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PRHSPSC MINS 06-08-2010 City of Federal Way City Council PARKS, RECREATION, HUMAN SERV ICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday, June 8, 2010 5:30 p.m. SUMMARY Committee Members in Attendance: Committee Chair Jeanne Burbidge, Councilmember Roger Freeman and Councilmember Michael Park Councilmember's in Attendance: Mayor Linda Kochmar Staff Members in Attendance: Brian Wilson, City Manager /Police Chief, Amy Jo Pearsall, City Attorney, Andy Hwang, Assistant Chief of Police, Cary Roe, Director of Parks, Public Works & Emergency Management, Ray Gross, Emergency Management Coordinator, Commander Chris Norman, Cathy Schrock, Civilian Operations Manager, Susanne White, Court Administrator, Lynnette Hynden, Human Services Manager, Doug Nelson, Community Center Supervisor, Commander Stan McCall, and Mary Jaenicke, Administrative Assistant II. Chair Burbidge called the meeting to order at 5:34p.m. Guests: Susan Honda, Arts Commission Chair; H. David Kaplan, citizen. Councilmember Park moved to add the Fiscal Year (FY) 2010 Edward Byrne Memorial Justice Grant (JAG) to the agenda as item K. Councilmember Freeman seconded. Motion passed. Public Comment: Mr. Kaplan stated that he is concerned about cuts in the Parks Department. His big concern is that budget discussions are done in Council sessions. He would like there to be public meetings, so the public can provide input, and tell Council what the public is willing to give up. Commission Comments: Ms. Honda distributed a copy of the Public Art Brochure that the Arts Commission has been working on. The Municipal Court and Arts Commission held an Art contest for students in elementary, middle and high school There were 40 entries this year. The winners will be presented with certificates at an upcoming City Council meeting. There will be a reception before the Council meeting. APPROVAL OF SUMMARY Councilmember Park moved to approve the May meeting summary. Councilmember Freeman seconded. Motion passed. BUSINESS ITEMS City of Federal Way Emergency Preparedness Assistance Grant (EPAG) Ray Gross presented the background information. After the 2006 windstorm, the City set aside a block of money to purchase emergency equipment. Out of that block of money there was S100,000 for organizations in Federal Way to prepare their facilities for emergencies. The first grant cycle was in 2008, and there were three winning applicants. Those winning applicants did not use all of the 5100,000. The remaining 558,351 was used for another cycle of grants. There are three projects that are eligible for the grants. The organizations that are receiving the grants are t) The Federal Way Amateur Radio Club, 2) The Multi - Service Center and 3) The Twin Lakes Home Owners Association. The total of the remaining funds is $30,700. Mr. Gross would like direction on what to do with the remaining funds. Stuart Stark from the Twin Lakes Homeowners Association stated that they are hoping that the grant for emergency preparedness fair will help prepare people inside and outside oldie community. Mayor Kochmar would like the remaining funds to go back to the City's general fund. Councilmember Freeman is in agreement with this. Chair Burbidge believes that the remaining funds should become a part of the budget discussion. Councilmember Freeman moved to authorize staff to award funding via the City of Federal Way Emergency Preparedness Assistance Grant to qualifying projects. The motion was amended to add that the balance of this fund is returned to the budget as a one time available funding that can be factored in either 2010 or as part of the 2011 -12 budget. Councilmember Park seconded. Motion passed. 1 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 8, 2010 Summary Page 2 Interlocal Agreement for Federal Way School District No. 210 and Federal Way Community Center for 2010 -2011 School Year - Community Center Supervisor Doug Nelson presented the background information. The Federal Way Community Center provides services for individuals with disabilities through the Federal Way School District. The school District pays fees for programming, staff and a rental fee. Their time at the facility is scheduled during low peak times, and does not interfere with the passholders usage of the facility. Councilmember Park moved approval to authorize the City Manager /Police Chief to enter into an Interlocal Agreement with Federal Way School District No. 210 for the 2010 -2011 school year, for the purpose of providing Community Center aquatics and recreation services for individuals with disabilities as well as the Federal Way High School Swim Teams. Councilmember Freeman seconded. Motion passed. Community Development Block Grant (CDBG) Public Services Award. Human Services Manager Lynnette Hynden presented the background information. In 2008 the City Council approved the CDBG Public Services funding recommendations. Along with those funding recommendations was a contingency plan; if an agency was unable to meet its goals then the increased funding would be awarded proportionally to the remaining agencies. The Multi- Service Center would not receive an increase in funding because they were funded at their upper limit request. Ms. Hynden reported that one of the agencies that were recommended for funding did not meet its program goals for 2009. The City has made efforts to help the agency meet their goals, but the agency resisted those efforts. The Human Services Commission is recommending not funding the Big Brothers Big Sisters program in 2010, and that Big Brothers Big Sister is formally notified that they will not be funded in 2010. Councilmember Freeman moved to fund agencies pursuant to the CDBG Public Services approved contingency plan as identified in Scenario B, and in addition, formally notify Big Brothers Big Sisters of the City's intent not to execute a contract for CDBG Public Service Funding as outlined in the attached letter. Councilmember Park seconded. Motion passed. Acceptance of WTSC Grant to Purchase Eight hand -held Laser /Radar Devices Assistant Chief Hwang presented the background information. The Department would like to purchase five hand held LIDAR units and three RADAR units, and eight LIDAR -RADAR holders for the police motorcycles. The total cost is S 14,323.03, and the funding will come from the Washington Traffic Safety Commission. The funding is a result from the school zone enforcement efforts. Councilmember Park moved to approve the request by the Police Department to purchase eight replacement laser /radar devices for the Traffic Section and authorize City Manager /Police Chief Brian Wilson to accept and use the available grant money. Councilmember Freeman seconded. Motion passed. Interagency Agreement between Washington State Patrol and Federal Wav Police Department Commander Norman presented the background information. In January two Federal Way Police Officers attended training from the Washington State Patrol Commercial Enforcement Academy. These officers are now Commercial Enforcement Officers, they will be able to inspect big rigs and trucks for safety violations, and inspect their cargo. With this Agreement the Federal Way Department will be working in tandem with the Washington State Patrol, and will have access to their software, and their databases. Councilmember Freeman moved to approve the Interagency Agreement between Washington State Patrol and Federal Way Police Department for Commercial Vehicle Inspections, effective with the date of the final signature on the Agreement for a period of five (5) years, and authorize City Manager /Police Chief Brian Wilson to sign such Agreement. Councilmember Park seconded. Motion passed. Acceptance of Complimentary Office Space located at 31829 Gateway Center Boulevard South for the Special Operations Unit Commander Norman presented the background information. A seven officer Special Operations Unit was developed in January 2010. These officers are certified bicycle officers and the majority of their work day is focused on the downtown core. The Unit has built a rapport with the downtown business community, and has been offered complimentary office space to base their operations. Right now they are based out of the Commons Mall, but this location is not ideal from a tactical standpoint. The new location is very central and close to the Transit 2 PARKS, RECREATION, HUMAN SERVICES & PUBLIC SAFETY COUNCIL COMMITTEE Tuesday June 8, 2010 Summary • Page 3 Center. There is no cost associated with this office space- Councilmember Park moved to approve the request by the Police Department to accept the offer of complimentary office space and authorize City Manager /Police Chief Brian Wilson to draft and enter into a contract with Mr. and Mrs. An to the mutual satisfaction of all parties. Councilmember Freeman seconded. Motion passed. Application for Ballistic Vest Partnership (BVP) Grant Assistant Chief Hwang presented the background information. This grant will help the Federal Way Police Department replace 39 ballistic vests. The amount of the grant is $15,165.00, and there is a requirement that $15,165.00 is matched by the Police Department. These matching funds will come out of the salary savings in 2010.Councilmember Freeman moved approval of the 2010 Ballistic Vest Partnership (BVP) Grant application, and authorize City Manager /Police Chief Brian Wilson to sign such Agreement. • Councilmember Park seconded. Motion passed. King County AFIS — Fingerprint Technician Pilot Civilian Operations Manager Cathy Schrock presented the background information. The Federal Way Police Department (FWPD) has had a seat on the King County AFIS Advisory Board for 14 years. The City was sought to participate in the Fingerprint Technician Pilot program. This program is part of the King County Repeat Burglary Initiative. Two AFIS technicians will be housed at the FWPD. Those technicians will be there five days a week, during the times that the FWPD receives most of their burglary calls. The technicians will be able to respond with the officers, and take the fingerprints. The technicians started June 1 and responded to eight calls their first week. This is a three month project. We provide them work space, and King County AFIS provides the vehicle, processing equipment, laptop, cell phone and a GPS. Traffic Code Update — Inattentive Driving City Attorney Amy Jo Pearsall provided the background information. Many cities have an inattentive driving infraction; the City of Federal Way does not. This Ordinance would add inattentive driving to our code. Council member Freeman asked what is the definition of careful. Ms. Pearsall answered that would depend on the circumstances that were involved. Councilmember Freeman stated that he needs a definition of careful before he would approve recommendation. He is concerned that defense attorney's will be able to get the case dismissed in court. Ms. Pearsall stated that she would look into whether a definition for the word careful exists, and add the definition. Ms. Pearsall stated that this exact code provision is included in at least 15 other cities code as written. This code has been well tested. If it is determined that there isn't a definition in the code or statute, then they ‘vill add it, and have a revised version before first reading. Councilmember Freeman moved to approve the proposed ordinance to First Reading at the June 15 City Council meeting with the Caveat that we define careful. Councilmember Park seconded. Motion passed. Fiscal Year (FY) 2010 Edward Byrne Memorial Justice Grant (JAG) Civilian Operations Manager Schrock presented the background information. The Municipal Court has identified some expenses connected to the SCORE jail project that were not previously budgeted. The Federal Way Grant award is in the amount of $48,623, and will be used for technology and equipment improvement. Councilmember Park asked how the specific award amount is determined. Ms. Schrock answered that it is established trti the Department of Justice_ 1t is based on population and crime rate. City Manager /Chief Wilson thanked Sue White from the Court for participating with the Police Department on the joint grant. Councilmember Park moved to forward to Full Council at the regular meeting June 15, 2010 authorizing the City Manager /Police t hief to submit the application no later than June 30, 2010. Councilmember Freeman seconded. Motion passed. Other Items None NEXT MEETING July 13, 2010 5:30 p.nt. in the Hylebos Conference Room ADJOURNMENT Meeting adjourned at 6:33 p.m. 3 4