years and authorize the City Manager/Police Chief Brian Wilson to sign such Agreement. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COCNCIL ACTION ❑ APPROVED COUNCIL B[LL ❑ DENIED IST reading ❑ TABLED/DEFERRED'NO ACTION Etiactutent reading ❑ N10kTD TO SECOND RENDING (,ordiriances only) ORDINANCE # REV[SED -02 062006 RESOLUTION # 47 CITY OF FEDERAL WAY CITY COUNCIL COMMITTEE STAFF REPORT DATE:_ July 13, 2010 TO: Parks, Recreation, Human Services and Public Safety Council Committee V[A: Brian J. Wilson, City Manager/Police Chief FROM: Andy Hwang, Assistant Chief of Police SUBJECT: Professional Services Contract Renewal — American Traffic Solutions Background Summary Traffic safety is a high priority for the Police Department and through Red Light Photo Enforcement, (RLPE); municipalities can use available technology to focus on citizen compliance with traffic control devices at intersections. With the addition of School Zone Enforcement in January 2010 our ability to improve traffic safety in multiple locations around the city has been further enhanced. In May, 2010, Traffic Lieutenant Mark Bensen conducted a thorough performance review of each camera that shows our existing program is working well. We are confident that the contract with ATS is appropriate and we believe the fees are reasonable. The reported revenues and fees are being closely tracked by our Finance Department. Our current program continues to be 100 percent violator funded. Recommendations: The Professional Services Contract with ATS has provided data which indicates that our RLPE program is achieving the desired voluntary compliance results we anticipated. The City may renew and extend the term of this contract consistent with other Professional Service Agreements entered into by the City. Such renewal requires the approval of the Federal Way City Council. We recommend extending the term of the existing contract with American Traffic Solutions to June 16, 2013- The City, at its sole discretion, may extend the term of this contract for one additional three (3) year term upon approval by the City Manager. Photo enforcement technology does not replace traditional methods of traffic enforcement. Rather, it serves as a supplement to traditional traffic enforcement techniques, in addition to educational and engineering efforts designed to enhance traffic safety. The Police Department will continue to measure and evaluate the effectiveness of the red-light photo enforcement program with regard to safety, traffic flow and citizen compliance with traffic control devices - 1 48 THIRD CHANGE ORDER TO PROFESSIONAL SERVICES AGREEMENT FOR TRAFFIC SAFETY CAMERA SYSTEM This Third Change Order ("Change Order") is dated effective this day of 20, and is entered into by and between the City of Federal Way, a Washington municipal corporation ("City"), and American Traffic Solutions, INC, ("Consultant"). A. The City and Consultant entered into a Professional Services Agreement dated effective March 28th, 2008 whereby Consultant agreed to provide red light photo enforcement services ("Agreement"), as amended by the First Change Order on October 215`, 2008, and Second Change Order July 20, 2009. B. Section 24 and Section 1 of the Agreement provide that the Agreement may only be amended by written change order. C. The City and the Consultant desire to amend the Agreement to extend the term of the agreement. NOW, THEREFORE, the parties agree to the following terms and conditions: Term of Contract Section 3 of the Agreement shall be amended to extend the term of the contract until June 16", 2013, The City, at its sole discretion, may extend the term of the contract for two additional three (3) year terms upon approval by the City Manager/Police Chief or person designated by City Manager/ Police Chief. Ratification. Any act done by either party consistent with the authority of the Agreement after the previous expiration date and prior to the effective date of this amendment, is hereby ratified as having been performed under the Agreement as it existed prior to this amendment. 3nd Amendment to Professional Services Agreement - 149 3. Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. DATED the effective date set forth above. CITY OF FEDERAL WAY By: Brian J. Wilson City Manager/Police Chief 33325 81h Ave S PO BOX 9718 Federal Way, WA 98063-9718 ATTEST: APPROVED AS TO FORM: City Clerk, Carol McNeilly, CMC City Attorney, Patricia A. Richardson AMERICAN TRAFFIC SOLUTIONS, INC (Signature) (Name) Its: (Title) (Address) (Phone) 3 n Amendment to Professional Services Agreement